Lanier 5627, 5622 User Manual

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Operator Guide

5622/5627

5622/56275622/5627

your document management partner

Scanner Reference

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Operator Safety

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains one GaAIAs laser diode, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Fuji Xerox Corporation.

Pentium is a registered trademark of Intel Corporation.

MS, Microsoft and Windows are registered trademarks of Microsoft Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• Product names of Windows® 2000 are as follows. Microsoft Microsoft

• Product names of Windows NT® are as follows. Microsoft Microsoft

Windows® 2000 Professional

Windows® 2000 Server

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Manuals for This Machine

The following manuals describe the operational procedures and maintenance of this machine.

Note

❒ Adobe Acrobat Reader is necessary to view the manuals in PDF format. Ac-

robat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite or ScanRouter V2 Lite.

❖❖❖❖ System Settings

Describes the settings of basic items to use this machine by connecting to a network. The machine must be connected to a network to use scanner functions. See this manual to set up necessary items.

❖❖❖❖ Copy Reference

Describes the procedures and functions for using this machine as a copier. The type of originals that can be used in this machine refer to this manual.

❖❖❖❖ Scanner Reference (this manual)

Describes basic settings for using scanner functions, installing necessary software, and operations for using the scanner functions.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is software included on the CD-ROM labeled "Scanner Driver & Document Management Utilities" for this machine. For information about the functions of DeskTopBinder V2 Lite, see p.29 “DeskTopBinder V2 Lite”.

• DeskTopBinder V2 Lite Setup Guide (PDF)

Describes the operating environment for DeskTopBinder V2 Lite in detail and installation. This guide is displayed from the Setup screen when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF)

Describes the outlined functions and use of DeskTopBinder V2 Lite. This guide is added to the Start menu when DeskTopBinder V2 Lite is installed.

• ScanRouter V2 Link Guide (PDF)

Describes the functions and operations of "ScanRouter V2 Link" installed with DeskTopBinder V2 Lite. This guide is added to the Start menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

Note

❒ ScanRouter V2 Lite is software included on the CD-ROM labeled "Scanner

Driver & Document Management Utilities" for this machine. For information about ScanRouter V2 Lite, see p.2 “Network Delivery Scanner”, p.30

“ScanRouter V2 Lite”.

• ScanRouter V2 Lite Setup Guide (PDF)

Describes the operating environment for ScanRouter V2 Lite in detail, installation, and settings. This guide is displayed from the Setup screen when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF)

Describes the outlined functions of ScanRouter V2 Lite and the management and operation of a delivery server. This guide is added to the Start menu when ScanRouter V2 Lite is installed.

Important

When the machine is connected to a network, observe the following points when setting up the machine or changing settings.

For more details, see the documentation and Help for ScanRouter V2 Lite/Professional and DeskTopBinder V2 Lite/Professional.

❖❖❖❖ When a dial-up router is connected in a network environment

The settings for the delivery server to be connected must be made appropriately for the machine with ScanRouter V2 Link, or DeskTopBinder V2 Lite/ Professional. In addition, appropriately set up connected devices with the I/ O settings of ScanRouter V2 Administration Utility. If the network environment changes, make the necessary changes for the delivery server with the machine, administration utility of client computers, ScanRouter V2 Link, and DeskTopBinder V2 Lite/Professional. Also, set the correct information for the connected device with the I/O settings of Administration Utility.

Important

❒ When the software is set up to connect to the delivery server via a dial-up

router, the router will dial and go online whenever connection to the delivery server is initiated. Telephone charges may be incurred.

❖❖❖❖ When connected to a computer that uses dial-up access

• Do not install ScanRouter V2 Lite/Professional on a computer which uses

dial-up access.

• When using ScanRouter V2 Lite/Professional, DeskTopBinder V2 Lite/

Professional, ScanRouter V2 Link, or TWAIN driver on a computer with dial-up access, dial-up may be performed when connecting to the delivery server and other equipment, depending on the setup. If the computer is set up to connect to the Internet automatically, the confirmation dialog box will not appear, and telephone charges may be incurred without the user being aware of it. To prevent unnecessary dial-ups, the computer should be set up so that the confirmation dialog box is always displayed before establishing a connection. Do not make unnecessary dial-ups when using the above listed software.

❖❖❖❖ When working in a WAN environment

In a WAN environment, do not use the ScanRouter V2 Link or other administration utility installed on a client computer. In some network environments, time-out may occur and normal delivery may not be possible.

iii

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfeed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's operation panel.

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this documentation.

• Printer/Scanner Controller Type 1027 → printer/scanner controller

• Hard Disk Drive Option Type 1027 → HDD

For other options, see the respective documentation.

The following software products are referred to using a general name.

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional → ScanRouter V2 Lite/ Professional

1.Network Scanner

Outline ......................................................................................................... 1

Network TWAIN Scanner ............................................................................... 1

Network Delivery Scanner.............................................................................. 2

Document Server ........................................................................................... 3

Names and Functions of Components..................................................... 4

Control Panel ................................................................................................. 4

Display Contents ............................................................................................ 5

Common Key Operations............................................................................... 7

2.Preparations for Use as a Network Scanner

Preparation Sequence................................................................................ 9

Using as a Network TWAIN Scanner ............................................................. 9

Using as a Network Delivery Scanner.......................................................... 10

Using the Document Server ......................................................................... 11

Initial Scanner Setup................................................................................ 12

Default Settings............................................................................................ 12

Setting Scanner Features ............................................................................ 14

Making Scanner Settings ............................................................................. 18

Making Scan Data Subject Settings............................................................. 21

Installing Software.................................................................................... 23

Auto Run Program ....................................................................................... 23

Software for using a Network TWAIN Scanner ............................................ 25

Software for using a Network Delivery Scanner........................................... 26

Software Required to Use the Document Server ......................................... 27

DeskTopBinder V2 Lite ................................................................................ 27

Software Supplied on CD-ROM ................................................................... 28

3.Setting Originals

Placing the Original on the Exposure Glass.......................................... 34

Placing the Original in the Automatic Document Feeder (ADF) .......... 35

Placing the Divided Original in the Automatic Document Feeder (SADF) ... 36

Original Orientation and Scan Area Setting........................................... 37

For a Network Delivery Scanner and Document Server .............................. 37

For a Network TWAIN Scanner.................................................................... 38

4.Scanning Originals Using Network TWAIN Scanner

Flow of Operations................................................................................... 39

Scanning Originals................................................................................... 40

Functions of the TWAIN Driver .................................................................... 42

5.Delivering Stored Scan Data by the Network Delivery

Scanner

List Displays of Destinations and Senders............................................ 43

Delivery Procedure................................................................................... 45

Checking the Delivery Result.................................................................. 49

Using the Network Delivery Scanner with the Document Server ........ 50

Simultaneous Delivery and Storage............................................................. 50

Delivering Stored Files................................................................................. 51

6.Using the Document Server

Storing Data .............................................................................................. 53

Storage Procedure ....................................................................................... 54

Viewing a List of Stored Files.................................................................. 58

Viewing the List............................................................................................ 59

Searching for Files ....................................................................................... 61

Deleting Stored Files................................................................................ 62

Changing File Information....................................................................... 63

7.Appendix

The Relationship between the Resolution and the Data Size .............. 65

Troubleshooting ....................................................................................... 66

When Scanning Is Not Performed as Expected ........................................... 66

Delivery Function Does Not Work ................................................................ 66

When the Error Message Is Displayed on the Control Panel....................... 67

When the Error Message Is Displayed on the Computer............................. 70

Powering Off the Machine ....................................................................... 73

Turning Off the Operation Switch................................................................. 73

Turning Off the Main Power Switch.............................................................. 73

Specifications ........................................................................................... 75

INDEX......................................................................................................... 76

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

The network scanner offers three functions: operation as a network TWAIN scanner, network delivery scanner, or storing scan data in the Document Server.

Network TWAIN Scanner

The scanner of this machine is used from the computer via a network. The originals can be read in the same operation as for SCSI and USB-connected scanners. For more information, see p.39 “Scanning Originals Using Network TWAIN Scanner”.

1. This machine

The scanner of the machine is used from the computer via a network.

2. Computer

Originals are scanned by TWAIN driver for the machine from an application.

Network Scanner

Network Delivery Scanner

The machine is used as the delivery scanner with ScanRouter V2 Lite/Professional. The originals scanned by the machine is stored in the delivery server and delivered to the folder of the computer on the same network. For more information, see p.43 “Delivering Stored Scan Data by the Network Delivery Scanner”.

Note

❒ Using optional ScanRouter V2 Professional, the machine can deliver scan

data as mail, and view the document from the client computer using the Web browser.

1. This machine

The original scanned by the scanner is sent to the delivery server.

Together with the Document Server, multiple documents are stored and then delivered. ⇒ p.50 “Using the Network Delivery Scanner with the Document Server”

2. Delivery server

ScanRouter V2 Lite/Professional is installed and used as a delivery server.

The sent data is delivered to an in-tray (A in the figure) of a specified destination. The delivered document is stored in an intray or Windows folder (B in the figure).

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or ScanRouter V2 Link, see the respective documentation. ⇒ p.i “Manuals for This Machine”

3. Client computer

The contents of the stored document are checked in the following way.

• View the document in an in-tray of DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use ScanRouter V2 Link to receive the document in an in-tray, and check the contents with an application corresponding to the file format. (D in the figure)

• Connect to a Windows folder via a network, and check the contents with an application corresponding to the file format. (E in the figure)

Outline

Document Server

The scanned original is stored as a document on the hard disk of the machine, and viewed, printed, copied, or deleted using DeskTopBinder V2 Lite/Professional from the computer via a network. Documents can be searched by the user name or the document name. Also, others cannot view the document by setting a password. For more information, see p.53 “Using the Document Server”.

Limitation

❒ The optional HDD is required to use this function.

1. This machine

The originals scanned by the scanner is stored.

Reference

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder V2 Lite manual. ⇒ p.i “Manuals for This Machine”

2. Computer

The stored document can be viewed or copied by connecting to the machine using DeskTopBinder V2 Lite/Professional.

Network Scanner

Names and Functions of Components

This section explains the names and functions of various controls used to operate the scanner.

Control Panel

This illustration shows the product with options installed.

1. {User Tools/Counter/Inquiry} key

Use to change default values or operation parameters according to the operating conditions.

2. Display

Shows operation status and various messages.

3. {Check Settings} key

Press to check the current settings.

4. {Reset} key

Use to cancel settings.

5. {Warmup} key

Press this key for about one second to begin warm-up.

Pressing this key again while in warm-up mode cancels warm-up.

Note

❒ This key is inactive while scanning or

setting scanner default values.

6. Main power indicator

Lights up when the main power switch is set to On.

7. Operation Switch

Pressing this switch turns the machine on. The power indicator lights up. To turn the machine off, press this switch again.

Note

❒ This key is inactive while setting scan-

ner default values.

8. Status indicators

Show the status of the various functions.

• When lit green, the corresponding functions is active.

• When lit red, the corresponding function is interrupted. Press the respective key and follow the instructions that appear on the display.

Names and Functions of Components

9. Function keys

Pressing the Copy, Document Server, Fax, Printer, or Scanner key activates the respective function. The display content changes accordingly.

The indicator for the selected function lights up.

10. Number keys

Use to enter numeric values.

{#} key (Enter key)

11.

Use to enter a numeric value.

12. {Clear/Stop} key

• Clear: Clears an entered numeric value.

• Stop: Stops scanning.

13. {Start} key

Use to begin scanning, file storing, or delivery.

Display Contents

The normal screen configuration is as follows:

The display's contents differ depending on the mode.

Important

❒ Protect the display from shocks and strong pressure to prevent the possibility

of damage. The maximum allowable is 30 N

:N: Newton

:kgf: kilogram-force (1kgf = approx. 9.8N)

(3 kgf

Note

❒ The "Copy" screen is set as the default screen when the machine is turned on.

You can change this setting under the "Priority Function" of the [Basic Set- tings] tab in System Settings. ⇒System Settings manual

❒ Selected or specified items are highlighted like

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary to select {Scanner} on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Press [Cancel] to use other functions.

Network Scanner

Using as a network delivery scanner

Press {Scanner} to display the network delivery scanner screen. If the network TWAIN scanner screen is displayed, press [Cancel].

Using the Document Server

Press {Scanner} to display the Document Server screen. If the network TWAIN scanner screen is displayed, press [Cancel].

The screen of the Document Server depends on whether the network delivery scanner is used.

❖❖❖❖ When the network delivery scanner is used

❖❖❖❖ When the network delivery scanner is not used

Common Key Operations

The following keys are common for all screens.

Names and Functions of Components

❖❖❖❖ Key list

[OK] Confirms the selected function or entered value, and returns to the pre-

vious screen.

[

] Cancels the selected function or entered value, and returns to the pre-

Cancel

vious screen.

[UUUU

],[TTTT

Prev.

[

] Exits the Message screen.

Exit

[

] Clears the entered value and returns to the previous conditions. The

Clear

[

] Confirms the selected function or entered value, then returns to the

Exit

] Displays the next or previous page when functions will not fit on a sin-

gle page.

screen displayed does not change.

previous screen.

Network Scanner

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner, as well as basic settings for use in a network.

First, see the System Settings manual for details about how to make basic settings, and then make scanner settings.

Preparation Sequence

The preparation sequence is different depending on whether the machine is to be used as a network TWAIN scanner or network delivery scanner, or the Document Server is used.

Using as a Network TWAIN Scanner

Connect to Network

Make System Settings

Make Scanner Settings

Install Software

Connect the machine to the network with an Ethernet cable.

⇒System Settings manual

Check the network settings in System Settings, and change if required.

⇒System Settings manual

Make settings such as compression setting for the TWAIN scanner.

⇒ p.12 “Initial Scanner Setup”

On the client computers, install the software required for using the network TWAIN scanner functions, such as TWAIN driver and DeskTopBinder V2 Lite.

⇒ p.25 “Software for using a Network TWAIN Scanner”

Preparations for Use as a Network Scanner

Using as a Network Delivery Scanner

Connect to Network

Make System Settings

Make Scanner Settings

Install Delivery Software

Connect the machine to the network with an Ethernet cable.

⇒System Settings manual

Check the network settings in System Settings, and change if required.

⇒System Settings manual

Make settings for the network delivery scanner, such as the settings of the scanning feature and subject information.

⇒ p.12 “Initial Scanner Setup”

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite on the delivery server. Then, make the required settings for server maintenance and delivery service.

⇒ p.26 “Software for using a Network Delivery Scanner”

Set Destination and Sender Information

Install Client Computer Software

Reference

For information about ScanRouter V2 Lite, see the ScanRouter V2 Lite manual. ⇒ p.i “Manuals for This Machine”

Use ScanRouter V2 Administration Utility to set the destination and sender information.

On the client computers, install the software required for viewing or auto-receiving documents by connecting to the delivery server, such as DeskTopBinder V2 Lite.

⇒ p.27 “DeskTopBinder V2 Lite”

Preparation Sequence

Using the Document Server

If the Document Server is used with the network delivery scanner, perform steps C to E on p.10 “Using as a Network Delivery Scanner” after performing the steps below.

Connect to Network

Make System Settings

Make Scanner Settings

Install Software

Connect the machine to the network with an Ethernet cable.

⇒System Settings manual

Check the network settings in System Settings, and change if required.

⇒System Settings manual

Make settings for the Document Server, such as the setting of the scanning feature and original orientation priority information.

⇒ p.12 “Initial Scanner Setup”

On the client computers, install the software required for viewing the documents stored in the Document Server, such as DeskTopBinder V2 Lite.

⇒ p.27 “DeskTopBinder V2 Lite”

Preparations for Use as a Network Scanner

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Default Settings

Settings to use the functions of the machine as a network scanner are listed below. Make correct setting of necessary items.

Important

❒ Items marked (✩) are the minimum required settings for using the machine

as a network scanner. Be sure to set these items before use.

❒ Items marked (❍) should be set if required.

❖❖❖❖ System settings

For information about the explanation of settings, see the System Settings manual.

Settings TWAIN

Clock timer settings Scanner Auto Reset Timer ❍❍

Interface settings

[

Network

File transfer settings Delivery Server IP Address

]

Settings for use as network TWAIN scanner Settings for use as network delivery scanner Settings for use as Document Server Do not change this setting. It must be left at the factory default value. Make sure that IP address is set.

IP Address ✩✩✩

Sub-net Mask ❍❍❍

Gateway Address ❍❍❍

Access Control ❍

Access Mask ❍

Network Boot ❍

Valid Protocol

Ethernet Speed ❍❍

Resend Interval Setting ❍

Resend Frequency Setting ❍

❍❍❍

Delivery

✩

Store

❖❖❖❖ Scanner settings

Explanation of scanner settings are provided in this manual.

Initial Scanner Setup

Scanner Features

⇒ p.14

Scanner Settings

⇒ p.18

Settings Factory default

value

Resolution 200dpi ❍❍

Scan Size Auto Detection ❍❍

Scan type Character ❍❍

Image Density Mediam ❍❍

Function Priority Delivery/store ❍❍❍

Delivery/Store Connection Time out

Compression (Black & White)

Compression (Gray Scale)

Delivery Option Off ✩

Original Setting 1 Sided Original ❍❍

Original Orientation Priority

Mixed Original Sizes Priority

10 sec ❍❍❍

On ❍❍❍

Standard ❍❍❍

Off ❍❍

TWAIN

Delivery

❍❍

Store

SADF Auto Reset Timer

Subject Settings

⇒ p.21

Settings for use as network TWAIN scanner

Settings for use as network delivery scanner

Settings for use as Document Server

Off ❍❍

Not Programed ❍

Preparations for Use as a Network Scanner

Setting Scanner Features

Various Scanner Features (resolution, scan size, scan type, image density) can be set here. When using the same type of original repeatedly, storing the optimum settings in advance makes them easy to select whenever you deliver or store scan data.

Note

❒ Six sets of scan settings named "Ini-

tial Setup" and "Program 1" - "Program 5" can be stored for quick recall. The settings stored as "Initial Setup" are the scanning defaults. If the Scanner Features are not selected during delivery, the originals are scanned with the Scanner Features stored in the "Initial Setup".

❒ "Program 1" - "Program 5" can be

changed to any name of up to 16 characters.

The Scanner Features consist of the following items.

❖❖❖❖ Resolution

Set the resolution to 100 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

❖❖❖❖ Scan Size

Select the size of the original to be scanned.

• When Auto Detect is selected, the auto detect function of the machine is used to set the original size.

• When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following size can be selected. A3S,A4S,A4R,A5S,A5R, 11x17S,8

/2x11S,81/2x11R,

/2x81/

5 B4S,B5S,B5R,Custom Size

/2x14S,81/2x13S,

/2x81/

S,5

Note

❒ When "Custom Size" is se-

lected, the dimensions of the scan area (width and height) can be specified.

❖❖❖❖ Scan Type

The scan method suitable for the original is set.

• Text Standard original containing mainly text

• Text/Photo Original containing a mixture of text and photographs

• Photo Original containing photographs and other pictures (2value)

• Gray Scale Original containing photographs and other pictures (multi-value)

Note

❒ An image is scanned with 2–

value (black-and-white) in “Photo”, and with multi-value (gray-scale) in “Gray Scale”. As a general rule, scanning for the purpose of printing is best done with “Photo”, and Scanning for viewing on the computer display with “Gray Scale”.

❖❖❖❖ Image Density

Set the image density for scanning. The setting can be made in seven steps, from "light" (1) to "dark" (7).

Setting Procedure

Initial Scanner Setup

Enter the desired name and press

[OK].

Press the

key.

The User Tools/Counter/Inquiry screen appears.

Press [Scanner Features].

The Scanner Features screen appears.

{

User Tools/Counter/Inquiry

}

Reference

For information about character input, see the System Settings manual.

Select the item to be set.

To select an item, touch its key on the screen. The item is highlighted.

Example: resolution setting

Example: image density setting

Verify that the [Basic Settings] tab

is shown.

Verify that [Program/Change] is se-

lected, and then select the scan setting you want to program.

The screen for entering a scan setting name appears.

Note

❒ When selecting [Custom size] for

[Scan Size], see p.16 “Selecting a

custom size”.

When all settings have been

made, press [OK].

The scan type setting is stored.

To program other scan settings,

repeat the procedure from step

Preparations for Use as a Network Scanner

When all settings have been made,

press [Exit].

The display returns to the Scanner Features screen.

Press [Exit].

The main menu is shown again.

Selecting a custom size

When "Custom Size" is selected as the scan size, follow the procedure below.

Press [Custom size] on the Scan Size

setting screen.

Use the number a scan starting

point other than the standard scan starting point.

Select [X2] or [Y2], enter the value, and then press [#].

Enter the scan size (area) with the

number keys.

Select [X3] or [Y3], enter the value, and then press [#].

Depending on how the original is positioned, the scan area will be as follows:

Enter the original size with the

number keys.

Select [X1] or [Y1], enter the value, and then press [#].

When the original is placed on

the exposure glass

Positioning mark

Start point, vertical (X2)

Scan area,

vertical (X3)

Start point,

horizontal (Y2)

Scan area,

horizontal (Y3)

Scan area

ZEKY030E

When the original is placed on

)

the ADF

Initial Scanner Setup

Deleting programmed scan settings

Placement orientation

Start point,

Scan

start point

horizontal (Y2)

Scan area

Scan area,

horizontal (Y3)

vertical (X3

Start point, vertical (X2

The maximum scan size is 432mm (17”) in the Y direction (width) and 297mm (11.7”) in the X direction (height). Keep the scan area settings within this range.

When all dimensions have been

entered, press [OK].

Scan area,

ZEKY040E

Press the

{

User Tools/Counter/Inquiry

key.

The User Tools/Counter/Inquiry screen appears.

Press [Scanner Features].

}

Verify that the area set in step

(X3 and Y3) is shown next to the [Custom size] field, then press [OK].

Press [Exit].

The User Tools/Counter/Inquiry screen is shown.

Press [Exit].

The main menu is shown again.

The Scanner Features screen appears.

Verify that the [Basic Settings] tab

is shown.

Press [Delete].

Select the setting you want to de-

lete.

A confirmation message appears.

Preparations for Use as a Network Scanner

Press [Yes].

The selected scan setting is deleted.

Press [Exit].

The display returns to the Scanner Features screen.

Press [Exit].

The main menu is shown again.

Making Scanner Settings

This section explains how to switch from network TWAIN scanner mode to network delivery scanner or Document Server mode, and how to set the compression of image data and initial values for setting originals.

The scanner settings consist of the following. For the list about settings and factory defaults, see p.13 “Scanner settings”.

❖❖❖❖ Function Priority

Select "Delivery/Store" or "TWAIN" to determine whether the network TWAIN scanner mode, network delivery scanner mode, or Document Server mode is initially active when the scanner function is selected by pressing the {Scanner} key on the control panel.

Note

❒ When "TWAIN" is selected, the

network TWAIN scanner mode is set. By pressing [Cancel] in this condition, you can switch to network delivery scanner operation or Document Server operation.

❒ When "Delivery/Store" is se-

lected, the network delivery scanner mode or the Document Server mode is set. It is not possible to switch network TWAIN scanner operation from these modes. To use the machine as a network TWAIN scanner, access the machine from a client computer using the TWAIN driver.

❖❖❖❖ Delivery/Store Connection Time out

When using the machine as a network delivery scanner or Document Server, scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner mode. This setting determines the delay until the machine switches to network TWAIN scanner mode.

• Selecting "Immediate" causes the network TWAIN scanner mode to be activated at once.

• When you select "Yes", you can enter the delay time with the number keys (3 - 30 seconds). When the TWAIN scanner mode is activated, only the time specified here passes from the last key operation.

Initial Scanner Setup

❖❖❖❖ Compression (Black & White)

This setting determines whether image data read with the 2-value (black-and-white) setting is to be compressed. Compression reduces the time required for transferring the scan data to the computer.

Note

❒ The actual time required for

data transfer will vary, depending on the data size and network load.

❖❖❖❖ Compression (Gray Scale)

This setting determines to which extent image data read with the multi-value (gray-scale) setting is to be compressed. You can select "Standard", "High", "Low", or "Off".

Note

❒ Compression ratio decreases in

the order "High", "Standard", "Low", "Off", and the time required for data transfer increases accordingly.

❒ The actual time required for

data transfer will vary, depending on the data size and network load.

❖❖❖❖ Delivery Option

This setting determines whether the machine is used as a network delivery scanner. When the "Delivery Option" setting is "On", make sure that "Delivery IP Address" in System Settings is set.

❖❖❖❖ Original Setting

Set the initial value for original type and orientation. When the original is always similar, selecting this as the default makes operation easier. You can select "1 Sided Original", "2 Sided Orig.: T to T" (Top to Top), "2 Sided Orig.: T to B" (Top to Bottom).

Reference

⇒ p.37 “Original Orientation and Scan Area Setting”

❖❖❖❖ Original Orientation Priority

Select the initial value for original placement orientation. When the original is always positioned in the same way, selecting this as the default makes operation easier.

Reference

⇒ p.37 “Original Orientation and Scan Area Setting”

❖❖❖❖ Mixed Original Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select "On" or "Off".

Note

❒ If the original size is specified

when scanning, this setting is discarded.

❖❖❖❖ SADF Auto Reset Timer

When all originals in the ADF have been scanned, and another original is inserted within the time interval set here, the original is read as a part of the same document.

• If "Off" is selected, the scanning of one document is terminated at the point when all originals in ADF have been scanned.

Preparations for Use as a Network Scanner

• If set to "On", enter the number of seconds (3 - 99) of the SADF auto reset time with the number keys. When the original is placed within this time, it is scanned as one document.

Note

❒ If the ADF is not installed on the

machine, this setting is not shown.

Setting Procedure

Press {

User Tools/Counter/Inquiry

} key.

Press the item to be set.

The screen for changing the item setting appears.

Example: "Compression (Gray Scale)" setting

Change the setting.

• To select an item, touch its key on the screen. The item is highlighted.

• To enter numerals, use the number keys.

The User Tools/Counter/Inquiry screen appears.

Press [Scanner Features].

The Scanner Features screen appears.

Press the [Scanner Settings] tab.

Note

❒ To cancel a setting, press [Can-

cel]. The value is not changed

and the display returns to the previous condition before pressing the [OK].

Press [OK].

Repeat steps D to F to make other

settings.

Press [Exit].

The display returns to the Scanner Features screen.

Press [Exit].

The main menu is shown again.

Making Scan Data Subject Settings

Subject information can be added to the scan data files. This information added to the data to be delivered. When the file is delivered by e-mail with optional ScanRouter V2 Professional, the subject is automatically entered as the title in the subject of the email. If you often send files with similar content, storing subject names will allow you to easily select a subject at the time of delivery.

The subject can be up to 16 characters long. Up to 12 subjects can be stored.

Note

❒ To deliver the file by e-mail, op-

tional ScanRouter V2 Professional is necessary.

❒ The subject can be set when "On"

in the "Delivery Option" of Initial Scanner Setup is set.

Initial Scanner Setup

Press [Scanner Features].

The Scanner Features screen appears.

Press the [Subject Settings] tab.

Verify that [Program/Change] is se-

lected, and select the subject you want to program.

Enter the subject string.

Setting Procedure

This section describes the steps for making subject settings.

Press the

key.

The User Tools/Counter/Inquiry screen appears.

{

User Tools/Counter/Inquiry

Reference

For information about how to

}

enter characters, see the System Settings manual.

Note

❒ If an item is selected for which a

subject is already programmed, the subject can be edited.

Press [OK].

To program more subjects, repeat

steps

Press [Exit].

The display returns to the Scanner Features screen.

to F.

Preparations for Use as a Network Scanner

Press [Exit].

The main menu is shown again.

Deleting programmed subject settings

Press the

key.

The User Tools/Counter/Inquiry screen appears.

Press [Scanner Features].

{

User Tools/Counter/Inquiry

Select the subject you want to de-

lete.

}

A confirmation message appears.

Press [Yes].

The selected subject is deleted.

To delete more subjects, repeat

steps

Press [Exit].

The display returns to the Scanner Features screen.

to F.

The Scanner Features screen appears.

Press the [Subject Settings] tab.

Press [Delete].

Press [Exit].

The main menu is shown again.

Installing Software

The machine comes with two CD-ROMs containing various software.

The CD-ROM labeled "Scanner Driver & Document Management Utilities" contains the necessary software to use the machine as a network scanner. The CDROM labeled "Printer Driver & Utilities" contains the necessary software to use the machine as a printer.

This section explains the software contained on the "Scanner Driver & Document Management Utilities" CD-ROM.

Reference

For information about the software contained on the "Printer Driver & Utilities" CD-ROM, see the Printer Reference manual.

Auto Run Program

When the CD-ROM is inserted into a computer in Windows 95/98/Me, Windows 2000, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

❒ Auto Run might not automatically work with certain OS settings. In this case,

launch "CDLaunch.EXE" located on the CD-ROM root directory.

❒ If you want to install without using Auto Run, hold down the Shift key while

inserting the CD-ROM. Keep the Shift key held down until the computer has finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped and

the remaining scanner driver and utilities will not be installed. If [Cancel] has been pressed, reinstall the remaining scanner driver and utilities after restarting the computer.

Limitation

❒ If your system is Windows 2000 or Windows NT 4.0, log on using an account

that has Administrators permission.

Preparations for Use as a Network Scanner

The installing sequence using Auto Run is as follows:

Installation Sequence

TWAIN Driver Ver.3

Insert the CD-ROM.

TWAIN Driver

The installer starts up.

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Install all at once, or select and install individually.

Acrobat Reader

ScanRouter V2 Administration Utility

Job Binding

ScanRouter V2 Link

Acrobat Reader

For information about the outline of the software that can be installed by Auto Run, see p.28 “Software Supplied on CD-ROM”.

Installing Software

Software for using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also install the DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.27 “DeskTopBinder V2 Lite”.

Preparation

Before installing, check the operating environment for the TWAIN driver.⇒ p.28 “Type1027 TWAIN Driver”

Using Windows 95/98/Me, Windows 2000, or Windows NT 4.0

Install the TWAIN driver using Auto Run. Here, Windows 98 is used as an example for explanation. The basic operations are similar for Windows 95/Me, Windows 2000, and Windows NT 4.0.

Verify that Windows is running. Insert the supplied CD-ROM labeled

"Scanner Driver & Document Management Utilities" into the CD-ROM drive of the computer.

The choose setup language screen appears.

Reference

If the installer does not start automatically, see p.23 “Auto Run Program”.

Select a setup language, and then click [OK].

The CD-ROM Launcher screen appears.

Click [Type1027 TWAIN Driver].

The software setup screen appears.

The installer of the TWAIN driver starts. Follow the instructions on the

screen.

Note

❒ When the installation is complete, a message to prompt you to restart the

computer may appear. In this case, restart the computer, and continue the operation.

❒ After the installation is complete, "Type1027 TWAIN V3" folder is created

in the "Program" folder of the Start menu. Help can be displayed from here. Notes on using the network TWAIN scanner are provided in "Readme.txt". Be sure to read them before use.

Preparations for Use as a Network Scanner

Software for using a Network Delivery Scanner

To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or auto-receive the documents, it is necessary to install DeskTopBinder V2 Lite on the client computer. Also, the documents can be auto-received by installing only ScanRouter V2 Link on the client computer.

Use Auto Run for installation. Here, Windows 98 is used as an example for explanation. The basic operations are similar for Windows 95/Me, Windows 2000, and Windows NT 4.0.

Preparation

Before installing, check the operating environment for each software.⇒ p.28 “Software Supplied on CD-ROM”

Verify that Windows is running. Insert the supplied CD-ROM labeled

"Scanner Driver & Document Management Utilities" into the CD-ROM drive of the computer.

The choose setup language screen appears.

Select a setup language, and then click [OK].

The CD-ROM Launcher screen appears.

Click the key of the software to be installed.

• The ScanRouter V2 Lite installer starts by clicking [ScanRouter V2 Lite].

• The DeskTopBinder V2 Lite installer starts by clicking [DeskTopBinder V2

Lite].

The change the language screen appears.

Reference

For information about the subsequent installation procedure, see the Setup Guide that can be displayed from the Setup screen of the respective software.

Select a language used by this component, and then click [OK].

The software setup screen appears.

Installing Software

Software Required to Use the Document Server

To view the files stored in the Document Server, it is essential to install DeskTopBinder V2 Lite on the computer. See p.27 “DeskTopBinder V2 Lite” for installation.

DeskTopBinder V2 Lite

Use Auto Run for installation. Here, Windows 98 is used as an example for explanation. The basic operations are similar for Windows 95/Me, Windows 2000, and Windows NT 4.0.

Preparation

Before installing, check the operating environment for DeskTopBinder V2 Lite. ⇒ p.29 “DeskTopBinder V2 Lite”

Verify that Windows is running. Insert the supplied CD-ROM labeled

"Scanner Driver & Document Management Utilities" into the CD-ROM drive of the computer.

The choose setup language screen appears.

Select a language, and then click [OK].

The CD-ROM Launcher screen appears.

Click [DeskTopBinder V2 Lite].

The change the language screen appears.

Reference

For information about the subsequent installation procedure, see the Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2 Lite.

Select a language, and then click [OK].

The software setup screen appears.

Preparations for Use as a Network Scanner

Software Supplied on CD-ROM

List of Files

CDROM Drive

Wizard for the TWAIN driver and utilities

Drivers Twain

Utility RouterV2ScanRouter V2 Lite ScanRouter V2 Administration Utility

DeskV2

Ac-

roread

Help

Reference Manuals

TWAIN driver for Windows 95/98/Me, Windows 2000, Windows NT 4.0

DeskTopBinder V2 Lite Job Binding ScanRouter V2 Link

Acrobat Reader 4.05

Type1027 TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, the driver must be installed.

❖❖❖❖ File storage folder

Files on the CD-ROM are contained in the following folder.

\DRIVERS\TWAIN

❖❖❖❖ System requirements

• Hardware PC/AT compatible

Limitation

❒ Under Windows NT, machines with RISC-based processors (MIPS R se-

ries, Alpha AXP, PowerPC) are not compatible.

• Operating system Microsoft Windows 95 Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Display resolution 800×600 pixels, 256 colors or higher

• Network protocol TCP/IP

Installing Software

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files. The software allows you to use view documents in in-trays of the delivery server. This software can be used to the machine as a network TWAIN scanner. Also, the documents stored in the Document Server can be viewed.

For more information, see the manuals for DeskTopBinder V2 Lite or DeskTopBinder V2 Lite Help file.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\DESKV2

❖❖❖❖ System requirements

• Hardware PC/AT compatible

• CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Memory 48 MB or more (64 MB or more recommended)

• Hard disk space 50 MB or more (200 MB or more recommended)

• Display resolution 800×600 pixels, 64K colors or higher

• Network protocol TCP/IP

Preparations for Use as a Network Scanner

❖❖❖❖ Software installed with DeskTopBinder V2 Lite

• ScanRouter V2 Link ScanRouter V2 Link on the client computer monitors in-trays of the delivery server regularly. In addition, the documents delivered to in-trays are auto-received or a notification of document arrival can be received at the client computer with this software.

• Job Binding Job binding stores DeskTopBinder V2 Lite documents and files created by various applications as print data.

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. The data scanned by the machine can be sorted on the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.

For more information, see the manuals for ScanRouter V2 Lite or ScanRouter V2 Lite Help file.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\ROUTERV2

❖❖❖❖ System requirements

The following system requirements must be met to use ScanRouter V2 Lite.

Note

❒ Install the software on a stand-alone server running Windows NT Server

or Windows 2000 Server. It must not be installed on the primary domain controller or backup domain controller.

• Hardware PC/AT compatible

• CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

• Memory 64 MB or more (128 MB or more recommended)

Installing Software

• Hard disk space Minimum free space required for installing: 200 MB

Note

❒ In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol TCP/IP

❖❖❖❖ Software installed with ScanRouter V2 Lite

• ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information about the scanned documents in the delivery server. In addition, this utility can monitor free disk space, record error logs, and maintain the delivery server.

Note

❒ ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan-

Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

Preparations for Use as a Network Scanner

3. Setting Originals

This chapter explains the procedure for placing the original on the exposure glass and in the automatic document feeder (ADF), and setting original scan area and orientation according to the placement method.

To correctly display the top/bottom orientation of the scanned original on a computer, the correct placement must be chosen by setup on the control panel and scanner driver.

There are two orientations for placing the original. See the table below.

Note

❒ Normally, the original size is ( ) or ( ), but in the table below, a square orig-

inal is used to make the original orientation easy to understand. If the actual original size changes, a combination of original orientation and the orientation specified on the control panel or scanner driver does not change.

Scanned original

Select the placement method.

Place the original.

(There are two original orientations.)

When scanned by the

Specify the orientation.

delivery scanner or Document Server

(Specified on the control panel)

When scanned by the TWAIN scanner

(Specified by the Scanner Control dialog box)

Place the original on the exposure glass.

Place the original so that the top edge touches the top left of the exposure glass.

[Standard 0deg.]

Place the original so that top edge touches the rear of the exposure glass.

[Right 90deg.]

Place the original in the automatic document feeder (ADF).

Place the top edge of the original first.

[Standard 0deg.]

Place the original so that the top edge is set into the ADF.

[Left 90deg.]

Original displayed on a computer

Setting Originals

Placing the Original on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning.

Note

❒ For information about the origi-

nals which can be placed on the exposure glass, see the Copy Reference manual.

Lift the exposure glass cover or

the ADF.

Note

❒ Raise the exposure glass cover

or ADF fully (more than 30 degrees). The opening/closing action triggers the automatic original size detection process.

Place the original on the exposure

glass with the side to be scanned facing down. Align the far left edge of the original with the mark.

There are two original orientations. Either orientation can be used for placement.

A Place the original so that the

top edge touches the rear of the exposure glass.

B Place the original so that the

top edge touches the top left of the exposure glass.

When using the machine as a network TWAIN scanner, this orientation is standard setting in the TWAIN driver. Normally, use this orientation for setting.

Close the exposure glass cover or

the ADF.

Select the original orientation ac-

cording to the setting orientation.

Reference

⇒ p.37 “Original Orientation and Scan Area Setting”

Placing the Original in the Automatic Document Feeder (ADF)

The ADF allows you to insert several originals at one time. Originals placed in the ADF can be scanned on one side or both sides.

❖❖❖❖ Originals that can and cannot be

placed in the ADF

For information about the originals that can and cannot be placed in the ADF, see the Copy Reference manual. Attempting to use unsuitable originals in the ADF can lead to misfeed and damage to the original. Place such originals directly on the exposure glass.

Important

❒ When using the scanner func-

tion, the following originals also cannot be placed in the ADF, in addition to the restrictions that apply when using the copier function.

Insert the originals with the side

to be scanned facing up. (For originals which are to be scanned on both sides, the first side should face up.)

There are two orientations. Either orientation can be used for placement.

Note

❒ When using the network deliv-

ery scanner and Document Server, originals with the same width and different length can be placed at the same time. Place the originals as shown in the figure below.

ADF Placement Orientation

• Originals longer than the

length (432mm) of the A3/ 11"x17".

❒ For information about which

original sizes can be detected automatically and notes on placing originals in the ADF, see the Copy Reference manual.

Align the original guide with the

original size.

❒ Originals are scanned in the in-

serted order, starting with the topmost page.

A Place the original so that the

top edge is in the ADF tray.

Setting Originals

B Place the top edge of the origi-

nal first.

When using the machine as a network TWAIN scanner, this orientation is the standard setting in the TWAIN driver. Normally, use this orientation for placement.

Select the appropriate orientation

on the control panel or on the computer so that it matches the orientation of originals placed.

Placing the Divided Original in the Automatic Document Feeder (SADF)

When originals are placed in the ADF, scanning finishes as one document when the scan of all originals are completed by factory default. If the next original is placed within a certain amount of time after all originals are scanned, these multiple documents can be scanned as one document by the SADF.

After the originals are scanned, the remaining time for accepting the next original is displayed.

Reference

⇒ p.37 “Original Orientation and Scan Area Setting”

When there is another page to scan, set it within the specified time. If set, the original is feeded and scanned automatically. If there is no more page, press {#} key.

Note

❒ To use this function, settings must

be made in the Initial Scanner Setup. ⇒ p.19 “SADF Auto Reset Timer”

❒ Originals are scanned in order.

Place them from the first page.

Original Orientation and Scan Area Setting

To correctly display the top/bottom orientation of the scanned original on a computer, original orientation and page flow must be set when placing the original.

When using the network delivery scanner and Document Server, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made on the TWAIN driver.

For a Network Delivery Scanner and Document Server

On the Scanner Function screen,

press [Original Settings].

1-sided original/2-sided original selection

A When scanning one-sided orig-

inal, make sure that [2 Sided Original] is not highlighted.

B When scanning two-sided orig-

inal, press [2 Sided Original] to select [T to T] or [T to B] according to the binding orientation of the original.

Top to top original:

Top to bottom original:

Orientation selection

Make settings for original orien-

tation, 1 sided/2 sided combination, and mixed original sizes.

Note

❒ The initial values can be

changed under [Original Setting], [Original Orientation Priority], or [Mixed Original Sizes Priority] in the Scanner Initial Setup. ⇒ p.18 “Making Scanner Settings”

A Press the key for the same ori-

entation as the actual orientation of the original ( or ).

Mixed size selection

A When originals of the same

width and different length are placed, make sure that [Mixed

size] is highlighted.

Note

❒ If [Mixed size] is not set, the

scan size is set as the maximum size and a space is provided on the small original.

Setting Originals

Press [OK].

Note

❒

The current settings are displayed with characters and icons.

For a Network TWAIN Scanner

Open the Scanner Control dialog

box.

Reference

⇒ p.40 “Scanning Originals”

Select the position from the drop-

down menu of the [Document:] box in the [Document] group.

Select

from the drop-down menu of the

[Orientation:]

When the original is placed in the

ADF, select [Simplex] or [Duplex] from the drop-down menu of the [Side:] box.

❒ If originals of the same width

[Standard 0deg.]

Reference

⇒ p.33 “Setting Originals”

Note

and different length are placed in the ADF, specify the document size in the [Size:] box. If [Auto detection (Uni-size)] is selected, all pages are scanned as the size of the first page.

[Left 90deg.]

4. Scanning Originals Using Network TWAIN Scanner

This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, some functions of the TWAIN driver are introduced.

Flow of Operations

When using DeskTopBinder V2 Lite for scanning, the basic flow of operations is as follows:

Select Scanner

Place Originals

Make Scanner Settings

Start to Scan

For more information about the operation procedure, see p.40 “Scanning Originals”.

Start up DeskTopBinder V2 Lite and select the scanner.

Place the originals in the scanner.

Make the required scan settings, using the TWAIN driver.

Scan and save the originals.

The scanned image can be edited and printed by DeskTopBinder V2 Lite.

Scanning Originals Using Network TWAIN Scanner

Scanning Originals

This section explains the method for scanning a single original following p.39 “Flow of Operations”.

Start up DeskTopBinder V2 Lite and select the driver of the scanner.

A Click [Start], point to [Program], and then [DeskTopBinder V2] from [DeskTop-

Binder V2].

DeskTopBinder V2 Lite starts up.

B Click [Scanner Settings] from the [Tools] menu.

The [Scanner Settings] dialog box appears.

If the scanner is already selected, no scanner settings are necessary. Check

[File format for scanned image(s)] and go to step E.

C Click [Select Scanner Driver].

The [Select Source] dialog box appears.

D Click the machine name you want to use in the list, and then click [Se-

lect].

E Click [OK].

The [Scanner Settings] dialog box closes.

Place the original in the scanner.

Reference

⇒ p.33 “Setting Originals”

Make the scan settings.

A From the [File] menu, point to [Add Document], and then click [Scan].

The TWAIN driver starts up.

After a short while, the dialog box of the TWAIN driver that operates the scanner appears. This dialog box is called the Scanner Control dialog box.

Note

❒ The title bar displays the scanner currently being used. When multiple

machines are connected, confirm that the indicated machine name is the machine to be used. If the intended machine is different, click [Select Source] to select the scanner again.

❒ If the machine to be used does not appear in the list, make sure that the

IP address is configured and that the machine is correctly connected to the network. If the driver is still not displayed in the list after the above operations, consult with your network administrator.

Scanning Originals

B Depending on the type of original or the objective for scanning, select

the icon in [Mode].

• [Standard] is suitable for scanning standard originals that comprise

mainly of text.

• [Photo] is suitable for scanning originals that include photos, shaded il-

lustrations, etc.

• [OCR] is suitable for conversion processing with an OCR (Optical Char-

acter Reading) application after scanning the original.

• [Filing] is suitable for use with filing applications, etc.

Note

❒ For advanced settings, click [Detail] to display "Detail Window". For

more information about the "Detail Window", see TWAIN Driver Help.

C According to the original scan area and orientation, change the setting of

the [Document] group.

Reference

⇒ p.37 “Original Orientation and Scan Area Setting”

For information about the setting of the [Document] group, see Help.

When you want to configure the scanning area

When you do not configure the scanning area, the area is scanned with the size specified in the [Size:] box.

A Click [Preview].

The original that was placed is scanned and the [Preview] dialog box appears. The scanning area in the preview appears within the broken lines.

B Configure the scanning area by dragging a border or the top line.

When reconfiguring the area, click and drag one corner of the area towards its opposite corner.

Note

❒ Depending on the scanning resolution, the area to be scanned may pos-

sibly be subject to restrictions. For information about the relationship between the resolution and the scanning area, see TWAIN Driver Help.

C Click [Close].

The [Preview] dialog box closes.

Note

❒ When the original placed in the ADF is previewed, place the original

scanned during preview again.

Scanning Originals Using Network TWAIN Scanner

Click [Scan].

The original is scanned. A message asking whether there is another page appears.

When there is another page to scan, place the original, and then click [

When there are no more pages, click [Complete].

Save the scanned image in DeskTopBinder V2 Lite.

A Click [Exit] from the [File] menu.

The [Input Document Information] dialog box appears.

B Enter the file name and click [OK].

The image is stored in DeskTopBinder V2 Lite, and the DeskTopBinder viewer closes.

----Editing and printing scanned data

With DeskTopBinder V2 Lite, it is possible to edit and print scanned data. For more information about how to edit and print, see DeskTopBinder V2 Lite Help.

Continue

Functions of the TWAIN Driver

The following is an introduction to the various functions of the TWAIN driver.

Reference

For more information about each function or other functions, see Help.

❖❖❖❖ Automatic Tilt Correction

This function automatically corrects character strings that were scanned slanted.

❖❖❖❖ Printing to the Image

This function allows you to imprint dates, page numbers, or your favorite characters to a scanned image. You can also change the fonts of the imprints as well as the numerical order of the scanned images to ascending or descending order.

❖❖❖❖ Scanning Mode Registration

This function allows you to register other scanning configurations that are often used as scanning modes besides the already pre-installed ones. After registration, you can quickly scan with these scanning configurations.

5. Delivering Stored Scan Data by the Network Delivery Scanner

Stored scan data can be sent to a specified destination using the network delivery scanner function. This chapter explains the various display screens, delivery procedures, and checking of the delivery result when this function is used.

Note

❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is

necessary to use the network delivery server function. Information about delivery destinations and senders must be programmed first into the delivery server. Also, program a connected device in [Set I/O Device] of ScanRouter V2 Administration Utility. For more information, see ScanRouter V2 Administration Utility Help.

List Displays of Destinations and Senders

The display configuration when using the machine as network delivery scanner is as follows:

[Update Address]

Press this key to obtain destination information from the delivery server and update the display. If the destination is changed in the delivery server, press the key to update the display.

2. Destination Display

The selected destination is shown here. If several destinations are selected, the selected destinations are displayed in order by pressing [UUUUPrev.] or [TTTTNext].

Note

❒ Pressing the {Check Settings} key lets

you verify the selected destinations.

2631

[Number Keys]

Use these to specify a destination using the 3-digit short ID number.

[Attach Sender’s Name] [Attach Sub-

ject]

Sets the sender and subject of the delivered document.

[Clear]

Pressing this key clears a selection in the Destination List or a short ID number entered.

Delivering Stored Scan Data by the Network Delivery Scanner

6. Destination List

Displays the list of destinations programmed in the delivery server.

Note

❒ When the entire list does not fit on one

screen, [UUUU] or [TTTT] can be used to scroll the display.

❒ Group destinations are denoted by

this symbol ( ).

❒ A bar above a title indicates that a des-

tination that belongs to it has been selected.

Delivery Procedure

Data is delivered by specifying its scan settings and destination. If necessary, you can select a sender and subject.

Press the {Scanner} key.

If the user code is set, enter the

user code (consisting of up to eight characters) with the number keys, and then press [#].

The Scanner Function screen appears.

Note

❒ If the network TWAIN scanner

screen is displayed, press [Can- cel]. This screen is displayed if "Function Priority" in the Scanner Initial Setup is set to network TWAIN scanner mode.

Place the original in the machine,

and adjust the settings for original size and orientation if required.

Reference

⇒ p.33 “Setting Originals”

Make the scan settings.

To make the scan settings, call up the stored settings or make the settings individually.

Reference

⇒ p.14 “Setting Scanner Fea- tures”

Calling up stored scan settings

A Press [Recall Program].

The User Program Recall screen appears.

B Select a user program of scan

settings.

Make sure that no previous set-

ting remains.

Note

❒ If the previous setting remains,

press the {Reset} key.

C Press [OK].

The selected user program settings become active.

Making the settings individually

A Press [Scan Settings].

The screen for making scan settings appears.

Delivering Stored Scan Data by the Network Delivery Scanner

B Select the desired resolution,

original size, and other items to change the settings.

The way to make scan settings is the same way as programing scan settings. See p.14 “Setting Scanner Features”.

C Press [OK].

The scan settings are applied.

Select the destination.

You can select the destination from the list of destinations or by specifying a short ID number.

❒ If the list is updated after the

destination or sender is selected, any selections are cancelled. Update the list before selecting destination and sender.

❒ If there is scan data in the

memory of the machine that have not yet been delivered, [Update Address] is not available.

B Press the title for the desired

destination and select the destination.

If the desired destination is not OK, press [UUUU] or [TTTT] to display the destination.

When selecting a destination from the list

A Press [Update Address] to update

the list of destinations.

Note

❒ If the destination informa-

tion programmed in the delivery server is updated, the list displayed on the control panel of the machine is not updated automatically. To display the latest information for operation, press the [Update Address] on the control panel before delivering scan data to update the displayed information.

Note

❒ The destination titles are pro-

grammed in the delivery server.

C Select the destination to which

the scan data is to be sent.

The selected destination is highlighted, and also appears in the destination field at the top of the screen. A line appears over the title of the category to which the destination belongs.

Delivery Procedure

Note

❒ To deselect a destination,

press the destination once more, or press [UUUUPrev.] or [TTTTNext] to bring up the desti- nation in the destination field, and then press [Clear].

D To select more destinations, re-

peat step C.

Using the short ID number to select a destination

A Press [Number Keys]. B Use the number keys to enter

the 3-digit ID number that has been assigned to each destination.

If the entered number is less than 3 digits, press [#] at the end.

The destination corresponding to the short ID number appears in the destination field at the top of the screen.

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

❒ When multiple destinations

are selected, the selected destinations are displayed in order by pressing [UUUUPrev.] or [TTTTNext].

❒ Pressing the {Check Settings}

key on the control panel lets you verify the list of selected destination(s).

Specify the sender (scan data de-

livery source).

Note

❒ When a sender has been speci-

fied, this information is added to the scan data file. When the optional ScanRouter V2 Professional is used to send scan data files as e-mail, the sender information is automatically entered in the message sender field. This allows the recipient to see where the mail is from. Select a sender from the senders programmed in the delivery server.

Note

❒ To deselect a destination,

press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press [Clear].

C To select more destinations, re-

peat step B.

A Press [Attach Sender’s Name].

A list of the senders programmed in the delivery server is displayed.

Delivering Stored Scan Data by the Network Delivery Scanner

B Select the sender.

• Selecting a sender from the title category is done by using the same procedure as when selecting a destination. See step

• To select a sender using a short ID number, enter the 3digit ID number with the number keys.

C Press [OK].

The sender is applied.

If required, select a subject.

Select a subject from the programmed ones. ⇒ p.21 “Making Scan Data Subject Settings”

Note

❒ When a subject has been speci-

fied, this information is added to the scan data file. When the optional ScanRouter V2 Professional is used to send data files as e-mail, the subject is automatically entered as a title in the message subject.

B Select a subject.

C Press [OK].

The subject is applied.

Press the {Start} key.

The original is scanned and the scan data file is delivered to the destination(s).

If there is another page to scan, place the original on the exposure glass, and then press the {Start} key.

When there are no more pages, press the {#} key.

Note

❒ To abort the scan process, press

the {Clear/Stop} key or press [Stop] on the display.

❒ When the SADF function is

used, load the next original. ⇒ p.36 “Placing the Divided Original in the Automatic Document Feeder (SADF)”

A Press [Attach Subject].

Checking the Delivery Result

The delivery result can be checked for the last 50 delivery operations. If the delivery result exceeds 50 delivery operations, the delivery results are deleted in the order of delivery.

Important

❒ When the main power switch of

the machine is turned off, all delivery result data is cleared.

❖❖❖❖ Items to be checked

• Date/Time The date and time when the file transfer of scan data from the machine to the delivery server was completed is recorded. If delivery retry was performed but unsuccessful, the date and time refers to the last retry operation.

• Destination When multiple destinations were selected, the first selected destination is displayed.

• Sender

Check the displayed results.

Note

❒ One screen shows the results for

six delivery operations. Use [UUUUPrev.] or [TTTTNext] to scroll through the display.

Press [Exit].

The display returns to the network delivery scanner screen.

• File Name

• Pages

Number of scanned pages

• Status Indicates whether delivery was successful or resulted in an error.

Press [Delivered Files Status] on the

network delivery scanner screen.

The delivery status is displayed.

Delivering Stored Scan Data by the Network Delivery Scanner

Using the Network Delivery Scanner with the Document Server

You can use the network delivery scanner with the Document Server.

Simultaneous Delivery and Storage

Scanned data is stored in the Document Server when the data is delivered.

Note

❒ This section explains mainly the op-

eration for simultaneous delivery and storage. For more information, see p.45 “Delivery Procedure”.

Place the original and adjust the

settings for original size and orientation if required.

Reference

⇒ p.33 “Setting Originals”

Make sure [Store & Transmit] to be

selected.

Press [File Information] to set file in-

formation.

Reference

For more information, see p.55 “Specifying file information”.

Press [OK].

Press the {Start} key.

The original is scanned, and the file is delivered to the destination and stored in the Document Server.

Make the scan settings.

Select the destination.

If required, specify the sender

(scan data delivery source) and a subject.

Press [Store File].

The screen for setting Store File appears.

Using the Network Delivery Scanner with the Document Server

Delivering Stored Files

Files stored in the Document Server which scanned in the scanner function are delivered.

Note

❒ This section explains mainly how

to select files to be delivered. For more information about the delivery procedure, see p.45 “Delivery Procedure”.

❒ When the stored files are deliv-

ered, scan settings cannot be made. The files are delivered with the specified scan settings when they are stored in the Document Server.

Display the list of stored files.

Reference

⇒ p.58 “Viewing a List of Stored Files”

Select a file to be delivered.

To select multiple files, repeat

step

❒ You can select up to 30 files for

❒ If you select multiple files, the

❒ If you press [Display Selection],

Press [OK].

The screen for specifying a destination appears.

Specify a destination.

If required, select the sender (scan

data delivery source) and a subject.

Note

one operation.

files will be delivered in the order they were selected.

the selected files will only be shown in the order of delivery.

Note

❒ When you select a file protected

password, the Password Entry screen appears. After you have entered the correct password and pressed [OK], the file will be selected.

Press the {Start} key.

The selected stored files are delivered.

Delivering Stored Scan Data by the Network Delivery Scanner

6. Using the Document Server

Data obtained by scanning originals can be stored in the hard disk of the machine using the Document Server function, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed or copied from a client computer.

Limitation

❒ The optional HDD is required to use this function.

Note

❒ When a delivery server is added to the network, data stored in the Document

Server can be delivered. You can store scanned data in the Document Server and deliver data simultaneously.⇒ p.50 “Using the Network Delivery Scanner with the Document Server”

Storing Data

This section describes how to store data in the Document Server and how to assign file information to stored data.

Note

❒ You can specify whether data stored in the Document Server is deleted auto-

matically later. ("Automatic Delete Settings for Stored Data" in System Settings manual under "Administrator"). The stored data is set to be deleted after one day by the factory default value. For information about settings and changes, see the System Settings manual.

❒ The theoretical maximum number of files that can be stored is 3000 (or 9000

pages). However, the actual maximum may be less, depending on the space used by the copy function and other functions of the machine.

❒ The maximum number of pages per scan data file is 500.

❒ Documents scanned in the scanner function cannot be printed from the con-

trol panel. Print the documents using DeskTopBinder V2 Lite/Professional after receiving.

Using the Document Server

Storage Procedure

Scan and store the document in the Document Server.

Press the {Scanner} key.

If the user code is set, enter the

user code (consisting of up to eight characters) with the number keys, and then press [#].

The Scanner Function screen appears.

Note

❒ If the network TWAIN scanner

screen is displayed, press [Can- cel]. This screen is displayed if "Function Priority" in the Scanner Initial Setup is set to network TWAIN scanner mode.

Place the original in the machine,

and adjust the settings for original size and orientation if required.

Reference

⇒ p.33 “Setting Originals”

Make the scan settings.

To make the scan settings, call up the stored settings or make the settings individually.

Reference

⇒ p.14 “Setting Scanner Fea- tures”

Calling up stored scan settings

A Press [Recall Program].

The Recall Program screen appears.

B Select a user program of scan

settings.

Make sure that no previous set-

ting remains.

Note

❒ If the previous setting remains,

press the {Reset} key.

C Press [OK].

The selected user program settings become active.

Making settings individually

A Press [Scan Settings].

The screen for making scan settings appears.

Storing Data

B Select the desired resolution,

original size, and other items to change the settings.

The way to make scan settings is the same way as programming scan settings. See p.14 “Setting Scanner Features”.

C Press [OK].

The scan settings are applied.

When using the network delivery

scanner function, make the settings for storing scanned data files.

When not using the network delivery scanner function, this step is not required. Go to step

A Press [Store File].

Specify file information.

Specify a user name, file name, and password for the file to be stored.

Reference

For more information about how to specify file information, see p.55 “Specifying file information”.

Press the {Start} key.

The original is scanned and the resulting data is stored as a file in the Document Server.

When there is another page to scan, place the original, and then press the {Start} key.

When there are no more pages, press the {#} key.

Note

❒ To abort the scanning process,

press the {Clear/Stop} key or press [Stop] in the display.

❒

When originals are being scanned using the SADF, load the next original. vided Original in the Automatic Document Feeder (SADF)”

⇒

p.36 “Placing the Di-

The screen for setting storage parameters for scanned data appears.

B Press [Store Only].

Note

❒ To store and deliver scanned

data, press [Store & Transmit].

C Press [OK].

Specifying file information

You can specify a user name, file name, and password for a stored scan data file.

When this function is used, you can search for files by user name or file name, and you can prevent unauthorized persons from accessing the files.

Using the Document Server

Note

❒ The file name can be up to 64 charac-

ters long, The user name can be up to 20 characters long. The first 16 characters are shown on the control panel. With DeskTopBinder V2 Lite/ Professional installed on a client computer, you can view the entire string.

When using the network delivery

scanner function, display the File Information screen.

A Press [Store File].

B Press [File Information].

Specify file information.

Specifying a user name

A Press [User Name].

The User Name Selection screen appears.

Note

❒ If no user name is pro-

grammed in System Settings under the Administrator tab, the User Name Selection screen does not appear. Instead, the Non-programmed Name Entry screen appears. Enter the user name.

B Select the desired user name.

The File Information screen appears.

This screen appears when the network delivery scanner function is not used.

This screen appears when the network delivery scanner function is used.

Note

❒ The user names shown here

are names that were programmed in System Settings under the Administrator tab. To enter a name not shown here, press [Non-programmed Name], and then enter the user name.

C Press [OK].

The user name is set.

Storing Data

Specifying a file name

Scanned data files are automatically named SCAN0001, SCAN0002, etc. If desired, you can change the file name.

A Press [File Name].

The File Name Entry screen appears.

B Enter the desired file name.

Reference

For information about how to enter characters, see the System Settings manual.

C Press [OK].

The password is applied.

Important

❒ Do not forget the password.

If you forget it, contact the key operators in charge of this machine.

When using the network delivery

scanner function, press [OK] twice to return to the original screen.

The new file name is applied.

Specifying a password

By specifying a password, only a person who knows the password can view the data.

A Press [Password].

The Password Entry screen appears.

B Enter a password consisting of

four numbers.

Using the Document Server

Viewing a List of Stored Files

From the displayed list of stored files, you can delete the files stored in the Document Server or change the file information. To show the displayed list of stored files, perform the following steps.

Press the {Scanner} key.

The Scanner Function screen appears.

Note

❒ If the network TWAIN scanner

screen is displayed, press [Can- cel]. This screen is displayed if "Function Priority" in the Scanner Initial Setup is set to network TWAIN scanner mode.

The displayed list of stored files

appears.

The subsequent operation steps depend on whether the network delivery scanner is used.

When using the network delivery scanner

A Press [Select Stored File].

B Press [Manage/Delete File].

When using Document Server only

A Press [Stored Files Manage.].

Viewing a List of Stored Files

Viewing the List

The list displayed scanned data files that are stored, has the following elements.

❖❖❖❖ When using the network delivery scanner

❖❖❖❖ When using the Document Server only

1. Keys for searching files

Switches to the screens for searching file by user name or file name, or to the screen for displaying of all files.

2. Keys for sorting files

Sorts the files using the selected item as the selected key. Selecting the same item once more causes reverse sort. However, delivery cannot be sorted in descending order.

3. Keys for changing file informa-

tion

Use for deleting, changing the user name, file, or password of the selected file, or for checking file information.

A list of stored files

A list of stored files is displayed.

Note

❒ Stored files are not shown when a

function other than the scanner function is used.

❒ If the desired file is not visible, use

[UUUUPrev.] or [ TTTTNext] to scroll through the display.

❒ For files which are password pro-

tected, a key symbol( ) is shown to the left of the file name.

[Manage/Delete File]

Press to manage or delete the files stored in the Document Server or change the file information.

[Deliver]

Press to deliver the files stored in the Document Server. For more information, see p.51 “Delivering Stored Files”.

Using the Document Server

----Viewing a list of stored files in DeskTopBinder V2 Lite

The files stored in the Document Server are shown below in DeskTopBinder V2 Lite.

1 2

1. Connected device name

Displays the files stored in the connected device on the desk tree by dividing into User name and All uses folders.

2. User name

Displays only the files stored with the same user name specified in the connected device properties. The files stored from the scanner are shown on the "Scanner" folder.

3. All users

Displays all files stored in the connected device.

Viewing a List of Stored Files

Searching for Files

You can search for desired files from the stored files, using the user name or file name as a key.

Searching by user name

On the list of displayed files,

press [Search by User Name].

The User Name Search screen appears.

Select the user name to be used

for the search.

The user names shown here are names that were programmed in System Settings under the Administrator tab. To enter user name not shown here, press [Non-programmed

Name], and then enter the name.

Searching by file name

On the list of displayed files,

press [Search by File Name].

The File Name Search screen appears.

Enter the file name to search for.

Reference

For information about how to input characters, see the System Settings manual.

Press [OK].

The search starts, and file whose name starts with the entered string are displayed.

Press [OK].

The search starts, and files whose user name starts with the entered string are displayed.

Using the Document Server

Deleting Stored Files

You can delete files that are longer needed.

Limitation

❒ Delivery standby files cannot be

deleted.

Display the list of stored files.

Reference

⇒ p.58 “Viewing a List of Stored Files”

Select the file to be deleted.

Note

❒ Up to 30 files can be selected.

❒ When you select a password

protected file, the Password Entry screen appears. Enter the correct password, and then press [OK].

Press [Delete].

The file is deleted.

Press [Exit].

Press [Delete File].

A confirmation message appears.

Changing File Information

The information about files stored in the Document Server (user name, file name, password) can be changed.

Limitation

❒ Information about delivery stand-

by files cannot be changed.

Display the list of stored files.

Reference

⇒ p.58 “Viewing a List of Stored Files”

Select the file for which you want

to change the file information.

Note

❒ When you select a password

protected file, the Password Entry screen appears. Enter the correct password, and then press [OK].

Change the file information.

Changing the user name

A Press [Change User Name].

The screen for changing the user name appears.

B Select the new user name.

The user names shown here are names that were programmed in System Settings under the Administrator tab. To specify a user name not shown here, press [Non-programmed Name], and then enter the user name.

C Press [OK].

The user name is changed.

Using the Document Server

Changing the file name

A Press [Change File Name].

The screen for changing the file name appears.

B Enter the new file name.

Reference

For information about how to enter characters, see the System Settings manual.

C Press [OK].

The new password is stored.

Important

❒ Do not forget the password.

If you forget it, ask the key operators in charge of this machine.

Verify that the file information

change was made as desired, and press [Exit].

C Press [OK].

The file name is changed.

Changing a password

A Press [Change Password].

B Enter the new password con-

sisting of four numbers.

7. Appendix

The Relationship between the Resolution and the Data Size

The relationship between the resolution and the data size is mutually contradictory. When the resolution (dpi) is set to a high value, the scanning area becomes smaller. Inversely, when the scanning area is set larger, the resolution becomes lower.

When the network delivery scanner and Document Server are used, the relationship between the scanning resolution and the data size is shown below. If the data size is too large, the message "Exceeded max. data capacity. Check the scanning resolution." appears on the control panel of the machine. Specify the scan size and resolution again.

Limitation

❒ Depending on the image compression level, the maximum image size will be

limited.

Reference

For information about the relationship between the resolution and the scanning area when the machine is used as the network TWAIN scanner, see the TWAIN driver help.

❖❖❖❖ When the "Text", "Text/Photo", or "Photo" is selected as the Scan Type

All combinations up to A3/11"x17" (297mm×432mm) and 600 dpi are possible.

❖❖❖❖ When "Gray Scale" is selected as the Scan Type

The data can be scanned with combinations marked with ❍ in the table. This combinations marked with ✩ required the optional HDD.

100dpi 200dpi 300dpi 400dpi 600dpi

A3 ❍❍✩

B4 ❍❍❍✩

A4 ❍❍❍✩

B5 ❍❍❍❍✩

A5 ❍❍❍❍✩

B6 ❍❍❍❍✩

A6 ❍❍❍❍✩

A7 ❍❍❍❍✩

11x17 ❍❍✩

Legal(8

Letter(8

/2x14) ❍❍❍✩

/2x13 ❍❍❍✩

/2x11) ❍❍❍✩

/2x81/

❍❍❍❍✩

Appendix

Troubleshooting

This section contains advice on what to do if you have problems scanning an original or if the network delivery scanner function does not work. Various messages that may appear on the control panel or computer are listed, along with causes and suitable countermeasures.

When Scanning Is Not Performed as Expected

Status Possible Cause and Action

The image cannot be scanned. The original was placed with the front and

back reversed. Make sure that the original orientation is correct. When placed directly on the exposure glass, the side to be scanned must face down. When fed via the ADF, the side to be scanned must face up. ⇒ p.33 “Setting Originals”

The image is distorted or out of position. • The original was moved during scanning.

Do not move the original during scanning.

• The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the exposure glass.

The image is scanned upside down. The original was placed upside down. Place

the original in the correct direction.

The scanned image is dirty. The exposure glass or the exposure glass cover

Delivery Function Does Not Work

Status Possible Cause and Action

The Delivery Scanner Function screen is not displayed.

is dirty. Clean these parts. ⇒Copy Reference

• If the network TWAIN scanner screen appears when the machine is switched to scanner operation, press [ to the Network Scanner screen.

• If the display does not switch from network TWAIN scanner to network delivery scanner, the network delivery Scanner Settings are not correct. See p.12 “Default Set- tings” and make the appropriate settings.

Cancel

] to switch

Troubleshooting

When the Error Message Is Displayed on the Control Panel

Note

❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message is still shown, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see p.73 “Powering Off the Machine”.

Message Possible Cause and Action

Cannot communicate with server.

Check the server status. The scanned data will be stand by.

Cannot detect original size.

Select scan size and reset originals.

Cannot select over 30 files at the same time. To select more than 30 stored files, divide the

No response from the delivery server. Possible causes are as follows:

• The delivery server is not running or has not started delivery service.

• "Delivery Server IP Address" is not set correctly in System Settings.

• The delivery server does not recognize the connected device. Program a connected device in "Set I/O Device" of ScanRouter V2 Administration Utility. ⇒ScanRouter V2 Administration Utility Help

• The machine may not be correctly connected to the network. Check the LED indicators of the Ethernet board. ⇒System Settings manual

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the

exposure glass, the opening/closing action of the ADF triggers the automatic original size detection process. Raise the ADF by more than 30 degrees.

operation into several times.

Cannot use destination list because the stored destinations have been found over 200.

Destination and sender list update has been failed.

Try again.

Exceeded max. data capacity.

Check the scanning resolution.

Exceeded max. file capacity.

Delete the unnecessary stored files.

More than 200 destinations were programmed. Keep the number at 200 or less.

Check whether the delivery server has started operation.

Specify the scan size and resolution again. Note that it may not be possible to scan very large originals. ⇒ p.65 “The Relationship between the Resolution and the Data Size”

The maximum number of files that can be stored is 3000. Delete unneeded files.

Appendix

Message Possible Cause and Action

Exceeded max. number of pages (500 pages) per file.

Do you want to store the scanned pages as 1 file?

Exceeded max. number of stand-by files.

Try again after the data transmission is completed.

Exceeded max. page capacity per file.

Only the scanned data will be transmitted.

Scan the remaining data after transmission.

Memory is full.

Cannot scan.

Memory is full.

Cannot scan. Stored files delivery is only available.

Note

❒ These messages are shown alternately.

Memory is full.

Delete the unnecessary stored file.

The maximum number of pages per file is 500. Specify whether to use the data or not. Scan the page that could not read once more as a new file.

There are 50 standby files in the sending queue for the delivery server. Wait until files have been sent.

Because the number of scanned pages reaches the maximum value for delivery, only the data already scanned is transmitted. Retransmit the remaining pages.

Because of insufficient hard disk capacity, the first page could not be fully scanned. Try one of the following measures.

• Wait for a while and retry the scan operation.

• Reduce the scan area.

• Delete unneeded stored files.

There is not enough remaining hard disk capacity. No more files can be stored. Delete unneeded files.

There is not enough remaining hard disk capacity. Delete unneeded files.

Note

❒ These messages are shown alternately.

Memory is full.

Press [Transmit] to transmit the scanned data.

To delete the data, press [Cancel].

Memory is full. Scanning has been cancelled.

Do you want to store the scanned data?

Memory is full. Scanning has been cancelled.

Press [Transmit] to transmit the scanned data.

To delete the data, press [Cancel].

No destination is programmed for this number.

Because there is not enough hard disk capacity in the machine, the page could only be partially scanned. Specify whether to use the data or not.

The short ID number that can be assigned to each destination is not programmed in the delivery server. Assign a correct number to each destination.

Message Possible Cause and Action

Troubleshooting

No sender is programmed for this number.

Original misfeed. Scanning has been cancelled.

Do you want to stored the scanned data?

Original misfeed. Scanning has been cancelled.

Press [Transmit] to transmit the scanned data.

To delete the data, press [Cancel].

Scanner is currently in use for another function

Cannot scan.

Selected file is currently in use.

Cannot change file name.

Selected file is currently in use.

Cannot change password.

The short ID number that can be assigned to each sender is not programmed in the delivery server. Assign a correct number to each sender.

There is a paper misfeed in the ADF. Remove the misfed original and specify whether to store the data or not.

There is a paper misfeed in the ADF. Remove the misfed original and specify whether to use the data or not.

The machine is currently using the scanner for another function, such as copying. Retry the operation after the other function is completed.

The name of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is in standby queue cannot be changed. Try the operation again after editing is terminated or standby was cancelled.

The password of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is in standby queue cannot be changed. Try the operation again after editing is terminated or standby was cancelled.

Selected file is currently in use.

Cannot change user name.

Selected file is currently in use.

Cannot delete it.

The selected files contain the file deleted.

Check the stored files status.

Transmission has been cancelled due to containing the deleted file.

Try again after checking the stored files status.

Transmission has been failed.

Insufficient memory in server.

The user name of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is in standby queue cannot be changed. Try the operation again after editing is terminated or standby was cancelled.

A file that is being edited with DeskTopBinder V2 Lite/Professional or that is in a standby queue cannot be deleted. Try the operation again after editing is terminated or standby was cancelled.

After sending the files, some files were deleted with DeskTopBinder V2 Lite/Professional. Perform the selection process again.

Before sending the files, some files were deleted with DeskTopBinder V2 Lite/Professional. Perform the selection process again and resend the files.

There is not enough free space on the hard disk of the delivery server. Free up the required amount.

Appendix

Message Possible Cause and Action

Transmission to the server has been failed.

To confirm the result, see the Delivered Files Status.

Transmission to the server has been failed.

The data will be retransmitted later.

While sending a file to the delivery server, a network error has occurred and the file could not be sent correctly. Try the operation once more.

If the message is still shown, the network may be crowded and notify the network administrator.

If multiple files were sent, use the Delivery Files Status screen to check for which file the problem occurred. ⇒ p.49 “Checking the Delivery Result”

A network error has occurred and a file was not sent correctly to the delivery server. Wait until retry is performed automatically after a preset interval. If the retry fails again, notify the network administrator.

When the Error Message Is Displayed on the Computer

This section describes main possible causes and actions for error messages displayed on the computer when the TWAIN driver is used.

Note

❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message is still shown after scanning is executed again, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see p.73 “Powering Off the Machine”.

Message Cause and Action

[

Cannot connect to the scanner. Check the network

Access Mask settings in User Tools.

[

Cannot detect the paper size of the original. Specify

the scanning size.

[

Cannot find the scanner. Check if the scanner main

power is on.

[

Cannot find the scanner used for the previous scan.

Another scanner will be used instead.

]

The access mask is set. Notify the network or scanner administrator.

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the

exposure glass, the opening/closing action of the ADF triggers the automatic original size detection process. Raise the ADF by more than 30 degrees.

• Check whether the machine is connected to the network correctly.

Check whether the power switch of the previously used scanner is turned on. Reselect the scanner.

Troubleshooting

Message Cause and Action

[Cannot save to the default file.] The default file cannot be overwritten. Save to

another file.

[Error has occurred in the scanner.] Check whether the scanning settings specified

by application exceed the setting range of the machine.

[Error has occurred in the scanner driver.] • Check whether a network cable is connect-

ed correctly to the computer.

• Check whether the Ethernet board of the computer is recognized correctly by Windows.

• Check whether your computer can use TCP/IP protocol.

[Insufficient memory. Close all applications, then restart scanning.]

[Insufficient memory. Reduce the scanning area.] • Reset the scan size.

Terminate the unnecessary application started by the computer.

• Lower the resolution.

• Set with no compression. ⇒ p.18 “Making Scanner Settings”

Note

❒ The chart "The Relationship between the

Resolution and the Scanning Area" in Help for halftone scanning might not always apply. Scanning cannot be performed if large values are set for brightness when using halftone or high resolution.

❒ When paper misfeed occurs in the machine

during printing, scanning cannot be performed. In this case, after the misfed paper has been removed, proceed with scanning.

[No response from the scanner.] • Check whether the machine is connected to

a network correctly.

• The network is crowded. Reconnect after a while.

[No User Code is registered. Consult your system administrator.]

Access is restricted by user code. Notify the system administrator of the machine.

[Please call your service representative.] An unrecoverable error has occurred in the

machine. Call your service representative.

[Scanner is in use for other function. Please wait.] The machine is used by the function other than

the scanner function such as copy. Wait for a while and reconnect.

[Scanner is in use by other user. Please wait.] Other user uses the machine to scan the origi-

nal. Wait for a while and reconnect.

[Scanner is not available. Check the scanner connection status.]

• Check whether the main power switch of the machine is turned off.

Appendix

Message Cause and Action

[Scanner is not ready. Check the scanner and the options.]

[The name is already in use. Check the registered names]

[The scanner power is off.] • Check whether the main power switch of

Check whether the ADF cover is closed.

You try to register the name that is already in use. Use another name.

the machine is turned on.

• Check whether the machine is connected to the network correctly.

Powering Off the Machine

Peripheral devices such as the HDD and memory are used by a variety of functions. Correct power-off procedures must be observed in order to avoid damaging these peripherals. Also, remember that powering off the machine may result in loss of any scan data that is awaiting transmission.

This section explains procedures and precautions to be observed when turning off the machine's main power.

Reference

For more information, see "Turning On and Off the Power" in the System Settings manual.

Turning Off the Operation Switch

Note

❒ Under the following conditions,

pressing the Operation Switch causes the power indicator to flash instead of going out.

• The exposure glass cover or ADF is open.

• Communication is taking place between the machine and a connected device.

• The HDD is operating.

Turning Off the Main Power Switch

Preparation

Normally do not turn off the main power. If you turn off the main power, see the Important below in advance.

Make sure that the exposure glass

cover or ADF are closed.

Press the Operation Switch and

check that the power indicator goes off.

Important

❒ Do not turn off the main power

switch if the power indicator is lit or flashing. Damage to the HDD or memory may result.

❒ Unplug the machine before turn-

ing off the main power switch. Damage to the HDD or memory may result.

❒ Before turning off the main power

switch or unplugging the machine, check the memory remaining is 100%. After about 1 hour passes after the main power switch is turned off or the machine is unplugged, undelivered documents contained in fax memory will be lost. ⇒"When Power is Turned Off or Fails" in the Facsimile Reference Advanced Features

Appendix

Make sure that the power indica-

tor goes off.

Turn off the main power switch to

make the main power indicator go off.

Specifications

Scan method Flat bed scanning

Image sensor type CCD

Scan type Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX)

Maximum scan size A3/11"x17" (297mm×432mm)

Scan density 600dpi

Variable range of scan density

❖❖❖❖ When placed on the exposure glass

• When used as network TWAIN scanner Setting range: 100dpi - 2400dpi

• When used as network delivery scanner Setting range: 100dpi, 200dpi, 300dpi, 400dpi, 600dpi

❖❖❖❖ When placed in the ADF

• When used as network TWAIN scanner Setting range: 100dpi - 1200dpi

• When used as network delivery scanner Setting range: 100dpi, 200dpi, 300dpi, 400dpi, 600dpi

INDEX

Automatic tilt correction Auto Run program

Checking the delivery result

{Check Settings} key {Clear/Stop} key

Common key operations Compression (Black & White) Compression (Gray Scale)

Default settings Delivery option Delivery/Store connection time out DeskTopBinder V2 Lite Display Display Contents

Document Server

Document Server Network Delivery Scanner Network TWAIN Scanner

, 27, 29,

{#} Enter key

Function keys Function priority

Image density Initial scanner setup Installing Software

List displays

Delivery Stored

Main power indicator Mixed original sizes priority

Mode

Network delivery scanner network TWAIN scanner

Number keys

Operation Switch Original orientation and scan area setting Original orientation priority Original setting

Placing the original in the Automatic

Document Feeder (ADF) Placing the original on the exposure glass Preparations

Document Server Network Delivery Scanner Network TWAIN Scanner

Preview Printing to the image

{Reset} key Resolution

SADF auto reset timer

Save Scanning mode registration Scanning originals ScanRouter V2 Lite Scan size Scan type Selecting a custom size Setting Scanner Features Software supplied on CD-ROM {Start} key Status indicators Store data Stored files

Changing file information

Delete Delivering Search

The relationship between the resolution

and the data size Troubleshooting Type1027 TWAIN Driver

{User Tools/Counter/Inquiry} key

Viewing a list of stored files in

DeskTopBinder V2 Lite

{Warmup} key

UE USA B453

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON. cccc means STAND BY.

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio /TV technician for help.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

Warning:

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

Caution (in case of 100BASE-TX environment):

Network interface cable with ferrite core must be used for RF interference suppression.

Printer/Scanner Controller Type 1027 Operating Instructions Scanner Reference

UE USA B453-8607

Lanier 5627, 5622 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

5622/5627

Manuals for This Machine

Important

How to Read This Manual

Symbols

Names of Major Options

TABLE OF CONTENTS

1. Network Scanner

Outline

Network TWAIN Scanner

Network Delivery Scanner

Document Server

Names and Functions of Components

Control Panel

Display Contents

Using as a network TWAIN scanner

Using as a network delivery scanner

Using the Document Server

Common Key Operations

2. Preparations for Use as a Network Scanner

Preparation Sequence

Using as a Network TWAIN Scanner

Using as a Network Delivery Scanner

Using the Document Server

Initial Scanner Setup

Default Settings

Setting Scanner Features

Setting Procedure

Selecting a custom size

Deleting programmed scan settings

Making Scanner Settings

Setting Procedure

Making Scan Data Subject Settings

Setting Procedure

Deleting programmed subject settings

Installing Software

Auto Run Program

Software for using a Network TWAIN Scanner

Using Windows 95/98/Me, Windows 2000, or Windows NT 4.0

Software for using a Network Delivery Scanner

Software Required to Use the Document Server

DeskTopBinder V2 Lite

Software Supplied on CD-ROM

List of Files

Type1027 TWAIN Driver

DeskTopBinder V2 Lite

ScanRouter V2 Lite

3. Setting Originals

Placing the Original on the Exposure Glass

Placing the Original in the Automatic Document Feeder (ADF)

Placing the Divided Original in the Automatic Document Feeder (SADF)

Original Orientation and Scan Area Setting

For a Network Delivery Scanner and Document Server

For a Network TWAIN Scanner

4. Scanning Originals Using Network TWAIN Scanner

Flow of Operations

Scanning Originals

When you want to configure the scanning area

Functions of the TWAIN Driver

5. Delivering Stored Scan Data by the Network Delivery Scanner

List Displays of Destinations and Senders

Delivery Procedure

Calling up stored scan settings

When selecting a destination from the list

Using the short ID number to select a destination

Checking selected destinations

Checking the Delivery Result

Using the Network Delivery Scanner with the Document Server

Simultaneous Delivery and Storage

Delivering Stored Files

6. Using the Document Server

Storing Data

Storage Procedure

Calling up stored scan settings

Specifying file information

Specifying a user name