Lanier 5222, 5227 User Manual

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Page 1

Operator Guide

5222/5227

Your document management partner.

Printer

Page 2

When ordering supplies or requesting service for your copier, you will need to provide the model and serial number of your machine.

Please take a moment to enter your model and serial numbers here.

MODEL NUMBER: __________________________

SERIAL NUMBER: __________________________

To order supplies, call: ( )

To request service, call: ( )

Information Statement:

Layout and contents of this document are based on the information available at the time of th is CD-ROM production.

Customer Vision® -

Our commitment to your

complete satisfaction

Important:

Please read and understand this manual prior to using it. Pay special attention to the Safety In formation. Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a re sult of handling or operating the machine.

Trademarks:

Microsoft ™, Windows™, and MS-DOS™ are registered trademar ks of Microsoft Corporation. PostScript™ is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights in those areas.

As an Energy Star Partner, Lanier Worldwide, Inc. has determined that this product meets the Energy Star guidelines for energy efficiency.

Printed in the U.S.A.

Page 3

Table of Contents

Introduction

Connecting to the Printer ...........................................................................1-1

Printer Requirements .....................................................................1-1

Connecting the Printer to the Host Using Parallel Interface Cable ........1-2

Connecting the Printer Using the Network Interface Board 185 ...........1-3

Printer Drivers for this Printer .........................................................1-6

Operation Panel ........................................................................................1-8

Message Display ........................................................................... 1-9

Online and Offline ...................................................................................1-10

Printer Configuration

Configuring the Printer for the Network .......................................................2-1

Table of Contents

Installing Printer Driver

Auto Run .................................................................................................3-1

Installing by Auto Run ..................................................................3-1

Software and Utilities Included on the CD-ROM ............................................ 3-3

Installing the PCL 6/5e Printer Driver ........................................................... 3-4

Windows 95/98 - Installing the PCL 6/5e Printer Driver ......................3-4

Windows NT 4.0 - Installing the PCL 6/5e Printer Driver ....................3-5

Windows 3.1x - Installing the PCL 6/5e Printer Driver ........................ 3-6

Installing the PostScript Printer Driver..........................................................3-8

Windows 95/98 - Installing the PostScript Printer Driver ....................3-8

Windows NT 4.0 - Installing the PostScript Printer Driver ...................3-8

Windows 3.1x - Installing the PostScript Printer Driver ...................... 3-9

Using Adobe PageMaker Version 6.0 or 6.5 ............................................... 3-11

Macintosh..............................................................................................3-12

Macintosh - Installing the PostScript Printer Driver ..........................3-12

Setting Up the PPD File ................................................................ 3-13

Setting Up Options ...................................................................... 3-13

Uninstalling the Printer Driver

Uninstalling the PCL 6/5e Printer Driver .......................................................4-1

Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver ..................4-1

Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver .................4-1

Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver ....................4-2

Uninstalling the PostScript Printer Driver......................................................4-3

Windows 95/98 - Uninstalling the PostScript Printer Driver ................4-3

Windows NT 4.0 - Uninstalling the PostScript Printer Driver ...............4-3

Windows 3.1x - Uninstalling the PostScript Printer Driver ................... 4-4

Macintosh - Uninstalling the PostScript Printer Driver .........................4-4

Setting Up Printer Driver

PCL 6/5e - Accessing the Printer Properties.................................................. 5-1

Windows 95/98 - Accessing the Printer Properties ............................ 5-1

Windows NT 4.0 - Accessing the Printer Properties ...........................5-2

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Table of Contents

Windows 3.1x - Accessing the Printer Setting Dialog Box .................. 5-3

PostScript - Setting Up for Printing ............................................................. 5-5

Windows 95/98 - Accessing the Printer Properties ........................... 5-5

Windows NT 4.0 - Accessing the Printer Properties .......................... 5-6

Windows 3.1x - Accessing the Printer Setting Dialog Box .................. 5-7

Macintosh - Setting Up for Printing ................................................. 5-9

Canceling a Print Job...............................................................................5-10

Windows 95/98 - Canceling a Print Job ........................................5-10

Windows NT 4.0 - Canceling a Print Job ........................................5-10

Windows 3.1x - Canceling a Print Job ............................................5-11

Macintosh - Canceling a Print Job ..................................................5-12

Troubleshooting

Error and Status Messages ........................................................................ 6-1

Error and Status Messages on the Message Display Panel ................. 6-1

Getting Printer Information over the Network ................................... 6-5

Printer Does Not Print ..............................................................................6-11

Additional Printing Problems .....................................................................6-14

Using the Control Panel

Adjusting Printer Features ......................................................................... 7-1

Printer Features Menu ................................................................... 7-1

Accessing the Main Menu ......................................................................... 7-4

Making Printer Settings with the Operation Panel ......................................... 7-5

Proof Print Menu ...................................................................................... 7-6

Proof Print Parameters .................................................................. 7-6

Job Control Menu .................................................................................... 7-7

Job Control Parameters ................................................................. 7-7

Network Setup Menu...............................................................................7-10

Maintenance Menu ..................................................................................7-11

Maintenance Parameters .............................................................7-11

List Print Menu .......................................................................................7-12

List Print Parameters ....................................................................7-12

Specifying the Custom Paper Size for the Bypass Tray.................................7-13

Printer Condition .....................................................................................7-15

Printing with the Operation Panel ..............................................................7-16

Using the Proof Print ....................................................................7-16

PostScript3 Kit Type185

Installable Options.................................................................................... 8-1

Setting Up Options ....................................................................... 8-1

Printing a Document ................................................................................. 8-3

Collate, Staple, Print Mode ............................................................ 8-6

Proof Print ................................................................................... 8-8

Specifications

Specifications .......................................................................................... 9-1

Memory Capacity and Printer Function........................................................ 9-2

Agency Certifications ............................................................................... 9-3

Index

Index of Scanner Topics..............................................................................I-1

Warranty

New Machine Warranty and Limitation of Liability .......... inside back cover

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Introduction

Chapter 1

Page 6

Chapter Overview

This Chapter covers:

•“Printer Requirements” on page 1-1

•“Connecting the Printer to the Host Using Parallel Interface Cable” on page 1-2

•“Connecting the Printer Using the Network Interface Board 185” on page 1-3

•“Printer Drivers for this Printer” on page 1-6

•“Message Display” on page 1-9

Introduction

Page 7

Connecting to the Printer

Confirm that the shape and the position of the connector are as shown in the illustration.

Connecting to the Printer

Parallel Port

10BASE-T/100BASE-TX

Printer Requirements

Requirements

Before using the printer, confirm that all the environmental and electrical requirements have been met. Connect the unit to your host computer using the para llel port, optional Network Interface Board 185, or both.

Confirm that all the cable s, conn ectors, and electr ical outle ts necess ary to att ach the pr inter to your host computer or network are present.

The interface cable is not supplied in the box. It is your responsibility to provide the

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interface cable appropriate for the computer that you are using.

Parallel Cable Requirements

Connect the printer to your host computer using a parallel port. The parallel cable to connect the printer to the host computer is not include d with the printer.

The printer’s parallel interface is a standard bidirectional interface. It requires a standard 36-pin parallel cable complian t with IEEE 1284 and a paralle l port available on the host computer.

Do not use a parallel cable that is longer than 3 meters (10 feet).

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Introduction 1 - 1

Page 8

Connecting to the Printer

Network Cable Requirements

The optional Network Interfac e Board 185 can be inst alled to allow direct connection to an Ethernet network.

The Network Interface Board supports 10BASE-T or 100BASE-TX connections. You can use the machine in the following network environments:

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Client Windows 95, 98, NT 4.0, 3.1x, Macintosh (optional

Driver PCL 6/5e, PostScript 3

File Server NetWare 3.x, NetWare 4.x, NetWare 5

Protocol TCP/IP, IPX/SPX, NetBEUI, AppleTalk

With the Windows NT4.0 by the computer based x86 only. Under the Windows 95/98/NT 4.0 only.

Using the appropriate networ k management sof t wa re and printer driver . Attaching the machine to a networks computer set up as a server.

PostScript 3 Kit Type 185 is required)

In a mixed network environment, the protocol switches automatically.

Consult your network administra tor before connecting your machine to a network.

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In a 100BASE-TX environment, be sure to use properly shielded and grounded cable

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(STP, Category/Type5) for the connection to your host computer (and/or HUB) in order to meet FCC and EMC Directive 89/336/EEC emission guidelines.

Connecting the Printer to the Host Using Parallel Interface Cable

Use a parallel int erface cable compliant with I EEE 1284 (supplied by you) to conne ct your printer to the host computer.

Follow these steps to connect the printe r to your host computer.

Confirm that you have the correct c able.

Confirm that both the machine and the host compute r are turned off.

Plug the 36-pin end of the paralle l cable into the parallel port at the right side of the back

cover of the machine.

Squeeze the wire clips on each side of the connector together until they snap into place. The

clips hold the cabl e secu rel y in place.

Plug the other end of the parallel cable into the computer's parallel port.

1 - 2 Introduction

Page 9

Connecting to the Printer

TAHX010E

Connecting the Printer Using the Network Interface Board 185

Connect the printer to the network usi ng the Network Interface Board 185. Follow these steps to connect the printe r.

Confirm that you have the correct c able.

Confirm that the machine is turne d of f.

Loop the network cable. The loop should be about 10cm (4”) from the end of the cable on

the end closest to the printer.

Attach the ferrite core to the loop.

Attach the network cable to the 10BASE-T/100BASE-TX port on the machine.

Confirm that the cable is connected to the 10BASE-T/100BASE-TX port.

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Do not conn ect the cab le int o the fax p ort.

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Connect the other end of the cable into the network.

Introduction 1 - 3

Page 10

Connecting to the Printer

Button and Indicators on the Network Interface Board

1 Button:

Press this button fo r m o re than 2 seconds to print “Network Configuration Page”. Press this button more than 5 seconds to print “System Log Information”.

2 Indi c at o r (orang e):

Stays on while the network interface board i s w orking.

1 2

3 4

3 Indicato r (g ree n ):

Stays on while 100BASE-TX is working. Stays off while 10BASE-T is working.

4 Indicato r (g ree n ):

Stays on while the machine is in a network environment.

Features of the Printer

This printer is designed especially for office workgroups, both for shared usage within network environment, and for one-to-one usage by being connected directly to your computer.

High Productivity

As this printer comes with a 27 pages per minute (ppm) engine and offers a variety of paper handling options, handling documents will be more efficient. Proof print function is one of the supporting feature for making multiple original printing which allows you to confirm that the document prints as expected before printing many.

Optional Printer Hard Disk Type 185 is required.

Versatile Paper Handling Options

This printer offe rs both versatile input and output paper handling options. Input capacity can be raised to 3,100 with the optional paper bank (PS420) and the bypass tray (Bypass Tray Type 270) to reduce the inconvenience of reloading paper. For an output device, collating and stapling capability is availab le with the optional finisher (SR720).

Optional Printer Feature Expander Type 185 (32MB or 64MB) or Printer Hard Disk Type 185 is required.

1 - 4 Introduction

Page 11

Connecting to the Printer

Variety of Paper Media Support

Standard Tra y 2 and optional Bypass Tray Type 270 support variety of paper media such as thick paper, transparency and some envelops.

For more information on supported paper and other media, see “Copy Reference”.

Network Connectivity

Your printer is network ready with the optional network interface board.

Network Utility

PRINTER MANAGER, software consisting of Administration and Client versions, is provided. With this software, multiple print devices can be utilized effectively together on a network. This software offer s several convenient functions such as parallel pri nting and recovery printing.

For the name of the PRINTER MANAGER you use, see the “Operating Instructions” for the Network Interface Board which is included in the CD-ROM.

Introduction 1 - 5

Page 12

Connecting to the Printer

Major Specifications

Printing Speed

Engine Resolution 600dpi / 300dpi resolution

Printer Language PCL 5e, PCL 6

Memory 16MB

Interface 10BASE-T or 100BASE-TX <FmSymbol>¥ 1

*1 Printing speed depends on machine *2 Option

Printer Drivers for this Printer

Printing requires inst allation of a printer driver for your operating system. The following drivers are included in the CD-ROM that comes with this machine.

22/27ppm (A4<IconCo1>K, 8 11"<IconCo1>L, simplex) 22ppm (A4<IconCo1>K, 8 11"<IconCo1>L, duplex)

Enhanced resolution with edge smoothing

Adobe PostScript Level 3

Max. up to 80MB

IEEE1284 <FmSymbol>¥ 1

/2" <FmSymbol>¥

Printer Language PCL 5e PCL 6 PostScript 3

Operating system

Windows 95 X X W

Windows 98 X X S

Windows 3.1x X X S

Windows NT 4.0 X X X

Macintosh X

1 - 6 Introduction

Page 13

Connecting to the Printer

PCL Printer Drivers

Printer drivers allow the compute r to communicate with the printer via a printer language. Two kinds of PCL printer drivers, PCL 6 and PCL 5e, are included in the CD-ROM that comes with this machine. We recommend the PCL 6 as your first choice. However, some of your applications might require the installa tion of the PCL 5e printer driver . In this case, you might configure to install and print by using PCL 5e in addition to the PCL 6.

Adobe PostScript Printer Drivers and PPD Files

The Adobe PostScript printer dri vers and the PPD files are included in the CD-ROM that comes with this unit. Adobe PostScript printer driver allows the computer to communicate with the printer by means of a printe r langua ge. The PPD files allow the printer driver to enable the printer specific functions .

Introduction 1 - 7

Page 14

Operation Panel

This panel display is for instal led Facsimile and Printer .

1 {User Tools} key:

1 2 3 4 5

7 8 9 10

Press to change the default settings and conditions to meet your r equirements.

2 Error Indicator:

Lights up whenever a printer error occurs. A message describ ing the cause of the error also appears on the panel display.

3 Panel Display:

Shows the operation status, error messages, and function menus. Press selection keys to sel ect the function on the pane l displ ay.

4 Cursor keys

Pres eith er arrow to move the cursor in the message display

5{Energy Saver} key:

Press this key for about 1 second to switch to and from Energy Saver mode.

6 Operation Switch:

Press this switch t o turn the power o n (the On indicator ligh ts up). To turn the p o w er off, pr ess this switch again (the On indi cator goes off ).

7 Number keys

8 Function keys:

Press to change the functions (Copy, Facsimile, Printer) shown on the panel display. To use the printer function, press the {

9 Data In Indicator:

Shows if a pri nt job is being sent from the host computer. If the indicator is blinking, a job is being sent. If the indicator stays on the data is printing.

Printer

} key.

10 On Line Indicator:

Stays on whi le the printer is online.

1 - 8 Introduction

Page 15

Message Display

The Message Display shows operational status, error messages, and function menus.

Do not apply a strong shock or a force of about 30N (about 3kgf) or more to the panel

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display. Otherwise, the display might be damaged.

Operation Panel

1 Operation and Error Messages are displayed.

2 Cursor keys.

Items can be selected or specified. These keys correspond to t he keys that are in th e bottom line of the di splay.

The selected item is highlighted on the panel display.

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Basic Key Operations

The following table shows basic key operations.

[Enter #]

[Escape]

key Press this key to set the function or numeric value, and the

previous display appears.

key Press this key to cancel the function or numeric value, and the

previous display appears.

Ready Q’ty: 1 Auto 11x17 8 1/2x14 8 1/2 x 11

Select with < >

100%

[Up and Down

keys

Arrow]

[Cancel] [Exit]

Introduction 1 - 9

key Press this key to cancel the function, and previous display appears.

key Press this key to set the function or numeric value, and normal

If all functions cannot be displayed, press these keys to switch to the previous or next page. Increase or decrease the counter on the display panel.

display screen appears.

Page 16

Online and Offline

Online

Online is the state in which the printer can receive data from the computer.

1[Job Reset] key:

Press this key when the printer is online to cancel the current print job.

(Job Reset) (Online)

2[Online] key:

Press this key to change the online status, the printer offline conditi ons.

Offline

Offline is a state in which the printer cannot receive data from the computer.

1 [Form Feed] key:

Press this key when the printer is offline to print out all the data left in the printer's input buffer.

2[Online] key:

Press this key to change the online status, the printer offline conditi ons.

(FormFeed) (Online)

1 - 10 Introduction

Page 17

Chapter 2

Printer Configuration

Page 18

Chapter Overvie w

This chapter covers:

•“Configuring the Printer for the Network” on page 2-1

•“Subnet Mask” on page 2-5

•“Gateway Address” on page 2-5

•“Access Control Address and Access Control Mask” on page 2-5

Printer Configuration

Page 19

Configuring the Printer for the Network

After installi ng the optional network inte rface card, configure it for the network using the printer's Control Panel.

The following table shows the operat ion panel se ttings and their default settings. These are included in the “Main Menu”.

Items Default

32 IP Address 011.022.033.044

33 Subnet Mask 000.000.000.000

34 Gateway Address 000.000.000.000

35 Access Control

(Access Control Address)

36 Access Mask

(Access Control Mask)

37 Network Boot None

38 Frame Type(NW)

(Frame Type NetWare)

39 ActiveProtocols All Active

Press [User Tools].

Press [4] on the number keys.

Press the Up or Down Arrow keys until the

following message appears.

Press [Enter #].

000.000.000.000

Auto Select

Printer Configuration 2 - 1

Page 20

Configuring the Printer for the Network

Select the protocol you want to use. You can select one of the items on the following table.

Menu item on the panel display

All Active (Default Setting)

None

TCP/IP Only X

NetWare Only X

TCP/IP & NetW X X

ATalk Only X

TCP/IP & ATalk X X

NetWare & ATalk X X

TCP & ATK & NW

NetBEUI only X

TCP/IP & NB X X

NetBEUI & NetW X X

TCP & NB & NW X X X

Active Protocol TCP/IP N etWare AppleTalk NetBEUI

XXXX

XXX

NetBEUI & ATalk X X

TCP & NB & ATK X X X

NB & NW & ATalk

XXX

Note: <IconSt1>' means that this protocol is active. Blank cell means that this protocol is not active. You should not select protocols that are not used on your network. If you want to select AppleTalk, you should install the optional PostScript kit T ype 185.

1. Press

the Up or Down Arrow keys

until

the following message appears.

2. Press

[Enter #]

. The current settings appear on the panel display.

3. Press

the Up or Down Arrow keys

until

the protocol you want to use appears.

4. Press

[Enter #]

. The actual procedure may differ depending on the protocol you use. If you use

2 - 2 Printer Configuration

Page 21

Configuring the Printer for the Network

011 . 022 . 033 . 044

Byte 1 Byte 2 Byte 3 Byte 4

TCP/IP, you should assign the IP Address to your printer.

To get the IP Address for your printer, contact your network administrator.

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The IP Address is shown by B yte on the panel

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display.

1. Press

the Up or Down Arrow keys

until

the following message appears.

2. Press

[Enter #]

. The current Byte 1 of the IP Address appears on the panel display.

3. Use

the Up or Down Arrow keys

specify the IP Address.

4. Press

[Enter #]

. The current Byte 2 of the IP Address appears.

5. Use

the Up or Down Arrow keys

to specify the Byte 2 of the IP Address. Repeat steps 3 and 4 to specify the rest of the IP Address.

6. Press

[Enter #]

to register the IP

Address you specified.

If you use TCP/IP, you should assign the

“Subnet Mask” and “Gateway Address” following the same procedure for spec if ying the IP Address.

Printer Configuration 2 - 3

If you use TCP/IP, set the “Access Control” and “Access Mask” following the same procedure for specifying the IP Address, if necessary.

If you use TCP/IP, you can make settings for “Network Boot”.

You can select how to assign the printer's address using the computer. Select one of the

•

items on the following table.

Menu item on the panel display

ARP + PING <IconSt1>'

ARP & RARP <IconSt1>' <IconSt1>'

ARP & BOOTP <IconSt1>' <IconSt1>'

ARP&RARP&BO OTP

ARP+ING RARP_TFTP BOOTP DHCP

<IconSt1>' <IconSt1>' <IconSt1>'

Available method

Page 22

Configuring the Printer for the Network

Menu item on the panel display

None (Default Setting)

RARP + TFTP X

BOOTP X

RARP & BOOTP X X

DHCP X

You should set up your server, if you want to use “RARP + TFTP”, “BOOTP”, o r

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“DHCP”.

ARP+ING RARP_TFTP BOOTP DHCP

Available method

1. Press the Up or Down Arrow keys until the following message appears.

2. Press

The current setting appears on the panel display.

[Enter #]

3. Press the Up or Down Arrow keys until the method you want to use appears.

4. Press

If you use NetWare, select the frame type for NetWare.

Select one of the items below if necessary.

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1. Press

[Enter #]

Auto Select (Default) Ethernet 802.3 Ethernet 802.2 Etherne t II Ethernet SNAP

Note: Usually, you can use the default setting (“Auto Select”). With “Auto Select”, the frame type detected by the pr inter fi rst is a dopted. If your networ k can use more than two frame types, the pr inter may fail to select the co rr ect fram e type. In this case, select the appropriate frame type.

the Up or Down Arrow keys

until

the following message appears.

2. Press

[Enter #]

2 - 4 Printer Configuration

Page 23

Configuring the Printer for the Network

The current setting appears on the panel display.

3. Press

the Up or Down Arrow keys

until the frame type you want to use appears.

4. Press

Exit from the setup menu to the available function settings.

1. Press

2. Press

3. Press

When printing a configuration pa ge, confirm of your printer's configuration.

1. Press {

[Enter #]

[Escape]

[Escape] [Exit]

User Tools

2. Press {4} on the number keys.

3. Press

the Up or Down Arrow keys

display “List Prin t ”, and then press

[Enter #]

4. After confirming that “Config. Page” is displayed, press

[Enter #]

5. Press

Confirm of your printe r's configuration by printing a configuration page.

[Enter #]

Subnet Mask

A number used to mathematically "mask" or hide IP Address on the network by eliminating those parts of the address that are alike for all the machines on the network.

Gateway Address

A gateway is a connection or interchange point that connects two networks. A gateway address is for the router or host computer used as a gateway.

T o get the addresses, contact your network administra tor.

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Access Control Address and Access Control Mask

Access Control Address and Access Control Mask are used to control the IP Address that have access to the computer used for printing, with the IP Address. If it is not necessary for you to control the access rights, select “0.0.0.0”.

Printer Configuration 2 - 5

Page 24

Configuring the Printer for the Network

When the Access Control Address settings coincide with the masked result of the IP

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Address of the comput er , print jobs fr om tha t IP Addr ess can be acc epted by th e n etwork interface board.

For example, if you assign 192.168.15.16 as the Access Control Address to the network

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interface board, the combination of the Access Control Mask and IP Address that can have access are as follows. (xxx: for any numerical value)

Access Co ntrol

Mask

0. 0. 0. 0 XXX.XXX.XXX.XXX

255. 0. 0. 0 192.XXX.XXX. XXX

255.255. 0. 0 192.1 68.XXX.XXX

255.255.2 55. 0 192.168. 15. XXX

255.255.255.255 192.168. 15. 16

IP Address that

have access

2 - 6 Printer Configuration

Page 25

Chapter 3

Installing Printer Drive r

Page 26

Chapter Overview

This Chapter covers:

•“Auto Run” on page 3-1

•“Software and Utilities In cluded on the CD-ROM” on page 3-3

•“Installing the PCL 6/5e Printer Driver” on page 3-4

•“Installing the PostScript Printer Driver” on page 3-8

•“Using Adobe PageMaker Version 6.0 or 6.5” on page 3-11

•“Macintosh” on page 3-12

Installing Printer Driver

Page 27

Auto Run

You can install the printer driver by using Auto Run. Auto Run is available for the following operating systems:

Windows 95/98

•

Windows NT 4.0

•

If your system is Windows 3.1x or Macintosh, see information on inst alli ng t he pri nter dri ver.

See “Windows 95/98 - Installing the PCL 6/5e Printer Driver” on page 3-4. See “Windows 3.1x - Installing the PCL 6/5e Printer Driver” on page 3-6. See “Macintosh - I nstalling the PostScript Prin ter Driver” on page 3-12.

Before starting this installation, close all documents and appl ications. In a network

•

environment, confirm that users who are logged on are disconnected. Be sure to do this when it will create the least interference with other users.

After installing a printer driver, you must restart the computer.

•

If your system is Windows NT 4.0, installing a printer driver requir es Full Control

•

access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you install a printer driv er, log on under Full Control permission.

If your system uses W indows NT 4.0 and Service Pack 4 is installed, you might not

•

install the PCL 6/5e printer driver using Auto Run. In this case, use [Add Printer Wizard] in the [Printers] window to install the printer driv er or insta ll Service Pack 5

in the computer before instal ling the printer driver.

Auto Run might not automatically work with certain OS settings. In this case, start

•

"SETUP.EXE" to install printer driver on the root.

If you want to cancel Auto Run, insert the CD-ROM while pressing the {SHIFT} key

•

until your computer finis hes acce ssing the CD-ROM.

Using the Shared Printer on Windows NT 4.0 for Windows 95/98 Client If you want to sha re the printe r on Windows NT 4.0, you must n ot insta ll t he printe r dri ver using

Auto Run. Install the printer driver of the Windows 95/98 for alternate driver.

For more information on installing the printer driver as an alternate driver: See “Uninstalling the PCL 6/5e Printer Driver” on page 4-1.

Installing by Auto Run

Follow these steps to install the printer driver on Windows 95/98/NT 4.0.

Never have two versions of the same printer driver installed on your system at the same

•

time. When upgrading to a new version of the printer dr iver, uninstall the old version, and then install the new one. For more informati on on uninstalli ng the print er driver and software, see “Uninstalling the PCL 6/5e Printer Driver” on page 4-1.

Installing Printer Driver 3 - 1

Page 28

Auto Run

If the "plug and play" function is sta rted by Auto Run, click

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Hardw are Found]

ROM.

[New Hardware Found]

system version of the Wi ndows 95/98.

The appropriate language name is used in the CD-ROM folder: ENGLISH (English),

•

DEUTSCH (German), FRANCAIS (French), ITALIANO (Italian), ESPANOL (Spanish), NEDRLNDS (Dutch), NORS K ( Norwegian), DANSK (Danish), SVENSKA (Swedish), POLSKI (Polish) , P ORTUGUS (Portuguese), SUOMI (Finn ish), MAGYAR (Hungarian), CESKY (Czechoslovakian)

Close all applicat ions that are currently running.

Insert the CD-ROM in the CD-ROM drive.

Follow the instruct ions on the screen.

Restart your computer after installation is complete.

You should set up the options with the printer driver.

dialog box or

[Device Driver Wizard]

[Devic e D riv er Wizard]

[Cancel]

, and then insert the CD-

appears depending on the

of the

[New

3 - 2 Installing Printer Driver

Page 29

Software and Utilities Included on the CD-ROM

Agfa Font Manager

Helps you to install new fonts, or organize and manage fonts already installed on your system.

PRINTER MANAGER FOR ADMINISTRATOR

A utility for the system administr ator to manage printers on the network. For the name of the PRINTER MANAGER FOR ADMINISTRATOR you use, see the “Operating

Instruction” for the optional Ne twork Interface Board which is on the CD-ROM. See the PRINTER MANAGER FOR ADMINISTRATOR Online Help for details on using the

PRINTER MANAGER FOR ADMINISTRATOR.

PRINTER MANAGER FOR CLIENT

A utility for users to manage their own print jobs on the network. For the name of the PRINTER MANAGER FOR CLIENT you use, see the “Operating

Instruction” for the optional Ne twork Interface Board which is included in the CD-ROM.

See the PRINTER MANAGER FOR CLIENT Online Help for details on using the

•

PRINTER MANAGER FOR CLIENT.

Multidirect Print

A utility for printing on a "Peer-to-Peer" network.

For more information on Multidirect Print, see the “Operating Instructions” for the

•

optional Network Interface Board which is inc luded in the CD-ROM.

PortNavi

A utility that helps you to use network printers effectively. It is useful in environments where two or more network printers are used.

For more information on PortNavi, see the “Supplement” for the Network Interfa ce

•

Board which is included in the CD-ROM.

Acrobat Reader

A utility that allows you to read PDF (Portable Document Format).

Documentation on using the printer is included on the CD-ROM in PDF format.

•

Installing Printer Driver 3 - 3

Page 30

Installing the PCL 6/5e Printer Driver

Windows 95/98 - Installing the PCL 6/5e Printer Driver

Installing the Printer Driver

Install the driver in accordance with the steps explained. See “Installing by Auto Run” on page 3-1.

Setting Up Options

When setting up options, you should access the Printer Properties from Windows. You

•

cannot access the Printer Properties from an application.

Click

The

•

Click the icon of the printer you want to use. On the

[Properties]

Click the

Select any options you have installed from the

Click

on the task bar, point to

[Start]

[Printers]

[Accessories]

[OK]

window appears.

tab.

[Settings]

, and then click

[Options]

[File]

group.

[Printers]

menu, click

3 - 4 Installing Printer Driver

Page 31

Installing the PCL 6/5e Printer Driver

Windows NT 4.0 - Installing the PCL 6/5e Printer Driver

Installing the Printer Driver

If your system uses Wi ndows NT 4.0 and Servic e Pack 4 is installed, you might not

•

install the PCL 6/5e printer driver using Auto Run. In this case, use

Wizard]

the computer before install the printer driver.

Install the driver in accordance with the steps explained in “Installing by Auto Run” on

•

page 3-1.

If you want to share the printer on Windows NT 4.0, you must not install the

•

printer driver using Auto Run. In this case, cancel Auto Run and insta ll the printer driver using

When prompted for Windows NT 4.0 alternate driver location, specify the following

•

folder in the CD-ROM. PCL 5e: \DRIVERS\PCL5E\NT4\(Language)\DISK1\ PCL 6: \DRIVERS\PCL6\NT4\(Language)\DISK1\

When prompted for Windows 95/98 alternate driver location, specify the following

•

folder in the CD-ROM. PCL 5e: \DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\ PCL 6: \DRIVERS\PCL6\WIN95_98\(Language)\DISK1\

in the

[Printers]

window to i nstall the printer driver or install Service Pack 5 in

[Add Printer Wizard]

in the

[Printers]

window .

[Add Printer

Installing Printer Driver 3 - 5

Page 32

Installing the PCL 6/5e Printer Driver

Setting Up Options

Changing the setting of the printe r requ ires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission.

When setting up options, you should access the Printer Properties from Win dows. You cannot access the Printer Properties from an application.

Click [Start] on the task bar, poin t to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer you want to use. On the [File] me nu, click

[Properties].

Click the [Accessories] tab.

Select any options you have installed from the [Options] group.

Click [OK].

Windows 3.1x - Installing the PCL 6/5e Printer Driver

Installing the Printer Driver

W e recommend you to install the PCL 5e printer driver on your W indows 3.1x system. Under Windows 3.1x system, you might get some unexpected print results with the PCL 6 printer driver.

Close all the applications that are currently running.

Insert the CD-ROM in the CD-ROM drive.

From [Program Ma nager], click [Run] on the [File] menu.

In the [Run] window, click [Browse].

Select the CD-ROM drive in the [Drives:] list.

Open [PCL5E] or [PCL6].

Open [WIN31].

Open the folder of the language you use.

Open [DISK1].

3 - 6 Installing Printer Driver

Page 33

Installing the PCL 6/5e Printer Driver

Double-click “SETUP.EXE”.

Follow the instruct ions on the screen.

Setting Up Options

When setting up options, you should access the Printer Setting dialog box from Wind ows. You cannot access the Printer Setting dialog box from an application.

From the

Double-click the

In the

Click

Click the

•

Select any options you have installed from the

Click

[Main]

[Installed Printer s:]

[Setup]

[Accessories]

The

[Options]

[OK]

[Close]

group of

[Printers]

group appears.

to close the Printer Setting dia log box.

to close the

[Program Manager]

icon.

list, click the name of the printer you want to set up.

tab.

[Printers]

dialog box.

, double-click

[Options]

group.

[Control Panel]

Installing Printer Driver 3 - 7

Page 34

Installing the PostScript Printer Driver

Windows 95/98 - Installing the PostScript Printer Driver

Installing the Printer Driver

Install the dr ive r in accord a n ce w ith the s tep s exp lai n ed in “Installing by Auto Run” on page 3-1.

Setting Up Options

When setting up opt ions, you should access the [Device Options] tab from Windows. You cannot set up options when accessing the [Device Options] tab from an application.

Click [Start] on the task bar, poin t to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer you want to use. On the [File] me nu, click

[Properties].

Click the [Device Options ] tab.

The [Installab le option s ] gr oup app ears.

•

From the [Installable options] box, select the option you have installed.

The current setting is displ ayed in the [C hange settings for:] list .

•

Use the [Cha nge setting for:] list to select the appropriate setting for the selected option.

Click [Apply] to apply the settings you made.

After making all settings you want, click [OK].

Windows NT 4.0 - Installing the PostScript Printer Driver

Installing the Printer Driver

Install the driver in accordance with the steps explained in “Installing by Auto Run” on page 3-1.

Setting Up Options

When setting up options, you should access the Printer Properties from Windows. You cannot set up options when accessing the Printer Properties from an application.

3 - 8 Installing Printer Driver

Page 35

Installing the PostScript Printer Driver

Click

The

•

Click the icon of the printer you want to use. On the

[Properties]

Click the

Use the

Click

on the task bar, point to

[Start]

[Printers]

[Device Se t tin gs ]

[Installab le Options ]

to close the Printer Propertie s.

[OK]

window appears.

tab.

[Settings]

group to specify the options.

, and then click

[File]

Windows 3.1x - Installing the PostScript Printer Driver

Installing the Printer Driver

Close all the applications that are currently running.

Insert the CD-ROM in the CD-ROM drive.

[Printers]

menu, click

From the

In the

Select the CD-ROM drive in the

Open

Open the folder of the language you use.

Open

Double-click “SETUP.EXE”.

Follow the instruct ions on the screen.

Setting Up Options

From the

[Program Manager]

window , click

[Run]

[PS]

[Main]

group of

[WIN31]

[DISK1]

, click

[Browse]

[Drives:]

[Program Manager]

[Run]

from the

list.

menu.

[File]

, double-click

[Control Panel]

Double-click the

Installing Printer Driver 3 - 9

[Printers]

icon.

Page 36

Installing the PostScript Printer Driver

In the

Click

Click the

Use the

Click

[Installed Printer s:]

[Setup]

[Features]

The

•

[Printer Features]

to close the Printer Setting dia log box.

[OK]

[Close]

tab.

to close the

list, click the name of the printer you want to set up.

group appears.

group to specify the options.

[Printers]

dialog box.

3 - 10 Installing Printer Driver

Page 37

Using Adobe PageMaker Version 6.0 or 6.5

If you use the printer under Windows 95/98/NT 4.0 with Adobe PageMaker, you need to copy the PPD file to the PageMaker folder.

The PPD file is the file with extension ". ppd". It is in the folder

•

“\PS\WIN95_98\(Language)\DISK1\” on the CD-ROM.

The [WIN95_98] folder, inside the [PS] folder is for the Windows 95/98 operating

•

system. Use the folder at thi s leve l th at is appr opriate for the operati ng sys tem you ar e using.

The third folder, "(Language)" may be substituted by appropriate language name.

•

Copy this file to the PageMaker folder.

•

For the PageMaker 6.0 default installation, the folder is "C:\PM6\RSRC\PPD4", and

•

for the PageMaker 6.5 default installation, the directory is "C:\PM65\RSRC\USENGLISH\PPD4". The "USENGLISH" may be different, depending on your language selection.

For more information on the langua ge name, see “Installing by Auto Run” on page 3-

•

Installing Printer Driver 3 - 11

Page 38

Macintosh

Macintosh - Installing the PostScript Printer Driver

It is necessary to install a printer driver and a PPD file to print from a Macintosh. Follow these steps to install a printer driver and a PPD file into a Macintosh using a system 7.1

or later operating system.

You cannot use LaserWriter 8.5.0 or later with Mac OS 8.1 or later until you do the

•

following procedure. Copy the “PrintingLib” file from the

[Syst em Fol der ]

installing the PostScri pt printer driver, drag the “PrintingLib” file from your desktop back into the

If you forgot to copy the “PrintingLib” file, please reinstall the Macintosh operating

•

system again.

Insert the CD-ROM in the CD-ROM drive.

to your desktop before inst alling th e PostScript printe r driver. After

[Extensions]

folder.

[Extensions]

folder in

Double-click the CD-ROM icon.

Double-click the

Double-click the fo lder of the language you use.

Open

5 6 7 8

9 10 11 12

[DISK1]

Follow the instruct ions on the screen.

Move the “PrintingLib” file from your desktop back to

Double-click

Double-click the CD-ROM icon on the deskt op.

Double-click

Click and drag the PPD file into

and double-click the installer icon.

[Extensions]

[Printer Descriptions]

[DISK1]

folder.

[PS]

in the folder of the language you use.

[Printer Descriptions]

[Extensions]

[System Folder]

Click and drag the “Proo f Print ” file into

[System Folder]

Restart the Macintosh.

3 - 12 Installing Printer Driver

[Printer Descriptions]

[Extensions]

Page 39

Setting Up the PPD File

Confirm that the printer is connected to an AppleTalk network before performing the following procedure.

On the [Apple] menu, select [Chooser].

Click the [Adobe PS] ic on.

In the [Select a PostScript P r inte r :] list, click the name of the printer you want to use.

Click [Create].

Click the printer you want to use, and then click [Select].

The PPD file is set up , and the [ Ado be PS] icon appears at the left of the printer name in

•

the list. Next, make the option settings, or close the [Chooser] dialog box.

Setting Up Options

Macintosh

On the [Apple] menu, select [Chooser].

Click the [Adobe PS] ic on.

In the [Select the PostScript Printer:] list, click the name of the printer you want to use,

and then click [Setup].

Click [Configure].

A list of options appears.

•

Select the option you want to set up and select the appropriate setting for it.

If the option you want to set up is not displayed, the PPD file might not be set up

•

correctly. Check the name of the PPD file shown in the dialog box.

Click [OK].

The list of options closes.

•

Click [OK].

The [Chooser] dialog box appears.

•

Close the [Chooser] dialog box.

Installing Printer Driver 3 - 13

Page 40

Macintosh

Notes:

3 - 14 Installing Printer Driver

Page 41

Chapter 4

Uninstalling the Printer

Driver

Page 42

Chapter Overview

This Chapter covers:

•“Windows 95/9 8 - Uninstalling the PCL 6/5e Printer Driver” on page 4-1

•“Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver” on page 4-1

•“Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver” on page 4- 2

•“Windows 95/9 8 - Uninstalling the PostScript Printer Driver” on page 4-3

•“Windows NT 4.0 - Uninstalling the PostScript Printer Driver” on page 4-3

•“Windows 3.1x - Uninstalling the PostScript Printer Driver” on page 4-4

•“Macintosh - Uninstalling the PostScript Printer Driver” on page 4-4

Uninstalling the Printer Driver

Page 43

Uninstalling the PCL 6/5e Printer Driver

This section describes how to uninst all the printer driver. The actual procedure may differ depending on your operating system.

Follow the appropriate procedure.

Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver

Close all the applications that are currently running.

Click

The

•

Click the icon of the printer you want to remove.

On the

A confirmation dialog box appears.

•

Click

on the task bar, point to

[Start]

[Printers]

[File]

[Yes]

window appears.

menu, click

to uninstall the printer driver.

[Delete]

[Settings]

, and then click

Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver

Uninstalling the printe r driver requires Full Control access Permission. Memb ers of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default .

When you uninstall a printer driver, log on under Full Control permissio n.

Close all the applications that are currently running.

[Printers]

Click

The

•

Click the icon of the printer you want to remove.

On the

A confirmation dialog box appears.

•

Click

Uninstalling the Printer Driver 4 - 1

on the task bar, point to

[Start]

[Printers]

[File]

[Yes]

window appears.

menu, click

to uninstall the printer driver.

[Delete]

[Settings]

, and click

[Printers]

Page 44

Uninstalling the PCL 6/5e Printer Driver

Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver

Close all applicat ions that are currently running.

Insert the CD-ROM in the CD-ROM drive.

From

3 4 5 6 7 8 9

11 12 13

[Program M anager]

In the

Select the CD-ROM drive in the

Open

Open the folder of the language you use.

Open

Double-click “UNSETUP.EXE”.

Click

Follow the instruct ions on the screen.

window , click

[Run]

[PCL5E]

[WIN31]

[DISK1]

[OK]

[PCL6]

, select

[Browse]

[Run]

[Drives:]

from the

list.

[File]

menu.

If you are asked if you want to restart Windows, select

If you are not asked, restart Windows after completing the uninstallation.

•

4 - 2 Uninstalling the Printer Driver

[Resta rt W indows Now]

Page 45

Uninstalling the PostScript Printer Driver

This section describes ins tructions for uninstalling the PostScript printer driver. The actual procedure may differ dep ending on your operating system.

Follow the appropriate one of the following procedures below.

Windows 95/98 - Uninstalling the PostScript Printer Driver

Close all applicat ions that are currently running.

Click

The

•

Click the icon of the printer you want to remove.

On the

A confirmation dialog box appears.

Click

on the task bar, point to

[Start]

[Printers]

[File]

[Yes]

window appears.

menu, click

to uninstall the printer driver.

[Delete]

[Settings]

, and then click

Windows NT 4.0 - Uninstalling the PostScript Printer Driver

Close all applicat ions that are currently running.

Click

on the task bar, point to

[Start]

[Settings]

, and then click

[Printers]

The

•

Click the icon of the printer you want to remove.

On the

•

Click

Uninstalling the Printer Driver 4 - 3

[Printers]

[File]

A confirmation dialog box appears.

[Yes]

window appears.

menu, click

to uninstall the printer driver.

[Delete]

Page 46

Uninstalling the PostScript Printer Driver

Windows 3.1x - Uninstalling the PostScript Printer Driver

Open

1 2 3

4 5

[Control Panel]

Double-click the

Select the printer you want to delet e and click

A confirmation dialog box appears.

•

Click

to uninstall the printer driver.

[Yes]

[Close]

to close the

[Printers]

icon.

[Printers]

[Remove]

dialog box.

Macintosh - Uninstalling the PostScript Printer Driver

Drag the “AdobePS” file inside the

[Trash]

Drag the “Proof Print” file inside the

[Extensions]

folder in

[System Folder]

[Extensions]

[Printer Descriptio ns ]

folder in

[Trash]

[System Folder]

folder in the

4 - 4 Uninstalling the Printer Driver

Page 47

Chapter 5

Setting Up Printer Driver

Page 48

Chapter Overview

This chapter co vers :

•“Windows 95/98 - Accessing the Printer Properties” on page 5-1

•“Windows NT 4.0 - Accessing the Printer Properties” on page 5-2

•“Windows 3.1x - Accessing the Printer Setting Dialog Box” on page 5-

•“Windows 95/98 - Accessing the Printer Properties” on page 5-5

•“Windows NT 4.0 - Accessing the Printer Properties” on page 5-6

•“Windows 3.1x - Accessing the Printer Setting Dialog Box” on page 5-

•“Macintosh - Setting Up for Printing” on page 5-9

•“Windows 95/98 - Canceling a Print Job” on page 5-10

•“Windows NT 4.0 - Canceling a Print Job” on page 5-10

•“Windows 3.1x - Cancel ing a Print Job” on page 5-11

•“Macintosh - Canceling a Print Job” on page 5-12

Setting Up Printer Driver

Page 49

PCL 6/5e - Accessing the Printer Properties

Windows 95/98 - Accessing the Printer Properties

There are two methods you can use to open the Printer Properties.

Making Printer Default Settings

T o make the printer default settings, first open the Printer Properties from the [Printers] window.

Click [Start] on the task bar, point to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer whose default settings you want to change.

On the [File] menu, click [Properties].

The Printer Properties appears.

•

Set desired settings and click [OK].

Making Printer Settings From an Application

To make the printer settings for a specific application, open the Printer Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98.

The actual procedures you should fol low to open the Printer Properties may differ

•

depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications

•

might be applied over the printer driver' s setting. Any settings you make in the following procedure are valid for the current application

•

only.

On the [File] menu, click [Print].

The [Print] dialog box appears.

•

From the [Name:] list, select the printer you want to use, and then click

[Properties].

The Printer Properties appears.

•

Set desired settings and click [OK].

Click [OK] to start your printing.

Setting Up Printer Driver 5 - 1

Page 50

PCL 6/5e - Accessing the Printer Properties

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - Printer Properties

Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission.

Click [Start] on the task bar, poin t to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer whose default setting you want to change.

On the [File] menu, click [Properties].

The Printer Properties appears.

•

Set desired setti ngs and click [OK].

Settings you make here are used as the default settings for all applications.

•

Making Printer Default Settings – Default Document Properties

Click [Start] on the task bar, poin t to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer whose default settings you want to change.

On the [File] menu, click [Docu m ent Defaults ] .

The Default Document Properties appears.

•

Set desired setti ngs and click [OK].

Settings you make here are used as the default settings for all applications.

•

Making Printer Settings From an Application

T o make the printer settings for a specific application, open the Document Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT 4.0.

The actual procedures you should follow to open the Document Properties may differ

•

depending on the application. For details, see the documentation that comes with the application you are using.

Any settings made in the following procedur e are valid for the current application only.

•

5 - 2 Setting Up Printer Driver

Page 51

PCL 6/5e - Accessing the Printer Properties

On the

The

•

From the

[Properties]

The Document Properties appears.

•

Set desired setti ngs and click

Click

menu, click

[File]

dialog box appears.

[Print]

[Name:]

to start your printing.

[OK]

list, select the printer you want to use, and then click

[Print]

[OK]

Windows 3.1x - Accessing the Printer Setting Dialog Box

There are two methods you can use to open the Printer Setting dialog box.

Making Printer Default Settings

To make the printer default settings, open the Printer Setting dialog box from

From

[Program M anager]

, open the

[Main]

group.

[Contr o l Pa ne l]

Double-click

Double-click the

In the

4 5 6 7

Making Printer Settings from an Application

T o make the printer settings for a specific application, open the Printer Setting dialog box from that application. The following example describes how to make settings for the Write application that comes with Windows 3.1x.

[Installed Printer s:]

Click

[Setup]

Set desired setti ngs and click

Click

[Close]

The actual procedures you should fol low to open the Printer Setting dialog box may

•

differ depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications

•

might be applied over the printer driver' s setting.

Any settings you make in the following procedure are valid for the current application

•

only.

[Control Panel]

[Printers]

to close the

icon.

list, click the name of the printer you want to set up.

[OK]

[Printers]

dialog box.

Setting Up Printer Driver 5 - 3

Page 52

PCL 6/5e - Accessing the Printer Properties

On the

The

•

From the

If the printer you want to use is not specified as the default printer, click

•

Printer:]

Click

The Printer Setting dialog box appears.

•

Set desired setti ngs and click

Click

Start your printing.

menu, click

[File]

[Print Setup]

[Printer]

[Options]

to close the

[OK]

group, select the printer you want to use.

, and then find the printer you want to use in the list box.

[Print Se tu p]

dialog box appears.

[OK]

[Print Setup]

dialog box.

[Specific

5 - 4 Setting Up Printer Driver

Page 53

PostScript - Setting Up for Printing

Windows 95/98 - Accessing the Printer Properties

There are two methods you can use to open the Printer Properties.

Making Printer Default Settings

T o make the printer default settings, first open the Printer Properties from the [Printers] window.

Click [Start] on the task bar, poin t to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer whose default settings you want to change.

On the [File] menu, click [Properties].

The Printer Properties appears.

•

PostScript - Setting Up for Printing

Set desired setti ngs and click [OK].

Making Printer Settings from an Application

The actual procedures you should fol low to open the Printer Properties may differ

•

depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications

•

might be applied over the printer driver' s setting.

Any settings you make in the following procedure are valid for the current application

•

only.

On the [File] menu, click [Print].

The [Print] dialog box appears.

•

From the [Name:] box, select the printer you want to use, and then click [Properties].

The Printer Properties appears.

•

Set desired setti ngs and click [OK].

Click [OK] to start your printing.

Setting Up Printer Driver 5 - 5

Page 54

PostScript - Setting Up for Printing

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - Printer Properties

Click [Start] on the task bar, poin t to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer whose default settings you want to change.

On the [File] menu, click [Properties].

The Printer Properties appears.

•

Set desired setti ngs and click [OK].

Settings you make here are used as the default settings for all applications.

•

Making Printer Default Settings - Default Document Properties

Click [Start] on the task bar, poin t to [Settings], and then click [Printers].

The [Printers] window appears.

•

Click the icon of the printer whose default settings you want to change.

On the [File] menu, click [Docu m ent Defaults ] .

The Default Document Properties appears.

•

Set desired setti ngs and click [OK].

Settings you make here are used as the default settings for all applications.

•

5 - 6 Setting Up Printer Driver

Page 55

PostScript - Setting Up for Printing

Making Printer Settings from an Application

The actual procedures you should follow to open the Document Properties may differ

•

depending on the application. For details, see the documentation that comes with the application you are using.

Any settings made in the following procedur e are valid for the current application only.

•

On the [File] menu, click [Print].

The [Print] dialog box appears.

•

From the [Name:] box, select the printer you want to use, and then click [Properties].

The Document Properties appears.

•

Set desired setti ngs and click [OK].

Click [OK] to start your printing.

Windows 3.1x - Accessing the Printer Setting Dialog Box

There are two methods you can use to open the Printer Setting dialog box.

Making Printer Default Settings

T o make the printer default settings, open the Printer Setting dialog box from [Control Panel].

From [Program Ma nager], open the [Main] group.

Double-click [Control Panel].

Double-click the [Printers] icon.

In the [Installed Printers:] box, click the name of the printer you want to set up.

Click [Setup].

Set desired setti ngs and click [OK].

Click [Close] to close the [Printers] dialog box.

Setting Up Printer Driver 5 - 7

Page 56

PostScript - Setting Up for Printing

Making Printer Settings from an Application

The actual procedures you should fol low to open the Printer Setting dialog box may

•

differ depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications

•

might be applied over the printer driver' s setting.

Any settings you make in the following procedure are valid for the current application

•

only.

On the [File] menu, click [Print Setup].

The [Print Setup] dialog box appears.

•

From the [Printer] group, select the printer you want to use.

If the printer you want to use is not specified as the default printer, click [Specific

•

Printer:], and then find the printer you want to use in the list box.

Click [Options].

The Printer Setting dialog box appears.

•

Set desired setti ngs and click [OK].

Click [OK] to close the [Print Setup] dialog box.

Start your printing.

5 - 8 Setting Up Printer Driver

Page 57

Macintosh - Setting Up for Printing

Making Paper Settings from an Application

Open the file you want to print.

PostScript - Setting Up for Printing

On the

2 3

[AdobePS Page Setup]

Confirm that the printe r you want to use is shown in the

If your printer is now shown in the

•

list of available printer s.

The actual appearance of the Page Setup depends on the application you are using. See

•

the documentation that comes with your Macintosh for details.

From the

Set desired setti ngs and click

Setting up for Printing from an Application

Open the file you want to print.

On the

The Printer Settings appears.

•

menu, click

[File]

[Paper:]

menu, click

[File]

[Page Setup]

appears.

box, select the paper size.

[OK]

[Print]

[Format for:]

[For mat f o r :]

box, use the pop-up menu to display a

box.

Confirm that your printe r is selected in the

Set desired setti ngs and click

Setting Up Printer Driver 5 - 9

[Print]

[Printer:]

box.

Page 58

Canceling a Print Job

Windows 95/98 - Canceling a Print Job

Double-click the pr inter icon on the task bar.

This opens a window that shows all the pri nt jobs that are currently queued for pri nting.

•

Check the current status of the job you want to cancel.

Click the name of the job you want to cancel so that it is highlighted.

On the

Press the printer's

The message appears on the panel display indicating that the print job is being cancelled.

[Document]

You can also open th e print job queue window by double-cl icking the printer icon in the

•

[Printers]

When your printer is being shared by multiple computers, be careful not to accidentally

•

cancel someone else's print job.

You cannot stop printing the data that has already been processed internally by the

•

printer. Because of this, printing might continue for a few pages after you press

Reset]

A print job that contains a large volume of data might take considerable time to stop.

•

It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the

•

ready condition.

menu, click

window .

[Job Reset]

[Cancel Printing]

key.

Windows NT 4.0 - Canceling a Print Job

Double-click the pr inter icon on the task bar.

[Job

This opens a window that shows all the pri nt jobs that are currently queued for pri nting.

•

Check the current status of the job you want to cancel.

Click the name of the job you want to cancel so that it is highlighted.

On the

Press the printer's

5 - 10 Setting Up Printer Driver

[Document]

You can also open th e print job queue window by double-cl icking the printer icon in the

•

[Printers]

The message appears on the pa nel displ ay indic ating that th e pri nt job is bein g cancelle d.

•

menu, click

window .

[Job Reset]

[Cancel]

key.

Page 59

When your printer is being shared by multiple computers, be careful not to accidentally

•

cancel someone else's print job.

You cannot stop printing data that has already been processed internally by the printer.

•

Because of this, printing might continue for a few pages after you press

A print job that contains a large volume of data might take considerable time to stop.

•

It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the

•

ready condition.

Windows 3.1x - Canceling a Print Job

Canceling a Print Job

[Job Reset]

In the

Click the name of the job you want to cancel so it is highlighted.

On the

Click

Press the printer's

The message appears on the panel display indicating that the print job is being cancelled.

[Main]

This opens a window that shows all the prin t jobs that are currently queued for printing.

•

[Close]

When your printer is being shared by multiple computers, be careful not to accidentally

•

cancel someone else's print job.

You cannot stop printing data that has already been processed internally by the printer.

•

Because of this, printing might continue for a few pages after you press

A print job that contains a large volume of data might take considerable time to stop.

•

It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the

•

ready condition.

group, double-click the

[Document]

menu, click

to close the dialog box.

[Job Reset]

[Print Manager]

[Delete D oc ument]

key.

icon.

[Job Reset]

Setting Up Printer Driver 5 - 11

Page 60

Canceling a Print Job

Macintosh - Canceling a Print Job

2 3

Double-click the pr inter icon on the desktop.

This opens a window that shows all the pri nt jobs that are currently queued for pri nting.

•

Check the current status of the job you want to cancel.

Click the name of the job you want to cancel so that it is highlighted.

Click the pause icon, and then click the trash icon.

Press the printer's

The message appears on the pa nel displ ay indic ating that th e pri nt job is bein g cancelle d.

•

When your printer is being shared by multiple computers, be careful not to accidentally

•

cancel someone else's print job.

You cannot stop printing data that has already been processed internally by the printer.

•

Because of this, printing might continue for a few pages after you press

A print job that contains a large volume of data might take considerable time to stop.

•

It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the

•

ready condition.

[Job Reset]

key.

[Job Reset]

5 - 12 Setting Up Printer Driver

Page 61

Troubleshooting

Chapter 6

Page 62

Chapter Overview

This chapter co vers:

•“Error and Status Messages” on page 6-1

•“Printer Does Not Print” on page 6-11

•“Additional Printing Problems” on page 6-14

Troubleshooting

Page 63

Error and Status Messages

Error and Status Messages on the Message Display Panel

This section describes ins tructions for error and status message of the printer function. To use the printer function, press [Printer].

Messages Description Comments

Add Staples The stapler is empty. Replace the staple refill with a

new one.

Error and Status Messages

Cannot Output To Selected Tray

Dup. Unit In Use Please Wait

Error 1 An error with the optional RAM

Error 2 An error with the parallel

Error 3 An error with the NV-RAM has

Error 4 An error with the DIMM has

The paper can not be printed to the output tray that you selected.

AD370 (duplex unit) is used by the other application.

has occurred.

interface board has occurred.

occurred.

The paper is printed to another tray that selected by printer.

Wait until the other application finished to use AD370 (duplex unit).

Turn the printer power off and on. If the message appears again, contact your sales or service representative.

Error 5 An error with the HDD has

occurred.

Error 6 An error with the Resident font

ROM has occurred.

Error 7 An error with the ASIC has

occurred.

Troubleshooting 6 - 1

Install the HDD again. If the message appears again, contact your sales or service representative.

Turn the printer power off and on. If the message appears again, contact your sales or service representative.

Page 64

Error and Status Messages

Messages Description Comments

Error 30711 AD370 (duplex unit) cannot be

used.

Error 30721 PS420 (paper feed unit) cannot

be used.

Error 30722 Tray 1 cannot be used. Another tray is used to print.

Error 30723 Tray 2 cannot be used. Another tray is used to print.

Error 30724 Tray 3 cannot be used. Another tray is used to print.

Error 30725 Tray 4 cannot be used. Another tray is used to print.

Error 30740 The staple tray of SR720

(finisher) cannot be used.

Another tray is used to print. Contact your sales or service representative.

Contact your sales or service representative.

Another tray is used to print. Contact your sales or service representative.

Error 30743 The shift tray cannot be used. Another tray is used to print.

Contact your sales or service representative.

Error 30744 SR720 (finisher) cannot be

used.

Error 40711 SR370 (duplex unit) cannot be

used.

Error 40740 The staple tray of SR720

(finisher) cannot be used.

Error 40744 SR720 (finisher) cannot be

used.

Error Bypass xx

Error: Finisher SC###

Finisher In Use Please Wait

Bypass Tray is out of paper. xx: Paper Size

An error with SR720 (finisher) has occurred.

SR720 (finisher) is used by the other application.

Another tray is used to print. Contact your sales or service representative.

Press

[Job Reset]

sales or service representative.

Press

[Job Reset]

sales or service representative.

Press

[Job Reset]

sales or service representative.

Load paper of the indicated paper size into the bypass tray.

Turn the printer power off and on. If the message appears again, contact your sales or service representative.

Wait until the other application finished to use SR720 (finisher).

. Contact your

Form Feeding... Doing form feed. Wait for a while.

6 - 2 Troubleshooting

Page 65

Error and Status Messages

Messages Description Comments

Load Bypass xx

Load Tray ** xx

Load *** XX

No Files Exist There is no proof print file. Specify correct proof print file.

Offline Printer is offline. The printer

Printing... Doing print job. Wait for a while.

Processing... Print data is being processed. Wait for a while.

Processing... Please Wait

The bypass tray is out of paper. xx: Paper Size

There is out of paper. **: Number Tray xx: Paper Size

There is no paper tray of the indicated. ***: Paper Type XX: Paper Size

cannot accept or print out data.

The user tries to print the Proof Print data while writing the data to HDD.

Load paper of the indicated paper size into the bypass tray.

Load paper of the indicated paper size into the paper tray.

Load paper onto the tray of the indicated.

See “Deleting a Proof Print File” on page 7-17.

If you want to put the printer online, press the

Wait until the printer returns to the ready condition.

[Online]

Ready The printer is ready for

printing.

Remove Paper from Duplex Unit

Remove Paper from Staple Tray

Remove Paper Shift Tray

There is still paper in AD370 (duplex unit).

There is paper in the stack unit of SR720 (finisher).

The shift tray of SR720 (finisher) is full.

—

Remove paper from AD370 (duplex unit).

Remove paper from the stack unit of SR720 (finisher). Remove the paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

Remove paper from the SR720 (finisher) tray. Remove the paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

Troubleshooting 6 - 3

Page 66

Error and Status Messages

Messages Description Comments

Remove Paper Standard Tray

Remove Paper 1Bin Tray

Reset Duplex Unit Correctly

Resetting Job... Resetting Print job. Wait for while.

Reset Tray XX Correctly

The standard output tray is full. Remove paper from the output

tray. Remove the paper from output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

The PT270 (1bin tray) is full. Remove the paper from the

PT270 (1bin tray). Remove the paper from the output tray before it becomes full. If you leave paper in the tray, it can cause a paper misfeed.

The AD370 (duplex unit) is not set correctly.

There is no paper tray, or Tray XX is not set correctly. This message appears only for the default tray. See “Job Control Parameters” on page 7-

Set the AD370 (duplex unit) correctly.

Set the tray correctly.

Setting Changed Cannot Print

Waiting... Printer is waiting for the next

Warming Up... The printer is now preparing for

The paper feed unit setting has been changed, and the proof print failed.

data to print.

printing.

Configure the paper feed unit correctly, and try again.

Wait for a while.

Wait until the printer is warmed up.

Note: If you cannot solve the problem by taking above actions, turn the main power swi tch off and then b ack on ag ain . If this does no t clear the erro r me s sag e, write down the error message, and contact your sales or service representative.

6 - 4 Troubleshooting

Page 67

Getting Printer Information over the Network

Printer Current Status

You can check the printer's current status using the "Telnet (mshell)".

mshell

Use status co mm an d.

Messages Description Resolution

Add Staples The staple is empty. Replace the staple refill with a

Add Toner The printer is out of toner. Replace a new toner bottle.

Error and Status Messages

new one.

Call Service Power Off On

Call Service SC_XXX

Close Bridge Unit Cover

Close Finisher Cover

Close Interchange Unit Cover

Close Right Cover The right cover of the printer is

Close R-Cover at Paper Tray

Close Upper Right Cover

Dup. Unit In Use Please Wait

The Service Code or SC number identifies the failure.

The cover of Bridge Unit Type 270 is open.

The cover of SR720 (finisher) is open.

The Interchange Unit Type 280 cover is open.

open.

Lower right cover 1 or 2 is open.

The upper right cover is open. Close the upper right cover.

AD370 (duplex unit) is used by the other application.

Contact your sales or service representative.

Turn the printer off and on. If the message appears again, contact your sales or service representative.

Close the cover of Bridge Unit Type 270.

Close the cover of SR720 (finisher).

Close the interchange unit cover.

Close the right cover of the printer.

Close lower right cover 1 or 2.

Wait until the other application finished to use AD370 (duplex unit).

Energy Saver 1 In Energy Save Mode level 1. Press the operation key or send

a job from the computer to turn the power on.

Energy Saver 2 In Energy Save Mode level 2. Press the operation key or send

a job from the computer to turn the power on.

Error 30711 AD370 (duplex unit) cannot be

used.

Troubleshooting 6 - 5

Another tray is used to print. Contact your sales or service representative.

Page 68

Error and Status Messages

Messages Description Resolution

Error 30721 PS420 (paper feed unit) cannot

be used.

Error 30722 Tray 1 cannot be used. Another tray is used to print.

Error 30723 Tray 2 cannot be used. Another tray is used to print.

Error 30724 Tray 3 cannot be used. Another tray is used to print.

Error 30725 Tray 4 cannot be used. Another tray is used to print.

Error 30740 The staple tray of SR720

(finisher) cannot be used.

Error 30743 The shift tray cannot be used. Another tray is used to print.

Another tray is used to print. Contact your sales or service representative.

Contact your sales or service representative.

Another tray is used to print. Contact your sales or service representative.

Contact your sales or service representative.

Error 30744 SR720 (finisher) cannot be

used.

Error 40711 AD370 (duplex unit) cannot be

used.

Error 40740 The staple tray of SR720

(finisher) cannot be used.

Error 40744 SR720 (finisher) cannot be

used.

Finisher In Use Please Wait

Load Bypass xx Bypass Tray is out of paper.

Load Tray ** xx There is out of paper.

SR720 (finisher) is used by the other application.

xx : Paper Size

** : Tray Number xx : Paper Size

Another tray is used to print. Contact your sales or service representative.

Press

[Job Reset]

your sales or service representative.

Press

[Job Reset]

your sales or service representative.

Press

[Job Reset]

your sales or service representative.

Wait until the other application finished to use SR720 (finisher).

Load paper of the indicated paper size into the bypass tray.

Load paper of the indicated paper size into the paper tray.

. Contact

6 - 6 Troubleshooting

Page 69

Error and Status Messages

Messages Description Resolution

Load *** xx There is no paper tray of the

indicated. *** : Paper Type xx : Paper Size

Low On Toner The toner bottle is almost

empty.

Misfeed:{location} Open Front Cover

Offline Printer is offline. The printer

Ready The printer is ready for

Remove Misfeed from Duplex Unit

Remove Misfeed From Finisher

Remove Paper from Duplex Unit

There is a misfeed in the printer.

cannot accept or print out data.

printing.

There is a misfeed in AD370 (duplex unit).

There is a misfeed in SR720 (finisher).

There is still paper in AD370 (duplex unit).

Load paper onto the tray of the indicated.

Prepare a new toner bottle. If the image density is too light, replace the old toner bottle with a new one.

Remove the misfed paper from {location}.

If you want to put the printer online, press

—

Remove the misfed paper from AD370 (duplex unit).

Remove the misfed paper from SR720(finisher).

Remove the paper from AD370 (duplex unit). Remove paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

[Online]

Remove Paper Shift Tray

Remove Paper from Staple Tray

Troubleshooting 6 - 7

The shift tray of SR720 (finisher) is full.

There is still paper in the staple tray of SR720 (finisher).

Remove paper from the shift tray of SR720 (finisher). Remove paper from the output tray before it becomes full. If you leave paper in the tray, it can cause a paper misfeed.

Remove paper from the staple tray of SR720 (finisher). Remove paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

Page 70

Error and Status Messages

Messages Description Resolution

Remove Paper Standard Tray

Remove Paper 1Bin Tray

Reset Duplex Unit Correctly

Reset Fusing Unit Correctly

Reset PCU Correctly

The standard output tray is full. Remove paper from the

standard output tray Remove paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

The PT270 (1bin tray) is full. Remove the paper from the

PT270 (1bin tray). Remove the paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

AD370 (duplex unit) is not set correctly.

There is no fusing unit, or the fusing unit is not installed properly.

There is no Photo Conductor Unit Type 270, or Photo Conductor Unit Type 270 is not installed properly.

Set AD370 (duplex unit) correctly.

Contact your sales or service representative.

Reset Tray XX Correctly

Warming Up... The printer is now preparing for

There is no paper tray, or Tray XX is not set correctly. This message appears only for the default tray. See “Job Control Parameters” on page 7-

printing.

Printer Configuration

You can check the printer configur ation using the "mshell".

mshell

Use info com m an d.

Item Description

Input Tray No. Name Page Size Status

ID number of the paper tray Name of the paper tray Paper size loaded in the paper tray Current status of the paper tray

Set the tray correctly.

Wait until the printer is warmed up.

6 - 8 Troubleshooting

Page 71

Item Description

Output Tray No.. Name Status

Emulation No. Name Version

Program No Entries

ID number of the output tray Name of the output tray Current status of the output tray

ID number of the emulation used which the printer Name of the emulation used which the printer Version of the emulation

Note: “*” (asterisk) is displayed with the current setting. Regarding *1–*5, see the attache d tab les .

*1 Input Tray: Name

Name Description

Tray 1 Tray 1

Tray 2 Tray 2

Error and Status Messages

Tray 3 PS400, PS420, PS440 (upside)

Tray 4 PS440 (downside)

Bypass Tray Bypass Tray

*2 Input Tray: Page Size

Paper Size Description

A3(297 x 420) A3

B4 JIS(257 x 364) B4

A4(210 x 297) A4

A4(297 x 210) A4

B5 JIS(182 x 257) B5

B5 JIS(257 x 182) B5

A5(148 x 210) A5

A5(210 x 148) A5

A6(105 x 148) A6

11 x 17 Ledger

8 1/2 x 14 Leger

8 1/2 x 11 Letter

11 x 8 1/2 Letter R

7 1/4 x 10 1/2 Executive

10 1/2 x 7 1/4 Executive

Troubleshooting 6 - 9

Page 72

Error and Status Messages

Paper Size Description

5 1/2 x 8 1/2 Statement

8 1/2 x 5 1/2 Statement

8 1/4 x 13

8 1/2 x 13 Foolscap

8 x 13 8" x 13"

4 1/8 x 9 1/2 Com10 Env.(4.125" x 9.5")

3 7/8 x 7 1/2 Monarch Env.(3.875" x 7.5")

C6 Env(114 x 162) C6 Env.(114 x 162mm)

C5 Env(162 x 229) C5 Env.(162 x 229mm)

DL Env(110 x 220) DL Env.(110 x 220mm)

8K(267 x 390) 8K

16K(195 x 267) 16K

16K(267 x 195) 16K

/4" x 13"

FRE Custom Paper Size

*3 Input Tray: status

Status Description

Normal Normal

NoTray There is no paper tray.

PaperEnd There is no paper in the paper tray.

*4 Output Tray: Name

Name Description

Standard Tray Standard tray

Internal 1Bin Tray Output tray (upside)

Finisher Tray SR720 tray

Shift Unit Tray Shift tray

*5 Output Tray: status

Status Description

Normal Normal

Paper Exist Paper exists in output tray.

6 - 10 Troubleshooting

Page 73

Printer Does Not Print

Possible Cause Solutions

Is the power on? If not, confirm that the cord is securely plugged into the

Printer Does Not Print

power outlet and the machine. Turn on the machine power.

Does the On Line indicator stay on?

Does the Error indicator stay red?

Is the paper set? Load paper into the paper tray.

Is your specified paper size correct?

Is your specified paper type correct?

Can you print a configuration page?

Is the network cable between the machine and your computer connected securely?

If not, press

Press { If not, check the error message on the panel display and take the required action.

Set the specified paper in any of the input trays. Adjust the paper size dial to match the size and feed direction of the paper in the paper tray.

Set the specified paper in any of the input trays. Adjust the paper type to use the operation panel.

If you cannot print a configuration page, it probably indicates printer malfunction. You should contact your sales or service representative. If you can print a configuration page but cannot get the printer to print when you issue a print command from your computer, it probably means there is a problem with your computer. Also keep it in mind that large, complex data might take long time for printer process.

Connect the network cable correctly. If there are any connectors or screws, confirm they are fastened securely.

Printer

[Online]

to make it light up.

Are you using a correct network cable?

Did you connect the interface cable after turning on the main switch?

Troubleshooting 6 - 11

The type of network cable you should use depends on your computer. Be sure to use the correct one. See“Connecting to the Printer” on page 1-1 If the cable is damaged or worn, replace it with new one.

Confirm of connecting the interface cable before turning on the main switch.

Page 74

Printer Does Not Print

Possible Cause Solutions

If you print using the PostScript driver in a network, data is received by the printer, but is not printed.

If you print using the PostScript driver, printing does not start or is interrupted.

Windows 95/98 On the

[Advanced]

and Windows NT 4.0 Open the

[PostScript O pt ions] Before Each job:]

Windows 3.1x Click the From

The data is cleared when the Job Timeout period is exceeded. Windows 95/98 Set a longer of the Printer Properties. Windows NT 4.0 Set a longer tab of the Printer Properties. Windows 3.1x Set a longer of the Printer Setting dialog box.

A PostScript error might occur if there is not enough memory in the printer, or there are errors in the print data sent to the printer. Print a configuration page to configure the memory size and confirm the memory size is max or not. If the memory size is max, increasing the memory may solve this problem. You should contact your sales or service representative..

[PostScript]

and then clear both

[Send CTRL+D after job]

[Advanced]

[PostScript]

[Protocol Options]

tab of the Printer Properties, click

[Send CTRL+D before job]

tab of the Printer Properties. From

, select

and

[Send CTRL-D After Each job:]

tab of the Printer Setting dialog box.

, select

[Job Timeout]

for both

[No]

[None]

period with the

[Send CTRL-D

[PostScript]

[Device Settings]

[PostScript]

tab

The print job might be reset. Do the following. Confirm that you have selected the correct printer driver. Try printing again. Set a longer Wait Timeout. Windows 95/98 Set a longer of the Printer Properties. Windows NT 4.0 Set a longer tab of the Printer Properties. Windows 3.1x Set a longer of the Printer Setting dialog box. Macintosh You can specify a longer printer's operation panel. See “Making Printer Settings with the Operation Panel” on page 7-5

6 - 12 Troubleshooting

[Wait Timeout]

[Wait Ti meout]

[Wait Timeout]

period with the

[I/O Timeout]

period on the

[PostScript]

[Device Settings]

[PostScript]

tab

Page 75

Possible Cause Solutions

Printer Does Not Print

Is the Data In indicator blinking or lit after starting the print job, when using the PCL printer?

The following procedure describes the printer port settings.

Windows 95/98

1. Click

[Start]

, point to

2. Click the icon of the printer. Next, on the

3. Click the

[Details]

If not, the data is not being sent to the printer, or the printer may be resetting the print job because there was a long delay in receiving the data from the computer. If the printer is using "I/O Timeout" Increase the value of the "I/O Timeout" setting of the "System" menu of the "Job Control". See “Making Printer Settings with the Operation Panel” on page 7-5 If your machine is connected to the computer using the parallel cable Confirm that the printer port settings are correct. For a parallel port connection, port LPT1 or LPT2 should be set. For more information on the printer port settings, see the Note after this table. Network Connection Contact your network administrator.

[Settings]

, and then click

[File]

tab.

[Printers]

menu, click

[Properties]

4. Check the

[Print to the following port:]

list to confirm the correct port is

selected.

Windows NT 4.0

1. Click

[Start]

, point to

2. Click the icon of the printer. Next, on the

3. Click the

[Port]

tab.

[Settings]

, and then click

[File]

4. Confirm that the correct port is selected.

Windows 3.1x

[Control Panel]

1. On

, double-click the

[Printers]

2. Confirm that this printer is specified as the default printer.

3. Click

4. Check the

Macintosh

1. Click

2. Confirm that

[Connect]

[Ports]

list to confirm the correct port is selected.

[Apple Menu]

[Ethernet]

, point to

[Control Panels]

is selected in the

[connect via:]

[Printers]

menu, click

[Properties]

icon.

, and then select

list.

[Apple Talk]

Troubleshooting 6 - 13

Page 76

Additional Printing Problems

Problem Action

It takes a long time for the printer to start printing.

It takes too much time to complete the print job.

Windows 95/98, NT 4.0 : The computer doesn't recognize the installed printer options.

Windows 3.1x: The print job can't be sent.

The machine might be in Energy Saver mode or Low Power mode, which requires more time for warming up and resuming the print job. If you can't wait, change the settings of Low Power, Shift Time and Low Power Timer.

The data is so large or complex that it takes time to process it. If the Data In indicator is blinking, the data processing is being done. Just wait until it is finished.

If the connection to the printer is not bi-directional, the computer does not recognize the installed printer options. Setting of the options might not be specified correctly. In this case, specify which options you have installed using the printer driver. For more information on the setting options with installing the printer driver. See “Installing the PCL 6/ 5e Printer Driver” on page 3-4 and, “Installing the PostScript Printer Driver” on page 3-8

The memory buffer might be full. Remove the check mark from the the time out setting longer.

[Use Print Manager]

check box, or make

6 - 14 Troubleshooting

Page 77

Chapter 7

Using the Control Panel

Page 78

Chapter Overvie w

This Chapter covers:

•“Proof Print Menu” on page 7-6

•“Job Control Menu” on page 7-7

•“Network Setup Menu” on page 7-10

•“Maintenance Menu” on page 7-11

•“List Print Menu” on page 7-12

•“Specifying the Custom Paper Size for the Bypass Tray” on page 7-13

•“Printer Condition” on page 7-15

•“Printing with the Operation Panel” on page 7-16

Using the Control Panel

Page 79

Adjusting Printer Features

This section describes the inf ormation on adjusting the printer settings using the System Settings and the Printer Featur es menus.

After using [User Tools], be sure to return to Printer mode.

•

The settings are not canceled even if the operation switch is turned off or the

•

[Escape] key is pressed.

For more information on specifying the network system, see “Configuring the Printer for the Network” on page 2-1.

Printer Features Menu

There are 5 menu items in the “Printer Features” menu.

Proof Print

•

Job Control

•

Network Setup

•

Maintenance

•

List Print

•

You can select functions in following table.

Adjusting Printer Features

Using the Control Panel 7 - 1

Page 80

Adjusting Printer Features

Category Function Menu

Proof Print Print File

Job Control Paper Input Tray Priority

Delete File

Show Error Log

Tray Locking

Bypass Size

Print Quality Edge Smoothing

Resolution

Toner Saving

System Print PS Errors

I/O Timeout

I/O Buffer

PCL Menu Orientation

Network Setup IP Address

Subnet Mask

Gateway Address

Access Control

Access Mask

Network Boot

Frame Type(NW)

ActiveProtocols

Maintenance See“Maintenance Menu” on page 711

Restart Printer

Menu Reset

Hex Dump

Form Lines

Font Source

Font Number

Point Size

Font Pitch

Symbol Set

7 - 2 Using the Control Panel

Page 81

Category Function Menu

Adjusting Printer Features

List Print See “List Print Parameters” on page 7-12

Config. Page

Menu List

PCL Font List

PS Font List

Disk Directory

Using the Control Panel 7 - 3

Page 82

Accessing the Main Menu

Confirm that the printe r is offline. If not, take the printer offline.

Press [

Notes:

User Tools]

panel display. The “Main Menu” has the following five menus, which can be displayed one by one using the Up or Down Arrow keys.

Proof Print

•

Job Control

•

Network Setup

•

Maintenance

•

List Print

•

[Down Arrow]

•

[Up Arro w ]

After making the printer's settings, be sure to return to the previous menu by

•

pressing

After making the printer's settings, press

•

condition.

The revised setti ng s are not can cel ed ev en if the mac h ine p ow er is tur ne d off.

•

and press [4] on the number key to display the “Main Men u” on the

: Press to go to the next page.

: Press to go back to the previous page.

[Escape]

[Online]

to return to the ready

7 - 4 Using the Control Panel

Page 83

Making Printer Settings with the Operation

Panel

Making Printer Settings with the Operation Panel

Press {

Press {4} on the number keys.

Search for the desired menu with

Press

Search for the desired menu with

Press

If necessary, repeat steps 5 and 6 until you complete the desired settings.

User Tools

The desired menu appears.

•

[Enter #]

The desired menu or parameter appears.

•

“p” shown in front of a item indicates that the item is currently selected.

•

[Enter #]

The specifi ed item ap pe ars.

•

[Escape]

[Enter #]

[Down Ar r o w]

[Down Arrow]

: Press to return to the previous menu. If you press this key before pressing , the adjusted data is can ce le d.

[UP Arro w ]

[UP A r row]

keys.

Using the Control Panel 7 - 5

Page 84

Proof Print Menu

There are 3 menus in the “Proof Print” menu.

Proof Print Parameters

Print File

•

Delete File

•

Show Error Log

•

For more information on “Proof Print”, see “Using the Proof Print” on page 7-16.

•

Proof Print

Menu Description

Print File Select a proof print file and print it.

Delete File Select a proof print file and delete it.

Show Error Log Show the error log in the proof print job.

7 - 6 Using the Control Panel

Page 85

Job Control Menu

There are 4 menus in the “Job Control” menu.

Paper Input

•

Print Quality

•

System

•

PCL Menu

•

Job Control Parameters

Paper Inpu t

Menu Description

Tray Priority You can specify the default tray. The tray selection specified with the

Job Control Menu

printer driver overrides the one specified here. In DOS printing, the tray specified here is used, when no tray is specified for a print job. Tray1, Tray2, Tray3, Tray4 Default: Only the installed trays appear on the panel display. It is recommended that you load paper having the size and direction you frequently use in the tray selected with the “Tray Priority”.

Tray1

Tray Locking If you use several different kinds of paper, you can lock a tray to

prevent printing on wrong paper. When you want to use the locked tray, specify it using the printer driver. None, Tray1, Tray2, Tray3, Tray4 Default: Only the installed trays appear on the panel display. You cannot lock multiple trays at once. When a locked tray is specified using the printer driver, the printer does not search for any other tray.

Bypass Tray You can specify the paper size for the bypass tray.

Default: width: 90mm (3.53") to 297mm (11")

length:148mm (5.83") to 432mm (17")

Print Quality

Menu Description

Edge Smoothing

You can specify whether the Edge Smoothing feature is enabled. On Off Default: If "Edge Smoothing" is "On", "Toner Saving" is ignored even if it is "On".

None

A4 (Metric version), 8

/2“ x 11" (Inch version)

Using the Control Panel 7 - 7

Page 86

Job Control Menu

Menu Description

Resolution You can specify the print resolution in dots per inch.

600 dpi (PCL 5e, PCL 6, PS) 300 dpi (PCL 5e, PS) Default: The resolution specified with the printer driver overrides the one specified here.

Toner Saving You can specify whether or not the Toner Saving feature is enabled.

Off On Default: If "Edge Smoothing" is "On", "Toner Saving" is ignored even if it is "On".

600 dpi

Off

System1/

System2/

PCL Menu 1/

Menu Description

Print PS Errors

I/O Timeout You can specify how many seconds the printer should wait before

Menu Description

I/O Buffer You can specify the size of the I/O Buffer. Normally it is not

You can specify whether the PS error sheet should be printed out. Off On Default:

ending a print job. If data from other ports often appear in the middle of your print job, you should increase the timeout value. 15 seconds, 30 seconds, 60 seconds, 180 seconds, 300 seconds Default:

necessary to change this setting. 16KB, 32KB, 64KB, 128KB, 256KB, 512 KB, Default:

Off

30 seconds

32KB

Menu Description

Orientation You can specify the page orientation.

The tray selection specified with the printer driver overrides the one specified here. Portrait Landscape Default:

Form Lines You can specify the number of lines per page.

5-128 Default: 64 (Metric version), 60 (Inch version)

7 - 8 Using the Control Panel

Portrait

Page 87

Job Control Menu

Menu Description

Font Source You can specify the location of the default font.

Internal Download Default: When you select “Download”, you can select only downloaded fonts on the RAM.

Font Number You can specify the ID for the default font you want to use.

1 to 52 (for Internal) 1 to N (for Download source) Default: “N” depends on how many fonts you have downloaded.

Internal

PCL Menu 2/

Menu Description

Point Size You can specify the value for the point size you want to

Font Pitch You can specify the number of characters per inch you

Symbol Set You can specify the set of print characters for the selected

use for the selected font.

4.00 to 999.75 by 0.25 Default: This setting is effective only for a variable-space font.

want to use for the selected font.

0.44 to 99.99 by 0.01 Default: This setting is effective only for a fixed-space font.

font. The available options are as follows. Roman-8, Win L1, Win L2, Win L5, Win 3.0, Legal, ISO L1, ISO L2, ISO L5, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, PC-8, PC-850, PC-852, PC-8 D/ N, PC8-TK, VN Math, VN US, VN Intl, MS Publ, Pifont, Desktop, Math-8, PS Text, PS Math Default:

12.00

10.00

Roman-8

Using the Control Panel 7 - 9

Page 88

Network Setup Menu

For more information on “Network Setup”, see “Configuring the Printer for the Network” on page 2-1.

Network Setup

Menu Description

IP Address You can specify the IP Address.

Default:

Subnet Mask You can specify the Subnet Mask.

Default:

All zero

Gateway Address

Access Control

Access Mask You can specify the Access Mask.

Network Boot

Frame Type(NW)

ActiveProtoc ols

You can specify the Gateway Address. Default:

You can specify the Access Control Address. Default:

Default:

You can specify the Network Boot of TCP/IP. None, RARP + TFTP, BOOTP, RARP & BOOTP, DHCP, ARP + PING, ARP & RARP, ARP & BOOTP, ARP&RARP&BOOTP Default:

You can specify the Fream Type of Netware. Auto, Ethernet II, Ethernet 802.3, Ethernet 802.2, Ethernet SNAP Default:

You can specify the Active Protocols. All Active, None, TCP/IP Only, NetWare Only, TCP/IP & NetW, ATalk Only, TCP/IP & ATalk, NetWare & ATalk, NetBEUI & ATalk, TCP & NW & ATK, NetBEUI only, TCP/IP & NB, NetBEUI & NetW, TCP & NB & NW, NetBEUI & ATalk, TCP & NB & ATK, NB & NW & ATalk Default:

All zero

None

Auto

All Active

7 - 10 Using the Control Panel

Page 89

Maintenance Menu

There are 3 menus in the “Maintenance” Menu.

Restart Printer

•

Menu Reset

•

Hex Dump

•

Maintenance Parameters

Restart P rinter

Menu Description

Restart Printer You can restart the printer.

Menu Reset

Menu Description

Maintenance Menu

Menu Reset You can reset the menu settings to the factory default except "I/O

Buffer" and "Network Setup" settings.

Hex Dump

Menu Description

Hex Dump You can choose to print the Hex Dump or not. With this feature

"On", all data sent to the printer is printed in hexadecimal character representation. On Off Default:

Off

Using the Control Panel 7 - 11

Page 90

List Print Menu

There are 5 menus in the “List Print” Menu.

List Print Parameters

List Print

Config. Page

•

Menu List

•

PCL Font List

•

PS Font List

•

Disk Directory

•

Menu Description

Config. Page You can print the current configuration of the printer. For more

information on printing a configuration page, see “Printer Condition” on page 7-15.

Menu List You can print the Menu List which shows the function menu of this

printer.

PCL Font List You can print a list of the installed PCL font.

PS Font List You can print a list of the installed PS font.

Disk Directory You can print a list of the HDD directory.

7 - 12 Using the Control Panel

Page 91

Specifying the Custom Paper Size for the By-

pass Tray

Specifying the Custom Paper Size for the Bypass Tray

Press {

Press {4} on the number keys.

Press

[Enter #]

Press

[Enter #]

Press

[Enter #]

User Tools

[Up A r row]

[Up Arrow]

[Down Arrow] keys

until “Job Control” appears, and then press

until “Paper Input” appears, and then press

until “Bypass Size” appears, and then press

Specifying the standard size.

1. After confirming that “Standard Size” is displayed, press

2. Press

Specify the Cu stom Size.

1. Press

Using the Control Panel 7 - 13

[Up Arrow]

then press

[Up Arrow]

[Enter #]

[Down Arrow]

keys until “Custom Size” is displayed, and

until “Custom Size” is displayed, press

[Enter #]

Page 92

Specifying the Custom Paper Size for the Bypass Tray

[Enter #].

2. Press [Up Arrow] or [Down Arrow] to set the vertical value, and then press [Enter #].

The vertical size and horizontal size are described as follow.

•

1 Horizontal size

•

2 Vertical size

•

3. Press [Up Arrow] or [Down Arrow] to set the horizontal value, and then press [Enter #].

7 - 14 Using the Control Panel

Page 93

Printer Condition

W e recommend that you print the configuration page and check its settings, before changing settings of your machine.

The following example describe s how to print a Configuration Page.

Printer Condition

Press {

Press {4} on the number keys.

Press

After confirming that, “Config. Page” on display, press

User Tools

[Up Arrow]

The following message appears on the panel display.

•

You can specify the Pr int List items on th e pa nel di splay.

•

The following message appears on the panel display.

•

[Down Arrow]

until “List Print” appears, and then press

[Enter #]

Press

Using the Control Panel 7 - 15

[Enter #]

This starts printing the configuration page.

•

Page 94

Printing with the Operation Panel

Using the Proof Print

Use this function to prin t only one printi ng of a mult iple print job . The othe r printings a re save d on the optional hard disk. The saved job can be printed f rom the machine's operation panel.

T o use this function, the optional hard disk must be installed.

•

If the application has a collate option, confirm that it is not selected before sending a

•

print job. By default, proof print jobs a re aut omatically collated by the printer driver. If the collate option is selected from the application print dialog box, more printings than intended may be printed.

Y ou can i dentif y the f ile y ou want to print by the User IDs and the ti me whe n the job was

•

stored.

The actual number of pages the printer can save depends on the contents of the print

•

images. As an example, the printer can sa ve up to 30 jobs or 2,0 00 pages. It depends on the data volume.

If the first pr inting of th e proof p rint file is not what you expe cted and you do no t want to

•

print the remain ing printings, delete the proof print file using the operation panel. If you print the remaining printings of the proof print file, the job in the printer is deleted automatically.

Printing a Proof Print File

Press the {User Tools} key of the machine's operation panel.

Press {4} on the number keys.

After confirming that “Proof Print ” is displayed, press [Enter #].

After confirming that “Print File” is displayed, press [Enter #].

7 - 16 Using the Control Panel

Page 95

Printing with the Operation Panel

Press

[Up Arrow]

[Enter #]

•

Press

•

Press

The following message appears on the panel display.

[Up Arrow]

You can set the number up to 999.

[Enter #]

[Down Arrow]

to display a file you want to print, and then press

to set the number of copy printings.

Deleting a Proof Print File

If the printed documen t is not what you expected, you can delete the proof print file. You can then revise it and print again until the settings become OK.

Press the {

Press {4} on the number keys.

After confirming that “Proof Print” is on the display, press

Press

User Tools

[Up Arrow]

} key of the machine's operation panel.

[Down Arrow]

until “Delete File” appears, and then press

[Enter #]

Using the Control Panel 7 - 17

Page 96

Printing with the Operation Panel

Press

[<FmSymbol>Ø]

press

[Enter #]

The following message appears on the panel display.

•

Press

[Enter #]

Press

[Enter #]

This starts deleting a proof pri nt file after the following message appears on the panel

•

display.

[<FmSymbol>¦]

to display the file you want to delete, and then

Checking the E rror L o g

Press the {

Press {4} on the number keys.

After confirming that “Proof Print” is displayed, press

7 - 18 Using the Control Panel

User Tools

} key of the machine's operation panel.

[Enter #]

Page 97

Printing with the Operation Panel

Press

[Up Arrow]

[Enter #]

•

The following message appears on the panel display.

[Down Arrow]

until “Show Error Log” appears, and then press

Using the Control Panel 7 - 19

Page 98

Printing with the Operation Panel

Notes:

7 - 20 Using the Control Panel

Page 99

Chapter 8

PostScript3 Kit Type185

Page 100

Chapter Overvie w

This chapter covers:

•“Setting Up Options” on page 8-1

•“Collate, Staple, Prin t Mode” on page 8-6

•“Proof Pr int” on page 8-8

PostScript3 Kit Type185

Lanier 5222, 5227 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Connecting to the Printer

Printer Requirements

Connecting the Printer to the Host Using Parallel Interface Cable

Connecting the Printer Using the Network Interface Board 185

Features of the Printer

Printer Drivers for this Printer

Operation Panel

Message Display

Basic Key Operations

Online and Offline

Printer Configuration

Configuring the Printer for the Network

Installing Printer Drive r

Auto Run

Installing by Auto Run

Software and Utilities Included on the CD-ROM

Installing the PCL 6/5e Printer Driver

Windows 95/98 - Installing the PCL 6/5e Printer Driver

Windows NT 4.0 - Installing the PCL 6/5e Printer Driver

Windows 3.1x - Installing the PCL 6/5e Printer Driver

Installing the PostScript Printer Driver

Windows 95/98 - Installing the PostScript Printer Driver

Windows NT 4.0 - Installing the PostScript Printer Driver

Windows 3.1x - Installing the PostScript Printer Driver

Using Adobe PageMaker Version 6.0 or 6.5

Macintosh

Macintosh - Installing the PostScript Printer Driver

Setting Up the PPD File

Setting Up Options

Uninstalling the PCL 6/5e Printer Driver

Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver

Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver

Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver

Uninstalling the PostScript Printer Driver

Windows 95/98 - Uninstalling the PostScript Printer Driver

Windows NT 4.0 - Uninstalling the PostScript Printer Driver

Windows 3.1x - Uninstalling the PostScript Printer Driver

Macintosh - Uninstalling the PostScript Printer Driver

Setting Up Printer Driver

PCL 6/5e - Accessing the Printer Properties

Windows 95/98 - Accessing the Printer Properties

Windows NT 4.0 - Accessing the Printer Properties

Windows 3.1x - Accessing the Printer Setting Dialog Box

PostScript - Setting Up for Printing

Windows 95/98 - Accessing the Printer Properties

Windows NT 4.0 - Accessing the Printer Properties

Windows 3.1x - Accessing the Printer Setting Dialog Box

Macintosh - Setting Up for Printing

Canceling a Print Job

Windows 95/98 - Canceling a Print Job

Windows NT 4.0 - Canceling a Print Job

Windows 3.1x - Canceling a Print Job

Macintosh - Canceling a Print Job

Troubleshooting

Error and Status Messages

Error and Status Messages on the Message Display Panel

Getting Printer Information over the Network

Printer Does Not Print

Additional Printing Problems

Using the Control Panel

Adjusting Printer Features

Printer Features Menu

Accessing the Main Menu

Making Printer Settings with the Operation Panel

Proof Print Menu

Proof Print Parameters

Job Control Menu

Job Control Parameters

Network Setup Menu

Maintenance Menu

Maintenance Parameters

List Print Menu

List Print Parameters

Specifying the Custom Paper Size for the Bypass Tray

Printer Condition