Lanier 2001, 2002 User Manual
Operator Guide
2001/2002
next level document solutions
Facsimile
When ordering supplies or requesting service,
you will need to provide the model and serial
number of your machine.
Please take a moment to enter your model and
serial numbers here.
MODEL NUMBER: __________________________
SERIAL NUMBER: __________________________
To order supplies, call: ( )
To request service, call: ( )
Customer Vision -
Our commitment to your
complete satisfaction
Trademark Acknowledgments
Lanier and Customer V ision are registered trademarks of Lanier Worldwide, Inc.
Microsoft, MS-DOS, Excel and Windows are registered trademarks of Microsoft Corp.
IBM, PC/AT and PS/2 are registered trademarks of Internat ional Business Machines Corp.
Laser fAX and Hydra Fax are registered trademarks of Wordcraft Internati onal Ltd.
As an Energy Star Partner, Lanier Worldwide,
Inc. has determined that this product meets the
Energy Star guidelines for energy efficiency.
© Lanier Worldwide, Inc. 1999 November
Printed in the U.S.A.
Table of Contents
Chapter 1 - Introduction
Introduction to the 2001 and 2002 Units.....................................................1-1
2001/2002 Model Differences* ......................................................1-1
How to Use This Manual ................................................................1-1
Agency Certification ......................................................................1-1
Important Safeguards ................................................................................1-2
Multi-Tasking ...........................................................................................1-4
Machine Components................................................................................1-5
Control Panel Layout .....................................................................1-8
Definition of Display Symbols .......................................................1-12
Table of Contents
Chapter 2 - Basic Operations
Sending a Document .................................................................................2-1
Using Memory Transmit .................................................................2-1
Memory Overflow Transmit ............................................................2-2
Dialing Methods........................................................................................2-7
Receiving a Document...............................................................................2-8
Auto Receive ................................................................................2-8
Making Copies........................................................................................ 2-12
Chapter 3 - Advanced Facsimile
Using the Function Menu ...........................................................................3-1
Broadcast ................................................................................................3-2
Timer TX (Delay Transmission) ...................................................................3-3
Mailbox TX ..............................................................................................3-4
Print Mailbox RX.......................................................................................3-5
Polling TX ................................................................................................3-6
Polling RX ................................................................................................3-7
Continuous Polling RX ...............................................................................3-7
Relay Initiate ............................................................................................3-8
Using Combination Dial..............................................................................3-9
Using TEL DIR ........................................................................................3-10
JOURNAL Key........................................................................................ 3-11
REPORT Key .......................................................................................... 3-12
Reports .................................................................................................3-13
Transmit Message Confirmation ....................................................3-13
Manual TX Report .......................................................................3-13
SCHEDULE Key ......................................................................................3-14
PIN CODE Key ........................................................................................3-15
2 SIDED TX. Key ....................................................................................3-16
HOOK Key .............................................................................................3-17
i
Table of Contents
Chapter 4 - Facsimile Programming
Accessing The User Program Area.............................................................. 4-1
Menu Navigation .......................................................................... 4-1
Menu Structure ............................................................................ 4-2
Initial User Data ....................................................................................... 4-5
Entering The Date & Time ............................................................. 4-5
Entering Your Telephone Number ................................................... 4-5
Entering Your User Name .............................................................. 4-6
Setting Department PW ................................................................. 4-6
Machine Operations.................................................................................. 4-7
Setting Your Fax Line Type (PSTN/PBX) .......................................... 4-7
Setting the Buzzer (Ring) Volume ................................................... 4-8
Setting the Line Monitor (Speaker) Volume ...................................... 4-8
Setting the Power Save Mode ........................................................ 4-9
Selecting Remote Monitor ............................................................4-10
Selecting Remote Program ............................................................4-10
Setting the Correct Dialing Type (Tone/Pulse) .................................4-11
Document Scan Settings..........................................................................4-12
Resolution ..................................................................................4-12
Scan Contrast .............................................................................4-13
Print Density ...............................................................................4-13
Reduction Copy ...........................................................................4-14
Rec. Paper Size ...........................................................................4-14
Auto Cassette Sel. ......................................................................4-15
Dial Registration......................................................................................4-16
One-Touch Keys ..........................................................................4-16
Speed Dial Keys ..........................................................................4-17
Group Dial Keys ..........................................................................4-18
Program Dial ...............................................................................4-19
Batch TX ....................................................................................4-22
TX Operation..........................................................................................4-23
Default TX ..................................................................................4-23
Closed Network TX .....................................................................4-24
Fax Forwarding ...........................................................................4-24
RX Operation..........................................................................................4-27
Memory RX Mode .......................................................................4-27
Two Page Print ...........................................................................4-29
Reduction RX ..............................................................................4-30
Mailbox RX .................................................................................4-30
Closed Network ..........................................................................4-30
RX Mode ....................................................................................4-32
Footer (Receive Time Print) ...........................................................4-32
Line 2 Setting .........................................................................................4-35
Line 2 Fax No. ............................................................................4-35
TX Line Priority ...........................................................................4-36
Line 2 Tone / Pulse ......................................................................4-36
Reports..................................................................................................4-37
Activity Report ............................................................................4-37
Reserv. (Reservation) Report .........................................................4-37
TX Results Report .......................................................................4-38
RX Results Report .......................................................................4-38
Broadcast Report .........................................................................4-39
Toner Low Report ........................................................................4-39
ii
Table of Contents
Setting the Department Number and Password (PW) ............................1
Assigning a Private Mailbox ID and Password (PW) ..............................1
Editing the RX in Memory Password (PW) ...........................................1
Chapter 5 - PC Printing & Scanning
Set Printer (2002 Only) .............................................................................5-1
Symbol Set ..................................................................................5-2
Font Number ................................................................................5-3
Print Font .....................................................................................5-4
GDI Enhance ................................................................................5-5
Memory Allocations ..................................................................................5-6
Standard Memory Configuration Choices ..........................................5-6
PCL4 Emulation (2002 only).......................................................................5-7
Connecting to a Computer .............................................................5-7
Basic Operation ............................................................................5-8
Using the Manual Feed Tray to Print ................................................5-8
Printing Envelopes .........................................................................5-8
Printer Messages ......................................................................................5-9
Auto-Select Paper Tray .................................................................5-9
GDI Printer Feature .................................................................................5-10
PC Requirements ........................................................................5-10
Installing The Printer Driver ..........................................................5-11
Printing with your GDI Print Function .............................................5-14
Getting Help ...............................................................................5-14
Scanning (TWAIN Driver Option)...............................................................5-15
PC Requirements for the TWAIN Option ......................................... 5-15
Installing the TWAIN Driver ..........................................................5-15
Scanning ....................................................................................5-16
Scanner Troubleshooting ..............................................................5-17
Class 1 Fax/Modem ................................................................................5-18
Class 1 Interface .........................................................................5-18
PC Requirements ........................................................................5-18
Installing the PC-Fax Software ......................................................5-19
Using Class 1 Mode ....................................................................5-19
Receiving a Fax in Class 1 Mode ...................................................5-20
Scanning in Class 1 Mode ............................................................5-20
Chapter 6 - Maintenance & Supplies
Loading the Paper .....................................................................................6-1
Paper Tray ...................................................................................6-1
Optional PFU Paper Cassette ..........................................................6-2
Clearing Paper Jams..................................................................................6-4
Document Jams ............................................................................6-4
Paper Jams ..................................................................................6-5
Changing Toner Cartridge ..........................................................................6-9
Changing Drum Cartridge.........................................................................6-10
Maintenance ..........................................................................................6-12
Cleaning Your Fax Unit ................................................................6-12
Cleaning the Scanner ...................................................................6-12
Cleaning the White Roller .............................................................6-13
iii
Table of Contents
Chapter 7 - Troubleshooting
Troubleshooting ....................................................................................... 7-1
Error Indication Types ................................................................... 7-1
Error Messages ............................................................................ 7-2
Troubleshooting Tips .................................................................... 7-5
Chapter 8 - Specifications
Physical Specifications.............................................................................. 8-1
Electrical Specifications............................................................................. 8-1
Operational Specifications ......................................................................... 8-2
Facsimile Specifications ............................................................................ 8-4
Optional Accessories Specifications............................................................ 8-4
Class 1 Interface (RS-232) ............................................................ 8-4
LAN Interface (Print Server)(2002 Only) .......................................... 8-5
Environmental Specifications ..................................................................... 8-7
Lithium Battery Statement......................................................................... 8-7
Appendix A - Unpacking & Installation
Unpacking............................................................................................... A-1
Main Carton Contents ................................................................... A-1
Accessories Box Contents ............................................................. A-2
Setting Up Fax Unit .................................................................................. A-3
Removing the Packing Materials ..................................................... A-3
Installing the Drum Cartridge .......................................................... A-3
Installing the Toner Cartridge ......................................................... A-4
Installing the Paper Exit Tray .......................................................... A-5
Installing the Document Exit Tray ................................................... A-5
Installing the Document Feed Tray .................................................. A-5
Attaching the Power Cord and Telephone Cords ............................... A-6
Attaching the PC Cables ............................................................... A-7
Installing the Handset ................................................................... A-7
Loading Paper .............................................................................. A-8
Turning Power ON ........................................................................ A-9
Final Checkout....................................................................................... A-10
Preparing Your Fax Unit .............................................................. A-10
Loading a Document ................................................................... A-11
Setting Up the (Optional) PFU.................................................................. A-12
Unpacking the PFU ..................................................................... A-12
Installing the PFU ....................................................................... A-13
Loading the Cassette .................................................................. A-14
Appendix B - Safety & Agency Certifications
Energy Star ............................................................................................. B-1
Laser Safety ............................................................................................ B-1
Internal Laser Radiation (For all Users) ............................................. B-1
For United States Users ................................................................ B-1
For Users In Other Countries .......................................................... B-2
FCC Safety Statement .................................................................. B-2
FCC Requirements.................................................................................... B-3
Label Identification ....................................................................... B-3
Type Of Service ........................................................................... B-3
iv
Table of Contents
Telephone Company Procedures .....................................................B-3
If A Problem Arises .......................................................................B-4
FCC (For U.S.A. Users)..............................................................................B-5
Warning For Setting Headers and Footers .........................................B-7
User Instructions (For Canada Users)...........................................................B-8
Interference-Causing Equipment Standard (ICES-003 ISSUE 2) ............B-8
Interference-Causing Equipment Standard (ICES-003 ISSUE 2) ............B-8
IC CS-03-Telecommunication Device ...............................................B-8
Hearing Aid-Compatibility (For U.S.A / Canada Users) ........................B-9
Agency Certifications ................................................................................B-9
CE Mark ......................................................................................B-9
Ozone Release (For all Users) .....................................................................B-9
Warning Labels.......................................................................................B-10
Appendix C - Glossary
Glossary ..................................................................................................C-1
Index
Terms ....................................................................................................IX-1
New Machine Warranty............................................................... 5
v
Table of Contents
vi
Introduction
Chapter 1
Chapter Overview
This chapter tells you about safety precautions and shows you the copier’s main
components. Contained in this chapter are:
Important Safeguards
•
Multi-Tasking
•
Machine Components
•
Control Panel
•
Definition of LCD Symbols
•
Introduction
Introduction to the 2001 and 2002 Units
Introduction to the 2001 and 2002 Units
The 2001 is a fully featured Facsimile uni t. It has se veral opti ons that a llow its capa bilitie s
to be increased even more. The 2002 is a multi-funct ion device that in addition to the Fax
capability, allow you to Print, S can and Copy.
2001/2002 Model Differences*
Item 2001 2002
PFU Tray Optional Optional
TEL/FAX Mode Yes No
Page Memory 1 MB 6 MB
Dual Line Mode Optional Optional
Printing No Yes
Scanning No Yes
* Items listed above are for the standard configuration. For information on other options,
refer to the Specifications Chapter.
How to Use This Manual
This manual explains the functio ns and operation of the Lanier 2001 and 2002 units. It
also gives some troubleshooting tips as well as general precautions to be observed during
operations.
T o ensure the best performance and eff ective use of your unit, please read this manual
carefully from cover to cover. After you have read the manual, keep it near your Fax unit
for handy reference. It should be helpf ul in solving any operational questions you may
have.
This manual is written to cover the base machine with all the opti ons inst alle d. If your uni t
does not have these options installed, just skip that section. If you choose to upgr ade your
unit in the future, you will already have the necessary information. Call your Sales or
Service Representative to order options and schedule their installation.
Agency Certification
Your 2001/2002 unit complies with FCC rules, DOC requirements, and other agency
certification requirements. Refer to the Appendix section of this manual for details.
These uni ts are En ergy St ar qu alif ie d.
Introduction 1 - 1
Important Safeguards
Important Safeguards
Always follow these important safeguards:
Read all of these instructions before using your unit.
1
Do not use this unit near water; for example, near a bath tub, sink or swimming
2
pool.
A void using th e tele phone during a n electric al stor m. There may be a remote risk of
3
electric shock from lighting.
Do not use the telephone to report a gas leak in the vicinity of this unit.
4
Use only the power cord and batteries indicated in this manual. Do not dispose of
5
batteries in a fire. They may explode. Check with local codes for possible special
disposal instruction.
Plug the power cord only into a 3-conduct or
6
(grounded) outlet rated for at least 15 amperes.
Never ground the power cord to a gas pipe or
•
a water pipe.
Keep the power cord away from hot surfaces.
•
Avoid using an extension cord if at all
•
possible. If you must use an extension cord,
use only a 3-conductor cord rated for at least
15 amperes . Cord s ra ted for le ss mig h t
overheat and become a fire hazard.
Do not operate your unit if any part of it is
•
damaged, or if any part has been dropped, until it is checked by a qualified
technician.
Do not install your unit in areas that are:
7
Damp or humid
•
Exposed to direct sunlight
•
Extremely dusty
•
Poorly ventilated
•
Subject to extre me t em perat u re or hum id ity chan ges . For ex am p l e, do n’t locate
•
your copier near an air conditioner or heater.
Install your unit with space arou nd it to provi de adequate ventilation.
8
Do not place the unit near a television or radio. If the unit is too close it may inter-
9
fere with the recept i on.
1 - 2 Introduction
Important Safeguards
Place your unit on a firm, level surface.
10
Do not place heavy objects on the ADF (Automatic Document Feeder) or the Exit
11
Tray.
Do not disassemble your unit or try to repair it yourself, other than as instructe d in
12
this Opera tor Gu i de. Ca ll an Auth o rized Ser vice Center for all nece ssary repairs.
Incorrec t assembly can cause el ectri ca l haz ards and p ossi bl e da mage to the
machine.
Introduction 1 - 3
Multi-Tasking
Multi-Tasking
The 2001 and 2002s can perform multipl e operations at the same time. One operation can
run in the foreground, while another runs in the background. For example, you can scan,
copy, or print documents into memory for later transmission while receiving a fax.
Operation Concurrent Operation Result
Copy Fax Reception
GDI/PCL4 Printing
(2002 only)
Memory Fax
transmission
PC-Fax Transmission
or Reception
Fax Reception Copy
GDI/PCL4 Printing
(2002 only)
Fax Transmission
Fax
Transmission
PC-Fax
Reception
Copy
GDI/PCL4 Printing
(2002 only)
Copy
The received fax is stored in memory, and
prints once copy operation is complete.
Print job is stored in memory, and prints once
copy operation is complete.
Faxing begins while copying continues.
Faxing begins while copying continues.
The Copy job will be stored in memory, then
printed out when reception (RX) is complete.
Print document during reception.
Scans document into memory for transmission.
The available memory is shared by both jobs
and their operations happen simultaneously.
The document will be printed from the PC
during Fax operation.
Copy operation starts by scanning document
into memory, and prints as fax is being
transmitted.
Parallel Port Printing
(2002 only)
Fax Transmission
PC-Fax
Transmit
1 - 4 Introduction
Copy
Parallel Port Printing
(2002 only)
Fax Transmission
Print operation occurs while PC is receiving the
fax.
TX works when PC-Fax is complete. Scans
document into memory for transmission.
Copy operation starts by scanning document
into memory first, and prints as fax is being
transmitted.
Parallel Port can be used for printing during PCFAX operation.
Scans document into memory for transmission.
Machine Components
External Components: Front
Machine Components
1Document Exit Tray
This tray catches th e orig inal
document after i t p asses th rough the
scanner.
2 Control Panel / Scanner Cover
The controls on the panel perform the
various faxing, copying, and printing
functions. Lift th is pa nel lif ts to
remove document feed jams.
3 Docum ent Feed Tray
Load your doc um e nt face down on this
tray for faxing or copying.
4 Document Alignment Guides
Adjust these Guides to fit the width of
your original documents.
7
5Paper Tray
You can load up to 250 sheets of Lettersize, A4, or Legal-size paper into the
standard Tray.
You can add another 500 sheets with
the optional Paper Feed Unit (PFU).
6 Bypass Feed Tray
You can feed single sheets of special
types of paper. i.e. pre-printed
letterhead & envelopes (2 002).
7Paper Exit Tray
This Tray catches the p ap er afte r
printing.
3
4
2
1
5
6
Introduction 1 - 5
Machine Components
External Components: Rear
8 AC Power Connect or
The AC Power C ord plugs in he re.
9 Main ON/OFF Switch
Use to turn the yo ur unit ON and OFF.
10 Telephone Line Connector
Plug the telephone cable from this
connector into the wall socket of the
telephone line.
11 Telephone Hand Set Connector
-or- External Line
Use this conn e ctor to plug in the
telephone cord from the telephone set.
12 Parallel Connector
Provides connecti on bet ween this unit
and a host comput er for GDI printing
or PCL4 or 5e printing.
13 Serial Connector (RS232)
Provides connection between this unit
and a host computer for Class 1 PC
faxing and Twain-compliant scanning.
This interface can also be us ed fo r
printing.
14 Network Connecto r (Opti o nal NIC
Card)
Provides connection between the unit
and the Network.
15 Dual Line Connector (Optional)
Plug the telephone cable from this
connector into the wall socket for the
second line.
13
14
15
12
11
10
8
9
1 - 6 Introduction
External Components: Internal and Optional
Machine Components
16 Top Cover / Co ver Release Buttons
Press these two buttons to open the
Top Cover to check and clear paper
jams, to change the Toner and Drum,
or to clean the interior of the unit.
17 Toner Cartridge
The T o ner Ca rtrid ge c ontai ns t he to ner
particles used in imaging.
17
16
18 Drum Cartridge
This Drum Cartridge transfers t oner to
the paper.
19 Paper Feed Unit (PF U) (Option al)
When installed, it permits your unit to
print up to 750 uninterrupted pages
without reloading pa per. (750 pages of
standard weight Letter/A4 size paper.
18
19
Introduction 1 - 7
Machine Components
Control Panel Layout
1. Display
1
2 SIDED TX.
E
M
PIN DELETE
06
38
F
14
46 47
NO
22
54
VWTU
30
62
PROGRAM
FUNCTION
01
02
03
04
33
34
A
09
41
I
17
49
25
57
Y
35
B
10
18
50
26
58
C
11
4342
J
K
19
51
SRQ
27
59
Z
+
05
36
37
D
12
13
4544
L
20
21
52
53
28
29
60
61
-/&
STD
/2 SIDED TX.YES NO CODE
07
39
G
15
23
55
31
63
2456
FINE
EX-FINE
PHOTO
LIGHT NORM
>
TEL DIR
REDAIL
/PAUSE
HOOK
TYPE ORG.
REPORT
RESOLUTION
SCHEDULE
<
08
40
H
16
48
P
24
56
X
32
64
PHOTO
JOURNAL
SPEED DIAL
Panel Description
The LCD Display provides you with instructions and information about fax, copying,
printing, programming and operational functions.
3
MEM. TX. ALARM
DARK
MEM. TX.
<
ABC
TUV
OPER
2
JKL
5
0
GHI
PQRS
1
4
7
¡¯
AUTO RX.
<
DEF
MNO
WXYZ
3
6
98
COPY
STOP
START
#
2. Resolution Keys
3. Original Type Key
4. Memory TX Key/
Light
5. Auto RX Light
6. Alarm Light
Press this key to select the desired resolution for scanning:
Standard:
Fine:
Super Fine:
Photo:
Use for normal documents. This is the default.
Use for documents with fine lines or characters.
Use for very fine maps, drawings or extremely detailed originals.
Use for photographs or shaded drawings.
Press this key to select the type of original you are using:
Normal: Use this for most of the regular documents.
Light: Use for documents with very fine or light characters.
Dark: Use for documents that are dark.
Press this Key to turn Memory TX transmission ON or OFF.
When the Memory TX light is ON, it signifies that documents will be stored to
memory for transmission.
Memory TX Mode
ON:
ADF TX Mode
OFF:
This light indicates the receiving mode of the Facsimile:
The facsimile will receive documents automatically.
ON:
The facsimile will receive documents manually.
OFF:
The ALARM Light illuminates if there is a problem with the unit such as paper jam.
After the problem has been corrected or when the STOP Key is pressed, the light
turns OFF.
1 - 8 Introduction
Machine Components
01
33
A
09
41
I
17
49
25
57
Y
Panel Description
7. Function Key
78 910 15
PROGRAM
FUNCTION
02
03
04
34
35
B
C
10
11
4342
J
K
18
19
51
50
26
58
SRQ
27
59
Z
+
05
36
37
D
12
L
20
52
53
28
60
61
-/&
11 141312
FINE
2 SIDED TX.
PIN DELETE
/2 SIDED TX.YES NO CODE
06
07
38
E
13
4544
M
21
29
39
F
G
14
15
46 47
NO
22
23
54
55
VWTU
30
31
62
63
STD
RESOLUTION
SCHEDULE
08
40
H
16
48
P
24
56
X
32
64
EX-FINE
PHOTO
PHOTO
JOURNAL
<
>
SPEED DIAL
TEL DIR
REDAIL
/PAUSE
HOOK
The FUNCTION Key allow access to the Function Menu (Broadcast, Timer TX,
Mailbox TX, Polling TX, Polling RX, Relay Broadcast, Cancel Reservation). Set
Functions by pressing the FUNCTION Key first and then selecting the desired
function using numeric keys or the FUNCTION Key.
LIGHT NORM
TYPE ORG.
REPORT
<
MEM. TX. ALARM
DARK
MEM. TX.
<
ABC
TUV
OPER
2
JKL
5
0
GHI
PQRS
1
4
7
¡¯
AUTO RX.
DEF
3
MNO
6
WXYZ
98
#
16
COPY
STOP
START
8. PROGRAM Key
9. YES Key
10. NO Key
11. Pin Code Key
12. 2-Sided TX/Delete
13. Schedule Key
14. Journal
15. Report Key
16. Arrow Keys
( )
Press the PROGRAM Key to enter the set menu and program your desired function
using either numeric keys or the arrow on the display.
The YES Key is used to accept the selections made under PROGRAM and FUNCTION
menus.
The NO Key is used to reject the selections made under the PROGRAM and
FUNCTION menus.
This key is used to input personal identification number for some telephone systems
when you dial an outside number.
This key a dual purpose key. It controls 2-sided TX scanning. When in a Program
mode, it is used to Delete an entry.
Press this key to view the transaction in memory file, such as memory transmission
or polling.
Press this key to view the transaction result the same as in an activity report. This
shows the session number, remote ID or dial number and result.
This key is used to choose your desired report, press YES to print out the report if
you need.
Used to move cursor to the right or left one position or to scroll through the menu.
Use the Key to enter ITU-T Sub-address in setting One-Touch or Speed Dial Keys.
Introduction 1 - 9
Machine Components
2 SIDED TX.
STD
FINE
EX-FINE
PHOTO
LIGHT NORM
MEM. TX. ALARM
DARK
AUTO RX.
FUNCTION
01
02
33
34
17
A
09
41
17
49
25
57
Y
B
10
I
J
18
50
26
58
Z
Panel Description
17. One-Touch Keys
PROGRAM
03
35
C
11
4342
K
19
51
SRQ
27
59
+
RESOLUTION
SCHEDULE
PIN DELETE
/2 SIDED TX.YES NO CODE
04
05
36
37
D
12
L
20
52
53
28
60
61
-/&
06
07
38
E
13
4544
M
21
29
39
F
G
15
14
46 47
NO
22
23
54
55
VWTU
30
31
62
63
<
08
40
H
16
48
P
24
56
X
32
64
PHOTO
JOURNAL
SPEED DIAL
>
TEL DIR
REDAIL
/PAUSE
HOOK
TYPE ORG.
REPORT
<
GHI
PQRS
MEM. TX.
<
ABC
1
4
TUV
7
OPER
¡¯
DEF
2
JKL
5
0
MNO
WXYZ
3
6
98
#
COPY
STOP
START
24 252319 20 22 2118
The One-Touch Keys are used to store frequently dialled numbers. Any of the Keys
can be assigned as One-Touch Keys or Group Dial Keys. In addition, the last eight
keys can be used as Program Keys. Each Group Key can hold up to 50 One-Touch or
Speed Dial numbers.
26
27
28
18. The “+” Key
19. Speed Dial Key
20. TEL DIR Key
21. Redial/Pause Key
22. Hook Key
23. “*” Key
Used to register a combination dial in a One-Touch or Speed Dial Key, This symbol
must follow the initial number and be followed by a number stored in the One-Touch,
Speed Dial Key or entered via the Ten-Key Pad.
Use this to initiate speed dialling. Press the SPEED DIAL key and your three-digit
code to start a transmission.
Use this key to find, by name, fax numbers previously stored.
Redial: Press this key to redial the last telephone number called.
Pause: Press this key to insert a pause in the number being stored. When you press
this key, a “P” is inserted within a number causing a 2.5 second delay when dialing.
This is useful if you must dial a prefix, such as 9 to pause briefly in order to access
an outside telephone line. (A “P” after a series of numbers adds 10 seconds to the
normal time the machine waits for a remote receiver to answer a call.)
Press this key to switch the unit to the telephone line for direct (manual) dial from
the machine’s keypad. When pressed first, it also allows you to hear the dialing
when using One-Touch, Speed Dial, etc.
Press the “*” Key for tone dialing while your unit is set for pulse dialing. (This key is
only effective when the HOOK Key is used.)
1 - 10 Introduction
Panel Description
Machine Components
24. Keypad
25. “#” Key
26. Copy Key
27. STOP Key
28. START Key
These twelve keys work for the internal telephone in the fax unit just like the keypad
on regular touch tone phones. You can use the keypad to dial a remote unit directly
or to assign codes and telephone numbers to One-Touch and Speed Dial locations.
Press the “#” Key to access internal line or PSTN line when your unit is set for use
over a PBX line.
Press the COPY Key to initiate copying documents that are loaded on the Document
Feed Tray.
Use this key to stop copying, transmitting, dialling waiting to dial or scanning. You
can also press the STOP to return from any operation mode back to the standby
status.
Press the START Key to begin transmitting, scanning, copying or manual fax
reception.
Introduction 1 - 11
Machine Components
Definition of Display Symbols
The LCD Display shows the date, time of day, amount of memory available for use, fax
numbers, fax conditions and other information by means of either a message or graphic.
The follow table is a list of icons that can appear on the LCD Display.
Signifies a fax or phone
number.
Prompts you to enter a fax
number.
Indicates the pause function
is set into the destination’s
fax number.
Example 0P412641267
Indicates when the Internal
PBX function is set into the
destinations’s fax number.
Indicates when the Sub
Address is set into the
destination’s fax number.
Example: 4126412 :8108
Indicates that a polling
transmission function has
been stored in memory.
Shown while the remote fax
number is being rung.
Shown while the user’s local
fax is being rung.
Shows the number of pages.
Example: A single page.
Shown while a document is
being transmitted to the other
party.
Shown while a document is
being received from the other
party.
Indicates that a document to
be transmitted by the timer
transmission function has
been stored in memory.
Indicates when the External
PBX to PSTN function is set
into the destination’s fax
number
1 - 12 Introduction
Basic Operations
Chapter 2
Chapter Overview
This chapter expla ins the Basic Ope rati ons of the unit. It covers the basic fax oper ations
and how to make a copy .
The procedures in this chapt er assume that the necessary One-Touch Keys and other
remote unit information has been programmed. If your unit has not been programmed,
you will want to turn to Chapter 4 Programming and enter this data.
Basic Operations
Sending a Document
NOV.07 12:34 100%
-SET DOC. FACE DOWN-
Note: To use some of the fax function s such as One-Touch and Speed Dial you
must first program your unit. If your unit has not yet been programmed, refer to
Chapter 4 Programming.
Using Memory Transmit
Since your fax unit provide s multi access capabilitie s, you can sc an documents into
memory for transmission, even if your unit is in the process of transmitting data from
memory, receiving data or printing a file from the PC.
Note: If the unit runs out of memory during scanning, you can use manual
transmission by pressing the HOOK key or by using the Direc t (Non-Memory)
Transmit pr ocedure.
1
Place your document face down on the Document
Feed Tray.
Sending a Document
2
Adjust the Document Side Guides to the
edges of the document.
3
Use the TYPE ORG. Key to select the desired contrast:
Use this setting for this
Normal Regular documents. (Default)
Dark Documents that are dark.
Light Documents with very fine or light characters.
Basic Operations 2 - 1
Sending a Document
T=ENTER FAX NO.
or FUNCTION
98
#
OPER
0
START
3
MNO
WXYZ
6
DEF
TUV
JKL
5
ABC
2
STOP
COPY
4
5
6
Use the RESO LU T I O N Key t o select the d esi red reso l utio n:
Use this setting for this
Standard Documents with standard size characters, such as typed
documents.
Fine Documents with smaller size characters, like newsprint.
(Copy Default)
Extra Fine Documents with very fine or light characters.
If you are sending a photograph, press the PHOTO Key for best results.
Enter the remote Fax number using the numeric
Key Pad.
The unit scans the document into memory and
•
sends it to the location you selected.
The unit automatically returns to standby mode when finished transmitting.
•
To stop a transmission, press the STOP Key.
7
Memory Overflow Transmit
Memory Overflow Transmit works the same as Memory Transmit with one special
exception. When your unit senses it will run out of memory of the next page of your
document is scanned, it will stop and ask if you wish to send what is alrea dy stored in
memory . When you answer YES, it dials the number and sends those pages. When
suff icient memory has been fr eed up, it begins scanning again. It then places a second call
automatically and sends the remainder of the pages. On a report all of this activity is
logged as one session.
2 - 2 Basic Operations
Direct (Non-Memory) Transmit
DARK
TYPE ORG.
OTO
REPORT
<
OTO LIGHT NORM
MEM. TX.
<
AUTO RX.
MEM. TX. AL
ENTER FAX NO.
or FUNCTION
TX CANCEL?
YES/CONTINUE=NO
Direct Transmis sion , from the A u tom at ic D oc ument Feeder (AD F) , bypas se s the uni t’s
memory . This can be used to transmit a fax when memory is full. If you antic ipate that
there might not be enough memory to scan a particular document into memory (for
example, lengthy documents), transmit it directly form the ADF. Be sure the LED for
Memory TX is OFF before starting transmission.
1
Place your document face down on the Document Feed Tray.
2
Adjust the Document Side Guides to the edges of the document.
3
Use the TYPE ORG. Key to select the desired contrast.
4
Use the RESO LU T I O N Key t o select the d esi red reso l utio n.
5
Press the MEM.TX Key to turn OFF th e memory
use.
Sending a Document
6
Enter the remote Fax number one of the following
methods: Speed Dial, One-Touch, Redial or
manually using the 10-Key Pad.
•
The unit scans the first page of the document
and sends it.
•
This continues until the last page has been sent.
•
The unit automatically returns to standby mode when finished transmitting.
7
To stop a transmission alr eady in progress, press
the STOP Key.
Basic Operations 2 - 3
Sending a Document
ENTER FAX NO.
or FUNCTION
“TALKING*
(7776660000)
TX CANCEL?
YES/CONTINUE=NO
Using Handset
You can fax a document by dialing the number using the telephone handset. This function
can be used if you need to talk to the receiving party before transmission. When dialing
manually, documents will be transmitted without being stored in memory.
1
2
3
4
5
Place your document face down on the Document
Feed Tray.
Adjust the Document Side Guides to the edges of
the document.
Use the TYPE ORG. Key to select the desired contrast:
Use the RESO LU T I O N Key t o select the d esi red reso l utio n:
Lift the Handset and dial the number on the
Handset.
6
When the connection is made with the dial ed
number, press the START Key and hang up the
Handset.
•
The unit scans and sends the document.
•
The unit automatically returns to standby mode when finished truncating.
7
To stop a transmission alr eady in progress, press
the STOP Key.
2 - 4 Basic Operations
Using the HOOK Key
7
HOOK
¡¯
TEL DIR
REDAIL
/PAUSE
GHI
PQRS
4
98
#
OPER
0
MNO
WXYZ
6
TUV
JKL
5
(7776665555)
-PUSH START KEY-
Use the HOOK dial sequenc e when it is necessary to listen to the “Handshake”. This is an
important troubleshooting aid to see if a transmission fault is phone related or not. It is
possible to dial a location using an y combination of TEN-Key, One T ouch Dial, or Speed
Dial Direct ori es .
1
Place your document face down on the Document Feed Tray.
2
Adjust the Document Side Guides to the edges of the document.
3
Use the TYPE ORG. Key to select the desired contrast:
4
Use the RESO LU T I O N Key t o select the d esi red reso l utio n:
5
Press the HOOK Key.
Sending a Document
6
Enter the remote fax number using one of the entry
methods.
7
listen until the remote fax unit answers, then press
the START Key.
8
To stop a transmission alr eady in progress, press
the STOP Key.
Basic Operations 2 - 5
Sending a Document
Using Combination Dial
This is used when the number exceeds the 30 digit limit for a single location. The number
is split between two locations and the two are automatically linked when the first of the
two is used. It is possible to input dialing numbers continuously. You can enter another
One-Touch, Speed Dial or Ten Key followed by the combination dial numbers (phone
numbers last di gits is ‘+’ in One Touch or Speed Dial Key). The telephone number limit is
30 digits.
1
2
3
4
5
Place your document face down on the Document Feed Tray.
Adjust the Document Side Guides to the edges of the document.
Use the TYPE ORG. Key to select the desired contrast:
Use the RESO LU T I O N Key t o select the d esi red reso l utio n:
Press a One-Touch Key.
•
The One-Touch number should have a “+” at the end indicating an additional
Key has been programmed to extend the length of the number.
6
Press the second One-Touch key contai ning the additional numbers and press
START.
•
The unit scans the document into memory and sends it to the location you
selected.
•
The unit automatically returns to standby mode when finished transmitting.
7
To stop a transmission, press the STOP Key.
2 - 6 Basic Operations
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