LabelTac 9 Setup Manual

LabelTac 9 Setup Guide

Contents

Unboxing

What’s in the box
Your printer

Setup & Install

Before you continue...
Connecting LabelTac
Installing LabelTac drivers
Installing templates & symbols

Using LabelTac

Loading print ribbon
Loading tape supply
How to make labels
LED & button functions
Ribbon tension
Troubleshooting
When using die-cut labels...
Warranty

Contact Us

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Contents 1

LabelTac Printers are professional thermal transfer printing
systems, designed for creating custom vinyl labels and
signs, in-house, for a variety of applications including:

Pipe Marking, Safety, Arc Flash, OSHA, Racks/Warehouses,
Tool Identification, Lean & 5S, Kaizen, Kanban, Hazmat,
ANSI/ASME & more.

We’re here to help!

Please give us a call or email if you need any help with
installing or operating your LabelTac Printer:

phone [phone]
web www.labeltac.com
email [e-mail]

2

What’s in the box

Unboxing What’s in the box 3

Included

t LabelTac 9 Printer
t USB Cable
t Power Cable

* Print ribbon ships pre-installed for convenience

t Install CD
t Setup Guide & Lit
t 1 Black Print Ribbon*

Unboxing Your Printer4

Your Printer

Ribbon Rewind
Spindle

Parallel Port SD Card Slot

Ethernet Port

PS/2 Port

Power Switch

USB 2.0 Port

RS-232C Port

Power Jack Socket

Ribbon Supply
Spindle

Ribbon Guide Bar

Print Head Pressure
Adjustment Knobs

Print Head Release
Lever

Media Guide Bar

Media Caps

Media Supply
Spindle

Label Guide

Ribbon Sensor (black fork), Media Sensor (green fork),
Gap Sensor (green square), Platen Roller (black roller)

Not Pictured / Not Visible:

Rear Panel

Unboxing Your Printer 5

Your Printer (cont’d)

ERRORPOWER ON-LINE

MENU

UP

DOWN

SELECT

PAUSE

FEED

LCD Display and
Control Panel

Printer Cover

Power LED Up Button

On-line LED Down Button

Error LED Select Button

LCD Screen

Menu Button

Pause Button

Feed Button

Mouth and Cutter
Mechanism

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2 9

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6 9

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LCD Display / Control Panel

Setup & Install Before you continue...6

BEFORE INSTALLING DRIVERS...

Please connect your LabelTac Printer to both
your computer and to power, and make sure

the printer is turned on.

See pages 7-9 for connection instructions.

IMPORTANT

Let us install LabelTac for you, for free!

We offer a quick 5-minute remote installation- Go ahead, let us do the work while
you grab a cup of coffee! Call us at [phone]. Mon-Fri, 6am-3:30pm (PST)

. . .

Before you continue...

Setup & Install Connecting LabelTac 7

Connecting LabelTac

Step 1: Connect to PC

Connect one end of the USB cable to an available USB 2.0
port on the back of your computer.

Connect the other end of the cable to the USB port on your
LabelTac 9 printer.

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2

USB 2.0

8

Connecting LabelTac

Step 2: Connect to Power

Connect one end of the power cord to the power port on the
back of the LabelTac.

Connect the other end of the cable to a power outlet.

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2

Setup & Install Connecting LabelTac

9

Connecting LabelTac (cont’d)

Step 3: Turn on your printer

Flip power switch from ‘off’ position (O) to ‘on’ position ( I ).
The LCD screen and Power LED will come on, indicating that

the LabelTac is powered on and ready.

1

Setup & Install Connecting LabelTac

10

Installing LabelTac drivers

Setup & Install Installing LabelTac drivers

Insert LabelTac Install CD. The install menu should auto-load.
If it doesn’t, open the CD and run setup.exe manually.

Select ‘Install LabelTac 9’. (If a pop-up appears about making

changes to your computer, select ‘Yes’ and continue)

Click ‘Install printer drivers’, and then click ‘Next’.

Select ‘Install a driver for a Plug and Play printer’ (this should

be already selected by default) and click ‘Next’.

In the Printer name field, change the name to LabelTac 9.
Leave everything else as-is, and click ‘Next’.

Click ‘Finish’ to start the installation. (If a pop-up appears

about driver software publishers, select ‘Install this driver
software anyways’ and continue) Click ‘Close’ when

complete.

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Need a hand with installation?

Our representatives are available Mon-Fri, 6am-3:30pm (PST) to assist in a
variety of ways with installing your printer. Call us toll free at [phone].

11

Installing templates and symbols

Setup & Install Installing templates and symbols

From the LabelTac Install CD menu, select ‘Install Templates
& Symbols’.

Choose the folder you would like to install the templates and
symbols, and then click ‘Install’. (We recommend installing to
your desktop for easy access when creating signs and labels)

Click ‘Close’ when complete.

1

2

LabelTac Printers include hundreds of templates and symbols to help you make
professional signs and labels quickly and easily.

Once installed, you will see two folders named ‘Templates’ and ‘Symbols’.

The Templates folder contains customizable industrial templates in MS Word and
OpenOffice formats, and is divided into subfolders based on application as well
as by size/width.

The Symbols folder contains useful symbols often found on industrial labels in a
resizable PNG format. The folder is also divided into subfolders by application,
and all also appear together in an ‘(ALL SYMBOLS)’ folder.

. . .

12

Loading print ribbon

Using LabelTac Loading print ribbon

Lift printer cover open. Push print head release lever to open
print head mechanism. (a)

Insert the ribbon onto the ribbon supply spindle (rear), and the
blank cardboard core onto the ribbon rewind spindle (front). (b)

There should be small cardboard spacers already on the
spindles that will align the rolls to the center of the printing path.
If these are not there, call us at 866-777-1360 for replacements.

Thread ribbon through the ribbon sensor slot and up and
over the print head. (c) Stick the ribbon onto the ribbon rewind
cardboard core with tape or a piece of LabelTac supply, being
sure to keep the ribbon as flat and wrinkle-free as possible.

Wind the ribbon rewind spindle by hand ~3-5 turns until
ribbon is smooth, properly stretched and wrinkle-free.

Close the print head mechanism, making sure the latches are
engaged properly. Close printer cover.

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Loading print ribbon (cont’d)

Using LabelTac Loading print ribbon

(a)

(b)

(c)

14

Loading tape supply

Using LabelTac Loading tape supply

Lift printer cover open. Remove one media cap from the
media supply spindle.

Place a roll of supply on the spindle with the flap coming
up and over the top from the right hand side of the roll. (a)

When the supply is running through the printer, you want the
‘backing’ side face-down. Replace the media cap and center

the roll and caps in the middle of the media supply spindle.

Push print head release lever to open print head mechanism. (b)

Guide the leading edge of the supply under the media guide
bar, between the label guides, through the (green) media
sensor and out through the mouth of the printer. (c)

Adjust the label guides to fit the width of the supply.

Close print head mechanism, making sure the latches are
engaged properly. Close the printer cover.

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Loading tape supply (cont’d)

Using LabelTac Loading tape supply

(a)

(b)

(c)

16

How to make labels

Using LabelTac How to make labels

How LabelTac works

Getting started

LabelTac Printers are designed to work with PC’s running
Microsoft Windows XP or later.

The printer interfaces into your system like a normal printer,
allowing virtually any program to print to it, including:

We find Microsoft Word to be the easiest program to design
labels and signs, but if you don’t have access to Word on your
computer, OpenOffice (included on the Install CD) is a great
free alternative. The majority of the templates that we include
with your LabelTac are in Word format.

Creating labels and signs with LabelTac is easy-

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t.JDSPTPGU&YDFM
t"QBDIF0QFO0GmDF

t4FBHVMM#BSUFOEFS
t"EPCF$SFBUJWF4VJUF
t(PPHMF%PDT

Start with one of our pre-made templates (see page 11 for

information on installing templates) and customize to fit your

needs & application...

Start from scratch in any word or image processing program.

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OR

. . .

17

How to make labels (cont’d)

Using LabelTac How to make labels

Setting up your document (label size)

Designing your label

The size of the label or sign that will print is determined by the
page size in your word/image processing program.

For example- if you want to print a 9”x12” sign, simply set
your page size in the program’s settings to 9” height and to
12” width.

Once you’ve set your document to the size you want to print your
label, you can start placing whatever you want into the label- text,
images/logos, borders- and what you see on your screen is what will
print on your label.

The LabelTac 9 is a monochrome thermal transfer printer, so when
you print your label, the areas of your label that are black (or dark) on­screen will print to the ribbon, while the areas that are white (or light)
will not print, allowing the color of the tape you use to remain visible.

For example- if you have yellow vinyl material loaded, and a blue print
ribbon- the elements on screen that are black will print to the blue
ribbon, and the elements that are white will not print- resulting in a
blue on yellow final label.

Be sure to load appropriate width material for your job- for the above example,
you would want to load 9” wide material.

Designing your label in black and white or grayscale will produce the best results.

18

How to make labels

Adding: Text

Adding: Images & logos

Adding: Borders

Adding: Industrial symbols

Adding: Arrows

The ideal way to add text in labels designed in word processing
programs is through the use of “text boxes”. Text boxes are
easily resizable and are able to be moved independently of other
elements in your label.

You can add images and logos to your labels by “inserting” them

(typically done through your program’s menu bar:
Insert > Image > From File) or by copying and pasting them in.

We find that using PNG images produces the highest quality
results, though most image file types are supported.

Text boxes can also be used to create borders. In the text box
options you can usually add a “stroke” or border to the text box and
adjust the thickness, style, etc.

You can add industrial symbols (hazard pictograms, warning

symbols, NFPA symbols, etc.) to your labels the same way as you

would add other images. We include hundreds of free symbols
in the LabelTac ‘Symbols’ folder. (See page 11 for installation

instructions for LabelTac templates & symbols)

Arrows for marking directions or for use with pipe marking labels
can also be found in the LabelTac ‘Symbols’ folder in the ‘Arrows’
sub-folder. You can also insert or paste your own arrows in most
image formats into your label.

Using LabelTac How to make labels

19

We’re here to help!

Stuck on a label design, or new to LabelTac and need a label
ASAP?

Let us design your label or sign for you, for free!

We can create labels to your specifications and then email
them to you... for free, for as long as you own the printer.

All you have to do is open the files, and print them. You can
even keep the files for later printing or editing/customization.

Give us a call at [phone]
or email us at [e-mail]
(or call/email your rep directly)

20

LED & button functions

Using LabelTac LED and button functions

LED indicators

Buttons

The LabelTac 9 has three LED indicators and six buttons.

LED Status Description

POWER

Off Printer power off

On Printer power on

ON-LINE

On Printer is ready

Blinking

Printer is paused

Printer is downloading data

ERROR

Off Printing is ready

On Carriage open OR cutter error

Blinking No paper, paper jam, or no ribbon

Button Description

MENU Enter menu system / Back / Exit menu

PAUSE Pause printing / Resume printing

FEED Advance material (length of last printed label)

UP Scroll up in menu options

DOWN Scroll down in menu options

SELECT Select the currently highlighted option

21

Ribbon tension

Using LabelTac Ribbon tension

Print head pressure adjustment knobs are located
on the top of the LabelTac 9’s print heads.

They have 5 levels of pressure- higher numbers
increase the print head pressure.

Your LabelTac 9 printer has been fully tested before delivery.
There should be no issues with ribbon “wrinkle”- but in case
you do experience ribbon wrinkle, follow the instructions
below to resolve.

Ribbon wrinkle displays as diagonal lines of missing print
across your label, either from top-left to bottom-right, or from
top-right to bottom-left.

Wrinkle direction Solution

Top-Left to Bottom-Right

Decrease the left side print head pressure
knobs by 1, then print label/sign again to see if
the problem is resolved.

If the left side knobs are already at 1, increase
the right side print head pressure instead.

Top-Right to Bottom-Left

Decrease the right side print head pressure
knobs by 1, then print label/sign again to see if
the problem is resolved.

If the right side knobs are already at 1,
increase the left side print head pressure
instead.

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Troubleshooting

Using LabelTac Troubleshooting

First steps

LabelTac printing preferences

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computer with USB, and that cables are pushed all the way in.

t%JEZPu install the printer drivers before connecting the printer?

This can sometimes cause a problem with your computer not
being able to recognize the printer at first. Try uninstalling and
re-installing the drivers, or call us at [phone].

t$Ieck the LCD display for error messages. Typically in the

case of an error, a message will display on the LCD indicating
the source of the error.

LabelTac printing preferences is accessed by navigating to...

Start Menu > Devices and Printers > LabelTac 9 > Printing Preferences

(...or through your program’s print dialog when printing*.)

From this menu you can control many things, including: print
speed, “darkness” (print density), graphics rendering, etc.

* Changing settings this way only changes them for the current session. Once you
close the document, your printer preferences will revert to their previous settings. If
you navigate to printer preferences through Start Menu > Devices and Printers, the
settings will be retained.

. . .

23

Troubleshooting (cont’d)

Using LabelTac Troubleshooting

Common issues

Symptom Causes/Suggested action

Speckling/spotting, rough
edges, inconsistent print

Heat (speed/density) settings are too low. In
Printing Preferences > Options, try lowering the
print speed and/or raising the density. (We find

a speed of 2 and density of 10 yields the best
results in most cases)

Half-moon arches in print

Heat (speed/density) settings are too high. In
Printing Preferences > Options, try raising the
print speed and/or lowering the density.

Diagonal lines through print

Ribbon may have an alignment issue. Try
re-installing the print ribbon or adjusting the
ribbon tension (page 21).

To re-install print ribbon:

1 Open printer cover, cut ribbon from rewind hub

and remove used print ribbon from cardboard
rewind core.

2 Using a piece of scotch tape or LabelTac material,

re-attach print ribbon to the bare cardboard rewind
core.

Continuous void through
print

This can be a sign of an obstructed or dirty
print head. Try cleaning print head with
supplied alcohol swabs.

Error LED blinking red

This can indicate: ribbon or supply is missing/
incorrectly loaded/depleted, cutter or paper is
jammed, incorrect supply mode (continuous vs
die-cut), or a communication/memory error.

24 Using LabelTac When using die-cut labels...

When using die-cut labels...

Load the die-cut material in the printer, leaving a small
amount of the first label leading out of the mouth of the
printer.

When ready to print your label, first go to ‘Printing
Preferences’ for your LabelTac (see page 22). In the tabs at
the top of the window, click ‘Stock’.

Under ‘Type’ in the ‘Media Settings’ section, change from
‘Continuous’ to ‘Labels with Gaps’. Click OK.

Change the number of copies to print to ‘1’, (if it isn’t set to

that already) and click Print/OK to begin printing.

The printer will print this first label off-center, and the print will overlap

into part of the second label. This is normal. (The printer self-calibrates itself

by reading the gaps between the labels, and once it reaches the end of the
second label, it will be fully calibrated and aligned.)

Go back and print the rest of the labels as normal.

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**

To switch back to using standard continuous vinyl, simply return to the ‘Printing
Preferences’ window and change the Media Type back to ‘Continuous’.

25Using LabelTac Warranty

Warranty

For full warranty terms and conditions, please visit www.labeltac.com/support.

We offer an industry-leading, 4-year, full warranty to our LabelTac
customers. This is a 4-year warranty on parts, manufacturer
defects and even the thermal print head. Our warranty is the label
printer equivalent of a “bumper-to-bumper” warranty. If anything
goes wrong, we’ve got your back!

Warranty Limitations

CSS’s limited warranty provides that, subject to the following limitations, each Product will be free
from defects in material and workmanship and will conform to CSS’s specification for the particular
Product.

CSS will have no liability for any Product returned if CSS determines that:

t The Product was stolen from CSS.
t The asserted defect:

t The Product was not sold to you as new.
t The Product was not used in accordance with CSS specifications and instructions.

o is not present,
o cannot reasonably be fixed because of damage occurring when
the Product is in the possession of someone other than CSS, or
o is attributable to misuse, improper installation, alteration
(including removing or obliterating labels and opening or
removing external covers (unless authorized to do so by CSS)),
accident or mishandling while in the possession of someone
other than CSS, or use of unauthorized supplies/accessories.

26 Contact Us

powered by Creative Safety Supply

phone [phone]
web www.labeltac.com
email [e-mail]

/creativesafety

/creativesafetysupply

www.labeltac.com

LT9-2.01-02.13