Kronos PROX User Manual
User’s Guide
Series 4000 Badge T erminal
Series 4000
Presents basic concepts of the Series 4000 badge terminal,
instructions for performing functions at the Series 4000
terminal, maintaining and servicing the terminal, and
troublesho oting error conditions.
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Document Part Number: 4702574-001
Document Revision: Draft of Rev. C
Document Revision:
The information in thisdocument is subject to change without notice and should not be construed as a commitment
by Kronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in this
manual. This document or any part thereof may not be reproduced in any form without the written permission of
Kronos I ncorporated. All rights reserved. Copyright 2001.
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RADIO AND TELEVISION INTERFERENCE
CAUTION: Changes or modifications not expressly approved by the manufacturer could void the user's aut hority to
operate the equipment.
This equipme nt has been tested and found to comply with the limits, pursuant to Part 15 of the FCC rules. These
limits are designed to provide reasonable protection against harmful interference in a re sidential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed and used in acc ordance with
the instructions , may cause harmful interference to radio communications. However, t here is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful interference to rad io or
television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to
correct the interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment andthe receiver.
- Connect the equipment into an outlet on a circuit different from that to which th e receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
You may also find helpful th e following booklet, prepared by the FCC: "How to Identify and Resolve Radio-TV
Interference Problems." This booklet is available f rom the U.S. Government Printing Office, Washington D.C.
20402.
Changes and Modifications not expressly approved by the manufacturer or registrant of this equipment can void
your authority to operate this equipment under Federal Communications Commissions rules.
Canadian DOC Compliance
This digital apparatus does n ot exceed the Class A limits for radio noise emissions from digital apparatus set out in
the Radio Interference Regulations of the Canadian Department of Communications.
Cet appareil numérique respecte les limites de rayonnement de bruits radioélect riques applicables aux appareils
numériques de classe A, prévues au Règlement sur le matériel brouilleur du ministère des Communications du
Canada.
EN 55022 (CISPR 22)
This product is a Class A product. In a domestic environment, it may cause radio interference in which case the user
may be required to take adequate measures.
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Kronos I ncorporated G loba l Support: 1-800-394-HELP (1-800-394-4357)
For a complete list of the int ernational subsidiaries, see the following K ronos Incorporated Web page:
http://www.kronos.com/discover/about/worldwide.htm
Document Revi sion Product Version Release Date
A 1.0 August 2001
B 1.0 November 2001
Rev C Draft 1.2 TBD
Published by Kronos Incorporated
Phone: 978- 250-9800, Fax: 978-367-5900
Document Revi sion History
Contents
About This Guide
Organization of This Guide ...........................................................................x
Abbreviations and Terms .............................................................................xi
Related Documents ...................................................................................... xii
Chapter 1: Overview
What Are the Series 4000 Terminals? ........................................................1-2
Standard Hardware Features ................................................................1-2
Optional Devices ..................................................................................1-3
Physical Description of the Terminal ..................................................1-4
Terminal Display .................................................................................1-6
Understanding How the Series 4000 Terminal Operates ...........................1-7
How the Terminal Functions with the Host Application .....................1-7
Cross-punching ....................................................................................1-8
Modes of Operation .............................................................................1-8
Labor Tracking Functions ....................................................................1-9
Entering Data at the Series 4000 Terminal ...............................................1-10
Using the Badge Reader .....................................................................1-10
Using the Keypad and Soft Keys .......................................................1-11
Guidelines for Entering Information Using the Terminal ..................1-12
Chapter 2: Employee Functions
What Are Employee Functions? .................................................................2-2
Performing Employee Functions ................................................................2-4
Cancel Meal Deduction ........................................................................2-4
End Activity .........................................................................................2-4
Enter Tips .............................................................................................2-5
Labor Transfer .....................................................................................2-5
Pay Code Hours Edit ............................................................................2-6
Contents
Pay Code M oney Edit ..........................................................................2-7
Review Punches ...................................................................................2-8
Simple Punch ....................................................................................... 2-8
Start Activity .......................................................................................2-9
View All Messages ..............................................................................2-9
View Current Schedule ......................................................................2-10
View Future Schedule .......................................................................2-10
View Punch Status .............................................................................2-11
View Totals .......................................................................................2-11
Chapter 3: Supervisor Functions
What Are Supervisor Functions? ...............................................................3-2
Performing Supervisor Functions .............................................................. 3-5
Add Punch ...........................................................................................3-5
Change Password .................................................................................3-6
Delete Punch ........................................................................................3-7
Display On/Off Premise Employees ...................................................3-8
Global Home Employee Restriction Override .................................... 3-8
Global Non-Home Employee Restriction Override ............................ 3-9
Pay Code Hours Adjustment ...........................................................3-10
Single Home Employee Restriction Override ...................................3-11
Single Non-Home Employee Restriction Override ........................... 3-12
View Employee Information .............................................................3-12
Chapter 4: Maintaining the Terminal
Maintenance Basics ....................................................................................4-2
Types of Maintenance .........................................................................4-2
Required Tools ....................................................................................4-2
Safety Considerations ..........................................................................4-3
Handling Static-Sensitive Components ...............................................4-3
Obtaining Replacement Parts ..............................................................4-4
Preventive Maintenance .............................................................................4-5
Cleaning the Terminal .........................................................................4-5
About the Lithium and Lead Acid Batteries ........................................4-6
Running Diagnostic Tests and Reports ...............................................4-7
vi Kronos
Contents
Servicing the Terminal ...............................................................................4-8
Interior of Fully-Assembled Terminal .................................................4-9
Returning the Cover Assembly to Kronos .........................................4-10
Attaching the Cover Assemby to the Terminal ..................................4-15
Performing Basic Configuration at the Series 4000 Terminal ...........4-20
Replacing the Backup Battery Charger Board ...................................4-24
Adjusting the Width of the Badge Reader Slot ..................................4-32
Replacing the Badge Reader Cover ................................................... 4 -38
Replacing the AC Power Supply (transformer) .................................4-40
What Are the Maintenance Functions? ....................................................4-43
Performing Maintenance Functions .........................................................4-46
Audio Setting (basic c onfiguration) ................................................... 4-46
Communication Setting (basic configuration) ...................................4-47
Date/Time Setting (basic configuration) ............................................4-48
Display Setting (basic configuration) ................................................4-49
Symbology Setting (basic configuration) ..........................................4-50
Database Report .................................................................................4-51
Device Status Report ..........................................................................4-51
Ethernet Report ..................................................................................4-52
File System Report .............................................................................4-52
Memory Report ..................................................................................4-53
Readers Report ...................................................................................4-53
Badge Test .........................................................................................4-54
Beeper Test ........................................................................................4-54
Display Test .......................................................................................4-55
Keypad Test .......................................................................................4-55
LED Test ............................................................................................4-56
Sequential Tests .................................................................................4-56
Change Password ...............................................................................4-57
FACTORY DEFAULT ......................................................................4-57
Delete All Punches .............................................................................4-58
Restart ...............................................................................................4-58
Series 4000 Badge Terminal User’s Guide vii
Contents
Chapter 5: Upgrading Terminal Firmware
Overview of a Softload ..............................................................................5-2
Performing a Softload ................................................................................5-3
Chapter 6: Error Messages and Troubleshooting Procedures
Error Messages ...........................................................................................6-2
Transaction Error Messages ................................................................ 6-2
Other Error Messages ..........................................................................6-6
Status Messages ................................................................................... 6-8
Troubleshooting .........................................................................................6-9
Terminal Hardware Failures ................................................................6-9
Troubleshooting Table .......................................................................6-10
Verifying the Integrity of the Network ..............................................6-15
Appendix A: Terminal Specifica tions
Appendix B: Differences Between the Series 4000 and the Series 400
Terminals
Physical Differences ................................................................................. A-2
Functional Differences ..............................................................................A-3
Glossary
Index
viii Kronos
About This Guide
This guide is intended for all users of the Series 4000 timeclock. It describes basic
concepts of the Series 4000 timeclock and contains instructions for performing
operations and executing functions, maintaining and servicing the timeclock, and
troubleshooting error conditions.
This preface contains the following sections:
! Organization of This Guide
! Abbreviations and Terms
! Related Documents
About This Guide
Organizati on of This Guide
This guide contains the following information:
! Chapter 1, “Overview,”describesthe Series 4000 timeclock, explainshow the
timeclock operates, and describes how to enter data at the timeclock.
! Chapter 2, “Employee Functions,” describes employee functions and how to
perform them. Examples of employee functions are simple punches and labor
transfers.
! Chapter 3, “Supervisor Functions,” describes supervisor functions and how to
perform them. Examples of supervisor functions are adding and deleting
punches.
! Chapter 4, “Maintaining the Timeclock,” describes how to service the
timeclock and how to perform maintenance functions. Examples of
maintenance functions are configuring the timeclock and running diagnostics.
! Chapter 5, “Upgrading Timeclock Firmware,” contains information about
using the correct versions of the timeclock firmware and downloading
information to the timeclock.
! Chapter 6, “Error Messages and Troubleshooting Procedures,” includes
descriptionsand resolutions for error messages and procedures for diagnosing
and resolving error conditions.
! Appendix A, “Timeclock Specifications,” lists the physical characteristics of
the Series 4000 timeclock.
! Appendix B, “Differences Between the Series 4000 and the Series 400
Timeclocks,” explains the physical and functional differences between the
Series 4000 timeclock and the Series 400 timeclock. This is useful for users
who are familiar with using the Series 400 timeclocks.
! “Glossary,” contains a list of terms related to the use and configuration of the
Series 4000 timeclock.
x ADP, Inc.
Abbreviations and T erms
The guide uses the following abbreviations and terms:
Abbreviation Meaning
CSA Canadian Standards Association
DCM Data Collection Manager
FIFO first-in-first-out data queue
FRU field replaceable unit
I/O input/output
LCD liquid crystal display
LED light-emitting diode
PIN personal identification number
RAM random access memory
TCP/IP Transmission Control Protocol/Internet Protocol
UL Underwriter’s Laboratory
UPC universal product code
Abbreviations and Terms
Series 4000 Badge Timeclock User’s Guide xi
About This Guide
Related Documents
The following list includes the other documentation in the Series 4000 timeclock’s
documentation set. Unless otherwise noted, these documents are not included in
the box with the Series 4000 timeclock; you must order them separately.
! Series 4000 Badge Timeclock Installation Guide provides step-by-step
instructions for installing the Series 4000 timeclock and performing basic
configuration. This document is shipped with the Series 4000 timeclock.
! The following installation guides ship with the corresponding optional device:
– Backup Battery Option Kit Installation Guide
– Internal AC Outlet Option Kit Installation Guide
xii ADP, Inc.
This chapter contains the following sections:
! What Are the Series 4000 Timeclocks?
! Understanding How the Series 4000 Timeclock Operates
! Entering Data at the Series 4000 Timeclock
Chapter 1
Overview
Chapter 1 Overview
What Are the Series 4000 Timeclocks?
The Series 4000 timeclocks are data collection devices designed to communicate
with the ADP Enterprise Labor Management Suite of host applications.
The Series 4000 timeclock collects information entered by employees using the
barcode reader and the keypad. You use your host application software to collect
data from the timeclocks to track and process labor-related data, generate
management reports, and transfer information to your payroll service.
The Series 4000 timeclock features include the following:
! Schedule enforcement, which controls when specific employees can swipe in
and out
! Display of employee names, vacation, sick time, and other totals (host
application dependent)
! Messaging, which allows the timeclock to display messages to individual
employees (host application dependent)
! Function keys to perform various functions and transactions, such as labor
account transfers and pay code transactions
Standard Hardware Features
The hardware features of the Series 4000 timeclock include the following:
! 29-key keypad including 8 user-definable function soft keys
! 4.7 inches (11.9380 cm) 1/4 VGA 4X40 FSTN liquid crystal display (LCD)
! AC transformer
! Internal beeper
! Wall-mountable enclosure
1-2 ADP, Inc.
! Integrated bar code badge reader supporting use of the following codes:
– Interleaved 2-of-5
–Code3-of-9
– Codabar
– Universal Product Code (UPC-A and UPC-E with optional 2- and
5-character supplements)
– European Article Numbering (EAN-8 and EAN-13 with optional 2- and
5-character supplements)
– Code 128 (compressed and uncompressed)
! Light-emitting diodes (LEDs) that indicate whether an employee’s badge is
read successfully, and whether the timeclock is connected to an external
power source or operating on battery backup
Optional Devices
You can order the following optional devices separately and connect them to the
Series 4000 timeclock. Installation instructions are provided with each device.
What Are the Series 4000 Timeclocks?
! Backup Battery Option (part number 8601763-002)
Rechargeable 12 VDC lead-acid battery that you install to allow the Series
4000 timeclock to remain fully operational for up to 2 hours in the absence of
AC power.
! Internal AC Outlet Option Kit (part number 8601824-002)
AC outlet that you can install inside the timeclock and connect to an AC
power line. This device allows you to secure the AC power connection inside
the timeclock.
Series 4000 Badge Timeclock User’s Guide 1-3
Chapter 1 Overview
Physical Description of the Timeclock
This section includes an illustration of the timeclock and brief descriptions of its
parts. For a map of the timeclock’s internal parts, see “Interior of FullyAssembled Timeclock” on page 4-9.
1-4 ADP, Inc.
What Are the Series 4000 Timeclocks?
Number Timeclock Part
1 Numeric keypad for data entry—Use to enter information when
performing transactions and functions at the timeclock.
2 Navigational keys—Use to move within fields and scroll through lists.
3 Soft keys—Use to initiate transactions and f unctions at the timeclock.
You program each soft key using the Data Collection Manager (DCM).
4 Display—1/4 VGA screen that displays soft key labels, possible
functions, transaction steps, and transaction output.
5 LEDs—Visual indicators:
The top LED is green and flashes when the timeclock successfully reads a
badge that is swiped by a user.
The middle LED is amber and flashes when the timeclock does not
successfully reads a badge that is swiped by a user.
The bottom LED is amber and indicates whether the timeclock is
receiving power.
6 Badge reader (barcode)—Used to read employee, supervisor, and
maintenance badges when swiping in and out and performing
transactions and functions.
7 Security screw—Used to secure the timeclock’s cover. Use the supplied
security screw wrench to lock and unlock the cover.
8 Additional keys—ESC, Help, backspace and delete, CLEAR, and
ENTER.
Series 4000 Badge Timeclock User’s Guide 1-5
Chapter 1 Overview
Timeclock Display
The Series 4000 timeclock is equipped with a backlit liquid crystal display to
provide users with information such as:
! Current time
! Mode in which the timeclock is operating
! Transaction prompts
! Messages
The LCD display i s a 1/4 VGA display that presents you with possible functions,
transaction steps, and transaction output.
The following figure shows a sample idle display:
PM
2:03
Global message area
Review Punches
Punch Status
Fri24-Aug-2001
Employee Report
Current Schedule
Future Schedule
When you have more than 8 soft keys configured on the timeclock, the More soft
key appears on the first screen and the 8th soft key appears on the second screen.
You use the More soft key to access the second screen.
1-6 ADP, Inc.
Understanding How the Series 4000 Timeclock Operates
Understanding How the Series 4000 Timeclock Operates
Before using the Series 4000 timeclock to perform time and attendance, and labor
tracking functions, it is helpful to understand:
! How the timeclock functions with the host application
! Cross-punching
! Modes of operation
! Labor tracking functions
How the Timeclock Functions with the Host Application
You use the host application to configure employees and employee information
such as schedules, schedule margins, shift length, punch restrictions, and labor
accounts. You then use the host application software to send this information to
the Series 4000 timeclock. The timeclock accepts or restricts employee punches
based on this downloaded information. Non-home employees can use a timeclock
if cross punching is enabled from the host application.
When you swipe in at the Series 4000 timeclock, the punch information is
collected and stored in the first-in-first-out (FIFO) data queue of the timeclock’s
memory. You use the host application t o collect the stored data. The host
application totals the hours, computes any overtime, calculates the wages, tracks
the labor, and generates reports based on the data it collects from the timeclocks.
If your host application is eTIME, you use its data collection timeclock
communication feature (Commlink application) to define which functions and
transactions users can perform at the timeclocks. You also use the host
application’s communication functions to transfer data between the application
and the timeclock. For more information, see the eTIME System Manager’sGuide
and the eTIME online Help.
Series 4000 Badge Timeclock User’s Guide 1-7
Chapter 1 Overview
If your host application is Enterprise eTIME, you use Data Collection Manager
(DCM) to define which functions and transactions users can perform at the
timeclocks. You also use DCM to collect, transfer, and monitor the flow of data
between the host application and the Series 4000 timeclock. For more
information, see the Data Collection Manager System Administrator’s Guide and
the DCM online Help.
Cross-punching
The cross-punching feature enables employees to use timeclocks that they are not
assigned to. Each employee is assigned to a specific timeclock. They are
considered a home employee to that particular timeclock. At times, an employee
may need to use a timeclock that they are not assigned to for simple punching
purposes. In this case, they are considered a non-home employee. This is where
the cross-punching feature comes in.
You enable the cross-punching feature in the timeclock’s data collection
communication feature.
Modes of Operation
The Series 4000 timeclock operates in three modes. Each mode has its own set of
functions and requires a specially coded badge for access.
! Employee
The Series 4000 timeclock most often operates in Employee Mode. In
Employee Mode, the timeclock accepts punch data entered using the badge
reader and keypad. In this mode, only “home” employees (employees who
have been assigned to the timeclock from the host application) whose badge
number or employee ID have been downloaded from the host application can
use the timeclock. If cross-punching is enabled in the timeclock program, then
non-home employees can use the timeclock as well as home employees.
1-8 ADP, Inc.
! Supervisor
Supervisor Mode allows you t o perform tasks such as editing employee
punches, adding missed employee punches, and overriding restrictions to
allow employees to punch. Supervisor Mode is accessible only to those who
have a supervisor badge and unique password.
! Maintenance
Maintenance Mode allows you to display technical information about the
timeclock, execute the timeclock’s self-diagnostic tests, and perform
timeclock configuration functions. Maintenance M ode is available only to
those who have a maintenance badge and unique password.
Labor Tracking Functions
In addition to performing time and attendance functions, your Series 4000
timeclock may be configured to perform labor tracking functions using either
departments or labor accounts.
Understanding How the Series 4000 Timeclock Operates
If your Series 4000 timeclock is configured to use departments, an employee’s
time is associated with a single cost center, for example, shipping, medical, or
engineering.
If your Series 4000 timeclock is configured to use labor accounts, an employee’s
time can be associated with multiple labor levels. Typically, when labor accounts
are used, an employee’s time is associated with cost centers that have a
hierarchical relationship to each other, for example, programmer-softwareengineering or drill press operator-tooling-manufacturing.
When your Series 4000 timeclock is initialized with the host application, a list of
valid department numbers and labor levels can be downloaded to the timeclock.
If your timeclock is configured to perform labor account validation, employees
enter labor levels by pressing the numeric keys on the timeclock or by accepting a
default number by pressing ENTER. The Series 4000 timeclock validates each
labor level against the list of labor levels stored in its database. If you attempt to
enter an invalid labor level, the entry is rejected and an error message appears on
the display.
Series 4000 Badge Timeclock User’s Guide 1-9
Chapter 1 Overview
Entering Data at the Series 4000 Timeclock
When entering data at the Series 4000 timeclock, you use the timeclock’s badge
reader, keypad, and soft keys.
Using the Badge Reader
You most often enter data at the Series 4000 timeclock by swiping a badge
through the timeclock’s badge reader. To allow the timeclock to read the badge
successfully, users should:
! Hold the badge so that the bar code is positioned on the back left edge.
! Swipe the badge through the reader’s slot from top-to-bottom or bottom-to-
top.
If the Series 4000 timeclock reads the badge successfully, the green LED
illuminatesand its internalbeeper emits a single tone. If the timeclock fails to read
the badge, the amber LED illuminates, its internal beeper emits three t ones in
quick succession, and an error message appears on the display.
1-10 ADP, Inc.
Using the Keypad and Soft Keys
The following table summarizes the timeclock’s keys:
Keys Use
Soft keys These keys are the timeclock’s function keys. You can configure
each of these keys with functions for Employee Mode and
Supervisor Mode. You configure these keys using your host
application software.
The bottom soft keys on each side of the display are used as toggle
keys in transactions. Press these soft keys to toggle between
options.
Navigational keys Use the left and right arrow keys to move the cursor within a text
field.
Use the up and down arrow keys to move the cursor to a different
text field and to scroll through output.
Numeric keys (0 - 9) Use to enter numeric data such as personal identification numbers
(PINs), department numbers, badge numbers, and so on.
+ or - keys At timeclocks so configured, press the + and - keys to enter
positive or negative values to adjust settings such as contrast and
volume.
’ or . keys At timeclocks so configured, press the ’ and . keys to enter tip
(decimal) data.
ESC Use for the following:
! Togo back one screen
! To cancel the transaction you are performing
! To restore the previous settings on a configuration screen
Backspace Press to clear data entered by the user one-character-at-a-time
from the right.
CLR Press to clear all data in a field.
ENTER Press to accept data in a field and move to the next field. I f you are
in the last field of a transaction, pressing ENTER initiates the
transaction validation.
Entering Data at the Series 4000 Timeclock
Series 4000 Badge Timeclock User’s Guide 1-11
Chapter 1 Overview
Guidelines for Entering Information Using the Timeclock
Use the following guidelines when entering information using the keypad:
! To display settings for a menu item, press the soft key next to the menu item.
! To save settings on a screen, press ENTER at the last prompt.
To cancel the transaction you are performing, press ESC at any time.
! To move the cursor in a text field, use the left and right arrow keys directly
under the display.
! To move the cursor to different text fields, use the up and down arrow keys
directly under the display.
! The active text field (field in which the cursor is currently located) is
indicated by an outline of the text box and a flashing cursor.
! If you enter characters in a field that already contains data, the existing data is
not overwritten; it is pushed to the right. To remove individual characters,
position the cursor immediately to the right of the characters, and press the
Backspace key (").
! To clear all characters in a field, press the CLR key.
! If you complete a field incorrectly and move to the next field, an error
message appears at the top of the display.
! To save data that you entered, press the ENTER key at the last field on the
screen.
! To restore the previous settings on a configuration screen, press the ESC key.
! Black up and down arrows appear at the bottom middle of the screen if there
is additional information to display before or after the current screen. The
arrows look like this:
Use the up and down arrow keys directly under the screen to move to the
various screens.
1-12 ADP, Inc.
This chapter contains the following sections:
! What Are Employee Functions?
! Performing Employee Functions
Chapter 2
Employee Functions
Chapter 2 Employee Functions
What Are Employee Functions?
Use Employee functions to perform activities such as a simple punch, labor
transfer, start activity, and end activity . With the timeclock in Employee Mode
(default mode), you initiate an employee function by pressing the corresponding
soft key.
The following figure shows a sample Employee Mode screen:
PM
2:03
Global message area
Review Punches
View Punch Status
Fri Aug - 24 - 2001
Employee Report
View Current Schedule
View Future Schedule
2-2 ADP, Inc.
What Are Employee Functions?
The following list shows the Employee functions that you can perform using the
Series 4000 timeclock. The transaction names are the default names. When setting
up these transactions using the host application software, you can customize the
names.
Note
Your timeclock can only perform the following functions after the soft keys have
been configured using the host application software.
! Cancel Meal Deduction
! End Activity
! Enter Tips
! Labor Transfer
! Pay Code Hours Edit
! Pay Code Money Edit
! Review Punches
! Simple Punch
! Start Activity
! View All Messages
! View Current Schedule
! View Future Schedule
! View Punch Status
! View Totals
The remainder of this chapter contains more information about each of these
Employee functions.
Series 4000 Badge Timeclock User’s Guide 2-3
Chapter 2 Employee Functions
Performing Employee Functions
This section describes the steps you must follow to perform employee functions at
the Series 4000 timeclock.
Cancel Meal Deduction
Your Series 4000 timeclock can be configured to automatically deduct time for
meals so that employees do not have to punch out or in for meals or breaks. Use
the Cancel Meal Deduction transaction to override the automatic deduction for
special situations such as when employees work through meals or breaks.
Step Display Action
1 Idle screen Press the Cancel Meal Deduction soft key.
2 Enter Badge Do one of the following:
! Swipe your badge from top to bottom.
! Type your badge number using the keypad, and
press ENTER.
End Activity
Use the End Activity transaction to associate an end time with a specific activity
that you just completed.
Step Display Action
1 Idle screen Press the End Activity soft key.
2 Enter Badge Do one of the following:
! Swipe your badge from top to bottom.
! Type your badge number using the keypad, and
press ENTER.
2-4 ADP, Inc.
Enter Tips
Use the Enter Tips transaction to record tips that you have received.
Step Display Action
1 Idle screen Press the Enter Tips soft key.
2 Enter Tips Type the tip amount and press ENTER.
3 Enter Badge Do one of the following:
Labor Transfer
Use the Labor Transfer transaction to specify to which labor account your time
worked should be applied t o. Your timeclock can have up to 7 labor levels.
Performing Employee Functions
! Swipe your badge from top to bottom.
! Type your badge number using the keypad, and
press ENTER.
Step Display Action
1 Idle screen Press the Labor Transfer soft key.
2 Labor Level x Do one of the following to each labor level:
! Press ENTER to accept the default labor level.
! Press CLR, type a new labor level, and press
ENTER.
3 Enter Badge Do one of the following:
! Swipe your badge from top to bottom.
! Type your badge number using the keypad, and
press ENTER.
Series 4000 Badge Timeclock User’s Guide 2-5
Chapter 2 Employee Functions
Pay Code Hours Edit
Use the Pay Code Hours Edit transaction to associate a period of time you specify
to a pay code. This is especially useful for entering non-productive time such as
sick, vacation, or personal time where employees are not able to punch in and out.
Step Display Action
1 Idle screen Press the Pay Code Hours Edit soft key.
2 Hours worked Type the hours and press ENTER.
3 Date worked Do one of the following:
4 Time work started Type the 4-digit time using 24-hour format, then
5 Pay Code Do one of the following:
6 Affect OT Do one of the following:
7 Activity Code (optional) Do one of the following:
8 Labor Account (optional) Do one of the following:
9 Enter Badge Do one of the following:
! Press ENTER to accept the default date.
! Press CLR, type a new date using mm/dd/yyyy
format, and press ENTER.
press ENTER.
! Press ENTER to accept the default pay code.
! Press CLR, type a new pay code, and press
ENTER.
! Press ENTER to accept the default.
! Use the toggle soft keys to select Yes or No, and
press ENTER.
! Press ENTER to accept the default activity code.
! Press CLR, type a new activity code, and press
ENTER.
! Press E NTER to accept the default labor account.
! Press CLR, type a new labor account, and press
ENTER.
! Swipe your badge from top to bottom.
! Type your badge number using the keypad, and
press ENTER.
2-6 ADP, Inc.
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