Kramer VIA-COLLAGE [DEMO ITEM] Users Manual

KRAMER ELECTRONIC S LTD.

USER MANUAL

MODEL:

VIA Collage

Collaboration Hub

P/N: 2900-300403 Rev 1

VIA Collage – Contents

Contents

1 Introduction 1

1.1 Applications & Features 2

1.2 VIA Collage Controls and Connections 2

2 Setting Up VIA Collage 4

2.1 Connecting VIA Collage to a Display 5

2.2 Downloading and Running VIA Collage Software 6

2.3 Logging In to VIA Collage 7

3 VIA Collage Functions and What They Do 8 4 Using VIA Collage 12

4.1 VIA Collage Main Menu 12

4.2 Enabling Control 14

4.3 Chatting with Participants 15

4.4 Sharing Files 16

4.5 Accessing Cloud Data 18

4.6 Whiteboard Collaboration 18

4.7 Whiteboard Functions 19

4.8 Showing Content from a Third Party Device 23

4.9 Picture-in-Picture 23

4.10 Calling with Skype 24

4.11 Using GoToMeeting 24

4.12 Using WebEx 24

4.13 Using Microsoft Lync 25

4.14 Accessing a Web Page 25

4.15 VIA Collage Settings Menu 25

4.16 User Experience 38

5 Technical Specifications 44

Figures

Figure 1: VIA Collage Collaboration Hub 3 Figure 2: Connecting the VIA Collage Collaboration Hub 5 Figure 3: VIA Collage Admin Features 8 Figure 4: VIA Collage Main User Screen 10 Figure 5: The Participant List 13 Figure 6: Enable Control 15 Figure 7: Chat Window 16 Figure 8: Admin File Sharing 17 Figure 9: User File Sharing 17 Figure 10: Shared Files on the Cloud 18 Figure 11: Whiteboard Toolbar 19 Figure 12: Wide Desktop 20 Figure 13: Multiple Screen 20 Figure 14: Screen Sharing 22 Figure 15: Showing a Third-Party Screen 23 Figure 16: Settings Screen 26 Figure 17: LAN Settings Screen 27 Figure 18: Room/Name Code Screen 28

VIA Collage - Contents

Figure 19: Configurations Screen 29 Figure 20: Authentication Screen 31 Figure 21: Moderator Mode 32 Figure 22: Login Screen When Moderator Mode is Active 33 Figure 23: Third Party Apps Screen 34 Figure 24: Setting Application Name 35 Figure 25: Wallpaper Screen 36 Figure 26: System Control Screen 37 Figure 27: Android Tablet 39 Figure 28: Samsung Galaxy 40 Figure 29: iPad 41 Figure 30: iPhone 42 Figure 31: PC 43

VIA Collage - Introduction

1 Introduction

Welcome to VIA Collage!

VIA Collage is Kramer’s unique, powerful wireless presentation and collaboration

hub. It converts any display at any location into an interactive meeting point, and it works with a wide range of presentation devices from desktop and notebook computers to tablets and smartphones.

Each participant in a VIA Collage session can quickly view, edit, annotate, comment, and share content with other participants. Participants can share their ideas through the primary screen, or break off with others into smaller groups during a meeting.

The VIA Collage integrates seamlessly with any organization’s current IT infrastructure, converting any projector or screen into a networked device that users can share and view on their current devices. Every local connection to VIA Collage is wireless, free of dongles, cables, and other compatibility peripherals.

Key features of VIA Collage:

 Login using conventional Wi-Fi or LAN connections, no dongle needed  Provides true HD 1080p/60 video streaming  Supports Windows laptops and MAC®, as well as iOS and Android mobile

operating systems

 Compatible with all common Web browsers  Up to 255 users can be logged in simultaneously  Up to 12 participant screens can be displayed simultaneously on dual

screens (six on each screen).

 Supports popular third-party conferencing programs  Touchscreen compatible with whiteboard and full annotation controls

VIA Collage - Introduction

1.1 Applications & Features

Present, share, chat, send and receive files, hold sidebar conversations, annotate, edit, and save copies of all your work, just as you would with a whiteboard or flip

chart…except that you can do it all from your notebook computer, tablet, and

smartphone.

Here are just a few of the things you can do with VIA Collage:

Up to six different participant screens can be shown at the same time. VIA Collage automatically sizes each screen to the maximum available resolution, displaying tiles for two or more screens. Finished sharing? Tap Step-out to disconnect.

Chat and Share a file: Need to ask a meeting participant a question? Click on their screen name and send them a text message with complete privacy. Windows and Mac PC users can also share files between themselves or the main presenter, all at the click of a mouse.

Control a participant’s computer: Need to access files or play back a presentation

from a participant’s PC? Simply click Enable Control on the PC, and its cursor can

be controlled remotely to launch programs and play media.

Multimedia: Sometimes it’s just easier to explain your ideas with a video. Simply

click the Multimedia tab on your device’s screen and you can load and display

JPEG images (all operating systems) and play MP4 videos (Windows and Mac PCs and iOS devices only). You can also display and share PDFs from any logged-in device.

1.2 VIA Collage Controls and Connections

This section defines VIA Collage.

VIA Collage - Introduction

Feature

Function

Power Button

For turning the machine on and off

USB Connector

For upgrading firmware or connecting a USB device

RS-232 Connector

Not in use

VIDEO IN HDMI-IN Connector

Connects to an HDMI source

AV – IN RS-232 Connector

Not in use

DC IN 19V Connector

Connects to the 19V DC power supply

iAMT RJ-45 Connector

Not in use

LAN RJ-45 Connector

Connects to a wireless router

DISPLAY OUT DP Connector

Connects to a DisplayPort display

DISPLAY OUT HDMI Connector

Connects to an HDMI display

USB 3.0 Connectors

Connect to up to four USB devices

AUDIO LINE OUT 3.5mm Mini Jack

Connects to an unbalanced stereo audio acceptor 13

MIC IN 3.5mm Mini Jack

Connects to a microphone

Lock Opening

Connects to a security locking cable

Figure 1: VIA Collage Collaboration Hub

VIA Collage - Setting Up VIA Collage

2 Setting Up VIA Collage

Always switch off the power to each device before connecting it to your VIA Collage. After connecting VIA Collage, connect its power and then switch on the power to each device.

To connect the VIA Collage as illustrated in the example in Figure 2 you need:

 A VIA Collage Wireless Collaboration Hub  A display (projector, monitor, or screen). NOTE: A touchscreen display is

best for annotation

 A Local Area Network (LAN) cable for connection to your network. For

wireless network connectivity, use a commercial wireless router

The following client devices can be used with Kramer's VIA collaboration hub:

 A Windows 7/8® (32-bit/64-bit) computer  A Macintosh® computer, using OSX 10.6.5 or newer (version 10.6.8

recommended)

 An iPad/iPhone® tablet/smartphone with the VIA Collage app installed (iPad

2 or later, iOS 5 or later, iOS 6.0 recommended)

 An Android® OS 3.2 tablet/smartphone with the VIA Collage app installed

These optional add-ons can enhance your VIA Collage system:

 A USB or HDMI camera for distant participants connecting through Lync®,

Skype®, GoToMeeting®, or WebEx®

 A conferencing speakerphone for remote communication as well as audio

playback of content being shared on the display

 A Kramer SID-X3N 4−input multi-format video-over-HDMI transmitter & step-

in commander can also be used to expand the number of local video sources through the VIA Collage HDMI input.

VIA Collage - Setting Up VIA Collage

Figure 2: Connecting the VIA Collage Collaboration Hub

2.1 Connecting VIA Collage to a Display

VIA Collage is equipped with dual display output connections.

 The HDMI connection can be used with any compatible projection or direct-

view display, such as an LCD monitor. This connection carries embedded audio, and can also be routed and switched just like any other HDMI connection

 The DisplayPort connection can be used with compatible projection or direct-

view displays. Unlike the HDMI port, the DisplayPort jack does not carry embedded audio and requires a separate audio connection

VIA Collage’s internal video card reads the Extended Display Identification Data (EDID) for any connected display and sets the optimum display resolution and image refresh rate automatically through the HDMI and DisplayPort jacks.

VIA Collage - Setting Up VIA Collage

For full functionality, VIA Collage must be connected to a local area network (LAN). You must assign an IP address to the VIA Collage.

NOTE: To allow participation in a collaborative session (send and receive content), connect the VIA Collage hub and all participant devices (PCs/ MACs/ smartphones/tablets) to the same network (LAN - wired/wireless).

The VIA Collage hub receives user’s display/screen information and multimedia files from their device (laptop/tablet/smartphone) and sends them to the collaboration display (the display connected directly to VIA Collage hub unit).

2.2 Downloading and Running VIA Collage Software

All participants in a meeting must download and run either the Kramer VIA executable file (PC, Mac) or the appropriate Android/iOS app.

To access the PC and Mac executable files:

 Open your Web browser and enter the IP address for your VIA Collage unit  Click on the file format (Win7/8, Mac OS) for your computer. You are

prompted to save this file to your computer. Select “OK” and download.

 Once downloaded, locate the file on your computer (under “Downloads”) and

click to launch it. You then see the VIA Collage login screen. (For faster access, move the file to your desktop)

 For tablets and smartphones, the Kramer VIA app is found in the App Store

(iOS) and Google Play (Android). Download the app to your tablet/phone and install. When you run the app, you see the following screen:

VIA Collage - Setting Up VIA Collage

2.3 Logging In to VIA Collage

Windows and Mac OS

 Choose a username (nickname) for your device (it can be any mix of letters

and numbers) then enter it on the login screen

 Next, enter the room code, seen on the lower right part of the screen. This

lets you access VIA Collage

iOS and Android

 First, enter the IP address for the VIA Collage. This is found on the main

display screen in the lower left

 Next, choose a username (nickname) for your device (it can be any mix of

letters and numbers) then enter it on the login screen of your device

 Finally, enter the room code as seen on the lower right part of the screen.

This lets you access VIA Collage. Now, you’re ready to go!

VIA Collage - VIA Collage Functions and What They Do

3 VIA Collage Functions and What They Do

5 6 7 8 9

VIA Collage presents two types of screens depending whether it is being used by

the Admin or by a User. The following screen shots illustrate both types.

The illustration below shows the VIA Collage main Admin screen and its functions:

Figure 3: VIA Collage Admin Features

VIA Collage - VIA Collage Functions and What They Do

Item

Icon

Action

Features

Allows user to see and access all available features of VIA Collage

Whiteboard

Opens a canvas to annotate, draw, and update document collaboratively over a live stream

Participants

Provides a list of all participants in the session

Cloud

Drag and drop files to the cloud to share instantly with everyone in the session

Skype

Starts Skype video conferencing tool

Go to Meeting

Starts a GoToMeeting session

WebEx

Starts a WebEx session

Microsoft Lync

Opens Lync client for audio and video conferencing

Web Browser

Opens the browser at the VIA Collage gateway to present any content directly from the Web site

View Main Screen

Shows a mirror of the VIA Collage collaboration display on the user’s devices (laptop, iPAD, MacBook, Android tablet). The user can see all the activities of the VIA Collage collaboration display on his system (this feature is called "Screen Share" in the Admin menu)

Third Party Apps

Shows third-party applications installed and integrated with VIA Collage

File Transfer

Shares files between the available participants during the session

Chat

Allows sending chat messages among available participants during that session

HDMI Input 1

Displays/hides external video source connected to the VIA Collage.

Picture in Picture

Switches the external video source (HDMI input)between PIP (Picture-in-Picture) mode and full screen mode

Shut Down

Shuts down the VIA Collage system

Reboot

Reboots the VIA Collage System

Settings

Performs settings on the LAN, configurations related to room code, room name third-party apps, system controls, wallpaper streaming configuration and activation center

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