Kramer VIA Campus², VIA Campus² PLUS User Manual [EN]

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USER MANUAL

MODEL:

VIA Campus², VIA Campus² PLUS Presentation & Collaboration Solution (For Firmware Version 2.5)

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VIA Campus² – Contents

Contents

Introduction 1

Getting Started 1 Overview 2 Supported Devices 4

Defining VIA Campus² Presentation & Collaboration Solution 5 For Installer: Mounting VIA Campus² 7 For Installer: Connecting VIA Campus² 8

Connecting Device 8 Connecting Main Display 9

For Web Administrator: Configuring Settings – Embedded Web Pages 11

Logging in to Embedded Web Pages 12 Configuring VIA Gateway Settings 13 Managing Network Settings 25 Managing User Access 28 Managing VIA Features 36 Customizing Main Display Look and Feel 48 Maintaining Your VIA Unit 57 Configuring Digital Signage 62

For Web Administrator: Configuring Settings – Gateway Dashboard 76

Logging in to Gateway Dashboard Settings 76 Changing LAN Settings 77 Enabling a Second Network 78 Accessing System Controls 78

For User: Running Kramer VIA App 80

Running Kramer VIA App for PC and Mac 80 Running Kramer VIA App for Tablets & Smartphones 80 Running Kramer VIA App for Chromebooks/Chrome Web Browser 81 Running Kramer VIA App Using an Installation File 85

For User: Participating in a VIA Meeting 86

Joining a VIA Meeting 86 Mirroring Your Device Screen 93 Collaborating on Main Display 99 Streaming Video 109 Communicating with Participants 117 Mirroring Main Display on Your Device 126 Advanced Meeting Functions 127

Technical Specifications 137

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VIA Campus² – Introduction

Introduction

Welcome to Kramer Electronics! Since 1981, Kramer Electronics has been providing a world of unique, creative, and affordable solutions to the vast range of problems that confront the video, audio, presentation, and broadcasting professional on a daily basis. In recent years, we have redesigned and upgraded most of our line, making the best even better!

Getting Started

We recommend that you:

• Unpack the equipment carefully and save the original box and packaging materials for possible future shipment.

• Review the contents of this user manual.

Go to www.kramerav.com/downloads/VIA Campus² to check for up-to-date user manuals, application programs, and to check if firmware upgrades are available (where appropriate).

Achieving Best Performance

• Use only good quality connection cables (we recommend Kramer high-performance, high-resolution cables) to avoid interference, deterioration in signal quality due to poor matching, and elevated noise levels (often associated with low quality cables).

• Do not secure the cables in tight bundles or roll the slack into tight coils.

• Avoid interference from neighboring electrical appliances that may adversely influence

signal quality.

• Position your Kramer VIA Campus² away from moisture, excessive sunlight and dust.

This equipment is to be used only inside a building. It may only be connected to other equipment that is installed inside a building.

Safety Instructions

Caution: There are no operator serviceable parts inside the unit Warning: Use only the Kramer Electronics power supply that is provided with the unit Warning: Disconnect the power and unplug the unit from the wall before installing

Recycling Kramer Products

The Waste Electrical and Electronic Equipment (WEEE) Directive 2002/96/EC aims to reduce the amount of WEEE sent for disposal to landfill or incineration by requiring it to be collected and recycled. To comply with the WEEE Directive, Kramer Electronics has made arrangements with the European Advanced Recycling Network (EARN) and will cover any costs of treatment, recycling and recovery of waste Kramer Electronics branded equipment on

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VIA Campus² – Introduction

arrival at the EARN facility. For details of Kramer’s recycling arrangements in your particular country go to our recycling pages at www.kramerav.com/support/recycling.

Overview

Unless otherwise noted, when VIA Campus² is mentioned it refers to both VIA Campus² and

VIA Campus² PLUS.

VIA Campus² is a wireless presentation and collaboration solution that makes it easier to get

actual work done during meetings. With any laptop or mobile device, users can view, edit and comment on documents in real time and record sessions. Meeting participants can display or stream full uninterrupted HD video (up to 1080p60) from their device, and even play YouTube® videos in full frame rate. In addition to wireless connection, VIA Campus² PLUS also features an HDMI™ wired input.

VIA Campus² can show up to six user screens on a single main display and 12 on two

displays. Users can also view the main display on their own device. VIA Campus² features iOS mirroring for MacBook, iPad, and iPhone, as well as mirroring for Chromebook and Android (Lollipop OS 5.0 or newer).

VIA Campus² supports 3rd party conferencing and office apps, such as Microsoft Office®,

Skype®, GoToMeeting®, Teams®, and WebEx®. The solution can handle any size collaboration or meeting space and is ideal for training venues and classrooms.

Key Features

• Wireless Device Connectivity – No dongle needed.

• HDMI Wired Input (VIA Campus² PLUS only) – Enables hard-wiring your computer or

other HDMI compatible device such as a camera, multimedia player or computer.

Does not support HDCP signals.

• Windows 10 Operating System.

• 60fps Streaming Multimedia – Share HD wireless video streaming (using the VIA app

Multimedia feature).

• Wireless Connection for up to 254 Devices – Utilizing Compatible External Wireless Network.

• iOS, Android, Chromebook Mirroring.

• Room Calendar Integration – Shows the room occupancy schedule on the main display.

• Internal Web Browser – Open any browser to display content.

• DHCP Support.

• 4K Support – Present 4K content to compatible 4K displays.

• Streaming Input for the Internal Media Player.

• Cloud–Based File Sharing – Drag and drop files to the internal VIA cloud storage

(128GB).

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VIA Campus² – Introduction

• Emergency Messages – Create instant alert messages for immediate push to the main display (requires VSM).

• Whiteboard Support.

• Control – Give a participant control over a presenter’s PC for true collaboration.

• Chat – Send an instant message to another user.

• iCloud®, OneDrive®, GoogleDrive®, Dropbox® Integration.

• View Main Display – View the main display on your own device.

• Third-Party App Support – Like Microsoft Office®, Skype®, GoToMeeting® and WebEx®.

• Icon Shortcuts – On the splash page for third party applications.

• Integrated YouTube Player – Create playlists, share videos or drag and drop any

YouTube clip to your VIA app for seamless video playback.

• Streaming Output – Stream all collaboration activity from the main display to any H.264 decoder.

• Recording – Record an entire VIA video and audio session to a local video file.

• Digital Signage – Display dynamic content on the main display during meeting

downtime.

• Seamless VSM Integration – With VIA Site Management (VSM) software.

• Multilingual Support – Experience VIA in your language.

Typical Applications

• Boardrooms.

• Conference rooms.

• Presentation rooms.

• Collaboration spaces.

• Corporate and university training rooms.

• Classrooms and lecture halls.

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VIA Campus² – Introduction

Supported Devices

The following user devices are supported by the VIA Campus² Presentation &

Collaboration Solution:

• Windows 7/8/10® (32-bit/64-bit) computer.

• Macintosh® computer, using OSX 10.11.x or newer.

• Chromebook.

• iPad/iPhone® tablet/smartphone (iPad 2 or later, iOS 10 or later).

When using the Airplay service, no Kramer VIA application is needed. However, we recommend using iOS12 or Mojave OS X for a better experience.

• Android® OS 5. x tablet/smartphone or newer.

The minimum system requirement for using the Kramer VIA mirroring feature for an Android device is Android 5.1.

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VIA Campus² – Defining VIA Campus² Presentation & Collaboration Solution

Defining VIA Campus² Presentation & Collaboration Solution

This section defines VIA Campus².

Figure 1: VIA Campus2 and VIA Campus2 PLUS Front

Feature

Function

Power Button

For turning the machine on and off. Button lights when the unit is turned on.

USB 2.0 Connector

For connecting a USB device.

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VIA Campus² – Defining VIA Campus² Presentation & Collaboration Solution

Figure 2: VIA Campus2 Back

Figure 3: VIA Campus2 PLUS Back

Feature

Function

DC IN 19V Connector

Connects to the 19V DC power adapter.

Wi-Fi Antenna Port (1 of 2)

Connect one of the Wi-Fi antennas for collaborating via the built-in Wi-Fi.

For future use.

HDMI OUT Connector

Connect to an HDMI display.

HDMI IN Connector

Connect to an HDMI source (for example, a laptop).

DP OUT Connector

Connect to a DisplayPort display.

USB 3.0 Connectors

Connect to up to 2 USB devices.

USB 2.0 Connectors

Connect to up to 2 USB devices.

LAN RJ-45 Connector

Connect a Local Area Network (LAN) cable

Wi-Fi Antenna Port (2 of 2)

Connect one of the Wi-Fi antennas for collaborating via the built-in Wi-Fi.

For future use.

REMOTE 2-pin Terminal Block

Connect to a toggle switch to remotely turn the device on and off.

AUDIO LINE OUT 3.5mm Mini

Jack

Connect to an unbalanced stereo audio acceptor. MIC IN 3.5mm Mini Jack

Connect to a microphone.

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VIA Campus² – For Installer: Mounting VIA Campus²

For Installer: Mounting VIA Campus²

This section provides instructions for mounting VIA Campus². Before installing, verify that the environment is within the recommended range:

• Operation temperature – 0 to 40C (32 to 104F).

• Storage temperature – -40 to +70C (-40 to +158F).

• Humidity – 10% to 90%, RHL non-condensing.

• VIA Campus² must be placed upright in the correct horizontal position.

Caution:

• Mount VIA Campus² before connecting any cables or power.

Warning:

• Ensure that the environment (e.g., maximum ambient temperature & air flow) is compatible for the device.

• Avoid uneven mechanical loading.

• Appropriate consideration of equipment nameplate ratings should be used for avoiding

overloading of the circuits.

• Reliable earthing of rack-mounted equipment should be maintained.

To mount VIA Campus² on a rack:

Mount the unit in a rack using the recommended rack adapter (see www.kramerav.com/product/VIA Campus²)

You can also install VIA Campus² using the following method :

• Place the device on a flat surface.

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VIA Campus² – For Installer: Connecting VIA Campus²

For Installer: Connecting VIA Campus²

Always switch off the power to each device before connecting it to your VIA Campus². After connecting your VIA Campus², connect its power and then switch on the power to each device.

Connecting Device

For illustration purposes, the diagram shows connections for VIA Campus² PLUS. The connections for VIA Campus² are the same, except for the HDMI IN connector.

Figure 4: Connecting to the VIA Campus² PLUS Rear Panel

To connect the VIA Campus² as illustrated in (Figure 4):

1. Connect the keyboard and mouse to the USB Connectors and .

2. Connect one of the following to be used as the main display for the meeting (see Connecting Main Display on page 9):

▪ HDMI display to the HDMI OUT Connector . ▪ DisplayPort display to the DisplayPort Connector

A touchscreen display is best for annotation.

3. Connect a laptop or other HDMI source to the HDMI IN Connector (see Showing

Content from External Wired Device on page 104).

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VIA Campus² – For Installer: Connecting VIA Campus²

4. Connect a Local Area Network (LAN) cable to the LAN RJ-45 Connector for connection to your network.

5. Connect the Wi-Fi antennas to the Wi-Fi Antenna Ports and for using the built-in wireless capability.

Wi-Fi antennas will be supported in future versions.

VIA Campus² can be connected to a local area network (LAN). In this setup, the default

IP setting is DHCP that assigns an automatic IP address to your unit. This enables easy Plug and Play setup when connecting your VIA Campus² to the network. To assign a static IP address, see Changing LAN Settings on page 77.

6. Connect powered speakers and a microphone to the AUDIO Mini Jacks .

7. Connect the 19V DC power adapter to the Power Connector and plug it into the mains electricity.

Do not turn the device on before connecting the LAN port to the network.

8. Connect via Wi-Fi with any of the following types of devices:

To enable participation in a collaborative session (send and receive content), all participant devices (PCs/ MACs/ smartphones/tablets) must be connected to the same network (LAN - wired/wireless) as the VIA Campus².

▪ A Windows 7/8/10® (32-bit/64-bit) computer ▪ A Macintosh® computer, using OSX 10.11.x or newer ▪ An iPad/iPhone® tablet/smartphone with the VIA app installed (iPad 2 or later, iOS 10

or later)

When using the Airplay service, no application is needed. However, we recommend using iOS 12 or Mojave OSX for a better experience.

▪ An Android® OS 5.x tablet/smartphone with the VIA app installed.

For using the Android mirroring feature, a device equipped with Android 5.1 minimum is required.

9. Connect a USB device to the USB 2.0 Connector on the front panel.

VIA Campus² is connected.

Connecting Main Display

The main display is the screen connected directly to VIA Campus². When VIA Campus² is booted up, the VIA gateway screen appears on the main display. All collaboration activity is then displayed here. VIA Campus² enables connecting one or both of the following types of displays:

• HDMI – The HDMI OUT Connector connects to any compatible projection or direct-

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VIA Campus² – For Installer: Connecting VIA Campus²

view display, such as an LCD monitor. This connection can be routed and switched.

• DisplayPort – The DisplayPort Connector connects to a DisplayPort display or to a VGA display by means of a DP to VGA adapter cable.

VIA Campus²’s internal video card reads the EDID (Extended Display Identification Data) for

any connected display and sets the optimum display resolution and image refresh rate automatically through the HDMI and DisplayPort jacks.

For more information on configuring the behavior of the displays when you use two displays simultaneously, see Configuring Dual Displays on page 20.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

For Web Administrator: Configuring Settings – Embedded Web Pages

VIA Campus² enables users with Web Administrator access to configure settings for your VIA Campus² unit.

VIA Campus² enables you to do the following:

• Logging in to Embedded Web Pages on page 12.

• Configuring VIA Gateway Settings on page 13.

• Managing Network Settings on page 25.

• Managing User Access on page 28.

• Managing VIA Features on page 36.

• Customizing Main Display Look and Feel on page 48.

• Maintaining Your VIA Unit on page 57.

• Configuring Digital Signage on page 62.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Logging in to Embedded Web Pages

The embedded web pages enable you to configure your VIA Campus² unit. The embedded web pages are accessed from any computer through the Internet or your local network.

To log in to the VIA Campus² embedded web pages:

1. Open a Web browser and go to the IP address for your VIA Campus² unit. The embedded web pages Welcome page appears.

Figure 5: Embedded Web Pages Welcome Page

2. Click Manage Gateway Settings in the upper right corner. The Administrator Login page appears.

Figure 6: Embedded Web Pages – Administrator Login Page

3. Type a Web Administrator Username (default = su) and Password (default = supass).

You must log in as a user with Web Administrator user role to access settings through the embedded web pages (see Creating New Users on page 28).

4. Type the two Captcha Text strings with a space between them in the text box.

You can change the Captcha Text by clicking the refresh button to the right of the text box.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

5. Click Login. The Home page appears.

Figure 7: Embedded Web Pages Home > System Information Page

Click the tabs in the navigation pane on the left to display the VIA web pages.

Click the arrow in the upper right corner to select a different language for the web pages.

After changing a setting, click Reset VIA Session for changes to take effect. For settings that display the Apply or Apply Settings button, click Apply or Apply Settings to

save the changes and then click Reset VIA Session for changes to take effect.

Configuring VIA Gateway Settings

VIA Campus² enables you to configure settings that apply to the VIA Campus² unit such as

power, time, file format and management settings:

• Verifying System Settings on page 14.

• Configuring Date and Time Settings on page 15.

• Configuring Automatic Power Settings on page 18.

• Changing Saved Files Location on page 19.

• Defining Default Volume Level on page 20.

• Configuring Dual Displays on page 20.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

• Configuring VIA Campus² to be Managed by VSM on page 20.

• Defining Advanced Settings on page 22.

Verifying System Settings

VIA Campus² enables you to verify system settings such as firmware version, date, uptime,

disk space, iOS Mirroring status, Chrome server connection status, Miracast® (available in future versions) status, VSM connectivity, auto broadcast status and LAN parameters.

To verify system settings:

• Click Home > System Information on the navigation page. The System Information page appears (Figure 7).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Configuring Date and Time Settings

VIA Campus² enables you to change the date format displayed on the embedded web pages

(for example, on the System Information page), set the time zone for the VIA Campus² device and add an NTP server.

Changing Date Format

To change the date format for the embedded web pages:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

Figure 8: VIA Management > VIA Settings > System & iOS Tab

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

2. Click Date & Time. The Date & Time tab appears.

Figure 9: VIA Management > VIA Settings > Date & Time Tab

3. In the Date and Time Format for Web Interface section, select a format from the Date Time Format drop-down.

4. In the VIA Gateway Timezone Configuration section, select your time zone. The date format for the embedded web pages is changed.

Setting Time Zone

To set the time zone for VIA Campus²:

1. Click VIA Management > VIA Settings navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Date & Time. The Date & Time tab appears (Figure 9).

3. In the VIA Gateway Timezone Configuration section, select the required time zone from the Set Time Zone drop-down. The time zone for VIA Campus² is set.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Adding NTP Server VIA Campus² enables you to add an NTP (Network Time Protocol) server to synchronize your VIA

gateway time.

To add an NTP server:

1. Click VIA Management > Global Settings on the navigation pane (Figure 7). The Global Settings page appears with the Session & Broadcast tab open.

Figure 10: VIA Management > Global Settings > Session & Broadcast Tab

2. Click NTP. The NTP tab appears.

Figure 11: VIA Management > Global Settings > NTP Tab

3. In the Enter Server Name field, enter the address of the NTP server.

4. Click Save. The new NTP server is saved and appears in the NTP Server table.

To edit an NTP server name, click the icon in the Edit column. To delete an NTP server name, click the icon in the Delete column.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Configuring Automatic Power Settings

VIA Campus² enables you to configure automatic power settings for resetting your unit and

saving on power usage.

Configuring Auto Reboot

VIA Campus² enables you to define a time of day that the unit automatically reboots.

To configure auto reboot:

1. Click VIA Management > VIA Settings on the on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Power. The Power tab appears.

Figure 12: VIA Management > VIA Settings > Power Tab

3. In the Auto Reboot Timing section, click ON.

4. Select the hours (24-hour format) and minutes for the time of day for the VIA Campus²

to automatically reboot every day.

5. Click Reset VIA Session for settings to take effect. Auto reboot is configured.

Configuring Auto Power Off

VIA Campus² enables you to define a time of day that the unit automatically powers off.

To configure auto power off:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

2. Click Power. The Power tab appears (Figure 12).

3. In the Auto Power Off Timing, click ON.

4. Select the hours (24 hour format) and minutes for the time of day for the VIA Campus² to automatically shut off every day. Auto power off is configured.

Activating Energy Saver Mode

Energy saver mode automatically sends your VIA Campus² unit into sleep mode after 1 minute of inactivity.

To activate energy saver mode:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears with the System & IOS tab open (Figure 8).

2. Select the Activate Energy Saver Mode checkbox. Energy saver mode is activated.

Changing Saved Files Location

VIA Campus² enables you to change the location of the VIA Cloud directory. VIA Cloud is

where all meeting files are saved so that they can be accessed by and shared among participants in a VIA meeting. The default location for VIA Cloud is the VIA Campus² internal storage.

To change the saved files location:

1. On the Gateway Dashboard Settings login window (Figure 65), select General User and click OK.

The Cloud Directory window appears.

Figure 13: Cloud Directory Window

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

2. Do one of the following:

▪ Click the browse button, select a new location from the browser window and click

Apply.

▪ Select External Hard Drive.

Files are saved to a USB storage device connected to the USB 3.0 Connectors on the VIA Campus² front panel.

▪ Select the last option, type a location on the network that the device is connected to

and click Validate to test the location address.

The saved files location is changed.

Defining Default Volume Level

VIA Campus² enables you to set a default volume level for the VIA unit. After rebooting the

unit, resetting a session, or all users logging off, the volume returns to the defined level.

To define the default volume level:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Advanced. The Advanced tab appears. (Figure 15).

3. In the Default Audio Level section, select the desired volume level. The default volume level is defined.

Configuring Dual Displays

VIA Campus² enables you to connect two displays simultaneously. You can configure the

displays as duplicates, to show the same content or you can use one as the main display and the other as an extension, to provide additional screen space.

To configure the behavior of dual displays:

1. On the Gateway Dashboard Settings Screen (Figure 66), click System Controls. The System Controls tab appears.

2. Click Display. The Screen Resolution window appears.

3. From the Multiple Displays drop-down, select Duplicate these displays or Extend these displays.

4. Click OK. The displays restart with the selected configuration.

Configuring VIA Campus² to be Managed by VSM

VSM (VIA Site Management) is an optional, web-based software application (subject to a separate pricing) that enables an administrator to monitor and make changes to all VIA

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

gateways connected to the network. VIA Campus² enables you to activate VSM management for a VIA gateway and define which gateway functions are managed by VSM.

Contact your regional sales representative for more details about this solution.

If VIA discovery is enabled and configured in VSM, your VIA device is automatically added under VSM supervision.

To configure VIA Campus² to be managed by VSM when VIA discovery is not activated:

1. Click VIA Management > VIA Site Management on the navigation pane (Figure 7).

The VIA Site Management page appears.

Figure 14: VIA Management > VIA Site Management Page

2. In the Step 1: Server Settings section, enter the VSM Server IP.

3. Enter the Gateway ID that was defined in VSM for this gateway.

4. Click Validate and Save. Changes take effect immediately.

VIA Campus² must be able to connect to VSM while validating is in progress.

-OR- Click Save for changes to be saved with no validation from VSM.

Since validation is not made immediately, any error entered at this stage, like duplication of ID, must be corrected manually at a later stage.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

5. In the Step 2: Configuration section, select From VIA Site Management for all functions to be managed by VSM.

-ORSelect All From VIA Site Management (VSM) to manage all functions from VSM.

After clicking Apply and Reset, changes take 30 minutes to 1 hour to take effect, to allow time to communicate with VSM.

Defining Advanced Settings

VIA Campus² enables you to define advanced settings for your VIA Campus² gateway.

Defining Automatic End of Meeting Actions

VIA Campus² enables you to define what happens when all meeting participants have

disconnected from VIA Campus².

To define end of meeting actions:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Advanced.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

The Advanced tab appears.

Figure 15: VIA Management > VIA Settings > Advanced Tab

3. In the End of Meeting Settings section, select the desired options for When all participants have disconnected from VIA:

▪ Clean the Cloud – delete all files from the VIA cloud (see Managing VIA Cloud

Files on page 119).

▪ Close Whiteboard and Auto Save – Close the Whiteboard on the main display and

save the current page to the VIA cloud.

▪ Close Whiteboard and Discard – Close the Whiteboard on the main display and

discard the current page.

▪ Do not Close the Whiteboard – leave the Whiteboard open on the main display.

End of meeting actions are defined.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Setting Audio Output

VIA Campus² enables you to set whether the audio is output as digital audio to the HDMI

output or as analog to the 3.5mm mini jack.

To set the audio output:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Advanced. The Advanced tab appears (Figure 15).

3. In the VIA Gateway Audio Output section, select the required audio output from the drop-down. The audio output is set.

Defining File Sharing Formats

VIA Campus² enables you to define which types of files may be shared among participants

during a meeting (see Sharing Files on page 118 ).

To define the file sharing formats:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Advanced. The Advanced tab appears (Figure 15).

3. In the File Sharing Settings section, click Selected Files. The file format selector window appears.

4. Under File Extension, select or clear file extensions as required.

5. Click Apply. File format changes are applied.

6. Under Add Extension, enter a new file extension.

7. Click Add. The new file extension is added to the File Extension list.

Defining API Security

To define API security settings:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Advanced. The Advanced tab appears. (Figure 15).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

3. In the API Setting Command section, select one of the following:

▪ Secure – API commands can be sent to the VIA gateway securely over a TLS port. ▪ Non-Secure – API commands can be sent to the VIA gateway on a non-secure,

plain text port. Select this option if your controller does not support TLS.

API security settings are defined.

Defining Default Encoding Format

VIA Campus² enables you to set a default encoding format for participant devices. This is the

encoding format used when a participant presents and streams video from the Kramer VIA app.

For instructions on how a participant can change the encoding format for their own device during a meeting, see Changing Encoding Format on page 129.

To define the default gateway encoding format:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Advanced.

The Advanced tab appears (Figure 15).

3. Under Default Encoding for Presentation, select Auto/H264 or JPEG.

4. Click Reset VIA Session. The default encoding format changes to the selected one.

Managing Network Settings

VIA Campus² enables you to change the IP address of your VIA Campus² unit and upload a

custom SSL certificate:

• Changing Device IP Address on page 25.

• Uploading SSL Certificate on page 26.

Changing Device IP Address

The default IP setting is DHCP that assigns an automatic IP address to your unit. This enables easy plug and play setup when connecting your VIA Campus² to the network. The following explains how to change a static IP address.

When changing these settings, make sure they are correct. Incorrect values can cause a loss of communication.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

To change the IP address of your VIA Campus² unit:

1. Click VIA Management > Network Settings. The Network Settings page appears.

Figure 16: VIA Management > Network Settings Page

2. Under IP Configuration, select Static.

3. In the Network Information table, change the IP settings.

4. Click Apply Settings. The IP address of your VIA Campus² unit is changed.

Uploading SSL Certificate

VIA Campus² enables you to upload a custom SSL certificate to better provide for the security

needs of your organization.

To prevent damage to the system, make sure you upload files that can be used by the system. If you are unsure of how to use this feature, contact technical support.

For information on how to create a certificate, see Creating an SSL Certificate for VIA, available at: www.kramerav.com/product/VIA Campus²

After obtaining your certificate, install it on your VIA device.

The uploaded files must stay in the format of “server.crt” & “server.key”.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

To upload an SSL certificate:

1. Click VIA Management > Global Settings on the navigation pane (Figure 7). The Global Settings page appears (Figure 10).

2. Click Upload Certificate. The Upload Certificate tab appears.

Figure 17: VIA Management > Global Settings – Upload Certificate Tab

3. Click Browse File for Web Server (Apache) Certificate. A file browser appears.

4. Open the relevant certificate file and click Upload.

5. Click Browse File for Upload new key file. A file browser appears.

6. Open the relevant key file click Upload.

Do not upload the key file until the certificate file is finished uploading.

7. Restart your device. The SSL certificate upload is completed.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Managing User Access

VIA Campus² enables you to create new users and define their level of access to features

and settings:

• Creating New Users on page 28.

• Configuring Moderator Mode on page 31.

Creating New Users

VIA Campus² enables you to create new users and define their level of access to system

settings and whether or not they can become a moderator while participating in a meeting. There are two default users available to log in to VIA Campus²:

• Super User – Web Administrator access to all features and settings; this user cannot be deleted. However, its password can be changed (recommended). It also can become a moderator:

▪ Default user name: su ▪ Default password: supass

• User – Limited access to settings; participant access to features and settings; cannot become a moderator:

▪ Default user name: user ▪ Default password: userpass

To create a new user:

1. Click User Management > Add User on the navigation pane (Figure 7). The Add User page appears.

Figure 18: User Management > Add User Page

2. Type the new Username, Password and Confirm Password.

3. Under User Role, select from the following administrative levels:

▪ Web Administrator – Access to change all system settings, including Digital

Signage.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

▪ Digital Signage – Able to configure the Digital Signage only (see Configuring Digital

Signage on page 62).

4. Select one of the following participation levels:

▪ Moderator – User is able to become a moderator and has access to features such

as Streaming a Meeting Session (see page 131).

Moderator Mode must be activated to enable becoming a Moderator during a meeting (see Configuring Moderator Mode on page 31).

▪ Participant – User participates in a meeting, but cannot access moderator features.

5. Click Save. A new user is added and the User List tab appears with the new user added to the list.

Figure 19: User List Page

Editing Users

VIA Campus² enables you to edit the password and permissions of users that are saved on

your VIA Campus².

To edit a user:

1. Click User Management > User List on the navigation pane (Figure 7). The User List page appears (Figure 19).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

2. Click the icon in the Edit column for the relevant user.

The Edit User page appears.

Figure 20: Edit User Page

3. Change the password and User Role definitions, as needed.

4. Click Update. The changes are applied and the User List page appears.

Changing Your Password

VIA Campus² enables you to change your own password.

To change your own password:

1. Click User Management > Change Password on the navigation pane (Figure 7). The Change Password page appears.

Figure 21: Change Password Page

2. Click Reset to clear all the fields.

3. Type your Old Password, New Password, and Confirm Password.

4. Click Update. The changes are applied and you are logged out of the embedded web pages.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Configuring Moderator Mode

VIA Campus² enables you to activate and configure Moderator Mode. You can define how

users access Moderator Mode and enable some of the moderator features like disabling chat. For more information about how a user becomes a moderator during a meeting,

see Becoming Meeting Moderator on page 123.

To configure Moderator Mode:

1. Click VIA Management > Moderator Mode on the navigation pane (Figure 7). The Moderator Mode page appears.

Figure 22: VIA Management > Moderator Mode Page

2. Select the Activate Moderator Mode checkbox.

3. Select one of the Moderator Mode types:

▪ Basic – Allows anyone to join a meeting without a username and password and to

become moderator with a password defined by the Web Administrator.

▪ Databased – Only users created by the Web Administrator (see Creating New

Users on page 28) can join a meeting.

▪ Active Directory – See Configuring Active Directory Moderator Mode on page 33.

4. If you selected Basic, type a password and click Apply.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

5. If required, select one or more of the following checkboxes:

▪ Moderator can enable/disable Chat feature during a session – See Chatting with

Participants on page 117.

▪ Allow Participants to confirm start of Presentation – See Showing Participant

Screen on Main Display on page 124.

▪ Wait for Moderator to Start Session – VIA session does not start until a moderator

joins the meeting. Participant dashboard features are grayed out and a message appears on the main display.

This feature is not available in Basic Moderator Mode.

Figure 23: Main Display Message Before a Moderator Joins the Meeting

6. If you selected Active Directory, see Configuring Active Directory Moderator

Mode on page 33.

Moderator Mode is configured.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Configuring Active Directory Moderator Mode

Groups grant access to resources. Organizational units (OUs) control objects and delegate group policy settings. VIA Campus² seamlessly integrates with Active directories (ADs) to avoid the hassle of creating users from VIA Campus²’s Web UI.

VIA Campus² Gateway contains the following groups that must be mapped with Active

Directory groups or organizational units:

• Moderator: A user with meeting moderator rights i. e. this user can directly display his screen on a VIA Campus² Gateway and can allow a participant requesting for presentation on the main display.

• Participant: A participant in a presentation session who can join the meeting space, but cannot project their desktop without the moderator’s permission.

Active directory must have groups or OUs like the above Moderator-Participant hierarchy. Do not use groups which have any employee in common.

If there is no such group or OU, create them in such a way that an employee is not in the moderator and the participant group at the same time.

To configure Active Directory Moderator Mode:

1. Click VIA Management > Moderator Mode on the navigation pane (Figure 7). The Moderator Mode page appears (Figure 22).

All participant devices must be governed through this Active Directory or they cannot log in.

2. Click Activate Moderator Mode.

3. Click Active Directory under Moderator Mode. The Active Directory options appear.

Figure 24: VIA Management > Moderator Mode Page with Active Directory Options

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

4. Under Active Directory Settings, type in the Active Directory name in Active Directory Domain text box.

5. Select the Group Based or OU Based radio button as per your Active Directory configuration.

6. Based on the above selection, type the name of Moderator and Participant Group/OU in their respective boxes.

Active Directory Moderator Mode is configured.

VIA Campus² does not discover and connect to the Active Directory; rather it relies on you to

correctly enter the details. If there is a typographical error in any of fields, the users (Moderators and Participants) cannot log in.

For further details, refer to “VIA Integration into DNS and Microsoft Active Directory” white paper.

Defining Web Pages Timeout

VIA Campus² enables you to define how long the timeout period is for the embedded web

pages. One minute before the timeout period is over, a warning message appears, giving the user the option of extending the session before it ends.

Figure 25: Embedded Web Pages Session Expiration (Timeout) Warning

To define the web page timeout period:

1. Click VIA Management > Global Settings on the navigation pane (Figure 7). The Global Settings page appears with the Session & Broadcast tab open (Figure 10).

2. Under Session Timeout, select the desired timeout period. Web page timeout period is defined.

Disabling Captcha Text

VIA Campus² enables you to disable the Captcha text that is required when logging into the

embedded web pages (Figure 6).

To disable the Captcha text:

1. Click VIA Management > Global Settings on the navigation pane (Figure 7). The Global Settings page appears with the NTP tab open (Figure 10).

2. Click Session & Broadcast. The Session & Broadcast tab appears (Figure 10).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

3. Under Captcha, click OFF. The Captcha text is disabled.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Managing VIA Features

VIA Campus² enables you to manage VIA features:

• Rearranging Features Menu on page 36.

• Configuring VIA Pad Settings on page 38.

• Configuring iOS Mirroring Settings on page 39.

• Enabling Chrome Support on page 40.

• Activating Do Not Disturb Mirroring Feature on page 40.

• Configuring Display Controller on page 43.

Rearranging Features Menu

VIA Campus² enables you to rearrange the position of features in the menu and hide features

from the menu. Each of the following web pages enables managing a different features menu:

• Gateway Features – Menu available on the main display

• Client Features – Menu available on meeting participant laptops and tablets

• Mobile Features – Menu available on meeting participant smartphones

To rearrange the gateway, client or mobile feature menu:

1. Click VIA Management > Gateway /Client /Mobile Features on the navigation pane (Figure 7). The selected Features page appears.

Figure 26: VIA Management > Client Features Page

2. Click and drag a feature icon. The icon docks in the new position.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

3. Click x on the upper right corner of the feature icon. The feature is hidden.

Figure 27: VIA Management > Client Features Page with Hidden Feature

To show a feature that was hidden, click Set Default.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Using VIA Pad

VIA Pad is an optional touch-pad accessory that enables meeting participants to instantly join a VIA meeting with their Mac or PC laptop:

• Configuring VIA Pad Settings on page 38.

• Pairing a VIA Pad Device on page 39.

Configuring VIA Pad Settings

VIA Campus² enables you to configure VIA Pad settings that define how a VIA Pad device

operates when paired with your VIA Campus² unit.

To configure VIA Pad settings:

1. Click VIA Management > VIAPad Configuration on the navigation pane (Figure 7). The VIAPad Configuration page appears.

Figure 28: VIA Management > VIAPad Configuration Page

2. In the VIAPad Configuration section, select the following as required:

▪ Guest – Participant can Present by touching the VIA Pad device; the Kramer VIA

app dashboard is not available.

▪ VIA Pad overrides Room Code – Participant can join a meeting without entering the

room code.

Room Name is automatically populated; it reflects the name of your VIA Campus² unit.

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3. In the Wifi Configuration section, select the Auto Connect to Wi-Fi checkbox, to configure VIA Pad to automatically connect to the meeting space Wi-Fi network. The auto connect parameters appear.

4. Define the following for the meeting space Wi-Fi network: a. SSID – Name of the network

Make sure that you write it EXACTLY as defined. This parameter is case sensitive.

b. Authentication Mode – Security used by your Wi-Fi access point. Select from the pre-

set options: WEP Open, WEP Shared, WPA Personal, WPA2 Personal. c. Encryption – Type of encryption key used by your router. d. Key – Password required to join your network (up to 50 characters max). VIA Pad settings are configured.

After clicking Apply Settings, the configuration is saved, there is no need to reboot your unit.

Pairing a VIA Pad Device

Each VIA Pad device must be paired to your VIA Campus² unit before being used by a meeting participant.

To pair a VIA Pad device to your VIA Campus² unit:

• Follow the directions below:

Configuring iOS Mirroring Settings

VIA Campus² enables you to configure iOS mirroring settings for using AirPlay to present on

the main display.

To configure iOS mirroring settings:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears with the System & IOS tab open (Figure 8).

2. In the iOS Mirroring section, click ON for Mirroring.

3. If desired, type a new Mirror Name. This is the name that appears when you look for AirPlay devices on your iOS device.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

4. Select the maximum number of mirrored iOS devices that can be used simultaneously. iOS mirroring settings are configured.

Enabling Auto Broadcast

VIA Campus² can broadcast a signal to all Kramer VIA client applications connected to the

same network (same VLAN). When a user starts to join a meeting, all VIA gateways that are broadcasting, automatically appear on the user’s meeting room list (see Joining a VIA

Meeting Manually on page 87).

To enable Auto Broadcast:

1. Click VIA Management > Global Settings on the navigation pane (Figure 7). The Global Settings page appears with the Session & Broadcast tab open (Figure 10).

2. Under VIA Auto Broadcast, click ON.

3. Click Apply. Auto Broadcast is enabled.

For information on how Auto Broadcast is enabled and what are its limitations, refer to the VIA IT Deployment Guide, available for download at:

www.kramerav.com/downloads/VIA Campus².

Enabling Chrome Support

VIA Campus² enables you to activate support for Chrome browser and ChromeBook.

To enable Chrome support:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears with the System & IOS tab open (Figure 8).

2. In the Chrome Settings section, click ON. Chrome support is activated after rebooting the unit.

Activating Do Not Disturb Mirroring Feature

VIA Campus² enables you to activate the Do Not Disturb mirroring feature that enables any

participant that is using Kramer VIA app to mirror on the main display to prevent other participants from mirroring (see Mirroring Without Being Interrupted on page 97).

To activate the Do Not Disturb mirroring feature:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears with the System & IOS tab open (Figure 8).

2. Select the Do Not Disturb checkbox. Do Not Disturb is enabled after the next reboot.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Activating Recording Feature

VIA Campus² enables you to record all activity on the main display during the course of a

meeting (see Recording a Meeting on page 130). Before using the recording feature, you must activate it in the embedded web pages.

To activate the recording feature:

1. In the VIA Management > VIA Settings tab, click Recording & Streaming. The Recording & Streaming tab appears.

Figure 29: VIA Settings > Recording & Streaming Tab

2. Under Activate, click ON.

3. In the Recording area, select one of the following locations to save the meeting recordings:

▪ System Default – Default location on the VIA hard drive. Recordings are retrieved

from the Recording > Recording List page.

▪ USB – External drive connected to the USB connector on the VIA Campus². ▪ Cloud – VIA Cloud, see Sharing Files on page 118 ▪ VSM – Recordings are saved to the VIA hard drive and automatically transferred to

the VSM server

4. Click Reboot. The recording feature is activated.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Managing Meeting Recordings

VIA Campus² enables you to search, download and edit meeting recordings.

To manage meeting recordings:

1. Click Recording > Recording List on the left tabs of the VIA web pages. The Recording List tab appears.

Figure 30: Recording List Tab

2. Perform any of the following:

▪ Type a User or Session name into the text box and click Search.

Search results appear in the table below the Search text box.

▪ Click the icon in the Download column.

The relevant recording is downloaded.

▪ Edit the recording file information:

a. Click the icon in the Edit column.

The Edit Recording screen for the relevant recording appears.

Figure 31: Edit Recording Screen

b. Edit the Session Name and the Description and click Update.

The recording file information is updated.

• On the Recording List table (Figure 30), select a checkbox in the last column and click Delete. The selected recording is permanently deleted.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Enabling/Disabling User Session Reset Option

VIA Campus² enables you to enable or disable the Session Reset option that appears in the

user taskbar menu. (Figure 99). The Session Reset feature enables you to reset the VIA session without rebooting VIA Campus².

Figure 32: Kramer VIA Taskbar Menu with Session Reset Feature Enabled

By default, this feature does not appear in the user taskbar menu. When Moderator Mode is activated (see Configuring Moderator Mode on page 31), this

feature is available only to the moderator.

To enable or disable the user Reset VIA Session option:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

2. Click Advanced. The Advanced tab appears. (Figure 15).

3. In the Reset Session section, click ON to enable and OFF to disable. The user Reset VIA Session option is enabled/disabled.

Configuring Display Controller

VIA Campus² enables you to control a display screen that is connected to the same network

as your VIA Campus². This feature enables you to configure one of the following actions:

• When the first person joins the meeting, the main display powers ON and when the last person logs out of the meeting, the main display powers OFF.

• Send a switch HDMI Input command, to toggle between the VIA input and any other device connected to the same display.

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To configure your VIA Campus² as a display controller:

1. Connect the display to be controlled to the same network as your VIA Campus².

2. Click VIA Management > Display Controller on the navigation pane (Figure 7).

The Display Controller tab appears.

Figure 33: VIA Settings > Display Settings > Display Controller

3. Select the Activate Control checkbox.

4. Enter the Display IP address and Control IP Port of the display screen to be controlled.

5. For Source 1, enter the command to send when someone first joins a meeting (for example, power ON the display).

6. For Source 2, enter the command you want the VIA to send when the last participant logs out of the meeting (for example, power OFF display).

7. Select ASCII or HEX to define command format accepted by your display.

Refer to the User Manual for your display for the correct format of the commands.

Configuring your VIA Campus² as a display controller is complete.

Configuring Room Schedule on Main Display

VIA Campus² enables you to display scheduled meeting information on the main display

home screen. VIA automatically retrieves information about meetings scheduled in the room where the VIA device resides. This feature is available for a room that has been added in Office 365® Admin Center, Microsoft Exchange® or in Google® Admin Console for G Suite®.

Before configuring this feature in the VIA embedded web pages, you must add the room in either Office 365 Admin Center, Microsoft Exchange or Google Admin Console for G Suite. See Configuring Third Party Apps for VIA Calendar Integration available for download at:

www.kramerav.com/downloads/VIA Campus².

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Configuring Room Schedule for Office 365 Calendar

To configure the room schedule for Office 365 Calendar:

1. Click VIA Management > Calendar on the navigation pane (Figure 7). The Calendar page appears.

Figure 34: VIA Management > Calendar Page with Office 365 Calendar Selected

2. Select the Activate Calendar checkbox.

3. Under Account, select Office 365 Basic Auth from the Calendar Type drop down.

4. Enter the following for the room where this VIA gateway resides:

▪ Username – Email address assigned to the room. ▪ Password – Password associated with the room Username.

5. Select one of the following permission types for the user: None, Impersonation, Delegate.

6. Enter the email address for the resource calendar.

7. Click Test Connection to test if the details entered are correct.

8. Click Save. The calendar is synced with VIA Calendar.

Configuring Room Schedule for Microsoft Exchange

When a resource mailbox (e.g. a meeting space) is created, the Exchange® administrator can synchronize with the mailbox to be none, an Impersonation or a Delegate.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

To configure the room schedule for Microsoft Exchange:

1. Click VIA Management > Calendar on the navigation pane (Figure 7). The Calendar page appears (Figure 34).

2. Select the Activate Calendar checkbox.

3. Select MS Exchange from the Calendar Type drop down. The Microsoft Exchange controls appear.

Figure 35:

4. Enter the server URL.

5. Select the relevant version of Microsoft Exchange.

6. Enter the following for the meeting space where this VIA gateway resides:

▪ Username – Email address assigned to the meeting space. ▪ Password – Password associated with the meeting space Username.

7. Select one of the following permission types for the user: None, Impersonation, Delegate.

8. In Resource Calendar, enter a calendar name to identify the created calendar.

This field is enabled only after Impersonation or Delegate is selected for permission type.

8. Click Test Connection to test if the details entered are correct.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

9. Click Save. The calendar is synced with VIA Calendar.

Configuring Room Schedule for Google Calendar

To configure the room schedule for Google Calendar:

1. Click VIA Management > Calendar on the navigation pane (Figure 7). The Calendar page appears (Figure 34).

2. Select the Activate Calendar checkbox.

3. Select Google from the Calendar Type drop down. The Google Calendar controls appear.

Figure 36: VIA Management > Calendar Page with Google Calendar Selected

4. Click Click here to get code. Google sign in page appears.

5. Sign-in with the Google account where the shared space calendar was created.

6. Allow access to VIA-Calendar.

An integration code appears.

7. Copy the integration code from the Google sign in page and paste it into the Step 2 field on the VIA Calendar page.

8. Click Get Calendar.

9. Under Step 3, select the calendar associated with the room.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

10. Click Associate. The room username appears on the Calendar page.

Figure 37: Calendar Page with Google Username

Click Reset Account to disassociate the calendar account.

Customizing Main Display Look and Feel

VIA Campus² enables you to customize the look and feel of the main display home screen:

• Creating New Screen Layout on page 49.

• Formatting Screen Layout Widgets on page 50.

• Editing a Screen Layout on page 55.

• Deleting a Screen Layout on page 55.

• Export and Import a Screen Layout on page 55.

• Scaling Gateway Dashboard for Large Screens on page 56.

• Defining VIA Menu Icon Visibility on Main Display on page 57.

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Creating New Screen Layout

VIA Campus² enables you to custom design the screen layout for the main display. You can

incorporate your company branding, display custom text, date & time and meeting login information. Create and save several versions of the screen layout and load them when needed.

To create a new screen layout for the main display:

1. Click VIA Management > VIA Screen Editor on the navigation pane (Figure 7). The Screen Editor page appears.

Figure 38: VIA Management > Screen Editor Page

2. Click Add Screen Layout. The wallpaper upload window appears.

Figure 39: Wallpaper Upload Window

3. Drag an image file to the window or click Upload a photo from your computer and select an image file from your computer.

Wallpaper image files must be jpeg, png, or bmp format and a maximum size of 2 MB. If the wallpaper image resolution does not match VIA's output resolution, the screen layout

elements may not appear in the same location as they do in the Screen Editor. For best results, use a wallpaper image that matches the output resolution of VIA.

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The Screen Editor window appears with the selected image in the work area.

Figure 40: Screen Editor Window

4. Drag one of the following widgets (screen elements) from the left side of the window into the workspace in the middle: The widget appears on the screen layout preview and the property controls appear on the right of the preview.

5. Format the widget with the property controls on the right side of the window (see Formatting Screen Layout Widgets on page 50).

6. Click and drag the widgets according to your preferred screen layout.

Select the Gridlines checkbox to show a grid overlay that helps position elements on the layout.

To remove a widget from the screen layout, click the X in the upper right corner of the widget.

7. Click Save. The new layout is saved and will appear in the table of layouts on the Screen Editor page.

8. Click Publish. The new screen layout appears on the main display.

Formatting Screen Layout Widgets

VIA Campus² provides different formatting options for each of the screen layout widgets

(elements). You can define the position, color, format (for date and time) and refresh time (for Room Code) of these elements. In addition, you can display a customized DNS (Domain Name System) name instead of the default room name, if local DNS services are supported by the network and a DNS server is defined (see Changing LAN Settings on page 77).

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Formatting Text

Format the following on the Properties tab:

• Enter the text in the text field.

• Select the font size and text alignment.

• Under Auto Resize, click ON to automatically resize the box to fit the size of the text.

When the layout is published, on the main display the box size adjusts to fit the size of the text.

Format the following on the Color tab:

• Click the Background color box and select a fill color for the text box.

• Select the opacity of the text box.

• Click the Font Color box and select a font color.

• Under Border, click ON, click the Border Color box and select a border color.

Formatting Room Name 1

Room Name 1 is the address used join a meeting. Format the following on the Properties tab:

• In the Room Name field, you can enter one or both of the following:

▪ #roomname# – Automatically displays the IP address of the meeting space (default). ▪ #airplayname# – Automatically displays the airplay name of the meeting space,

(see Mirroring Apple Laptops and iPhones Using iOS/OS X Airplay Service on page 94).

• In the Custom Room Name field, enter a custom name for the meeting space. This name appears in place of the meeting space IP address when #roomname# is used in the Room Name field (see bullet above).

If you enter a name in the Custom Room Name, it does not change the IP address, but adds a custom name that can make it easier to identify the meeting space. This name appears in the meeting space list along with the IP address. A participant can start typing the custom name instead of the IP address to join the meeting (see Joining a VIA Meeting on page 86).

Custom room names only work if DNS has been configured to properly redirect the Room Name to the appropriate IP address or if broadcast is working in your network environment. We recommend adding a text field and including the VIA’s IP address on the wallpaper as well as the custom name.

• Under Show Room Name on second Display also, click ON to show the room name on both displays, when using dual displays (see Connecting Main Display on page 9).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

• Under Room Name Overlay:

▪ Click ON to always show the room name on top of all content being presented on the

screen.

▪ Select the number of seconds the room name overlay is visible on top of participant

content.

• Select the font size and text alignment.

• Under Auto Resize, click ON to automatically resize the box to fit the size of the text.

When the layout is published, on the main display the box size adjusts to fit the size of the text.

For formatting on the Color tab, see Formatting Text on page 51.

Formatting Room Name 2

Room Name 2 shows the IP address for a second network, when in use (see Enabling a

Second Network on page 78). You cannot create a custom name for this room name. For an

explanation of formatting this widget, see Formatting Room Name 1 on page 51.

Formatting Room Code

Room Code is the four digit code that participants need to join the meeting. Format the following on the Properties tab:

• Under Always show on wallpaper, click ON to always show the room code on the main display background. The code will be hidden if there is content covering it.

• Under Show Room Code on second Display also, click ON to show the room code on both displays, when using dual displays (see Connecting Main Display on page 9).

• Under Room Code Refresh Time, select the time, in minutes, for how long a room code remains before changing to a different code.

• Select the font size and text alignment.

• Under Auto Resize, click ON to automatically resize the box to fit the size of the text.

When the layout is published, on the main display the box size adjusts to fit the size of the text.

For formatting on the Color tab, see Formatting Text on page 51.

Formatting Code Popup

Code Popup shows the Room Code only when a participant enters the Room Name on

Kramer VIA app to join the meeting. This popup appears on top of any content being

presented on the main display. Format the following on the Properties tab:

• Select the font size and text alignment.

For formatting on the Color tab, see Formatting Text on page 51.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Formatting Date

The Date widget displays the date according to the time zone settings of the VIA device (see (see Setting Time Zone on page 16).

Format the following on the Properties tab:

• Select one of the following date formats:

▪ DD MON, YYYY – Day Month, Year (for example: 1 January, 2019). ▪ MON DD, YYYY – Month Day, Year (for example: January 1, 2019). ▪ DD MON – Day Month (for example: 1 January). ▪ MON DD – Month Day (for example: January 1).

• Select the font size and text alignment.

• Under Auto Resize, click ON to automatically resize the box to fit the size of the text.

When the layout is published, on the main display the box size adjusts to fit the size of the text.

For formatting on the Color tab, see Formatting Text on page 51.

Formatting Time

The Time widget displays the time according to the time zone settings of the VIA device (see Setting Time Zone on page 16).

Format the following on the Properties tab:

• Select 24 hour or AM/PM time format.

• Select the font size and text alignment.

• Under Auto Resize, click ON to automatically resize the box to fit the size of the text.

When the layout is published, on the main display the box size adjusts to fit the size of the text.

For formatting on the Color tab, see Formatting Text on page 51.

Formatting Date & Time

The Date & Time widget displays the date and time according to the time zone settings of the VIA device (see Setting Time Zone on page 16).

Format the following on the Properties tab:

• Select 24 hour or AM/PM time format.

• Select the font size and text alignment.

• Under Auto Resize, click ON to automatically resize the box to fit the size of the text.

When the layout is published, on the main display the box size adjusts to fit the size of the text.

For formatting on the Color tab, see Formatting Text on page 51.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Formatting QR Code

The QR Code widget is a QR code that enables a participant to join the meeting by scanning the code with their device.

Format the following on the Properties tab:

• Under Enable QR code, click ON to enable joining the meeting using the QR code.

• Under Bypass room code, click ON to enable joining the meeting using the QR code

without entering the room code.

• Under Keep QR code always on top, click ON to always show the QR code on top of all content being presented on the screen.

To print a hard copy of the QR code to post in the meeting space, go to VIA Management > VIA Settings > Display and click Print QR Code.

Formatting Calendar

The Calendar widget displays information about meetings scheduled in the room where the VIA device resides.

The VIA Calendar feature must be configured and activated to use this widget (see Configuring Room Schedule on Main Display on page 44)

Format the following on the Properties tab:

• Select 24 hour or AM/PM time format.

• Under Show Title, click ON/OFF to show/hide the meeting title.

• Under Show Organizer, click ON/OFF to show/hide the name of the meeting organizer.

• Under No. of Records to display, select how many upcoming meetings to display

• Under Please choose font size, select the font size.

Format the following on the Color tab:

• Click the Background color box and select a fill color for the calendar.

• Select the opacity of the calendar.

• Click the Meeting Tile Font Color box and select a font color.

• Select a bar color for the following meeting statuses:

▪ In Use. ▪ Available. ▪ Upcoming.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Formatting Timer

The Timer widget is a pop-up that displays a notification that counts down the last several minutes before the next meeting is scheduled to start in the room.

Format the following on the Properties tab:

• Under Please choose top and bottom text font size, select the font size for text appearing above and below the time.

• Under Please choose middle text font size, select the font size for the time.

• Under Meeting alert display, select the amount of time before the next meeting to display

the notification and start the countdown.

For formatting on the Color tab, see Formatting Text on page 51.

Editing a Screen Layout

To edit a screen layout:

1. Click VIA Management > VIA Screen Editor on the navigation pane (Figure 7). The Screen Editor page appears (Figure 38).

2. Click Edit in the row of the layout that you want to edit. The Screen Editor window appears (Figure 40).

3. Edit the layout as desired (see Creating New Screen Layout on page 49).

4. Click Save. The screen layout edits are saved.

To save the edited screen layout as a new layout:

1. Click the arrow next to Save and select Save As. The template name window appears.

2. Enter a new name for the layout and click Submit. The edited layout is saved as a new layout.

Deleting a Screen Layout

To delete a screen layout:

1. Click VIA Management > VIA Screen Editor on the navigation pane (Figure 7). The Screen Editor page appears (Figure 38).

2. Click Delete in the row of the layout that you want to delete. A confirmation message appears.

3. Click OK. The selected screen layout is deleted from the VIA device and removed from the list.

Export and Import a Screen Layout

VIA Campus² enables you to export a screen layout in the form of a .screen file to share and

to use on other VIA devices.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

To export a screen layout:

1. Click VIA Management > VIA Screen Editor on the navigation pane (Figure 7). The Screen Editor page appears (Figure 38).

2. Select the checkbox at the end of the row of the layout that you want to delete and click Export Templates. A confirmation message appears.

3. Click OK. A screen layout file (.screen) is downloaded to your device.

To import a screen layout:

1. Click VIA Management > VIA Screen Editor on the navigation pane (Figure 7). The Screen Editor page appears (Figure 38).

2. Click Import Templates. A file browser window appears.

3. Select the desired screen layout file and click Choose. The selected file is uploaded to VIA Campus² and the imported layout appears in the screen layout list.

Make sure that the exported layout file fits the resolution of the VIA device to which it is imported.

Scaling Gateway Dashboard for Large Screens

VIA Campus² enables you to enlarge the gateway dashboard on the main display when using

a large, high resolution screen.

To scale the dashboard for large screens:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears (Figure 8).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

2. Click Display. The Display tab appears (Figure 41).

Figure 41: VIA Management > VIA Settings > Display Tab

3. In the VIA Gateway User Interface Scaling section, select Large from the User Interface Scaling option box.

4. Click Reset VIA Session. The dashboard is scaled for large screens.

Defining VIA Menu Icon Visibility on Main Display

VIA Campus² enables you to define if participant content presented on the main display hides

the VIA menu icon or if the VIA menu icon remains on top of participant content and visible.

To define VIA menu icon visibility on the main display:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears with the System & IOS tab open (Figure 8).

2. Select/clear the VIA Minimized Icon on Gateway – Always On Top checkbox. VIA menu icon visibility on the main display is defined.

Maintaining Your VIA Unit

VIA Campus² enables you to maintain your VIA unit by performing the following:

• Using Gateway Activity Log on page 58.

• Updating Firmware on page 59.

• Resetting Default Settings on page 60.

• Running Setup Wizard on page 62.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Using Gateway Activity Log

VIA Campus² embedded web pages provide a log of gateway activities such as logins,

presentation and VIA features usage to aid in diagnosing a problem or tracking participant usage.

Activating Gateway Activity Log

To activate the gateway activity log:

1. Click VIA Management > VIA Settings on the navigation pane (Figure 7). The VIA Settings page appears with the System & IOS tab open (Figure 8).

2. Select the Activate System Log check box. The gateway activity log is activated.

Searching Gateway Activity Log

To search the gateway activity log:

1. Click Utilities > Webadmin Activity Log on the navigation pane (Figure 7). The Webadmin Activity Log page appears.

Figure 42: Utilities – Webadmin Activity Log

2. Select the Start Date and the End Date to define the date range of log entries to be displayed.

3. Click the Username drop-down to filter log entries according to a particular user.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

4. Click the Action Taken drop-down to filter log entries according to actions such as login, logout or activate.

5. Click Search. The filtered search results appear in the table at the bottom of the page.

Click Export to PDF or Export to CSV to save a file of the log table on your computer.

Updating Firmware

VIA Campus² enables you to update your VIA Campus² firmware.

The upload process and then the unit reboot may take a few minutes.

To update your VIA Campus² firmware:

1. Click Utilities > Update Firmware on the navigation pane (Figure 7). The Update Firmware page appears.

Figure 43: Utilities > Update Firmware Page

2. When using an update file saved on your computer:

a. Click Browse File.

A file browser appears. b. Select the relevant firmware update file. c. Click Upload.

The new firmware is uploaded to the unit and the firmware is updated.

When using an update file on the website, and you have an internet connection:

a. Click Check for Update.

A message appears with information about an available update.

Check for Updates is also available on the System Information Page (Figure 7).

b. If an update is available, confirm the download.

The new firmware is downloaded to your computer. c. Click Browse File.

A file browser appears.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

d. Select the relevant firmware update file. e. Click Upload.

The new firmware is uploaded to the unit, the FW is updated and the unit reboots.

To verify the update, view the current firmware version on the upper right corner of the dashboard Participants tab.

Resetting Default Settings

VIA Campus² enables you to reset VIA Campus² to factory defaults.

Resetting Digital Signage removes the DSS license from the unit. Resetting Calendar Settings removes the calendar settings from the unit and credentials will

be required to renew synchronization to your calendar.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

To reset default settings:

1. Click Utilities > Maintenance on the navigation pane (Figure 7). The Maintenance page appears.

Figure 44: Maintenance Page

2. Select the default configurations you would like to reset or click Select All to select all settings.

3. Click Apply. Selected settings are reset.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Running Setup Wizard

VIA Campus² enables you to run the Setup Wizard on the next reboot of the VIA Campus²

unit.

To run the setup wizard:

1. Click Utilities > Maintenance on the navigation pane (Figure 7). The Maintenance page appears (Figure 44).

2. Select the Show setup wizard on next reboot checkbox.

3. Click Apply. The setup wizard runs on the next reboot.

Configuring Digital Signage

VIA Campus² enables you to configure digital signage. The Digital Signage feature enables

you to use VIA Campus² to display dynamic content and information on the main display when there is no meeting in progress. Use a predefined template or create your own display configuration with up to three frames of content that appear simultaneously. Then, schedule campaigns (contact configurations) to run automatically at specific dates and times.

Configuring digital signage includes the following steps:

• Creating and Uploading Digital Signage Media on page 62.

• Adding Fonts to Digital Signage on page 68.

• Adding Digital Signage Templates on page 69.

• Configuring a Digital Signage Campaign on page 71.

• Managing Digital Signage License on page 74.

Creating and Uploading Digital Signage Media

VIA Campus² enables you to create a library of media content to be displayed through the

digital signage feature. The types of media that can be displayed are:

• URL – Live web page.

• Scrolling Text – Custom text message that scroll across the screen.

• Image – Static image (allowed file extensions: jpg, jpeg, bmp, gif, png).

• Video (allowed file extensions: avi, mpeg, wmv, mpg, mov, vob, mkv, mp4, m4v).

• RSS feed –Live RSS feed.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

To create and upload digital signage media:

1. Click Digital Signage > Manage Content on the navigation pane (Figure 7). The Upload Media File page appears.

Figure 45: Digital Signage > Upload Media File Page

2. Create and upload media, as required:

▪ Adding Web URL on page 64. ▪ Creating Scrolling Text on page 65. ▪ Uploading Media Files on page 66. ▪ Adding RSS Feed on page 67.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Adding Web URL

Add the URL of an existing web page or use a third-party solution (for example, Google Slides) to publish a presentation to the web and add the URL of the presentation.

To add a web url for digital signage:

1. On the Upload Media File page (Figure 45), click Create Web URL. The Create URL window appears.

Figure 46: Digital Signage – Create URL Window

2. Type the URL address and File Name and click Save. The new URL is added to the Existing Media list.

3. Select the Auto Refresh checkbox to display a URL with dynamic content OR Clear the Auto Refresh checkbox to display a URL as a static page.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Creating Scrolling Text

To create scrolling text:

1. On the Upload Media File page (Figure 45), click Create Scroller. The Scroll Text Editor window appears.

Figure 47: Digital Signage Scroll Text Editor Window

2. Type the text to be displayed in the box at the top of the window.

3. Type a name for the scroller in the File Name text box.

4. In the Options area of the window, select the scrolling speed and click Font Color/Background Color to pick the text and background color.

Select Zero for speed to create a static text display that does not scroll.

5. Click Preview. A preview of the scroller appears at the top of the window.

6. Click Save. The new Scroller is added to the Existing Media list.

The following variables can be entered into the text field:

• #airplayname# – Displays the airplay name.

• #roomname# – Displays the room name/code for joining into the meeting.

• #appass# – Displays the Access Point password.

• #apname# – Displays the Access Point name.

• #ipaddress1# –Displays the IP address for the primary network.

• #ipaddress2# – Displays the IP address for the second network, if in use.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Uploading Media Files

To upload media files:

1. On the Upload Media File page (Figure 45), click Upload Media. A file browser window appears.

Figure 48: Digital Signage Upload Media File Browser

2. Select an image or video file and click Open. The file is added to the Existing Media list.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Adding RSS Feed

To add an RSS feed:

1. On the Upload Media File page (Figure 45), click Create RSS.

The RSS Text Editor window appears.

Figure 49: Digital Signage RSS Text Editor Window

2. Under RSS URL, enter the RSS feed URL address.

3. Click Get tags. The Select a tag drop-down list appears.

4. Select the required tag from the drop-down list.

5. Under File Name, enter the name that will appear on the Existing Media list.

6. Click Preview to view a preview of the RSS feed.

7. Under options, select the speed, display style, font, font color and background color for the RSS feed.

8. Click Save. The new RSS feed is added to the Existing Media list (Figure 45).

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Adding Fonts to Digital Signage

To add new fonts to Digital Signage:

1. Click Digital Signage > DSS Management on the navigation pane (Figure 7). The DSS Management page appears.

Figure 50: Digital Signage > DSS Management Page – License Tab

2. Click Font Management. The Font Management tab appears.

Figure 51: Digital Signage > DSS Management Page – Font Management Tab

3. Click Browse File. A file browser appears.

4. Open the relevant font file and click Upload. The new font is installed on VIA Campus² and can be used for Digital Signage.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Adding Digital Signage Templates

VIA Campus² enables you to preview, edit, delete and add digital signage templates.

To add a digital signage template:

1. Select Digital Signage > Template Manager on the navigation pane (Figure 7).

The Template Manager page appears.

Figure 52: Digital Signage > Template Manager Page

2. Click the name of a template. A window opens, showing a preview of the selected template.

Figure 53: Digital Signage Template Preview Window

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

3. Click Add Template.

The template builder screen appears.

Figure 54: Digital Signage Template Builder Screen

4. Type a name for the new template in the Template Name text box.

5. Click Add Frame. A new frame appears in the black preview box.

Figure 55: Digital Signage Template Builder Screen – New Frame

6. Type a name for the frame in the Frame Properties area.

7. Click and drag the box to move and resize it.

8. Type a name for the frame in the Frame Properties area.

9. Select the Audio checkbox to play audio from the selected frame.

10. Repeat steps 5–9 to add up to two more frames.

When two frames overlap, the one created last appears on top.

11. Click Save. The new template is added and appears in the Template Manager list.

Click Edit to open the template builder screen and edit the selected template.

Click Delete to delete the selected template.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

Configuring a Digital Signage Campaign

The Schedule Playlist tab enables defining:

• What is displayed in each frame of a digital signage display.

• When a digital signage display appears.

To define a digital signage campaign:

1. On the left side of the embedded web pages, select Digital Signage > Schedule Playlist.

The Schedule Playlist page appears.

Figure 56: Digital Signage > Schedule Playlist Page

2. Click Add Schedule. The WHEN To Play tab appears.

Figure 57: Digital Signage > Schedule Playlist > WHEN to Play Tab

3. Enter a Campaign Name.

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

4. Select a Priority level for the Campaign. When two Campaign schedules overlap, VIA plays the one with the higher priority level.

5. Select a Start Date on the first calendar and an End Date on the second calendar.

6. Select the checkbox next to Start (hh:mm) to define a start time for the first day of the campaign and an end time for the last day of the campaign.

7. Click WHAT to Play. The WHAT to Play tab appears.

Figure 58: Digital Signage > Schedule Playlist WHAT to Play Tab

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

8. In the Template View section on the right side, select a template. A preview of the selected template appears in the Template View section.

Figure 59: WHAT to Play Tab

9. Click one of the frames in the template preview, select one or more media objects from the media section and click Add to Playlist. All selected media for the selected frame appears in the Schedule Details area.

10. Click the Advanced button to set the running time for a web page (URL).

Figure 60: Set Running Time for Web page

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

11. Click Save. The new campaign is saved, and it appears on the Schedule Playlist page.

Figure 61: Scheduled Campaign displayed in the Schedule Playlist Page

To delete a campaign, select the relevant campaign and click Delete Schedule.

Managing Digital Signage License

Installing First Digital Signage License

Port 443 must be enabled before activating a Digital Signage license. The license is downloaded from https://discovery.wowvision.com via this port.

To activate your first Digital Signage license:

1. Select Digital Signage > DSS Management on the navigation pane (Figure 7). The DSS Management page appears with the License Management tab open.

Figure 62: Digital Signage > DSS Management Page

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VIA Campus² – For Web Administrator: Configuring Settings – Embedded Web Pages

2. Click Activate License.

The license is installed on VIA Campus² and license information appears at the bottom

of the page.

Figure 63: Digital Signage License Information

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VIA Campus² – For Web Administrator: Configuring Settings – Gateway Dashboard

For Web Administrator: Configuring Settings – Gateway Dashboard

VIA Campus² enables users with Web Administrator access to configure LAN settings and

access system controls.

Logging in to Gateway Dashboard Settings

The gateway dashboard Settings can be accessed by connecting a mouse and keyboard directly to the VIA gateway unit (see For Installer: Connecting VIA Campus² on page 8) or through an external device that is logged in to the meeting and in Collaboration mode (see Collaborating on Main Display on page 99).

To log in to the Gateway Dashboard Settings:

1. Click the VIA icon in the upper right of the main display (Figure 77). The gateway dashboard appears.

Figure 64: VIA Campus² Gateway Dashboard

2. Click Features > Settings. The login window appears.

Figure 65: Settings Login Window

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VIA Campus² – For Web Administrator: Configuring Settings – Gateway Dashboard

3. Type an administrator user name and password (default user name = su, default password = supass).

The Settings screen appears with the LAN Settings tab open.

Figure 66: Gateway Dashboard – Settings Screen

Changing LAN Settings

VIA Campus² enables you to change the IP address, DNS server and default gateway of your VIA Campus² unit.

The default IP setting is DHCP that assigns an automatic IP address to your unit. This enables easy Plug and Play setup when connecting your VIA Campus² to the network. The following explains how to change a static IP address.

When changing these settings, make sure they are correct. Incorrect values can cause a loss of communication.

To change the LAN settings:

1. On the Gateway Dashboard Settings Screen (Figure 66), under IP Configuration, select Static.

2. Enter, as required, the Host Name, IP Address, Subnet Mask, Default Gateway, DNS Server.

3. Click Apply Settings.

4. Click OK in the Confirmation Message. The system reboots with the new settings.

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VIA Campus² – For Web Administrator: Configuring Settings – Gateway Dashboard

Enabling a Second Network

VIA Campus² enables you to connect to the device using two separate networks. For details

about how to properly configure this feature, refer to VIA Multiple Network Installation Guide, available at:

www.kramerav.com/product/VIA Campus².

To enable a second network:

• On the Gateway Dashboard Settings Screen (Figure 66), select the Enable Dual Network checkbox.

To view and/or change LAN settings for the second network, select Show LAN2 Details from the dropdown.

If you do not require a second network, make sure to disable the dual network feature and deactivate or unplug the unneeded RJ-45 cable to avoid unwanted communication from this socket.

Accessing System Controls

VIA Campus² enables you to access VIA Campus² operating system controls such as the

control panel, audio settings, display settings, task manager, system health. You can also view log files and activate your VIA Campus² unit.

The log folder is only available if system logging is activated (see Using Gateway Activity

Log on page 58).

The VIA Campus² unit is pre-activated by Kramer. In case your license has been revoked, you can activate it here.

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VIA Campus² – For Web Administrator: Configuring Settings – Gateway Dashboard

To access system controls:

1. On the Gateway Dashboard Settings Screen (Figure 66), click System Controls. The System Controls tab appears.

Figure 67: System Control Screen

2. Click the required icon.

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VIA Campus² – For User: Running Kramer VIA App

For User: Running Kramer VIA App

Kramer VIA app enables you to use VIA Campus² for collaborative meetings. Before

moderating or joining a meeting, run the Kramer VIA app on your device using one of the following methods:

• Running Kramer VIA App for PC and Mac on page 80.

• Running Kramer VIA App for Tablets & Smartphones on page 80.

• Running Kramer VIA App for Chromebooks/Chrome Web Browser on page 81.

• Running Kramer VIA App Using an Installation File on page 85.

Participants using an Apple device can mirror their screen on the main display using the Apple AirPlay service without running the Kramer VIA app (see Mirroring Apple Laptops and

iPhones Using iOS/OS X Airplay Service on page 94).

Running Kramer VIA App for PC and Mac

To run Kramer VIA, for PC and Mac computers:

1. Open your Web browser and enter the IP address for your VIA Campus² unit. Your Web browser recognizes your operating system (MAC/Windows) and directs you to the correct client software. The embedded web pages Welcome page appears (Figure 5).

2. Click one of the following two options:

▪ Run VIA – runs Kramer VIA virtually, without installing it on your computer.

Once downloaded, locate the file on your computer (under “Downloads”) and click it

to launch. The VIA Campus² join screen appears.

▪ Install VIA – installs Kramer VIA on your computer. After the .exe file is downloaded

to your computer, a confirmation message appears. Click Yes and follow the Setup Wizard instructions. The Kramer VIA app is saved to the KRAMER folder on your C:/ProgramFiles directory drive by default and a desktop shortcut is created for easy access. However, you can select a different target folder in the Setup Wizard.

Running Kramer VIA App for Tablets & Smartphones

To run Kramer VIA for tablets and smartphones:

• Download Kramer VIA app from the App Store (iOS) or Google Play (Android).

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VIA Campus² – For User: Running Kramer VIA App

Running Kramer VIA App for Chromebooks/Chrome

Web Browser

You can run Kramer VIA app directly from your Chromebook or Chrome web browser by adding a Chrome extension (see Installing VIA Screen Share Extension on page 81), without downloading the app to your device. Join the meeting while sitting in the meeting room using this method (see Running Kramer VIA App Using Chromebooks/Chrome on page 83) or, if

VIA Campus² has an active internet connection, join remotely, from any location with the help

of a participant in the meeting room (see Joining a Meeting Remotely Using

Chromebooks/Chrome on page 84).

Chrome support must be activated by a Web Administrator to use this feature, see Enabling

Chrome Support on page 40).

Installing VIA Screen Share Extension

To run Kramer VIA for Chromebooks/Chrome web browser, you must first install the VIA Screen Share extension, available in the Chrome Web Store.

If you have already installed the VIA Screen Share extension, go to Running Kramer VIA App

Using Chromebooks/Chrome on page 83.

To install the VIA Screen Share extension:

1. Navigate to the VIA Campus² IP address with your browser. The VIA Welcome page appears.

Figure 68: VIA Welcome Page with Join through browser Button

2. Click Join through browser.

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VIA Campus² – For User: Running Kramer VIA App

The next VIA Welcome page appears, notifying that you need to install the VIA Screen Share extension.

If the extension is already installed, the VIA Chrome browser Login page appears.

Figure 69: VIA Welcome page with Notification to Install VIA Screen Share Extension

3. Click available in the chrome web store. The Chrome web store page appears.

Figure 70: Chrome Web Store Page

4. Click Add to Chrome.

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VIA Campus² – For User: Running Kramer VIA App

The Add “VIA Screen Share” window appears.

Figure 71: Add “VIA Screen Share” Window

5. Click Add extension. The VIA Screen Share extension is added to your browser.

Running Kramer VIA App Using Chromebooks/Chrome

After you install VIA Screen Share app to your Chrome browser you can now run Kramer VIA app from Chrome and join a meeting.

To run Kramer VIA using Chromebooks/Chrome web browser:

1. Navigate to the VIA Campus² IP address with your browser. The VIA Welcome page appears (Figure 68).

2. Click Join through browser. The VIA login page appears.

Figure 72: VIA Chrome Browser Login

3. Enter your screen nick name.

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VIA Campus² – For User: Running Kramer VIA App

4. Click Login. You are logged into the meeting. The VIA Chrome dashboard appears on the left side of

the page.

Figure 73: VIA Chrome Dashboard

Joining a Meeting Remotely Using Chromebooks/Chrome

If VIA Campus² has an active internet connection, a remote participant can join a meeting remotely, from any location, with the help of a participant in the meeting room.

To join a meeting remotely using Chromebooks/Chrome:

1. A participant in the meeting room, on the same network as VIA Campus² navigates to the VIA Campus² IP address with their browser. The VIA Welcome page appears (Figure 68).

2. This local participant copies the URL from the VIA Welcome page and sends it to the remote participant.

3. The remote participant pastes the URL into their Chrome browser and navigates to the VIA Welcome page.

This URL is unique for each meeting and cannot be used for another VIA meeting.

4. If the remote participant has not installed the VIA Screen Share extension, follow the directions in Installing VIA Screen Share Extension on page 81.

5. Follow the directions in Running Kramer VIA App Using Chromebooks/Chrome on page 83) to join the meeting.

If the Room Code is activated, a participant in the meeting room must tell the remote participant the code for logging in.

The remote participant can use the View Main Display feature (see Mirroring Main

Display on Your Device on page 126) to see the main display in the meeting room.

Please note that this feature provides only a visual bridge to the meeting. To hear audio, an additional audio bridge is required.

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VIA Campus² – For User: Running Kramer VIA App

Running Kramer VIA App Using an Installation File

For easy deployment and installation of Kramer VIA app on participant devices, IT managers can use the msi file (Windows) or dmg file (Apple) available at:

www.kramerav.com/product/VIA Campus²

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VIA Campus² – For User: Participating in a VIA Meeting

For User: Participating in a VIA Meeting

This section explains how to participate in a collaborative meeting using VIA Campus² and your personal device.

VIA Campus² enables you to do the following:

• Joining a VIA Meeting on page 86.

• Mirroring Your Device Screen on page 93.

• Collaborating on Main Display on page 99.

• Streaming Video on page 109.

• Communicating with Participants on page 117.

• Mirroring Main Display on Your Device on page 126.

• Advanced Meeting Functions on page 127.

Joining a VIA Meeting

Participants can join (log into) a VIA meeting in the following ways:

• Joining a VIA Meeting Manually on page 87.

• Joining a VIA Meeting using QR Code on page 91 .

• Joining a VIA Meeting Using a VIA Pad on page 92.

• Joining a VIA Meeting Using a VIA NFC Tag for Android on page 92.

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VIA Campus² – For User: Participating in a VIA Meeting

Joining a VIA Meeting Manually

VIA Campus² enables you to manually enter credentials for joining a VIA meeting.

To join a VIA meeting manually:

1. Connect your device to the same network that VIA Campus² is connected to.

2. Run the Kramer VIA app. The Connect to a VIA window appears.

Figure 74: Connect to VIA Screen

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VIA Campus² – For User: Participating in a VIA Meeting

3. Start typing the name or the IP address of the VIA meeting space to which you want to connect.

The Meeting Spaces list appears.

Figure 75: Meeting Spaces List

If the relevant meeting space does not appear on the list, enter the name and click Join.

To add a meeting space to your favorites, click the star next to the space.

To delete a meeting space from the list, right-click the space and select Delete from the context menu.

One of the following statuses may appear next to a meeting space on the list:

• Room Free for hh:mm minutes – No user is logged in and a meeting will start after the displayed amount of time.

• Available – No user is logged in, broadcast is not enabled, or Calendar is not configured for

VIA Campus².

• In Use – A user is logged in or a meeting is in progress (when Calendar is configured).

• In Use. Reserved for <hh:mm> minutes – A meeting is in progress and will end after the

displayed amount of time.

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VIA Campus² – For User: Participating in a VIA Meeting

4. Click Join next to the meeting that you want to join. The Join a Meeting window appears.

Figure 76: Join a Meeting Window

5. In the Nick Name field, enter a nick name (username) for your device (it can be any combination of letters and numbers). This is the name that appears on the main display when you collaborate.

Figure 77: Main Display with Room Code

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VIA Campus² – For User: Participating in a VIA Meeting

6. In the Password field, enter the room Code, as it appears on the main display.

The Room Code can only be seen by those present in the meeting space and it changes regularly (see Formatting Room Code on page 52). These are security features that ensure that only those present in the room can participate in the presentation.

You may be required to type a user name and password if Databased Moderator mode is activated (see Configuring Moderator Mode on page 31). For more information, ask your meeting Web Administrator.

7. Click Join. You are logged into the VIA meeting.

The VIA Dashboard (and taskbar icon for laptops) appears on your device screen.

The following section may not present the available features for your device. For an updated list of available features for your device, go to: www. true-collaboration. com/products. html#

Some features only appear when the user is in Moderator Mode.

Figure 78 VIA Campus² User Dashboard

The User Dashboard main menu includes:

• Features – Display all available features of VIA Campus².

• Present / Stop Presenting – Mirror or mirroring your screen on the main display.

• For Windows users only - Selection of the Primary / Extended display to present.

• Participants – Display a list of all participants in the session.

• Volume Control – Control the volume of speakers connected to VIA Campus².

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

Joining a VIA Meeting using QR Code

VIA Campus² enables you to use your mobile device to scan a QR code that appears on the

main display to join a VIA meeting.

The following instructions are for iOS and Android mobile device users.

To join a VIA Meeting using the QR Code:

1. Connect your device to the same network as the VIA Campus² and run the Kramer VIA app on your device. The Kramer VIA Meeting Spaces screen appears.

Figure 79: VIA Mobile App Meeting Spaces Screen

2. On the toolbar at the bottom of the screen, tap Scan. A capture screen appears on your device.

3. Scan the QR code that appears on the main display (Figure 77). You are automatically logged in to the VIA meeting and the Kramer VIA dashboard appears.

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

Joining a VIA Meeting Using a VIA Pad

VIA Campus² you to join a VIA meeting using a VIA Pad.

Make sure that your VIA Pad has been paired with your VIA Campus² unit before using it (see Configuring VIA Pad Settings on page 38).

The following instructions are for Windows and Mac OS users.

To join a meeting using a VIA Pad:

1. Connect your VIA Pad to a USB connector on your laptop.

2. Open the VIA Pad folder and double-click the VIA Pad app. The Kramer VIA login window appears.

3. If necessary, type in your room code.

4. Click Join. Your VIA Pad lights blue when ready.

The VIA Dashboard and taskbar appear on your device screen (Figure 78).

5. Use VIA Pad to present:

▪ Press once – Starts presenting or stops presenting your screen on the main display.

When you are presenting, the VIA Pad LED banner lights green. When you stop presenting, the LED banner lights blue.

▪ Press twice while presenting – Freezes or unfreezes your screen. When your screen

is frozen, the VIA Pad LED banner flashes green.

▪ Long press – Displays your screen in full screen mode on the main display,

displacing any other participant screen.

Joining a VIA Meeting Using a VIA NFC Tag for Android

VIA Campus² enables you to join a VIA meeting using a VIA NFC Tag with an Android

device.

Writing an NFC Tag

To write an NFC tag:

1. Download the free VIA NFC Writer file from the Kramer Website (www. kramerav.

com/support/download. asp?f=50898&pname=via%20nfc%20writer) and install it on

your Android device.

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

2. Open VIA NFC Writer. The Home screen appears.

3. Type the room name that you want to program and click Write tag.

4. When prompted, touch the Android device to the writable tag. A message appears, confirming that the tag was successfully written.

Joining Using NFC Tag

The Kramer VIA app must be installed on your device join a meeting using the NFC tag (see

For User: Running Kramer VIA App on page 80).

To join a VIA meeting using the NFC tag:

1. Enable the NFC feature on your Android device.

2. Touch the Android device to the tag. You are automatically logged into VIA Campus². The room code is bypassed.

The VIA Dashboard and taskbar appear on your device screen (Figure 78).

Mirroring Your Device Screen

VIA Campus² enables you to mirror your device screen on the main display using either Kramer VIA app, Apple AirPlay Service (when using an Apple device).

The Present feature can be used to present static images or video. However, for highresolution video, we recommend using the Multimedia streaming feature (see Streaming

Through Kramer VIA App on page 109).

Mirror your device screen on the main display using one of the following methods:

• Mirroring Laptops and Android Mobile Devices Using Kramer VIA on page 93.

• Mirroring Apple Laptops and iPhones Using iOS/OS X Airplay Service on page 94.

You can also use the following features when mirroring via Kramer VIA app:

• Mirroring with Extended Desktop on page 97.

• Mirroring Without Being Interrupted on page 97.

Mirroring Laptops and Android Mobile Devices Using Kramer VIA

Laptops and Android mobile devices must have the Kramer VIA app installed to mirror their screen. Your mobile device must support Android version 5.1 as a minimum. The latest Android OS version is recommended.

Android mirroring does not support audio. Audio is heard from your device and not from the output of the VIA device.

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

To mirror your Laptop or Android device screen using Kramer VIA:

1. Connect your laptop or Android device to the network that VIA Campus² is connected to.

2. Join the VIA meeting (see Joining a VIA Meeting on page 86)

3. On your VIA dashboard, click Present. A confirmation message appears (Android only).

Figure 80: Presenting (Mirroring) Confirmation Message

4. Click START NOW to confirm. Mirroring starts, and your screen appears on the main display.

Minimize Kramer VIA app by clicking the minimize icon on the window or by clicking the Home button of your Android device and open any content on your device to share it on the main display.

To stop mirroring your screen, re-open Kramer VIA app and click Stop Presenting. To pause mirroring (continue to display your screen but stop updating it on the main display),

click the pause button to the left of the Stop Presenting button.

Figure 81: Pause Presenting Button

Mirroring Apple Laptops and iPhones Using iOS/OS X Airplay Service

All participants in a meeting using an Apple device can mirror their screen on the main display using the Apple AirPlay service. No application is required to activate this mode. However, an administrator must enable the iOS mirroring feature in the VIA Campus² embedded webpages (see Configuring iOS Mirroring Settings on page 39).

Minimum requirements for mirroring using Airplay services are:

• iPhone or iPad/Mini iPad – Minimum version iOS 10 (iOS 12 is recommended).

• Mac Books and Apple Computers – Minimum version OS X 10.11 (Mojave is

recommended).

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

To mirror your screen using AirPlay Services:

1. Connect your Apple device to the network that VIA Campus² is connected to.

2. For iPhone or iPad/Mini iPad: Swipe from the upper right corner to reveal the Control Center and click Screen Mirroring.

Figure 82: iPhone Control Center

For Mac Books and Apple Computers: Click the AirPlay icon on the Apple Menu Bar,

located in the top right corner of the screen, near the clock.

Figure 83: Mac Books/Apple AirPlay Menu

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

The Screen Mirroring list appears.

Figure 84: iPhone Screen Mirroring List

3. Select VIA Campus²’s AirPlay device name (default = VIA_AirMirror_XXXX, where XXXX is a random combination of letters and numbers). If the room code is enabled, a message appears asking you to enter the code.

4. Type the code that appears on the VIA Campus² main display (if activated). Mirroring starts, and your screen appears on the main display.

To disconnect iPhone or iPad/Mini iPad and stop mirroring:

1. Swipe from the upper right corner to reveal the Control Center.

Figure 85: Apple AirPlay Toggle

2. Click Stop Mirroring. Mirroring stops.

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

Mirroring with Extended Desktop

VIA Campus² enables users to use the main display as an extension of their device desktop

to present content. The user’s primary screen is not mirrored, allowing the user to keep their

notes private on their laptop while mirroring.

This feature is available on Windows client laptops only, after installation of the required drivers. When using this feature for the first time, the system asks you to install the drivers. Please accept and follow the on-screen instructions. Once the drivers are installed, reboot your PC to enable the feature.

Mac users can use AirPlay to simulate the same behavior (see Mirroring Apple Laptops and

iPhones Using iOS/OS X Airplay Service on page 94).

To mirror with the Extended Desktop feature:

• Click the arrow next to the display icon to the lower right of the Present button on the dashboard (Figure 78). And extension of you device desktop appears on the VIA main display. Drag content beyond your screen to the left and beyond your primary screen to show it on the main display.

You can change the relative positioning of the two displays in your device Control Panel under Screen Resolution.

Mirroring Without Being Interrupted

VIA Campus² enables you to mirror content on the main display while preventing other

participants from mirroring while using Kramer VIA app.

To use the Do Not Disturb feature, it must first be enabled by the Web Administrator using the embedded web pages (see Activating Do Not Disturb Mirroring Feature on page 40).

To mirror without being interrupted:

1. Become the meeting moderator (see Becoming Meeting Moderator on page 123).

2. On the VIA dashboard, click Present. You are presenting.

Figure 86: User Dashboard with Do Not Disturb Deactivated

3. Click the gray icon to the right of the Stop Presenting icon.

Kramer Electronics Ltd.

VIA Campus² – For User: Participating in a VIA Meeting

The icon turns yellow and you enter Do Not Disturb mode.

Figure 87: User Dashboard with Do Not Disturb Activated

You have full access to all features. The other participants see a modified user dashboard that only allows access to the Participants list. Other icons, except View Main Display, are disabled.

4. Click the yellow icon. Do Not Disturb is deactivated and the other participants return to full functionality.

Kramer VIA Campus², VIA Campus² PLUS User Manual [EN]

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Getting Started

Achieving Best Performance

Safety Instructions

Recycling Kramer Products

Overview

Key Features

Typical Applications

Supported Devices

Defining VIA Campus² Presentation & Collaboration Solution

For Installer: Mounting VIA Campus²

For Installer: Connecting VIA Campus²

Connecting Device

Connecting Main Display

For Web Administrator: Configuring Settings – Embedded Web Pages

Logging in to Embedded Web Pages

Configuring VIA Gateway Settings

Verifying System Settings

Configuring Date and Time Settings

Changing Date Format

Setting Time Zone

Configuring Automatic Power Settings

Configuring Auto Reboot

Configuring Auto Power Off

Activating Energy Saver Mode

Changing Saved Files Location

Defining Default Volume Level

Configuring Dual Displays

Configuring VIA Campus² to be Managed by VSM

Defining Advanced Settings

Defining Automatic End of Meeting Actions

Setting Audio Output

Defining File Sharing Formats

Defining API Security

Defining Default Encoding Format

Managing Network Settings

Changing Device IP Address

Uploading SSL Certificate

Managing User Access

Creating New Users

Editing Users

Changing Your Password

Configuring Moderator Mode

Configuring Active Directory Moderator Mode

Defining Web Pages Timeout

Disabling Captcha Text

Managing VIA Features

Rearranging Features Menu

Using VIA Pad

Configuring VIA Pad Settings

Pairing a VIA Pad Device

Configuring iOS Mirroring Settings

Enabling Auto Broadcast

Enabling Chrome Support

Activating Do Not Disturb Mirroring Feature

Activating Recording Feature

Managing Meeting Recordings

Enabling/Disabling User Session Reset Option

Configuring Display Controller

Configuring Room Schedule on Main Display

Configuring Room Schedule for Office 365 Calendar

Configuring Room Schedule for Microsoft Exchange

Configuring Room Schedule for Google Calendar

Customizing Main Display Look and Feel

Creating New Screen Layout

Formatting Screen Layout Widgets

Formatting Text

Formatting Room Name 1

Formatting Room Name 2

Formatting Room Code

Formatting Code Popup

Formatting Date

Formatting Time

Formatting Date & Time

Formatting QR Code

Formatting Calendar