Konica Minolta VRBCS300 Quick Manual
1
Start Here
Quick Guide
A32R-9200-00
Before you can use the machine, read this Quick Guide for the correct setup and installation.
1
Unpack the machine and check the components
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
IMPORTANT
DO NOT connect the interface cable yet.
AC Power Cord Safety Information Guide
Telephone Line Cord Quick Guide
Control Panel Drum Unit Assembly
(including Standard Toner Cartridge)
CD/DVD-ROM
(Windows
®
)
(Macintosh
®
)
Note
• The components included in the box may differ depending on your country.
• Save all packing materials and the box in case for any reason you must ship your machine.
• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you
want to use (USB, Parallel or Network).
USB cable
• Please make sure you use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.
• DO NOT connect the interface cable at this time. Connecting the interface cable is done during MultiFunction installation process.
• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB
port on a keyboard or non-powered USB hub.
Parallel cable
DO NOT use a parallel interface cable that is longer than 2 metres. Use a shielded interface cable that is IEEE
1284-compliant.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
2
Symbols used in this guide
CAUTION
CAUTION
When you move the machine, grasp the side handholds that are under the scanner. DO NOT carry the machine
by holding it at the bottom.
WARNINGS tell you what to do to prevent possible personal injury.
CAUTIONS specify procedures you must follow or avoid to prevent possible
minor injuries.
IMPORTANT describe procedures you must follow or avoid to prevent possible
machine problems or machine damage, or damage to other objects.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Note
Notes tell you how you should respond to a situation that may arise or give tips
about how the current operation works with other features.
User’s Guide
Software User’s Guide
Network User’s Guide
Indicates reference to the User’s Guide, Software User’s Guide or Network
User’s Guide.
Note
Keep a minimum gap around the machine as shown in the illustration.
WARNING
CAUTION
IMPORTANT
300 mm
500 mm
200 mm
130 mm
3
2
Install the drum unit and
toner cartridge assembly
a Remove the protective tape and film covering
the scanner glass.
b Press the front cover release button and open
the front cover a.
c Unpack the drum unit and toner cartridge
assembly.
d Gently shake it from side to side several times
to distribute the toner evenly inside the
assembly.
e Put the drum unit assembly into the machine
until it clicks into place.
f Close the front cover of the machine.
IMPORTANT
DO NOT connect the interface cable yet.
1
4
3
Load paper in the paper
tray
a Pull the paper tray completely out of the
machine.
b While pressing the blue paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.
c Fan the stack of paper well to avoid paper jams
and misfeeds.
d Put paper in the tray, and make sure that the
paper is below the maximum paper mark a.
The side to be printed on must be face down.
e Put the paper tray firmly back in the machine.
Ma k e sure t h at it is c o mpletely inserted into the
machine.
f Unfold the support flap a to prevent paper
from sliding off the face-down output tray.
1
IMPORTANT
Make sure the paper guides touch the sides of
the paper so it will feed correctly.
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1
5
4
Release the scanner lock
Push the lever a in the direction shown to unlock the
scanner.
(The gray scanner lock lever is located at the back left
side, under the document cover b.)
5
Connect the power cord
and telephone line
a Make sure that the machine power switch is off.
Connect the AC power cord to the machine.
b Plug the AC power cord into an AC outlet. Turn
the power switch on.
c Follow the instructions on the LCD.
d Connect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a modular wall socket.
WARNING
The machine must be grounded using an
earthed plug.
Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
IMPORTANT
DO NOT connect the interface cable yet.
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1
Note
If Scanner Locked appears on the LCD,
immediately release the scanner lock and press
Stop/Exit. (See Release the scanner
lock on page 5.)
IMPORTANT
The telephone line cord MUST be connected
to the socket on the machine marked LINE.
6
6
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
a Press Menu.
b Press 0.
c Press 1.
d Press or to choose the receive
mode.
Press OK.
e Press Stop/Exit.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
1 Extension telephone
2 External telephone
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 6. For
additional details, see Connecting an
external TAD (telephone answering device)
in Chapter 7 of the User’s Guide.
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2
For more details, see Receiving a fax in
Chapter 6 of the User’s Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
automatically printed.
You control the phone
line and must answer
every call yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?
7
7
Set the LCD contrast
(If needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
a Press Menu.
b Press 1.
c Press 7.
d Press to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
e Press Stop/Exit.
8
Set the date and time
The machine displays the time, and if you set up the
station ID the date and time will be added to each fax
you send.
a Press Menu.
b Press 0.
c Press 2.
d Enter the last two digits of the year on the dial
pad, and then press OK.
02.Date&Time
Year:2009
Enter & OK Key
(e.g. Enter 0, 9 for 2009.)
e Enter the two digits for the month on the dial
pad, and then press OK.
02.Date&Time
XX/XX/2009
Month:03
Enter & OK Key
(e.g. Enter 0, 3 for March.)
f Enter the two digits for the day on the dial pad,
and then press OK.
02.Date&Time
XX/03/2009
Day:25
Enter & OK Key
(e.g. Enter 2, 5.)
g Enter the time in 24-hour format on the dial
pad, and then press OK.
02.Date&Time
25/03/2009
Time:15:25
Enter & OK Key
(e.g. Enter 1 5, 2 5 for 3:25 P.M.)
h Press Stop/Exit.
8
9
Enter personal
information (station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
a Press Menu.
b Press 0.
c Press 3.
d Enter your fax number (up to 20 digits) on the
dial pad, and then press OK.
03.Station ID
Fax:_
Enter & OK Key
e Enter your telephone number (up to 20 digits)
on the dial pad, and then press OK. If your
telephone number and fax number are the
same, enter the same number again.
03.Station ID
Fax:XXXXXXXXXXX
Tel:_
Enter & OK Key
f Use the dial pad to enter your name (up to 20
characters), and then press OK.
03.Station ID
Fax:XXXXXXXXXXX
Tel:XXXXXXXXXXX
Name:_
Enter & OK Key
g Press Stop/Exit.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press to
move the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press or to move the
cursor to the incorrect character, press
Clear/Back.
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2 ABC2A
3 DEF 3 D
4 GH I 4G
5 JKL5J
6 MNO 6 M
7 PQRS7
8 TUV8 T
9 WXY Z 9
For more details, see Entering Text in the
User’s Guide.
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to step a.
(USA only) The Telephone Consumer Protection
Act of 1991 makes it unlawful for any person to
use a computer or electronic device to send any
message via a telephone fax machine unless
such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it
is sent and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machines or such business, other entity
or individual. To program this information into
your machine, see Set the date and
time on page 7 and Enter personal information
(station ID) on page 8.
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10
Fax Transmission Report
Your KONICA MINOLTA machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature see Chapter 11
Printing Reports in the User’s Guide.
11
Set tone or pulse dialling
mode
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
a Press Menu.
b Press 0.
c Press 4.
d Press or to choose Pulse (or Tone).
Press OK.
e Press Stop/Exit.
12
Set the telephone line
type
If you are connecting the machine to a line that
features a PABX (PBX) or ISDN to send and receive
faxes, it is also necessary to change the phone line
type accordingly by completing the following steps.
a Press Menu.
b Press 0.
c Press 6.
d Press or to choose PBX, ISDN or
Normal.
Press OK.
Do one of the following:
If you choose ISDN or Normal, go to step h.
If you choose PBX, go to step e.
e Do one of the following:
If you want to change the current prefix
number, press 1 and go to step f.
If you do not want to change the current
prefix number, press 2 and go to step h.
f Enter the Prefix number (up to 5 digits) on the
dial pad, and then press OK.
g Press or to choose On or Always
and press OK.
h Press Stop/Exit.
Note
The default setting is “!”. When you press Tel/R,
“!” will be displayed on the LCD.
Note
You can use the number 0 to 9, #, l and !. (Press
Tel/R to display “!”.)
You cannot use ! with any other numbers or
characters.
If your telephone system requires a timed break
recall, press Tel/R to enter the break.
Note
• If you choose On, pressing Tel/R (the screen
displays “!”) will let you access an outside line.
• If you choose Always, you can access an
outside line without pressing Tel/R.
Note
PBX and TRANSFER
The machine is initially set to Normal, which lets
the machine connect to a standard PSTN (Public
Switched Telephone Network) line. However,
many offices use a central telephone system or
Private Automatic Branch Exchange (PABX).
Your machine can be connected to most types of
PABX (PBX). The machine’s recall feature
supports timed break recall only (TBR). TBR will
work with most PABX (PBX) systems allowing
you to gain access to an outside line, or transfer
calls to another extension. The feature works
when Tel/R is pressed.
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13
Automatic Daylight
Savings Time
You can set the machine to change automatically for
daylight savings time. It will reset itself forward one
hour in the Spring and backward one hour in the
Autumn.
a Press Menu.
b Press 1.
c Press 4.
d Press or to choose On (or Off).
Press OK.
e Press Stop/Exit.
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