Konica Minolta PI8500PRO User Manual

User Manual

Pi8500Pro

www.minoltaeurope.com

The essentials of imagin

Welcome ........................................................................................ X-1

Trademark acknowledgments ....................................................... X-1

Naming of equipment and functions.............................................. X-3

1 Before Using the Printer Driver

1.1 Features of the printer driver...................................................... 1-1

1.2 Various printing functions........................................................... 1-2

1.3 Administrative functions ............................................................. 1-6

Account Code.................................................................................1-6

Lock Job .........................................................................................1-6

Wait.................................................................................................1-7

Proof ...............................................................................................1-7

1.4 Installing the printer drivers........................................................ 1-8

2 Installing the Printer Driver

2.1 Windows 98/Me............................................................................ 2-1

Operating environment ...................................................................2-1

Installation.......................................................................................2-1

Making general settings before using the printer ...........................2-3

Displaying a Properties dialog box .................................................2-4

Displaying a Properties dialog box from the Printer folder.............2-4

Displaying a Properties dialog box from an application menu .......2-5

2.2 Windows NT 4.0/2000/XP ............................................................ 2-6

Operating environment ...................................................................2-6

Installation.......................................................................................2-6

Making general settings before using the printer ...........................2-8

Displaying a Properties dialog box .................................................2-9

Displaying a Properties dialog box from the Printer folder.............2-9

Displaying a Properties dialog box from an application menu .....2-10

3 Properties Settings

3.1 Description of each Properties tab ............................................ 3-1

3.2 Device Options Setting tab ......................................................... 3-2

Functions of the Device Options Setting tab..................................3-2

Pi8500Pro X-1

3.3 Functions common to various Properties tabs ......................... 3-4

Functions common to various Properties tabs .............................. 3-4

Functions of the Save Easy Set Name dialog box......................... 3-6

3.4 Setup tab.......................................................................................3-7

Functions of the Setup tab.............................................................3-7

Functions of the Detail of Paper Source dialog box.....................3-11

Functions of the Detail Of Output Setting dialog box .................. 3-13

3.5 Paper tab.....................................................................................3-16

Functions of the Paper tab...........................................................3-16

Functions of the Custom Paper dialog box..................................3-19

Custom Paper settings dialog box............................................... 3-20

3.6 Quality tab...................................................................................3-21

Functions of the Quality tab......................................................... 3-21

3.7 Job Management tab .................................................................3-22

Functions of the Job Management tab ........................................3-22

Unlocking a job.............................................................................3-24

3.8 Overlay tab..................................................................................3-25

Functions of the Overlay tab........................................................ 3-25

Functions of the Watermark dialog box .......................................3-27

Watermark detailed dialog box .................................................... 3-28

3.9 Conflicts dialog box ...................................................................3-30

Functions of the Conflicts dialog box...........................................3-30

4 Scanner Mode

4.1 Outline ...........................................................................................4-1

Scan to HDD (TCP/IP Network)......................................................4-1

Scan to FTP (TCP/IP Network)....................................................... 4-2

Scan to E-Mail (TCP/IP Network)................................................... 4-3

Necessary Settings ........................................................................4-4

Necessary Devices (servers): .........................................................4-4

4.2 Pi8500Pro Scan Functions...........................................................4-5

4.3 Scan to HDD Function..................................................................4-6

Using the control panel of the copier.............................................4-6

Using the computer........................................................................4-8

Registering settings for a one-touch button...................................4-8

Length of time that the scan data is saved ....................................4-9

4.4 Scan to FTP Function.................................................................4-10

Using the control panel of the copier...........................................4-10

Using the computer......................................................................4-12

Registering settings for a one-touch button.................................4-12

X-2 Pi8500Pro

4.5 Scan to E-mail Function ............................................................ 4-13

Using the control panel of the copier............................................4-13

Using the computer ......................................................................4-15

Registering settings for a one-touch button .................................4-15

4.6 Changing and deleting settings for a one-touch button ........ 4-17

Changing the scan data recipient.................................................4-17

5 PageScope Light

5.1 System Requirements ................................................................. 5-1

Computer (Software).......................................................................5-1

Digital Copier ..................................................................................5-1

Network...........................................................................................5-1

5.2 Access........................................................................................... 5-2

Operation ........................................................................................5-2

Entering the Password....................................................................5-2

5.3 Screen Configuration................................................................... 5-3

5.4 Description of Each Page............................................................ 5-5

System Tab.....................................................................................5-5

Printer Tab ......................................................................................5-7

6 Troubleshooting

6.1 Unable to print.............................................................................. 6-1

6.2 Unable to make correct settings /

Unable to print exactly as set ..................................................... 6-3

7 Appendix

7.1 Function combination matrix...................................................... 7-1

7.2 Number of registrations .............................................................. 7-4

Number of registrations/Usable range for Easy Set .......................7-4

Number of registrations/Usable range for Watermark....................7-4

Number of registrations/Usable range for Custom Paper ..............7-5

8Index

Pi8500Pro X-3

X-4 Pi8500Pro

Welcome

Thank you for purchasing the controller.

This User Manual explains how to run print cycles on the machine to which the controller is connected. It also gives precautions that you should review before attempting to use the controller. Therefore, first read this manual carefully and thoroughly, and then keep it close at hand so you can refer to it whenever it becomes necessary.

When operating the controller and machine, follow the instructions given in this manual and in the one for the machine. Do not attempt to touch any part that is not covered in these manuals. To prevent possible hazardous conditions, never attempt to disassemble or alter any pieces of equipment.

Some of the screens shown in this manual may look different from what you will see in actual applications.

Trademark acknowledgments

Minolta is a registered trademark of MINOLTA CO., LTD.

Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

IBM and PC/AT are registered trademarks of International Business Machines Corporation.

PCL is a registered trademark of Hewlett-Packard Company.

Lotus Notes is a registered trademark of Lotus Development Corporation.

Novell, GroupWare and GroupWise are either registered trademarks or trademarks of Novell, Inc.

EFI, Fiery and the Fiery logo are registered trademarks of Electronics For Imaging, Inc. in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions.

The Electronics For Imaging logo, Fiery Scan, Fiery WebScan and Fiery WebTools are trademarks of Electronics For Imaging, Inc.

PageScope Light is a trademark of MINOLTA CO., LTD.

Apple and Macintosh are registered trademarks of Apple Computer, Inc.

Ethernet is a registered trademark of Xerox Corporation.

Linux is a registered trademark of Linus Torvalds.

Pi8500Pro X-1

Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.

PostScript is a registered trademark of Adobe Systems, Inc.

Solaris is a trademark of Sun Microsystems, Inc.

All other product names are trademarks or registered trademarks of their respective holders.

X-2 Pi8500Pro

Naming of equipment and functions

Different names are used by the printer driver and the machine to identify the same piece of equipment or the same function. Note the following.

Equipment names:

Printer driver Machine

Finisher Finisher FN-115

Booklet Finisher Finisher FN-7

Punch Unit Punch kit PK-3

Punc h & Z-Fold Unit Z-Fold kit ZK -2

Cover Inserter Cover Inserter C

Trimm er Unit Trimming unit TMG-2

Manual Feed Multi-sheet Bypass Tray

LCC Large Capacity Cassette C-403

Function names:

Printer driver Machine

N-up N in 1

Booklet Left Binding Left Binding

Booklet Right Binding Right Binding

Large Capacity Cassette C-404

Pi8500Pro X-3

X-4 Pi8500Pro

Before Using the Printer Driver

1 Before Using the Printer Driver

1.1 Features of the printer driver

This controller is an image controller designed to use the machine as a printer, allowing you to print documents directly to the machine from a computer to which the controller is connected. The printer driver, which is used during printing, is equipped with various functions that make the most out of the features of the machine and enable you to use the same functions as those offered by the machine. When actually running a print cycle, you can specify various functions of the machine on your computer screen.

NOTES

è Some functions offered by the machine cannot be combined, such as

Cover Page and OHP Interleaving, and some others may not be possible because of the paper size involved. The functions that cannot be selected appear dimmed. Furthermore, if functions that are incompatible with each other are specified, the Conflicts dialog box will appear, prompting you to change the settings. When this dialog box appears, check the details and reselect the functions to ensure function compatibility.

è Some settings that are refused by the machine because of restricted

combinations of different functions can at times be accepted by the printer driver. If a print command is issued from the personal computer with such settings made, the machine will not produce the output correctly: Be sure to make correct settings.

Pi8500Pro 1-1

1.2 Various printing functions

l Makes copies that are sorted into complete sets of the original

document or grouped into uncollected groups, each containing copies of one page of the original document. See p. 3-18.

l Prints two pages of the original document on both the front and back

sides of a single sheet of paper. See p. 3-8.

Before Using the Printer Driver

Long Edge Binding

l Enlarges or reduces the original. See p. 3-17.

1-2 Pi8500Pro

Short Edge Binding

Before Using the Printer Driver

l Prints two pages or four pages of the original document on a single

sheet of paper. A maximum of 16 pages of the original document can be printed on a single sheet of paper. See p. 3-8.

2 up 4 up

l Prints four pages of the original document on both the front and back

sides of a single sheet of paper, which can be folded into a booklet. See p. 3-8.

l Places text (a watermark) in the background. See p. 3-25.

Pi8500Pro 1-3

Before Using the Printer Driver

l Prints complete sets of the original document, stapled together.

See p. 3-13.

By using sorting, you can make complete sets of documents for immediate delivery without having to do any further processing.

l Prints the cover on a different type of paper (such as colored paper).

See p. 3-11.

1-4 Pi8500Pro

Before Using the Printer Driver

l Prints on OHP transparencies. You can also insert interleaves, either

blank or printed with the same contents as those on the OHP transparencies. See p. 3-12.

l Folds copies during finishing. See p. 3-14.

Pi8500Pro 1-5

1.3 Administrative functions

Account Code

The E.C.M. (E.K.C.) function can be used as if the machine was used as a copier. See p. 3-22.

1 Select the Account Code check box on the Job Management tab of

the printer driver.

2 Type the appropriate number in the Access Number box.

The job will be printed, and the number of prints will be counted for the specified account.

Before Using the Printer Driver

Lock Job

Printing of confidential documents may be withheld until a legitimate password is entered on the machine. See p. 3-23.

1 Select the Lock Job check box on the Job Management tab of the

printer driver.

2 Type the password in the Password box.

3 From the control panel of the copier, type the password.

The job will be printed.

1-6 Pi8500Pro

Before Using the Printer Driver

Wait

The copier stops automatically before it prints the received image. See p. 3-23.

1 Select “Wait” from the Job Life list on the Job Management tab of the

printer driver.

2 On the control panel of the copier, the PRINTER CHECK MODE

screen appears. Press the [Start] key. The job will be printed.

Proof

The copier stops automatically after printing a set of images of a job. See p. 3-23.

1 Select “Proof” from the Job Life list on the Job Management tab of

the printer driver. Only a copy of the job will be printed.

2 On the control panel of the copier, press the [Start] key.

All jobs will be printed.

Pi8500Pro 1-7

1.4 Installing the printer drivers

To make 100% use of the functions offered by the machine to which the controller was added, install the attached printer drivers on your computer. The controller is furnished with the following printer drivers:

l PCL6 printer driver for Windows 98/Me

l PCL6 printer driver for Windows NT 4.0

l PCL6 printer driver for Windows 2000/XP

Install the printer driver suitable for the operating system that runs on your computer. For installation procedures, see the relevant page as detailed below:

Installing the Windows printer driver:

l Windows 98/Me, see p. 2-1

l Windows NT 4.0/2000/XP, see p. 2-6

Before Using the Printer Driver

1-8 Pi8500Pro

Installing the Printer Driver

2 Installing the Printer Driver

2.1 Windows 98/Me

Operating environment

This section explains the required environment for the printer driver.

Before installing the printer driver, make sure that your computer meets the following requirements. If it doesn’t, the printer driver may not function properly.

Personal computer IBM PC or compatible with an 80486, AMD, or

Operating system Windows 98 (English)

Memory 32 MB or more

I/O interface Network 10/100BaseT (UTP)

è Windows NT 4.0/2000/XP

For the operating environment and installation procedure for the Windows NT 4.0/2000/XP printer driver, see p. 2-6.

Installation

This section explains the installation procedure for the Windows 98 printer driver.

NOTES

è Before starting to install the printer driver, be sure first to quit all other

applications.

è When installing the printer driver for Windows 95 or Windows Me,

read “Windows 98” as “Windows 95/Me”.

Pentium processor

Windows Me (English)

1 Click the [Start] button. In the menu that appears, point to “Settings”,

and then click “Printers”.

2 The Printers window will appear. Double-click the Add Printer icon.

Pi8500Pro 2-1

Installing the Printer Driver

3 The “Add Printer Wizard” by Microsoft Windows will start.

Follow the instructions and make your choices. After the installation is complete, the corresponding icon will be added to the "printers" window. If you have problems during the installations, please refer to the user manual of your operating system.

When the installation is completed, the corresponding icon will be added to the “Printers” window. This completes installation.

NOTES

è If you are using the printer on a network, refer to the Pi8500Pro

Getting Started manual or consult the network administrator.

2-2 Pi8500Pro

Installing the Printer Driver

Making general settings before using the printer

The printer driver requires setting items that are common to all print jobs, including the port to which the printer is connected and any optional devices configured with the machine. These settings must be made using tabs available in a Properties dialog box after the printer driver has been installed or whenever the operating environment changes.

The most common settings were made when the printer driver was installed, so you do not usually need to change them. Some items must, however, be changed in the following cases.

Cases where changes are necessary Applicable tabs

l You want to add a comment to distinguish the printer

from others.

l The connection port has been changed on the

computer.

l You want to change the conditions for the display of a

timeout error.

l You want to designate a port to which the machine is

connected via a network. (This setting must be made on a computer that is connected to the controller via a network.)

l The setting is not related to printing. Color Management

l You want to share the machine with other computers

connected to the same network. (This setting must be made on the computer directly connected to the controller.)

l You want to change the setting in the Minolta

Pi8500Pro PCL6 Properties dialog box. For details, see Chapter 3.

General

Details

Sharing

Setup Paper Quality Device Options Setting Job Management Overlay

Pi8500Pro 2-3

Installing the Printer Driver

Displaying a Properties dialog box

There are two different ways to display a Properties dialog box. The contents of a particular dialog box differ slightly depending on how you access it. Select the appropriate one according to your need.

1. To display a Properties dialog box from the Printers folder

2. To display a Properties dialog box from an application menu

Below are the detailed procedures for each approach.

Displaying a Properties dialog box from the Printer folder

1 Click the [Start] button, point to “Settings”, and then click “Printers”.

2 Right-click the Minolta Pi8500Pro PCL6 icon.

3 Click “Properties” on the menu that will appear. This will display the

Properties dialog box.

This method allows you to set the environment in which you will use the printer. The settings made through this method are valid in all applications.

2-4 Pi8500Pro

Installing the Printer Driver

Displaying a Properties dialog box from an application menu

1 Click “Print...” on the File menu of the application.

2 Make sure that “Minolta Pi8500Pro PCL6” is the listed printer name.

Otherwise, click [Ä], and then select “Minolta Pi8500Pro PCL6” from the list that will appear.

3 Click the [Properties] button. This will display the Properties dialog

box.

This method allows you to set the number of copies and type of paper for each document.

Note that the settings made in the Properties dialog box accessed through the application are valid only for that particular application.

NOTES

è To make settings in the Device Options Setting tab, display the

Properties dialog box from the Printers folder.

è The steps to display a Properties dialog box may differ depending on

the application. Follow the correct procedure according to the application. The procedure above is based on the WordPad application.

Pi8500Pro 2-5