Konica Minolta FK-118 User Manual

7216/7220 Fax Unit (FK-118)

User Manual

Contents

1 Introduction

1.1 User Manuals.................................................................................1-1

1.2 Introduction ...................................................................................1-1

We Want You to Be a Satisfied Customer..................................1-1

1.3 Explanation of Manual Conventions ...........................................1-2

1.4 Energy Star® .................................................................................1-3

What is an ENERGY STAR® Product?......................................1-3

1.5 Safety Information.........................................................................1-4

Warning and Precaution Symbols ..............................................1-4

Meaning of Symbols ...................................................................1-4

WARNING ..................................................................................1-5

CAUTION ...................................................................................1-6

Precautions for Routine Use.......................................................1-7

Miscellaneous.............................................................................1-8

User Instructions – CE Marking..................................................1-8

Notice for Ni-MH Batteries..........................................................1-8

2 Precautions

2.1 Part Names and Their Functions ................................................. 2-1

Main Unit ....................................................................................2-1

2.2 Names of Control Panel Parts and Their Functions ..................2-2

Control Panel Parts and Their Functions....................................2-2

2.3 Display Indications .......................................................................2-7

2.4 Entering Text .................................................................................2-9

Changing Input Mode .................................................................2-9

Inputting Example.....................................................................2-10

3Faxing

3.1 Dialing ............................................................................................3-1

To fax by entering the fax number directly using the

10-Key Pad.................................................................................3-2

To fax using one-touch dialing....................................................3-3

To fax using speed dialing..........................................................3-4

To fax using group dialing ..........................................................3-5

To fax using chain dial................................................................3-6

To fax using program dialing ......................................................3-7

Fax Kit (FK-118) x-1

To fax using the phone book...................................................... 3-8

To search the phone book ......................................................... 3-9

To redial the last recipient called ............................................. 3-11

3.2 Transmission Settings ............................................................... 3-12

Adjusting the Fax Resolution ................................................... 3-12

To specify the resolution .......................................................... 3-13

3.3 Basic Faxing ............................................................................... 3-14

To fax using the Automatic Document Feeder......................... 3-14

To fax documents positioned on the Original Glass ................ 3-16

If the Memory Becomes Full While Scanning Fax

Documents............................................................................... 3-17

3.4 Confirmation Mode..................................................................... 3-18

Checking the Machine’s Counters ........................................... 3-18

To check the counters.............................................................. 3-19

Checking Transmission Results............................................... 3-20

To check the transmission result ............................................. 3-20

Outputting a report/list.............................................................. 3-21

To output a report/list ............................................................... 3-22

Transmission Result Report..................................................... 3-23

Reception Result Report.......................................................... 3-23

Activity Report.......................................................................... 3-24

Memory Data List..................................................................... 3-24

Memory Image Print................................................................. 3-24

List of One-Touch Dial Keys .................................................... 3-25

List of Speed Dial Numbers ..................................................... 3-25

Key Setting List ........................................................................ 3-25

Relay Box List .......................................................................... 3-25

Machine Status List.................................................................. 3-25

Configuration Page .................................................................. 3-26

PCL Font List ........................................................................... 3-26

4 Fax Transmission/Reception Methods

4.1 Transmission Methods ................................................................ 4-1

Memory Transmission................................................................ 4-1

To specify Memory TX ............................................................... 4-2

Direct Transmission ................................................................... 4-3

Manual Transmission................................................................. 4-3

To send a fax manually.............................................................. 4-4

Batch Transmission ................................................................... 4-4

To fax using batch transmission ................................................ 4-5

Broadcast Transmission ............................................................ 4-5

To fax using broadcast transmission ......................................... 4-6

Timer Transmission ................................................................... 4-8

To fax using timer transmission ................................................. 4-8

x-2 Fax Kit (FK-118)

Mailbox Transmission...............................................................4-10

To fax using mailbox transmission ...........................................4-10

Relay Initiation Transmission....................................................4-12

To fax using relay initiation transmission..................................4-12

Relay Broadcast Transmission.................................................4-14

Polling Transmission ................................................................4-15

To set up polling transmission ..................................................4-15

To delete a document from the polling transmission

setup.........................................................................................4-17

Canceling (Deleting) a Document Queued in the

Memory for Transmission .........................................................4-18

To cancel a queued document .................................................4-18

4.2 Reception Methods..................................................................... 4-20

Manual Reception.....................................................................4-20

To receive a fax manually.........................................................4-20

Memory Reception ...................................................................4-21

Mailbox Reception ....................................................................4-21

To retrieve a document from a mailbox ....................................4-21

Polling Reception......................................................................4-22

To receive a fax using polling reception ...................................4-22

Using F codes...........................................................................4-24

Using Mailboxes .......................................................................4-25

Specifying F codes ...................................................................4-26

When sending faxes.................................................................4-26

Programming F codes ..............................................................4-26

5 Using the Utility Mode

5.1 Utility Mode....................................................................................5-1

5.2 Specifying the Machine Settings ................................................. 5-2

Selecting the “MACHINE SETTING” menu ................................5-3

Specifying the Setting for “BUZZER VOLUME”..........................5-4

Specifying the Setting for “INITIAL MODE” ................................5-4

5.3 Setting Up the Paper Sources

(“PAPER SOURCE SETUP” Menu) ..............................................5-5

5.4 Specifying Administrative Settings

(“ADMIN. MANAGEMENT” Menu)................................................5-6

To select the “ADMIN. MANAGEMENT” menu ..........................5-7

To set the “REMOTE MONITOR” function .................................5-8

Fax Kit (FK-118) x-3

6Using the Utility Mode (Fax)

6.1 Setting Up the Fax Registration .................................................. 6-1

Selecting the “FAX REGISTRATION” menu.............................. 6-2

Setting Up One-Touch Dialing (“ONE-TOUCH DIAL”

function) ..................................................................................... 6-3

To program a one-touch dial key ............................................... 6-3

To change/delete a programmed one-touch dial key................. 6-5

Specifying the Setting for “SPEED DIAL” .................................. 6-7

To program a speed dial number............................................... 6-7

To change/delete a programmed speed dial number ................ 6-9

Specifying the Setting for “GROUP DIAL” ............................... 6-11

To program a group of fax numbers ........................................ 6-11

To change/delete a programmed group of fax numbers.......... 6-13

Specifying the Setting for “PROGRAM DIAL” .......................... 6-15

To set program dialing ............................................................. 6-15

To change/delete a programmed broadcast transmission....... 6-17

To change/delete a programmed timer transmission............... 6-19

To change/delete a programmed mailbox transmission .......... 6-21

To change/delete a programmed polling reception.................. 6-23

To change/delete a programmed relay initiation

transmission............................................................................. 6-25

Specifying the Setting for “BATCH TX”.................................... 6-27

To set batch transmitting.......................................................... 6-27

To change the batch transmission setting ............................... 6-29

To delete the batch transmission setting ................................. 6-30

Specifying the Setting for “MAILBOX”...................................... 6-30

To register a mailbox ............................................................... 6-31

To delete a mailbox.................................................................. 6-32

Setting Up Relay Boxes (“RELAY BOX” function) ................... 6-33

To program the relay box......................................................... 6-33

To delete the relay box ............................................................ 6-35

6.2 Setting Up the Transmission..................................................... 6-36

Selecting the “TX OPERATION” menu .................................... 6-37

Specifying the Setting for “SCAN CONTRAST”....................... 6-37

Specifying the Setting for “RESOLUTION” .............................. 6-38

Specifying the Setting for “DEFAULT TX”................................ 6-39

Specifying the Setting for “HEADER”....................................... 6-39

6.3 Setting Up the Reception........................................................... 6-40

Selecting the “RX OPERATION” menu.................................... 6-42

Specifying the Setting for “MEMORY RX MODE”.................... 6-43

To cancel memory reception.................................................... 6-44

Specifying the Setting for “NO. of RINGS”............................... 6-45

Specifying the Setting for “REDUCTION RX” .......................... 6-45

Specifying the Setting for “RX PRINT”..................................... 6-46

x-4 Fax Kit (FK-118)

Specifying the Setting for “RX MODE” .....................................6-46

Specifying the Setting for “FORWARD”....................................6-47

Specifying the Setting for “FOOTER” .......................................6-48

Specifying the Setting for “SELECT TRAY”..............................6-48

Specifying the Setting for “CLOSED NETWORK” ....................6-49

6.4 Settings Up the Communication................................................6-50

Specifying the Setting for “TONE/PULSE” ...............................6-51

To specify the telephone dialing system...................................6-51

Specifying the Setting for “LINE MONITOR” ............................6-52

Specifying the Setting for “PSTN/PBX” ....................................6-53

To specify the telephone wiring system....................................6-53

6.5 Setting Up the Report Output ....................................................6-54

Selecting the “REPORTING” menu ..........................................6-55

Specifying the Setting for “ACTIVITY REPORT” ......................6-55

Specifying the Setting for “RESERV.REPORT” .......................6-56

Specifying the Setting for “TX RESULT REPORT” ..................6-56

Specifying the Setting for “RX RESULT REPORT” ..................6-57

6.6 Specifying Initial User Data........................................................6-58

Selecting the “INITIAL USER DATA” menu..............................6-58

Specifying the Setting for “DATE&TIME”..................................6-59

Specifying the Setting for “USER FAX NO.”.............................6-60

Specifying the Setting for “USER NAME”.................................6-61

PageScope Light Settings Page...............................................6-62

7 Appendix

7.1 Main Error Messages and Their Remedies.................................7-1

7.2 When Faxing Is Not Performed Correctly ...................................7-3

Faxes Cannot Be Sent ...............................................................7-3

Faxes Cannot Be Received........................................................7-4

Calls Cannot Be Sent .................................................................7-5

7.3 Glossary.........................................................................................7-6

Terms and Definitions.................................................................7-6

7.4 PageScope Light........................................................................... 7-8

What is PageScope Light? .........................................................7-8

System Requirements ................................................................7-9

Accessing PageScope Light.......................................................7-9

Using PageScope Light............................................................7-10

About the Screen Layout..........................................................7-10

Logging In as an Administrator.................................................7-11

Logging In to Administrator Mode.............................................7-11

8Index

Fax Kit (FK-118) x-5

x-6 Fax Kit (FK-118)

Introduction

1Introduction

1.1 User Manuals

The User Manual for this machine is divided into two parts: the Konica Minolta 7216/7220 User Manual and the Fax Kit (FK-118) User Manual.

Read the necessary description according to the required use. The Fax Kit (FK-118) User Manual contains precautions on the use of this

machine. Be sure to read this manual before using the machine. After reading the User Manual, be sure to store it in a safe place for future

reference.

G Konica Minolta 7216/7220 User Manual H This manual contains details on the basic operation of this machine,

precautions on its use, and operating procedures for the various copy functions.

H Before using the various copy functions, read the Konica Minolta

7216/7220 User Manual.

G Fax Kit (FK-118) User Manual H This manual contains details on the operating procedures for the

various fax functions.

H Before using the various fax functions, read the Fax Kit (FK-118) User

Manual.

1.2 Introduction

We Want You to Be a Satisfied Customer

Thank you for choosing this machine. This User Manual describes the functions, operating procedures,

precautions, and basic troubleshooting for this machine. Before using the machine, be sure to read the User Manual thoroughly in order to ensure that you use it efficiently. After you have gone through the manual, store it in the holder on the machine and keep it handy at all times.

Note that some of the illustrations of the machine used in the User Manual may be different from what you actually see on your machine.

Fax Kit (FK-118) 1-1

1.3 Explanation of Manual Conventions

The marks and text formats used in this manual are described below.

WARNING

Failure to observe instructions highlighted in this manner may result in fatal or critical injuries.

§ Observe all warnings in order to ensure safe use of this machine.

CAUTION

Failure to observe instructions highlighted in this manner may result in serious injuries or property damage.

§ Observe all cautions in order to ensure safe use of this machine.



Note*

(*May also appear as “Important” or “Tip”) Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.

Introduction

1 The number 1 as formatted here

indicates the first step of a sequence of actions.

2 Subsequent numbers as formatted

here indicate subsequent steps of a sequence of actions.

Text formatted in this style

provides additional assistance.

§ Text formatted in this style describes the action that will ensure the

desired results are achieved.

[Copy] key The names of keys on the control panel are written as shown above.

1-2 Fax Kit (FK-118)

An illustration inserted here shows what operations must be performed.

Introduction

1.4 Energy Star®

As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR

What is an ENERGY STAR® Product?

An ENERGY STAR automatically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR on utility bills and helps protect the environment.

product uses energy more efficiently, saves you money

Guidelines for energy efficiency.

product has a special feature that allows it to

Fax Kit (FK-118) 1-3

1.5 Safety Information

This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the next section before using this device. It contains important information related to user safety and preventing equipment problems.

Make sure you observe all of the precautions listed in this manual.

*Ver06

Please note that some parts of the contents of this section may not correspond with the purchased product.

Warning and Precaution Symbols

Introduction

WARNING:

CAUTION:

Meaning of Symbols

A triangle indicates a danger against which you should take precaution.

This symbol warns against cause burns.

A diagonal line indicates a prohibited course of action.

This symbol warns against dismantling the device.

A black circle indicates an imperative course of action.

This symbol indicates you must unplug the device.

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to property.

1-4 Fax Kit (FK-118)

Introduction

WARNING

• Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness.

• Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

• Use only the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock.

• Use the power cord supplied in the package only for this machine and NEVER use it for any other product. Failure to observe this precaution could result in a fire or electrical shock.

• Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock.

• Do not use a multiple outlet adapter to connect any other appliances or machines. Use of a power outlet for more than the marked current value could result in a fire or electrical shock.

Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result.

Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of these conditions be found, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

• Do not use an extension cord, in principle. Use of an extension cord could cause a fire or electrical shock. Contact your authorized service representative if an extension cord is required.

Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

• Do not keep using this product, if this product becomes inordinately hot or emits smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

• Do not keep using this product, if this product has been dropped or its cover damaged. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage.

Fax Kit (FK-118) 1-5

CAUTION

Introduction

Connect the power cord to an electrical outlet that is equipped with a grounding terminal.

• Do not use flammable sprays, liquids, or gases near this product, as a fire could result.

• Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health.

• Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction.

• Do not install this product at a site that is exposed to direct sunlight, or near an air conditioner or heating apparatus. The resultant temperature changes inside the product could cause a malfunction, fire, or electrical shock.

• Do not place the product in a dusty place, or a site exposed to soot or steam, near a kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.

• Do not place this product on an unstable or tilted bench, or in a location subject to a lot of vibration and shock. It could drop or fall, causing personal injury or mechanical breakdown.

• After installing this product, mount it on a secure base. If the unit moves or falls, it may cause personal injury.

• Do not store toner units and PC drum units near a floppy disk or watch that are susceptible to magnetism. They could cause these products to malfunction.

The inside of this product has areas subject to high temperature, which may cause burns. When checking the inside of the unit for malfunctions such as a paper misfeed, do not touch the locations (around the fusing unit, etc.) which are indicated by a “CAUTION HOT” caution label.

Do not place any objects around the power plug as the power plug may be difficult to pull out when an emergency occurs.

The socket-outlet shall be installed near the machine and shall be easily accessible as the power plug may be difficult to pull out when an emergency occurs.

• Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals.

• Whenever moving this product, be sure to disconnect the power cord and other cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown.

• When moving this product, always hold it by the locations specified in the User manual or other documents. If the unit falls it may cause severe personal injury. The product may also be damaged or malfunction.

• Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates between the plug terminals may cause a fire.

• When unplugging the power cord, be sure to hold onto the plug. Pulling on the power cord could damage the cord, resulting in a fire or electrical shock.

1-6 Fax Kit (FK-118)

Introduction

Precautions for Routine Use

• Do not store toner units, PC drum units, and other supplies and consumables in a place subject to direct sunlight and high temperature and humidity, as poor image quality and malfunction could result.

• Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct sunlight. If the PC drum is exposed to intense light, poor image quality could result.

• Do not unpack a toner unit or PC drum unit until the very time of use. Do not leave an unpacked unit standing. Install it immediately or poor image quality could result.

• Do not keep toner units and PC drum units in an upright position or upside down, as poor image quality could result.

• Do not throw or drop a toner unit or PC drum unit as poor image quality could result.

• Do not use this product in an area where ammonia or other gases or chemicals are present. Failure to do so may shorten the service life of the product, cause damage or decrease performance.

• Do not use this product in an environment with a temperature outside the range specified in the User manual, as a breakdown or malfunction could result.

• Do not attempt to feed stapled paper, carbon paper or aluminum foil through this product, as a malfunction or fire could result.

Do not touch or scratch the surface of the toner unit developing roller and the PC drum, as poor image quality could result.

Use the supplies and consumables recommended by the dealer. Use of any supply or consumable not recommended could result in poor image quality and breakdown.

Fax Kit (FK-118) 1-7

Introduction

Miscellaneous

• Do not rest your weight on the control panel, as a malfunction could result.

• Normal international communications may at times not be possible depending on line conditions.

• If tap or well water is used in a humidifier, impurities in the water are discharged into the air and may be deposited inside the printer, resulting in poor image quality. It is recommended that pure water that does not contain any impurities be used in the humidifier.

• Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up memory batteries. Please dispose according to local, state and federal regulations.

The Facsimile has been approved in accordance with Council Decision 1999/5/EC for panEuropean single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance.

NOTE The manufacturer should ensure that the vender and user of equipment is clearly informed of the above information by means of packaging and/or user manuals or other forms of user instructions.

This product is approved for DTMF dialing only. When directly connected to the public switched telephone network (PSTN mode) pulse dialing can not be used. (Pulse dialing may only be used when this product is connected to a PABX.)

User Instructions – CE Marking

Notice for Ni-MH Batteries

Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up memory batteries. Please dispose according to local, state and federal regulations.

1-8 Fax Kit (FK-118)

Precautions

2 Precautions

2.1 Part Names and Their Functions

Main Unit

No. Part Name Description

1 Power Switch Used to turn the machine on and off.

2 Parallel Interface

Connector

3 RJ45 Connector for

Networking

4 Printer USB Connector Used for connecting a USB cable from the computer.

5 Document Scales Used to align the document.

6 Original Cover (optional) Presses down on the document positioned on the

7 Original Glass When manually feeding a document, position it on the

8 Control Panel Used to start copying or to make various settings.

9 Telephone Line

Connector (LINE)

10 External Telephone

Connector (TEL)

* For details on parts other than those described above, refer to the Konica Minolta 7216/7220

User Manual.

Used for connecting a parallel cable from the computer.

Used for connecting the network cable when this machine is used for Internet faxing and network scanning.

Original Glass.

Original Glass so that it can be scanned. Position the document face down on the glass.

User for connecting the telephone cord from the wall jack.

Used for connecting the cord from the telephone.

Fax Kit (FK-118) 2-1

Precautions

2.2 Names of Control Panel Parts and Their Functions

Control Panel Parts and Their Functions

19 18

No. Part Name Function

1 “ERROR” indicator Flashes when an error has occurred.

2 [PRINT] key/indicator Lights up while data is being printed from the computer

3 [STATUS] key Used to view the transmission results or the counters, or

4 [UTILITY] key Used to enter Utility mode and display the first Utility

5 Display Displays setting menus, error messages, and specified

6 [NO/C] key Erases the entered numbers and letters.

7 [YES] key Confirms the current setting.

8 [APS/AMS] key Used to select between the APS or the AMS function.

and flashes while data is being sent. For details, refer to the Printer Controller User Manual.

to print a transmission result report.

mode screen.

• MACHINE SETTING, PAPER SOURCE SETUP, USER MANAGEMENT, ADMIN. MANAGEMENT, COPY SETTING 1 & 2, FAX REGISTRATION, TX OPERATION, RX OPERATION, COMM. SETTING, REPORTING, INITIAL USER DATA, NETWORK SETTING (with the Network Interface Card), E-MAIL SETTING 1 & 2 (with the Network Interface Card), SCAN SETTING (with the Network Interface Card)

settings such as the number of copies and the zoom ratio.

Returns to the previous screen.

1012

2-2 Fax Kit (FK-118)

Precautions

No. Part Name Function

9 [ZOOM] key,

[ ] and [ ] keys

10 [PAPER SIZE] key Used to select the size of the paper to be printed on.

11 [DENSITY SET] key,

[ ] and [ ] keys

12 [ERASE] key Used to select the area of the document that is erased.

13 [IMAGE SHIFT] key Press to select the “Image Shift” function.

14 [OUTPUT] key Used to select a copy “Output” function.

15 [X/Y ZOOM] key Used to specify different scaling proportions for the

16 [REVERSE IMAGE] key Press to make copies with the dark- and light-colored

17 [COPY] key Used to select the “2 in 1”, “4 in 1” or “Duplex” Copy

18 [COPY PROGRAM] key • Copy programs can be stored.

19 [DUAL PAGE] key Used to select the “Dual Page” function.

20 [ORIGINAL] key • Used to select between the “Duplex Orig.” function

• Used to select a preset enlargement or reduction ratio.

• With each press, a zoom ratio between × 0.50 and × 2.00 is selected in 0.01 increments.

• Used to specify the selection above or below in setting screens and menus.

• Used to specify the scanning density of copies.

• Used to specify the selection at the left or right in setting screens.

vertical and horizontal directions.

areas of the document inverted.

settings.

• Stored copy programs can be selected and recalled.

and the “Mixed Orig.” function.

• If the FAX key was pressed, the “MIXED ORIG.” indicator lights up. The “Duplex Orig.” function can be selected only when the Duplexing Document Feeder is installed.

Fax Kit (FK-118) 2-3

Precautions

21 22 23

25 26

28293031

No. Part Name Function

21 SCAN key Press to enter Scan mode. The indicator lights up in

22 FAX key Press to enter Fax mode. The indicator lights up in green

23 COPY key Press to enter Copy mode. The indicator lights up in

24 ID key Used with user management.

25 POWER SAVE key Press to enter Power Save mode.

26 INTERRUPT key Press to enter Interrupt mode. The indicator lights up in

27 [123/ABC] key Press to switch the input mode between numbers and

28 AUTO RESET key • Cancels all copy functions and returns them to their

29 STOP key • Stops the multi-page copy operation.

green to indicate that the machine is in Scan mode. (Available only when the Network Interface Card KN419 and the Internet Fax & Network Scan Kit IF-118 are installed.)

to indicate that the machine is in Fax mode.

green to indicate that the machine is in Copy mode.

green to indicate that the machine is in Interrupt mode. Press again to cancel Interrupt mode and return to the mode before Interrupt mode was entered. If the INTERRUPT key is pressed while a received fax document is being printed, printing stops. Press the INTERRUPT key again to continue printing the received fax document.

letters.

default settings.

• Cancels all fax functions and returns them to their default settings.

• Deletes all queued jobs.

• Stops the fax transmission or reception.

2-4 Fax Kit (FK-118)

Precautions

No. Part Name Function

30 START key • Starts copying.

31 10-Key Pad • Used to specify the number of copies.

• Starts a fax transmission.

• Queues a copy job if pressed while the machine is warming up.

• The indicator lights up in green to indicate that the machine is ready to start copying, or it lights up in orange to indicate that the machine is not ready to start copying.

• Used to enter setting values.

• Used to enter fax number.

• Used to enter speed dial number.

• In Fax mode, use the [ ] key for tone transmissions (with pulse dialing) and use the [#] key for accessing an outside line.

Fax Kit (FK-118) 2-5

Precautions

33 34 383632 35 37 39

AUTO RX RESOLUTION TEL BOOK SPEED DIAL

MEMORY TX ON-HOOK

01 02 03 04 05 06 07 08 09

10 11 12 13 12 15 16 17 18

19 20 21 22 23 24 25 26 27

REDIAL/ PAUSE FAX SET

No. Part Name Function

32 “MEMORY TX” indicator Lights up when the memory transmission function is

33 “AUTO RX” indicator Lights up when the automatic reception function is

34 [RESOLUTION] key Used to select the image quality (transmission

selected.

resolution).

35 [ON-HOOK] key Press to answer the call. Press again to hang up.

36 [TEL BOOK] key Used to display the information programmed for one-

touch dialing, group dialing and speed dialing.

37 [REDIAL/PAUSE] key • Redials the last number called.

38 [SPEED DIAL] key Used to dial previously programmed fax numbers

39 [FAX SET] key Used to select a function.

40 One-touch key • Used to dial previously programmed fax numbers.

• While dialing, used to generate a pause when transferring from an internal to an external line or receiving information services.

represented by 3-digit numbers.

• BROADCAST (broadcast transmission), TIMER TX (timer transmission), MAILBOX TX (mailbox transmission), PRINT MAILBOX RX (retrieve mailbox faxes), POLLING TX (polling transmission), POLLING RX (polling reception), RELAY INITIATE (relay initiation transmission), CANCEL RESERV. (cancel queued job), TX MODE (transmission mode), INTERNET FAX RX (with the Internet Fax & Network Scan Kit installed) Refer to “Fax Transmission/Reception Methods” on page 4-1.

• Use keys [01] through [27] for programming onetouch dial keys and group dialing.

• Use keys [24] through [27] for setting program dialing.

2-6 Fax Kit (FK-118)

Precautions

2.3 Display Indications

In Fax mode:

1 2

No. Display Indication Description

1 Mode or function name • Indicates the currently selected mode or function

2 Messages Displays messages such as operating instructions.

settings.

• Displays the current menu, function or settings.

• Error messages are displayed when errors occur.

• The current date and remaining memory is displayed during standby.

Fax Kit (FK-118) 2-7

Precautions

Symbol list:

Symbol Description

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

In standby for timer transmission

In standby for polling transmission

In standby for mailbox reception

In standby for memory reception or polling reception

A document is queued for timer transmission.

A document is queued for polling transmission.

A document is queued for mailbox reception.

A document is queued for memory reception or polling reception.

2-8 Fax Kit (FK-118)

Precautions

2.4 Entering Text

When specifying the user name or programming one-touch dial keys with the recipient name, letters, accented characters, numbers and symbols can be entered.

Key operation:

G 10-Key Pad: Used to enter numbers, letters, and symbols.

List of characters available with each key of the 10-Key Pad:

10-Key Pad

1 . (period) @_ (underscore) -

2 ABC2abc ДдЕеЖжаЗз

3 DEF3def Ééè

4 GHI4ghi ìíî

5JKL5jkl

6 MNO6mno СсЦцШшт

7PQRS7pqrs ß

8 TUV8tuv Üüùú

9WXYZ9wxyz

0 (space) 0

Available characters*

(hyphen) 1

+&/ =!?( )%[ ]^‘’{ }|˜$,:;<>“¿£

Available characters with the metric model

Changing Input Mode

Each press of the [123/ABC] key switches the input mode between numbers and letters.

[1]: Numbers can be typed in. [A]: Letters can be typed in.

Fax Kit (FK-118) 2-9

Precautions

Inputting Example

To enter the name “NJ Office” * The cursor (_) flashes alternately with the character at its current

location.

Press the [123/ABC] key.

Press the [6] key twice.

Press the [5] key once.

Press the [0] key once.

Press the [6] key three times.

Press the [3] key seven times.

Press the [

Press the [3] key seven times.

Press the [4] key seven times.

Press the [2] key seven times.

Press the [3] key six times.

Ö] key.

2-10 Fax Kit (FK-118)

Precautions

Correcting text and input precautions

G To erase all entered text, hold down the [NO] key. G To delete only part of the entered text, use the [ ] and [ ] keys to

G To change an entered character, use the [ ] and [ ] keys to move the

G If the same 10-Key Pad is needed to enter two characters in a row,

G To cancel entering text, press the [AUTO RESET] key.

move the cursor (_) to the character that you wish to delete, and then press the [NO] key.

cursor (_) below the character that you wish to change, and then enter the new character. (The character at the cursor’s position is replaced with the new character.)

press the [ ] key after selecting the first character. (Refer to the above example.)

Fax Kit (FK-118) 2-11

Precautions

2-12 Fax Kit (FK-118)

Faxing

3 Faxing

This machine is a G3 fax. Faxes can only be sent or received with this machine if the recipient’s or sender’s machine complies with the G3 standard.

3.1 Dialing

The recipient’s fax number can be dialed using any of the seven different dialing methods described below.

The procedures described below assume that the fax is being sent using the Automatic Document Feeder.



Using Direct Dialing to communicate with overseas destinations:

If the country code and destination number are entered after the international code, you may hear a busy tone during dialing and transmission may not be possible. In such cases, press the [REDIAL/ PAUSE] key twice after entering the international code to insert an approx. 6-second pause, and then enter the rest of the number. If this still fails to connect the call, perform manual transmission (p. 4-3).

Fax Kit (FK-118) 3-1

Faxing

To fax by entering the fax number directly using the 10-Key Pad

1 Press the [FAX] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

3 If necessary, change the “Resolution” setting (p. 3-13).

4 Using the 10-Key Pad, enter the fax

number of the recipient.

H F codes (SUB and SID) can also

be entered. Refer to “Using F codes” on page 4-24.

H For details on entering text, refer to “Entering Text” on page 2-9

Have you entered the number correctly?

§ The fax number can contain a maximum of 30 digits.

§ The keys that can be used to enter the fax number are: the number

keys (0 through 9), , #, Space, and Pause.

§ If the [REDIAL/PAUSE] key is pressed while entering the fax

number, a 3-second pause is added. A pause appears as “P” in the display.

§ If the machine is connected to a PBX line and the outside line

access number has been specified in the communication settings (p. 6-53), enter “#” to dial the outside line access number automatically.

5 Press the [START] key to begin scanning and sending the fax.

3-2 Fax Kit (FK-118)

+ 136 hidden pages