Konica Minolta FK103 INT V10 User Manual

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Contents

Introduction ................................................................................. xii

Getting Started (Internet FAX) ...........................................................xiv

Sending ..........................................................................................................................xiv

Getting Started (FAX) ..................................................................... xvii

Sending .........................................................................................................................xvii

Features of the Internet FAX / FAX ......................................................xix

How to Use This User’s Guide .......................................................... xxix

Manual Structure ......................................................................... xxx

Basics for Internet FAX

Chapter 1: Overview of Internet Fax

Precautions ................................................................................ 1-2

Features and System Configuration of Internet Fax ................................. 1-3

Internet Fax Operating Environment ................................................... 1-4

What You Can Do with Internet Fax .................................................... 1-5

Preparation for Operating Internet Fax Functions ................................... 1-7

Use of Control Panel ..................................................................... 1-8

Control Panel .................................................................................................................1-8

FAX Basic Screen ........................................................................1-10

Specification (Internet Fax) ............................................................1-12

Chapter 2: Transmitting Documents with Internet Fax

Simple Internet Fax Transmission ...................................................... 2-2

Transmitting Documents to Internet Fax/Computer ................................. 2-6

Transmitting to Both Conventional Fax and E-Mail ................................2-12

Placing the Original on the Machine .................................................2-17

Using the RADF ...........................................................................................................2-17

Placing Originals on the Platen Glass .........................................................................2-18

Sending Multiple Originals from the Platen Glass ....................................................... 2-19

Transmitting Originals by Using both the RADF and the Platen Glass ........................ 2-21

Appendix

Index

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Contents (continued)

Setting Transmission Conditions ...................................................... 2-23

Quality .........................................................................................................................2-23

Density .........................................................................................................................2-23

RADF ...........................................................................................................................2-24

Resolution ....................................................................................................................2-24

Verification Stamp .......................................................................................................2-25

Confirming Settings and Communication Results .......................................................2-26

Method for Specifying Addresses .....................................................2-27

Scanning ..................................................................................2-31

When Original Size Cannot be Detected .....................................................................2-31

Canceling Transmission ................................................................2-32

Confirming Reserved Documents ...................................................... 2-33

Confirming Communication Results ..................................................2-34

Chapter 3: Receiving Documents via Internet Fax

Receiving Documents via Internet Fax ................................................ 3-2

Chapter 4: Troubleshooting for
Internet Fax

Cannot Send Message .................................................................... 4-2

Cannot Receive Message ................................................................ 4-3

Call for Service ............................................................................ 4-4

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Basics for FAX

Chapter 5: Before Use

Use of Control Panel ..................................................................... 5-2

Control Panel .................................................................................................................5-2

First-Use Settings ......................................................................... 5-4

Must-Set Items ..............................................................................................................5-4

Useful Functions .......................................................................... 5-5

Abbreviated Dial ............................................................................................................5-5

Program Dial ..................................................................................................................5-8

FAX Basic Screen ........................................................................5-11

Contents (continued)

Chapter 6: Transmission

Simple FAX Transmission ................................................................ 6-2

Placing the Original on the Machine .................................................. 6-5

Using the RADF .............................................................................................................6-5

Placing Originals on the Platen Glass ...........................................................................6-6

Sending Multiple Originals from the Platen Glass ......................................................... 6-6

Transmitting Originals by Using both the RADF and the Platen Glass .......................... 6-8

Setting Transmission Conditions ...................................................... 6-10

Quality .........................................................................................................................6-10

Density .........................................................................................................................6-10

RADF ...........................................................................................................................6-11

Resolution ....................................................................................................................6-11

Verification Stamp .......................................................................................................6-12

Confirming Settings and Communication Results .......................................................6-13

Selecting a Remote Station ............................................................6-14

Selecting a Remote Station ......................................................................................... 6-14

Selecting Multiple Remote Stations .............................................................................6-19

To Confirm/Delete a Remote Station ...........................................................................6-21

Manual Redialing .........................................................................................................6-22

Scanning ..................................................................................6-23

When Original Size Cannot be Detected .....................................................................6-23

Appendix

iii

Index

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Contents (continued)

Transmitting ..............................................................................6-24

Transmission ...............................................................................................................6-24

When Unable to Send .................................................................................................6-25

Resending (Restored Transmission) ...........................................................................6-26

Reserving Transmission ................................................................6-29

Bundled Transmission .................................................................................................6-31

Manual Transmission ...................................................................6-32

Cancelling Transmission ............................................................... 6-34

Cancelling Communication in Progress ....................................................................... 6-34

Cancelling Reserved Jobs ........................................................................................... 6-35

Confirming Reserved Documents ...................................................... 6-36

Confirming Communication Results ..................................................6-37

Memory Transmissions .................................................................6-39

Quick Memory Transmission .......................................................................................6-40

Total Page Set ............................................................................6-42

Timer Transmission ......................................................................6-44

International Communication ..........................................................6-47

Sender Information ......................................................................6-49

Set to Inside Header ....................................................................................................6-49

Set to Outside Header ................................................................................................. 6-49

Set to Off .....................................................................................................................6-49

When Mixed Original is Selected .................................................................................6-50

Chapter 7: Reception

Reception Mode ........................................................................... 7-2

Auto Reception (FAX Only Mode) ....................................................... 7-3

Manual Reception (Telephone Only Mode) ........................................... 7-4

Unable to Receive ........................................................................ 7-5

Memory Substitute Reception .......................................................... 7-6

Reception Recording ..................................................................... 7-7

Recording after Reducing at the Minimum Reduction Rate ..........................................7-8

Recording after Reducing to Fit in Paper ...................................................................... 7-9

Recording at Full Scale ...............................................................................................7-13

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Reception Information ..................................................................7-15

Set to Inside .................................................................................................................7-15

Set to Outside ..............................................................................................................7-15

Set to Off .....................................................................................................................7-15

Chapter 8: Troubleshooting

Cannot Send Messages .................................................................. 8-2

Cannot Receive Messages .............................................................. 8-3

Error Message Displayed ................................................................ 8-4

Call for Service ............................................................................ 8-5

Contents (continued)

Chapter 9: Specifications

Specifications ............................................................................. 9-2

v

Appendix

Index

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Contents (continued)

Advanced

Chapter 11: Transmission Applications

Opening the Application Screen .......................................................11-2

Difference between Internet Fax and Fax Functions ...............................11-4

Application Functions Overview ....................................................... 11-5

2 in 1 Transmission ......................................................................11-8

Book Transmission .................................................................... 11-10

Frame Erase Transmission ........................................................... 11-13

Original Size Set ........................................................................ 11-16

Mixed Original .......................................................................... 11-19

Folded Original ......................................................................... 11-22

Long Original ........................................................................... 11-25

Flip Side 2 ............................................................................... 11-27

ECM Off .................................................................................. 11-30

Confidential Communication ......................................................... 11-32

Confiden.Transmission .............................................................................................. 11-33

Printing the Document Received in a Confidential Box .............................................11-35

Deleting Documents from a Confidential Box ............................................................11-37

V34 OFF .................................................................................. 11-39

ID Transmission ........................................................................ 11-41

Relay Transmission Request ......................................................... 11-43

Program Dial ............................................................................ 11-46

Chapter 12: Useful Functions for Reception

Compulsory mem. Reception ...........................................................12-2

Printing a Document Held in Memory .......................................................................... 12-2

Deleting a Document Held in Memory .........................................................................12-4

Substitute Transmission ................................................................12-6

Reception Information ..................................................................12-7

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Chapter 13: Polling

Polled Transmission .....................................................................13-2

Polling Reception ........................................................................13-4

Bulletin ....................................................................................13-6

Write a Document to the Bulletin Board ......................................................................13-7

Print a Document Written to the Bulletin Board ...........................................................13-9

Delete a Document Written to the Bulletin Board ......................................................13-10

Receive by Polling a Document Written to the Bulletin Board of a Remote Station (FAX)

Chapter 14: Destination Setup

Contents (continued)

......13-11

Setting Abbreviated Dial Numbers ....................................................14-2

Registering Abbreviated Dial Numbers .......................................................................14-3

Changing Set Abbreviated Dial Numbers ....................................................................14-7

Deleting Abbreviated Dial Numbers ............................................................................14-9

Setting Program Dial .................................................................. 14-11

Setting Remote Stations and FAX Functions as Program Dial ................................. 14-11

Changing Contents of Program Dial Operations .......................................................14-16

Deleting Program Dial Operations .............................................................................14-18

Setting Dial Groups .................................................................... 14-20

Registering Dial Groups ............................................................................................ 14-20

Changing Contents of Dial Groups ............................................................................ 14-23

Deleting Dial Groups .................................................................................................14-26

Setting Relayed Transmission ....................................................... 14-28

Scheme of Relayed Transmission to Multiple Stations .............................................14-28

Registering Relayed Transmission ............................................................................14-29

Changing Relayed Transmission ...............................................................................14-31

Deleting Relayed Transmission .................................................................................14-33

Setting the Confidential Boxes ...................................................... 14-35

Scheme of Confidential Communication ...................................................................14-36

Registering the Confidential Boxes ...........................................................................14-36

Changing the Confidential Boxes ..............................................................................14-38

Deleting Confidential Boxes ......................................................................................14-41

Setting the Bulletin Board ............................................................ 14-43

Registering the Bulletin Board ...................................................................................14-43

Changing a Bulletin Board ......................................................................................... 14-45

Deleting a Bulletin Board ...........................................................................................14-47

Appendix

Index

vii

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Contents (continued)

Registering Internet Fax Mail Address ............................................. 14-49

Registering the Internet Fax Subject ............................................... 14-59

Registering the Internet Fax Mail Message ....................................... 14-67

Chapter 15: Key Operator Mode

Key Operator Screen .....................................................................15-2

FAX Key Operator Mode .................................................................15-6

FAX Screen Set ......................................................................... 15-15

Setting FAX ID/Name .................................................................. 15-18

Sender Information/Reception Time ................................................ 15-20

Line Parameter Set .................................................................... 15-23

Transmission/Reception Mode Options ............................................ 15-25

PBX (Private Branch Exchange) Connection Mode Options ..................... 15-28

Report Output Set ...................................................................... 15-30

Initializing the FAX Image Memory ................................................. 15-32

Function Set ............................................................................ 15-33

Setting a Special Parameter ......................................................... 15-62

Setting the Internet Fax Functions .................................................. 15-64

Chapter 16: Explanation of Reports and Lists

Types of Reports and Lists .............................................................16-2

Communication Journal .................................................................16-5

Transmission Reservation Report .....................................................16-9

Transmission Report .................................................................. 16-10

Manual Printout .........................................................................................................16-10

Automatic Printout .....................................................................................................16-10

Polled Transmit Reserve Report ..................................................... 16-12

Polling Transmission Result Report ................................................ 16-13

Sync Transmit Reservation Report .................................................. 16-14

Sync Transmit Result Report ......................................................... 16-15

Polled Reception Result Report ..................................................... 16-17

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Sequential Polling Reception Reservation Report ................................ 16-18

Sequential Polling Reception Result Report ...................................... 16-19

Confidential Reception Report ...................................................... 16-20

Bulletin Board Transmission Report ................................................ 16-21

PC-Fax Tx Error Report ................................................................ 16-22

Relay Request Reception Report .................................................... 16-23

Relay Sync Transmit Result Report ................................................. 16-24

Abbreviated Dialing List .............................................................. 16-25

Program Entry List ..................................................................... 16-27

Contents (continued)

Group Dial List .......................................................................... 16-29

FAX Setting List ........................................................................ 16-31

Internet FAX Tx Error Report ......................................................... 16-36

Internet FAX Rx Error Report ......................................................... 16-38

Internet FAX Rx Report (DSN) ........................................................ 16-39

Internet FAX Rx Report (MDN) ........................................................ 16-40

Internet FAX Entry List ................................................................ 16-41

Appendix

Number of Stored Pages to Memory ......................................... Appendix-2

Entering Names ................................................................. Appendix-3

To Enter Alphabetic Letters or Symbols ...........................................................Appendix-4

Entering with the Keyboard ..............................................................................Appendix-4

Replacing the Stamp ........................................................... Appendix-5

FAX Terms ........................................................................ Appendix-7

Internet Fax Terminology ..................................................... Appendix-14

Index

Index ................................................................................... Index-1

ix

Appendix

Index

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Contents (continued)

• Documents transmitted (files attached to E-mail) may be damaged due to network condi­tion. Be sure to check the document transmitted for damage.

• Even though "----" is marked in the space for the transmission result screen or communica­tion journal, the E-mail may not arrive at the receiver due to a trouble on the internet.
The "----" mark in the transmission result or communication journal result spaces signifies
that the transmission has successfully reached your server. When sending or receiving
important information, confirm the transmission result with the Message Disposition Notifi­cation (MDN) or some other means. When Message Disposition Notification (MDN) is
received, "OK" is marked in the space for the Transmit result screen or Communication
Journal.

WARNING/CAUTION Explained

WARNING

The exclamation point within an equilateral triangle followed by the word "Warning"
is intended to alert the user to the possibility that a disregard for the warning may
result in fatal hazards or critical injuries. Be sure to focus your attention on the
Warning headings when reading the Copier User’s Guide.

CAUTION
The exclamation point within an equilateral triangle followed by the word "Caution"

is intended to alert the user to the possibility that a disregard for the caution may
result in minor injuries or in physical damage. Be sure to focus your attention on the
Caution headings when reading the Copier User’s Guide.

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For New Zealand

1. This device is equipped with pulse dialing while the Telecom standard is DTMF tone dial-

ing. There is no guarantee that Telecom lines will always continue to support pulse dial­ing.

2. Use of pulse dialing, when this equipment is connected to the same line as other equip-

ment, may give rise to bell tinkle or noise and may also cause a false answer condition.
Should such problems occur, the user should not contact the Telecom Fault Service.

3. This equipment may not provide for the effective hand-over of a call to another device

connected to the same line.

4. This equipment does not fully meet Telecom's impedance requirements. Performance

limitations may occur when used in conjunction with some parts of the network. Telecom
will accept no responsibility should difficulties arise in such circumstances.

Contents (continued)

xi

Appendix

Index

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Introduction

Thank you for your purchase of the KONICA MINOLTA digital electronic photo-copying machine.

This User’s Guide describes operating procedures and precautions for use of the Internet Fax
and Fax functions. Please read this User’s Guide before starting operation of the machine.

After reading this User’s Guide, it is advisable to keep it close at hand to consult it any time when
necessary in order to operate the Internet Fax/Fax functions at their optimum condition.

For correct operation, also read the "User’s Guide (Copy Operations)" before starting operation.

ACKNOWLEDGEMENT:

Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the
United States.

IBM is a registered trademark of International Business Machines, Inc. in the United
States.

R

Windows

HP and PCL are registered trademarks of Hewlett-Packard Company.

Agfa Microtype font is a registered trademark of Agfa Corporation.

PEERLESS is a registered trademark of PEERLESS SYSTEMS CORPORATION.

Apple, Macintosh and Mac are registered trademarks or trademarks of Apple Com­puter.Inc.

Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are registered
trademarks or trademarks of Adobe Systems, Inc.

Other company names and product names used in this User’s Guide are the registered
trademarks or trademarks of their respective companies.

is a trademark of Microsoft Corporation.

COPYRIGHT

EXEMPTION

xii

© 2004 by Konica Minolta Business Technologies, Inc.

• A part or this User’s Guide may be used or duplicated without permission.

• Konica Minolta Business Technologies, Inc. is not liable for any incidents caused by

using the Document Folder functions and this User’s Guide.

• Information written in this User’s Guide is subject to change without notice.

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Configuration of this User’s Guide

This User’s Guide comprises three sections as follows.

Basics of Internet FAX

Overview of the Internet Fax functions, basic operation to send or receive E-mail, and trou­bleshooting of the Internet Fax are described in this section. Before operating the Internet
Fax functions, read this section first.

Basics of FAX

Overview of the Fax functions, basic operation to send or receive Fax documents, and
troubleshooting for the Fax are described in this section. Before operating the Fax func­tions, read this section first.

Advanced Functions

Operation of application functions of the Internet Fax and Fax functions, program dial or
mail address registration operation, Key Operator Mode, how to see the report/list, etc. are
described in this section. Read this section for application operations, registration, or set­ting.

Introduction - (continued)

xiii

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Getting Started (Internet FAX)

Sending

When sending a document via the Internet Fax for the first time, follow the basic procedure
described below.

HINT

For details about normal Fax, see "Simple FAX Transmission" (p. 6-2).

1. Press [FAX] on the control panel to start the FAX mode.

2. Press ORIGINAL MODE.

3. Press Internet FAX Tx setting.

4. Select a Compress Type and Paper size according to the

capability of the remote station and press OK.

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Getting Started (Internet FAX) - (continued)

5. Set the required items on the Fax Basic screen and Applica-

tion screen.

HINT

• See p.2-23 for the setting of ORIGINAL MODE on the Fax Basic screen.

• See p.11-5 for details on the Application screen.

6. Press OK.

7. Press Internet Fax.

8. Specify the mail address of the remote station.

HINT

See p.2-27 for the mail information about entering the addresses.

9. Press Subject/Msg.Body.

10.Specify the subject of the mail.

HINT

See p.2-9 for the information about entering the subjects.

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Getting Started (Internet FAX) - (continued)

11. Specify the body of the mail.

HINT

See p.2-10 for the information about entering the body.

12.Place the original on the machine.

HINT

For detail, see "Placing the Original on the Machine" (p. 2-17).

13.Press [START] on the control panel.

HINT

See p.4-2 if the original document cannot be transmitted.

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Getting Started (FAX)

Sending

Perform the following basic procedure to send a FAX.

HINT

For the use of the Internet Fax, see p.2-6.

1. Press [FAX] on the control panel to start the FAX mode.

2. Set the functions as necessary.

xvii

S

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Getting Started (FAX) - (continued)

3. Use the keypad to enter the FAX number of the destination.

DETAIL

• If you make an incorrect entry, press DELETE to clear your entry.

• Press [CLEAR] or [STOP] to clear the whole entry.

4. Place the original on the machine.

5. Press [START] on the control panel.

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Features of the Internet FAX / FAX

Sending/receiving Documents via Internet Fax

Internet-FAX

Scanned documents can be transmitted or received via E-mail through the internal net­work or internet.

Transferring Received Document to Computer

Fax documents received can be transferred as E-mail attached files.

Original

E-Mail +

HD-103
Type-A

attached file
(TIFF format)

Intranet/Internet

SMTP

POP

Mail-receiving

Internet Fax-receiving

HD-103
Type - A

HINT

For details, see Chapter 2, Chapter 3.

Input into memory before transmission.

FAX

When you send a FAX, you do not have to wait until a previous transmission is completed,
because the FK-103 can read all pages into memory. You can take away the original
before a transmission is completed.

HINT

For detail, see "Memory Transmissions" (p. 6-39).

xix

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Features of the Internet FAX / FAX - (continued)

Imprint the total number of pages on the FAX.

You can place the total number of pages on each page of the FAX for quick memory trans­mission. It is useful for the recipient, so that they can make sure whether all pages of the
FAX have been received.

From : 01234567890123456 07/04/2003 01:23 # 012 P.005 / 010

HINT

For detail, see "Total Page Set" (p. 6-42).

Send a FAX at a specified time.

This function allows you to specify the time to start sending a fax. You can save money by
specifying a transmission to start during the night or early in the morning when telephone
charges are less.

FAX

FAX

HINT

For detail, see "Timer Transmission" (p. 6-44).

Sending faxes to a foreign country.

You can employ a lower transmission rate if you send a FAX to the location at which the
communication condition is poor.

HINT

For detail, see "International Communication" (p. 6-47).

xx

FAX

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Features of the Internet FAX / FAX - (continued)

Verification Stamp

Internet-FAX

FAX

When transmitting a fax via the copier’s RADF, a stamp can be affixed to the pages of the
document that have already been scanned, allowing you to confirm that these pages have
been scanned.

Front surface of

original document

Original document

transmitting direction

Stamp position

HINT

For details, see "Verification Stamp" (p. 6-12).

2 in 1 transmission mode.

You can send a FAX by combining two pages as a double-page spread.

Flow Chart

START

Step

4

FINISH

Step 1

Step 5

Step 3

Step 2

Step 6

Step 7

Step

5

Step 8

Step 8

Step 7

Step 6

1

2

Step 1

Step 2

Step 3

Step 4

Flow Chart

START

Step 1

Step 5

Step 2

Step 6

Step 3

Step 7

Step 4

Step 8

FINISH

12

Step 3

Step 8

Step 7

Step

4

Step 1

Step 2

Step 5

Step 6

Internet-FAX

FAX

HINT

For detail, see "2 in 1 Transmission" (p. 11-8).

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Features of the Internet FAX / FAX - (continued)

Book transmission mode.

You can send a FAX by producing two separate pages from the side-by-side pages of an
open book.

HINT

For detail, see "Book Transmission" (p. 11-10).

Frame erasure mode.

You can send a FAX by erasing dark bands sometimes created when transmitting a docu­ment bound in the form of book. You can also set the width of marginal erasure according
to your preference.

Internet-FAX

Internet-FAX

FAX

FAX

xxii

HINT

For detail, see "Frame Erase Transmission" (p. 11-13).

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Features of the Internet FAX / FAX - (continued)

Send a FAX in original size select mode.

You can send a FAX by designating the paper size for the document to be sent. It is useful
if you want to send only a portion of the original.

HINT

For detail, see "Original Size Set" (p. 11-16).

Setting and sending document pages of mixed sizes in a single operation.

You can send pages of mixed sizes because the facsimile recognizes each page size and
sends pages properly when the mixed original feature is used.

Transmitted and reproduced in the
same sizes as the original pages at
the destination.

Internet-FAX

FAX

FAX

You set document pages of
mixed sizes on the RADF.

HINT

For detail, see "Mixed Original" (p. 11-19).

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Features of the Internet FAX / FAX - (continued)

Send Z folded original.

You can send Z folded original because the RADF can determine the document size.
Some facsimiles cannot detect the document size if it has been folded.

Z folded
original

Sensor

HINT

For detail, see "Folded Original" (p. 11-22).

Sending long originals.

You can send originals longer than A3 (420 mm).

Internet-FAX

Internet-FAX

FAX

FAX

xxiv

HINT

For detail, see "Long Original" (p. 11-25).

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Features of the Internet FAX / FAX - (continued)

Specify the binding style of a two-sided document.

You can specify the appropriate binding style when transmitting two-sided documents.
Binding style allows the pages of the document to be read appropriately by determining
right to left or top to bottom.

Top / Bottom bind

Remote station

Left / Right bind

HINT

For detail, see "Flip Side 2" (p. 11-27).

Internet-FAX

Sending a FAX when it receives a polling command from the recipient.

You can send a FAX that has been read and stored in memory in the facsimile when a poll­ing command is sent from the recipient.

Receiver Sender

FAX

FAX

HINT

For detail, see "Polling Reception" (p. 13-4).

xxv

000_fk103_int.book xxvi ページ ２００４年２月６日　金曜日　午後７時４分

Features of the Internet FAX / FAX - (continued)

Sending a FAX with ECM disabled.

You can send a FAX with ECM disabled to shorten the transmission time.

FAX

HINT

For detail, see "ECM Off" (p. 11-30).

Polling specified document.

You can store documents that you want to poll in the bulletin board of the FAX machine’s
memory for polling transmission or polling reception.

Browse

Write

Bulletin board

Polling

FAX

HINT

For detail, see "Bulletin" (p. 13-6).

Sending a FAX with the Super G3 mode disabled.

You can send a FAX with the super G3 mode disabled if V34 protocol is not available
because of restrictions on the Private Branch Exchange (PBX).

HINT

For detail, see "V34 OFF" (p. 11-39).

xxvi

FAX

000_fk103_int.book xxvii ページ ２００４年２月６日　金曜日　午後７時４分

Features of the Internet FAX / FAX - (continued)

Relay Fax.

You can send a FAX to a recipient via an intermediate relay station.

Original station

Toll call

Intermediate relay station

Local call

FAX

Remote station

Remote station

HINT

For detail, see "Relay Transmission Request" (p. 11-43).

Use a confidential box.

You can use a confidential box (similar to an inbox) to exchange confidential information
with specific person.

Sender Receiver

Confidential box

FAX

HINT

For detail, see "Confidential Communication" (p. 11-32).

xxvii

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Features of the Internet FAX / FAX - (continued)

Sending a FAX protected with a password.

You can send a FAX protected with a password if the closed communication is set at the
recipient.

HINT

For detail, see "ID Transmission" (p. 11-41).

FAX

xxviii

000_fk103_int.book xxix ページ ２００４年２月６日　金曜日　午後７時４分

How to Use This User's Guide

Which of the Internet Fax or normal Fax function is supported is indicated in the des crip­tion about the Advanced functions.

Title

FAX

Internet-FAX

Detailed infor­mation on
operating pro­cedures.

Describes
principles of
functions, and
highlights the
functions that
cannot be
used
together.

Italic is used to
signify the keys
on the touch
screen.

Describes operating
procedures.

[Italic] is used
to display the
buttons on the
control panel.

Shows the view of the touch
screen at the operation.

Shows a reference.

This page does not exist in the document.

xxix

000_fk103_int.book xxx ページ ２００４年２月６日　金曜日　午後７時４分

Manual Structure

The following manuals are included in the copier.

User's Guide (Copy Operations):

Describes the basic operation and the copy operation.

Refer to this User's Guide to see:

• Precautions for installation and handling

• How to turn the power on/off

• How to supply paper

• Troubleshooting for paper jam, etc.

User's Guide (Network/Scanner Operations)

Describes the setting method of the network function and operating method of the scanner
function, which are provided as the standard functions.

• Refer to this User's Guide if you want to know how to use the network, Scan to E­Mail, Scan to FTP and Scan to PC (SMB) functions.

User's Guide (Security Operations)

Describes the security function.

• Refer to this User's Guide if you want to know how to use the enhanced security func­tion and operation of copier required to use this function.

User's Guide (Document Folder Operations)

Describes the operation of the Document Folder.

• Refer to this User's Guide if you want to know how to use the Document Folder when
the optional hard disk (HD-103 Type-A) is connected.

User's Guide (Internet Fax/Fax Operations) (this User's Guide)

Describes the internet Fax/Fax operations.

• Refer to this User's Guide if you want to know how to use the Internet Fax when the
optional hard disc (HD-103 Type-A) is connected and how to use the Fax function
when the Fax kit is connected.

User Software CD

Two manuals as follows are contained in this CD:

• Web Utilities User's Guide

• Adress Book User's Guide

xxx

000_fk103_int.book 1 ページ ２００４年２月６日　金曜日　午後７時４分

Basics for Internet FAX

000_fk103_int.book 2 ページ ２００４年２月６日　金曜日　午後７時４分

000_fk103_int.book 1 ページ ２００４年２月６日　金曜日　午後７時４分

Chapter

Overview of Internet Fax

1

Precautions .................................................................................1-2

Features and System Configuration of Internet Fax....................1-3

Internet Fax Operating Environment ...........................................1-4

What You Can Do with Internet Fax ............................................1-5

Preparation for Operating Internet Fax Functions.......................1-7

Use of Control Panel...................................................................1-8

FAX Basic Screen .....................................................................1-10

Specification (Internet Fax) .......................................................1-12

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do with

Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

000_fk103_int.book 2 ページ ２００４年２月６日　金曜日　午後７時４分

Precautions

Operating Environment

The Internet Fax functions can be operated in the following environment:

• Optional hard disc (HD-103 Type A) has been installed.

• The copier is connected to the network and set up to allow the reception of E-mail.

Transmission and Reception of E-Mail

• Documents transmitted (files attached to E-mail) may be damaged due to network con­dition. Be sure to check the documents transmitted for damage.

• Even though "----" is marked on the transmission result screen or in the space for the
result of a communication control report, the E-mail may not arrive at the receiver due to
a trouble on the internet. The "----" mark on the transmission result screen or communi­cation control report signifies that the transmission has successfully reached your
server. When sending or receiving important information, confirm the result with Mes­sage Disposition Notification (MDN) or by other means.When Message Disposition Noti­fication (MDN) is received, "OK" is marked in the space for the Transmit result screen or
Communication Journal.

1-2

000_fk103_int.book 3 ページ ２００４年２月６日　金曜日　午後７時４分

Features and System Configuration of Internet Fax

Original

E-Mail +
attached file
(TIFF format)

HD-103
Type-A

Intranet/Internet

Mail-receiving

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

SMTP

POP

Internet Fax-receiving

HD-103
Type-A

With the Internet Fax, documents can be transmitted or received between Internet Faxes or com­puters through the intranet (company internal network) or internet. Documents are transmitted as
E-mail-attached documents (TIFF format) without using the telephone lines (public telephone
lines or ISDN lines) and therefore cost of telephone transmission can be reduced.

1-3

000_fk103_int.book 4 ページ ２００４年２月６日　金曜日　午後７時４分

Internet Fax Operating Environment

Internet Fax functions can be operated in the environment as described below.

Hardware Environment

• Optional hard disk (HD-103 Type-A) should be installed.

Network Environment

• This machine should be connected to the network and set up to allow transmission and
reception of E-mail.

HINT

Refer to "User’s Guide (Network/Scanner Operations)".

1-4

000_fk103_int.book 5 ページ ２００４年２月６日　金曜日　午後７時４分

What You Can Do with Internet Fax

Internet Fax has following functions.

Transmitting E-Mail

• Documents scanned with this machine can be transmitted via E-mail to Internet Fax or
computers as attached documents (TIFF format). Since the documents can be sent or
received through the intranet (company internal network) or internet, charges for telephone
lines can be reduced.

Original

E-Mail +
attached file
(TIFF format)

HD-103
Type-A

Intranet/Internet

Mail-receiving

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

HINT

See p. 2-6 for details.

SMTP

POP

Internet Fax-receiving

HD-103
Type-A

1-5

000_fk103_int.book 6 ページ ２００４年２月６日　金曜日　午後７時４分

What You Can Do with Internet Fax - (continued)

Receiving E-Mail

• Mails are automatically acquired from the POP server at a specified interval. When a docu­ment from Internet Fax or computer is received, the message and attached documents of
E-mail are automatically printed.

E-Mail +
attached file

HD-103
Type - A

(TIFF format)

Intranet/Internet

Print

HD-103
Type-A

Memory

HINT

See p. 3-2 for details.

E-Mail +
attached file
(TIFF format)

SMTP

POP

E-Mail +
attached file
(TIFF format)

1-6

000_fk103_int.book 7 ページ ２００４年２月６日　金曜日　午後７時４分

Preparation for Operating Internet Fax Functions

In order to use the Internet Fax functions, you should make preparations as follows.

• Connect the copier to the network.

HINT

Refer to "User’s Guide (Network/Scanner Operations)" for the connection to the network.

• Set up the copier for the network.

HINT

Refer to "User’s Guide (Network/Scanner Operations)" for the connection to the network.

• Set up the reception ability of your machine.

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

HINT

See p. 15-67 for details.

• Register mail addresses used often.

HINT

See p. 14-49 for details.

• Register mail subjects used often.

HINT

See p. 14-59 for details.

• Register mail messages used often

HINT

See p. 14-67 for details.

1-7

000_fk103_int.book 8 ページ ２００４年２月６日　金曜日　午後７時４分

Use of Control Panel

Control Panel

1 45678 923

23

22

21

20

10
11

12

13

1819

17 16

15

14

No. Name Description

Touch Panel

1

(LCD Panel)

2 CHECK Button

These screens specify destinations and enable users to configure
settings. Messages that show the status of the machine are also dis­played here.

Displays the setting confirmation menu and displays the machine set­tings.

3 HELP Button Displays the help menu.

4 DATA Light

Lights up when facsimile-transmitted/received data or report data is
present in the memory: blinks when print data is being processed.

5 PRINT Button/Light Switches the machine operation mode to printer mode.

SCAN/SERVER

6

Button/Light

Switches the machine operation mode to scanner mode.

7 FAX Button/Light Switches the machine operation mode to facsimile mode.

8 COPY Button/Light Switches the machine operation mode to copy mode.

POWER SAVER

9

ON/OFF Button

INTERRUPT

10

Button

PROOF COPY

11

Button

12 STOP Button

Press to activate the Low power/Auto shutoff mode.
Turns on when this mode is functioning.

Upon completion of reading a FAX original, the Copy Basic screen
will appear, indicating that the interrupt mode has been entered.

Not used for facsimile functions.

Stops an operation or cancels a setting when entering of a telephone
number or parameter setting.

13 START Button/Light Starts facsimile communication.

1-8

000_fk103_int.book 9 ページ ２００４年２月６日　金曜日　午後７時４分

No. Name Description

Transmits a "#" sign. Also used to switch the pulse dial line to the

14 # Button

push-button tone. (A "T" is displayed on the screen in push-button
tone mode).

15 CLEAR Button

Cancels a setting during entry of a telephone number or parameter
setting.

16 Key Pad Enters telephone numbers, passwords, etc.

Transmits an asterisk "*".

17 * Button

Also used to switch the pulse dial line to the push-button tone. (A "T"
is displayed on the screen in push-button tone mode).

AUTO RESET

18

Button

Returns all settings to their initial values.

19 JOB MEMORY Not used for facsimile functions.

MAIN POWER

20

Lamp

Contrast

21

Adjustment Dial

22 Counter Key

Lights up when the main power switch is turned ON.

Used to adjust the contrast of the touch panel (LCD).

Used for counting the copies, fax transmissions, receipts and scans.
Effective in Copy mode.

23 Power Switch Turns copier power On / Off when pressed.

Use of Control Panel - (continued)

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

1-9

S

000_fk103_int.book 10 ページ ２００４年２月６日　金曜日　午後７時４分

FAX Basic Screen

The FAX Basic screen is displayed when the FAX button is pressed on the control panel. The FAX
Basic screen contains Program, Group, Abbr, Key pad, Internet Fax and Document Folder-
Document Folder.

When the transmission is started after the document is scanned, COM is indicated on the right
above the screen.

DETAIL

When the ECM (Electronic Copy Monitor) is set to function with the FAX mode, “Enter E.C.M.
password” is displayed on the FAX basic screen. In this case, the ECM manages the number
of originals sent.

For details, refer to “Key Operator Mode ECM On/Off Setting” on copier User’s Guide.

12 43

8 9

11657 10

12

24
23

22

21

20

13
14

15
16
17
18
19

1 Clock/icon display unit...... Current time, need for preventive maintenance are indicated.

While RADF is working, "RADF" is indicated and when installing
HDD, “HDD Ready” is indicated.

2 Group............................... Displays Group select screen.

3 Message indicator............ Displays the condition of the copier or a message showing oper-

ating procedures.

4 Add................................... Press Add if you want to add a remote station.

5 Abbr ................................. Displays Abbr select screen.

6 Remote Station indicator.. Displays an input remote station.

7 Key pad............................ Displays the screen that allows dialing using special symbols

such as tone and pause. In addition, it also allows dialing by
combining previously registered abbr dialing, group dialing, and
redialing with the key pad.

8 Internet Fax...................... Internet Fax screen is displayed. Select the mail address of the

remote station, and the subject and body of the message.

9 Document Folder ............. Box List screen is displayed. For detail, refer to "User’s Guide

(Document Folder Operations)".

1-10

000_fk103_int.book 11 ページ ２００４年２月６日　金曜日　午後７時４分

10 Delete............................... All the contents in the remote-station display section are

deleted.

11 Stations ............................ Displays the number of input remote stations.

12 Reserve............................ The next transmission can be reserved during communication or

printing. Displayed during the transmission or printing process.

13 MEMORY......................... Displays remainder of memory used for the fax operation.

14 JOB LIST ......................... Displays a list of reserved documents. You can redial manually

from this screen.

15 Remote stn. list ................ Displays registered remote destination list screen.

16 ORIGINAL MODE............ Displays the scan configuration screen. Set the following items

corresponding to the original to be sent.

• RADF: Cover + 2 sided, Two sided, One sided*

• Resolution: S-Fine, Fine*, Normal

• Quality: Photo, Text/photo, Text*

• Density: Auto*, LIGHTER, NORMAL, DARKER

• Verification Stamp

*initial settings at the time of purchase.

17 APPLICATION.................. Displays APPLICATION screen.

18 ENTRY............................. A screen is displayed where Abbr dial, Program dial, and other

setup conditions are registered.

19 STORE............................. Pressed if:

• you want to scan a multi-page document using the platen
glass.

• you want to scan a document using both the RADF and the
platen glass.

• you want to scan large document or a mixed-original docu­ment.

20 Subject/Msg. Body........... Press this button when entering the body or subject of a mail.

You can select a mail body or subject from those which have
been registered in advance or enter any one by hand.

21 Enter Address .................. Press this button when entering a mail address by hand.

22 Address select ................. Press this key when specifying a mail address by selecting one

from those registered in advance.

23 Receive E-Mail................. Press this button when receiving an E-mail from the POP server

manually.

24 Program ........................... Displays Program select screen.

FAX Basic Screen - (continued)

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

1-11

000_fk103_int.book 12 ページ ２００４年２月６日　金曜日　午後７時４分

Specification (Internet Fax)

Specifications for the Internet Fax are as shown below. Product specifications may be modified
without notice for the purpose of improvement.

Item Specification

Regular form document:

A3, A4 (L/S), A5L, B4, B5 (L/S), 8.5" x 11" (L/S),

8.5" x 14", 14" x 17", B6L

Unfixed form documents:

Width: A4 width (196-236mm) /

Length: Max. 800mm

Long Original be selected from Special Original of
APPLICATION (max. 800mm)

Mixed Original should be selected from Special
Original of APPLICATION

Folded Original should be selected from Special
Original of APPLICATION

Same as Fax

Same as Fax

RADF :Max. 800mm
Platen glass :A3 (11" x 17")

Approx. 1 sec. (A4 LEF)

Same as Copier

Scanning

Recording

Document size

Long Original

Mixed Original

Folded Original

Max. scanning
width

Effective scanning
range

Max. scanning
length

Document
scanning speed

Max. recording size 420 x 297mm (A3 size)
Effective recording

area

B4 width (237 - 268mm) /
A3 width (269mm -)

(Long Original Mode)

1-12

000_fk103_int.book 13 ページ ２００４年２月６日　金曜日　午後７時４分

Item Specification

Internet Fax trans­mission

Transmitted
document size

Transmission
resolution

Long Original
transmission

Encoding system

Reduced
document
transmission

Rotation transmis­sion

Limited attached
file

Divided file trans­mission

Preparation/
registration of mail
body

A4 / B4 / A3 / unfixed length

200 x 100 (normal) / 200 x 200 (fine) /
400 x 400dpi (s-fine)

Max. 800mm

TIFF-F (MH / MR / MMR).
MH fixed for multiple addresses

When ability of remote station is unknown, docu­ments below A4 in width are transmitted in 1-to-1
size and those of B4/A3 in width are reduced to
width of A4

A4 LEF document only

Network setting in key operator mode or setting with
Web Utilities possible

Network setting in key operator mode or setting with
Web Utilities possible

Max. 10 types are registered in advance and
selected at the time of Internet Fax transmission.
Direct entry from control panel at the time of trans­mission is also possible

Max. 400 abbreviated mail addresses + max. 5 main
Internet FAX multi­station transmis­sion

addresses to be entered manually (multi-station

transmission to 405 addresses in total is possi-

ble)(Abbreviated mail addresses are not distin-

guished between Scan to E-mail and Internet Fax)
Mixed Internet Fax/

Fax multi-station
transmission

Mixed G3 Fax and Internet Fax can be specified for

transmission. Up to 405 Internet Fax addresses, up

to 600 G3 Fax addresses, 1050 addresses in total
Book transmission Document size of A3/B4 only is possible
Frame Erase trans-

mission

Possible

Possible

2 in 1 transmission

A4 x 2 sheets -- A3 / B4 / A4
B5 x 2 sheets -- B4 / A4
A5 x 2 sheets -- A4

Total page number
is indicated.

Automatically added to sender record

Specification (Internet Fax) - (continued)

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

1-13

000_fk103_int.book 14 ページ ２００４年２月６日　金曜日　午後７時４分

Specification (Internet Fax) - (continued)

Item Specification

None

Treatment of trans­mission error

Internet Fax timer
transmission

Internet Fax recep­tion record

Mail transmitted
again.

Internet FAX Rx
Error Report

Impossible.

Record paper
selection

Pick-up tray
selection

Output destination
tray

OFF mode print set

Offset output for
each transmission

Rotation reception

Double-sided
record

2 in 1 record

Reception
information
record

Page division
record

When an error mail is received, reception error
report is printed and indicated on the transmission
control report (transmission side)

• When documents cannot be sent to the SMTP
server, transmission error report to be printed/not
printed can be set

• When MDN/DSN response is received, to be
printed/not to be printed can be set.

• When MDN/DSN response is received, transmis­sion result is indicated on the transmission control
report

• MDN/DSN response monitoring time can be set in
the range from 0 to 99 hours

Can be selected from automatic selection / fixed
size / priority modes by key operator operation

Can be selected from automatic selection / fixed tray
by key operator operation

When FNS is installed, priority copy tray (tray 1 ­tray 4) can be set

Night-time reception mode ON/OFF and night time
reception time zone can be set

With FNS connected

Image is rotated by 90 degrees and recorded on the
recording paper placed in cross direction

Image direction cannot be specified

Possible

A4 x 2 sheets -- A3 / B4 / A4
B5 x 2 sheets -- B4 / A4
A5 x 2 sheets -- A4

After the reception and image rotation/2 in 1 compo­sition, date/time/page No. are recorded on the lower
part

Not overlap at the time of page division

1-14

000_fk103_int.book 15 ページ ２００４年２月６日　金曜日　午後７時４分

Item Specification

Mail reception

Mail acquisition
interval

Manual POP recep­tion

Reception by
specifying a box

Received document
size

Reception
resolution

Reception coding
system

Max. reception
length

Can be set to 1 - 60 minutes

Possible

Not Available

width : A4 / B4 / A3
length : Unfixed (800+alpha mm)

200 x 100 / 200 x 200 / 200 x 400 / 300 x 300 /
400 x 400 / 204 x 98 / 204 x 196 / 204 x 391 /
408 x 391

TIFF-F(MH / MR / MMR)

*1

see p. 1-17.

Received attached file size : Unlimited

Received file size

No. of pages : Max. 1000
Body size : Max. 20KB

Divided file recep­tion

Multiple file
reception

Mail message print

Reception
not permitted

Exchange of ability
notice

Not Available

Max. 255 attached files

Mail message is printed but not printed when
received from WNET-FAX

None

• No function to register the ability of remote station
automatically when received MDN ability notice

• Ability to transmit MDN ability is provided

• ON/OFF of MDN transmission result demand and

DSN transmission result demand can be individu­ally set

Transmission check

• MDN transmission result demand is impossible at
the time of Internet Fax multi-station transmission

• MDN/DSN response monitoring time can be set in
the range of 1 to 99 hours

Document received by G3 can be transferred to
addresses registered in advance (G3 Fax or E-mail)

Transfer

Automatic transfer

Manual transfer Manual transfer to E-mail address is unavailable

Specification (Internet Fax) - (continued)

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

1-15

000_fk103_int.book 16 ページ ２００４年２月６日　金曜日　午後７時４分

Specification (Internet Fax) - (continued)

Item Specification

Indication of
PC-Fax transmis­sion

PC-Fax reception

Gateway function

Address registra­tion

List/report

Received notifica­tion mail

E-Mail notice

Internet Fax

transmission from

printer driver

Reception to box at

sub-address

TSI routing Not Available

Onramp Not Available

Offramp Not Available

Abbreviated E-mail

address

Transmit report

Print DSN Message Possible

Print MDN

Message

Print E-Mail

message body

Internet FAX trans-

mission receipt

report

Internet FAX Sync

Transmit

Reservation Report

Internet FAX

Communication

Journal

Internet FAX Rx

Error Report

Alert E-mail Not Available

Transmission com-

pletion notice

Reception

notification mail

Not Available

Not Available

• Max. 400 addresses can be registered without dis­tinguishing Scan To E-mail and Internet Fax

• Application functions (communication mode/docu­ment setting/others) can be registered to abbrevi­ated E-mail address

• Possible (no report with figure)

• To be printed/not to be printed can be set individu-

ally to MDN/DSN message

Possible

Possible

Not Available

Not Available

Shared with Fax Communication Journal. Max. 110.
Subject/file name are described in the space of
remarks

Possible

Not Available

Not Available

Not Available

1-16

000_fk103_int.book 17 ページ ２００４年２月６日　金曜日　午後７時４分

*1

Max. Reception Length

A3 B4 A4

Normal

About 7800mm
(About 18 pages)

Specification (Internet Fax) - (continued)

Paper Size

About 9900mm
(About 27 pages)

About 11000mm
(About 37 pages)

Precautions

Features and System

Configuration of Internet Fax

Internet Fax Operating

Environment

What You Can Do

with Internet Fax

Preparatio n for Operatin g

Internet Fax Functions

Use of Control

Panel

FAX Basic

Screen

Specification

(Internet Fax)

Resolution

Fine

S-Fine

About 3900mm
(About 9 pages)

About 900mm
(About 2 pages)

About 4600mm
(About 12 pages)

About 1100mm
(About 3 pages)

About 5500mm
(About 18 pages)

About 1300mm
(About 4 pages)

1-17

000_fk103_int.book 18 ページ ２００４年２月６日　金曜日　午後７時４分

000_fk103_int.book 1 ページ ２００４年２月６日　金曜日　午後７時４分

Chapter

Transmitting Documents

2

with Internet Fax

Simple Internet Fax Transmission ...............................................2-2

Transmitting Documents to Internet Fax/Computer.....................2-6

Transmitting to Both Conventional Fax and E-Mail....................2-12

Placing the Original on the Machine .........................................2-17

Setting Transmission Conditions ...............................................2-23

Method for Specifying Addresses .............................................2-27

Scanning ...................................................................................2-31

Canceling Transmission ............................................................2-32

Confirming Reserved Documents .............................................2-33

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

Confirming Communication Results..........................................2-34

S

000_fk103_int.book 2 ページ ２００４年２月６日　金曜日　午後７時４分

Simple Internet Fax Transmission

This Chapter describes the flow of E-mail transmission with the Internet Fax function.

DETAIL

Basic procedure to transmit one-sided document by simple operation is described in this
Chapter. This machine is provided with various other functions for convenient transmission.
Refer to "Chapter 11 Transmission Applications" for details.

1. Press [FAX] on the control panel to open the FAX Basic

screen.

2. Press ORIGINAL MODE.

3. Press Internet FAX Tx setting.

2-2

000_fk103_int.book 3 ページ ２００４年２月６日　金曜日　午後７時４分

Simple Internet Fax Transmission - (continued)

4. Select Compress Type and Paper sizes according to the

reception ability of the remote station and press OK.

When you purchase this machine, it has been set up as follows:

• Compress Type: MH

• Paper size: A4

5. Set the items on the FAX Basic screen as required and press

OK.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

HINT

• For the ORIGINAL MODE on the FAX Basic screen, see p. 2-23.

• For details about the Application screen, see p. 11-2.

6. Press Internet FAX.

2-3

000_fk103_int.book 4 ページ ２００４年２月６日　金曜日　午後７時４分

Simple Internet Fax Transmission - (continued)

7. Specify the mail address of the remote station.

HINT

For mail information about entering the addresses, see p. 2-27.

8. Press Subject/Msg. Body.

9. Specify the subject of the mail.

HINT

For the information about entering the subjects, see p. 2-9.

10.Specify the mail message.

HINT

For information about entering the body, see p. 2-10.

2-4

000_fk103_int.book 5 ページ ２００４年２月６日　金曜日　午後７時４分

Simple Internet Fax Transmission - (continued)

11. Place the original on the machine.

HINT

For detail, see "Placing the Original on the Machine" (p. 2-17).

12.Press [START].

HINT

If the document cannot be transmitted, see p. 4-2.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

2-5

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000_fk103_int.book 6 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting Documents to Internet Fax/Computer

With the Internet Fax, documents attached to E-mail (TIFF format) are transmitted to the Internet
Fax or computers through intranet (company internal network) or internet. Multiple mail
addresses can be selected to send the documents. (Up to 400 registered mail addresses and up
to 5 addresses for manual entering, 405 in total can be specified.)

DETAIL

Even though "----" is marked on the transmission result screen or in the space for the result
of Communication Journal, the E-mail may not arrive at the receiver due to a trouble on the
internet. The "----" mark on the transmission result screen or Communication Journal signi­fies that the transmission has successfully reached your server. When Message Disposition
Notification (MDN) is received, "OK" is marked in the space for the Transmit result screen or
Communication Journal. When sending or receiving important information, confirm the
result.

1. Press [FAX] on the control panel to open the FAX Basic

screen.

2. Press ORIGINAL MODE.

3. Press Internet FAX Tx setting.

2-6

000_fk103_int.book 7 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting Documents to Internet Fax/Computer - (continued)

4. Select Compress Type and Paper sizes according to the

reception ability of the remote station and press OK.

When you purchase this machine, it has been set up as follows:

• Compress Type: MH

• Paper size: A4

5. Set the items on the FAX Basic screen as required and press

OK.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

HINT

For the ORIGINAL MODE on the FAX Basic screen, see p. 2-23.

2-7

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000_fk103_int.book 8 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting Documents to Internet Fax/Computer - (continued)

6. Set the items as required on the Application screen.

HINT

See p. 11-2 for details of the Application screen.

7. Press Internet Fax.

8. Specify the mail address of the remote station.

DETAIL

All the mail addresses are specified as "to". CC and BCC functions are not available.

HINT

See p. 2-27 for the mail addresses specifying method.

9. Press Subject/Msg. Body.

2-8

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000_fk103_int.book 9 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting Documents to Internet Fax/Computer - (continued)

10.Specify the subject of the mail.

When specifying the subject, you can select one from registered subjects or enter a
subject directly.

To select from registered subjects:

(1) Press Subject list.

(2) Select a desired subject with or and press SELECT.

DETAIL

• Initial value is indicated with a * mark.

• To display the next or previous screen, press the or .

• By pressing BACK, the previous screen appears.

To enter the subject directly:

(1) Press Subject.

Data Input screen is displayed.

(2) Press the characters to enter the subject and press OK.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

DETAIL

Up to 63 characters can be entered.

HINT

For character entering method, see p. Appendix-3.

2-9

S

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000_fk103_int.book 10 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting Documents to Internet Fax/Computer - (continued)

11. Specify the message of the mail.

To specify the message, you can select one from registered messages or enter a mes­sage manually.

To select from registered messages:

(1) Press Msg. Body list.

(2) Select a desired message with or and press SELECT.

DETAIL

Default value is indicated with a * mark.

•

• To display the next or previous screen, press the or .

• By pressing BACK, the previous screen appears.

To enter the message manually:

(1) Press Msg.Body.

Data Input screen is displayed.

(2) Use the characters to enter the message and press OK.

DETAIL

Up to 254 characters can be entered.

HINT

For information about entering characters, see p. Appendix-3.

2-10

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000_fk103_int.book 11 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting Documents to Internet Fax/Computer - (continued)

12.Place the original on the machine.

HINT

For detail, see "Placing the Original on the Machine" (p. 2-17).

13.Press [START].

DETAIL

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

• If a message cannot be correctly transmitted to the server, a Transmit report is printed.

See p. 16-36 for the Transmit report.

• File name of the attached file is "i-FAXnnnn.tif". (nnnn is a transmission No.)

• When binary division has been set for the network E-mail (SMTP setting), attached files

are divided and transmitted according to the size setting. Refer to "User’s Guide (Network/
Scanner Operations)" for details.

• When the SMTP server capacity has been set for the network E-mail transmission (SMTP

setting) and the set size is exceeded, an error results and the mail cannot be transmitted.

• Refer to "User’s Guide (Network/Scanner Operations)" for details.

• To stop transmission, press STOP.

HINT

If the document cannot be transmitted, see p. 4-2.

2-11

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000_fk103_int.book 12 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting to Both Conventional Fax and E-Mail

Documents can be transmitted simultaneously to general Fax and Internet Fax/computer.

A scanned document is transmitted to general Fax by G3 and to the Internet Fax and computers
as a file attached to E-mail. It can be transmitted to 600 general Fax addresses and 405 Internet
Fax addresses, 1050 addresses in total.

DETAIL

Even though "----" is marked on the transmission result screen or in the space for the result
of Communication Journal, the E-mail may not arrive at the receiver due to a trouble on the
internet. The "----" mark on the transmission result screen or Communication Journal signi­fies that the transmission has successfully reached your server. When Message Disposition
Notification (MDN) is received, "OK" is marked in the space for the Transmit result screen or
Communication Journal. When sending or receiving important information, confirm the
result.

1. Press [FAX] on the control panel to open the FAX Basic

screen.

2. Press ORIGINAL MODE.

3. Press Internet FAX Tx setting.

2-12

000_fk103_int.book 13 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting to Both Conventional Fax and E-Mail - (continued)

4. Select Compress Type and Paper sizes according to the

reception ability of the remote station and press OK.

When you purchase this machine, it has been set up as follows:

• Compress Type: MH

• Paper size: A4

5. Set the items on the FAX Basic screen as required and press

OK.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

HINT

For the ORIGINAL MODE on the FAX Basic screen, see p. 2-23.

2-13

000_fk103_int.book 14 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting to Both Conventional Fax and E-Mail - (continued)

6. Set the items as required on the Application screen.

HINT

For details of the Application screen, see p. 11-2.

7. Press Internet Fax.

8. Specify the mail address of the remote station such as the

Internet Fax or computer.

HINT

For the mail address specifying method, see p. 2-27.

2-14

000_fk103_int.book 15 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting to Both Conventional Fax and E-Mail - (continued)

9. Press Subject/Msg.Body.

10.Specify the subject of the mail.

HINT

For information about entering the subjects, see p. 2-9.

11. Specify the message of the mail.

HINT

For information about entering the body, see p. 2-10.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

12.Specify general Fax addresses.

HINT

See p. 6-14 for information about entering the fax address.

13.Place the original on the machine.

HINT

For details, see "Placing the Original on the Machine" (p. 2-17).

2-15

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000_fk103_int.book 16 ページ ２００４年２月６日　金曜日　午後７時４分

Transmitting to Both Conventional Fax and E-Mail - (continued)

14.Press [START].

Scanning of the original is started. The scanned document is transmitted to the Internet
Fax and computers as a file attached to E-mail and to general Fax by G3.

DETAIL

If a message cannot be correctly transmitted to the server, a Transmit report is printed.

•

See p. 16-36 for the Transmit report is printed.

• File name of the attached file is "i-FAXnnnn.tif". (nnnn is a transmission No.)

• When binary division has been set for the network E-mail transmission (SMTP setting),

attached files are divided and transmitted according to the size setting.

• When the SMTP server capacity has been set for the network E-mail transmission (SMTP

setting) and the set size is exceeded, an error results and the mail cannot be transmitted.
Refer to "User’s Guide (Network/Scanner Operations) for details.

• To stop transmission, press STOP.

HINT

If the document cannot be transmitted during emailing, see p. 4-2. If the document cannot be
transmitted during conventional faxing, see p. 8-2.

2-16

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000_fk103_int.book 17 ページ ２００４年２月６日　金曜日　午後７時４分

Placing the Original on the Machine

The RADF and platen glass can be used to scan originals with this machine. When an original is
placed in the RADF, the original is automatically fed through the RADF and scanned.

Using the RADF

When using the RADF, multiple originals can be scanned automatically. In addition, two-sided
originals can be sent.

1. Close the RADF.

2. Align the originals starting with the first page.

3. Place the originals in the RADF with the side to be scanned

facing up.

4. Adjust paper guides.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

DETAIL

In Mixed original mode, extend the paper guides to fit the largest paper size, and place the
remaining originals aligned in the top left corner.

2-17

000_fk103_int.book 18 ページ ２００４年２月６日　金曜日　午後７時４分

Placing the Original on the Machine - (continued)

Placing Originals on the Platen Glass

Use the platen glass for originals that cannot be placed in the RADF (such as a book or thick/
thin originals).

1. Open the RADF.

2. Place the original FACE DOWN in the left rear corner, align-

ing the edge with the left measuring guide.

3. Gently close the RADF.

2-18

000_fk103_int.book 19 ページ ２００４年２月６日　金曜日　午後７時４分

Placing the Original on the Machine - (continued)

Sending Multiple Originals from the Platen Glass

Originals that cannot be sent with the RADF can be sent by using the platen glass. In this
case, originals are sent by memory transmission.

1. If the FAX Basic screen is not displayed, press [FAX] on the

control panel to open the FAX Basic screen.

2. Select a remote station.

3. Set the desired functions as necessary.

4. Place the original on the platen glass and press STORE then

press [START].

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

5. Place the next original on the platen glass and press

[START].

Repeat this procedure until all originals to be sent have been scanned.
The scanned originals are stored in memory.

2-19

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000_fk103_int.book 20 ページ ２００４年２月６日　金曜日　午後７時４分

Placing the Original on the Machine - (continued)

6. Press STORE to reset the store mode and press [START].

Transmission begins.

DETAIL

Should Memory overflow occur when the original document is being scanned, you have two
options: Transmit the part of the original that has been read (scanned), or redo the procedure
from the beginning. If memory overflow happens frequently, install additional the memory.
For details, call your service representative.

2-20

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000_fk103_int.book 21 ページ ２００４年２月６日　金曜日　午後７時４分

Placing the Original on the Machine - (continued)

Transmitting Originals by Using both the RADF and the Platen
Glass

You can scan originals by using both the RADF and the platen glass and you can also scan
the large amounts of originals by placing them on the RADF in several times. In such cases,
memory transmission will automatically be used.

1. If the FAX Basic screen is not displayed, press [FAX] on the

control panel to open the FAX Basic screen.

2. Select a remote station.

3. Set the desired functions as necessary.

4. Place the original on the RADF or the platen glass and press

STORE then press [START].

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

DETAIL

Documents placed on the RADF take precedence over those on the platen glass.

5. Place the next original on the RADF or the platen glass and

press [START].

Repeat this procedure until all originals to be sent have been scanned.
The scanned originals are stored in memory.

2-21

000_fk103_int.book 22 ページ ２００４年２月６日　金曜日　午後７時４分

Placing the Original on the Machine - (continued)

6. Press STORE to reset the store mode and then press

[START].

Transmission begins.

2-22

000_fk103_int.book 23 ページ ２００４年２月６日　金曜日　午後７時４分

Setting Transmission Conditions

Quality, Density, RADF, Resolution, and Verification Stamp are displayed when ORIGINAL
MODE is pressed on the FAX Basic screen. These can be used to set transmission conditions

according to the type of original to be sent.

1. Press ORIGINAL MODE on the FAX Basic screen.

2. Press the key desired to be set.

HINT

Default values can be changed. For detail, see "FAX Screen Set" (p. 15-15).

Quality

Set Quality according to the contents of the original. There are three types of Quality set­tings. Text is initial value at the time of purchase.

• Photo ........................................Press this when scanning originals containing photo-

graphs only.

• Text ...........................................Press this when scanning originals containing text only.

• Text/Photo ................................Press this when scanning originals containing both text

and photographs.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

Density

Set Density according to the lightness or darkness of the original. There are four types of
Density settings. Auto is set at the time of purchase.

• LIGHTER...................................Press to scan originals so that they are lighter than the

density detected with Auto.

• NORMAL...................................Press to scan originals at a density that is between

DARKER and LIGHTER.

• DARKER ...................................Press to scan originals so that they are darker than the

density detected with Auto.

• Auto ..........................................This activates the automatic density adjustment function

so that density is automatically detected on the origi­nally and set according to the detection.

2-23

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000_fk103_int.book 24 ページ ２００４年２月６日　金曜日　午後７時４分

Setting Transmission Conditions - (continued)

DETAIL

This setting activates the automatic density adjustment function so that originals are
scanned at the detected density. Press LIGHTER or DARKER to select density that is lighter
or darker than density selected in Auto mode.

RADF

This is used to set the manner in which originals are scanned according to the type of original.
There are three types of RADF scanning methods. One sided is set at the time of purchase.

• Cover + 2 sided........................Press this when scanning two-sided originals having a

cover. Only the first page (cover) is scanned as a one­sided document.

• Two sided .................................Press this when scanning two-sided originals.

• One sided .................................Press this when scanning one-sided originals.

Resolution

This is used to set the fineness at which originals are to be scanned. The following three set­tings are available for Resolution. Fine is set at the time of purchase.

• S-Fine .......................................Press this when scanning originals containing espe-

cially fine graphics or text.

• Fine ...........................................Press this when scanning originals containing small

graphics or text.

• Normal ......................................Press this when scanning normal originals.

DETAIL

As originals are scanned with increasing fineness, the amount of data that is sent also

•

increases, and more time is required for transmission.

• [S-Fine] cannot be selected when broadcasting to multiple addresses.

• When [S-Fine] is selected but the remote station has no function to receive the mail in the

[S-Fine] mode, the mail is not correctly printed on the remote station. If the reception
capability of the remote station is not known, select [Fine] or [Normal].

2-24

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000_fk103_int.book 25 ページ ２００４年２月６日　金曜日　午後７時４分

Setting Transmission Conditions - (continued)

Verification Stamp

When transmitting a fax via the RADF, a stamp can be affixed to the pages of the document
that have already been scanned, allowing you to confirm that these pages have been
scanned. The stamp is a pink circle, 3mm in diameter and affixed at the rear edge on the front
side of the original document. When both sides of a sheet are transmitted, the stamp is affixed
on the front side.

Front surface of

original document

Original document

transmitting direction

Stamp position

DETAIL

The stamp ink must be replaced when it runs out. When color of the verification stamp

•

becomes light, contact your service representative for a replacement.

• When mixed original mode is selected, no stamp may be affixed to the above position.

• Even though the Verification Stamp function has been set, no Verification Stamp is put

though the document is transmitted through multi-feeding. In such a case, transmit the
document again.

• Check if the document was correctly transmitted by the Transmission Report or Transmit

Result of the CHECK MODE.

• For detail about replacing the stamp, refer to "Replacing the Stamp" (p. Appendix-5).

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

2-25

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000_fk103_int.book 26 ページ ２００４年２月６日　金曜日　午後７時４分

Setting Transmission Conditions - (continued)

Confirming Settings and Communication Results

The settings and communication results of the FAX Basic screen and FAX Application screen
can be confirmed by using [CHECK] on the control panel.

1. Press [CHECK] on the control panel.

2. Press Setting conf.

3. Confirm the settings.

DETAIL

• Press BACK to go back to the previous screen.

• To go to the next screen, press .

4. Press BACK twice after completion of confirmation.

The FAX Basic screen will be restored.

2-26

000_fk103_int.book 27 ページ ２００４年２月６日　金曜日　午後７時４分

Method for Specifying Addresses

Mail address can be specified either by selecting one from registered addresses or entering a
mail address manually. You can also specify multiple mail addresses for multi-station transmis­sion.

Specifying only One Mail Address

Selecting from Registered Addresses

1. Press Address select.

2. Press a key of Character to search (A- - No.etc).

3. Press a key of address name for transmission.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

2-27

S

000_fk103_int.book 28 ページ ２００４年２月６日　金曜日　午後７時４分

Method for Specifying Addresses - (continued)

Entering Mail Address

1. Press Enter address.

Data Input screen is displayed.

2. Enter the mail address by pressing the character keys and

press OK.

DETAIL

Up to 60 characters and symbols can be entered as the mail address.

HINT

For character entering method, see p. Appendix-3.

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Method for Specifying Addresses - (continued)

Specifying Multiple Mail Addresses

Multiple mail addresses can be selected to send the documents. Up to 400 registered mail
addresses when using registered mail address and up to 5 addresses for manual entering,
405 in total, can be specified.

Selecting from Registered Addresses

1. Press Address select.

2. Press A- trough No.etc to find the email address that you are

looking for.

3. Press a key of address name for transmission.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

4. Repeat the steps 2 and 3 until all of the addresses are speci-

fied.

DETAIL

Up to 400 addresses can be selected.

2-29

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Method for Specifying Addresses - (continued)

Entering Mail Address

1. Press Enter address.

Data Input screen is displayed.

2. Enter the mail address by pressing the character keys and

press OK.

DETAIL

Up to 60 characters and symbols can be entered as the mail address.

HINT

For character entering method, see p. Appendix-3.

3. Press Add and repeat the step 1 and step 2.

Repeat this step until all of the addresses are specified.

HINT

Up to 5 addresses can be entered.

2-30

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Scanning

When Original Size Cannot be Detected

If the size of the original cannot be detected, the following screen is displayed. Set the original
size when this screen is displayed.

1. Press the original size key.

2. Press OK.

When Memory Capacity is Exceeded

Using memory transmission, if a large number of pages are sent of if the images on the
originals are especially detailed, memory capacity may be exceeded due to the amount of
data attempting to be stored in memory. When this happens, decrease the number of
pages of the documents transmitted at one time or increase the memory.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

DETAIL

Contact your service representative about increasing of memory.

2-31

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000_fk103_int.book 32 ページ ２００４年２月６日　金曜日　午後７時４分

Canceling Transmission

With the FK-103, transmission instructions and images stored in memory are referred to as
reserved jobs. Jobs reserved for communication and jobs currently being processed are simulta­neously displayed on the JOB LIST screen.

1. Press JOB LIST on the FAX Basic screen.

2. Press or to select the reserved document desired to

be canceled.

DETAIL

JOB LIST Screen

• Jobs currently in progress are simultaneously displayed on the JOB LIST screen.

• Pressing BACK returns the display to the FAX Basic screen.

• Press or to display the next or previous screen.

3. Press DELETE.

4. Press YES on the Job delete confirmation screen.

The reservation document is deleted.

5. Press BACK key.

The display returns to the FAX Basic screen.

2-32

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Confirming Reserved Documents

Transmission reservation documents stored in memory can be confirmed on the job list screen.

1. Press JOB LIST on the FAX Basic screen.

2. Press BACK when confirmation is completed.

The display returns to the FAX Basic screen.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

DETAIL

•

Jobs currently in progress are simultaneously displayed on the JOB LIST screen.

• Press or to display the next or previous screen.

• Press DETAIL to display detailed information on the job.

• Remaining capacity of the hard disk is indicated on the right above the Job List screen.

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Confirming Communication Results

The communication results of the FAX Basic screen and FAX Application screen can be con­firmed by using the Check button on the control panel.

1. Press [Check] on the control panel.

2. Press Transmit result or Receipt result.

3. Confirm the results.

• Messages of Internet Fax communication are prefixed by "i".

• Time: The date and hour when the transmission or reception is performed.

• Remote name: The name of the remote station registered with the abbreviated dial or the

telephone number of the destination.

• Remote ID: Mail address is the FAX ID of the remote station.

• Page: The number of pages being transmitted/received.

• Result: OK.........The transmission/reception was successful.

S-OK .....The transmission/reception is canceled.

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Confirming Communication Results - (continued)

TEL .......A call from an external telephone.

---- .........MDN result response has not been transmitted.

NG.........Transmission was not correctly completed.

DETAIL

The mark "----" indicated on the transmit result screen in the Internet Fax mode denotes that
the message was transmitted to your server. "OK" indicates that the MDN result response
was received.

4. Press BACK twice after completion of confirmation.

The FAX Basic screen will be restored.

Simple Internet

Fax Transmission

Transmitting Documents to

Internet Fax/Computer

Transmitting to Both

Conventional Fax and E-Mail

Placing the Original

on the Machine

Setting Transmission

Conditions

Method for Specifying

Addresses

Scanning

Canceling

Transmission

Confirming Reserved

Documents

Confirming

Communication Results

2-35

000_fk103_int.book 36 ページ ２００４年２月６日　金曜日　午後７時４分

000_fk103_int.book 1 ページ ２００４年２月６日　金曜日　午後７時４分

Chapter

Receiving Documents via

3

Internet Fax

Receiving Documents via Internet Fax .......................................3-2

Receiving Documents

via Internet Fax

S

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000_fk103_int.book 2 ページ ２００４年２月６日　金曜日　午後７時４分

Receiving Documents via Internet Fax

E-mail can be received either automatically or manually. When this machine receives E-mail, the
mail message and attached file are automatically printed.

DETAIL

E-mail received is printed by the same method as received Fax documents. For details,

•

see "Chapter 7 Reception".

• An attached file up to 1000 pages and a message of 20 KBytes at the maximum can be

received.

• E-mail attached with multiple files up to 255 can be received.

• When the “OFF mode print set”

printed with the power OFF as in the Fax documents.

*1

The setting of the OFF mode print set is available only when the fax kit is being

connected.

Automatic Reception

E-mails are automatically received at a fixed interval from the POP server.

*1

is set to YES, E-mail received during the night time is

DETAIL

• Mail reception interval can be changed in the range of 1 to 60 minutes. Refer to "User’s

Guide (Network/Scanner Operations)" for the setting method.

• This interval has been set to 15 minutes when you purchase the machine.

Manual Reception

E-mail can be manually received from the POP server.

1. Press Internet Fax and then press Receive E-Mail on the

screen displayed.

3-2

000_fk103_int.book 1 ページ ２００４年２月６日　金曜日　午後７時４分

Chapter

Troubleshooting for

4

Internet Fax

Cannot Send Message ...............................................................4-2

Cannot Receive Message...........................................................4-3

Call for Service............................................................................4-4

Cannot Send

Message

Cannot Receive

Message

Call for Service

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000_fk103_int.book 2 ページ ２００４年２月６日　金曜日　午後７時４分

Cannot Send Message

When the E-mail cannot be sent, correct the trouble by referring to the table below. If the mail
cannot still be transmitted after the corrective procedures, contact your service representative.

HINT

• When the E-mail cannot be transmitted, Transmit report is printed. For details, see p. 16-

36.

• When an N-XX form error code (network error code) is indicated, refer to "User’s Guide

(Network/Scanner Operations)".

• For the troubles such as document jam, paper jam, inferior image quality, exhausted

toner, etc., refer to "User’s Guide (Copy Operations)".

Check Point Correction

When SMTP server has been set up and the set size is
Does the E-mail capacity to be trans­mitted exceed the SMTP server
capacity?

Is the transmission procedure correct?

Are the setting and connection of the
network correct?

Is the copier mail address setting cor­rect?

exceeded, an error results and the E-mail cannot be

transmitted. Refer to "User’s Guide (Network/scanner

Operations)" for the SMTP server capacity setting

method.

Check the transmission procedure and transmit again.

See p. 2-6 for the transmission procedure.

Check the network for correct setting and connection.

Refer to "User’s Guide (Network/Scanner Operations)"

for the network setting method.

Set the copier mail address. See "User’s Guide (Copy

Operations)" for the copier mail address setting method.

4-2

DETAIL

Even though "----" is marked on the transmission result screen or in the space for the result
of Communication Journal, the E-mail may not arrive at the receiver due to a trouble on the
internet. The "----" mark on the transmission result screen or Communication Journal signi­fies that the transmission has successfully reached your server. When Message Disposition
Notification (MDN) is received, "OK" is marked in the space for the Transmit result screen or
Communication Journal. When sending or receiving important information, confirm the
result.

000_fk103_int.book 3 ページ ２００４年２月６日　金曜日　午後７時４分

Cannot Receive Message

When the E-mail cannot be received, correct the trouble by referring to the table below. If the mail
cannot still be received after the corrective procedures, contact your service representative.

HINT

• When an E-mail of file format which cannot be printed or an E-mail of too large capacity is

received, Internet FAX Rx Error Report is printed. For details of the report, see p. 16-39.

• When an N-XX form error code (network error code) is indicated, refer to "User’s Guide

(Network/Scanner Operations)".

• For the troubles such as document jam, paper jam, inferior image quality, exhausted

toner, etc., refer to "User’s Guide (Copy Operations)".

Check Point Correction

When attached files of any format other than TIFF-F are

received, they cannot be printed.

Is the attached file of the TIFF-F for­mat?

Is the memory or hard disc capacity
sufficient?

Check the file format.

If FIL-ER, DC-ER, F-OVER or O-OVER is indicated in

the space of report result, the attached file is a file of a

format which cannot be printed with this machine. For

details, see p. 16-39.

Check the remaining memory and hard disc capacity.

If the remaining capacity is insufficient, E-mail may not

be received, or may not be printed even when received.

Cannot Send

Message

Cannot Receive

Message

Call for Service

4-3

000_fk103_int.book 4 ページ ２００４年２月６日　金曜日　午後７時４分

Call for Service

The call for service screen displays when it is necessary for you to contact your service represen­tative. The call for service screen contains the telephone number and FAX number of your service
representative. This page shows the procedure for reporting an Internet Fax function problem to
your service representative by phone.

The report
code number
used to locate
the cause of
the trouble

Service rep
telephone number

Service rep
FAX n umber

CAUTION

To prevent the risk of serious accident, perform the following when the above
screen is displayed and the facsimile is no longer able to operate.

1. Write down the report code number in the second line of the message.

2. Turn off the auxiliary power switch and main power switch.

3. Disconnect the power cord from the outlet.

4. Contact your service representative and inform the representative of the
report code number.

4-4

000_fk103_int.book 1 ページ ２００４年２月６日　金曜日　午後７時４分

Basics for FAX

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000_fk103_int.book 1 ページ ２００４年２月６日　金曜日　午後７時４分

Chapter

Before Use

5

Use of Control Panel...................................................................5-2

First-Use Settings........................................................................5-4

Useful Functions .........................................................................5-5

FAX Basic Screen .....................................................................5-11

Use of Control

Panel

First-Use

Settings

Useful

Functions

FAX Basic

Screen

000_fk103_int.book 2 ページ ２００４年２月６日　金曜日　午後７時４分

Use of Control Panel

Control Panel

1 45678 923

23

22

21

20

10
11

12

13

1819

17 16

15

14

No. Name Description

Touch Panel

1

(LCD Panel)

2 CHECK Button

These screens specify destinations and enable users to configure
settings. Messages that show the status of the machine are also dis­played here.

Displays the setting confirmation menu and displays the machine set­tings.

3 HELP Button Displays the help menu.

4 DATA Light

Lights up when facsimile-transmitted/received data or report data is
present in the memory: blinks when print data is being processed.

5 PRINT Button/Light Switches the machine operation mode to printer mode.

SCAN/SERVER

6

Button/Light

Switches the machine operation mode to scanner mode.

7 FAX Button/Light Switches the machine operation mode to facsimile mode.

8 COPY Button/Light Switches the machine operation mode to copy mode.

POWER SAVER

9

ON/OFF Button

INTERRUPT

10

Button

PROOF COPY

11

Button

12 STOP Button

Press to activate the Low power/Auto shut off mode.
Turns on when this mode is functioning.

Upon completion of reading a FAX original, the Copy Basic screen
will appear, indicating that the interrupt mode has been entered.

Not used for facsimile functions.

Stops an operation or cancels a setting when entering of a telephone
number or parameter setting.

13 START Button/Light Starts facsimile communication.

5-2

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No. Name Description

Transmits a "#" sign. Also used to switch the pulse dial line to the

14 # Button

push-button tone. (A "T" is displayed on the screen in push-button
tone mode).

15 CLEAR Button

Cancels a setting during entry of a telephone number or parameter
setting.

16 Key Pad Enters telephone numbers, passwords, etc.

Transmits an asterisk "*".

17 * Button

Also used to switch the pulse dial line to the push-button tone. (A "T"
is displayed on the screen in push-button tone mode).

AUTO RESET

18

Button

Returns all settings to their initial values.

19 JOB MEMORY Not used for facsimile functions.

MAIN POWER

20

Lamp

Contrast

21

Adjustment Dial

22 Counter Key

Lights up when the main power switch is turned ON.

Used to adjust the contrast of the touch panel (LCD).

Used for counting the copies, fax transmissions, receipts and scans.
Effective in Copy mode.

23 Power Switch Turns copier power On / Off when pressed.

Use of Control Panel - (continued)

Use of Control

Panel

First-Use

Settings

Useful

Functions

FAX Basic

Screen

5-3

000_fk103_int.book 4 ページ ２００４年２月６日　金曜日　午後７時４分

First-Use Settings

Must-Set Items

After installation, you must set the following items to use the facsimile functions. You will not be
able to execute the FAX communication if these items are not set properly.

• FAX ID/Sender Name
Registers the FAX number and name of this facsimile.

• Line parameter setting
Sets the telephone line and the receiving method.

See p. 1-7 for the setting of the Internet Fax.

FAX ID/Sender Name

For detail, see "Setting FAX ID/Name" (p. 15-18).

FAX ID ............................................... Set the FAX number of this machine. The FAX ID is

a number of up to 20 digits. The ID can contain any
number between 0 and 9, the + symbol, and spaces.

Name ................................................. Set the name of this machine. The name is a string

of up to 30 characters. The name can contain any
alphanumeric character and symbols.

Line parameter set

For detail, see "Line Parameter Set" (p. 15-23).

Dialing method................................... Select between tone dialing line and pulse dial line

(PB, Pulse).

Receive mode.................................... Select between automatic reception and manual

reception.
Select "Auto Rx" for automatic reception. Select
"Manual Rx" if you often receive calls to an external
handset connected to this machine.

5-4

000_fk103_int.book 5 ページ ２００４年２月６日　金曜日　午後７時４分

Useful Functions

Assigning Abbreviated Dial numbers for destinations that you dial frequently allows you to search
the destination’s fax number by name, rather than dialing that number each time you call. Using
the Program Dial feature, you can dial these number by pressing one button.

Abbreviated Dial

This section describes the procedures for setting the FAX number, destination name, and
retrieval character of an Abbreviated Dial number.

1. Press [FAX] on the control panel to open the FAX Basic

screen if it is not already open.

2. Press ENTRY.

3. Press Entry/Edit in the Abbr dial section.

Use of Control

Panel

First-Use

Settings

Useful

Functions

FAX Basic

Screen

HINT

The abbreviated dialing list screen appears when List has been pressed. If abbreviated dial
numbers are already registered, you can press EDIT in that screen to edit the contents of the
list. For detail, see "Changing Set Abbreviated Dial Numbers" (p. 14-7).

5-5

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000_fk103_int.book 6 ページ ２００４年２月６日　金曜日　午後７時４分

Useful Functions - (continued)

4. Enter the FAX number of the remote station with the key pad.

DETAIL

• Numbers containing up to 38 digits can be entered.

• An unspecified abbreviated dial number appears in the Abbr No. screen. Press

. and input a new abbreviated dial number with the key pad to specify the number.

No

• Press

DELETE, [CLEAR] or [STOP] to clear the whole entry.

Abbr

5. Enter the name of the abbreviated dial number as required.

HINT

For detail, see "Entering Names" (p. Appendix-3).

DETAIL

The name can be a string of up to 24 characters.

6. A name or comment that can be searched later is set auto-

matically if a name is entered at step 5.

If you want to change the name, register the name again.
Use the keys Common through No.etc as described in step 5.

7. Press ENTRY.

A subsequent unregistered number appears. To register the next abbreviated dial num­ber with the number, go to step 4.

DETAIL

•

You can register Original setting or Advanced func. For detail, see "Setting Abbreviated
Dial Numbers" (p. 14-2).

• To stop registering the abbreviated dial number, press BACK.

5-6