Thank you for purchasing a magicolor 1690MF. You have made an excellent choice.
Your magicolor 1690MF is specially designed for optimal performance in Windows
and Macintosh environments.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered
trademarks of KONICA MINOLTA HOLDINGS, INC.
magicolor and PageScope are trademarks or registered trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
All other trademarks and registered trademarks are the property of their respective
owners.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make
changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies and
omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes
no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this guide.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility
for, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide in
operating the equipment, or in connection with the performance of the equipment
when so operated.
x-1
SOFTWARE LICENSE AGREEMENT
This package contains the following materials provided by KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. (KMBT): software included as part of the printing system (“Printing
Software”), the digitally-encoded machine-readable outline data encoded in the special format
and in the encrypted form (“Font Programs”), other software which runs on a computer system
for use in conjunction with the Printing Software (“Host Software”), and related explanatory written materials (“Documentation”). The term “Software” shall be used to describe Printing Software, Font Programs and/or Host Software and also include any upgrades, modified versions,
additions, and copies of the Software.
The Software is being licensed to you under the terms of this Agreement.
KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, provided that you agree to the following:
1. You may use the Software and accompanying Font Programs for imaging to the licensed
output device(s), solely for your own internal business purposes.
2. In addition to the license for Font Programs set forth in Section 1 above, you may use
Roman Font Programs to reproduce weights, styles, and versions of letters, numerals,
characters and symbols (“Typefaces”) on the display or monitor for your own internal business purposes.
3. You may make one backup copy of the Host Software, provided your backup copy is not
installed or used on any computer. Notwithstanding the above restrictions, you may install
the Host Software on any number of computers solely for use with one or more printing systems running the Printing Software.
4. You may assign its rights under this Agreement to an assignee of all of Licensee’s right and
interest to such Software and Documentation (“Assignee”) provided you transfer to
Assignee all copies of such Software and Documentation Assignee agrees to be bound by
all of the terms and conditions of this Agreement.
5. You agree not to modify, adapt or translate the Software and Documentation.
6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or
decompile the Software.
7. Title to and ownership of the Software and Documentation and any reproductions thereof
shall remain with KMBT and its licensor.
8. Trademarks shall be used in accordance with accepted trademark practice, including identification of the trademark owner’s name. Trademarks can only be used to identify printed
output produced by the Software. Such use of any trademark does not give you any rights
of ownership in that trademark.
9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software Licensee does not use, or Software contained on any unused media, except as part of the permanent transfer of all Software and Documentation as described above.
10. IN NO EVENT WILL KMBT OR ITS LICENSOR BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL INDIRECT, PUNITIVE OR SPECIAL DAMAGES, INCLUDING
ANY LOST PROFITS OR LOST SAVING, EVEN IF KMBT HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY ANY THIRD PARTY. KMBT
OR ITS LICENSOR DISCLAIMS ALL WARRANTIES WITH REGARD TO THE SOFTWARE, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE
AND NON-INFRINGEMENT OF THIRD PARTY RIGHTS. SOME STATES OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU.
x-2
11. Notice to Government End Users: The Software is a “commercial item,” as that term is
defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercial
computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Government End Users acquire the Software with only those rights set forth herein.
12. You agree that you will not export the Software in any form in violation of any applicable
laws and regulations regarding export control of any countries.
x-3
Legal Restrictions on Copying
Certain types of documents must never be copied with the purpose or intent to pass
copies of such documents off as the originals.
The following is not a complete list, but is meant to be used as a guide to responsible
copying.
Financial Instruments
z Personal checks
z Traveler’s checks
z Money orders
z Certificates of deposit
z Bonds or other certificates of indebtedness
z Stock certificates
Legal Documents
z Food stamps
z Postage stamps (canceled or uncanceled)
z Checks or drafts drawn by government agencies
z Internal revenue stamps (canceled or uncanceled)
z Passports
z Immigration papers
z Motor vehicle licenses and titles
z House and property titles and deeds
General
z Identification cards, badges, or insignias
z Copyrighted works without permission of the copyright owner
In addition, it is prohibited under any circumstances
rencies, or works of art without permission of the copyright owner.
When in doubt about the nature of a document, consult with legal counsel.
to copy domestic or foreign cur-
" In order to prohibit the illegal reproduction of certain documents, such as
paper currency, this machine is equipped with a counterfeit prevention feature.
Due to the counterfeit prevention feature that this machine is equipped with,
images may be distorted.
x-4
For EU member states only
This symbol means: Do not dispose of this product
together with your household waste!
Please contact the Local Authority for appropriate disposal instructions. In the case of a new device being
purchased, the used one can also be given to our dealer
for appropriate disposal. Recycling of this product will
help to conserve natural resources and prevent potential
negative consequences for the environment and human
health caused by inappropriate waste handling.
This product complies with RoHS (2002/95/EC) directive.
Inputting Example .......................................................................................A-8
Correcting Text and Input Precautions........................................................A-9
Our Concern for Environmental Protection ..............................................A-10
What is an ENERGY STAR product? .................................................A-10
Contentsx-11
Contentsx-12
1Introduction
Getting Acquainted with Your Machine
Space Requirements
To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.
505 mm (19.9")
405 mm (15.9")
100 mm
(3.9")
Front View
100 mm
(3.9")
160 mm
(6.3")
405 mm (15.9")
765 mm (30.1")
Side View
Getting Acquainted with Your Machine1-2
238 mm (9.4")
432 mm (17.0")
100 mm
(3.9")
670 mm (26.4")
238 mm
(9.4")
786 mm (30.9")
548 mm (21.6")
100 mm
(3.9")
160 mm
(6.3")
430 mm (16.9")
947 mm (37.3")
157 mm
(6.2")
100 mm
(3.9")
Side View with Options
(when Tray 2 and the duplex option are installed)
" The option appears shaded in the above illustrations.
Getting Acquainted with Your Machine1-3
(9.4")
238 mm
493 mm (19.4")
731 mm (28.8")
100 mm
(3.9")
160 mm
(6.3")
430 mm (16.9")
947 mm (37.3")
157 mm
(6.2")
100 mm
(3.9")
Side View with Options
(when the attachment and duplex option are installed)
" The option appears shaded in the above illustrations.
Getting Acquainted with Your Machine1-4
Part Names
The following drawings illustrate the parts of your machine referred to
throughout this guide, so please take some time to become familiar with
them.
Front View
1–Control Panel
2–Automatic document Feeder
(ADF)
2–a:ADF feed cover
2–b:Document guide
2–c:Document feed tray
2–d:Document output tray
2–e:Document stopper
" The ADF may appear as
“document cover” in some
status and error messages.
" Lower the document stopper
when scanning Legal-size
paper with the ADF.
3–Dust cover
4–Tray 1 (Manual feed tray)
5–Output tray
6–Extension tray
7–Original glass
8–Original cover pad
9–Scanner unit
10–USB memory port
2-a
1
7
6
2-b
2-c
2-d
2-e
8
9
5
4
3
10
Getting Acquainted with Your Machine1-5
11—Fuser unit
12—Fuser separator levers
13—Fuser cover lever
14—Imaging cartridge
15—Toner cartridge
16—Front cover
11
14
15
12
13
12
11
14
Rear View
1–Power switch
2–Power connection
3–TEL (telephone) jack
4–LINE (telephone line) jack
5–USB port
6–10Base-T/100Base-TX (IEEE
802.3) Ethernet Interface port
Getting Acquainted with Your Machine1-6
16
15
1
3
4
2
5
6
Front View with Options
(when Tray 2 is installed)
1—Lower feeder unit (Tray 2)
(when Tray 2 and duplex option
are installed)
1—Duplex option
2—Lower feeder unit (Tray 2)
1
1
2
(when the attachment and duplex
option are installed)
1—Duplex option
2—Attachment
1
2
Getting Acquainted with Your Machine1-7
Rear View with Options
(When Tray 2 is installed)
1—Lower feeder
unit (Tray 2)
2—Locking pin
2
(when Tray 2 and duplex option
are installed)
1—Duplex option
2—Lower feeder unit (Tray 2)
1
2
2
1
Getting Acquainted with Your Machine1-8
(when the attachment and duplex
option are installed)
1—Duplex option
2—Attachment
1
2
Getting Acquainted with Your Machine1-9
Drivers CD/DVD
Printer Drivers
DriversUse/Benefit
Windows Vista/XP/Server 2003/
2000
Windows Vista/XP/Server 2003 for
64bit
Macintosh OS X (10.2.8/10.3/10.4/
10.5)
Scanner Drivers
DriversUse/Benefit
TWAIN Driver for Windows Vista/XP/
Server 2003/2000
TWAIN Driver for Macintosh OS X
(10.2.8/10.3/10.4/10.5)
WIA Driver for Windows Vista/XPThis driver enables you to set scan-
WIA Driver for Windows Vista/XP for
64 bit
These drivers give you access to all of
the printer features. For details, refer
to “Displaying Printer Driver Settings”
on page 4-3.
These drivers enable you to set scanning functions, such as the color setting and size adjustments.
For details, refer to “Windows TWAIN
Driver Settings” on page 6-3.
ning functions, such as the color setting and size adjustments.
For details, refer to “Windows WIA
Driver Settings” on page 6-5.
PC Fax Drivers
DriversUse/Benefit
Windows Vista/XP/Server 2003/
2000
Windows Vista/XP/Server 2003 for
64 bit
These drivers enable you to specify
fax settings, such as the paper settings for sending faxes and the settings for editing the address book. For
details, refer to the Facsimile User’s
Guide on the Documentation CD/
DVD.
" For details on the installation of the drivers, refer to the Installation
Guide.
Getting Acquainted with Your Machine1-10
" For details of the Macintosh drivers, refer to the Reference Guide on
the Documentation CD/DVD.
" Windows TWAIN driver does not correspond to 64-bit applications
though it corresponds to 32-bit applications on 64-bit OS.
Getting Acquainted with Your Machine1-11
Applications CD/DVD
Applications
ApplicationsUse/Benefit
PaperPort SEThis software is a document manage-
ment software package that helps you
scan, organize, access, share, and
manage both your paper and digital
documents on your personal computer.
For details, refer to the PaperPort SE
User’s Guide from the Help menu.
Local Setup Utility (LSU)This software enables destinations
(scanning and faxing) in the favorite
list, in speed dialing and in group dialing to be created or edited from the
computer. In addition, the status of
this machine can be checked.
For details, refer to the Reference
Guide on the Documentation CD/
DVD.
LinkMagicThis software enables scanned docu-
ments to be saved in a file, processed,
mail attached, and printed out.
For details, refer to the Reference
Guide on the Documentation CD/
DVD.
PageScope Net CarePrinter management functions such
as status monitoring and network settings can be accessed.
For details, refer to the PageScope
Net Care Quick Guide on the Applications CD/DVD.
PageScope Network SetupUsing the TCP/IP, basic network
printer settings can be specified.
For details, refer to the PageScope
Network Setup User Manual on the
Applications CD/DVD.
details that must be performed in
order to use this machine, such as
setting up the machine and installing
the drivers.
Printer/Copier/Scanner User’s Guide
(this manual)
Facsimile User’s GuideThis manual provides details on gen-
Reference GuideThis manual provides details on
Quick GuideThe Quick Guide provides simple pro-
Service & Support GuideThe Need Assistance sheet provides
ReadmeThis guide provides details on operat-
This manual provides details on general daily operations, such as using
the drivers and control panel and
replacing consumables.
eral fax operations, such as sending
and receiving faxes and using the
control panel.
installing the Macintosh drivers and on
specifying settings for the network,
Local Setup Utility (LSU), LinkMagic
and the printer management utility.
cedures for copy, fax and scanning
operations and for replacing consumables.
information on product support and
servicing.
ing conditions and precautions. Be
sure to read this information before
using the machine.
Getting Acquainted with Your Machine1-13
System Requirements
Personal computer
For Windows
– Pentium II: 400MHz or higher (Pentium 3: 500MHz or higher is recom-
mended)
For Macintosh
– PowerPC G3 or later (G4 or later is recommended)
– Intel processor
Operating System
– Microsoft Windows Vista Home Basic/Home Premium/Ultimate/Busi-
ness/Enterprise, Windows Vista Home Basic/Home Premium/ Ultimate/Business/Enterprise x64 Edition, Windows XP Home Edition/
Professional (Service Pack 2 or later), Windows XP Professional x64
Edition, Windows Server 2003, Windows Server 2003 x64 Edition,
Windows 2000 (Service Pack 4 or later)
– Mac OS X (10.2.8 or later; We recommend installing the latest patch)
Free hard disk space
256 MB or more
RAM
128 MB or more
CD/DVD drive
I/O interface
– 10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port
– USB Revision 2.0 and USB Revision 1.1 compliant port
" The Ethernet cable and USB cable are not included with the machine.
" For details of the Macintosh drivers, refer to the Reference Guide on
the Documentation CD/DVD.
Getting Acquainted with Your Machine1-14
2Control Panel
and Configuration
Menu
About the Control Panel
2157687129131114
Control Panel Indicators and Keys
No. NameFunction
1Addressbook
key
2Auto RX indica-
tor
3Redial/Pause
key
4Onhook keySends and receives transmissions with the receiver
5Message win-
dow
Displays the information registered in the favorite
list, speed dial destinations and group dial destinations.
For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.
Lights up when the automatic receiving function is
selected.
For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.
Recalls the last number dialed. Inserts a pause when
a number is dialed.
For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.
on the hook.
For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.
Displays settings, menus, and messages.
184173101516
About the Control Panel2-2
No. NameFunction
6+/, keysMoves up and down through menus, options, or
choices.
7*/) keysMoves left and right through menus, options, or
choices.
8Select keyPress to select the setting that is currently displayed.
9Error indicatorIndicates an error condition.
10Back keyClears the specified number of copies and entered
text.
Press to return to the previous screen.
Press to cancel the setting that is currently displayed.
11KeypadEnters desired number of copies. Enters fax num-
bers, E-mail addresses, and names of recipients.
12Fax key/LEDEnters Fax mode.
Lights up in green to indicate that the machine is in
Fax mode.
For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.
13Scan key/LEDEnters Scan mode. (Scan to E-mail, Scan to FTP,
Scan to a shared folder on a computer, Scan to PC,
or Scan to USB Memory)
Lights up in green to indicate that the machine is in
Scan mode.
For details on the Scanner functions, refer to chapter
6, “Using the Scanner”
14Copy key/LEDEnters Copy mode.
Lights up in green to indicate that the machine is in
Copy mode.
For details on the Copy functions, refer to chapter 5,
“Using the Copier”.
15Start (B&W) key Starts monochrome copying, scanning or faxing.
16Start indicatorLights up in blue when copying and fax transmis-
sions are possible.
Lights up in orange when copying and fax transmissions are not possible, for example, during warm-up
or if an error has occurred.
About the Control Panel2-3
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