Konica Minolta A0HF012 User Manual

magicolor 1690MF
Printer / Copier /
Scanner User’s
Guide

A0HF-9571-00A

Thank You

Thank you for purchasing a magicolor 1690MF. You have made an excellent choice.
Your magicolor 1690MF is specially designed for optimal performance in Windows
and Macintosh environments.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered
trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor and PageScope are trademarks or registered trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.

All other trademarks and registered trademarks are the property of their respective
owners.

Copyright Notice

Copyright © 2008 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunou­chi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All
Rights Reserved. This document may not be copied, in whole or part, nor transferred
to any other media or language, without written permission of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.

Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make
changes to this guide and to the equipment described herein without notice. Consid­erable effort has been made to ensure that this guide is free of inaccuracies and
omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes
no warranty of any kind including, but not limited to, any implied warranties of mer­chantability and fitness for a particular purpose with regard to this guide.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility
for, or liability for, errors contained in this guide or for incidental, special, or conse­quential damages arising out of the furnishing of this guide, or the use of this guide in
operating the equipment, or in connection with the performance of the equipment
when so operated.

x-1

SOFTWARE LICENSE AGREEMENT

This package contains the following materials provided by KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. (KMBT): software included as part of the printing system (“Printing
Software”), the digitally-encoded machine-readable outline data encoded in the special format
and in the encrypted form (“Font Programs”), other software which runs on a computer system
for use in conjunction with the Printing Software (“Host Software”), and related explanatory writ­ten materials (“Documentation”). The term “Software” shall be used to describe Printing Soft­ware, Font Programs and/or Host Software and also include any upgrades, modified versions,
additions, and copies of the Software.
The Software is being licensed to you under the terms of this Agreement.
KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, pro­vided that you agree to the following:

1. You may use the Software and accompanying Font Programs for imaging to the licensed
output device(s), solely for your own internal business purposes.

2. In addition to the license for Font Programs set forth in Section 1 above, you may use
Roman Font Programs to reproduce weights, styles, and versions of letters, numerals,
characters and symbols (“Typefaces”) on the display or monitor for your own internal busi­ness purposes.

3. You may make one backup copy of the Host Software, provided your backup copy is not
installed or used on any computer. Notwithstanding the above restrictions, you may install
the Host Software on any number of computers solely for use with one or more printing sys­tems running the Printing Software.

4. You may assign its rights under this Agreement to an assignee of all of Licensee’s right and
interest to such Software and Documentation (“Assignee”) provided you transfer to
Assignee all copies of such Software and Documentation Assignee agrees to be bound by
all of the terms and conditions of this Agreement.

5. You agree not to modify, adapt or translate the Software and Documentation.

6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or
decompile the Software.

7. Title to and ownership of the Software and Documentation and any reproductions thereof
shall remain with KMBT and its licensor.

8. Trademarks shall be used in accordance with accepted trademark practice, including iden­tification of the trademark owner’s name. Trademarks can only be used to identify printed
output produced by the Software. Such use of any trademark does not give you any rights
of ownership in that trademark.

9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software Lic­ensee does not use, or Software contained on any unused media, except as part of the per­manent transfer of all Software and Documentation as described above.

10. IN NO EVENT WILL KMBT OR ITS LICENSOR BE LIABLE TO YOU FOR ANY CONSE­QUENTIAL, INCIDENTAL INDIRECT, PUNITIVE OR SPECIAL DAMAGES, INCLUDING
ANY LOST PROFITS OR LOST SAVING, EVEN IF KMBT HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY ANY THIRD PARTY. KMBT
OR ITS LICENSOR DISCLAIMS ALL WARRANTIES WITH REGARD TO THE SOFT­WARE, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION IMPLIED WAR­RANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE
AND NON-INFRINGEMENT OF THIRD PARTY RIGHTS. SOME STATES OR JURISDIC­TIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL, CONSE­QUENTIAL OR SPECIAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU.

x-2

11. Notice to Government End Users: The Software is a “commercial item,” as that term is
defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercial
computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consis­tent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Govern­ment End Users acquire the Software with only those rights set forth herein.

12. You agree that you will not export the Software in any form in violation of any applicable
laws and regulations regarding export control of any countries.

x-3

Legal Restrictions on Copying

Certain types of documents must never be copied with the purpose or intent to pass
copies of such documents off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible
copying.

Financial Instruments

z Personal checks

z Traveler’s checks

z Money orders

z Certificates of deposit

z Bonds or other certificates of indebtedness

z Stock certificates

Legal Documents

z Food stamps

z Postage stamps (canceled or uncanceled)

z Checks or drafts drawn by government agencies

z Internal revenue stamps (canceled or uncanceled)

z Passports

z Immigration papers

z Motor vehicle licenses and titles

z House and property titles and deeds

General

z Identification cards, badges, or insignias

z Copyrighted works without permission of the copyright owner

In addition, it is prohibited under any circumstances
rencies, or works of art without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

to copy domestic or foreign cur-

" In order to prohibit the illegal reproduction of certain documents, such as

paper currency, this machine is equipped with a counterfeit prevention fea­ture.
Due to the counterfeit prevention feature that this machine is equipped with,
images may be distorted.

x-4

For EU member states only

This symbol means: Do not dispose of this product
together with your household waste!

Please contact the Local Authority for appropriate dis­posal instructions. In the case of a new device being
purchased, the used one can also be given to our dealer
for appropriate disposal. Recycling of this product will
help to conserve natural resources and prevent potential
negative consequences for the environment and human
health caused by inappropriate waste handling.

This product complies with RoHS (2002/95/EC) directive.

x-5

Contents

1 Introduction .................................................................................................... 1-1

Getting Acquainted with Your Machine ....................................................... 1-2

Space Requirements................................................................................... 1-2

Part Names ................................................................................................. 1-5

Front View............................................................................................. 1-5

Rear View ............................................................................................. 1-6

Front View with Options ........................................................................ 1-7

Rear View with Options......................................................................... 1-8

Drivers CD/DVD ........................................................................................ 1-10

Printer Drivers ..................................................................................... 1-10

Scanner Drivers .................................................................................. 1-10

PC Fax Drivers.................................................................................... 1-10

Applications CD/DVD................................................................................ 1-12

Applications......................................................................................... 1-12

Documentation CD/DVD ........................................................................... 1-13

Documentation.................................................................................... 1-13

System Requirements............................................................................... 1-14

Contentsx-6

2 Control Panel and Configuration Menu ....................................................... 2-1

About the Control Panel ................................................................................ 2-2

Control Panel Indicators and Keys.............................................................. 2-2

Display Indications ...................................................................................... 2-5

Main Screen (Copy Mode) .................................................................... 2-5

Main Screen (Scan Mode) .................................................................... 2-7

Main Screen (Fax Mode) .................................................................... 2-10

Print Screen ........................................................................................ 2-13

Checking the Machine Status and Settings .............................................. 2-14

PRINTER MODE Menu............................................................................. 2-14

TONER REMAINING ................................................................................ 2-15

T/C CHANGE............................................................................................ 2-15

REPORT/STATUS Menu.......................................................................... 2-17

TOTAL PRINT..................................................................................... 2-17

SUPPLY STATUS............................................................................... 2-18

TX/RX RESULT .................................................................................. 2-18

REPORT ............................................................................................. 2-18

Configuration Menu Overview .................................................................... 2-20

UTILITY Menu........................................................................................... 2-20

MACHINE SETTING Menu................................................................. 2-22

TRAY1 PAPER SETUP Menu ............................................................ 2-26

ADMIN. MANAGEMENT Menu........................................................... 2-28

COPY SETTING Menu ....................................................................... 2-42

DIAL REGISTER Menu....................................................................... 2-44

FAX TX OPERATION Menu ............................................................... 2-45

FAX RX OPERATION Menu............................................................... 2-47

REPORTING Menu............................................................................. 2-50

SCAN SETTING Menu ....................................................................... 2-52

3 Media Handling .............................................................................................. 3-1

Print Media ..................................................................................................... 3-2

Specifications.............................................................................................. 3-2

Types .......................................................................................................... 3-3

Plain Paper (Recycled Paper)............................................................... 3-3

Thick Stock ...........................................................................................3-4

Envelope ............................................................................................... 3-5

Label ..................................................................................................... 3-6

Letterhead............................................................................................. 3-7

Postcard................................................................................................ 3-7

Printable Area ................................................................................................ 3-9

Envelopes ................................................................................................. 3-10

Page Margins ............................................................................................ 3-10

Loading Media .............................................................................................. 3-11

How do I load media? ............................................................................... 3-11

Tray 1 (Multipurpose Tray)........................................................................ 3-11

Loading Plain Paper............................................................................ 3-11

Contents x-7

Other Media ........................................................................................ 3-14

Loading Envelopes ............................................................................. 3-14

Loading Label Sheets/Letterheads/Postcards and Thick Stock.......... 3-16

Tray 2........................................................................................................ 3-19

Loading Plain Paper............................................................................ 3-19

About Duplex Printing ................................................................................. 3-22

How do I autoduplex? ............................................................................... 3-22

Output Tray .................................................................................................. 3-24

Media Storage .............................................................................................. 3-25

Original Media .............................................................................................. 3-26

Specifications............................................................................................ 3-26

Documents that can be placed on the original glass .......................... 3-26

Documents that can be loaded into the ADF ...................................... 3-26

Loading a Document to be Copied ............................................................ 3-28

Placing a document on the original glass.................................................. 3-28

Loading a document into the ADF............................................................. 3-29

4 Using the Printer Driver ................................................................................ 4-1

Selecting Printer Driver Options/Defaults (for Windows) .......................... 4-2

Uninstalling the Printer Driver (for Windows) ............................................. 4-3

Windows Vista/XP/Server 2003/2000 ................................................... 4-3

Displaying Printer Driver Settings ............................................................... 4-3

Windows Vista ...................................................................................... 4-3

Windows XP/Server 2003 ..................................................................... 4-3

Windows 2000 ...................................................................................... 4-4

Printer Driver Settings ................................................................................... 4-5

Common Buttons ........................................................................................ 4-5

Basic Tab .................................................................................................... 4-6

Layout Tab .................................................................................................. 4-7

Overlay Tab................................................................................................. 4-7

Watermark Tab ........................................................................................... 4-7

Quality Tab.................................................................................................. 4-7

Version Tab................................................................................................. 4-8

5 Using the Copier ............................................................................................ 5-1

Making Basic Copies ..................................................................................... 5-2

Basic Copy Operation ................................................................................. 5-2

Specifying the Copy Quality Setting............................................................ 5-3

Selecting the Document Type............................................................... 5-3

Specifying the Copy Density................................................................. 5-4

Specifying the Zoom Ratio .......................................................................... 5-4

Selecting a Preset Zoom Ratio ............................................................. 5-4

Specifying a Custom Zoom Ratio ......................................................... 5-4

Selecting the Media Tray ............................................................................ 5-5

Contentsx-8

Making Advanced Copies ............................................................................. 5-6

Setting 2in1 Copying................................................................................... 5-6

2in1 Copying From the ADF ................................................................. 5-6

2in1 Copying From the Original Glass.................................................. 5-6

Setting a Copy Function.............................................................................. 5-7

ID Card Copying ................................................................................... 5-8

Repeat Copying .................................................................................... 5-9

Poster Copying ................................................................................... 5-10

Setting Duplex (Double-Sided) Copying ................................................... 5-11

Duplex (Double-Sided) Copying From the ADF.................................. 5-11

Duplex (Double-Sided) Copying From the Original Glass .................. 5-12

Setting Collated (Sort) Copying................................................................. 5-13

Collated (Sort) Copying From the ADF ............................................... 5-13

Collated (Sort) Copying From the Original Glass................................ 5-13

6 Using the Scanner ......................................................................................... 6-1

Scanning From a Computer Application ..................................................... 6-2

Basic Scanning Operation........................................................................... 6-2

Windows TWAIN Driver Settings ................................................................ 6-3

Windows WIA Driver Settings ..................................................................... 6-5

Macintosh TWAIN Driver Settings............................................................... 6-6

Scanning With the Machine .......................................................................... 6-8

Basic Scanning Operation........................................................................... 6-8

Specifying the Data Location .................................................................... 6-10

Saving Data on a Computer Connected (Scan to PC)........................ 6-10

Saving Data on a USB Memory Device (Scan to USB Memory) ........ 6-11

Specifying the Destination Address (Scan to E-mail/FTP/SMB) ............... 6-12

Directly Entering the E-mail Address .................................................. 6-12

Selecting From the Favorite List ......................................................... 6-13

Selecting a Speed Dial Destination..................................................... 6-13

Selecting a Group Dial Destination ..................................................... 6-14

Selecting From the Address Book ...................................................... 6-15

Searching the Address Book .............................................................. 6-15

Searching an LDAP Server................................................................. 6-16

Specifying Multiple Destination Addresses ......................................... 6-18

Editing a Specified Destination Address ............................................. 6-18

Deleting a Specified Destination Address ........................................... 6-19

Registering/Editing Addresses.................................................................. 6-19

Registering in the Favorite List ........................................................... 6-20

Deleting From the Favorite List........................................................... 6-20

Registering Speed Dial Destinations (Direct Input)............................. 6-21

Registering Speed Dial Destinations (LDAP Search) ......................... 6-22

Editing/Deleting Speed Dial Destinations ........................................... 6-23

Registering Group Dial Destinations................................................... 6-24

Editing/Deleting Group Dial Destinations............................................ 6-25

Selecting the Data Format ........................................................................ 6-26

Contents x-9

Selecting the Scan Quality Setting............................................................ 6-27

Selecting the Resolution ..................................................................... 6-27

Selecting the Scan Mode .................................................................... 6-27

Selecting the Scan Density ................................................................. 6-27

Setting the Scan Size................................................................................ 6-28

Setting the Scan Color .............................................................................. 6-28

Specifying the Subject............................................................................... 6-28

Deleting a Queued Transmission Job....................................................... 6-29

7 Replacing Consumables ............................................................................... 7-1

Replacing Consumables ............................................................................... 7-2

About Toner Cartridges............................................................................... 7-2

Replacing a Toner Cartridge ....................................................................... 7-5

Replacing All Toner Cartridges at the Same Time.................................... 7-10

Replacing the Imaging Cartridge............................................................... 7-11

Replacing the Fuser Unit........................................................................... 7-15

8 Maintenance ................................................................................................... 8-1

Maintaining the Machine ............................................................................... 8-2

Cleaning the Machine .................................................................................... 8-4

Exterior........................................................................................................ 8-4

Media Rollers .............................................................................................. 8-5

Cleaning the Media Feed Roller ........................................................... 8-5

Cleaning the Media Feed Rollers for the ADF .................................... 8-10

Cleaning the Media Feed Rollers for Tray 2 ....................................... 8-11

Cleaning the Media Feed Rollers for the attachment.......................... 8-13

Cleaning the Media Feed Rollers for the Duplex ................................ 8-15

Print Head Window ................................................................................... 8-16

Clearing the Print Head Window......................................................... 8-16

9 Troubleshooting ............................................................................................ 9-1

Introduction .................................................................................................... 9-2

Printing a Configuration Page ...................................................................... 9-3

Preventing Media Misfeeds ........................................................................... 9-4

Understanding the Media Path ..................................................................... 9-5

Clearing Media Misfeeds .............................................................................. 9-5

Media Misfeed Messages and Clearing Procedures................................... 9-7

Clearing a Media Misfeed in the Machine............................................. 9-8

Clearing a Media Misfeed From Tray 1............................................... 9-15

Clearing a Media Misfeed in Tray 2 .................................................... 9-16

Clearing a Media Misfeed from the ADF............................................. 9-19

Clearing a Media Misfeed from the Duplex Option ............................. 9-21

Solving Problems with Media Misfeeds ..................................................... 9-23

Solving Other Problems .............................................................................. 9-26

Solving Problems with Printing Quality .................................................... 9-31

Contentsx-10

Status, Error, and Service Messages ......................................................... 9-37

Status Messages....................................................................................... 9-37

Error Messages......................................................................................... 9-38

Service Messages..................................................................................... 9-46

10 Installing Accessories ................................................................................. 10-1

Introduction .................................................................................................. 10-2

Tray 2 (Lower Feeder Unit) ......................................................................... 10-3

Kit Contents............................................................................................... 10-3

Installing Tray 2......................................................................................... 10-4

Duplex Option .............................................................................................. 10-7

Kit Contents............................................................................................... 10-7

Installing Attachment................................................................................. 10-8

Installing the Duplex option ....................................................................... 10-9

A Appendix ........................................................................................................A-1

Technical Specifications ...............................................................................A-2

Consumable Life Expectancy Chart............................................................A-5

User-Replaceable .................................................................................A-5

Service-Replaceable.............................................................................A-5

Entering Text ..................................................................................................A-6

Key Operation .............................................................................................A-6

Entering Fax Numbers ..........................................................................A-6

Entering Names ....................................................................................A-7

Entering E-mail Addresses ...................................................................A-7

Changing Input Mode..................................................................................A-8

Inputting Example .......................................................................................A-8

Correcting Text and Input Precautions........................................................A-9

Our Concern for Environmental Protection ..............................................A-10

What is an ENERGY STAR product? .................................................A-10

Contents x-11

Contentsx-12

1Introduction

Getting Acquainted with Your Machine

Space Requirements

To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.

505 mm (19.9")

405 mm (15.9")

100 mm
(3.9")

Front View

100 mm
(3.9")

160 mm

(6.3")

405 mm (15.9")

765 mm (30.1")

Side View

Getting Acquainted with Your Machine1-2

238 mm (9.4")

432 mm (17.0")

100 mm
(3.9")

670 mm (26.4")

238 mm

(9.4")

786 mm (30.9")

548 mm (21.6")

100 mm

(3.9")

160 mm

(6.3")

430 mm (16.9")

947 mm (37.3")

157 mm

(6.2")

100 mm
(3.9")

Side View with Options

(when Tray 2 and the duplex option are installed)

" The option appears shaded in the above illustrations.

Getting Acquainted with Your Machine 1-3

(9.4")

238 mm

493 mm (19.4")

731 mm (28.8")

100 mm
(3.9")

160 mm

(6.3")

430 mm (16.9")

947 mm (37.3")

157 mm

(6.2")

100 mm
(3.9")

Side View with Options

(when the attachment and duplex option are installed)

" The option appears shaded in the above illustrations.

Getting Acquainted with Your Machine1-4

Part Names

The following drawings illustrate the parts of your machine referred to
throughout this guide, so please take some time to become familiar with
them.

Front View

1–Control Panel

2–Automatic document Feeder
(ADF)

2–a:ADF feed cover

2–b:Document guide

2–c:Document feed tray

2–d:Document output tray

2–e:Document stopper

" The ADF may appear as

“document cover” in some
status and error messages.

" Lower the document stopper

when scanning Legal-size
paper with the ADF.

3–Dust cover

4–Tray 1 (Manual feed tray)

5–Output tray

6–Extension tray

7–Original glass

8–Original cover pad

9–Scanner unit

10–USB memory port

2-a

1

7

6

2-b

2-c

2-d

2-e

8

9

5

4

3

10

Getting Acquainted with Your Machine 1-5

11—Fuser unit

12—Fuser separator levers

13—Fuser cover lever

14—Imaging cartridge

15—Toner cartridge

16—Front cover

11

14

15

12

13

12

11

14

Rear View

1–Power switch

2–Power connection

3–TEL (telephone) jack

4–LINE (telephone line) jack

5–USB port

6–10Base-T/100Base-TX (IEEE

802.3) Ethernet Interface port

Getting Acquainted with Your Machine1-6

16

15

1

3
4

2

5

6

Front View with Options

(when Tray 2 is installed)

1—Lower feeder unit (Tray 2)

(when Tray 2 and duplex option
are installed)

1—Duplex option

2—Lower feeder unit (Tray 2)

1

1

2

(when the attachment and duplex
option are installed)

1—Duplex option

2—Attachment

1

2

Getting Acquainted with Your Machine 1-7

Rear View with Options

(When Tray 2 is installed)

1—Lower feeder

unit (Tray 2)

2—Locking pin

2

(when Tray 2 and duplex option
are installed)

1—Duplex option

2—Lower feeder unit (Tray 2)

1

2

2

1

Getting Acquainted with Your Machine1-8

(when the attachment and duplex
option are installed)

1—Duplex option

2—Attachment

1

2

Getting Acquainted with Your Machine 1-9

Drivers CD/DVD

Printer Drivers

Drivers Use/Benefit

Windows Vista/XP/Server 2003/
2000

Windows Vista/XP/Server 2003 for
64bit

Macintosh OS X (10.2.8/10.3/10.4/

10.5)

Scanner Drivers

Drivers Use/Benefit

TWAIN Driver for Windows Vista/XP/
Server 2003/2000

TWAIN Driver for Macintosh OS X
(10.2.8/10.3/10.4/10.5)

WIA Driver for Windows Vista/XP This driver enables you to set scan-

WIA Driver for Windows Vista/XP for
64 bit

These drivers give you access to all of
the printer features. For details, refer
to “Displaying Printer Driver Settings”
on page 4-3.

These drivers enable you to set scan­ning functions, such as the color set­ting and size adjustments.

For details, refer to “Windows TWAIN
Driver Settings” on page 6-3.

ning functions, such as the color set­ting and size adjustments.

For details, refer to “Windows WIA
Driver Settings” on page 6-5.

PC Fax Drivers

Drivers Use/Benefit

Windows Vista/XP/Server 2003/
2000

Windows Vista/XP/Server 2003 for
64 bit

These drivers enable you to specify
fax settings, such as the paper set­tings for sending faxes and the set­tings for editing the address book. For
details, refer to the Facsimile User’s
Guide on the Documentation CD/
DVD.

" For details on the installation of the drivers, refer to the Installation

Guide.

Getting Acquainted with Your Machine1-10

" For details of the Macintosh drivers, refer to the Reference Guide on

the Documentation CD/DVD.

" Windows TWAIN driver does not correspond to 64-bit applications

though it corresponds to 32-bit applications on 64-bit OS.

Getting Acquainted with Your Machine 1-11

Applications CD/DVD

Applications

Applications Use/Benefit

PaperPort SE This software is a document manage-

ment software package that helps you
scan, organize, access, share, and
manage both your paper and digital
documents on your personal com­puter.

For details, refer to the PaperPort SE
User’s Guide from the Help menu.

Local Setup Utility (LSU) This software enables destinations

(scanning and faxing) in the favorite
list, in speed dialing and in group dial­ing to be created or edited from the
computer. In addition, the status of
this machine can be checked.

For details, refer to the Reference
Guide on the Documentation CD/
DVD.

LinkMagic This software enables scanned docu-

ments to be saved in a file, processed,
mail attached, and printed out.

For details, refer to the Reference
Guide on the Documentation CD/
DVD.

PageScope Net Care Printer management functions such

as status monitoring and network set­tings can be accessed.

For details, refer to the PageScope
Net Care Quick Guide on the Applica­tions CD/DVD.

PageScope Network Setup Using the TCP/IP, basic network

printer settings can be specified.

For details, refer to the PageScope
Network Setup User Manual on the
Applications CD/DVD.

Getting Acquainted with Your Machine1-12

Documentation CD/DVD

Documentation

Documentation Use/Benefit

Installation Guide This manual provides installation

details that must be performed in
order to use this machine, such as
setting up the machine and installing
the drivers.

Printer/Copier/Scanner User’s Guide
(this manual)

Facsimile User’s Guide This manual provides details on gen-

Reference Guide This manual provides details on

Quick Guide The Quick Guide provides simple pro-

Service & Support Guide The Need Assistance sheet provides

Readme This guide provides details on operat-

This manual provides details on gen­eral daily operations, such as using
the drivers and control panel and
replacing consumables.

eral fax operations, such as sending
and receiving faxes and using the
control panel.

installing the Macintosh drivers and on
specifying settings for the network,
Local Setup Utility (LSU), LinkMagic
and the printer management utility.

cedures for copy, fax and scanning
operations and for replacing consum­ables.

information on product support and
servicing.

ing conditions and precautions. Be
sure to read this information before
using the machine.

Getting Acquainted with Your Machine 1-13

System Requirements

 Personal computer

For Windows

– Pentium II: 400MHz or higher (Pentium 3: 500MHz or higher is recom-

mended)

For Macintosh

– PowerPC G3 or later (G4 or later is recommended)

– Intel processor

 Operating System

– Microsoft Windows Vista Home Basic/Home Premium/Ultimate/Busi-

ness/Enterprise, Windows Vista Home Basic/Home Premium/ Ulti­mate/Business/Enterprise x64 Edition, Windows XP Home Edition/
Professional (Service Pack 2 or later), Windows XP Professional x64
Edition, Windows Server 2003, Windows Server 2003 x64 Edition,
Windows 2000 (Service Pack 4 or later)

– Mac OS X (10.2.8 or later; We recommend installing the latest patch)

 Free hard disk space

256 MB or more

 RAM

128 MB or more

 CD/DVD drive

 I/O interface

– 10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port

– USB Revision 2.0 and USB Revision 1.1 compliant port

" The Ethernet cable and USB cable are not included with the machine.
" For details of the Macintosh drivers, refer to the Reference Guide on

the Documentation CD/DVD.

Getting Acquainted with Your Machine1-14

2Control Panel

and Configuration

Menu

About the Control Panel

21576871291311 14

Control Panel Indicators and Keys

No. Name Function

1 Addressbook

key

2 Auto RX indica-

tor

3 Redial/Pause

key

4 Onhook key Sends and receives transmissions with the receiver

5 Message win-

dow

Displays the information registered in the favorite
list, speed dial destinations and group dial destina­tions.

For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

Lights up when the automatic receiving function is
selected.

For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

Recalls the last number dialed. Inserts a pause when
a number is dialed.

For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

on the hook.

For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

Displays settings, menus, and messages.

184173101516

About the Control Panel2-2

No. Name Function

6 +/, keys Moves up and down through menus, options, or

choices.

7 */) keys Moves left and right through menus, options, or

choices.

8 Select key Press to select the setting that is currently displayed.

9 Error indicator Indicates an error condition.

10 Back key Clears the specified number of copies and entered

text.

Press to return to the previous screen.

Press to cancel the setting that is currently dis­played.

11 Keypad Enters desired number of copies. Enters fax num-

bers, E-mail addresses, and names of recipients.

12 Fax key/LED Enters Fax mode.

Lights up in green to indicate that the machine is in
Fax mode.

For details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

13 Scan key/LED Enters Scan mode. (Scan to E-mail, Scan to FTP,

Scan to a shared folder on a computer, Scan to PC,
or Scan to USB Memory)

Lights up in green to indicate that the machine is in
Scan mode.

For details on the Scanner functions, refer to chapter
6, “Using the Scanner”

14 Copy key/LED Enters Copy mode.

Lights up in green to indicate that the machine is in
Copy mode.

For details on the Copy functions, refer to chapter 5,
“Using the Copier”.

15 Start (B&W) key Starts monochrome copying, scanning or faxing.

16 Start indicator Lights up in blue when copying and fax transmis-

sions are possible.

Lights up in orange when copying and fax transmis­sions are not possible, for example, during warm-up
or if an error has occurred.

About the Control Panel 2-3

No. Name Function

17 Start (Color) key Starts color copying, scanning or faxing.

18 Stop/Reset key Returns the settings to their defaults and stops func-

tions.

About the Control Panel2-4

Display Indications

Main Screen (Copy Mode)

3 4

1

2

No. Indication Description

1 Copy settings Allows the current settings to be checked and the

various settings to be changed. For details, refer to
“Copy settings” on page 2-6.

2 Status Depending on the situation, the machine status or an

error message may appear.

3 Copy density Indicates the copy density.

AUTO appears when DENSITY is set to AUTO and

the

TEXT copy mode is selected.

4 Number of

copies

Indicates the number of copies.

About the Control Panel 2-5

 Copy settings

1
2
3

Press +/,

4
5
6

Press +/,

7
8
9

No. Indication Description

1 Media tray Indicates the media tray that is selected. For details

on selecting the media tray, refer to “Selecting the
Media Tray” on page 5-5.

2 Zoom ratio Indicates the zoom ratio that is specified. For details

on specifying the zoom ratio, refer to “Specifying the
Zoom Ratio” on page 5-4.

3 Copy quality Indicates the copy quality that is selected. For details

on selecting the copy quality, refer to “Specifying the
Copy Quality Setting” on page 5-3.

4 Collated (Sort)

copying

5 2in1 copying Indicates whether or not 2in1 copying is selected.

Indicates whether or not collated (Sort) copying is
selected. For details on selecting collated (Sort)
copying, refer to “Setting Collated (Sort) Copying” on
page 5-13.

For details on selecting 2in1 copying, refer to “Set­ting 2in1 Copying” on page 5-6.

About the Control Panel2-6

No. Indication Description

6 Double-sided

copying

7 Copy function Indicates the copy function that is set. For details on

8

UTILITY

9

REPORT/STA­TUS

This appears only when the duplex option has been
installed.
Indicates whether or not double-sided copying is
selected. If double-sided copying is selected, the
specified binding position is indicated.
For details on selecting double-sided copying, refer
to “Setting Duplex (Double-Sided) Copying” on
page 5-11.

setting a copy function, refer to “Setting a Copy
Function” on page 5-7.

Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 2-20.

Select this menu item to view the total number of
pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 2-17.

Main Screen (Scan Mode)

3

1

2

No. Indication Description

1 Scan settings Allows the current settings to be checked and the

various settings to be changed. For details, refer to
“Scan settings” on page 2-8.

2 Status Depending on the situation, the machine status or an

error message may appear.

3 Available mem-

ory

Indicates the percentage of memory available for
scanning operations.

About the Control Panel 2-7

 Scan settings

1
2
3

Press +/,

4
5
6

Press +/,

7
8
9

No. Indication Description

1 Data format Indicates the data format that is selected. For details

on selecting the data format, refer to “Selecting the
Data Format” on page 6-26.

2 Scan quality Indicates the scan quality that is selected. For details

on selecting the scan quality, refer to “Selecting the
Scan Quality Setting” on page 6-27.

3 Scan data desti-

nation

Indicates the specified destination for the scan data.
For details on specifying the destination of the data,
refer to “Specifying the Data Location” on page 6-10
and “Specifying the Destination Address (Scan to
E-mail/FTP/SMB)” on page 6-12.

" If no destination has been specified, SCAN

TO

appears.

4 Scan size Indicates the scan size that is selected. For details

on selecting the scan size, refer to “Setting the Scan
Size” on page 6-28.

About the Control Panel2-8

No. Indication Description

5 Scan color Indicates the scan color that is selected. For details

on selecting the scan color, refer to “Setting the Scan
Color” on page 6-28.

6

SUBJECT

Select this menu item to specify the subject. For
details on specifying the subject, refer to “Specifying
the Subject” on page 6-28.

" This menu item does not appear if an FTP

address or SMB address was specified as the
destination.

7

CANCEL
RESERV.

Select this menu item to display the list of jobs
queued for transmission and to delete a job. For
details, refer to “Deleting a Queued Transmission
Job” on page 6-29.

" This menu item does not appear if an e-mail

address, FTP address or SMB address was
specified as the destination.

8

UTILITY

Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 2-20.

" This menu item does not appear if an e-mail

address, FTP address or SMB address was
specified as the destination.

9

REPORT/STA­TUS

Select this menu item to view the total number of
pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 2-17.

" This menu item does not appear if an e-mail

address, FTP address or SMB address was
specified as the destination.

About the Control Panel 2-9

Main Screen (Fax Mode)

21

3
4

No. Indication Description

1Time

2 Available mem-

ory

3 Fax settings Allows the current settings to be checked and the

4 Status Depending on the situation, the machine status or an

Indicates the current time configured in ADMIN.

MANAGEMENT/USER SETTING/DATE&TIME

the UTILITY menu.

Indicates the percentage of memory available for fax
operations.

various settings to be changed. For details, refer to
“Fax settings” on page 2-11.

error message may appear.

in

About the Control Panel2-10

 Fax settings

1
2

Press +/,

3
4

Press +/,

5
6

Press +/,

7

No. Indication Description

1 Fax quality Indicates the fax quality that is selected. For details

on selecting the fax quality, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

2 Fax destination Indicates the specified fax destination. For details on

specifying the destination, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

" If no destination has been specified, FAX TO

appears.

About the Control Panel 2-11

No. Indication Description

3

TIMER TX

4 Transmission

mode

5

CANCEL
RESERV.

Select this menu item to specify the time when the
fax is to be sent. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

Indicates the fax transmission mode that is selected.
For details on selecting the transmission mode, refer
to the Facsimile User’s Guide on the Documentation
CD/DVD.

Select this menu item to display the list of jobs
queued for transmission and to delete a job. For
details, refer to “Deleting a Queued Transmission
Job” on page 6-29.

" This menu item does not appear if a

destination has been specified.

6

UTILITY

Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 2-20.

" This menu item does not appear if a

destination has been specified.

7

REPORT/STA­TUS

Select this menu item to view the total number of
pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 2-17.

" This menu item does not appear if a

destination has been specified.

About the Control Panel2-12

Print Screen

When a print job is received, PRINTER: Printing appears in the status
section of the main screen. To display the print screen (as shown below),
press the * key while PRINTER: Printing is displayed.

To cancel printing, press the Stop/Reset key when the print screen appears.
Press the Select key to select

YES.

1

No. Indication Description

1 Status Displays messages indicating operations such as

printing.

2 Media tray/

media size

Indicates the media tray and media size that is
selected.

2

" When a print job is received from the printer driver, the paper size

specified with the printer driver has priority if it is different from the
paper size specified from the control panel with TRAY1 PAPER

SETUP

in the UTILITY menu.

About the Control Panel 2-13

Checking the Machine Status and Settings

PRINTER MODE Menu

With the main screen displayed, press the * key to display the PRINTER
MODE screen.

From this menu, a general estimate of the amount of toner remaining in the
toner cartridges can be viewed, and the printer operation mode can be
switched. The printer operation modes include one for replacing a toner car­tridge (REPLACE MODE), one for replacing all toner cartridges (EJECT
MODE), and one for cleaning the print head window (P/H CLEAN MODE).
The PRINTER MODE menu is structured as shown below.

" To return to the previous screen, press the Back key. To display the

main screen, press the Stop/Reset key.

PRINTER MODE TONER REMAIN-

ING

T/C CHANGE REPLACE MODE Y TONER

EJECT MODE M TONER

P/H CLEAN MODE C TONER

K TONER

Checking the Machine Status and Settings2-14

TONER REMAINING

A general estimate of the amount of toner remaining in the toner cartridges
can be viewed.

" If the Select key is held down for at least 2 seconds while the screen

described above is displayed, the configuration page will be printed.

T/C CHANGE

REPLACE MODE

EJECT MODE

Switches the machine to the REPLACE MODE.
This mode is used when replacing a toner car­tridge.

For details on replacing a toner cartridge, refer
to “Replacing a Toner Cartridge” on page 7-5.

" To return to normal operation mode from

REPLACE MODE, press the Stop/Reset
key.

Switches the machine to the EJECT MODE.
This mode is used when replacing all toner car­tridges at the same time.

For details on replacing all toner cartridges,
refer to “Replacing All Toner Cartridges at the
Same Time” on page 7-10.

" To return to normal operation mode from

EJECT MODE, press the Stop/Reset
key.

Checking the Machine Status and Settings 2-15

P/H CLEAN MODE

Switches the machine to the P/H CLEAN
MODE.
P/H CLEAN MODE is a mode that allows the
user to clean the print head window more eas­ily. The print head window is not cleaned auto­matically.

For details on cleaning the print head window,
refer to “Clearing the Print Head Window” on
page 8-16.

" To return to normal operation mode from

P/H CLEAN MODE, refer to “Clearing the
Print Head Window” on page 8-16.

Checking the Machine Status and Settings2-16

REPORT/STATUS Menu

To display the REPORT/STATUS screen, select REPORT/STATUS in the
main screen, and then press the Select key. From this menu, the total num­ber of pages printed by this machine and the results of fax transmissions/
receptions can be viewed. In addition, the reports can be printed. The
REPORT/STATUS menu is structured as shown below.

" To return to the previous screen, press the Back key. To display the

main screen, press the Stop/Reset key.

REPORT/STATUS TOTAL PRINT

SUPPLY STATUS

TX/RX RESULT

REPORT

TOTAL PRINT

The total number of pages for each of the following can be checked.

TOTAL PRINT

MONO COPY

COLOR COPY

MONO PRINT

COLOR PRINT

FAX PRINT

TOTAL SCAN

This counter shows the total number of pages
printed.

This counter shows the total number of pages
copied in black-and-white.

This counter shows the total number of pages
copied in color.

This counter shows the total number of pages
printed in black-and-white.

This counter shows the total number of pages
printed in color.

This counter shows the total number of pages
that were faxed.

This counter shows the total number of docu­ment pages that were scanned.

Checking the Machine Status and Settings 2-17

SUPPLY STATUS

The remaining amount of toner in the toner cartridges and the remaining ser­vice life of the imaging cartridges can be displayed as a percentage.

C TONER

M TONER

Y TONER

K TONER

I/C

Displays the remaining amount of toner in the
cyan (C) toner cartridge as a percentage.

Displays the remaining amount of toner in the
magenta (M) toner cartridge as a percentage.

Displays the remaining amount of toner in the
yellow (Y) toner cartridge as a percentage.

Displays the remaining amount of toner in the
black (K) toner cartridge as a percentage.

Displays the remaining service life of the imag­ing cartridge as a percentage.

TX/RX RESULT

For details, refer to the Facsimile User’s Guide on the Documentation
CD/DVD.

REPORT

The machine settings, lists and reports related to fax can be printed.

These reports can only be printed from Tray 1.

TX RESULT REPORT

RX RESULT REPORT

ACTIVITY REPORT

MEMORY DATA LIST

MEMORY IMAGE PRINT

Prints the results of fax transmissions. For
details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

Prints the results of fax receptions. For details,
refer to the Facsimile User’s Guide on the Doc­umentation CD/DVD.

Prints the results of fax transmissions and
receptions. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

Prints the information for queued fax transmis­sions. For details, refer to the Facsimile User’s
Guide on the Documentation CD/DVD.

Prints the information and a reduced first page
of queued fax transmissions. For details, refer
to the Facsimile User’s Guide on the Documen­tation CD/DVD.

Checking the Machine Status and Settings2-18

FAVORITE LIST

SPEED DIAL LIST

GROUP DIAL LIST

UTILITY MAP

CONFIGURATION PAGE

DEMO PAGE

Prints a list of the destinations registered in the
favorite list. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

Prints a list of the destinations programmed for
speed dialing. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

Prints a list of the one-touch dialing groups. For
details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

Prints the UTILITY menu and its settings.

Prints a estimate of the percentage of toner
remaining and the settings, information and sta­tus of this machine.

Prints a demo page.

Checking the Machine Status and Settings 2-19

Configuration Menu Overview

To display the settings menu for this machine, select UTILITY in the main
screen, and then press the Select key. From the UTILITY menu, settings for
the various machine functions can be changed.

UTILITY Menu

From this menu, various machine settings can be changed. The UTILITY
menu is structured as shown below.

" To return to the previous screen in the UTILITY menu, press the Back

key. (If the Back key is pressed while settings are being specified,
those settings are not saved.)

" The ADMIN. MANAGEMENT menu is accessible only by the adminis-

trator. To display the settings for this menu, select ADMIN. MANAGE-

MENT

, use the keypad to type in the 6-digit administrator access code

(default: 000000), and then press the Select key.

UTILITY MACHINE SETTING

TRAY1 PAPER SETUP

ADMIN. MANAGEMENT

COPY SETTING

DIAL REGISTER

FAX TX OPERATION

FAX RX OPERATION

Configuration Menu Overview2-20

REPORTING

SCAN SETTING

Configuration Menu Overview 2-21

MACHINE SETTING Menu

MACHINE SETTING AUTO PANEL RESET

ENERGY SAVE MODE

LCD CONTRAST

KEY SPEED TIME TO START

LANGUAGE

BUZZER VOLUME

INTERVAL

INITIAL MODE

TONER OUT STOP

TONER LOW

AUTO CONTINUE

DUPLEX SPEED

*1

Configuration Menu Overview2-22

CALIBRATION

*1

"

This appears only when the duplex option has been installed.

" Manufacturer’s default settings appear in bold.

AUTO PANEL RESET

ENERGY SAVE MODE

LCD CONTRAST

KEY
SPEED

TIME TO
START

INTERVAL

Setting

OFF / 30sec / 1min / 2min /
3min / 4min / 5min

Specify the length of time until all settings that
have not been programmed, such as the num­ber of copies, are cleared and return to their
default settings when no operation is performed.

To set the machine to perform the auto panel
reset operation, select from 30sec, 1min, 2min,
3min, 4min or 5min for the length of time until
the auto panel reset operation is performed.

Setting

5 min / 15 min / 30 min / 60
min

Enters Energy Save mode in order to conserve
energy when no operation is performed. Specify
the length of time in minutes until the machine
enters Energy Save mode.

Setting (LIGHT) (DARK)

Specify the brightness of the message window.

Setting

0.1sec / 0.3sec / 0.5sec /

1.0sec / 1.5sec / 2.0sec /

2.5sec / 3.0sec

Specify the length of time until the cursor begins
to move continuously when a key is held down.

Setting

0.1sec / 0.3sec / 0.5sec /

1.0sec / 1.5sec / 2.0sec /

2.5sec / 3.0sec

Specify the length of time until the cursor contin­uously moves between settings or characters.

Configuration Menu Overview 2-23

LANGUAGE

BUZZER VOLUME

INITIAL MODE

TONER OUT STOP

Setting

ENGLISH / FRENCH / GERMAN /
ITALIAN / SPANISH / PORTU­GUESE

/ RUSSIAN / CZECH /

SLOVAK / HUNGARIAN / POLISH

/

JAPANESE

Select the language of the menus and mes­sages that appear in the message window.

Setting

Select the volume of the sound produced when
a key is pressed and of the alarm that is
sounded when an error occurs.

Setting

Specify the default mode when the machine is
turned on or when all settings in the control
panel return to their default settings.

Setting

Select whether or not printing, copying and fax­ing stop when the toner has run out.

ON is selected, printing, copying and faxing

If
stop when the toner runs out.

If ON(FAX) is selected, only faxing stops when
the toner has run out. Printing and copying con­tinues.

OFF / LOW / HIGH

COPY / FAX

ON / ON(FAX) / OFF

TONER LOW

AUTO CONTINUE

OFF is selected, printing, copying and faxing

If
continues even if toner has run out.

Setting

Select whether or not a warning message
appears when the toner is nearly empty.

Setting

Select whether or not printing continues when a
size error occurs during printing.

ON / OFF

ON / OFF

Configuration Menu Overview2-24

DUPULEX SPEED

CALIBRATION

Setting

Select the print speed for double-sided printing.

AUTOMATIC is selected, the print speed is

If
automatically selected.

If SPEED is selected, the print speed has prior­ity; however, the print quality may decrease.

QUALITY is selected, the print quality has

If
priority; therefore, the print speed will decrease
while the print quality may increase.

Setting

Select whether or not to perform image stabili­zation. If
started.

AUTOMATIC / SPEED / QUALITY

ON / OFF

ON is selected, image stabilization is

Configuration Menu Overview 2-25

TRAY1 PAPER SETUP Menu

TRAY1 PAPER SETUP

" Manufacturer’s default settings appear in bold.

Media type

PLAIN PAPER / LETTERHEAD / THICK1 / THICK2 /
LABELS / ENVELOPE / POSTCARD

Paper size The available paper sizes differ depending on the setting

selected as the media type.

Setting selected as the
media type

Available paper sizes

PLAIN PAPER A4 / A5 / B5 / LEGAL /

LETTER / G LETTER /

STATEMENT / EXECU­TIVE

/ FOLIO / OFICIO

/ G LEGAL / CUS-

TOM(PLAIN)

THICK1, THICK2 A4

/ A5 / B5 / LETTER / G

LETTER

/ STATEMENT /

EXECUTIVE / CUS­TOM(THICK)

LETTERHEAD, LABELS A4

/ A5 / B5 / LETTER / G

LETTER

/ STATEMENT /

EXECUTIVE

ENVELOPE C6

POSTCARD

/ DL

The screen for selecting
the paper size does not
appear, and the following
paper size is automatically
specified.

100 × 148 mm
[3.9 × 5.8 inch]

Configuration Menu Overview2-26

Select the type and size of the media loaded into Tray 1. If CUS-

TOM(PLAIN)

settings for

The setting range for LENGTH is 195 to 356 mm for PLAIN PAPER, and

184 to 297 mm for THICK1 and THICK2.

The default setting is 297 mm.

The Setting range for WIDTH is 92 to 216 mm.

The default setting is 210 mm.

When a media type is selected, a screen appears, showing the available
media sizes. The available media sizes differ depending on the selected
media type.

or CUSTOM(THICK) is selected as the paper size, specify

LENGTH and WIDTH separately.

The default paper size for a setting other than

LETTER for 120 V models, and A4 for 220 V models.

ENVELOPE or POSTCARD is

" When printing from the printer driver, the printer driver settings have

priority over the settings specified in the TRAY1 PAPER SETUP
menu. Check that Tray 1 is loaded with media of the type and size
specified in the printer driver.

" The setting for CUSTOM is displayed in metric (mm) even if ADMIN.

MANAGEMENT/USER SETTING/PRESET ZOOM

is set to INCH.

Configuration Menu Overview 2-27

ADMIN. MANAGEMENT Menu

" The ADMIN. MANAGEMENT menu is accessible only by the adminis-

trator. To display the settings for this menu, select ADMIN. MANAGE-

MENT

, use the keypad to type in the 6-digit administrator access code

(default: 000000), and then press the Select key.

ADMIN. MAN­AGEMENT

ADMINISTRATOR
NO.

REMOTE MONITOR

NETWORK SET­TING

TCP/IP

IP ADDR. SET-

*1

TING

DNS CONFIG.

DHCP

BOOTP

ARP/PING

*1

*1

*1

*1

*1

HTTP

*1

FTP

*1

SMB

Configuration Menu Overview2-28

BONJOUR

IPP

SLP

SNMP

SPEED/
DUPLEX

E-MAIL SETTING SMTP

SENDER NAME

E-MAIL ADDRESS

*1

*1

*1

*1

*1

DEFAULT SUBJECT

SMTP SERVER
ADDR.

SMTP PORT NO.

SMTP TIMEOUT

TEXT INSERT

Configuration Menu Overview 2-29

POP BEFORE SMTP DISABLE/ENABLE

POP3 SERVER

*2

ADDR.

SMTP AUTH. DISABLE/ENABLE

LDAP SETTING DISABLE/ENABLE

POP3 PORT NO.

POP3 TIMEOUT

POP3 ACCOUNT

POP3 PASSWORD

SMTP USER

*3

NAME

SMTP PASSWORD

*2

*2

*2

*2

*3

LDAP SERVER
ADDR.

LDAP
PORT NO.

SSL SETTING

Configuration Menu Overview2-30

*4

*4

*4

SEARCH BASE

*4

ATTRIBUTE

SEARCH
METHOD

LDAP
TIMEOUT

MAX.SEARCH
RESULTS

*4

*4

*4

*4

AUTHENTICATION

LDAP ACCOUNT

*4

LDAP PASSWORD

DOMAIN NAME

*4

*4

*4

USB SETTING

COMM. SETTING TONE/PULSE

LINE MONITOR

PSTN/PBX

Configuration Menu Overview 2-31

USER SETTING PTT SETTING

DATE&TIME

DATE FORMAT

PRESET ZOOM

USER FAX NUMBER

USER NAME

AUTO REDIAL NUMBER OF REDIAL

INTERVAL

*1

"

This menu item appears when ADMIN. MANAGEMENT/NET-

WORK SETTING/TCP/IP

*2

This menu item appears when ADMIN. MANAGEMENT/E-MAIL

is set to ENABLE.

SETTING/POP BEFORE SMTP/DISABLE/ENABLE
ENABLE.

*3

This menu item appears when ADMIN. MANAGEMENT/E-MAIL

SETTING/SMTP AUTH./DISABLE/ENABLE

*4

This menu item appears when ADMIN. MANAGEMENT/LDAP

SETTING/DISABLE/ENABLE

is set to ENABLE.

Configuration Menu Overview2-32

is set to

is set to ENABLE.

" Manufacturer’s default settings appear in bold.

ADMINISTRATOR NO.

REMOTE MONITOR

NETWORK

TCP/IP

SETTING

IP ADDR. SET­TING

Specify the new administrator access
code.

Setting

Select whether or not setting remote
monitor.

ON is selected, technical support can

If
access the menu mode.

If

OFF is selected, technical support

cannot access the menu mode.

OFF / ON

" This setting is for technical

support uses. Change the setting
only when it is necessary.

Setting

Select the setting for connecting to this
machine through a network.

Setting

Set the IP address of this machine on
the network.

If AUTO is selected, the IP address will
be assigned automatically.

If SPECIFY is selected, manually
specify settings for

SUBNET MASK

DISABLE / ENABLE

AUTO / SPECIFY

IP ADDRESS,

and GATEWAY.

Configuration Menu Overview 2-33

DNS CONFIG.

DHCP

BOOTP

ARP/PING

HTTP

FTP

SMB

BONJOUR

IPP

Setting

Set whether or not the DNS server set­ting is to be specified.

ENABLE is selected, specify DNS

If
server addresses (up to three
addresses).

Setting

If there is a DHCP server on the net­work, specify whether the IP address
and other network information is auto­matically assigned by the DHCP server.

Setting

If there is a BOOTP server on the net­work, specify whether the IP address
and other network information is auto­matically assigned by the BOOTP
server.

Setting

Select whether or not the ARP/PING
command is used when the IP address
is assigned.

Setting

Select whether or not to enable HTTP.

Setting

Select whether or not to enable FTP.

Setting

Select whether or not to enable SMB.

Setting

Select whether or not to enable Bon­jour.

Setting

Select whether or not to enable IPP.

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

SLP

" If HTTP is set to DISABLE, IPP

cannot be set.

Setting

Select whether or not to enable SLP.

Configuration Menu Overview2-34

DISABLE / ENABLE

E-MAIL
SETTING

SNMP

SPEED/DUPLEX

SMTP

SENDER NAME

E-MAIL ADDRESS

DEFAULT SUB­JECT

Setting

Select whether or not to enable SNMP.

Setting

DISABLE / ENABLE

AUTO / 10BASE-T FULL

/

10BASE-T HALF /

100BASE-TX FULL /
100BASE-TX HALF

Specifies the transmission speed for the
network and the transmission method
for bi-directional transmission.

Setting

Select whether to enable or disable
e-mail transmission operations for this
machine.

Specify the name of the E-mail sender
(up to 20 characters) used for network
scanning.

The default setting is “magicolor_
1690MF”.

Specify the E-mail address (up to 64
characters) of the E-mail sender used
for network scanning.

The default setting is blank.

Specify the subject (up to 20 charac­ters) of the E-mail message used for
network scanning.

DISABLE / ENABLE

The default setting is “From

SMTP SERVER
ADDR.

SMTP PORT NO.

mc1690MF”

Specify the IP address or host name
(up to 64 characters) for the SMTP
server.
The default setting is “0.0.0.0”.

Setting

Specify the port number communicating
with the SMTP server.

.

1 to 65535 (Default: 25)

Configuration Menu Overview 2-35

SMTP TIMEOUT

TEXT INSERT

POP
BEFORE
SMTP

DIS­ABLE/
ENABLE

POP3
SERVER
ADDR.

POP3
PORT
NO.

POP3
TIME­OUT

POP3
ACCOUNT

POP3
PASS­WORD

Setting

30 to 300 sec (Default:

60 sec)

Select the amount of time (in seconds)
until the connection with the SMTP
server times out.

Setting

Select whether or not the specified text
is inserted into the E-mail message.

Setting

Select whether or not to enable POP
Before SMTP.

ENABLE is selected, specify the time

If
(between 0 and 60 seconds). The
default setting is 5sec.

Specify the host name or IP address for
the POP3 server used for authentica­tion with POP Before SMTP.

The default setting is “0.0.0.0”.

Setting

Specify the port number used for com­municating with the POP3 server.

Setting

OFF / ON

DISABLE / ENABLE

1 to 65535 (Default: 110)

30 to 300 sec (Default:

30 sec)

Select the amount of time (in seconds)
until the connection with the POP3
server times out.

Specify the user name (up to 63 charac­ters) used for authentication with POP3
server.

The default setting is blank.

Specify the password (up to 15 charac­ters) used for authentication with POP3
server.

The default setting is blank.

Configuration Menu Overview2-36

LDAP
SETTING

SMTP
AUTH.

DIS­ABLE/
ENABLE

SMTP
USER­NAME

SMTP
PASS­WORD

DISABLE/ENABLE

LDAP SERVER
ADDR.

LDAP PORT NO.

SSL SETTING

SEARCH BASE

Setting

Select whether or not to enable SMTP
authentication.

Specify the user name (up to 63 charac­ters) used for SMTP authentication.

The default setting is blank.

Specify the password (up to 15 charac­ters) used for SMTP authentication.

The default setting is blank.

Setting

Select whether or not to enable the
LDAP function.

Specify the address (up to 64 charac­ters) of the LDAP server.

The default setting is “0.0.0.0”.

Setting

Specify the port number of the LDAP
server.

Setting

Select whether or not to enable SSL.

Specify the search starting point (up to
64 characters) in a hierarchical struc­ture arranged on the LDAP server.

DISABLE / ENABLE

DISABLE / ENABLE

1 to 65535 (Default: 389)

DISABLE / ENABLE

The default setting is blank.

ATTRIBUTE

SEARCH METHOD

LDAP TIMEOUT

The conditions for searches can be
specified as a name or e-mail address
(up to 32 characters).

The default setting is “cn”.

Setting

The specified characters can be
searched for at the beginning, within or
at the end.

Setting

BEGIN / CONTAIN / END

5 to 300 sec (Default:

60 sec)

Specify the maximum wait time during a
search.

Configuration Menu Overview 2-37

MAX.SEARCH
RESULTS

AUTHENTICATION

LDAP ACCOUNT

LDAP PASSWORD

DOMAIN NAME

USB SETTING

COMM.

TONE/PULSE

SETTING

Setting

Specify the maximum number of desti­nations displayed after a search.

Setting

5 to 100 (Default: 100)

ANONYMOUS / SIMPLE /

DIGEST-MD5 /
GSS-SPNEGO

Select the authentication method used
for logging on to the LDAP server.

Specify the account (up to 64 charac­ters) used to connect to the LDAP
server.

The default setting is blank.

Specify the password (up to 32 charac­ters) used to connect to the LDAP
server.

The default setting is blank.

Specify the domain name (up to 64
characters) used to connect to the
LDAP server.

The default setting is blank.

Setting

Select the operating system of the PC
to which this machine is connected with
a USB cable.

Setting

Select the dialing system. If this param­eter is not correctly set to the type of
dialing system used, faxes cannot be
sent and received.

Select the correct setting after checking
which type of dialing system is used by
your telephone line.

Windows / Mac

TONE / PULSE

" If PTT SETTING in the USER

SETTING
U.S.A, CANADA or NEW
ZEALAND

be changed.

Configuration Menu Overview2-38

menu is set to

, the settings cannot

USER
SETTING

LINE MONITOR

PSTN/PBX

PTT SETTING

Setting

Select the volume of the monitoring
sound of the transmission signal.

Setting

Select whether the connected tele­phone wiring is a public switched tele­phone network (PSTN) or a private
branch exchange (PBX).

For a PBX system, the prefix number
(outside line access number or exten­sion number) can be specified.

Setting

OFF / LOW / HIGH

PSTN / PBX

ARGENTINA / AUSTRA­LIA

/ AUSTRIA / BEL-

GIUM

/ BRAZIL /

CANADA / CHINA /
CZECH / DENMARK /
EUROPE / FINLAND /
FRANCE / GERMANY /
GREECE / HONG KONG /
HUNGARY / IRELAND /
ISRAEL / ITALY /
JAPAN / KOREA /
MALAYSIA / MEXICO /
THE NETHERLANDS /
NEW ZEALAND / NORWAY

/

PHILIPPINES /
POLAND / PORTUGAL /
RUSSIA / SAUDI ARA­BIA

/ SINGAPORE /

SLOVAKIA / SOUTH
AFRICA
DEN

/ SPAIN / SWE-

/ SWITZERLAND /

TAIWAN / TURKEY /
U.S.A / UNITED KING­DOM

/ VIETNAM

Select the country where this machine
is installed.

Configuration Menu Overview 2-39

DATE&TIME

DATE FORMAT

PRESET ZOOM

Setting

TIME: 00:00-23:59

(Default:

00:00)

DATE: ’00/01/01-’99/12/31

ZONE:

GMT+12:00-GMT-12:00 (in
30-minute intervals)
(Default: GMT+00:00)

Use the keypad to specify the current
date, time and time zone.

Setting

MM/DD/YY, DD/MM/YY,

YY/MM/DD

Select the display format for reports and
lists.

Setting

Select the measurement units for the
preset zoom ratios.

INCH / METRIC

AUTO
REDIAL

USER FAX NUM­BER

USER NAME

NUMBER OF
REDIAL

The default setting is
and Canada, and
countries.

Enter your fax number. A maximum of
20 characters (consisting of numbers,
spaces, + and -) can be entered. The
specified number is printed in the
header of outgoing faxes. The default
setting is blank.

Enter your name. A maximum of 32
characters can be entered. The speci­fied name is printed in the header of
outgoing faxes. The default setting is
blank.

Setting

Specify the number of times a redial is
attempted if there is no answer, for
example, when the line is busy.

1 to 10 (Default: depends

on

INCH for USA

METRIC for other

PTT SETTING)

Configuration Menu Overview2-40

INTERVAL

Setting

Specify the interval between redial
attempts.

2 to 99 min (Default:

depends on

TING

PTT SET-

)

Configuration Menu Overview 2-41

COPY SETTING Menu

COPY SETTING PAPER PRIORITY

QUALITY PRIORITY

DENSITY PRIORITY

DENSITY LEVEL AUTO

OUTPUT PRIORITY

MANUAL

*1

"

DUPLEX COPY

*1

This appears only when the duplex option has been installed.

" Manufacturer’s default settings appear in bold.

PAPER PRIOR­ITY

Setting

Specify the paper tray that is normally used.

TRAY1 / TRAY2

" If an optional lower feeder unit is not installed,

this setting is not available.

QUALITY PRI­ORITY

DENSITY PRI­ORITY

Setting

MIX , TEXT , PHOTO , FINE/MIX ,
FINE/TEXT , FINE/PHOTO

Select the type of document being copied.

Setting

Select the density that is normally used.

AUTO / MANUAL

Configuration Menu Overview2-42

DEN-

AUTO
SITY
LEVEL

MANUAL

OUTPUT PRIOR­ITY

DUPLEX COPY

Setting

Adjust the density of the background color.

Setting

Specify the default copy density.

Setting

Select whether or not to sort copies by sets.

Setting

Select the default setting for duplex (double-sided)
copying.

OFF is selected, duplex (double-sided) copying is

If
not performed as a default.

If LONG EDGE is selected, duplex (double-sided)
copying is performed as a default, and the pages are
fed out with the binding along the long side.

SHORT EDGE is selected, duplex (double-sided)

If
copying is performed as a default, and the pages are
fed out with the binding along the short side.

(LIGHT) (DARK)

(LIGHT) (DARK)

NON-SORT / SORT

OFF / LONG EDGE / SHORT EDGE

Configuration Menu Overview 2-43

DIAL REGISTER Menu

DIAL REGISTER FAVORITE

SPEED DIAL

GROUP DIAL

FAVORITE

SPEED DIAL

GROUP DIAL

Register frequently used fax numbers and e-mail
addresses in the favorite list. Instead of being
entered manually, fax numbers and e-mail
addresses can simply be recalled to ensure that
destination information is registered correctly.

A maximum of 20 destinations can be registered in
the favorite list.

Register frequently used fax numbers and e-mail
addresses as speed dial destinations. Instead of
being entered manually, fax numbers and e-mail
addresses can simply be recalled to ensure that
destination information is registered correctly.

A maximum of 250 speed dial destinations can be
registered.

For details, refer to and “Registering Speed Dial
Destinations (Direct Input)” on page 6-21 and
“Registering Speed Dial Destinations (LDAP
Search)” on page 6-22.

Register frequently used broadcast destinations as
a group dial destination. Multiple destinations can
be recalled simply by selecting a registered group.

A maximum of 50 destinations can be registered
with one group dial destination.

A maximum of 9 group dial destinations can be
registered.

For details, refer to “Registering Group Dial Desti­nations” on page 6-24.

Configuration Menu Overview2-44

FAX TX OPERATION Menu

FAX TX OPERATION DENSITY LEVEL

QUALITY PRIORITY

DEFAULT TX

HEADER

" Manufacturer’s default settings appear in bold.

DENSITY LEVEL

QUALITY PRI­ORITY

Setting

Specify the density for scanning a document.

Setting

(LIGHT) (DARK)

STD/TEXT, FINE/TEXT, S-FINE/

TEXT

, STD/PHOTO, FINE/PHOTO,

S-FINE/PHOTO

Select the default scanning resolution (fax document
quality).

STD/TEXT: Select this setting for documents contain-

ing handwriting or for computer printouts.

FINE/TEXT: Select this setting for documents con-

taining small print.

S-FINE/TEXT: Select this setting for documents

containing small print, such as newspapers, and docu­ments containing detailed illustrations.

STD/PHOTO: Select this setting for photo documents

containing regular photos.

FINE/PHOTO: Select this setting for photo docu-

ments containing fine images.

S-FINE/PHOTO: Select this setting for photo docu-

ments containing finer images.

Configuration Menu Overview 2-45

DEFAULT TX

HEADER

Setting

Select the desired method for sending documents.

MEMORY TX / DIRECT TX

MEMORY TX: With this method, the fax transmission

starts after the entire document is scanned and stored
in the memory. The total number of pages is automati­cally printed with the page number in the header. How­ever, the memory may become full if there are many
pages in the document or if the data is large due to the
fine image quality (resolution).

DIRECT TX: With this method, the transmission is

performed in real time in the transmission sequence of
the destinations. If there are many pages in the docu­ment, the fax can be sent with this method without the
memory becoming full.

Setting

Select whether or not to print transmission source
information (date/time of transmission, sender’s name,
sender’s fax number, session number and page num­ber) for the machine in the transmitted document.

OFF / ON

" If PTT SETTING in the USER SETTING

menu is set to U.S.A, CANADA, or KOREA,
this setting cannot be changed.

Configuration Menu Overview2-46

FAX RX OPERATION Menu

FAX RX OPERATION MEMORY RX MODE

NO. of RINGS

REDUCTION RX

RX PRINT

RX MODE

FORWARD

FOOTER

SELECT TRAY

" Manufacturer’s default settings appear in bold.

MEMORY RX
MODE

Configuration Menu Overview 2-47

Setting

Select whether to allow (ON) memory reception or not
(

OFF). Select ON not to print when receiving confiden-

tial faxes or when no one is around, for example, at
night. The received documents can be stored in mem­ory and printed at a specified time or when memory
reception is turned off (this function is set to

A password can be set to specify the starting time or
ending time of memory reception, or to cancel the
function. The set starting time and ending time are
valid every day until memory reception is turned off.

OFF / ON

OFF).

No. of RINGS

REDUCTION RX

RX PRINT

Setting

Enter the number of rings (between 1 and 16) until the
machine automatically begins receiving the fax when
an external telephone is connected.

1 to 16 (Default: depends on PTT
SETTING

)

" If PTT SETTING in the USER SETTING

menu is set to NEW ZEALAND, this setting
range changes to 7 to 10.

Setting

Select whether documents longer than the current
paper size are printed reduced, split, or discarded.

OFF: The document is printed at full size and split onto

multiple pages.

ON: The document is printed at a reduced size.

CUT: The document is printed, but any part that does

not fit within the page is erased.

Setting

Select whether the fax is printed only after all docu­ment pages have been received or printing begins as
soon as the first page of the document is received.

MEMORY RX: Printing begins after all pages have

been received.

OFF / ON / CUT

MEMORY RX / PRINT RX

RX MODE

PRINT RX: Printing begins after the first page has

been received.

Setting

Select whether the reception mode is set to automatic
reception or manual reception.

AUTO RX / MANUAL RX

AUTO RX: Automatically begins receiving the fax after

the set number of rings.

MANUAL RX: Does not automatically receive the fax.

Reception begins after making a connection by picking
up the telephone receiver or pressing the Onhook key,
then pressing the Start key.

Configuration Menu Overview2-48

FORWARD

FOOTER

SELECT TRAY

Setting

Select whether or not to forward received fax docu­ments.

OFF / ON / ON(PRINT)

OFF: Select this setting to not forward the document.

ON: Select this setting to forward the received fax doc-

ument to the specified fax number or e-mail address.

ON(PRINT): Select this setting to forward the

received fax document to the specified fax number or
e-mail address at the same time that the machine
prints it.

Setting

Select whether or not the reception information (date
received, number of pages, etc.) is printed at the bot­tom of each received document.

Setting

Select which paper tray can be used to supply paper
when printing received documents or transmission
reports.

OFF / ON

TRAY1 / TRAY2

" If an optional lower feeder unit is not installed,

this setting is not available.

Configuration Menu Overview 2-49

REPORTING Menu

REPORTING ACTIVITY REPORT

TX RESULT REPORT

RX RESULT REPORT

" Manufacturer’s default settings appear in bold.

ACTIVITY
REPORT

TX RESULT
REPORT

Setting

After every 60 transmissions/receptions, a report can
be printed to show the results of the transmissions/
receptions. Select whether the report is printed auto­matically when the 60th transmission/reception is
reached.

Setting

Select whether the report showing the result of a trans­mission is printed automatically after the transmission
is finished.

OFF / ON

ON / ON(ERROR) / OFF

ON: Prints the report after each transmission.

ON(ERROR): Prints the report after a transmission

only if an error occurred.

OFF: Does not print the report after each transmission,

even if an error has occurred.

The transmission result report is normally printed after
a broadcast transmission.

Configuration Menu Overview2-50

RX RESULT
REPORT

Setting

Select whether the report showing the result of a
reception is printed automatically after the reception is
finished.

ON / ON(ERROR) / OFF

ON: Prints the report after each reception.

ON(ERROR): Prints the report after a reception only if

an error occurred.

OFF: Does not print the report after each reception,

even if an error has occurred.

Configuration Menu Overview 2-51

SCAN SETTING Menu

SCAN SETTING RESOLUTION

IMAGE FORMAT

CODING METHOD

FILE SIZE

QUALITY PRIORITY

DENSITY LEVEL

" Manufacturer’s default settings appear in bold.

RESOLUTION

IMAGE FORMAT

Setting

Select the default scanning resolution for scan to
E-mail operations.

Setting

Select the default format for saving files with scan to
E-mail operations.

150×150dpi / 300×300dpi

TIFF / PDF / JPEG

" PDF data can be opened in Adobe Acrobat

Reader.

" TIFF files of images that have been scanned

with the
opened with the Windows Picture and FAX
Viewer, which is included with Windows XP as a
standard component. These files can be opened
with image-processing applications such as
PhotoShop, Microsoft Office Document Imaging
or ACDsee.

Color or Gray setting cannot be

Configuration Menu Overview2-52

CODING METHOD

FILE SIZE

QUALITY PRI­ORITY

DENSITY LEVEL

Setting

Select the default compression method for scan to
E-mail operations.

The compression ratio for these methods increases in
the following order:

MH / MR / MMR

MH > MR > MMR.

" These settings are available only if BW Only

was selected for the color setting during the
e-mail transmission.

Setting

Select whether or not to limit the size for scan data
sent as e-mail attachments.

SPLIT is selected, specify the maximum size

If
between
the maximum size allowed, the data is divided and

sent as multiple attached files.

NO SPLIT / SPLIT

1 and 10 Mb. If the data to be sent exceeds

" In order to receive multiple file attachments, an

e-mail application compatible with divided
transmissions is required.

Setting

Select the scan data quality that is used as a default.

Setting

Select the scan data density that is used as a default.

MIX / TEXT / PHOTO

(LIGHT) (DARK)

Configuration Menu Overview 2-53

Configuration Menu Overview2-54

3Media Handling

Print Media

Specifications

Media Media Size Tray* Duplex Copy Print FAX

A4 8.2 x 11.7 210.0 x 297.0 1/2 Yes Yes Yes Yes

B5 (JIS) 7.2 x 10.1 182.0 x 257.0 1 No Yes Yes No

A5 5.9 x 8.3 148.0 x 210.0 1 No Yes Yes No

Legal 8.5 x 14.0 215.9 x 355.6 1 No Yes

Letter 8.5 x 11.0 215.9 x 279.4 1/2 Yes Yes Yes Yes

Statement 5.5 x 8.5 139.7 x 215.9 1 No Yes Yes No

Executive 7.25 x 10.5 184.2 x 266.7 1 No Yes Yes No

Folio 8.25 x 13.0 210.0 x 330.0 1 No Yes

Letter Plus 8.5 x 12.69 215.9 x 322.3 1 No No Yes No

UK Quarto 8.0 x 10.0 203.2 x 254.0 1 No No Yes No

Foolscap 8.0 x 13.0 203.2 x 330.2 1 No No Yes No

Government Legal 8.5 x 13.0 215.9 x 330.2 1 No Yes

B5 (ISO) 6.9 x 9.8 176.0 x 250.0 1 No No Yes No

Envelope DL 8.7 x 4.3 220.0 x 110.0 1 No Yes Yes No

Envelope C6 6.4 x 4.5 162.0 x 114.0 1 No Yes Yes No

J-Postcard 3.9 x 5.8 100.0 x 148.0 1 No Yes Yes No

Kai 16 7.3 x 10.2 185.0 x 260.0 1 No No Yes No

Kai 32 5.1 x 7.3 130.0 x 185.0 1 No No Yes No

Government
Letter

16 K 7.7 x 10.6 195.0 x 270.0 1 No No Yes No

Oficio Mexico 8.5 x 13.5 215.9 x 342.9 1 No Yes

Custom,
Minimum**

Custom,
Maximum**

Notes: *Tray 1 = Multipurpose

Tray 2 = Plain paper only

** With thick stock

The minimum size is 3.6 x 7.25 inch (92.0 x 184.0 mm).
The maximum size is 8.5 x 11.7 inch (216.0 x 297.0 mm).

Inch Millimeter

Yes Ye s

(ADF)

Yes N o

(ADF)

Yes N o

(ADF)

8.0 x 10.5 203.2 x 266.7 1 No Yes Yes No

Yes Ye s

(ADF)

3.6 x 7.7 92.0 x 195.0 1 No Yes Yes No

8.5 x 14.0 216.0 x 356.0 1 No Yes Yes No

Print Media3-2

Types

Before purchasing a large quantity of special media, do a trial print with the
same media and check the print quality.

Keep media on a flat, level surface in its original wrapper until it is time to
load it. For a list of approved media, refer to http://printer.konicaminolta.com.

Plain Paper (Recycled Paper)

Capacity Tray 1 Up to 200 sheets, depending on the media

weight

Tray 2 Up to 500 sheets, depending on the media

weight

Orientation Tray 1 Face up

Tray 2 Face up

Driver
Media Type

Weight 60 to 90 g/m² (16 to 24 lb bond)

Duplexing Only Letter/A4 plain paper can be autoduplexed.

Use plain paper that is

 Suitable for plain paper printers and copiers, such as standard or recycled

office paper.

Plain Paper (Recycled)

Note

Do not use the media types listed below. These could cause poor print
quality, media misfeeds, or damage to the machine.

DO NOT use media that is

 Coated with a processed surface (such as carbon paper and colored

paper that has been treated)

 Carbon backed

 Unapproved iron-on transfer media (such as heat-sensitive paper,

heat-pressure paper, and heat-press transfer paper)

 Cold-water-transfer paper

 Pressure sensitive

 Designed specifically for inkjet printers (such as superfine paper, glossy

film, and postcards)

 Already been printed on by another printer, copier, or fax machine

Print Media 3-3

 Dusty

 Wet (or damp)

" Keep media between 15% and 85% relative humidity. Toner does

not adhere well to moist or wet media.

 Layered

 Adhesive

 Folded, creased, curled, embossed, warped, or wrinkled

 Perforated, three-hole punched, or torn

 Too slick, too coarse, or too textured

 Different in texture (roughness) on the front and back

 Too thin or too thick

 Stuck together with static electricity

 Composed of foil or gilt; too luminous

 Heat sensitive or cannot withstand the fusing temperature (180°C

[356°F])

 Irregularly shaped (not rectangular or not cut at right angles)

 Attached with glue, tape, paper clips, staples, ribbons, hooks, or buttons

 Acidic

 Any other media that is not approved

Thick Stock

Paper thicker than 90 g/m2 (24 lb bond) is referred to as thick stock. Test all
thick stock to ensure acceptable performance and to ensure that the image
does not shift.

You can print continuously with thick stock. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Orientation Face up

Driver
Media Type

Thick Stock 1

Thick Stock 2

Print Media3-4

Weight

Duplexing Not supported

DO NOT use thick stock that is

 Mixed with any other media in the trays (as this will cause media misfeed-

ing)

Thick Stock 1: 91 to 163 g/m

Thick Stock 2: 164 to 209 g/m2 (43.6 to 55.6 lb bond)

2

(25 to 43.5 lb bond)

Envelope

Print on the front (address) side only. Some parts of the envelope consist of
three layers of paper—the front, back, and flap. Anything printed in these lay­ered regions may be lost or faded.

You can print continuously with envelope. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1 Up to 10 sheets, depending on their thick-

ness

Tray 2 Not supported

Orientation Face up

Driver
Media Type

Duplexing Not supported

Envelope

Use envelopes that are

 Envelope DL or C6 size (Other envelope sizes are not supported.)

 Common office envelopes approved for laser printing with diagonal joints,

sharp folds and edges, and ordinary gummed flaps

" Because the envelopes pass through heated rollers, the gummed

area on the flaps may seal. Using envelopes with emulsion-based
glue avoids this problem.

 Approved for laser printing

 Dry

Print Media 3-5

DO NOT use envelopes that have

 Sticky flaps

 Tape seals, metal clasps, paper clips, fasteners, or peel-off strips for seal-

ing

 Transparent windows

 Too rough of a surface

 Material that will melt, vaporize, offset, discolor, or emit dangerous fumes

 Been presealed

Label

A sheet of labels consists of a face sheet (the printing surface), adhesive, and
a carrier sheet:

 The face sheet must follow the plain paper specification.

 The face sheet surface must cover the entire carrier sheet, and no adhe-

sive should come through on the surface.

You can print continuously with label sheets. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.
Check your application documentation for more information on printing labels.

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Orientation Face up

Driver
Media Type

Duplexing Not supported

Labels

Use label sheets that are

 Recommended for laser printing

DO NOT use label sheets that

 Have labels that easily peel off or have parts of the label already removed

 Have backing sheets that have peeled away or have exposed adhesive

" Labels may stick to the fuser, causing them to peel off and media

misfeeds to occur.

Print Media3-6

 Are precut or perforated

Do not use

Shiny backed paper Full-page labels

OK to use

(uncut)

Letterhead

You can print continuously with letterhead. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.

Capacity Tray 1 Up to 50 sheets, depending on their size and

thickness

Tray 2 Not supported

Orientation Face up

Driver
Media Type

Duplexing Not supported

Letterhead

Postcard

You can print continuously with postcard. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Orientation Face up

Print Media 3-7

Driver
Media Type

Duplexing Not supported

Use postcards that are

 Approved for laser printing

DO NOT use postcards that are

 Coated

 Designed for inkjet printers

 Precut or perforated

 Preprinted or multicolored

Postcard

" If the postcard is warped, press on the warped

area before putting it in the tray.

 Folded or wrinkled

Print Media3-8

Printable Area

The printable area on all media sizes is
up to 4.0 mm (0.157") from the edges
of the media.

Each media size has a specific print­able area (the maximum area on which
the machine can print clearly and with­out distortion).

This area is subject to both hardware
limits (the physical media size and the
margins required by the machine) and
software constraints (the amount of
memory available for the full-page
frame buffer). The printable area for all media sizes is the page size minus

4.0 mm (0.157") from all edges of the media.

a

a

Printable

Area

a

a=4.0 mm (0.157")

a

" When printing in color on legal-size media, the following limitations

apply.

z The printable area is 339.6 (13.4") mm from the leading edge of

the paper. (However, there is a non-printable area up to 4.0 mm
(0.157") from the leading edge.)

z The bottom margin is 16.0 mm (0.63").

Printable Area 3-9

Envelopes

Envelopes can only be printed on their front sides (side where the recipient’s
address is written). In addition, printing on the front side in the area overlap­ping the back flap cannot be guaranteed. The location of this area differs
depending on the envelope type.

Non-printable area

Non-guaranteed printable area

aa

Guaranteed printable area

a

a

Front side
(can be printed)

a=4.0 mm (0.157")

Back side
(cannot be printed)

" The envelope print orientation is determined by your application.
" With the Envelope DL size (long edge feeding), the nonprintable areas

on the left and right sides are 6 mm.

Page Margins

Margins are set through your application. Some applications allow you to set
custom page sizes and margins while others have only standard page sizes
and margins from which to choose. If you choose a standard format, you may
lose part of your image (due to printable area constraints). If you can cus­tom-size your page in your application, use those sizes given for the printable
area for optimum results.

Printable Area3-10

Loading Media

How do I load media?

Take off the top and bottom sheets of a
ream of paper. Holding a stack of approx­imately 200 sheets at a time, fan the
stack to prevent static buildup before
inserting it in a tray.

Note

Although this machine was designed for printing on a wide range of
media types, it is not intended to print exclusively on a single media
type except plain paper. Continuous printing on media other than plain
paper (such as envelopes, labels, or thick stock) may adversely affect
print quality or reduce engine life.

When refilling media, first remove any media remaining in the tray. Stack it
with the new media, even the edges, then reload it.

Do not mix media of different types and sizes, as this will cause media mis­feeds.

Tray 1 (Multipurpose Tray)

For details on the types and sizes of media that can be printed from Tray 1,
refer to “Print Media” on page 3-2.

Loading Plain Paper

1 Remove the dust cover.

Loading Media 3-11

2 Slide the media guides to pro-

M

vide more space between them.

3 Load the paper face up in the

tray.

" Do not load paper above

the M mark. Up to 200
sheets (80 g/m
plain paper can be
loaded into the tray at
one time.

2

[21 lb]) of

M

Loading Media3-12

4 Slide the media guides against

the edges of the paper.

5 Install the dust cover.

6 Select TRAY1 PAPER SETUP in the UTILITY menu, and then select

the settings for the size and type of paper that is loaded. See also “Print
Media” on page 3-2.

Loading Media 3-13

Other Media

M

When loading media other than plain paper, set the media mode (Envelope,
Label, Letterhead, Postcard, Thick Stock 1, or Thick Stock 2) in the driver for
optimum print quality.

Loading Envelopes

1 Remove the dust cover.

2 Remove any media in the tray.
3 Slide the media guides to pro-

vide more space between them.

Loading Media3-14

4 Load the envelopes flap side

M

down in the tray.

" Before loading enve-

lopes, press them down
to make sure that all air is
removed, and make sure
that the folds of the flaps
are firmly pressed, other­wise the envelopes may
become wrinkled or a
media misfeed may
occur.

M

" Up to 10 envelopes can

be loaded into the tray at
one time.

" For envelopes with the flap along the long edge (Envelope C6 and

Envelope DL), load the envelopes with the flap side inserted first.

5 Slide the media guides against

the edges of the envelopes.

Loading Media 3-15

6 Install the dust cover.

M

7 Select TRAY1 PAPER SETUP in the UTILITY menu, and then select

the settings for the size and type of media that is loaded. See also “Print
Media” on page 3-2.

Loading Label Sheets/Letterheads/Postcards and Thick Stock

1 Remove the dust cover.

2 Remove any media in the tray.

Loading Media3-16

3 Slide the media guides to pro-

M

vide more space between them.

4 Load the media face up in the

tray.

" Up to 50 sheets can be

loaded into the tray at
one time.

5 Slide the media guides against

the edges of the media.

Loading Media 3-17

6 Install the dust cover.

7 Select TRAY1 PAPER SETUP in the UTILITY menu, and then select

the settings for the size and type of media that is loaded. See also “Print
Media” on page 3-2.

Loading Media3-18

Tray 2

" Only Letter/A4 plain paper can be loaded in Tray 2.

Loading Plain Paper

1 Pull out Tray 2 as far as possi-

ble.

2 Lift up Tray 2 to remove it.

Loading Media 3-19