Konica Minolta A0FD011, magicolor 4690MF User Manual

®

magicolor 4690MF
Printer / Copier /
Scanner User’s
Guide

A0FD-9561-00A

1800859-001A

Thank You

Thank you for purchasing a magicolor 4690MF. You have made an excellent choice.
Your magicolor 4690MF is specially designed for optimal performance in Windows
and Macintosh environments.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered
trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor and PageScope are trademarks or registered trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.

All other trademarks and registered trademarks are the property of their respective
owners.

Copyright Notice

Copyright © 2008 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunou­chi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All
Rights Reserved. This document may not be copied, in whole or part, nor transferred
to any other media or language, without written permission of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.

Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make
changes to this guide and to the equipment described herein without notice. Consid­erable effort has been made to ensure that this guide is free of inaccuracies and
omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes
no warranty of any kind including, but not limited to, any implied warranties of mer­chantability and fitness for a particular purpose with regard to this guide.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility
for, or liability for, errors contained in this guide or for incidental, special, or conse­quential damages arising out of the furnishing of this guide, or the use of this guide in
operating the equipment, or in connection with the performance of the equipment
when so operated.

SOFTWARE LICENSE AGREEMENT

This package contains the following materials provided by Konica Minolta Business Technolo­gies, Inc. (KMBT): software included as part of the printing system, the digitally-encoded
machine-readable outline data encoded in the special format and in the encrypted form (“Font
Programs”), other software which runs on a computer system for use in conjunction with the
Printing Software (“Host Software”), and related explanatory written materials (“Documenta­tion”). The term “Software” shall be used to describe Printing Software, Font Programs and/or
Host Software and also include any upgrades, modified versions, additions, and copies of the
Software.
The Software is being licensed to you under the terms of this Agreement.
KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, pro­vided that you agree to the following:

1. You may use the Printing Software and accompanying Font Programs for imaging to the
licensed output device(s), solely for your own internal business purposes.

2. In addition to the license for Font Programs set forth in Section 1 (“Printing Software”)
above, you may use Roman Font Programs to reproduce weights, styles, and versions of
letters, numerals, characters and symbols (“Typefaces”) on the display or monitor for your
own internal business purposes.

3. You may make one backup copy of the Host Software, provided your backup copy is not
installed or used on any computer. Notwithstanding the above restrictions, you may install
the Host Software on any number of computers solely for use with one or more printing sys­tems running the Printing Software.

4. You may assign its rights under this Agreement to an assignee of all of Licensee’s right and
interest to such Software and Documentation (“Assignee”) provided you transfer to
Assignee all copies of such Software and Documentation Assignee agrees to be bound by
all of the terms and conditions of this Agreement.

5. You agree not to modify, adapt or translate the Software and Documentation.

6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or
decompile the Software.

7. Title to and ownership of the Software and Documentation and any reproductions thereof
shall remain with KMBT and its Licensor.

8. Trademarks shall be used in accordance with accepted trademark practice, including iden­tification of the trademark owner’s name. Trademarks can only be used to identify printed
output produced by the Software. Such use of any trademark does not give you any rights
of ownership in that trademark.

9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software that
the Licensee does not use, or Software contained on any unused media, except as part of
the permanent transfer of all Software and Documentation as described above.

10. In no event will KMBT or its licensor be liable to you for any consequential, incidental INDI­RECT, PUNITIVE or special damages, including any lost profits or lost saving, even if
KMBT has been advised of the possibility of such damages, or for any claim by any third
party. KMBT or its licensor disclaims all warranties with regard to the software, express or
implied, including, without limitation implied warranties of merchantability, fitness for a par­ticular purpose, title and non-infringement of third party rights. Some states or jurisdictions
do not allow the exclusion or limitation of incidental, consequential or special damages, so
the above limitations may not apply to you.

11. Notice to Government End Users: The Software is a “commercial item,” as that term is
defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercial
computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consis­tent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Govern­ment End Users acquire the Software with only those rights set forth herein.

12. You agree that you will not export the Software in any form in violation of any applicable
laws and regulations regarding export control of any countries.

Legal Restrictions on Copying

Certain types of documents must never be copied with the purpose or intent to pass
copies of such documents off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible
copying.

Financial Instruments

z Personal checks

z Traveler’s checks

z Money orders

z Certificates of deposit

z Bonds or other certificates of indebtedness

z Stock certificates

Legal Documents

z Food stamps

z Postage stamps (canceled or uncanceled)

z Checks or drafts drawn by government agencies

z Internal revenue stamps (canceled or uncanceled)

z Passports

z Immigration papers

z Motor vehicle licenses and titles

z House and property titles and deeds

General

z Identification cards, badges, or insignias

z Copyrighted works without permission of the copyright owner

In addition, it is prohibited under any circumstances
rencies, or works of art without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

to copy domestic or foreign cur-

" In order to prohibit the illegal reproduction of certain documents, such as

paper currency, this machine is equipped with a counterfeit prevention fea­ture.
Due to the counterfeit prevention feature that this machine is equipped with,
images may be distorted.

For EU member states only

This symbol means: Do not dispose of this product
together with your household waste!

Please contact the Local Authority for appropriate dis­posal instructions. In the case of a new device being
purchased, the used one can also be given to our dealer
for appropriate disposal. Recycling of this product will
help to conserve natural resources and prevent potential
negative consequences for the environment and human
health caused by inappropriate waste handling.

This product complies with RoHS (2002/95/EC) directive.

Contents

1 Introduction .......................................................................................................1

Getting Acquainted with Your Machine 2

Space Requirements 2
Part Names 4

Front View 4
Rear View 5
Front View with Options 5

Drivers CD/DVD 6

Printer Drivers 6
Scanner Drivers 6
PC Fax Drivers 6

Applications CD/DVD 8

Applications 8

Documentation CD/DVD 9

Documentation 9

System Requirements 10

2 Control Panel and Configuration Menu ........................................................ 11

About the Control Panel 12

Control Panel Indicators and Keys 12

Contents

i

Display Indications 15

Main Screen (Copy Mode) 15
Main Screen (Scan Mode) 17
Main Screen (Fax Mode) 20
Print Screen 23

Checking the Machine Status and Settings 24

TONER REMAINING 24
REPORT/STATUS Menu 24

TOTAL PRINT 25
SUPPLY STATUS 25
TX/RX RESULT 26
REPORT 26

Configuration Menu Overview 27

UTILITY Menu 27

MACHINE SETTING Menu 29
PAPER SETUP Menu 34
ADMIN. MANAGEMENT Menu 37
COPY SETTING Menu 51
DIAL REGISTER Menu 53
FAX TX OPERATION Menu. 54
FAX RX OPERATION Menu. 56
REPORTING Menu. 59
SCAN SETTING Menu 61

3 Media Handling ................................................................................................65

Print Media 66

Specifications 66
Types 67

Plain Paper (Recycled Paper) 67
Thick Stock 68
Envelope 69
Label 70
Letterhead 71
Postcard 71
Transparency 72
Glossy Media 73
Guaranteed Imageable (Printable) Area 75
Imageable Area—Envelopes 75
Page Margins 75

Loading Media 76

How do I load media? 76
Tray 1 (Manual Feed Tray) 76

Loading Plain Paper 76
Other Media 78
Loading Envelopes 79

Contentsii

Loading Label Sheets/Letterheads/Postcards/Thick Stock/Glossy Media
and Transparencies 81

Tray 2 83

Loading Plain Paper 83

Tray 3 (Optional Lower Feeder Unit) 86

Loading Plain Paper 86

About Duplex Printing 89

How do I autoduplex? 89

Output Tray 91
Media Storage 92
Original Media 93

Specifications 93

Documents that can be placed on the original glass 93
Documents that can be loaded into the ADF 93

Loading a Document to be Copied 95

Placing a document on the original glass 95
Loading a document into the ADF 96

4 Using the Printer Driver .................................................................................. 97

Selecting Printer Driver Options/Defaults (for Windows) 98
Uninstalling the Printer Driver (for Windows) 100

Windows Vista/XP/Server 2003/2000 100

Displaying Printer Driver Settings 100

Windows Vista 100
Windows XP/Server 2003 100
Windows 2000 100

Printer Driver Settings 102

Common Buttons 102
Basic Tab 103
Layout Tab 104
Overlay Tab 104
Watermark Tab 104
Quality Tab 104
Device Options Setting Tab 105
Version Tab 105

5 Using the Copier ...........................................................................................107

Making Basic Copies 108

Basic Copy Operation 108
Specifying the Copy Quality Setting 109

Selecting the Copy Mode 109
Specifying the Copy Density 110

Specifying the Zoom Ratio 110

Selecting a Preset Zoom Ratio 110
Specifying a Custom Zoom Ratio 110

Selecting the Media Tray 111

Contents

iii

Making Advanced Copies 112

Setting 2in1/4in1 Copying 112

2in1/4in1 Copying From the ADF 112
2in1/4in1 Copying From the Original Glass 112

Setting a Copy Function 113

ID Card Copying 114
Repeat Copying 115
Poster Copying 116

Setting Duplex (Double-Sided) Copying 117

Duplex (Double-Sided) Copying From the ADF 117
Duplex (Double-Sided) Copying From the Original Glass 118
Duplex (Double-Sided) Document Copying 119

Setting Collated (Sort) Copying 119

Collated (Sort) Copying From the ADF 119
Collated (Sort) Copying From the Original Glass 119

6 Using the Scanner .........................................................................................121

Scanning From a Computer Application 122

Basic Scanning Operation 122
Windows TWAIN Driver Settings 123
Windows WIA Driver Settings 124
Macintosh TWAIN Driver Settings 125

Scanning With the Machine 128

Basic Scanning Operation 128
Specifying the Data Location 130

Saving Data on a Computer Connected (Scan to PC) 130
Saving Data on a USB Memory Device (Scan to USB Memory) 130

Specifying the Destination Address (Scan to E-mail/FTP/SMB) 132

Directly Entering the E-mail Address 132
Selecting From the Favorite List 133
Selecting a Speed Dial Destination 133
Selecting a Group Dial Destination 134
Selecting From the Address Book 135
Searching the Address Book 135
Searching an LDAP Server 136
Specifying Multiple Destination Addresses 137
Editing a Specified Destination Address 138
Deleting a Specified Destination Address 138

Registering/Editing Addresses 139

Registering in the Favorite List 139
Deleting From the Favorite List 140
Registering Speed Dial Destinations (Direct Input) 140
Registering Speed Dial Destinations (LDAP Search) 142
Editing/Deleting Speed Dial Destinations 143
Registering Group Dial Destinations 144
Editing/Deleting Group Dial Destinations 145

Contentsiv

Selecting the Data Format 146
Selecting the Scan Quality Setting 146

Selecting the Resolution 146
Selecting the Scan Mode 147

Selecting the Scan Density 147
Setting Duplex (Double-Sided) Scanning 147
Setting the Scan Size 148
Setting the Scan Color 148
Specifying the Subject 148
Deleting a Queued Transmission Job 148

7 Replacing Consumables .............................................................................. 151

Replacing Consumables 152

About Toner Cartridges 152
Replacing a Toner Cartridge 155
Replacing an Imaging Unit 159
Replacing the Waste Toner Bottle 165
Replacing the Transfer Roller 169

Replacing the Transfer Roller 169

Replacing the Ozone Filter 173
Replacing the Transfer Belt Unit 174
Replacing the Fuser Unit 182

8 Maintenance .................................................................................................. 187

Maintaining the Machine 188
Cleaning the Machine 190

Exterior 190
Media Rollers 191

Cleaning the Media Feed Rollers (Manual Feed Tray) 191

Cleaning the Media Feed Rollers (Tray 2/3) 193

Cleaning the Media Transfer Rollers for Tray 3 194

Cleaning the Media Feed Rollers for the ADF 195

Cleaning the Media Feed Rollers for the Duplex 196
Laser Lens 197

9 Troubleshooting ............................................................................................ 199

Introduction 200
Printing a Configuration Page 201
Preventing Media Misfeeds 202
Understanding the Media Path 203
Clearing Media Misfeeds 203

Media Misfeed Messages and Clearing Procedures 204

Clearing a Media Misfeed from Tray 1 (Manual Feed Tray) and Transfer

Roller 206

Clearing a Media Misfeed in Tray 2 209

Clearing a Media Misfeed in Tray 3 213

Contents

v

Clearing a Media Misfeed from the ADF 215
Clearing a Media Misfeed from the Duplex 217

Clearing a Media Misfeed from the Fuser Unit 218
Clearing a Media Misfeed from the Switchback 222
Clearing a Media Misfeed from the Horizontal Transport Area 224

Solving Problems with Media Misfeeds 226
Solving Other Problems 229
Solving Problems with Printing Quality 235
Status, Error, and Service Messages 242

Status Messages 242
Error Messages 243
Service Messages 250

10 Installing Accessories ..................................................................................251

Introduction 252
Antistatic Protection 253
Tray 3 (Lower Feeder Unit) 254

Kit Contents 254
Installing Tray 3 255

A Appendix ........................................................................................................259

Technical Specifications 260

Consumable Life Expectancy Chart 263

User-Replaceable 263

Service-Replaceable 264

Entering Text 265

Key Operation 265

Entering Fax Numbers 265

Entering Names 266

Entering E-mail Addresses 266
Changing Input Mode 267
Inputting Example 267
Correcting Text and Input Precautions 268

Our Concern for Environmental Protection 269

What is an ENERGY STAR product? 269

Contentsvi

1Introduction

Getting Acquainted with Your Machine

Space Requirements

To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.

1355 mm (53.3")

100 mm
(3.9")

290 mm

(11.4")

539 mm (21.2")

Front View

326 mm

(12.8")

100 mm
(3.9")

326 mm

(12.8")

590 mm (23.2")

1016 mm (40.0")

Front View with Options

329 mm

578 mm (22.8")

100 mm
(3.9")

(13.0")

907 mm (35.7")

Getting Acquainted with Your Machine2

(13.0")

329 mm

1018 mm (40.1")

578 mm (22.8")

326 mm

(12.8")

590 mm (28.2")

1016 mm (40.0")

111 mm

(4.4")

100 mm
(3.9")

Side View with Options

" The option appears shaded in the above illustrations.

Getting Acquainted with Your Machine

3

Part Names

The following drawings illustrate the parts of your machine referred to
throughout this guide, so please take some time to become familiar with
them.

Front View

1—Control panel

2—Automatic Document

Feeder (ADF)

2-a: ADF feed cover

2-b: Document guide

2-c: Document feed tray

2-d: Document output tray

" The ADF may appear

as “document cover” in
status and error mes­sages.

3—Tray 1 (Manual feed tray)

4—Tray 2

5—Original glass

2-a

1

4 3

5

2-c

22-b

2-d

6

7

6—Original cover pad

7—Scanner unit

8—Fuser unit

9—Right side cover

10—Transfer roller

11—Transfer belt unit

12—Imaging unit(s)

13—Laser lens cleaning tool

14—Front cover

15—Waste toner bottle

16—Toner cartridge(s)

17—Ozone filter

14

15

13

16

12

17

8

9

10

11

Getting Acquainted with Your Machine4

11

10

13

15

16

P

U
S

H

Y

12

Rear View

1—Output tray

2—Extend tray

3—Power switch

4—Power connection

5—TEL (telephone) jack

6—LINE (telephone line) jack

7—10Base-T/100Base-TX/

1000Base-T Ethernet Inter­face port

8—USB port

9—Rear cover

10—USB HOST port

Y

10

1

2

9

3

5
6

7
8

4

Front View with Options

1—Lower feeder unit (Tray 3)

Getting Acquainted with Your Machine

1

5

Drivers CD/DVD

Printer Drivers

Drivers Use/Benefit

Windows Vista/XP/Server 2003/
2000

Windows Vista/XP/Server 2003 for
64bit

Macintosh OS 10.2.8 or later

These drivers give you access to all of
the printer features, including finishing
and advanced layout. For details,
refer to“Displaying Printer Driver Set­tings” on page 100.

Scanner Drivers

Drivers Use/Benefit

TWAIN Driver for Windows Vista/XP/
Server 2003/2000

TWAIN Driver for Macintosh OS X

10.2.8 or later

WIA Driver for Windows Vista/XP This driver enables you to set scan-

These drivers enables you to set
scanning functions, such as the color
setting and size adjustments.

For details, refer to “Windows TWAIN
Driver Settings” on page 123.

ning functions, such as the color set­ting and size adjustments.

For details, refer to “Windows WIA
Driver Settings” on page 124.

PC Fax Drivers

Drivers Use/Benefit

Windows Vista/XP/Server 2003/
2000

Windows Vista/XP for 64 bit

These drivers enable you to specify
fax settings, such as the paper set­tings for sending faxes and the set­tings for editing the address book. For
details, refer to the Facsimile User's
Guide on the Documentation CD/
DVD.

" For details on the installation of the drivers, refer to the Installation

Guide on the Documentation CD/DVD.

Getting Acquainted with Your Machine6

" For details of the Macintosh drivers, refer to the Reference Guide on

the Documentation CD/DVD.

" Windows TWAIN driver does not correspond to 64-bit application

though it corresponds to 32-bit application on 64-bit OS.

Getting Acquainted with Your Machine

7

Applications CD/DVD

Applications

Applications Use/Benefit

PaperPort SE This software is a document manage-

ment software package that helps you
scan, organize, access, share, and
manage both your paper and digital
documents on your personal com­puter.

For details, refer to the PaperPort SE
User’s Guide from the Help menu.

Local Setup Utility (LSU) This software enables one-touch dial-

ing, speed dialing, and group dialing
for faxes to be created and edited
from the computer. In addition, the
status of this machine can be
checked.

For details, refer to the Reference
Guide on the Documentation CD/
DVD.

LinkMagic This software enables scanned docu-

ment to be saved in a file, processed,
mail attached, and printed out.

For details, refer to the Reference
Guide on the Documentation CD/
DVD.

PageScope Net Care Printer management functions such

as status monitoring and network set­tings can be accessed.

For details, refer to the PageScope
Net Care Quick Guide on the Applica­tions CD/DVD.

PageScope Network Setup Using the TCP/IP, basic network

printer settings can be specified.

For details, refer to the PageScope
Network Setup User Manual on the
Applications CD/DVD.

Getting Acquainted with Your Machine8

Documentation CD/DVD

Documentation

Documentation Use/Benefit

Installation Guide This manual provides details on the

initial operations that must be per­formed in order to use this machine,
such as setting up the machine and
installing the drivers.

Printer/Copier/Scanner User's Guide
(this manual)

Facsimile User’s Guide This manual provides details on gen-

Reference Guide This manual provides details on

Quick Guide The Quick Guide provides simple pro-

Service & Support Guide This guide provides information on

This manual provides details on gen­eral daily operations, such as using
the drivers and control panel and
replacing consumables.

eral fax operations, such as sending
and receiving faxes and using the
control panel.

installing the Macintosh drivers and on
specifying settings for the network,
Local Setup Utility (LSU), LinkMagic
and the printer management utility.

cedures for copy, fax and scanning
operations and for replacing consum­ables.

product support and servicing, includ­ing user registration, frequently asked
questions and customer service
inquiries.

Readme This guide provides details on operat-

Getting Acquainted with Your Machine

ing conditions and precautions. Be
sure to read this information before
using the machine.

9

System Requirements

 Personal computer

For Windows

– Pentium II: 400MHz or higher

For Macintosh

– PowerPC G3 or later (G4 or later is recommended)

– Intel processor

 Operating System

– Microsoft Windows Vista Home Basic/Home Premium/Ultimate/Busi-

ness/Enterprise, Windows Vista Home Basic/Home Premium/ Ulti­mate/Business/Enterprise x64 Edition, Windows XP Home Edition/
Professional (Service Pack 2 or later), Windows XP Professional x64
Edition, Windows Server 2003, Windows Server 2003 x64 Edition,
Windows 2000 (Service Pack 4 or later)

– Mac OS X (10.2.8 or later; We recommend installing the latest patch)

 Free hard disk space

256 MB or more

 RAM

128 MB or more

 CD/DVD/DVD drive

 I/O interface

– 10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port

– USB Revision 2.0 and USB Revision 1.1 compliant port

" The Ethernet cable and USB cable are not included with the machine.
" For details of the Macintosh drivers, refer to the Reference Guide on

the Documentation CD/DVD.

Getting Acquainted with Your Machine10

2Control Panel

and Configuration

Menu

About the Control Panel

257 11121314

1 7

43

68 9

10 15 16 1817

Control Panel Indicators and Keys

No. Name Function

1 Addressbook

key

Displays the information registered in the favorite
list, speed dial destinations and group dial destina­tions.

For details, refer to the Facsimile User's Guide on
the Documentation CD/DVD.

2 Auto RX indica-

tor

3 Redial/Pause

key

4 Onhook key Sends and receives transmissions with the receiver

5 Message win-

dow

Lights up when the automatic reception function is
selected.

For details, refer to the Facsimile User's Guide on
the Documentation CD/DVD.

Recalls the last number dialed. Inserts a pause when
a number is dialed.

For details, refer to the Facsimile User's Guide on
the Documentation CD/DVD.

on the hook.

For details, refer to the Facsimile User's Guide on
the Documentation CD/DVD.

Displays settings, menus, and messages.

About the Control Panel12

No. Name Function

6 +/, keys Moves up and down through menus, options, or

choices.

7 */) keys Moves left and right through menus, options, or

choices.

8 Select key Press to select the setting that is currently displayed.

9 Error indicator Indicates an error condition.

10 Back key Clears the specified number of copies and entered

text.

Press to return to the previous screen.

Press to cancel the setting that is currently dis­played.

11 Keypad Enters desired number of copies. Enters fax num-

bers, E-mail addresses, and names of recipients.

12 Fax key/LED Enters Fax mode.

Lights up in green to indicate that the machine is in
Fax mode.

For details, refer to the Facsimile User's Guide on
the Documentation CD/DVD.

13 Scan key/LED Enters Scan mode. (Scan to E-mail, Scan to FTP,

Scan to SMB, Scan to PC, or Scan to USB Memory)

Lights up in green to indicate that the machine is in
Scan mode.

For details on the Scanner functions, refer to chapter
6, “Using the Scanner”

14 Copy key/LED Enters Copy mode.

Lights up in green to indicate that the machine is in
Copy mode.

For details on the Copy functions, refer to chapter 5,
“Using the Copier”.

15 Start (Color)

key/LED

16 Start indicator Lights up in green when copying and fax transmis-

Starts a fax or color copy.

sion are possible.

About the Control Panel

Lights up in orange when copying and fax transmis­sions are not possible, for example, during warm-up
or if an error has occurred.

13

No. Name Function

17 Start (B&W)

key/LED

18 Stop/Reset key Returns the settings to their defaults and stops func-

Starts a fax or monochrome copy.

tions.

About the Control Panel14

Display Indications

Main Screen (Copy Mode)

3 4

1

2

No. Indication Description

1 Copy settings Allows the current settings to be checked and the

various settings to be changed. For details, refer to
“Copy settings” on page 16.

2 Status Depending on the situation, the machine status or an

error message may appear.

3 Copy density Indicates the copy density.

AUTO appears when DENSITY is set to AUTO and

the

TEXT copy mode is selected.

4 Number of

copies

Indicates the number of copies.

About the Control Panel

15

 Copy settings

1
2
3

Press +/,

4
5
6

Press +/,

7
8
9

No. Indication Description

1 Media tray Indicates the media tray that is selected. For details

on selecting the media tray, refer to “Selecting the
Media Tray” on page 111.

2 Zoom ratio Indicates the zoom ratio that is specified. For details

on specifying the zoom ratio, refer to “Specifying the
Zoom Ratio” on page 110.

3 Copy quality Indicates the copy quality that is selected. For details

on selecting the copy quality, refer to “Specifying the
Copy Quality Setting” on page 109.

4 Collated (Sort)

copying

5 2in1/4in1 copy-

ing

Indicates whether or not collated (Sort) copying is
selected. For details on selecting collated (Sort)
copying, refer to “Setting Collated (Sort) Copying” on
page 119.

Indicates whether or not 2in1/4in1 copying is
selected. For details on selecting 2in1/4in1 copying,
refer to “Setting 2in1/4in1 Copying” on page 112.

About the Control Panel16

No. Indication Description

6 Double-sided/

single-sided
copying

7 Copy function Indicates the copy function that is set. For details on

8

9

UTILITY

REPORT/STA­TUS

Indicates whether double-sided copying or sin­gle-sided copying is selected. For details on select­ing double-sided/single-sided copying, refer to
“Setting Duplex (Double-Sided) Copying” on page

117.

setting a copy function, refer to “Setting a Copy
Function” on page 113.

Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 27.

Select this menu item to view the total number of
pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 24.

Main Screen (Scan Mode)

3

1

2

No. Indication Description

1 Scan settings Allows the current settings to be checked and the

various settings to be changed. For details, refer to
“Scan settings” on page 18.

2 Status Depending on the situation, the machine status or an

error message may appear.

3 Available mem-

ory

Indicates the percentage of memory available for
scanning and fax operations.

About the Control Panel

17

 Scan settings

1
2
3

Press +/,

4
5
6

Press +/,

7
8
9

Press +/,

10

No. Indication Description

1 Data format Indicates the data format that is selected. For details

on selecting the data format, refer to “Selecting the
Data Format” on page 146.

2 Scan quality Indicates the scan quality that is selected. For details

on selecting the scan quality, refer to “Selecting the
Scan Quality Setting” on page 146.

About the Control Panel18

No. Indication Description

3 Scan data desti-

nation

Indicates the specified destination for the scan data.
For details on specifying the destination of the data,
refer to “Specifying the Data Location” on page 130
and “Specifying the Destination Address (Scan to
E-mail/FTP/SMB)” on page 132.

" If no destination has been specified, SCAN

TO

appears.

4 Single-sided/

double-sided
scanning

5 Scan size Indicates the scan size that is selected. For details

6 Scan color Indicates the scan color that is selected. For details

Indicates whether double-sided scanning or sin­gle-sided scanning is selected. For details on select­ing double-sided/single-sided scanning, refer to
“Setting Duplex (Double-Sided) Scanning” on page

147.

on selecting the scan size, refer to “Setting the Scan
Size” on page 148.

on selecting the scan color, refer to “Setting the Scan
Color” on page 148.

7

SUBJECT

Select this menu item to specify the subject. For
details on specifying the subject, refer to “Specifying
the Subject” on page 148.

" This menu item does not appear if an FTP

address or SMB address was specified as the
destination.

8

CANCEL
RESERV.

Select this menu item to display the list of jobs
queued for transmission and to delete a job. For
details, refer to “Deleting a Queued Transmission
Job” on page 148.

" This menu item does not appear if an e-mail

address, FTP address or SMB address was
specified as the destination.

About the Control Panel

19

No. Indication Description

9

UTILITY

Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 27.

" This menu item does not appear if an e-mail

10

REPORT/STA­TUS

Select this menu item to view the total number of
pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 24.

" This menu item does not appear if an e-mail

Main Screen (Fax Mode)

address, FTP address or SMB address was
specified as the destination.

address, FTP address or SMB address was
specified as the destination.

21

3
4

No. Indication Description

1Time

Indicates the current time configured in

MANAGEMENT/USER SETTING/DATE&TIME

the UTILITY menu.

2 Available mem-

ory

3 Fax settings Allows the current settings to be checked and the

Indicates the percentage of memory available for
scanning and fax operations.

various settings to be changed. For details, refer to
“Fax settings” on page 21.

ADMIN.

in

4 Status Depending on the situation, the machine status or an

error message may appear.

About the Control Panel20

 Fax settings

1
2

Press +/,

3
4

Press +/,

5
6

Press +/,

7
8

No. Indication Description

1 Fax quality Indicates the fax quality that is selected. For details

on selecting the fax quality, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

2 Fax destination Indicates the specified fax destination. For details on

specifying the destination, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

" If no destination has been specified, FAX TO

appears.

About the Control Panel

21

No. Indication Description

3

4 Transmission

5 Single-sided/

6

TIMER TX

mode

double-sided
faxing

CANCEL
RESERV.

Select this menu item to specify the time when the
fax is to be sent. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

Indicates the fax transmission mode that is selected.
For details on selecting the transmission mode, refer
to the Facsimile User’s Guide on the Documentation
CD/DVD.

Indicates the fax document scanning method (sin­gle-sided/double-sided) that is selected. For details
on selecting double-sided/single-sided scanning,
refer to the Facsimile User’s Guide on the Documen­tation CD/DVD.

Select this menu item to display the list of jobs
queued for transmission and to delete a job. For
details, refer to “Deleting a Queued Transmission
Job” on page 148.

" This menu item does not appear if a

destination has been specified.

7

UTILITY

Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 27.

" This menu item does not appear if a

destination has been specified.

8

REPORT/STA­TUS

Select this menu item to view the total number of
pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 24.

" This menu item does not appear if a

destination has been specified.

About the Control Panel22

Print Screen

When a print job is received, PRINTER: Printing appears in the status
section of the main screen. To display the print screen (as shown below),
press the * key while PRINTER: Printing is displayed.

To cancel printing, press the Stop/Reset key when the print screen appears.
Press the Select key to select

YES.

1

No. Indication Description

1 Status Displays messages indicating operations such as

printing.

2Media tray/

media size

Indicates the media tray and media size that is
selected.

2

About the Control Panel

23

Checking the Machine Status and Settings

TONER REMAINING

With the main screen displayed, press the * key to display the TONER
REMAINING screen. From this screen, a general estimate of the amount of
toner remaining in the toner cartridges can be viewed.

To return to the main screen, press the Back key.

" If the Select key is held down for at least 2 seconds while the screen

described above is displayed, the configuration page will be printed.

REPORT/STATUS Menu

To display the REPORT/STATUS screen, select REPORT/STATUS in the
main screen, and then press the Select key. From this menu, the total num­ber of pages printed by this machine and the results of fax transmissions/
receptions can be viewed. In addition, the reports can be printed. The
REPORT/STATUS menu is structured as shown below.

" To return to the previous screen, press the Back key. To display the

main screen, press the Stop/Reset key.

REPORT/STATUS TOTAL PRINT

SUPPLY STATUS

TX/RX RESULT

REPORT

Checking the Machine Status and Settings24

TOTAL PRINT

The total number of pages for each of the following can be checked.

TOTAL PRINT

MONO COPY

COLOR COPY

MONO PRINT

COLOR PRINT

FAX PRINT

TOTAL SCAN

SUPPLY STATUS

This counter shows the total number of pages
printed.

This counter shows the total number of pages
copied in black-and-white.

This counter shows the total number of pages
copied in color.

This counter shows the total number of pages
printed in black-and-white.

This counter shows the total number of pages
printed in color.

This counter shows the total number of pages
that were faxed.

This counter shows the total number of docu­ment pages that were scanned.

The remaining amount of toner in the toner cartridges and the remaining ser­vice life of the imaging units can be displayed as a percentage.

C TONER

M TONER

Y TONER

K TONER

C I-UNIT

M I-UNIT

Y I-UNIT

K I-UNIT

Displays the remaining amount of toner in the
cyan (C) toner cartridge as a percentage.

Displays the remaining amount of toner in the
magenta (M) toner cartridge as a percentage.

Displays the remaining amount of toner in the
yellow (Y) toner cartridge as a percentage.

Displays the remaining amount of toner in the
black (K) toner cartridge as a percentage.

Displays the remaining service life of the cyan
(C) imaging unit as a percentage.

Displays the remaining service life of the
magenta (M) imaging unit as a percentage.

Displays the remaining service life of the yellow
(Y) imaging unit as a percentage.

Displays the remaining service life of the black
(K) imaging unit as a percentage.

Checking the Machine Status and Settings

25

TX/RX RESULT

The results of a maximum of 60 fax transmissions/receptions can be viewed.
In addition, the transmission/reception results that are displayed can be
printed by pressing the Start-B&W key. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

REPORT

The machine settings, lists and reports related to fax can be printed.

TX RESULT REPORT

RX RESULT REPORT

ACTIVITY REPORT

MEMORY DATA LIST

MEMORY IMAGE PRINT

FAVORITE LIST

Prints the results of fax transmissions. For
details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

Prints the results of fax receptions. For details,
refer to the Facsimile User’s Guide on the Doc­umentation CD/DVD.

Prints the results of fax transmissions and
receptions. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

Prints the information for queued fax transmis­sions. For details, refer to the Facsimile User’s
Guide on the Documentation CD/DVD.

Prints the information and a reduced first page
of queued fax transmissions. For details, refer
to the Facsimile User’s Guide on the Documen­tation CD/DVD.

Prints a list of the destinations registered in the
favorite list. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

SPEED DIAL LIST

GROUP DIAL LIST

UTILITY MAP

CONFIGURATION PAGE

DEMO PAGE

Prints a list of the destinations programmed for
speed dialing. For details, refer to the Facsimile
User’s Guide on the Documentation CD/DVD.

Prints a list of the one-touch dialing groups. For
details, refer to the Facsimile User’s Guide on
the Documentation CD/DVD.

Prints the configuration menu and its settings.

Prints a rough estimate of the percentage of
toner remaining and the settings, information
and status of this machine.

Prints a demo page.

Checking the Machine Status and Settings26

Configuration Menu Overview

To display the settings menu for this machine, select UTILITY in the main
screen, and then press the Select key. From the UTILITY menu, settings for
the various machine functions can be changed.

UTILITY Menu

From this menu, various machine settings can be changed. The UTILITY
menu is structured as shown below.

" To return to the previous screen in the UTILITY menu, press the Back

key. (If the Back key is pressed while settings are being specified,
those settings are not saved.)

" The ADMIN. MANAGEMENT menu is accessible only by the adminis-

trator. To display the settings for this menu, select ADMIN. MANAGE-

MENT

and then press the Select key.

UTILITY MACHINE SETTING

, use the keypad to type in the 6-digit administrator access code,

PAPER SETUP

ADMIN. MANAGEMENT

COPY SETTING

DIAL REGISTER

FAX TX OPERATION

FAX RX OPERATION

Configuration Menu Overview

27

REPORTING

SCAN SETTING

Configuration Menu Overview28

MACHINE SETTING Menu

MACHINE SETTING AUTO PANEL RESET

PREHEAT MODE

ENERGY SAVE MODE

LCD CONTRAST

KEY SPEED TIME TO START

LANGUAGE

LAMP OFF TIME

LAMP WARMUP TIME

BUZZER VOLUME

INITIAL MODE

INTERVAL

Configuration Menu Overview

TONER EMPTY

29

TONER NEAR EMPTY

AUTO CONTINUE

CALIBRATION

" Manufacturer’s default settings appear in bold.

AUTO PANEL RESET

PREHEAT MODE

Setting

OFF / 30sec / 1min / 2min /
3min / 4min / 5min

Select whether or not all settings in the control
panel return to their default settings when no
operation is performed for a set length of time.

To set the machine to perform the auto panel
reset operation, select from 30sec, 1min, 2min,
3min, 4min or 5min for the length of time until
the auto panel reset operation is performed.

OFF is selected, the auto panel reset opera-

If
tion is not performed.

Setting

Enters Preheat mode (first stage of the energy
save mode) in order to conserve energy when
no operation is performed. Specify the length of
time in minutes until the machine enters Pre­heat mode.

1 to 120 sec (Default: 15 sec)

ENERGY SAVE MODE

LCD CONTRAST

Setting

Enters Energy Save mode in order to conserve
energy when no operation is performed. Specify
the length of time in minutes until the machine
enters Energy Save mode.

Setting (LIGHT) (DARK)

Specify the brightness of the message window.

6 to 120 sec (Default: 30 sec)

Configuration Menu Overview30

KEY
SPEED

TIME TO
START

Setting

0.1sec / 0.3sec / 0.5sec /

1.0sec / 1.5sec / 2.0sec /

2.5sec / 3.0sec

Specify the length of time until the cursor begins
to move continuously when a key is held down.

INTERVAL

LANGUAGE

LAMP OFF TIME

Setting

0.1sec / 0.3sec / 0.5sec /

1.0sec / 1.5sec / 2.0sec /

2.5sec / 3.0sec

Specify the length of time until the cursor contin­uously moves between settings or characters.

Setting

ENGLISH / FRENCH / GERMAN /
ITALIAN / SPANISH / PORTU­GUESE

/ RUSSIAN / CZECH /

SLOVAK / HUNGARIAN / POLISH

/

JAPANESE

Select the language of the menus and mes­sages that appear in the message window.

Setting

Select the length of time until the scanner unit
lamp goes off when no operation is performed.

If MODE1 is selected, the lamp goes off when
the machine enters Preheat mode.

MODE1 / MODE2

MODE2 is selected, the lamp goes off when

If
the machine enters Energy Save mode.

Configuration Menu Overview

31

LAMP WARMUP TIME

Setting

Specify the warm-up time for the lamp of the
scanner unit.

AUTO is selected, the length of time to

If
recover from Energy Save mode when the
machine is turned on is adjusted according to
the room temperature. Since the machine can­not be used until its condition is completely sta­bilized, select this setting, for example, if you
wish to scan at a high image quality from the
first page.

FIX is selected, the machine can be used

If
after lamp warm-up is finished. With a low room
temperature, the quality of the first page of a
copy or scanned image may not be as good as
if

AUTO was selected.

AUTO / FIX

BUZZER VOLUME

INITIAL MODE

TONER EMPTY

TONER NEAR EMPTY

Setting

Select the volume of the sound produced when
a key is pressed and of the alarm that is
sounded when an error occurs.

Setting

Specify the default mode when the machine is
turned on or when all settings in the control
panel return to their default settings.

Setting

Select whether or not printing, copying and fax­ing stop when the toner has run out.

If STOP is selected, printing, copying and faxing
stop when the toner runs out.

BW CONTINUE is selected, printing, BW

If
copying and faxing do not stop when the toner
runs out.

Setting

OFF / LOW / HIGH

COPY / FAX

STOP / BW CONTINUE

ON / OFF

AUTO CONTINUE

When the toner is nearly run out, a warning
message appears.

Setting

Select whether or not printing continues when a
size error occurs during printing.

ON / OFF

Configuration Menu Overview32

CALIBRATION

Setting

Select whether or not to perform image stabili­zation. If ON is selected, image stabilization is
started.

ON / OFF

Configuration Menu Overview

33

PAPER SETUP Menu

PAPER SETUP TRAY1 PAPER

TRAY2 PAPER

Configuration Menu Overview34

" Manufacturer’s default settings appear in bold.

TRAY1 PAPER

Media type

PLAIN PAPER / THICK PAPER /
THICK PAPER2 / TRANSPARENCY /
LABELS / LETTERHEAD / GLOSSY /
GLOSSY2 / ENVELOPE / POSTCARD

Paper size

When a setting other than
or

POSTCARD is selected: A4 / A5 / B5

/

LEGAL / LETTER / G LETTER /

ENVELOPE

STATEMENT / EXECUTIVE / FOLIO /
G LEGAL / OFICIO (Mexico only) /
CUSTOM

When ENVELOPE is selected: COM10 /

C6 / DL / MONARCH / CHOU#3 / CUS­TOM

When POSTCARD is selected:

J-POSTCARD 100x148 / D-POST­CARD 148x200

Select the type and size of the media loaded into Tray

1. If CUSTOM is selected as the paper size, specify
settings for

LENGTH and WIDTH separately.

/ CUSTOM

The Setting range for LENGTH is 5.83 to 14.00
inches (

The default setting is 11.00 inches (279 mm) for
USA and Canada, and
other countries.

The Setting range for
(

92 to 216 mm).

The default setting is 8.50 inches (216 mm) for USA
and Canada, and
countries.

When a media type is selected, a screen appears,
showing the available media sizes. The available
media sizes differ depending on the selected media
type.

The default paper size for a setting other than

LOPE

and

148 to 356 mm).

11.69 inches (297 mm) for

WIDTH is 3.63 to 8.50 inches

8.26 inches (210 mm) for other

ENVE-

or POSTCARD is LETTER for 120 V models,

A4 for 220 V models.

Configuration Menu Overview

35

TRAY2 PAPER

Paper size

A4 / A5 / B5 / LETTER / G LETTER /
STATEMENT / EXECUTIVE / CUSTOM

Select the size of the media loaded into Tray 2. If

CUSTOM is selected as the paper size, specify settings

for

LENGTH and WIDTH separately.

The Setting range for LENGTH is 5.83 to 11.69
inches (

The default setting is 11.00 inches (279 mm) for
USA and Canada, and
other countries.

The Setting range for WIDTH is 3.63 to 8.50 inches
(

92 to 216 mm).

The default setting is 8.50 inches (216 mm) for USA
and Canada, and
countries.

Only plain paper can be loaded into Tray 2.

148 to 297 mm).

11.69 inches (297 mm) for

8.26 inches (210 mm) for other

The default paper size is
and

A4 for 220 V models.

LETTER for 120 V models,

Configuration Menu Overview36

ADMIN. MANAGEMENT Menu

" The ADMIN. MANAGEMENT menu is accessible only by the adminis-

trator. To display the settings for this menu, select ADMIN. MANAGE-

MENT

(default: 000000), and then press the Select key.

, use the keypad to type in the 6-digit administrator access code

ADMIN. MAN­AGEMENT

ADMINISTRATOR
NO.

REMOTE MONITOR

NETWORK SET­TING

TCP/IP

IP ADDR. SET-

*1

TING

DNS CONFIG.

*1

DHCP

*1

*1

BOOTP

ARP/PING

*1

HTTP

*1

FTP

*1

SMB

*1

Configuration Menu Overview

37

BONJOUR

*1

IPP

*1

SLP

*1

SNMP

*1

SPEED/
DUPLEX

E-MAIL SETTING SMTP

SENDER NAME

E-MAIL ADDRESS

DEFAULT SUBJECT

SMTP SERVER
ADDR.

*1

SMTP PORT NO.

SMTP TIMEOUT

TEXT INSERT

Configuration Menu Overview38

POP BEFORE SMTP DISABLE/ENABLE

POP3 SERVER

*2

ADDR.

POP3 PORT NO.

POP3 TIMEOUT

POP3 ACCOUNT

*2

*2

POP3 PASSWORD

SMTP AUTH. DISABLE/ENABLE

SMTP USER

*3

NAME

*2

*2

LDAP SETTING DISABLE/ENABLE

Configuration Menu Overview

LDAP SERVER

*4

ADDR.

LDAP
PORT NO.

*4

SSL SETTING

SMTP PASSWORD

*4

*3

39

SEARCH BASE

*4

ATTRIBUTE

*4

SEARCH
METHOD

*4

LDAP
TIMEOUT

*4

MAX.SEARCH
RESULTS

*4

AUTHENTICATION

LDAP ACCOUNT

*4

*4

LDAP PASSWORD

DOMAIN NAME

USB SETTING

COMM. SETTING TONE/PULSE

LINE MONITOR

PSTN/PBX

*4

*4

Configuration Menu Overview40

USER SETTING PTT SETTING

DATE&TIME

DATE FORMAT

PRESET ZOOM

USER FAX NUMBER

USER NAME

AUTO REDIAL NUMBER OF REDIAL

INTERVAL

SUPPLIES
REPLACE

TRANSFER BELT

FUSER UNIT

TRANSFER ROLLER

Configuration Menu Overview

41

"

*1

This menu item appears when ADMIN. MANAGEMENT/NET-

WORK SETTING/TCP/IP

*2

This menu item appears when ADMIN. MANAGEMENT/NET-

is set to ENABLE.

WORK SETTING/POP BEFORE SMTP/DISABLE/ENABLE

set to ENABLE.

*3

This menu item appears when ADMIN. MANAGEMENT/NET-

WORK SETTING/SMTP AUTH./DISABLE/ENABLE

is set to

ENABLE.

*4

This menu item appears when ADMIN. MANAGEMENT/NET-

WORK SETTING/ LDAP SETTING /DISABLE/ENABLE

ENABLE.

to

is set

is

Configuration Menu Overview42

" Manufacturer’s default settings appear in bold.

ADMINISTRATOR NO.

REMOTE MONITOR

NETWORK

TCP/IP

SETTING

IP ADDR. SET­TING

Specify the new administrator access
code.

Setting

Select whether or not setting remote
monitor.

ON is selected, technical support can

If
access the menu mode.

If

OFF is selected, technical support

cannot access the menu mode.

OFF / ON

" This setting is for technical

support uses. Change the setting
only when it is necessary.

Setting

Select the setting for connecting to this
machine through a network.

Setting

Set the IP address of this printer on the
network.

DISABLE / ENABLE

AUTO / SPECIFY

If AUTO is selected, the IP address will
be assigned automatically.

If SPECIFY is selected, manually spec­ify settings for

NET MASK

IP ADDRESS, SUB-

and GATEWAY.

Configuration Menu Overview

43

DNS CONFIG.

Setting

Set whether or not the DNS server set­ting is to be specified.

ENABLE is selected, specify DNS

If
server addresses (up to three
addresses).

DISABLE / ENABLE

DHCP

BOOTP

ARP/PING

HTTP

Setting

If there is a DHCP server on the net­work, specify whether the IP address
and other network information is auto­matically assigned by the DHCP server.

Setting

If there is a BOOTP server on the net­work, specify whether the IP address
and other network information is auto­matically assigned by the BOOTP
server.

Setting

Select whether or not the ARP/PING
command is used when the IP address
is assigned.

Setting

Select whether or not to enable HTTP.

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

FTP

SMB

BONJOUR

IPP

SLP

Setting

Select whether or not to enable FTP.

Setting

Select whether or not to enable SMB.

Setting

Select whether or not to enable Bonjour.

Setting

Select whether or not to enable IPP.

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

DISABLE / ENABLE

" If HTTP is set to DISABLE, NOT

AVAILABLE

Setting

Select whether or not to enable SLP.

DISABLE / ENABLE

appears.

Configuration Menu Overview44

SNMP

Setting

Select whether or not to enable SNMP.

DISABLE / ENABLE

E-MAIL
SETTING

SPEED/DUPLEX

SMTP

SENDER NAME

E-MAIL ADDRESS

Setting

AUTO / 10BASE-T FULL

/

10BASE-T HALF /

100BASE-TX FULL /
100BASE-TX HALF

Specifies the transmission speed for the
network and the transmission method
for bi-directional transmission.

Setting

Select whether to enable or disable
e-mail transmission operations for this
machine.

Specify the name of the E-mail sender
(up to 20 characters) used for network
scanning.

The default setting is “magicolor
4690MF”.

Specify the E-mail address (up to 64
characters) of the E-mail sender used
for network scanning.

DISABLE / ENABLE

DEFAULT SUB­JECT

SMTP SERVER
ADDR.

SMTP PORT NO.

SMTP TIMEOUT

Specify the subject (up to 20 characters)
of the E-mail message used for network
scanning.

The default setting is “from mc
4690MF”

Specify the IP address or host name (up
to 64 characters) for the SMTP server.
The default setting is “0.0.0.0”.

Setting

Specify the port number communicating
with the SMTP server.

Setting

.

1 to 65535 (Default: 25)

30 to 300 sec (Default:
60 sec)

Select the amount of time (in seconds)
until the connection with the SMTP
server times out.

Configuration Menu Overview

45

TEXT INSERT

Setting

Select whether or not the previously
specified text is inserted into the body of
the E-mail message when using net­work scanning.

OFF / ON

POP
BEFORE
SMTP

DIS­ABLE/
ENABLE

POP3
SERVER
ADDR.

POP3
PORT
NO.

POP3
TIME­OUT

POP3
ACCOUNT

Setting

Select whether or not to enable POP
Before SMTP.

Specify the host name or IP address for
the POP3 server used for authentication
with POP Before SMTP.

The default setting is “0.0.0.0”.

Setting

Specify the port number used for com­municating with the POP3 server.

Setting

DISABLE / ENABLE

1 to 65535 (Default: 110)

30 to 300 sec (Default:
30 sec)

Select the amount of time (in seconds)
until the connection with the POP3
server times out.

Specify the user name (up to 63 charac­ters) used for authentication with POP3
server.

SMTP
AUTH.

POP3
PASS­WORD

DIS­ABLE/
ENABLE

SMTP
USER­NAME

SMTP
PASS­WORD

Specify the password (up to 15 charac­ters) used for authentication with POP3
server.

Setting

Select whether or not to enable SMTP
authentication.

Specify the user name (up to 63 charac­ters) used for SMTP authentication.

Specify the password (up to 15 charac­ters) used for SMTP authentication.

DISABLE / ENABLE

Configuration Menu Overview46

LDAP
SETTING

DISABLE/ENABLE

Setting

Select whether or not to enable the
LDAP function.

DISABLE / ENABLE

LDAP SERVER
ADDR.

LDAP PORT NO.

SSL SETTING

SEARCH BASE

ATTRIBUTE

SEARCH METHOD

Specify the address (up to 64 charac­ters) of the LDAP server.

The default setting is “0.0.0.0”.

Setting

Specify the port number of the LDAP
server.

Setting

Select whether or not to enable SSL.

Specify the search starting point (up to
64 characters) in a hierarchical structure
arranged on the LDAP server.

The conditions for searches can be
specified as a name or e-mail address
(up to 32 characters).

The default setting is “cn”.

Setting

1 to 65535 (Default: 389)

DISABLE / ENABLE

BEGIN / CONTAIN / END

LDAP TIMEOUT

MAX.SEARCH
RESULTS

AUTHENTICATION

LDAP ACCOUNT

The specified characters can be
searched for at the beginning, within or
at the end.

Setting

5 to 300 sec (Default:
60 sec)

Specify the maximum wait time during a
search.

Setting

Specify the maximum number of desti­nations displayed after a search.

Setting

5 to 100 (Default: 100)

ANONYMOUS / SIMPLE /
DIGEST-MD5 /
GSS-SPNEGO

Select the authentication method used
for logging on to the LDAP server.

Specify the account (up to 64 charac­ters) used to connect to the LDAP
server.

Configuration Menu Overview

47

LDAP PASSWORD

Specify the password (up to 32 charac­ters) used to connect to the LDAP
server.

DOMAIN NAME

USB SETTING

COMM.

TONE/PULSE

SETTING

Specify the domain name (up to 64
characters) used to connect to the
LDAP server.

Setting

Select the operating system of the PC to
which this machine is connected with a
USB cable.

Setting

Select the dialing system. If this param­eter is not correctly set to the type of
dialing system used, faxes cannot be
sent and received.

Select the correct setting after checking
which type of dialing system is used by
your telephone line.

Windows / Mac

TONE / PULSE

" If PTT SETTING in the USER

SETTING
U.S.A, CANADA or NEW
ZEALAND

be changed.

menu is set to

, the settings cannot

LINE MONITOR

PSTN/PBX

Setting

Select the volume of the monitoring
sound of the transmission signal.

Setting

Select whether the connected tele­phone wiring is a public switched tele­phone network (PSTN) or a private
branch exchange (PBX).

For a PBX system, the prefix number
(outside line access number or exten­sion number) can be specified.

OFF / LOW / HIGH

PSTN / PBX

Configuration Menu Overview48

USER
SETTING

PTT SETTING

Setting

ARGENTINA / AUSTRA­LIA

/ AUSTRIA / BEL-

GIUM

/ BRAZIL /

CANADA / CHINA /
CZECH / DENMARK /
EUROPE / FINLAND /
FRANCE / GERMANY /
GREECE / HONG KONG /
HUNGARY / IRELAND /
ISRAEL / ITALY /
JAPAN / KOREA /
MALAYSIA / MEXICO /
THE NETHERLANDS /
NEW ZEALAND / NORWAY

/

PHILIPPINES /
POLAND / PORTUGAL /
RUSSIA / SAUDI ARA­BIA

/ SINGAPORE /

SLOVAKIA / SOUTH
AFRICA
DEN

/ SPAIN / SWE-

/ SWITZERLAND /

TAIWAN / TURKEY /
U.S.A / UNITED KING­DOM

/ VIETNAM

DATE&TIME

DATE FORMAT

Select the country where this machine
is installed.

Setting

TIME: 00:00-23:59

DATE: 00/01/01-99/12/31

ZONE:

GMT+12:00-GMT-12:00 (in
30-minute intervals)

Use the keypad to specify the current
date, time and time zone.

Setting

MM/DD/YY / DD/MM/YY /
YY/MM/DD

Select the display format for reports and
lists.

Configuration Menu Overview

49

PRESET ZOOM

Setting

Select the measurement units for the
preset zoom ratios.

INCH / METRIC

AUTO
REDIAL

USER FAX NUM­BER

USER NAME

NUMBER OF
REDIAL

INTERVAL

The default setting is
Canada, and
tries.

Enter your fax number. A maximum of
20 characters (consisting of numbers,
spaces, + and -) can be entered. The
specified number is printed in the
header of outgoing faxes.

Enter your name. A maximum of 32
characters can be entered. The speci­fied name is printed in the header of
outgoing faxes.

Setting

Specify the number of times a redial is
attempted if there is no answer, for
example, when the line is busy.

Setting

METRIC for other coun-

1 to 10 (Default: depends

on

1 to 99 min (Default:

depends on

TING

INCH for USA and

PTT SETTING)

PTT SET-

)

SUP­PLIES
REPLACE

TRANSFER BELT

FUSER UNIT

TRANSFER
ROLLER

Specify the interval between redial
attempts.

Replace the counter when the transfer
belt unit is replaced with new one.

Replace the counter when the fuser unit
is replaced with new one.

Replace the counter when the transfer
roller is replaced with new one.

Configuration Menu Overview50

COPY SETTING Menu

COPY SETTING PAPER PRIORITY

QUALITY PRIORITY

DENSITY PRIORITY

DENSITY LEVEL AUTO

MANUAL

OUTPUT PRIORITY

4IN1 COPY ORDER

DUPLEX COPY

" Manufacturer’s default settings appear in bold.

PAPER PRIOR­ITY

Setting

Specify the paper tray that is normally used.

TRAY1 / TRAY2 / TRAY3

" If an optional lower feeder unit is not installed,

TRAY3 does not appear.

QUALITY PRI­ORITY

Setting

MIX / TEXT / PHOTO / FINE/MIX /
FINE/TEXT / FINE/PHOTO

Configuration Menu Overview

Select the type of document being copied.

TEXT or FINE/TEXT is selected, select either

If

AUTO ON or AUTO OFF for the copy density.

51

DENSITY PRI­ORITY

Setting

Select the density that is normally used.

AUTO / MANUAL

DEN-

AUTO
SITY
LEVEL

MANUAL

OUTPUT PRIOR­ITY

4IN1 COPY
ORDER

DUPLEX COPY

Setting

Adjust the density of the background color.

Setting

Specify the default copy density.

Setting

Select whether or not to sort copies by sets.

Setting

Select the arrangement of scanned documents with
4in1 copying.

Setting

Select the default setting for duplex (double-sided)
copying.

OFF is selected, duplex (double-sided) copying is

If
not performed as a default.

If LONG EDGE is selected, duplex (double-sided)
copying is performed as a default, and the pages are
fed out with the binding along the long side.

(LIGHT) (DARK)

(LIGHT) (DARK)

NON-SORT / SORT

SIDEWISE / DOWNWARD

OFF / LONG EDGE / SHORT EDGE

SHORT EDGE is selected, duplex (double-sided)

If
copying is performed as a default, and the pages are
fed out with the binding along the short side.

Configuration Menu Overview52

DIAL REGISTER Menu

DIAL REGISTER FAVORITE

SPEED DIAL

GROUP DIAL

FAVORITE

SPEED DIAL

GROUP DIAL

Register speed dial destinations and group dial
destinations in the favorite list. In addition, regis­tered data can be deleted.

Register e-mail addresses as speed dial destina­tions. In addition, registered e-mail addresses can
be edited or deleted.

Register speed dial destinations as group dial des­tinations. In addition, registered group dial destina­tions can be edited or deleted.

Configuration Menu Overview

53

FAX TX OPERATION Menu.

FAX TX OPERATION DENSITY LEVEL

QUALITY PRIORITY

DEFULT TX

HEADER

" Manufacturer's default settings appear in bold.

DENSITY LEVEL

QUALITY PRI­ORITY

Setting

Specify the density for scanning a document.

Setting

(LIGHT) (DARK)

STD/TEXT / FINE/TEXT / S-FINE/
TEXT

/ STD/PHOTO / FINE/PHOTO /

S-FINE/PHOTO

Select the default scanning resolution (fax document
quality).

STD/TEXT: Select this setting for documents contain-

ing handwriting or for computer printouts.

FINE/TEXT: Select this setting for documents con-

taining small print.

S-FINE/TEXT: Select this setting for documents

containing small print, such as newspapers, and docu­ments containing detailed illustrations.

STD/PHOTO: Select this setting for photo documents

containing regular photos.

FINE/PHOTO: Select this setting for photo docu-

ments containing fine images.

S-FINE/PHOTO: Select this setting for photo docu-

ments containing finer images.

Configuration Menu Overview54

DEFAULT TX

Setting

Select the desired method for sending documents.

MEMORY TX / DIRECT TX

MEMORY TX: With this method, the fax transmission

starts after the entire document is scanned and stored
in the memory. The total number of pages is automati­cally printed with the page number in the header. How­ever, the memory may become full if there are many
pages in the document or if the data is large due to the
fine image quality (resolution).

DIRECT TX: With this method, the transmission is

performed in real time in the transmission sequence of
the destinations. If there are many pages in the docu­ment, the fax can be sent with this method without the
memory becoming full.

HEADER

Setting

Select whether or not to print transmission source
information (date/time of transmission, sender's name,
sender's fax number, session number and page num­ber) for the machine in the transmitted document.

OFF / ON

" If PTT SETTING in the USER SETTING

menu is set to U.S.A, CANADA, or KOREA,
this setting cannot be changed.

Configuration Menu Overview

55

FAX RX OPERATION Menu.

FAX RX OPERATION MEMORY RX MODE

NO. of RINGS

REDUCTION RX

RX PRINT

RX MODE

FORWARD

FOOTER

SELECT TRAY

" Manufacturer's default settings appear in bold.

MEMORY RX
MODE

Setting

OFF / ON

Select whether to allow (ON) memory reception or not
(

OFF). In cases when confidential faxes are being

received, the received documents can be stored in
memory and printed at a specified time or when mem­ory reception is turned off (this function is set to

OFF).

A password can be set to specify the starting time or
ending time of memory reception, or to cancel the
function. The set starting time and ending time are
valid every day until memory reception is turned off.

Configuration Menu Overview56

No. of RINGS

Setting

Enter the number of rings (between 1 and 16) until the
machine automatically begins receiving the fax when
an external telephone is connected.

1 to 16 (Default: depends on PTT
SETTING

)

REDUCTION RX

RX PRINT

Setting

Select whether documents longer than the current
paper size are printed reduced, split, or discarded.

OFF / ON / CUT

ON: The document is printed at a reduced size.

OFF: The document is printed at full size and split onto

multiple pages.

CUT: The document is printed, but any part that does

not fit within the page is erased.

Setting

Select whether the fax is printed only after all docu­ment pages have been received or printing begins as
soon as the first page of the document is received.

MEMORY RX / PRINT RX

MEMORY RX: Printing begins after all pages have

been received.

PRINT RX: Printing begins after the first page has

been received.

RX MODE

Setting

Select whether the reception mode is set to automatic
reception or manual reception.

AUTO RX / MANUAL RX

AUTO RX: Automatically begins receiving the fax after

the set number of rings.

MANUAL RX: Does not automatically receive the fax.

Reception begins after making a connection by picking
up the telephone receiver or pressing the Onhook key,
then pressing the Start key.

Configuration Menu Overview

57

FORWARD

Setting

Select whether or not to forward received fax docu­ments.

OFF / ON / ON(PRINT)

OFF: Select this setting to not forward the document.

ON: Select this setting to forward the received fax doc-

ument to the specified fax number or e-mail address.

ON(PRINT): Select this setting to forward the

received fax document to the specified fax number or
e-mail address at the same time that the machine
prints it.

FOOTER

SELECT TRAY

Setting

Select whether or not the reception information (date
received, number of pages, etc.) is printed at the bot­tom of each received document.

Setting

Select which paper tray can be used to supply paper
when printing received documents or transmission
reports. A paper tray that cannot be used for supplying
paper can also be specified.

OFF / ON

TRAY1: DISABLE / ENABLE
TRAY2: DISABLE
TRAY3: DISABLE

/ ENABLE
/ ENABLE

" If an optional lower feeder unit is not installed,

TRAY3 does not appear.

Configuration Menu Overview58

REPORTING Menu.

REPORTING ACTIVITY REPORT

TX RESULT REPORT

RX RESULT REPORT

" Manufacturer's default settings appear in bold.

ACTIVITY
REPORT

TX RESULT
REPORT

Setting

After every 60 transmissions/receptions, a report can
be printed to show the results of the transmissions/
receptions. Select whether the report is printed auto­matically when the 60th transmission/reception is
reached.

Setting

Select whether the report showing the result of a trans­mission is printed automatically after the transmission
is finished.

OFF / ON

ON / ON(ERROR) / OFF

ON: Prints the report after each transmission.

ON(ERROR): Prints the report after a transmission

only if an error occurred.

OFF: Does not print the report after each transmission,

even if an error has occurred.

The transmission result report is normally printed after
a broadcast transmission.

Configuration Menu Overview

59

RX RESULT
REPORT

Setting

Select whether the report showing the result of a
reception is printed automatically after the reception is
finished.

ON / ON(ERROR) / OFF

ON: Prints the report after each reception.

ON(ERROR): Prints the report after a reception only if

an error occurred.

OFF: Does not print the report after each reception,

even if an error has occurred.

Configuration Menu Overview60

SCAN SETTING Menu

SCAN SETTING RESOLUTION

IMAGE FORMAT

CODING METHOD

FILE SIZE

QUALITY PRIORITY

DENSITY LEVEL

Configuration Menu Overview

61

" Manufacturer’s default settings appear in bold.

RESOLUTION

IMAGE FORMAT

Setting

Select the default scanning resolution for scan to
E-mail operations.

150×150 / 300×300 / 600×600

" When using the ADF to scan in color or

grayscale,
even if the resolution was set to 600×600.

Setting

Select the default format for saving files with scan to
E-mail operations.

300×300 is automatically selected,

TIFF / PDF / JPEG

" PDF data can be opened in Adobe Acrobat

Reader.

" TIFF files of images that have been scanned

with the Color or Gray setting cannot be
opened with the Windows Picture and FAX
Viewer, which is included with Windows XP as a
standard component. These files can be opened
with image-processing applications such as
PhotoShop, Microsoft Office Document Imaging
or ACDsee.

CODING METHOD

FILE SIZE

QUALITY PRI­ORITY

Setting

Select the default compression method for scan to
E-mail operations.

The compression ratio for these methods increases in
the following order:

MH / MR / MMR

MH > MR > MMR.

" These settings are available only if B&W was

selected for the color setting during the e-mail
transmission.

Setting

Select whether or not to limit the size for scan data
sent as e-mail attachments.

SPLIT is selected, specify the maximum size

If
between

Setting

Select the scan data quality that is used as a default.

NO SPLIT / SPLIT

1 and 10 Mb.

MIX / TEXT / PHOTO

Configuration Menu Overview62

DENSITY LEVEL

Setting

Select the scan data density that is used as a default.

(LIGHT) (DARK)

Configuration Menu Overview

63

Configuration Menu Overview64

3Media Handling

Print Media

Specifications

Media Media Size Tray* Duplex Copy Print FAX

A4 8.2 x 11.7 210.0 x 297.0 1/2/3 Yes Yes Yes Yes

B5 (JIS) 7.2 x 10.1 182.0 x 257.0 1/2/3 Yes Yes Yes No

A5 5.9 x 8.3 148.0 x 210.0 1/2 No Yes Yes No

Legal 8.5 x 14.0 215.9 x 355.6 1/3 Yes Yes Yes Yes

Letter 8.5 x 11.0 215.9 x 279.4 1/2/3 Yes Yes Yes Yes

Statement 5.5 x 8.5 139.7 x 215.9 1/2 No Yes Yes No

Executive 7.25 x 10.5 184.2 x 266.7 1/2/3 Yes Yes Yes No

Folio 8.25 x 13.0 210.0 x 330.0 1 Yes Yes Yes No

Letter Plus 8.5 x 12.69 215.9 x 322.3 1 Yes No Yes No

UK Quarto 8.0 x 10.0 203.2 x 254.0 1/2 No No Yes No

Foolscap 8.0 x 13.0 203.2 x 330.2 1 Yes No Yes No

Government Legal 8.5 x 13.0 215.9 x 330.2 1/3 Yes Yes Yes No

Kai 16 7.3 x 10.2 185.0 x 260.0 1/2 Yes No Yes No

Kai 32 5.1 x 7.3 130.0 x 185.0 1/2 No No Yes No

Government
letter

16 K 7.7 x 10.6 195.0 x 270.0 1/2 Yes No Yes No

Oficio** 8.5 x 13.5 215.9 x 342.9 1 Yes Yes Yes Yes

Photo size 4x6" 4.0 x 6.0 101.6 x 152.4 1/2 No No Yes No

Photo size 10x15 3.9 x 5.9 100.0 x 150.0 1/2 No No Yes No

J-Postcard 3.9 x 5.8 100.0 x 148.0 1 No Yes Yes No

Double Postcard 5.8 x 7.9 148.0 x 200.0 1 No Yes Yes No

B5 (ISO) 6.9 x 9.8 176.0 x 250.0 1 Yes No No No

Envelope Com10 4.125 x 9.5 104.8 x 241.3 1 No Yes Yes No

Envelope DL 8.7 x 4.3 220.0 x 110.0 1 No Yes Yes No

Envelope Monarch 7.5 x 3.875 190.5 x 98.4 1 No Yes Yes No

Envelope C6 6.4 x 4.5 162.0 x 114.0 1 No Yes Yes No

Envelope Chou #3 4.7 x 9.2 120.0 x 235.0 1 No Yes Yes No

Envelope You #6 7.5 x 3.875 190.5 x 98.4 1 Yes No No No

Custom,
Minimum

Custom,
Maximum

Thick Stock—Only supported for letter, A4, and smaller media.

Notes: *Tray 1 = Multipurpose

Tray 2/3 = Plain paper only

**Oficio = Mexico only
***Tray 2 = 216.0 x 297.0

Inch Millimeter

8.0 x 10.5 203.2 x 266.7 1/2 Yes Yes Yes No

3.6 x 5.9 92.0 x 148.0 1/2 Yes Yes Yes No

8.5 x 14.0 216.0 x 356.0 1/2*** Yes Yes Yes No

Print Media66

Types

Before purchasing a large quantity of special media, do a trial print with the
same media and check the print quality.

Keep media on a flat, level surface in its original wrapper until it is time to
load it. For a list of approved media, refer to http://printer.konicaminolta.com.

Plain Paper (Recycled Paper)

Capacity Tray 1 Up to 100 sheets, depending on the media

weight

Tray 2 Up to 250 sheets, depending on the media

weight

Tray 3 Up to 500 sheets, depending on the media

weight

Orientation Tray 1 Face down

Tray 2/3 Face up

Driver
Media Type

Weight 60 to 90 g/m² (16 to 24 lb bond)

Duplexing Supported

Use plain paper that is

 Suitable for plain paper printers and copiers, such as standard or recycled

office paper.

Plain Paper (Recycled)

Note

Do not use the media types listed below. These could cause poor print
quality, media misfeeds, or damage to the machine.

DO NOT use media that is

 Coated with a processed surface (such as carbon paper and colored

paper that has been treated)

 Carbon backed

 Unapproved iron-on transfer media (such as heat-sensitive paper,

heat-pressure paper, and heat-press transfer paper)

 Cold-water-transfer paper

 Pressure sensitive

Print Media

67

 Designed specifically for inkjet printers (such as superfine paper, glossy

film, and postcards)

 Already been printed on by another printer, copier, or fax machine

 Dusty

 Wet (or damp)

" Keep media between 15% and 85% relative humidity. Toner does

not adhere well to moist or wet media.

 Layered

 Adhesive

 Folded, creased, curled, embossed, warped, or wrinkled

 Perforated, three-hole punched, or torn

 Too slick, too coarse, or too textured

 Different in texture (roughness) on the front and back

 Too thin or too thick

 Stuck together with static electricity

 Composed of foil or gilt; too luminous

 Heat sensitive or cannot withstand the fusing temperature (180°C

[356°F])

 Irregularly shaped (not rectangular or not cut at right angles)

 Attached with glue, tape, paper clips, staples, ribbons, hooks, or buttons

 Acidic

 Any other media that is not approved

Thick Stock

Paper thicker than 90 g/m2 (24 lb bond) is referred to as thick stock. Test all
thick stock to ensure acceptable performance and to ensure that the image
does not shift.

You can print continuously with thick stock. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1 Up to 20 sheets, depending on their thick-

ness

Tray 2/3 Not supported

Orientation Face down

Print Media68

Driver
Media Type

Weight 91 to 210 g/m² (25 to 55.9 lb bond)

Duplexing Not supported

DO NOT use thick stock that is

 Mixed with any other media in the trays (as this will cause media misfeed-

ing)

Thick Stock 1

Thick Stock 2

Envelope

Print on the front (address) side only. Some parts of the envelope consist of
three layers of paper—the front, back, and flap. Anything printed in these lay­ered regions may be lost or faded.

You can print continuously with envelope. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1 Up to 10 sheets, depending on their thick-

ness

Tray 2/3 Not supported

Orientation Face down

Driver
Media Type

Weight

Duplexing Not supported

Use envelopes that are

 Common office envelopes approved for laser printing with diagonal joints,

sharp folds and edges, and ordinary gummed flaps

Envelope

91 to 163 g/m

2

(25 to 43 lb bond)

" Because the envelopes pass through heated rollers, the gummed

area on the flaps may seal. Using envelopes with emulsion-based
glue avoids this problem.

 Approved for laser printing

 Dry

Print Media

69

DO NOT use envelopes that have

 Sticky flaps

 Tape seals, metal clasps, paper clips, fasteners, or peel-off strips for seal-

ing

 Transparent windows

 Too rough of a surface

 Material that will melt, vaporize, offset, discolor, or emit dangerous fumes

 Been presealed

Label

A sheet of labels consists of a face sheet (the printing surface), adhesive, and
a carrier sheet:

 The face sheet must follow the plain paper specification.

 The face sheet surface must cover the entire carrier sheet, and no adhe-

sive should come through on the surface.

You can print continuously with label sheets. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.
Check your application documentation for more information on printing labels.

Capacity Tray 1 Up to 20 sheets, depending on their thick-

ness

Tray 2/3 Not supported

Orientation Face down

Driver

Labels

Media Type

Weight

60 to 163 g/m

2

(16 to 43 lb bond)

Duplexing Not supported

Use label sheets that are

 Recommended for laser printing

DO NOT use label sheets that

 Have labels that easily peel off or have parts of the label already removed

 Have backing sheets that have peeled away or have exposed adhesive

Print Media70

" Labels may stick to the fuser, causing them to peel off and media

misfeeds to occur.

 Are precut or perforated

Do not use

Shiny backed paper Full-page labels

OK to use

(uncut)

Letterhead

You can print continuously with letterhead. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.

Capacity Tray 1 Up to 20 sheets, depending on their size and

thickness

Tray 2/3 Not supported

Orientation Face down

Driver
Media Type

Weight

Duplexing Not supported

Letterhead

60 to 90 g/m

2

(16 to 24 lb bond)

Postcard

You can print continuously with postcard. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.

Capacity Tray 1 Up to 20 sheets, depending on their thick-

ness

Tray 2/3 Not supported

Print Media

71

Orientation Face down

Driver
Media Type

Weight

Duplexing Not supported

Use postcards that are

 Approved for laser printing

DO NOT use postcards that are

 Coated

 Designed for inkjet printers

 Precut or perforated

 Preprinted or multicolored

Postcard

60 to 163 g/m2 (16 to 43 lb bond)

" If the postcard is warped, press on the warped

area before putting it in the tray.

 Folded or wrinkled

Transparency

" Do not fan transparencies before loading them. Resulting static elec-

tricity may cause printing errors.

" If you touch the face of the transparencies with your bare hands, print

quality may be affected.

" Keep the media path clean. Transparencies are especially sensitive to

a dirty media path. If there are shadows on either the top or the bottom
of the sheets, see chapter 8, “Maintenance”.

" Remove transparencies as soon as possible from the output tray to

avoid static buildup.

Print Media72

You can print continuously with transparencies. However, this could affect the
media feed, depending on the media quality, static buildup, and printing envi­ronment.

Try printing your data on a sheet of plain paper first to check placement.

" If you have problems feeding 20 sheets, try loading only 1–10 sheets

at a time. Loading a large number of transparencies at one time may
cause static buildup, causing feeding problems.

Capacity Tray 1 Up to 20 sheets, depending on their thick-

ness

Tray 2/3 Not supported

Orientation Face down

Driver
Media Type

Duplexing Not supported

Transparency

" Always first test a small quantity of a particular type of transparency.

Use transparencies that are

 Approved for laser printing

DO NOT use transparencies that

 Have static electricity that will cause them to stick together

 Are specified for inkjet printers only

Glossy Media

Test all glossy media to ensure acceptable performance and to ensure that
the image does not shift.

You can print continuously with glossy media. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1 Up to 20 sheets, depending on their thick-

Orientation Face down

Print Media

ness

Tray 2/3 Not supported

73

Driver
Media Type

Duplexing Not supported

DO NOT use glossy media that is

 Mixed with any other media in the trays (as this will cause media misfeed-

ing)

 Specified for inkjet printers only

Glossy 1

Glossy 2

Print Media74

Guaranteed Imageable (Printable) Area

The printable area on all media sizes is
up to 4 mm (0.157") from the edges of
the media.

Each media size has a specific image­able area, the maximum area on which
the machine can print clearly and with­out distortion.

This area is subject to both hardware
limits (the physical media size and the
margins required by the machine) and
software constraints (the amount of
memory available for the full-page
frame buffer). The guaranteed imageable (printable) area for all media sizes
is the page size minus 4.2 mm (0.165") from all edges of the media.

a

a

a

Printable

Area

a

a=4.2 mm (0.165")

Imageable Area—Envelopes

Envelopes have a nonguaranteed imageable area that varies with envelope
type.

" The envelope

print orienta­tion is deter­mined
by your appli­cation.

Nonimageable area 4.2 mm (0.165")

Nonguaranteed area

Guaranteed

area

" With the Enve-

lope DL size
(long edge
feeding), the nonimageable areas on the left and right sides are 6 mm.

Page Margins

Margins are set through your application. Some applications allow you to set
custom page sizes and margins while others have only standard page sizes
and margins from which to choose. If you choose a standard format, you may
lose part of your image (due to imageable area constraints). If you can cus­tom-size your page in your application, use those sizes given for the imagea­ble area for optimum results.

Print Media

75

Loading Media

How do I load media?

Take off the top and bottom sheets of a
ream of paper. Holding a stack of approx­imately 100 sheets at a time, fan the
stack to prevent static buildup before
inserting it in a tray.

" Do not fan transparencies.

Note

Although this machine was designed for printing on a wide range of
media types, it is not intended to print exclusively on a single media
type except plain paper. Continuous printing on media other than plain
paper (such as envelopes, labels, thick stock, or transparencies) may
adversely affect print quality or reduce engine life.

When refilling media, first remove any media remaining in the tray. Stack it
with the new media, even the edges, then reload it.

Tray 1 (Manual Feed Tray)

For details on the types and sizes of media that can be printed from Tray 1,
refer to “Specifications” on page 66.

Loading Plain Paper

1 Open Tray 1.

Loading Media76

2 Slide the media guides to pro-

vide more space between them.

3 Press down on the center of the

paper-lifting plate until the left
and right locking tabs (white)
lock into place.

4 Load the paper face down in the

tray.

Loading Media

77

" Do not load so much

paper that the top of the
stack is higher than the
maximum limit guide. Up
to 100 sheets (80 g/m
[22 lb]) of plain paper can
be loaded into the tray at
one time.

5 Slide the media guides against

the edges of the paper.

2

6 Select PAPER SETUP/TRAY1 PAPER in the UTILITY menu, and

then select the settings for the size and type of paper that is loaded. See
also “Specifications” on page 66.

Other Media

When loading media other than plain paper, set the media mode (Envelope,
Label, Letterhead, Thick 1, Thick 2, Glossy 1, Glossy 2, or Transparency) in
the driver for optimum print quality.

Loading Media78

Loading Envelopes

1 Open Tray 1.

2 Slide the media guides to pro-

vide more space between them.

3 Press down on the center of the

paper-lifting plate until the left
and right locking tabs (white)
lock into place.

Loading Media

79

4 Load the envelopes flap side up

in the tray.

" Before loading enve-

lopes, press them down
to make sure that all air is
removed, and make sure
that the folds of the flaps
are firmly pressed; other­wise the envelopes may
become wrinkled or a
media misfeed may
occur.

" Up to 10 envelopes can be loaded into the tray at one time.
" For envelopes with the

flap along the long edge
(Envelope C6, Envelope
Monarch, and Envelope
DL), load the envelopes
with the flap side up.

5 Slide the media guides against

the edges of the envelopes.

Loading Media80

6 Select PAPER SETUP/TRAY1 PAPER in the UTILITY menu, and

then select the settings for the size and type of media that is loaded. See
also “Specifications” on page 66.

Loading Label Sheets/Letterheads/Postcards/Thick Stock/
Glossy Media and Transparencies

1 Open Tray 1.

2 Slide the media guides to pro-

vide more space between them.

Loading Media

81

3 Press down on the center of the

paper-lifting plate until the left
and right locking tabs (white)
lock into place.

4 Load the media face down in the

tray.

" Up to 20 sheets can be

loaded into the tray at
one time.

5 Slide the media guides against

the edges of the media.

6 Select PAPER SETUP/TRAY1 PAPER in the UTILITY menu, and

then select the settings for the size and type of media that is loaded. See
also “Specifications” on page 66.

Loading Media82

Tray 2

Loading Plain Paper

1 Pull out Tray 2.

2 Press down the media pressure

plate to lock it into place.

Loading Media

83

3 Slide the media guides to pro-

vide more space between them.

4 Load the paper face up in the

tray.

" Do not load above the

mark. Up to 250 sheets
(80 g/m2 [22 lb]) of plain
paper can be loaded into
the tray at one time.



Loading Media84

5 Slide the media guides against

the edges of the paper.

6 Close Tray 2.

7 Select PAPER SETUP/TRAY2 PAPER in the UTILITY menu, and

then select the settings for the size of paper that is loaded. See also
“Specifications” on page 66.

Loading Media

85

Tray 3 (Optional Lower Feeder Unit)

Loading Plain Paper

1 Pull out Tray 3.

2 Press down the media pressure

plate to lock it into place.

3 Slide the media guides to pro-

vide more space between them.

Loading Media86

4 Load the paper face up in the

tray.

" Do not load above the

mark. Up to 500 sheets
(80 g/m
paper can be loaded into
the tray at one time.

2

[22 lb]) of plain



5 Slide the media guides against

the edges of the paper.

Loading Media

87

6 Close Tray 3.

Loading Media88