Konica Minolta 9980 User Manual

Document Title and Part Number

Konica FAX [phone] User’s Reference Guide

Disclaimer

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Konica Business Technologies, Inc. assumes no responsibility for the results of errors or omissions beyond its control. Konica also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Konica.

Copyright Information

Copyright 2002 by Konica Business Technologies, Inc.

All Rights Reserved

Second Edition: January, 2002

Contact Information

Please address any comments on this publication to:

Konica Business Technologies, Inc.

Corporate Communications

500 Day Hill Road

Windsor, CT 06095

Trademark Information

All company and product names contained herein are or may be trademarks or registered trademarks of their respective companies, and are hereby acknowledged.

Emergency First Aid Information

Refer to the Material Safety Data information in the Warranty, Regulatory, and Safety Information document.

2 | KONICA FAX [phone]

Contents
Help and Helpful Hints ......................................	11
Help Key ..............................................................................	12
Help List ..............................................................................	13
Function List .......................................................................	13
Saving Money .....................................................................	14
Saving Time ........................................................................	16
Helpful Hints .......................................................................	17
References ...........................................................................	19
Introduction .........................................................	20
Konica Business Technologies’ Web Site ............................	20
Features ................................................................................	21
Getting to Know Your Machine ..........................	24
Components ........................................................................	24
Control Panel Keys and Indicators ......................................	29
One-Touch Keypad ..............................................................	34
One-Touch Keys, Second Panel ........................................	37
Signal Tones ........................................................................	38

Installation ..........................................................	39
Safety ...................................................................................	40
Installation Hints ..............................................................	40
Operation and Maintenance .............................................	41
Toner Cartridge and Image Drum Handling .....................	41
Emergency First Aid ..........................................................	42
Getting Started ....................................................................	42
Where to Install Your Fax Machine ..................................	42
Unpacking .........................................................................	43
Setting Up Your Fax Machine .............................................	44
Installing the Toner Cartridge ...........................................	46
Attaching the Document Stacker ......................................	48
Connecting to the Telephone Line ...................................	48
Connecting Optional External Devices ............................	49
Handset ...........................................................................	49
Telephone .......................................................................	49
Answering Machine ........................................................	50
Answering Machine and Telephone ...............................	50
Connecting Power .............................................................	50
Loading Paper ...................................................................	51

User’s Reference Guide | 3

Selecting Functions and Settings .......................	53
Navigating the Function Menu ...........................................	54
Primary Menu Functions .....................................................	54
Using the Help Key .............................................................	55
Setting Features ...................................................................	55
Using Step Access .............................................................	56
Using Speed Access ...........................................................	57
Example ..........................................................................	57
Speed Access Numbers ...................................................	58
Setting Basic Features ........................................	62
Setting the Date and Time ...................................................	62
Setting the Language ..........................................................	62
Setting Your Fax Machine’s ID ............................................	63
TSI/CSI ...........................................................................	63
Sender ID ........................................................................	63
Setting the TSI/CSI .........................................................	63
Setting the Sender ID ......................................................	63
Setting the Answering Mode ...............................................	64
List of Modes ....................................................................	64
Auto Receive Mode [FAX] .............................................	65
Manual Receive Mode [TEL] .........................................	65
Telephone/Fax Mode [T/F] ............................................	65
Telephone Answering Device Mode [TAD] ....................	66
Memory Reception Mode [MEM] .................................	66
Forwarding Mode [FWD] ...............................................	67
PC Fax Mode [PC] ..........................................................	67

Dial and Incoming Call Parameter Settings ...........................	68
Setting Dial and Incoming Call Parameters .........................	68
Dial Parameter Settings .......................................................	68
Redial Tries ......................................................................	68
Redial Interval ..................................................................	68
Auto Start ........................................................................	69
Dial Tone Detect ...............................................................	69
Busy Tone Detect ............................................................	69
Tone/Pulse (MF/DP) ........................................................	69
Tone (MF) Duration .........................................................	70
PBXLINE .........................................................................	70
FLASH/EARTH/NORMAL ..............................................	71
DIAL PREFIX ...................................................................	71
Incoming Call Parameters ...................................................	72
Incoming Ring ..................................................................	72
Remote Receive ................................................................	72
Continuous Tone .............................................................	73
PC/FAX Switch ................................................................	73
Other Basic Parameters .........................................................	74
Monitor Volume ..................................................................	74
Buzzer Volume .....................................................................	74
User Language ...................................................................	74
Width Reduction ................................................................	74
Paper-Size Setting ...............................................................	75
Relay Print ..........................................................................	75
Backup File TX ...................................................................	76

4 | KONICA FAX [phone]

Connecting to a PBX ............................................................	77
Entering a PBX Dial Prefix ...................................................	78
Clearing the PBX Dial Prefix ................................................	78
Programming Speed Dial Numbers ...................	79
Types of Speed Dials ...........................................................	79
One-Touch Speed Dials .....................................................	80
2- or 3-Digit Speed Dials ..................................................	82
Group Faxing ....................................................................	82
Programming Instructions ...................................................	83
Collect Information ...........................................................	83
Program the Information ...................................................	85
Other Keys ......................................................................	85
Numeric Keypad .............................................................	85
One-Touch Keypad .........................................................	86
Programming a Speed Dial .............................................	88
Clearing a Speed Dial .....................................................	90
Basic Faxing .......................................................	91
Document Guidelines ..........................................................	91
General ..............................................................................	91
Single Page Specifications ...............................................	92
Multiple Page Specifications ............................................	92
Loading Documents ............................................................	93
Contrast ...............................................................................	94
Resolution ...........................................................................	94

Sending a Fax ........................................................................	95
Using a One-Touch Speed Dial Key .................................	96
Using 2- or 3-digit Speed Dial ..........................................	96
Using the Search Function ...............................................	97
Using the Numeric Keypad ..............................................	97
Using An External Telephone ..........................................	97
Rejecting Unsolicited Fax Messages ....................................	98
Closed Network ..................................................................	98
Setting a Closed Network ...................................................	98
Power Failures .......................................................................	99
Power Outage Report .........................................................	99
Display Messages ..............................................................	100
Basic Faxing Situations .......................................................	101
Real-Time Dialing .............................................................	101
Redialing ...........................................................................	101
Confirming Results ...........................................................	101
Stopping a Transmission ..................................................	102
Receiving Faxes Manually ................................................	102
No Paper Reception ..........................................................	103
No Toner Reception ..........................................................	103
Receiving Faxes to Memory ................................................	104
When Are Faxes Received to Memory? ...........................	104
When Are Memory Messages Printed? ...........................	105
Memory Message Limitations ..........................................	105
Active Memory Files Report ............................................	106
Printing the Active Memory Files Report ......................	106
Printing Messages Stored in Memory ..............................	107

User’s Reference Guide | 5

Canceling Messages Stored in Memory ...........................	107
Erasing Messages Received in Memory Without Printing
Them .............................................................................	107
Messages in Memory and Power Losses .........................	108
Power Outage Report ....................................................	108
Dual Access ........................................................................	109
What You Can Do While Making Copies .......................	109
What You Can Do While Sending a Fax .........................	110
What You Can Do While Receiving a Fax .....................	111
Making Copies ..................................................................	112
To Make Copies ..............................................................	112
Manual Paper Feeder ......................................................	113
Face Up Stacking/Face Down Stacking ..........................	114
Sending a Fax to Multiple Locations ..............	115
Group vs. Broadcast ..........................................................	115
Group Faxing .....................................................................	117
What is a Group Fax? ......................................................	117
Programming a Group .....................................................	118
Deleting Groups ..............................................................	119
Sending a Fax to a Group ................................................	120
Finding a Group ............................................................	121
Finding a Group Name ....................................................	122
Group Directory Report ................................................	122
Using Speed Dial/Search ..............................................	123

Broadcasting .......................................................................	124
What is a Broadcast Fax? .................................................	124
Sending a Broadcast Fax ..................................................	125
Deleting a Location from a Broadcast Fax ........................	126
Advanced Operations .......................................	127
Delayed Fax vs. Delayed Batch ........................................	128
Delayed Faxing .................................................................	129
What is Delayed Faxing? ................................................	129
Sending a Delayed Fax .................................................	130
Canceling Delayed Transmissions ...............................	131
Delayed Batch Transmission ..........................................	132
Program the Delayed Batch Destination Number ........	132
Setting the Batch TX Time Function ...........................	133
Send a Fax as Part of a Delayed Batch .........................	134
Canceling Delayed Batch Transmissions .....................	135
Priority Transmission ........................................................	136
Sending a Priority TX .....................................................	136
Confidential Faxes ............................................................	137
Programming Personal (Confidential) Mailboxes ..........	138
Creating a Personal (Confidential) Mailbox ................	139
Changing a Password ...................................................	140
Closing a Mailbox ........................................................	141
Sending Confidential Faxes ...........................................	142
Receiving Confidential Faxes ........................................	143

6 | KONICA FAX [phone]

Knowing You’ve Received a Confidential Fax ..................	144
Confidential Reception Report .......................................	144
Printing Confidential Faxes ...............................................	144
Deleting Confidential Faxes ..............................................	145
Call Forwarding ...................................................................	146
Set a Forwarding Number ...............................................	146
Set the Auto Answer Mode to FWD .............................	147
Clear Forwarding Mode .................................................	147
Forward on Paper/Toner Error ..........................................	148
Setting a Paper/Toner Error Forwarding Number ...........	148
Backup File TX ...................................................................	149
General Information ..........................................................	149
Activate Backup File TX /Set the Password .....................	149
Program Backup Recipient ................................................	150
Relay Faxing ........................................................................	151
Using Your Machine as a Relay Initiating Station ............	152
Relay Password ..............................................................	152
Relay Group Numbers ....................................................	152
Relay Key Station (Hub) ................................................	152
Contact Number for Relay Broadcast Report .................	153
Relay Broadcast Report .................................................	154
Initiating a Relay Broadcast ..............................................	155
Using Your Machine as a Relay Key Station (Hub) ..........	156
Program the Destination Numbers ....................................	157
Create the Destination Group(s) .......................................	157
Create the Relay Broadcast Mailbox (includes Relay Pass-
word) ................................................................................	158

Relay Entry Report .........................................................	159
Status of Relay Broadcast Report .....................................	160
Printing the Relay Fax at the Hub .....................................	161
Sending Documents Requested by Another Fax Machine
(Polling Transmission) ......................................................	162
Explanation of Polling Transmission Types ..................	163
Feeder (Document Tray) Polling ....................................	165
Memory Polling ..............................................................	166
Setting Memory Polling ...............................................	166
Memory Polling (Bulletin) .............................................	167
Create a Polling Mailbox .............................................	168
Set Bulletin Polling ......................................................	169
Printing Polling Documents in Memory ......................	170
Dialing Another Fax Machine to Request Documents
(Polling Reception) ...........................................................	171
Printing Faxes Polled into Memory ................................	172
Cancelling Polled Faxes in Memory ..............................	172
Customizing Features and Operations ...........	173
Identifying Current Settings .............................................	173
Printing a Configuration Report .....................................	173
Changing Operation Functions .........................................	174
List of Operation Functions ..............................................	175
Remote Diagnosis ...........................................................	175
Transmission (TX) Mode Default ...................................	175
Memory Full Save ...........................................................	176
Instant Dial ......................................................................	176

User’s Reference Guide | 7

Department Code ..............................................................	177
ECM Function ..................................................................	177
Sender ID ..........................................................................	177
Pulse Dial Rate ..................................................................	178
Pulse Make Ratio ..............................................................	178
Pulse Dial Type .................................................................	178
T/F Timer Prg. ...................................................................	179
CNG Count .......................................................................	179
Ring Response .................................................................	179
Distinctive Ring ................................................................	180
Memory Password ............................................................	181
Department Code ..............................................................	182
Service Function Settings ...................................................	184
Long Document Scanning/Transmission .........................	184
MDY/DMY .......................................................................	184
Time/Date Print .................................................................	184
TSI Print ............................................................................	184
Reports ..............................................................	185
Understanding Reports ......................................................	185
Printing Reports ................................................................	185
Printing a Message Confirmation Report .....................	185
Printing Other Reports ..................................................	185
List of Reports ...................................................................	186
Printed from the Menu ....................................................	186
Automatically Generated ................................................	186

Activity Report ...................................................................	187
Printing the Activity Report .............................................	187
Active Memory Files Report ...............................................	188
Printing the Active Memory Files Report .........................	188
Broadcast Confirmation Report ...........................................	189
Printing the Broadcast Confirmation Report ....................	189
Telephone Directory ...........................................................	190
Printing the Telephone Directory .....................................	190
Group Directory Report .......................................................	191
Printing the Group Directory ............................................	191
Configuration Report ..........................................................	192
Printing the Configuration Report ....................................	192
Function List .......................................................................	193
Printing the Function List .................................................	193
Box Information ...................................................................	194
Personal Box List ..............................................................	195
Printing the Personal Box List ........................................	195
Relay Entry Report ...........................................................	196
Printing the Relay Entry Report .....................................	196
Message Confirmation Report ............................................	197
Printing the Message Confirmation Report ......................	197
Message Confirmation Report Options ............................	198
MCF (Single-Loc) ...........................................................	198
MCF (Multi-Loc) ............................................................	198
Image in MCF .................................................................	198
Err. Report (MCF) ...........................................................	198
Power Outage Report ..........................................................	199

8 | KONICA FAX [phone]

Broadcast Entry Report .......................................................	199
Confidential Reception Report ............................................	199
Codes Used in Reports .......................................................	200
Result Codes ....................................................................	200
Communication Codes ......................................................	201
Maintenance .....................................................	202
Cleaning the Scanner Path ................................................	202
Replacing the Toner Cartridge ..........................................	203
Toner Yield ......................................................................	203
Replacing the Image Drum ................................................	207
Image Drum Yield ............................................................	207
Image Drum Replacement Procedure ..............................	208
Resetting the Drum Counter ...........................................	210
Options and Accessories ..................................	211
Obtaining ...........................................................................	211
Part Numbers ...................................................................	212
Consumables ................................................................	212
Options .........................................................................	212
Problem Solving ...............................................	213
General Information ..........................................................	213
Internet Support ..............................................................	213
Printing a Cleaning Page ...................................................	214
Clearing a Document Jam .................................................	215
Clearing a Printing Paper Jam ...........................................	216

Display Panel Messages .....................................................	219
Normal Display in Standby Mode ....................................	219
Error Messages ................................................................	219
Counters .............................................................................	222
Accessing the Print/Scan Counters ...............................	222
Resetting the Image Drum Counter ................................	222
List of Problems ..................................................................	223
Problem 1:
The display is blank. ....................................................	225
Problem 2:
Nothing happens when you press the control
panel keys. ....................................................................	225
Problem 3:
The display tells you to replace paper even though
there is paper in the paper tray. .....................................	225
Problem 4:
Your documents jam. ....................................................	226
Problem 5:
Your machine won’t dial. .............................................	226
Problem 6:
The display shows a communication error. ..................	227
Problem 7:
You sent a fax but the image the remote fax machine
received was very poor. ................................................	228
Problem 8:
You keep getting reports you do not want. ..................	228

User’s Reference Guide | 9

Problem 9:
You sent a fax but it was received completely blank. ..	228
Problem 10:
The image received on your machine was very poor ...	229
Problem 11:
You tried dialing using One-Touch, 2-or 3-digit Speed
Dial but nothing happened. ..........................................	229
Problem 12:
Your machine does not answer the phone or
receive faxes. ................................................................	230
Problem 13:
Your received documents are light or have vertical streaks
on them and you are not out of toner. ...........................	230
Problem 14:
You set your machine for delayed transmission but it did
not send. ........................................................................	231
Problem 15:
Your machine will not poll a remote fax machine. ......	231
Problem 16:
Your machine is connected to a PBX and you can’t dial
out. ................................................................................	231
Problem 17:
You want to answer an external telephone but your
machine always answers first. .......................................	231
Problem 18:
Your received faxes sometimes look distorted. ............	232

Problem 19:
You are constantly receiving unsolicited
advertising on your machine. .......................................	232
Problem 20:
Your machine does not immediately switch to TEL mode
when you make or receive a voice call. ........................	232
Problem 21:
Your machine receives faxes, but doesn’t print them. ..	233
Problem 22:
Your machine doesn’t print the Message Confirmation
Report or the Message Confirmation Report doesn’t print
the way you want it to. .................................................	233
Shipping Your Machine ....................................................	234
United States and Canada ...............................................	234
Latin America ..................................................................	234
Specifications ....................................................	235
Dialing ...............................................................................	235
General ..............................................................................	236
Memory .............................................................................	236
Scanning ............................................................................	237
Consumables .....................................................................	237
Paper Handling ..................................................................	238
Physical Dimensions .........................................................	238
Electrical ...........................................................................	239
Environmental ...................................................................	239
Index .................................................................	240

10 | KONICA FAX [phone]

Help and Helpful Hints

Your fax machine has many features and capabilities that will help you

•operate the machine

•save money

•save time

The Help button provides valuable information to help you operate the machine.

This section summarizes the features and capabilities directly connected to saving money and time.

Details for these features and capabilities are provided in other sections of this document.

You may want to use some of our Helpful Hints when working with your machine.

User’s Reference Guide | 11

Help Key

Where is the Help Key?

The Help key (1) is a control panel key.

1

What Does Help Do?

When you press the Help key, a Help List and Function List print.

The Help List is a guide for using key features of the machine. It provides step-by-step instructions for using the control panel to access or program various machine settings and features.

The Function List is a printout of the menu structure. The menu is set up in a multilevel structure of functions, options, and settings. For more information, refer to “Selecting Functions and Settings.”

12 | KONICA FAX [phone]

Help List

The Help List covers the items listed below.

1Program Speed Dial Numbers

2Program Groups

3Sending a Fax to Multiple Locations (Broadcast)

4Sending a Fax to a Single Location

5Copying

6Delayed Faxing

7Function Settings

8Report Printing

9Message Confirmation Report

Function List

The Function List is a report of the product’s menu programming structure.

Use it as a reference while moving through the levels of the menu.

It is NOT a report of the current menu settings.

The Configuration Report provides a list of the current menu settings.

See “Reports, Configuration Report.”

User’s Reference Guide | 13

Saving Money

Most phone services offer lower phone rates during off-peak times and for local phone connections.

Your fax machine allows you to take advantage of lower phone rates. Some savings depend on the options you have purchased and the type of fax machines you communicate with.

You can specify the time your outgoing faxes will be sent.

Delayed Transmission

This feature allows you to send documents at a specified time and date.

You do not have to manually start the transmission.

For more information, refer to “Advanced Operations, Delayed Fax Transmissions.”

Relay Faxing

This feature allows you to send documents to one distant fax machine, which then forwards the documents to other fax machines. This reduces the total number of long distance calls.

Here is a typical relay fax situation.

The head office of a company sends a fax to the regional head offices. The regional office forwards the fax to the local branch offices.

For more information, refer to “Advanced Operations, Relay Faxing.”

14 | KONICA FAX [phone]

Control Access to Your Machine

You can control access to your machine. The method you use determines the amount of access control.

•A password (Department Code) must be entered or the machine cannot be used.

The machine can only be used by people who have the password (Department Code). Up to 99 passwords (Department Codes) can be programmed.

How could you use this?

If different departments share the machine, each department could have its own password (Department Code).

For more information, see “Customizing Features and Operations, Changing Operation Functions, Department Code.”

!Be sure to record all passwords (Department Codes) . Keep the record in a safe place. If you forget a

password, you will need to contact an Authorized Konica Service Representative for assistance.

•The machine can only receive or send transmissions to specified locations.

The fax numbers you program as Speed Dials will be the only numbers your machine communicates with.

For more information, see “Basic Faxing, Rejecting Unsolicited Fax Messages.”

•You can monitor the use of the machine by having a copy of every fax it sends or receives to a predetermined number.

For more information, see “Advanced Operation, Backup File TX.”

User’s Reference Guide | 15

Saving Time

Help Button

Press the Help Button to print a Help List and Function Lists.

These are great references to use while working with your machine.

See “Help and Helpful Hints.”

Speed Dial Numbers

Speed Dial Numbers (One Touch, 2-Digit, 3-Digit) can be programmed with frequently dialed numbers.

This greatly reduces the number of keystrokes and time required when using these numbers.

For more information, refer to “Programming Speed Dial Numbers.”

Dual Access

Your machine can multi-task.

You can load and prepare a document for sending while the machine is receiving or sending another fax.

You do not have to wait for one operation to finish before beginning another.

For more information, refer to “Basic Faxing, Dual Access.”

www.konicabt.com

Konica’s website, www.konicabt.com, provides the most current information available for the Konica FAX [phone]. You can find information at your convenience, at any time.

16 | KONICA FAX [phone]

Helpful Hints

Send a Fax and Save the Number

	If you enter a number to send a fax, and want to save it as a		Be sure to write the name for any Speed Dial numbers
			! you program on the One Touch Sheet(s).
	Speed Dial number, you can
	1	Enter the number.	The One Touch Sheet(s) provide space for Speed Dial
	2	Place the document on the feeder.	numbers 1 through xx
	3	Press Speed Dial/Search.	where xx =
		The machine goes to the next available (not yet	40 (Model 9880)
		programmed) Speed Dial number.
		LOC # displays.	or
	4	Press Enter.	80 (Model 9980)
	5
		You are prompted to enter the information for this Speed

	Dial (Name, Alternate Telephone Number,	For for higher Speed Dial numbers, program the
		number(s) and print the Telephone Directory. For more
	Communications Speed, and Echo Protection State).
		information, see “Reports, Telephone Directory.”

6You may enter all of the requested information or press Menu/Exit to return to sending your fax.

7Either wait or press Start.

Wait, and the transmission begins in a few seconds. Press Start and the transmission immediately begins.

User’s Reference Guide | 17

Quick Message Confirmation Report

To quickly print the Message Confirmation Report for the most recent transmission performed by the machine, press ENTER twice.

Recording Addresses and Passwords

!Be sure to record any addresses and passwords you program. Keep the record in a safe place. If you forget

a password, you will need to contact an Authorized Konica Service Representative for assistance.

Some of the features that use addresses and passwords are:

•Confidential Faxes

See “Advanced Operations, Confidential Faxes.”

•Relay Faxes

See “Advanced Operations, Relay Faxing.”

•Deparment Codes

See “Customizing Features and Operations, Changing Operation Functions, Department Codes.”

18 | KONICA FAX [phone]

References

There are four very useful reference documents that you should print and keep near your fax.

These documents are very helpful when programming your machine.

1Help and Function Lists

Press Help and these lists print.

The Help List provides instructions for using the control panel to access or program various machine settings and functions.

The Function List is a printout of the menu structure. It IS NOT a report of current menu settings.

See “Help and Helpful Hints.”

2Configuration Report

The Configuration Report is a list of the current operational settings of your machine.

See “Reports, Configuration Report.”

3Telephone Directory

This report provides a complete listing of all of the telephone numbers programmed into your machine’s Speed Dial numbers.

See “Reports, Telephone Directory.”

4Group Directory

This report provides a complete listing of all of the numbers programmed into a specific group. Each group has an individual report.

See “Reports, Group Directory Report.”

User’s Reference Guide | 19

Introduction

Thank you for purchasing this fax machine. This desktop, plain-paper facsimile machine utilizes advanced lightemitting diode (LED) technology for quick and trouble-free transmission/reception of data and images. In addition to the many standard features, options can expand the machine’s capabilities.

For information on the options, see “Options and Accessories.”

Konica Business Technologies

Web Site

The Konica Web Site provides the most current information available on your product.

An on-line version of this document is available for viewing via Konica’s Web Site.

You may reach the Konica Web Site at: www.konicabt.com

20 | KONICA FAX [phone]

Features

The machine includes the following features:

•Help Button

Pressing this button causes the unit to print a Help List and the Function List.

•Control panel

Special programming keys, a 40-key plate for preprogrammed telephone numbers, and a 10-key pad for standard dialing and programming.

•80-character display (4 rows of 20 characters)

Easy-to-read display for operation guidance, clock display, function information, etc.

•Automatic Document Feeder (ADF)

Capacity of up to 50 sheets of recommended letter/A4 paper.

•Speed Dial

Speed Dial numbers are pre-programmed telephone numbers. There are two types of speed dial numbers: one-touch and 2- or 3-digit entry faxing

Konica FAX 9880

40 one-touch

100 numbers for 2- or 3-digit entry faxing.

Konica FAX 9980

80 one-touch

150 numbers for 2- or 3-digit entry faxing.

•Group Faxing

Create as many as 20 groups of telephone numbers and send documents to multiple locations with a single selection.

•Automatic alternate call

Dials a second (alternative) telephone number if the number originally dialed is busy.

User’s Reference Guide | 21

••Alphanumeric telephone directory

Search for programmed telephone numbers by name.

••72-hour battery backup

If power is lost, messages in memory will be saved for

72hours.

••33.6K bps transmission rate

Fast, efficient communications.

••Large-capacity memory Konica FAX 9880

2.5MB

This provides storage capacity of up to 200 pages.

Konica FAX 9980

12.5 MB

This provides storage capacity of up to 1,000 pages.

••Half-tone

Documents with half-tone areas (shades of gray, usually graphics) are processed with 64-scale gradation (64 levels of gray).

••Advanced transmission and reception functions

Includes delayed transmission, broadcasting (multilocation transmission), confidential message transmission/reception, relay broadcasting, polling, etc.

••Automatic redial and page retransmission

Ensures document transmission when a telephone number is busy or a problem occurs in the communications process.

••Advanced memory transmission/reception features

A number of convenient features including automatic reception into memory without printing—ideal for reception of confidential communications.

••Dual Access

Allows two tasks to be conducted at once (e.g., scan and prepare a document for transmission while another document is being received).

••Automatic answering mode detection

Distinguishes between incoming fax and voice communications. Allows the use of an answering machine on the same telephone line.

22 | KONICA FAX [phone]

•Closed network

Prevents the reception of unsolicited communications.

•Large Paper Capacity

250 sheet paper cassette (universal size: legal, letter, A4). A 500 sheet optional second paper tray is available. With the second tray installed, the total capacity of the machine is 750 sheets.

•Fax forwarding

Document can be forwarded to a designated location after being stored in memory (setting can also be used to forward a document when the local machine is out of toner or paper).

•No paper reception

Allows continued reception of documents when toner or paper run out by storing data not yet printed in the builtin memory.

•Polling

Allows the transmission/reception of documents from remote facsimile machines with polling capabilities.

•Copier function

Make up to 99 copies of a document at one time.

•Progress reports.

Tracking transmission status, and machine operations, settings and maintenance requirements.

•Security Features

Enables you to control access to your machine and faxes.

•16 (total) Mailboxes

used for Confidential Faxing, Bulletin Polling, and Relay Broadcasting Mailboxes.

•Confidential Reception

•Block Unsolicited (Junk) Fax Messages

User’s Reference Guide | 23

Getting to Know Your Machine

Components

2

1

Refer to the illustrations for the location of the item(s).

1 Display Panel

3

Displays status of machine and operation in progress.

2 One-Touch Keypad

Use for one-touch dialing of preprogrammed telephone numbers and for entering alphabetic, numeric and special characters for programming and ID entries.

3 Numeric Keypad

Use to enter telephone numbers, program information, and manual dialing.

24 | KONICA FAX [phone]

4	Manual Paper Feeder Tray		9
	Fold out for manual paper feed (bypass paper tray).
			7
	Use this to feed different types of paper directly into the	8
	machine.
5	Copy Stacker Release Buttons
	Press these two buttons (one on each side), to gain entry
	to the toner/image drum area.
6	Power Switch
	Press I to turn on and O to turn off.		4
7	Control Panel (Programming) Keys

These are the main keys used for programming machine settings and operations and navigating through the function menu.

8 Document Stacker

Holds original documents after being faxed or copied. 6

9 Document Guides

Adjust guides to the width of documents being faxed or

copied.

5

User’s Reference Guide | 25

10Document Tray

Holds documents being faxed or copied.

11Document Tray Extension

Pullout extension supports long pages.

12Copy Stacker

	Holds document copies after copying process.
13	Copy Stacker Extension	10
	Pullout extension for supporting long documents.
14	Paper Tray
	Shows level of paper remaining in paper tray.	16
16	Copy Output Lever
	Up position: copies exit the machine face down.
	Down position: copies exit the machine face up.
	Use this lever when copying or when using the optional
!	printing capability.	15
	Features vary according to the model of your machine.
	Holds 250 sheets of paper (universal type: legal, letter,	11
	A4)
15	Paper Indicator	12
		13

14

26 | KONICA FAX [phone]

17AC Power Cord Socket

Plug the AC power cord (supplied with the unit) into this socket.

18Line Jack

Jack for connection to main outside telephone line.

19Back Cover

Remove this cover to expose the expansion (installation) slots for certain options.

! Options vary according to the the model of your

17

machine. See “Options and Accessories.”

20IEEE-1284 Parallel Port

The parallel port provides multifunction capability (if your machine is so equipped).

!Options and features vary according to the model of your machine. See “Options and Accessories.”

21 and 22

18

TEL Jack 1 (21) and TEL Jack 2 (22)

Jacks for connecting optional telephone handset, external telephone, or answering machine.

21

20

19

22

User’s Reference Guide | 27

23LED Printhead

This black bar is the transfer mechanism that writes received/copied information to the image drum.

Clean the LED when you change the toner cartridge. See “Maintenance.”

24Image Drum Unit

The image drum contains a green photosensitive drum which receives information from the LED print head and transfers it to the printing paper.

Install a new image drum unit* when Replace Drum appears on the display panel.

* Only install image drum units specified by Konica for use in this machine!

See “Maintenance.”

25Toner Cartridge

This black cylinder, installed inside the image drum unit, contains the black powder used as the machine’s ink for printing data.

Install a new toner cartridge* when Replace Toner Cartridge appears on the display panel.

* Only install toner cartridges specified by Konica for use in this machine!

See “Maintenance.”

23

24

25

28 | KONICA FAX [phone]

Control Panel Keys and Indicators

1Display Panel

Refer to this display for instructions and information while the machine is performing operations, or when entering information or changing settings.

2Shift Up # Key

Use this key to:

-Move to the previously selected option in the same operational layer when programming the machine.

-Move to the upper row from the lower row when data (such as telephone numbers) is listed in two rows.

3Shift Left !Key

Use this key to:

-Return to the previous operational layers in the programming of the machine.

-Move the cursor to the left during normal operation

4Shift Down $Key:

Use this key to:

-Move to the next option in the same operational layer when programming the machine.

-Move to the lower row from the upper row when data is listed in two rows.

5Shift Right " Key:

Use this key to:

-Move to the next operational layer in the programming of the machine.

-Determine/register a menu option or setting.

-Move the cursor to the right during normal operation.

6Alarm Indicator

This indicator light flashes and an alarm sounds as an alert for problems that occur. To turn off the alarm indicator, press the Stop key and correct the problem.

7Enter Key

Use this key to:

-Determine/register a menu option or setting.

-Determine the location of a broadcast operation.

-Display the results of a transmission or printout a Message Confirmation Report when the machine is in the standby mode with no document set in the document tray.

30 | KONICA FAX [phone]