Konica Minolta 9980 User Manual

Document Title and Part Number Konica FAX 9880/9980 User’s Reference Guide

Contact Information

Please address any comments on this publication to:

Disclaimer

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Konica Business Technologies, Inc. assumes no responsibility for the results of errors or omissions beyond its control. Konica also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Konica.

Second Edition: January, 2002

KONICA FAX 9880/99802

Konica Business Technologies, Inc. Corporate Communications 500 Day Hill Road Windsor, CT 06095

Trademark Information

All company and product names contained herein are or may be trademarks or registered trademarks of their respective companies, and are hereby acknowledged.

Emergency First Aid Information

Refer to the Material Safety Data information in the Warranty, Regulatory, and Safety Information document.

Help and Helpful Hints ......................................11

Help Key.............................................................................. 12

Help List .............................................................................. 13

Function List ....................................................................... 13

Saving Money ..................................................................... 14

Saving Time ........................................................................ 1 6

Helpful Hints ....................................................................... 17

References ........................................................................... 19

Introduction .........................................................20

Konica Business Technologies’ Web Site ............................ 20

Features ................................................................................ 21

Getting to Know Y our Machine..........................24

Components ........................................................................ 24

Control Panel Keys and Indicators...................................... 29

One-Touch Keypad.............................................................. 3 4

One-Touch Keys, Second Panel........................................ 37

Signal Tones........................................................................ 38

Installation ..........................................................39

Safety ................................................................................... 40

Installation Hints .............................................................. 4 0

Operation and Maintenance ............................................. 41

Toner Cartridge and Image Drum Handling ..................... 41

Emergency First Aid.......................................................... 42

Getting Started .................................................................... 4 2

Where to Install Your Fax Machine .................................. 42

Unpacking......................................................................... 43

Setting Up Your Fax Machine ............................................. 44

Installing the Toner Cartridge ........................................... 4 6

Attaching the Document Stacker ...................................... 4 8

Connecting to the Telephone Line ................................... 4 8

Connecting Optional External Devices............................ 4 9

Handset ........................................................................... 49

Telephone ....................................................................... 49

Answering Machine........................................................ 5 0

Answering Machine and Telephone............................... 50

Connecting Power............................................................. 5 0

Loading Paper ................................................................... 5 1

User’s Reference Guide 3

Selecting Functions and Settings .......................53

Navigating the Function Menu ........................................... 5 4

Primary Menu Functions ..................................................... 54

Using the Help Key ............................................................. 55

Setting Features ................................................................... 5 5

Using Step Access ............................................................. 56

Using Speed Access........................................................... 57

Example .......................................................................... 57

Speed Access Numbers ................................................... 58

Setting Basic Features........................................62

Setting the Date and Time................................................... 62

Setting the Language .......................................................... 6 2

Setting Y our Fax Machine’s ID............................................ 63

TSI/CSI ........................................................................... 63

Sender ID ........................................................................ 63

Setting the TSI/CSI......................................................... 63

Setting the Sender ID...................................................... 63

Setting the Answering Mode ............................................... 64

List of Modes .................................................................... 64

Auto Receive Mode [F AX] ............................................. 65

Manual Receive Mode [TEL]......................................... 65

Telephone/Fax Mode [T/F] ............................................ 6 5

T elephone Answering Device Mode [T AD ].................... 66

Memory Reception Mode [MEM] ................................. 6 6

Forwarding Mode [FWD] ............................................... 67

PC Fax Mode [PC] .......................................................... 67

Dial and Incoming Call Parameter Settings ........................... 6 8

Setting Dial and Incoming Call Parameters ......................... 68

Dial Parameter Settings....................................................... 68

Redial Tries ...................................................................... 68

Redial Interval .................................................................. 6 8

Auto Start ........................................................................ 69

Dial Tone Detect............................................................... 6 9

Busy Tone Detect ............................................................69

T one/Pulse (MF/DP) ........................................................ 6 9

T one (MF) Duration ......................................................... 7 0

PBX LINE ......................................................................... 70

FLASH/EARTH/NORMAL .............................................. 71

DIAL PREFIX ................................................................... 71

Incoming Call Parameters ...................................................72

Incoming Ring ..................................................................72

Remote Receive ................................................................ 72

Continuous Tone ............................................................. 73

PC/F AX Switch ................................................................ 73

Other Basic Parameters ......................................................... 7 4

Monitor V olume .................................................................. 74

Buzzer V olume ..................................................................... 74

User Language ................................................................... 74

Width Reduction ................................................................ 74

Paper-Size Setting ............................................................... 7 5

Relay Print .......................................................................... 75

Backup File TX ................................................................... 76

KONICA FAX 9880/99804

Connecting to a PBX ............................................................ 7 7

Entering a PBX Dial Prefix................................................... 78

Clearing the PBX Dial Prefix................................................78

Programming Speed Dial Numbers ...................79

T ypes of Speed Dials ........................................................... 79

One-Touch Speed Dials..................................................... 80

2- or 3-Digit Speed Dials .................................................. 82

Group Faxing .................................................................... 8 2

Programming Instructions ................................................... 83

Collect Information ........................................................... 83

Program the Information ................................................... 85

Other Keys ...................................................................... 85

Numeric Keypad ............................................................. 85

One-Touch Keypad......................................................... 8 6

Programming a Speed Dial ............................................. 88

Clearing a Speed Dial ..................................................... 90

Basic Faxing .......................................................91

Document Guidelines .......................................................... 9 1

General .............................................................................. 91

Single Page Specifications ............................................... 9 2

Multiple Page Specifications ............................................ 92

Loading Documents ............................................................ 93

Contrast ............................................................................... 94

Resolution ........................................................................... 94

Sending a Fax ........................................................................ 9 5

Using a One-Touch Speed Dial Key................................. 9 6

Using 2- or 3-digit Speed Dial .......................................... 9 6

Using the Search Function............................................... 97

Using the Numeric Keypad .............................................. 97

Using An External Telephone .......................................... 9 7

Rejecting Unsolicited Fax Messages .................................... 9 8

Closed Network .................................................................. 9 8

Setting a Closed Network ................................................... 9 8

Power Failures....................................................................... 99

Power Outage Report ......................................................... 9 9

Display Messages .............................................................. 100

Basic Faxing Situations ....................................................... 10 1

Real-Time Dialing ............................................................. 101

Redialing........................................................................... 101

Confirming Results ........................................................... 10 1

Stopping a Transmission.................................................. 102

Receiving Faxes Manually................................................ 1 0 2

No Paper Reception .......................................................... 10 3

No Toner Reception.......................................................... 10 3

Receiving Faxes to Memory................................................ 1 0 4

When Are Faxes Received to Memory? ........................... 104

When Are Memory Messages Printed? ........................... 105

Memory Message Limitations .......................................... 1 0 5

Active Memory Files Report ............................................ 10 6

Printing the Active Memory Files Report ...................... 10 6

Printing Messages Stored in Memory .............................. 107

User’s Reference Guide 5

Canceling Messages Stored in Memory........................... 107

Erasing Messages Received in Memory Without Printing

Them ............................................................................. 107

Messages in Memory and Power Losses......................... 108

Power Outage Report.................................................... 108

Dual Access........................................................................ 109

What You Can Do While Making Copies....................... 109

What You Can Do While Sending a Fax......................... 110

What You Can Do While Receiving a Fax ..................... 111

Making Copies .................................................................. 11 2

To Make Copies .............................................................. 1 1 2

Manual Paper Feeder ...................................................... 113

Face Up Stacking/Face Down Stacking.......................... 114

Sending a Fax to Multiple Locations..............115

Group vs. Broadcast .......................................................... 115

Group Faxing..................................................................... 11 7

What is a Group Fax? ...................................................... 117

Programming a Group ..................................................... 118

Deleting Groups .............................................................. 11 9

Sending a Fax to a Group................................................ 120

Finding a Group............................................................ 121

Finding a Group Name.................................................... 122

Group Directory Report ................................................ 122

Using Speed Dial/Search .............................................. 123

Broadcasting....................................................................... 124

What is a Broadcast Fax? ................................................. 124

Sending a Broadcast Fax .................................................. 125

Deleting a Location from a Broadcast Fax ........................ 12 6

Advanced Operations .......................................127

Delayed Fax vs. Delayed Batch ........................................ 12 8

Delayed Faxing ................................................................. 1 29

What is Delayed Faxing? ................................................ 12 9

Sending a Delayed Fax................................................. 130

Canceling Delayed Transmissions ............................... 1 31

Delayed Batch Transmission .......................................... 13 2

Program the Delayed Batch Destination Number ........ 132

Setting the Batch TX Time Function ........................... 13 3

Send a Fax as Part of a Delayed Batch ......................... 134

Canceling Delayed Batch Transmissions..................... 13 5

Priority Transmission ........................................................ 136

Sending a Priority TX ..................................................... 136

Confidential Faxes ............................................................ 13 7

Programming Personal (Confidential) Mailboxes.......... 1 3 8

Creating a Personal (Confidential) Mailbox................ 1 3 9

Changing a Password ................................................... 140

Closing a Mailbox ........................................................ 14 1

Sending Confidential Faxes ........................................... 1 42

Receiving Confidential Faxes ........................................ 1 43

KONICA FAX 9880/99806

Knowing Y ou’ve Received a Confidential Fax.................. 14 4

Confidential Reception Report ....................................... 144

Printing Confidential Faxes............................................... 14 4

Deleting Confidential Faxes .............................................. 1 4 5

Call Forwarding ................................................................... 146

Set a Forwarding Number............................................... 14 6

Set the Auto Answer Mode to FWD ............................. 147

Clear Forwarding Mode ................................................. 1 4 7

Forward on Paper/T oner Error .......................................... 148

Setting a Paper/T oner Error Forwarding Number ........... 14 8

Backup File TX ................................................................... 149

General Information .......................................................... 149

Activate Backup File TX /Set the Password..................... 149

Program Backup Recipient................................................ 150

Relay Faxing........................................................................ 151

Using Y our Machine as a Relay Initiating Station............ 152

Relay Password.............................................................. 152

Relay Group Numbers .................................................... 15 2

Relay Key Station (Hub) ................................................ 152

Contact Number for Relay Broadcast Report ................. 15 3

Relay Broadcast Report ................................................. 15 4

Initiating a Relay Broadcast.............................................. 1 5 5

Using Your Machine as a Relay Key Station (Hub).......... 15 6

Program the Destination Numbers.................................... 1 5 7

Create the Destination Group(s) ....................................... 157

Create the Relay Broadcast Mailbox (includes Relay Pass-

word) ................................................................................ 158

Relay Entry Report ......................................................... 159

Status of Relay Broadcast Report..................................... 1 60

Printing the Relay Fax at the Hub ..................................... 16 1

Sending Documents Requested by Another Fax Machine

(Polling Transmission) ...................................................... 16 2

Explanation of Polling Transmission Types .................. 16 3

Feeder (Document Tray) Polling .................................... 165

Memory Polling .............................................................. 16 6

Setting Memory Polling ............................................... 16 6

Memory Polling (Bulletin) ............................................. 16 7

Create a Polling Mailbox ............................................. 16 8

Set Bulletin Polling ...................................................... 16 9

Printing Polling Documents in Memory ...................... 1 7 0

Dialing Another Fax Machine to Request Documents

(Polling Reception) ........................................................... 17 1

Printing Faxes Polled into Memory................................ 172

Cancelling Polled Faxes in Memory .............................. 17 2

Customizing Features and Operations...........173

Identifying Current Settings ............................................. 17 3

Printing a Configuration Report..................................... 1 73

Changing Operation Functions ......................................... 1 74

List of Operation Functions .............................................. 17 5

Remote Diagnosis ........................................................... 17 5

Transmission (TX) Mode Default ................................... 175

Memory Full Save........................................................... 176

Instant Dial...................................................................... 176

User’s Reference Guide 7

Department Code.............................................................. 17 7

ECM Function .................................................................. 177

Sender ID.......................................................................... 17 7

Pulse Dial Rate.................................................................. 1 7 8

Pulse Make Ratio.............................................................. 17 8

Pulse Dial T ype................................................................. 178

T/F Timer Prg. ................................................................... 179

CNG Count ....................................................................... 179

Ring Response ................................................................. 179

Distinctive Ring ................................................................ 1 8 0

Memory Password............................................................ 1 81

Department Code.............................................................. 18 2

Service Function Settings ................................................... 184

Long Document Scanning/Transmission ......................... 184

MDY/DMY ....................................................................... 184

Time/Date Print................................................................. 184

TSI Print............................................................................ 184

Reports..............................................................185

Understanding Reports ...................................................... 1 85

Printing Reports ................................................................ 1 85

Printing a Message Confirmation Report..................... 18 5

Printing Other Reports.................................................. 185

List of Reports ................................................................... 186

Printed from the Menu .................................................... 186

Automatically Generated ................................................ 18 6

Activity Report ................................................................... 187

Printing the Activity Report ............................................. 187

Active Memory Files Report............................................... 18 8

Printing the Active Memory Files Report ......................... 18 8

Broadcast Confirmation Report........................................... 1 8 9

Printing the Broadcast Confirmation Report.................... 18 9

T elephone Directory ........................................................... 19 0

Printing the Telephone Directory ..................................... 19 0

Group Directory Report....................................................... 1 9 1

Printing the Group Directory ............................................ 19 1

Configuration Report .......................................................... 19 2

Printing the Configuration Report .................................... 192

Function List....................................................................... 193

Printing the Function List ................................................. 19 3

Box Information................................................................... 194

Personal Box List .............................................................. 19 5

Printing the Personal Box List ........................................ 19 5

Relay Entry Report ........................................................... 19 6

Printing the Relay Entry Report ..................................... 19 6

Message Confirmation Report ............................................ 197

Printing the Message Confirmation Report ...................... 19 7

Message Confirmation Report Options ............................ 198

MCF (Single-Loc) ........................................................... 198

MCF (Multi-Loc) ............................................................ 198

Image in MCF ................................................................. 198

Err. Report (MCF) ........................................................... 198

Power Outage Report .......................................................... 19 9

KONICA FAX 9880/99808

Broadcast Entry Report....................................................... 1 99

Confidential Reception Report............................................ 19 9

Codes Used in Reports ....................................................... 200

Result Codes .................................................................... 200

Communication Codes...................................................... 201

Maintenance .....................................................202

Cleaning the Scanner Path ................................................ 20 2

Replacing the Toner Cartridge .......................................... 20 3

T oner Y ield ...................................................................... 203

Replacing the Image Drum................................................ 207

Image Drum Yield............................................................ 207

Image Drum Replacement Procedure.............................. 208

Resetting the Drum Counter ........................................... 2 1 0

Options and Accessories ..................................211

Obtaining........................................................................... 211

Part Numbers ................................................................... 212

Consumables ................................................................ 212

Options ......................................................................... 212

Problem Solving ...............................................213

General Information .......................................................... 213

Internet Support .............................................................. 21 3

Printing a Cleaning Page................................................... 21 4

Clearing a Document Jam ................................................. 215

Clearing a Printing Paper Jam ........................................... 216

Display Panel Messages..................................................... 219

Normal Display in Standby Mode .................................... 219

Error Messages ................................................................ 219

Counters ............................................................................. 222

Accessing the Print/Scan Counters ............................... 222

Resetting the Image Drum Counter ................................ 222

List of Problems .................................................................. 22 3

Problem 1:

The display is blank. .................................................... 2 2 5

Problem 2: Nothing happens when you press the control

panel keys. .................................................................... 22 5

Problem 3: The display tells you to replace paper even though

there is paper in the paper tray...................................... 225

Problem 4:

Your documents jam. .................................................... 226

Problem 5:

Your machine won’t dial. ............................................. 226

Problem 6:

The display shows a communication error. .................. 227

Problem 7: You sent a fax but the image the remote fax machine

received was very poor. ................................................ 228

Problem 8:

You keep getting reports you do not want. .................. 22 8

User’s Reference Guide 9

Problem 9: You sent a fax but it was received completely blank. .. 228 Problem 10: The image received on your machine was very poor ... 229 Problem 11: You tried dialing using One-Touch, 2-or 3-digit Speed

Dial but nothing happened. .......................................... 22 9

Problem 12: Your machine does not answer the phone or

receive faxes. ................................................................ 230

Problem 13: Your received documents are light or have vertical streaks

on them and you are not out of toner. ........................... 2 30

Problem 14: You set your machine for delayed transmission but it did

not send......................................................................... 23 1

Problem 15:

Your machine will not poll a remote fax machine. ...... 23 1

Problem 16: Your machine is connected to a PBX and you can’t dial

out. ................................................................................ 231

Problem 17: You want to answer an external telephone but your

machine always answers first. ....................................... 231

Problem 18:

Your received faxes sometimes look distorted. ............ 23 2

KONICA FAX 9880/998010

Problem 19: You are constantly receiving unsolicited

advertising on your machine. ....................................... 23 2

Problem 20: Your machine does not immediately switch to TEL mode

when you make or receive a voice call......................... 232

Problem 21: Your machine receives faxes, but doesn’t print them... 233 Problem 22: Your machine doesn’t print the Message Confirmation Report or the Message Confirmation Report doesn’t print

the way you want it to. ................................................. 233

Shipping Your Machine .................................................... 2 3 4

United States and Canada ............................................... 23 4

Latin America .................................................................. 234

Specifications ....................................................235

Dialing............................................................................... 235

General .............................................................................. 236

Memory ............................................................................. 236

Scanning............................................................................ 237

Consumables ..................................................................... 237

Paper Handling .................................................................. 23 8

Physical Dimensions ......................................................... 23 8

Electrical ........................................................................... 239

Environmental ................................................................... 239

Index .................................................................240

Help and Helpful Hints

Your fax machine has many features and capabilities that will help you

• operate the machine

• save money

• save time

The Help button provides valuable information to help you operate the machine.

This section summarizes the features and capabilities directly connected to saving money and time.

Details for these features and capabilities are provided in other sections of this document.

You may want to use some of our Helpful Hints when working with your machine.

User’s Reference Guide 11

Help Key

Where is the Help Key?

The Help key (1) is a control panel key.

Fig1_08a.eps

What Does Help Do?

When you press the Help key, a Help List and Function List print.

The Help List is a guide for using key features of the machine. It provides step-by-step instructions for using the control panel to access or program various machine settings and features.

The Function List is a printout of the menu structure. The menu is set up in a multilevel structure of functions, options, and settings. For more information, refer to “Selecting Functions and Settings.”

KONICA FAX 9880/998012

Help List

Function List

The Help List covers the items listed below. 1 Program Speed Dial Numbers 2 Program Groups 3 Sending a Fax to Multiple Locations (Broadcast) 4 Sending a Fax to a Single Location 5 Copying 6 Delayed Faxing 7 Function Settings 8 Report Printing 9 Message Confirmation Report

The Function List is a report of the product’s menu programming structure.

Use it as a reference while moving through the levels of the menu.

It is NOT a report of the current menu settings. The Configuration Report provides a list of the current menu

settings. See “Reports, Configuration Report.”

User’s Reference Guide 13

Saving Money

Most phone services offer lower phone rates during off-peak times and for local phone connections.

Your fax machine allows you to take advantage of lower phone rates. Some savings depend on the options you have purchased and the type of fax machines you communicate with.

You can specify the time your outgoing faxes will be sent.

Delayed Transmission

This feature allows you to send documents at a specified time and date.

You do not have to manually start the transmission. For more information, refer to “Advanced Operations,

Delayed Fax Transmissions.”

Relay Faxing

This feature allows you to send documents to one distant fax machine, which then forwards the documents to other fax machines. This reduces the total number of long distance calls.

Here is a typical relay fax situation. The head office of a company sends a fax to the regional

head offices. The regional office forwards the fax to the local branch offices.

For more information, refer to “Advanced Operations, Relay Faxing.”

KONICA FAX 9880/998014

Control Access to Your Machine

You can control access to your machine. The method you use determines the amount of access control.

• A password (Department Code) must be entered or the

machine cannot be used. The machine can only be used by people who have the

password (Department Code). Up to 99 passwords (Department Codes) can be programmed.

How could you use this? If different departments share the machine, each

department could have its own password (Department Code).

For more information, see “Customizing Features and Operations, Changing Operation Functions, Department Code.”

Be sure to record all passwords (Department Codes) .

Keep the record in a safe place. If you forget a password, you will need to contact an Authorized Konica Service Representative for assistance.

• The machine can only receive or send transmissions to

specified locations. The fax numbers you program as Speed Dials will be the

only numbers your machine communicates with. For more information, see “Basic Faxing, Rejecting

Unsolicited Fax Messages.”

• You can monitor the use of the machine by having a copy

of every fax it sends or receives to a predetermined number.

For more information, see “Advanced Operation, Backup File TX.”

User’s Reference Guide 15

Saving Time

Help Button

Press the Help Button to print a Help List and Function Lists. These are great references to use while working with your

machine. See “Help and Helpful Hints.”

Speed Dial Numbers

Speed Dial Numbers (One T ouch, 2-Digit, 3-Digit) can be programmed with frequently dialed numbers.

This greatly reduces the number of keystrokes and time required when using these numbers.

For more information, refer to “Programming Speed Dial Numbers.”

Dual Access

Y our machine can multi-task. You can load and prepare a document for sending while the

machine is receiving or sending another fax. You do not have to wait for one operation to finish before

beginning another. For more information, refer to “Basic Faxing, Dual Access.”

www.konicabt.com

Konica’s website, www .konicabt.com, provides the most current information available for the Konica FAX 9880/9980. Y ou can find information at your convenience, at any time.

KONICA FAX 9880/998016

Helpful Hints

Send a Fax and Save the Number

If you enter a number to send a fax, and want to save it as a Speed Dial number, you can

1 Enter the number. 2 Place the document on the feeder. 3 Press Speed Dial/Search.

The machine goes to the next available (not yet programmed) Speed Dial number.

LOC # displays.

4 Press Enter. 5 You are prompted to enter the information for this Speed

Dial (Name, Alternate T elephone Number, Communications Speed, and Echo Protection State).

6 You may enter all of the requested information or press

Menu/Exit to return to sending your fax.

7 Either wait or press Start.

Wait, and the transmission begins in a few seconds. Press Start and the transmission immediately begins.

Be sure to write the name for any Speed Dial numbers

you program on the One T ouch Sheet(s). The One T ouch Sheet(s) provide space for Speed Dial

numbers 1 through xx where xx =

40 (Model 9880) or 80 (Model 9980)

For for higher Speed Dial numbers, program the number(s) and print the T elephone Directory . For more information, see “Reports, T elephone Directory.”

User’s Reference Guide 17

Quick Message Confirmation Report

Recording Addresses and Passwords

T o quickly print the Message Confirmation Report for the most recent transmission performed by the machine, press ENTER twice.

Be sure to record any addresses and passwords you

program. Keep the record in a safe place. If you forget a password, you will need to contact an Authorized Konica Service Representative for assistance.

Some of the features that use addresses and passwords are:

• Confidential Faxes

See “Advanced Operations, Confidential Faxes.”

• Relay Faxes

See “Advanced Operations, Relay Faxing.”

• Deparment Codes

See “Customizing Features and Operations, Changing Operation Functions, Department Codes.”

KONICA FAX 9880/998018

References

There are four very useful reference documents that you should print and keep near your fax.

These documents are very helpful when programming your machine.

1 Help and Function Lists

Press Help and these lists print. The Help List provides instructions for using the control

panel to access or program various machine settings and functions.

The Function List is a printout of the menu structure. It IS NOT a report of current menu settings.

See “Help and Helpful Hints.”

2 Configuration Report

The Configuration Report is a list of the current operational settings of your machine.

See “Reports, Configuration Report.”

3 T elephone Directory

This report provides a complete listing of all of the telephone numbers programmed into your machine’s Speed Dial numbers.

See “Reports, T elephone Directory.”

4 Group Directory

This report provides a complete listing of all of the numbers programmed into a specific group. Each group has an individual report.

See “Reports, Group Directory Report.”

User’s Reference Guide 19

Introduction

Thank you for purchasing this fax machine. This desktop, plain-paper facsimile machine utilizes advanced lightemitting diode (LED) technology for quick and trouble-free transmission/reception of data and images. In addition to the many standard features, options can expand the machine’s capabilities.

For information on the options, see “Options and Accessories.”

KONICA FAX 9880/998020

Konica Business Technologies Web Site

The Konica W eb Site provides the most current information available on your product.

An on-line version of this document is available for viewing via Konica’s Web Site.

Y ou may reach the Konica W eb Site at: www .konicabt.com

Features

The machine includes the following features:

••

• Help Button

••

Pressing this button causes the unit to print a Help List and the Function List.

••

• Control panel

••

Special programming keys, a 40-key plate for preprogrammed telephone numbers, and a 10-key pad for standard dialing and programming.

••

• 80-character display (4 rows of 20 characters)

••

Easy-to-read display for operation guidance, clock display, function information, etc.

••

• Automatic Document Feeder (ADF)

••

Capacity of up to 50 sheets of recommended letter/A4 paper.

••

• Speed Dial

••

Speed Dial numbers are pre-programmed telephone numbers. There are two types of speed dial numbers: one-touch and 2- or 3-digit entry faxing

Konica F AX 9880

40 one-touch 100 numbers for 2- or 3-digit entry faxing.

Konica F AX 9980

80 one-touch 150 numbers for 2- or 3-digit entry faxing.

••

• Group Faxing

••

Create as many as 20 groups of telephone numbers and send documents to multiple locations with a single selection.

••

• Automatic alternate call

••

Dials a second (alternative) telephone number if the number originally dialed is busy.

User’s Reference Guide 21

••

• Alphanumeric telephone directory

••

Search for programmed telephone numbers by name.

••

• 72-hour battery backup

••

If power is lost, messages in memory will be saved for 72 hours.

••

• 33.6K bps transmission rate

••

Fast, efficient communications.

••

• Large-capacity memory

••

Konica F AX 9880

2.5 MB This provides storage capacity of up to 200 pages.

Konica F AX 9980

12.5 MB This provides storage capacity of up to 1,000 pages.

••

• Half-tone

••

Documents with half-tone areas (shades of gray, usually graphics) are processed with 64-scale gradation (64 levels of gray).

••

• Advanced transmission and reception functions

••

Includes delayed transmission, broadcasting (multilocation transmission), confidential message transmission/reception, relay broadcasting, polling, etc.

••

• Automatic redial and page retransmission

••

Ensures document transmission when a telephone number is busy or a problem occurs in the communications process.

••

• Advanced memory transmission/reception features

••

A number of convenient features including automatic reception into memory without printing—ideal for reception of confidential communications.

••

• Dual Access

••

Allows two tasks to be conducted at once (e.g., scan and prepare a document for transmission while another document is being received).

••

• Automatic answering mode detection

••

Distinguishes between incoming fax and voice communications. Allows the use of an answering machine on the same telephone line.

KONICA FAX 9880/998022

••

• Closed network

••

Prevents the reception of unsolicited communications.

••

• Large Paper Capacity

••

250 sheet paper cassette (universal size: legal, letter, A4). A 500 sheet optional second paper tray is available. With the second tray installed, the total capacity of the machine is 750 sheets.

••

• Fax forwarding

••

Document can be forwarded to a designated location after being stored in memory (setting can also be used to forward a document when the local machine is out of toner or paper).

••

• No paper reception

••

Allows continued reception of documents when toner or paper run out by storing data not yet printed in the builtin memory .

••

• Polling

••

Allows the transmission/reception of documents from remote facsimile machines with polling capabilities.

••

• Copier function

••

Make up to 99 copies of a document at one time.

••

• Progress reports.

••

Tracking transmission status, and machine operations, settings and maintenance requirements.

••

• Security Features

••

Enables you to control access to your machine and faxes.

• 16 (total) Mailboxes

used for Confidential Faxing, Bulletin Polling, and Relay Broadcasting Mailboxes.

• Confidential Reception

• Block Unsolicited (Junk) Fax Messages

User’s Reference Guide 23

Getting to Know Your Machine

Components

Refer to the illustrations for the location of the item(s). 1 Display Panel

Displays status of machine and operation in progress.

2 One-T ouch Keypad

Use for one-touch dialing of preprogrammed telephone numbers and for entering alphabetic, numeric and special characters for programming and ID entries.

3 Numeric Keypad

Use to enter telephone numbers, program information, and manual dialing.

Fig_01.eps

KONICA FAX 9880/998024

4 Manual Paper Feeder Tray

Fold out for manual paper feed (bypass paper tray). Use this to feed different types of paper directly into the

machine.

5 Copy Stacker Release Buttons

Press these two buttons (one on each side), to gain entry to the toner/image drum area.

6 Power Switch

Press I to turn on and O to turn off.

7 Control Panel (Programming) Keys

These are the main keys used for programming machine settings and operations and navigating through the function menu.

8 Document Stacker

Holds original documents after being faxed or copied.

9 Document Guides

Adjust guides to the width of documents being faxed or copied.

Fig_01.eps

User’s Reference Guide 25

10 Document Tray

Holds documents being faxed or copied.

11 Document Tray Extension

Pullout extension supports long pages.

12 Copy Stacker

Holds document copies after copying process.

13 Copy Stacker Extension

Pullout extension for supporting long documents.

14 Paper T ray

Holds 250 sheets of paper (universal type: legal, letter, A4)

15 Paper Indicator

Shows level of paper remaining in paper tray.

16 Copy Output Lever

Up position: copies exit the machine face down. Down position: copies exit the machine face up. Use this lever when copying or when using the optional

printing capability.

Features vary according to the model of your machine.

Fig_01.eps

KONICA FAX 9880/998026

17 AC Power Cord Socket

Plug the AC power cord (supplied with the unit) into this socket.

18 Line Jack

Jack for connection to main outside telephone line.

19 Back Cover

Remove this cover to expose the expansion (installation) slots for certain options.

Options vary according to the the model of your

machine. See “Options and Accessories.”

20 IEEE-1284 Parallel Port

The parallel port provides multifunction capability (if your machine is so equipped).

Options and features vary according to the model of

your machine. See “Options and Accessories.”

21 and 22

TEL Jack 1 (21) and TEL Jack 2 (22) Jacks for connecting optional telephone handset,

external telephone, or answering machine.

5759_04.tif and 5759_03.tif

1920

User’s Reference Guide 27

23 LED Printhead

This black bar is the transfer mechanism that writes received/copied information to the image drum.

Clean the LED when you change the toner cartridge. See “Maintenance.”

24 Image Drum Unit

The image drum contains a green photosensitive drum which receives information from the LED print head and transfers it to the printing paper.

Install a new image drum unit* when Replace Drum appears on the display panel.

* Only install image drum units specified by Konica for use in this machine!

See “Maintenance.”

25 Toner Cartridge

This black cylinder, installed inside the image drum unit, contains the black powder used as the machine’s ink for printing data.

Install a new toner cartridge* when Replace Toner Cartridge appears on the display panel.

* Only install toner cartridges specified by Konica for use in this machine!

See “Maintenance.”

Fig4_07.eps

KONICA FAX 9880/998028

Control Panel Keys and Indicators

Fig1_08.eps

1 Display Panel

Refer to this display for instructions and information while the machine is performing operations, or when entering information or changing settings.

2 Shift Up

Use this key to:

- Move to the previously selected option in the same

- Move to the upper row from the lower row when

3 Shift Left 3 Key

Use this key to:

- Return to the previous operational layers in the

- Move the cursor to the left during normal operation

4 Shift Down 6 Key:

Use this key to:

- Move to the next option in the same operational layer

- Move to the lower row from the upper row when data

5 Key

operational layer when programming the machine.

data (such as telephone numbers) is listed in two rows.

programming of the machine.

when programming the machine.

is listed in two rows.

5 Shift Right 4 Key:

Use this key to:

- Move to the next operational layer in the programming of the machine.

- Determine/register a menu option or setting.

- Move the cursor to the right during normal operation.

6 Alarm Indicator

This indicator light flashes and an alarm sounds as an alert for problems that occur. To turn off the alarm indicator, press the Stop key and correct the problem.

7 Enter Key

Use this key to:

- Determine/register a menu option or setting.

- Determine the location of a broadcast operation.

- Display the results of a transmission or printout a Message Confirmation Report when the machine is in the standby mode with no document set in the document tray.

KONICA FAX 9880/998030

+ 225 hidden pages

Konica Minolta 9980 User Manual

Contents

Introduction

Getting to Know Your Machine