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Konica Minolta
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9880
User Manual
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Konica Minolta 9880, 9980 User Manual

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KONICA FAX 9880/99802
Document Title and Part Number Konica FAX 9880/9980 User’s Reference Guide
Disclaimer
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Konica Business Technologies, Inc. assumes no responsibility for the results of errors or omissions beyond its control. Konica also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Konica.
Copyright Information
Copyright 2002 by Konica Business Technologies, Inc. All Rights Reserved
Second Edition: January, 2002
Contact Information
Please address any comments on this publication to:
Konica Business Technologies, Inc. Corporate Communications 500 Day Hill Road Windsor, CT 06095
Trademark Information
All company and product names contained herein are or may be trademarks or registered trademarks of their respective companies, and are hereby acknowledged.
Emergency First Aid Information
Refer to the Material Safety Data information in the Warranty, Regulatory, and Safety Information document.
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User’s Reference Guide 3
Contents
Help and Helpful Hints ......................................11
Help Key.............................................................................. 12
Help List .............................................................................. 13
Function List ....................................................................... 13
Saving Money ..................................................................... 14
Saving Time ........................................................................ 1 6
Helpful Hints ....................................................................... 17
References ........................................................................... 19
Introduction .........................................................20
Konica Business Technologies’ Web Site ............................ 20
Features ................................................................................ 21
Getting to Know Y our Machine..........................24
Components ........................................................................ 24
Control Panel Keys and Indicators...................................... 29
One-Touch Keypad.............................................................. 3 4
One-Touch Keys, Second Panel........................................ 37
Signal Tones........................................................................ 38
Installation ..........................................................39
Safety ................................................................................... 40
Installation Hints .............................................................. 4 0
Operation and Maintenance ............................................. 41
Toner Cartridge and Image Drum Handling ..................... 41
Emergency First Aid.......................................................... 42
Getting Started .................................................................... 4 2
Where to Install Your Fax Machine .................................. 42
Unpacking......................................................................... 43
Setting Up Your Fax Machine ............................................. 44
Installing the Toner Cartridge ........................................... 4 6
Attaching the Document Stacker ...................................... 4 8
Connecting to the Telephone Line ................................... 4 8
Connecting Optional External Devices............................ 4 9
Handset ........................................................................... 49
Telephone ....................................................................... 49
Answering Machine........................................................ 5 0
Answering Machine and Telephone............................... 50
Connecting Power............................................................. 5 0
Loading Paper ................................................................... 5 1
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KONICA FAX 9880/99804
Selecting Functions and Settings .......................53
Navigating the Function Menu ........................................... 5 4
Primary Menu Functions ..................................................... 54
Using the Help Key ............................................................. 55
Setting Features ................................................................... 5 5
Using Step Access ............................................................. 56
Using Speed Access........................................................... 57
Example .......................................................................... 57
Speed Access Numbers ................................................... 58
Setting Basic Features........................................62
Setting the Date and Time................................................... 62
Setting the Language .......................................................... 6 2
Setting Y our Fax Machine’s ID............................................ 63
TSI/CSI ........................................................................... 63
Sender ID ........................................................................ 63
Setting the TSI/CSI......................................................... 63
Setting the Sender ID...................................................... 63
Setting the Answering Mode ............................................... 64
List of Modes .................................................................... 64
Auto Receive Mode [F AX] ............................................. 65
Manual Receive Mode [TEL]......................................... 65
Telephone/Fax Mode [T/F] ............................................ 6 5
T elephone Answering Device Mode [T AD ].................... 66
Memory Reception Mode [MEM] ................................. 6 6
Forwarding Mode [FWD] ............................................... 67
PC Fax Mode [PC] .......................................................... 67
Dial and Incoming Call Parameter Settings ........................... 6 8
Setting Dial and Incoming Call Parameters ......................... 68
Dial Parameter Settings....................................................... 68
Redial Tries ...................................................................... 68
Redial Interval .................................................................. 6 8
Auto Start ........................................................................ 69
Dial Tone Detect............................................................... 6 9
Busy Tone Detect ............................................................69
T one/Pulse (MF/DP) ........................................................ 6 9
T one (MF) Duration ......................................................... 7 0
PBX LINE ......................................................................... 70
FLASH/EARTH/NORMAL .............................................. 71
DIAL PREFIX ................................................................... 71
Incoming Call Parameters ...................................................72
Incoming Ring ..................................................................72
Remote Receive ................................................................ 72
Continuous Tone ............................................................. 73
PC/F AX Switch ................................................................ 73
Other Basic Parameters ......................................................... 7 4
Monitor V olume .................................................................. 74
Buzzer V olume ..................................................................... 74
User Language ................................................................... 74
Width Reduction ................................................................ 74
Paper-Size Setting ............................................................... 7 5
Relay Print .......................................................................... 75
Backup File TX ................................................................... 76
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User’s Reference Guide 5
Connecting to a PBX ............................................................ 7 7
Entering a PBX Dial Prefix................................................... 78
Clearing the PBX Dial Prefix................................................78
Programming Speed Dial Numbers ...................79
T ypes of Speed Dials ........................................................... 79
One-Touch Speed Dials..................................................... 80
2- or 3-Digit Speed Dials .................................................. 82
Group Faxing .................................................................... 8 2
Programming Instructions ................................................... 83
Collect Information ........................................................... 83
Program the Information ................................................... 85
Other Keys ...................................................................... 85
Numeric Keypad ............................................................. 85
One-Touch Keypad......................................................... 8 6
Programming a Speed Dial ............................................. 88
Clearing a Speed Dial ..................................................... 90
Basic Faxing .......................................................91
Document Guidelines .......................................................... 9 1
General .............................................................................. 91
Single Page Specifications ............................................... 9 2
Multiple Page Specifications ............................................ 92
Loading Documents ............................................................ 93
Contrast ............................................................................... 94
Resolution ........................................................................... 94
Sending a Fax ........................................................................ 9 5
Using a One-Touch Speed Dial Key................................. 9 6
Using 2- or 3-digit Speed Dial .......................................... 9 6
Using the Search Function............................................... 97
Using the Numeric Keypad .............................................. 97
Using An External Telephone .......................................... 9 7
Rejecting Unsolicited Fax Messages .................................... 9 8
Closed Network .................................................................. 9 8
Setting a Closed Network ................................................... 9 8
Power Failures....................................................................... 99
Power Outage Report ......................................................... 9 9
Display Messages .............................................................. 100
Basic Faxing Situations ....................................................... 10 1
Real-Time Dialing ............................................................. 101
Redialing........................................................................... 101
Confirming Results ........................................................... 10 1
Stopping a Transmission.................................................. 102
Receiving Faxes Manually................................................ 1 0 2
No Paper Reception .......................................................... 10 3
No Toner Reception.......................................................... 10 3
Receiving Faxes to Memory................................................ 1 0 4
When Are Faxes Received to Memory? ........................... 104
When Are Memory Messages Printed? ........................... 105
Memory Message Limitations .......................................... 1 0 5
Active Memory Files Report ............................................ 10 6
Printing the Active Memory Files Report ...................... 10 6
Printing Messages Stored in Memory .............................. 107
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KONICA FAX 9880/99806
Canceling Messages Stored in Memory........................... 107
Erasing Messages Received in Memory Without Printing
Them ............................................................................. 107
Messages in Memory and Power Losses......................... 108
Power Outage Report.................................................... 108
Dual Access........................................................................ 109
What You Can Do While Making Copies....................... 109
What You Can Do While Sending a Fax......................... 110
What You Can Do While Receiving a Fax ..................... 111
Making Copies .................................................................. 11 2
To Make Copies .............................................................. 1 1 2
Manual Paper Feeder ...................................................... 113
Face Up Stacking/Face Down Stacking.......................... 114
Sending a Fax to Multiple Locations..............115
Group vs. Broadcast .......................................................... 115
Group Faxing..................................................................... 11 7
What is a Group Fax? ...................................................... 117
Programming a Group ..................................................... 118
Deleting Groups .............................................................. 11 9
Sending a Fax to a Group................................................ 120
Finding a Group............................................................ 121
Finding a Group Name.................................................... 122
Group Directory Report ................................................ 122
Using Speed Dial/Search .............................................. 123
Broadcasting....................................................................... 124
What is a Broadcast Fax? ................................................. 124
Sending a Broadcast Fax .................................................. 125
Deleting a Location from a Broadcast Fax ........................ 12 6
Advanced Operations .......................................127
Delayed Fax vs. Delayed Batch ........................................ 12 8
Delayed Faxing ................................................................. 1 29
What is Delayed Faxing? ................................................ 12 9
Sending a Delayed Fax................................................. 130
Canceling Delayed Transmissions ............................... 1 31
Delayed Batch Transmission .......................................... 13 2
Program the Delayed Batch Destination Number ........ 132
Setting the Batch TX Time Function ........................... 13 3
Send a Fax as Part of a Delayed Batch ......................... 134
Canceling Delayed Batch Transmissions..................... 13 5
Priority Transmission ........................................................ 136
Sending a Priority TX ..................................................... 136
Confidential Faxes ............................................................ 13 7
Programming Personal (Confidential) Mailboxes.......... 1 3 8
Creating a Personal (Confidential) Mailbox................ 1 3 9
Changing a Password ................................................... 140
Closing a Mailbox ........................................................ 14 1
Sending Confidential Faxes ........................................... 1 42
Receiving Confidential Faxes ........................................ 1 43
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User’s Reference Guide 7
Knowing Y ou’ve Received a Confidential Fax.................. 14 4
Confidential Reception Report ....................................... 144
Printing Confidential Faxes............................................... 14 4
Deleting Confidential Faxes .............................................. 1 4 5
Call Forwarding ................................................................... 146
Set a Forwarding Number............................................... 14 6
Set the Auto Answer Mode to FWD ............................. 147
Clear Forwarding Mode ................................................. 1 4 7
Forward on Paper/T oner Error .......................................... 148
Setting a Paper/T oner Error Forwarding Number ........... 14 8
Backup File TX ................................................................... 149
General Information .......................................................... 149
Activate Backup File TX /Set the Password..................... 149
Program Backup Recipient................................................ 150
Relay Faxing........................................................................ 151
Using Y our Machine as a Relay Initiating Station............ 152
Relay Password.............................................................. 152
Relay Group Numbers .................................................... 15 2
Relay Key Station (Hub) ................................................ 152
Contact Number for Relay Broadcast Report ................. 15 3
Relay Broadcast Report ................................................. 15 4
Initiating a Relay Broadcast.............................................. 1 5 5
Using Your Machine as a Relay Key Station (Hub).......... 15 6
Program the Destination Numbers.................................... 1 5 7
Create the Destination Group(s) ....................................... 157
Create the Relay Broadcast Mailbox (includes Relay Pass-
word) ................................................................................ 158
Relay Entry Report ......................................................... 159
Status of Relay Broadcast Report..................................... 1 60
Printing the Relay Fax at the Hub ..................................... 16 1
Sending Documents Requested by Another Fax Machine
(Polling Transmission) ...................................................... 16 2
Explanation of Polling Transmission Types .................. 16 3
Feeder (Document Tray) Polling .................................... 165
Memory Polling .............................................................. 16 6
Setting Memory Polling ............................................... 16 6
Memory Polling (Bulletin) ............................................. 16 7
Create a Polling Mailbox ............................................. 16 8
Set Bulletin Polling ...................................................... 16 9
Printing Polling Documents in Memory ...................... 1 7 0
Dialing Another Fax Machine to Request Documents
(Polling Reception) ........................................................... 17 1
Printing Faxes Polled into Memory................................ 172
Cancelling Polled Faxes in Memory .............................. 17 2
Customizing Features and Operations...........173
Identifying Current Settings ............................................. 17 3
Printing a Configuration Report..................................... 1 73
Changing Operation Functions ......................................... 1 74
List of Operation Functions .............................................. 17 5
Remote Diagnosis ........................................................... 17 5
Transmission (TX) Mode Default ................................... 175
Memory Full Save........................................................... 176
Instant Dial...................................................................... 176
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KONICA FAX 9880/99808
Department Code.............................................................. 17 7
ECM Function .................................................................. 177
Sender ID.......................................................................... 17 7
Pulse Dial Rate.................................................................. 1 7 8
Pulse Make Ratio.............................................................. 17 8
Pulse Dial T ype................................................................. 178
T/F Timer Prg. ................................................................... 179
CNG Count ....................................................................... 179
Ring Response ................................................................. 179
Distinctive Ring ................................................................ 1 8 0
Memory Password............................................................ 1 81
Department Code.............................................................. 18 2
Service Function Settings ................................................... 184
Long Document Scanning/Transmission ......................... 184
MDY/DMY ....................................................................... 184
Time/Date Print................................................................. 184
TSI Print............................................................................ 184
Reports..............................................................185
Understanding Reports ...................................................... 1 85
Printing Reports ................................................................ 1 85
Printing a Message Confirmation Report..................... 18 5
Printing Other Reports.................................................. 185
List of Reports ................................................................... 186
Printed from the Menu .................................................... 186
Automatically Generated ................................................ 18 6
Activity Report ................................................................... 187
Printing the Activity Report ............................................. 187
Active Memory Files Report............................................... 18 8
Printing the Active Memory Files Report ......................... 18 8
Broadcast Confirmation Report........................................... 1 8 9
Printing the Broadcast Confirmation Report.................... 18 9
T elephone Directory ........................................................... 19 0
Printing the Telephone Directory ..................................... 19 0
Group Directory Report....................................................... 1 9 1
Printing the Group Directory ............................................ 19 1
Configuration Report .......................................................... 19 2
Printing the Configuration Report .................................... 192
Function List....................................................................... 193
Printing the Function List ................................................. 19 3
Box Information................................................................... 194
Personal Box List .............................................................. 19 5
Printing the Personal Box List ........................................ 19 5
Relay Entry Report ........................................................... 19 6
Printing the Relay Entry Report ..................................... 19 6
Message Confirmation Report ............................................ 197
Printing the Message Confirmation Report ...................... 19 7
Message Confirmation Report Options ............................ 198
MCF (Single-Loc) ........................................................... 198
MCF (Multi-Loc) ............................................................ 198
Image in MCF ................................................................. 198
Err. Report (MCF) ........................................................... 198
Power Outage Report .......................................................... 19 9
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User’s Reference Guide 9
Broadcast Entry Report....................................................... 1 99
Confidential Reception Report............................................ 19 9
Codes Used in Reports ....................................................... 200
Result Codes .................................................................... 200
Communication Codes...................................................... 201
Maintenance .....................................................202
Cleaning the Scanner Path ................................................ 20 2
Replacing the Toner Cartridge .......................................... 20 3
T oner Y ield ...................................................................... 203
Replacing the Image Drum................................................ 207
Image Drum Yield............................................................ 207
Image Drum Replacement Procedure.............................. 208
Resetting the Drum Counter ........................................... 2 1 0
Options and Accessories ..................................211
Obtaining........................................................................... 211
Part Numbers ................................................................... 212
Consumables ................................................................ 212
Options ......................................................................... 212
Problem Solving ...............................................213
General Information .......................................................... 213
Internet Support .............................................................. 21 3
Printing a Cleaning Page................................................... 21 4
Clearing a Document Jam ................................................. 215
Clearing a Printing Paper Jam ........................................... 216
Display Panel Messages..................................................... 219
Normal Display in Standby Mode .................................... 219
Error Messages ................................................................ 219
Counters ............................................................................. 222
Accessing the Print/Scan Counters ............................... 222
Resetting the Image Drum Counter ................................ 222
List of Problems .................................................................. 22 3
Problem 1:
The display is blank. .................................................... 2 2 5
Problem 2: Nothing happens when you press the control
panel keys. .................................................................... 22 5
Problem 3: The display tells you to replace paper even though
there is paper in the paper tray...................................... 225
Problem 4:
Your documents jam. .................................................... 226
Problem 5:
Your machine won’t dial. ............................................. 226
Problem 6:
The display shows a communication error. .................. 227
Problem 7: You sent a fax but the image the remote fax machine
received was very poor. ................................................ 228
Problem 8:
You keep getting reports you do not want. .................. 22 8
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KONICA FAX 9880/998010
Problem 9: You sent a fax but it was received completely blank. .. 228 Problem 10: The image received on your machine was very poor ... 229 Problem 11: You tried dialing using One-Touch, 2-or 3-digit Speed
Dial but nothing happened. .......................................... 22 9
Problem 12: Your machine does not answer the phone or
receive faxes. ................................................................ 230
Problem 13: Your received documents are light or have vertical streaks
on them and you are not out of toner. ........................... 2 30
Problem 14: You set your machine for delayed transmission but it did
not send......................................................................... 23 1
Problem 15:
Your machine will not poll a remote fax machine. ...... 23 1
Problem 16: Your machine is connected to a PBX and you can’t dial
out. ................................................................................ 231
Problem 17: You want to answer an external telephone but your
machine always answers first. ....................................... 231
Problem 18:
Your received faxes sometimes look distorted. ............ 23 2
Problem 19: You are constantly receiving unsolicited
advertising on your machine. ....................................... 23 2
Problem 20: Your machine does not immediately switch to TEL mode
when you make or receive a voice call......................... 232
Problem 21: Your machine receives faxes, but doesn’t print them... 233 Problem 22: Your machine doesn’t print the Message Confirmation Report or the Message Confirmation Report doesn’t print
the way you want it to. ................................................. 233
Shipping Your Machine .................................................... 2 3 4
United States and Canada ............................................... 23 4
Latin America .................................................................. 234
Specifications ....................................................235
Dialing............................................................................... 235
General .............................................................................. 236
Memory ............................................................................. 236
Scanning............................................................................ 237
Consumables ..................................................................... 237
Paper Handling .................................................................. 23 8
Physical Dimensions ......................................................... 23 8
Electrical ........................................................................... 239
Environmental ................................................................... 239
Index .................................................................240
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User’s Reference Guide 11
Help and Helpful Hints
The Help button provides valuable information to help you operate the machine.
This section summarizes the features and capabilities directly connected to saving money and time.
Details for these features and capabilities are provided in other sections of this document.
You may want to use some of our Helpful Hints when working with your machine.
Your fax machine has many features and capabilities that will help you
• operate the machine
• save money
• save time
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KONICA FAX 9880/998012
Help Key
Where is the Help Key?
The Help key (1) is a control panel key.
Fig1_08a.eps
What Does Help Do?
When you press the Help key, a Help List and Function List print.
The Help List is a guide for using key features of the machine. It provides step-by-step instructions for using the control panel to access or program various machine settings and features.
The Function List is a printout of the menu structure. The menu is set up in a multilevel structure of functions, options, and settings. For more information, refer to “Selecting Functions and Settings.”
1
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User’s Reference Guide 13
Help List
The Help List covers the items listed below. 1 Program Speed Dial Numbers 2 Program Groups 3 Sending a Fax to Multiple Locations (Broadcast) 4 Sending a Fax to a Single Location 5 Copying 6 Delayed Faxing 7 Function Settings 8 Report Printing 9 Message Confirmation Report
Function List
The Function List is a report of the product’s menu programming structure.
Use it as a reference while moving through the levels of the menu.
It is NOT a report of the current menu settings. The Configuration Report provides a list of the current menu
settings. See “Reports, Configuration Report.”
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KONICA FAX 9880/998014
Saving Money
Most phone services offer lower phone rates during off-peak times and for local phone connections.
Your fax machine allows you to take advantage of lower phone rates. Some savings depend on the options you have purchased and the type of fax machines you communicate with.
You can specify the time your outgoing faxes will be sent.
Delayed Transmission
This feature allows you to send documents at a specified time and date.
You do not have to manually start the transmission. For more information, refer to “Advanced Operations,
Delayed Fax Transmissions.”
Relay Faxing
This feature allows you to send documents to one distant fax machine, which then forwards the documents to other fax machines. This reduces the total number of long distance calls.
Here is a typical relay fax situation. The head office of a company sends a fax to the regional
head offices. The regional office forwards the fax to the local branch offices.
For more information, refer to “Advanced Operations, Relay Faxing.”
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User’s Reference Guide 15
Control Access to Your Machine
You can control access to your machine. The method you use determines the amount of access control.
• A password (Department Code) must be entered or the
machine cannot be used. The machine can only be used by people who have the
password (Department Code). Up to 99 passwords (Department Codes) can be programmed.
How could you use this? If different departments share the machine, each
department could have its own password (Department Code).
For more information, see “Customizing Features and Operations, Changing Operation Functions, Department Code.”
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Be sure to record all passwords (Department Codes) . Keep the record in a safe place. If you forget a password, you will need to contact an Authorized Konica Service Representative for assistance.
• The machine can only receive or send transmissions to
specified locations. The fax numbers you program as Speed Dials will be the
only numbers your machine communicates with. For more information, see “Basic Faxing, Rejecting
Unsolicited Fax Messages.”
• You can monitor the use of the machine by having a copy
of every fax it sends or receives to a predetermined number.
For more information, see “Advanced Operation, Backup File TX.”
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KONICA FAX 9880/998016
Saving Time
Help Button
Press the Help Button to print a Help List and Function Lists. These are great references to use while working with your
machine. See “Help and Helpful Hints.”
Speed Dial Numbers
Speed Dial Numbers (One T ouch, 2-Digit, 3-Digit) can be programmed with frequently dialed numbers.
This greatly reduces the number of keystrokes and time required when using these numbers.
For more information, refer to “Programming Speed Dial Numbers.”
Dual Access
Y our machine can multi-task. You can load and prepare a document for sending while the
machine is receiving or sending another fax. You do not have to wait for one operation to finish before
beginning another. For more information, refer to “Basic Faxing, Dual Access.”
www.konicabt.com
Konica’s website, www .konicabt.com, provides the most current information available for the Konica FAX 9880/9980. Y ou can find information at your convenience, at any time.
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User’s Reference Guide 17
Helpful Hints
Send a Fax and Save the Number
If you enter a number to send a fax, and want to save it as a Speed Dial number, you can
1 Enter the number. 2 Place the document on the feeder. 3 Press Speed Dial/Search.
The machine goes to the next available (not yet programmed) Speed Dial number.
LOC # displays.
4 Press Enter. 5 You are prompted to enter the information for this Speed
Dial (Name, Alternate T elephone Number, Communications Speed, and Echo Protection State).
6 You may enter all of the requested information or press
Menu/Exit to return to sending your fax.
7 Either wait or press Start.
Wait, and the transmission begins in a few seconds. Press Start and the transmission immediately begins.
!
Be sure to write the name for any Speed Dial numbers you program on the One T ouch Sheet(s).
The One T ouch Sheet(s) provide space for Speed Dial numbers 1 through xx
where xx =
40 (Model 9880) or 80 (Model 9980)
For for higher Speed Dial numbers, program the number(s) and print the T elephone Directory . For more information, see “Reports, T elephone Directory.”
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KONICA FAX 9880/998018
Quick Message Confirmation Report
T o quickly print the Message Confirmation Report for the most recent transmission performed by the machine, press ENTER twice.
Recording Addresses and Passwords
!
Be sure to record any addresses and passwords you program. Keep the record in a safe place. If you forget a password, you will need to contact an Authorized Konica Service Representative for assistance.
Some of the features that use addresses and passwords are:
• Confidential Faxes
See “Advanced Operations, Confidential Faxes.”
• Relay Faxes
See “Advanced Operations, Relay Faxing.”
• Deparment Codes
See “Customizing Features and Operations, Changing Operation Functions, Department Codes.”
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User’s Reference Guide 19
References
There are four very useful reference documents that you should print and keep near your fax.
These documents are very helpful when programming your machine.
1 Help and Function Lists
Press Help and these lists print. The Help List provides instructions for using the control
panel to access or program various machine settings and functions.
The Function List is a printout of the menu structure. It IS NOT a report of current menu settings.
See “Help and Helpful Hints.”
2 Configuration Report
The Configuration Report is a list of the current operational settings of your machine.
See “Reports, Configuration Report.”
3 T elephone Directory
This report provides a complete listing of all of the telephone numbers programmed into your machine’s Speed Dial numbers.
See “Reports, T elephone Directory.”
4 Group Directory
This report provides a complete listing of all of the numbers programmed into a specific group. Each group has an individual report.
See “Reports, Group Directory Report.”
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KONICA FAX 9880/998020
Introduction
Konica Business Technologies Web Site
The Konica W eb Site provides the most current information available on your product.
An on-line version of this document is available for viewing via Konica’s Web Site.
Y ou may reach the Konica W eb Site at: www .konicabt.com
Thank you for purchasing this fax machine. This desktop, plain-paper facsimile machine utilizes advanced light­emitting diode (LED) technology for quick and trouble-free transmission/reception of data and images. In addition to the many standard features, options can expand the machine’s capabilities.
For information on the options, see “Options and Accessories.”
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User’s Reference Guide 21
Features
The machine includes the following features:
••
••
• Help Button
Pressing this button causes the unit to print a Help List and the Function List.
••
••
• Control panel
Special programming keys, a 40-key plate for pre­programmed telephone numbers, and a 10-key pad for standard dialing and programming.
••
••
• 80-character display (4 rows of 20 characters)
Easy-to-read display for operation guidance, clock display, function information, etc.
••
••
• Automatic Document Feeder (ADF)
Capacity of up to 50 sheets of recommended letter/A4 paper.
••
••
• Speed Dial
Speed Dial numbers are pre-programmed telephone numbers. There are two types of speed dial numbers: one-touch and 2- or 3-digit entry faxing
Konica F AX 9880
40 one-touch 100 numbers for 2- or 3-digit entry faxing.
Konica F AX 9980
80 one-touch 150 numbers for 2- or 3-digit entry faxing.
••
••
• Group Faxing
Create as many as 20 groups of telephone numbers and send documents to multiple locations with a single selection.
••
••
• Automatic alternate call
Dials a second (alternative) telephone number if the number originally dialed is busy.
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KONICA FAX 9880/998022
••
••
• Alphanumeric telephone directory
Search for programmed telephone numbers by name.
••
••
• 72-hour battery backup
If power is lost, messages in memory will be saved for 72 hours.
••
••
• 33.6K bps transmission rate
Fast, efficient communications.
••
••
• Large-capacity memory
Konica F AX 9880
2.5 MB This provides storage capacity of up to 200 pages.
Konica F AX 9980
12.5 MB This provides storage capacity of up to 1,000 pages.
••
••
• Half-tone
Documents with half-tone areas (shades of gray, usually graphics) are processed with 64-scale gradation (64 levels of gray).
••
••
• Advanced transmission and reception functions
Includes delayed transmission, broadcasting (multi­location transmission), confidential message transmission/reception, relay broadcasting, polling, etc.
••
••
• Automatic redial and page retransmission
Ensures document transmission when a telephone number is busy or a problem occurs in the communications process.
••
••
• Advanced memory transmission/reception features
A number of convenient features including automatic reception into memory without printing—ideal for reception of confidential communications.
••
••
• Dual Access
Allows two tasks to be conducted at once (e.g., scan and prepare a document for transmission while another document is being received).
••
••
• Automatic answering mode detection
Distinguishes between incoming fax and voice communications. Allows the use of an answering machine on the same telephone line.
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User’s Reference Guide 23
••
••
• Closed network
Prevents the reception of unsolicited communications.
••
••
• Large Paper Capacity
250 sheet paper cassette (universal size: legal, letter, A4). A 500 sheet optional second paper tray is available. With the second tray installed, the total capacity of the machine is 750 sheets.
••
••
• Fax forwarding
Document can be forwarded to a designated location after being stored in memory (setting can also be used to forward a document when the local machine is out of toner or paper).
••
••
• No paper reception
Allows continued reception of documents when toner or paper run out by storing data not yet printed in the built­in memory .
••
••
• Polling
Allows the transmission/reception of documents from remote facsimile machines with polling capabilities.
••
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• Copier function
Make up to 99 copies of a document at one time.
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• Progress reports.
Tracking transmission status, and machine operations, settings and maintenance requirements.
••
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• Security Features
Enables you to control access to your machine and faxes.
• 16 (total) Mailboxes
used for Confidential Faxing, Bulletin Polling, and Relay Broadcasting Mailboxes.
• Confidential Reception
• Block Unsolicited (Junk) Fax Messages
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KONICA FAX 9880/998024
Getting to Know Your Machine
1
2
3
Components
Refer to the illustrations for the location of the item(s). 1 Display Panel
Displays status of machine and operation in progress.
2 One-T ouch Keypad
Use for one-touch dialing of preprogrammed telephone numbers and for entering alphabetic, numeric and special characters for programming and ID entries.
3 Numeric Keypad
Use to enter telephone numbers, program information, and manual dialing.
Fig_01.eps
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User’s Reference Guide 25
4 Manual Paper Feeder Tray
Fold out for manual paper feed (bypass paper tray). Use this to feed different types of paper directly into the
machine.
5 Copy Stacker Release Buttons
Press these two buttons (one on each side), to gain entry to the toner/image drum area.
6 Power Switch
Press I to turn on and O to turn off.
7 Control Panel (Programming) Keys
These are the main keys used for programming machine settings and operations and navigating through the function menu.
8 Document Stacker
Holds original documents after being faxed or copied.
9 Document Guides
Adjust guides to the width of documents being faxed or copied.
Fig_01.eps
7
6
5
4
8
9
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KONICA FAX 9880/998026
10 Document Tray
Holds documents being faxed or copied.
11 Document Tray Extension
Pullout extension supports long pages.
12 Copy Stacker
Holds document copies after copying process.
13 Copy Stacker Extension
Pullout extension for supporting long documents.
14 Paper T ray
Holds 250 sheets of paper (universal type: legal, letter, A4)
15 Paper Indicator
Shows level of paper remaining in paper tray.
16 Copy Output Lever
Up position: copies exit the machine face down. Down position: copies exit the machine face up. Use this lever when copying or when using the optional
printing capability.
!
Features vary according to the model of your machine.
Fig_01.eps
16
14
15
10
11
12
13
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User’s Reference Guide 27
17 AC Power Cord Socket
Plug the AC power cord (supplied with the unit) into this socket.
18 Line Jack
Jack for connection to main outside telephone line.
19 Back Cover
Remove this cover to expose the expansion (installation) slots for certain options.
!
Options vary according to the the model of your machine. See “Options and Accessories.”
20 IEEE-1284 Parallel Port
The parallel port provides multifunction capability (if your machine is so equipped).
!
Options and features vary according to the model of your machine. See “Options and Accessories.”
21 and 22
TEL Jack 1 (21) and TEL Jack 2 (22) Jacks for connecting optional telephone handset,
external telephone, or answering machine.
5759_04.tif and 5759_03.tif
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22
18
1920
21
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KONICA FAX 9880/998028
23 LED Printhead
This black bar is the transfer mechanism that writes received/copied information to the image drum.
Clean the LED when you change the toner cartridge. See “Maintenance.”
24 Image Drum Unit
The image drum contains a green photosensitive drum which receives information from the LED print head and transfers it to the printing paper.
Install a new image drum unit* when Replace Drum appears on the display panel.
* Only install image drum units specified by Konica for use in this machine!
See “Maintenance.”
25 Toner Cartridge
This black cylinder, installed inside the image drum unit, contains the black powder used as the machine’s ink for printing data.
Install a new toner cartridge* when Replace Toner Cartridge appears on the display panel.
* Only install toner cartridges specified by Konica for use in this machine!
See “Maintenance.”
Fig4_07.eps
23
24
25
Control Panel Keys and Indicators
Fig1_08.eps
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KONICA FAX 9880/998030
1 Display Panel
Refer to this display for instructions and information while the machine is performing operations, or when entering information or changing settings.
2 Shift Up
5 Key
Use this key to:
- Move to the previously selected option in the same operational layer when programming the machine.
- Move to the upper row from the lower row when data (such as telephone numbers) is listed in two rows.
3 Shift Left 3 Key
Use this key to:
- Return to the previous operational layers in the programming of the machine.
- Move the cursor to the left during normal operation
4 Shift Down 6 Key:
Use this key to:
- Move to the next option in the same operational layer when programming the machine.
- Move to the lower row from the upper row when data is listed in two rows.
5 Shift Right 4 Key:
Use this key to:
- Move to the next operational layer in the programming of the machine.
- Determine/register a menu option or setting.
- Move the cursor to the right during normal operation.
6 Alarm Indicator
This indicator light flashes and an alarm sounds as an alert for problems that occur. To turn off the alarm indicator, press the Stop key and correct the problem.
7 Enter Key
Use this key to:
- Determine/register a menu option or setting.
- Determine the location of a broadcast operation.
- Display the results of a transmission or printout a Message Confirmation Report when the machine is in the standby mode with no document set in the document tray.
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