Konica Minolta 7415 User Manual

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Page 1

FK-116

F a x

o p

User's Guide

e r a t i o n

Page 2

GREEMENT

To the user options (Printer Controller, Twain Driver, RSD software and Network

utilities), please read End User License Agreement shown below before opening the package

END USER LICENSE AGREEMENT

PLEASE READ CAREFULLY THE LICENSE AGREEMENT BELOW BEFORE OPENING THIS PACKAGED SOFTWARE. OPENING THIS PACKAGE INDICATES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS BELOW. IF YOU DO NOT AGREE WITH THEM, YOU SHOULD PROMPTLY RETURN THE PACKAGE UNUSED.

1. SOFTWARE

"Software" means the computer program contained in this package (which may include digitally encoded, machine readable, scaleable outline font data as encoded in a special format), together with all codes, techniques, software tools, format, design, concepts, methods and ideas associated with the computer program and all documentation related thereto.

2. LICENSE AGREEMENT

This is a license agreement and not an agreement for sale. KONICA owns, or has been licensed from other owners, copyrights in the Software. Except as stated in this Agreement, you are not granted any rights to patents, copyrights, trade names, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software. Title to the Software and any copy made from it is retained by KONICA or such other owners.

3. LICENSE

KONICA, hereby grant to you, and you agree to accept a non-exclusive, non-transferable and limited license and you may:

(1) install and use the Software on a single computer and one associated KONICA product. (2) use the Software only for your own customary business or personal purposes. (3) make a copy of the Software for backup or installation purposes only in support of the normal and intended use of the Software. (4) transfer possession of copies of the Software to another party by transferring a copy of this Agreement and all other documentation along

with at least one complete unaltered copy of the Software, provided that (i) you must, at the same time, either transfer to such other party or destroy all your other copies of the Software. (ii) such transfer of possession terminates your license from KONICA, and (iii) such other party shall accept and be bound by these license terms by its initial use of the Software.

4. RESTRICTIONS

(1) You shall not without the written consent of KONICA:

(i) use, copy, modify, merge or transfer copies of the Software except as provided herein. (ii) reverse assemble or reverse compile the Software except as permitted by law; or (iii) Sublicense, rent, lease or distribute the Software or any copy thereof.

(2) You shall not export or re-export the Software in any form under violation of export restrictions by the government of your country.

5. LIMITED WARRANTY

KONICA warrants the media on which the Software is recorded to be free from defects in materials and workmanship under normal use. Warranty details and limitations for the Software are described in the Statement of Limited Warranty which was supplied with the hardware. With the exception of the foregoing express warranties applicable to hardware and media only, the Software is not warranted and is provided. SUCH WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

6. LIMITATION OF REMEDIES

IN NO EVENT WILL KONICA BE LIABLE FOR ANY LOST PROFITS, LOST DATA, OR ANY OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM USE OR INABILITY TO USE THE SOFTWARE, EVEN IF KONICA OR ITS AUTHORISED REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM.

7. TERMINATION

You may terminate your license at any time by destroying the Software and all your copies of it or as otherwise described in these terms. KONICA may terminate your license if you fail to comply with these terms. Upon such termination, you agree to destroy all your copies of the Software.

8. GOVERNING LAW

This Agreement shall be governed by the laws of the country where the delivery is made to the original customer.

9. GOVERNMENT END USERS

If you are acquiring the Software on behalf of any unit or agency of the United States Government, the following provisions apply. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252.227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19(c)(2).

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. NEITHER PARTY SHALL BE BOUND BY ANY STATEMENT OR REPRESENTATION NOT CONTAINED IN THIS AGREEMENT. NO CHANGE IN THIS AGREEMENT IS EFFECTIVE UNLESS WRITTEN AND SIGNED BY PROPERLY AUTHORISED REPRESENTATIVES OF EACH PARTY. BY OPENING THE PACKAGE, YOU AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT.

Page 3

GREEMENT

 2000 by Konica Business Technologies. Inc.

MAINTENANCE AGREEMENT

The KONICA FK116 Workgroup Document System quality copying performance and to prevent premature wear and failure of precision parts and components, periodic cleaning and routine adjustments should be scheduled.

We recommend that you contact your service center to discuss the benefits and advantages of Konica’s Customer Service Maintenance Agreement and to be shown how a maintenance plan can be tailored to your individual copying needs.

NOTICE: Konica Business Technologies, Inc. has made every effort to ensure that the information in this manual is complete and accurate. However, constant efforts are also being made to improve and update the product. Therefore, Konica Business Technologies, Inc. shall not be liable for errors in this manual or for any consequential damages resulting from the use of this manual. The information contained herein is subject to change without notice.

FEDERAL OR STATE STATUTES MAY PROHIBIT THE COPYING OF CERTAIN DOCUMENTS OR INFORMATION, RESULTING IN FINES OR IMPRISONMENT FOR VIOLATORS.

MANUAL PART NUMBER: OP-FK116-01

will give you many years of trouble-free service to ensure high

WEB SITE ADDRESS http://www. konicabt. com

CORRESPONDENCE: Correspondence regarding this manual may be mailed to the address shown below.

KONICA BUSINESS TECHNOLOGIES, INC.

MARKETING DEPARTMENT

500 DAY HILL ROAD

WINDSOR, CT 06095

Page 4

✥✥ Safety Information ✥✥

FCC Part 15-Radio Frequency Devices

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interface received, including interface that may cause undesired operation.

WARNING

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

The design and production of this unit conform to FCC regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

WARNING

This device must be used with shielded interface cables. The use of non-shielded cable is likely to result in interference with radio communications and is prohibited under FCC rules.

Interference-Causing Equipment Standard (ICES-003 Issue 3)

This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

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✥✥ Safety Information ✥✥

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FCC PART 68 – TELECOMUNICATION DEVICES

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, amon Equivalence Number (REN) for this equipment. If requested, provide this information to your telephone company.

This equipment uses THE FOLLOWING USOC JACKS: RJ11C.

other information, the FCC registration number and Ringer

The REN is useful to determine the line and still have all of those devices rin areas, the sum of the RENs of all devices should not exceed five number of devices your local telephone company to determine the maximum REN for your calling area.

our telephone equipment causes harm to the telephone network, the Telephone Compan may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn’t your right to file a complaint with the FCC.

Your tele

rocedures that could affect the proper operation of your equipment. If they do, you will be

given advance notice so as to give you an opportunity to maintain uninterrupted service.

If you experience trouble with this e you purchased this equipment.

The tele problem has been corrected or until you are sure the equipment is not malfunctioning.

This e Connection to corporation commission for information.)

CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES

To com connection.

hone company may make changes to its facilities, equipment, operations, or

hone company may ask you to disconnect this equipment from the network until the

ment may not be used on coin service devices provided by the telephone company.

with state tariffs, the telephone company must be given notification prior to

ou may connect to your line, as determined by the REN, you should call

ractical, you will be notified as soon as possible. You will be advised of

arty lines is subject to state tariffs. (Contact your public utility commission or

uantity of devices you may connect to your telephone

when your number is called. In most, but not all

5.0). To be certain of the

uipment, please contact the Konica dealer where

In some states, Commission, Public Service Commission or state Corporation Commission.

WARNING FOR THE SETTING OF HEADER AND FOOTER

The Tele com such message clearly contains in a margin at the top or bottom of each transmitted page or on the first business or other entit the sending machine or such business, other entity, or individual.

To program this information into your fax machine, refer to instructions in “Initial User Data” of chapter 1.

hone Consumer Protection Act of 1991 makes it unlawful for any person to use a

uter or other electronic device to send any message via a telephone fax machine unless

rior approval of connection must be obtained from the state Public Utilit

e of the transmission, the date and time it is sent and an identification of the

, or other individual sending the message and the telephone number of

Page 6

✥✥ Safety Information ✥✥

IC CS-03-TELECOMUNICATION DEVICE NOTICE:

Industry Canada (IC) label identifies equipment. This certification means that the equipment meets certain telecommunications network protective, operational, and safety requirements. IC does not guarantee the equipment will operate to user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION:

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE:

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5, REN=0.2 .

If you experience trouble with this equipment, please contact the Konica dealer where you purchased this equipment.

III

Page 7

Table of contents

1. ABOUT YOUR MACHINE

Power ON & OFF ........................................................................................................ 1-1

Turning the Machine power ON.............................................................................. 1-1

Turning the Machine power OFF............................................................................ 1-2

Control Panel layout .................................................................................................... 1-3

Keys on the panel ..................................................................................................... 1-3

LEDs on the panel .................................................................................................... 1-7

Message Display ........................................................................................................... 1-8

Screen Organization................................................................................................. 1-8

Initial Screen......................................................................................................... 1-8

Selecting the screen’s function ........................................................................... 1-11

Meaning of the symbol ........................................................................................... 1-12

Initial User Data......................................................................................................... 1-15

Setting Date & Time............................................................................................... 1-16

Setting User Fax Number....................................................................................... 1-17

Setting User Name.................................................................................................. 1-18

Connecting to the Telephone Line............................................................................. 1-19

Connect to Private Branch Exchange (PBX) ............................................................ 1-20

2. BASIC FAX OPERATIONS

How to Transmit a Document - Basics ........................................................................ 2-1

Selecting the Resolution ........................................................................................... 2-1

Loading the Document............................................................................................. 2-4

Dialing the Number (Transmitting the Document)................................................. 2-6

Using the Numeric keys (Manual Dialing) .......................................................... 2-6

Using the One Touch Dial Function .................................................................... 2-9

Using the Speed Dial Function........................................................................... 2-10

Using the Combination Dial Function ............................................................... 2-12

Using the Phone Book Function......................................................................... 2-15

How to Receive a Document - Basics......................................................................... 2-18

Select the Printing Mode (Reduction RX)............................................................. 2-18

Selecting the Reception Mode (Setting RX Mode)................................................ 2-19

Operation at Reception .......................................................................................... 2-20

Receiving a Document in the Fax Mode (Auto RX mode) ................................ 2-20

Receiving a Document in the Tel Mode (Manual RX mode) ............................ 2-21

How to Use Your Fax as a Telephone........................................................................ 2-21

Making a Telephone Call ....................................................................................... 2-21

Receiving a Telephone Call.................................................................................... 2-22

Settings of TX Operation ........................................................................................... 2-22

Setting SCAN CONTRAST ................................................................................... 2-22

Setting RESOLUTION .......................................................................................... 2-23

Setting PAGE COUNT TX .................................................................................... 2-24

Setting CLOSED NETWORK (TX)...................................................................... 2-26

Setting DEFAULT TX ........................................................................................... 2-26

Setting HEADER.................................................................................................... 2-27

Setting OT-DIAL IN COPY................................................................................... 2-28

Settings of RX Operation........................................................................................... 2-29

Setting MEMORY RX MODE .............................................................................. 2-29

Programming for Memory RX Mode................................................................ 2-29

Printing the Document Received by Memory RX Mode .................................. 2-31

Memory Substitution Reception ........................................................................ 2-32

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Table of contents

Setting NO. of RINGS ............................................................................................ 2-32

Setting TWO PAGE PRINT .................................................................................. 2-33

Setting CLOSED NETWORK (RX)...................................................................... 2-34

Setting FOOTER.................................................................................................... 2-35

Communication Settings............................................................................................ 2-36

Setting TONE/PULSE............................................................................................ 2-36

Setting LINE MONITOR ...................................................................................... 2-38

Setting PSTN/PBX ................................................................................................. 2-39

3. ENHANCED FAX OPERATIONS

Transmitting a Document Using Memory (Memory TX)........................................... 3-1

Retrying the Same Destination (Redial TX)................................................................ 3-2

Verifying Audible Signal Before TX (Manual Communication)................................ 3-4

Manual Transmission............................................................................................... 3-4

Manual Reception .................................................................................................... 3-6

Transmit a special document (BOOK TX) ................................................................. 3-7

TWAIN Driver Option................................................................................................. 3-9

Class 1 FAX/Modem .................................................................................................. 3-11

4. UTILITY FUNCTIONS

Overview of the [Function] Utilities ............................................................................ 4-1

Broadcast...................................................................................................................... 4-4

Timer TX.................................................................................................................... 4-11

Mailbox TX ................................................................................................................ 4-13

Print Mailbox RX....................................................................................................... 4-15

Polling TX................................................................................................................... 4-19

Polling RX .................................................................................................................. 4-21

Relay Initiate .............................................................................................................. 4-23

Cancel Reserve. .......................................................................................................... 4-26

5. ENHANCED UTILITY FUNCTIONS

Using the [Utility] key .................................................................................................. 5-1

List of the [Utility] functions.................................................................................... 5-1

Outline of major features......................................................................................... 5-2

How to Select the [Utility] function ......................................................................... 5-4

Machine Settings.......................................................................................................... 5-5

Setting AUTO RESET ............................................................................................. 5-5

Setting POWER SAVE MODE ............................................................................... 5-6

Setting POWER SAVE OFF.................................................................................... 5-7

Setting PRINT DENSITY ........................................................................................ 5-7

Setting LCD CONTRAST........................................................................................ 5-8

Setting BUZZER VOLUME .................................................................................... 5-9

Setting REMOTE MONITOR............................................................................... 5-10

Setting TRAY 1 PAPER SIZE............................................................................... 5-10

Setting PAPER SOURCE ...................................................................................... 5-11

Dial Registrations....................................................................................................... 5-13

One-Touch Dial and Speed Dial ............................................................................ 5-14

Set the Fax number ............................................................................................ 5-14

Set the Name....................................................................................................... 5-17

Set the Modem Speed ......................................................................................... 5-18

Print the telephone Number List ....................................................................... 5-18

Group Dial.............................................................................................................. 5-19

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Table of contents

Using the Group Dial.......................................................................................... 5-23

Program Dial .......................................................................................................... 5-24

Program a registered Dial.................................................................................. 5-25

Using the Program Dial...................................................................................... 5-26

Using Batch TX ...................................................................................................... 5-27

6. HOW TO MAKE COPIES

How to Copy Documents -Basics ................................................................................. 6-1

Setting The Original Document................................................................................... 6-3

Using the Automatic Document Feeder(ADF) ........................................................ 6-3

Using the Plate Scanning.......................................................................................... 6-4

Selecting Paper tray ..................................................................................................... 6-5

Overview of the paper tray selection ....................................................................... 6-5

Specifying the Number of Copies .............................................................................. 6-12

Specifying the Zoom Ratio......................................................................................... 6-13

Specified the Preset Zoom Ratio............................................................................ 6-13

Specified the Customer Zoom Ratio...................................................................... 6-13

Specifying the Copy Image Density........................................................................... 6-14

Automatic/Manual density adjustment choice...................................................... 6-15

Manual density adjustment ................................................................................... 6-15

2in1 function............................................................................................................... 6-16

Sort function............................................................................................................... 6-18

Copy Setting ............................................................................................................... 6-19

Setting DENSITY/PHOTO .................................................................................... 6-19

Setting AUTO DENSITY....................................................................................... 6-20

Setting MANUAL DENSITY................................................................................. 6-20

Setting DENSITY(ADF)......................................................................................... 6-21

Setting 2in1 MODE................................................................................................ 6-22

Setting SORT MODE............................................................................................. 6-22

7. USING THE CONFIRM UTILITIES

TX/RX RESULT .......................................................................................................... 7-1

MACHINE COUNTER ............................................................................................... 7-2

PRINT REPORT.......................................................................................................... 7-3

8. PRINTING REPORTS

About the Reports ........................................................................................................ 8-1

One Touch List......................................................................................................... 8-2

Speed Dial List.......................................................................................................... 8-3

Key Setting List........................................................................................................ 8-4

Machine Status List.................................................................................................. 8-5

TX Result Report ..................................................................................................... 8-7

RX Result Report ..................................................................................................... 8-9

Activity Report ....................................................................................................... 8-11

Reservation Reports ............................................................................................... 8-12

Memory Image Print.............................................................................................. 8-14

Backup RAM Error Report................................................................................... 8-17

Lost Report............................................................................................................. 8-18

Relay Broadcast Report ......................................................................................... 8-19

Print a Report ............................................................................................................ 8-20

Automatic Print the report (Setting by Utility key).............................................. 8-20

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Table of contents

Manual print report ............................................................................................... 8-21

9. TROUBLESHOOTING

ERROR LED indicator................................................................................................ 9-1

About the message........................................................................................................ 9-1

Improving image quality.............................................................................................. 9-3

How to replace the supply unit .................................................................................... 9-5

How to replenish the paper trays................................................................................. 9-7

For Paper Tray (TRAY 1) ....................................................................................... 9-7

For Paper Feed Unit (TRAY 2) ............................................................................... 9-8

Clearing paper misfeeds............................................................................................... 9-9

Paper Tray misfeed .................................................................................................. 9-9

Paper Feed Unit misfeed ........................................................................................ 9-11

Separator Jam/Fuser Jam...................................................................................... 9-12

Original Document Jam......................................................................................... 9-14

When PAPER SIZE ERROR occurs......................................................................... 9-15

How to reset the machine........................................................................................... 9-17

10. SPECIFICATIONS

Page 11

1. About Your Machine

Page 12

About Your Machine

Power ON & OFF

Keep the power switch in the" ❘❘ " (ON) position to maintain constant communication. If it is in the "{{" (OFF) position, the machine is able neither to receive a document nor store the contents of the document in its memory. Communication is also interrupted if the power switch is pressed to the "{{" (OFF) position during communication.

Turning the Machine power ON

Press the power switch to the " ❘❘ " (ON) position.

Power switch turn to " ❘❘ "

When the machine is turned ON, the message "*PLEASE WAIT!*" appears on the Message Display. The machine is ready for transmitting or receiving documents now.

Error

Utility

Confirm

Memory TX

Auto RX

Standard

Fine

Super Fine

Half Tone

Resolution

2in1

Sort

Auto/ Photo

*PLEASE WAIT!*

Paper

Space

Yes

Zoom

Delete

The Resolution indicator lights when the message display changes.

The machine completes warming up approx. 34 sec. after the power turn on.

Error

Utility

Confirm

Memory TX

Auto RX

Standard

Fine

Super Fine

Half Tone

Resolution

2in1

Sort

TEXT x1.00 1

Auto/ Photo

Paper

Space

Zoom

Yes

Delete

1-1

Page 13

About Your Machine

NOTE:

• While the machine is warming up, it can receive or transmit a document, but not print

a document received.

• After completing warm-up, the machine automatically enters the Power Save mode

when the machine is not used for a long time.

• You can set the time it takes to enter the Power Save mode, or turn the mode OFF

through the Utility key.

Turning the Machine power OFF

1. Check that the memory volume display on

the Message Display shows 100%.

If the percentage shown is less than 100%, it means that there are documents stored in memory which have not been transmitted. In this case, perform the following steps to retain these documents.

JAN.01 15:38 100%

-SET DOC. FACE UP-

When the memory contains a document to be transmitted:

Output the Memory Image Print, and retransmit at another time.

When the memory contains a document received:

Let the machine print the document received according to the specific procedure as follows.

Printing the Document Received by Memory RX Mode ➭ P 2-31

Printing the Mailbox Document ➭ P 4-15

2. Turn the power switch to "{{" (OFF) position.

Power switch

turn to "{{"

1-2

Page 14

About Your Machine

Control Panel layout

Keys on the panel

Auto RX

PCError

Memory TX

Standard

Fine

Super Fine

Half Tone

Resolution

U21V

04030201

Utility

Confirm

JAK

23 24

Key Functions

Start key

Stop key

111217

1518

2in1

2IN1

Sort

NEO

Auto/ Photo

Y25Z

Paper

0806 0705

Space

26 29

Zoom

Delete

Speed Dial Funtion

Phone Book Pause

Book TX Speaker

Redial/

Yes

♦ Start copying. ♦ Start transmission or Reception. ♦ Others depending on LCD message. ♦ Cancel copying. ♦ Cancel transmission or reception.

Fax

GHI

PQRS

*0#

Start

Copy

ABC

OPER

DEF

JKL

MNO

TUV

WXYZ

Panel Reset

Stop

1 32

4 65

7 98

♦ Return to the initial setting: <copy screen >

Number of Copies : 1

Panel Reset

key

Zoom ratio : Equal Copy Function : Initial setting by user Density : Initial setting by user Copy screen : Initial setting by user Paper source : Initial setting by user

Numeric keys

♦ Input the number of copies. ♦ Input zoom ratio. ♦ When setting custom size for bypass copy, input

paper size.

♦ Input Fax number. ♦ Input numbers in registration of name. ♦ Input speed dial number.

✱ key

# key

♦ Specify Fax function or utility item.

♦ Send tone signal. ♦ Input European font in registration of name. ♦ External/Internal function.

1-3

Page 15

About Your Machine

Key Functions

Yes

Yes key

No/Clear key

Copy/Fax

Switching

key

♦ Fix the selected item and inputted number or

character.

♦ Others: Depend on LCD message. ♦ Clear inputted number or character. ♦ Back to the previous display. ♦ Others: Depend on LCD message. ♦ Switch to Fax screen from copy screen. ♦ Switch to Copy screen from Fax screen.

10 Zoom key

Zoom

Paper

Auto/Photo

2in1

Paper key

Auto/Photo

key

up arrow

(  )key

down arrow

(  ) key

right arrow

(  ) key

left arrow

(  ) key

2in1 key

♦ Enter setting zoom ratio with numeric keys. ♦ Select the fixed zoom ratio.

♦ Select paper source.

♦ Switch 3 density modes: Text-auto density / Photo-

manual density / Text-manual density .

♦ When setting the zoom ratio, increase the ratio by

0.01.

♦ Display items or contents by rotation. ♦ When inputting numbers or characters, delete a

character at the cursor.

♦ When setting the zoom ratio, decrease the ratio by

0.01.

♦ Display items or contents by rotation. ♦ When inputting number or character, insert a space

at the cursor.

♦ When adjusting the manual density, change the

density into darker level.

♦ When inputting number or character, move the

cursor to the right.

♦ When selecting item, move the mark to the right. ♦ When adjusting the manual density, change the

density to a lighter level.

♦ When inputting numbers or characters, move the

cursor to the left.

♦ When selecting an item, move the mark to the left. ♦ Operate 2 in 1 copy.

Sort

Resolution

Memory TX

Utility

Sort key

Resolution

key

Memory TX

key

Utility key

♦ Operate Sort copy. ♦ When ADF is not installed, this key is not effective.

♦ Select the resolution and the image mode for

transmission.

♦ Switch memory TX/ADF TX.

♦ Set machine status, initial setting for copy, Fax

operations and register dials.

1-4

Page 16

About Your Machine

Key Functions

Confirm

Speed Dial

Phone Book

Book TX

Confirm key

One-touch

keys

Speed Dial

key

Phone Book

key

Book TX key

♦ Display communication result. ♦ Display machine counter. ♦ Print report. ♦ One-touch dial 01 – 27. ♦ Group dial 01 – 27. ♦ Program dial 24 – 27. ♦ Input character and symbol in registration of name. ♦ Input +/- in registration dial number. ♦ Call Speed Dial function.

♦ Retrieval and call registered number.

♦ Call Book TX function.

Function

Redial/

Pause

Speaker

More about keys:

1) Numeric keys

The Numeric keys can be used to enter numerals and European symbols when registering names for Initial User Data, One Touch Dial and Speed Dial.

For details on entering names, follow the procedure for each registration method. Initial user Data ➭ P 1-15 One Touch Dial ➭ P 5-14 Speed Dial ➭ P 5-14

Function key

Redial/Pause

key

Speaker key

♦ Call Fax communication function.

♦ Call the previously dialed number. ♦ When inputting the dial number, insert pause at the

cursor.

♦ Off hook for manual TX/RX.

ABC

DEF

1 2

GHI

JKL

MNO

PQRS

TUV

WXYZ

OPER

✴

1-5

Page 17

About Your Machine

2) One Touch Keys

The One Touch keys have the following two functions:

1. One Touch Dial function: Press the key to dial the registered destination and start transmitting the document.

2. Input Characters

One Touch

Key

1 2

3 4

5 6 7

Char.

A B

D E F

One Touch

Key

8 9

10 11

12 13 14

Char.

One Touch

Key

15 16

17 18

19 20 21

Char.

S T U

One Touch

Key

22 23

24 25

26 27

(See below)

Char.

Y Z

(symbols)

3) One Touch Key 27 (&)

Press the One Touch key 27 as many times to display the desired symbols.

x N times

N Symbol N Symbol N Symbol N Symbol

1 2 3 4 5 6

# *

/ (

10 11 12

7 8 9

)

″″

. , !

13 14 15 16 17 18

= < >

? $

19 20 21 22 23 24

When the desired symbol appear, press the  key to input this symbol.

;

[ ]

′′

1-6

Page 18

About Your Machine

EUROPEAN SYMBOLS

Press the ✱ key as many times to display the European symbols.

x N times

✴✴

N symbol N symbol N symbol

1 2 3 4 5 6

7 8

ü á

9 10 11 12 13 14

15 16

í ó ú Å



17 18 19 20 21 22

When the desired symbol appear, press the  key to input this symbol.

LEDs on the panel

DE B



Utility

Confirm

JAK

PCError

Memory TX

Auto RX

Standard

Fine

Super Fine

Half Tone

Resolution

U21V

04030201

2in1

2IN1

Sort

NEO

Auto/ Photo

Y25Z

Yes

Paper

0806 0705

Zoom

Space

Delete

Speed Dial Funtion

Redial/

Phone Book Pause

Book TX Speaker

Start

Fax

GHI

PQRS

*0#

Copy

DEF

ABC

MNO

JKL

TUV

WXYZ

OPER

Stop

Panel Reset

LED Functions

♦ Copy screen : Lights green when the copying can be started or

scan is available. Lights orange when copying cannot be started

B C D

Ready

Copy

Fax

2in1 copy

or scan is not available.

♦ Fax screen : Lights green when the transmission or reception

operation is available. Lights orange when the transmission reservation is not available.

♦ Lights in Copy screen. ♦ Lights in Fax screen. ♦ Lights when 2in1 Copy screen is selected.

1-7

Page 19

About Your Machine

Paper Size

LED Functions

Sort copy

Standard

Fine

Super Fine

Half Tone

Memory TX

♦ Lights when Sort Copy screen is selected. ♦ When ADF is not installed, LED is always off. ♦ Lights when the document for transmission is scanned at

♦ Lights when the document for transmission is scanned at fine

♦ Lights when the document for transmission is scanned at super

♦ Lights when the document for transmission is scanned in half

♦ Lights when memory TX is selected.

standard resolution.

resolution.

fine resolution.

tone mode.

Auto RX

Error

♦ Lights when auto RX is selected. ♦ Blinks when the machine receives data from PC and prints PC

data.

♦ Lights when any error occurs.

Message Display

When the power switch is turned to the ON position, the Message Display (LCD screen) lights up.

Screen Organization

Initial Screen

COPY SCREEN

When the machine completes warming up, the initial screen appears on the Message Display. This initial screen serves as the basis for all later operations.

Copy Mode

Zoom Ratio Copy Quantity

Density Level

TEXT 1

WARM UP

Paper Source

(see below 1.)

(see below 2.)

1-8

Message Area (see below 3.)

Page 20

About Your Machine

FAX SCREEN

You can press the Copy/Fax key to switch to the Fax screen.

Date Time Memory available

JAN.01 15:38 100%

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Message

1) Paper source

Paper source Pictorial symbol

Paper tray (Tray 1)

Paper Feed Unit (Tray 2)

Manual Bypass tray

2) Paper size

Metric Inch

Paper source Paper type Paper Displays Paper Displays

Tray 1

Manual Bypass

tray

Plain paper

OHP Card

A4 A5

A4 A5 B5 B6

Free size

A4 A4 A5 B5

A4 A5

A4 A5 B5 B6 [ ] A4 OHP A4

CARD

Letter

Legal

Half letter

Letter

Legal

Half letter

Free size

Letter Letter

Legal

Half

letter

Free size

Letter

Tray 2 Plain paper

Free size

CARD

B6 [ ]CARD A4

LT LG HL

LT LG HL [ ]

LT OHP LT CARD LG CARD HL CARD

[ ]CARD

1-9

Page 21

About Your Machine

3) Message area (In Copy screen) message description

0%~100%

Copy

function

Fax

functions

Other

functions

A4 ÆÆA5 LG ÆÆLT

::EMPTY Fax:: ÒÒ Fax:: Fax:: Fax::

Fax Err

WARM UP REPORT PC:PRN PC Err

Memory remaining volume. This message appears when the machine scans the original for the Sort copy Zoom ratio(examples)

Chosen paper tray has no paper The machine respond for reception The machine calls the transmission The machine is sending the fax data The machine is receiving the fax data Some error which is concern with fax function happen.

If this message appears, to see the detail information in fax screen

The machine is warming up The machine is printing the report The machine is printing the data received from PC No paper for PC printing

NOTE: For more details about the message appear on the copy screen, switch to FAX

screen. For example:

TEXT

:EMPTY

*CAUTION!*

NO PAPER(

)

Fax

Switch to Fax screen

Copy

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Page 22

About Your Machine

Selecting the screen’s function

The following information explains the different components of the LCD display, and shows how to scroll through the menus and select the desired setting.

Example: Press Utility key, the display shows the message “MACHINE SETTING”.

Utility

MACHINE SETTING? OK=YES / or 1-7

1) Press the  or  key to

 

scroll to another menu.

2) Press Yes key into “MACHINE SETTING” item

1) Using the  or  key to scroll through the function selection.

For example: Press the  key scroll to the “COPY SETTING”.

2) Press the Yes key into this item.

Press the Yes key, the display appears the message “1 AUTO RESET”---a sub-item of “MACHINE SETTING”.

3) Press Numeric keys(1 to 7) to select a sub-item in “MACHINE SETTING”

COPY SETTING?

OK=YES / or 1-4

1 AUTO RESET?

OK=YES

 

Yes

 

3) Using the Numeric keys to select a particular function.

For example: Press ‘3’ to select function three of the “MACHINE SETTING”

1-11

DEF

3 POWER SAVE OFF

Page 23

About Your Machine

Another screen’s selection:

Select the choice by using the  or  key , then press the Yes key.

Press  and  keys to toggle between the two

selections. The item with an asterisk (*) is

currently selected.

* TONE PULSE  ,  & YES

Press the Yes key to validate the selection of the item currently marked with ‘*’.

Meaning of the symbol

Symbol Contents

The number of copies

Direction of copy paper(Landscape) Direction of the original document for machine

(Landscape)

Paper Tray(Tray 1)

When the Paper Tray is selected

Paper Feed Unit(Tray 2)

When the Paper Feed Unit is selected

Manual Bypass tray

When the Manual Bypass Tray is selected

Custom size for bypass copy

When the size of copy paper for the Manual Bypass Tray is custom size (when size was set with the numeric keys)

1-12

Page 24

About Your Machine

Symbol Contents

Input custom size for bypass copy

The X and Y direction of copy paper is expressed.

Input Fax number

Number of scanning pages

Memory TX : during scanning and when the scanning and TX are completed

ADF TX, Manual TX during TX

When TX is completed

Auto density

Manual density

The further left the line is placed, the lighter the density becomes. The further right the line is placed, the darker the density becomes.

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Page 25

About Your Machine

Symbol Contents

Blink

Off hook in Dialing state (Transmission)

Receive calling in Dialing state (Reception)

Blink in turn

Blink

Transmitting (Transmission)

1234

Receiving (Reception)

1234

Timer TX in memory

When Timer TX or Batch TX reservation is in Machine memory.

Polling TX in memory

When Polling TX is in Machine memory.

SUB address

When  key is pressed in inputting Fax number, (followed “ = ”)

External/Internal

When # key is pressed first when inputting Fax number, (followed “ = ”)

Tone

When * key is pressed first when inputting Fax number, (followed “ = ”)

Pause

When Pause key is pressed in inputting Fax number, “P” is inputted in the place of cursor.

Combination dial, User Fax number Press One-touch 27(Symbol) key an even number of times while inputting the Fax number, ‘+’ is inputted in the place of cursor.

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Page 26

About Your Machine

Symbol Contents

Dial registration, User Fax number When One-touch 27 (Symbol) key is pressed an odd number of times when inputting Fax number, ‘-’ is inputted in the place of cursor. Cursor : Left (  ) Move cursor to left.

Cursor : Right (  ) Move cursor to right

Cursor : Up (  ) Scroll the menu or job display.

Cursor : Down (  ) Scroll the menu or job display. Sub-Address / Selective Polling

NOTE:

If the message display is too light or too dark, you can adjust it by using the [Utility] functions to adjust it. Please refer “Setting LCD CONTRAST” ➭ P 5-8

Initial User Data

The data recorded through these operations is printed as the header in a document transmitted and footer in a document received (Header Print and Footer Print functions). The data is also used for timer communications, reports, and password communications.

Setting the Initial User Data

1. Check that the initial screen is shown.

Copy screen Fax screen

TEXT 1

2. Press the Utility key 8 times to enter the "INITIAL USER DATA" mode.

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Utility

x 8

1-15

INITIAL USER DATA?

OK=YES / or 1-3

 

Page 27

About Your Machine

Setting Date & Time

1. Press "1" from the Numeric keys to show "1 DATE & TIME" on the display.

2. Set the current time with the Numeric keys. For example: 8:00 AM

1 DATE&TIME

01:00 ’00 01 01

SET TIME (OK=YES)

OPER

If a wrong time has been entered, press the  key, the cursor position moves back one position. Enter the correct time again.

3. In the same way, enter the current year, month and date. For example: 2000/10/6

OPER

TUV

1 6

OPER

08:00 ’00 01 01

SET YEAR (OK=YES)

08:00 ’00 10 06

OPER

MNO

SET DATE (OK=YES)

4. Check the settings you have made. If they are correct, press the Yes key to validate the date and time. (Pressing the Yes key to start the built-in clock)

INITIAL USER DATA? OK=YES / or 1-3

1-16

Yes

 

Page 28

About Your Machine

Setting User Fax Number

1. Press "2" from the Numeric keys to show "2 USER FAX NO." on the display.

2. Using the Numeric keys, enter your fax number. Up to 20 numbers can be entered for a fax number. For example: 03-5423-7801

ABC

2 USER FAX NO.

OPER

DEF

If a wrong number has been entered, press the 

key. The cursor position moves back one position. Enter the correct number again.

3. Check your setting and press Yes key if it is correct. This validates the setting of your fax number.

DEF

PQRS

JKL

TUV

=0354237801_

OK=YES

=0354237801_

OK=YES

GHI

OPER

ABC

Yes

INITIAL USER DATA? OK=YES / or 1-3

4. Before validating the User Fax No. setting, you may press the NO/Clear key to make a correction. The message display returns to the previous display to enter the fax number.

=_

OK=YES

1-17

 

Page 29

About Your Machine

Setting User Name

1. Press "3" from the Numeric keys, it will show "3 USER NAME" on the display.

2. Using the One Touch keys and some function keys, enter your name. A name can consist of up to 32 characters and symbols. Selecting Characters and Symbols using the following matrix, enter the characters of your name by pressing the corresponding One Touch keys and some functions keys.

How to input characters:

I want…. Use which key?

Input characters

Letters(ABCDEFGHIJ.…….XYZ) One Touch keys 1-26 ➭P 1-6 Symbols(&#*-/()”.,!……………..) One Touch key 27 ➭P 1-6 European symbols(Ä ä Ö ö Ü ü..) Numeral(1234567890) Numeric keys ➭P 1-5 <Pause> Redial/Pause key

3 USER NAME

NAME=_

OK=YES

*key ➭P 1-7

Redial/ Pause

Edit operation

3. For example: NEW YORK

<Space>  key

Delete  key

Move cursor to left  key

Move cursor to right  key

Accept the selection Yes key

Clear input data No/Clear key

NAME= NEW YORK _

OK=YES

If the wrong letter has been entered, press the No/Clear key. Enter the correct name again.

NAME=_

Space

Delete

Yes

1-18

OK=YES

Page 30

About Your Machine

4. Check your data entry and press the Yes key

to accept the name setting.

5. Press the No/Clear key to back the initial

screen.

Copy screen Fax screen

TEXT 1

Connecting to the Telephone Line

Arrangement:

Yes

INITIAL USER DATA?

OK=YES / or 1-3

JAN.01 15:38 100%

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 

NOTE:

1. Connection should be done by a service technician.

2. Telephone cord accessories will vary: Type A, Type B, Type C, Type D,

depending on the requirements of the country.

3. The ground wire (E) is available in a version intended for a specific country.

(For example: Germany)

4. A standard telephone can be connected, if necessary.

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Page 31

About Your Machine

Basic Connection Procedure:

1. Connect the plug of the cord to the telephone

jack of the telephone line.

2. Connect the other plug of the cord to the line

connection on the backside of the machine.

3. Connect the currently used telephone

cord to the TEL connection on the backside of the machine.

4. Connection is completed.

Connect to Private Branch Exchange (PBX)

When dialing an outside number via a PBX, it may take some time to be connected to the outside line after dialing out. In such a case, if you enter all the numbers consecutively, a connection may not be achieved after dialing (Dial Error).

To avoid such an error, enter a pause command after entering the outside line access number and before entering. By entering a pause, you can avoid the dial error caused by the PBX system.

The number you dial to access the outside line differs for different PBX systems

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Page 32

About Your Machine

How to operate

1. Enter the access number used by your PBX.

For example: 0

OPER

=0_

(TX=START)

2. Press the Redial/Pause key after ‘0’ for wait about

2.5 seconds when connect to the PSTN line.

=0P_

(TX=START)

3. Use the Numeric keys to input the number you want to dial.

For example: 54321

JKL

If you have entered the wrong number, press the  key. The cursor position moves back one position. Enter the correct number again.

GHI

DEF

=0P54321_

(TX=START)

=0P54321

(TX=START)

Redial/ Pause

ABC

4. Press Start key to perform the transmitting.

NOTE:

About how to setting the PSTN/PBX for your machine please refer “Setting PSTN/PBX”. ➭ P 2-39

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Page 33

2. Basic FAX Operations

Page 34

Basic FAX Operations

How to Transmit a Document - Basics

1) Overview of the Basic Transmission Procedure

You can transmit a document in several different ways. This chapter explains how to transmit a document directly from the document feeder.

Here are the basic steps when transmitting a document:

Select the resolution (transmission image quality).

Set the resolution for the transmission. ➭ P 2-1

Load the document.

Ensure that the document is suitable for transmission. Place the document in the feeder.

Dial the number. (Transmit the document.)

Use the Numeric keys to dial the number. (Manual Dialing) ➭ P 2-6 Use the One Touch Dial function. ➭ P 2-9 Use the Speed Dial function. ➭P 2-10 Use the Combination Dial function. ➭ P 2-12 Use the Phone Book (List) function. ➭ P 2-15 Use the Phone Book (Search) function. ➭ P 2-16

When the number is dialed, the machine starts scanning and transmitting the document.

2) About the Direct Communication and Memory Communication

A document can be transmitted or received either through direct or memory communication.

Features of direct communication

You can transmit long documents without being concerned about memory capacity. (In memory communication, transmission or reception of a document is unavailable when there is not enough memory for the document.)

Features of memory communication

Since the machine scans the contents of all pages of a document at high speed before starting a transmission, you can bring that document back to your desk quickly. The machine also allows you to make the necessary settings for the transmission of another document even while transmitting or receiving the current document.

Memory substitute reception function:

The machine will automatically switch from printing or direct reception to memory reception if the machine runs out of paper or misfeeds, ensuring reception of important documents. The document received is printed as soon as paper is loaded or the misfeed is cleared.

Selecting the Resolution

Overview of the Resolution

You can select the resolution for the transmission based on the characteristics of the document to be transmitted so that the receiver gets a highly legible document. There are 3 levels of resolution to choose. And they can be set in addition to Half-Tone mode.

1. Standard

Use this selection for transmitting a standard document containing characters of a common size, either handwritten or word-processed. Standard resolution will result in the fastest transmission times.

Lighting Up

2-1

Standard Fine

Super Fine

Half Tone

Page 35

Basic FAX Operations

2. Fine

Offering better resolution than Standard, Fine is suitable for newspapers and similar documents which have small type or detailed illustrations, or when there is a willingness to trade speed for higher image quality.

Standard Fine

Super Fine

Half Tone

3. Super-Fine

Offering better resolution than fine, super fine is suitable for smaller type and very detailed illustrations, it take longer to transmit.

NOTE: The better resolution you select, the longer transmission time you cost.

About Half-Tone mode:

Suitable for documents with half-tone photo illustrations and for colored documents. The Half-Tone setting is not mutually exclusive of Standard or Fine resolutions. Resolution can be set in addition to Half-Tone.

4. Standard with Half-Tone mode

Standard resolution adds the Half-Tone mode.

Standard Fine

Super Fine

Half Tone

Standard Fine

Super Fine

Half Tone

5. Fine with Half-Tone mode

Fine resolution adds the Half-Tone mode.

6. Super-Fine with Half-Tone

Super-fine resolution adds the half-tone mode.

Note: Half-Tone mode significantly increases the transmission time.

2-2

Standard Fine

Super Fine

Half Tone

Standard Fine

Super Fine

Half Tone

Page 36

Basic FAX Operations

How to select the Resolution

1. Check that the message display is in Fax screen.

If not, press the Copy/Fax key to switch.

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2. Press the Resolution key to select the desired

resolution. Each time the key is pressed, a new resolution is selected.

3. When the document has been transmitted, the initial setting

of Standard is automatically reset to the default resolution. For example: Standard resolution

The Utilities function allows selection of another resolution type as the default resolution.➭P 2-23

Resolution

Standard Fine

Super Fine

Half Tone

Standard Fine

Super Fine

Half Tone

2-3

Page 37

Basic FAX Operations

Loading the Document

Documents Suitable for Transmission:

Type Sheet (1-sided only)

Standard

Size

Non-standard

weight Loaded pages Effective scanning area

Scannin

Letter

♦ A4 ♦ Letter ♦ Legal ♦ Government Legal

Width 148~216 mm Length 100~1000 mm 50~110g/m

Up to 50 sheets When preparing a document, allow a blank margin of this width along the four sides.

The scanning

width is fixed to 208mm.

4mm 4mm 4mm 4mm

NOTE:

For any of the following types of documents, make a copy prior to transmission or use the Carrier Sheet for transmission.

• A page with a width or length smaller than the minimum permissible

dimensions.

Minimum permissible dimensions: Width ….…148 mm

Length …….100 mm

• A lightweight page weighing 50 g/m

or less

• A creased, torn, wrinkled, or curled page

• OHP transparencies

• A page with a stamp on it, or a page with adhesive tape affixed to it

• Paper with a coated surface

• Heat- or pressure-sensitive paper

• Glossy paper

Useful Tips

If your document is very important, confidential or for an emergency, it is recommended that you make a phone call to tell the other party that you are sending the document.

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Page 38

Basic FAX Operations

How to load the Document

This machine scans the data on the front side of the document. This means that you should place the document face up on you.

You can transmit the document with the date printed at the top of the document by the Header function. (➭P 2-27) To use the Header function properly, load the document with the top edge inserted. When sending a multi-page document, the machine scans from the top down. A document placed in the feeder arranged in sequential order of pagination will be sent in the same order. Document ejecting style is straight-ahead ejection. The same rule applies when placing your document for the copy or scanner function.

1. Check that the message display is in Fax

screen.

If not, press the Copy/Fax key to switch.

2. Adjust the Document Guide Plates to fit

the size of the document.

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3. Place the document face up and turn the top

edge of the document into feeder. (Slide the document along the Document Feeding Tray into the feeder until it is stops.)

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Page 39

Basic FAX Operations

NOTE:

Do not mix pages of assorted sizes together, as a paper misfeed or skewing could result.

For multi-page documents, be sure to remove any staples, paper clips, tape etc. Transmitting documents without removing these items can cause misfeeds or damage to the machine.

4. The Message Display now prompts you to

enter the fax number.

Dialing the Number (Transmitting the Document)

Using the Numeric keys (Manual Dialing)

Using the Numeric keys to dial is the most basic method. Load your document, enter the fax number of the destination with the Numeric keys, and press the Start key.

GHI

PQRS

 = ENTER FAX. NO.

→ or FUNCTION

ABC

JKL

TUV

OPER

DEF

MNO

WXYZ

✴✴

1. Check that the message display is shown

Fax screen.

2-6

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Page 40

Basic FAX Operations

If not, press the Copy/Fax key.

2. Place the document face up on the Document

Feeding Tray, and insert it into feeder until it stops.

3. From the Numeric keys, enter the Fax

number of the other party. Up to 30 characters can be entered for a Fax number. Example: 123456

 =123456_

(TX=START)

ABC

1 2

If you want to correct the entered number, press the No/Clear key, then it appears as below.

4. To access to a PC that is connected to the

destination PC. Press the  key once to select "Sub Address," when the display shows ":", the input of "Sub Address" is ready.

DEF

GHI

JKL

MNO

 =_

 =:_

(TX=START)

If you have entered a wrong number, press the  key, to bring the cursor back one position, then enter the correct number.

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Page 41

Basic FAX Operations

5. Press the Start Key.

The machine automatically starts dialing the number and starts feeding the document.

If you want to stop transmitting the document, press the Stop key, and then the Yes key.

When a PBX is Being Used

When dialing a number to an outside line via a PBX, it may take some time waiting for connection, you can use the Redial / Pause key.

Redial/ Pause

Start

Stop

Yes

Press the Redial/Pause

key and the ‘P’ appears.

For example: 0-06-532-3276(if access number=0)

 =0P065323276_

(TX=START)

When the transmission is completed, a buzzer sounds and the message "TX COMPLETE" is shown for 2 sec., indicating that the document has been successfully transmitted to the other party.

To obtain detailed results of a transmission, print the Activity Report. ➭P 8-11

If the Line is Busy

The Auto Redial function automatically redials the line of the receiving party.

* TX COMPLETE *

NEW YORK

* REDIAL WAITING *

NEW YORK

If the Transmission Fails

If the transmission fails, a buzzer sounds intermittently for 2 sec. and the Error Indicator lights up. (The error code: OODA, may be slightly different in some machines.)

2-8

* COMM. ERROR*

(OODA)

Page 42

Basic FAX Operations

The machine automatically prints a TX / RX Result Report.

Press the Stop key.

The document exits and the Error Indicator light goes out, note the reason for failure on the TX/RX Result Report and retry transmission or check to be sure the fax number is correct.

Using the One Touch Dial Function

The One Touch Dial function allows you to transmit a document to a particular party by pressing one of the One Touch Keys that has previously been programmed with that party’s information.

To use this function, you must have previously programmed the One-Touch keys with the appropriate fax NO. and other data.

* REDIAL ALL FAILED *

NEW YORK

Stop

For more detailed register procedures, see “Dial Registration” ➭P 5-13

1. Check that the message display is shown

Fax screen.

If not, press the Copy/Fax key to switch.

2. Place the document face up into the

Document Feeding Tray.

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3. Press the One Touch key in which the desired party has been programmed.

For example: One Touch key 08 = BOSTON

The machine starts dialing the fax number and starts feeding the document.

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Page 43

Basic FAX Operations

If you want to stop the transmission, press the Stop key, the display appears as below.

TX CANCEL?

YES / CONTINUE=NO

Then press the Yes key, the transmission now be canceled.

4. When the transmission is completed, a

buzzer sounds and the message "TX COMPLETE" is shown for 2 sec., indicating that the document has been successfully transmitted to the other party.

Then, the initial screen reappears.

To obtain detailed results of the transmission, print the Activity Report.

➭ P 8-11

* TX COMPLETE*

NEW YORK

TEXT

Stop

Yes

Using the Speed Dial Function

The Speed Dial function allows you to transmit a document to a particular party by just entering a 2-digit number assigned to that party. To use this function, however, you must first program each Speed dial NO.(2-digits) with fax number and other data .

Up to 100 different parties can be registered for Speed Dial.(Speed dial NO.: 00 to

99)

For more details of registering procedure, see “ Dial Registration” ➭P 5-13

Example:

1. Check that the Fax screen is shown.

If not, press the Copy/Fax key to switch.

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Page 44

Basic FAX Operations

2. Place the document face up into the

Document Feeding Tray.

3. Press the Speed Dial key to display the

Speed Dial prompt.

4. Using the Numeric keys, enter the Speed dial

NO. of the party to which you are going to transmit a document.

Then, press the Start key.

Example: Speed dial NO.38 = BOSTON

DEF

TUV

Start

Speed Dial

SPEED DIAL=_

SPEED DIAL=38

 =BOSTON (TX=START)

5. The machine now starts dialing the fax number and starts feeding the document.

If you want to stop the transmission, press the Stop key and then the Yes key.

6. When transmission is completed, a buzzer

sounds and the message "TX COMPLETE" is shown for 2 sec., indicating that the document has been successfully transmitted to the other party.

2-11

* TX COMPLETE*

BOSTON

Stop

Yes

Page 45

Basic FAX Operations

Then, the initial screen reappears.

To obtain detailed results of a transmission, print the TX Result Report. ➭P 8-7

Using the Combination Dial Function

When a dial registered as a Combination Dial is used, you can enter the dial number following the Combination Dial.

How to set a Combination dial:

To register One Touch Dial No. or Speed Dial No. as a Combination Dial, enter the ‘+’ symbol (One Touch Dial key 27[&]) after One Touch Dial number or Speed Dial number.

For example: register a Speed dial as a Combination Dial.

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1. Press the Utility key 3 times.

2. Press ‘2’ from the

Numeric keys, then the message “2 SPEED DIAL” appears briefly.

3. Input the Speed Dial No.

For example: 12

ABC

Utility

DIAL REGISTRATION?

OK=YES/or 1-5

2 SPEED DIAL

SPEED DIAL=_

SPEED DIAL=12

x 3

 

1 2

4. Input the Fax number by press the Numeric keys.

For example: 12345

ABC

1 2

DEF

GHI

JKL

2-12

=_

=12345_

OK=YES (SUB=)

Page 46

Basic FAX Operations

5. Press the One Touch

Dial key 27(&) after the Fax number, the display would shows the ‘+’ symbol.

6. Press Yes key.

Yes

=12345+

OK=YES

*SPEED DIAL 12

REGISTERED*

The display appears a message to confirm the Speed Dial have registered as shown.

7. Press the Panel Reset key to resume the initial state.

For details about registering procedure, see “Dial Registration” ➭P 5-13

How to use Combination Dial

Example: Use a Combination Dial that registered in Speed Dial 12.

1. Place the document face up into the

Document Feeding Tray.

DIAL REGISTRATION?

OK=YES/or 1-5

 

Panel Reset

2. Check that the Fax screen is shown.

If not, press the Copy/Fax key to switch.

2-13

JAN.01 15:38 100%

-SET DOC. FACE UP-

Page 47

Basic FAX Operations

3. Press Speed Dial key. Enter the NO. which

registered as a Combination dial. For example: 12

SPEED DIAL=_

ABC

SPEED DIAL=12

1 2

The display appears the number registered in Speed Dial 12, flowed by the symbol ‘+’, indicate that it is a Combination Dial.

4. Enter the other numbers using the dialing as shown:

1) Dial No. (Numeric keys) + Start key

2) One Touch Dial (which has not yet been registered as a Combination Dial)

3) Speed Dial and Numeric keys

=12345+

Speed Dial

For example: Use the numeric keys to input the other numbers(67890) to complete this combination dial. (The symbol ‘+’ will disappear

automatically)

Then press the Start key to perform the transmission.

NOTE:

Calling only with the Combination Dial is possible.

• When a One Touch Dial or Speed Dial key is used after a Combination Dial, the

slower communication speed is applied.

• Batch processing is not available when Group Dial, Program Dial, Timer

Transmission or Communication Function is registered by using One Touch Dial or Speed Dial as a Combination Dial.

• For any registered Dial No., when it is changed or deleted, it will be deleted from

the registration of Transmission (Calling) Stand-by job and Program key.

• An error occurs and transmission becomes impossible when combined numbers

are registered to the Combination Dial or when the total number of digits in a fax number exceeds 30.

• If you use the combination dial, inputting SUB or SUB registers in One-touch dial

or Speed Dial will not be valid.

 =1234567890

(TX=START)

Start

2-14

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Basic FAX Operations

Using the Phone Book Function

Overview of Phone Book function

Phone Book is a list of locations you have programmed for One Touch Dial, Speed Dial and Group Dial.

This function offers you a directory list for locating a destination by yourself or by machine (Search) for transmission of a document to that party.

To use the Phone Book, you must first program the fax numbers and other data for the destinations to which you will transmit a document by One Touch Dial or Speed Dial. ➭P 5-14

Up to 27 different parties can be registered for One Touch Dial and up to 100 for Speed Dial.

Phone Book (List)

1. Place the document face up into the document

feeding tray.

2. Check that the Fax screen is shown.

If not press the Copy/Fax key to switch.

3. Press the Phone Book key.

Phone Book

Make sure that “LIST” is selected then press the Yes key.

4. Press the  or  key to search for the party to whom

you are going to transmit a document.

JAN.01 15:38 100%

-SET DOC. FACE UP-

* LIST SEARCH  ,  & ”YES”

Yes

* NEW YORK OK=START

 

2-15

Page 49

Basic FAX Operations

*BOSTON OK=START

5. Once the desired destination is displayed press the Start key.

The machine now starts dialing the fax number and it starts feeding the document.

Press the Stop key if you want to stop the transmission.

6. When transmission is completed, a buzzer sounds and the message "TX COMPLETE" is shown for 2

* TX COMPLETE*

sec., indicating that the document has been successfully transmitted to the other party.

Then, the initial screen reappears.

Start

Stop

BOSTON

JAN.01 15:38 100%

-SET DOC. FACE UP-

 

If you want to know the result of the transmission, check it either by using the Confirm function or by printing the Activity Report. ➭P 8-11

ACTIVITY REPORT

NO. SESSION DATE TIME TX/RX

01 0014 SEP.17 09:30 TX----

TOTAL

TX ----------------- 1 00 H 01’25” ------ ------------

RX ----------------- 0 00 H 01’25” ------ ------------

DESTINATION STATION BOSTON 03 345 0987

PAGE DURATION MODE RESULT

1 00 H 01’25” ECM OK

Phone Book (Search)

1. Check that the Fax screen is shown.

JAN.01 15:38 100%

-SET DOC. FACE UP-

If not, press the Copy/Fax key to switch.

2. Place the document face up into the Document Feeding Tray.

2-16

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Basic FAX Operations

3. Press the Phone Book Key.

* LIST SEARCH

 ,  & YES

4. Press the  or  key to select “SEARCH”, then, press the Yes key.

5. Using the One Touch keys and Numeric keys, enter the name or beginning portion of the name of the party for which you want to search.

Example: Search for the destination name having “NEW YORK” at the beginning of the name.

LIST *SEARCH

 ,  & YES

SEARCH ->> NEW YORK _

OK=YES

Phone Book

Yes

Selecting Characters:

Enter the characters of the name or beginning of the name by pressing the corresponding

One-Touch Key. Do the same for the destination you wish to locate.

6. Press the Yes key. The machine now search for the exact name or possible names beginning with the letters entered. Here you can find 2 destinations searched.

NEW YORK (2)

SEARCH = YES (SEE= )

Yes

7. Press the  or  key to locate the party to whom you

are going to transmit a document.

2-17

* NEW YORK 1 OK = START

 

Page 51

Basic FAX Operations

Each press of the arrow key shows the next party name on the Message Display.

Once the correct destination is displayed, press the Start key.

The machine now starts dialing the fax number and it starts feeding the document. Press the Stop key if you want to stop the transmission.

When the transmission is completed, a buzzer sounds and the message "TX COMPLETE" is shown for 2 sec., indicating that the document has been successfully transmitted to the other party.

If you want to know the result of the transmission, check it either by using the [Confirm] utilities ➭P 7-1 or by printing the Activity Report. ➭

* TX COMPLETE *

NEW YORK

P 8-11

Start

How to Receive a Document - Basics

Overview of the Basic Reception Procedure

A document can be received in several different ways. This section explain how to receive a document and directly print it on your fax machine without using the memory function. For the procedure using the memory function (memory reception), see "Printing the Document of Received by Memory RX mode" ➭P 2-31

Before receiving a document, the following functions must be set:

Reception Mode➭P 2-19 This determines the mode in which your machine should be set to receive a document from the other party. Print Mode (see below) This determines the zoom ratio at which the document received from the other party is to be printed through your machine printer.

Select the Printing Mode (Reduction RX)

Overview of the Printing mode

Your machine may be in either of the following three modes when printing a document received from the other party. Select the appropriate mode according to your needs.

Reduction RX Description

OFF

CUT

The machine will reduce the documents as needed to fit on the record paper. The machine will not reduce the document and instead will print the remainder on a second page if the image size exceeds the length of the paper. The machine will automatically cut off the remainder of the document if it is less than 18mm. If the remainder exceeds 18mm, it will be printed on a second page.

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Basic FAX Operations

How to select the Printing mode

1. Press the Utility key 5 times into the" RX

OPERATION" mode.

Utility

x 5

RX OPERATION ?

YES / or 1-8

2. Press "4" from the Numeric keys to show "4

REDUCTION RX" on the Message Display.

3. Using the  or  key, select the desired

printing mode.

• Select ON, this selects the Reduction

Priority mode.

• Select OFF, this selects the Full Size Priority mode.

• Selects CUT, this selects the Cut mode.

4. Once the desired selection is made, press the

Yes key to validate it.

GHI

4 REDUCTION RX

* ON OFF CUT

 ,  & YES

RX OPERATION?

OK=YES / or 1-8



5. Press the No/Clear key to exit from the "RX

OPERATION" mode. Then the initial screen reappears.

TEXT

Selecting the Reception Mode (Setting RX Mode)

1) Overview of the Reception Mode

Your machine may be in either of the following two modes when receiving a document from the other party. Select the appropriate mode according to how you are going to receive the document.

Fax mode (Auto RX mode) Select this mode when using your machine mainly as a fax machine. When a document comes in, your machine rings several times before starting an automatic reception. The number of rings can be set as required. See “Setting No. of Rings”➭P 2-32

2-19

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Basic FAX Operations

TEL mode (Manual RX mode)

Select this mode when you use your machine mainly as a telephone. To receive a fax document, pick up the Handset, if you hear a fax tone, press the Start Key and hang-up to receive it manually. Note that at this mode you cannot receive a document automatically.

2) How to select the reception mode

1. Press the Utility key 5 times into the "RX

OPERATION".

Utility

x 5

2. Press "7" from the Numeric keys to show "7 RX

Mode" on the Message Display.

3. Press the  or  key to select "AUTO RX "

or "MANUAL RX".

4. Then press the Yes key.

RX OPERATION? YES / or 1-8

PQRS

7 RX MODE

*AUTO RX MANUAL RX

 ,  & YES

Yes

 

5. The machine is now ready to receive based on the mode selected through the above

steps.

Operation at Reception

Receiving a Document in the Fax Mode (Auto RX mode)

1. When using a telephone, the telephone also

rings indicating that a fax call is coming in.

2. The machine communication starts after the

preset number of rings is detected.

The number of rings occurring before the machine answers is programmable. ➭P 2-32

2-20

TEXT

FAX:Ò

FAX:

Page 54

Basic FAX Operations

3. When all pages of the document are received,

a buzzer sounds, notifying that the communication has been completed.

Receiving a Document in the Tel Mode (Manual RX mode)

1. When using a telephone unit, the telephone

also rings indicating that a fax call is coming in.

2. Lift the telephone handset.

This stops the machine ringing.

* RX COMPLETE*

TEXT

* TALKING *

3. If you hear a fax signal, press the Start key to

begin reception, then put down the telephone handset.

4. The document is received and output.

When all pages of the document are received, a buzzer sounds to notify you that the communication is completed.

How to Use Your Fax as a Telephone

This machine can be used as a telephone, in addition to a fax machine.

Making a Telephone Call

1. Check that the display is shown the Fax

screen.

If not, press the Copy/Fax key to switch.

(NEW YORK 1 ) 95%

-SET DOC. FACE UP-

* RX COMPLETE*

JAN.01 15:38 100%

-SET DOC. FACE UP-

2. Lift the telephone handset and then the

display shown as right.

2-21

* TALKING *

Page 55

Basic FAX Operations

3. Using the dial keys on the telephone unit or the Numeric keys on the FAX, enter

the telephone number of the receiving party.

4. The telephone unit now operates as a normal

telephone.

Once the voice call is completed, return the telephone handset as usual.

Receiving a Telephone Call

1. When the telephone rings, indicating that a

call is coming in, lift the telephone. Start talking the phone to the calling party.

NOTE:

When you pick up the telephone with the machine in the Tel mode and find that the call received is a fax communication press the Start key as described on the previous page.

2. Once a voice call has been completed, hang

up the telephone.

JAN.01 15:44 100%

-SET DOC. FACE UP-

* TALKING *

JAN. 01 15:38 100%

-SET DOC. FACE UP-

Settings of TX Operation

Setting SCAN CONTRAST

There are five contrast levels that you can select depending on your original document. For documents with very fine or light characters, choose a lighter level.

1. Press the Utility key 4 times then the display

appears the message “TX OPERATION”.

2. Press "1" from the Numeric keys. The following

message appears briefly to confirm your selection.

Utility

TX OPERATION?

OK=YES / or 1-7

1 SCAN CONSTRAST

x 4

 

2-22

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Basic FAX Operations

3. Press  or  key to select the desired

contrast as the default setting.

Then press the Yes key.

4. Press the No/Clear key to restore the initial state.

Setting RESOLUTION

To assure the best quality document, please set the scanning resolution and contrast according to the requirements of your original documents.

1. Press the Utility key 4 times then the display

appears the message “TX OPERATION”.

LIGHT DARK

 ,  & YES

Yes

TX OPERATION?

OK=YES / or 1-7

No C

Utility

x 4

 

2. Press "2" from the Numeric keys. The

following message appears briefly to confirm your selection.

3. Press  or  key to select the desired

resolution as the default setting (Standard /Fine /Super Fine /Half Tone)and then press the Yes key.

If you select “H/T” then the message appears to ask the quality of Half tone, PRESS  or  key to select the desired

TX OPERATION?

OK=YES / or 1-7

ABC

2 RESOLUTION

*STD F S/F H/T

 ,  & YES

*STD FINE S/F

 ,  & YES

 

setting, then press the Yes key to accept this selection.

4. Press the No/Clear key to restore the initial state.

2-23

No C

Page 57

Basic FAX Operations

Setting PAGE COUNT TX

When Page Count TX is set to ON, it determines whether the page count is correct before the original documents for transmission are scanned into memory. This function helps to prevent the original documents from being misfed from Document Feeding Tray.

1. Press the Utility key 4 times then the display

appears the message “TX OPERATION”.

2. Press "3" from the Numeric keys. The following

message appears briefly to confirm your selection.

3. Press  or  key to select ON or OFF as

the default setting, then press the Yes key.

Utility

TX OPERATION?

OK=YES / or 1-7

DEF

3 PAGE COUNT TX

*ON OFF

 ,  & YES

Yes

x 4

 

4. Press the No/Clear key to restore the initial state.

How to use PAGE COUNT TX

1. Place your document face up on the document

feeding tray.

2. Press the Copy/Fax key switch to the Fax screen.

Then the display would shows the message ”TX PAGE=”.

No C

TX PAGE=1

OK=YES

2-24

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Basic FAX Operations

3. Enter the page of the transmission document, then

press the Yes key. For example: If you want to transmit 12 pages.

4. Then display prompt you to input the

remote Fax number.

5. Input the Fax number and then press the

Start key to perform transmitting. Before dialing the number, the machine scanning the documents into memory and counted the pages. For example: The remote Fax number is “12345”

ABC

1 2

TX PAGE=12

OK=YES

Yes

 =ENTER FAX NO.

→ or FUNCTION

 =12345_

(TX=START)

ABC

1 2

If the page count is equal to the number you entered, it starts to dial and transmit them, otherwise, the message shown on the right appears. In that case, press the Stop key, go back to step 1 and transmit again.

DEF

It means that you want to transmit 12 pages of document, but the machine just scanned 11 pages.

GHI

*WRONG PAGE COUNT *

JKL

Start

11/12

2-25

Page 59

Basic FAX Operations

Setting CLOSED NETWORK (TX)

If Closed Network TX is set to ON, you can only transmit a document to one of the destinations registered in One Touch Dial, Speed Dial and Phone Book. Closed Network TX provides a means of controlling machine communications and, when transmitting an important document, avoiding transmission to the wrong destination. But this means you cannot dial the FAX NO. directly from the numeric panel.

1. Press the Utility key 4 times.

The display changes to the TX Operation mode.

2. Press ‘4’ from the Numeric keys.

The display changes to the Closed Network TX mode.

3. Press the  or  key to select ON or OFF for

the Closed Network, then press the Yes key.

Utility

x 4

TX OPERATION?

OK=YES /or 1-7

GHI

4 CLOSED NETWORK

* ON OFF

 ,  & YES

 

4. This completes the setting for Closed

Network TX. Press the Panel Reset key to return the initial screen.

Setting DEFAULT TX

This function is used to set the default TX mode of the fax unit. Two operations are available:

Choices Available Description

When set in this mode, documents are scanned into memory

Memory TX

ADF TX (Direct Transmission)

for transmission and dialing starts after the first pages is scanned (Quick TX). When set in this mode, documents are scanned for transmission after connection has been made to the receiving unit. (When the available memory is insufficient, please select ADF TX for a successful transmission)

2-26

TEXT 1

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Basic FAX Operations

If line is not available, the message “LINE IS BUSY” will be displayed. The facsimile will retry based on the number of redial attempts and intervals that were preset.

1. Press the Utility key 4 times then the display

appears the message “TX OPERATION”.

2. Press "5" from the Numeric keys. The following

message appears briefly to confirm your selection.

3. Press  or  key to select MEM. TX or

ADF TX as the default setting.

Then press the Yes key.

Utility

x 4

TX OPERATION?

OK=YES / or 1-7

JKL

5 DEFAULT TX

*MEM. TX ADF TX

 ,  & YES

Yes

 

4. Press the No/Clear key to restore the initial state.

No C

Setting HEADER

Header prints information on the paper at the receiving end to identify that you transmitted the document. The header appears at the top of each page in a document, showing the sender name, page number, and the time of transmission.

1. Date of Transmission

2. Time of Transmission

3. Transmitter Name

4. Session number

5. Page number

1 2 3 4 5

MAY.29’2000 07:58 ABC #0641 P.009

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

2-27

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Basic FAX Operations

NOTE:

• The header is printed on the area 4 mm from the leading edge of the paper.

Therefore, make sure that the area 4 mm from the leading edge is blank to allow the contents of the document to be fully transmitted.

• For U.S.A. user, this function is always ON.

1. Press the Utility key 4 times.

The display changes to the “TX OPERATION”.

2. Press ‘6’ from the Numeric keys.

The display now changes to the Header mode.

3. Press the  or  key to select ON or OFF for

the Header function, then press the Yes key.

4. This completes the Header setting.

Press the Panel Reset key to restore the initial state.

Utility

TX OPERATION?

OK=YES / or 1-7

MNO

6 HEADER

* ON OFF  ,  & YES

Panel Reset

x 4

 

Setting OT-DIAL IN COPY

To prevent the copied original documents in Document Feeding Tray being transmitted when one-touch key is pressed, this function should be set to "Disable".

1. Press the Utility key 4 times then the display

appears the message “TX OPERATION”.

TX OPERATION?

OK=YES / or 1-7

2-28

Utility

x 4



Page 62

Basic FAX Operations

2. Press "3" from the Numeric keys. The following

message appears briefly to confirm your selection.

3. Press  or  key to select Disable or

Enable as the default setting, then press the Yes key.

4. Press the No/Clear key to restore the initial state.

Settings of RX Operation

DEF

7 OT-DIAL IN COPY

*DISABLE ENABLE

 ,  & YES

Yes

No C

NOTE: Some settings of the RX operation is mentioned in other chapter shown as

below: REDUCTION RX ………..➭ P 2-18 MAILBOX RX ……………➭ P 4-15 RX MODE………………...➭ P 2-19

Setting MEMORY RX MODE

Memory RX Mode stores in memory the contents of a received document. The document is not printed unless the machine receives a print out command. This feature provides a means of controlling the documents received through fax. The print command may be a timer or password.

The print timer command prompts the machine to start printing the document stored in memory at the specified time. The password print command prompts the machine to start printing when a password is input.

A print timer command can be used in combination with a password print command. When a print timer command has been defined and you want a printout to occur before the set time, you can enter the password to activate the earlier printout provided a password print command has also been set.

Programming for Memory RX Mode

1. Press the Utility key 5 times.

2-29

Utility

x 5

Page 63

Basic FAX Operations

The display changes to the “RX OPERATION”.

2. Press ‘1’ from the Numeric keys.

The display now changes to the Memory RX Mode.

3. Press the  or  key to select the memory

reception mode “ON”.

4. Check that “ON” is selected and then press

the Yes key.

Yes

RX OPERATION ?

OK=YES / or 1-8

1 MEMORY RX MODE

ON *OFF  ,  & YES

*ON OFF  ,  & YES

 

5. Setting print timer

Using the Numeric keys, enter the ON time (24-hour system) at which you want to receive into memory. For example: 3:05 p.m.

NOTE: If you do not want to set the print timer, press the Yes key, and the

Memory RX mode will always be on.

To change the on time, press the No/Clear key. You will be prompted to enter the on time.

6. Using the Numeric keys, enter the OFF time

(24-hour system) at which you want a printout. For example: 9:00 a.m.

Press the Yes key.

ON TIME = 15:05

OK=YES

OFF TIME = 09 : 00

OK = YES

Yes

To change the off time, press the No/Clear key. Then, the display prompts you to enter the OFF time.

2-30

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Basic FAX Operations

7. Setting the password.

Using the Numeric keys, enter the password for Memory RX printout. A password is a 4digit number ranging between 0000 and

9999. For example: 6237

Note : If ON time is the same as OFF time, then this machine is always in

the MEM. RX mode.

8. Make sure the correct password has been set, and then press the Yes key.

If you want to change the password, press the No/Clear key, then enter the new password.

The initial display is changed to the memory reception display.

PASSWORD =6237

OK = YES

<< M-RX >> 100 %

-SET DOC.FACE UP-

NOTE:

How to change the Timer and Password

To change the Timer setting and the registered password, you need to turn OFF the Memory Reception Mode. This will Print out the received document stored in memory and cancel the Memory Reception Mode.

Turn OFF the Memory Reception Mode as shown below in “Printing the

Document Received by Memory RX Mode” and cancel the memory reception mode.

Reset the Memory Reception Mode, then enter the Timer and password again.

Printing the Document Received by Memory RX Mode

1. Your machine rings and receives the document. To check that the document has

been stored in memory,

Copy screen Fax screen

TEXT

Mem.RX

<<M-RX 5P >> 95%

-SET DOC.FACE UP-

2. Press the Utility key 5 times.

The display changes to the “RX OPERATION”.

2-31

Utility

RX OPERATION ?

OK=YES / or 1-8

x 5

 

Page 65

Basic FAX Operations

3. Press ‘1’ from the Numeric keys.

The display changes to the “MEMORY RX MODE”.

4. Press the  or  key to select OFF, then

press the Yes key.

The document stored in memory will print out, if no password has been set.

If a password has been set, enter that password from the Numeric keys. For example: 6237

1 MEMORY RX MODE

ON *OFF  ,  & YES

PASSWORD = 6237

OK=YES

5. To confirm that the valid password has been entered,

press the Yes key.

The machine now starts printing the document stored in memory.

Memory Substitution Reception

When printing out the document by direct reception, if a printing problem occurs during reception, such as a paper empty or a paper jam, reception is automatically changed from direct reception to memory reception.

This memory substitution reception function enables you to continue receiving the document. The document is automatically printed out once the printing trouble is corrected.

Setting NO. of RINGS

The unit will answer an incoming call after the number of rings set in this menu.

1. Press the Utility key 5 times then the display

appears the message “RX OPERATION”.

Yes

Utility

x 5

RX OPERATION?

OK=YES / or 1-8

2. Press "2" from the Numeric keys. The

following message appears briefly to confirm your selection.

2-32

ABC

 

Page 66

Basic FAX Operations

2 NO. of RINGS

3. Enter the desired number of rings as the

default, then press the Yes key.

4. Press the No/Clear key to restore the initial state.

NOTE:

No. of Rings is limited by country standard.

Setting TWO PAGE PRINT

Overview of the Two-page Print function.

Two-Page Print automatically prints two copies of a document received. If you frequently make copies of documents received, it’s a good idea to turn this feature ON.

Two sub-features are available:

1. ON

2. ON(SORT)

NO. of RINGS= 2 (1-16)

OK=YES

Yes

No C

Feature Description

Received Copies of Print

ON(Sort)

Received Copies of Print

OFF

2-33

Page 67

Basic FAX Operations

How to setting this function

1. Press the Utility key 5 times.

The display changes to the “RX OPERATION”.

2. Press ‘3’ from the Numeric keys.

3. Press the  or  key to select the desired

sub-feature or turn off Two Page Print function.

4. Make sure that the correct setting has been made, then

press the Yes key.

Setting CLOSED NETWORK (RX)

Utility

x 5

RX OPERATION ?

OK=YES / or 1-8

3 TWO PAGE PRINT

ON ON(SORT) *OFF  ,  & YES

Yes

 

If Closed Network RX is set to ON, you only can receive a document from a party registered in One Touch Dial, Speed Dial and Phone Book. Closed Network RX provides a means of controlling machine communications and avoiding unnecessary direct mail.

Utility

1. Press the Utility key 5 times.

The display changes to the “RX OPERATION”.

2. Press ‘6’ from the Numeric keys.

The display changes to Closed Network mode.

RX OPERATION ?

OK=YES / or 1-8

MNO

6 CLOSED NETWORK

x 5

 

3. Press the  or  key to turn the CLOSED

NETWORK RX function ON or OFF.

2-34

* ON OFF  ,  & YES

Page 68

Basic FAX Operations

4. Check that the setting has been made correctly, then press

Yes

the Yes key.

5. This completes the setting for “CLOSED

RX OPERATION ?

NETWORK RX”.

OK=YES / or 1-8

Panel Reset Press the Panel Reset key to restore the initial screen.

Setting FOOTER

Overview of the Footer function

The footer prints the date, time, reception control number and page NO. of the received document at the bottom of the printed page.

By printing an Activity Report using the session number you can identify the origin of the document, when it came in, and how many pages it contained. The footer appears at the bottom of each page in a document. Meaning of each item:

 

1. Date of Reception

2. Time of Reception

3. The fax number of the transmitter

4. Session number

5. Page number

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

MAY.29’2000 07:57 RECEIVED FROM: 1234567890 #0020-009

1 2 3 4 5

NOTE:

The footer is printed on the area 4mm from the trailing edge of the paper. Any data on this area of the document will be covered.

How to set up the Footer

1. Press the Utility key 5 times.

Utility

x 5

The display changes to the “RX OPERATION”.

2-35

RX OPERATION ?

OK=YES / or 1-8

 

Page 69

Basic FAX Operations

2. Press ‘8’ from the Numeric keys.

The display now changes to the Footer mode.

3. Press the  or  key to turn the Footer

function ON or OFF.

4. Check that the setting has been made correctly, then press

the Yes key.

5. This completes the setting for Footer.

Press the Panel Reset key to restore the initial screen .

8 FOOTER

* ON OFF  ,  & YES

TUV

Yes

Panel Reset

TEXT

Communication Settings

This section describes the choices available in the Comm. Setting menu.

Setting TONE/PULSE

1. Check that the initial screen is shown.

Copy screen Fax screen

TEXT 1

2. Press the Utility key 6 times to enter the COMM. SETTING.

JAN.01 15:38 100%

-SET DOC. FACE UP-

Utility

x 6

COMM. SETTING?

OK=YES / or 1-3

2-36

 

Page 70

Basic FAX Operations

3. Press "1" of the Numeric keys it will show "1 TONE/PULSE" on the display briefly.

4. Using the  or  key, select either TONE or PULSE

according to the telephone system connection to your fax.

1 TONE / PULSE

* TONE PULSE

 ,  & YES

5. Check the settings you have made. If they are correct, press Yes key to validate the settings, and the display of Comm. Setting appears again.

COMM. SETTING?

OK=YES / or 1-3

IF PULSE IS SELECTED :

Using the  or  key to select 10 pps or 20 pps.

*10pps 20pps

 ,  & YES

If you don’t want to change this setting, press the No/Clear key.

Yes

 

STOP SETTING?

YES/CONTINUE=NO

Then press the Yes key to stop the setting, the message “COMM. SETTING” appears again.

COMM. SETTING?

OK=YES / or 1-3

2-37

Yes

 

Page 71

Basic FAX Operations

6. Press the No/Clear key return to the initial screen.

Copy screen Fax screen

TEXT 1

Setting LINE MONITOR

Use this feature to set the speaker volume while monitoring fax activity.

1. Press the Utility key 6 times the display shows

the message “COMM.SETTING”.

COMM. SETTING?

OK=YES / or 1-3

2. Press "2" from the Numeric keys. The following

message appears briefly to confirm your selection.

JAN.01 15:38 100%

-SET DOC. FACE UP-

Utility

ABC

x 6

 

3. Press  or  key to select either HIGH,

LOW or OFF.

Choices Available Description

HIGH

LOW

OFF

Then press the Yes key.

Speaker Volume is set at the loudest setting.

Speaker Volume is set at the lowest setting.

No sound will be heard.

2 LINE MONITOR

HIGH *LOW OFF

 ,  & YES

Yes

COMM. SETTING?

OK=YES / or 1-3

 

2-38

Page 72

Basic FAX Operations

4. Press the No/Clear key to restore the initial state.

TEXT

NOTE: If the machine is in Copy screen, it wouldn’t sounds even the setting of

line monitor is “HIGH” or “LOW”. In the other hand, line monitor just available in Fax screen.

Setting PSTN/PBX

1. Press Utility key 6 times.

COMM.SETTING? OK=YES/or 1-3

No C

Utility

x 6

 

2. Press "3" of the Numeric keys

The following message appears briefly to confirm your selection.

3. Use the  or  key to select either PSTN

or PBX and press Yes key.

4. If you select PBX, you should enter the prefix number,

the prefix can be up to 4 digit length. For example:0

3 PSTN/PBX

* PSTN PBX  ,  & YES

PRE-FIX NO=0_

OK=YES

DEF

Yes

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Basic FAX Operations

5. Then press Yes key.

When you are in the PBX mode, press # key causes the machine to dial the programmed access number(s). If you are dialing within a PBX then the "@" symbol is displayed.

Phone Line Telephone Number LCD Display/Dialing Access Line

Yes

PBX mode,

prefix=0

PBX mode,

prefix=0

123 @123 PBX

#123 0-123 PBX-PSTN

2-40

Page 74

3. Enhanced FAX Operations

Page 75

Enhanced FAX Operations

Press the key

Transmitting a Document Using Memory (Memory TX)

Memory TX scans the contents of the document into the built-in memory then transmits it to the other party at a high Speed. (This procedure is different from “ Direct Transmission” in which you directly transmit the document without using memory.)

1. Check that the message display is shown

Fax screen.

If not, press the Copy/Fax key to switch.

2. Press the Memory TX key.

The Memory TX indicator lights up to indicate that the Memory TX function is selected; otherwise, the Direct Transmission is selected.

This function is used to set the TX mode of the machine. Two options are available:

Choices Available Description

Memory TX

When this mode is set, documents are scanned into memory for transmission and dialing starts after the first page is scanned (Quick TX).

JAN. 04 02:30 100%

-SET DOC. FACE UP-

Memory TX

ADF TX (Direct Transmission) When this mode is set, documents are

scanned for transmission after connection has been made to the receiving unit. (When

Memory TX

NOTE:

• In Memory Transmission Mode, you can retrieve your original

document sooner than you can do in ADF TX (Direct Transmission) Mode.

3. Make the necessary settings other than Memory TX, load the document, and then

dial the other party.

the available memory is insufficient, please select ADF TX for a successful transmission) If the line is not available, the message “LINE IS BUSY” will be displayed and redial attemps will be made according to the intervals that were preset.

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Enhanced FAX Operations

NOTE:

The following message appears if memory becomes full while the fax is scanning a document.

Fax screen Copy screen

*MEM.FULL/TX CANCEL*

0123456789

• If you would like to transmit the portion of the document stored in memory,

press the Start key to perform transmission. The machine transmits the portion of the document that is store in memory.

• If you want to delete the portion of the document stored in memory, press the

Yes key to select CANCEL. This deletes the contents of the document.

• If you fail to make a choice within 1 min. after the above message has appeared,

the contents of the document will be automatically deleted.

NOTE:

• When transmitting a document using the Direct TX mode and the line is busy,

the LCD will display REDIAL WAITING and wait for the time interval to redial; You can press the Stop key to cancel the transmission, but your machine would not print out an error report.

• In Direct transmission mode, if all of the redials fail, to make a connection no

error report will be printed.

TEXT 1

Fax:Err

Retrying the Same Destination (Redial TX)

Redial TX would display the unsuccessful previously dialed destination. The following two sub-features are available.

1) Auto Redial

If the line is busy, the machine temporarily stops dialing and dials the party again several seconds later . This redialing sequence is repeated several times.

2) Manual Redial

The last dialed number is redialed by touching the Redial/Pause key.

NOTE:

• Auto Redial has been factory-set, so you needn’t to set it.

• The redial interval time and number of redials are depending on the

country in which the machine is used. Consult your Tech. Rep. for more details.

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Enhanced FAX Operations

Example: Using the Manual Redial

1. Place the document into the document

feed tray.

2. Press the Redial/Pause key, and the display

appears the message as shown.

=012345678

3. If the last dialed destination is what you want,

press the Start key to start transmission.

The machine starts to feed the documents, and redialing this fax number. When the line is connected, the machine start the transmission. And the message would show as below.

Feeding and scanning the documents.

*MEMORY* 98%

012345678

Redial/ Pause

(TX=START)

Start

Dialing the fax number.

Transmitting the documents.

If you want to stop the transmission, press the Stop key, and then the Yes key.

(012345678 )98%

-SET DOC. FACE UP-

(012345678 )98%

-SET DOC. FACE UP-

Stop

TX CANCLED?

YES / CONTINUE = NO

Yes

*TX CANCELD*

012345678

3-3

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Enhanced FAX Operations

After you canceled a transmission, it will print the “TX RESULT REPORT’.

4. When the transmission is complete,

the display appears the message as shown. And then appear the initial screen.

NOTE:

Redialing is not possible if the last transmission was a Broadcast or Group Transmission to multiple destinations.

TX RESULT REPORT

-SET DOC. FACE UP-

*TX COMPLETE*

01234567

JAN. 04 02:30 100%

-SET DOC. FACE UP-

Verifying Audible Signal Before TX (Manual Communication)

This function is available when a telephone is connected to the fax. Manual Communication allows you to verify prior to communicating with the party that the line is connected by the audible signals heard from the speaker of telephone. The feature enables you to hear that the line has been properly connected.

NOTE:

Manual transmission cannot be used in combination with Memory TX, Broadcast TX, or other enhanced utilities.

Manual Transmission

1. Place the document face up into the

document feeding tray.

3-4

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Enhanced FAX Operations

2. Pick up the telephone and listen

for the dial tone.

Pick up this phone

And the display appears “ *TALKING*” as shown.

3. Dial the other party.

When the line is connected, the dial tone changes to a calling tone.

4. When you hear a fax answer tone, press the

Start key. The fax then starts feeding the document for transmission.

If you want to stop the transmission, press the Stop key.

Then press the Yes key.

*TALKING*

Start

Stop

TX CANCLED?

YES / CONTINUE = NO

Yes

After you canceled a transmission, it will print the “TX RESULT REPORT’.

5. When the transmission is complete,

the display appears the message briefly. And then return to the initial screen.

3-5

*TX CANCELD*

012345678

TX RESULT REPORT

-SET DOC. FACE UP-

*TX COMPLETE*

01234567

Page 80

Enhanced FAX Operations

NOTE:

If the line of the other party is busy, hang up the handset to cancel the Manual Transmission mode.

Manual Reception

Example:

1. When using a telephone, the telephone rings indicating that a call has been

received.

2. Pick up the telephone and

listen for the answer tone.

JAN. 04 02:30 100%

-SET DOC. FACE UP-

Pick up this phone

3. Press the Start key and you can hang

up the handset now.

Ò( NEW YORK ) 99%

-SET DOC. FACE UP-

The machine starts the print out reception and the received documents. (To stop the reception, press the Stop key and then the Yes key.)

NOTE: Before receiving a transmission make sure the document feeding

Start

tray is empty.

3-6

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Enhanced FAX Operations

Transmit a special document (BOOK TX)

When the documents you want to transmit are not suitable for the ADF, for example: a magazine. Then the transmission can be performed by the Book Transmission.

A combination with other fax functions: It is possible to use BOOK TX in combination with each of several other functions, such as Broadcast, Timer Transmission (expect Timer Polling Reception), Mailbox Transmission, Polling and Relay Broadcast.

1. Press the Book TX key.

2. Input the remote destination number or use the

FUNCTION. For example: One Touch key 01.

3. Here we use the numeric key to input the

destination fax number.

OPER

4. Press the Yes key.

5. Then the display prompt the message, it allows you to indicate the original document size or start scanning the original documents right now.

ABC

DEF

Yes

Book TX

=ENTER FAX NO.

→ or FUNCTION

=0123456_

OK=YES

GHI

SCAN BOOK (LT

SCAN=YES (SIZE=NO)

JKL

MNO

Paper size

)

If you want to change the original document size press the No/Clear key.

The display shows the selections.

Metric Inch

*A4

 ,  & YES

Press the  or  key to select the desired paper size.

Then press the Yes key to accept the selection, and the display will show the selected paper size.

3-7

*LT

 ,  & YES

LG HL

No C

Yes

Page 82

Enhanced FAX Operations

6. Put the book on the scanning plate.

Selected paper size

SCAN BOOK (LT )

SCAN=YES (SIZE=NO)

7. To begin scanning, press the Yes key.

8. After finish scanning the first page the display

appears the message as shown.

If you have other pages to be scanning change the book page and press the Yes key.

If you want to change the original document size press the No key.

Do this procedure until all pages you want to transmit are scanned.

9. After you scanned all the pages, press the Start key

to transmit these pages.

Yes

*MEMORY* 100%

01234567

NEXT PAGE? (LT ) 1

SCAN=YES (TX=START)

Yes

Start

10. When the transmission is complete, the display

appears the message “*TX COMPLETE*” briefly. And then appears the initial screen.

3-8

(0123456 )96%

-SET DOC FACE UP-

*TX COMPLETE*

JAN.04 02:30 100%

-SET DOC. FACE UP-

Page 83

Enhanced FAX Operations

TWAIN Driver Option

The TWAIN software enables your PC to import into your software application images scanned from your machine. This powerful utility is for Windows 95/98 and Windows NT.

1) Twain Interface

A serial port (RS232C) connection is required. The auto baud rate between PC and the machine is 19200 or 38400 bps.

-PC end: in conformance with your PC

-The machine end: 9-pin D-SUB male.

2) Installing the TWAIN Driver

Insert the driver disk in the disk drive then click setup.exe to start the installation.

Follow the step by step directions. When the driver installation is completed, restart

your PC.

3) Layout of the Scanning Control Window

The Scan Control Window includes the following setting:

Letter

Paper size

Resolution

Brightness

Scan Type

A4 Legal

200 dpi x 100 dpi

200 dpi x 200 dpi 300 dpi x 300 dpi

Normal

Light

Dark

B/W Photo

For text documents For gray scale images (photos)

3-9

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Enhanced FAX Operations

Setup

port

COM1 COM2 COM3 COM4

Baud

Help

About Click here to display the driver version.

Scan Click to start the scanning process.

Close Click this button to close the scanner control panel.

4)How to make scanning

1. In the PC software program ( Imaging, Photoshop, etc.), click File.

2. Click Select Source.

3. Choose KONICA 7415 Scanner from the dialog box and click OK.

4. Click File-Acquire.

5. Set the controls in the Scanning Control window.

6. Place the document you are scanning by one of the methods shown below.

• Open the cover and set the document face

down onto the glass.

Click the help to display information about this product and access the on-line help window.

38,400 for high-speed communications

rate

19,200 for lower communication speed

• Place the document face up into the

Automatic Document Feeder.

7. Click SCAN button.

3-10

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Enhanced FAX Operations

Class 1 FAX/Modem

The Class 1 fax/modem interface enables your fax unit to function as a Class 1 fax/modem for any IBM-compatible computer, by sending and receiving fax messages directly from your computer. You can also use the interface to scan and print documents with fax resolution quality.

The interface works with the following fax software:

1. WinFax Pro

2. LaserFax Class 1

It is possible to user other Class 1 computer software, but there is no guarantee for

their operation.

NOTE:

• For software installation and operation, refer to the PC fax software

vendor document.

• The maximum fax communication speed is 14,400 bps in Class 1 mode.

1) Class 1 interface

A serial port (RS232C) connection is required for this to work.

-PC end: in conformance with your PC

- Machine end: 9-pin D-SUB male.

2) Setting up Class 1

To ensure your machine can work with the Class 1 software correctly, make sure the No. of rings setting in your machine is greater then the setting in Class 1 soft ware.

Most Class 1 software setting the number of rings=2, so you have to set your machine a greater number of rings. For example: 6.

NOTE:

About how to setting the number of rings, please refer “Setting No. of Rings” of [Utility] functions. ➭ P 2-32

3-11

Page 86

4. Utility Functions

Page 87

Utility Functions

Overview of the [Function] Utilities

The Function utilities make your machine more convenient to use. The following eight functions are available.

Function Description

1 BROADCAST

2 TIMER TX

3 MAILBOX TX

4 PRINT

MAILBOX RX

5 POLLING TX

6 POLLING RX

7 RELAY

INITIATE

8 CANCEL

RESERV.

Transmits the same document to two or more parties with a single operation. ➭ P 4-4 Scans a document into memory for transmission to the destination at a specify time. ➭ P 4-11 Transmits a confidential document to a particular person at the receiving party. The document is stored in the memory at the receiving end. The entry of a password is necessary before printing the document. ➭ P 4-13 Receives a confidential document from a particular person. The document will not be printed until a password is entered. ➭ P 4-15 Scans the document into memory, and after the machine upon receiving a polling transmission command from the other party, the machine transmits the documents to them. ➭ P 4-19 Gives a polling transmission command to another fax which enables it to transmit a document previously stored in memory. ➭ P 4-21 Relay TX allows the operator to make one long distance call to a remote unit and the remote unit will relay the message to one or more fax units in local area. With this function, you can save valuable time and telephone charges. This function can also instruct the remote fax machine to send a TX Result report to one of its Speed Dial location. ➭ P 4-23 Cancels a job, which has been stored in memory for future transmission, including: Broadcast, Timer TX, Polling TX and deletes the document from memory. Only jobs that have not in processing can be canceled. ➭ P 4-26

4-1

Page 88

Utility Functions

How to select the FUNCTION utilities

First press the Function key.

The Message Display now prompts you to select the FUNCTION utilities.

Here are two method to select the Function utilities:

1) Press the Numeric keys

Key Function

ABC

DEF

GHI

JKL

MNO

PQRS

BROADCAST

TIMER TX

MAILBOX TX

PRINT MAILBOX RX

POLLING TX

POLLING RX

RELAY INITIATE

FUNCTION

Function

SEL. 1-8/or FUNCTION

TUV

For example, when you press the ‘3’ from the numeric keys, the display would show “MAILBOX TX”.

2) Press the Function key

You can press the Function key again then the display shows the first Function utility.

CANCEL RESERV.

3 MAILBOX TX

1 BROADCAST?

OK=YES

4-2

 

Page 89

Utility Functions

Now you can scroll the Function utilities either press the Function key or press the  and  key.

Here is the procedure of these operations:

1 BROADCAST

Function

2 TIMER TX

3 MAILBOX TX

4 PRINT MAILBOX RX

5 POLLING TX

6 POLLING RX

7 RELAY INITIATE

Function

8 CANCEL RESERV.

4-3

Page 90

Utility Functions

Broadcast

Overview of the Broadcast function

Broadcast enables the machine to scan the documents into memory and transmit it to two or more destinations. The same document can be transmitted sequentially to up to 143 different destinations. This feature is convenient for transmitting the same document to many different destinations.

It eliminates the need to repeat procedures when performing a fax distribution, increasing productivity and reducing the amount of time required performing this activity. It also can reduce the wear made by feeding the document since the machine needs to scan it once only.

How to use the Broadcast function

1. Put the original document face up into the

document feeding tray.

2. Press the Function key.

Function

3. Press ‘1’ from the Numeric keys to select

“BROADCAST”.

4. Specify the receiving destinations as these methods shown.

(1) One Touch Dial keys (2) Speed Dial

(3) Combination Dial (4) Phone Book(Search & List) (5) Numeric keys

(1) Using the One Touch Keys to specify the destinations.

1. Press the One Touch key in which the receiving destination has been programmed.

For example: To select One Touch key 04 (CHICAGO) for Broadcast 001:

FUNCTION

SEL. 1-8/or FUNCTION

1 BROADCAST

Press One Touch key 04. The Message Display shows the party programmed in One Touch key 04, indicating that it has been selected for Broadcast 001.

4-4

NO.001= CHICAGO

OK=YES (Fin.= START)

Page 91

Utility Functions

If you select an incorrect destination, pressing the No/Clear key will cancel the inclusion of this destination in the broadcast.

NO.001= _

2. Press the Yes key if the party has been correctly

selected.

The Message Display now prompts you to select the next receiving destination.

If you want to continue selecting the receiving destinations using the One Touch keys, repeat steps 1 to 2.

(2) Using the Speed Dial to specify the destinations.

1. Press the Speed Dial key.

NO.002= _

No C

Yes

(Fin.= START)

Speed Dial

2. From the Numeric keys, enter the Speed Dial number in which the receiving party

has been registered.

For example: To select Speed Dial 23 (DALLAS) for Broadcast 001.

Press Speed Dial key, then press ‘2’ and ‘3’ of the Numeric keys without pressing the YES key.

The Message Display shows the destination registered in Speed Dial 23, indicating that it has been selected for Broadcast 001.

SPEED DIAL=_

ABC

SPEED DIAL=23

NO.001= DALLAS

OK=YES (Fin.= START)

DEF

4-5

Page 92

Utility Functions

3. Press the Yes key if the party has been correctly selected.

The Message Display now prompts you to select the next receiving destination.

If you select an incorrect destination, pressing the No/Clear key will cancel the inclusion of this destination in the broadcast. The previous screen will reappear.

If you want to continue selecting receiving destinations using Speed Dial, repeat steps 2 and 3.

(3) Using the Phone Book (List) to specify the destinations.

1. Press the Phone Book key.

2. Press the  or  key to select "LIST", then

press the Yes key.

NO.002= _

* LIST SEARCH

 ,  & YES

Yes

(Fin.= START)

No C

Phone Book

Yes

3. Using the  or  key search for the receiving

destination you want to select.

For example: To select the receiving destination (BOSTON) listed in the Phone Book for Broadcast 001.

4. When the desired destination is displayed, press the

Start key.

The Message Display now shows the receiving party you chose, indicating that it has been selected for Broadcast 001.

5. Press the Yes key if the party has been correctly selected.

*BOSTON

OK=YES

Start

NO.001= BOSTON

OK=YES (Fin.= START)

 

The Message Display now prompts you to select the next receiving destination.

4-6

NO.002= _

(Fin.= START)

Page 93

Utility Functions

If you select an incorrect destination, pressing the No/Clear key will cancel the inclusion of this destination in the broadcast.

If you want to continue selecting the receiving destinations using Phone Book, repeat steps 1 to 5.

(4) Using the Phone Book (Search) to specify the destinations.

No C

1. Press the Phone Book key, the display appears as

below.

2. Press the  key to select the “SEARCH”.

3. Press the Yes key.

4. Using the One Touch keys and Numeric keys,

enter the name or initial portion of the destination you want to find. For example: “USA”.

Phone Book

* LIST SEARCH

 ,  & YES

LIST * SEARCH

 ,  & YES

Yes

SEARCH ->>USA_

OK=YES

5. Press the Yes key.

The machine now searches for the exact name or names beginning with the letters entered.

Search for the destination name having USA at the beginning of the name. Here it find 2 destinations.

4-7

USA (2)

SEARCH=YES (SEE =)

Yes

Page 94

Utility Functions

6. Using the  or  key to select the destination

you want.

7. Press the Start key.

The Message Display now shows the receiving destination you selected, indicating that it has been specified for Broadcast 001.

8. Press the Yes key if the party has been correctly

selected.

* USA(DALLAS)

OK=YES

* USA(NEW YORK)

OK=YES

Start

NO.001= USA(NEW YORK)

OK=YES (Fin.= START)

Yes

 

The Message Display now prompts you to select the next receiving destination.

If you select an incorrect destination, pressing the No/Clear key will cancel the inclusion of this destination in the broadcast. The previous screen will reappear.

If you want to continue selecting the receiving destinations using Phone Book, repeat step 1 to 8.

(5) Using the Numeric keys to specify the destinations.

1. Transmit a document to a destination which is not

registered in memory. For example: Specify a destination (the fax number is 0354237801) for Broadcast [001] which is not registered in memory. Enter the fax number of the destination with the Numeric keys.

NO.001= 0354237801_

NO.002= _

(Fin.= START)

No C

1 2

GHI

PQRS

ABC

JKL

TUV

OPER

DEF

MNO

WXYZ

OK=YES (Fin.= START)

4-8

✴

Page 95

Utility Functions

2. If the specified destination is correct, press the Yes key.

The display is changes and specifies the next destination.

To clear the specified destination, press the No/Clear key.

3. To continue specifying fax numbers with the Numeric keys, repeat the operation of

step 1 and 2.

4. When all the receiving parties have been

selected for a broadcast, press the Start key.

NO.002= _

(Fin.= START)

NO.016= _

Yes

No C

(Fin.= START)

Start

Checking the Selected Destinations

The receiving parties you have selected can now be checked to ensure that the correct destinations have been selected.

1. Press the Yes key.

Or you can skip checking the destinations selected by pressing the Start key, which will begin the Broadcast transmission procedure immediately.

2. To check selected destinations press the Yes key.

The Message Display first shows the receiving party specified for 001.

CHECK DESTINATIONS ?

OK = YES (TX= START)

Yes

Start

Yes

NO.001= USA(NEW YORK)

OK = YES (DEL= NO)

4-9

Page 96

Utility Functions

3. If the party has been correctly specified, press the Yes

key.

Then, the Message Display shows the next specified receiving party.

4. If you find that you have selected an incorrect

destination or if you want to delete a particular destination, pressing the No/Clear key will delete that destination.

The Message Display shows for several seconds that the selected destination has been deleted.

The Message Display will then show the next receiving destination selected. When one destination is deleted, the Broadcast number is advanced by one.

NO.002= 012345678

OK = YES (DEL= NO)

NO.001= 012345678

OK = YES (DEL= NO)

Yes

No C

* NO.001 DELETE *

Repeat steps 1 through 3 to continue checking destinations selected.

5. When you complete or have skipped checking the selected

destinations, press the Start key to begin the Broadcast transmission.

6. The document in the document feeding Tray is scanned into the memory of the fax.

If the Reserv. Report available from the REPORTING utilities has been set to ON, the machine prints a Broadcast Reservation Report before it executes the transmission.➭ P 8-12

The machine now begins transmitting the document to the selected destinations, beginning with broadcast 001.

7. After completing the transmission, the machine prints a TX Result Report. ➭ P 8-7

The Report indicates which destinations did not receive the document. Retransmit the document to those destinations if you need.

NOTE:

If the receiving party’s line is busy and the document is unable to be transmitted, that receiving party is moved to the end of the transmission sequence. This receiving party will be redialed after fax transmission is completed for the document all parties ahead of it in the redial sequence.

Start

4-10

Page 97

Utility Functions

Timer TX

Overview of the Timer TX function

Timer TX lets the machine scan the document into memory and transmit it to a destination at a specified time. This feature enables transmission of a document at a time when special telephone discount rates may be applicable. This function can help reduce communication costs.

The timer can be set for up to 24 hours in advance.

How to use the Timer TX function

1. Put the original document face up into the document

feeding tray.

2. Press the Function key.

3. Press ‘2’ from the Numeric keys to select

TIMER TX.

4. From the Numeric keys, enter the time (24-

hour system) at which to transmit the document. Example: 11:30 p.m. →Press 2, 3, 3, 0.

ABC

DEF

OPER

Function

FUNCTION

SEL. 1-8 / or FUNCTION

ABC

2 TIMER TX

TIMER=_ :

TIMER= 23:30

OK = YES

Press the Yes Key if it is correctly selected.

Press the No/Clear key if you want to change it.

5. Specify the receiving destination to which you want to transmit the document by

Timer TX.

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Yes

No C

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To specify the destination, see "Dialing the Number" ➭ P 2-6

Speed Dial ➭ P 2-10 Combination Dial ➭ P 2-12 Phone Book ➭ P 2-15 Numeric key Dialing ➭ P 2-6

6. When the receiving destination has been specified, the document placed on the

Document Feeding Tray is fed in and the machine starts scanning it into memory.

After scanning the document, the machine shows the initial screen on the Message Display and entering the standby state for Timer TX.

When the setting time arrives, the machine automatically transmits the document to the specified destination(s).

JAN.01 15:38 T 96%

-SET DOC. FACE UP-

Standby state for Timer TX

NOTE:

• To use other FUNCTION utilities in combination with the Timer TX,

press the Function Key when the LCD displays: "ENTER FAX NO." , then press the Function key and select the function you want. Only the following three features can be used together with Timer TX:

 Broadcast ➭P 4-4  Mailbox TX ➭P 4-13  Polling RX ➭P 4-21

When using the FUNCTION utilities in combination with Timer TX, see the relevant pages explaining those features in greater detail.

• All fax transmission functions can be used even while the machine is in

the standby state for Timer TX.

• If you change the destination registered under the One Touch Dial keys or

Speed Dial keys prior to starting the Timer transmission, the changed information is effective for the destinations to which you want to perform the Timer transmission.

To perform Timer transmission on One Touch or Speed Dial numbers after their programmed information has been changed, you need to re-set Timer TX again.

For example:

1. At time: 12:00 , you set the Timer transmission by the Broadcast.

 Transmission time: 23:00  Transmission party: One Touch key 01, 02, 03

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Utility Functions

2. At time: 15:00 , if you change the setting of the One Touch key 01 Change the fax number of One Touch key 01, then One Touch key 01

is automatically deleted from the Timer and Broadcast transmission.

 Transmission time: 23:00  Transmission party: One Touch key 02, 03

3. Add One Touch key 01 to the Timer transmission again, if you need Add the new One Touch key 01 to the Timer transmission.

 Transmission time: 23:00  Transmission party: One Touch key 01, 02, 03

Mailbox TX

Overview of the Mailbox TX function

Mailbox TX enables you to transmit a document, confidentially, to a particular person. This convenient when you want to send a confidential or private document to a particular person without allowing any other people to read it.

A mailbox transmission is initiated only after the ID entered on the transmitting end matches the mailbox ID on the receiving end. This ensures that a confidential document will not be transmitted to the wrong person.

The transmitted document is stored in the mailbox of the memory built into the receiving fax machine.

Unless the receiving end reenters the previously programmed mailbox ID, it is unable to print the data stored in the built-in memory. This means that only the particular person or persons who know the mailbox ID at the receiving party can print the document.

NOTE:

The following conditions must be met for Mailbox TX:

• The machine on the receiving end is only Konica 7415.

• The receiving party must have programmed at least one mailbox ID for the

mailbox function before the transmitting party can use.

• The transmitting party knows the mailbox ID of the receiving fax machine.

How to use the Mailbox TX function

1. Put the original document face up into the

document feeding tray.

2. Press the Function key. The display appears as shown

below.

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Function

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Utility Functions

FUNCTION

SEL. 1-8 / or FUNCTION

3. Press ‘3’ from the Numeric key to select "MAILBOX

TX".

3 MAILBOX TX

4. Using the Numeric keys, enter the 4-digit

mailbox ID.

The mailbox ID is the number registered for the mailbox of the receiving fax machine.

For example: Mailbox ID → Press 3, 8, 5,

and 0, in order.

MAILBOX ID = _

DEF

If you have entered the wrong number, press the No/Clear key.

The ID you inputted would be canceled, then enters the correct number.

NOTE:

5. Check the mailbox ID setting and, if it is correct, press

the Yes key to validate the mailbox ID.

TUV

Contact the receiving party in advance to make sure of the correct mailbox ID.

JKL

OPER

MAILBOX ID = 3850

OK = YES

MAILBOX ID = _

OK = YES

Yes

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