Konica Minolta 7415 User Manual

FK-116

F a x

o p

User's Guide

e r a t i o n

GREEMENT

To the user options (Printer Controller, Twain Driver, RSD software and Network

utilities), please read End User License Agreement shown below before opening the package

END USER LICENSE AGREEMENT

PLEASE READ CAREFULLY THE LICENSE AGREEMENT BELOW BEFORE OPENING THIS PACKAGED SOFTWARE. OPENING THIS PACKAGE INDICATES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS BELOW. IF YOU DO NOT AGREE WITH THEM, YOU SHOULD PROMPTLY RETURN THE PACKAGE UNUSED.

1. SOFTWARE

"Software" means the computer program contained in this package (which may include digitally encoded, machine readable, scaleable outline font data as encoded in a special format), together with all codes, techniques, software tools, format, design, concepts, methods and ideas associated with the computer program and all documentation related thereto.

2. LICENSE AGREEMENT

This is a license agreement and not an agreement for sale. KONICA owns, or has been licensed from other owners, copyrights in the Software. Except as stated in this Agreement, you are not granted any rights to patents, copyrights, trade names, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software. Title to the Software and any copy made from it is retained by KONICA or such other owners.

3. LICENSE

KONICA, hereby grant to you, and you agree to accept a non-exclusive, non-transferable and limited license and you may:

(1) install and use the Software on a single computer and one associated KONICA product. (2) use the Software only for your own customary business or personal purposes. (3) make a copy of the Software for backup or installation purposes only in support of the normal and intended use of the Software. (4) transfer possession of copies of the Software to another party by transferring a copy of this Agreement and all other documentation along

with at least one complete unaltered copy of the Software, provided that (i) you must, at the same time, either transfer to such other party or destroy all your other copies of the Software. (ii) such transfer of possession terminates your license from KONICA, and (iii) such other party shall accept and be bound by these license terms by its initial use of the Software.

4. RESTRICTIONS

(1) You shall not without the written consent of KONICA:

(i) use, copy, modify, merge or transfer copies of the Software except as provided herein. (ii) reverse assemble or reverse compile the Software except as permitted by law; or (iii) Sublicense, rent, lease or distribute the Software or any copy thereof.

(2) You shall not export or re-export the Software in any form under violation of export restrictions by the government of your country.

5. LIMITED WARRANTY

KONICA warrants the media on which the Software is recorded to be free from defects in materials and workmanship under normal use. Warranty details and limitations for the Software are described in the Statement of Limited Warranty which was supplied with the hardware. With the exception of the foregoing express warranties applicable to hardware and media only, the Software is not warranted and is provided. SUCH WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

6. LIMITATION OF REMEDIES

IN NO EVENT WILL KONICA BE LIABLE FOR ANY LOST PROFITS, LOST DATA, OR ANY OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM USE OR INABILITY TO USE THE SOFTWARE, EVEN IF KONICA OR ITS AUTHORISED REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM.

7. TERMINATION

You may terminate your license at any time by destroying the Software and all your copies of it or as otherwise described in these terms. KONICA may terminate your license if you fail to comply with these terms. Upon such termination, you agree to destroy all your copies of the Software.

8. GOVERNING LAW

This Agreement shall be governed by the laws of the country where the delivery is made to the original customer.

9. GOVERNMENT END USERS

If you are acquiring the Software on behalf of any unit or agency of the United States Government, the following provisions apply. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252.227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19(c)(2).

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. NEITHER PARTY SHALL BE BOUND BY ANY STATEMENT OR REPRESENTATION NOT CONTAINED IN THIS AGREEMENT. NO CHANGE IN THIS AGREEMENT IS EFFECTIVE UNLESS WRITTEN AND SIGNED BY PROPERLY AUTHORISED REPRESENTATIVES OF EACH PARTY. BY OPENING THE PACKAGE, YOU AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT.

GREEMENT

 2000 by Konica Business Technologies. Inc.

MAINTENANCE AGREEMENT

The KONICA FK116 Workgroup Document System quality copying performance and to prevent premature wear and failure of precision parts and components, periodic cleaning and routine adjustments should be scheduled.

We recommend that you contact your service center to discuss the benefits and advantages of Konica’s Customer Service Maintenance Agreement and to be shown how a maintenance plan can be tailored to your individual copying needs.

NOTICE: Konica Business Technologies, Inc. has made every effort to ensure that the information in this manual is complete and accurate. However, constant efforts are also being made to improve and update the product. Therefore, Konica Business Technologies, Inc. shall not be liable for errors in this manual or for any consequential damages resulting from the use of this manual. The information contained herein is subject to change without notice.

FEDERAL OR STATE STATUTES MAY PROHIBIT THE COPYING OF CERTAIN DOCUMENTS OR INFORMATION, RESULTING IN FINES OR IMPRISONMENT FOR VIOLATORS.

MANUAL PART NUMBER: OP-FK116-01

will give you many years of trouble-free service to ensure high

WEB SITE ADDRESS http://www. konicabt. com

CORRESPONDENCE: Correspondence regarding this manual may be mailed to the address shown below.

KONICA BUSINESS TECHNOLOGIES, INC.

MARKETING DEPARTMENT

500 DAY HILL ROAD

WINDSOR, CT 06095

✥✥ Safety Information ✥✥

FCC Part 15-Radio Frequency Devices

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interface received, including interface that may cause undesired operation.

WARNING

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

The design and production of this unit conform to FCC regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

WARNING

This device must be used with shielded interface cables. The use of non-shielded cable is likely to result in interference with radio communications and is prohibited under FCC rules.

Interference-Causing Equipment Standard (ICES-003 Issue 3)

This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

✥✥ Safety Information ✥✥

(

quip

ply

pag

FCC PART 68 – TELECOMUNICATION DEVICES

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, amon Equivalence Number (REN) for this equipment. If requested, provide this information to your telephone company.

This equipment uses THE FOLLOWING USOC JACKS: RJ11C.

other information, the FCC registration number and Ringer

The REN is useful to determine the line and still have all of those devices rin areas, the sum of the RENs of all devices should not exceed five number of devices your local telephone company to determine the maximum REN for your calling area.

our telephone equipment causes harm to the telephone network, the Telephone Compan may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn’t your right to file a complaint with the FCC.

Your tele

rocedures that could affect the proper operation of your equipment. If they do, you will be

given advance notice so as to give you an opportunity to maintain uninterrupted service.

If you experience trouble with this e you purchased this equipment.

The tele problem has been corrected or until you are sure the equipment is not malfunctioning.

This e Connection to corporation commission for information.)

CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES

To com connection.

hone company may make changes to its facilities, equipment, operations, or

hone company may ask you to disconnect this equipment from the network until the

ment may not be used on coin service devices provided by the telephone company.

with state tariffs, the telephone company must be given notification prior to

ou may connect to your line, as determined by the REN, you should call

ractical, you will be notified as soon as possible. You will be advised of

arty lines is subject to state tariffs. (Contact your public utility commission or

uantity of devices you may connect to your telephone

when your number is called. In most, but not all

5.0). To be certain of the

uipment, please contact the Konica dealer where

In some states, Commission, Public Service Commission or state Corporation Commission.

WARNING FOR THE SETTING OF HEADER AND FOOTER

The Tele com such message clearly contains in a margin at the top or bottom of each transmitted page or on the first business or other entit the sending machine or such business, other entity, or individual.

To program this information into your fax machine, refer to instructions in “Initial User Data” of chapter 1.

hone Consumer Protection Act of 1991 makes it unlawful for any person to use a

uter or other electronic device to send any message via a telephone fax machine unless

rior approval of connection must be obtained from the state Public Utilit

e of the transmission, the date and time it is sent and an identification of the

, or other individual sending the message and the telephone number of

✥✥ Safety Information ✥✥

IC CS-03-TELECOMUNICATION DEVICE NOTICE:

Industry Canada (IC) label identifies equipment. This certification means that the equipment meets certain telecommunications network protective, operational, and safety requirements. IC does not guarantee the equipment will operate to user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION:

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE:

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5, REN=0.2 .

If you experience trouble with this equipment, please contact the Konica dealer where you purchased this equipment.

III

Table of contents

1. ABOUT YOUR MACHINE

Power ON & OFF ........................................................................................................ 1-1

Turning the Machine power ON.............................................................................. 1-1

Turning the Machine power OFF............................................................................ 1-2

Control Panel layout .................................................................................................... 1-3

Keys on the panel ..................................................................................................... 1-3

LEDs on the panel .................................................................................................... 1-7

Message Display ........................................................................................................... 1-8

Screen Organization................................................................................................. 1-8

Initial Screen......................................................................................................... 1-8

Selecting the screen’s function ........................................................................... 1-11

Meaning of the symbol ........................................................................................... 1-12

Initial User Data......................................................................................................... 1-15

Setting Date & Time............................................................................................... 1-16

Setting User Fax Number....................................................................................... 1-17

Setting User Name.................................................................................................. 1-18

Connecting to the Telephone Line............................................................................. 1-19

Connect to Private Branch Exchange (PBX) ............................................................ 1-20

2. BASIC FAX OPERATIONS

How to Transmit a Document - Basics ........................................................................ 2-1

Selecting the Resolution ........................................................................................... 2-1

Loading the Document............................................................................................. 2-4

Dialing the Number (Transmitting the Document)................................................. 2-6

Using the Numeric keys (Manual Dialing) .......................................................... 2-6

Using the One Touch Dial Function .................................................................... 2-9

Using the Speed Dial Function........................................................................... 2-10

Using the Combination Dial Function ............................................................... 2-12

Using the Phone Book Function......................................................................... 2-15

How to Receive a Document - Basics......................................................................... 2-18

Select the Printing Mode (Reduction RX)............................................................. 2-18

Selecting the Reception Mode (Setting RX Mode)................................................ 2-19

Operation at Reception .......................................................................................... 2-20

Receiving a Document in the Fax Mode (Auto RX mode) ................................ 2-20

Receiving a Document in the Tel Mode (Manual RX mode) ............................ 2-21

How to Use Your Fax as a Telephone........................................................................ 2-21

Making a Telephone Call ....................................................................................... 2-21

Receiving a Telephone Call.................................................................................... 2-22

Settings of TX Operation ........................................................................................... 2-22

Setting SCAN CONTRAST ................................................................................... 2-22

Setting RESOLUTION .......................................................................................... 2-23

Setting PAGE COUNT TX .................................................................................... 2-24

Setting CLOSED NETWORK (TX)...................................................................... 2-26

Setting DEFAULT TX ........................................................................................... 2-26

Setting HEADER.................................................................................................... 2-27

Setting OT-DIAL IN COPY................................................................................... 2-28

Settings of RX Operation........................................................................................... 2-29

Setting MEMORY RX MODE .............................................................................. 2-29

Programming for Memory RX Mode................................................................ 2-29

Printing the Document Received by Memory RX Mode .................................. 2-31

Memory Substitution Reception ........................................................................ 2-32

Table of contents

Setting NO. of RINGS ............................................................................................ 2-32

Setting TWO PAGE PRINT .................................................................................. 2-33

Setting CLOSED NETWORK (RX)...................................................................... 2-34

Setting FOOTER.................................................................................................... 2-35

Communication Settings............................................................................................ 2-36

Setting TONE/PULSE............................................................................................ 2-36

Setting LINE MONITOR ...................................................................................... 2-38

Setting PSTN/PBX ................................................................................................. 2-39

3. ENHANCED FAX OPERATIONS

Transmitting a Document Using Memory (Memory TX)........................................... 3-1

Retrying the Same Destination (Redial TX)................................................................ 3-2

Verifying Audible Signal Before TX (Manual Communication)................................ 3-4

Manual Transmission............................................................................................... 3-4

Manual Reception .................................................................................................... 3-6

Transmit a special document (BOOK TX) ................................................................. 3-7

TWAIN Driver Option................................................................................................. 3-9

Class 1 FAX/Modem .................................................................................................. 3-11

4. UTILITY FUNCTIONS

Overview of the [Function] Utilities ............................................................................ 4-1

Broadcast...................................................................................................................... 4-4

Timer TX.................................................................................................................... 4-11

Mailbox TX ................................................................................................................ 4-13

Print Mailbox RX....................................................................................................... 4-15

Polling TX................................................................................................................... 4-19

Polling RX .................................................................................................................. 4-21

Relay Initiate .............................................................................................................. 4-23

Cancel Reserve. .......................................................................................................... 4-26

5. ENHANCED UTILITY FUNCTIONS

Using the [Utility] key .................................................................................................. 5-1

List of the [Utility] functions.................................................................................... 5-1

Outline of major features......................................................................................... 5-2

How to Select the [Utility] function ......................................................................... 5-4

Machine Settings.......................................................................................................... 5-5

Setting AUTO RESET ............................................................................................. 5-5

Setting POWER SAVE MODE ............................................................................... 5-6

Setting POWER SAVE OFF.................................................................................... 5-7

Setting PRINT DENSITY ........................................................................................ 5-7

Setting LCD CONTRAST........................................................................................ 5-8

Setting BUZZER VOLUME .................................................................................... 5-9

Setting REMOTE MONITOR............................................................................... 5-10

Setting TRAY 1 PAPER SIZE............................................................................... 5-10

Setting PAPER SOURCE ...................................................................................... 5-11

Dial Registrations....................................................................................................... 5-13

One-Touch Dial and Speed Dial ............................................................................ 5-14

Set the Fax number ............................................................................................ 5-14

Set the Name....................................................................................................... 5-17

Set the Modem Speed ......................................................................................... 5-18

Print the telephone Number List ....................................................................... 5-18

Group Dial.............................................................................................................. 5-19

Table of contents

Using the Group Dial.......................................................................................... 5-23

Program Dial .......................................................................................................... 5-24

Program a registered Dial.................................................................................. 5-25

Using the Program Dial...................................................................................... 5-26

Using Batch TX ...................................................................................................... 5-27

6. HOW TO MAKE COPIES

How to Copy Documents -Basics ................................................................................. 6-1

Setting The Original Document................................................................................... 6-3

Using the Automatic Document Feeder(ADF) ........................................................ 6-3

Using the Plate Scanning.......................................................................................... 6-4

Selecting Paper tray ..................................................................................................... 6-5

Overview of the paper tray selection ....................................................................... 6-5

Specifying the Number of Copies .............................................................................. 6-12

Specifying the Zoom Ratio......................................................................................... 6-13

Specified the Preset Zoom Ratio............................................................................ 6-13

Specified the Customer Zoom Ratio...................................................................... 6-13

Specifying the Copy Image Density........................................................................... 6-14

Automatic/Manual density adjustment choice...................................................... 6-15

Manual density adjustment ................................................................................... 6-15

2in1 function............................................................................................................... 6-16

Sort function............................................................................................................... 6-18

Copy Setting ............................................................................................................... 6-19

Setting DENSITY/PHOTO .................................................................................... 6-19

Setting AUTO DENSITY....................................................................................... 6-20

Setting MANUAL DENSITY................................................................................. 6-20

Setting DENSITY(ADF)......................................................................................... 6-21

Setting 2in1 MODE................................................................................................ 6-22

Setting SORT MODE............................................................................................. 6-22

7. USING THE CONFIRM UTILITIES

TX/RX RESULT .......................................................................................................... 7-1

MACHINE COUNTER ............................................................................................... 7-2

PRINT REPORT.......................................................................................................... 7-3

8. PRINTING REPORTS

About the Reports ........................................................................................................ 8-1

One Touch List......................................................................................................... 8-2

Speed Dial List.......................................................................................................... 8-3

Key Setting List........................................................................................................ 8-4

Machine Status List.................................................................................................. 8-5

TX Result Report ..................................................................................................... 8-7

RX Result Report ..................................................................................................... 8-9

Activity Report ....................................................................................................... 8-11

Reservation Reports ............................................................................................... 8-12

Memory Image Print.............................................................................................. 8-14

Backup RAM Error Report................................................................................... 8-17

Lost Report............................................................................................................. 8-18

Relay Broadcast Report ......................................................................................... 8-19

Print a Report ............................................................................................................ 8-20

Automatic Print the report (Setting by Utility key).............................................. 8-20

iii

Table of contents

Manual print report ............................................................................................... 8-21

9. TROUBLESHOOTING

ERROR LED indicator................................................................................................ 9-1

About the message........................................................................................................ 9-1

Improving image quality.............................................................................................. 9-3

How to replace the supply unit .................................................................................... 9-5

How to replenish the paper trays................................................................................. 9-7

For Paper Tray (TRAY 1) ....................................................................................... 9-7

For Paper Feed Unit (TRAY 2) ............................................................................... 9-8

Clearing paper misfeeds............................................................................................... 9-9

Paper Tray misfeed .................................................................................................. 9-9

Paper Feed Unit misfeed ........................................................................................ 9-11

Separator Jam/Fuser Jam...................................................................................... 9-12

Original Document Jam......................................................................................... 9-14

When PAPER SIZE ERROR occurs......................................................................... 9-15

How to reset the machine........................................................................................... 9-17

10. SPECIFICATIONS

1. About Your Machine

About Your Machine

Power ON & OFF

Keep the power switch in the" ❘❘ " (ON) position to maintain constant communication. If it is in the "{{" (OFF) position, the machine is able neither to receive a document nor store the contents of the document in its memory. Communication is also interrupted if the power switch is pressed to the "{{" (OFF) position during communication.

Turning the Machine power ON

Press the power switch to the " ❘❘ " (ON) position.

Power switch turn to " ❘❘ "

When the machine is turned ON, the message "*PLEASE WAIT!*" appears on the Message Display. The machine is ready for transmitting or receiving documents now.

Error

Utility

Confirm

Memory TX

Auto RX

Standard

Fine

Super Fine

Half Tone

Resolution

2in1

Sort

Auto/ Photo

*PLEASE WAIT!*

Paper

Space

Yes

Zoom

Delete

The Resolution indicator lights when the message display changes.

The machine completes warming up approx. 34 sec. after the power turn on.

Error

Utility

Confirm

Memory TX

Auto RX

Standard

Fine

Super Fine

Half Tone

Resolution

2in1

Sort

TEXT x1.00 1

Auto/ Photo

Paper

Space

Zoom

Yes

Delete

1-1

About Your Machine

NOTE:

• While the machine is warming up, it can receive or transmit a document, but not print

a document received.

• After completing warm-up, the machine automatically enters the Power Save mode

when the machine is not used for a long time.

• You can set the time it takes to enter the Power Save mode, or turn the mode OFF

through the Utility key.

Turning the Machine power OFF

1. Check that the memory volume display on

the Message Display shows 100%.

If the percentage shown is less than 100%, it means that there are documents stored in memory which have not been transmitted. In this case, perform the following steps to retain these documents.

JAN.01 15:38 100%

-SET DOC. FACE UP-

When the memory contains a document to be transmitted:

Output the Memory Image Print, and retransmit at another time.

When the memory contains a document received:

Let the machine print the document received according to the specific procedure as follows.

Printing the Document Received by Memory RX Mode ➭ P 2-31

Printing the Mailbox Document ➭ P 4-15

2. Turn the power switch to "{{" (OFF) position.

Power switch

turn to "{{"

1-2

About Your Machine

Control Panel layout

Keys on the panel

Auto RX

PCError

Memory TX

Standard

Fine

Super Fine

Half Tone

Resolution

U21V

04030201

Utility

Confirm

JAK

23 24

Key Functions

Start key

Stop key

111217

1518

2in1

2IN1

Sort

NEO

Auto/ Photo

Y25Z

Paper

0806 0705

Space

26 29

Zoom

Delete

Speed Dial Funtion

Phone Book Pause

Book TX Speaker

Redial/

Yes

♦ Start copying. ♦ Start transmission or Reception. ♦ Others depending on LCD message. ♦ Cancel copying. ♦ Cancel transmission or reception.

Fax

GHI

PQRS

*0#

Start

Copy

ABC

OPER

DEF

JKL

MNO

TUV

WXYZ

Panel Reset

Stop

1 32

4 65

7 98

♦ Return to the initial setting: <copy screen >

Number of Copies : 1

Panel Reset

key

Zoom ratio : Equal Copy Function : Initial setting by user Density : Initial setting by user Copy screen : Initial setting by user Paper source : Initial setting by user

Numeric keys

♦ Input the number of copies. ♦ Input zoom ratio. ♦ When setting custom size for bypass copy, input

paper size.

♦ Input Fax number. ♦ Input numbers in registration of name. ♦ Input speed dial number.

✱ key

# key

♦ Specify Fax function or utility item.

♦ Send tone signal. ♦ Input European font in registration of name. ♦ External/Internal function.

1-3

About Your Machine

Key Functions

Yes

Yes key

No/Clear key

Copy/Fax

Switching

key

♦ Fix the selected item and inputted number or

character.

♦ Others: Depend on LCD message. ♦ Clear inputted number or character. ♦ Back to the previous display. ♦ Others: Depend on LCD message. ♦ Switch to Fax screen from copy screen. ♦ Switch to Copy screen from Fax screen.

10 Zoom key

Zoom

Paper

Auto/Photo

2in1

Paper key

Auto/Photo

key

up arrow

(  )key

down arrow

(  ) key

right arrow

(  ) key

left arrow

(  ) key

2in1 key

♦ Enter setting zoom ratio with numeric keys. ♦ Select the fixed zoom ratio.

♦ Select paper source.

♦ Switch 3 density modes: Text-auto density / Photo-

manual density / Text-manual density .

♦ When setting the zoom ratio, increase the ratio by

0.01.

♦ Display items or contents by rotation. ♦ When inputting numbers or characters, delete a

character at the cursor.

♦ When setting the zoom ratio, decrease the ratio by

0.01.

♦ Display items or contents by rotation. ♦ When inputting number or character, insert a space

at the cursor.

♦ When adjusting the manual density, change the

density into darker level.

♦ When inputting number or character, move the

cursor to the right.

♦ When selecting item, move the mark to the right. ♦ When adjusting the manual density, change the

density to a lighter level.

♦ When inputting numbers or characters, move the

cursor to the left.

♦ When selecting an item, move the mark to the left. ♦ Operate 2 in 1 copy.

Sort

Resolution

Memory TX

Utility

Sort key

Resolution

key

Memory TX

key

Utility key

♦ Operate Sort copy. ♦ When ADF is not installed, this key is not effective.

♦ Select the resolution and the image mode for

transmission.

♦ Switch memory TX/ADF TX.

♦ Set machine status, initial setting for copy, Fax

operations and register dials.

1-4

About Your Machine

Key Functions

Confirm

Speed Dial

Phone Book

Book TX

Confirm key

One-touch

keys

Speed Dial

key

Phone Book

key

Book TX key

♦ Display communication result. ♦ Display machine counter. ♦ Print report. ♦ One-touch dial 01 – 27. ♦ Group dial 01 – 27. ♦ Program dial 24 – 27. ♦ Input character and symbol in registration of name. ♦ Input +/- in registration dial number. ♦ Call Speed Dial function.

♦ Retrieval and call registered number.

♦ Call Book TX function.

Function

Redial/

Pause

Speaker

More about keys:

1) Numeric keys

The Numeric keys can be used to enter numerals and European symbols when registering names for Initial User Data, One Touch Dial and Speed Dial.

For details on entering names, follow the procedure for each registration method. Initial user Data ➭ P 1-15 One Touch Dial ➭ P 5-14 Speed Dial ➭ P 5-14

Function key

Redial/Pause

key

Speaker key

♦ Call Fax communication function.

♦ Call the previously dialed number. ♦ When inputting the dial number, insert pause at the

cursor.

♦ Off hook for manual TX/RX.

ABC

DEF

1 2

GHI

JKL

MNO

PQRS

TUV

WXYZ

OPER

✴

1-5

About Your Machine

2) One Touch Keys

The One Touch keys have the following two functions:

1. One Touch Dial function: Press the key to dial the registered destination and start transmitting the document.

2. Input Characters

One Touch

Key

1 2

3 4

5 6 7

Char.

A B

D E F

One Touch

Key

8 9

10 11

12 13 14

Char.

One Touch

Key

15 16

17 18

19 20 21

Char.

S T U

One Touch

Key

22 23

24 25

26 27

(See below)

Char.

Y Z

(symbols)

3) One Touch Key 27 (&)

Press the One Touch key 27 as many times to display the desired symbols.

x N times

N Symbol N Symbol N Symbol N Symbol

1 2 3 4 5 6

# *

/ (

10 11 12

7 8 9

)

″″

. , !

13 14 15 16 17 18

= < >

? $

19 20 21 22 23 24

When the desired symbol appear, press the  key to input this symbol.

;

[ ]

′′

1-6

About Your Machine

EUROPEAN SYMBOLS

Press the ✱ key as many times to display the European symbols.

x N times

✴✴

N symbol N symbol N symbol

1 2 3 4 5 6

7 8

ü á

9 10 11 12 13 14

15 16

í ó ú Å



17 18 19 20 21 22

When the desired symbol appear, press the  key to input this symbol.

LEDs on the panel

DE B



Utility

Confirm

JAK

PCError

Memory TX

Auto RX

Standard

Fine

Super Fine

Half Tone

Resolution

U21V

04030201

2in1

2IN1

Sort

NEO

Auto/ Photo

Y25Z

Yes

Paper

0806 0705

Zoom

Space

Delete

Speed Dial Funtion

Redial/

Phone Book Pause

Book TX Speaker

Start

Fax

GHI

PQRS

*0#

Copy

DEF

ABC

MNO

JKL

TUV

WXYZ

OPER

Stop

Panel Reset

LED Functions

♦ Copy screen : Lights green when the copying can be started or

scan is available. Lights orange when copying cannot be started

B C D

Ready

Copy

Fax

2in1 copy

or scan is not available.

♦ Fax screen : Lights green when the transmission or reception

operation is available. Lights orange when the transmission reservation is not available.

♦ Lights in Copy screen. ♦ Lights in Fax screen. ♦ Lights when 2in1 Copy screen is selected.

1-7

About Your Machine

Paper Size

LED Functions

Sort copy

Standard

Fine

Super Fine

Half Tone

Memory TX

♦ Lights when Sort Copy screen is selected. ♦ When ADF is not installed, LED is always off. ♦ Lights when the document for transmission is scanned at

♦ Lights when the document for transmission is scanned at fine

♦ Lights when the document for transmission is scanned at super

♦ Lights when the document for transmission is scanned in half

♦ Lights when memory TX is selected.

standard resolution.

resolution.

fine resolution.

tone mode.

Auto RX

Error

♦ Lights when auto RX is selected. ♦ Blinks when the machine receives data from PC and prints PC

data.

♦ Lights when any error occurs.

Message Display

When the power switch is turned to the ON position, the Message Display (LCD screen) lights up.

Screen Organization

Initial Screen

COPY SCREEN

When the machine completes warming up, the initial screen appears on the Message Display. This initial screen serves as the basis for all later operations.

Copy Mode

Zoom Ratio Copy Quantity

Density Level

TEXT 1

WARM UP

Paper Source

(see below 1.)

(see below 2.)

1-8

Message Area (see below 3.)

About Your Machine

FAX SCREEN

You can press the Copy/Fax key to switch to the Fax screen.

Date Time Memory available

JAN.01 15:38 100%

-SET DOC. FACE UP-

Message

1) Paper source

Paper source Pictorial symbol

Paper tray (Tray 1)

Paper Feed Unit (Tray 2)

Manual Bypass tray

2) Paper size

Metric Inch

Paper source Paper type Paper Displays Paper Displays

Tray 1

Manual Bypass

tray

Plain paper

OHP Card

A4 A5

A4 A5 B5 B6

Free size

A4 A4 A5 B5

A4 A5

A4 A5 B5 B6 [ ] A4 OHP A4

CARD

Letter

Legal

Half letter

Letter

Legal

Half letter

Free size

Letter Letter

Legal

Half

letter

Free size

Letter

Tray 2 Plain paper

Free size

CARD

B6 [ ]CARD A4

LT LG HL

LT LG HL [ ]

LT OHP LT CARD LG CARD HL CARD

[ ]CARD

1-9

About Your Machine

3) Message area (In Copy screen) message description

0%~100%

Copy

function

Fax

functions

Other

functions

A4 ÆÆA5 LG ÆÆLT

::EMPTY Fax:: ÒÒ Fax:: Fax:: Fax::

Fax Err

WARM UP REPORT PC:PRN PC Err

Memory remaining volume. This message appears when the machine scans the original for the Sort copy Zoom ratio(examples)

Chosen paper tray has no paper The machine respond for reception The machine calls the transmission The machine is sending the fax data The machine is receiving the fax data Some error which is concern with fax function happen.

If this message appears, to see the detail information in fax screen

The machine is warming up The machine is printing the report The machine is printing the data received from PC No paper for PC printing

NOTE: For more details about the message appear on the copy screen, switch to FAX

screen. For example:

TEXT

:EMPTY

*CAUTION!*

NO PAPER(

)

Fax

Switch to Fax screen

Copy

1-10

About Your Machine

Selecting the screen’s function

The following information explains the different components of the LCD display, and shows how to scroll through the menus and select the desired setting.

Example: Press Utility key, the display shows the message “MACHINE SETTING”.

Utility

MACHINE SETTING? OK=YES / or 1-7

1) Press the  or  key to

 

scroll to another menu.

2) Press Yes key into “MACHINE SETTING” item

1) Using the  or  key to scroll through the function selection.

For example: Press the  key scroll to the “COPY SETTING”.

2) Press the Yes key into this item.

Press the Yes key, the display appears the message “1 AUTO RESET”---a sub-item of “MACHINE SETTING”.

3) Press Numeric keys(1 to 7) to select a sub-item in “MACHINE SETTING”

COPY SETTING?

OK=YES / or 1-4

1 AUTO RESET?

OK=YES

 

Yes

 

3) Using the Numeric keys to select a particular function.

For example: Press ‘3’ to select function three of the “MACHINE SETTING”

1-11

DEF

3 POWER SAVE OFF

About Your Machine

Another screen’s selection:

Select the choice by using the  or  key , then press the Yes key.

Press  and  keys to toggle between the two

selections. The item with an asterisk (*) is

currently selected.

* TONE PULSE  ,  & YES

Press the Yes key to validate the selection of the item currently marked with ‘*’.

Meaning of the symbol

Symbol Contents

The number of copies

Direction of copy paper(Landscape) Direction of the original document for machine

(Landscape)

Paper Tray(Tray 1)

When the Paper Tray is selected

Paper Feed Unit(Tray 2)

When the Paper Feed Unit is selected

Manual Bypass tray

When the Manual Bypass Tray is selected

Custom size for bypass copy

When the size of copy paper for the Manual Bypass Tray is custom size (when size was set with the numeric keys)

1-12

About Your Machine

Symbol Contents

Input custom size for bypass copy

The X and Y direction of copy paper is expressed.

Input Fax number

Number of scanning pages

Memory TX : during scanning and when the scanning and TX are completed

ADF TX, Manual TX during TX

When TX is completed

Auto density

Manual density

The further left the line is placed, the lighter the density becomes. The further right the line is placed, the darker the density becomes.

1-13

About Your Machine

Symbol Contents

Blink

Off hook in Dialing state (Transmission)

Receive calling in Dialing state (Reception)

Blink in turn

Blink

Transmitting (Transmission)

1234

Receiving (Reception)

1234

Timer TX in memory

When Timer TX or Batch TX reservation is in Machine memory.

Polling TX in memory

When Polling TX is in Machine memory.

SUB address

When  key is pressed in inputting Fax number, (followed “ = ”)

External/Internal

When # key is pressed first when inputting Fax number, (followed “ = ”)

Tone

When * key is pressed first when inputting Fax number, (followed “ = ”)

Pause

When Pause key is pressed in inputting Fax number, “P” is inputted in the place of cursor.

Combination dial, User Fax number Press One-touch 27(Symbol) key an even number of times while inputting the Fax number, ‘+’ is inputted in the place of cursor.

1-14

About Your Machine

Symbol Contents

Dial registration, User Fax number When One-touch 27 (Symbol) key is pressed an odd number of times when inputting Fax number, ‘-’ is inputted in the place of cursor. Cursor : Left (  ) Move cursor to left.

Cursor : Right (  ) Move cursor to right

Cursor : Up (  ) Scroll the menu or job display.

Cursor : Down (  ) Scroll the menu or job display. Sub-Address / Selective Polling

NOTE:

If the message display is too light or too dark, you can adjust it by using the [Utility] functions to adjust it. Please refer “Setting LCD CONTRAST” ➭ P 5-8

Initial User Data

The data recorded through these operations is printed as the header in a document transmitted and footer in a document received (Header Print and Footer Print functions). The data is also used for timer communications, reports, and password communications.

Setting the Initial User Data

1. Check that the initial screen is shown.

Copy screen Fax screen

TEXT 1

2. Press the Utility key 8 times to enter the "INITIAL USER DATA" mode.

JAN.01 15:38 100%

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Utility

x 8

1-15

INITIAL USER DATA?

OK=YES / or 1-3

 

About Your Machine

Setting Date & Time

1. Press "1" from the Numeric keys to show "1 DATE & TIME" on the display.

2. Set the current time with the Numeric keys. For example: 8:00 AM

1 DATE&TIME

01:00 ’00 01 01

SET TIME (OK=YES)

OPER

If a wrong time has been entered, press the  key, the cursor position moves back one position. Enter the correct time again.

3. In the same way, enter the current year, month and date. For example: 2000/10/6

OPER

TUV

1 6

OPER

08:00 ’00 01 01

SET YEAR (OK=YES)

08:00 ’00 10 06

OPER

MNO

SET DATE (OK=YES)

4. Check the settings you have made. If they are correct, press the Yes key to validate the date and time. (Pressing the Yes key to start the built-in clock)

INITIAL USER DATA? OK=YES / or 1-3

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Yes

 

About Your Machine

Setting User Fax Number

1. Press "2" from the Numeric keys to show "2 USER FAX NO." on the display.

2. Using the Numeric keys, enter your fax number. Up to 20 numbers can be entered for a fax number. For example: 03-5423-7801

ABC

2 USER FAX NO.

OPER

DEF

If a wrong number has been entered, press the 

key. The cursor position moves back one position. Enter the correct number again.

3. Check your setting and press Yes key if it is correct. This validates the setting of your fax number.

DEF

PQRS

JKL

TUV

=0354237801_

OK=YES

=0354237801_

OK=YES

GHI

OPER

ABC

Yes

INITIAL USER DATA? OK=YES / or 1-3

4. Before validating the User Fax No. setting, you may press the NO/Clear key to make a correction. The message display returns to the previous display to enter the fax number.

=_

OK=YES

1-17

 

About Your Machine

Setting User Name

1. Press "3" from the Numeric keys, it will show "3 USER NAME" on the display.

2. Using the One Touch keys and some function keys, enter your name. A name can consist of up to 32 characters and symbols. Selecting Characters and Symbols using the following matrix, enter the characters of your name by pressing the corresponding One Touch keys and some functions keys.

How to input characters:

I want…. Use which key?

Input characters

Letters(ABCDEFGHIJ.…….XYZ) One Touch keys 1-26 ➭P 1-6 Symbols(&#*-/()”.,!……………..) One Touch key 27 ➭P 1-6 European symbols(Ä ä Ö ö Ü ü..) Numeral(1234567890) Numeric keys ➭P 1-5 <Pause> Redial/Pause key

3 USER NAME

NAME=_

OK=YES

*key ➭P 1-7

Redial/ Pause

Edit operation

3. For example: NEW YORK

<Space>  key

Delete  key

Move cursor to left  key

Move cursor to right  key

Accept the selection Yes key

Clear input data No/Clear key

NAME= NEW YORK _

OK=YES

If the wrong letter has been entered, press the No/Clear key. Enter the correct name again.

NAME=_

Space

Delete

Yes

1-18

OK=YES

About Your Machine

4. Check your data entry and press the Yes key

to accept the name setting.

5. Press the No/Clear key to back the initial

screen.

Copy screen Fax screen

TEXT 1

Connecting to the Telephone Line

Arrangement:

Yes

INITIAL USER DATA?

OK=YES / or 1-3

JAN.01 15:38 100%

-SET DOC. FACE UP-

 

NOTE:

1. Connection should be done by a service technician.

2. Telephone cord accessories will vary: Type A, Type B, Type C, Type D,

depending on the requirements of the country.

3. The ground wire (E) is available in a version intended for a specific country.

(For example: Germany)

4. A standard telephone can be connected, if necessary.

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