Konica Minolta 7145 User Manual

Instruction Manual

Document Folder Operations

Document Folder can be used when the optional
hard disk (HD-103 Type-A) is installed.

7145

Thank you for purchasing KONICA MINOLTA 7145.

This Instruction Manual describes the operating procedures and safety
precautions of the KONICA MINOLTA 7145 so that you can handle it
safely and make the best of its capabilities. Usually keep this manual
close at hand for the convenience of reference later.

Contents

Introduction ..................................................................................iii

Getting Started .............................................................................. iv

Features of the Document Folder .....................................................................................iv

How to Use This Manual ..................................................................................................vi

Manual Structure .............................................................................................................vii

Chapter 1: Overview of Document Folder

What is Document Folder? .............................................................. 1-2

System Box and User Box ................................................................ 1-4

Confidentiality ............................................................................ 1-5

Re-Print Function ......................................................................... 1-6

Chapter

1

Chapter

2

Chapter

3

Chapter 2: Storing Documents in Document Folder

Storing Documents in Document Folder ............................................... 2-2

Storing Copy Documents ................................................................. 2-4

Storing Scanned Document .............................................................2-12

Chapter 3: Print Documents

How to See the Document List Screen ................................................. 3-2

Printing the Documents in Box ......................................................... 3-3

Operating the Re-Print Function ...................................................... 3-22

Transmit or Transfer a Document in the Box ........................................3-29

Importing Scanned Documents to Computer ........................................3-42

Chapter 4: Key Operator Mode

Key Operator Operation Menu List ..................................................... 4-2

Displaying/Completing Document Folder Setting .................................... 4-4

System Box Setting ....................................................................... 4-8

User Box Registration/Edit .............................................................4-11

User Box List .............................................................................. 4-15

Chapter

4

Chapter

5

Appendix

Appendix

Index

Index

Re-Print Setting ..........................................................................4-21

i

Contents (continued)

Appendix

Specifications ................................................................... Appendix-2

Entering Names ................................................................. Appendix-4

Scan Direct ...................................................................... Appendix-6

Index

ii

Introduction

Thank you for your purchase of the Konica Minolta digital electronic photo-copying machine.

This User's Manual describes operating procedures and precautions for use of the Document
Folder functions. Please read this manual before starting operation of the machine.

To operate the Document Folder, the optional hard disk (HD-103 Type-A) is required. Contact
your service representative for this optional hard disk.

After reading this manual, it is advisable to keep it close at hand to consult it any time when nec­essary in order to operate the Document Folder at its optimum condition.

For its correct operation, also read "Precautions for Installation and Handling" in the "User's Man­ual (Copy Operations)" before starting operation.

ACKNOWLEDGEMENT:

Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the
United States.

IBM is a registered trademark of International Business Machines, Inc. in the United
States.

®

Windows

HP and PCL are registered trademarks of Hewlett-Packard Company.

Agfa Microtype font is a registered trademark of Agfa Corporation.

PEERLESS is a registered trademark of PEERLESS SYSTEMS CORPORATION.

Apple, Macintosh and Mac are registered trademarks or trademarks of Apple Com­puter.Inc.

Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are registered
trademarks or trademarks of Adobe Systems, Inc.

Other company names and product names used in this manual are the registered trade­marks or trademarks of their respective companies.

COPYRIGHT

© 2004 by Konica Minolta Business Technologies, Inc.

EXEMPTION

• A part or this User's Manual may be used or duplicated without permission.

• Konica Minolta Business Technologies, Inc. is not liable for any incidents caused by

using the Document Folder functions and this manual.

• Information written in this User's Manual is subject to change without notice.

is a trademark of Microsoft Corporation.

iii

Getting Started

Features of the Document Folder

Printing the document

Documents in the Document Folder can be printed by opening the Document Folder from
the Copy, Print or Fax screen.

HINT

For details, see p. 3-4.

Transmitting Documents via E-Mail

Documents in the Document Folder can be transmitted via E-mail by opening the Docu­ment Folder from the Scanner screen.

HINT

For details, see p. 3-29.

Transferring Documents using FTP

Documents in the Document Folder can be transferred using FTP by opening the Docu­ment Folder from the Scanner screen.

HINT

For details, see p. 3-34.

Transmitting Documents to the Computer

Documents in the Document Folder can be transmitted to the shared folder on the com­puter by opening the document folder from the Scanner screen.

HINT

For details, see p. 3-38.

iv

Getting Started (continued)

Printing Copied Documents Immediately Before Again (Re-Print)

By storing documents in the Re-Print Box when copying, up to 10 documents can be
recopied as required.

HINT

For details, see p. 3-22.

v

Getting Started (continued)

How to Use This Manual

Title

Detailed informa­tion on operating
procedures.

Describes princi­ples of functions,
and highlights the
functions that can­not be used
together.

Italic is used to
signify the keys
on the touch
screen.

Shows the view of the
touch screen at the opera­tion.

Reminder!

Enter nothing in the password input area if no password has been established.

Describes cautions which you should
observe during operation.

Shows a reference.

This page does not exist in the document.

Describes operat­ing procedures.

[Italic] is used to
display the buttons
on the control
panel.

vi

Getting Started (continued)

Manual Structure

The following manuals are included with machine.

User's Manual (Copy Operations):

Describes the basic operation and the copy operation.

Refer to this manual to see:

• Precautions for installation and handling

• How to turn the power on/off

• How to supply paper

• Troubleshooting for paper jam, etc.

User's Manual (Network/Scanner Operations)

Describes the setting method of the network function and operating method of the scanner
function, which are provided as the standard functions.

• Refer to this operation manual if you want to see how to use the network, Scan to E­Mail, Scan to FTP and Scan to PC (SMB) functions.

User's Manual (Security Operation)

Describes the security function.

• Refer to this manual to see how to use the Enhanced Security function and operation
of the copier required to use this function.

User's Manual (Document Folder Operations) (this manual)

Describes the operation of the Document Folder.

• Refer to this manual if you want to know how to use the Document Folder when the
optional hard disk (HD-103 Type-A) is connected.

User's Manual (Internet Fax/Fax Operations)

Describes the internet Fax/Fax operations.

• Refer to this manual if you want to know how to use the Internet Fax when the
optional hard disc (HD-103 Type-A) is connected and how to use the Fax function
when the Fax kit is connected.

vii

Getting Started (continued)

User Software CD

Two manuals as follows are contained in this CD:

• Web Utilities User's Manual

• Address Book User's Manual

viii

Chapter

Overview of Document

1

Folder

What is Document Folder?..........................................................1-2

System Box and User Box ..........................................................1-4

Confidentiality .............................................................................1-5

Re-Print Function ........................................................................1-6

Chapter

1

What is

Document

Folder?

System Box

and User Box

Confidentiality

Re-Print
Function

What is Document Folder?

The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copy
documents, print document, scanned documents and received faxes can be stored in the Docu­ment Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP,
Transmission to the computer, or imported to a computer.

Box 3

Box 2

Box 1

Copy

Print

0001

0001

Copy FaxPrint

Print

Copy

0002

0002

Copy FaxPrint

Fax

0001

Fax

0002

1-2

What is Document Folder? (continued)

Output Method and Documents which can be output

Documents which can be output and their output method are as follows.

Operation

Printing

Transmission via

E-mail /transfer

with FTP

Importing
computer

Screen to open

the Document

Folder

Copy screen

Fax screen

Printer screen

Scanner screen

Document which can

be output

Copy document

Printer document

Scanner document

*3

Fax-receiving document

Copy document

Printer document

Fax-receiving document

Scanner document

Fax-receiving document

Output method

Printing (auto)

*1,*2

HINT

p. 2-4

Printing (manual)

p. 3-4

HINT

E-mail transmission

p. 3-29

HINT

FTP transfer

p. 3-34

HINT

Transfer to the computer

p. 3-38

HINT

Import to computer

p. 3-42

HINT

Chapter

1

What is

Document

Folder?

System Box

and User Box

Confidentiality

Re-Print
Function

• To print a copy, print, scanner or Fax document, open the Document Folder from the
Copy, Print, or Fax screen.

• To transmit a copy, print or Fax via E-mail or to transfer it with FTP, open the Document
Folder from the Scanner screen.

• Documents received through PC-Fax are automatically stored in the Document Folder.
Refer to "User's Manual (Internet Fax/Fax Operations)" for details.

*1

When the [Copy & Box Store] is selected to store a copy document, the document is
stored in the Document Folder and printed at the same time. For details, see p. 2-4.

*2

If the setting is such that the Fax-receiving documents are printed when being stored by
the key operator, received documents are printed whenever they are stored in the Docu­ment Folder. For details, see p. 4-8.

*3

The printing of the scanner documents is restricted only to documents saved in the TIFF
format. Documents save in the PDF format cannot be printed.

1-3

System Box and User Box

Document Folder is classified into System Box and User Box.

HINT

See p. 4-11 for details of the User Box Registration.

System Box

When you purchase the copier, the System Box has been set. Its Box No. is 0.

The System Box cannot be deleted.

1-4

User Box

User Boxes are established when required by the key operator.

Box. No. of the User Box is 1 to 999999999.

Confidentiality

In the Document Folder, confidentiality of each box is secured by using a User ID and password.
Each document is also kept in confidence by providing a document password for each document.

Chapter

1

What is

Document

Folder?

System Box

and User Box

HINT

Refer to p. 4-11 to establish of User ID.

•

• Refer to p. 4-11 to establish of box password.

• Refer to p. 3-19 to establish of document password.

For each Box

User ID

A box can be operated as a confidential box by using a User ID.

User ID is an ECM user ID set by the key operator of the copier.

If a User ID is set in advance, it should be entered when starting operation of the Docu­ment Folder. When a user enters their User ID, they see boxes associated with that user
and boxes that have no user associated with them. They cannot see boxes associated to
another user.

Password

Access to the Document Folder can be limited by the password.

If a password is set on the Document Folder in advance, the password entry screen
appears when the box is selected. All boxes are indicated on the list.

For each document

Document password

Access to documents can be limited by using a password. If a password is set in advance
for a document, password input screen is indicated when the document is selected.

Confidentiality

Re-Print
Function

1-5

Re-Print Function

S

When copying documents, they can be stored in the Re-Print Box of the Document Folder to
reprint without re-scanning. Up to ten documents can be stored in the Re-Print Box.

When you purchase the copier, it has been set so that the documents in the Re-Print Box are
automatically deleted after one day.

HINT

See p. 3-22 for information about the Re-Print function.

DETAIL

• While the "Enhanced Security function" is set up, the Re-Print function cannot be used.

• When you purchase the copier, it has been set to OFF so that you cannot use the Re-

Print function. To use the Re-Print function, you must set the Re-Print function to ON in
the key operator mode. For detail, see "Re-Print Setting" (p. 4-21).

1-6

Chapter

Storing Documents in

2

Document Folder

Storing Documents in Document Folder .....................................2-2

Storing Copy Documents ............................................................2-4

Storing Scanned Document ......................................................2-12

Chapter

2

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

Storing Documents in Document Folder

S

Copied, faxed, printed and scanned documents can be stored in the Document Folder.

DETAIL

Documents received via the Fax are automatically stored in the Document Folder. Refer

•

to p. 4-8 and "User's Manual (Internet Fax/Fax Operations)" to set the method of storage.

• Print documents are stored on the printer driver. Refer to the Print Controller User's Man-

ual for the operation of the printer driver.

Setting when storing documents

c: Setting is stored

U: Not stored (setting changeable at the time of output)

±: Not stored (setting unchangeable at the time of output)

- : No setting items

Copy

document

Setting Print Quantity UU

Tr ay UU

(Exit) tray UU

Output Mode (Sort/Group) UU

Staple

(OnOff/Staple Position)

Punch

(OnOff/Punch Lotation)

E-Sort / E-Group ±±

LENS mode c -

Density cc

Special Original

(Folded /Non-Standard

Size/Mixed)

Copy Mode

(Single-Sided/Double-

Sided)

(Rotation) OFF c -

cc

cc

c -

cc

Print

document

Remarks

• Effective setting for No. of copies (prints) at

the time of [Copy & Box Store]

• Stored in the Box by selecting "1 Copy".

• Effective selection of paper feed tray for the

copy (print) at the time of [Copy & Box
Store]

• Stored in the Box by selecting "APS".

• Effective selection of paper exit tray for the

copy (print) at the time of [Copy & Box
Store]

• Setting is automatically reset to be printed

from the same paper feed tray for all
pages.

2-2

Storing Documents in Document Folder (continued)

Copy

document

Store c -

Proof Copy ± -

Application

(Sheet/Cover Insertion)

Chapter ± -

Combination cc

Booklet ±±

OHP Interleave ±±

Image Insert ± -

Dual Page c -

Flip Side ± -

Frame/Fold Erase c -

Non-Image Area Erase c -

AUTO Layout c -

Reduce & Shift ±c

Stamp / Overlay ±

Reverse Image cc

Repeat Mode ± -

± -

Print

document

c

(Added with

the printer

driver)

Remarks

• Setting is automatically reset so that all

pages are printed without a cover, etc. from
the same paper feed tray.

• Setting is automatically reset to be printed

in the double sided mode.

•

• Setting is automatically reset to be printed

in the double sided mode.

• Setting is automatically reset so that all

pages are printed with no board inserted
from the same paper feed tray.

• Setting is automatically reset so that all

pages are printed with no page inserted
from the same paper feed tray.

• Setting is automatically reset to be printed

in the same way as in no setting.

• Setting is automatically reset to be printed

in the same way as in no setting.

• Setting is automatically reset to be printed

in the same way as in no setting.

• Setting is automatically reset to be printed

in the same way as in no setting.

Chapter

2

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

2-3

Storing Copy Documents

Copy documents can be stored in the Document Folder by three methods as follows:

• Copy & Box Store...................Document is scanned, copied and stored in the Document

Folder of a specified No.

• Box Store only........................Document is scanned and stored in the Document Folder of

a specified No.

• Copy & Re-Print.....................Document is scanned, copied and stored in the Re-Print Box.

For "Copy & Box Store" and "Box Store only" methods

1. Press [COPY] on the control panel to display the Copy

screen.

2. Press Document Folder.

3. Press Copy & Box Store or Box Store only.

2-4

Storing Copy Documents (continued)

S

4. To open a box for which the User ID has been set, press the

User ID, enter the User ID (8 digits or less) on the screen dis­played with the key pad and press OK.

To open a box for which no User ID has been set, go to the step 5.

DETAIL

If a User ID has been entered for user account verification, a list of appropriate boxes is

•

indicated. In this case, User ID cannot be selected.

• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.

• If an incorrect User ID is entered, an error message is displayed.

Chapter

2

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

2-5

Storing Copy Documents (continued)

S

5. Press File Name and enter the document file name on the

Data Input screen displayed.

HINT

For detail, see "Entering Names" (p. Appendix-4).

DETAIL

Copy0001 has been set as the default value.

The numeral value increases by 1 with each document’s storage.

(e.g.) First document: Copy0001 Second document: Copy0002

2-6

Storing Copy Documents (continued)

S

6. To set a password for the document, press Document Pass-

word Setting and enter the password in the following proce-

dure.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

Chapter

2

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

2-7

Storing Copy Documents (continued)

S

7. To select a box, press Character to search and the key with

the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in "Box No.", select the Document
Folder to store the document and press OK.

DETAIL

• By pressing DEL., characters of the Box No. entered are erased one by one.

• "P" is indicated on the left side of a box to which a password has been set.

• When you press Character to search, boxes which have been registered to the charac-

ters are listed.

2-8

Storing Copy Documents (continued)

S

8. When a box for which a password has been set is selected,

the Password Input screen is indicated.

Enter the password in the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

Enter the password in 8 digits or less.

•

• Use a password of 8 digits when the "Enhanced Security function" is being used.

9. Set the copy function if required, set the original document

and press [START] on the control panel.

When selecting Copy & Box Store, the scanned document is copied and stored in the
specified box.

When selecting Box Store only, the scanned document is stored in the specified box.

Chapter

2

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

HINT

Refer to "User's Manual (Copy Operations)" for the setting of the copy function.

•

• Refer to p. 3-4 for the output of documents stored in the box.

2-9

Storing Copy Documents (continued)

S

For Copy & Re-Print

1. Press [COPY] on the control panel to display the Copy

screen.

2. Press Document Folder.

3. Press Copy & Re-Print.

2-10

Copy screen is displayed.

DETAIL

Up to ten documents can be stored in the Re-Print Box.

Storing Copy Documents (continued)

S

4. Set the copy function if required, set the original document

and press [START] on the control panel.

Chapter

2

DETAIL

The default value of the file name is Copy0001. The numerical value increases by 1 with
each document’s storage.

HINT

• Refer to "User's Manual (Copy Operations)" for the setting of the copy function.

• See p. 3-22 for the printing of the documents stored in the Re-Print Box.

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

2-11

Storing Scanned Document

S

Scanned documents are stored in the Document Folder using the following procedure.

1. Press [SCANNER] on the control panel to display the Scan-

ner screen.

2. Press BOX.

3. To open the box for which a User ID has been set, press the

User ID, enter the User ID (8 digits or less) on the screen dis­played with the key pad and press OK.

To open a box for which no User ID has been set, go to step 4.

2-12

DETAIL

Enter the User ID in 8 digits or less.

•

• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.

• If an incorrect User ID is entered, a error message is displayed.

Storing Scanned Document (continued)

S

4. To select a box, press Character to search and the key with

the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in “Box No.”, select the Document
Folder to store the document.

DETAIL

• By pressing DEL., characters of the Box No. entered are erased one by one.

• "P" is indicated on the left side of a box to which a password has been set.

• When you press Character to search, boxes which have been registered to the charac-

ters are listed.

• If a Box No. which does not exist is entered, a temporary box is used.

Chapter

2

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

2-13

Storing Scanned Document (continued)

S

5. Press File Name, enter the file name of the document on the

Data Input screen displayed and press OK.

HINT

For detail, see "Entering Names" (p. Appendix-4).

DETAIL

• Scan0001 has been set as the default value.

• The numeral value increases by 1 with each documents storage.

6. Set the scanner functions as required, set the original docu-

ment and press [START] on the control panel.

2-14

HINT

• Refer to "User's Manual (Network/Scanner Operations)" to setting the scanner.

• See p. 3-29 for the output of documents stored in the box.

Storing Scanned Document (continued)

S

7. When selecting a box for which a password has been set, the

Password Input screen is displayed.

Enter the password in the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or under) and press OK.
(3) Press OK.

DETAIL

Enter the password in 8 digits or less.

•

• Use a password of 8 digits when the "Enhanced Security function" is being used.

Chapter

2

Storing

Documents in

Document

Storing Copy

Documents

Storing

Scanned

Document

2-15

Chapter

Print Documents

3

How to See the Document List Screen .......................................3-2

Printing the Documents in Box....................................................3-3

Operating the Re-Print Function ...............................................3-22

Transmit or Transfer a Document in the Box .............................3-29

Importing Scanned Documents to Computer............................3-42

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

How to See the Document List Screen

S

11

10

9

768

1 Check

2 PROOF PRINT Press to print only the first page of a document.

3 PRINT Press to print a document.

4 ALL SELECT

5 BACK Press to return to the previous screen.

6 File Name

7 Press to display the next screen.

Press to check the functions set when a document
was stored.

Press to select all documents in the Document
Folder. Documents and scanned documents saved
in the PDF format for which a password has been
set are not selected. Documents requiring a pass­word must be selected individually.

When the file name is long, the display is switched
by pressing this button to the document No. and file
name only. By pressing the File Name button
again, the original screen appears.

1

2

3

4

5

3-2

8 Press to display the previous screen.

Press to change the document passwords or docu-

9 Edit Document

10 DELETE Press to delete a document.

11 Document List Print

ment name. New password can be also set for doc­uments for which no password has been set.

Press to print the document list in the Document
Folder.

DETAIL

• "P" is indicated on the right side of No. of a document for which a password has been set.

• The printing of scanner documents is available only for those saved in the TIFF format.

Scanner documents saved in the PDF format cannot be printed.

Printing the Documents in Box

S

Documents in the Document Folder can be printed by opening the Document Folder from the
Copy, Fax, or Printer screen.

It is also possible to check the contents of a document, print the document list, delete documents,
change the document name or password, etc., by printing only the first page of the document.

DETAIL

• Scanner documents saved in the PDF format cannot be printed.

• When opening the Document Folder from the Scanner screen, documents can be output

by the E-mail transmission, FTP transfer or Transmission to the computer. They cannot be
printed. Refer to p. 3-29 for the operation.

Setting of functions for document output (printing)

c: Setting changeable ±: Setting unchangeable (or automatic reset)

Copy document Fax document Print document

Setting Print Quantity cccc

Tr ay c±cc

(Exit) tray cccc

Output Mode (Sort/Group) c±cc

Staple

(OnOff/Staple Position)

Punch

(OnOff/Punch Lotation)

E-Sort / E-Group ±±±±

LENS mode ±±±±

Density ±±±±

Special Original

(Folded /Non-Standard

Size/Mixed)

Copy Mode

(Single-Sided/Double-

Sided)

(Rotation) OFF ±±±±

Store ±±±±

Proof Copy ±±±±

Application

(All application functions)

c±cc

c±cc

±±±±

cccc

±±±±

Scanner

document

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-3

Printing the Documents in Box (continued)

Printing documents

Documents in the Document Folder are printed in the following procedure.

1. Press Document Folder on the Copy, Fax or Printer screen.

2. On the Copy screen, press PRINT on the screen displayed.

3-4

Printing the Documents in Box (continued)

S

S

3. When opening a box for which a User ID has been set, press

User ID, enter the User ID (8 digits or less) on the screen dis­played with the key pad and press OK.

To open a box for which no User ID has been set, go to the step 4.

DETAIL

•

If a User ID has been entered for user account verification, a list of appropriate boxes is
indicated. In this case, User ID cannot be selected.

• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.

• If an incorrect User ID is entered, an error message is displayed.

4. To select a box, press Character to search and the key with

the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in "Box No.", select the Document
Folder to store the document and press OK.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

• By pressing the DEL. button, the box No. entered is erased.

• "P" is indicated on the left side of a box to which a password has been set.

• When you press Character to search, boxes which have been registered to the charac-

ters are listed.

3-5

Printing the Documents in Box (continued)

S

5. When selecting a box for which a password has been set, the

Password Input screen is displayed.

Enter the password using the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.
(3) Press OK.

DETAIL

Enter the password in 8 digits or less.

•

• Use a password of 8 digits when the "Enhanced Security function" is being used.

3-6

Printing the Documents in Box (continued)

S

S

6. Select a document to be printed.

Chapter

3

DETAIL

• To display the next or previous screen, press or .

• By pressing BACK, the previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• "P" is indicated on the right side of No. of a document for which a password has been set.

• Scanner documents saved in the PDF format cannot be printed.

7. When a password has been set for the document, enter the

password in the following procedure.

(1) Press Password .
(2) Enter the password (8 digits or less) and press OK.

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

3-7

Printing the Documents in Box (continued)

S

8. Press PRINT.

9. Change the printing function as required.

Setting can be changed for the following functions:

• Copy, Print and Scanner documents:
No. of copies, output setting (output tray, sort, staple, punch), paper size, one/two­sided selection

• Fax document:
No. of copies, one / two-sides selection, output tray

DETAIL

Refer to "User's Manual (Copy Operations)" for details of the copy function.

10.Enter the No. of copies with the keypad and press [START]

on the control panel.

Document selected is printed.

3-8

Printing the Documents in Box (continued)

S

Printing the First Page only

To print only the first page of the document in the Document Folder to check the contents
of the document, follow the procedure below.

1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-

ments") to display the Document List screen.

2. Select a document to be printed.

DETAIL

• To display the next or previous screen, press or .

• By pressing BACK, the previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• "P" is indicated on the right side of No. of a document for which a password has been set.

• Scanner documents saved in the PDF format cannot be printed.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-9

Printing the Documents in Box (continued)

S

3. When a password has been set for the document, enter the

password using the following procedure.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

•

Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

4. Press PROOF PRINT.

5. Press [START] on the control panel.

First page of the document selected is printed.

3-10

Printing the Documents in Box (continued)

S

Deleting Documents

Documents in the Document Folder are deleted in the following procedure.

1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-

ments") to display the Document List screen.

2. Select a document to be deleted.

DETAIL

• To display the next or previous screen, press or .

• By pressing BACK, the previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• "P" is indicated on the right side of No. of a document for which a password has been set.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3. When a password has been set for the document, enter the

password using the following steps.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

3-11

Printing the Documents in Box (continued)

S

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

4. Press DELETE.

5. Press YES.

3-12

The document selected is deleted.

Printing the Documents in Box (continued)

Printing the Document List

Document list in the Document Folder is printed in the following procedure.

1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-

ments") to display the Document List screen.

2. Press Document List Print.

Document list in the box selected is printed.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-13

Printing the Documents in Box (continued)

S

Checking the Setting of Documents

Check the function settings established when the document was stored using the following
procedure.

1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-

ments") to display the Document List screen.

2. Select a document to be checked.

DETAIL

• To display the next or previous screen, press or .

• By pressing BACK, previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• "P" is indicated on the right side of No. of a document for which a password has been set.

3. When a password has been set for the document, enter the

password using the following procedure.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.
(3) Press OK.

3-14

Printing the Documents in Box (continued)

S

S

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

4. Press Check.

Setting condition of the document selected is displayed.

5. After checking the setting condition, press EXIT.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

• Press to display the next screen.

• Contents displayed vary depending on the document saving mode.

3-15

Printing the Documents in Box (continued)

S

Changing the Document Name

Document names of documents in the Document Folder are changed using the following
procedure.

1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-

ments") to display the Document List screen.

2. Select a document for which the document name is to be

changed.

DETAIL

3-16

• To display the next or previous screen, press or .

• By pressing BACK, the previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• "P" is indicated on the right side of No. of a document for which a password has been set.

• The file name of scanner documents cannot be changed.

Printing the Documents in Box (continued)

S

3. When a password has been set for the document, enter the

password using the following procedure.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

4. Press Edit Document.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

Document Editing screen is displayed.

3-17

Printing the Documents in Box (continued)

5. Press Change File Name.

Data input screen is displayed.

6. Enter the new file name and press OK.

HINT

For detail, see "Entering Names" (p. Appendix-4).

7. Check the file name and press OK.

3-18

\

Printing the Documents in Box (continued)

S

Setting/Changing the Password

Establish or change passwords for documents in the Document Folder using the following
procedure.

1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-

ments") to display the Document List screen.

2. Select the document for which the password is to be set or

changed.

f

DETAIL

• To display the next or previous screen, press or .

• By pressing BACK, the previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• "P" is indicated on the right side of No. of a document for which a password has been set.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-19

Printing the Documents in Box (continued)

S

3. When a password has been set for the document, enter the

password using the following procedure.

(1) Press the Password button.
(2) Enter the password (8 digits or less) and press the OK button.

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

4. Press Edit Document.

3-20

Document Editing screen is displayed.

5. Press Password setting.

Printing the Documents in Box (continued)

Chapter

3

Data Entry screen is displayed.

6. Enter the password and press OK.

7. Press OK.

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-21

Operating the Re-Print Function

S

When "Copy & Re-Print" method was selected at the time of copy operation, documents have
been stored in the Re-Print Box of the Document Folder. The documents stored in the Re-Print
Box can be printed when required, only the first page of a document can be printed to check the
contents, or the document can be deleted.

When you purchase the copier, it has been set so that the documents in the Re-Print Box are
automatically deleted after one day.

DETAIL

While the "Enhanced Security function" is set up, the Re-Print function cannot be used.

•

• When you purchase the copier, it has been set to OFF so that you cannot use the re-print

function. To use the re-print function, you should set the re-print function to ON in the key
operator mode. For detail, see "Re-Print Setting" (p. 4-21).

Printing the Re-Print Documents

Documents stored in the Re-Print Box are printed in the following procedure.

1. Press Document Folder on the copy screen.

2. Press Re-Print.

3-22

Operating the Re-Print Function (continued)

S

S

3. Select a document to be printed.

Chapter

3

DETAIL

• To display the next or previous screen, press or .

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• By pressing CANCEL, previous screen is displayed.

4. Press OK.

5. Change the printing functions as required.

Settings can be changed for the following functions:
No. of copies, output settings (output tray, sort, staple, or punch), paper size, and one/

two-sided selection

DETAIL

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

Refer to the "User's Manual (Copy Operations)" for details of the copy functions.

3-23

Operating the Re-Print Function (continued)

6. Enter the No. of copies with the keypad and press [START]

on the control panel.

Document selected is printed.

3-24

Operating the Re-Print Function (continued)

S

Printing the First Page Only

Only the first page of a document stored in the Re-Print Box can be printed using the following
procedure to check the contents of the document.

1. Press Document Folder on the Copy screen.

2. Press Re-Print.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3. Select a document to be printed.

DETAIL

• To display the next or previous screen, press or .

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• By pressing CANCEL, previous screen is displayed.

3-25

Operating the Re-Print Function (continued)

4. Press PROOF PRINT.

First page of the document selected is printed.

5. Press [START] on the control panel.

3-26

Operating the Re-Print Function (continued)

Deleting Documents

Documents stored in the Re-Print Box are deleted using the following procedure.

1. Press Document Folder on the Copy screen.

2. Press Re-Print.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-27

Operating the Re-Print Function (continued)

S

3. Select a document to be deleted.

DETAIL

• To display the next or previous screen, press or .

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

• By pressing CANCEL, previous screen is displayed.

4. Press DELETE.

5. Press YES.

Document selected is deleted.

3-28

Transmit or Transfer a Document in the Box

S

Documents in the Document Folder can be transmitted via E-mail, transferred with FTP, or sent to
the computer by opening the Document folder from the Scanner screen.

DETAIL

When opening the Document Folder from the Copy/Fax/Printer screen, the document is out­put by printing. See p. 3-4 for the operation.

Transmitting via E-Mail

Documents in the Document Folder are transmitted via E-mail in the following procedure.

1. Press [SCANNER] on the control panel to display the Scan-

ner screen.

2. Press Document Folder.

3. When opening a box for which a User ID has been set, press

User ID, enter the User ID (8 digits or less) on the screen dis­played with the key pad and press OK.

To open a box for which no User ID has been set, go to step 4.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-29

Transmit or Transfer a Document in the Box (continued)

S

S

DETAIL

• Up to 8 digits can be entered for a user ID.

• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.

• When a user ID has been already entered while in the authorization of a user account, a

list of relevant boxes has been already displayed. On such an occasion as this, the selec­tion of User ID is not available.

• When a wrong user ID has been entered, a warning message will be displayed.

4. To select a box, press Character to search and the key with

the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in "Box No.", select the Document
Folder to store the document and press OK.

3-30

DETAIL

• By pressing DEL., characters of the Box No. entered are erased one by one.

• "P" is indicated on the left side of a box to which a password has been set.

• When you press Character to search boxes which have been registered to the charac-

ters are listed.

Transmit or Transfer a Document in the Box (continued)

S

S

5. When a box for which a password has been set is selected,

the Password Input screen is indicated.

Enter the password in the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

6. Select a document to be transmitted via E-mail.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

• The scanner documents cannot be transmitted.

• To display the next or previous screen, press or .

• By pressing BACK, previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

HINT

See p. 3-3 for information about printing to check contents, deleting or editing documents.

3-31

Transmit or Transfer a Document in the Box (continued)

S

7. When a password has been set for the document, enter the

password in the following procedure.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

8. Press E-Mail/FTP Send.

9. Press E-Mail.

3-32

Transmit or Transfer a Document in the Box (continued)

S

10.Select the address indicated or press Enter address and

enter an mail address.

DETAIL

Refer to the "User's Manual (Network/Scanner Operations)" for more information on the mail
address specifying method.

11. Press ORIGINAL MODE, select [File Form] - TIFF or PDF and

press OK.

12.Press [START] on the control panel.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-33

Transmit or Transfer a Document in the Box (continued)

S

Transmitting with FTP

Documents in the Document Folder are transmitted with FTP in the following procedure.

1. Press [SCANNER] on the control panel to display the Scan-

ner screen.

2. Press Document Folder.

3. When opening a box for which a User ID has been set, press

User ID, enter the User ID (8 digits or less) on the screen dis­played with the key pad and press OK.

To open a box for which no User ID has been set, go to step 4.

3-34

DETAIL

• Up to 8 digits can be entered for a user ID.

• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.

• When a user ID has been already entered while in the authorization of a user account, a

list of relevant boxes has been already displayed. On such an occasion as this, the selec­tion of User ID is not available.

• When a wrong user ID has been entered, a warning message will be displayed.

Transmit or Transfer a Document in the Box (continued)

S

S

4. To select a box, press Character to search and the key with

the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in "Box No.", select the Document
Folder to store the document and press OK.

DETAIL

• By pressing DEL., characters of the Box No. entered are erased one by one.

• "P" is indicated on the left side of a box to which a password has been set.

• When you press Character to search, boxes which have been registered to the charac-

ters are listed.

5. When a box for which a password has been set is selected,

the Password Input screen is indicated.

Enter the password using the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

3-35

Transmit or Transfer a Document in the Box (continued)

S

S

6. Select a document to be transferred with FTP.

DETAIL

• The scanner documents cannot be transmitted.

• To display the next or previous screen, press or .

• By pressing BACK, previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

HINT

See p. 3-3 for the printing to check, deletion or edition of documents.

7. When a password has been set for the document, enter the

password using the following procedure.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

3-36

Transmit or Transfer a Document in the Box (continued)

S

8. Press E-Mail/FTP Send.

9. Press FTP.

10.Select the address indicated or press Enter address and

enter the host address, file path and other required items.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

Refer to the "User's Manual (Network/Scanner Operations)" for more information on the FTP
transfer address specifying method.

11. Press ORIGINAL MODE, select [File Form] - TIFF or PDF and

press OK.

12.Press [START] on the control panel.

3-37

Transmit or Transfer a Document in the Box (continued)

S

Transmission is made to the computer

Documents in the Document Folder are transmitted to the shared folder on the computer in
the following procedure.

1. Press [SCANNER] on the control panel to display the Scan-

ner screen.

2. Press Document Folder.

3. When opening a box for which a User ID has been set, press

User ID, enter the User ID (8 digits or less) on the screen dis­played with the key pad and press OK.

To open a box for which no User ID has been set, go to step 4.

3-38

DETAIL

• Up to 8 digits can be entered for a user ID.

• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.

• When a user ID has been already entered while in the authorization of a user account, a

list of relevant boxes has been already displayed. On such an occasion as this, the selec­tion of User ID is not available.

• When a wrong user ID has been entered, a warning message will be displayed.

Transmit or Transfer a Document in the Box (continued)

S

S

4. To select a box, press Character to search and the key with

the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in "Box No.", select the Document
Folder to store the document and press OK.

DETAIL

• By pressing DEL., characters of the Box No. entered are erased one by one.

• "P" is indicated on the left side of a box to which a password has been set.

• When you press Character to search, boxes which have been registered to the charac-

ters are listed.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

5. When a box for which a password has been set is selected,

the Password Input screen is indicated.

Enter the password using the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

Enter the password in 8 digits or less.

•

• Use a password of 8 digits when the "Enhanced Security function" is being used.

3-39

Transmit or Transfer a Document in the Box (continued)

S

S

6. Select a document to be transferred to the computer.

DETAIL

• The scanner documents cannot be transmitted.

• To display the next or previous screen, press or .

• By pressing BACK, previous screen appears.

• If a document has a long file name, the screen can be changed to display only the Docu-

ment No. and File Name by pressing File Name. Press File Name again to return to the
former screen.

HINT

See p. 3-3 for the printing to check, deletion or edition of documents.

7. When a password has been set for the document, enter the

password using the following procedure.

(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

DETAIL

• Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

3-40

Transmit or Transfer a Document in the Box (continued)

S

8. Press E-Mail/FTP Send.

9. Press PC (SMB).

10.Select the address indicated or press Enter address and

enter the host name and other required items such as a
folder.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

Refer to the "User's Manual (Network/Scanner Operations)" for more information on the PC
(SMB) transfer address specifying method.

11. Press ORIGINAL MODE, select [File Form] - TIFF or PDF and

press OK.

12.Press [START] on the control panel.

3-41

Importing Scanned Documents to Computer

S

Importing Scanned Documents to Computer

In order to import the scanned documents stored in the Document Folder to a computer,
an application software compatible with the network/scanner driver, "KONICA MINOLTA
Scanner Driver", and TWAIN scanner driver is required.

Reminder!

When selecting File Form - PDF to scan the original document, scanned documents can-

•

not be imported using the network scanner driver/scanner driver. Contact your service
representative for details.

• Scanner documents cannot be read with the scanner driver of a version before v1.20. If a

scanner driver of a version before v1.20 has been installed in your computer, delete the
scanner driver of the former version and install new one (v1.20 or after) from the attached
CD-ROM.

DETAIL

You can use the optional special tool, Scan Direct, for the Konica Minolta copier compatible
with a scanner. See p. Appendix-6 of Appendix for details.

3-42

Importing Scanned Documents to Computer (continued)

Installing the network scanner driver

To use the network/scanner driver [KONICA MINOLTA Scanner Driver], install, first of all, the
network/scanner driver into the computer. Note that the installation of the network/scanner
driver is restricted only to the OS's shown below.

• Windows 95

• Windows 98

• Windows Me

• Windows NT 4.0

• Windows 2000

• Windows XP

1. Turn on the power for the computer and start Windows.

Exit any applications that are running.

2. Put the [User software CD] in the computer's CD-ROM drive.

3. From [My Computer] on the desktop, double-click the icon

for the drive in which the user software CD has been loaded.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-43

Importing Scanned Documents to Computer (continued)

4. Open the [\English\Scanner] folder on the user software CD,

then double-click [Setup.exe].

The [Select Language] screen is displayed.

5. Select your language, then click the [OK] button.

The [Welcome] screen is displayed.

6. Check the contents, then click the [Next] button.

The [Start Installation] screen is displayed.

3-44

Importing Scanned Documents to Computer (continued)

7. Click the [Next] button.

The [Installing] screen is displayed and the necessary files are copied.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

When the copying ends, the [Installation complete] screen is displayed.

3-45

Importing Scanned Documents to Computer (continued)

8. Click the [Finish] button.

This completes the installation of the network scanner driver.

3-46

Importing Scanned Documents to Computer (continued)

Connecting the computer and the hard disk

The scan data stored on the print controller box is imported into the computer using the appli­cation software supporting the TWAIN scanner driver.

There is a variety of application software that supports TWAIN scanner drivers. Here we use
Adobe Acrobat 4.0. When using other application software, refer to the user’s manual for that
software.

This section explains the procedure for connecting the computer and the copier’s hard disk
using Adobe Acrobat 4.0.

1. Run [Adobe Acrobat 4.0].

2. Select [File] - [Import] - [Scan].

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

The [Adobe Acrobat Scan] screen is displayed.

3. In [Device], select [KONICA MINOLTA Scanner Driver].

4. In [Format], when importing the scanned data one page at a

time, select [Single sided]; when importing a bound docu­ment, select [Double sided].

3-47

Importing Scanned Documents to Computer (continued)

5. In the [Destination], when importing scanned data and

inserting it into the currently open file, select [Current Docu­ment]; when importing the scan data as a new file, select
[New document].

6. Click the [Scan] button.

7. Input the [Scanner server name (IP address)] and [Scanner

name] for the scanner on which the scan data is stored.

The DNS name or NetBIOS name cannot be used as the scanner server name.

8. Input the [Box No.] and [Password] for the box in which the

scan data to be imported in is stored.

Reminder!

Do not enter anything in the password input area if no password has been established.

9. Click the [OK] button.

The [Scanner Selection] screen is displayed.

3-48

Importing Scanned Documents to Computer (continued)

10.Click the [Connect] button.

The [KONICA MINOLTA Scanner Driver] main screen is displayed.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

• Steps 7-10 refer only to the scanner driver settings default setup process. Subse­quently, the machine will connect to the previous scanner and the [KONICA
MINOLTA Scanner Driver] screen will be displayed.

• Follow steps 9-10 when experiencing difficulty in reconnecting to the same scanner.

3-49

Importing Scanned Documents to Computer (continued)

S

S

Importing scanned data into the computer

The scanned data stored on the print controller box is imported to the computer using the
application software supporting the TWAIN scanner driver.

DETAIL

If [PDF] is selected as the file format, the scan data cannnot be imported using [KONICA
MINOLTA Scanner Driver]. For the details about importing PDF format data, ask your service
representative.

1. From the list on the [KONICA MINOLTA Scanner Driver] main

screen, select the scan data to import.

3-50

The selected scan data is highlighted.

DETAIL

When changing the box number, click [Box No. Selection], then input the box number to

•

change to with the [Scanner box No. Set-up] screen.

• When the scanned data list in the box is displayed using the TWAIN application, some

data might not appear.
In such a case, delete the unnecessary scan data.

• To delete scan data, select the scanned data, then click [Delete].

• When you click [Refresh], the newest box information is displayed.

Importing Scanned Documents to Computer (continued)

2. Set the processing for the scanned data importing.

In the default settings, document data is deleted after it has been imported in.

To delete scanned data from the hard disk

1. Click the [Option] button.

The [Variable Option] screen is displayed.

2. Check the [Delete after taking in Scanner document] checkbox.

To leave the scanned data in the hard disk

1. Click the [Option] button.

The [Variable Option] screen is displayed.

2. Uncheck the [Delete after taking in Scanner document] checkbox.

3. To import scanned data with the white sections and black

sections of the document reversed, check the [Use reverse
display of Scanned document] checkbox.

4. To change the computer’s temporary storage location, click

the [Folder Change] button.

The [Browse for Folder] screen is displayed.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-51

Importing Scanned Documents to Computer (continued)

S

5. To change the storage location, click the [OK] button.

The display returns to the [Variable Option] screen.

Reminder!

Documents are not scanned in normally if the drive specified with the [Temp Folder set-up for
scanner] setting does not have enough free space. Specify a drive with adequate free space.

6. Click the [OK] button.

The display returns to the [KONICA MINOLTA Scanner Driver] main screen.

7. When importing all the pages of data, select [All pages];

when importing specified pages only, select [Specify page].

DETAIL

When operating application software that cannot handle multi-page files, [1] is displayed for
the [Specify page].

3-52

Importing Scanned Documents to Computer (continued)

S

8. Click the [Reading] button.

The scan data in the box is imported into the computer.

Scanner driver screen

This section explains the main screen for the network scanner driver.

• Box No.

Currently selected box number

• Scanner Name

Currently selected scanner

• Document

Number assigned automatically during scanning

• Date & Time

Date and time at which the document was scanned

• Page

Total number of pages in the scan data

• Size

Number of pixels vertical/horizontal for the first page of the scan data

• Resolution

Scan data resolution

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

DETAIL

You can reorder the contents of the display by clicking [Document], [Date & Time], [Page],
[Size], or [Resolution].

3-53

Importing Scanned Documents to Computer (continued)

• [Reading] button

The selected scanned data is read.

• [Delete] button

The selected scanned data is deleted.

• [Refresh] button

The displayed contents are updated to the latest information.

• [Option] button

The [Variable Option] screen is displayed.

• [Close] button

The scanner driver ends.

• [Help] button

Displays the scanner driver help.

• [Box No. Selection] button

The [Scanner Box number. Set-up] screen is displayed.

3-54

The currently connected box number and Password can be changed.

Reminder!

Do not enter anything in the password input area if no password has been established.

• [Scanner Selection] button

The [Scanner Selection] screen is displayed.

Importing Scanned Documents to Computer (continued)

• [Add] button

The [Scanner box No. set-up] screen is displayed.

• [Edit] button

The [Scanner Box No. Set-up] screen with the selected scanner information is dis­played.

• [Copy] button

A copy of the selected scan settings is prepared.

• [Delete] button

The selected scan data is deleted.

• [Connect] button

The [KONICA MINOLTA Scanner Driver] main screen is displayed.

• [Close] button

The scanner driver ends.

• [Help] button

Help is displayed.

Chapter

3

How to See

the Document

List Screen

Printing the

Documents in

Operating the

Re-Print
Function

Transmit or

Transfer a

Document in

the Box

Importing

Scanned

Documents to

Computer

Box

3-55

Chapter

Key Operator Mode

4

Key Operator Operation Menu List..............................................4-2

Displaying/Completing Document Folder Setting........................4-4

System Box Setting.....................................................................4-8

User Box Registration/Edit........................................................4-11

User Box List.............................................................................4-15

Re-Print Setting.........................................................................4-21

Chapter

4

Key Operator

Operation
Menu List

Displaying/

Completing

Document

Folder

System Box

Setting

User Box

Registration/

User Box List

Re-Print

Setting

Edit

Key Operator Operation Menu List

The menu as listed below can be used for setting the Key Operator Mode box.

The * mark indicates the default values set when you purchase the machine.

System Box setting

Sets the items for the System Box as shown below. (See p. 4-8.)

Item Description Available value

Password setting

Option setting

Document
auto delete

User Box registration/edit

Sets the items for the User Box as shown below. (See p. 4-11.)

Item Description Available value

Box No. Sets the box No.. 1 - 999999999
Name Sets the box name. 24 characters

Password

Character to search

User ID

Document auto
delete

Option setting

Store FAX Rx
File

Set the password for the Sys­tem Box.

Sets so that the documents
stored in the System Box are
automatically deleted.

Sets the password for the User
Box.

Sets characters to search
names.

Sets a User ID, when required,
in 8 digits or less.

Sets so that the documents
stored in the User Box are auto­matically deleted.

Sets whether to print or not the
Fax-receiving documents when
stored in the User Box.

8 digits or less

None*/12 hours/1 day/
2 days/3 days/4 days/
7 days/30 days

8 digits or less

A-/D-/G-/J-/M-/P-/T-/W-/
No.etc*

8 digits or less

None*/12 hours/1 day/
2 days/3 days/4 days/
7 days/30 days

Box Store only*/
Box Store + Print

4-2

Key Operator Operation Menu List (continued)

User Box list

User Box list can be displayed. (See p. 4-15.)

Item Description

Document List Print

EDIT

ERASE User Box can be erased.

List of documents stored in the User Box can be
printed.

Setting of User Box (Name, Character to search,
Option setting) can be changed.

Re-Print setting

Sets items for the re-print function.(See p. 4-21)

Item Description Available value

Re-Print

Document auto delete

Sets whether to use the re-print
function or not.

Sets so that the documents
stored in the Re-Print Box are
automatically deleted.

ON/OFF*

None*/12 hours/1 day*/2
days/3 days/4 days/7
days/30 days

Chapter

4

Key Operator

Operation
Menu List

Displaying/

Completing

Document

Folder

System Box

Setting

User Box

Registration/

User Box List

Re-Print

Setting

Edit

4-3

Displaying/Completing Document Folder Setting

Displaying the Document Folder setting

Key operator operation Document Folder setting screen is displayed in the following proce­dure.

1. Press [COPY].

2. Press [HELP].

3. Press Key Ope mode.

4-4

Displaying/Completing Document Folder Setting (continued)

S

4. When a password has been set, the Key Operator password

screen appears. Press Password, enter the password (within
8 digits) on the Data Input screen or with the key pad and
press OK.

DETAIL

• The service representative determines the Key Operator password. It is the Key Opera-

tor's responsibility to manage the password. Ask the service representative for the Key
Operator password.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

5. Press OK on the Password Input screen

Chapter

4

Key Operator

Operation
Menu List

Displaying/

Completing

Document

Folder

System Box

Setting

User Box

Registration/

User Box List

Re-Print

Setting

Edit

4-5

Displaying/Completing Document Folder Setting (continued)

S

S

6. Press 6. Document Folder.

DETAIL

4.FAX and 5.Printer may not be displayed depending on the optional settings.

7. Set the required items.

4-6

DETAIL

When the "Enhanced Security function" has been set up, 4. Re-Print setting is not indi­cated.

Displaying/Completing Document Folder Setting (continued)

Exiting the Document Folder setting

Key Operator Document Folder setting is completed using the following procedure.

1. Press RETURN on the Box setting screen.

2. Press RETURN on the Key operator mode screen.

Chapter

4

Key Operator

Operation
Menu List

Displaying/

Completing

Document

Folder

System Box

Setting

User Box

Registration/

Edit

The Copy screen returns.

4-7

User Box List

Re-Print

Setting

System Box Setting

Set the items for the System Box.

• Password setting

Set the password for the System Box in 8 digits or less.

• Option setting

Document auto delete It can be set so that the documents stored in the System Box are

automatically deleted. Select time until the deletion from the fol­lowing values:

None*/12 hours/1 day/2 days/3 days/4 days/7 days/30 days

The * mark indicates the default values available when you purchase the machine.

1. Open the Box setting screen (See "Displaying the Document

Folder setting"(p.4-4)).

2. Press 1.System Box setting.

3. Press 1.Password setting.

4-8

System Box Setting (continued)

S

4. Press Password, enter the password on the Data Input

screen displayed and press OK.

Enter the password in 8 digits or less.

DETAIL

•

Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

5. Press 2.Option setting.

6. Press Document auto delete - EDIT and select the time until

the document in the box is deleted.

Chapter

4

Key Operator

Operation
Menu List

Displaying/

Completing

Document

Folder

System Box

Setting

User Box

Registration/

User Box List

Re-Print

Setting

Edit

7. Press OK.

4-9

System Box Setting (continued)

8. Press RETURN.

Box setting screen returns.

4-10

User Box Registration/Edit

S

In this mode you can register new boxes or make changes to user boxes that have already been
registered.

DETAIL

By pressing the User Box list button, settings of the User Box can be changed. For details,
see p. 4-17.

• Box No.

Sets the Box No. of the User Box in the range of 1 to 999999999.

• Name

Sets the name of the User Box in 24 characters.

• Password setting

Sets the password for the User Box in 8 digits or less.

• User ID

If a User ID is set in advance, User ID entry screen is displayed when the Document
Folder operation is started. When a user enters their User ID, they see boxes associ­ated with that user and boxes that have no user associated with them. They cannot
see boxes associated to another user. Set the User ID in 8 digits or less.

• Character to search

Set a character used to search a name. Select any character from the followings:

A-/D-/G-/J-/M-/P-/T-/W-/No.etc*

• Option setting

Document auto delete function... It can be set so that the documents stored in the Sys-

tem Box are automatically deleted. Select time until the
deletion from the followings:

None*/12 hours/1 day/2 days/3 days/4 days/7 days/30
days

Store FAX Rx File.......................Set whether to print the Fax-receiving documents when

stored in the System Box. Select either of the following
printing methods:

Store only*/Box Store + Print

The * mark indicates the default values available when you purchase the machine.

Chapter

4

Key Operator

Operation
Menu List

Displaying/

Completing

Document

Folder

System Box

Setting

User Box

Registration/

User Box List

Re-Print

Setting

Edit

4-11

User Box Registration/Edit (continued)

S

1. Open the Box setting screen (See "Displaying the Document

Folder setting"(p.4-4)).

2. Press 2. User Box registration/edit.

3. Enter the Box No. with the keypad on the control panel.

4. Press OK.

4-12

DETAIL

• Digits can be used in the range of 1 to 999999999.

• If an incorrect data is entered, press DEL. and enter a new box No..

User Box Registration/Edit (continued)

S

S

5. When a box for which a password has been set is selected,

the Password Entry screen is displayed.

Enter the password in the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.

(3) Press OK.

DETAIL

Chapter

4

• Enter the password in 8 digits or less.

• The entry of a password is not required when the "Enhanced Security function" is being

used.

6. Press the Name, enter the box name on the Data Entry

screen displayed and press OK.

Enter the box name in 24 characters.

7. Press Password, enter the password on the Data Entry

screen displayed and press OK.

Enter the password in 8 digits or less.

DETAIL

•

Enter the password in 8 digits or less.

• Use a password of 8 digits when the "Enhanced Security function" is being used.

Key Operator

Operation
Menu List

Displaying/

Completing

Document

Folder

System Box

Setting

User Box

Registration/

User Box List

Re-Print

Setting

Edit

4-13

User Box Registration/Edit (continued)

S

S

8. To set a User ID, press User ID and enter the User ID with the

keypad in 8 digits or less.

DETAIL

User ID is an ECM User ID set by the key operator of the copier. Refer to the "User's Manual
(Copy Operations)" for details.

9. Select a Character to search.

Press the key of a character to research to be registered from A- to No.etc.

10.Press Option setting.

11. Press [Document auto delete] - EDIT and select time until the

document in the box is deleted.

12.Press [Store FAX Rx File] - EDIT and select whether to print

the document received via Fax or not when stored in the box.

13.Press OK.

14.Press ENTRY.

0

4-14

User Box is registered.

DETAIL

To exit the registration of the User Box, press RETURN.

•

• To continue the User Box registration process, return to the step 2.