Konica Minolta 7145 User Manual
Instruction Manual
Document Folder Operations
Document Folder can be used when the optional
hard disk (HD-103 Type-A) is installed.
7145
Thank you for purchasing KONICA MINOLTA 7145.
This Instruction Manual describes the operating procedures and safety
precautions of the KONICA MINOLTA 7145 so that you can handle it
safely and make the best of its capabilities. Usually keep this manual
close at hand for the convenience of reference later.
Contents
Introduction ..................................................................................iii
Getting Started .............................................................................. iv
Features of the Document Folder .....................................................................................iv
How to Use This Manual ..................................................................................................vi
Manual Structure .............................................................................................................vii
Chapter 1: Overview of Document Folder
What is Document Folder? .............................................................. 1-2
System Box and User Box ................................................................ 1-4
Confidentiality ............................................................................ 1-5
Re-Print Function ......................................................................... 1-6
Chapter
1
Chapter
2
Chapter
3
Chapter 2: Storing Documents in Document Folder
Storing Documents in Document Folder ............................................... 2-2
Storing Copy Documents ................................................................. 2-4
Storing Scanned Document .............................................................2-12
Chapter 3: Print Documents
How to See the Document List Screen ................................................. 3-2
Printing the Documents in Box ......................................................... 3-3
Operating the Re-Print Function ...................................................... 3-22
Transmit or Transfer a Document in the Box ........................................3-29
Importing Scanned Documents to Computer ........................................3-42
Chapter 4: Key Operator Mode
Key Operator Operation Menu List ..................................................... 4-2
Displaying/Completing Document Folder Setting .................................... 4-4
System Box Setting ....................................................................... 4-8
User Box Registration/Edit .............................................................4-11
User Box List .............................................................................. 4-15
Chapter
4
Chapter
5
Appendix
Appendix
Index
Index
Re-Print Setting ..........................................................................4-21
i
Contents (continued)
Appendix
Specifications ................................................................... Appendix-2
Entering Names ................................................................. Appendix-4
Scan Direct ...................................................................... Appendix-6
Index
ii
Introduction
Thank you for your purchase of the Konica Minolta digital electronic photo-copying machine.
This User's Manual describes operating procedures and precautions for use of the Document
Folder functions. Please read this manual before starting operation of the machine.
To operate the Document Folder, the optional hard disk (HD-103 Type-A) is required. Contact
your service representative for this optional hard disk.
After reading this manual, it is advisable to keep it close at hand to consult it any time when necessary in order to operate the Document Folder at its optimum condition.
For its correct operation, also read "Precautions for Installation and Handling" in the "User's Manual (Copy Operations)" before starting operation.
ACKNOWLEDGEMENT:
Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the
United States.
IBM is a registered trademark of International Business Machines, Inc. in the United
States.
®
Windows
HP and PCL are registered trademarks of Hewlett-Packard Company.
Agfa Microtype font is a registered trademark of Agfa Corporation.
PEERLESS is a registered trademark of PEERLESS SYSTEMS CORPORATION.
Apple, Macintosh and Mac are registered trademarks or trademarks of Apple Computer.Inc.
Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are registered
trademarks or trademarks of Adobe Systems, Inc.
Other company names and product names used in this manual are the registered trademarks or trademarks of their respective companies.
COPYRIGHT
© 2004 by Konica Minolta Business Technologies, Inc.
EXEMPTION
• A part or this User's Manual may be used or duplicated without permission.
• Konica Minolta Business Technologies, Inc. is not liable for any incidents caused by
using the Document Folder functions and this manual.
• Information written in this User's Manual is subject to change without notice.
is a trademark of Microsoft Corporation.
iii
Getting Started
Features of the Document Folder
Printing the document
Documents in the Document Folder can be printed by opening the Document Folder from
the Copy, Print or Fax screen.
HINT
For details, see p. 3-4.
Transmitting Documents via E-Mail
Documents in the Document Folder can be transmitted via E-mail by opening the Document Folder from the Scanner screen.
HINT
For details, see p. 3-29.
Transferring Documents using FTP
Documents in the Document Folder can be transferred using FTP by opening the Document Folder from the Scanner screen.
HINT
For details, see p. 3-34.
Transmitting Documents to the Computer
Documents in the Document Folder can be transmitted to the shared folder on the computer by opening the document folder from the Scanner screen.
HINT
For details, see p. 3-38.
iv
Getting Started (continued)
Printing Copied Documents Immediately Before Again (Re-Print)
By storing documents in the Re-Print Box when copying, up to 10 documents can be
recopied as required.
HINT
For details, see p. 3-22.
v
Getting Started (continued)
How to Use This Manual
Title
Detailed information on operating
procedures.
Describes principles of functions,
and highlights the
functions that cannot be used
together.
Italic is used to
signify the keys
on the touch
screen.
Shows the view of the
touch screen at the operation.
Reminder!
Enter nothing in the password input area if no password has been established.
Describes cautions which you should
observe during operation.
Shows a reference.
This page does not exist in the document.
Describes operating procedures.
[Italic] is used to
display the buttons
on the control
panel.
vi
Getting Started (continued)
Manual Structure
The following manuals are included with machine.
User's Manual (Copy Operations):
Describes the basic operation and the copy operation.
Refer to this manual to see:
• Precautions for installation and handling
• How to turn the power on/off
• How to supply paper
• Troubleshooting for paper jam, etc.
User's Manual (Network/Scanner Operations)
Describes the setting method of the network function and operating method of the scanner
function, which are provided as the standard functions.
• Refer to this operation manual if you want to see how to use the network, Scan to EMail, Scan to FTP and Scan to PC (SMB) functions.
User's Manual (Security Operation)
Describes the security function.
• Refer to this manual to see how to use the Enhanced Security function and operation
of the copier required to use this function.
User's Manual (Document Folder Operations) (this manual)
Describes the operation of the Document Folder.
• Refer to this manual if you want to know how to use the Document Folder when the
optional hard disk (HD-103 Type-A) is connected.
User's Manual (Internet Fax/Fax Operations)
Describes the internet Fax/Fax operations.
• Refer to this manual if you want to know how to use the Internet Fax when the
optional hard disc (HD-103 Type-A) is connected and how to use the Fax function
when the Fax kit is connected.
vii
Getting Started (continued)
User Software CD
Two manuals as follows are contained in this CD:
• Web Utilities User's Manual
• Address Book User's Manual
viii
Chapter
Overview of Document
1
Folder
What is Document Folder?..........................................................1-2
System Box and User Box ..........................................................1-4
Confidentiality .............................................................................1-5
Re-Print Function ........................................................................1-6
Chapter
1
What is
Document
Folder?
System Box
and User Box
Confidentiality
Re-Print
Function
What is Document Folder?
The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copy
documents, print document, scanned documents and received faxes can be stored in the Document Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP,
Transmission to the computer, or imported to a computer.
Box 3
Box 2
Box 1
Copy
Print
0001
0001
Copy FaxPrint
Print
Copy
0002
0002
Copy FaxPrint
Fax
0001
Fax
0002
1-2
What is Document Folder? (continued)
Output Method and Documents which can be output
Documents which can be output and their output method are as follows.
Operation
Printing
Transmission via
E-mail /transfer
with FTP
Importing
computer
Screen to open
the Document
Folder
Copy screen
Fax screen
Printer screen
Scanner screen
Document which can
be output
Copy document
Printer document
Scanner document
*3
Fax-receiving document
Copy document
Printer document
Fax-receiving document
Scanner document
Fax-receiving document
Output method
Printing (auto)
*1,*2
HINT
p. 2-4
Printing (manual)
p. 3-4
HINT
E-mail transmission
p. 3-29
HINT
FTP transfer
p. 3-34
HINT
Transfer to the computer
p. 3-38
HINT
Import to computer
p. 3-42
HINT
Chapter
1
What is
Document
Folder?
System Box
and User Box
Confidentiality
Re-Print
Function
• To print a copy, print, scanner or Fax document, open the Document Folder from the
Copy, Print, or Fax screen.
• To transmit a copy, print or Fax via E-mail or to transfer it with FTP, open the Document
Folder from the Scanner screen.
• Documents received through PC-Fax are automatically stored in the Document Folder.
Refer to "User's Manual (Internet Fax/Fax Operations)" for details.
*1
When the [Copy & Box Store] is selected to store a copy document, the document is
stored in the Document Folder and printed at the same time. For details, see p. 2-4.
*2
If the setting is such that the Fax-receiving documents are printed when being stored by
the key operator, received documents are printed whenever they are stored in the Document Folder. For details, see p. 4-8.
*3
The printing of the scanner documents is restricted only to documents saved in the TIFF
format. Documents save in the PDF format cannot be printed.
1-3
System Box and User Box
Document Folder is classified into System Box and User Box.
HINT
See p. 4-11 for details of the User Box Registration.
System Box
When you purchase the copier, the System Box has been set. Its Box No. is 0.
The System Box cannot be deleted.
1-4
User Box
User Boxes are established when required by the key operator.
Box. No. of the User Box is 1 to 999999999.
Confidentiality
In the Document Folder, confidentiality of each box is secured by using a User ID and password.
Each document is also kept in confidence by providing a document password for each document.
Chapter
1
What is
Document
Folder?
System Box
and User Box
HINT
Refer to p. 4-11 to establish of User ID.
•
• Refer to p. 4-11 to establish of box password.
• Refer to p. 3-19 to establish of document password.
For each Box
User ID
A box can be operated as a confidential box by using a User ID.
User ID is an ECM user ID set by the key operator of the copier.
If a User ID is set in advance, it should be entered when starting operation of the Document Folder. When a user enters their User ID, they see boxes associated with that user
and boxes that have no user associated with them. They cannot see boxes associated to
another user.
Password
Access to the Document Folder can be limited by the password.
If a password is set on the Document Folder in advance, the password entry screen
appears when the box is selected. All boxes are indicated on the list.
For each document
Document password
Access to documents can be limited by using a password. If a password is set in advance
for a document, password input screen is indicated when the document is selected.
Confidentiality
Re-Print
Function
1-5
Re-Print Function
S
When copying documents, they can be stored in the Re-Print Box of the Document Folder to
reprint without re-scanning. Up to ten documents can be stored in the Re-Print Box.
When you purchase the copier, it has been set so that the documents in the Re-Print Box are
automatically deleted after one day.
HINT
See p. 3-22 for information about the Re-Print function.
DETAIL
• While the "Enhanced Security function" is set up, the Re-Print function cannot be used.
• When you purchase the copier, it has been set to OFF so that you cannot use the Re-
Print function. To use the Re-Print function, you must set the Re-Print function to ON in
the key operator mode. For detail, see "Re-Print Setting" (p. 4-21).
1-6
Chapter
Storing Documents in
2
Document Folder
Storing Documents in Document Folder .....................................2-2
Storing Copy Documents ............................................................2-4
Storing Scanned Document ......................................................2-12
Chapter
2
Storing
Documents in
Document
Storing Copy
Documents
Storing
Scanned
Document
Storing Documents in Document Folder
S
Copied, faxed, printed and scanned documents can be stored in the Document Folder.
DETAIL
Documents received via the Fax are automatically stored in the Document Folder. Refer
•
to p. 4-8 and "User's Manual (Internet Fax/Fax Operations)" to set the method of storage.
• Print documents are stored on the printer driver. Refer to the Print Controller User's Man-
ual for the operation of the printer driver.
Setting when storing documents
c: Setting is stored
U: Not stored (setting changeable at the time of output)
±: Not stored (setting unchangeable at the time of output)
- : No setting items
Copy
document
Setting Print Quantity UU
Tr ay UU
(Exit) tray UU
Output Mode (Sort/Group) UU
Staple
(OnOff/Staple Position)
Punch
(OnOff/Punch Lotation)
E-Sort / E-Group ±±
LENS mode c -
Density cc
Special Original
(Folded /Non-Standard
Size/Mixed)
Copy Mode
(Single-Sided/Double-
Sided)
(Rotation) OFF c -
cc
cc
c -
cc
Print
document
Remarks
• Effective setting for No. of copies (prints) at
the time of [Copy & Box Store]
• Stored in the Box by selecting "1 Copy".
• Effective selection of paper feed tray for the
copy (print) at the time of [Copy & Box
Store]
• Stored in the Box by selecting "APS".
• Effective selection of paper exit tray for the
copy (print) at the time of [Copy & Box
Store]
• Setting is automatically reset to be printed
from the same paper feed tray for all
pages.
2-2
Storing Documents in Document Folder (continued)
Copy
document
Store c -
Proof Copy ± -
Application
(Sheet/Cover Insertion)
Chapter ± -
Combination cc
Booklet ±±
OHP Interleave ±±
Image Insert ± -
Dual Page c -
Flip Side ± -
Frame/Fold Erase c -
Non-Image Area Erase c -
AUTO Layout c -
Reduce & Shift ±c
Stamp / Overlay ±
Reverse Image cc
Repeat Mode ± -
± -
Print
document
c
(Added with
the printer
driver)
Remarks
• Setting is automatically reset so that all
pages are printed without a cover, etc. from
the same paper feed tray.
• Setting is automatically reset to be printed
in the double sided mode.
•
• Setting is automatically reset to be printed
in the double sided mode.
• Setting is automatically reset so that all
pages are printed with no board inserted
from the same paper feed tray.
• Setting is automatically reset so that all
pages are printed with no page inserted
from the same paper feed tray.
• Setting is automatically reset to be printed
in the same way as in no setting.
• Setting is automatically reset to be printed
in the same way as in no setting.
• Setting is automatically reset to be printed
in the same way as in no setting.
• Setting is automatically reset to be printed
in the same way as in no setting.
Chapter
2
Storing
Documents in
Document
Storing Copy
Documents
Storing
Scanned
Document
2-3
Storing Copy Documents
Copy documents can be stored in the Document Folder by three methods as follows:
• Copy & Box Store...................Document is scanned, copied and stored in the Document
Folder of a specified No.
• Box Store only........................Document is scanned and stored in the Document Folder of
a specified No.
• Copy & Re-Print.....................Document is scanned, copied and stored in the Re-Print Box.
For "Copy & Box Store" and "Box Store only" methods
1. Press [COPY] on the control panel to display the Copy
screen.
2. Press Document Folder.
3. Press Copy & Box Store or Box Store only.
2-4
Storing Copy Documents (continued)
S
4. To open a box for which the User ID has been set, press the
User ID, enter the User ID (8 digits or less) on the screen displayed with the key pad and press OK.
To open a box for which no User ID has been set, go to the step 5.
DETAIL
If a User ID has been entered for user account verification, a list of appropriate boxes is
•
indicated. In this case, User ID cannot be selected.
• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.
• If an incorrect User ID is entered, an error message is displayed.
Chapter
2
Storing
Documents in
Document
Storing Copy
Documents
Storing
Scanned
Document
2-5
Storing Copy Documents (continued)
S
5. Press File Name and enter the document file name on the
Data Input screen displayed.
HINT
For detail, see "Entering Names" (p. Appendix-4).
DETAIL
Copy0001 has been set as the default value.
The numeral value increases by 1 with each document’s storage.
(e.g.) First document: Copy0001 Second document: Copy0002
2-6
Storing Copy Documents (continued)
S
6. To set a password for the document, press Document Pass-
word Setting and enter the password in the following proce-
dure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.
DETAIL
• Enter the password in 8 digits or less.
• Use a password of 8 digits when the "Enhanced Security function" is being used.
Chapter
2
Storing
Documents in
Document
Storing Copy
Documents
Storing
Scanned
Document
2-7
Storing Copy Documents (continued)
S
7. To select a box, press Character to search and the key with
the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in "Box No.", select the Document
Folder to store the document and press OK.
DETAIL
• By pressing DEL., characters of the Box No. entered are erased one by one.
• "P" is indicated on the left side of a box to which a password has been set.
• When you press Character to search, boxes which have been registered to the charac-
ters are listed.
2-8
Storing Copy Documents (continued)
S
8. When a box for which a password has been set is selected,
the Password Input screen is indicated.
Enter the password in the following procedure.
(1) Press Password.
(2) Enter the password (8 digits or less) and press OK.
DETAIL
Enter the password in 8 digits or less.
•
• Use a password of 8 digits when the "Enhanced Security function" is being used.
9. Set the copy function if required, set the original document
and press [START] on the control panel.
When selecting Copy & Box Store, the scanned document is copied and stored in the
specified box.
When selecting Box Store only, the scanned document is stored in the specified box.
Chapter
2
Storing
Documents in
Document
Storing Copy
Documents
Storing
Scanned
Document
HINT
Refer to "User's Manual (Copy Operations)" for the setting of the copy function.
•
• Refer to p. 3-4 for the output of documents stored in the box.
2-9
Storing Copy Documents (continued)
S
For Copy & Re-Print
1. Press [COPY] on the control panel to display the Copy
screen.
2. Press Document Folder.
3. Press Copy & Re-Print.
2-10
Copy screen is displayed.
DETAIL
Up to ten documents can be stored in the Re-Print Box.
Storing Copy Documents (continued)
S
4. Set the copy function if required, set the original document
and press [START] on the control panel.
Chapter
2
DETAIL
The default value of the file name is Copy0001. The numerical value increases by 1 with
each document’s storage.
HINT
• Refer to "User's Manual (Copy Operations)" for the setting of the copy function.
• See p. 3-22 for the printing of the documents stored in the Re-Print Box.
Storing
Documents in
Document
Storing Copy
Documents
Storing
Scanned
Document
2-11
Storing Scanned Document
S
Scanned documents are stored in the Document Folder using the following procedure.
1. Press [SCANNER] on the control panel to display the Scan-
ner screen.
2. Press BOX.
3. To open the box for which a User ID has been set, press the
User ID, enter the User ID (8 digits or less) on the screen displayed with the key pad and press OK.
To open a box for which no User ID has been set, go to step 4.
2-12
DETAIL
Enter the User ID in 8 digits or less.
•
• Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used.
• If an incorrect User ID is entered, a error message is displayed.
Storing Scanned Document (continued)
S
4. To select a box, press Character to search and the key with
the letter or number (No.etc) representing the first letter of
the box that you are searching for. Or enter the Box No. (1 to
9 digits) with the key pad in “Box No.”, select the Document
Folder to store the document.
DETAIL
• By pressing DEL., characters of the Box No. entered are erased one by one.
• "P" is indicated on the left side of a box to which a password has been set.
• When you press Character to search, boxes which have been registered to the charac-
ters are listed.
• If a Box No. which does not exist is entered, a temporary box is used.
Chapter
2
Storing
Documents in
Document
Storing Copy
Documents
Storing
Scanned
Document
2-13
Storing Scanned Document (continued)
S
5. Press File Name, enter the file name of the document on the
Data Input screen displayed and press OK.
HINT
For detail, see "Entering Names" (p. Appendix-4).
DETAIL
• Scan0001 has been set as the default value.
• The numeral value increases by 1 with each documents storage.
6. Set the scanner functions as required, set the original docu-
ment and press [START] on the control panel.
2-14
HINT
• Refer to "User's Manual (Network/Scanner Operations)" to setting the scanner.
• See p. 3-29 for the output of documents stored in the box.
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