Page 1
Konica 7013
Operating Instructions
Plain-paper digital Fax/Copier/Printer
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i
Welcome …
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ii
As an Energy Star®partner, Konica has determined that this
product meets the Energy Star guidelines for energy efficiency.
Energy saving
Your machine can save the energy with its Energy Saving Mode.
In the Energy Saving Mode the printer will not use its fusing lamp and “Energy Save
Mode” will be displayed on the
LCD
. If your machine receives a fax message or if any
key is pressed your machine will automatically wake up.
The time for the machine to enter the Energy saving mode can be selected from 1 to
240 minutes. For details, see page 1.19.
Statement
The Konica 7013 carries the CE mark.
This indicates that the machine complies to EN55022 1998 (Class B), EN55024 1998,
EN61000-3-2 1995 +A1 +A2, and EN61000-3-3 1995 in accordance with EEC directive
89/336/EEC.
In addition the machine has been safety tested to IEC60950 1991 +A1 +A2 +A3 +A4 in
accordance with EEC directive 73/23/EEC.
The Konica 7013 is a Class 1 LED product conforming to IEC60825-1 1993 +A1.
This equipment is suitable for connection to analog PSTN telephone networks that
conform to the signaling requirements of CTR21. In case of a problem for further
information please contact your supplier.
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Where to set up your fax machine
Follow these guidelines when setting up your fax machine:
Away from direct sunlight
To avoid overheating, set up your fax machine away
from direct sunlight or a heater.
Level, and vibration-free
To avoid damage to the machine or injuries, set the
fax machine up in a level, vibration-free location.
Avoid extreme high / low temperature
Use your fax machine within the temperature range
of 10º C to 32º C (50º F to 89.6º F).
Away from a television or radio
Many appliances and office equipment, including
televisions, radios, copy machines, air conditioners
and computers, can generate electronic noise that
can interfere with the operation of your fax
machine.
Clean
Dust buildup can damage your fax. Periodically
clean your fax machine as described in the operating
instructions. Do not use a dust cover, which can
cause damaging overheating.
Near a phone jack
Your fax machine uses a standard (modular) telephone jack, also known as an
LJU
.
Space around the fax machine
To ensure proper ventilation and easy operation, set
up the machine in an area that meets the minimum
requirements for clearance as illustrated below.
Before using your Konica fax machine
15 cm
(5.9 inches)
25 cm
(9.8 inches)
40 cm
(15.7 inches)
40 cm
(15.7 inches)
60 cm
(23.6 inches)
50 - 89.6 F
(
10 - 32 C
)
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iv
Power requirements
Plug in the power cord
Plug the power cord carefully and completely into a
wall outlet. Do not leave any portion of the electrical
cord’s metal plugs exposed. Doing so could cause a
fire and poses a risk of electrical shock.
Do not share an extension cord
connector with other plugs
It can cause electrical shock.
Do not share an outlet with a large
appliance
High-consumption appliances such as a refrigerator
or air conditioner can cause “draw-downs” which
could damage your fax machine.
230
VAC outlet
Use a standard three-pronged 230 V electrical outlet
to power your fax machine. Using any other electrical outlet will cause damage to your fax.
For domestic use only
Never use your fax machine outside the country in
which you purchased it. Doing so may violate
telecommunication and safety regulations of that
country, and variations in electrical and telephone
standards can cause poor performance and damage
to your fax.
General Precautions
Never disassemble your fax machine!
Disassembling your fax machine can cause serious
injury to you and damage to your fax. If service is
required, call your authorised Konica dealer.
Keep away from liquids
Keep liquids and metal pins or other objects away
from your fax machine. If something falls into the
fax machine, remove the plug from the outlet, and
call your authorised Konica dealer.
Never handle your fax machine or
power cord with wet hands
Never touch your fax machine or power cord if your
hands are wet.
During electrical storms, disconnect
the plug from the outlet
Electrical storms can cause electrical shock or
damage to the fax machine.
AC 230V
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Do not put furniture or equipment on
the power cord
Do not put anything on or over the electrical power
cord, and do not route the power cord under rugs or
carpets. Doing so can damage the power cord or fax,
and can cause fire or electrical shock.
Avoid temperature fluctuations
Sudden changes in temperature can cause damaging condensation to form inside your fax machine.
Allow clearance around the outlet
Don’t stack boxes or furniture around the outlet.
Use caution when carrying the fax
Lift and carry the fax machine as described in your
operating instructions. Some fax machines require
two people to safely and properly carry.
Use supplies manufactured
specifically for Konica fax machines
Using toner cartridges and other supplies that are
not manufactured specifically for Konica machines
may affect the operation of your unit.
Storing and handling toner and drum cartridges
To avoid damage to your fax machine and to assure the best performance possible,
follow these guidelines when storing and handling toner and drum cartridges:
Store the cartridge
Store the cartridge at a constant temperature within a range of 0º C to 35º C (32º F
to 95º F). To avoid dew do not store cartridges in locations subject to extreme fluctuation of temperature and humidity.
Do not stand the cartridge on its end and do not store it
upside down.
Do not open the protective bag of the cartridge until you are
ready to install the cartridge.
Do not store cartridges in areas of:
• Direct sunlight
• Dusty conditions
• Near floppy disks or other computer media, computer screens, or any other materials sensitive to magnetic fields.
DO NOT BURN TONER CARTRIDGES!
The toner powder is extremely flammable. Exposure to
flame can cause toner cartridges to burn or explode,
causing serious injury.
Be careful not to get the toner powder in
your eyes.
If the toner powder gets in your eyes, wash your eyes well
and see a doctor.
Keep cartridges away from water or oil.
Do not expose cartridges to direct sunlight.
Do not expose the cartridges to static or
other electrical shock.
v
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This page is intentionally blank.
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These instructions are divided into the following sections.
•
“Getting started” (page 1.1) describes how to set up your
machine, operating tips and some important settings that you
should perform before you use your machine.
•
“Basic operations” (page 2.1) describes the basic operations of
the transmission, reception and copying.
•
“Advanced features” (page 3.1) describes the convenient features
of your machine.
•
“Changing the default settings” (page 4.1) describes how to
change the settings of your machine.
•
Finally, “Just in case … ” (page 5.1) helps you if you ever have a
problem with your machine. It also tells you how to give your
machine the kind of easy, sensible care that should keep troubles to
a minimum.
Thanks for choosing Konica.
Find your serial number and write it down
Please note that your machine’s serial
number is located on the bar code label
as shown on the drawing at right.
Use the blank at the bottom of this
column to copy this down before you
set up your machine.
The serial number is shown IOF0 with
five digits numbers, like “IOF012345”.
Please copy down your machine’s serial number below for future reference, and note
the machine’s model number:
My machine’s serial number: ________________________________________
My machine’s model number: Konica 7013
Welcome to your Konica fax machine!
Bar cord label
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viii
Before using your Konica fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Where to set up your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Power requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
Storing and handling toner and drum cartridges . . . . . . . . . . . . . . . . . . . .v
Getting started
Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1
Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1
Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Unlocking the mirror carriage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.6
Attach the extension paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7
Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7
Turning off the transport mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8
Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8
Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
Changing modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
Turning off the power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.12
Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . .1.13
Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.14
Initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Basic Operations
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1
Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3
Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3
Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3
Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . .2.3
Sending a fax using the
ADF
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.4
Sending a fax using the platen glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.5
Sending a fax using
MONITOR
/
CALL
key . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6
Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6
Reviewing or cancelling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.7
Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8
Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8
View the result of fax transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10
Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10
Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10
How to select the fax reception mode: . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11
If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . .2.11
Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Your machine’s copier features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Basic copy procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Single copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Stacking multiple copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13
Sorting multiple copies (using
ADF
) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13
Enlarged or reduced copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13
Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14
Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15
If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15
Making copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15
Negative/Positive (reversing black and white areas) . . . . . . . . . . . . . . .2.17
Copy protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.17
Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Advanced Features
Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1
Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1
Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2
Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.4
Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.7
Telephone Index dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.8
Table of Contents
Page 10
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9
Sending a broadcast fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9
Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10
Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10
Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11
Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11
Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12
Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .3.12
Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .3.12
Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .3.12
Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . .3.13
Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.13
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14
Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14
Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14
Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16
Soft Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16
Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.17
Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.20
Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.20
Setting the reports:
TCR
s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.21
Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22
Audible alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22
Using alternative telephone network service providers . . . . . . . . . . . .3.23
The power of Multi-Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24
F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.25
Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.34
Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.49
The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.49
Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.49
Masking the
PIN
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.51
Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.53
Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.55
Changing the default settings
Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1
Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1
Setting
ECM
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1
Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2
Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2
TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2
Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3
Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3
Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4
Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5
Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5
Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5
Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6
Copy scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6
Adjusting the copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6
Changing the copy auto reset time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Setting copy auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Setting sort copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Setting Negative/Positive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8
Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8
Setting Sleep mode (Energy saving mode) . . . . . . . . . . . . . . . . . . . . . . . .4.9
Primary mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9
Setting the paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9
Setting 2-bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9
Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10
Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10
Just in case …
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1
If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1
If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . .5.2
Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5
Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5
LCD
error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5
Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.9
Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12
Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12
Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12
Cleaning the platen glass, contact glass and white pad . . . . . . . . . . . .5.13
If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . .5.13
Cleaning the LED print head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13
Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14
General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16
Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . .5.16
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16
How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.17
Appendix and index
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AI
.1
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AI
.3
ix
Page 11
Getting started
This chapter describes how to
set up your machine, operating tips
and some important settings
before you use your machine
Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5
Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11
Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14
Initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18
Page 12
1.1
Getting started
Packaging contents
Included in your machine’s packaging:
1. Main unit with 500-sheet paper cassette installed
2. Drum cartridge 6. Operating instructions and Quick reference
3. Toner cartridge 7. Paper size stickers
4. Extension paper tray 8. One-touch labels
5. AC power cord 9. Soft Key labels
Note: Be sure to save the box (or boxes) and packing materials for reshipment.
Parts of your machine
Note: Any terms used here that are unclear to you right now will be explained in
detail in the coming pages.
1
Control Panel — The keys you use to operate your machine. (See pages
1.3–1.4 for more details.)
2
ADF
(Automatic Document Feeder) — The
ADF
automatically feeds
original document into the machine, one at a time. It can hold up to 50 pages.
3
Scanner cover — Opens this cover to remove original document jams.
4
Document guides — Adjust these to fit the width of the original document
so it will feed properly into the machine.
5
Document tray — Holds original documents placed for scanning into the
machine.
6
Platen cover — Opens to scan an original document using the platen glass.
7
Original document exit — Where your original document comes out after
being scanned.
8
Top cover — Opens to provide access for changing the toner and drum car-
tridge (or, occasionally, fixing printout jams).
9
AC
power switch — Turns your fax machine on and off.
1
2
3
4
5
6
7
8
9
13
14
15
16
17
12
11
10
18
1
23
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45
Page 13
1.2
Getting started
10
AC
power jack — Where you plug in the ACpower cord.
11
Bypass tray — Open and use the bypass tray to use the paper that cannot
be set in the paper cassette. It can hold up to 50 sheets of paper. For details
about paper capacity of the bypass tray, see “Specifications,” page AI.2.
12
Side cover — Open to fix a printout jam.
13
Side cover release — Pull this to open the side cover.
14
Top cover release — Pull up on this to open the top cover.
15
Recording paper size sticker — Shows the size of the paper that is set in
the paper cassette.
16
Recording paper level indicator — Shows the level of the current paper
supply without requiring you to open the paper cassette.
17
Paper cassette — Set paper here. It can hold up to 500 sheets. For details
about paper capacity of the paper cassette, see “Specifications,” page AI.2.
18
Platen glass — Makes it possible for you to fax or copy objects and even
irregularly shaped sheets, just as a conventional copier.
19
LINE
jack — Where you plug in the telephone line cord. The other end of the
cord plugs into a wall telephone jack.
20
PHONE
2 jack — If you connect a second telephone to your machine, this is
where you plug in the cord.
21
PHONE
1 jack — Not used.
22
PRINTER PARALLEL
port (optional) — Where you plug in the printer cable,
when you use the optional printer controller.
23
RS-232C interface port (optional) — Where you plug in the RS-232C
cable, when you use the optional RS-232C interface kit.
or
Network printer port (optional) — Where you plug in the network cable,
when you use the machine’s printer on a network.
24
Extension paper tray — Holds up the printout after it emerges.
25
Printed document exit — Where the printout emerges.
25
24
23
LINE
PHONE1PHONE2
22
19 20 21
Page 14
1.3
Getting started
1
COPY
light — Glows when the machine is in the Copy mode.
2
FAX
light — Glows when the machine is in the Fax mode.
3
ALARM
light — Glows when a problem occurs during fax communication,
printing or scanning. The light stays on until the machine prints a Check
Message report.
4
COMM
. light — Glows when the machine is communicating with another
machine.
5
MEMORY RECEIVE
light — Glows when the machine is receiving an incoming
fax document into its electronic memory.
6
Soft Keys — Shortcut keys. Any function that can be turned on or off can be
programmed into these three keys. If the light above one of these keys glows,
this indicates the setting that’s been programmed into it (see page 3.16) is
turned on. These keys are programmed at the factory to turn the following
functions on or off:
Soft key 1:
SORT
— Pressing this key will turn the Sort feature on or off.
Note: If the optional printer controller has been installed on your machine,
this key will be the
ONLINE
key.
Soft key 2:
FAX©
— Pressing this key will turn the Fax & Copy feature on
or off. (Page 3.20.)
Soft key 3:
BYPASS
— Pressing this key will change the paper size in the
bypass tray. (Page 1.10.)
7
COPY COUNT
— Pressing this key will make you see the number of total
printed pages on the
LCD
.
8
MONITOR/CALL
— Pressing this key will turn the monitor speaker on or off.
When it’s on, it allows you to hear the call you’re making. When using this
feature, you can only hear the communication taking place.
9
BROADCAST
— Pressing this key will send a broadcast fax (sending the same
document to more than one location).
10
GROUP
— Press this to set up a fax transmission to a call group, a set of fax
numbers which will receive the same document in one fax operation.
11
ADVANCED FUNCTIONS
—
In Fax mode: Chooses from following several fax options – delayed transmission, Polling, F-Code transmission, F-Code polling and Batch transmission.
Or, in Copy mode: You can use Nega/Posi copy.
12
COMM
.
CANCEL/CONFIRM
. — Pressing this key will stop the transmission, or to
review pending fax commands and the activity journal.
13
START
— Pressing this key will begin a fax transmission, reception or copying.
14
STOP
— Stops the current operation and ejects a document from the
ADF
.
15
COPY RESET
— Use in copy mode only. Pressing this key will reset the copy
settings to their defaults.
Control Panel Overview
12 345 6 789101112 13 14
28
15161718192021222324252627
Page 15
1.4
Getting started
16
Numeric keypad — Just like the numeric keys on a regular tone-dialing
phone. Use these to dial phone and fax numbers and to enter numbers when
you’re setting up the machine.
17
In Fax mode:
SPEED DIAL
/
TEL INDEX
— Starts a speed-dialing operation, which you finish by
pushing three of the keys on the numeric keypad. Also displays one-touch and
speed-dial entries sorted alphanumerically, as in a telephone directory. (See
page 3.8.)
Or, in Copy mode:
ZOOM
– Pressing this key will turn on or off the
ZOOM
light.
When the
ZOOM
light glows, you can set the copy reproduction ratio at 1%
steps by using or key.
When the
ZOOM
light is not lit, you can choose one of several fixed copy repro-
duction ratio by using or key.
18
Program key — Any function can be started by first pressing this key and
then entering the function number.
19
Cursor Keys
— Scrolls (moves) through features and command options as dis-
played on the
LCD
.
20
ENTER
— It confirms user settings, begins operations and moves through com-
mand levels.
21
CANCEL
— Pressing this key will delete characters on the
LCD
and cancel com-
mands you have entered into the machine.
22
PAPER SIZE
/
NEXT DOC
—
In Copy mode:
Selects the printout paper you want to use.
While scanning a document:
Pressing this key will tell your machine to scan one or more additional documents after the current scanning ends.
23
DOCUMENT SIZE
— Instructs the fax to scan A4, A5 or F4 sized documents
when you use the platen glass.
24
Liquid crystal display (
LCD
) — Shows the machine’s status and lets you
see what you’re programming into the machine. The display shows 2 lines, 20
characters per line. If the
LCD
is blank, the machine is off.
25
Printer status lights — Green lights indicate the acceptable paper sources.
Red light will glow if the printer problem (such as paper jam) occurred.
26
CONTRAST
— Pressing this key will adjust the contrast level.
27
DOCUMENT/RESOLUTION
—
In Fax mode: Pressing this key will toggle among the three resolution modes
and grayscale.
Or, in Copy mode: Pressing this key will select the type of your document.
28
COPY/FAX
— Pressing this key will toggle between Fax mode and Copy mode.
29
Macro Keys — Programming the Macro keys (M1 and M2) can reduce many
steps of the operation to a simple press of a key. You can “teach” the Macro
keys to carry out one of the several operations (see pages 3.17–3.19).
30
Programmable One-Touch Keys — The keys labeled P1 and P2, this lets
you teach your machine an advanced multi-step function just once, then recall
the function at any time by pressing one of these keys.
31
One-Touch Keys — The keys labeled 01-55 offer one-touch dialing conve-
nience. Also, you may use these keys to enter the characters when you are
setting up the machine.
29 30 31
fliptab A fliptab B fliptab C
Page 16
1.5
Getting started
Pick an installation spot
Where should you install your fax machine? The location should be:
• Clean — Dust buildup can damage your machine. (However, do not use a cover!)
• In the open — Allow at least 30 cm of clearance around your machine. Be sure
that you never cover the machine. Its vents must be able to “breathe.”
• Away from direct sunlight — This helps avoid overheating.
• Dry — Avoid any location where splatters or sprays (such as from a water fountain) could reach your fax machine.
• Level, and vibration-free.
• Near a phone jack — Your fax machine uses a standard (modular) telephone
jack, also known as an
LJU
.
• Near an ACpower outlet — The ACpower cord is about 1.8 m long when
stretched to its limit, and the power cord should never be stretched to its limit.
Power tips
• Use a standard three-pronged 230
VAC
outlet.
• Make sure the outlet isn’t controlled by a wall switch.
If it is, you’ll risk occasional shutoffs to the machine, causing you
to lose fax messages.
• Don’t use an outlet which also is supplying power to a
large appliance, such as a refrigerator or air conditioner.
Such high-consumption appliances can cause “draw-downs”
(temporary drops in the power available for other equipment on
the circuit) which could damage your fax machine.
• Use an electrical surge suppressor, preferably one which guards both tele-
phone and electrical lines. This device helps to shield your fax machine from
damaging high-voltage electrical surges.
Unlocking the mirror carriage
Your fax machine is shipped with mirror carriage locking plate for protecting your
machine’s mirror carriage during shipping.
Important: Do not turn the power on until after you have unlocked the mirror
carriage. Otherwise, damage could result.
Important: Gently close the top cover so that you don’t catch your hands, possibly
injuring them.
1
Open the top cover. Loosen the screw which secures the mirror carriage locking plate, and then slide the plate.
2
After unlocking the mirror carriage, secure the mirror carriage locking plate
mounting screw.
IMPORTANT: BEFORE YOU USE THE MACHINE, YOU MUST
TURN OFF THE TRANSPORT MODE (see page 1.8).
Note: If you must ship your machine for some reason, turn on the transport mode,
turn the power off and then lock the mirror carriage (undo the above procedure).
UNLOCK
LOCK
Setting up
Page 17
1.6
Getting started
Installing the printing supplies
Your fax prints incoming faxes and copies with a reliable 600 dpi print engine. Your
fax requires two types of printing supplies (sometimes also called consumables):
• The drum cartridge — It yields 20,000 “normal” A4-sized printouts (see
“Specifications,” page AI.2). By “normal,” we’re referring to the amount of text
and/or graphics on each page. This is based on an industry-standard test document.
• The toner cartridge — It yields 16,000 “normal”, A4-sized printouts (see
“Specifications,” page AI.2).
Note: The toner cartridge included with your machine is starter toner cartridge,
which yields 3,000 printouts. Please purchase regular, full-yield toner cartridge from your authorized Konica dealer.
To install these supplies:
Important: Gently close the top cover so that you don’t catch your hands, possibly
injuring them.
1
Pull up the top cover
release and open the top
cover.
2
Slide the printer cover
release and open the
printer cover.
3
Unpack a new toner cartridge from its
carton. Then, holding the toner cartridge with both hands, slowly shake it
to distribute the toner evenly inside the
cartridge.
Note: Do not touch the roller of the
toner cartridge.
4
Gently install the toner cartridge in
the printer, making sure the toner cartridge’s two pins fit in the slits inside
the printer frame.
5
Unpack the drum cartridge from its carton.
Note: Shield the drum cartridge from light, especially strong light. Later, if
you have to remove the cartridge from the machine, immediately
wrap it in a thick cloth to protect it from light.
6
Gently install the drum cartridge in
the printer, making sure the drum
cartridge’s four pins fit in the slits
inside the printer frame.
Page 18
7
Gently clean the LED print head
using the cleaning paper included in
the toner cartridge carton box.
For best print quality, you should
clean the LED head every time you
change the new toner cartridge.
Note: Do not use abrasive materials
on the LED print head, and
do not subject the LED print
head to strongly shock.
8
Gently close the printer cover.
9
Close the top cover. Be sure to push on a portion of the cover to lock it into its
original (closed) position.
Note: The fax machine will not work if the cover isn’t closed properly.
Attach the extension paper tray
Attach the extension paper tray by inserting its two pegs at a slightly upward angle
into the appropriate holes, as shown.
Plug in and power up
1
Plug one end of the telephone line cord into the
LINE
jack on the machine’s
rear side and the other end into a standard telephone wall jack.
2
Plug the non-pronged end of the AC power cord into the AC power cord jack
on the right rear side of the machine and the pronged end into a 230 V electrical outlet (preferably on a surge suppressor, as mentioned on page 1.5).
Important: Be sure that you do not turn the power on (next step) until after
you have unlocked the mirror carriage locking plate. (see page
1.5).
3
Use the AC power switch to turn on your machine. The markings are international standards: I means on, O means off.
It will take a few seconds for the machine to warm up. The
LCD
shows:
When the machine is ready to use (standby mode), you will see:
Copy Ready 1
A4 Auto 100%
** Warming Up **
1.7
Getting started
Page 19
1.8
Getting started
Turning off the transport mode
Important: After unlocking the mirror carriage (see page 1.5), you must turn the
transport mode off by following procedures.
When the machine is in the transport mode, the
LCD
shows:
To turn off the transport mode:
1
Press Program key, *,E.
2
Select Off by pressing or . Then press
ENTER
to turn off the transport
mode. The mirror carriage will move to the home position.
Important: If you must reship the machine, turn on this mode to move the mirror
carriage to the transport position (in step 2, above, press or to
set the transport mode to On), then power off and lock the mirror carriage using the mirror carriage locking plate (see page 1.5).
Adjust the monitor speaker’s volume
You can set the volume of the monitor speaker.
1
Press
MONITOR/CALL
on the control panel. You now should hear a dial tone.
And press or of the cursor key. The
LCD
indicates the volume:
2
To turn the volume up, press .
To turn the volume down, press .
3
Press
MONITOR/CALL
again to hang up.
Loading paper
Acceptable paper size and cassette capacity
Paper source Paper type Paper size Capacity
Paper cassette Plain paper*1A4 , A5 , F4 500 sheets
A4 , A5 , A6 , F4 ,
Plain paper*1Letter , Legal , Half-letter , 50 sheets
Bypass Tray Executive , Custom-sized*
2
Envelopes DL , Com#10 , Monarch 1 sheet
Postcard 100 × 148mm 20 sheets
Transparency*3A4 20 sheets
*1Paper weight: 60 – 90 g/m
2
*2(97 – 216) mm × (140 – 356) mm (Width × Length): It only can use if the optional
Printer Controller is attached.
*3We recommend: 3M PP2500 for laser printers or equivalent
Note: Do not use any paper which has been creased, wrinkled or has absorbed any
moisture.
Loading paper in paper cassette
Before you load paper, note the following:
• After you loaded paper in paper cassette, you must need to “tell” your machine
which size of the paper, A4-, A5- or F4-sized, you loaded.
You can do this by the “Setting of the paper size” operation. (See next page.)
Note: If you will be using A4-sized paper, there’s no need to adjust the cassette;
your machine is initially set for A4-sized paper. Simply attach the A4
sticker to the outside of the paper cassette.
1
Open the paper cassette from the front of your machine by gently pulling it
toward you.
** Tel Mode **
Volume:
■■■■
■■■■
■■■■
Mirror Locked :Off
/
/Enter
Mirror Locked :On
/
/Enter
Mirror Locked
Page 20
1.9
Getting started
2
While pressing the release lever,
slide the paper length guide to the
position for the paper size you
want to use.
3
Press down the paper lifting plate.
4
Insert the paper into the cassette.
• Before you insert paper in the
cassette, stack it so the leading
edge and sides of the paper are
even.
• Do not stack the paper over the
limit mark inside of the cassette.
• Place the edges of the top sheet
under the metal tabs on the
cassette’s left and right side.
5
Adjust the paper guides to fit the
size of paper.
6
Gently push the paper cassette back into its original (closed) position. You’ll
feel a click when it’s properly in place.
7
Attach the paper size sticker on the cassette’s front.
Helpful Tip: The paper level indicator on the
front paper cassette lets you see
how much paper is in the cassette
without your having to open the cassette. When you see the paper level
indicator drop (i. e., show more blue
area), make sure you have a supply
of paper nearby. Then, when you see
the “Please Supply Paper” message
on the display, you’ll be ready to
refill the cassette.
Important: To avoid paper jams, do not refill this paper cassette without first
removing all of any paper which may remain in it. In other words, do
not just add sheets to an already-loaded stack.
Setting of the Paper Size
Default setting: 1st cassette: A4, 2nd cassette(option): A4, Bypass tray: A4
When you change the size of paper in the paper cassette, also you must change the
paper size setting, below.
1
Press Program key,B,1,0,1,
ENTER
. The
LCD
shows:
2
Press or until the recording paper size for the first cassette you want
appears. In this example, we’ve chosen F4.
3
Press
ENTER
.
If you have the optional second cassette, proceed to step 4.
Otherwise, skip to step 6.
4
Press or until the recording paper size for the second cassette you want
appears. In this example, we’ve chosen A5 .
5
Press
ENTER
.
2nd Cassette :A5
/
/Enter
1st Cassette :F4
/
/Enter
1st Cassette :A4
/
/Enter
Paper level
indicator
Page 21
1.10
Getting started
6
Press or until the recording paper size for the bypass tray you want
appears. In this example, we’ve chosen A4.
7
Press
ENTER
.
Press
STOP
to return the machine to standby mode.
Loading paper in bypass tray
When you need to use a size of paper not currently loaded in your machine’s paper
cassette(s), or when you want to use a special type of paper (such as transparency
film), use the bypass tray.
1
Open the bypass tray on the right
side of your machine.
2
Pull out the hopper of the bypass
tray and pull the flapper release
lever.
3
Place the paper on the bypass
tray. Adjust the paper guide to fit
the paper and insert the paper
until it comes to a stop.
Then push back the flapper
release lever.
Note: In Fax mode, if you have set the A4,A5 or F4 sized paper in the bypass
tray, the machine will use this paper when it runs out of the paper in the
paper cassette during the fax reception.
Bypass Tray :A4
/
/Enter
Page 22
1.11
Getting started
Changing modes
You can use this machine not only as a
fax machine, but as a copier as well.
Press
COPY
/
FAX
to change to the fax
mode or copy mode.
Fax mode: If you want to use facsimile
features, change to the Fax mode.
Copy mode: If you want to use copier
function, change to the Copy mode.
When the machine is in the Fax mode,
the
FAX
light on the control panel is on, and if the machine is in the Copy mode, the
COPY
light is on.
Note: You cannot switch modes in any of the following cases:
• When scanning a fax message for transmission.
• During the real time transmission.
• When programming any function settings.
Standby display of each mode:
In Fax mode In Copy mode
Turning off the power
Fax documents stored in memory will be lost 72 hours after you turn the power
switch off or unplug the power cord. (See “Specifications,” page AI.1.)
How to operate the machine
To press: 0 (zero),1,2,3,4,5,6,7,8,9,#or *
Use: The numeric keypad.
Tip: At no other time within this manual will we refer to the letters printed
below the numeric keys and their uses (such as accessing abc by pressing
the 2 key.) These letters are there only for your convenience in using your
fax machine as a telephone.
To press:
A,B
,C,
D
or any other letter key
Use: The one-touch key labeled with that letter.
Tip: Please don’t confuse the zero (0) with the letter
O
.
Here’s an example. If we say “press Program key,
A
,1,0,1,
ENTER
”…
… you’d press Program key
… thenA(one-touch key 01(A))
… then 1
… then 0 (the numeric key zero)
… then 1
… and then
ENTER
Note: Even though our example above includes commas, do not enter them into
the fax machine. Those characters appear in our instructions to separate
one number from the other. They do not need to be entered into your fax
machine.
There is a function (broadcasting) which requires commas to be entered, but
there is a special way to enter them. We’ll explain this process later.
In other way, you can search almost all of your machine’s function using the cursor
key. See page 1.13.
Copy Ready 1
A4 Auto 100%
Fax Ready
1 Jan 2001 0:00
COPY/FAX key
Operating tips
Page 23
1.12
Getting started
Entering characters
Some settings give you a chance to enter characters; for your TTI, remote fax’s name
or others. To enter letters or other characters, use one-touch keys, numeric keypad
or
CODE
keys.
Using one-touch keys to enter characters
Open the one-touch cover and use the onetouch keys to enter letters and other
non-numeric characters.
The word “Upper” means the machine will
enter only upper-case letters.
To type a lower-case letter, press
ALPHABET
which is one of the one-touch keys.
The display changes to:
This means pressing one-touch keys will enter lower-case letters.
To switch back for upper-case entries, press
ALPHABET
.
To enter spaces, punctuation and symbols, use the one-touch keys.
Cancelling characters
If you entered an incorrect letter or digit, press
CANCEL
to erase to the left.
To change just one character in name and/or digit, press or to move the cursor
to that character or digit. Then press
CANCEL
to erase it. Re-enter the character or
digit correctly.
Using
CODE
to enter characters
Also, you can use the
CODE
key to enter special characters or symbols.
1
When the machine prompts you to enter a name, press
CODE
.
The
LCD
changes to:
2
Find the character you want to enter in the chart below.
The legends in the black border indicate which key you press, and in which
order, to get a given character.
For example, to get a back-slash (\) character, you’d press C, 8. (The blank
areas for 2, 0 and C, 0 indicate spaces.)
3
To enter each character, press the key combination listed on the chart.
Important: Remember, there are three ways to enter characters:
Enter Using
Numbers Numeric keypad
Letters/characters One-touch keys
Letters/characters/numbers
CODE
chart for key combinations
4
Press
ENTER
to save the name.
0
1
2
3
4
5
6
7
8
9
A
B
C
D
E
F
234567ABCDEF
0@P ` pÇÉ
↑
α p
!1AQaqüæ
↓
q
"2BRbréÆ á βθ
#3CSc sâô í ε
$4DTd täö`ó µΩ
%5EUe uàò.ú σ ü
&6FVf våû ñρΣ
’7GWgwçù Ñ π
(8HXhxêÿ\
a
)9IYiyëÖ ″
o
*:JZjzèÜ
¿
j
+;K[k{ï
,<L¥l|î£
-=M]m}ì
¡
÷
.>N^n→ Ä
P
t
«
/?O_o ← Å
ƒ
»
n
x
Second keypress
First keypress
˚
˚
¥
Your Name ;Code
_
Your Name ;Lower
_
Your Name ;Upper
_
ALPHABET CODE
Page 24
1.13
Getting started
Searching the functions using the cursor key
In this manual, we explain the operation with short-cut operations (for example, we
will say, “press Program key,
A
,1,0,1...”), however you can search and enter
almost all of functions using the Program key and Cursor key.
Helpful Tip: When you want to search any function settings in your machine, you
will need the function table (see next page) for your searching. Please
use it for your help.
To search and enter the function settings:
1
Press the Program key.
2
Search the level one function
groups using or of cursor key
until your desired item appears.
3
After you find the level one function item you want to program, press of
cursor key to go to the level two function groups .
4
Search the level two function groups using or of cursor key until your
desired item appears.
5
After you find the level two function item you want to program, press of
cursor key to go to the level three function groups .
6
Search the level three function groups using or of cursor key until your
desired function appears.
Note: You can go back to previous level function groups by pressing of
cursor key before you have entered the level three function by pressing
ENTER
.
7
Press
ENTER
to entry the function setting.
Note: You can press Program key to entry the setting instead of
ENTER
.
Cursor keys
Program key
Page 25
Level one function Level two function Level three function Summary of setting Default setting Page
A. Autodial Entries 1.One-touch Dial 01.Enter One-Touch Select one-touch key and register the fax dial numbers and names,
(Max. 55 locations.) also group numbers on one-touch dial keys. — 3.2
If you register the name, you can use the telephone index feature.
If you register the group number, you can use the group dialing.
02.Erase One-Touch Erase the registration in a one-touch key. — 3.3
2.Speed Dial 01.Enter Speed-Dial Select speed-dial number and register the fax dial numbers and
(Max. 145 locations.) names, also group numbers as Speed-Dial numbers. — 3.4
If you register the name, you can use the telephone index feature.
If you register the group number, you can use the group dialing.
02.Erase Speed-Dial Erase the registration in a speed-dial number. — 3.5
3.Program One-Touch 01.Enter P One-Touch Program several operations for a function you frequently use.
— 3.34
This key can reduce several steps to a simple press of a key.
02.Erase P One-Touch Erase the programming in a programmable one-touch key. — 3.48
B. User Settings 1.Machine Settings 01.Cassette Size Select the size of paper in the paper cassette. A4 1.9
02.Protect Passcode Enter the protection passcode for using the security features. — 3.49
03.Soft Key Program to turn on or off any functions with just pressing this key.
Soft key 1:
SORT
See left. 3.16
Soft key 2:
FAX©
Soft key 3:
BYPASS
04.Silent Mode Mute your machine. Off 4.8
05.Sleep Mode Conserve power. On 4.9
06.Fax & Copy Make a copy of your document each time it transmit. Off 3.20
07.Primary Mode Determine the primary mode, Fax mode or Copy mode. None 4.9
08.Service Mode For technical support. Do not set this setting to on unless an
Off —
authorized technician asks you to do so.
09.Paper Source Select paper source (paper cassette and bypass tray) for
For Fax / Copy 4.9
fax reception or copying.
10.2-Bin Tray*
1
Select the paper tray for delivery.
• Copy exit Lower tray
• Received fax document exit Upper tray 4.9
• List exit Upper tray
• PC-Fax print exit*
2
Upper tray
Function table
*1: This option appears only if the optional 2-Bin tray has been installed. *2: This option appears only if the optional RS-232C interface has been installed.
1.14
Getting started
Page 26
1.15
Getting started
*3: This option appears only if the optional NIC (network interface card) has been installed.
Level one function Level two function Level three function Summary of setting Default setting Page
B. User Settings 2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.
• Primary resolution mode Normal 4.1
• Primary contrast mode Normal
02.Print Parameter You can set the following settings for receive fax message.
• Reduction rate Auto
• Reduction margin 24 mm
4.3
• Half-page reception Off
03.# of Rings Number of rings before your machine answers. Two times 4.4
04.Redial Number of times and interval for automatic fax redialing. Two times
4.5
Three minutes
05.Dialing Pause Dialing pause length. Two times 4.5
06.Memory Tx On/Off setting for Memory transmission. On 4.2
07.Quick Memory Tx On/Off setting for Quick Memory transmission. On 4.2
08.TTI Tx On/Off setting for sending your TTI. On 4.2
09.ECM Mode On/Off setting for ECM mode. On 4.1
10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.53
11.Security Rx Keep all received fax messages in memory and after print them. Off 3.49
12.PIN Mode Prevent unauthorized long-distance calls. Off 3.51
13.Passcode Enter passcode for limiting polling access. — 3.15
14.Audible alarm When your machine receives a fax message, it will sound the
Off 3.22
alarm tone.
15.Dial Prefix Enter the appropriate access number to access the alternative
— 3.23
telephone service provider.
3.Copy Settings 01.Scan Parameters You can set the following settings for copying.
• Primary document type Text 4.6
• Primary contrast mode Normal
02. Print parameter You can set the margin for copying. 24 mm 4.6
03.Auto Reset Time Set the time (minutes) of resetting the copy parameters. 3 minutes 4.7
04.Copy Auto Set the default setting to “Auto” for one of the following:
Paper size 4.7
• Paper size • Reduce/Enlarge ratio • Document size
05.Copy Protect On/Off setting for Copy protection. Off 2.17
06.Sort Copy On/Off setting for Sorting copy. On 4.7
07.Nega/Posi On/Off setting to reverse copy of black and white areas. Off 2.17, 4.7
4.Printer Settings 01.TCP/IP*
3
Enter the IP Address, Subnet mask and Gate way address. — —
Page 27
Level one function Level two function Level three function Summary of setting Default setting Page
B. User Settings 5.Scanner Settings*401.Scan Parameter Enter the scanning parameters. — —
02.Scan Size Set the scanning size. — —
03.Auto Reset Set the time (minutes) resetting the scan parameters. — —
C. Other Settings 1.Journal & Reports 01.Journal Auto Print Print the Activity journal automatically after 100 transactions. Off 3.20
02.Journal Line Up Change the printing order of the activity journal. Off 3.21
03.Report AutoPrint Print the TCR (Transmit Confirmation Report) automatically
Off 3.21
after transmitting.
2.Cover Page 01.Set Cover Page On/Off setting for sending the Cover page. Off 3.22
02.Enter Cover Page Enter your message for the cover page. — 3.22
3.Department Code 01.Set Dept. Protect Protection for department code settings. Off 3.56
02.Set Dept. Code Register the Department code. — 3.55
03.Set Dept. Setting On/Off setting for Department code activation. Off 3.55
04.Erase Dp.TimeList Clear the total counts of each department code. — 3.56
4.F-Code Box 01.Set F-Code Box Create the F-Code box. — 3.25
02.Erase F-Code Box Erase an empty F-Code box. — 3.32
5.Batch Tx 01.Set Batch Box Create the Batch box. — 3.11
02.Erase Batch Box Erase an empty batch box. — 3.13
D. Doc. Management 1.Store Document 01.Polling Document Store the document to be retrieved by other fax machine. — 3.14
02.F-Code Document Store the document to be retrieved by other F-Code compatible — 3.29
fax machine.
2.Erase Document 01.Polling Document Erase stored document for polling transmission. — 3.14
02.F-Code Document Erase stored document in the F-Code box. — 3.31
03.Batch Document Erase stored document in the Batch box. — 3.13
3.Document Print 01.Polling Document Print the stored document for polling transmission. — 3.14
02.F-Code Document Print the stored document in the F-Code box. — 3.30, 3.31
03.Batch Document Print the stored document in the Batch box. — 3.12
04.Security Rx Doc. Print the fax received document during Security reception (and
return to your machine to normal reception mode until the next — 3.50
time).
05.Com. Stored Doc. Print the stored document for delayed transmission. — 2.8
1.16
Getting started
*4:These option appears only if the optional printer controller has been installed. For details see the operating instructions that is included with the printer controller kit.
Page 28
1.17
Getting started
*2: This option appears only if the optional RS-232C interface has been installed.
*3: This option appears only if the optional NIC (network interface card) has been installed.
*4:These option appears only if the optional printer controller has been installed. For details see the operating instructions that is included with the printer controller kit.
Level one function Level two function Level three function Summary of setting Default setting Page
E. Print 1.List Print 01.Machine Settings Print a list of your machine settings. — 4.10
02.Fax Settings Print a list of the fax settings. — 4.10
03.Copy Settings Print a list of the copy settings. — 4.10
04.Journal Print the activity journal manually. — 3.21
05.Commands List Print a list of the delayed commands. — 2.8
06.One-Touch List Print a list of the one-touch dial keys. — 3.3
07.Speed-Dial List Print a list of the speed-dial numbers. — 3.5
08.P One-Touch List Print a list of the programmable one-touch keys. — 3.47
09.Group List Print a list of the group numbers. — 3.7
10.Block Junk Dial List Print a list of the blocked numbers. — 3.54
11.Cover Page Print a cover page. — 3.22
12.Depart. Time List Print a total communication time and printed pages of each
— 3.56
department code.
13.F-Code Box List Print a list of F-Code boxes. — 3.28
14.F-Code Doc. List Print a list of the document stored in the F-Code boxes. — 3.28
15.Batch Box List Print a list of Batch boxes. — 3.12
16.Batch Doc. List Print a list of the document stored in the batch boxes. — 3.12
17.Macros List Print a list of Macro keys. — 3.19
2.Printer Functions 01.Demo Page*
4
Print the highlight features and functions of the printer. — —
02.Status Page*
4
Print all the status and configuration of the printer. — —
03.Font List*
4
Print the list of all PCL fonts currently installed in the printer. — —
04.NIC Status*
3
Print the NIC (network interface card) settings. — —
F. PC-FAX Commands*21.PC-FAX 01.PC-FAX Scan Scanning a document into the PC. — —
02.PC-FAX Initial Initializing your machine. — —
03.Set RS-232C Setting of the RS-232C parameters. — —
I. User Install Set-up the following settings:
• Language on the LCD and Lists English
• Current Day and Time —
• Your TTI (your name) — 1.18
• Subscriber ID (your fax number) —
• Phone dialing type Tone
• Fax reception mode Fax Ready
• Time for the machine to enter the sleep mode 5 minutes
Page 29
Initial setting software is already installed on your Konica fax machine. It guides
you through the process of entering your machine’s settings.
These settings you make here can always be changed later.
Getting started
Determine the following before you go any further:
1
The type of dialing your telephone system requires — Choose either tone or
pulse (rotary) dialing.
2
The name and fax number you want to appear on your faxes —
Every fax page you send arrives at the receiving machine with a single line of
text at the very top of the page. This text lists a name, called the Transmit
Terminal Identifier (
TTI
), and a fax number. The
TTI
cannot be longer than 22
characters.
Clearing stored settings
Before the Initial setting, clear your machine’s built-in user data memory. This
ensures the memory will hold only your settings.
Important: After you set the Initial settings, do not clear the memory again
unless an authorized technician asks you to do so.
To clear the machine’s memory:
1
Press Program key, *, 2. The
LCD
now asks if you want to clear the memory:
Note: If you don’t want to clear the memory, just press
CANCEL
.
2
If you do want to clear the memory, press
ENTER
.
Entering initial settings
Important: If you press
STOP
during Initial settings, your fax machine returns to
standby mode (its normal condition). But it will keep the settings you
saved by pressing
ENTER
as described in these instructions.
1
Press Program key,
I
,
ENTER
.
The
LCD
shows the current language setting.
2
Press or until the language you want appears.
3
Press
ENTER
to save the setting and continue.
4
The
LCD
now shows the current calendar/clock setting, with a cursor appear-
ing under the first digit.
5
Use the numeric keypad to enter the correct date and time, using a
DDMMYY
format for the date and 24-hour format for the time. For instance, to set 8:30
PM
on 11 July, 2002, press 1 1 0 7 0 2 2 0 3 0, which results in:
Note: Your fax machine automatically inserts the spaces and date-slash. All
you have to do is enter the digits.
To change a digit, press to move the cursor left, or to move it right.
Then enter the correct digit.
6
Press
ENTER
to save the clock setting and continue.
Enter Time
11/07 ’02 20:30
Enter Time
01/01 ’01 00:00
Language :English
/
/Enter
Clear User Settings
Check Enter/Cancel
Initial settings
1.18
Getting started
Page 30
1.19
Getting started
7
The
LCD
now asks you to enter your fax number as you want it to appear on
other fax machines’ displays or printouts. The fax industry term for this
number is Subscriber
ID
.
8
Use the numeric keypad to enter the fax number. The number may contain up
to 20 characters.
Note: If you make a mistake, press
CANCEL
to erase to the left.
To change just one number, press to move left, or to move right.
Press
CANCEL
to erase the number. Then re-enter the fax number cor-
rectly.
9
Press
ENTER
to save the number.
10
The
LCD
now asks you to enter the name you want to appear at the top of
faxes you send. The name may be up to 22 characters in length.
Use the one-touch keys to enter letters and other non-numeric characters.
(Refer to “Entering characters” on page 1.12.)
11
Press
ENTER
to save the setting and continue.
12
The
LCD
now shows the type of dialling:
13
Press
ENTER
and continue.
14
The
LCD
now shows the machine’s current reception mode.
15
For now, press or until the setting Fax Ready appears. (This setting can
always be changed. We’ll discuss reception modes further on pages 2.10–2.11.)
16
Press
ENTER
to save the setting and continue.
17
The
LCD
now asks you to enter the time for the sleep mode. Your machine will
automatically enter sleep mode after your selected idle time has elapsed.
18
Enter the time (in minutes) using the numeric keypad.
19
Press
ENTER
to save the setting. Your machine will return to standby mode.
Sleep Mode Timing
(001-240):005
Fax Ready
/
/Enter
Phone Type :Tone
←←/→→
/Enter
Your Name ;Upper
_
Your Fax Number
9725555525_
Your Fax Number
Page 31
Basic Operations
This chapter describes the basic
operation of the transmission,
reception and copying
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10
Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12
Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.18
Page 32
2.1
Basic operation
Guidelines
You can send a fax message using the
ADF
(Automatic Document Feeder) or platen
glass. Before you begin the fax sending, please read the following guidelines.
Acceptable document sizes
You can set up to 50 sheets of A4-, A5 - or F4−sized document in the
ADF
at one
time. However, it’s possible to fax a piece of paper as small as a notepad sheet or one
up to 1 meter long.
The acceptable dimensions (width × length) are:
Automatic document feeder (
ADF
)
S
INGLE-SHEET
M
ULTIPLE-SHEET
Maximum: 216 × 900 mm Maximum: 216 × 356 mm
Minimum: 120 × 100 mm Minimum: 210 × 148 mm
Platen glass
Maximum: 216 × 356 mm
Things not to put in your fax
To avoid paper jams and damage to your machine, don’t insert:
• Folded, curled, torn, wrinkled or very thin pages
• Documents with staples, glue, tape, paper clips or still-wet correction fluid
• “Sticky notes” (or documents with “sticky notes” attached)
• Cardboard, newspaper or fabric
• Pages with duplicating carbon on either side
• Credit cards or any small, thick items
• OHP transparency film
How to set the document
When setting the documents in the
ADF
(Automatic Document Feeder)
1
Insert your document(s) face
up, top edge first. If you’re
sending a multi-page documents, “fan” the pages slightly.
2
Adjust the document width
guide to fit your documents.
Note: The
ADF
can hold up to 50 pages of normal weight paper.
When setting the documents on the Platen glass
1
Make sure the document is not
in the
ADF
.
2
Lift the platen cover.
3
Set your document face down
on the platen glass. The document should be aligned to the
front right corner.
4
Gently close the platen cover.
Important: Gently close the platen cover so that you don’t catch your
hands, possibly injuring them.
Sending faxes
Page 33
2.2
Basic operation
Resolution, grayscale
Reviewing resolution and grayscale:
• Normal resolution (“
NORM
” on the control panel) is suitable for most typed
documents and simple drawings.
• Fine resolution (“
FINE
” on the control panel) is ideal for maps, moderately compli-
cated drawings, floorplans or handwritten documents.
• Superfine resolution (“S-
FINE
” on the control panel, “S Fine” on the
LCD
)
reproduces the detail of extremely complicated drawings or line art.
• Grayscale mode (“
HALFTONE
” on the control panel; “Gray” on the
LCD
) captures
shades in photos and drawings.
Note: If you send a fax in superfine, certain fax models (especially older models)
receive it only in fine mode. However, you can send a fax in grayscale mode
to virtually any fax machine currently in use.
To change the resolution setting, press
RESOLUTION
repeatedly.
A glowing
LED
indicates the fax is using the setting named by
that
LED
. For example, in the drawing (right), the machine is set
for
FINE
resolution.
Contrast
Setting the contrast allows you to compensate for any excessive lightness or darkness, as the case may be, of document pages you are sending or copying.
To change the contrast setting, press
CONTRAST
repeatedly.
A glowing
LED
indicates the fax is using the setting named by
that
LED
.
Note: To avoid confusing the Light and Dark settings, just
remember — “Light lightens” and “Dark darkens” — to
keep it straight.
Mixing resolution and contrast in a multiple page
When you send the document with more than one page, you can select different resolutions and contrasts for each page.
Insert your documents, select resolution and contrast for first page, dial and press
START
. Then follow one of the following two procedures.
When the document is placed in the
ADF
:
Select resolution and contrast before the next page is scanned.
When the document is placed on the platen glass:
1
Remove the previous page and place the next page.
2
Select resolution and contrast. Then press
NEXT DOC
.
Dialing pause
Some long-distance systems require dialing pauses, and pauses can also be useful
when you’re dialing through special telephone exchanges.
To insert a pause, assign
REDIAL/PAUSE
to a Soft key (see page 3.16), and then press
REDIAL/PAUSE
. (The pause character (-/) will appear on the
LCD
.) Each pause
entered lasts for a factory-set two seconds.
For example, pressing 9,
REDIAL/PAUSE
, 19725552009 dials 9 [2-second pause] 1 9 7
2 5 5 5 2 0 0 9.
Helpful Tip: You can change the dialing pause length within 2 to 10 seconds.
(see “Changing the pause length,” page 4.5.)
Potential problems with call-waiting and voice mail
Telephone call-waiting signals can stop fax transmission and reception. And any
service — such as voice mail — which may intercept your calls can keep your fax
machine from receiving fax calls.
If you use only one line for both phone and fax, consult your telephone company to
see how you can temporarily disable call-waiting or voice mail while using the fax
machine.
CONTRAST
NORMAL
LIGHT
DARK
HALFTONE
DOCUMENT
S-FINE
FINE
NORMAL
RESOLUTION
Page 34
2.3
Basic operation
Memory transmission
Your fax machine has a great memory! Take advantage of it, and you could:
Save Time. By using your fax machine’s memory, you won’t have to wait for your
machine while it completes the transmission. Simply scan your document into your
machine’s memory, and you can walk away with your original in hand.
Save Money. If you’re transmitting to another memory-equipped fax machine, your
machine will send the document directly into the other machine’s memory and hang
up. (The receiving machine then prints out your message from its memory after the
call has ended.) This cuts your actual on-line time to a minimum.
Save Even More Money. Set up a delayed transmission (see page 3.10) to send
your document after hours, and you can save more money, because the line charges
will be cheaper.
Note: Some documents use up memory more quickly than others. They include
documents with many pages and those with many dark areas. When the
machine’s memory is full, it can transmit only through the document feeder.
The memory transmission default setting is On. However, you can turn it off for the
default. (See page 4.2.)
Helpful tip: If you will frequently turn this feature on and off, you can assign a
Soft key (see page 3.16) to turn on or off by simply pressing that key.
Memory overflow message
In normal memory transmission, if you’ve stored too much information in your
machine’s memory, a “Memory Overflow” message may appear on the
LCD
:
This appears because (1) too many pages have been stored in the memory, or (2)
the pages that are stored have too much information on them for your fax machine
to remember.
If this message appears, press
START
to tell your fax to keep as many pages in mem-
ory as possible, or press
CANCEL
to erase from memory all pages stored during the
current operation (but not previous operations).
Note: If you don’t operate your machine within 60 seconds, the machine automati-
cally erase the document stored in the memory during the current
operation.
Dividing a large document into smaller batches will help you avoid this error.
Quick memory transmission
Using Quick Memory transmission can save you time over standard memory transmissions.
For a normal memory transmission, your fax: (1) scans your entire document into
memory, (2) dials the other fax machine, then (3) transmits the document.
But with Quick Memory transmission, your machine doesn’t wait to scan all pages
into memory before dialing. After it scans the first page of your document, your
machine dials the call. While dialing, connecting and transmitting, your fax
machine continues to scan in the remaining pages of the document.
The quick memory transmission is On for default setting. However, you can turn off
it for the default. (See page 4.2.)
Important: To use Quick Memory transmission, the memory transmission feature
must be turned on.
Real time transmission (Non-memory transmission)
In the following cases, the machine does not use its memory for sending a fax:
• When you turned off the memory transmission
• When you are sending a fax using
MONITOR
/
CALL
key.
• When the machine’s memory is full
It is called Real time transmission mode. In this mode, the next page is not scanned
in while the current page is being transmitted.
Note: In this mode, only one destination can be dialed.
Note: Real time transmission available only when using the
ADF
. When transmitting use the platen glass, the machine always uses Memory transmission
mode even if you set the memory transmission to off.
Memory Overflow
Start Or Cancel
Page 35
2.4
Basic operation
Sending a fax using the ADF
1
Press
COPY/FAX
to change to Fax mode.
2
Insert the document face up, top edge first. And adjust the document
guides — by sliding either of them to the left or right — to fit the page(s)
you’ll be faxing. Your fax machine’s
ADF
(Automatic Document Feeder) will
hold up to 50 pages with A4-sized paper.
When a document is in the feeder, the
LCD
shows the scanning width and the
amount of memory available:
3
Adjust resolution and contrast if necessary.
4
Enter the fax number.
Also, enter any access codes necessary, just as you would for a regular phone
call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for
long-distance.)
5
Press
START
.
By pressing
START
, you’ve just given your machine a command. In turn, your
machine gives this action a command number as it scans the fax document.
This command number appears on the first line of the
LCD
for a few seconds:
You’ll need to know this command number if you later wish to cancel the
transmission or to print a stored document (see pages 2.7–2.8).
6
Now, everything is up to the machines — yours and the one you’re dialing.
• If the fax has been set for Quick Memory transmit, your machine scans the
first page of your document into memory, then dials the other fax. When it
makes contact, your machine transmits the stored document from memory
while at the same time scanning the remaining pages of your document
into memory. (In default setting, the Quick Memory transmission is On.If
you want to turn off this feature, see page 4.2.)
• If the fax has been set for the normal memory transmit, your fax scans the
entire document into memory, then dials the other fax. When it makes contact, your machine transmits the entire stored document from memory.
• If the fax is set for Real time transmit (non-memory transmission), your
machine simply dials the other fax. When it makes contact, your machine
feeds the document through, scanning and transmitting it as it goes.
Note: The more “stuff” (called black coverage) your machine “sees” on a
page, the more slowly the page feeds through as the fax scans it. And
even if the page is relatively clean, sending it in grayscale mode or at
certain resolutions makes your machine “see” more “stuff.”
The same is true if you set the contrast to Dark.
Important: If you want to cancel a transmission while scanning the docu-
ment, press the
STOP
key.
If you want to cancel a transmission in progress, use the Review
Commands function. See “Reviewing or canceling commands,”
page 2.7.
7
At the end of the operation, your fax machine beeps and displays:
Important: Whenever you transmit a document, what actually appears on
the top line of the display depends on information stored in the
remote fax. The line may even be blank.
Note: If the call fails, see “Redialing,” page 2.6.
919725552009
** Complete **
== Command:01 ==
Press Start
919725552009_
Document Ready
A4 Mem100%
Page 36
2.5
Basic operation
Sending a fax using the platen glass
1
Press
COPY
/
FAX
to change to Fax mode.
2
If there’s a document in the
ADF
, remove it.
3
Open the platen cover.
4
Place the document face down on the platen glass and align it with the doc-
ument scale on the right, then gently close the platen cover.
The document should be aligned to the right front corner.
Important: Gently close the platen cover so that you don’t catch your
hands, possibly injuring them.
When a thick document, such as a book, is on the platen glass,
do not press strongly from the top of the platen cover. This
may break the platen glass and cause an injury.
5
Press
DOCUMENT SIZE
to select the document size, A4, A5 or F4.
6
Adjust resolution and contrast if necessary.
7
Enter the fax number.
Also, enter any access codes necessary, just as you would for a regular phone
call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for
long-distance.)
8
Press
START
.
By pressing
START
, you’ve just given your machine a command. In turn, your
machine gives this action a command number as it scans the fax document.
This command number appears on the first line of the LCD for a few seconds:
You’ll need this command number to cancel the transmission or to print a
stored document (see pages 2.7–2.8).
Then your machine will scan the document into the memory.
While your machine scans the document, the
LCD
will show:
9
When the scanning is done, the
LCD
will show:
If you want to send more pages, proceed to step 10.
Otherwise, press
START
to start the transmission, and skip to step 11.
10
Place the next page, then press
NEXT DOC
to start scanning.
Note: If necessary, select the document size (see step 5).
To send any more pages, repeat steps 9-10.
Otherwise, press
START
to start the transmission, and skip to step 11.
11
Now, everything is up to the machines — yours and the one you’re dialing.
When it makes contact, your machine transmits the stored document from
memory.
Important: If you want to cancel a transmission while scanning the docu-
ment, press the
STOP
key.
If you want to cancel a transmission in progress, use the Review
Commands function. See “Reviewing or canceling commands,”
page 2.7.
Start Scan
→→
NextDoc
Tx Start
→→
Start
919725552009
A4 NextDoc Mem100%
== Command:01 ==
Press Start
919725552009_
Page 37
2.6
Basic operation
12
At the end of the operation, your fax machine beeps and displays:
Important: Whenever you transmit a document, what actually appears on
the top line of the display depends on information stored in the
remote fax. The line may even be blank.
Note: If the call fails, see “Redialing,” page 2.6.
Sending a fax using MONITOR/CALL key
You also can fax a document using the monitor speaker to dial the call.
Note: In this function, you cannot send a fax using the platen glass.
1
Insert the document to the
ADF
.
2
Adjust resolution and contrast if necessary.
3
Obtain a dial tone by pressing
MONITOR
/
CALL
In either case, the
LCD
shows:
4
Enter the fax number by using the numeric keypad.
Also, enter access codes with the number, just as for a regular phone call.
5
When you hear fax tones from the remote unit, press
START
.
6
At the end of the operation, your fax machine beeps and displays:
Note: If the call fails and you used
MONITOR/CALL
to dial, press
MONITOR/CALL
to hang up. Or if you’ve pressed
START
to begin the fax
transmission, press
STOP
to end it.
Also see “Redialing manually,” below, if the call fails.
Redialing
Automatically fax redialing
If your fax call fails, your machine automatically redials it. In this Auto Redial
mode, your fax automatically redials the number up to two times at one minute intervals.
Note: You can change the redial time and interval settings. (See “Changing redial
settings,” page 4.5.)
While in the Auto Redial mode, the machine can continue to receive faxes and can
make as many as 99 fax transmissions.
Note: If you used the
MONITOR
/
CALL
key to dial the call, you must redial manually
(see below).
Note: If the last redial attempt fails, your machine may print (and/or display)
error messages.
Redialing manually
You can always redial calls manually. And you must redial manually if you used the
MONITOR
/
CALL
key to dial the failed call.
Note: To use the
REDIAL/PAUSE
key, you should assign it to a Soft key in advance.
(See page 3.16.)
To redial a fax call manually without using the
MONITOR
/
CALL
key:
1
Set the document and set the resolution and contrast.
2
Press
REDIAL/PAUSE
. The
LCD
will show:
3
Your machine can remember the last 10 dial numbers. Press or until the
dial number you want to redial appears.
4
Press
START
.
To redial a fax call manually with the
MONITOR/CALL
key:
1
Make sure the document is in the
ADF
and that the resolution and contrast
are set.
2
Press
MONITOR/CALL
to get a dial tone.
View Redial History
0:1234567890
919725552009
** Complete **
** Tel Mode **
919725552009_
** Tel Mode **
_
919725552009
** Complete **
Page 38
2.7
Basic operation
3
Press
REDIAL/PAUSE
. The
LCD
will show:
4
Your machine can remember the last 10 dial numbers. Press or until the
dial number you want to redial appears.
5
When you hear fax tones from the remote unit, press
START
.
To redial a voice call manually using the telephone which is connected to your
fax machine:
1
Lift the telephone’s handset to get a dial tone.
2
Press
REDIAL/PAUSE
. The
LCD
will show:
3
Your machine can memory the latest 10 dial numbers. Press or until the
dial number you want to redial appears.
4
Press
START
.
When the other person answers, use the telephone’s handset to speak to that
person.
Reviewing or cancelling commands
Your fax machine can store many “jobs” in its memory. And it keeps track of each
one by assigning it a command number, like “C01.”
Delayed commands, redial attempts and current fax transmissions are all stored in
your fax machine’s memory and given a command number. Your machine can store
up to 99 delayed commands. It identifies each by a two-digit command number rang-
ing from 01 to 99.
The Review Commands function gives you the power to check on each job (or
command) in your machine’s memory. It also lets you cancel a command if you
decide not to send the document.
To see your machine’s stored commands or to cancel them:
1
Press
COMM.CANCEL/CONFIRM
. The
LCD
will show:
• The
LCD
shows the first command, indicated by its command number and
the phone number it will dial.
• If your machine is attempting to perform a command now, it appears on
the display.
Note: If you do not have any stored commands in your machine, the
LCD
will
show:
Press
STOP
to return to the standby mode.
Or, if you want to see the result of the fax transaction, press
COMM
.
CANCEL/CONFIRM
. (See “View the result of fax transaction” on page
2.9.)
Here, you see command 01, followed by the number it’s set to dial. If the command is to send a broadcast, “Broadcast” appears instead of the phone
number. (See “Broadcasting,” page 3.9.)
If the command is to send a batch transmission, the
LCD
shows its batch box
number (such as “B01”) rather than the command number. (See “Batch transmission,” pages 3.11–3.13.)
If the command is for a Call group dialing, the group number (such as “G01”)
appears instead of the phone number. (See “Call group dialing,” page 3.7.)
2
Press or to scroll through currently stored commands.
No Command
C01:5552009
/
//Cancel
View Redial History
0:1234567890
View Redial History
0:1234567890
Page 39
2.8
Basic operation
3
If you want to cancel the command shown, press
CANCEL
. The
LCD
shows:
4
To go ahead with canceling the command, press
CANCEL
again. Go back to
step 2 to view other delayed commands.
To keep this command but to continue reviewing stored commands, press
or . Go back to step 2.
To keep this command and stop reviewing commands, press
STOP
to return
your machine to standby mode.
Note: See also “Reviewing or canceling parts of a broadcast,” below.
Reviewing or canceling parts of a broadcast
You also can review or cancel certain numbers within a broadcast:
1
Press
COMM.CANCEL/CONFIRM
.
2
Press or to scroll through currently stored broadcast command.
Note: Stop this operation at any time by pressing
STOP
.
3
If you want to cancel the command shown, press
CANCEL,CANCEL
.
If you want to review individual numbers within this broadcast, go on to
step 4 without pressing
CANCEL
.
4
To review individual numbers within this broadcast, press (or
BROADCAST
)
to see the first number. The
LCD
shows:
5
Press or until you find the number you want to cancel.
6
Press
CANCEL,CANCEL
. The next number will appear.
If you want to cancel this number, also, repeat this step.
If you want to cancel a different number, go back to step 5.
If you want to go back to reviewing or canceling other command, press .
If you don’t want to cancel any more numbers, press
STOP
. The machine
returns to standby mode.
Printing a delayed command list
Your machine can print a command list which tells you:
• The command’s identification number
• The phone number, or “remote location”
• The start time (this appears in a DD,HH:MMformat)
• A “note” telling if the command is a polling or F-Code operation (see pages
3.14–3.15 for more on polling and 3.25–3.34 for more on F-Code communication).
To print a delayed command list, press Program key,
E
,1,0,5
ENTER
.
Printing a stored document
Your fax machine can print out each document stored for delayed transmission.
To print a stored document, you’ll need to know the document’s command number,
which you can get by either reviewing the commands or printing a delayed command list (see above).
1
Press Program key,D,3,0,5
ENTER
. The
LCD
shows:
2
Use the numeric keypad to enter the command’s identification number, 1–99.
For example, we could enter the following for the very first command, 1:
3
Press
ENTER
. Your fax machine will print a copy of the stored document.
Com. Stored Doc.
Command No. :1_
Com. Stored Doc.
Command No. :_
9-5550388
/
//Cancel
C01:Broadcast
/
//Cancel
C01:9-5552311
Check ///Cancel
Page 40
2.9
Basic operation
View the result of fax transaction
You can see 70 most recent fax transactions and result of each transactions with the
following information.
• Assigned number, starting each day at 001
• Remote location called (The destination name)
• Starting date and time
• Result of the call — If preceded by an asterisk (*), this signifies an
ECM
communication. If preceded by a pound (#), this signifies communication was via the
highspeed V.34 modem.
Note: Your machine’s
LCD
shortens the word Transmission to Tx and the Reception
to Rx.
1
Press
COMM.CANCEL/CONFIRM
. twice. The
LCD
shows:
Note: If you want to go back to the previous display,
press
COMM
.
CANCEL/CONFIRM
.
2
Press
ENTER
. The
LCD
will show the latest fax transaction.
3
Press or until the transaction you want appears.
Note: You can print a result of the fax transaction appears on the
LCD
by
pressing
ENTER
.
4
If you wish to exit this mode, press
STOP
.
Printing all result of daily fax transactions:
If you want to print all results of fax transactions, press Program key,E,1,0,4
ENTER
.
Note: You can set your machine to print all results of faxing automatically.
See “Setting the Activity journal” on pages 3.20–3.21 for more details.
Tx001:ABC
OK 10/12 10:26
Communication Result
Comm.Cancel/Enter
Page 41
2.10
Basic operation
Answering calls manually
In any reception mode, you can always answer calls manually if a telephone is con-
nected to your machine. Just pick it up, as you would if using a normal phone.
If you hear someone speaking to you, use your telephone to speak back.
If you hear fax tones (“beep — beep — beep”),
press
START
and hang up your telephone.
The fax machine will begin receiving a fax.
Answering fax calls using another phone, not connected to your
fax machine
If you have one phone line ringing to several phones in your office and a telephone
attached to your fax, there’s no need to run to the fax machine to answer every call.
If you happen to answer a fax call while you’re at another extension, put the handset down, but don’t hang up. Walk to the fax machine and pick up the telephone
which is connected to the fax machine. Then press
START
.
After you press
START
, hang up both the telephone’s handsets. Because remote fax
machines will wait several seconds to hear reception tones from your unit, you have
about 30 seconds to walk to your fax, pick up the handset, and press
START
.
Reception modes
Your fax machine has five different reception modes — Tel Ready, Fax Ready,
Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready. We’ll explain each of these in
this section.
Tel Ready mode
Use it if: • You want to use the same line for both fax and phone calls
and
• On that line, you’re using at least one other phone which is not
connected to your fax machine
or
• On that line, you’re using at least one other phone which is not
connected to your fax machine
In this mode: Your fax machine never answers calls automatically. You must
answer each call and if you hear a fax tone, press
START
on your fax
machine to receive a fax message.
Fax Ready mode
Use it if: Your fax machine uses its own phone line and doesn’t share it with a
phone or an answering machine.
In this mode: Your fax machine answers each call and attempts to receive a fax.
Fax/Tel Ready mode
Use it if: • A telephone is connected directly to your fax machine
and
• You’re using the machine as both a fax machine and a telephone
In this mode: Your fax machine receives faxes silently but also alerts you when a
regular voice call comes in. (Your fax machine also beeps once at the
end of each reception.)
If a voice call comes in, your fax machine detects it and sounds a
special ring. If you hear it, answer using your phone.
Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your
house or office. Other phones won’t distinguish between fax and voice calls.
Receiving faxes
Page 42
2.11
Basic operation
Tel/Fax Ready mode
Use it if: • A telephone is connected directly to your fax machine
and
• You’re using the machine as both a telephone and a fax machine
In this mode: Your fax machine rings the number of times you’ve identified in the
user settings (the default setting is two times). If you don’t answer
the call, your fax machine answers the call. If a caller sends a fax,
your machine begins receiving it. If a voice call comes in, your
machine detects it and sounds a special ring, telling you to answer a
call.
Ans/Fax Ready mode
Use it if: You’re using an answering machine that’s connected directly to your
fax machine.
In this mode: An answering machine connected to your fax machine answers each
call. If a voice call comes in, the answering machine begins to record
the incoming message. If your fax machine hears a fax tone, it
begins receiving the fax message.
Using an answering machine with your fax machine
To connect your answering machine to your fax machine:
1
Set the fax machine for Ans/Fax Ready, as described on right column.
2
Set your answering machine to answer calls after no more than two rings.
(See the answering machine’s instructions if necessary.)
3
Create a new outgoing message on your answering machine.
Here’s a suggested message:
Hello! You’ve reached [your name or telephone number]. To leave a voice
message, please wait for the beep. To send a fax, press
START
on your fax
machine. Thanks for calling!
Important: Your answering machine’s outgoing message must be no longer
than 10 seconds.
Detection of “silent” fax machines
Some older fax machines don’t send fax tones when transmitting, which can cause
problems when using an answering machine with your fax.
But your fax machine can accommodate these “silent” machines without disrupting
your answering machine operation.
How to select the fax reception mode:
1
Press Program key,I, and then press
ENTER
seven times. The
LCD
shows your
current fax reception mode:
2
Press or until your desired reception mode is appeared.
3
Press
ENTER
to save the setting.
If the paper runs out while fax reception
When your machine runs out of paper, it beeps, the red light
of the printer status lights glows and the
LCD
shows which
source has run out of paper – the 1st cassette, 2nd cassette
(optional) or the bypass tray.
In this example, the machine runs out of paper in 1st cassette:
Helpful Tip: If the A4, A5 or F4 sized paper has been set in the bypass tray, your
machine uses it when running out of paper in the paper cassette(s)
during fax reception. Your machine’s bypass tray can hold up to 50
sheets of the paper.
Your fax machine cannot print fax messages without paper. But it can still receive
documents into its memory, as described in the section below.
Out-of-paper reception
If your machine runs out of paper, it stores up to 250 fax receptions in its memory.
This is called out-of-paper reception. Once you refill the paper supply, the fax
machine prints the stored messages automatically.
Note: The number of pages (not receptions) your fax machine can store for
out-of-paper reception will vary. It depends on:
• Your machine’s memory capacity
• Types of documents being sent to your machine
• Resolution of documents being sent to your machine
1st Cassette
Please Supply Paper
Fax/Tel Ready
/
/Enter
Fax Ready
/
/Enter
Page 43
2.12
Basic operation
Your machine’s copier features
Your machine has the following copier features:
• Single copy (see the right column on this page)
• Stacking multiple copies (see page 2.13)
• Sorting multiple copies (see page 2.13)
• Enlarged or reduced copies (see page 2.13)
• Negative/positive copy (Reverse black and white areas) (see page 2.17)
Basic copy procedure
1
Press
COPY/FAX
to change to
Copy mode.
When the machine is in the Copy mode, the
LCD
shows:
Note: For details about each item, see “Making copy settings,” pages
2.15–2.16
2
Place your original document in
ADF
face up, or on the platen glass face
down just as you would to send a fax.
3
Enter the document size by pressing the
DOCUMENT SIZE
.
4
As needed, set the following:
• Select document type and adjust image contrast
• Enter the number of copies
• Set copy reduction or enlargement ratio
Note: For details about each item, see “Making copy settings,” pages
2.15–2.16.
5
Press
START
.
Note: To reset the copy parameter to default setting, press
COPY RESET
.
Note: To stop the copying, press
STOP
.
Single copy
1
Press
COPY/FAX
to change to Copy mode.
2
Place your original document in
ADF
face up, or on the platen glass face
down just as you would to send a fax.
3
If you are using platen glass, enter the document size by pressing the
DOCUMENT SIZE
.
4
As needed, set the following:
• Select document type and adjust image contrast
• Set copy reduction or enlargement ratio
Note: If you want to enlarge copy, use the platen glass.
5
Press
START
.
Copy Ready 1
A4 Auto 100%
Number of copies
Copy reduction or enlargement ratio
Recording paper size
Document size
COPY/FAX key
Making copies
Page 44
2.13
Basic operation
Stacking multiple copies
1
Press
COPY/FAX
to change to Copy mode.
2
Press
SORT
to turn the sort setting off.
Note: The default setting for sorting is On. To change the default setting,
see page 4.7.
3
Place your original document in
ADF
face up, or on the platen glass face
down just as you would to send a fax.
4
Enter the document size by pressing the
DOCUMENT SIZE
.
5
Using the numeric keypad to enter the number of copies you want (up to 99).
6
As needed, set the following:
• Select document type and adjust image contrast
• Set copy reduction or enlargement ratio
Note: For details about each items, see “Making copy settings,” pages
2.15–2.16.
7
Press
START
.
Note: To stop the copying, press
STOP
.
Sorting multiple copies (using ADF)
Note: You cannot use the platen glass for sorting multiple copies.
1
Press
COPY
/
FAX
to change to Copy mode.
2
Make sure the
LED
on
SORT
glows, which means the sort setting is turned on.
Note: If the LED does not glow, press
SORT
to turn it on.
3
Place your original document in
ADF
face up, just as you would to send a fax.
4
Set the document size by pressing the
DOCUMENT SIZE
.
5
Using the numeric keypad to enter the number of copies you want (up to 99).
6
As needed, set the following:
• Select document type and adjust image contrast
• Set copy reduction ratio
Note: For details about each items, see “Making the copy settings,” page 2.15.
7
Press
START
.
Note: To stop the copying, press
STOP
.
Enlarged or reduced copies
Your fax machine is capable of enlargement and reduction when copying.
Note: The copy enlargement and reduction rate setting is available only for copy-
ing, not for faxing.
Important: Copy enlargement is available only for copying using the platen glass;
it is not available for copying using the
ADF
.
1
Press
COPY/FAX
to change to Copy mode.
2
Place your original document in
ADF
face up, or on the platen glass face
down just as you would send a fax.
Note: If you want to enlarged copy, use the platen glass.
3
Enter the document size by pressing the
DOCUMENT SIZE
.
4
Choose an enlargement or reduction ratio using or of the cursor key.
You can reduce to 86%, 81%, 70% or 50 % of the original size
—OR—
You can enlarge to 115%, 122%, 141% or 200 %
—OR—
Press
ZOOM
to turn the
ZOOM
light on, and adjust the ratio at 1% steps using
or of the cursor key. You can enter the ratio between 50% and 200%.
—OR—
Directly enter any percentage between 50 % and 200 % by following procedure.
1. Press #.
2. Using the numeric key to enter your desired ratio (50 to 200).
3. Press # again.
141%: A5 →A4
122%: A5 →B5
JIS
115%: B5
JIS
→
A4
86%: A4 →B5
JIS
81%: B5
JIS
→
A5
70%: A4 →A5
Page 45
2.14
Basic operation
Helpful Tip: You can set the copy reduction or enlargement ratio to “Auto”.
(See “Setting copy auto,” page 4.7.) If the “Auto” is set and you
set the document size by pressing
DOCUMENT SIZE
, the machine
automatically reduce or enlarge the original size (you entered)
to fit on the paper size you selected.
5
As needed, set the following:
• Select document type and adjust image contrast
• Enter the number of copies
6
Press
START
.
Note: To reset the copy parameter to default setting, press
COPY RESET
.
Note: To stop the copying, press
STOP
.
Using the bypass tray
When you need to use a size of paper not currently loaded in your machine’s paper
cassette(s), or when you want to use a special type of paper (such as transparency
film), use the bypass tray.
Important: If loading transparency (OHP) film into the bypass tray, be sure that
the sheet is designed for laser printers and not for copiers. Also, be
sure that the film does not have a paper backing and/or a leading
strip. If it does, remove the paper backing and/or strip before inserting. Only film should go in, not film with any backing or strip.
1
Either insert the document in the
ADF
or place it on the platen glass.
2
Set the paper in the bypass tray.
See the table of “Acceptable paper size and cassette capacity” on page 1.8 and
“Loading paper in bypass tray” on page 1.10 for more information.
Note: Place the original document in the same orientation as the paper in
the paper source.
3
The machine will select the bypass tray for the paper
source and the
LCD
will show the default paper size you
selected in step 6 on page 1.10.
If you want to change it, proceed to step 4.
Otherwise, skip to step 10.
4
Press
BYPASS
to change the paper size. The
LCD
will show:
5
If your recording paper in the bypass tray is A4, A5 or F4, proceed to step 6.
Otherwise, skip to the step 7.
Note: When you use transparency film, skip to step 8 and select “OHP” in
step 9.
6
Press or until your desired recording paper size appears. Here, we’ve
chosen A5 :
Skip to step 9.
7
Press or until “Other” appears.
Then press or
ENTER
. You will see:
8
Press or until your desired recording paper size appears. Here, we’ve
chosen Postcard:
9
Press
ENTER
.
10
If necessary, select desired resolution, contrast, reduction/enlargement ratio.
11
Press
START
to begin the copying process.
Set Bypass Ppr:Post
///Enter
Set Bypass Ppr:Exe
///Enter
Set Bypass Ppr:Other
///Enter
Set Bypass Ppr:A5
/
/Enter
Set Bypass Ppr:A4
/
/Enter
Copy Ready 1
[ A4 ] A4 100%
Page 46
2.15
Basic operation
Memory overflow message
If you’ve stored too much information in your machine’s memory, a “Memory
Overflow” message may appear on the
LCD
:
This appears because (1) too many pages have been stored in the memory, or (2)
the pages that are stored have too much information on them for your fax machine
to remember.
If this message appears, press
START
to tell your machine to copy as many pages in
memory, or press
CANCEL
to delete from memory all pages stored during the current
operation (but not previous operations).
Note: If you don’t operate your machine within 60 seconds, the machine will auto-
matically print the document stored in the memory during the current
operation.
If the paper runs out while copying
When your machine runs out of paper, it beeps, the red light
of the printer status lights glows and the
LCD
shows which
source has run out of paper – the 1st cassette, 2nd cassette
(optional) or the bypass tray.
In this example, the machine runs out of the paper in the 1st
cassette:
If you want to cancel the current copying job, press
STOP
. Otherwise, supply the
paper to displayed paper source to resume the copying.
Making copy settings
When the machine is in the Copy mode, the
LCD
shows:
Number of pages
Use the numeric keypad to enter the desired number of copies for the document.
Copy reduction or enlargement rate
Your fax machine can make enlarged and reduced copies. For more information, see
“Enlarged or reduced copies,” pages 2.13–2.14.
Document size
To select the document size manually, press
DOCUMENT SIZE
repeatedly until your
desired document size appears. You can choose the A4, A5 or F4:
Note: When the document size is set to “Auto” (see “Setting copy auto,” page 4.7)
you may see the
LCD
as below:
[ ] means the machine automatically select the document size.
Note: According to the magnification ratio or recording paper size, the document
size will be not displayed:
Copy Ready 1
----- A4 50%
Copy Ready 1
[ A4 ] A4 100%
Copy Ready 1
A4 Auto 100%
1
A5 Auto 100%
1
F4 Auto 100%
Copy Ready 1
A4 Auto 100%
Number of copies
Copy reduction or enlargement ratio
Recording paper size
Document size
1st Cassette
Please Supply Paper
Memory Overflow
Start Or Cancel
Page 47
2.16
Basic operation
Recording paper size
As default, your machine selects the paper source automatically, however if you
wish to select the paper source manually, press
PAPER SIZE
repeatedly until your
desired paper size is displayed. The
LCD
toggles the paper size in the 1st cassette,
2nd cassette (if installed), the bypass tray and Auto select mode.
Note: If the bypass tray has no paper, the
LCD
shows “None” for the paper size of
the bypass tray.
Note: When you choose the auto paper select mode, the
LCD
shows “Auto” and the all LED of the paper source will
be lit.
However, if the bypass tray has no paper and the
optional 2nd paper cassette has not been installed,
the machine will show the “ [(paper size)] ” instead
of “Auto” although you select auto paper select mode.
And it lights the LED of the paper source that can be
used only.
Select Document type
•
PHOTO
— Select this mode when copying photographs or
drawings.
•
PHOTO/TEXT
— Select this mode when copying documents
containing photographs or drawings with letters.
•
TEXT
— Select this mode when copying letters.
To select the document type, press
DOCUMENT
repeatedly.
A glowing
LED
indicates the machine is using the setting named by that
LED
.
Adjust image contrast
Setting the contrast allows you to compensate for any excessive light or darkness, of
the document pages you are copying.
To change the contrast setting, press
CONTRAST
repeatedly.
A glowing
LED
indicates the machine is using the setting named
by that
LED
.
Note: To avoid confusing the Light and Dark settings, just
remember — “Light lightens” and “Dark darkens” — to
keep it straight.
CONTRAST
NORMAL
LIGHT
DARK
PHOTO
DOCUMENT
PHOTO
/TEXT
TEXT
RESOLUTION
Page 48
2.17
Basic operation
Negative/Positive (reversing black and white areas)
If using this feature, the black and white areas of the original are reversed.
Note: You cannot combine this feature with Reduced or Enlarged copies.
Helpful tip: If you programmed a Soft key to turn on or off this feature, simply
pressing that key will turn on or off this feature.
1
Make sure the machine is in the Copy mode.
2
Place your original document in
ADF
face up, or on the platen glass face down.
3
Enter the document size by pressing the
DOCUMENT SIZE
.
4
Press
ADVANCED FUNCTIONS,ENTER
. The
LCD
shows the current setting:
Note: This feature is Off for default setting. However, you can turn it on for
the default. (See page 4.7.)
5
Press or until the setting you want appears.
In this example, we’ve chosen On.
6
Press
ENTER
to save the setting. The machine returns to the standby mode
with following display:
7
As needed, set the following:
• Select document type and adjust image contrast
• Enter the number of copies
8
Press
START
.
Note: To reset the copy parameter to default setting, press
COPY RESET
.
Note: To stop the copying, press
STOP
.
Copy protection
With such a versatile copier built right into your fax machine, you might want to
make sure it doesn’t become too tempting to unauthorized copying that could
deplete your machine’s supplies more rapidly. So, to limit the use of your fax
machine to only sending and receiving faxes — in other words, to activate copy pro-
tection:
1
Press Program key,
B
,3,0,5,
ENTER
.
2
Press or until the setting you want appears.
In this example, we’ve chosen On.
3
Press
ENTER
to save the setting.
Whenever someone tries to change the machine to Copy mode, the machine will
sound a brief alarm tone and display:
To turn copy protection to use the machine’s copying function, repeat steps 1-3, in
step 2, you press so that the display shows:
Copy Protect :Off
/
/Enter
Fax Ready
Copy Off
Copy Protect
** Complete **
Copy Protect :On
/
/Enter
Copy Protect :Off
/
/Enter
Copy <Nega/Posi> 1
A4 Auto 100%
Nega/Posi :On
/
/Enter
Nega/Posi :Off
/
/Enter
Page 49
2.18
Basic operation
Your fax machine can also be used as a phone, if a telephone is connected to your fax
machine. The following is a brief look at the machine’s telephone features.
Dialing a telephone number
1
Pick up the telephone’s handset which is connected to your fax machine.
You will hear a dial tone.
2
Dial the number by the using numeric keypad.
— or —
Press the one-touch key. (See “One-touch phone dialing,” on page 3.4.)
— or —
Press
SPEED DIAL/TEL INDEX
once, then press the three digit speed-dial num-
ber. (See “Phoning via speed-dial,” on page 3.6.)
— or —
Press
SPEED DIAL/TEL INDEX
twice, then search the name you want to call
using the cursor key, then press
START
. (See “Telephone Index dialing,” page
3.8.)
3
When the other person answers, begin speaking.
On-hook dialing
Because your machine has a monitor speaker, you can dial without picking up the
handset.
1
Press
MONITOR/CALL
. You’ll hear a dial tone (unless you have set your speaker
volume to Off; see page 1.8), and the
LCD
shows:
2
Dial the number you want. Use either the numeric keypad, a one-touch key, a
speed-dial number or telephone index to dial.
Important: Your machine’s monitor speaker is not a speaker phone. If a person
answers the call, pick up the telephone’s handset to speak.
Note: If the call fails, press
MONITOR
/
CALL
to hang up.
Redial
Note: To use
REDIAL/PA USE
key, you should assign it to a Soft key in advance. (See
page 3.16.)
1
Lift the telephone’s handset which is connected directly to your fax machine
to get a dial tone.
2
Press
REDIAL/PA USE
. The
LCD
will show:
3
Your machine can remember the latest 10 dial numbers. Press or until
the dial number you want to redial appears.
4
Press
START
.
When the other person answers, use the telephone to speak to that person.
Changing the dialing type
If, with your machine set for “pulse” dialing, you must enter tones (“
DTMF
”) during a
call, press
DIALING OPTIONS
once (the “–!” symbol will be shown on the
LCD
). Your
machine now will “tone” dial all subsequent numbers.
Note: To use
DIALING OPTIONS
key, you should assign it to a Soft key in advance.
(See page 3.16.)
Note: Using this key enables tone transmission from the numeric keypad after the
call is connected. When you hang up the call, your machine will return to
“pulse” dialing for the next call.
View Redial History
0:1234567890
** Tel Mode **
_
Using your fax machine as a phone
Page 50
2.19
Basic operation
This page is intentionally blank.
Page 51
This chapter describes
convenient features of your
machine.
Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9
Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10
Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14
Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.16
Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.49
Advanced Features
Page 52
Your fax machine’s autodialer stores your most frequently called phone and fax
numbers for instant recall so you don’t have to remember them. It’s something like
an electronic phone book.
Autodialer basics
How do you autodial?
There are two kinds of autodialer numbers. The difference between the two is how
you dial them:
Type
How to dial Amount stored
One-touch Press one of the keys, marked 01–55 55
on the left side of the control panel
Speed-dial Press
SPEED DIAL/TEL INDEX
followed by a 145
three-digit identifier, from 001 to 145
Total amount of numbers stored 200
Location
ID
s and the Telephone Index dialing
When you store numbers in your autodialer, you can give these numbers descriptive
names, such as “Chicago office” or “Billing department”. Your machine calls this
name a Location ID.
Your machine’s autodialer sorts these location IDs alphabetically. Using your
Telephone Index dialing, you can look up these numbers by their descriptive names,
just as if you were using a phone book.
We’ll explain how to store the numbers and location
ID
s in the next few pages.
The Telephone Index dialing is discussed in detail on page 3.8.
Call groups
As you set up your autodialer, you may also want to set up call groups. These are sets
of phone numbers that make it easy to send the same fax to many different locations. For example, one call group may include all of your clients in one city, another
group may include all of your employees and another may include all your vendors.
Your fax machine can store as many as 200 numbers in up to 32 call groups.
See also “Call group dialing,” page 3.7.
Special Dialing Characters
Your fax machine allows you to enter special dialing characters when programming
the autodialer. These characters include hyphens, which make phone numbers easier to read, and special characters needed for international calls.
The chart below briefly describes each of these characters. It also tells you what
keys to press on your fax machine to store those characters in your autodialer:
Note: To use the
DIALING OPTIONS
or
REDIAL/PAUSE
key, you should assign it to a
Soft key in advance. (See page 3.16.)
Char. What it does Keystroke(s)
Enters a pause. Each pause lasts two
REDIAL
/
PAUSE
seconds (or whatever length you set; see
[after you enter at least one
–/
page 4.5). Each pause uses two of the
other character]
characters you can store in one phone
number.
–
Makes long numbers easier to read.
DIALING OPTIONS
(once)
Doesn’t change fax machine operation.
Enter “flash” signal to exchange
PBX
/
to
PSTN
before actual phone number.
DIALING OPTIONS
(twice)
“/” must be entered to the first of number.
Enter “dial prefix” to access to alternative
!
telephone network. “!” must be entered to
DIALING OPTIONS
(3 times)
the first of number.
If your fax machine is on a pulse (not
tone-dialing) line, switches from pulsedialing to tone (“
DTMF
”)-dialing. Use after
–!
the actual phone number but before any
DIALING OPTIONS
(4 times)
characters (such as a long-distance
carrier’s access code) which must be in
DTMF
tone. Do not use on a tone line.
Advanced features
3.1
Autodialer
Page 53
Using one-touch keys
Your fax machine stores up to 55 one-touch numbers using the keys marked 01–55.
Entering or changing a one-touch number
1
Press Program key,A,1,0,1,
ENTER
. The
LCD
shows the empty one-touch
number.
Note: If a one-touch number other than 01 appears on the
LCD
, it means
that you have already entered a number for 01.
2
Press the one-touch key in which you want to store a number or change a
previously stored number. Here, we’ve selected 02 and the
LCD
shows either:
or
Note: If you want to select a different one-touch key, press that key now.
3
Press
ENTER
. Depending on whether you already have a number entered for
this one-touch number, the
LCD
now shows either:
or
4
Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever access codes your phone system requires. (You may
want to review “Special dialing characters,” page 3.1.) The number can be up
to 40 characters in length:
Your
LCD
can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
5
When the number is as you want it, press
ENTER
to store it.
6
The
LCD
now shows:
or
The machine is now prompting you for a name — a Location
ID
— so you’ll be
able to find it in the Telephone Index dialing (see page 3.8).
If you do want to enter or change this Location
ID
, go on to step 7.
If you do not want to enter or change this Location ID, skip to step 8.
7
Enter the Location IDby using the one-touch keys. (If necessary, review
“Entering characters”, page 1.12.) A number’s Location IDmay be up to 24
characters in length.
8
Press
ENTER
to save the setting and continue.
9
The
LCD
now displays:
or
You may now assign this number to up to 32 call groups. (If necessary, review
“Call groups,” page 3.1.)
If you do want to enter or change the call group number, go on to step 10.
If you do not want to enter or change this number’s call group, go to step 11.
10
Use the numeric keypad to enter the call groups for this number. There are 32
possible call groups, numbered 1–32.
Here, we’ve entered 3 to assign this one-touch number to Call Group 3:
If you want to assign the number to more than one call group, insert a
comma after each number (except the last one) by pressing
GROUP
.
For example, if you enter 3,
GROUP
,1,6,
GROUP
,2,7to assign this one-touch
number to Call Groups 3, 16 and 27, the
LCD
shows:
Helpful tip: To assign this number to all 32 call groups, enter 0 (zero).
11
Press
ENTER
.
The
LCD
will display the next empty one-touch number.
If you want to enter this one-touch number, go back to step 3.
If you do not want to enter any more one-touch numbers, press
STOP
to finish.
If you do not want to enter the currently displayed one-touch number but do
want to enter another one-touch number, go back to step 2.
Use the autodialer labels in your fax’s packaging to write down the stored numbers
for easy reference.
02:Group No.
3,16,27_
02:Group No.
3_
02:Group No.
2,6_
02:Group No.
_
02:Name ;Lower
S. W. Region Office_
02:Name ;Upper
_
02:Fax Number
9-/1-5559292039_
02:Fax Number
9-1-555-987-6543_
02:Fax Number
_
Select One-Touch
02:9-1-555-987-6543
Select One-Touch
02:No Number Stored
Select One-Touch
01:No Number Stored
Advanced features
3.2
Page 54
Advanced features
Erasing a one-touch number
1
Press Program key,
A
,1,0,2,
ENTER
. The
LCD
shows the one-touch number
you have already entered:
Note: If the one-touch number that appears is other than 01, it means that
01 is empty.
2
Press the key for the one-touch number you want to erase.
Here, we’ve selected 02:
3
If you want to erase a number stored in a different one-touch key than what
appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
shows:
Important: If you want to quit without erasing the one-touch number
you’ve selected, press
CANCEL
. The fax will return to step 2.
5
Press
ENTER
to erase the number.
To erase another one-touch number, repeat steps 2–5. Or press
STOP
to return to
standby mode.
Printing a list of one-touch numbers
Forgot which number is stored in which one-touch key? Just print a list of your onetouch numbers. The list includes each key’s number, the Location ID(if any),
fax/telephone number and group number(s) you’ve stored in the key.
To print a list of one-touch numbers, press Program key,E,1,0,6,
ENTER
.
One-touch fax dialing
To dial a fax call using a one-touch number:
1
Place the the document in the
ADF
, or on the platen glass.
2
If you are using the platen glass, enter the document size by pressing the
DOCUMENT SIZE
.
3
Adjust resolution and contrast if necessary.
4
Press the one-touch key in which you’ve stored the number.
What happens next depends on whether you specified memory transmission or
real time transmission:
If you specified Quick Memory transmission:
• Your fax machine scans the first page of your document into memory, then dials
the other fax machine.
• While dialing, your machine scans the other documents into memory.
• The
LCD
shows the Location IDand the document’s width and resolution settings:
Note: If the entry doesn’t have a Location ID, the number appears.
• When the other machine answers, your fax transmits the scanned document
directly from memory. (To review Quick memory transmission, see page 2.3.)
If you specified normal memory transmission:
• Your fax machine scans your entire document into memory first, then dials the
other fax machine.
• The
LCD
shows the Location IDand the document’s width and resolution settings:
Note: If the entry doesn’t have a Location ID, the number appears.
• When the other machine answers, your fax transmits the document directly from
memory. (To review Memory transmission, see page 2.3.)
Plano Office
A4 Normal
Plano Office
A4 Normal
Erase One-Touch
** Complete **
02:Erase One-Touch
Check Enter/Cancel
Select One-Touch
02:9-1-555-987-6543
Select One-Touch
01:9-1-555-345-6789
3.3
Page 55
Advanced features
If you specified real time transmission:
• Your fax machine dials the other fax machine.
• The
LCD
shows the Location IDand the document’s width and resolution settings:
Note: If the entry doesn’t have a Location ID, the number appears.
• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes. (To review Real time transmission, see page 2.3.)
One-touch phone dialing
To dial a phone call using a one-touch number, you must have a telephone attached
to your machine.
To make the call:
1
Obtain a dial tone by doing one of the following:
• Lift the handset
• Press
MONITOR/CALL
to use the monitor speaker
2
Press the one-touch key in which you’ve stored the number. As the machine
dials, it shows the number on the
LCD
:
Note: Remember that your fax machine’s monitor speaker is not a speakerphone.
If you dialed by using the monitor speaker, pick up the handset to speak to
the person that answers.
Note: If the call fails, and you used
MONITOR/CALL
to dial, press
MONITOR/CALL
to
hang up.
Using speed-dial numbers
Your fax machine will store up to 145 speed-dial numbers, designated by three-digit
identifier codes from 001 through 145.
Entering or changing a speed-dial number
1
Press Program key,
A
,2,0,1,
ENTER
. The
LCD
shows an empty speed-dial
number:
Note: If a speed-dial number other than 001 appears on the
LCD
, it means
you have already entered a number for 001.
2
Use the numeric keypad to enter the desired speed-dial number’s three-digit
identifier code. Here, we’ve entered 005 and the
LCD
shows either:
or
Important: When entering the identifier code for speed-dial numbers less
than 100, you must enter leading zeros to make three digits.
For example, 001-099.
3
If you want to select a different speed-dial number, press that number’s threedigit identifier code now. That number appears on the
LCD
.
4
Press
ENTER
. Depending on whether you already have a number entered for
this speed-dial number, the
LCD
now shows either:
or
5
Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever access codes your phone system requires. (You may
want to review “Special dialing characters,” page 3.1.)
The number can be up to 40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
6
When the number appears as you want it, press
ENTER
to store it.
005:Fax Number
9-1-555-567-1234_
005:Fax Number
9-555-397-0123_
005:Fax Number
_
Enter Speed-Dial No.
005:9-555-397-0123
Enter Speed-Dial No.
005:No Number Stored
Enter Speed-Dial No.
001:No Number Stored
** Tel Mode **
9-555-2842_
Plano Office
A4 Normal
3.4
Page 56
Advanced features
7
The
LCD
now shows:
or
The machine is now prompting you for a name — a Location
ID
— so you’ll be
able to find it in the Telephone Index dialing (see page 3.8).
If you do want to enter or change this number’s Location ID, go on to step 8.
If you don’t want to enter or change this number’s Location
ID
, skip to step 9.
8
Enter the Location IDby using the one-touch keys. (If necessary, review
“Entering characters”, page 1.12) A number’s Location IDmay be up to 24
characters in length.
9
Press
ENTER
to save the setting and continue.
10
The
LCD
now shows:
or
You may now assign this number to up to 32 call groups. (If necessary, review
“Call groups,” page 3.7.)
If you do want to enter or change the call group number, go on to step 11.
If you do not want to enter or change this number’s call group, skip to step 12.
11
Use the numeric keypad to enter the call groups for this number. There are 32
possible call groups, numbered 1–32.
Here, we’ve entered 6 to assign this speed-dial number to Call Group 6:
If you want to assign the number to more than one call group, insert a comma
after each number (except the last one) by pressing
GROUP
.
Here, we’ve entered 6,
GROUP
,1,7,
GROUP
,3,0to assign this speed-dial num-
ber to Call Groups 6, 17 and 30:
Helpful tip: To assign this number to all 32 call groups, enter 0 (zero).
12
Press
ENTER
.
The
LCD
will display the next empty speed-dial number.
If you want to enter this speed-dial number, go back to step 4.
If you do not want to enter any more speed-dial numbers, press
STOP
to finish.
If you do not want to enter the currently displayed speed-dial number but do
want to enter another speed-dial number, go back to step 2.
Erasing a speed-dial number
1
Press Program key,
A
,2,0,2,
ENTER
. The
LCD
shows the speed-dial number
you have already entered:
Note: If the speed-dial number that appears is other than 001, it means
that 001 is empty.
2
Use the numeric keypad to enter the three-digit identifier for the speed-dial
number you want to erase. Here, we’ve selected 005:
3
If you want to erase a different speed-dial number than the one that appears
on the
LCD
, enter that number now.
4
Press
ENTER
. The
LCD
shows:
Note: If you want to quit without erasing the speed-dial number you’ve
selected, press
CANCEL
. The fax will return to step 2.
5
Press
ENTER
to erase the number.
To erase another speed-dial number, repeat steps 2–5. Or press
STOP
to return to
standby mode.
Printing a list of speed-dial numbers
You can easily print a list of your speed-dial numbers. The list includes each number’s
three-digit identifier, the Location ID(if any), number and any group numbers
you’ve stored for that speed-dial number.
To print a list of speed-dial numbers, press Program key,E,1,0,7,
ENTER
.
Erase Speed-Dial
** Complete **
005:Erase Speed-Dial
Check Enter/Cancel
Enter Speed-Dial No.
005:9-1-555-987-6543
Enter Speed-Dial No.
001:9-555-584-6950
005:Group No.
6,17,30_
005:Group No.
6_
005:Group No.
1,4,12_
005:Group No.
_
005:Name ;Lower
West Coast Sales_
005:Name ;Upper
_
3.5
Page 57
Advanced features
Fax dialing via speed-dial
To dial a fax call using a speed-dial number:
1
Place the document in the
ADF
, or on the platen glass.
2
If you are using the platen glass, enter the document size by pressing the
DOCUMENT SIZE
.
3
Adjust resolution and contrast if necessary.
4
Press
SPEED DIAL
/
TEL INDEX
. The
LCD
shows:
5
Use the numeric keypad to enter the three-digit identifier (such as 018, in this
example) for the speed-dial number you want to dial. The
LCD
shows the
Location
ID
(or fax number) you stored:
6
Press
START
.
What happens next depends on whether you specified memory transmission or real
time transmission:
If you specified quick memory transmission:
• Your fax machine scans the first page of your document into memory, then dials
the other fax machine.
• While dialing, your machine scans the other documents into memory.
• The
LCD
shows the Location IDand the document’s width and resolution settings:
Note: If the entry doesn’t have a Location ID, the number appears.
• When the other machine answers, your fax transmits the scanned document
directly from memory. (To review Quick memory transmission, see page 2.3.)
If you specified normal memory transmission:
• Your fax machine scans your entire document into memory, then dials the other
fax machine.
• The
LCD
shows the Location IDand the document’s width and resolution settings:
Note: If the speed-dial entry doesn’t have a Location ID, the number appears.
• When the other machine answers, your fax will transmit the document directly
from memory. (To review Memory transmission, see page 2.3.)
If you specified real time transmission:
• Your fax machine dials the other fax machine.
• The
LCD
shows the Location IDand the document’s width and resolution settings:
Note: If the speed-dial number doesn’t have a Location ID, the number appears.
• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes. (To review the Real time transmission, see page 2.3)
Phoning via speed-dial
To dial a phone call using a speed-dial number, you must have a telephone attached
to your machine. To make the call:
1
Obtain a dial tone by doing one of the following:
• Lift the handset
• Press
MONITOR
/
CALL
to use the monitor speaker
2
Press
SPEED DIAL
/
TEL INDEX
. The
LCD
shows:
3
Use the numeric keypad to enter the three-digit identifier for the speed-dial
number you want to dial. As the machine dials, it shows the number on the
LCD
:
Note: Remember that your fax machine’s monitor speaker is not a speakerphone.
If you dialed using the monitor speaker, pick up the handset to speak to the
person that answers!
Note: If the call fails, and you used
MONITOR
/
CALL
to dial, press
MONITOR
/
CALL
to
hang up.
** Tel Mode **
9-555-5783_
** Tel Mode **
S_
Plano Office
A4 Normal
Plano Office
A4 Normal
Plano Office
A4 Normal
Plano Office
S018_
Enter Speed-Dial No.
S_
3.6
Page 58
Call group dialing
If you frequently send the same fax message to more than one location, store the
group number into the one-touch key or speed-dial number. (If necessary, see “Using
a one-touch keys” and “Using speed-dial numbers”, in previous page.)
After you store the group number, you can send the same fax to many different locations using
GROUP
key.
Send a fax via call group
Note: The call group dialing can be used only with memory transmission.
1
Place the document in the
ADF
, or on the platen glass. And adjust resolution
and contrast if necessary.
2
If you are using the platen glass, enter the document size by pressing the
DOCUMENT SIZE
.
3
Press
GROUP
.
4
Use the numeric keypad to enter the group number you want to send a fax.
Note: If you want to send a fax to several groups at a time, press
BROADCAST
then repeat steps 2–3. Also, you can include the one-touch location,
speed-dial location and up to 30 manually dialed number. (See
“Broadcasting,” page 3.9.)
5
Press
START
.
Printing a call group directory
Your machine can also print a call group directory. This lists all your stored autodialer
numbers by Location IDand lists the groups to which these numbers belong.
The directory divides the call groups into four banks, 01–09 (the list shows 00), 10–19
(the list shows 10), 20–29 (the list shows 20) and 30–32 (the list shows 30). If you specify call group 0 (which puts the number in all call groups), the directory shows all
numbers (see right column).
For example, the directory might show:
In this list, one-touch number 01 ([01]) is in groups 4, 10 and 14; one-touch number
02 ([02]) is in group 1; one-touch number 03 ([03]) is in groups 20 and 32; speed-dial
number 001 (S001) is in call groups 2 and 4; speed-dial number 002 (S002) is in
groups 7, 10 and 21; and speed-dial number 003 (S003) is in all groups, 1 to 32.
To print a call group directory, press Program key,
E
,1,0,9,
ENTER
.
[01] Carson Co 4 0 4
[02] Tex. Ofc. 1
[03] e.e.gummi 0 2
S001 And Sew I 2 4
S002 KC Enterp 7 0 1
S003 Katz Cat 12345678901234567890123456789012
00 10 20 30No. Location
Enter Group No.
G
Advanced features
3.7
Page 59
Telephone Index dialing
Telephone Index dialing makes your autodialer even more like an electronic phone
book. Telephone Index sorts and displays numbers alphabetically according to their
Location IDs, so you can find them and dial them easily.
To dial using Telephone Index:
1
For a fax call: Place the document in
ADF
, or on the platen glass. And adjust
resolution and contrast if necessary.
2
Press
SPEED DIAL
/
TEL INDEX
twice. The
LCD
shows the first listing in your fax
machine’s Telephone Index:
The Telephone Index sorts entries alphabetically in the following order:
(1) by alphabet, (2) by number and (3) by symbol.
If the listing that appears is the one you want to dial, skip to step 4.
Otherwise, proceed to next step.
3
Scroll through the listings to find the one you want. You do this by pressing
the following cursor key:
• or to select the character set — alphabet, number or symbol — for
the first character of the Location
ID
.
• or to check different listings within that character set.
Note: The scrolling is “open-ended.” For example, when you run out of
listings beginning with alphabet “
A
”, pressing or automatically
moves you into listings beginning with other characters.
4
When the
LCD
displays the name you want to dial, press
START
.
• If you’ve set the document in the
ADF
, your machine will start the fax
transmission.
• If you’ve set the document on the platen glass, enter you document size by
pressing
DOCUMENT SIZE
, then press
START
. Your machine will start the fax
transmission.
• If you make a regular phone call, speak after a person answered.
If a Telephone Index call fails
If a Telephone Index call fails, what happens next depends upon the kind of call it
was.
If it was a fax call …
… Your fax machine automatically redials the number according to the redial inter-
val you’ve set. It keeps trying until either of the following occurs:
• It successfully reaches the other number
• It has attempted the number of redials programmed and has still not connected
(see “Changing redial settings,” page 4.5).
If it was a regular phone call …
… You’ll have to redial manually:
1
Lifting the telephone’s handset which is connected directly to your machine.
2
Press
REDIAL/PAUSE
. The
LCD
will show:
Note: To use
REDIAL/PAUSE
key, you should assign it to a Soft key in
advance. (See page 3.16.)
3
Your machine can remember the last 10 dial numbers you’ve dialed.
Press or until the dial number you want to redial appears.
4
Press
START
.
View Redial History
0:1234567890
Telephone Index [A]
ABC Company :[01]
Advanced features
3.8
Page 60
Advanced features
The fastest way to fax one document to many recipients is to broadcast it.
In an ordinary broadcast, you send the fax as you normally would, except you just
add more fax numbers. You can enter up to 230 numbers:
• 30 manually-dialed numbers AND
• 200 autodialer numbers OR 1 call group with all 200 autodialer numbers
You can broadcast using any function that requires a fax number to be
entered. That means you can send a delayed broadcast, program a polling broad-
cast and even broadcast to “hub” units for F-Code relay broadcast initiation. All of
these are explained in this chapter.
Sending a broadcast fax
1
Insert the document and make any necessary adjustments as you would for a
regular fax transmission.
2
Press
BROADCAST
.
3
Enter the first fax number, as usual. Use either a one-touch number, a speeddial number, a call group or a regular number dialed from the numeric keypad.
4
To add more fax numbers, press
BROADCAST
between each one to insert a
comma. Then enter the number as described in step 3 (pressing
GROUP
inserts its
own comma). You can send to up to 230 numbers for a broadcast.
Important: Do not insert a comma after the last fax number.
Note: If you enter characters by mistake, press
CANCEL
to erase them.
5
Press
START
. Your fax machine scans the document into memory and then
sends it to each number or call group you’ve entered.
Delayed broadcasting
What if you want the broadcast to take place later? That’s the purpose of setting up
a delayed broadcast.
Note: Delayed commands are discussed on pages 2.7 and 2.8. And you may want
to read “Delayed transmission” on page 3.10 before proceeding.
1
Follow steps 1–4 of “Broadcasting basics” (left column).
2
Press
ADVANCED FUNCTIONS,ENTER
.
3
Use the numeric keypad to enter the day of the month and time (in 24-hour
format) when you want the broadcast to occur.
Here, we’ve scheduled it for 10:15 PMon the 30th.
4
Press
ENTER
to save the setting.
5
Press
START
. Your machine will scan your document into the memory and
return to standby mode, while showing this on the
LCD
:
This means your fax machine is “reserved” for the delayed broadcast you
just programmed, but it can still be used to send and receive faxes if your
broadcast document is stored in memory.
Making changes to broadcasts
If you need to make changes in a broadcast after setting it up, use the Review commands function. See “Reviewing or canceling parts of a broadcast,” page 2.8.
** Reserved **
11 Jul 2002 17:17
Delayed
Enter Time: 30/22:15
Press Start
[03],S098,G12,9-555_
3.9
Broadcasting
Page 61
Advanced features
Take advantage of lower evening and weekend long-distance rates with delayed
transmission. Your fax machine can store up to 99 delayed commands, each of which
you can program up to 31 days in advance.
Important: If you program all 99 delayed transmission commands, no further
memory transmission is possible until one or more of the commands is
completed. (To review Memory transmission, see page 2.3.) However, if
all 99 delayed commands are programmed, you can always transmit
with the Real time transmission from
ADF
(see page 2.3).
Setting up a delayed transmission
Important: Your machine only remembers the day of the month that it’s supposed
to send a delayed transmission. It does not remember the month
itself. So if you want to send a transmission at 5:05
PM
on June 26,
don’t program the transmission sooner than 5:06
PM
on May 26.
To set up a delayed transmission:
1
Insert the document and make any necessary adjustments.
2
Press
ADVANCED FUNCTIONS
. The
LCD
shows:
3
Press
ENTER
. The
LCD
shows the current day of the month, followed by the
current time (in 24-hour format):
4
Use the numeric keypad to enter the day of the month and the time when you
want the fax to send the delayed transmission.
Note: Press to move the cursor left, or to move it right.
Here, we’ve set the transmission to occur on the 11th at 11:05
PM
:
5
When the date and time are entered, press
ENTER
to save the delayed trans-
mission. The
LCD
shows:
6
Enter the fax number for the delayed transmission document. You can either
press a one-touch key, enter a speed-dial number or use the numeric keypad
to enter the fax number.
7
Press
START
. Your machine returns to standby mode, while showing this on
the
LCD
:
This means your fax machine is “reserved” for the delayed transmission you
just programmed.
• If you set the machine for memory transmission, it will scan the document
into memory, after which you can use the machine normally.
• If you set the machine for non-memory transmission (real time transmis-
sion), the machine can receive faxes but can’t transmit until your delayed
command has been performed.
Important: If you specified the delayed non-memory transmission (real
time transmission), do not remove the document in
ADF
. If the
document is removed from
ADF
before a delayed command com-
pletes, it cancels the delayed real time transmission.
** Reserved **
11 Jul 2002 17:17
Enter Fax Number
_
Delayed
Enter Time: 11/23:05
Delayed
Enter Time: 06/17:16
1.Delayed
/
/Enter
3.10
Delayed transmission
Page 62
Advanced features
Batch transmission allows you to store multiple documents in an electronic “basket”
throughout the day and then fax that entire basket to one location.
To do this, just tell the machine when and where the transmission should go. When
that date and time arrives, your machine will transmit each document in the batch
box to the remote fax machine. You can store up to 40 documents (each document
can include one page or many pages) into your machine’s five electronic batch boxes.
Creating or modifying a batch box
Before sending a batch transmission, you have to create batch boxes in your fax
machine. The steps below also let you modify existing batch boxes.
To create or modify a batch box:
1
Press Program key,
C
,5,0,1,
ENTER
. Depending on whether you already
have a number entered for batch box 1, the
LCD
shows:
or
2
Use the numeric keypad to enter the number (1–5) of the batch box you want
to create or modify. Here, we’ve pressed 3 and see either:
or
3
If you want to select a different batch box than the one displayed on the
LCD
,
use the numeric keypad to enter the batch box number now.
4
Press
ENTER
. The
LCD
now shows either:
or
5
Use the numeric keypad to enter the fax number exactly as your machine
should dial it, including whatever access codes your phone system requires.
(You may want to review “Special dialing characters,” page 3.1.) The number
can be up to 40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
6
When the number appears as you want it, press
ENTER
. The
LCD
now shows:
7
Instruct your fax to send from this batch box in one of the following ways:
Option 1: Once at a certain time on a certain day of the month (For exam-
ple: “Do this at 5:05
PM
on the 30th.”) — Use the numeric keypad
to enter the date and time (24-hour format) the machine should
send the documents from the batch box:
Option 2: At a certain time each day you press the key (For example: “Do
this at 5:05
PM
today.”) — Use the numeric keypad to enter 0, 0
(00), and then the time when the fax should send the documents
from the batch box:
Note: To change a digit in the date or the time, press to move the cursor
left or to move it right. Then enter the correct number.
8
When the date and time are set, press
ENTER
.
9
The
LCD
now shows:
or
The machine now asks you to name this batch box.
If you do not want to enter or change this batch box’s name, skip to step 11.
10
Enter the name by using the one-touch keys. (If necessary, review “Entering
characters”, page 1.12) A batch box’s name may be up to 24 characters in
length.
3:Name ;Lower
Bookkeeping_
3:Name ;Upper
_
3:Transmit Time
Enter Time: 00/17:05
3:Transmit Time
Enter Time: 30/17:05
3:Transmit Time
Enter Time: 26/14:00
3:Fax Number
9-1-555-871-9052_
3:Fax Number
9-555-2110_
3:Fax Number
_
Select Batch Box
3:9-555-2110
Select Batch Box
3:No Number Stored
Select Batch Box
1:9-1-555-345-6789
Select Batch Box
1:No Number Stored
3.11
Batch transmission
Page 63
Advanced features
11
Press
ENTER
to save the batch box information.
To create or modify another batch box, repeat steps 2–11.
To finish, press stop.
Printing a list of batch boxes
You can easily print a list of your batch boxes. The list includes each box’s identifier
number, the Location ID, fax number and date/time the transmission should start.
To print the list, press Program key,E,1,1,5,
ENTER
.
Storing a document for batch transmission
Your fax machine can store up to 40 documents (each document can include one
page or many pages) in each batch box until the date and time you designate the
batch transmission to take place. Once the batch documents are transmitted, they
are automatically erased from the machine’s memory.
Note: For this operation to work, two things must be true:
• The batch box must exist on your fax machine.
• You must know the batch box’s one-digit number (1–5).
To store a document in a batch box for batch transmission:
1
Insert the document and make any necessary adjustments.
2
Press
ADVANCED FUNCTIONS
five times and then press
ENTER
. The
LCD
shows:
3
Use the numeric keypad to enter the one-digit number for the batch box you
want to use. Here, we’ve entered 5 to indicate batch box 5.
Note: Tx is a common abbreviation for transmission.
4
Press
ENTER
. The
LCD
shows:
Important: Your machine gives each document in a batch box a file number,
shown as 1 above. You will need to know this file number should
you later wish to erase or print the stored document. Each
batch box holds up to 40 files (1-40).
5
Press
START
. The machine displays “Reserved” on the top line of the
LCD
.
This means the document is stored in memory.
Printing a list of stored batch documents
You can print a list of the documents stored in your machine’s batch boxes. This list
provides you with the documents’ file numbers so you can erase or print them as
needed.
To print the list, press Program key,
E
,1,1,6,
ENTER
.
Printing a document stored in a batch box
To print a document stored in a batch box:
1
Press Program key,D,3,0,3,
ENTER
. The
LCD
shows:
2
Use the numeric keypad to enter the number (1–5) of the batch box storing the
document you want to print. Here, we’ve entered 1 to indicate batch box 1.
3
Press
ENTER
. The
LCD
shows:
4
Use the numeric keypad to enter the document’s file number (1–40).
5
Press
ENTER
.
Your fax machine prints the document, then returns to standby mode.
1:Batch Document
Enter File No. :_
Batch Document
Enter Box No. :_
Press Start
Box :5 File : 1
Batch Tx
Enter Box No. :5
Batch Tx
Enter Box No. :_
3.12
Page 64
Advanced features
Erasing a document stored in a batch box
To erase a document stored in a batch box on your fax machine:
1
Press Program key,
D
,2,0,3,
ENTER
. The
LCD
shows:
2
Use the numeric keypad to enter the number (1–5) of the batch box storing the
document you want to erase. Here, we’ve entered 1 to indicate batch box 1.
3
Press
ENTER
. The
LCD
shows:
4
Use the numeric keypad to enter the document’s file number (1–40).
5
Press
ENTER
. The fax machine now gives you one last chance to change your
mind before erasing the document.
Important: To quit the operation without erasing this or any document,
press
STOP
. The machine returns to standby mode.
6
Press
ENTER
. The fax machine erases the document you’ve chosen, then
returns to standby mode.
Erasing an empty batch box
Batch boxes must be empty to be erased. If a box has documents stored in it, then
you first have to erase those documents. See left column.
To erase an empty batch box:
1
Press Program key,C,5,0,2,
ENTER
. The
LCD
shows:
or
2
Use the numeric keypad to enter the number (1–5) of the batch box you want
to erase. Here, we’ve pressed 2 and see:
3
If you want to erase a different batch box than what appears on the
LCD
, enter
that batch box’s number now.
4
Press
ENTER
. If the batch box is empty, the
LCD
shows:
Important: If you select a batch box which is not empty, the machine beeps
and briefly shows:
Erase any documents stored in the batch box (see left column),
then go back to step 3.
Important: If you want to quit without erasing the batch box you’ve
selected, press
CANCEL
. The fax will return to step 2.
Important: If you want to quit without erasing any batch box, press
STOP
.
The machine returns to standby mode.
5
Press
ENTER
to erase the batch box.
To erase another batch box, repeat steps 2–5. To finish, press
STOP
.
Erase Batch Box
** Complete **
Select Batch Box
Document Stored
2:Erase Batch Box
Check Enter/Cancel
Select Batch Box
2:9-1-972-5559900
Select Batch Box
1:9-5551023
Select Batch Box
1:No Number Stored
1:Batch Document
Check Enter/Stop
1:Batch Document
Enter File No. :_
Batch Document
Enter Box No. :_
3.13
Page 65
Advanced features
Polling allows someone to fax a document to you without having to make the call or
pay for it. There are several kinds of polling:
• Regular polling — Your fax retrieves a document from a remote fax machine.
• F-Code polling — Your fax retrieves a document stored as a file in the remote fax
machine. To do this, you must be communicating with another F-code-compatible
fax machine. For more information on F-Code polling, see “F-Code transmission
and polling,” pages 3.33.
Note: For polling to work, the remote machine must also be set up to be polled.
Regular polling
To set up your machine for regular polling:
1
Make sure the document is inserted in the remote fax machine.
2
Press
ADVANCED FUNCTIONS
twice and then press
ENTER
. The
LCD
shows:
3
Enter the remote fax machine’s number by either pressing a one-touch key,
entering a speed-dial number or using the numeric keypad.
4
To perform the regular polling now, skip to step 8.
To perform delayed regular polling, go on to step 5.
5
Press
ADVANCED FUNCTIONS,ENTER
. The
LCD
shows:
6
Use the numeric keypad to enter the date and time (use the 24-hour format)
when your machine should perform the delayed regular polling.
7
Press
ENTER
.
8
Press
START
.
When your machine polls for documents, it dials the number and, upon making contact with the other machine, begins receiving the document as if the other machine
had placed the call.
Being polled
Not only can you poll, but you can also be polled. To set up a document for regular
polling:
1
If your fax machine is set for Tel Ready reception, change it to the reception
mode except the Tel Ready.
Important: Your machine can’t be polled if it’s in Tel Ready mode.
2
Insert the document.
3
Adjust resolution and contrast if necessary. (Your fax machine will be transmitting to the machine doing the polling.)
4
Press Program key,D,1,0,1,
ENTER
.
Your fax will scan the document into memory and return to standby mode.
Once the remote fax machine polls the document you stored, your fax machine automatically erases the document from memory.
Printing a stored polling document
To print a document you’ve stored for regular polling without erasing it,
press Program key,D,3,0,1,
ENTER
.
Erasing a stored polling document
To erase a document you’ve stored for regular polling from your machine’s memory,
press Program key,D,2,0,1,
ENTER
.
Delayed
Enter Time: 1
5/17:05
Enter Fax Number
_
3.14
Polling
Page 66
Advanced features
Limiting polling access to your fax machine
When you set the passcode, a calling fax which doesn’t “present” the proper passcode cannot poll from your fax.
Important: The passcode you use for polling operation is not the same as the pro-
tection passcode (see page 3.49).
Note: If you’re using the Block Junk Fax feature (see pages 3.53–3.54), even
incoming calls which meet the passcode test must come from phone numbers you’ve approved.
To set your fax machine’s passcode:
1
Decide on the four-digit passcode (0001–9999) you want to use. Write it down,
and put it in a safe place.
2
Press Program key,B,2,1,3,
ENTER
. The
LCD
shows the current code:
3
Use the numeric keypad to enter the desired four-digit passcode.
4
Press
ENTER
to save the setting.
Note: To turn off the limiting polling, change the passcode to 0000 by repeating
steps 1–4 and entering 0000 in step 3.
Passcode
Passcode :5
627
Passcode
Passcode :0000
3.15
Page 67
Advanced features
Your fax machine has numerous special features to make your communication easier. We’ll cover them here.
Soft Keys
Soft Keys are shortcut keys. You can program the soft keys on the control panel to
turn on or off any function with just the touch of a button. Your machine has three
Soft Keys. If the light above any one of these keys glows, that means the setting
programmed into that key is active.
These keys are programmed at the factory to turn the following functions on or off:
Soft Key 1: Sort copy (see pages 2.13 and 4.7)
Note: If the optional printer controller has been installed on your
machine, this key will be the
ONLINE
key.
Soft Key 2: Fax&Copy (see page 3.20)
Soft Key 3: Bypass (see page 2.14)
But instead of using the Soft Keys to control the functions above, you can program
them to turn other functions on or off. These functions are:
• Energy saving (see page 4.9)
• Redial / Pause (see pages 2.2 and 2.6–2.7)
• Dialing options (see page 3.1)
• Security reception (see page 3.49)
• Confirmation report (see page 3.21)*
• Memory transmission (see page 2.3)*
• TTI transmission (see page 4.2)*
• Cover page (see page 3.22)*
• Negative / Positive copy (see page 2.17)
• Copy / Fax changing mode (see page 1.11)
• Access to alternative telephone network (“Dial Prefix”) (see page 3.23)
• Flash — Exchange
PBX
to
PSTN
by entering the “flash” signal.
* When you change the setting by using the Soft Key, it will be available only for
the next transmission. Once that transmission is complete, your machine returns
to its default setting. If you want to change the default setting, see “Changing the
default settings” on page 4.1–4.10.
Setting the Soft Key
1
Press Program key,B,1,0,3,
ENTER
. The
LCD
shows:
. . . or indicates another function you’ve stored into this key.
2
Press or until the Soft Key (1-3) you want to change appears. In this
example, we’ve chosen 2.
3
Press
ENTER
. The
LCD
shows:
4
Press or until the function appears that you want to program into the
key. In this example, we’ve chosen Cover page.
5
Press
ENTER
to save the setting.
The
LCD
will display the next Soft Key.
If you do want to set this Soft Key, go back step 3.
If you do not want to set the currently displayed Soft Key but do want to set
another Soft Key, go back to step 2.
If you do not want to set any more Soft Keys, press
STOP
to finish.
Now you can use the labels included in your machine’s original packaging to label
the Soft Key function you just set.
2:Cover Page
/
/Enter
2:Fax&Copy
/
/Enter
Select Soft Key No.
1:Sort Copy
3.16
Special features
Page 68
Advanced features
Macro keys
If you perform the same operation repeatedly, you can automate the operation using
a macro. A macro is a series of the several steps that you group together as a single
command to accomplish the operation automatically.
A macro key faithfully records up to 60 steps that you performed to teach the macro.
You can “teach” the Macro keys to carry out any of the following jobs, but you cannot
teach the operation regarding the machine settings.
Note: One Macro key can hold only one job. It cannot combine two or more jobs.
Copy:
• All copy settings
Printouts:
• Machine settings list (page 4.10)
• Fax settings list (page 4.10)
• Copy settings list (page 4.10)
• Activity journal (page 3.21)
• Delayed commands list (page 2.8)
• Delayed commands documents (page 2.8)
• One-touch list (page 3.3)
• Speed-dial list (page 3.5)
• Programmable one-touch numbers list (page 3.47)
• Call group directory (page 3.7)
• Blocked numbers list (page 3.54)
• Sample cover page (page 3.22)
• Department time list (page 3.56)
• List of F-Code boxes (page 3.28)
• List of documents stored in F-Code boxes (page 3.28)
• Batch transmission documents (page 3.12)
• Batch box list (page 3.12)
• List of stored batch documents (page 3.12)
• F-Code Box (bulletin box) documents (pages 3.29, 3.30)
• Macros list (page 3.19)
• Stored polling documents (page 3.14)
• Security receive documents (page 3.50)
Document storage:
• Regular polling documents (page 3.14)
• F-Code polling documents (page 3.29)
Communications functions:
• Delayed transmission (explained on pages 3.10)
• Broadcasting (page 3.9)
• Regular polling (pages 3.14–3.15)
• Batch transmission (pages 3.11–3.13)
• F-Code transmission (page 3.32)
• F-Code polling (page 3.33)
Programming the Macro key
1
Press
MACRO PROGRAM,ENTER
. The
LCD
shows:
2
Press the Macro key (M1 orM2) you want to program or change. In this example, we’ve chosen
M
2.
3
Press
ENTER
. If you chose the key already programmed, proceed to step 4.
Otherwise, skip to step 5.
4
The
LCD
shows:
If you want to overwrite the operation already programmed, press
ENTER
.
If you want to overwrite only the job’s name, press
CANCEL
and go to step 9.
If you do not want to overwrite the key you have choice, press
STOP
.
5
The
LCD
of stand-by mode appears, which means the machine is ready to register the steps into the Macro key.
Note: It keeps beeping during the job registration in order to make notice of
the registration mode.
Fax Ready
11 Jul 2002 13:30
Overwrite?
Check Enter/Cancel
Select Macro Key
M2:No Number Stored
Select Macro Key
M1:No Number Stored
3.17
Page 69
Advanced features
6
Press the keys exactly as you operate the job you want to program into the
Macro key.
Note: You can program up to 60 steps. When it comes over 60 steps, your fax
machine asks if you register the operations you have entered. If you
want to register them, press
ENTER
. If not, press
STOP
.
Note: If you want to cancel the operations you have set, press
MACRO PROGRAM,STOP
and then go back to step 1.
Example 1: To program some operations for copy: Press
COPY
/
FAX
to change
the copy mode, and set number of the copies, paper size, contrast, resolution,
reduction/enlargement rate and sort setting as you want.
Note: See “Making copies” (pages 2.12–2.17) for detail operations.
Example 2: To program the operations for printing the one-touch numbers
list: Press Program key,
E
,1,0,6,
ENTER
.
7
If you programmed
ENTER
or
START
into the operation, proceed to step 8.
Otherwise, press
MACRO PROGRAM
and skip to step 9.
8
If you want to start immediately after pressing the Macro key when you use
it, press
ENTER
. If not, press
CANCEL
.
Note: If you want to confirm the settings or operations in the Macro key
before you start it, press
CANCEL
here.
9
The
LCD
now shows:
or
The machine now asks you to name this job.
If you do not want to enter or change this job’s name, skip to step 11.
10
Enter the name by using the one-touch keys. (If necessary, review “Entering
characters”, page 1.12) A job’s name may be up to 130 characters in length.
11
Press
ENTER
to save the setting.
Copying with the Macro key
To copy using a Macro key:
1
Insert the document.
2
Press the Macro key in which you’ve stored the copy command.
3
Press
START
, if you have not registered
START
in the Macro key.
Printing lists using the Macro key
To print a list using a Macro key:
1
Press the Macro key in which is programmed for the printing lists.
2
Press
ENTER
, if you have not registered
ENTER
in the Macro key.
Storing fax documents with the Macro key
To store a fax document for either polling or F-Code polling using a Macro key:
1
Insert the document.
2
Press the Macro key which is programmed for the storing operation you
want to use.
3
Press
ENTER
, if you have not registered
ENTER
in the Macro key.
Fax dialing with the Macro key
To dial a fax call using a Macro key:
1
Insert the document.
2
Press the Macro key in which you’ve stored the fax communication command.
3
Press
START
, if you have not registered
START
in the Macro key.
Your fax will perform the operation now, or at whatever time you programmed.
If you programmed this key to delay its operation, the
LCD
shows:
If you programmed this key to perform the operation immediately after you press it,
the
LCD
shows the number:
M2: Name ;Upper
Delayed_
M2:Name ;Upper
_
Include Start/Enter?
Check Enter/Cancel
3.18
Page 70
Advanced features
Erasing a Macro key
1
Press
MACRO PROGRAM
twice,
ENTER
. The
LCD
shows:
2
Press the Macro key (M1 orM2) you want to erase. Here, we’ve chosen M2.
3
Press
ENTER
. The
LCD
shows:
Important: If you want to quit without erasing the Macro key you’ve
selected, press
CANCEL
. The machine will return to step 2.
4
Press
ENTER
to erase the job.
To erase another Macro key, repeat steps 2–4. Or press
STOP
to return to standby
mode.
Printing a list of your Macro keys
Your fax machine can print a list of the Macro keys.
The list includes:
(1) each key’s Macro key number
(2) the name of the job stored in the Macro key
To print a list of Macro keys, press Program key,E,1,1,7,
ENTER
.
Setting the speed for Macros
You can adjust the speed of one step in the Macro key.
1
Press
MACRO PROGRAM
three times,
ENTER
. The
LCD
shows:
2
Press or until the mode you want appears. The possible settings are:
3
Press
ENTER
to save the setting.
Macro Speed :Fast
/
/Enter
Macro Speed :Slow
/
/Enter
Macro Speed :Norm
/
/Enter
Macro Speed :Norm
/
/Enter
Erase Macro
** Complete **
Erase Macro
Check Enter/Cancel
Select Macro Key
M2:Batch box list
Select Macro Key
M1:Activity journal
3.19
Page 71
Advanced features
Fax & Copy
With the Fax & Copy feature turned on, your machine asks if you want to make a
copy of a document each time it transmits that document from memory.
Note: The Fax & Copy function cannot be used for real time transmission, and
when the copy protection feature is set to on.
Note: Quick Memory transmission (see page 2.3) and the Fax & Copy function
cannot be used at the same time. If both are turned on, Quick Memory will
not work.
Note: The Fax & Copy feature will use the same resolution you set for the trans-
mission for the copy’s scanning resolution.
Setting the Fax & Copy function
1
Press Program key,
B
,1,0,6,
ENTER
.
2
Press or until the mode you want appears.
In this example, we’ve chosen On.
3
Press
ENTER
to save the setting.
4
Press
STOP
to return to standby mode.
Note: You can turn it on or off by simply pressing
FAX©
.
Using the Fax & Copy function
1
Place the document and select resolution and contrast you require.
Note: With this function, you cannot select normal and halftone resolution.
2
Enter the fax number. Either press a one-touch key, enter a speed-dial number,
call group number or use the numeric keypad to enter the fax number.
If you entered the fax number using a one-touch key, skip to step 4.
Otherwise, go on to step 3.
3
Press
START
.
4
The
LCD
changes copy mode and asks the number of copies you want to make.
5
Use the numeric keypad to enter the number of copies you want for each page
in the document. Choose from 01 to 99 copies.
Note: If you want to quit without transmitting and copying the document,
press
STOP
. The machine returns to standby mode.
6
Press
START
to begin the transmission and copying process.
Helpful tip: If you do not wish to make a copy, press
CANCEL
in step 4. The
LCD
will
show:
To cancel the making copy, press
START
. The machine start transmission process without copying the document.
If you press
STOP
, the machine return to step 4.
Setting the activity journal
Just as a checkbook records your daily financial transactions, your fax machine
keeps an activity journal which records its 100 most recent fax transactions. The
activity journal lists the following information for each transaction:
• Assigned number, starting each day at 001
• Remote location called
• Resolution mode
• Starting date and time
• Duration, in minutes and seconds
• Length, in number of pages
• Department code (see page 3.55)
• Result of the call — If preceded by an asterisk (*), this signifies an
ECM
communication. If preceded by a pound (#), this signifies communication was via the
highspeed V.34 modem.
• Any special operations — For example, a polling reception will appear as
“Polling”
Canceled Copying
Start/Stop
Fax & Copy 1
A4 Auto 100%
Fax & Copy :On
/
/Enter
Fax & Copy :Off
/
/Enter
3.20
Page 72
Advanced features
Your fax machine will print the activity journal automatically after 100 transactions. To toggle this automatic printing on or off:
1
Press Program key,C,1,0,1,
ENTER
. The
LCD
shows:
2
Press or until the mode you want appears.
Here, we’ve chosen On.
3
Press
ENTER
to save the setting.
Printing an activity journal manually
To print an activity journal immediately without waiting for 100 transmissions to be
completed, press Program key,E,1,0,4,
ENTER
.
Setting the printing order of the activity journal
Your fax machine prints the activity journal for every fax transaction. For example,
if your machine has to redial a call, it will list those redials on the journal.
If you want to list those activities in the order of their assigned numbers, you can
change the printing order of the activity journal. To change the printing order:
1
Press Program key,C,1,0,2,
ENTER
. The
LCD
shows:
2
Press or until the mode you want appears.
If you want the activity journal to print in the order of assigned number,
choose “On”.
Otherwise, the machine will list every fax transaction of the same command
and same location.
Here, we’ve chosen On.
3
Press
ENTER
to save the setting.
Setting the reports: TCRs
Your fax machine can print a transmit confirmation report (
TCR
) after sending every
fax to any Group 3 fax machine. The
TCR
lists the following information for each com-
munication:
• Date and time of the
TCR
’s printout
• Remote location called
• Resolution mode
• Starting date and time
• Duration, in minutes and seconds
• Length, in number of pages
• Result of the call
• Any special operations — For example, a polling reception will appear as
“Polling”
• Sample of the document — An image of the first page of the document
If an error occurs, the
TCR
tells you the remote location which was called, the error
code and error message (see pages 5.9–5.11).
To set the printing of
TCR
:
1
Press Program key,
C
,1,0,3,
ENTER
. The
LCD
shows:
2
Press or until the setting you want appears.
Here, we’ve chosen On.
3
Press
ENTER
to save the setting.
Helpful tip: If you will frequently turn this feature on and off, you can assign it to
a Soft key (see page 3.16) to turn on or off by simply pressing that key.
Report AutoPrint:On
/
/Enter
Report AutoPrint:Off
/
/Enter
Journal Line Up :On
/
/Enter
Journal Line Up :Off
/
/Enter
Journal AutoPrt.:On
/
/Enter
Journal AutoPrt.:Off
/
/Enter
3.21
Page 73
Advanced features
Cover page
Your fax machine can store a cover page to send at the beginning of each outgoing
fax. This page includes the current date and time, your Location
ID
and your fax
number (as stored in the
TTI
) and a message of up to 40 characters in length. The
information appears in a box similar to this:
Turning the cover page on
1
Press Program key,C,2,0,1,
ENTER
. The
LCD
shows:
2
To tell the fax machine it should send a cover page before each document you
transmit, press or until “On” appears on the
LCD
.
Note: To tell the machine not to send a cover page, press or until “Off”
appears on the
LCD
and press
STOP
.
3
Press
ENTER
to save the setting.
Now the cover page feature is working but your message line (shown in the example
as “We appreciate your business. Thank you!”) is blank. To enter that message, see
“Entering the cover page message,” next page.
Entering the cover page message
1
Press Program key,C,2,0,2,
ENTER
.
2
Use the one-touch keypad to enter a message for the cover page. Enter the
message the same way you entered your fax name during Initial Setting. The
message can be up to 40 characters in length.
Important: As in Initial setting, enter letters and other non-numeric char-
acters by using the one-touch keys.
3
When the message appears as you want it, press
ENTER
to save it.
Printing the cover page
To confirm that the cover page is set correctly, print a sample cover page from your
fax machine. Press Program key,E,1,1,1,
ENTER
.
Audible alarm
Whenever your fax machine receives a document from another fax machine, your
machine will sound the alarm tone alerting the person for whom the document is
intended.
Important: The alarm tone is sounding until either the person presses
STOP
or
another document is received.
Note: Your machine does not sound the alarm during:
• Polling
• F-Code polling reception
• Turning off this feature
To toggle this audible alarm feature on or off:
1
Press Program key,
B
,2,1,4,
ENTER
.
2
Press or until the mode you want appears.
3
Press
ENTER
to save the setting.
Audible Alarm :Off
/
/Enter
Cover Page :On
/
/Enter
Cover Page :Off
/
/Enter
Fax Message From:
11 Nov 2003 14:00
Name: And Sew It Goes Co.
Fax Number: 972-555-2009
[We appreciate your business. Thank you!]
3.22
Page 74
Using alternative telephone network service providers
Your fax machine is fitted with a Soft Key on the control panel to allow easy access
to other telephone networks such as Cable Telecom, Sprint or AT&T.
For this feature to work, either Dial Prefix or Dialing Options should be assigned to
Soft Keys. (Refer to page 3.1 and 3.16.)
The following information describes how to program the access number for the
Cable Telecom. For other networks you will have to program the appropriate access
number in place of the Cable Telecom access number. You can enter numbers up to
40 digits.
1
Press Program key,B,2,1,5,
ENTER
.
2
Enter the Telephone network access number on the numeric keypad. In this
example, we've entered 131 (Mercury
PIN
code service). If you entered 132
(Cable Telecom), skip to step 5.
Note: If you wish to access the Telephone network from a
PBX
, enter the
PSTN
access code followed by a dialling pause (the dialling pause is only
necessary on pulse dial
PBX
's) before you enter the 131 or 132.
i.e., 9-/131-/
PIN
, or 9-/132 if a pause is required.
3
Press
REDIAL
/
PAUSE
on the control panel to enter a "-/" in the
LCD
. This
instructs your fax machine to wait for a secondary dial tone before dialling
the
PIN
number.
4
Now enter your
PIN
number (10 digits).
Note: If you wish to erase your
PIN
number, press
CANCEL
to erase all pro-
grammed numbers before proceeding to step 5.
5
Press
ENTER
to save the setting.
Sending faxes with Dial prefix feature
Note: If you use the
MONITOR/CALL
key to dial, you cannot use
DIALING OPTIONS
key. You must assign Dial Prefix to one Soft Key in advance and use it.
To dial using the numeric keypad
1
Set the documents.
2
Press the Soft Key assigned
DIAL PREFIX
once or
DIALING OPTIONS
three times,
then the
LCD
will show a "!" symbol to indicate the access to the alternative
telephone network.
3
Dial a cost centre code (2 or 3 digits) if you selected this option when ordering
Cable Telecom service. Enter the fax number using the numeric keypad.
4
Press
START
.
Notes:
• You must enter the full National Code telephone number when dialling telephone numbers via any network.
• You can not enter the Soft Key followed by the one-touch or speed-dial key (see
below for more information).
To dial using the one-touch or speed-dial keys
In order to send faxes using the one-touch or speed-dial keys, you must instruct
your fax machine to access the alternative telephone network when you store the
fax number into your autodialler.
To enter the access number into your autodialler:
Before entering a fax number, press the Soft Key assigned
DIAL PREFIX
. And then,
enter the fax number.
To send faxes using the autodialler:
Set the document and press the one-touch key or enter the speed-dial number, as
usual.
Press Start
Dial Prefix No
131-/1234567890_
Dial Prefix No
131-/_
Dial Prefix No
131_
Dial Prefix No
_
Advanced features
3.23
Page 75
Page counter
You can confirm the number of total printed pages on the
LCD
.
• Total — The total pages your machine has printed.
• Copy — The total pages printed for copying.
• Fax — The total pages printed for received fax messages.
• Printer — The total pages printed for list printing and PC printing.
Note: PC printing is available only when your machine has the
optional printer controller kit installed.
1
Press
COPY COUNT
. The
LCD
shows the total pages your machine has printed
up to the present:
2
Pressing , the
LCD
will change as follows:
3
When you finished confirming, press
STOP
.
The machine will return to standby mode.
The power of Multi-Access
Your fax machine’s Multi-Access feature sharply reduces the time you might spend
waiting for the machine to finish its work. Multi-Access is a more powerful version
of what already is a pretty powerful feature, called dual access. While a fax with normal dual access allows you to do two things at once, Multi-Access allows you to do
four operations at once. For example, even if the machine is (1) printing a copy, (2)
transmitting from memory and (3) scanning documents for a different memory
transmission, you can still (4) program the machine.
Note: If your machine is Konica 7013:
The MFX-1300 cannot printing and scanning at same time.
If you try to scanning the document during the machine is printing, the
following message will be shown:
• If the machine is printing the lists, the machine will scan the document
after the printing is finished.
• If the machine is printing the stored document or received document,
the machine will pause the current printing job and it will give priority
to scanning the document. After scanning is finished, the machine
resumes the printing job.
OK: Will Scan Soon
Printer :000005679
/
/Stop
Fax :000006412
/
/Stop
Copy :000014702
/
/Stop
Total :000026813
/
/Stop
Advanced features
3.24
Page 76
Advanced features
F-Code Boxes
F-Code: an introduction
The
ITU-T
, the United Nations agency that standardises international telecommunications, has created a fax industry standard for using sub-addressing and
password-based communication. One name for this standard is F-Code, and that’s
what we’ll call it in these instructions and on your machine’s display.
How sub-addressing works
To help understand sub-addressing, think about how someone in a large company
receives mail. For example, mail for the Accounting department is first delivered to
the company’s main mailroom. Then the mailroom routes the mail to Accounting.
That’s the idea behind sub-addressing. Your fax and another F-Code-compatible fax
exchange special signals to indicate just where the fax really should go. It’s as if the
sending fax is saying, “Deliver this to room 48,” and the receiving fax does just that.
Your machine has up to 50 mailboxes for these special deliveries. When someone
sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes
— whichever box the sender chooses.
Sending F-Code securely
For greater security, you can set up a password with each F-Code sub-address,
which lets you use secure transmission, polling and relay broadcasting when communicating with any other F-Code compatible fax machine.
Guidelines for using F-Code
(1) To use
ITU-T
sub-addressing, you must create F-Code boxes in your machine
(2) Your machine holds up to 50 of these boxes
(3) Your machine stores up to 30 documents into each F-Code box (each document
can include one or more pages)
Creating or modifying an F-Code box
Choosing the F-Code box type
Before you set up an F-Code box, first decide how your callers will use it — as a
bulletin box, a security box or a relay box.
• Bulletin box — Stores documents that people in remote locations retrieve by
polling the box. For example, your sales branches could call in at any time to get
a printout of your latest prices that you’ve stored in a bulletin box.
A bulletin box stores both scanned and retrieved documents, and it holds its
contents indefinitely (as long as the unit has ACpower).
• Security box — Receives and stores F-Code secure communications.
• Relay box — Receives documents, then relays them to other machines. The
machine that relays the document is called a “hub”. Your fax machine can either
send to a hub or it can be a hub.
4 elements of an F-Code box
Each F-Code box has the following four elements:
(1) F-Code box number (01-50)
(2) F-Code box name (up to 16 characters)
(3) F-Code sub-address (up to 20 characters - can include numbers and the * and #
characters only)
(4)I.
D
. Code (4 digits)
You will choose the information for each of these elements, and enter it into your
machine. The following steps will walk you through entering and changing that
information.
To create or modify an F-Code box:
1
Keep pen and paper with you as you follow these steps. As you decide on a
sub-address and enter it into your machine, write it down. Remember to:
(1) write down which box goes with which sub-address, (2) write down any
passwords or I.D. codes you enter, (3) keep these printed records in a safe
place.
2
Press Program key,C,4,0,1,
ENTER
. Depending on whether you already
have a name entered for F-Code box 01, the
LCD
shows:
or
3
Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
box you want to create or modify. Here, we’ve entered 0, 3 and see either:
or
4
If want to select a different F-Code box than the one that appears on the
LCD
,
use the numeric keypad to enter the two-digit F-Code box number now.
5
Press
ENTER
. What you do next depends on whether you’re creating or
modifying the F-Code box:
If creating — skip to step 7.
If modifying — the
LCD
asks you to enter the proper I.D. code. The
LCD
shows:
03:Set F-Code Box
Enter I.D. Code:****
Select F-Code Box
03:Konica America
Select F-Code Box
03:No Number Stored
Select F-Code Box
01:NY Branch Office
Select F-Code Box
01:No Number Stored
3.25
Page 77
6
Use the numeric keypad to enter the 4-digit
I.D
. code (not the
ITU-T
sub-
address and not the
ITU-T
password) and then press
ENTER
.
Note: If you enter an invalid I.
D
. code, the fax machine rejects the attempt
and aborts this operation.
7
The machine is now asking you to name this F-Code box. The
LCD
shows:
or
If you do not want to enter or change this F-Code box’s name, skip to step 9.
If you do want to enter or change this F-Code box’s name, go on to step 8.
8
Enter the name by using the one-touch keys. (If necessary, review “Entering
characters”, page 1.12) An F-Code box’s name can be up to 16 characters in
length.
9
Press
ENTER
to save the box’s name and continue. The
LCD
shows:
or
The fax machine now asks for this F-Code box’s sub-address. This is the
numerical identifier you must enter in order to communicate with any remote
F-Code compatible fax.
If you do not want to change an existing sub-address, skip to step 11.
10
Use the numeric keypad to enter the sub-address to identify this F-Code box.
The sub-address can be up to 20 characters in length and include any
combination of numbers and the * and # characters (but no other nonnumeric characters).
Note: No other F-Code box in this machine can have the same sub-address
as the one you enter here.
11
Press
ENTER
to save the sub-address.
Note: If you entered a sub-address already being used by another F-Code
box, the machine beeps and briefly displays:
The machine now returns you to step 10. Please enter a different
number for your F-Code box’s sub-address.
12
Next, the machine asks for your F-Code box’s password. This is the password
for
ITU-T
-compatible F-Code fax transactions. The
LCD
shows:
or
Note: You don’t need to have a password for the F-Code box. However, using
a password will make your F-Code communication much more secure.
If you do not want to enter or change this box’s password, skip to step 14.
13
Use the numeric keypad to enter this box’s
ITU-T
-compatible password. This
password can be up to 20 characters in length and include any combination of
numbers and the * and # characters (but no other non-numerical characters).
Here, we’ve entered 135*7#9.
Note: You cannot change the type of an existing F-Code box. If you’re modi-
fying an existing F-Code box and want to change the box type, you
first must erase the old box, then create a new one.
14
Press
ENTER
to save the password. The
LCD
now shows:
The fax machine is asking which box type you want to assign to this box —
bulletin, security or relay.
Press or until the type of box you want appears.
15
Press
ENTER
.
If you chose Bulletin, go on to step 16.
If you chose Security, skip to step 17.
If you chose Relay, skip to step 20.
If you chose Bulletin:
16
The bulletin box has four additional settings:
• Reception protection (“Rx Protect” on the
LCD
)
• Automatic printing of received documents (“Auto Print”)
• Overwriting documents (“Overwrite Doc.”)
• Erasure of transmitted documents (“Erase Tx Doc.”)
Box Type :Bulletin
/
/Enter
03:Password
135*7#9_
03:Password
123456789*#_
03:Password
_
03:Sub-Address No.
Sub-Address In Use
03:Sub-Address No.
654321_
03:Sub-Address No.
123456_
03:Sub-Address No.
_
03:Box Name;Upper
Konica America_
03:Box Name;Upper
_
Advanced features
3.26
Page 78
Rx Protect — Reception protection tells this box if it’s okay to receive
documents from remote locations. Callers can then poll these documents.
On: Do not open this box to receive documents from callers.
Off: Open this box to receive documents from callers.
Press or until the mode you want appears.
Then press
ENTER
to save the setting and go on to the next one.
Auto Print — Automatic printing of received documents tells the fax machine
if it should print a document automatically upon receiving it into this box.
Note: This setting is available only when the reception protection (Rx pro-
tect) setting is set to off (see above).
On: Print the document automatically when the box receives it.
Off: Print the document manually, when you want to print it.
Press or until the mode you want appears.
Then press
ENTER
to save the setting and go on to the next one.
Overwrite Doc — Overwriting documents tells your machine if it should
overwrite (erase) existing documents when it receives a new one.
Note: This setting is available only when the reception protection setting is
set to off (see Rx Protect above).
On: When your machine receives a new document into this box, it will erase
any documents currently stored in it.
Off: When your machine receives a new document into this box, it will not
erase the documents stored in it. Your machine can store up to 30
documents (each document can include one or more pages) in each box.
Press or until the mode you want appears.
Then press
ENTER
to save the setting and go on to the next one.
Erase Tx Doc — Erasure of transmitted documents tells your machine if it
should erase a document from the box after a caller retrieves (polls) the
document.
On: Your machine erases the document from the box as soon as it sends it. If
you choose “On”, this box can be polled only once per document.
Off: Your machine does not erase a document from the box when it’s polled.
As long as your machine holds ACpower and you do not erase the document from the box, the document is available indefinitely for polling.
Press or until the mode you want appears.
Press
ENTER
to save the setting. Then skip to step 24.
If you chose Security:
17
The machine asks how long you want to keep a document stored in your
machine’s F-Code box. The
LCD
shows:
18
Use the numeric keypad to enter a two-digit number indicating how many
days (00-31), you want your fax machine to keep received documents in this
F-Code box. Here, we’ve entered 09, for nine days:
Note: Your fax machine can store incoming documents in F-Code boxes (up
to 30 documents) as long as 31 days, after which it automatically
erases the documents. But if your machine has plenty of memory, you
may want to override the 31-day limit in order to keep the documents
indefinitely. If so, enter 00. If you choose this, you will have to delete
documents manually. (You may want to contact your authorised
Konica dealer regarding optional memory expansion.)
19
Press
ENTER
to save the settings. Skip to step 24.
If you chose Relay:
20
The machine asks for the fax number for the remote unit.
The
LCD
shows:
Enter Relay Number
_
F-Code Doc Hold Time
Hold Time (00-31):09
F-Code Doc Hold Time
Hold Time (00-31):0
0
Erase Tx Doc. :Off
/
/Enter
Overwrite Doc. :Off
/
/Enter
Auto Print :Off
/
/Enter
Rx Protect :Off
/
/Enter
Advanced features
3.27
Page 79
Advanced features
21
Enter the fax number using a one-touch key, a speed-dial number or a call
group number. You cannot use the numeric keypad to enter these numbers.
To add each fax number, press
BROADCAST
between each one to insert a
comma, then enter the number. You can specify up to 200 numbers for a
remote unit.
22
Press
ENTER
to save the settings. The
LCD
shows:
The machine asks for the type of
TTI
you want to appear on the faxes that are
relayed to other callers.
• Sender — Relay the document with sender unit’s
TTI
(don’t send your
TTI
).
• Both — Relay the document with both the sender unit’s
TTI
and your
TTI
.
• Yours — Relay the document with your
TTI
instead of the sender unit’s.
Press or until the mode you want appears.
23
Press
ENTER
to save the settings. The
LCD
shows:
On: Print the document automatically when it’s received.
Off: The machine does not print it, but only relays it to the other machine.
Press or until the mode you want appears.
Then press
ENTER
to save the settings and go on to step 24.
24
The machine asks for your F-Code box’s four-digit security I.D. code. This is
the I.D. code for the box’s security, which you use to (1) print a document any
remote F-Code-compatible fax sends to this F-Code box or (2) you enter before
you can make any changes to this F-Code box.
If you do not want to change the I.D. code, skip to step 27.
25
Decide on a four-digit I.D. code (0001-9999) for this F-Code box.
Write it down, and put it in a safe place.
Important: Do not use 0000 as an I.D. code.
26
Use the numeric keypad to enter the four-digit I.D. code for this F-Code box.
Important: After completing this step, you must know this code to print
documents sent to this F-Code box. Be sure to write it down.
27
Press
ENTER
to save the F-Code box information.
To create or modify another F-Code box, repeat steps 3-27.
To finish, press
STOP
.
Printing a list of F-Code boxes
The list of F-Code boxes includes:
(1) Each box’s identifier number
(2) Box name (if any)
(3) Sub-address
(4) Password
(5) Box type
(6) Each box’s settings
To print a list of your F-Code boxes, press Program key,E,1,1,3,
ENTER
.
Printing a list of documents stored in your F-Code boxes
The list of documents stored in your machine’s F-Code boxes includes:
(1) Each box’s identifier number
(2) Box name (if any)
(3) Box type
(4) Each file number (or document number) that is stored
To print a list of documents stored in F-Code boxes, press Program key,E,1,1,4,
ENTER
.
03:Set F-Code Box
Enter I.D. Code:0000
Auto Print :Off
/
/Enter
Select TTI :Sender
/
/Enter
Enter Relay Number
S001,G12_
3.28
Page 80
Advanced features
Using a bulletin box
Storing a document
Your fax machine can store up to 30 documents in each bulletin box.
Note: For this operation to work, two things must be true:
• The bulletin box must exist on your fax machine.
• You must know the bulletin box’s two-digit number (01-50) and four-digit
I.D
. code. (See “Creating or Modifying an F-Code box,” pages 3.25–3.28, if
necessary.)
To store a document in a bulletin box for polling.
1
Insert the document and make any necessary adjustments.
2
Press Program key,D,1,0,2,
ENTER
The
LCD
shows:
or
3
Use the numeric keypad to enter the two-digit identifier number (01-50) of
the F-Code box where you want to store the document.
Here, we’ve entered 0, 3:
4
If you want to use a different F-Code box than the one that appears on the
LCD
, enter the box number now.
5
Press
ENTER
. The
LCD
shows:
6
Use the numeric keypad to enter the four-digit
I.D
. code.
Here, we’ve entered 2345:
7
Press
ENTER
.
If you’ve entered an incorrect I.
D
. code, your fax machine rejects the attempt
and returns to standby mode.
If you’ve entered the correct
I.D
. code, the display shows:
If you choose:
On: Your bulletin box erases the currently stored document when a new
document is stored in it
Off: Your bulletin box keeps both the currently stored document and the new
document, up to 30 documents in each box.
8
Press or until the mode you want appears.
9
Press
ENTER
to save the setting. Your machine starts scanning the document
into the selected bulletin box:
Important: The file number (shown above as 1) tells you how many docu-
ments are in this bulletin box. Your machine numbers files 1-30.
You need to know the file’s number to erase or print it.
Printing a document stored in a bulletin box
You can print a document stored in your machine’s F-Code bulletin boxes without
erasing the document from memory.
To print a stored document:
1
Press Program key,
D
,3,0,2,
ENTER
The
LCD
shows:
2
Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
bulletin box that stores the document you want to print. We’ve entered 03:
Select F-Code Box
03:Konica America
Select F-Code Box
01:Konica Machinery
F-Code Doc. File: 1
A4 Mem 99%
Overwrite Doc. :Off
/
/Enter
03:F-Code Document
Enter I.D. Code:2345
03:F-Code Document
Enter I.D. Code:*
***
Select F-Code Box
03:Konica America
Select F-Code Box
01:Konica Machinery
Select F-Code Box
01:No Number Stored
3.29
Page 81
Advanced features
3
Press
ENTER
. The
LCD
shows:
4
Use the numeric keypad to enter your F-Code box’s four-digit I.D. code.
Here we’ve entered 2345:
5
Press
ENTER
.
If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt
and aborts this operation.
If you’ve entered the correct I.D. code, the display shows:
6
Use the numeric keypad to enter the file number (1-30) of the document you
want to print. Here we’ve entered 3.
Note: If you want to print all documents stored in the bulletin box, simply
enter 0 (zero).
7
Press
ENTER
.
Your fax machine prints the chosen document(s), then returns to standby
mode.
Note: If the F-Code box is not storing any documents, the machine briefly
displays the following before returning to standby mode:
Erasing a document stored in a bulletin box
To erase a stored document:
1
Press Program key,D,2,0,2,
ENTER
The
LCD
shows:
2
Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
bulletin box that stores the document you want to erase. We’ve entered 03:
3
Press
ENTER
. The
LCD
shows:
Note: If the F-Code box is not storing any documents, the machine briefly
displays the following before returning to step 2:
4
Use the numeric keypad to enter your F-Code box’s four-digit I.D. code.
Here we’ve entered 2345:
5
Press
ENTER
.
If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt
and aborts this operation.
If you’ve entered the correct I.D. code, the display shows:
6
Use the numeric keypad to enter the file number (1-30) of the document you
want to erase. Here we’ve entered 3.
Note: If you want to erase all documents stored in the bulletin box, enter 0
(zero).
03:F-Code Document
File No. :3_
03:F-Code Document
File No. :_
03:F-Code Document
Enter I.D. Code:2
345
Select F-Code Box
No Document Stored
03:F-Code Document
Enter I.D. Code:****
Select F-Code Box
03:Konica America
Select F-Code Box
01:Konica
03:Select F-Code Box
No Document Stored
03:F-Code Document
File No. :3_
03:F-Code Document
File No. :_
03:F-Code Document
Enter I.D. Code:2345
03:F-Code Document
Enter I.D. Code:*
***
3.30
Page 82
7
Press
ENTER
. The
LCD
shows:
Note: If you want to quit without erasing any document in the bulletin box,
press
STOP
. The machine will return to standby mode.
Note: If the F-Code box is not storing any documents, the machine briefly
displays the following and then returns to standby mode:
8
Press
ENTER
to erase the document(s) and to return to standby mode.
Using a security box
Printing a document you receive
When your fax machine receives a document via
ITU-T
sub-addressing to an F-Code
security box, your machine prints a message to let you know. The message lists: (1)
the F-Code box number that received the document, (2) the Box name, (3) the
remote machine’s
TTI
(if any), and (4) the file numbers stored in the F-Code box.
You then have a certain number of days (see step 17 and 18 on page 3.27) in which
to print out the document before your machine automatically erases it.
Note: For this operation to work, two things must be true:
• You must know the F-Code security box’s two-digit number.
• You must know the F-Code security box’s four-digit I.D. code.
To print a received message:
1
Press Program key,D,3,0,2,
ENTER
The
LCD
shows:
2
Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
bulletin box that stores the document you want to print. We’ve entered 03:
3
Press
ENTER
. The
LCD
shows:
Note: If the F-Code security box is not storing any documents, the machine
briefly displays the following before returning to step 2:
4
Use the numeric keypad to enter your F-Code box’s four-digit
I.D
. code.
Here we’ve entered 2345:
5
Press
ENTER
.
• If you’ve entered the correct I.D. code, your fax machine prints all documents in the F-Code security box and then erases them.
• If you’ve entered an incorrect I.D. code, your fax machine aborts the operation and returns to standby mode.
Using a relay box
Once your fax machine receives a document via
ITU-T
sub-addressing to one of its FCode relay boxes, it sends it to the other fax machines that you’ve set up on your
relay box. (See “Creating or Modifying an F-Code box”, pages 3.25–3.28.)
If you set the Auto print mode to on when you created the relay box, your machine
will print the received document, then relay it to the other machine. Otherwise,
your machine will only relay it to the other machines, not print it. See “If you chose
Relay,” pages 3.27–3.28 for more details on this setting.
Also, you can send (relay broadcast initiation) the document to another hub
machine’s F-Code box and get that machine to relay it to others. See “F-Code transmission” on pages 3.32–3.34 for more detail.
The hub performs a relay broadcast, and the machine which sends the original document to the hub has performed a relay broadcast initiation.
03:F-Code Document
Enter I.D. Code:2345
03:Select F-Code Box
No Document Stored
03:F-Code Document
Enter I.D. Code:****
Select F-Code Box
03:Konica America
Select F-Code Box
01:Konica
F-Code Document
** Complete **
03:F-Code Document
No Document Stored
03:F-Code Document
Check Enter/Stop
Advanced features
3.31
Page 83
Advanced features
Erasing an empty F-Code box
An F-Code box must be empty in order to erase it. (If you select an F-Code box in
these steps which is not empty, the machine beeps. If this happens, print all documents in that box before erasing it.)
To erase an empty F-Code box:
1
Press Program key,C,4,0,2,
ENTER
. The
LCD
shows:
or
2
Use the numeric keypad to enter the two-digit identifier number (01-50) of
the F-Code box you want to erase. Here, we’ve entered 0, 3 and see:
3
If you want to erase a different F-Code box than the one that appears on the
LCD
, enter the box number now.
4
Press
ENTER
. If the F-Code box is empty, the
LCD
shows:
Important: If you select an F-Code box which is not empty, the machine
beeps and, before returning to step 3, briefly displays:
Print any documents received in the F-Code box, then repeat
this procedure from the beginning to erase the box.
Otherwise, select another F-Code box.
5
Use the numeric keypad to enter the four-digit I.D. code.
Here, we’ve entered 2345:
6
Press
ENTER
.
If you’ve entered an incorrect I.
D
. code, your fax machine rejects the attempt
and returns to standby mode.
If you’ve entered the correct
I.D
. code, the display shows:
Note: If you want to quit without erasing the F-Code box you’ve selected,
press
CANCEL
. The fax will return to step 2.
Note: If you want to quit without erasing any F-Code box, press
STOP
.
The machine returns to standby mode.
7
Press
ENTER
to erase the F-Code box.
To erase another F-Code box, repeat steps 2-7.
To finish, press
STOP
.
F-Code transmission and polling
With F-Code, your machine can send secure transmissions, perform relay broadcast
initiations and even poll from other
ITU-T
-equipped machines, regardless of manufacturer.
You can do this two ways:
• Using the programmable one-touch key (see pages 3.40–3.43)
• Entering the
ITU-T
sub-address and password directly, which is what we’ll
describe here.
Note: For F-Code communication to work, three things must be true:
• The remote fax machine must support
ITU-T
sub-addressing
• The remote fax must have a mailbox with an
ITU-T
sub-address created
on it
• You must know the
ITU-T
sub-address and password (if any) for the
remote machine’s mailbox
F-Code transmission
1
Insert the document.
2
Adjust the resolution and contrast if necessary.
Erase F-Code Box
** Complete **
03:Erase F-Code Box
Check Enter/Cancel
03:Erase F-Code Box
Enter I.D. Code:2345
Select F-Code Box
Box In Use
03:Erase F-Code Box
Enter I.D. Code:*
***
Select F-Code Box
03:Konica America
Select F-Code Box
01:Konica
Select F-Code Box
01:No Number Stored
3.32
Page 84
3
If you want to toggle between real time transmission and memory transmission, press
MEMORY TRANSMIT
.
4
Press
ADVANCED FUNCTIONS
three times and then press
ENTER
.
5
Use the numeric keypad to enter the appropriate sub-address in the remote
machine. In this example, we’ve entered 123456.
Note: If you make a mistake, press
CANCEL
to erase the character, then
enter the correct number.
6
Press
ENTER
. The
LCD
shows:
Note: If this sub-address does not have a password, skip to step 8.
7
Use the numeric keypad to enter the password. In this example, we’ve
entered 654321.
8
Press
ENTER
. The
LCD
shows:
9
Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press
START
.
10
What you do now depends on when you want the transmission to begin.
• To have it begin now, skip to step 13.
• To delay it, go on to step 11.
11
Press
ADVANCED FUNCTIONS,ENTER
. The
LCD
shows:
12
Use the numeric keypad to enter the day and time when the transmission
should begin, then press
ENTER
.
13
Press
START
.
If in step 10 you chose an immediate transmission, your fax machine begins dialing.
If you chose a delayed command, the machine shows “Reserved” on the
LCD
, indicat-
ing that it has stored the command in memory and will complete it later.
F-Code polling
1
Press
FAX
to switch the machine to Fax mode.
2
Press
ADVANCED FUNCTIONS
four times and then press
ENTER
.
3
Use the numeric keypad to enter the appropriate sub-address.
In this example, we’ve entered 123456.
Note: If you make a mistake, press
CANCEL
to erase the character, then
enter the correct number.
4
Press
ENTER
. The
LCD
shows:
Note: If this sub-address does not have a password, skip to step 6.
5
Use the numeric keypad to enter the password. In this example, we’ve
entered 654321.
6
Press
ENTER
. The
LCD
shows:
7
Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press
START
.
8
What you do now depends upon when you want the polling to begin.
• To have it begin now, skip to step 11.
• To delay it, go on to step 9.
Enter Fax Number
_
Enter Password
654321_
Enter Password
_
Enter Sub-Address
123456_
Enter Sub-Address
_
Delayed
Enter Time: 15/17:05
Enter Fax Number
_
Enter Password
654321_
Enter Password
_
Enter Sub-Address
123456_
Enter Sub-Address
_
Advanced features
3.33
Page 85
Advanced features
9
Press
ADVANCED FUNCTIONS,ENTER
. The
LCD
shows:
10
Use the numeric keypad to enter the day and time when the polling should
begin, then press
ENTER
.
11
Press
START
.
If in step 8 you chose an immediate polling, your fax machine begins dialing. If you
chose a delayed command, the machine shows “Reserved” on the
LCD
, indicating that
it has stored the command in memory and will complete it later.
Programmable one-touch keys
Using the power of programmable one-touch keys
In order to complete some operations on your machine, you may have to follow several steps and press several different buttons. But programming your machine’s
one-touch keys (P1 and P2) can reduce those many steps to a simple press of a key.
You can “teach” the one-touch keys to carry out any of the following operations:
Communications functions:
• Delayed transmission (explained on pages 3.10)
• Broadcasting (page 3.9)
• Regular polling (pages 3.14–3.15)
• Batch transmission (pages 3.11–3.13)
• F-Code transmission (page 3.32)
• F-Code polling (page 3.33)
To “teach” these keys, you tell the machine four simple things:
• How — The key you’re programming
• Who — The number(s) the machine should dial
• What — The operation it should perform
• When — The date(s) and time(s) when you want it to perform the operation
Printouts:
• Machine settings list (page 4.10)
• Fax settings list (page 4.10)
• Copy settings list (page 4.10)
• Activity journal (page 3.21)
• Delayed commands list (page 2.8)
• One-touch list (page 3.3)
• Speed-dial list (page 3.5)
• Programmable one-touch numbers list (page 3.47)
• Call group directory (page 3.7)
• Blocked numbers list (page 3.54)
• Sample cover page (page 3.22)
• Department time list (page 3.56)
• List of F-Code boxes (page 3.28)
• List of documents stored in F-Code boxes (page 3.28)
• Batch box list (page 3.12)
Delayed
Enter Time: 1
5/17:05
3.34
Page 86
Advanced features
• List of stored batch documents (page 3.12)
• Macros list (page 3.19)
Document storage:
• Regular polling documents (page 3.14)
• F-Code polling documents (page 3.28)
Programming a delayed transmission
To program a delayed transmission into a programmable one-touch key:
1
Press Program key,
A
,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling
document, you will see:
Press to go back to the programmable one-touch key you want to
enter.
Note: To erase a programmable one-touch key, see page 3.48.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If you’re changing a previously stored command: If your previous com-
mand for this key was a for a delayed operation, and you want to keep
this key programmed for a delayed operation, use these instructions
to make changes. But if you want to assign this key to a completely
different operation for batch transmission, then you must first erase
the stored command before programming the new one.
3
If you want to select a different programmable one-touch key than what
appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
5
Press until “Communication” appears.
6
Press
ENTER
. The
LCD
now shows either:
or
7
Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever codes your phone system requires. The number can
be up to 40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
Important: Do not press
ENTER
.
8
Now, while you can still see the fax number on the
LCD
, press
ADVANCED FUNCTIONS,ENTER
. The
LCD
shows:
9
Next, tell your fax to carry out this delayed command one of these ways:
Option 1: Perform the command once at a certain time on a certain day of
the month. (For example, “Do this at 5:05 PMon the 30th.”)
To select this option, use the numeric keypad to enter the date
and time when the fax should perform the command:
Delayed
Enter Time: 30/17:05
Delayed
Enter Time: 11/20:30
P2:Fax#/Advan.Func.
9-5550629_
P2:Fax#/Advan.Func.
9-5558743_
P2:Fax#/Advan.Func.
_
Type :Communication
/
/Enter
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Polling Document
Select Program No.
P2:No Number Stored
3.35
Page 87
Advanced features
Option 2: Perform the command at a certain time each day you press the
key. (For example, “Do this at 5:05
PM
today.”)
To select this option, use the numeric keypad to enter 0, 0 and
then the time the fax should perform the command:
10
Press
ENTER,ENTER
. The
LCD
asks if you want to make additional settings for
this programmable one-touch number.
If you do not want to make additional settings, press
ENTER
. Then skip to step
24.
If you do want to make additional settings, press and
ENTER
.
11
The
LCD
asks which resolution you want to use for this programmable one-
touch number.
12
Press until the mode you want appears.
Note: For any of the following settings, choose “-----” if you do not want to
specify the displayed setting for this programmable one-touch key.
13
Press
ENTER
. The
LCD
asks you to select a contrast mode for each programma-
ble one-touch number.
14
Press until the mode you want appears.
15
Press
ENTER
. The
LCD
asks if you want the memory transmission on or off
when using this programmable one-touch number.
16
Press until the mode you want appears.
17
Press
ENTER
. The
LCD
asks you for the type of confirmation report you want to
set for this programmable one-touch number.
18
Press until the mode you want appears.
19
Press
ENTER
. The
LCD
asks if you want to send a cover page for this program-
mable one-touch number.
20
Press until the mode you want appears.
21
Press
ENTER
. The
LCD
asks if you want to turn the Fax & Copy feature on or
off for this programmable one-touch number.
Note: When the memory transmission is set to off in step 15, this
LCD
will
not appear and go to step 24.
22
Press until the mode you want appears.
23
Press
ENTER
.
24
Press
STOP
to return your machine to standby mode.
Fax & Copy :---
/
/Enter
Cover Page :---
/
/Enter
Report :---
/
/Enter
Memory Tx :---
/
/Enter
Contrast :-------
/
/Enter
Resolution :------
/
/Enter
Option :Off
/
/Enter
Delayed
Enter Time: 00/17:05
3.36
Page 88
Advanced features
Programming a broadcast / group
Programming a broadcast is very similar to programming a delayed transmission.
But instead of sending to just one phone number, you set up multiple numbers for
the transmission.
To program a broadcast / group into a programmable one-touch key:
1
Press Program key,
A
,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling
document, you will see:
Press to go back to the programmable one-touch key you want to
enter.
Note: To erase a programmable one-touch key, see page 3.48.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If you’re changing a previously stored command: If your previous com-
mand for this key was a for a broadcast/group transmission, and you
want to keep this key programmed for a broadcast/group transmission, use these instructions to make changes. But if you want to
assign this key to a completely different operation for batch transmission, then you must first erase the stored command before
programming the new one.
3
If you want to select a different programmable one-touch key than what
appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
5
Press until “Communication” appears.
6
Press
ENTER
. The
LCD
now shows either:
or
7
Use the numeric keypad to enter up to 230 fax numbers — you can use any
combination of call groups, one-touch keys, speed-dial numbers and manuallydialed numbers.
Important: Do not press
ENTER
.
Press
BROADCAST
to enter a comma between each number or call group.
Important: Do not insert a comma after the last number.
To enter a speed-dial number, press
SPEED DIAL/TEL INDEX
and the number’s
three-digit identifier.
To enter a call group, press
GROUP
and the group’s identifier number.
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
8
If you want the broadcast to begin immediately every time you press the key,
press
ENTER
and skip to step 11.
If you want to delay the broadcast, press
ADVANCED FUNCTIONS
,
ENTER
.
9
Next, tell your fax to carry out this delayed command one of these ways:
Option 1: Perform the command once at a certain time on a certain day of
the month. (For example, “Do this at 5:05 PMon the 30th.”)
To select this option, use the numeric keypad to enter the date
and time when the fax should perform the command:
Delayed
Enter Time: 30/17:05
P2:Fax#/Advan.Func.
G5,G7,[01],S006,9-55
P2:Fax#/Advan.Func.
9-5558743_
P2:Fax#/Advan.Func.
_
Type :Communication
/
/Enter
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Polling Document
Select Program No.
P2:No Number Stored
3.37
Page 89
Advanced features
Option 2: Perform the command at a certain time each day you press the
key. (For example, “Do this at 5:05 PMtoday.”)
To select this option, use the numeric keypad to enter 0, 0 and
then the time the fax should perform the command:
10
Press
ENTER,ENTER
.
11
The
LCD
asks if you want to make additional settings for this programmable
one-touch number.
If you do not want to make additional settings, press
ENTER
. Then skip to step
23.
If you do want to make additional settings, press and
ENTER
.
12
The
LCD
asks which resolution you want to use for this programmable one-
touch number.
13
Press until the mode you want appears.
Note: For any of the following settings, choose “-----” if you do not want to
specify the displayed setting for this programmable one-touch key.
14
Press
ENTER
. The
LCD
asks you to select a contrast mode for each programma-
ble one-touch number.
15
Press until the mode you want appears.
16
Press
ENTER
. The
LCD
asks you for the type of confirmation report you want to
set for this programmable one-touch number.
17
Press until the mode you want appears.
18
Press
ENTER
. The
LCD
asks if you want to send a cover page for this program-
mable one-touch number.
19
Press until the mode you want appears.
20
Press
ENTER
. The
LCD
asks if you want to turn the Fax & Copy feature on or
off for this programmable one-touch number.
21
Press until the mode you want appears.
22
Press
ENTER
.
23
Press
STOP
to return your machine to standby mode.
Fax & Copy :---
/
/Enter
Cover Page :---
/
/Enter
Report :---
/
/Enter
Contrast :-------
/
/Enter
Resolution :------
/
/Enter
Option :Off
/
/Enter
Delayed
Enter Time: 00/17:05
3.38
Page 90
Advanced features
Programming regular polling
To program a regular polling operation into a programmable one-touch key:
1
Press Program key,A,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling
document, you will see:
Press to go back to the programmable one-touch key you want to
enter.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If your previous command for this key was for a polling transmission
and you want to keep this key programmed for a polling transmission,
use these instructions to make changes. But if you want to assign this
key to a completely different operation (for a delayed transmission, for
example), then you first must erase the stored command before programming the new one.
Note: To erase a programmable one-touch key, see page 3.48.
3
If you want to select a different programmable one-touch key than the one
that appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
5
Press until “Communication” appears.
6
Press
ENTER
. The
LCD
now shows either:
or
7
Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever codes your phone system requires. The number can
be up to 40 characters in length:
Your display shows only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
Important: Do not press
ENTER
.
8
Next, while you can still see the fax number on the
LCD
, press
ADVANCED FUNC
-
TIONS
twice and then press
ENTER
.
9
If you want the polling to begin immediately every time you press the key,
press
ENTER
and skip to step 12.
If you want to delay the polling, press
ADVANCED FUNCTIONS,ENTER
.
10
Next, tell your fax to carry out this delayed command one of these ways:
Option 1: Perform the command once at a certain time on a certain day of
the month. (For example, “Do this at 5:05
PM
on the 30th.”)
To select this option, use the numeric keypad to enter the date
and time when the fax should perform the command:
Option 2: Perform the command at a certain time each day you press the
key. (For example, “Do this at 5:05
PM
today.”)
To select this option, use the numeric keypad to enter 0, 0 and
then the time the fax should perform the command:
11
Press
ENTER,ENTER
.
12
Press
STOP
to return your machine to standby mode.
Delayed
Enter Time: 00/17:05
Delayed
Enter Time: 3
0/17:05
P2:Fax#/Advan.Func.
9-5550696_
P2:Fax#/Advan.Func.
9-5558743_
P2:Fax#/Advan.Func.
_
Type :Communication
/
/Enter
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Polling Document
Select Program No.
P2:No Number Stored
3.39
Page 91
Advanced features
Programming an F-Code transmission
For this operation to work, two things must be true:
• You must know how the remote fax is using each F-Code box to which you’re
transmitting — for example, as a security box or a relay box. Different fax manufacturers may use slightly different terms, but the concepts are the same.
• You must know the remote fax’s
ITU-T
sub-address and password for each box to
which you want to transmit.
To program an F-Code transmission into a programmable one-touch key:
1
Press Program key,A,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling
document, you will see:
Press to go back to the programmable one-touch key you want to
enter.
Note: To erase a programmable one-touch key, see page 3.48.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If your previous command for this key was for an F-Code transmis-
sion and you want to keep this key programmed for an F-Code
transmission, use these instructions to make changes. But if you want
to assign this key to a completely different operation (for a delayed
transmission, for example), then you first must erase the stored command before programming the new one.
3
If you want to select a different programmable one-touch key than the one
that appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
5
Press until “Communication” appears.
6
Press
ENTER
. The
LCD
now shows either:
or
7
Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever codes your phone system requires. The number can
be up to 40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
Important: Do not press
ENTER
.
8
Now, while you still can see the fax number on the
LCD
, press
ADVANCED
FUNCTIONS
three times and then press
ENTER
. The
LCD
shows:
9
Use the numeric keypad to enter the
ITU-T
sub-address for the box to which
you want to send the document. Here, we’ve entered 123456:
10
Press
ENTER
. The
LCD
shows:
Note: If there isn’t a password for this box, press
ENTER
, then skip to step 13.
11
Use the numeric keypad to enter the appropriate
ITU-T
password for the box.
Here, we’ve entered 654321:
When finished, press
ENTER
.
Enter Password
654321_
Enter Password
_
Enter Sub-Address
123456_
Enter Sub-Address
_
P2:Fax#/Advan.Func.
9-5550629_
P2:Fax#/Advan.Func.
9-5558743_
P2:Fax#/Advan.Func.
_
Type :Communication
/
/Enter
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Polling Document
Select Program No.
P2:No Number Stored
3.40
Page 92
Advanced features
12
If you want the transmission to begin immediately every time you press the
key, press
ENTER
and skip to step 15.
If you want to delay the transmission, press
ADVANCED FUNCTIONS,ENTER
.
13
Next, tell your fax to carry out this delayed command one of these ways:
Option 1: Perform the command once at a certain time on a certain day of
the month. (For example, “Do this at 5:05
PM
on the 30th.”)
To select this option, use the numeric keypad to enter the date
and time when the fax should perform the command:
Option 2: Perform the command at a certain time each day you press the
key. (For example, “Do this at 5:05
PM
today.”)
To select this option, use the numeric keypad to enter 0, 0 and
then the time when the fax should perform the command:
14
Press
ENTER,ENTER
.
15
The
LCD
asks if you want to make additional settings for this programmable
one-touch number.
If you do not want to make additional settings, press
ENTER
. Skip to step 29.
If you do want to make additional settings, press and
ENTER
.
16
The
LCD
asks which resolution you want to use for this programmable one-
touch number.
17
Press until the mode you want appears.
Note: For any of the following settings, choose “-----” if you do not want to
specify the displayed setting for this programmable one-touch key.
18
Press
ENTER
. The
LCD
asks you to select a contrast mode for each programma-
ble one-touch number.
19
Press until the mode you want appears.
20
Press
ENTER
. The
LCD
asks if you want the memory transmission on or off
when using this programmable one-touch number.
21
Press until the mode you want appears.
22
Press
ENTER
. The
LCD
asks you for the type of confirmation report you want to
set for this programmable one-touch number.
23
Press until the mode you want appears.
24
Press
ENTER
. The
LCD
asks if you want to send a cover page for this program-
mable one-touch number.
25
Press until the mode you want appears.
26
Press
ENTER
. The
LCD
asks if you want to turn the Fax & Copy feature on or
off for this programmable one-touch number.
Note: When the memory transmission is set to off in step 20, this
LCD
will
not appear and go to step 29.
27
Press until the mode you want appears.
28
Press
ENTER
.
29
Press
STOP
to return your machine to standby mode.
Fax & Copy :---
/
/Enter
Cover Page :---
/
/Enter
Report :---
/
/Enter
Memory Tx :---
/
/Enter
Contrast :-------
/
/Enter
Resolution :------
/
/Enter
Option :Off
/
/Enter
Delayed
Enter Time: 00/17:05
Delayed
Enter Time: 3
0/17:05
3.41
Page 93
Advanced features
Programming F-Code polling
For this operation to work, two things must be true:
• The document which you’re polling must exist in the remote fax’s F-Code box (
ITU
-
T
standard sub-addressing/password box).
• You must know the remote fax’s
ITU-T
sub-address and password (if any) for each
box you want to poll.
To program an F-Code polling operating into a programmable one-touch key:
1
Press Program key,A,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling
document, you will see:
Press to go back to the programmable one-touch key you want to
enter.
Note: To erase a programmable one-touch key, see page 3.48.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If your previous command for this key was for an F-Code polling oper-
ation and you want to keep this key programmed for an F-Code
polling operation, use these instructions to make changes. But if you
want to assign this key to a completely different operation (for a
delayed transmission, for example), then you first must erase the
stored command before programming the new one.
3
If you want to select a different programmable one-touch key than the one
that appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
5
Press until “Communication” appears.
6
Press
ENTER
. The
LCD
now shows either:
or
7
Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever codes your phone system requires. The number can
be up to 40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or to scroll to the right.
Important: Do not press
ENTER
.
8
Now, while you still can see the fax number on the
LCD
, press
ADVANCED
FUNCTIONS
four times and then press
ENTER
. The
LCD
shows:
9
Use the numeric keypad to enter the
ITU-T
sub-address for the box to which
you want to send the document. Here, we’ve entered 123456:
10
Press
ENTER
. The
LCD
shows:
Note: If there isn’t a password for this box, press
ENTER
, then skip to step 14.
11
Use the numeric keypad to enter the appropriate
ITU-T
password for the box.
Here, we’ve entered 654321:
When finished, press
ENTER
.
Enter Password
654321_
Enter Password
_
Enter Sub-Address
123456_
Enter Sub-Address
_
P2:Fax#/Advan.Func.
9-5550629_
P2:Fax#/Advan.Func.
9-5558743_
P2:Fax#/Advan.Func.
_
Type :Communication
/
/Enter
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Polling Document
Select Program No.
P2:No Number Stored
3.42
Page 94
Advanced features
12
If you want the transmission to begin immediately every time you press the
key, press
ENTER
and skip to step15.
If you want to delay the transmission, press
ADVANCED FUNCTIONS,ENTER
.
13
Next, tell your fax to carry out this delayed command one of these ways:
Option 1: Perform the command once at a certain time on a certain day of
the month. (For example, “Do this at 5:05
PM
on the 30th.”)
To select this option, use the numeric keypad to enter the date
and time when the fax should perform the command:
Option 2: Perform the command at a certain time each day you press the
key. (For example, “Do this at 5:05
PM
today.”)
To select this option, use the numeric keypad to enter 0, 0 and
then the time when the fax should perform the command:
14
Press
ENTER,ENTER
.
15
Press
STOP
to return your machine to standby mode.
Programming a batch transmission
For this operation to work, two things must be true:
• The batch box you’re using must exist on your fax machine.
• You must know the batch box’s identifier number (1–5).
To program a batch transmission into a programmable one-touch key:
1
Press Program key,
A
,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling
document, you will see:
Press to go back to the programmable one-touch key you want to
enter.
Note: To erase a programmable one-touch key, see page 3.48.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If your previous command for this key was for a batch transmission
and you want to keep this key programmed for a batch transmission,
use these instructions to make changes. But if you want to assign this
key to a completely different operation (for a delayed transmission, for
example), then you first must erase the stored command before programming the new one.
3
If you want to select a different programmable one-touch key than the one
that appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Polling Document
Select Program No.
P2:No Number Stored
Delayed
Enter Time: 00/17:05
Delayed
Enter Time: 3
0/17:05
3.43
Page 95
Advanced features
5
Press until “Communication” appears.
6
Press
ENTER,ADVANCED FUNCTIONS
five times and then press
ENTER
. The
LCD
shows:
7
Use the numeric keypad to enter the one-digit identifier for the batch box you
want to assign to this one-touch key. Here, we’ve entered 5:
Note: To change an identifier already entered, press
CANCEL
to erase it.
Then re-enter the correct identifier.
8
Press
ENTER
. The
LCD
asks if you want to make additional settings for this
programmable one-touch number.
If you do not want to make additional settings, press
ENTER
. Skip to step 16.
If you do want to make additional settings, press and
ENTER
.
9
The
LCD
asks which resolution you want to use for this programmable one-
touch number.
10
Press until the mode you want appears.
Note: For any of the following settings, choose “-----” if you do not want to
specify the displayed setting for this programmable one-touch key.
11
Press
ENTER
. The
LCD
asks you to select a contrast mode for each programma-
ble one-touch number.
12
Press until the mode you want appears.
13
Press
ENTER
. The
LCD
asks if you want to turn the Fax & Copy feature on or
off for this programmable one-touch number.
14
Press until the mode you want appears.
15
Press
ENTER
.
16
Press
STOP
to return your machine to standby mode.
Fax & Copy :---
/
/Enter
Contrast :-------
/
/Enter
Resolution :-----
/
/Enter
Option :Off
/
/Enter
Batch Tx
Enter Box No. :5
Batch Tx
Enter Box No. :_
Type :Communication
/
/Enter
3.44
Page 96
Advanced features
Programming printouts
To program a programmable one-touch key to print a list:
1
Press Program key,A,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for printing a list of the
machine settings, you will see:
Press to go back to the programmable one-touch key you want to
enter.
Note: To erase a programmable one-touch key, see page 3.48.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If your previous command for this key was for printing a list and you
want to keep this key programmed for printing a list, use these
instructions to make changes. But if you want to assign this key to a
completely different operation (for a delayed transmission, for example), then you first must erase the stored command before
programming the new one.
3
If you want to select a different programmable one-touch key than the one
that appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
5
Press until “List Print” appears.
6
Press
ENTER
. The
LCD
asks which list you want to program into the program-
mable one-touch:
7
Press until the list you want appears.
8
Press
ENTER
.
9
Press
STOP
to return your machine to standby mode.
P2:Machine Settings
/
/Enter
Type :List Print
/
/Enter
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Machine Settings
Select Program No.
P2:No Number Stored
3.45
Page 97
Advanced features
Programming a document storage operation
If you want to program a programmable one-touch key to store an F-Code polling
document, two things must be true:
• The F-Code bulletin box must exist on your fax machine.
• You must know the F-Code bulletin box’s two-digit number (01-50) and name.
To program your programmable one-touch to store a regular polling document or
F-Code polling document:
1
Press Program key,
A
,3,0,1,
ENTER
. The
LCD
shows the first empty pro-
grammable one-touch number available:
Note: If P2 appears on the
LCD
, it means that you have already entered a
number for P1. You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling
document, you will see:
Press to go back to the programmable one-touch key you want to
enter.
Note: To erase a programmable one-touch key, see page 3.48.
2
Press the key that you want to program or change. Here, we’ve selected P2.
Note: If your previous command for this key was to store a document and
you want to keep this key programmed to store a document, use these
instructions to make changes. But if you want to assign this key to a
completely different operation (for a delayed transmission, for example), then you first must erase the stored command before
programming the new one.
3
If you want to select a different programmable one-touch key than the one
that appears on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
asks which operation you want to program into the pro-
grammable one-touch:
Note: If changing a previously stored command, skip to step 7.
5
Press until “Store Document” appears.
6
Press
ENTER
. The
LCD
asks which storing menu you want to program into the
programmable one-touch:
7
Press until the mode you want appears.
8
Press
ENTER
.
If you select the “Polling Document” operation, skip to step 14.
If you select the “F-Code Document” operation, go on to step 9.
9
The
LCD
asks which F-Code bulletin box you want to use.
10
Use the numeric keypad to enter the two-digit identifier number (01-50) of
the F-Code box in which you want to store the document. Here, we’ve entered
0, 3:
11
To select a different F-Code box than the one that appears on the
LCD
, enter
that box number now.
12
Press
ENTER
. The
LCD
asks if you want the box to overwrite (erase) any docu-
ments it is currently storing whenever it stores a new document.
On: When your machine stores a new document into this box, it will over-
write documents stored in it.
Off: When your machine stores a new document into this box, it won’t erase
(overwrite) any documents stored in it. Your machine can store up to 30
documents in each box (each document can include one or more pages).
13
Press until the mode you want appears.
Then press
ENTER
to save the setting.
Overwrite Doc. :Off
/
/Enter
Select F-Code Box
03:Konica America
Select F-Code Box
01:Konica
P2:Polling Document
/
/Enter
Type :Store Document
/
/Enter
Type :Communication
/
/Enter
Select Program No.
P2:No Number Stored
Select Program No.
P1:Polling Document
Select Program No.
P2:No Number Stored
3.46
Page 98
Advanced features
14
The
LCD
asks if you want to program additional settings for this one-touch.
If you do not want to program additional settings, press
ENTER
. Go to step 22.
If you do want to program additional settings, press and
ENTER
, then go on
to step 15.
15
The
LCD
asks which resolution you want each time you use this programma-
ble one-touch number.
16
Press until the mode you want appears.
Note: For any of the following settings, choosing “---” tells the machine to
use its default setting for this programmable one-touch key.
17
Press
ENTER
. The
LCD
asks which contrast mode you want each time you use
this programmable one-touch number.
18
Press until the mode you want appears.
19
Press
ENTER
. The
LCD
asks if you want the Fax & Copy feature on or off each
time you use this programmable one-touch number.
20
Press until the mode you want appears.
21
Press
ENTER
.
22
Press
STOP
to return your machine to standby mode.
Fax dialing with programmable one-touch
To dial a fax call using a programmable one-touch number:
1
Set your document in the
ADF
or on the platen glass.
2
Make any necessary adjustments as usual.
3
If you are using the platen glass, set the document size by pressing
DOCU
-
MENT SIZE
before you press the programmable one-touch key.
4
Press the programmable one-touch key in which you’ve stored the fax communication command.
Your fax will perform the operation now, or at whatever time you programmed.
Note: To review the details of each operation, review the instructions for that
operation. See page 3.35 for a list of each operation and where to find it.
If you programmed this key to delay its operation, the
LCD
shows:
If you programmed this key to perform the operation immediately after you press it,
the
LCD
shows the number:
Printing a list of your programmable one-touch keys
You fax machine can print a list of the commands you’ve stored in your programmable one-touch keys.
The list includes:
(1) each key’s one-touch number
(2) the fax/telephone number
(3) when the command should start
(4) which command you’ve selected
(5) if applicable, the selected call group(s) or F-Code box(es) you’ve stored in
the key
(6) the individual settings for each key
To print a list of programmable one-touch keys, press Program key,E,1,0,8,
ENTER
.
9-1-972-555-4335
A4 Normal
** Reserved **
11 Jul 2002 17:17
Fax & Copy :---
/
/Enter
Contrast :-------
/
/Enter
Resolution :------
/
/Enter
Option :Off
/
/Enter
3.47
Page 99
Advanced features
Erasing a programmable one-touch key
1
Press Program key,A,3,0,2,
ENTER
. The
LCD
shows the first programmable
one-touch number that has been programmed:
Note: If P2 appears, it means P1 is empty.
2
Press the programmable one-touch key you want to erase. Here, we’ve
selected P2:
3
To erase a different programmable one-touch key than the one that appears
on the
LCD
, press that key now.
4
Press
ENTER
. The
LCD
shows:
Important: If you want to quit without erasing the programmable one-
touch key you’ve selected, press
CANCEL
. The fax will return to
step 2.
5
Press
ENTER
to erase the number.
To erase another programmable one-touch key, repeat steps 2–5. Or press
STOP
to
return to standby mode.
Erase P One-Touch
** Complete **
P2:Erase P One-Touch
Check Enter/Cancel
Select Program No.
P2:Polling
Select Program No.
P1:Delayed
3.48
Page 100
Advanced features
Your machine has a number of security features to keep your private fax documents
private, avoid unwanted outside communication and even protect against unauthorised use of your machine.
These security features include:
(1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes.
The passcode
Your machine has a passcode protection system which must be turned on in order to
use the security features listed below:
• Security reception
• PIN mask
• Department code protection
To set your machine’s passcode:
1
Decide on the four-digit passcode (0001–9999) you want to use. Write it down,
and put it in a safe place.
Important: Do not use 0000. This turns off passcode protection.
2
Press Program key,B,1,0,2,
ENTER
. The
LCD
shows:
3
If you are creating a passcode, use the numeric keypad to enter 0000.
If you are changing an existing passcode, enter the existing passcode.
4
Press
ENTER
.
5
Enter the new four-digit passcode. Here, we’ve entered 6296:
6
Press
ENTER
to save the passcode.
Note: Any time you want to turn off the passcode, change the passcode back to
0000 by repeating steps 2–6 and entering 0000 in step 5.
Security reception
Security reception tells your machine to keep all received faxes in memory (but not
print them). Then you can print them out later, at your convenience. For example,
you could use this if you’re concerned about workers reading documents intended
for your eyes only.
Important: For this feature to work, you must have activated the passcode protec-
tion as described on left column. You must also know the passcode.
Note: In the following instructions, your machine’s
LCD
shortens the word
Transmission to Tx and the word Receive to Rx.
Activating security reception
1
Press Program key,B,2,1,1,
ENTER
. The
LCD
shows:
2
Use the numeric keypad to enter the protection passcode.
Here, we’ve entered 6296:
3
Press
ENTER
. The
LCD
shows:
4
Press or until the setting you want appears.
Here, we’ve chosen “On.”
5
Press
ENTER
. The
LCD
shows the machine’s current clock setting:
Security Rx
Enter Time: 15:42
Security Rx :On
/
/Enter
Security Rx :Off
/
/Enter
Security Rx
Enter Passcode :6296
Security Rx
Enter Passcode :****
Protect Passcode
New Passcode :6296
Protect Passcode
Old Passcode :****
3.49
Security features
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