7013
Konica 7013
Operating Instructions
Plain-paper digital Fax/Copier/Printer
i
Welcome …
ii
As an Energy Star®partner, Konica has determined that this
product meets the Energy Star guidelines for energy efficiency.
Energy saving
Your machine can save the energy with its Energy Saving Mode.
In the Energy Saving Mode the printer will not use its fusing lamp and “Energy Save
Mode” will be displayed on the
LCD
. If your machine receives a fax message or if any
key is pressed your machine will automatically wake up.
The time for the machine to enter the Energy saving mode can be selected from 1 to
240 minutes. For details, see page 1.19.
Statement
The Konica 7013 carries the CE mark.
This indicates that the machine complies to EN55022 1998 (Class B), EN55024 1998,
EN61000-3-2 1995 +A1 +A2, and EN61000-3-3 1995 in accordance with EEC directive
89/336/EEC.
In addition the machine has been safety tested to IEC60950 1991 +A1 +A2 +A3 +A4 in
accordance with EEC directive 73/23/EEC.
The Konica 7013 is a Class 1 LED product conforming to IEC60825-1 1993 +A1.
This equipment is suitable for connection to analog PSTN telephone networks that
conform to the signaling requirements of CTR21. In case of a problem for further
information please contact your supplier.
iii
Where to set up your fax machine
Follow these guidelines when setting up your fax machine:
Away from direct sunlight
To avoid overheating, set up your fax machine away
from direct sunlight or a heater.
Level, and vibration-free
To avoid damage to the machine or injuries, set the
fax machine up in a level, vibration-free location.
Avoid extreme high / low temperature
Use your fax machine within the temperature range
of 10º C to 32º C (50º F to 89.6º F).
Away from a television or radio
Many appliances and office equipment, including
televisions, radios, copy machines, air conditioners
and computers, can generate electronic noise that
can interfere with the operation of your fax
machine.
Clean
Dust buildup can damage your fax. Periodically
clean your fax machine as described in the operating
instructions. Do not use a dust cover, which can
cause damaging overheating.
Near a phone jack
Your fax machine uses a standard (modular) telephone jack, also known as an
LJU
.
Space around the fax machine
To ensure proper ventilation and easy operation, set
up the machine in an area that meets the minimum
requirements for clearance as illustrated below.
Before using your Konica fax machine
15 cm
(5.9 inches)
25 cm
(9.8 inches)
40 cm
(15.7 inches)
40 cm
(15.7 inches)
60 cm
(23.6 inches)
50 - 89.6 F
(
10 - 32 C
)
iv
Power requirements
Plug in the power cord
Plug the power cord carefully and completely into a
wall outlet. Do not leave any portion of the electrical
cord’s metal plugs exposed. Doing so could cause a
fire and poses a risk of electrical shock.
Do not share an extension cord
connector with other plugs
It can cause electrical shock.
Do not share an outlet with a large
appliance
High-consumption appliances such as a refrigerator
or air conditioner can cause “draw-downs” which
could damage your fax machine.
230
VAC outlet
Use a standard three-pronged 230 V electrical outlet
to power your fax machine. Using any other electrical outlet will cause damage to your fax.
For domestic use only
Never use your fax machine outside the country in
which you purchased it. Doing so may violate
telecommunication and safety regulations of that
country, and variations in electrical and telephone
standards can cause poor performance and damage
to your fax.
General Precautions
Never disassemble your fax machine!
Disassembling your fax machine can cause serious
injury to you and damage to your fax. If service is
required, call your authorised Konica dealer.
Keep away from liquids
Keep liquids and metal pins or other objects away
from your fax machine. If something falls into the
fax machine, remove the plug from the outlet, and
call your authorised Konica dealer.
Never handle your fax machine or
power cord with wet hands
Never touch your fax machine or power cord if your
hands are wet.
During electrical storms, disconnect
the plug from the outlet
Electrical storms can cause electrical shock or
damage to the fax machine.
AC 230V
Do not put furniture or equipment on
the power cord
Do not put anything on or over the electrical power
cord, and do not route the power cord under rugs or
carpets. Doing so can damage the power cord or fax,
and can cause fire or electrical shock.
Avoid temperature fluctuations
Sudden changes in temperature can cause damaging condensation to form inside your fax machine.
Allow clearance around the outlet
Don’t stack boxes or furniture around the outlet.
Use caution when carrying the fax
Lift and carry the fax machine as described in your
operating instructions. Some fax machines require
two people to safely and properly carry.
Use supplies manufactured
specifically for Konica fax machines
Using toner cartridges and other supplies that are
not manufactured specifically for Konica machines
may affect the operation of your unit.
Storing and handling toner and drum cartridges
To avoid damage to your fax machine and to assure the best performance possible,
follow these guidelines when storing and handling toner and drum cartridges:
Store the cartridge
Store the cartridge at a constant temperature within a range of 0º C to 35º C (32º F
to 95º F). To avoid dew do not store cartridges in locations subject to extreme fluctuation of temperature and humidity.
Do not stand the cartridge on its end and do not store it
upside down.
Do not open the protective bag of the cartridge until you are
ready to install the cartridge.
Do not store cartridges in areas of:
• Direct sunlight
• Dusty conditions
• Near floppy disks or other computer media, computer screens, or any other materials sensitive to magnetic fields.
DO NOT BURN TONER CARTRIDGES!
The toner powder is extremely flammable. Exposure to
flame can cause toner cartridges to burn or explode,
causing serious injury.
Be careful not to get the toner powder in
your eyes.
If the toner powder gets in your eyes, wash your eyes well
and see a doctor.
Keep cartridges away from water or oil.
Do not expose cartridges to direct sunlight.
Do not expose the cartridges to static or
other electrical shock.
v
vi
This page is intentionally blank.
vii
These instructions are divided into the following sections.
•
“Getting started” (page 1.1) describes how to set up your
machine, operating tips and some important settings that you
should perform before you use your machine.
•
“Basic operations” (page 2.1) describes the basic operations of
the transmission, reception and copying.
•
“Advanced features” (page 3.1) describes the convenient features
of your machine.
•
“Changing the default settings” (page 4.1) describes how to
change the settings of your machine.
•
Finally, “Just in case … ” (page 5.1) helps you if you ever have a
problem with your machine. It also tells you how to give your
machine the kind of easy, sensible care that should keep troubles to
a minimum.
Thanks for choosing Konica.
Find your serial number and write it down
Please note that your machine’s serial
number is located on the bar code label
as shown on the drawing at right.
Use the blank at the bottom of this
column to copy this down before you
set up your machine.
The serial number is shown IOF0 with
five digits numbers, like “IOF012345”.
Please copy down your machine’s serial number below for future reference, and note
the machine’s model number:
My machine’s serial number: ________________________________________
My machine’s model number: Konica 7013
Welcome to your Konica fax machine!
Bar cord label
viii
Before using your Konica fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Where to set up your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Power requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
Storing and handling toner and drum cartridges . . . . . . . . . . . . . . . . . . . .v
Getting started
Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1
Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1
Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Unlocking the mirror carriage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5
Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.6
Attach the extension paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7
Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7
Turning off the transport mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8
Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8
Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
Changing modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
Turning off the power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11
Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.12
Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . .1.13
Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.14
Initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18
Basic Operations
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1
Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3
Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3
Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3
Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . .2.3
Sending a fax using the
ADF
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.4
Sending a fax using the platen glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.5
Sending a fax using
MONITOR
/
CALL
key . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6
Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6
Reviewing or cancelling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.7
Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8
Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8
View the result of fax transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10
Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10
Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10
How to select the fax reception mode: . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11
If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . .2.11
Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Your machine’s copier features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Basic copy procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Single copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12
Stacking multiple copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13
Sorting multiple copies (using
ADF
) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13
Enlarged or reduced copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13
Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14
Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15
If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15
Making copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15
Negative/Positive (reversing black and white areas) . . . . . . . . . . . . . . .2.17
Copy protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.17
Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18
Advanced Features
Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1
Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1
Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2
Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.4
Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.7
Telephone Index dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.8
Table of Contents
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9
Sending a broadcast fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9
Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10
Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10
Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11
Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11
Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12
Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .3.12
Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .3.12
Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .3.12
Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . .3.13
Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.13
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14
Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14
Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14
Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16
Soft Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16
Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.17
Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.20
Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.20
Setting the reports:
TCR
s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.21
Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22
Audible alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22
Using alternative telephone network service providers . . . . . . . . . . . .3.23
The power of Multi-Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24
F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.25
Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.34
Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.49
The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.49
Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.49
Masking the
PIN
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.51
Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.53
Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.55
Changing the default settings
Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1
Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1
Setting
ECM
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1
Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2
Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2
TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2
Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3
Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3
Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4
Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5
Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5
Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5
Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6
Copy scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6
Adjusting the copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6
Changing the copy auto reset time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Setting copy auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Setting sort copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Setting Negative/Positive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7
Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8
Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8
Setting Sleep mode (Energy saving mode) . . . . . . . . . . . . . . . . . . . . . . . .4.9
Primary mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9
Setting the paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9
Setting 2-bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9
Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10
Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10
Just in case …
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1
If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1
If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . .5.2
Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5
Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5
LCD
error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5
Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.9
Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12
Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12
Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12
Cleaning the platen glass, contact glass and white pad . . . . . . . . . . . .5.13
If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . .5.13
Cleaning the LED print head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13
Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14
General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16
Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . .5.16
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16
How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.17
Appendix and index
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AI
.1
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AI
.3
ix
Getting started
This chapter describes how to
set up your machine, operating tips
and some important settings
before you use your machine
Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5
Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11
Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14
Initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18
1.1
Getting started
Packaging contents
Included in your machine’s packaging:
1. Main unit with 500-sheet paper cassette installed
2. Drum cartridge 6. Operating instructions and Quick reference
3. Toner cartridge 7. Paper size stickers
4. Extension paper tray 8. One-touch labels
5. AC power cord 9. Soft Key labels
Note: Be sure to save the box (or boxes) and packing materials for reshipment.
Parts of your machine
Note: Any terms used here that are unclear to you right now will be explained in
detail in the coming pages.
1
Control Panel — The keys you use to operate your machine. (See pages
1.3–1.4 for more details.)
2
ADF
(Automatic Document Feeder) — The
ADF
automatically feeds
original document into the machine, one at a time. It can hold up to 50 pages.
3
Scanner cover — Opens this cover to remove original document jams.
4
Document guides — Adjust these to fit the width of the original document
so it will feed properly into the machine.
5
Document tray — Holds original documents placed for scanning into the
machine.
6
Platen cover — Opens to scan an original document using the platen glass.
7
Original document exit — Where your original document comes out after
being scanned.
8
Top cover — Opens to provide access for changing the toner and drum car-
tridge (or, occasionally, fixing printout jams).
9
AC
power switch — Turns your fax machine on and off.
1
2
3
4
5
6
7
8
9
13
14
15
16
17
12
11
10
18
1
23
SO
FT KEY
E
N
E
R
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G
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F
A
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A
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A4
A5
LTR
H.LTR
LGL
F4
6789
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45
1.2
Getting started
10
AC
power jack — Where you plug in the ACpower cord.
11
Bypass tray — Open and use the bypass tray to use the paper that cannot
be set in the paper cassette. It can hold up to 50 sheets of paper. For details
about paper capacity of the bypass tray, see “Specifications,” page AI.2.
12
Side cover — Open to fix a printout jam.
13
Side cover release — Pull this to open the side cover.
14
Top cover release — Pull up on this to open the top cover.
15
Recording paper size sticker — Shows the size of the paper that is set in
the paper cassette.
16
Recording paper level indicator — Shows the level of the current paper
supply without requiring you to open the paper cassette.
17
Paper cassette — Set paper here. It can hold up to 500 sheets. For details
about paper capacity of the paper cassette, see “Specifications,” page AI.2.
18
Platen glass — Makes it possible for you to fax or copy objects and even
irregularly shaped sheets, just as a conventional copier.
19
LINE
jack — Where you plug in the telephone line cord. The other end of the
cord plugs into a wall telephone jack.
20
PHONE
2 jack — If you connect a second telephone to your machine, this is
where you plug in the cord.
21
PHONE
1 jack — Not used.
22
PRINTER PARALLEL
port (optional) — Where you plug in the printer cable,
when you use the optional printer controller.
23
RS-232C interface port (optional) — Where you plug in the RS-232C
cable, when you use the optional RS-232C interface kit.
or
Network printer port (optional) — Where you plug in the network cable,
when you use the machine’s printer on a network.
24
Extension paper tray — Holds up the printout after it emerges.
25
Printed document exit — Where the printout emerges.
25
24
23
LINE
PHONE1PHONE2
22
19 20 21
1.3
Getting started
1
COPY
light — Glows when the machine is in the Copy mode.
2
FAX
light — Glows when the machine is in the Fax mode.
3
ALARM
light — Glows when a problem occurs during fax communication,
printing or scanning. The light stays on until the machine prints a Check
Message report.
4
COMM
. light — Glows when the machine is communicating with another
machine.
5
MEMORY RECEIVE
light — Glows when the machine is receiving an incoming
fax document into its electronic memory.
6
Soft Keys — Shortcut keys. Any function that can be turned on or off can be
programmed into these three keys. If the light above one of these keys glows,
this indicates the setting that’s been programmed into it (see page 3.16) is
turned on. These keys are programmed at the factory to turn the following
functions on or off:
Soft key 1:
SORT
— Pressing this key will turn the Sort feature on or off.
Note: If the optional printer controller has been installed on your machine,
this key will be the
ONLINE
key.
Soft key 2:
FAX©
— Pressing this key will turn the Fax & Copy feature on
or off. (Page 3.20.)
Soft key 3:
BYPASS
— Pressing this key will change the paper size in the
bypass tray. (Page 1.10.)
7
COPY COUNT
— Pressing this key will make you see the number of total
printed pages on the
LCD
.
8
MONITOR/CALL
— Pressing this key will turn the monitor speaker on or off.
When it’s on, it allows you to hear the call you’re making. When using this
feature, you can only hear the communication taking place.
9
BROADCAST
— Pressing this key will send a broadcast fax (sending the same
document to more than one location).
10
GROUP
— Press this to set up a fax transmission to a call group, a set of fax
numbers which will receive the same document in one fax operation.
11
ADVANCED FUNCTIONS
—
In Fax mode: Chooses from following several fax options – delayed transmission, Polling, F-Code transmission, F-Code polling and Batch transmission.
Or, in Copy mode: You can use Nega/Posi copy.
12
COMM
.
CANCEL/CONFIRM
. — Pressing this key will stop the transmission, or to
review pending fax commands and the activity journal.
13
START
— Pressing this key will begin a fax transmission, reception or copying.
14
STOP
— Stops the current operation and ejects a document from the
ADF
.
15
COPY RESET
— Use in copy mode only. Pressing this key will reset the copy
settings to their defaults.
Control Panel Overview
12 345 6 789101112 13 14
28
15161718192021222324252627
1.4
Getting started
16
Numeric keypad — Just like the numeric keys on a regular tone-dialing
phone. Use these to dial phone and fax numbers and to enter numbers when
you’re setting up the machine.
17
In Fax mode:
SPEED DIAL
/
TEL INDEX
— Starts a speed-dialing operation, which you finish by
pushing three of the keys on the numeric keypad. Also displays one-touch and
speed-dial entries sorted alphanumerically, as in a telephone directory. (See
page 3.8.)
Or, in Copy mode:
ZOOM
– Pressing this key will turn on or off the
ZOOM
light.
When the
ZOOM
light glows, you can set the copy reproduction ratio at 1%
steps by using or key.
When the
ZOOM
light is not lit, you can choose one of several fixed copy repro-
duction ratio by using or key.
18
Program key — Any function can be started by first pressing this key and
then entering the function number.
19
Cursor Keys
— Scrolls (moves) through features and command options as dis-
played on the
LCD
.
20
ENTER
— It confirms user settings, begins operations and moves through com-
mand levels.
21
CANCEL
— Pressing this key will delete characters on the
LCD
and cancel com-
mands you have entered into the machine.
22
PAPER SIZE
/
NEXT DOC
—
In Copy mode:
Selects the printout paper you want to use.
While scanning a document:
Pressing this key will tell your machine to scan one or more additional documents after the current scanning ends.
23
DOCUMENT SIZE
— Instructs the fax to scan A4, A5 or F4 sized documents
when you use the platen glass.
24
Liquid crystal display (
LCD
) — Shows the machine’s status and lets you
see what you’re programming into the machine. The display shows 2 lines, 20
characters per line. If the
LCD
is blank, the machine is off.
25
Printer status lights — Green lights indicate the acceptable paper sources.
Red light will glow if the printer problem (such as paper jam) occurred.
26
CONTRAST
— Pressing this key will adjust the contrast level.
27
DOCUMENT/RESOLUTION
—
In Fax mode: Pressing this key will toggle among the three resolution modes
and grayscale.
Or, in Copy mode: Pressing this key will select the type of your document.
28
COPY/FAX
— Pressing this key will toggle between Fax mode and Copy mode.
29
Macro Keys — Programming the Macro keys (M1 and M2) can reduce many
steps of the operation to a simple press of a key. You can “teach” the Macro
keys to carry out one of the several operations (see pages 3.17–3.19).
30
Programmable One-Touch Keys — The keys labeled P1 and P2, this lets
you teach your machine an advanced multi-step function just once, then recall
the function at any time by pressing one of these keys.
31
One-Touch Keys — The keys labeled 01-55 offer one-touch dialing conve-
nience. Also, you may use these keys to enter the characters when you are
setting up the machine.
29 30 31
fliptab A fliptab B fliptab C
1.5
Getting started
Pick an installation spot
Where should you install your fax machine? The location should be:
• Clean — Dust buildup can damage your machine. (However, do not use a cover!)
• In the open — Allow at least 30 cm of clearance around your machine. Be sure
that you never cover the machine. Its vents must be able to “breathe.”
• Away from direct sunlight — This helps avoid overheating.
• Dry — Avoid any location where splatters or sprays (such as from a water fountain) could reach your fax machine.
• Level, and vibration-free.
• Near a phone jack — Your fax machine uses a standard (modular) telephone
jack, also known as an
LJU
.
• Near an ACpower outlet — The ACpower cord is about 1.8 m long when
stretched to its limit, and the power cord should never be stretched to its limit.
Power tips
• Use a standard three-pronged 230
VAC
outlet.
• Make sure the outlet isn’t controlled by a wall switch.
If it is, you’ll risk occasional shutoffs to the machine, causing you
to lose fax messages.
• Don’t use an outlet which also is supplying power to a
large appliance, such as a refrigerator or air conditioner.
Such high-consumption appliances can cause “draw-downs”
(temporary drops in the power available for other equipment on
the circuit) which could damage your fax machine.
• Use an electrical surge suppressor, preferably one which guards both tele-
phone and electrical lines. This device helps to shield your fax machine from
damaging high-voltage electrical surges.
Unlocking the mirror carriage
Your fax machine is shipped with mirror carriage locking plate for protecting your
machine’s mirror carriage during shipping.
Important: Do not turn the power on until after you have unlocked the mirror
carriage. Otherwise, damage could result.
Important: Gently close the top cover so that you don’t catch your hands, possibly
injuring them.
1
Open the top cover. Loosen the screw which secures the mirror carriage locking plate, and then slide the plate.
2
After unlocking the mirror carriage, secure the mirror carriage locking plate
mounting screw.
IMPORTANT: BEFORE YOU USE THE MACHINE, YOU MUST
TURN OFF THE TRANSPORT MODE (see page 1.8).
Note: If you must ship your machine for some reason, turn on the transport mode,
turn the power off and then lock the mirror carriage (undo the above procedure).
UNLOCK
LOCK
Setting up
1.6
Getting started
Installing the printing supplies
Your fax prints incoming faxes and copies with a reliable 600 dpi print engine. Your
fax requires two types of printing supplies (sometimes also called consumables):
• The drum cartridge — It yields 20,000 “normal” A4-sized printouts (see
“Specifications,” page AI.2). By “normal,” we’re referring to the amount of text
and/or graphics on each page. This is based on an industry-standard test document.
• The toner cartridge — It yields 16,000 “normal”, A4-sized printouts (see
“Specifications,” page AI.2).
Note: The toner cartridge included with your machine is starter toner cartridge,
which yields 3,000 printouts. Please purchase regular, full-yield toner cartridge from your authorized Konica dealer.
To install these supplies:
Important: Gently close the top cover so that you don’t catch your hands, possibly
injuring them.
1
Pull up the top cover
release and open the top
cover.
2
Slide the printer cover
release and open the
printer cover.
3
Unpack a new toner cartridge from its
carton. Then, holding the toner cartridge with both hands, slowly shake it
to distribute the toner evenly inside the
cartridge.
Note: Do not touch the roller of the
toner cartridge.
4
Gently install the toner cartridge in
the printer, making sure the toner cartridge’s two pins fit in the slits inside
the printer frame.
5
Unpack the drum cartridge from its carton.
Note: Shield the drum cartridge from light, especially strong light. Later, if
you have to remove the cartridge from the machine, immediately
wrap it in a thick cloth to protect it from light.
6
Gently install the drum cartridge in
the printer, making sure the drum
cartridge’s four pins fit in the slits
inside the printer frame.
7
Gently clean the LED print head
using the cleaning paper included in
the toner cartridge carton box.
For best print quality, you should
clean the LED head every time you
change the new toner cartridge.
Note: Do not use abrasive materials
on the LED print head, and
do not subject the LED print
head to strongly shock.
8
Gently close the printer cover.
9
Close the top cover. Be sure to push on a portion of the cover to lock it into its
original (closed) position.
Note: The fax machine will not work if the cover isn’t closed properly.
Attach the extension paper tray
Attach the extension paper tray by inserting its two pegs at a slightly upward angle
into the appropriate holes, as shown.
Plug in and power up
1
Plug one end of the telephone line cord into the
LINE
jack on the machine’s
rear side and the other end into a standard telephone wall jack.
2
Plug the non-pronged end of the AC power cord into the AC power cord jack
on the right rear side of the machine and the pronged end into a 230 V electrical outlet (preferably on a surge suppressor, as mentioned on page 1.5).
Important: Be sure that you do not turn the power on (next step) until after
you have unlocked the mirror carriage locking plate. (see page
1.5).
3
Use the AC power switch to turn on your machine. The markings are international standards: I means on, O means off.
It will take a few seconds for the machine to warm up. The
LCD
shows:
When the machine is ready to use (standby mode), you will see:
Copy Ready 1
A4 Auto 100%
** Warming Up **
1.7
Getting started
1.8
Getting started
Turning off the transport mode
Important: After unlocking the mirror carriage (see page 1.5), you must turn the
transport mode off by following procedures.
When the machine is in the transport mode, the
LCD
shows:
To turn off the transport mode:
1
Press Program key, *,E.
2
Select Off by pressing or . Then press
ENTER
to turn off the transport
mode. The mirror carriage will move to the home position.
Important: If you must reship the machine, turn on this mode to move the mirror
carriage to the transport position (in step 2, above, press or to
set the transport mode to On), then power off and lock the mirror carriage using the mirror carriage locking plate (see page 1.5).
Adjust the monitor speaker’s volume
You can set the volume of the monitor speaker.
1
Press
MONITOR/CALL
on the control panel. You now should hear a dial tone.
And press or of the cursor key. The
LCD
indicates the volume:
2
To turn the volume up, press .
To turn the volume down, press .
3
Press
MONITOR/CALL
again to hang up.
Loading paper
Acceptable paper size and cassette capacity
Paper source Paper type Paper size Capacity
Paper cassette Plain paper*1A4 , A5 , F4 500 sheets
A4 , A5 , A6 , F4 ,
Plain paper*1Letter , Legal , Half-letter , 50 sheets
Bypass Tray Executive , Custom-sized*
2
Envelopes DL , Com#10 , Monarch 1 sheet
Postcard 100 × 148mm 20 sheets
Transparency*3A4 20 sheets
*1Paper weight: 60 – 90 g/m
2
*2(97 – 216) mm × (140 – 356) mm (Width × Length): It only can use if the optional
Printer Controller is attached.
*3We recommend: 3M PP2500 for laser printers or equivalent
Note: Do not use any paper which has been creased, wrinkled or has absorbed any
moisture.
Loading paper in paper cassette
Before you load paper, note the following:
• After you loaded paper in paper cassette, you must need to “tell” your machine
which size of the paper, A4-, A5- or F4-sized, you loaded.
You can do this by the “Setting of the paper size” operation. (See next page.)
Note: If you will be using A4-sized paper, there’s no need to adjust the cassette;
your machine is initially set for A4-sized paper. Simply attach the A4
sticker to the outside of the paper cassette.
1
Open the paper cassette from the front of your machine by gently pulling it
toward you.
** Tel Mode **
Volume:
■■■■
■■■■
■■■■
Mirror Locked :Off
/
/Enter
Mirror Locked :On
/
/Enter
Mirror Locked
1.9
Getting started
2
While pressing the release lever,
slide the paper length guide to the
position for the paper size you
want to use.
3
Press down the paper lifting plate.
4
Insert the paper into the cassette.
• Before you insert paper in the
cassette, stack it so the leading
edge and sides of the paper are
even.
• Do not stack the paper over the
limit mark inside of the cassette.
• Place the edges of the top sheet
under the metal tabs on the
cassette’s left and right side.
5
Adjust the paper guides to fit the
size of paper.
6
Gently push the paper cassette back into its original (closed) position. You’ll
feel a click when it’s properly in place.
7
Attach the paper size sticker on the cassette’s front.
Helpful Tip: The paper level indicator on the
front paper cassette lets you see
how much paper is in the cassette
without your having to open the cassette. When you see the paper level
indicator drop (i. e., show more blue
area), make sure you have a supply
of paper nearby. Then, when you see
the “Please Supply Paper” message
on the display, you’ll be ready to
refill the cassette.
Important: To avoid paper jams, do not refill this paper cassette without first
removing all of any paper which may remain in it. In other words, do
not just add sheets to an already-loaded stack.
Setting of the Paper Size
Default setting: 1st cassette: A4, 2nd cassette(option): A4, Bypass tray: A4
When you change the size of paper in the paper cassette, also you must change the
paper size setting, below.
1
Press Program key,B,1,0,1,
ENTER
. The
LCD
shows:
2
Press or until the recording paper size for the first cassette you want
appears. In this example, we’ve chosen F4.
3
Press
ENTER
.
If you have the optional second cassette, proceed to step 4.
Otherwise, skip to step 6.
4
Press or until the recording paper size for the second cassette you want
appears. In this example, we’ve chosen A5 .
5
Press
ENTER
.
2nd Cassette :A5
/
/Enter
1st Cassette :F4
/
/Enter
1st Cassette :A4
/
/Enter
Paper level
indicator
1.10
Getting started
6
Press or until the recording paper size for the bypass tray you want
appears. In this example, we’ve chosen A4.
7
Press
ENTER
.
Press
STOP
to return the machine to standby mode.
Loading paper in bypass tray
When you need to use a size of paper not currently loaded in your machine’s paper
cassette(s), or when you want to use a special type of paper (such as transparency
film), use the bypass tray.
1
Open the bypass tray on the right
side of your machine.
2
Pull out the hopper of the bypass
tray and pull the flapper release
lever.
3
Place the paper on the bypass
tray. Adjust the paper guide to fit
the paper and insert the paper
until it comes to a stop.
Then push back the flapper
release lever.
Note: In Fax mode, if you have set the A4,A5 or F4 sized paper in the bypass
tray, the machine will use this paper when it runs out of the paper in the
paper cassette during the fax reception.
Bypass Tray :A4
/
/Enter
1.11
Getting started
Changing modes
You can use this machine not only as a
fax machine, but as a copier as well.
Press
COPY
/
FAX
to change to the fax
mode or copy mode.
Fax mode: If you want to use facsimile
features, change to the Fax mode.
Copy mode: If you want to use copier
function, change to the Copy mode.
When the machine is in the Fax mode,
the
FAX
light on the control panel is on, and if the machine is in the Copy mode, the
COPY
light is on.
Note: You cannot switch modes in any of the following cases:
• When scanning a fax message for transmission.
• During the real time transmission.
• When programming any function settings.
Standby display of each mode:
In Fax mode In Copy mode
Turning off the power
Fax documents stored in memory will be lost 72 hours after you turn the power
switch off or unplug the power cord. (See “Specifications,” page AI.1.)
How to operate the machine
To press: 0 (zero),1,2,3,4,5,6,7,8,9,#or *
Use: The numeric keypad.
Tip: At no other time within this manual will we refer to the letters printed
below the numeric keys and their uses (such as accessing abc by pressing
the 2 key.) These letters are there only for your convenience in using your
fax machine as a telephone.
To press:
A,B
,C,
D
or any other letter key
Use: The one-touch key labeled with that letter.
Tip: Please don’t confuse the zero (0) with the letter
O
.
Here’s an example. If we say “press Program key,
A
,1,0,1,
ENTER
”…
… you’d press Program key
… thenA(one-touch key 01(A))
… then 1
… then 0 (the numeric key zero)
… then 1
… and then
ENTER
Note: Even though our example above includes commas, do not enter them into
the fax machine. Those characters appear in our instructions to separate
one number from the other. They do not need to be entered into your fax
machine.
There is a function (broadcasting) which requires commas to be entered, but
there is a special way to enter them. We’ll explain this process later.
In other way, you can search almost all of your machine’s function using the cursor
key. See page 1.13.
Copy Ready 1
A4 Auto 100%
Fax Ready
1 Jan 2001 0:00
COPY/FAX key
Operating tips
1.12
Getting started
Entering characters
Some settings give you a chance to enter characters; for your TTI, remote fax’s name
or others. To enter letters or other characters, use one-touch keys, numeric keypad
or
CODE
keys.
Using one-touch keys to enter characters
Open the one-touch cover and use the onetouch keys to enter letters and other
non-numeric characters.
The word “Upper” means the machine will
enter only upper-case letters.
To type a lower-case letter, press
ALPHABET
which is one of the one-touch keys.
The display changes to:
This means pressing one-touch keys will enter lower-case letters.
To switch back for upper-case entries, press
ALPHABET
.
To enter spaces, punctuation and symbols, use the one-touch keys.
Cancelling characters
If you entered an incorrect letter or digit, press
CANCEL
to erase to the left.
To change just one character in name and/or digit, press or to move the cursor
to that character or digit. Then press
CANCEL
to erase it. Re-enter the character or
digit correctly.
Using
CODE
to enter characters
Also, you can use the
CODE
key to enter special characters or symbols.
1
When the machine prompts you to enter a name, press
CODE
.
The
LCD
changes to:
2
Find the character you want to enter in the chart below.
The legends in the black border indicate which key you press, and in which
order, to get a given character.
For example, to get a back-slash (\) character, you’d press C, 8. (The blank
areas for 2, 0 and C, 0 indicate spaces.)
3
To enter each character, press the key combination listed on the chart.
Important: Remember, there are three ways to enter characters:
Enter Using
Numbers Numeric keypad
Letters/characters One-touch keys
Letters/characters/numbers
CODE
chart for key combinations
4
Press
ENTER
to save the name.
0
1
2
3
4
5
6
7
8
9
A
B
C
D
E
F
234567ABCDEF
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↑
α p
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↓
q
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#3CSc sâô í ε
$4DTd täö`ó µΩ
%5EUe uàò.ú σ ü
&6FVf våû ñρΣ
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(8HXhxêÿ\
a
)9IYiyëÖ ″
o
*:JZjzèÜ
¿
j
+;K[k{ï
,<L¥l|î£
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÷
.>N^n→ Ä
P
t
«
/?O_o ← Å
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x
Second keypress
First keypress
˚
˚
¥
Your Name ;Code
_
Your Name ;Lower
_
Your Name ;Upper
_
ALPHABET CODE
1.13
Getting started
Searching the functions using the cursor key
In this manual, we explain the operation with short-cut operations (for example, we
will say, “press Program key,
A
,1,0,1...”), however you can search and enter
almost all of functions using the Program key and Cursor key.
Helpful Tip: When you want to search any function settings in your machine, you
will need the function table (see next page) for your searching. Please
use it for your help.
To search and enter the function settings:
1
Press the Program key.
2
Search the level one function
groups using or of cursor key
until your desired item appears.
3
After you find the level one function item you want to program, press of
cursor key to go to the level two function groups .
4
Search the level two function groups using or of cursor key until your
desired item appears.
5
After you find the level two function item you want to program, press of
cursor key to go to the level three function groups .
6
Search the level three function groups using or of cursor key until your
desired function appears.
Note: You can go back to previous level function groups by pressing of
cursor key before you have entered the level three function by pressing
ENTER
.
7
Press
ENTER
to entry the function setting.
Note: You can press Program key to entry the setting instead of
ENTER
.
Cursor keys
Program key
Level one function Level two function Level three function Summary of setting Default setting Page
A. Autodial Entries 1.One-touch Dial 01.Enter One-Touch Select one-touch key and register the fax dial numbers and names,
(Max. 55 locations.) also group numbers on one-touch dial keys. — 3.2
If you register the name, you can use the telephone index feature.
If you register the group number, you can use the group dialing.
02.Erase One-Touch Erase the registration in a one-touch key. — 3.3
2.Speed Dial 01.Enter Speed-Dial Select speed-dial number and register the fax dial numbers and
(Max. 145 locations.) names, also group numbers as Speed-Dial numbers. — 3.4
If you register the name, you can use the telephone index feature.
If you register the group number, you can use the group dialing.
02.Erase Speed-Dial Erase the registration in a speed-dial number. — 3.5
3.Program One-Touch 01.Enter P One-Touch Program several operations for a function you frequently use.
— 3.34
This key can reduce several steps to a simple press of a key.
02.Erase P One-Touch Erase the programming in a programmable one-touch key. — 3.48
B. User Settings 1.Machine Settings 01.Cassette Size Select the size of paper in the paper cassette. A4 1.9
02.Protect Passcode Enter the protection passcode for using the security features. — 3.49
03.Soft Key Program to turn on or off any functions with just pressing this key.
Soft key 1:
SORT
See left. 3.16
Soft key 2:
FAX©
Soft key 3:
BYPASS
04.Silent Mode Mute your machine. Off 4.8
05.Sleep Mode Conserve power. On 4.9
06.Fax & Copy Make a copy of your document each time it transmit. Off 3.20
07.Primary Mode Determine the primary mode, Fax mode or Copy mode. None 4.9
08.Service Mode For technical support. Do not set this setting to on unless an
Off —
authorized technician asks you to do so.
09.Paper Source Select paper source (paper cassette and bypass tray) for
For Fax / Copy 4.9
fax reception or copying.
10.2-Bin Tray*
1
Select the paper tray for delivery.
• Copy exit Lower tray
• Received fax document exit Upper tray 4.9
• List exit Upper tray
• PC-Fax print exit*
2
Upper tray
Function table
*1: This option appears only if the optional 2-Bin tray has been installed. *2: This option appears only if the optional RS-232C interface has been installed.
1.14
Getting started
1.15
Getting started
*3: This option appears only if the optional NIC (network interface card) has been installed.
Level one function Level two function Level three function Summary of setting Default setting Page
B. User Settings 2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.
• Primary resolution mode Normal 4.1
• Primary contrast mode Normal
02.Print Parameter You can set the following settings for receive fax message.
• Reduction rate Auto
• Reduction margin 24 mm
4.3
• Half-page reception Off
03.# of Rings Number of rings before your machine answers. Two times 4.4
04.Redial Number of times and interval for automatic fax redialing. Two times
4.5
Three minutes
05.Dialing Pause Dialing pause length. Two times 4.5
06.Memory Tx On/Off setting for Memory transmission. On 4.2
07.Quick Memory Tx On/Off setting for Quick Memory transmission. On 4.2
08.TTI Tx On/Off setting for sending your TTI. On 4.2
09.ECM Mode On/Off setting for ECM mode. On 4.1
10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.53
11.Security Rx Keep all received fax messages in memory and after print them. Off 3.49
12.PIN Mode Prevent unauthorized long-distance calls. Off 3.51
13.Passcode Enter passcode for limiting polling access. — 3.15
14.Audible alarm When your machine receives a fax message, it will sound the
Off 3.22
alarm tone.
15.Dial Prefix Enter the appropriate access number to access the alternative
— 3.23
telephone service provider.
3.Copy Settings 01.Scan Parameters You can set the following settings for copying.
• Primary document type Text 4.6
• Primary contrast mode Normal
02. Print parameter You can set the margin for copying. 24 mm 4.6
03.Auto Reset Time Set the time (minutes) of resetting the copy parameters. 3 minutes 4.7
04.Copy Auto Set the default setting to “Auto” for one of the following:
Paper size 4.7
• Paper size • Reduce/Enlarge ratio • Document size
05.Copy Protect On/Off setting for Copy protection. Off 2.17
06.Sort Copy On/Off setting for Sorting copy. On 4.7
07.Nega/Posi On/Off setting to reverse copy of black and white areas. Off 2.17, 4.7
4.Printer Settings 01.TCP/IP*
3
Enter the IP Address, Subnet mask and Gate way address. — —
Level one function Level two function Level three function Summary of setting Default setting Page
B. User Settings 5.Scanner Settings*401.Scan Parameter Enter the scanning parameters. — —
02.Scan Size Set the scanning size. — —
03.Auto Reset Set the time (minutes) resetting the scan parameters. — —
C. Other Settings 1.Journal & Reports 01.Journal Auto Print Print the Activity journal automatically after 100 transactions. Off 3.20
02.Journal Line Up Change the printing order of the activity journal. Off 3.21
03.Report AutoPrint Print the TCR (Transmit Confirmation Report) automatically
Off 3.21
after transmitting.
2.Cover Page 01.Set Cover Page On/Off setting for sending the Cover page. Off 3.22
02.Enter Cover Page Enter your message for the cover page. — 3.22
3.Department Code 01.Set Dept. Protect Protection for department code settings. Off 3.56
02.Set Dept. Code Register the Department code. — 3.55
03.Set Dept. Setting On/Off setting for Department code activation. Off 3.55
04.Erase Dp.TimeList Clear the total counts of each department code. — 3.56
4.F-Code Box 01.Set F-Code Box Create the F-Code box. — 3.25
02.Erase F-Code Box Erase an empty F-Code box. — 3.32
5.Batch Tx 01.Set Batch Box Create the Batch box. — 3.11
02.Erase Batch Box Erase an empty batch box. — 3.13
D. Doc. Management 1.Store Document 01.Polling Document Store the document to be retrieved by other fax machine. — 3.14
02.F-Code Document Store the document to be retrieved by other F-Code compatible — 3.29
fax machine.
2.Erase Document 01.Polling Document Erase stored document for polling transmission. — 3.14
02.F-Code Document Erase stored document in the F-Code box. — 3.31
03.Batch Document Erase stored document in the Batch box. — 3.13
3.Document Print 01.Polling Document Print the stored document for polling transmission. — 3.14
02.F-Code Document Print the stored document in the F-Code box. — 3.30, 3.31
03.Batch Document Print the stored document in the Batch box. — 3.12
04.Security Rx Doc. Print the fax received document during Security reception (and
return to your machine to normal reception mode until the next — 3.50
time).
05.Com. Stored Doc. Print the stored document for delayed transmission. — 2.8
1.16
Getting started
*4:These option appears only if the optional printer controller has been installed. For details see the operating instructions that is included with the printer controller kit.
1.17
Getting started
*2: This option appears only if the optional RS-232C interface has been installed.
*3: This option appears only if the optional NIC (network interface card) has been installed.
*4:These option appears only if the optional printer controller has been installed. For details see the operating instructions that is included with the printer controller kit.
Level one function Level two function Level three function Summary of setting Default setting Page
E. Print 1.List Print 01.Machine Settings Print a list of your machine settings. — 4.10
02.Fax Settings Print a list of the fax settings. — 4.10
03.Copy Settings Print a list of the copy settings. — 4.10
04.Journal Print the activity journal manually. — 3.21
05.Commands List Print a list of the delayed commands. — 2.8
06.One-Touch List Print a list of the one-touch dial keys. — 3.3
07.Speed-Dial List Print a list of the speed-dial numbers. — 3.5
08.P One-Touch List Print a list of the programmable one-touch keys. — 3.47
09.Group List Print a list of the group numbers. — 3.7
10.Block Junk Dial List Print a list of the blocked numbers. — 3.54
11.Cover Page Print a cover page. — 3.22
12.Depart. Time List Print a total communication time and printed pages of each
— 3.56
department code.
13.F-Code Box List Print a list of F-Code boxes. — 3.28
14.F-Code Doc. List Print a list of the document stored in the F-Code boxes. — 3.28
15.Batch Box List Print a list of Batch boxes. — 3.12
16.Batch Doc. List Print a list of the document stored in the batch boxes. — 3.12
17.Macros List Print a list of Macro keys. — 3.19
2.Printer Functions 01.Demo Page*
4
Print the highlight features and functions of the printer. — —
02.Status Page*
4
Print all the status and configuration of the printer. — —
03.Font List*
4
Print the list of all PCL fonts currently installed in the printer. — —
04.NIC Status*
3
Print the NIC (network interface card) settings. — —
F. PC-FAX Commands*21.PC-FAX 01.PC-FAX Scan Scanning a document into the PC. — —
02.PC-FAX Initial Initializing your machine. — —
03.Set RS-232C Setting of the RS-232C parameters. — —
I. User Install Set-up the following settings:
• Language on the LCD and Lists English
• Current Day and Time —
• Your TTI (your name) — 1.18
• Subscriber ID (your fax number) —
• Phone dialing type Tone
• Fax reception mode Fax Ready
• Time for the machine to enter the sleep mode 5 minutes
Initial setting software is already installed on your Konica fax machine. It guides
you through the process of entering your machine’s settings.
These settings you make here can always be changed later.
Getting started
Determine the following before you go any further:
1
The type of dialing your telephone system requires — Choose either tone or
pulse (rotary) dialing.
2
The name and fax number you want to appear on your faxes —
Every fax page you send arrives at the receiving machine with a single line of
text at the very top of the page. This text lists a name, called the Transmit
Terminal Identifier (
TTI
), and a fax number. The
TTI
cannot be longer than 22
characters.
Clearing stored settings
Before the Initial setting, clear your machine’s built-in user data memory. This
ensures the memory will hold only your settings.
Important: After you set the Initial settings, do not clear the memory again
unless an authorized technician asks you to do so.
To clear the machine’s memory:
1
Press Program key, *, 2. The
LCD
now asks if you want to clear the memory:
Note: If you don’t want to clear the memory, just press
CANCEL
.
2
If you do want to clear the memory, press
ENTER
.
Entering initial settings
Important: If you press
STOP
during Initial settings, your fax machine returns to
standby mode (its normal condition). But it will keep the settings you
saved by pressing
ENTER
as described in these instructions.
1
Press Program key,
I
,
ENTER
.
The
LCD
shows the current language setting.
2
Press or until the language you want appears.
3
Press
ENTER
to save the setting and continue.
4
The
LCD
now shows the current calendar/clock setting, with a cursor appear-
ing under the first digit.
5
Use the numeric keypad to enter the correct date and time, using a
DDMMYY
format for the date and 24-hour format for the time. For instance, to set 8:30
PM
on 11 July, 2002, press 1 1 0 7 0 2 2 0 3 0, which results in:
Note: Your fax machine automatically inserts the spaces and date-slash. All
you have to do is enter the digits.
To change a digit, press to move the cursor left, or to move it right.
Then enter the correct digit.
6
Press
ENTER
to save the clock setting and continue.
Enter Time
11/07 ’02 20:30
Enter Time
01/01 ’01 00:00
Language :English
/
/Enter
Clear User Settings
Check Enter/Cancel
Initial settings
1.18
Getting started
1.19
Getting started
7
The
LCD
now asks you to enter your fax number as you want it to appear on
other fax machines’ displays or printouts. The fax industry term for this
number is Subscriber
ID
.
8
Use the numeric keypad to enter the fax number. The number may contain up
to 20 characters.
Note: If you make a mistake, press
CANCEL
to erase to the left.
To change just one number, press to move left, or to move right.
Press
CANCEL
to erase the number. Then re-enter the fax number cor-
rectly.
9
Press
ENTER
to save the number.
10
The
LCD
now asks you to enter the name you want to appear at the top of
faxes you send. The name may be up to 22 characters in length.
Use the one-touch keys to enter letters and other non-numeric characters.
(Refer to “Entering characters” on page 1.12.)
11
Press
ENTER
to save the setting and continue.
12
The
LCD
now shows the type of dialling:
13
Press
ENTER
and continue.
14
The
LCD
now shows the machine’s current reception mode.
15
For now, press or until the setting Fax Ready appears. (This setting can
always be changed. We’ll discuss reception modes further on pages 2.10–2.11.)
16
Press
ENTER
to save the setting and continue.
17
The
LCD
now asks you to enter the time for the sleep mode. Your machine will
automatically enter sleep mode after your selected idle time has elapsed.
18
Enter the time (in minutes) using the numeric keypad.
19
Press
ENTER
to save the setting. Your machine will return to standby mode.
Sleep Mode Timing
(001-240):005
Fax Ready
/
/Enter
Phone Type :Tone
←←/→→
/Enter
Your Name ;Upper
_
Your Fax Number
9725555525_
Your Fax Number
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