KONICA MINOLTA 5600 Service manual

0 (0)

4283-7704-01

MINOLTA FAX 5600

Operator’s Manual

Welcome …

As an ENERGY STAR® partner, MINOLTA has determined that this product meets

the ENERGY STAR guidelines for energy efficiency.

ENERGY STAR is a registered mark of the United States Environmental Protection Agency.

Welcome to your Minolta fax machine!

These instructions are divided into three sections.

•“Getting started” (page 1.1) covers only what you have to know to use your machine immediately.

•“Beyond the basics” (page 2.1) provides more details. When you have time, look through it to learn more about your machine’s many features.

•Finally, “Just in case … ” (page 3.1) helps you if you ever have a problem with your machine. It also tells you how to give your machine the kind of easy, sensible care that should keep troubles to a minimum.

Thanks for choosing Minolta.

Find your serial number and write it down

Please note that your machine’s serial number is located on the bar code label as shown on the drawing at right. Use the blank at the bottom of this column to copy this down before you set up your machine.

Note: The IC label and ID label do not contain serial number information.

Close up, the bar code label looks something like this, but with a different set of numbers:

IC and ID label

Bar cord label

Laser printer label

Please copy down your machine’s serial number below for future reference, and note the machine’s model number:

My machine’s serial number: ________________________________________

My machine’s model number: MINOLTAFAX 5600

Table of Contents

Getting started
A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 1.1
Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.2
Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.2
The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.4
Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.5
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.6
Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.6
Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.6
Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.6
Installing a new drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.7
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.7
Attaching the parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.8
Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.8
Setting the paper size for the multipurpose tray . . . . . . . . . . . . . . . . . . .	1.8
Adjusting the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . .	1.8
Attaching your telephone or answering machine . . . . . . . . . . . . . . . . . .	1.9
Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.9
EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.10
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.10
Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.10
Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.10
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.13
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.13
Adjusting the machine for larger documents . . . . . . . . . . . . . . . . . . . . .	1.14
Using memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.14
Inserting a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.15
Sending a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.15
Sending a fax using monitor/call or a handset . . . . . . . . . . . . . . . . . . . .	1.16
Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.16
Review Commands, an introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.17
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.18
Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.18
Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.18
Answering fax calls using another phone . . . . . . . . . . . . . . . . . . . . . . . .	1.18
Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.18
Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.19
Fax/Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.19
Tel/Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.20

Ans/Fax Ready mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20 If the paper runs out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.21 Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22 Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23 Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23 Dialing with the monitor speaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23 EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23 Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Beyond the basics
Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2.1
Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.1
Using CODE to enter characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.2
Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.2
Copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.3
Number of rings, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.4
ECM, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.4
Silent mode, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.5
Transmission confirmation stamp, setting . . . . . . . . . . . . . . . . . . . . . . . .	2.6
Language settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.6
Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.6
Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.6
Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.7
Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.7
Special Dialing Characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.7
Call groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.8
Using one-touch numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.8
Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.11
Printing a call group directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.14
EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.15
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.16
Broadcasting basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.16
Delayed broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.16
Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.17
Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.17
Reviewing or cancelling delayed commands . . . . . . . . . . . . . . . . . . . . .	2.18
Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.19
Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.19

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.20
Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.20
Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.21
Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .	2.21
Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . .	2.21
Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .	2.22
Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . . .	2.22
Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.23
Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.24
Soft Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.24
Copy & Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.25
Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.26
Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.27
Setting the reports: TCRs and RCRs . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.28
Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.29
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.29
OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.31
Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.32
Numbering pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.33
The power of Multi Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.33
F-Code communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.34
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.34
Creating or modifying an F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.34
Printing a list of F-Code boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.38
Printing a list of documents stored in F-Code boxes . . . . . . . . . . . . . . . .	2.38
Using a bulletin box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.38
Using a security box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.40
Using a relay box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.41
Erasing an empty F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.41
F-Code transmission and polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.42
Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.44
Using the power of programmable one-touch keys . . . . . . . . . . . . . . . .	2.44
Programming a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . .	2.44
Programming a broadcast / group . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.46
Programming regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.48
Programming a batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.49
Programming an F-Code transmission . . . . . . . . . . . . . . . . . . . . . . . . .	2.51
Programming F-Code polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.53
Programming printouts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.54
Programming a document storage operation. . . . . . . . . . . . . . . . . . . . . .	2.55
Fax dialing with programmable one-touch key . . . . . . . . . . . . . . . . . . .	2.56
Printing lists using programmable one-touch . . . . . . . . . . . . . . . . . . . . .	2.56
Storing fax documents with programmable one-touch . . . . . . . . . . . . . .	2.57
Erasing a programmable one-touch key . . . . . . . . . . . . . . . . . . . . . . . . .	2.57
Printing a list of programmable one-touch keys . . . . . . . . . . . . . . . . . .	2.57

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58 The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58 Operation protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58 Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.59 Masking the PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.60 Setting security transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.62 Setting for use with a closed network . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63 Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63 Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.65

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Printout jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 LCD error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.7 Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Cleaning air vents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11 Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.1 Multi-Access table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.3 MINOLTAFAX 5600 Quick Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.4 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.5 Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.8

United States of America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.8 Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.8 Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.9

Getting started

A quick trip through the basics of your Minolta fax machine

A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10 Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22 Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Getting started

A quick introduction to fax

What’s a fax document?

A fax document is anything a fax user wants to fax to someone else. It can be one or more pages, and it can be text, a drawing or even a copy of a photograph.

What’s a fax number?

Because your fax operates on standard phone lines, a fax number is just a regular phone number. And because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number.

What are resolution and grayscale?

Just as cars are measured by engine size, fax machines are measured by resolution and grayscale.

Resolution refers to the sharpness of a fax transmission. It’s expressed in lines per inch (lpi). There are three levels of resolution:

•Normal (203 horizontal × 98 vertical lpi)

•Fine (203 × 196 lpi)

•Superfine (406 × 392 lpi).

Grayscale levels, or shades of gray — refers to the many shades of gray your fax machine sees on a document it’s sending. It’s likely most of your fax documents will be dark text on white paper. However, when you want to send photographs and other shaded items, you can set your fax machine to transmit in 128-level grayscale.

Why not always set your fax machine for superfine, or for grayscale?

Setting your fax machine for superfine resolution and grayscale mode makes your machine send more information, making transmissions last longer and driving up your phone bills on long-distance calls. You’ll find that we’ve made it easy for you to set your fax machine for the most efficient and truest transmission for the types of documents you send.

1.1

Getting started

Packaging contents

	10		9	8
Included in your fax machine’s packaging:
1	Fax machine	6	Telephone line cord
2	Document hopper	7	Toner cartridge
3	Paper hopper	8	Drum cartridge
4	Document tray	9	(This operating manual)
5	AC power cord	10	Autodialer labels

It’s a good idea to save the packaging in case there’s a need for reshipment.

Parts list

Note: Any terms used here that are unclear to you right now will be explained in detail in the coming pages.

4	5	6	7	8	9	10
4					9	10
3
2
1						11
						11
						12
						13

		14
	16

	15
1	Control panel — The keys you use to operate your machine. (See page 1.4
	for more details.)
2	Liquid crystal display (LCD) — Shows the machine’s status and lets you
	see what you’re programming into the machine. The display shows 2 lines, 20
	characters per line. (If the LCD is blank, the machine is off.)
3	Printer cover release — Push this to open the printer cover.
4	Printer cover — Open to change the toner and drum cartridges or to fix
	printout jams.
5	Printed document exit — Where the printout emerges.
6	Paper hopper — Holds up the printout after it emerges.
7	Scanner cover release — Pull up on this to open the scanner cover.

1.2

8 Scanner cover — Open this by using the scanner cover release to remove original document paper jams.

9 Document feeder — Place your original document here for faxing or copying. It holds up to 50 sheets.

10 Document guides — Adjust these to fit the width of the original document so it will feed properly into the machine.

11 Documentmachine. hopper — This supports original documents for feeding into the

12 Document tray — Holds original documents after they’ve been scanned into the machine for faxing/copying.

13 Original document exit — Where the original document emerges once it’s been scanned for faxing/copying.

14 Multipurpose tray — One of two locations where you put the recording paper. Holds up to 150 sheets, either letteror legal-sized.

15 Paper cassette — One of two locations where you put the recording paper. Holds up to 500 letter-sized sheets.

16 AC power switch — Turns your fax machine on and off.

Getting started

LINE EXT.TEL HANDSET

20 19 18

17 AC power jack — Where you plug in the AC power cord.

18 HANDSET jack — Where you plug in the handset.

19 EXT. TEL jack — If you connect a second telephone to your machine, this is where you plug in the cord.

20 LINE jack — Where you plug in the telephone line cord. (The other end of the cord plugs into a wall telephone jack.)

1.3

Getting started

The keys and their functions

1	2 3	4 5	6	7 8	9	10		11		12
	PRINTER	PAPER JAM	REPLACE
	ALARM		PAPER
COMMUNICATION MEMORY		PC		AUTO
LIGHT	RECEIVE	CONNECT	ANSWER
CONTRAST
30
HALFTONE
29
28	27	26		25		24	23	22	21	20	19

Important: Some of the functions mentioned here are covered in the “Beyond the basics” section.

1 ALARM light — Glows when a problem occurs during fax communication, printing or scanning. The light stays on until the machine prints a Check Message report.

2 COMMUNICATION light — Glows when the fax machine is communicating with another machine.

3 PRINTER ALARM light — Glows when your machine encounters a problem printing a fax or copy. Check the display or an error report for more information.

4 MEMORY RECEIVE light — Glows when the machine is receiving an incoming fax document into its electronic memory.

5 PAPER JAM light — Glows when a printout jams in your fax machine.

6 PC CONNECT light — Glows when y our fax machine is ready to communicate using the optional RS-232C interface.

7 REPLACE PAPER light — Glows when either the multipurpose paper tray or paper cassette is empty. See page 1.7 for details on replacing paper.

8 AUTO ANSWER light — Glows when auto-answer mode is active. In this mode, the machine answers automatically as a fax machine.

9	REDIAL/PAUSE — Redials the last number you dialed. In certain operations, it
	also produces a special pause character which can be useful when dialing

long-distance numbers.

13	14	15	16	17

	18

fliptab a		fliptab b
fliptab a		fliptab b

10 SPEED DIAL/TEL INDEX — Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory.

11 MONITOR/CALL — Turns the monitor speaker off or on. When it’s on, it allows you to hear the call you’re making. When using this feature, you can only hear the communication taking place. You cannot be heard unless you use a handset. When sending a fax, this key also activates the call request feature.

12 Numeric keypad — Just like the numeric keys on a regular tone-dialing phone. Use these to dial phone and fax numbers and to enter numbers when you’re setting up the machine.

13 COM-OPTIONS — Press this to choose from among six fax options: delayed transmission, polling, batch transmission, continuous polling, F-code transmission or F-code polling.

14 GROUP DIAL — Press this to set up a fax transmission to a call group, a set of fax numbers which will receive the same document in one fax operation.

15 DIALING OPTIONS — Produces a special character when dialing, and also inserts special symbols into telephone numbers (see page 2.7).

16 AUTO ANSWER — Press this to select which mode your fax machine uses to handle incoming calls. Choose between auto-answer mode (your machine answers automatically as a fax machine) or manual-answer mode (the machine waits for the user to pick up an connected handset).

1.4

COPY — Press to make one or more copies of a document.

STOP — An all-purpose “Whoa!” key. Stops the current operation and ejects a document from the document feeder.

17 Soft keys — Shortcut keys. Any function that can be turned on or off can be programmed into these four keys. If the light above one of these keys glows, this indicates the setting that’s been programmed into it (see page 2.24) is turned on.

18 One-touch keys — Serve three functions: (1) the keys labeled 01–64 can be used for one-touch dialing, (2) the keys labeled 65–72 are for programmable functions: this lets you teach your machine a multi-step function just once, then recall the function at any time by pressing one of these keys, and (3) all these keys can be used to type letters and symbols for user settings.

19 START — Press to begin a fax transmission or reception.

22 BROADCAST — Press to send a broadcast fax (sending the same document to more than one location).

23 REVIEW COMMANDS — Press to review pending fax commands or to view a brief description of delayed commands.

24 REPORT — Press to turn the confirmation report feature on or off for the next fax transmission. If the REPORT light next to this key is glowing, your machine will print the confirmation report for the next fax transmission. If not, your machine will not print a confirmation report.

25 CANCEL — Press to delete characters on the LCD and cancel commands you have entered into the machine.

26 ENTER — Much as STOP is a “Whoa!” key, ENTER is a “Go!” key. It confirms user settings, begins operations and moves through command levels.

27 /PROGRAM — Any function can be started by first pressing this key and then entering the function number. Also, scrolls (moves) through features and command options as displayed on the LCD.

28 — Push to scroll through features and commands displayed on the LCD.

29 RESOLUTION — When a document is in the document feeder, press this key to toggle among the three resolution modes and the halftone (grayscale) mode.

30 CONTRAST — When a document is in the document feeder, press this key to toggle among normal, dark or light contrast settings.

		Getting started
Operating tips
To press:	0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or *
Use:	The numeric keypad.
Tip:	At no other time within this manual will we refer to the letters printed
	below the numeric keys and their uses (such as accessing abc by pressing
	the 2 key.) These letters are there only for your convenience in using your
	fax machine as a telephone.
To press:	A, B, C, D or any other letter key
Use:	The one-touch key labeled with that letter.
Tip:	Please don’t confuse the zero (0) with the letter O.

Here’s an example. If we say “press /PROGRAM, 7, ENTER, 0, 8, ENTER” …

…you’d press /PROGRAM

…then 7

…then ENTER

…then 0 (the numeric key zero)

…then 8

…and then ENTER

Important: Even though our example above includes commas, do not enter them into the fax machine. Those characters appear in our instructions to separate one number from the other. They do not need to be entered into your fax machine.

There is a function (broadcasting) which requires commas to be entered, but there is a special way to enter them. We’ll explain this process later.

1.5

Getting started

Setting up

Pick an installation spot

Where should you install your fax machine? The location should be:

•Clean — Dust buildup can damage your machine. (However, do not use a cover!)

•In the open — Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to “breathe.”

•Away from direct sunlight — This helps avoid overheating.

•Dry — Avoid any location where splatters or sprays (such as from a water fountain) could reach your fax machine.

•Level, and vibration-free.

•Near a phone jack — Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11.

•Near an AC power outlet — The AC power cord is about 5 feet long when stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

• Use a standard three-pronged 120 VAC outlet.

• Make sure the outlet isn’t controlled by a wall switch.

If it is, you’ll risk occasional shutoffs to the machine, causing you to lose fax messages.

•Don’t use an outlet which also is supplying power to a large appliance, such as a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

•Use an electrical surge suppressor, preferably one which guards both telephone and electrical lines. This device helps to shield your fax machine from damaging high-voltage electrical surges.

Voltage requirements:	120 VAC ± 10%, 50–60% Hz.
Power consumption:	Standby	Transmission	Reception	Copying	Maximum*
	17 W	40 W	440 W	448 W	650 W

* ; simultaneous copying, communicating and scanning

Installing the printing supplies

Your fax machine prints incoming faxes and copies with a laser print engine. The engine requires two types of printing supplies (sometimes also called consumables):

•The drum cartridge — It yields 20,000 normal letter-sized printouts (see “Specifications,” page AI.2). By “normal,” we’re referring to the amount of text and/or graphics on each page. This is based on an industry-standard test document.

•The toner cartridge — It yields 4,500 “normal”, letter-sized printouts (see “Specifications,” page AI.2).

Note: The toner cartridge included with your machine is a starter cartridge which yields 3,000 printouts (see “Specifications,” page AI.2). Please purchase regular, full-yield toner cartridges from your authorized Minolta dealer.

To install these supplies:

1	Press the printer cover
	release and swing open
	the printer cover.
2	Unpack the drum cartridge
	Important: Shield the	light, especially strong
	light. Later,	the cartridge from the fax,
	immediately	to protect it from light.

3 Put the drum cartridge into the printer by aligning the cartridge’s protrusions with the slits inside the printer frame.

Important: You must also reset the drum counter. See “Installing a new drum cartridge” (page 1.7).

1.6

4	Unpack the toner cartridge from its carton.
	Hold the toner cartridge with both hands, and
	shake it well as shown.
5	Install the toner cartridge in the printer, making sure that the cartridge’s four
	pins (two at the front and two at the rear) fit in the slits inside the printer

frame. The toner cartridge will click into place when inserted correctly.

6 Close the printer cover. Push down on the cover to lock it into position.

Note: The fax machine will not work if the cover isn’t closed properly.

Note: If you encounter problems with printouts, see “Print Quality Problems” on page 3.3 for suggestions

Installing a new drum cartridge

Your fax machine keeps track of how many pages go through the drum cartridge in order to let you know when the drum needs to be replaced. So whenever you install a new drum cartridge, you have to “notify” the machine by resetting the drum counter. (Before resetting it the very first time, you’ll have to finish installing the machine and then turn it on [see page 1.8].) To reset the drum counter:

1 Press /PROGRAM, J, 2, 3. The LCD shows:

J23 Reset Drum Life

Program/Enter

2 Press ENTER, ENTER to reset the drum counter.

Getting started

Loading paper

Your machine holds up to 650 sheets at a time: 500 sheets in the paper cassette and 150 sheets in the multipurpose tray.

Loading the paper cassette

1 Pull forward on the paper cassette to slide it out.

2 Insert up to 500 letter-sized sheets into the cassette, placing the edges of the top sheet under the metal tabs on the left side of the cassette (viewed from the cassette’s front, as shown).

Important: Load the cassette with letter-sized paper only.

3 Push the paper cassette closed. You’ll feel a click when it’s properly in place.

Loading the multipurpose tray

You may use either letteror legal-sized paper in the multipurpose tray, but not both at the same time. Do not mix paper sizes in one tray.

1 Adjust the multipurpose tray for the length of paper you plan to load. Pull slightly upward on the paper-length guide in the tray, then slide the guide to the slot (either LTR or LGL) for the paper size you’re loading.

Paper-width guide

Paper-length guide

	Important: You must set your machine	the size of paper you’ve
	loaded (see “Setting the	on page 1.8 for details).
2	Slightly “fan” the paper you’re loading, to help ensure smooth feeding.
3	Insert up to 150 sheets of paper into the tray. Make sure the paper-length
	guide and the paper-width guide now fit against the paper’s edges.

Important: To avoid paper jams, do not refill this tray without first removing all of the paper in it.

1.7

Getting started

Attaching the parts

1 Attach the document tray by inserting it into the appropriate holes, as shown.

2 Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won’t go in any farther.

3 Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

Paper hopper		Document
		hopper

Plug in and power up

1 Plug one end of the telephone line cord into the LINE jack on the back of the machine. Plug the other end of the cord into a standard telephone wall jack, just as you would plug in a phone.

2 Plug the non-pronged end of the AC power cord into the AC power cord jack on the left side of the machine.

3 Plug the pronged end of the AC power cord into

a 120 VAC electrical outlet (use a surge suppressor, as mentioned on page 1.6).

4 Use the AC power switch on the front the machine to turn it on. The

are international standards: I means

O means off.

Setting the paper size for the multipurpose tray

The multipurpose tray can hold either letteror legal-sized paper for your machine. All you have to do is tell the machine which size the tray is holding.

Important: If you use a different size from the size you set here, the machine won’t print. Be sure to change this setting whenever you load a different paper size.

1 Press /PROGRAM, J, 0, 4, ENTER. The LCD shows the tray’s current setting:

Paper Size: Letter

Program/Enter

2 Press or /PROGRAM until the paper size you want to load appears. In this example, we’ve chosen legal-sized paper.

Paper Size: Legal

Program/Enter

3 Press ENTER to save the setting.

Adjusting the monitor speaker’s volume

adjust the volume of the monitor speaker:

1	Press MONITOR/CALL on the control panel. You should hear a dial tone, and the
	display shows:
		Tel Mode
		_

	Important: If you don’t hear a dial tone, make sure your fax machine is
		plugged into a working phone line.

1.8

2	Adjust the volume as needed:
	To turn the volume up, press /PROGRAM. To turn the volume down, press .

The display, or LCD, indicates the volume. The possible settings are:

**Tel Mode **

Volume:■ ■ ■ ■ ■ ■

= Loudest setting.

**Tel Mode **

Volume:■ ■ ■ ■

= Medium setting.

**Tel Mode **

Volume:■ ■

= Low setting.

**Tel Mode **

Volume:

= Volume off.

3 Press MONITOR/CALL again to hang up and save the setting that appears.

Attaching your telephone or answering machine

It’s easy to attach a telephone or answering machine to your fax machine.

If you do this, only your fax machine connects to the phone outlet in the wall. The other device receives phone signals through your fax machine.

To attach a telephone or answering machine:

1 If your telephone or answering machine is already

in the wall, disconnect it from that jack. Hold onto the it in step 2.

2 Plug the line you disconnected from the wall jack in Step 1 into the EXT. TEL jack on the back of your fax machine.

3 If you attach an answering machine to your fax machine, set the answering machine to answer calls

after no more than two rings. (If necessary, consult your answering machine’s instructions.)

For information on how to use either an answering machine or a telephone with your fax machine, see “Receiving faxes,” beginning on page 1.18.

Getting started

Attaching an handset

To attach the handset:

1	Use the screws included with the handset and a small Phillips-head
	screwdriver to attach the handset cradle to the side of your fax machine.
2	LINE EXT.TEL HANDSET
2	Plug one end of the curled handset cord into the
	HANDSET jack on the back of the fax machine.
3	Plug the other end of the curled handset cord into the jack on the handset. If
	connected to a phone line, your fax machine is now “off-hook,” and you can
	hear a dial tone.
4	Place the telephone handset onto its cradle. The cradle will press the
	handset’s small “flash” button, hanging it up.

Note: You can also press the “flash” button manually to hang up the call when holding the handset.

Important: Do not connect the handset directly to a telephone wall jack. Connect the handset only to your fax machine.

Installation complete!

Now, see how our EasyStart feature will have you up and running within minutes.

1.9

Getting started

EasyStart

EasyStart software is already installed on your Minolta fax machine. It guides you through the process of entering your machine’s settings.

Remember that the settings you make here can always be changed later. We’ll explain more in “Beyond the basics,” beginning on page 2.1.

Getting started

Determine the following before you go any further:

1 The type of dialing your telephone system requires — Choose either tone or pulse (rotary) dialing.

2 The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page. This text lists a name and a fax number, which are called a Transmit Terminal Identifier (TTI). The TTI cannot be longer than 22 characters.

Clearing stored settings

Before using EasyStart, clear your machine’s built-in user data memory. This ensures the memory will hold only your settings.

Important: After you use EasyStart, do not clear the memory again unless an authorized technician asks you to do so.

To clear the machine’s memory:

1 Press /PROGRAM, *, 2. The LCD now asks if you want to clear the memory:

Clear User Settings

Check Program/Enter

Note: If you don’t want to clear the memory, just press /PROGRAM.

2 If you do want to clear the memory, press ENTER.

Entering initial settings

Important: If you press STOP during EasyStart, your fax machine returns to standby mode (its normal condition). But it will keep the settings you saved by pressing ENTER as described in these instructions.

1 Press /PROGRAM, I, ENTER.

The LCD shows the current calendar/clock setting, with a cursor appearing under the first digit.

Enter Time

’01 01/01 00:00

2 Use the numeric keypad to enter the correct date and time, using a YYMMDD format for the date and 24-hour (“military”) format for the time. For instance, to set 8:30 PM on September 11, 1999, press 9 9 0 9 1 1 2 0 3 0, which results in:

Enter Time

’99 09/11 20:30

Note: Your fax machine automatically inserts the spaces and date-slash. All you have to do is enter the digits.

To change a digit, press to move the cursor left, or /PROGRAM to move it right. Then enter the correct digit.

3 Press ENTER to save the clock setting and continue EasyStart.

1.10

4	The LCD now asks if you want to set the calendar/clock to automatically
	recognize daylight saving time (DST).
			Daylight Saving:Off
				Program/Enter

	When the setting is On, your machine automatically recognizes DST at 2 AM on
	the appropriate switchover Sundays each year.
	When the setting is Off, no automatic change will occur.
5	Press or /PROGRAM until the mode you want appears.
	Here, we’ve changed the setting to On:
			Daylight Saving:On
				Program/Enter
6
6	Press ENTER to save the setting and continue.
7	The LCD now asks you to enter your fax number as you want it to appear on
	other fax machines’ displays or printouts. The fax industry term for this
	number is Subscriber ID.

			Your Fax Number
8

	Use the numeric keypad to enter the fax number. To insert a dash, as shown
	here, press DIALING OPTIONS once. The number may contain up to 20
	characters (numbers and dashes).

			Your Fax Number
		972-555-5525

	Note: If you make a mistake, press CANCEL to erase to the left.
				To change just one number, press to move left, or /PROGRAM to
				move right. Press CANCEL to erase the number. Then re-enter the fax
				number correctly.
9	Press ENTER to save the number.

Getting started

10 The LCD now asks you to enter the name you want to appear at the top of faxes you send. The name may be up to 22 characters in length.

Use the one-touch keys to enter letters and other non-numeric characters.

Your Name ;Upper

The word “Upper” means the machine will enter only upper-case letters. If you press R, the machine will see it as an R (not an r).

To type a lower-case letter, press ALPHABET. The display changes to:

Your Name ;Lower

This means pressing one-touch keys will enter lower-case letters: pressing R will produce an r (not an R) on the display.

To switch back for upper-case entries, press ALPHABET.

To enter spaces, punctuation and symbols, use the one-touch keys.

In “Beyond the Basics,” we’ll show you how to use the CODE function to enter even more characters (see page 2.2).

Note: If you make a mistake, press CANCEL to erase to the left.

To change just one character in the name, press to move left, or /PROGRAM, to move right. Press CANCEL to erase the character. Then

re-enter the character correctly.

11 Press ENTER to save the setting and continue.

12 The LCD now asks you to enter the type of dialing needed for the fax machine, either tone or pulse:

Phone Type: Tone

Program/Enter

1.11

Getting started

13 Press or /PROGRAM until the mode you want appears. Here, we’ve changed the setting to Pulse mode:

Phone Type: Pulse

Program/Enter

14 Press ENTER to save the setting and continue.

15 The LCD now shows the machine’s current reception mode.

Fax Ready

Program/Enter

16 For now, press or /PROGRAM until the setting Fax Ready appears. (This setting can always be changed. We’ll discuss reception modes further on pages 1.18-1.20.)

17 Press ENTER to save the setting.

18 The LCD now asks if you want to print a list of all of the machine’s settings.

Print Setting List

Enter/Stop

•If you want to print a list, make sure paper is loaded into your machine for printing, then press ENTER. Your fax machine will print a list of its settings.

•If you don’t want to print a list, press STOP. Your machine will return to standby mode.

EasyStart is complete!

Year 2000 compliance

Minolta’s entire current line, as well as every Minolta fax machine introduced in the last decade, is fully tested and Year 2000 ready.

Year 2000 compliance means that all programming or other actions needed to support the correct processing of date-related fields prior to, during and beyond the turn of the century are completed and have been tested and validated for the accurate and correct processing of date fields and related logic for Minolta products.

1.12

Sending faxes

Guidelines

Page sizes

While you’ll probably send letterand legal-sized documents most of the time, it’s possible to fax a piece of paper as small as a notepad sheet or one nearly 3 feet long.

The acceptable dimensions (width ´ length) are:

SINGLE-SHEET TRANSMISSION		MULTIPLE-SHEET TRANSMISSION
Maximum:	11.0² ´ 35.4²	Maximum:	10.1² ´	14.3²
Minimum:	5.8² ´ 4.1²	Minimum:	5.8² ´	4.1²

Things not to put in your fax

To avoid paper jams and damage to your machine, don’t insert:

•Folded, curled, torn, wrinkled or very thin pages

•Documents with staples, glue, tape, paper clips or still-wet correction fluid

•“Sticky notes” (or documents with “sticky notes” attached)

•Cardboard, newspaper or fabric

•Pages with duplicating carbon on either side

•Credit cards or any small, thick items

Resolution, grayscale and contrast

Reviewing resolution and grayscale:

•Normal resolution (“NORM” on the control panel) is suitable for most typed documents and simple drawings.

•Fine resolution (“FINE” on the control panel) is ideal for maps, moderately complicated drawings, floorplans or handwritten documents.

•Superfine resolution (“S-FINE” on the control panel, “S Fine” on the LCD) reproduces the detail of extremely complicated drawings or line art.

•Grayscale mode (“HALFTONE” on the control panel; “Gray” on the LCD) captures shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older, nonMinolta models) receive it only in fine mode. However, you can send a fax in grayscale mode to virtually any fax machine currently in use.

Getting started

Reviewing contrast:

You have three choices for the contrast setting:

•Normal (“NORM” on the control panel) — Suited to most documents.

•Light — Lightens up overly dark, “muddy” original documents.

•Dark — Darkens weak, “washed-out” images.

Note: To avoid confusing the Light and Dark settings, just remember — “Light lightens” and “Dark darkens” — to keep it straight.

Entering a pause character when dialing

Some long-distance systems require dialing pauses, and pauses can also be useful when you’re dialing through special telephone exchanges.

To insert a pause character, just press REDIAL/PAUSE after you’ve dialed at least one other character. -/ (the pause character) will appear on the display.

Each pause entered lasts for a factory-set two seconds (see “Changing the pause length,” next page, for instructions to change this setting).

For example, if the pause is at the factory setting, pressing 9, REDIAL/PAUSE, 19725552009 dials 9 [2-second pause] 1 9 7 2 5 5 5 2 0 0 9.

Important: Each pause uses two of the characters you’re allowed in a number.

1.13

Getting started

Changing the pause length

The pause is set by the factory to last two seconds, but you can set it to last as long as ten seconds if necessary. To change the pause length:

1 Press /PROGRAM, J, 0, 5, ENTER.

Set Dialing Pause

Time (02-10): 02

2 Use the numeric keypad to enter the length you want for the dialing pause. Here, we’ve chosen nine seconds.

Set Dialing Pause

Time (02-10): 09

Note: The length setting requires two digits. Always enter a leading zero for lengths less than 10 seconds.

3 Press ENTER to save the setting.

Potential problems with call-waiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception. And any service — such as voice mail — which may intercept your calls can keep your fax machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to see how you can temporarily disable call-waiting or voice mail while using the fax machine.

Adjusting the machine for larger documents

You can adjust the document hopper and the document tray to allow for large documents. Just flip the top up or down as needed.

Using memory transmission

Your fax machine has a great memory! Take advantage of it, and you could:

Save Time. By using your fax machine’s memory, you won’t have to wait for your machine while it completes the transmission. Simply scan your document into your fax machine’s memory, and you can walk away with your original in hand.

Save Money. If you’re transmitting to another memory-equipped fax machine, your machine will send the document directly into the other machine’s memory and hang up. (The receiving machine then prints out your message from its memory after the call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed command (see pages 2.17–2.19) to send your document after hours, and you can save more money, because the line charges will be cheaper.

You can set your fax to transmit from memory as the default.

Note: Whether you decide to send your documents from memory or manually, you can override that choice one transmission at a time by pressing

MEMORY TRANSMIT before you send your document. After completing the communication, your fax will return to the default setting.

Note: Some documents use up memory more quickly than others. They include documents with many pages and those with many dark areas. When the machine’s memory is full, it can transmit only through the document feeder.

To make memory transmission the default:

1 Press /PROGRAM, J, 1, 4, ENTER.

Memory Tx: On

Program/Enter

2 Press or /PROGRAM until the mode you want appears. In this example, we’ve chosen Off.

Memory Tx: Off

Program/Enter

3 Press ENTER to save the setting.

If the MEMORY TRANSMIT light glows, memory transmission is on.

If the MEMORY TRANSMIT light doesn’t glow, memory transmission is off.

1.14

Inserting a document

1 Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’re faxing. Your fax machine’s automatic document feeder will hold up to 50 pages.

2	If you’re sending a multi-page document, “fan”
	the pages slightly.
3	Insert the document face up. The fax machine
	“grabs” the first page of the document and
	positions it for faxing. (Readjust the document
	guides to fit the document, if needed.)
	The LCD now shows the current scanning width
	setting (see “A4, B4, A3” in the Glossary that
	begins on page 3.15) and the amount of memory
	available:

		Document Ready
		A4	Memory100%

Sending a fax

To fax a document:

1 Insert the document.

When a document is in the feeder, the LCD shows the current scanning width (see “A4, B4, A3” in the Glossary beginning on page 3.15) and the amount of memory available:

Document Ready

A4 Memory100%

2 Adjust resolution and contrast if necessary.

Press RESOLUTION to change the resolution. Press CONTRAST to change the contrast.

3 Adjust memory transmission if necessary.

Press MEMORY TRANSMIT to toggle memory transmission on and off.

Getting started

4 Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.)

Press Start 919725552009_

5 Press START.

By pressing START, you’ve just given your machine a command. In turn, your machine gives this action a command number as it scans the fax document.

This command number appears on the first line of the LCD for a few seconds:

== Command:01 ==

You’ll need this command number to cancel the transmission or to print a stored document (see pages 1.17).

6 Now, everything is up to the machines — yours and the one you’re dialing.

•If the fax has been set for Quick Memory transmit, your machine scans the first page of your document into memory, then dials the other fax. When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory. (To set Quick Memory transmission, see pages 2.29.)

•If the fax has been set for the normal memory transmit, your machine first scans the document into memory, then dials the other fax. When it makes contact, your machine transmits the entire stored document from memory.

•If the fax is set for non-memory transmission, your machine simply dials the other fax. When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (called black coverage) your machine “sees” on a page, the more slowly the page feeds through as the fax scans it. And even if the page is relatively clean, sending it in grayscale mode or at certain resolutions makes your machine “see” more “stuff.”

The same is true if you set the contrast to Dark.

Important: If you want to cancel a transmission while scanning the document, press the STOP key.

If you want to cancel a transmission in progress, use the Review Commands function. See “Review Commands, an introduction” page 1.17.

1.15

Getting started

7 At the end of the operation, your fax machine beeps and displays:

972-555-2009

**Complete **

Important: Whenever you transmit a document, what actually appears on the top line of the display depends on information stored in the remote fax. The line may even be blank.

Note: If the call fails, see “Redialing,” next column.

Sending a fax using monitor/call or a handset

You also can fax a document using either the monitor speaker or the handset to dial the call.

Note: Faxing this way disables “V.34” mode and sends the fax in normal ITU-T Group 3 fashion. See page 3.18 for more information.

1 Insert the document.

2 Adjust resolution and contrast if necessary.

Press RESOLUTION to change the resolution. Press CONTRAST to change the contrast.

3 Obtain a dial tone, either by:

•Pressing MONITOR/CALL

… or …

•Lifting the handset.

In either case, the LCD shows:

		**	Tel Mode	**
		_
4
4	Enter the fax number by using the numeric keypad.
	Also, enter access codes with the number, just as for a regular phone call.
	Note: For information on entering one-touch and speed-dial numbers, see
		pages 2.7–2.15.

		**	Tel Mode	**
		919725552009_

5 When you hear fax tones from the remote unit, press START.
	Note: If a person answers the phone, use the handset to tell that person that
		you’re trying to send a fax. When you hear fax tones, press START.

6 If you’re using an handset, hang up after pressing START.

7 At the end of the operation, your fax machine beeps and displays:

972-555-2009

**Complete **

Note: If the call fails and you used MONITOR/CALL to dial, press MONITOR/CALL to hang up. Or if you’ve pressed START to begin the fax transmission, press STOP to end it.

Also see “Redialing manually,” below, if the call fails.

Redialing

If your fax call fails, your machine automatically redials it. In this Auto Redial mode, your fax automatically redials the number every few minutes (see “Changing redial settings,” next page) until one of the following happens:

•It reaches the remote fax machine.

•It has attempted the number of redials programmed and has still not connected (see “Changing redial settings,” next page).

While in the Auto Redial mode, the machine can continue to receive faxes and can make as many as 99 fax transmissions.

Note: If you used either the speaker or a handset to dial the call, you must redial manually (see below).

Note: If the last redial attempt fails, your machine may print (and/or display) error messages. For more information, see pages 3.5–3.7.

Redialing manually

You can always redial calls manually. And you must redial manually if you used either the monitor speaker or an handset to dial the failed call.

To redial a fax call manually without using the monitor speaker or an handset:

1 Make sure the document is in the feeder and that the resolution and contrast are set.

2 Press REDIAL/PAUSE, START.

1.16

When you hear fax tones from the remote unit, press START.

To redial a fax call manually with the monitor speaker or an handset:

1 Make sure the document is in the feeder and that the resolution and contrast are set.

2 Press MONITOR/CALL or lift the handset to get a dial tone.

3 Press REDIAL/PAUSE.

Note: If a person answers the phone, use the handset to tell that person you’re sending a fax. When you hear fax tones, press START.

To redial a voice call manually using the handset:

1 Lift the handset to get a dial tone.

2 Press REDIAL/PAUSE. When the other person answers, use the handset to speak to that person.

Changing redial settings

It’s up to you how many times the fax redials a number and how long it waits between redials (that length of time between calls is the redial interval). To program the redial settings:

1 Press /PROGRAM, J, 0, 7, ENTER.

Set # Of Redials

#(02-15): 02

2 Use the numeric keypad to enter the number of redials you want. Choose from 2 to 15 redials. In this example, we’ve entered 03.

Set # Of Redials

#(02-15): 03

Important: Enter a leading zero when entering a quantity less than 10.

3 Press ENTER to save the setting.

4 The LCD now shows:

Set Redial Interval

Inter. (1-5): 1

Getting started

5 Use the numeric keypad to enter the length you want between redial attempts. Choose from 1 to 5 minutes. In this example, we’ve chosen 4.

Set Redial Interval

Inter. (1-5): 4

6 Press ENTER to save the setting.

Review Commands, an introduction

Your fax machine can store many “jobs” in its memory. And it keeps track of each one by assigning it a command number, like “C01.”

Delayed commands, redial attempts and current fax transmissions are all stored in your fax machine’s memory and given a command number.

The Review Commands function gives you the power to check on each job (or command) in your machine’s memory. It also lets you cancel a command if you decide not to send the document.

To cancel a command:

1 Press REVIEW COMMANDS.

The LCD shows the first command, indicated by its command number and the phone number it will dial. If a command is in progress, that will be the first command the LCD shows:

C01:5552009

Program/Cancel

2 Press or /PROGRAM until the command you want to cancel appears.

3 Press CANCEL. The LCD shows:

C01:5552009

Check Program/Cancel

4 If you want to cancel this command, press CANCEL again.

5 The LCD now shows the next command.

If you want to cancel it, too, go back to step 4.

If you don’t want to cancel this command but do want to review other commands, press /PROGRAM until the command you want appears. Then go back to step 4.

If you want to stop reviewing the stored commands, press STOP to return the machine to standby mode.

For more information on the Review Commands function, see page 2.18.

1.17

Getting started

Receiving faxes

Answering calls manually

In any reception mode, you can always answer calls manually if you have an handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your handset to speak back.

If you hear fax tones (“beep — beep — beep”), press START and hang up the handset.

The fax machine will begin receiving a fax.

Note: Receiving this way disables “V.34” mode so that the machine receives the fax in normal ITU-T Group 3 fashion. (See page 3.18.)

Note: Don’t try to answer a call by pressing MONITOR/CALL. The monitor function is for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an handset attached to your fax, there’s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you’re at another

extension, put the handset down, but don’t hang up. Walk to the fax machine and pick up the handset. Then press START.

After you press START, hang up both the fax machine’s handset and the second telephone’s handset. Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press START.

Reception modes

Your fax machine has five different reception modes — Tel Ready, Fax Ready,

Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready. We’ll explain each of these in this section.

Tel Ready mode

Use it if:	• You want to use the same line for both fax and phone calls
	and
	• On that line, you’re using at least one other phone which is not
	connected to your fax machine
	or
	• You have an handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically. You must answer each call as described in “Answering calls manually” (this page, left column).

To select Tel Ready:

1	If there’s a document in the feeder, press STOP so it will feed out.
2	Press AUTO ANSWER until the Auto Answer light is off and the LCD shows:
		Tel Ready
		Sep 11 1999 20:30

To toggle between Tel Ready and your default mode, press AUTO ANSWER. The Auto Answer light comes on again, and your default mode shows on the LCD.

1.18

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn’t share it with a phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax. To select Fax Ready:

1	If there’s a document in the feeder, press STOP so it will feed out.
2	Press AUTO ANSWER until the Auto Answer light glows.
3	Press		/PROGRAM, I, and then press ENTER six times. The LCD shows your
	current default reception mode:
		Fax Ready
			Program/Enter
4
	Press		or /PROGRAM until the LCD shows:
		Fax Ready
			Program/Enter
5
	Press ENTER to save the setting.
6	Press STOP to return the machine to standby mode.

Getting started

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes.

Use it if: An handset is installed on your fax machine and

You’re using the machine as both a fax machine and a telephone

In this mode: Your fax machine answers each call without ringing. If you receive a voice call, it alerts you with a special ring.

To select Fax/Tel Ready:

1	If there’s a document in the feeder, press STOP so it will feed out.
2	Press AUTO ANSWER until the light Auto Answer light glows.
3	Press		/PROGRAM, I, and then press ENTER six times. The LCD shows your
	current default reception mode:
		Fax Ready
			Program/Enter
4
	Press		or /PROGRAM until the LCD shows:
		Fax/Tel Ready
			Program/Enter
5
	Press ENTER to save the setting.
6	Press STOP to return the machine to standby mode.

Now your fax machine receives faxes silently but also alerts you when a regular voice call comes in. (Your fax machine also beeps once at the end of each reception.)

If a voice call comes in, your fax machine detects it and sounds a special ring. If you hear it, answer using your handset.

Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your house or office. Other phones won’t distinguish between fax and voice calls.

1.19

Getting started

Tel/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes.

Use it if: An handset is installed on your fax machine and

You’re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you’ve identified in the user settings. If you don’t use the handset to answer the call, your fax machine answers the call. If a caller sends a fax, your machine begins receiving it. If a voice call comes in, your machine detects it and sounds a special ring, telling you to answer using the handset.

To select Tel/Fax Ready:

1	If there’s a document in the feeder, press STOP so it will feed out.
2	Press AUTO ANSWER until the Auto Answer light glows.
3	Press		/PROGRAM, I, and then press ENTER six times. The LCD shows your
	current default reception mode:
		Fax Ready
			Program/Enter
4
	Press		or /PROGRAM until the LCD shows:
		Tel/Fax Ready
			Program/Enter
5
	Press ENTER to save the setting.
6	Press STOP to return the machine to standby mode.

Ans/Fax Ready mode

Use it if: You’re using an answering machine that’s connected directly to your fax machine.

In this mode: An answering machine connected to your fax machine answers each call. If a voice call comes in, the answering machine begins to record the incoming message. If your fax machine hears a fax tone, it begins receiving the fax message.

To select Ans/Fax Ready:

1	If there’s a document in the feeder, press STOP so it will feed out.
2	Press AUTO ANSWER until the Auto Answer light glows.
3	Press		/PROGRAM, I, and then press ENTER six times. The LCD shows your
	current default reception mode:
		Fax Ready
			Program/Enter
4
	Press		or /PROGRAM until the LCD shows:
		Ans/Fax Ready
			Program/Enter
5
	Press ENTER to save the setting.
6	Press STOP to return the machine to standby mode.

1.20

Using an answering machine with your fax machine

To connect your answering machine to your fax machine:

1 Set the fax machine for Ans/Fax Ready, as described on page 1.20.

2 Set your answering machine to answer calls after no more than two rings. (See the answering machine’s instructions if necessary.)

3 Create a new outgoing message on your answering machine. Here’s a suggested message:

Hello! You’ve reached [your name or telephone number]. To leave a voice message, please wait for the beep. To send a fax, press START on your fax machine. Thanks for calling!

Important: Your answering machine’s outgoing message must be no longer than 10 seconds.

Detection of “silent” fax machines

Some older fax machines don’t send fax tones when transmitting, which can cause problems when using an answering machine with your fax.

But your fax machine can accommodate these “silent” machines without disrupting your answering machine operation.

Getting started

If the paper runs out

Getting the word from your machine

When your fax machine runs out of paper, the machine beeps, the REPLACE PAPER light glows and the LCD indicates which source has run out of paper, either the cassette or the multipurpose tray.

In this example, the cassette is empty:

Fax Ready

Check Cassette Paper

Your fax machine cannot print fax messages or copies without paper. But it can still receive documents into its memory, as described in the section below.

Receiving when out of paper

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called out-of-paper reception. Once you refill the paper supply, the fax machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for out-of-paper reception will vary. It depends on:

•Your machine’s memory capacity

•Types of documents being sent to your machine

•Resolution of documents being sent to your machine (See Specifications, page AI.1.)

1.21

+ 103 hidden pages