Konica Minolta 4556-9598-01A User Manual

®

magicolor 2490MF
Facsimile User’s
Guide

4556-9598-01A

1800799-001B

Thank You

Thank you for purchasing a magicolor 2490MF. You have made an excellent
choice. This User’s Guide describes operating procedures and precautions
for the use of the Fax functions. Be sure to read this User’s Guide before
starting any machine operations.

In order to ensure correct use of the Fax functions, read this User’s Guide,
and then store it where it can immediately be referred to when necessary.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis­tered trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor is a trademark or registered trademark of Konica Minolta Printing
Solutions U.S.A., Inc.

All other product names are trademarks or registered trademarks of their
respective holders.

Copyright Notice

Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100­0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without written
permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Manual Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim­ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOL­OGIES, INC. assumes no responsibility for, or liability for, errors contained in
this guide or for incidental, special, or consequential damages arising out of
the furnishing of this guide, or the use of this guide in operating the equip­ment, or in connection with the performance of the equipment when so oper­ated.

Contents

1 Introduction ....................................................................................................... 1

Machine Parts 2

Front View 2
Rear View 3

2 Control Panel and Configuration Menu .......................................................... 5

About the Control Panel 6
Fax Mode Screen 10

About the Fax Mode Screen 10
Entering Fax Mode 10
Symbol list 10

Configuration Menu Overview 12
Configuration Menu 17

MACHINE SETTING 18
FAX REGISTRATION 19
TX SETTING 20
RX SETTING 21
COMM. SETTING 23
REPORTING 24
USER SETTING 25

Contents

i

Specifying Settings in Configuration Menu 26

General Procedure for Specifying Settings in Configuration Menu 26
Memory Reception 27
Setting Up the Memory RX Mode 27
Turning Off the Memory RX Mode 28

3 Sending Faxes .................................................................................................29

Basic Fax Operation 30

Sending a Fax Using the ADF 30
Sending a Fax Using the Original Glass 32

Improving Resolution 34
Specifying a Recipient 34

Directly Entering a Fax Number 35
Using a One-Touch Dial Key 35
Using the Speed Dial Function 36
Using the List Function of the Phone Book 36
Using the Search Function of the Phone Book 37
Using the Redial Function 38

Specifiying Multiple Recipients 38

Sending a Fax to Multiple Recipients (Broadcast Transmission) 38

Sending a Fax at a Specified Time (Timer Transmission) 40
Sending a Fax Manually 41

Sending a Fax Manually After Using the Telephone 41
Sending a Fax Manually Using the On Hook Key 41

Canceling (Deleting) a Document Queued in Memory for Transmission 42
About the Fax Header 43

4 Receiving Faxes ..............................................................................................45

Receiving Faxes Automatically 46
Receiving Faxes Manually 46
Printing Received Faxes 47

What Is the Guaranteed Imageable (Printable) Area? 47
Adding the Sender’s Information When Printing Faxes 48

5 Registering Recipients ....................................................................................49

About the FAX REGISTRATION Function 50
One-Touch Dialing 50

Programming a One-Touch Dial Key 50
Changing/Deleting One-Touch Dial Information 52

Speed Dialing 53

Programming a Speed Dial Number 53
Changing/Deleting Speed Dial Information 54

Group Dialing 55

Programming Group Dialing 55
Changing/Deleting Group Dialing Information 56

Contentsii

6 Confirmation Mode ......................................................................................... 59

About the Machine’s Counters 60

Checking the Counter for Fax Printing 60
Checking the Counter for Total Scans 60

Checking the Transmission/Reception Result From the Message Window 61
About the Reports and Lists 61

Printing the Reports and Lists 61
TX RESULT REPORT 61
RX RESULT REPORT 62
ACTIVITY REPORT 62
MEMORY DATA LIST 63
MEMORY IMAGE PRINT 63
ONE TOUCH LIST 63
SPEED DIAL LIST 63
GROUP DIAL LIST 64

7 Troubleshooting .............................................................................................. 65

Problems When Sending Faxes 66
Problems When Receiving Faxes 67
Error Messages on the Message Window 69

8 Appendix .......................................................................................................... 71

Technical Specifications 72
Entering Text 73

Key Operation 73
Changing Input Mode 73
Inputting Example 73
Correcting Text And Input Precautions 74

Contents iii

Contentsiv

Introduction

Machine Parts

The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.

Front View

1–Automatic document feeder
(ADF)

1a–Document guide
1b–Document feed tray

1c–Document output tray
2–Control panel
3–Output tray
4–Tray 1 (Multipurpose tray)
5–Tray 2
6–Original glass

" The ADF may appear as

“document cover” in some
status and error messages.

1b1a

1c

2

3

5 4

6

Machine Parts2

Rear View

1–TEL (telephone) jack

2–LINE (telephone line) jack

3–10Base-T/100Base-TX (IEEE

802.3) Ethernet interface port

1

2

3

Machine Parts 3

Machine Parts4

Control Panel and

Configuration

Menu

About the Control Panel

12 4

3 5 6 7 8 10 11 12 13

No. Part Name Description

1 Redial/Pause

key

2 Auto RX indica-

tor

3 Resolution key Adjusts the image quality of the fax documents.

4 Speed Dial key Recalls a speed dial number.

5 On hook key Sends and receives transmissions with the

9

171821

Recalls the last number dialed.

Inserts a pause when a number is dialed.

For details, refer to “Using the Redial Function” on
page 38.

Lights up when the automatic reception function is
selected.

For details, refer to “Receiving Faxes Automati­cally” on page 46.

For details, refer to “Improving Resolution” on
page 34.

For details, refer to “Using the Speed Dial Func­tion” on page 36.

receiver on the hook.

For details, refer to “Sending a Fax Manually Using
the On Hook Key” on page 41 or “Receiving Faxes
Manually” on page 46.

16

15192022232425

14

About the Control Panel6

6 Function key Enters Function mode and displays the first menu

that is available.

For details, refer to “Sending a Fax to Multiple
Recipients (Broadcast Transmission)” on page 38,
“Sending a Fax at a Specified Time (Timer Trans­mission)” on page 40, or “Canceling (Deleting) a
Document Queued in Memory for Transmission”
on page 42.

7 Error indicator Flashes in orange when an error has occurred.

For details, refer to “Error Messages on the Mes­sage Window” on page 69.

8 Display key Used to view the transmission results, the counters

or the amount of toner remaining, or to print
reports and lists.

For details, refer to “Confirmation Mode” on page

59.

9 Message window Displays settings and messages.

For details, refer to “Fax Mode Screen” on page

10.

10 Keypad Used to enter numbers such as fax numbers and

letters such as names.

For details on dialing a destination, refer to “Speci­fying a Recipient” on page 34. For details on enter­ing text, refer to “Entering Text” on page 73.

11 Fax key Enters Fax mode.

Lights up in green to indicate that the machine is in
Fax mode.

For details, refer to “Fax Mode Screen” on page

10.

12 Scan key Enters Scan mode.

Lights up in green to indicate that the machine is in
Scan mode.

For details, refer to the Printer/Copier/Scanner
User’s Guide.

About the Control Panel 7

13 Copy key Enters Copy mode.

Lights up in green to indicate that the machine is in
Copy mode.

For details, refer to the Printer/Copier/Scanner
User’s Guide.

14 Stop/Reset key Stops an operation at any time.

Exits the menu.

Cancels scanning, transmission, reception, and
printing, and returns them to their default settings.

For details, refer to “Basic Fax Operation” on page

30.

15 Start key Starts a fax transmission or reception.

For details, refer to “Basic Fax Operation” on page
30 or “Receiving Faxes Manually” on page 46.

16 Start indicator Lights up in green to indicate that the machine is

ready to start transmitting.

Lights up in orange to indicate that the machine is
not ready to start transmitting.

17 TC Change key Press when replacing the toner. For details, refer

to the Printer/Copier/Scanner User’s Guide.

18 Cancel/C key Cancels the setting or returns to the previous

menu level.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26 or “Entering Text” on
page 73.

19 ) Moves right through the available menu choices.

Sets the current character and moves the cursor to
the right when entering text.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

20 + Moves up in the menu structure.

Scrolls upward through the available menu
choices.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

About the Control Panel8

21 , Moves down in the menu structure.

Scrolls downward through the available menu
choices.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

22 Menu Select key Enters the menu structure.

Moves down in the menu structure.

Selects the displayed menu choice.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

23 * Moves left through the available menu choices.

Sets the current character and moves the cursor to
the left when entering text.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

24 Copy operations

key

Provides copy operations.

For details, refer to the Printer/Copier/Scanner
User’s Guide.

" If a copy operations key is pressed in Fax

mode, the machine enters Copy mode. For
details, refer to the Printer/Copier/Scanner
User's Guide.

25 One-touch dial

keys

Registers and recalls one-touch dial numbers.

For details, refer to “Using a One-Touch Dial Key”
on page 35 or “One-Touch Dialing” on page 50.

About the Control Panel 9

Fax Mode Screen

About the Fax Mode Screen

Press the Fax key to display the Fax mode screen.
The following appear in the Fax mode screen.

Position Part Name Description

Upper Mode or function

name

Lower Messages Displays messages such as operating instructions.

Entering Fax Mode

Before using a Fax function, make sure that the Fax key is lit in green. Other­wise, press it to enter Fax mode.

Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key
switches the machine to Fax mode when it is in any mode other than Fax
mode.

 Indicates the currently selected mode or func-

tion settings.

 Displays the current menu, function or settings.

 Error messages are displayed when errors

occur.

 The current time and remaining amount of

memory is displayed during standby.

Symbol list

Symbol Description

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

Number of
scanned docu­ment pages

The number of scanned document pages appears
beside the icon.

Fax Mode Screen10

Tone If pulse dialing is being used, push-button tones

are sent.

Pause A pause is inserted.

In standby for
timer transmis­sion

In standby for
memory recep­tion

A document is queued for timer transmission.

A document is queued for memory reception.

Fax Mode Screen 11

Configuration Menu Overview

The magicolor 2490MF configuration menu accessible from the control panel
is structured as shown below.

" Press the Menu Select key to enter the configuration menu.

Menu
Select

MACHINE SET­TING

1.AUTO PANEL
RESET

2.ENERGY
SAVE MODE

3.LCD CON­TRAST

4.LANGUAGE

5.LAMP OFF
TIME

6.BUZZER
VOLUME

7.INITIAL
MODE

8.TONER
EMPTY STOP

PAPER SOURCE
SETUP

9.AUTO CON­TINUE

10.CALIBRA­TION

1.TRAY1
PAPER

Configuration Menu Overview12

PLAIN
PAPER

TRANSPAR­ENCY

LABELS

LETTER­HEAD

ENVELOPE

POSTCARD

THICK
PAPER

GLOSSY

2.TRAY2
PAPER

COPY SETTING 1.MODE

2.DENSITY
LEVEL (A)

3.DENSITY
LEVEL (M)

4.COLLATE

5.QUALITY

6.PAPER PRI­ORITY

FAX REGIS­TRATION

1.ONE-TOUCH
DIAL

2.SPEED DIAL

A4

LETTER

3.GROUP DIAL

TX SETTING 1.SCAN DEN-

SITY

2.RESOLUTION

3.HEADER

Configuration Menu Overview 13

RX SETTING 1.MEMORY RX

MODE

2.NO. of
RINGS

3.REDUCTION
RX

4.RX PRINT

5.RX MODE

6.FOOTER

7.SELECT
TRAY

COMM. SET­TING

REPORTING 1.ACTIVITY

USER SETTING 1.FAX PTT

1.TEL LINE
TYPE

2.LINE MONI­TOR

3.PSTN/PBX

REPORT

2.TX RESULT
REPORT

3.RX RESULT
REPORT

SETTING

2.DATE&TIME SET HOUR

SET
MINUTE

SET YEAR

Configuration Menu Overview14

3.DATE FOR­MAT

4.PRESET
ZOOM

5.USER FAX
NO.

6.USER NAME

SET MONTH

SET DAY

DIRECT PRINT 1.IMAGE

NETWORK SET­TING

QUALITY

2.PAPER SIZE TRAY1 PLAIN

3.N-UP LAY­OUT

1.IP ADDRESS

PAPER

LABELS

POSTCARD

THICK
PAPER

GLOSSY

TRAY2 LETTER

A4

2.SUBNET
MASK

Configuration Menu Overview 15

3.GATEWAY

4.DNS CON­FIG.

E-MAIL SET­TING

SCANNER SET­TING

1.SENDER
NAME

2.E-MAIL
ADDRESS

3.SMTP
SERVER

4.SMTP PORT
NO.

5.SMTP TIME­OUT

6.TEXT
INSERT

7.DEFAULT
SUBJECT

1.RESOLUTION

2.IMAGE FOR­MAT

3.CODING
METHOD

Configuration Menu Overview16

Configuration Menu

The machine settings can be changed according to the desired normal oper­ations.

" All factory default values are shown in bold.
" For details on specifying settings on the configuration menu, refer to

“Specifying Settings in Configuration Menu” on page 26.

" For details on specifying settings for options in the Paper Source

Setup, Copy Setting and Direct Print menus and for some options in
the Machine Setting menu, refer to the Printer/Copier/Scanner User’s
Guide.

Configuration Menu 17

MACHINE SETTING

1.AUTO PANEL
RESET

2.ENERGY SAVE
MODE

3.LCD CON­TRAST

4.LANGUAGE

5.LAMP OFF
TIME

6.BUZZER VOL­UME

7.INITIAL
MODE

8.TONER EMPTY
STOP

For details on specifying settings, refer to the Printer/
Copier/Scanner User’s Guide.

Settings HIGH / LOW / OFF
Select the volume of alarms and the beep that sounds

when a key is pressed.
Settings COPY / FAX
Select the mode that the machine starts up in or returns

to after the automatic reset.
Settings ON / ON(FAX) / OFF

Select whether or not printing stops when the toner has
run out.

If a fax is received while printing is stopped, the received
fax is saved in the memory and automatically printed
after the error is corrected.

 ON: All printing stops when the machine has

detected that the toner has run out.

9.AUTO CON­TINUE

10.CALIBRA­TION

 ON (FAX): Only fax printing stops when the

machine has detected that the toner has run out,
and a message appears in the message window.

 OFF: Printing does not stop when the machine has

detected that the toner has run out, and a message
appears in the message window.

For details on specifying settings, refer to the Printer/
Copier/Scanner User’s Guide.

Configuration Menu18

FAX REGISTRATION

1.ONE-TOUCH
DIAL

2.SPEED DIAL Program speed dial numbers with fax numbers, allowing

3.GROUP DIAL Program a single one-touch dial key with a maximum of

Program one-touch dial keys with fax numbers, allowing
the recipient to be specified easily and accurately with­out the need to manually enter the number using the
keypad.
A maximum of nine one-touch dial keys can be pro­grammed. This dialing method is convenient for pro­gramming numbers that faxes are frequently sent to.
For details on specifying one-touch dial keys, refer to
“One-Touch Dialing” on page 50.

the recipient to be specified easily and accurately with­out the need to manually enter the number using the
keypad.

A maximum of 100 fax numbers can be programmed.

For details on specifying speed dial numbers, refer to
“Speed Dialing” on page 53.

50 different fax numbers as one group. Programming a
one-touch dial key with a group of fax numbers is conve­nient when documents are frequently sent to a set group
of multiple recipients.

For details on specifying group dialing, refer to “Group
Dialing” on page 55.

Configuration Menu 19

TX SETTING

1.SCAN DEN­SITY

2.RESOLUTION Settings STD / FINE / S/F / H/T

3.HEADER Settings ON / OFF

Settings
Specify the density for scanning a document.

Select the default scanning resolution (image quality).

 STD: For documents containing normal text (such

 FINE: For documents containing small text

 S/F: For documents such as newspapers or those

 H/T : For documents with shades, such as photos

To change the resolution from the default setting before
transmission, press the Resolution key.

Select whether or not the transmission information (date
sent, sender’s name, fax number, etc.) is printed on sent
faxes.

LIGHT DARK

as handwriting) (Standard)

containing detailed illustrations (Super Fine)

(Half Tone)
If H/T was selected, a screen appears, allowing
you to select a detailed setting (STD, FINE or S/F).

" On models for the USA, Canada and Korea, OFF

cannot be selected.

Configuration Menu20

RX SETTING

1.MEMORY RX
MODE

2.NO. of
RINGS

3.REDUCTION RXSettings ON / OFF / CUT

4.RX PRINT Settings MEMORY RX / PRINT RX

Settings ON / OFF
Select whether to allow (ON) memory reception or not

(OFF). In cases when confidential faxes are being
received, the received document can be stored in the
memory and printed at a specified time or when memory
reception is turned off (this function is set to OFF).

A password can be set to specify the starting time or
ending time of memory reception, or to cancel the func­tion. The set starting time and ending time are valid
every day until memory reception is turned off.

For details on specifying settings, refer to “Setting Up the
Memory RX Mode” on page 27.

Settings 1-16 (Default : Depends on the sales

region)

Enter the number of rings between 1 and 16 until the call
is answered.

Select whether documents longer than the paper are
printed reduced, split, or discarded.

 ON: The document is printed at a reduced size.

 OFF: The document is printed at full size and split

onto multiple pages.

 CUT: The document is printed, but any part that

does not fit within the page is erased. However,
when sending a document more than 24 mm (1
inch) longer than the paper, the document is split.

Select whether the fax is printed only after all document
pages have been received or printing begins as soon as
the first page of the document is received.

 MEMORY RX: Printing begins after all pages have

been received.

 PRINT RX: Printing begins after the first page has

been received.

Configuration Menu 21

5.RX MODE Settings AUTO RX / MANUAL RX
Select whether the reception mode is set to automatic

reception or manual reception.

 AUTO RX: Automatically begins receiving the fax

after the set number of rings.

 MANUAL RX: Does not automatically receive the

fax. Reception begins after making a connection
by picking up the telephone receiver or pressing
the On hook key, then pressing the Start key.

For details on manual reception, refer to “Receiving
Faxes Manually” on page 46.

6.FOOTER Settings ON / OFF
Select whether or not the reception information (date

received, number of pages, etc.) is printed at the bottom
of each received document.

7.SELECT TRAY Settings TRAY1: DISABLE / ENABLE

TRAY2: DISABLE / ENABLE

Select which paper tray can be used to supply paper
when printing received documents or transmission
reports. A paper tray that cannot be used for supplying
paper can also be specified.

" If the tray2 is not installed, TRAY2 does not

appear.

Configuration Menu22

COMM. SETTING

1.TEL LINE
TYPE

Settings TONE / PULSE
Select the dialing system. If this function is not correctly

set to the type of dialing system used, faxes cannot be
sent.

Select the correct setting after checking which type of
dialing system is used by your telephone line.

" If the FAX PTT SETTING in the USER

SETTING menu is set to USA, the settings cannot
be changed.

2.LINE MONI­TOR

Settings HIGH / LOW / OFF
Select the volume of the monitoring sound of the trans-

mission signal.

" Even when OFF is selected, the monitoring sound

can be heard when the On hook key is pressed.

3.PSTN/PBX Settings PSTN / PBX
Select whether the connected telephone wiring is a pub-

lic switched telephone network (PSTN) or a private
branch exchange (PBX).

For a PBX system, the prefix number (outside line
access number (or extension number)) can be specified.

Configuration Menu 23

REPORTING

1.ACTIVITY
REPORT

2.TX RESULT
REPORT

3.RX RESULT
REPORT

Settings ON / OFF
After every 60 transmissions/receptions, a report can be

printed to show the results of the transmissions/recep­tions. Select whether the report is printed automatically
when the 60th transmission/reception is reached.

Settings ON / ON(ERROR) / OFF
Select whether the report showing the result of a trans-

mission is printed automatically after the transmission is
finished.

 ON: Prints the report after each transmission.

 ON(ERROR): Prints the report after a transmission

only if an error occurred.

 OFF: Does not print the report after each transmis-

sion, even if an error has occurred.
Settings ON / ON(ERROR) / OFF
Select whether the report showing the result of a recep-

tion is printed automatically after the reception is fin­ished.

 ON: Prints the report after each reception.

 ON(ERROR): Prints the report after a reception only

if an error occurred.

 OFF: Does not print the report after each reception,

even if an error has occurred.

Configuration Menu24

USER SETTING

1.FAX PTT
SETTING

2.DATE&TIME Settings SET HOUR: 00-23

3.DATE FORMAT Settings MM/DD/YY / DD/MM/YY / YY/MM/DD

4.PRESET ZOOM For details on specifying settings, refer to the Printer/

5.USER FAX
NO.

6.USER NAME Enter your name. A maximum of 20 characters can be

Settings USA / UK / ARGENTINA / AUSTRALIA

/ AUSTRIA / BELGIUM / BRAZIL /
CANADA / CHINA / CZECH / DENMARK
/ EUROPE / FINLAND / FRANCE /
GERMANY / GREECE / HK / HUNGARY
/ IRELAND / ISRAEL / ITALY /
JAPAN / KOREA / MALAYSIA /
MEXICO / NETHERLANDS / NZ /
NORWAY / PHILIPPINES / POLAND /
PORTUGAL / RUSSIA / SAUDI ARABIA
/ SINGAPORE / SLOVAKIA / SOUTH
AFRICA / SPAIN / SWEDEN /
SWITZERLAND / TAIWAN / TURKEY

Select the country where this machine is installed.

SET MINUTE: 00-59

SET YEAR: 00-99 (2000-2099)

SET MONTH: 01-12

SET DAY: 01-31

Enter the date and time for the machine using the key­pad. If FAX PTT SETTING is set to USA or CANADA, the
time changes automatically for daylight saving time.
(Starts: First Sunday of April at 2 a.m.; Ends: Last Sun­day in October at 2 a.m.)

Select the display format for reports and lists.

Copier/Scanner User’s Guide.
Enter your fax number. A maximum of 50 characters

(consisting of numbers, spaces, + and -) can be
entered.The specified number is printed in the header of
sent faxes.

entered. The specified name is printed in the header of
sent faxes.

Configuration Menu 25

Specifying Settings in Configuration Menu

General Procedure for Specifying Settings in Configuration Menu

1 With the Fax mode screen displayed, press the Menu Select key to enter

the configuration menu.

2 Check the name of the menu in the upper line, and then press the Menu

Select key to specify a setting for an option in the displayed menu.
OR
To select a different menu, press the + or , key to select the desired
menu. Refer to the menu configuration on page 12 to display the desired
menu. After the name of the desired menu is displayed, press the Menu
Select key.

" The desired menu can also be displayed by pressing the key in the

keypad for the corresponding number.
Example: To display “Buzzer Volume”, press the 6 key in the
MACHINE SETTING screen.
For the number assigned to each menu option, refer to the menu
configuration on page 12.

3 To select a setting, press the * or ) key to move beside the desired

setting.
If ) appears in the list of settings, more settings are available.
OR
If + or , appears in the screen displaying the settings, press the + or ,
key until the desired setting is displayed.
OR
To enter a setting, use the keypad to type in the number.

4 Press the Menu Select key.

The setting is applied, and the Fax mode screen appears again.

" To cancel the settings, press the Cancel/C key.

Specifying Settings in Configuration Menu26

Memory Reception

In cases when confidential faxes are being received, the received document
can be stored in the memory and printed at a specified time or when memory
reception is turned off.

Memory reception can be used with the following settings.

 Start/end time settings: Not set

“MEMORY RX MODE” is normally set to “ON”. To print a fax saved in the
memory, set “MEMORY RX MODE” to “OFF”.

 Start/end time settings: Set

Memory reception mode begins and ends at the specified time.
Example 1: When “ON TIME” is set to 18:00 and “OFF TIME” is set to

8:00

The machine is in memory reception mode from 18:00 to 8:00 and in
normal reception mode, where faxes are printed after being received,
from 8:00 to 18:00.

Example 2: When “ON TIME” is set to 12:00 and “OFF TIME” is set to
12:00 (the start time and end time are the same)

“MEMORY RX MODE” is normally set to “ON”; however, faxes saved
in the memory are printed at 12:00.

Setting Up the Memory RX Mode

1 With the Fax mode screen displayed, press the Menu Select key to enter

Menu mode.

2 Press the + or , key to display the RX SETTING screen, and then press

the Menu Select key.

3 Check that the MEMORY RX MODE screen appears, and then press the

Menu Select key.

4 Using the * and ) keys, select “ON”, and then press the Menu Select

key.
The ON TIME screen appears.

5 Specify the time when memory reception mode begins, and then press

the Menu Select key.
The OFF TIME screen appears.

" To specify no start time, press the Menu Select key without specifying

a time.

Specifying Settings in Configuration Menu 27

6 Specify the time when memory reception mode ends, and then press the

Menu Select key.
The PASSWORD screen appears.

" If no start time was specified in step 5, press the Menu Select key

without specifying an end time.

7 Enter the password, and then press the Menu/Select key.

Memory reception mode is set.

" The password is required for turning off memory reception mode or

changing the start/end times. Enter a four-digit number.

" To specify no password, press the Menu Select key without specifying

a password.

Turning Off the Memory RX Mode

1 With the Fax mode screen displayed, press the Menu Select key to enter

Menu mode.

2 Press the + or , key to display the RX SETTING screen, and then press

the Menu Select key.

3 Check that the MEMORY RX MODE screen appears, and then press the

Menu Select key.

4 Using the * and ) keys, select “OFF”, and then press the Menu Select

key.
The PASSWORD screen appears.

" If no password was specified, memory reception mode is canceled.

5 Enter the password, and then press the Menu/Select key.

Memory reception mode is canceled.

" If faxes are saved in the memory, printing of the faxes begins.

Specifying Settings in Configuration Menu28

Sending Faxes

Basic Fax Operation

This section contains basic information on sending faxes.

Sending a Fax Using the ADF

If the ADF is used, original documents containing multiple pages can be auto­matically scanned.

" Do not load original documents that are bound together, for example,

with paper clips or staples.

" Do not load more than 50 sheets; otherwise a original document mis-

feed or damage to the document or machine may occur.

" If the original document is not loaded correctly, it may not be fed in

straight, or an original document misfeed or damage to the document
may occur.

" Do not open the ADF cover while documents loaded into the ADF are

being scanned.

1 Press the Fax key to enter Fax mode.
2 Make sure that there is no document on the original glass.
3 Put the document into the ADF

document feed tray face up.

4 Adjust the document guides to the document size.
5 Press the Resolution key to specify the desired image quality.

" The document image quality can be adjusted by pressing the Resolu-

tion key. For details, refer to “Improving Resolution” on page 34.

6 Specify the fax number of the recipient in one of the following ways:

– Direct dialing
– Using the one-touch dial key (including the group dial function)
– Using the Speed Dial function
– Using the Phone Book function

Basic Fax Operation30

– Using the Redial/Pause key

" For details on specifying the recipient, refer to “Specifying a Recipient”

on page 34. For details on using the Redial/Pause key, refer to “Using
the Redial Function” on page 38.

" A transmission can also be sent to multiple recipients with the Broad-

cast function. For details on sending a broadcast transmission, refer to
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 38.

7 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.

" If the fax could not be sent (for example, because the line was busy),

the automatic redial function will try sending the transmission again.
If the fax could not be sent with the automatic redial function, a TX
Result Report can be printed. For details, refer to “TX RESULT
REPORT” on page 61.

" If you want to cancel a scanned document queued for transmission or

a fax waiting to be redialed, select “CANCEL RESERV.” from the
Function menu. For details, refer to “Canceling (Deleting) a Document
Queued in Memory for Transmission” on page 42.

" Since a document with multiple pages is saved in the memory while it

is being sent, the document is scanned at high speed. A maximum of
512 pages can be stored in the memory. (If a high resolution is
selected while scanning detailed documents, 512 pages may not be
stored in the memory.) If the memory is nearly full, scanning of the
document is stopped and a message appears, allowing you to select
whether to start the transmission or cancel that transmission job. If the
selection is made to cancel the job, the pages of the document that
have been scanned for that job are deleted. If the selection is made to
begin the transmission, scanning of the document is stopped and
transmission begins. After the scanned pages have been sent, scan­ning of the document starts again.

Basic Fax Operation 31

Sending a Fax Using the Original Glass

1 Press the Fax key to enter Fax mode.
2 Remove all documents from the ADF.

" If you are using the original glass to scan, do not load any documents

into the ADF.

3 Lift open the ADF cover.
4 Place the original document face down on the original glass and align the

document on the scales above and to the left of the original glass.

5 Gently close the ADF cover.

" Closing it too quickly may cause the document to move on the original

glass.

6 Press the Resolution key to specify the desired image quality.

" The document image quality can be adjusted by pressing the Resolu-

tion key. For details, refer to “Improving Resolution” on page 34.

7 Specify the fax number of the recipient in one of the following ways:

– Direct dialing
– Using the one-touch dial keys (including group dialing)
– Using the speed dial numbers
– Using the phone book functions
– Using the Redial/Pause key

" For details on specifying the recipient, refer to “Specifying a Recipient”

on page 34. For details on using the Redial/Pause key, refer to “Using
the Redial Function” on page 38.

" A transmission can also be sent to multiple recipients with the Broad-

cast function. For details on sending a broadcast transmission, refer to
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 38.

8 Press the Start key.

A screen appears, requesting confirmation of the scanning area.

9 To scan the displayed scanning area, press the Menu Select key. The

document is scanned.
OR
To change the displayed scanning area, press the , key, select the
desired scanning area in the next screen that appears, and then press the
Menu Select key. The document is scanned.

Basic Fax Operation32

10 To scan multiple pages from the original glass, check that the message

“NEXT PAGE?” appears, replace the document, and then press the Menu
Select key.
OR
When scanning of the document is finished, press the Start key.
The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.

" If the fax could not be sent (for example, because the line was busy),

the automatic redial function will try sending the transmission again.
If the fax could not be sent with the automatic redial function, a TX
Result Report can be printed. For details, refer to “TX RESULT
REPORT” on page 61.

" If you want to cancel a scanned document queued for transmission or

a fax waiting to be redialed, select “CANCEL RESERV.” from the
Function menu. For details, refer to “Canceling (Deleting) a Document
Queued in Memory for Transmission” on page 42.

" Since a document with multiple pages is saved in the memory while it

is being sent, the document is scanned at high speed. A maximum of
512 pages can be stored in the memory. (If a high resolution is
selected while scanning detailed documents, 512 pages may not be
stored in the memory.) If the memory is nearly full, scanning of the
document is stopped and a message appears, allowing you to select
whether to start the transmission or cancel that transmission job. If the
selection is made to cancel the job, the pages of the document that
have been scanned for that job are deleted. If the selection is made to
begin the transmission, scanning of the document is stopped and
transmission begins. After the scanned pages have been sent, scan­ning of the document starts again.

Basic Fax Operation 33

Improving Resolution

The image quality of a document can be adjusted before it is sent as a fax.

1 Press the Resolution key.
2 Using the * and ) keys, select the fax resolution, and then press the

Menu Select key.

" Select the resolution appropriate for the document.

- STD: For documents containing normal text (such as handwriting)
(Standard)

- FINE: For documents containing small text

- S/F: For documents such as newspapers or those containing
detailed illustrations (Super Fine)

- H/T: For documents with shades, such as photos (Half Tone)
If “H/T” was selected, a screen appears, allowing you to select a
detailed setting (“STD”, “FINE” or “S/F”).

" The resolution returns to the default setting after the document is

scanned with a normal transmission or after transmission after manual
transmission. The default setting can be changed. This is useful for
specifying a frequently used resolution setting as the default. For
details, refer to “TX SETTING” on page 20.

Specifying a Recipient

The recipients can be specified in any of the following ways.

 Direct dialing: Directly type in the fax number.
 Using the one-touch dial key: Specify a recipient registered with a

one-touch dial key.

 Using the Speed Dial function: Specify a recipient registered with a speed

dial.

 Using the phone book functions: List or search for recipients registered as

one-touch dial keys or speed dial numbers, and then select a recipient.

 Using the Redial/Pause key: Specify the number of the recipient dialed

last.

Improving Resolution34

Directly Entering a Fax Number

1 Use the numeric keypad to type in the fax number for the recipient.

" The keys that can be used to enter the fax number are: the number

keys (0 through 9), (only with manual transmission) and #.
If the Redial/Pause key is pressed while entering the fax number, a

2.5-second pause is added. A pause appears as “P” in the message
window.

" If the machine is connected to a PBX line and the prefix number (out-

side line access number) has been specified in the “COMM. SET­TING” on page 23, enter “#” to dial the outside line access number
automatically.

" To erase the entered number, hold down the Cancel/C key for about

one second, or press the Stop/Reset key.

Using a One-Touch Dial Key

If a recipient has been registered with a one-touch dial key, the recipient’s fax
number can be dialed simply by pressing the programmed one-touch dial key.

" The recipient must have been registered with a one-touch dial key in

advance. For details, refer to “Programming a One-Touch Dial Key” on
page 50.

1 Press the desired one-touch dial key.

" Press the one-touch dial key programmed with the group dial recipi-

ents to send a fax to multiple recipients.

" If an incorrect recipient is selected, press the Cancel/C key.
" If the one-touch dial key that is pressed is not registered with a fax

number, the message “NOT FAX NO.” appears. In addition, if the
one-touch dial key that is pressed is not registered with a recipient, the
message “NOT REGISTERED!” appears. Press a one-touch dial key
registered with a fax number.

Specifying a Recipient 35

Using the Speed Dial Function

If a recipient has been registered with a speed dial number, the recipient’s fax
number can be dialed simply by pressing a speed dial number key.

" The recipient must have been registered with a speed dial in advance.

For details, refer to “Programming a Speed Dial Number” on page 53.

1 Press the Speed Dial key.
2 Use the keypad to enter the 3-digit speed dial number programmed with

the desired recipient.
The recipient’s name appears in the message window.

" If an incorrect recipient is selected, press the Cancel/C key.
" If the entered speed dial number is not registered with a fax number,

the message “NOT FAX NO.” appears. In addition, if the entered
speed dial number is not registered with a recipient, the message
“NOT REGISTERED!” appears. Enter a speed dial number registered
with a fax number.

Using the List Function of the Phone Book

If a recipient is registered with a one-touch dial key or a speed dial number,
the recipient can be found by using the List or Search function of the phone
book.

Follow the procedure described below to search using the List function of the
phone book.

1 Press the Speed Dial key twice.
2 Using the * and ) keys, select “LIST”, and then press the Menu Select

key.
The list of programmed one-touch dial keys and speed dial numbers is
displayed.

3 Using the + and , keys, select the desired recipient.
4 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.

Specifying a Recipient36

Using the Search Function of the Phone Book

If a recipient is registered with a one-touch dial key and a speed dial number,
the recipient can be found by using the List or Search function of the phone
book.

Follow the procedure described below to search using the Search function of
the phone book.

1 Press the Speed Dial key twice.
2 Using the * and ) keys, select “SEARCH”, and then press the Menu

Select key.
A screen appears, allowing you to enter the text to be searched for.

3 Using the keypad, enter the first few characters of the name programmed

for the desired recipient.

" Enter the name programmed in the one-touch dial key or the speed

dial number. For details on entering text, refer to “Entering Text” on
page 73.

" Text up to 10 characters long can be entered.

4 Press the Menu Select key.

The number of names beginning with the text entered in step 3 is dis­played.

" If there are no names programmed with one-touch dial keys or speed

dial numbers beginning with the entered text, “(0)” is displayed, and
then the screen allowing you to enter the search text appears.

5 To select a recipient from the displayed search results, skip to step 7.

OR
To narrow down the search results even further, press the Menu Select
key, and then enter more search text.

6 Press the Menu Select key.
7 Using the + and , keys, select the desired recipient.

" If the desired recipient name does not appear in the search results,

press the Clear/C key twice to return to the screen allowing you to
enter the search text, and then try searching for different text.

8 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.

Specifying a Recipient 37

Using the Redial Function

To send a fax to the last number dialed, press the Redial/Pause key to recall
the fax number.

1 Press the Redial/Pause key. Check that the desired fax number appears

in message window.

Specifiying Multiple Recipients

A fax can be sent to multiple recipients in a single transmission. There are
two methods for sending a fax to multiple recipients in a single transmission.

 Using group dial function
 Using Broadcast function

For details on specifying a recipient using group dialing, refer to “Using a
One-Touch Dial Key” on page 35.

For details on sending a broadcast fax transmission, refer to the following
section.

Sending a Fax to Multiple Recipients (Broadcast Transmission)

The recipients can be specified by using the one-touch dial keys, the speed
dial numbers or group dialing, by selecting from the phone book, or by enter­ing the fax number using the keypad.

" A maximum of 125 recipients can be selected at one time. If recipients

are selected by using one-touch dial keys, a maximum of 9 recipients
can be specified. If recipients are selected by using speed dial num­bers, a maximum of 100 recipients can be specified. A maximum of 16
recipients can be specified by entering the fax number using the key­pad.

" With the transmission result report, you can check whether the fax

was sent to all recipients. For details on the transmission result report,
refer to “Checking the Transmission/Reception Result From the Mes­sage Window” and “About the Reports and Lists” on page 61.

1 Position the document to be faxed.
2 If necessary, change the “Resolution” setting.

" The document image quality can be adjusted by pressing the [Resolu-

tion] key. For details, refer to “Improving Resolution” on page 34.

3 Press the Function key.

Specifiying Multiple Recipients38

4 Check that the BROADCAST screen appears, and then press the Menu

Select key.

5 Specify the fax number of the recipient. Repeat the appropriate operations

described below until all recipients have been specified.

– Direct dialing: Enter the fax number of the recipient directly using the

keypad. Press the Menu Select key, and then specify the next recipi­ent.

– Using the one-touch dial keys (including group dialing): Press the

one-touch dial key programmed with the desired fax number. Press
the Menu Select key, and then specify the next recipient.

– Using the speed dial numbers: Press the Speed Dial key, and then

use the keypad to enter the 3-digit speed dial number programmed
with the desired fax number. Press the Menu Select key, and then
specify the next recipient.

– Using the phone book functions: Press the Speed Dial key twice, and

then select either “LIST” or “SEARCH” to select the desired fax num­ber. (Refer to “Using the List Function of the Phone Book” on page

36.) Press the Menu Select key, and then specify the next recipient.

6 Press the Start key.

A message appears, allowing you to select whether or not to check the
recipients.

7 To check the recipients, press the Menu Select key.

The recipients specified in step 5 are displayed in the order that they were
selected.

" If you do not want to check the recipients, skip to step 10.

8 Check the recipient, and then press the Menu Select key. The next recip-

ient is displayed.
OR
Check the recipients, and then if you want to delete the displayed recipi­ent, press the Cancel/C key.

9 After all recipients have been checked, “Fin.=START” appears in the mes-

sage window.

10 Press the Start key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key. If this is done, all selected recip­ients are cleared.

" During transmission, the message “SET DOCUMENT.” appears; how-

ever, the document is sent to all specified recipients after being
scanned only once.

Specifiying Multiple Recipients 39

Sending a Fax at a Specified Time (Timer Transmission)

A document can be scanned and stored in the memory to be sent at a speci­fied time. This feature is convenient for sending faxes at discounted calling
times.

" If the machine is not programmed with the current time, the fax cannot

be sent at the specified time. For details on specifying the time, refer
to “USER SETTING” on page 25.

" Timer transmission can be combined with broadcast transmission.

1 Position the document to be faxed.
2 If necessary, change the “Resolution” setting.

" The document image quality can be adjusted by pressing the [Resolu-

tion] key. For details, refer to “Improving Resolution” on page 34.

3 Press the Function key, then the , key.
4 Check that the TIMER TX screen appears, and then press the Menu

Select key.

5 Using the keypad, enter the desired transmission time, and then press the

Menu Select key.

" The time is set in the 24-hour format.
" If you want to correct the time, press the Cancel/C key, and then enter

the correct time.

6 Specify the fax number of the recipient.

" Refer to “Specifying a Recipient” on page 34.
" To send a fax to multiple recipients using broadcast transmission,

press the Function key, and then display the BROADCAST screen.
After all recipients have been entered, press the Start key to begin
scanning, and then the machine enters transmission standby mode.
For details on broadcast transmissions, refer to “Sending a Fax to
Multiple Recipients (Broadcast Transmission)” on page 38.

7 Press the Start key to begin scanning, and then the machine enters trans-

mission standby mode.

" If you want to cancel a timer transmission, select “CANCEL RESERV.”

from the FUNCTION menu. For details, refer to “Canceling (Deleting)
a Document Queued in Memory for Transmission” on page 42.

Sending a Fax at a Specified Time (Timer Transmission)40

Sending a Fax Manually

Sending a Fax Manually After Using the Telephone

If the machine is connected to a telephone and the same line is used for both
phoning and faxing, the document can simply be sent after talking with the
recipient over the phone.

This is useful, for example, if you want to tell the recipient that you are send­ing a fax.

1 Load the document into the ADF.
2 If necessary, change the “Resolution” setting.

" The document image quality can be adjusted by pressing the [Resolu-

tion] key. For details, refer to “Improving Resolution” on page 34.

3 Pick up the telephone receiver and check that the dial tone can be heard.
4 Specify the fax number of the recipient by using the telephone to dial the

fax number.
OR
The fax number of the recipient can also specified using the keypad in the
control panel of this machine.

" If Pulse is selected as the telephone line type, press the key to tem-

porarily change the line type to Tone.

5 After finishing talking on the phone, the recipient should press the neces-

sary key to start receiving the fax.
Once the recipient’s fax machine is ready, a beep is sounded.

6 Press the Start key to begin scanning and sending the fax.
7 Replace the telephone receiver.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.

Sending a Fax Manually Using the On Hook Key

1 Load the document into the ADF.
2 If necessary, change the “Resolution” setting.

" The document image quality can be adjusted by pressing the [Resolu-

tion] key. For details, refer to “Improving Resolution” on page 34.

3 Press the On hook key.

Sending a Fax Manually 41

4 Specify the fax number of the recipient.

" If Pulse is selected as the telephone line type, press the key to tem-

porarily change the line type to Tone.

5 Press the Start key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.

Canceling (Deleting) a Document Queued in Memory for Transmission

Of the documents stored in the memory and waiting to be sent, a specific
document can be selected and deleted.

1 Press the Function key, then the , key twice.
2 Check that the CANCEL RESERV. screen appears, and then press the

Menu Select key.
The details (specified transmission time and type of transmission) of the
jobs queued in the memory are displayed.

" If no jobs have been queued in the memory, the message "NONE"

appears.

3 Using the + and , keys, select the job to be deleted.

" The following types of job are displayed.

– MEMORY: Normal transmission queued in the memory (fax)
– B-CAST: Broadcast transmission (fax)
– TIMER: Timer transmission (fax)
– SCAN: Scan to email transmission

" To check the recipient of the currently displayed transmission job,

press the
to the previous screen.

4 Press the Menu Select key to delete the displayed job.
5 To delete another queued job, repeat steps 2 and 4.

Canceling (Deleting) a Document Queued in Memory for42

)

key. After checking, press the Menu Select key to return

About the Fax Header

If transmission source information is set in Header setting to be printed, infor­mation such as the sender’s name, fax number, transmission date/time, ses­sion number and page number can be printed by the recipient.

The following items in the header.

Element Description

Transmission date/time Shows the date/time that the fax was sent. The

time is indicated in the 24-hour format.
Sender’s name Shows the sender’s name.
Fax number Shows the sender’s fax number.
Session number Shows the session number used to manage the

sent fax.

Page number Shows the page number.

Shown as page number/total number of pages.

" For a transmission using the telephone or

the On hook key, the total number of pages
is not shown.

" To print the fax header on the sent fax, specify the transmission

source information on the User Setting menu of the configuration
menu, and then use Header to select whether or not the transmission
source information is printed. For details, refer to “RX SETTING” on
page 21.

About the Fax Header 43

About the Fax Header44

Receiving Faxes

Receiving Faxes Automatically

If the RX Mode parameter on the RX Setting menu is set to “Auto RX”, no
special operation is needed in order to receive the fax. Reception begins after
the specified number of rings.

" If the RX Mode parameter on the RX Setting menu is set “Manual RX”,

the fax is not received automatically. For details, refer to “RX SET­TING” on page 21.

" If “Memory RX Mode” is set to “ON”, printing does not begin automati-

cally after the fax is received. A received document is saved in the
memory and is printed at the time specified for “Memory RX Mode”. In
addition, if “Memory RX Mode” is set to “OFF”, the fax is printed. For
details on “Memory RX Mode” in the configuration menu, refer to “RX
SETTING” on page 21. For details on specifying the settings for
“Memory RX Mode”, refer to “Setting Up the Memory RX Mode” on
page 27.

Receiving Faxes Manually

If a telephone is connected to this machine and the same line is used for
phoning and faxing, the fax can be received after picking up the telephone
receiver.

1 After the telephone rings, pick up the receiver.

" If the telephone receiver is not picked up, reception begins automati-

cally, if the call is being received from a fax machine, after the number
of rings specified by “NO. of RINGS” on the RX SETTING menu. If the
call is being received from a telephone, the ringing will continue.

" If “RX MODE” on the RX SETTING menu is set to “Manual RX”, the

machine will continue ringing whether the call is being received from a
fax machine or a telephone.

" If no telephone is connected to this machine, press the On hook key.

2 Press the Start key.

The machine starts receiving the fax.

" After completing the telephone conversation, press the Start key to

begin receiving the fax.

" If the telephone receiver is picked up and the call is being received

from a fax machine, press the Start key to begin receiving the fax.

Receiving Faxes Automatically46

3 Replace the telephone receiver.

Printing Received Faxes

What Is the Guaranteed Imageable (Printable) Area?

The printable area on all media
sizes is up to 4 mm (0.157") from
the edges of the media.

" The printable area of

received faxes differs
depending on the sender’s
scanning area.

aa

a

Printable

Area

a

a=4 mm (0.157")

Printing Received Faxes 47

Adding the Sender’s Information When Printing Faxes

If “Footer” in the configuration menu is set to “ON”, information such as the
sender’s fax number, reception date/time, session number and page number
can be printed 4 mm (0.157") from the bottom edge of the fax that is received
and printed.

The following items in the footer.

Item Description

This machine’s fax num­ber

Reception date/time Shows the date/time that the fax was received.

Sender’s fax number Shows the sender’s fax number.
Session number Shows the session number used to manage the

Page number Shows the page number.

Shows the fax number specified for this machine
from the User Setting menu in the configuration
menu.

The time is indicated in the 24-hour format.

received fax.

" In order to print the footer, the Footer parameter on the RX Setting

menu of the configuration menu must be set “ON”. For details, refer to
“RX SETTING” on page 21.

Printing Received Faxes48

Registering

Recipients

About the FAX REGISTRATION Function

Frequently used fax numbers can be registered with the FAX REGISTRA­TION function so that the fax number can be easily accessed. In addition, this
reduces input errors.

The following registration methods are available:

 One-touch dial: Register fax numbers with one-touch dial keys. Press a

one-touch dial key to recall them. For details on specifying settings, refer
to “One-Touch Dialing” on page 50.

 Speed dial: Register fax numbers with speed dial numbers, and then

press a keypad to recall them. For details on specifying settings, refer to
“Speed Dialing” on page 53.

 Group dial: Multiple recipients can be grouped and registered with a

one-touch dial key. Press the one-touch dial key to recall the group. For
details on specifying settings, refer to “Group Dialing” on page 55.

" If a recipient is registered with a one-touch dial key or a speed dial

number, the recipient can be searched for by using the phone book
functions. For details on using the phone book functions, refer to
“Using the List Function of the Phone Book” on page 36 and “Using
the Search Function of the Phone Book” on page 37.

One-Touch Dialing

Programming a One-Touch Dial Key

Register frequently used fax numbers with one-touch dial keys (maximum 9).
When sending a fax, press a one-touch dial key to recall them.

" To register multiple recipients with a one-touch dial key, program it as

a group dial. For details on programming group dialing, refer to “Group
Dialing” on page 55.

1 Press the Menu Select key, then the , key three times.
2 Check that the FAX REGISTRATION screen appears, and then press the

Menu Select key.

3 Check that the ONE-TOUCH DIAL screen appears, and then press the

Menu Select key.

About the FAX REGISTRATION Function50

4 Press the one-touch dial key that you want to program.

" If the one-touch dial key that is pressed is already registered with a

recipient, the message “REGISTERED!” appears. Press the Menu
Select key, and then press a one-touch dial key with no recipient reg-

istered.

5 Enter the name of the one-touch dial to be programmed, and then press

the Menu Select key.

" Text up to 20 characters long can be entered for the name.
" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 73.

" To cancel programming, press the Cancel/C key. (To cancel program-

ming while the name is being entered, press the Menu Select key,
and then press the Cancel/C key.)

6 Using the keypad, enter the fax number of the recipient, and then press

the Menu Select key.

" The fax number can contain a maximum of 50 characters.
" For details on entering/editing numbers, refer to “Entering Text” on

page 73.

" To cancel programming, press the Cancel/C key. (To cancel program-

ming while the number is being entered, press the Menu Select key,
and then press the Cancel/C key.)

7 Select the modem speed, and then press the Menu/Select key.

The entered information is programmed with the one-touch dial key, and
the message “SELECT REGIST.KEY” appears.

8 To program another one-touch dial key, press the one-touch dial key, and

then repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.

One-Touch Dialing 51

Changing/Deleting One-Touch Dial Information

The registered one-touch dial information can be corrected.

1 Press the Menu Select key, then the , key three times.
2 Check that the FAX REGISTRATION screen appears, and then press the

Menu Select key.

3 Check that the ONE-TOUCH DIAL screen appears, and then press the

Menu Select key.

4 Press the one-touch dial key that you want to change or delete.
5 Press the Cancel/C key.

" If a one-touch dial key programmed with a group of fax numbers is

pressed, the message “GROUP” appears in the upper-right corner of
the screen. To delete the group, press the Cancel/C Key.

" To change group dialing, refer to “Changing/Deleting Group Dialing

Information” on page 56.

6 Using the * and ) keys, select either “EDIT” or “DELETE”, and then

press the Menu Select key.

" If “EDIT” was selected, the name is displayed. (Continue with step 7.)
" If “DELETE” was selected, the settings programmed for the one-touch

dial key are deleted and the message “SELECT REGIST.KEY”
appears again.

" If a one-touch dial number used in group dialing is deleted, it is also

deleted from the corresponding group dialing.

7 Change the name, fax number, modem speed as desired.

" For details on changing the name, refer to “Entering Text” on page 73.
" If you try to change the settings for a one-touch dial number used in

group dialing, a confirmation message appears, asking whether or not
to keep the changed one-touch dial number in the group dialing.

If the Menu Select key is pressed, the corresponding one-touch dial
number programmed in group dialing is kept.

If the Cancel/C key is pressed, the corresponding one-touch dial num­ber programmed in group dialing is deleted.

8 When you are finished making changes, press the Menu Select key.

The message “SELECT REGIST. KEY” appears.

One-Touch Dialing52

9 To change other one-touch dial information, press the one-touch dial key,

and then repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.

Speed Dialing

Programming a Speed Dial Number

Register frequently used fax numbers with speed dial numbers (maximum

100). Enter the speed dial number when sending a fax to recall the fax num­ber.

1 Press the Menu Select key, then the , key three times.
2 Check that the FAX REGISTRATION screen appears, then press the

Menu Select key, and then press , key.

3 Check that the SPEED DIAL screen appears, and then press the Menu

Select key.

4 Using the keypad, enter the 3-digit speed dial number (ex. 011) that you

want to program.

" If the speed dial number that is entered is already registered with a

recipient, the message “REGISTERED!” appears. Press the Menu
Select key, and then press a speed dial number with no recipient reg-

istered.

5 Enter the name of the speed dial to be programmed, and then press the

Menu Select key.

" Text up to 20 characters long can be entered for the name.
" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 73.

" To cancel programming, press the Cancel/C key. (To cancel program-

ming while the name is being entered, press the Menu Select key,
and then press the Cancel/C key.)

Speed Dialing 53

6 Using the keypad, enter the fax number of the recipient and then press

the Menu Select key.

" The fax number can contain a maximum of 50 characters.
" For details on entering/editing numbers, refer to “Entering Text” on

page 73.

" To cancel programming, press the Cancel/C key. (To cancel program-

ming while the number is being entered, press the Menu Select key,
and then press the Cancel/C key.)

7 Select the modem speed, and then press the Menu/Select key.

The entered information is registered with the speed dial number, and
then the speed dial input screen appears.

8 To program another speed dial number, enter the speed dial number, and

then repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.

Changing/Deleting Speed Dial Information

The registered speed dial information can be corrected.

1 Press the Menu Select key, then the , key three times.
2 Check that the FAX REGISTRATION screen appears, then press the

Menu Select key, and then press the , key.

3 Check that the SPEED DIAL screen appears, and then press the Menu

Select key.

4 Using the keypad, enter the speed dial number that you want to change or

delete.

5 Press the Cancel /C key.
6 Using the * and ) keys, select either “EDIT” or “DELETE”, and then

press the Menu Select key.

" If “EDIT” was selected, the name is displayed. (Continue with step 7.)
" If “DELETE” was selected, the settings programmed for the speed dial

number are deleted and the speed dial input screen appears again.

" If a speed dial number used in group dialing is deleted, it is also

deleted from the corresponding group dialing.

Speed Dialing54

7 Change the name, fax number, modem speed as desired.

" If you try to change the settings for a speed dial number used in group

dialing, a confirmation message appears, asking whether or not to
keep the changed speed dial number in the group dialing.

If the Menu Select key is pressed, the corresponding speed dial num­ber programmed in group dialing is kept.

If the Cancel/C key is pressed, the corresponding speed dial number
programmed in group dialing is deleted.

" For details on editing text, refer to “Entering Text” on page 73.

8 When you are finished making changes, press the Menu Select key.

The speed dial input screen appears.

9 To change another speed dial number, enter the speed dial number, and

then repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.

Group Dialing

Programming Group Dialing

Register multiple frequently used fax numbers (maximum 50) together with
one-touch dial keys and speed dial numbers. Press a one-touch dial key
when sending a fax to recall them.

1 Press the Menu Select key, then the , key three times.
2 Check that the FAX REGISTRATION screen appears, then press the

Menu Select key, and then press the , key twice.

3 Check that the GROUP DIAL screen appears, and then press the Menu

Select key.

4 Press the one-touch dial key that you want to program.

" If the one-touch dial key that is pressed is already registered with a

recipient, the message “REGISTERED!” appears. Press the Menu
Select key, and then press a one-touch dial key with no recipient reg-

istered.

Group Dialing 55

5 Enter the name of the group, and then press the Menu Select key.

" Text up to 20 characters long can be entered for the name.
" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 73.

" To cancel programming, press the Cancel/C key. (To cancel program-

ming while the name is being entered, press the Menu Select key,
and then press the Cancel/C key.)

6 By using the one-touch dial keys or the speed dial numbers, specify the

recipients.

" To specify a speed dial number, press the Speed Dial key, and then

enter the three-digit speed dial number.

" If you want to cancel the current selection, press the Cancel/C key,

and then specify the correct recipient.

7 Press the Menu Select key, and then specify another recipient.

" Repeat steps 6 and 7 until all recipients have been specified.
" A one-touch dial key programmed with a group can be specified as a

recipient when programming a one-touch dial key for group dialing. In
that case, all fax numbers programmed in the specified one-touch dial
key (group dial key) are added.

" To cancel programming, press the Cancel/C until the message “FAX

REGISTRATION?” is displayed.

8 When you are finished specifying recipients, press the Start key.

The entered information is programmed with the one-touch dial key, and
the message “SELECT REGIST.KEY” appears.

9 To program other group dialing, press the one-touch dial key, and then

repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.

Changing/Deleting Group Dialing Information

The registered group dialing information can be corrected.

1 Press the Menu Select key, then the , key three times.
2 Check that the FAX REGISTRATION screen appears, then press the

Menu Select key, and then press the , key twice.

Group Dialing56

3 Check that the GROUP DIAL screen appears, and then press the Menu

Select key.

4 Press the one-touch dial key that you want to change or delete.
5 Press the Cancel/C key.
6 Using the * and ) keys, select either “EDIT” or “DELETE”, and then

press the Menu Select key.

" If “EDIT” was selected, the group name is displayed. (Continue with

step 7.)

" If “DELETE” was selected, the group dialing settings are deleted and

the message “SELECT REGIST.KEY” appears again.

7 If you want to change the name of the group, enter the new name, and

then press the Menu Select key.

" For details on editing text, refer to “Entering Text” on page 73.

8 To delete the displayed recipient, press the Cancel/C key.

OR
To keep the displayed recipient, press the Menu Select key.

9 When you are finished making changes, press the Start key.

The entered information is programmed with the one-touch dial key, and
the message “SELECT REGIST.KEY” appears.

10 To change other group dialing, press the one-touch dial key, and then

repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.

Group Dialing 57

Group Dialing58

Confirmation

Mode

About the Machine’s Counters

The number of operations performed since this machine was installed can be
checked using the functions available when the Display key is pressed.

The following procedure describes how to check the fax/scanner-related
counters.

Checking the Counter for Fax Printing

This counter shows the total number of fax prints made since this machine
was installed.

1 Press the Display key, then the , key.
2 Check that the TOTAL PAGE screen appears, and then press the Menu

Select key.

3 Press the , key four times.

The FAX PRINT screen appears so that the counter can be checked.

4 Press the Menu Select key.

The TOTAL PAGE screen appears.

" To return to the Fax mode screen, press the Cancel/C key.

Checking the Counter for Total Scans

This counter shows the total number of scans made, excluding copies, since
this machine was installed.

1 Press the Display key, then the , key.
2 Check that the TOTAL PAGE screen appears, and then press the Menu

Select key.

3 Press the , key five times.

The TOTAL SCAN screen appears so that the counter can be checked.

4 Press the Menu Select key.

The TOTAL PAGE screen appears.

" To return to the Fax mode screen, press the Cancel/C key.

About the Machine’s Counters60

Checking the Transmission/Reception Result From the Message Window

The transmission result information can be checked from the message win­dow.

1 Press the Display key, then the , key twice.
2 Check that the TX/RX RESULT screen appears, and then press the Menu

Select key.
The TX/RX Result screen appears so that the information can be
checked.

" When the Start key is pressed, details of the report displayed on the

message window can be printed.

3 To finish checking and return to the Fax mode screen, continue pressing

the Cancel/C key until the Fax mode screen is displayed.

About the Reports and Lists

Reports on the status of fax transmissions and fax receptions and the con­tents of the one-touch dial keys, etc. can be printed with this machine.

The following reports and lists can be printed with this machine.

" For details on printing the reports and the lists, refer to the following

section.

Printing the Reports and Lists

1 Press the Display key, then the , key three times.
2 Check that the PRINT REPORT screen appears, and then press the

Menu Select key.

3 Using the + and , keys, select the desired report.
4 Press the Menu Select key.

The report is printed.

TX RESULT REPORT

The document number, recipient name, date sent, starting time of transmis­sion, number of document pages, time required, mode, and transmission
result are printed.

Checking the Transmission/Reception Result From the 61

" The machine can also be set to print this report with each transmis-

sion, only when an error occurs, or not at all. For details, refer to
“REPORTING” on page 24.

SESSION FUNCTION NO. DESTINATION

0001 TX 001 AAA NEWYORK

STATION

012345678

NG PAGE:1,3,5,7

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 010 00h02min21s G3 NG

RX RESULT REPORT

The document number, date received, starting time of reception, number of
pages received, time required, mode, and reception result are printed.

" The machine can also be set to print this report with each reception,

only when an error occurs, or not at all. For details, refer to “REPORT­ING” on page 24.

SESSION FUNCTION NO. DESTINATION

0001 RX 001

STATION

098765432

0014:ERROR DURING RX

ACTIVITY REPORT

The operation number, document number, date of operation, starting time of
transmission/reception, type of operation (transmission or reception), recipi­ent name, number of pages sent/received, mode, and transmission/reception
result are printed.

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 001 00h02min21s ECM NG

" The machine can also be set to print this report automatically after

every 60 transmissions/receptions. For details, refer to “REPORTING”
on page 24.

NO. SESSION DATE TIME TX/RX DESTINATION

01 0001 APR.19 16:32 TX--- AAA NEWYORK

02 0002 APR.19 18:00 ---RX

03 0003 APR.19 18:00 ---RX

04 0004 APR.19 19:12 TX--- HEAD OFFICE

STATION

012345678

098765432

098765432

024682468

PAGE DURATION MODE RESULT

006 00h01min16s ECM OK

001 00h02min21s ECM NG

012 00h02min48s ECM OK

001 00h00min56s ECM OK

About the Reports and Lists62

0034

MEMORY DATA LIST

This is a list of documents waiting to be sent, and documents specified for
timer transmission.

The document number, type of operation being performed, time, recipient
name, and number of document pages are printed.

SESSION FUNCTION TIME NO. DESTINATION STATION PAGE

0001 TX 18:00 001 OT-01 AAA NEWYORK

012345678

012

MEMORY IMAGE PRINT

A reduced image of the first page of the document waiting to be sent in addi­tion to the document number, type of operation being performed, recipient
name, date, time, and number of document pages are printed.

ONE TOUCH LIST

The recipients programmed in the one-touch dial keys are printed in numeri­cal order of the keys.

OT-NO. DESTINATION STATION DESTINATION NUMBER SPEED SET DATE

OT-01 AAA NEWYORK 012345678 33.6 JAN.20.2006

OT-02 AAA TOKYO 098765432 33.6 JAN.20.2006

OT-03 HEAD OFFICE 024682468 33.6 FEB.12.2006

OT-04 NJ OFFICE 0P02345678 12.8 FEB.12.2006

SPEED DIAL LIST

The recipients programmed for the speed dial numbers are printed in numeri­cal order.

SP-NO. DESTINATION STATION DESTINATION NUMBER SPEED SET DATE

SP-001 AMSTERDAM OFFICE 0P09876543 33.6 JAN.20.2006

SP-002 KOREA OFFICE 0P01357913 33.6 JAN.20.2006

SP-003 ABCDEF 024682468 33.6 FEB.12.2006

SP-004 POST OFFICE 0224466880 12.8 FEB.12.2006

About the Reports and Lists 63

GROUP DIAL LIST

The group dialing settings specified for one-touch dial keys are printed in
numerical order of the keys.

KEY-NO. NAME NO. DESTINATION STATION

OT-01 GROUP-01 01 OT-02 AAA TOKYO

02 OT-04 NJ OFFICE

03 SP-001 AMSTERDAM OFFICE

098765432

0P02345678

0P09876543

About the Reports and Lists64

Troubleshooting

Problems When Sending Faxes

If the fax cannot be sent correctly, refer to the following table, and then per­form the indicated operation. If the fax still cannot be sent correctly, even after
performing the described operations, contact your technical representative.

" For details on the error messages, refer to “Error Messages on the

Message Window” on page 69. For details on troubleshooting proce­dures for document misfeeds, paper misfeeds, poor print quality, or
empty consumables, refer to the Printer/Copier/Scanner User’s Guide.

Symptom Cause Solution

The document is not
scanned.

The document is
scanned at an angle.

The fax received by the
recipient is blurry.

The fax received by the
recipient is blank.

The document is too
thick, too thin or too
small.

The document guides
are not adjusted to the
width of the document.

The document is incor­rectly positioned.

The original glass is
dirty.

The text in the document
is written too faint.

There may be a problem
with the telephone con­nection.

There may be a problem
with the recipient’s fax
machine.

The document was sent
with the front side facing
down (when the ADF is
used).

Use the original glass to
send the fax.

Slide the document
guides to fit the width of
the document.

Position the document
correctly.

Clean the original glass.

Adjust the resolution

Check the telephone
line, and then try send­ing the fax again.

Make a copy to check
that this machine is
operating correctly, and
then, if the copy was
printed correctly, have
the recipient check the
condition of their fax
machine.

Load the document to be
faxed facing up.

Problems When Sending Faxes66

Transmission is not pos­sible.

The transmission proce­dure may have been
performed incorrectly.

The fax number may be
wrong.

The one-touch dial key
or speed dial may be
incorrectly programmed.

The telephone line may
be incorrectly con­nected.

There may be a problem
with the recipient’s fax
machine (such as, no
paper or turned off).

Check the transmission
procedure, and then try
sending the fax again.

Check the fax number.

Check that the keys
were correctly pro­grammed.

Check the telephone line
connection. If it is dis­connected, connect it.

Contact the recipient.

Problems When Receiving Faxes

If the fax cannot be received correctly, refer to the following table, and then
perform the indicated operation. If the fax still cannot be received correctly,
even after performing the described operations, contact your technical repre­sentative.

" For details on the error messages, refer to “Error Messages on the

Message Window” on page 69. For details on troubleshooting proce­dures for document misfeeds, paper misfeeds, poor print quality, or
empty toner, refer to the Printer/Copier/Scanner User’s Guide.

Symptom Cause Solution

The received fax is
blank.

There may be a prob-

lem with the telephone

connection or with the

caller’s fax machine.

The caller may have

loaded the pages back-

ward.

Check that the machine
can make clean copies.
If it can, have the caller
send the fax again.

Contact the caller.

Problems When Receiving Faxes 67

Faxes cannot be
received automatically.

The machine is set to
receive faxes manually.

The memory is full. Load paper if it is empty,

The telephone line is
incorrectly connected.

There may be a problem
with the caller’s fax
machine.

Set the machine to auto­matic reception.

and then print the faxes
stored in the memory.

Check the telephone line
connection. If it is dis­connected, connect it.

Make a copy to check
that this machine is
operating correctly, and
then, if the copy was
printed correctly, have
the recipient check the
condition of their fax
machine.

Problems When Receiving Faxes68

Error Messages on the Message Window

Error message Cause Solution

LINE PROBLEM

(Flashing alter-

nately)
CHECK LINE

*COMM.ERROR*
(####)

*REDIAL ALL FAILED* All redial attempts failed

*MEM.FULL/TX CAN­CEL*

*MEM.FULL/RX CAN­CEL*

HANG UP THE
PHONE

 The telephone dialing

system or telephone
wiring system is not
set correctly.

 The telephone cable

is not attached cor­rectly.

 Communication is not

possible because of
some problem in the
machine.

 Communication is not

possible because of a
problem with the
recipient/caller’s fax
machine.

because either the recip­ient’s line is busy or
there was no answer.

While sending a fax, the
size of the data for the
scanned image has
exceeded the capacity of
the memory.

While receiving a fax,
the size of the data for
the scanned image has
exceeded the capacity of
the memory.

The receiver of the con­nected telephone is
lifted.

 Check the telephone dialing

system or telephone wiring
system and use the appropri­ate configuration menu to
make the correct settings.

 Correctly connect the tele-

phone cable.

Check the transmission results.

Check the condition of the recipi­ent’s line, and then try sending
the fax again.

Retrieve all received faxes stored
in the memory.

Send the fax by direct transmis­sion.

To print an error report, press the
Cancel/C key while an error
message is displayed.

Retrieve all received faxes stored
in the memory.

To print an error report, press the
Cancel/C key while an error
message is displayed.

Replace the receiver of the con­nected telephone on the hook.

Error Messages on the Message Window 69

Error message Cause Solution

TEXT ×1.00 1

#

ä[A]ü

XXX Warn Fax

A fax error occurred
while an operation was
being performed in Copy

Press the Fax key to check the
error condition, and take appro­priate measures.

mode.

TEXT ×1.00 1

#

ä[A]ü

XXX Comm. Err

A fax transmission error
occurred while an opera­tion was being per-

Press the Fax key to check the
error condition, and take appro­priate measures.

formed in Copy mode.

*PLEASE WAIT!*
ADMINISTERED BY
PC

This machine is access­ing LSD or the Admin.
Mode of PageScope
Web Connection.

 Log off from PageScope Web

Connection.

 Exit LSD.

 If no operation is performed for

600 seconds, the main screen
appears.

Error Messages on the Message Window70

Appendix

A

Technical Specifications

Compatible lines PSTN (Public Switched Telephone Network),

PBX (Private Branch eXchange)
Compatibility ECM/Super G3
Modem speed 33600, 31200, 28800, 26400, 24000, 21600,

19200, 16800, 14400, 12000, 9600, 7200,

9600, 7200, 4800, 2400 (bps)
Fax transmission speed 3 sec/page (at V.34)
Coding method MH, MR, MMR
Memory for receiving 4 MB (approx. 250 pages)
Maximum scanning size  USA/Canada:

ADF: 8.5"×19.7"

Original Glass: Letterw, Legalw

 Other countries

ADF: 215 mm×500 mm

Original Glass: A4w
Paper size Maximum Legalw
Edge erase 4 mm (top, bottom, left, right)
Scanning density Main scanning direction: 8 dots

Sub-scanning direction: 3.85 dots (STD)

7.7 dots (FINE)

15.4 dots (S-Fine)

" For details on other specifications, refer to the Printer/Copier/Scanner

User’s Guide.

Technical Specifications72

Entering Text

When specifying the user name or programming the recipient name with
one-touch dial keys, letters, accented characters, numbers and symbols can
be entered.

Key Operation

Use the keypad to enter numbers, letters, and symbols.
List of characters available with each key of the keypad

Keypad
key

1 . (period) ,‘?¿!¡“1-( )@/:;_
2 ABC2abc äåÆ æ àÇç á â
3 DEF3def éèê ë
4 GHI4ghi ìíî ï
5JKL5jkl £¢
6 MNO6mno сцштуф°
7PQRS7pqrs ß$
8 TUV8tuv ü ù úû
9 WXYZ9wxyz
0 (space) 0

Available characters Additional available

characters with the metric
model

# [ ] *+×÷ =#%&<>{ }\|µ^`~

Changing Input Mode

Each press of the key switches the input mode between numbers and let­ters.

[1]: Numbers can be typed in.
[A]: Letters can be typed in.

Inputting Example

The procedure for entering text is described below, using “NJ Office” as an
example.

1 Press the key to change the input mode so that letters can be entered.
2 Press the 6 key twice.

“N” is entered.

Entering Text 73

3 Press the 5 key once.

“J” is entered.

4 Press the 0 key once.

A space is entered.

5 Press the 6 key three times.

“O” is entered.

6 Press the 3 key seven times.

“f” is entered.

7 Press the ) key.

The cursor moves to the right.

8 Press the 3 key seven times.

“f” is entered.

9 Press the 4 key seven times.

“i” is entered.

10 Press the 2 key seven times.

“c” is entered.

11 Press the 3 key six times.

“e” is entered.

Correcting Text And Input Precautions

 To erase all entered text, hold down the Cancel/C key.
 To delete only part of the entered text, use the * and ) keys to move the

cursor (_) to the character that you want to delete, and then press the
Cancel/C key.

 If multiple characters are assigned to a single key, “OK=)” appears at the

bottom of the screen.

 If the same key is to be used to enter two characters in a row, press the )

key after selecting the first character. (Refer to the above inputting exam­ple.)

 To enter a space, press the 0 key.

Entering Text74

Index

A

ADF 2

C

Canceling

Memory 42

Confirm 59
Control panel 2, 6
Counter

Total scans 60

Counters 60

Fax printing 60

D

Deleting

Memory 42

Dialing, direct 35

E

Entering text 73

Correcting text 74
Input mode 73
Input precautions 74

Error messages 69

F

Fax mode screen 10
Footer 48

G

Group dial

Changing/Deleting 56
Programming 55

H

Header 43

Index 75

I

Imageable area 47
Input mode 73

Changing/Deleting 52
Programming 50
Specifying a recipient 35

K

Key operation 73
Keypad 6

L

Lists 61

GROUP DIAL LIST 64
MEMORY DATA LIST 63
ONE TOUCH LIST 63
Printing 61
SPEED DIAL LIST 63

M

Manual

Reception 46
Transmission 41

Memory

Cancel/delete 42
Queue 42

Memory reception 27
Memory RX mode 27

Setting up 27
Turning off 28

Menu

COMM. SETTING 23
FAX REGISTRATION 19
MACHINE SETTING 18
Overview 12
REPORTING 24
RX SETTING 21
Specifying Settings 26
TX SETTING 20
USER SETTING 25

Multiple recipients

Broadcast 38
Group dial 35

O

One-touch dial key 6

P

Parts 2
Phone book

List 36
Search 37

Printable area 47

R

Receiving faxes

Automatic reception 46
Manual reception 46
Memory reception 27
Printing 47

Reception result 61, 62
Recipients

Multiple recipients 38
Registering 49

Redial 38
Registering recipients 49

Group dial 55
One-touch dial 50
Speed dial 53

Reports 61

ACTIVITY REPORT 62
MEMORY IMAGE PRINT 63
Printing 61
RX RESULT REPORT 62
TX RESULT REPORT 61

Resolution

Improving fax resolution 34

S

Sending faxes

Basic fax operation 30
Manual transmission 41
Redial 38
Timer 40

Specifications 72
Specifying a recipient

Direct dialing 35

Index76

One-touch dial key 35
Speed dial 36

Specifying recipient 34

List 36
Phone book 36, 37
Search 37

Speed dial

Changing/deleting 54
Programming 53
Specifying recipient 36

T

Timer transmission 40
Transmission result 61
Troubleshooting 65

Receiving faxes 67
Sending faxes 66

Index 77

Index78