Konica Minolta 4556-9598-01A User Manual

magicolor 2490MF Facsimile User’s Guide

4556-9598-01A

1800799-001B

Thank You

Thank you for purchasing a magicolor 2490MF. You have made an excellent choice. This User’s Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User’s Guide before starting any machine operations.

In order to ensure correct use of the Fax functions, read this User’s Guide, and then store it where it can immediately be referred to when necessary.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor is a trademark or registered trademark of Konica Minolta Printing Solutions U.S.A., Inc.

All other product names are trademarks or registered trademarks of their respective holders.

Copyright Notice

Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 1000005, Japan. All Rights Reserved. This document may not be copied, in whole or part, nor transferred to any other media or language, without written permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Manual Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies and omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide in operating the equipment, or in connection with the performance of the equipment when so operated.

Contents

1 Introduction ....................................................................................................... 1

Machine Parts 2

Front View 2 Rear View 3

2 Control Panel and Configuration Menu .......................................................... 5

About the Control Panel 6 Fax Mode Screen 10

About the Fax Mode Screen 10 Entering Fax Mode 10 Symbol list 10

Configuration Menu Overview 12 Configuration Menu 17

MACHINE SETTING 18 FAX REGISTRATION 19 TX SETTING 20 RX SETTING 21 COMM. SETTING 23 REPORTING 24 USER SETTING 25

Contents

Specifying Settings in Configuration Menu 26

General Procedure for Specifying Settings in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28

3 Sending Faxes .................................................................................................29

Basic Fax Operation 30

Sending a Fax Using the ADF 30 Sending a Fax Using the Original Glass 32

Improving Resolution 34 Specifying a Recipient 34

Directly Entering a Fax Number 35 Using a One-Touch Dial Key 35 Using the Speed Dial Function 36 Using the List Function of the Phone Book 36 Using the Search Function of the Phone Book 37 Using the Redial Function 38

Specifiying Multiple Recipients 38

Sending a Fax to Multiple Recipients (Broadcast Transmission) 38

Sending a Fax at a Specified Time (Timer Transmission) 40 Sending a Fax Manually 41

Sending a Fax Manually After Using the Telephone 41 Sending a Fax Manually Using the On Hook Key 41

Canceling (Deleting) a Document Queued in Memory for Transmission 42 About the Fax Header 43

4 Receiving Faxes ..............................................................................................45

Receiving Faxes Automatically 46 Receiving Faxes Manually 46 Printing Received Faxes 47

What Is the Guaranteed Imageable (Printable) Area? 47 Adding the Sender’s Information When Printing Faxes 48

5 Registering Recipients ....................................................................................49

About the FAX REGISTRATION Function 50 One-Touch Dialing 50

Programming a One-Touch Dial Key 50 Changing/Deleting One-Touch Dial Information 52

Speed Dialing 53

Programming a Speed Dial Number 53 Changing/Deleting Speed Dial Information 54

Group Dialing 55

Programming Group Dialing 55 Changing/Deleting Group Dialing Information 56

Contentsii

6 Confirmation Mode ......................................................................................... 59

About the Machine’s Counters 60

Checking the Counter for Fax Printing 60 Checking the Counter for Total Scans 60

Checking the Transmission/Reception Result From the Message Window 61 About the Reports and Lists 61

Printing the Reports and Lists 61 TX RESULT REPORT 61 RX RESULT REPORT 62 ACTIVITY REPORT 62 MEMORY DATA LIST 63 MEMORY IMAGE PRINT 63 ONE TOUCH LIST 63 SPEED DIAL LIST 63 GROUP DIAL LIST 64

7 Troubleshooting .............................................................................................. 65

Problems When Sending Faxes 66 Problems When Receiving Faxes 67 Error Messages on the Message Window 69

8 Appendix .......................................................................................................... 71

Technical Specifications 72 Entering Text 73

Key Operation 73 Changing Input Mode 73 Inputting Example 73 Correcting Text And Input Precautions 74

Contents iii

Contentsiv

Introduction

Machine Parts

The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them.

Front View

1–Automatic document feeder (ADF)

1a–Document guide 1b–Document feed tray

1c–Document output tray 2–Control panel 3–Output tray 4–Tray 1 (Multipurpose tray) 5–Tray 2 6–Original glass

" The ADF may appear as

“document cover” in some status and error messages.

1b1a

5 4

Machine Parts2

Rear View

1–TEL (telephone) jack

2–LINE (telephone line) jack

3–10Base-T/100Base-TX (IEEE

802.3) Ethernet interface port

Machine Parts 3

Machine Parts4

Control Panel and

Configuration

About the Control Panel

12 4

3 5 6 7 8 10 11 12 13

No. Part Name Description

1 Redial/Pause

key

2 Auto RX indica-

tor

3 Resolution key Adjusts the image quality of the fax documents.

4 Speed Dial key Recalls a speed dial number.

5 On hook key Sends and receives transmissions with the

171821

Recalls the last number dialed.

Inserts a pause when a number is dialed.

For details, refer to “Using the Redial Function” on page 38.

Lights up when the automatic reception function is selected.

For details, refer to “Receiving Faxes Automatically” on page 46.

For details, refer to “Improving Resolution” on page 34.

For details, refer to “Using the Speed Dial Function” on page 36.

receiver on the hook.

For details, refer to “Sending a Fax Manually Using the On Hook Key” on page 41 or “Receiving Faxes Manually” on page 46.

15192022232425

About the Control Panel6

6 Function key Enters Function mode and displays the first menu

that is available.

For details, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 38, “Sending a Fax at a Specified Time (Timer Transmission)” on page 40, or “Canceling (Deleting) a Document Queued in Memory for Transmission” on page 42.

7 Error indicator Flashes in orange when an error has occurred.

For details, refer to “Error Messages on the Message Window” on page 69.

8 Display key Used to view the transmission results, the counters

or the amount of toner remaining, or to print reports and lists.

For details, refer to “Confirmation Mode” on page

59.

9 Message window Displays settings and messages.

For details, refer to “Fax Mode Screen” on page

10.

10 Keypad Used to enter numbers such as fax numbers and

letters such as names.

For details on dialing a destination, refer to “Specifying a Recipient” on page 34. For details on entering text, refer to “Entering Text” on page 73.

11 Fax key Enters Fax mode.

Lights up in green to indicate that the machine is in Fax mode.

For details, refer to “Fax Mode Screen” on page

10.

12 Scan key Enters Scan mode.

Lights up in green to indicate that the machine is in Scan mode.

For details, refer to the Printer/Copier/Scanner User’s Guide.

About the Control Panel 7

13 Copy key Enters Copy mode.

Lights up in green to indicate that the machine is in Copy mode.

For details, refer to the Printer/Copier/Scanner User’s Guide.

14 Stop/Reset key Stops an operation at any time.

Exits the menu.

Cancels scanning, transmission, reception, and printing, and returns them to their default settings.

For details, refer to “Basic Fax Operation” on page

30.

15 Start key Starts a fax transmission or reception.

For details, refer to “Basic Fax Operation” on page 30 or “Receiving Faxes Manually” on page 46.

16 Start indicator Lights up in green to indicate that the machine is

ready to start transmitting.

Lights up in orange to indicate that the machine is not ready to start transmitting.

17 TC Change key Press when replacing the toner. For details, refer

to the Printer/Copier/Scanner User’s Guide.

18 Cancel/C key Cancels the setting or returns to the previous

menu level.

For details, refer to “Specifying Settings in Configuration Menu” on page 26 or “Entering Text” on page 73.

19 ) Moves right through the available menu choices.

Sets the current character and moves the cursor to the right when entering text.