Konica Minolta 4343-7708-01 User Manual
Contents
CONTENTS
1 Introduction
1.1 Introduction ......................................................................................... 1-2
1.1.1 Welcome to Minolta ........................................................................................................ 1-2
1.1.2 Roadmap of this Manual ................................................................................................1-3
2 About PageScope Router
2.1 About PageScope Router .................................................................. 2-2
2.1.1 Features .......................................................................................................................... 2-2
2.1.2 Supported Input Sources ..............................................................................................2-2
2.1.3 Supported MFP / Controllers ......................................................................................... 2-3
3 Installation
3.1 Installation ...........................................................................................3-2
3.1.1 Hardware Requirements ................................................................................................ 3-2
3.1.2 Software Requirements ................................................................................................. 3-2
3.1.3 Installing the PageScope Router Client Software .......................................................3-3
4 Getting Started
4.1 Getting Started .................................................................................... 4-2
4.1.1 Starting and Closing the Application ........................................................................... 4-2
4.1.2 User Interface ................................................................................................................. 4-3
4.1.3 Document Manager ........................................................................................................4-4
4.1.4 Document Viewer ........................................................................................................... 4-5
4.1.5 Page Viewer ....................................................................................................................4-8
4.1.6 Thumbnail Viewer .........................................................................................................4-12
4.1.7 Configuring Client Options ......................................................................................... 4-13
4.1.8 Column Settings ...........................................................................................................4-14
4.1.9 Submit Color Profile .....................................................................................................4-15
i
Contents
4.1.10 Change Password ........................................................................................................ 4-16
4.1.11 Cache Settings .............................................................................................................4-17
4.1.12 PageScope Router Server Address ............................................................................ 4-18
5 Working with Repositories
5.1 Working with Repositories ................................................................ 5-2
5.1.1 Repository Overview ......................................................................................................5-2
5.1.2 Repository Viewer .......................................................................................................... 5-3
5.1.3 Repository Selection ...................................................................................................... 5-5
5.1.4 Repository Document List .............................................................................................5-6
5.1.5 Document Control Overview .........................................................................................5-7
5.1.6 Add a Repository Folder ................................................................................................5-8
5.1.7 Open a Folder or Document ..........................................................................................5-9
5.1.8 Copy or Move a Folder or Document ............................................................................5-9
5.1.9 Delete a Folder or Document ......................................................................................5-12
5.1.10 Saving Documents ....................................................................................................... 5-12
5.1.11 Sending Documents by E-mail .................................................................................... 5-18
5.1.12 Printing Documents .....................................................................................................5-20
5.1.13 Document Properties ................................................................................................... 5-22
6 Working with Documents
6.1 Working with Documents .................................................................. 6-2
6.1.1 Document Overview .......................................................................................................6-2
6.1.2 Viewing Documents .......................................................................................................6-2
6.1.3 Image Editing Description .............................................................................................6-3
6.1.3.1 Image Editing Functions .......................................................................................6-3
6.1.3.2 Crop ......................................................................................................................6-5
6.1.3.3 Despeckle .............................................................................................................6-5
6.1.3.4 Deskew .................................................................................................................6-6
6.1.3.5 Resize .................................................................................................................. 6-7
6.1.3.6 Brightness and Contrast .......................................................................................6-9
6.1.3.7 Rotation .............................................................................................................. 6-11
6.1.4 Color Management ....................................................................................................... 6-12
6.1.4.1 Color Matching a Document ...............................................................................6-13
6.1.4.2 ICC Color Profiles ...............................................................................................6-15
ii
Contents
6.1.5 Annotation Overview ................................................................................................... 6-16
6.1.5.1 Annotation Marks ............................................................................................... 6-16
6.1.5.2 Adding annotations ............................................................................................. 6-17
6.1.5.3 Editing Annotations ............................................................................................6-17
6.1.5.4 Deleting Annotations ..........................................................................................6-18
6.1.5.5 Permanent Annotations ......................................................................................6-18
6.1.5.6 Annotation Properties .........................................................................................6-19
6.1.6 Document Editing Overview ........................................................................................6-22
6.1.6.1 Document Editing Functions ..............................................................................6-22
6.1.6.2 Add Page ............................................................................................................ 6-23
6.1.6.3 Remove Page ..................................................................................................... 6-25
6.1.6.4 Reorder Page .....................................................................................................6-26
6.1.6.5 Clipboard Support ..............................................................................................6-28
7 Capturing Documents
7.1 Capturing Documents ........................................................................7-2
7.1.1 Capturing Overview .......................................................................................................7-2
7.1.2 Connecting a TWAIN Device ......................................................................................... 7-2
7.1.3 Scanning with a TWAIN Device ..................................................................................... 7-3
7.1.4 Receiving Documents by E-Mail ................................................................................... 7-5
7.1.5 Receiving Documents by FTP .......................................................................................7-6
7.1.6 Importing a File ...............................................................................................................7-6
8 Document Routes
8.1 Document Routes ............................................................................... 8-2
8.1.1 Creating a Document Route .......................................................................................... 8-2
8.1.2 Remove a Document Route ...........................................................................................8-3
8.1.3 Rename a Document Route ........................................................................................... 8-3
8.1.4 Using Document Routes ................................................................................................ 8-4
8.1.5 Document Route Processing ........................................................................................8-5
8.1.6 Document Route Routing .............................................................................................. 8-6
8.1.7 Configuring Document Route Settings ........................................................................8-7
8.1.7.1 Processing Tab .................................................................................................... 8-9
8.1.7.2 Conversion Tab ..................................................................................................8-12
8.1.7.3 Repository Tab ...................................................................................................8-14
8.1.7.4 Email Tab ........................................................................................................... 8-15
8.1.7.5 Exchange Tab .................................................................................................... 8-17
8.1.7.6 SharePoint Tab ..................................................................................................8-19
8.1.7.7 Notes Tab ...........................................................................................................8-20
iii
Contents
8.1.7.8 UNC Tab ............................................................................................................8-22
8.1.7.9 FTP Tab .............................................................................................................8-24
8.1.7.10 Addressing Tab ................................................................................................ 8-26
Index
This document is protected as an unpublished work under the US Copyright Act of 1976.
Copyright ©2002 Minolta Systems Laboratory, Inc. All Rights Reserved
iv
1Introduction
Introduction Chapter 1
1
1.1 Introduction
1.1 Introduction
1.1.1 Welcome to Minolta
Thank you for your decision to purchase the Minolta PageScope Router software.
Introduction Chapter 1
Read this User’s Manual carefully before using this software for the first time, and always
keep the manual within easy reach.
These documents may not be reproduced, transmitted, transcribed, stored in an archive system
or translated without the express prior written consent of Minolta Co. Ltd.
We reserve the right to make changes to the content of this manual.
Trademarks
Microsoft, Windows, WindowsNT, Windows2000, WindowsXP, Microsoft Excel, Microsoft
Word, Microsoft Internet Explorer and Windows Explorer are either registered trademarks or
trademarks of the Microsoft Corporation.
Acrobat and Acrobat Reader are registered trademarks of Adobe Systems Inc.
All other names of products and brand-names are trademarks or registered trademarks of their
respective proprietors.
1-2
1.1 Introduction
1.1.2 Roadmap of this Manual
Where to Find What in this User’s Manual
You don’t know exactly where to find the information you need? The following table is
designed to help you.
To find information on a specific problem quickly and precisely, please refer to the index at the
end of the User’s Manual.
No. Title of chapter Content of chapter
1 Introduction Introductory remarks and information on how to use this
User’s Manual.
2 About PageScope Router This chapter contains general information on the software.
3 Installation This chapter contains information on how to install and
uninstall the software.
4 Getting Started This chapter provides information on how to start
PageScope Router, what the main window looks like and
how to configure basic program settings.
5 Working with Repositories This chapter provides information on how to manage
Repositories, copy and move documents in those
Repositories.
6 Working with Documents This chapter provides information on how to copy, move,
and edit documents.
7 Capturing Documents This chapter provides information on how to import an
image into PageScope Router, convert it into various
formats and save it.
8 Document Routes This chapter provides information on how to automatically
send documents to other PageScope Router users from an
MFP.
Introduction Chapter 1
1-3
1.1 Introduction
Introduction Chapter 1
1-4
2About Page-
Scope Router
About PageScope Router Chapter 2
2
2.1 About PageScope Router
2.1 About PageScope Router
2.1.1 Features
PageScope Router is a software application that resides on a Windows Server and uses MFP
(Multi Function Peripheral) Scan Functions to place scanned documents into the PageScope
Router system.
The system manages users’ files by arranging and grouping the files in collections of
documents called Repository Areas, and provides the ability to manipulate the documents.
Files are also sent to the system by several methods including Email, FTP, and File Copy.
Other features include:
• Distribution of scanned data (FTP, UNC Path, SMTP e-mail, 3rd party solutions)
• Image Editing
• Management of scanned data
About PageScope Router Chapter 2
2.1.2 Supported Input Sources
There are several ways in which documents may be placed into a PageScope Router system.
They include:
• FTP - (Document Route only)
• Email - (Document Route only)
• Twain scanner directly attached to the client PC
• Import/Copy a file directly from the user’s PC into an existing Repository Area.
Supported File Types
These are the only file types supported by PageScope Router Client software.
• TIFF 6.0 (RAW, G3, G4, Pack bits, JPEG)
• Tiff Single and Multi-page
• Tiff Technical Note 2
• TIFF - F Support
• JPEG
• PDF (received from MFPs)
2-2
2.1 About PageScope Router
2.1.3 Supported MFP / Controllers
Supported MFP (Multi Function Peripheral) devices include any devices supporting the
following methods of file transfer:
• Scan to FTP
• Scan to Email
About PageScope Router Chapter 2
2-3
2.1 About PageScope Router
About PageScope Router Chapter 2
2-4
3Installation
Installation Chapter 3
3
3.1 Installation
3.1 Installation
3.1.1 Hardware Requirements
The following are the hardware requirements for the client workstation.
Hardware Requirements
Processor:
•
Pentium II 233MHz or higher
RAM:
•
Hard Drive:
•
Display:
•
Network Protocol:
•
3.1.2 Software Requirements
Installation Chapter 3
The PageScope Router client software does not require any special supporting software on the
client PC.
It is supported on the following Windows operating systems that have been properly installed:
• Windows 98SE
• Windows Me
• Windows 2000 Professional (SP2)
• Windows XP Professional/HomeEdition
64 MB or higher
500 MB or higher
XGA 16bit Color or higher
TCP/IP
3-2
3.1 Installation
3.1.3 Installing the PageScope Router Client Software
The PageScope Router Client software is installed on a client workstation after being
downloaded from the PageScope Router Server using an Internet Browser.
Note
Before you can download the software, you must obtain the URL of the PageScope Router Server
PC. Contact the system administrator for this information.
Downloading the Client Installation File
1. At the Client workstation, start Internet Explorer.
2. Type the complete URL of the PageScope Router Server in the address field. For example,
enter: http://10.15.120.96/PSRServer or http://hostmachinename/PSRServer. Go to this
web page.
3. The
Minolta PageScope Router v1.0
web page should be displayed. Click one of the
following links:
• Download PageScope Router Client Application Install
• Download 508 Compliant PageScope Router Client Application Install
Note
The 508 compliant version will install a user interface that is compliant with Section 508 of the Rehabilitation Act of 1973
4. When prompted, select
to save the file on the server.
Save
5. Select a directory location to save the PSRClient.exe (or PSRClient508.exe) file. After the
file is downloaded, click
Installing the Client Software
to close the dialog.
OK
1. Disable all anti-virus software.
2. Use Windows Explorer to locate the PSRClient.exe (or PSRClient508.exe) file saved in
the last step. Select and double-click the filename.
3. The PageScope Router Client installation will begin and a
Preparing to Install
dialog
will be displayed.
4. A
Welcome....
dialog will be displayed. Click
to continue.
Next
Installation Chapter 3
5. A
Choose Destination Location
dialog will be displayed. Enter a new directory for the
software by selecting Browse, or use the recommended default location. Click
continue.
6. The installation will proceed and a
Setup Status
dialog will be displayed as the individ-
ual components are installed and configured. A percentage complete will be displayed.
Next
to
3-3
3.1 Installation
7. When the installation is complete, a dialog box will be displayed indicating whether or
not the installation was successful.
8. Click
PageScope Router Client Installation is complete.
Installation Chapter 3
to complete the installation.
Finish
3-4
4Getting Started
4
Getting Started Chapter 4
4.1 Getting Started
4.1 Getting Started
4.1.1 Starting and Closing the Application
Note
You must have rights to access the server PC where the PageScope Router Server software is
installed.
Starting PageScope Router Client
1. Install the PageScope Router Client software using the procedure in the Installing the
PageScope Router Client Software section.
2. Start the PageScope Router Client by selecting the link: Start | Programs | Minolta | PageScope Router Client | PageScope Router Client
3. The first time the Client is started on your PC, the following dialog will be displayed.
Getting Started Chapter 4
4. In the “PSRouter Server URL:” field, type the URL of the PC where the PageScope
Router Server software is installed. In the example above, http://hostname... refers to the
PC where the PageScope Router Server software is installed.
5. If necessary, enter the correct information in the fields in the “Proxy Server:” section.
OK
Click
6. The following Log In dialog is displayed.
to continue.
4-2
4.1 Getting Started
7. Obtain a valid PageScope Router user name and password from the system administrator.
Enter these values into the Username: and Password: fields and click Login to continue.
8. The main PageScope Router Client User Interface, the Document Manager, will open on
your desktop.
Closing PageScope Router Client
The PageScope Router Client application is closed by clicking the button on the Document
Manager window.
4.1.2 User Interface
The User Interface for PageScope Router Client consists of two application windows:
•
Document Manager window
This window is displayed when the program starts. It is
used for PageScope Router operations and repository
functions such as repository selection, and repository
document operations.
•
Document Viewer window
This window is used to display thumbnail images of
each page of a document, a selected document page,
and provides controls for page operations and image
editing.
Important Note
A Section 508 compliant version of the User Interface can be specified during installation of the client
software.
Getting Started Chapter 4
4-3
4.1 Getting Started
4.1.3 Document Manager
The Document Manager is the application window that is displayed when the PageScope
Router Client starts. The window is composed of groups of buttons, used for PageScope
Router operations and repository functions such as repository selection, and repository
document operations.
Getting Started Chapter 4
User Interface Control Group
The following UI control buttons are provided:
• Opens the Help document for PageScope Router.
• Minimizes the Document Manager onto the Taskbar.
• Closes the PageScope Router Client application.
Main Group
The following document and configuration buttons are provided:
• Allows you to import documents from a network location into
a Repository. See
• Allows the selection and launching of an interface dialog for
TWAIN Scanners attached to the user’s workstation. See
7.1.6 – Importing a File
– Connecting a TWAIN Device
• Performs Color Management on the selected document. This
allows you to modify the color space of a document by using
ICC Color Profiles. See
.
.
6.1.4 – Color Management
7.1.2
.
4-4
4.1 Getting Started
• Opens the Document Route Configure dialog. This provides
you with the ability to create and configure Document Routes,
used for routing documents. See
Route Settings
• Displays a dialog list for functions needed to set up the PageScope Router software. Includes options for Cache Settings,
PageScope Router Server Settings, and Document List Column
Settings. See
.
4.1.7 – Configuring Client Options
8.1.7 – Configuring Document
.
4.1.4 Document Viewer
PageScope Router client provides the user with the ability to view documents that are placed
in a Repository. The user selects a document using the Document Manager and clicks the
Open button. The first page of the document is displayed in a section of the Document Viewer,
and all of the document pages are displayed in an optional thumbnail viewer.
The Document Viewer is composed of several functional areas and groups of buttons that
provide the following main functions:
• Document Page Viewer
• Document Thumbnail Viewer
• Document Control
• Page Control
• Page View Control
Getting Started Chapter 4
4-5
4.1 Getting Started
Document Control Functions
Getting Started Chapter 4
•
Description:
Filename:
•
•
•
•
•
•
•
Save
Save As
Print
Email
Route
Doc Mgr
This field contains a description of the current document.
This field contains the filename of the current document.
This button is only available on the Document Viewer. It is
used to Save any changes that are made to the current document in the viewer window. These changes include Image Editing, Annotation, and document Page changes.
This button opens a dialog and allows the user to save the
selected document in other locations. It also provides the ability to convert the document into another file format.
This opens the Print dialog and allows the user to print the
selected document.
This launches the user’s Email client dialog and allows the user
to send the selected document as an Email attachment to
another user.
This opens the Route Document(s) dialog and uses Document
Route to process and send the selected document to other users
and locations.
This returns you to the Document Manager, placing the dialog
on top of other Windows dialogs.
Page Control Functions
•
Page
4-6
navigation controls
This group provides the user with information about the number of pages in the current document, the page number of the
currently displayed page, and provides buttons to navigate
through the document. The buttons will only be available if the
document contains multiple pages.
4.1 Getting Started
•
•
•
•
Page View Control
Image Edit Toolbox
This button enables a set of image editing controls and makes
them visible on the Viewer frame. See
Description
Annotation Toolbox
Selecting this button enables a set of annotation editing controls and makes them visible on the Viewer frame. The button
will only be present if the current file supports annotations. See
6.1.5 – Annotation Overview
Display: Thumbnails
This button is used to display or hide the Thumbnail Viewer.
Display: Annotations
This button is used to display or hide annotations that may have
been placed on the current image. The button will only be
present if the current file supports annotations.
tions that have been burned into an image cannot be turned off.
for complete information.
for complete information.
6.1.3 – Image Editing
Annota-
Note:
Getting Started Chapter 4
•
Change View
This button allows the user to modify the way the image is displayed. These settings only affect the viewed image, not the original document. See
Viewer
User Interface Control
for complete information.
The Document Viewer also provides the following UI control buttons:
• Opens the Help document for PageScope Router.
• Minimizes the Document Viewer onto the Taskbar.
• Maximizes the Document Viewer window to the full screen size.
• Closes the Document Viewer.
4.1.5 – Page
4-7
4.1 Getting Started
4.1.5 Page Viewer
The Document Viewer contains a Page Viewer area that displays a single full-size page of a
document at a time. The size of the area is fixed within the Document Viewer window but
expands if the Thumbnail view is disabled. The entire Document Viewer window can be
maximized to fill the screen.
Viewer Settings
There are several functions provided to modify the way the pages are viewed in the PageScope
Router Client page view. There are two buttons on the side of the Document Viewer that are
used to modify the page view.
•
Rubberband Zoom
When this button is clicked, you can drag the mouse while holding the left mouse
button to mark a section of the currently viewed image. When the button is
released, the marked section of the image will expand to fill the viewer window.
Getting Started Chapter 4
•
This function provides a fast way to zoom in on a section of an image.
View Settings Dialog
This button opens a new dialog that allows the user to modify the way the image
is displayed. These settings only affect the viewed image, not the original document. When this button is clicked, one of the dialogs shown below is displayed.
These dialogs provides the ability to modify the scaling or Zoom factor of the image, the
rotation angle of the image, and the ability to save these settings. The dialog controls will
change their function, depending on the function being performed. Refer to the description in
each section.
Important Note
These operations only affect the user’s view of the document, and does not change the underlying
document in any way.
4-8
4.1 Getting Started
Image Zoom
The displayed dialog contains a thumbnail representation of the image, along with image
controls that are used to change the image display. A rectangle is placed on the image showing
the section of the image that is currently being displayed in the main viewer.
Change View
•
•
•
•
•
•
•
radio button This button is selected to enable the zoom controls.
Zoom
button This button changes the image scale so that the entire
Fit
button This button displays the image at 100% so that the
100%
Zoom Factor
button This button closes the dialog.
Close
button This button opens the help file.
Help
More >>
section:
image fits in the viewer window.
image resolution matches the screen resolution. The
rectangle on the image shows the section of the image
that is currently being displayed in the main viewer.
field The viewer provides the ability to change the size of
the viewed image to any value from 1 to 800% of the
original. The zoom level may also be increased or
decreased by 25% at a time. You may enter a value in
this field, or use the arrow controls to change the zoom
as required.
button This button changes the dialog and adds a
Options
section described below.
Getting Started Chapter 4
View
4-9
4.1 Getting Started
Pan Image
When an image is zoomed and only a section is displayed, the mouse pointer can be used to
move the rectangle placed on the image as shown below. The section of the image that is
displayed will change accordingly.
Image Rotation
Getting Started Chapter 4
•
Rotate
•
Rotation Angle
•
White/Black
•
Color
radio button This button is selected to enable the rotate controls.
button This button opens color setting dialog to set backgroud
field The viewer provides the ability to change the angle of
the viewed image.The angle may be Clockwise (0 to
180) or Counterclockwise (0 to -180). You may enter a
value in this field, or use the arrow controls to change
the angle in 90-degree increments as required.
radio buttons These buttons are used to set the background color of
the new image outside of the rotated original image.
(for monochrome image only)
color of the new image outside of the rotated original
image. (for color image only)
4-10
4.1 Getting Started
•
•
•
button This button closes the dialog.
Close
button This button opens the help file.
Help
More >>
button This button changes the dialog and adds a View
Options section described below.
View Options
When the
More >>
button is clicked on any of the dialogs shown above, a
section is added to the dialog. The following functions are added.
•
Restore
button The user may elect to return the viewed image to its
original state with regard to zooming and rotate view.
image rotations that have been saved, either by
Note:
this user or by a previous user, will not be undone
through the restore command.
View Options
Getting Started Chapter 4
•
•
•
button You can save the scale (zoom percentage) and rotate
Save
button This button clears currently saved persistent view set-
Clear
Background Color
view settings for an individual page of a document by
clicking this button. This information will be associated
with a page of a document, and will apply to all users.
This information will persist across PageScope Router
Client application sessions and may be modified by all
users.
tings for the page.
button This button can be used to change the background color
of the Page Viewer, the area on the Document Viewer
where the image is displayed.
4-11
4.1 Getting Started
4.1.6 Thumbnail Viewer
In addition to the full-page view of the document, the Document Viewer includes a section that
can be used to display thumbnail images of the selected document. The thumbnail viewer
consists of small renderings of each page of the document. The
Document Viewer frame will display or hide the thumbnails as desired.
The thumbnails will be displayed in a fixed section of the Document Viewer, each page
numbered consecutively according to the sequence in the document. If all of the thumbnail
images cannot fit in the viewing area, a scroll bar will be provided to enable the user to view
all thumbnails.
A document page may be selected and placed into the page viewer by clicking on the
thumbnail using the mouse.
The following page management functions may be performed on the document using the
thumbnail viewer.
• Add Page
• Remove Page
• Reorder Page
• Copy image to clipboard
Thumbnails
button on the
Getting Started Chapter 4
• Paste image from clipboard
See
6.1.6 – Document Editing Overview
for complete information.
4-12
4.1.7 Configuring Client Options
There are several configurable options used in PageScope Router.
4.1 Getting Started
When the button is clicked on the Document Manager, the following
Router Options
The dialog contains several dialog tabs, each used to configure a specific parameter. Click on
the desired tab and use the links below for information on the specific item.
• Document List Column Settings
• Submit Color Profile
• Changing the User Password (for Non-OS User only)
• Cache Settings
dialog will open.
PageScope
Getting Started Chapter 4
• PageScope Router Server Address
4-13
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