Konica Minolta 4020 User Guide

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User's Guide

2013. 8

A6WD-9560-00A

User's Guide

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User's Guide

Contents

1—Safety information .................................................................................................................................... 7

2—Learning about the printer ..................................................................................................................... 11

Finding information about the printer ...................................................................................................... 11

Selecting a location for the printer .......................................................................................................... 12

Printer configurations .............................................................................................................................. 13

Understanding the basic functions of the scanner .................................................................................. 14

Using the ADF and scanner glass .......................................................................................................... 15

3—Understanding the printer control panel ................................................................................................ 16

Using the printer control panel ................................................................................................................ 16

Understanding the colors of the indicator and Sleep button lights ......................................................... 17

Understanding the home screen............................................................................................................. 17

Using the touch-screen buttons .............................................................................................................. 19

4—Setting up and using the home screen applications .............................................................................. 21

Finding the IP address of the computer .................................................................................................. 21

Finding the IP address of the printer ...................................................................................................... 22

Accessing the Embedded Web Server ................................................................................................... 22

Customizing the home screen ................................................................................................................ 22

Understanding the different applications ................................................................................................ 23

Activating the home screen applications ................................................................................................ 24

Exporting and importing a configuration ................................................................................................. 27

5—Additional printer setup .......................................................................................................................... 29

Installing internal options ........................................................................................................................ 29

Installing hardware options ..................................................................................................................... 44

Setting up the printer software ................................................................................................................ 48

Attaching cables ..................................................................................................................................... 50

Networking .............................................................................................................................................. 51

Verifying printer setup ............................................................................................................................. 59

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6—Loading paper and specialty media ....................................................................................................... 61

Setting the paper size and type .............................................................................................................. 61

Configuring Universal paper settings ...................................................................................................... 61

Loading trays .......................................................................................................................................... 61

Loading the multipurpose feeder ............................................................................................................ 66

Linking and unlinking trays ..................................................................................................................... 70

7—Paper and specialty media guide .......................................................................................................... 74

Using specialty media ............................................................................................................................. 74

Paper guidelines ..................................................................................................................................... 76

Supported paper sizes, types, and weights ............................................................................................ 79

8—Printing................................................................................................................................................... 83

Printing forms and a document ............................................................................................................... 83

Printing from a flash drive ....................................................................................................................... 84

Printing confidential and other held jobs ................................................................................................. 86

Printing information pages ...................................................................................................................... 89

Canceling a print job ............................................................................................................................... 89

9—Copying ................................................................................................................................................. 91

Making copies ......................................................................................................................................... 91

Copying photos ....................................................................................................................................... 92

Copying on specialty media .................................................................................................................... 93

Customizing copy settings ...................................................................................................................... 94

Placing information on copies ................................................................................................................. 99

Canceling a copy job ............................................................................................................................ 100

Understanding the copy options ........................................................................................................... 100

10—E-mailing ............................................................................................................................................ 105

Setting up the printer to e-mail .............................................................................................................. 105

Creating an e-mail shortcut ................................................................................................................... 106

E-mailing a document ........................................................................................................................... 107

Customizing e-mail settings .................................................................................................................. 108

Canceling an e-mail .............................................................................................................................. 109

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Understanding the e-mail options ......................................................................................................... 110

11—Faxing ................................................................................................................................................ 113

Setting up the printer to fax ................................................................................................................... 113

Sending a fax ........................................................................................................................................ 125

Creating shortcuts ................................................................................................................................. 128

Customizing fax settings ....................................................................................................................... 129

Canceling an outgoing fax .................................................................................................................... 130

Holding and forwarding faxes ............................................................................................................... 131

Understanding the fax options .............................................................................................................. 132

12—Scanning ............................................................................................................................................ 135

Using Scan to Network ......................................................................................................................... 135

Scanning to an FTP address ................................................................................................................ 136

Scanning to a computer or flash drive .................................................................................................. 138

Understanding the scan options ........................................................................................................... 141

13—Understanding the printer menus ...................................................................................................... 144

Menus list .............................................................................................................................................. 144

Paper menu .......................................................................................................................................... 145

Reports Menu ....................................................................................................................................... 158

Network/Ports menu ............................................................................................................................. 159

Security menu ....................................................................................................................................... 171

Settings menu ....................................................................................................................................... 176

14—Saving the environment ..................................................................................................................... 238

Saving paper and toner ........................................................................................................................ 238

Saving energy ....................................................................................................................................... 239

15—Securing the printer ........................................................................................................................... 243

Statement of Volatility ........................................................................................................................... 243

Erasing volatile memory ....................................................................................................................... 244

Erasing non-volatile memory ................................................................................................................ 244

Erasing printer hard disk memory ......................................................................................................... 244

Configuring printer hard disk encryption ............................................................................................... 245

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16—Maintaining the printer ....................................................................................................................... 247

Cleaning the printer parts ..................................................................................................................... 247

Checking the status of parts and supplies ............................................................................................ 249

Estimated number of remaining pages ................................................................................................. 249

Ordering supplies .................................................................................................................................. 249

Storing supplies .................................................................................................................................... 251

Replacing supplies ................................................................................................................................ 252

Moving the printer ................................................................................................................................. 256

17—Managing the printer .......................................................................................................................... 258

Finding advanced networking and administrator information ............................................................... 258

Checking the virtual display .................................................................................................................. 258

Setting up e-mail alerts ......................................................................................................................... 258

Viewing reports ..................................................................................................................................... 259

Configuring supply notifications from the Embedded Web Server ....................................................... 259

Restoring factory default settings ......................................................................................................... 260

18—Clearing jams ..................................................................................................................................... 261

Avoiding jams ........................................................................................................................................ 261

Understanding jam messages and locations ........................................................................................ 262

[x]-page jam, open front door. [20y.xx] ................................................................................................. 264

[x]-page jam, open rear door. [20y.xx] .................................................................................................. 267

[x]-page jam, clear standard bin. [20y.xx] ............................................................................................. 268

[x]-page jam, remove tray 1 to clear duplex. [23y.xx] ........................................................................... 269

[x]-page jam, open tray [x]. [24y.xx] ...................................................................................................... 270

[x]-page jam, clear manual feeder. [25y.xx] .......................................................................................... 271

[x]-page jam, open automatic feeder top cover. [28y.xx] ...................................................................... 272

19—Troubleshooting ................................................................................................................................. 273

Understanding printer messages .......................................................................................................... 273

Solving printer problems ....................................................................................................................... 289

Solving print problems .......................................................................................................................... 298

Solving copy problems .......................................................................................................................... 335

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Solving fax problems ............................................................................................................................ 339

Solving scanner problems .................................................................................................................... 348

Solving home screen applications problems ........................................................................................ 355

Embedded Web Server does not open ................................................................................................ 355

Contacting technical support ................................................................................................................ 357

20—Notices ............................................................................................................................................... 358

Copyright notice .................................................................................................................................... 358

Edition notice ........................................................................................................................................ 358

Trademarks ........................................................................................................................................... 358

Software License Agreement ................................................................................................................ 358

Noise emission levels ........................................................................................................................... 359

Temperature information ...................................................................................................................... 360

For EU member states only .................................................................................................................. 360

Product disposal ................................................................................................................................... 360

ENERGY STAR .................................................................................................................................... 361

Power consumption .............................................................................................................................. 362

Notice to users of the US telephone network: FCC requirements ........................................................ 363

Notice to users of the Canadian telephone network ............................................................................. 365

Notice to users of the New Zealand telephone network ....................................................................... 365

Using this product in Switzerland.......................................................................................................... 366

Utilisation de ce produit en Suisse........................................................................................................ 366

Verwendung dieses Produkts in der Schweiz ...................................................................................... 366

Uso del prodotto in Svizzera ................................................................................................................. 366

Modular component notice ................................................................................................................... 366

Notice to users in Brazil ........................................................................................................................ 366

Taiwan NCC RF notice statement ........................................................................................................ 367

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1—Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from

a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

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Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity tray and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the

latch on the right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

SAVE THESE INSTRUCTIONS.

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■ Warning and Caution Symbols

indicates an imperative course of action.

The symbol shown to the left indicates that you must unplug the device.

WARNING

Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

The labels and symbols used in this manual and on the printer help prevent injury to the operator and others around the printer as well as damage to property. Those labels and symbols have the following meanings:

WARNING

CAUTION

●Meaning of Symbols indicates a danger against which you should take precaution.

The symbol shown to the left warns against possible electrical shock.

indicates a prohibited course of action.

The symbol shown to the left warns against dismantling the device.

• Do not attempt to remove any of the covers and panels attached to the printer. Some printers have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

• Do not modify the printer, as a fire, electrical shock, or breakdown could result. If the printer employs a laser, the laser beam source could cause blindness.

• Use only the power cord supplied in the package. If a power cord is not supplied, use only the power cord and plug that are specified in the user documentation. Failure to use this cord could result in a fire or electrical shock.

• Use the power cord supplied in the package only with this printer; NEVER use it for another product. Failure to observe this precaution could result in a fire or electrical shock.

• Use only a power source of the specified voltage. Failure to do that could result in a fire or electrical shock.

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to property.

• Do not use a multiple outlet adapter to connect any other products. Exceeding the rating of a power outlet could result in a fire or electrical shock.

• Do not use an extension cord, as this could cause a fire or electrical shock. Contact your authorized service provider if an extension cord is required.

• Do not scratch, rub, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of the described conditions have occurred, immediately turn off and unplug the printer, and then call your authorized service provider.

Do not unplug and plug in the power cord with wet hands, as an electrical shock could result.

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WARNING

CAUTION

• Do not expose the printer to dust, soot, or steam, or place it near a kitchen table, bath, or

vibration and shock. The printer could fall, causing personal injury or mechanical breakdown.

• Do not pull on the power cord when unplugging it. Pulling on the power cord could damage it,

• Do not store toner cartridges and PC drum units near computer disks or watches that are

• Whenever moving the printer, be sure to disconnect the power cord and other cables. Failure

• When moving the printer, always hold it as specified in the user documentation. If the printer

Connect the power cord to an electrical outlet that is equipped with a grounding terminal.

Do not place metal clips, any other small metallic objects, or a container containing liquid on the printer. Liquid and metallic objects dropped inside the printer could result in a fire, electrical shock, or breakdown.

Should liquid, a piece of metal, or any other foreign matter fall inside the printer, immediately turn off and unplug the printer, and then call your authorized service provider.

• Do not use your printer if it becomes excessively hot, emits smoke or an unusual odor, or makes an unusual noise. Immediately turn off and unplug the printer, and then call your authorized service provider. If you continue using the printer, a fire or electrical shock could result.

• Do not use this printer if it has been dropped or the cover has been damaged. Immediately turn off and unplug the printer, and then call your authorized service provider. If you continue using the printer, a fire or electrical shock could result.

Do not burn toner cartridges or toner. The hot toner may scatter and cause burns or other damage.

humidifier. A fire, electrical shock, or breakdown could result.

• Do not place the printer on an unstable or tilted table, or in a location subject to a lot of

After installing this product, place it on a sturdy base. It the printer moves or falls, it may cause personal injury.

Certain areas inside the printer may become very hot and cause burns. When checking the inside of the printer for malfunctions such as media jams, do not touch the locations (around the fusing unit, etc.) labeled “Caution HOT.”

• Do not obstruct the printer’s ventilation grilles. Heat could accumulate inside the printer, resulting in a fire or malfunction.

• Do not use flammable sprays, liquids, or gases near the printer, as a fire could result.

resulting in a fire or electrical shock.

• Do not place any objects around the power plug, as it may be difficult to unplug when an emergency occurs.

susceptible to magnetism, as they could cause them to malfunction.

• Do not leave toner cartridges or PC drum units within reach of children. Ingesting toner could be harmful to your health.

to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown.

• Unplug the printer if you are not going to use it for a long period of time.

falls, it may cause severe personal injury and/or be damaged.

• Use the printer only in a well-ventilated location. Operating the printer in a poorly ventilated room for an extended period of time could be harmful to your health. Ventilate the room at regular intervals.

• Remove the power cord from the outlet more than once a year and clean between the plug terminals. Dust that accumulates between the plug terminals may cause a fire.

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What are you looking for?

Find it here

Initial setup instructions:

Setup documentation—The setup documentation

Additional setup and instructions for using the printer:

User's Guide and Quick Reference Guide—The

Instructions for:

Networking Guide—Insert the Drivers and

The latest supplemental information, updates, and technical

KONICA MINOLTA Support Web site—

Warranty information

Warranty information varies by country or region.

2—Learning about the printer

Finding information about the printer

came with the printer.

• Connecting the printer

• Installing the printer software

guides are available on the Drivers and

• Selecting and storing paper and specialty media

Documentation CD.

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

support:

• Documentation

• Driver downloads

Documentation CD, and then click Documentation on the CD menu. On the left navigation pane, click User's Guide and other publications, and then click Networking Guide.

http://www.konicaminolta.com

Note: Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact technical support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

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Ambient temperature

15.6 to 32.2°C (60 to 90°F)

Storage temperature

-40 to 40°C (-40 to 104°F)

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two

or more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN

Technical Committee 156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:

- Clean, dry, and free of dust.

- Away from stray staples and paper clips.

- Away from the direct airflow of air conditioners, heaters, or ventilators.

- Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

• Allow the following recommended amount of space around the printer for proper ventilation:

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Right side

110 mm (4.33 in.)

Front

305 mm (12 in.)

Left side

65 mm (2.56 in.)

Rear

100 mm (3.94 in.)

Top

750 mm (29.53 in.)

Printer configurations

You can configure your printer by adding an optional 250- or 550-sheet tray. For instructions on installing the optional tray, see

Installing optional trays.

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Printer control panel

Automatic document feeder (ADF)

ADF tray

ADF bin

Front door release button

Standard 250-sheet tray

Optional 250- or 550-sheet tray

100-sheet multipurpose feeder

Paper stop

Standard bin

Understanding the basic functions of the scanner

• Make quick copies or set the printer to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, or an FTP destination.

• Scan documents and send them to another printer (PDF through an FTP).

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Automatic document feeder (ADF)

Scanner glass

Using the ADF and scanner glass

Use the ADF for multiple-page documents including two-sided (duplex) pages.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Using the ADF

When using the ADF:

• Load the document into the ADF tray faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF tray.

• Scan size from 74–217 mm (2.9–8.5 inches) wide to 105–356 mm (4.1–14 inches) long.

• Scan media weights from 52 to 120 g/m

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

(14–32 lb).

Using the scanner glass

When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 216 x 356 mm (8.5 x 14 inches) long.

• Copy books up to 25 mm (1 inch) thick.

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Use the

Display

• View the printer status and messages.

Home button

Go to the home screen.

Tips

Open a context-sensitive Help dialog.

Clear all / Reset button

Reset the default settings of a function, such as copying, faxing, or 5

Keypad

Enter numbers, letters, or symbols.

Sleep button

Enable Sleep mode or Hibernate mode.

Stop or Cancel button

Stop all printer activity.

Submit button

Submit changes made in the printer settings.

Indicator light

Check the status of the printer.

3—Understanding the printer control panel

Using the printer control panel

• Set up and operate the printer.

scanning.

Do one of the following to wake the printer from Sleep mode:

• Press (Sleep button).

• Send a print job from the computer.

• Perform a power-on reset with the main power switch.

• Receive a fax.

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Indicator light

Printer status

Off

The printer is off or in Hibernate mode.

Blinking green

The printer is warming up, processing data, or printing.

Solid green

The printer is on, but idle.

Blinking red

The printer requires user intervention.

Sleep button light

Printer status

Off

The printer is idle or in Ready state.

Solid amber

The printer is in Sleep mode.

Blinking amber

The printer is waking from or entering Hibernate mode.

Blinking amber for 0.1 second, then goes

The printer is in Hibernate mode.

Understanding the colors of the indicator and Sleep button lights

The colors of the indicator and Sleep button lights on the printer control panel signify a certain printer status or condition.

Indicator light color and its corresponding printer status

Sleep button light color and its corresponding printer status

completely off for 1.9 seconds in pulsing pattern

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Use the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or respond to messages.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

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Touch

Copy

Access the Copy menus and make copies.

Fax

Access the Fax menus and send fax.

E-mail

Access the E-mail menus and send e-mails.

FTP

Access the File Transfer Protocol (FTP) menus and scan documents

Menu icon

Access printer menus.

Status message bar

• Show the current printer status such as Ready or Busy. 7

Status/Supplies

• Show a printer warning or error message whenever the printer requires

Touch

Search Held Jobs

Search current held jobs.

directly to an FTP server.

Note: The menus are available only when the printer is in ready state.

• Show printer supply conditions such as Imaging unit low or Cartridge Low.

• Show intervention messages and the instructions on how to clear them.

intervention to continue processing.

• View more information on the printer warning or message, and on how to clear it.

This may also appear on the home screen:

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Touch

Jobs by user

Access print jobs saved by user.

Profiles and Solutions

Access profiles and solutions.

Feature

Description

Attendance message alert

If an attendance message affects a function, then this icon appears and the

Warning

If an error condition occurs, then this icon appears.

Printer IP address

The IP address of your printer is located at the top left corner of the home

Features

User's Guide

red indicator light blinks.

screen and appears as four sets of numbers separated by periods. You can

Example: 123.123.123.123

use the IP address when accessing the Embedded Web Server to view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

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Touch the

Radio button

Select or clear an item.

Up arrow

Scroll up.

Down arrow

Scroll down.

Accept button

Save a setting.

Cancel button

• Cancel an action or a selection.

• Return to the previous screen.

Touch

Return to the home screen.

Open a context-sensitive Help dialog on the printer control panel.

Scroll to the left.

Scroll to the right.

Other touch-screen buttons

User's Guide

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User's Guide

4—Setting up and using the home screen applications

Finding the IP address of the computer

Note: Make sure that you know how your printer and computer are connected to the network (Ethernet or wireless).

The computer IP address is required when setting up home screen applications, such as:

• Forms and Favorites

• Scan to Network

For Windows users

1. Open the command prompt.

In Windows 8

From the Search charm, type run, and then navigate to:

Apps list > Run > type cmd > OK

In Windows 7 or earlier

a. Click

b. In the Start Search or Run dialog, type cmd.

c. Press Enter, or click OK.

2. Type ipconfig, and then press Enter.

Note: Type ipconfig /all to see additional useful information.

3. Look for IP Address.

The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

, or click Start and then click Run.

For Macintosh users

Note: This is applicable only in Mac OS X version 10.5 or later.

1. From the Apple menu, navigate to:

System Preferences >Network

2. Click Ethernet, Wi-Fi, or AirPort.

3. Click Advanced >TCP/IP.

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4. Look for IPv4 Address.

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1. Obtain the printer IP address:

- From the printer control panel home screen

- From the TCP/IP section in the Network/Ports menu

- By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as

123.123.123.123.

2. Open a Web browser, and then type the printer IP address in the address field.

3. Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Customizing the home screen

1. Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2. Do one or more of the following:

- Show or hide the icons of basic printer functions.

1. Click Settings >General Settings >Home screen customization.

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User's Guide

Use

Card Copy

Scan and print both sides of a card on a single page. For more information, see Setting up Card Fax

Scan a document, and then send it to a fax number. For more information, see Faxing.

Forms and

Quickly find and print frequently used online forms directly from the printer home screen. For

MyShortcut

Create shortcuts directly on the printer home screen. For more information, see Using Scan to E-mail

Scan a document, and then send it to an e-mail address. For more information, see E-mailing.

Scan to

Scan a document, and then save it to a predefined folder on a host computer. For more

Scan to FTP

Scan documents directly to a File Transfer Protocol (FTP) server. For more information, see

Scan to Network

Scan a document, and then send it to a network shared folder. For more information, see

2. Select the check boxes to specify which icons appear on the home screen.

Note: If you clear a check box beside an icon, then the icon does not appear on the home screen.

3. Click Submit.

- Customize the icon for an application. For more information, see

home screen applications or see the documentation that came with the application.

Understanding the different applications

Copy.

Favorites

Computer

more information, see Setting up Forms and Favorites.

MyShortcut.

information, see Setting up Scan to Computer.

Finding information about the

Scanning to an FTP address.

Setting up Scan to Network.

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Use

Streamline work processes by letting you quickly find and print frequently used online forms

Activating the home screen applications

Finding information about the home screen applications

Your printer comes with preinstalled home screen applications.

Setting up Forms and Favorites

directly from the printer home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1. Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2. Click Settings >Apps >Apps Management >Forms and Favorites.

3. Click Add, and then customize the settings.

Notes:

- See the mouse-over help beside each field for a description of the setting.

- To make sure the location settings of the bookmark are correct, type the correct IP address of the host computer where the bookmark is located. For more information on obtaining the IP address of the host computer, see

- Make sure the printer has access rights to the folder where the bookmark is located.

4. Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Finding the IP address of the computer.

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Use

Quickly and easily copy insurance, identification, and other wallet-size cards.

Setting up Card Copy

You can scan and print both sides of a card on a single page, saving paper and showing the information on the card in a more convenient manner.

1. Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2. Click Settings >Apps >Apps Management >Card Copy.

3. Change the default scanning options, if necessary.

- Default tray—Select the default tray to be used for printing scan images.

- Default number of copies—Specify the number of copies that should automatically print when the application is used.

- Default contrast setting—Specify a setting to increase or decrease the level of contrast when a copy of the scanned card is printed. Select Best for Content if you want the printer to adjust the contrast automatically.

- Default scale setting—Set the size of the scanned card when printed. The default setting is 100% (full size).

- Resolution setting—Adjust the quality of the scanned card.

Notes:

• When scanning a card, make sure the scan resolution is not more than 200 dpi for color, and

400 dpi for black and white.

• When scanning multiple cards, make sure the scan resolution is not more than 150 dpi for

color, and 300 dpi for black and white.

- Print Borders—Select the check box to print the scan image with a border around it.

4. Click Apply.

To use the application, touch Card Copy on the printer home screen, and then follow the instructions.

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Use

Create shortcuts on the printer home screen, with settings for up to 25 frequently used copy, fax,

Use

Scan a document and send it to a shared network folder. You can define up to 30 unique folder

Using MyShortcut

or e-mail jobs.

To use the application, touch MyShortcut, and then follow the instructions on the printer display.

Setting up Scan to Network

destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1. Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2. Click Settings >Apps >Apps Management >Scan to Network.

3. Specify the destinations, and then customize the settings.

Notes:

- See the mouse-over help beside some of the fields for a description of the setting.

- To make sure the location settings of the destination are correct, type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see

Finding the IP address of the computer.

- Make sure the printer has access rights to the folder where the specified destination is located.

4. Click Apply.

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To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other printrelated tasks you might normally do while standing at the network printer.

1. Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2. Click Settings >Remote Operator Panel Settings.

3. Select the Enabled check box, and then customize the settings.

4. Click Submit.

To use the application, click Remote Operator Panel >Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other printers.

1. Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2. To export or import a configuration for one application, do the following:

a. Click Settings >Apps >Apps Management.

b. From the list of installed applications, click the name of the application you want to configure.

c. Click Configure, and then do either of the following:

• To export a configuration to a file, click Export, and then follow the instructions on the

computer screen to save the configuration file.

Notes:

- When saving the configuration file, you can type a unique file name or use the default name.

- If a "JVM Out of Memory” error occurs, then repeat the export process until the configuration file is saved.

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• To import a configuration from a file, click Import, and then browse to the saved configuration file that was exported from a previously configured printer.

Notes:

- Before importing the configuration file, you can choose to preview it first or load it directly.

- If a timeout occurs and a blank screen appears, then refresh the Web browser, and then

click Apply.

3. To export or import a configuration for multiple applications, do the following:

a. Click Settings >Import/Export.

b. Do either of the following:

• To export a configuration file, click Export Embedded Solutions Settings File, and then follow the instructions on the computer screen to save the configuration file.

• To import a configuration file, do the following:

a. Click Import Embedded Solutions Settings File >Choose File, and then browse to the

saved configuration file that was exported from a previously configured printer.

b. Click Submit.

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5—Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory card

- EM-P04 Expanded Memory Unit 1GB

- EM-P03 Expanded Memory Unit 2G

- UK-P01 Upgrade Kit 256MB User Flash

• Font

- UK-P06 Upgrade Kit Traditional Chinese Font Card

- UK-P05 Upgrade Kit Simplified Chinese Font Card

- UK-P04 Upgrade Kit Korean Font Card

- UK-P07 Upgrade Kit Japanese Font Card

• Firmware cards

- UK-P10 Upgrade Kit Forms and Bar Code

- UK-P11 Upgrade Kit IPSD eMMC Card

• HD-P05 Hard Disk

• Internal Solutions Ports (ISP)

- EK-P02 Parallel 1284-B Interface

- NC-P02 Network Interface Card Marknet 8350 Wireless

- EK-P03 RS-232C Serial Interface Card

Accessing the controller board

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1. Open the controller board access door.

2. Open the controller board shield using the green handle.

3. Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch something metal on the printer before touching any controller board electronic

components or connectors.

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Memory card connector

Option card connector

Printer hard disk connector

Internal Solutions Port connector

4. Close the shield, and then the access door.

Installing a memory card

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any controller board electronic components or connectors.

Note: An optional memory card can be purchased separately and attached to the controller board.

1. Access the controller board.

For more information, see

Accessing the controller board.

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2. Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing

so may cause damage.

3. Align the notch (1) on the memory card with the ridge (2) on the connector.

4. Push the memory card straight into the connector, and then push the card toward the controller board

wall until it clicks into place.

5. Close the controller board shield, and then the controller board access door.

Note: When the printer software and any hardware options are installed, you may need to manually

add the options in the printer driver to make them available for print jobs. For more information, see

Updating available options in the printer driver.

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Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1. Access the controller board.

For more information, see

2. Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

3. Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller

board.

Accessing the controller board.

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4. Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and

the controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller

board.

5. Close the controller board shield, and then the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to

manually add the options in the printer driver to make them available for print jobs. For more

information, see

Updating available options in the printer driver.

Installing an Internal Solutions Port

The controller board supports one optional Internal Solutions Port (ISP).

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug

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the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1. Open the controller board access door.

2. Lightly press the stop on the left side of the controller board access door, and then slide the access

door to remove.

3. Unpack the ISP kit.

Note: Make sure to remove and discard the small cable attached to the white connector.

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ISP solution

Screw to attach the ISP to the bracket

ISP exterior cover

Screws to attach the ISP metal bracket to the printer cage

Plastic bracket

Long ISP cable

4. Place the plastic bracket inside the ISP exterior cover until it clicks into place.

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5. Slide and push the ISP solution into the plastic bracket.

6. Secure the ISP solution to the plastic bracket using the long screw.

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7. Tighten the two screws on the end of the ISP solution.

8. Attach the white plug of the ISP solution interface cable into the white receptacle on the ISP.

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9. Slightly close the ISP exterior cover up to 65 degrees, and then slide the cover to attach.

10. Run the ISP cable through the controller board shield.

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11. Open the controller board shield using the green handle.

12. Attach the blue plug of the ISP solution interface cable into the blue receptacle on the controller board.

Note: If you have installed a printer hard disk, then you need to remove it. For more information, see

Removing a printer hard disk. To reinstall the printer hard disk, see Installing a printer hard disk.

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13. Close the controller board shield.

14. Close the ISP exterior cover.

Note: When the printer software and any hardware options are installed, it may be necessary to

manually add the options in the printer driver to make them available for print jobs. For more

information, see

Updating available options in the printer driver

Installing a printer hard disk

1. Access the controller board.

For more information, see

2. Unpack the printer hard disk.

3. Install the printer hard disk on the controller board.

Warning—Potential Damage: Hold only the edges of the printed circuit board assembly. Do not

touch or press on the center of the printer hard disk. Doing so may cause damage.

Accessing the controller board.

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a. Using a flathead screwdriver, loosen the screws.

b. Insert the plug of the printer hard disk interface cable into the receptacle of the controller board.

Note: The plug and the receptacle are color-coded blue.

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c. Align the screws on the printer hard disk to the slots on the controller board bracket, and then

slide the printer hard disk onto the brackets.

d. Tighten the two screws.

4. Close the controller board shield, and then close the controller board access door.

Note: When the printer software and any hardware options are installed, you may need to manually

add the options in the printer driver to make them available for print jobs. For more information, see

Updating available options in the printer driver.

Removing a printer hard disk

1. Access the controller board.

For more information, see

Note: This task requires a flathead screwdriver.

Accessing the controller board.

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2. Loosen the screws that connect the printer hard disk to the controller board bracket.

3. Unplug the printer hard disk interface cable from the receptacle in the controller board , leaving the

cable attached to the printer hard disk. To unplug the cable, squeeze the paddle at the plug of the

interface cable to disengage the latch before pulling the cable out.

4. Hold the printer hard disk by the edges, and then remove it from the printer.

5. Close the controller board shield, and then close the access door.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

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Install the printer and any hardware options you have purchased in the following order:

• Printer stand

• Optional 250- or 550-sheet tray

• Printer

For more information on installing a printer stand, optional 250- or 550-sheet tray, or spacer, see the setup sheet that came with the option.

Installing optional trays

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

1. Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.

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2. Unpack the tray, and then remove all packing material.

3. Pull out the tray from the base.

4. Remove any packing material from inside the tray.

5. Insert the tray into the base.

6. Place the tray near the printer.

7. Align the printer with the tray, and then slowly lower the printer into place.

Note: Optional trays lock together when stacked.

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8. Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on

the printer.

Notes:

- When the printer software and any hardware options are installed, you may need to manually add the options in the printer driver to make them available for print jobs. For more information, see

Updating available options in the printer driver.

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- To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer until it clicks into place, and then remove stacked trays one at a time from the top to the bottom.

Setting up the printer software

Installing the printer driver

For Windows users

1. Insert the Drivers and Documentation CD in the CD/DVD drive of your PC.

2. Follow the instructions on the screen.

Note: The PostScript driver may not be installed to your PC which runs Windows Vista if it is connected to the printer via a USB cable. In that case, select USB port in the “Add a printer” wizard to install the printer driver.

3. Click Install, and then follow the instructions on the computer screen.

For Macintosh users

1. Insert the Drivers and Documentation CD in the CD drive of your Macintosh.

2. Double-click the CD icon on the desktop, the Drivers folder, and the Mac folder.

→ Mac OS X v10.3/v10.4: double-click bizhub_4020_3320_103104.pkg

→ Mac OS X v10.5: in the english (other) folder, double-click bizhub_4020_3320_105.pkg

→ Mac OS X v10.6/v10.7/v10.8: in the english (other) folder, double-click

bizhub_4020_3320_106.pkg

3. The installer for the printer driver starts up.

Note: For OS X 10.6/10.7/10.8, the driver folder varies depending on the paper size. Select the appropriate driver folder for your environment.

• To use inch-based paper size (8 1/2 x 11 in letter size): Select a file in the english folder.

• To use metric-based paper size (A4 and the like): Select a file in the other folder.

Note: Double-click the package file appropriate for the application and version of operating system being used.

• bizhub_4020_3320_103104.pkg (for Mac OS X v10.3/v10.4)

• bizhub_4020_3320_105.pkg (for Mac OS X v10.5)

• bizhub_4020_3320_106.pkg (for Mac OS X v10.6/v10.7/v10.8)

4. Add the printer.

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a. (For Mac OS X v10.3/v10.4/v10.5/v10.6)

Apple menu > System preferences > Print & Fax > +

(For Mac OS X v10.7/v10.8)

Apple menu > System preferences > Print & Scan > +

b. Select your printer.

c. Click Add.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1. Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a. Click

b. In the Start Search or Run dialog, type control printers.

c. Press Enter, or click OK.

2. Select the printer.

3. Right-click the printer, and then select Printer properties.

4. Click the Configure tab.

5. Do either of the following:

- Click Acquire Device Information.

- Under Device Option, manually add any installed hardware options.

6. Click Apply.

, or click Start and then click Run.

For Macintosh users

1. From the Apple menu, navigate to either of the following:

- (For Mac OS X v10.3/v10.4/v10.5/v10.6)

System Preferences >Print & Fax > select your printer >Options & Supplies >Driver

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Use the

Printer power cord socket

Connect the printer to a properly grounded electrical 2

Power switch

Turn the printer on or off.

Ethernet port

Connect the printer to an Ethernet network.

- (For Mac OS X v10.7/v10.8)

System Preferences >Print & Scan > select your printer >Options & Supplies >Driver

2. Add any installed hardware options, and then click OK.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable with the Ethernet port

outlet.

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Use the

EXT port

Connect additional devices (telephone or answering

LINE port

Connect the printer to an active telephone line through

USB port

Do not use.

USB printer port

Connect the printer to a computer.

Security slot

Attach a lock that will secure the printer in place.

machine) to the printer and the telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

a standard wall jack (RJ-11), DSL filter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

Networking

Notes:

• Purchase a wireless network adapter first before setting up the printer on a wireless network. For

more information on installing the wireless network adapter, see the setup sheet that came with the

adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy

(WEP), Wi-Fi Protected Access (WPA), and WPA2 are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can

choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential

problems caused by a damaged cable.

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Installing the printer on an Ethernet network

For Windows users

1. Insert the Drivers and Documentation CD in the CD/DVD drive of your PC.

2. Follow the instructions on the screen.

3. A device is detected and it is displayed on a device list. Choose a device to install and click Next.

4. Choose the component to install and click Next.

5. Installation was completed.

For Macintosh users

1. Allow the network DHCP server to assign an IP address to the printer.

2. Obtain the printer IP address either:

- From the printer control panel

- From the TCP/IP section in the Network/Ports menu

- By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3. Install the printer driver on the computer.

a. Insert the Drivers and Documentation CD in the CD drive of your Macintosh.

b. Double-click the CD icon on the desktop, the Drivers folder, and the Mac folder.

→ Mac OS X v10.3/v10.4: double-click bizhub_4020_3320_103104.pkg

→ Mac OS X v10.5: in the english (other) folder, double-click bizhub_4020_3320_105.pkg

→ Mac OS X v10.6/v10.7/v10.8: in the english (other) folder, double-click

bizhub_4020_3320_106.pkg

c. The installer for the printer driver starts up.

Note: For OS X 10.6/10.7/10.8, the driver folder varies depending on the paper size. Select the appropriate driver folder for your environment.

• To use inch-based paper size (8 1/2 x 11 in letter size): Select a file in the english folder.

• To use metric-based paper size (A4 and the like): Select a file in the other folder.

Note: Double-click the package file appropriate for the application and version of operating system being used.

• bizhub_4020_3320_103104.pkg (for Mac OS X v10.3/v10.4)

• bizhub_4020_3320_105.pkg (for Mac OS X v10.5)

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• bizhub_4020_3320_106.pkg (for Mac OS X v10.6/v10.7/v10.8)

4. Add the printer.

- For IP printing:

1. From the Apple menu, navigate to either of the following:

- (For Mac OS X v10.3/v10.4/v10.5/v10.6)

System preferences > Print & Fax

- (For Mac OS X v10.7/v10.8)

System preferences > Print & Scan

2. Click +.

3. Click the IP tab.

4. Type the printer IP address in the address field, and then click Add.

- For AppleTalk printing:

User's Guide

Notes:

• Make sure AppleTalk is activated on your printer.

• This feature is supported only in Mac OS X version 10.3/10.4/10.5.

1. From the Apple menu, navigate to:

System Preferences > Print & Fax

2. Click +, and then navigate to:

AppleTalk > select your printer > Add

For Linux users

Adding the Printer Using Printer configuration

1. Connect the machine to a computer or the network.

2. Insert the Drivers and Documentation CD in the CD/DVD drive of your computer.

3. From the System menu, select Administration > Printing.

4. Click New Printer.

5. Enter the Printer name, Description, and Location > Forward.

6. From the left pane of the dialog box, select the port for the machine to be installed.

7. Click Forward.

8. Select Provide PPD file.

9. Click the folder icon.

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10. Select the PPD file.

11. Click Open > Forward > Apply.

Adding the Printer on the CUPS Administration Web page

1. Connect the machine to a computer or the network.

2. Start up the Web browser.

3. Enter the URL “http://localhost:631”.

4. Click Add Printer.

5. Enter the Printer name, Location, and Description > Continue.

6. Select a Device Port from the Device list > Continue.

7. For a USB connection, skip to step 9.

Enter the device URI in the following form: “socket://<Printer IP or Printer Hostname>:port”

8. Click Continue.

9. Select KONICA MINOLTA > Continue.

10. Select KM4020X.ppd > Add Printer.

11. Enter the user name and password for using root privileges > OK.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person

if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method:

- WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

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- WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

- 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

- No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

- If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

- To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

>Network/Ports >Active NIC >Auto >

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back

on.

1. From the printer control panel, navigate to:

>Network/Ports >Network [x] >Network [x] Setup >Wireless >Wireless Connection Setup

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Use

Search for networks

Show available wireless connections.

Enter a network name

Manually type the SSID.

Wi-Fi Protected Setup

Connect the printer to a wireless network using Wi-Fi Protected Setup.

2. Select a wireless connection setup.

Note: This menu shows all broadcast secured or unsecured SSIDs.

Note: Make sure to type the correct SSID.

3. Follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi-Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi-Fi Protected Setup (WPS) certified or WPS-compatible. For more information, see the documentation that came with your access point.

• A wireless network adapter installed in your printer is attached and working properly. For more information, see the instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration method

1. From the printer control panel, navigate to:

>Network/Ports >Network [x] >Network [x] Setup >Wireless >Wi-Fi Protected Setup >Start

Push Button Method

2. Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

1. From the printer control panel, navigate to:

>Network/Ports >Network [x] >Network [x] Setup >Wireless >Wi-Fi Protected Setup >Start

PIN Method

2. Copy the eight-digit WPS PIN.

3. Open a Web browser, and then type the IP address of your access point in the address field.

Notes:

- The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4. Access the WPS settings. For more information, see the documentation that came with your access point.

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5. Enter the eight-digit PIN, and then save the setting.

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see

the instruction sheet that came with the wireless network adapter.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer control panel. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Network/Ports >Wireless.

3. Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and channel.

4. Click Submit.

5. Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the printer back on.

6. To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x] section, see if the status is Connected.

Changing port settings after installing a new network Internal Solutions Port

When a new Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated since the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address.

Notes:

• If the printer has a static IP address, then you do not need to make any changes to the computer configurations.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to make any changes to your computer configurations.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the printer, and then turn it back on.

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• Only one network connection is active at a time. To switch between Ethernet and wireless connection types, turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on.

For Windows users

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer control panel. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a. Click

b. In the Start Search or Run dialog, type control printers.

c. Press Enter, or click OK.

3. Select the printer that has changed.

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

4. Right-click the printer, and then select Printer properties or Properties.

5. Click the Ports tab.

6. Select the port from the list, and then click Configure Port.

7. Type the new IP address in the “Printer Name or IP Address” field.

8. Click OK >Close.

, or click Start and then click Run.

For Macintosh users

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer control panel. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

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2. Add the printer.

- For IP printing:

1. From the Apple menu, navigate to either of the following:

- (For Mac OS X v10.3/v10.4/v10.5/v10.6)

System preferences > Print & Fax

- (For Mac OS X v10.7/v10.8)

System preferences > Print & Scan

2. Click +.

3. Click the IP tab.

4. Type the printer IP address in the address field, and then click Add.

- For AppleTalk printing:

Notes:

User's Guide

• Make sure AppleTalk is activated on your printer.

• This feature is supported only in Mac OS X version 10.3/10.4/10.5.

1. From the Apple menu, navigate to:

System Preferences > Print & Fax

2. Click +, and then navigate to:

AppleTalk > select the printer >Add

Verifying printer setup

When all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. If an option you installed is not listed, then it is not installed correctly. Remove the option, and then install it again.

• Network setup page—If your printer has networking support, then use this page to verify that the network connection is working. This page also provides important information that aids network printing configuration.

Printing a menu settings page

From the home screen, navigate to:

> Reports > Menu Settings Page

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Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1. From the home screen, navigate to:

> Reports > Network Setup Page

2. Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

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6—Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see

Setting the paper size and type

From the home screen navigate to:

>Paper Menu >Paper Size/Type > select a tray > select the paper size or type >

Configuring Universal paper settings

The Universal paper size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

Avoiding jams and Storing paper.

• The smallest supported Universal size is 76.2 x 127 mm (3 x 5 inches).

• The largest supported Universal size is 215.9 x 355.6 mm (8.5 x 14 inches).

1. From the home screen, navigate to:

>Paper Menu >Universal Setup >Units of Measure > select the unit of measure >

2. Touch Portrait Width or Portrait Height.

3. Select the width or height, and then touch

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray

separately. Keep all trays closed until needed.

1. Pull out the tray completely.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause a jam.

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2. Squeeze, and then slide the width guide tab to the correct position for the size of the paper you are loading.

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3. Unlock the length guide. Squeeze, and then slide the length guide tab to the correct position for the size of the paper you are loading.

Notes:

- For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward

to accommodate their length.

- When loading legal-size paper, the length guide extends beyond the base leaving the paper

exposed to dust. To protect the paper from dust, you can purchase a dust cover separately. For more information, contact technical support.

- If you are loading A6-size paper in the standard tray, then squeeze and then slide the length

guide tab toward the center of the tray to the A6-size position.

- Make sure the width and length guides are aligned with the paper size indicators on the bottom of

the tray.

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4. Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

5. Load the paper stack.

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Notes:

- Load with the printable side facedown when using recycled or preprinted paper.

- Load prepunched paper with the holes on the top edge toward the front of the tray.

- Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two-

sided printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

- Make sure the paper is below the maximum paper fill indicator located on the side of the width

guide.

6. Insert the tray.

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7. From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading the multipurpose feeder

Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock, transparencies, paper labels, and envelopes. You can also use it for single-page print jobs on letterhead.

1. Open the multipurpose feeder.

a. Pull the multipurpose feeder extender.

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b. Pull the extender gently so that the multipurpose feeder is fully extended and open.

2. Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

3. Prepare the paper or specialty media for loading.

- Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the

paper. Straighten the edges on a level surface.

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- Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them,

and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

- Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the

edges on a level surface.

4. Load the paper or specialty media.

Notes:

- Do not force paper or specialty media into the multipurpose feeder.

- Make sure the paper or specialty media is below the maximum paper fill indicator located on the

paper guides. Overfilling may cause paper jams.

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- Load paper, transparencies, and card stock with the recommended printable side faceup and the

top edge entering the printer first. For more information on loading transparencies, see the packaging that the transparencies came in.

Note: When loading A6-size paper, make sure the multipurpose feeder extender rests lightly against the edge of the paper so that the last few sheets of paper remain in place.

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- Load letterhead faceup with the top edge entering the printer first. For two-sided (duplex) printing,

load letterhead facedown with the bottom edge entering the printer first.

- Load envelopes with the flap on the left side facedown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

5. From the printer control panel, set the paper size and paper type in the Paper menu to match the paper or specialty media loaded in the multipurpose feeder.

Linking and unlinking trays

When one linked tray becomes empty, paper feeds from the next linked tray. We recommend giving all custom paper, such as letterhead and different colored plain papers, a different custom type name so that the trays they are in do not automatically link.

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Linking and unlinking trays

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu.

3. Change the paper size and type settings for the trays you are linking.

- To link trays, make sure the paper size and type for the tray match that of the other tray.

- To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4. Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information, see

Setting the paper size and type.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

Creating a custom name for a paper type

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu >Custom Names.

3. Select a custom name, and then type a custom paper type name.

4. Click Submit.

5. Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

1. From the home screen, navigate to:

>Paper Menu >Custom Names

2. Select a custom name, and then type a custom paper type name.

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3. Touch

4. Touch Custom Types, and then verify that the new custom paper type name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Assign a custom paper type name to a tray when linking or unlinking trays.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu >Custom Types.

3. Select a custom paper type name, and then select a paper type

Note: Paper is the factory default paper type for all user-defined custom names.

4. Click Submit.

Using the printer control panel

1. From the home screen, navigate to:

>Paper Menu >Custom Types

2. Select a custom paper type name, and then select a paper type

Note: Paper is the factory default paper type for all user-defined custom names.

3. Touch

Configuring a custom name

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu >Custom Types.

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3. Select a custom name you want to configure, then select a paper or specialty media type, and then click Submit.

Using the printer control panel

1. From the home screen, navigate to:

>Paper Menu >Custom Types

2. Select a custom name you want to configure, and then touch

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7—Paper and specialty media guide

Using specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead,

see:

- Loading trays

- Loading the multipurpose feeder

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand

temperatures up to 185°C (365°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu, then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stack to prevent sheets from sticking

together.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser/LED printers. Check with the manufacturer or vendor to ensure that the envelopes can withstand temperatures up to 220°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90 g/m cotton envelopes must not exceed 70 g/m

• Use only new envelopes from undamaged packages.

(20 lb bond) weight.

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• To optimize performance and minimize jams, do not use envelopes that:

- Have excessive curl or twist

- Are stuck together or damaged in any way

- Have windows, holes, perforations, cutouts, or embossing

- Have metal clasps, string ties, or folding bars

- Have an interlocking design

- Have postage stamps attached

- Have any exposed adhesive when the flap is in the sealed or closed position

- Have bent corners

- Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two-sided labels are not supported.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:

- The labels can withstand temperatures up to 230°C (446°F) without sealing, excessive curling,

wrinkling, or releasing hazardous emissions.

- Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25-psi (172-kPa)

pressure without delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam.

Partial sheets also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inches) of the edge of the label, of the perforations, or between die-

cuts of the label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive should be at least 1 mm (0.04 inches) away from edges. Adhesive material contaminates the printer and could void the warranty.

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• If zone coating of the adhesive is not possible, then remove a 2-mm (0.06-inches) strip on the leading and driver edge, and use a non-oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single-ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

• From the Paper menu, set the Paper Type to Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and

cause jams or other paper handling problems.

• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 220°C (446°F) without releasing hazardous emissions.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting introduces semi-liquid and volatile components into the printer.

• Use grain short card stock when possible.

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The standard printer trays can automatically feed paper weights up to 120-g/m2 (32-lb) bond grain long paper. The optional trays can automatically feed paper weights up to 120-g/m paper. The multipurpose feeder can automatically feed paper weights up to 163-g/m long paper. Paper lighter than 60 g/m For best performance, use 75-g/m (7.2 x 10.1 inches), it is recommended to use 90 g/m

Note: Two-sided printing is supported only for 60–90-g/m

(16 lb) might not be stiff enough to feed properly, causing jams.

(20-lb) bond grain long paper. For paper smaller than 182 x 257 mm

(24 lb) or heavier paper.

(16–24-lb) bond paper.

(32-lb) bond grain long

(43-lb) bond grain

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing

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paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150–250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24–48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90-g/m

(16–24-lb) bond paper, grain long paper is recommended.

Fiber content

Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically-treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than

±2.4 mm (±0.9 inch), such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms:

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers, or curled papers

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• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple-part forms or documents

(16 lb)

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble-free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually

indicated on the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 190°C (374°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 190°C (374°F) without melting or releasing hazardous emissions.

(16 to 24 lb) weight paper.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

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Paper size and

Standard 250-

Optional 250-

Multipurpose

ADF

Scanner

Duplex

Business card

X X X

X X

3 x 5 in.

X X X

4 x 6 in.

X X X

JIS B5

Letter

Legal

Executive

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

Supported paper sizes

dimension

210 x 297 mm (8.27 x 11.7 in.)

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.)

sheet tray

or 550-sheet tray

feeder

glass

mode

182 x 257 mm (7.17 x 10.1 in.)

215.9 x 279.4 mm

(8.5 x 11 in.)

215.9 x 355.6 mm

(8.5 x 14 in.)

184.2 x 266.7 mm

(7.25 x 10.5 in.)

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Paper size and

Standard 250-

Optional 250-

Multipurpose

ADF

Scanner

Duplex

Oficio (México)

X Folio

X Statement

7 3/4 Envelope

X X X X 9 Envelope

X X X X

10 Envelope

X X X X

DL Envelope

X X X X

C5 Envelope

X X X X

dimension

215.9 x 340.4 mm

(8.5 x 13.4 in.)

215.9 x 330 mm

(8.5 x 13 in.)

139.7 x 215.9 mm

(5.5 x 8.5 in.)

Universal*

76.2 x 127 mm to

215.9 x 355.6 mm

(3 x 5 in. to 8.5 x 14 in.)

sheet tray

or 550-sheet tray

feeder

glass

mode

(Monarch)

98.4 x 190.5 mm

(3.875 x 7.5 in.)

98.4 x 225.4 mm

(3.875 x 8.9 in.)

104.8 x 241.3 mm

(4.12 x 9.5 in.)

110 x 220 mm (4.33 x 8.66 in.)

162 x 229 mm (6.38 x 9.01 in.)

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Paper size and

Standard 250-

Optional 250-

Multipurpose

ADF

Scanner

Duplex

B5 Envelope

X X X X

Other Envelope

X X X X

Paper type

250- or 550-

Multipurpose feeder

Duplex mode

ADF

Scanner

Plain paper

Card stock

X X

Transparencies

Recycled

Bond

X X

Rough envelope

X X

X Letterhead

Preprinted

dimension

176 x 250 mm (6.93 x 9.84 in.)

85.7 x 165 mm to

215.9 x 355.6 mm

(3.375 x 6.50 in. to

8.5 x 14 in.)

To support two-sided (duplex) printing, the Universal width must be between 139.7 mm (5.5 in.) and 215.9 mm

(8.5 in.); the Universal length must be between 210 mm (8.27 in.) and 355.6 mm (14 in.).

sheet tray

or 550-sheet tray

feeder

glass

mode

Supported paper types and weights

The standard tray supports 60–120-g/m2 (16–32-lb) paper weights. The optional tray supports 60–120-

g/m

(16–32-lb) paper weights. The multipurpose feeder supports 60–163-g/m2 (16–43-lb) paper weights.

Paper labels2

Envelope3

sheet tray

glass

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Paper type

250- or 550-

Multipurpose feeder

Duplex mode

ADF

Scanner

Colored paper

Light paper

Heavy paper

Rough/Cotton

Custom Type [x]

sheet tray

Transparencies are supported only in 250-sheet tray.

One-sided paper labels designed for laser printers are supported for occasional use. We recommend printing only

up to 20 pages of paper labels per month. Vinyl, pharmacy, and two-sided labels are not supported.

Use envelopes that lie flat when individually placed on a table facedown.

glass

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8—Printing

Printing forms and a document

Printing forms

Use the Forms and Favorites application to quickly and easily access frequently used forms or other information that is regularly printed. Before you can use this application, first set it up on the printer. For more information, see

1. From the printer home screen, navigate to:

Forms and Favorites > select the form from the list > enter the number of copies > adjust other settings

Setting up Forms and Favorites.

2. Depending on your printer model, touch

, , or Submit.

Printing a document

1. From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2. Send the print job:

For Windows users

a. With a document open, click File >Print.

b. Click Properties, Preferences, Options, or Setup.

c. Adjust the settings, if necessary.

d. Click OK >Print.

Note: For details on the Printing Preferences settings, refer to the Help for the Driver.

For Macintosh users

a. Customize the settings in the Page Setup dialog:

1. With a document open, choose File >Page Setup.

2. Choose a paper size or create a custom size to match the paper loaded.

3. Click OK.

b. Customize the settings in the Print dialog:

1. With a document open, choose File >Print.

If necessary, click the disclosure triangle to see more options.

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2. From the Print dialog and pop-up menus, adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or select the appropriate tray or feeder.

3. Click Print.

Adjusting toner darkness

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Print Settings >Quality Menu >Toner Darkness.

3. Adjust the setting, and then click Submit.

Using the printer control panel

1. From the home screen, navigate to:

>Settings >Print Settings >Quality Menu >Toner Darkness

2. Adjust the setting, and then touch

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, you will be prompted to type the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

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1. Insert a flash drive into the USB port.

Notes:

- A flash drive icon appears on the printer home screen when a flash drive is inserted.

- If you insert the flash drive when the printer requires attention, such as when a jam has occurred,

then the printer ignores the flash drive.

- If you insert the flash drive while the printer is processing other print jobs, then Busy appears on

the printer display. After these print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. Loss of data can occur.

2. From the printer control panel, touch the document you want to print.

3. Touch the arrows to get a preview of the document.

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Recommended flash drives

File type

• Lexar JumpDrive FireFly (512MB and 1GB)

Documents:

4. Use

or to specify the number of copies to be printed, and then touch Print.

Notes:

- Do not remove the flash drive from the USB port until the document has finished printing.

- If you leave the flash drive in the printer after leaving the initial USB menu screen, then touch

Held Jobs on the home screen to print files from the flash drive.

Supported flash drives and file types

Notes:

• High-speed USB flash drives must support the full-speed standard. Low-speed USB devices are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology File System (NTFS) or any other file system are not supported.

• SanDisk Cruzer Micro (512MB and 1GB)

• .pdf

• Sony Micro Vault Classic (512MB and 1GB)

Printing confidential and other held jobs

Storing print jobs in the printer

1. From the home screen, navigate to:

• .xps

Images:

• .dcx

• .gif

• .jpeg or .jpg

• .bmp

• .pcx

• .tiff or .tif

• .png

>Security >Confidential Print > select a print job type

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Use

Max Invalid PIN

Limit the number of times an invalid PIN can be entered.

Confidential Job Expiration

Hold print jobs in the computer until you enter the PIN from the printer

Repeat Job Expiration

Print and store print jobs in the printer memory.

Verify Job Expiration

Print one copy of a print job and hold the remaining copies. It lets you Reserve Job Expiration

Store print jobs for printing at a later time.

Notes:

Note: When the limit is reached, the print jobs for that user name and

PIN are deleted.

control panel.

Note: The PIN is set from the computer. It must be four digits, using the numbers 0–9.

examine if the first copy is satisfactory or not. The print job is automatically deleted from the printer memory when all copies are printed.

Note: The print jobs are held until deleted from the Held Jobs menu.

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2. Touch

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve jobs are held in the printer until you delete them.

For Windows users

1. With a document open, click File >Print.

2. Click Properties or Preferences, Basic tab.

3. Click Job Retention.

4. Select the print job type (Confidential, Repeat, Reserve, or Verify), For a confidential print job, enter a four-digit PIN.

5. Click OK or Print.

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6. From the printer home screen, release the print job.

- For confidential print jobs, navigate to:

Held Jobs > select your user name >Confidential > enter the PIN >Print

- For other print jobs, navigate to:

Held Jobs > select your user name > select the print job > specify the number of copies >Print

For Macintosh users

1. With a document open, choose File >Print.

If necessary, click the disclosure triangle to see more options.

2. From the print options or Copies & Pages pop-up menu, choose Job Retention.

3. Select the print job type (Confidential, Repeat, Reserve, or Verify), For a confidential print job, enter a four-digit PIN.

4. Click OK or Print.

5. From the printer home screen, release the print job.

- For confidential print jobs, navigate to:

Held Jobs > select your user name >Confidential > enter the PIN >Print

- For other print jobs, navigate to:

Held Jobs > select your user name > select the print job > specify the number of copies >Print

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Other Settings tab >Security >Confidential Print Setup.

3. Modify the settings:

- Set a maximum number of PIN entry attempts. When a user exceeds that number, all of the jobs

for that user are deleted.

- Set an expiration time for confidential print jobs. When a user has not printed the jobs within that

time, all of the jobs for that user are deleted.

4. Save the modified settings.

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Printing information pages

Printing a font sample list

1. From the home screen, navigate to:

> Reports > Print Fonts

2. Touch PCL Fonts or PostScript Fonts.

Printing a directory list

A directory list shows the resources stored in a flash memory or in the printer hard disk.

From the home screen, navigate to:

> Reports > Print Directory

Canceling a print job

Canceling a print job from the printer control panel

1. From the home screen, touch Cancel Jobs, or press on the keypad.

2. Touch the job you want to cancel, and then touch

3. Press

on the keypad to return to the home screen.

Canceling a print job from the computer

For Windows users

1. Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Apps list > Run > type control printers > OK

In Windows 7 or earlier

a. Click

, or click Start and then click Run.

b. In the Start Search or Run dialog, type control printers.

c. Press Enter, or click OK.

2. Double-click the printer icon.

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3. Select the print job you want to cancel.

4. Click Delete.

For Macintosh users

1. From the Apple Menu, navigate to either of the following:

- (For Mac OS X v10.3/v10.4/v10.5/v10.6)

System Preferences >Print & Fax > select a printer >Open Print Queue

- (For Mac OS X v10.7/v10.8)

System Preferences >Print & Scan > select a printer >Open Print Queue

2. From the printer window, select the print job you want to cancel, and then click Delete.

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9—Copying

ADF

Scanner glass

Use the ADF for multiple-page documents including two-sided (duplex) pages.

User's Guide

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

Note: To avoid a cropped image, make sure the size of the original document and the size of the copy paper are the same.

3. From the printer control panel, press

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Copying using the ADF

1. Load an original document faceup, short edge first into the ADF tray.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. Adjust the paper guides.

3. From the home screen, navigate to:

Copy > specify the copy settings >Copy It

Copying using the scanner glass

1. Place an original document facedown on the scanner glass in the upper left corner.

2. From the home screen, navigate to:

Copy > specify the copy settings >Copy It If you have more pages to scan, then place the next document on the scanner glass, and then touch

Scan the next page.

3. Touch Finish the Job.

Copying photos

1. Place a photo facedown on the scanner glass in the upper left corner.

2. From the home screen, navigate to:

Copy >Content >Photo >

3. From the Content Source menu, navigate to:

Photo/Film > Note: If you have more photos to copy, then place the next photo on the scanner glass, and then

touch Scan the next page.

4. Touch Finish the Job.

>Copy It

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Copying on specialty media

Copying on transparencies

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. From the home screen, navigate to:

Copy >Copy from > select the size of the original document

3. Navigate to:

Copy to > select the tray that contains transparencies >Copy It If there are no trays that support transparencies, then navigate to: Multipurpose Feeder > select the size of the transparencies >Transparency

4. Load transparencies into the multipurpose feeder, and then touch Copy It.

Copying on letterhead

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. From the home screen, navigate to:

Copy >Copy from > select the size of the original document

3. Touch Copy to > Multipurpose Feeder.

4. Place the letterhead faceup, top edge first into the multipurpose feeder.

5. Select the size of the letterhead, and then touch Letterhead >Copy It.

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Customizing copy settings

Copying to a different size

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Copy from > select the size of the original document

4. Navigate to:

Copy to > select a new size for the copy >Copy It Note: If the selected paper size is different from the “Copy from” size, then the printer scales the size

automatically.

Making copies using paper from a selected tray

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Copy from > select the size of the original document

4. Touch Copy to, and then select the tray that contains the paper type you want to use.

5. Touch Copy It.

Copying different paper sizes

Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).

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Example 1: Copying on mixed paper sizes

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Copy from >Mixed Sizes >Copy to >Auto Size Match >Copy It The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed

paper sizes corresponding to the paper sizes of the original document.

Example 2: Copying on a single paper size

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Copy from >Mixed Sizes >Copy to >Letter >Copy It The scanner identifies the different paper sizes as they are scanned, and then scales the mixed

paper sizes to fit on the paper size selected.

Copying on both sides of the paper (duplexing)

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Sides (Duplex) > select the preferred duplexing method

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Note: For the preferred duplexing method, the first number represents sides of the original documents while the second number represents sides of the copy. For example, select “2 sided to 2 sided” if you have two-sided original documents and you want two-sided copies.

4. Touch

>Copy It.

Reducing or enlarging copies

Copies can be scaled from 25% to 400% of the original document size.

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, touch Copy.

4. From the Scale area, touch

Notes:

- The factory default setting for Scale is Auto.

or to enlarge or reduce your copies.

- If you leave Scale set to Auto, then the content of your original document will be scaled to fit the

size of the paper onto which you are copying.

- Touching Copy to or Copy from after setting Scale manually changes the scale value back to

Auto.

5. Touch Copy It.

Adjusting copy quality

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Content

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Collated

Not collated

4. Touch the button that best represents the content type of the document you are copying.

- Text—The content of the original document is mostly text or line art.

- Text/Photo—The original document is a mixture of text, graphics, and photos.

- Photo—The original document is mostly a photo or an image.

- Graphics—The original document is mostly business-type graphics, such as pie charts, bar

charts, and animations.

5. Touch

6. Touch the button that best represents the content source of the document you are copying.

- Color Laser—The original document was printed using a color laser printer.

- Inkjet—The original document was printed using an inkjet printer.

- Magazine—The original document is from a magazine.

- Press—The original document was printed using a printing press.

- Black/White Laser—The original document was printed using a mono laser printer.

- Photo/Film—The original document is a photo from a film.

- Newspaper—The original document is from a newspaper.

- Other—The original document was printed using an alternate or unknown printer.

7. Touch

>Copy It.

Collating copies

If you print multiple copies of a document, then you can choose to print the copies as a set (collated) or to print the copies as groups of pages (not collated).

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

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2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy > enter the number of copies >Collate > select the preferred order of pages >

>Copy It

Placing separator sheets between copies

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Separator Sheets Note: Set Collate to “1,2,3 - 1,2,3” to place separator sheets between copies. If Collate is set to “1,1,1

- 2,2,2,” then the separator sheets are added to the end of the copy job. For more information, see

Collating copies.

4. Select one of the following:

- Between Copies

- Between Jobs

- Between Pages

- Off

5. Touch

>Copy It.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple-page document onto a single sheet of paper.

Notes:

• Make sure to set the paper size to letter, legal, A4, or JIS B5.

• Make sure to set the copy size to 100%.

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1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Paper Saver > select the output you want > Note: If Paper Saver is set to Off, then the Print Page Borders option is unavailable.

>Copy It

Placing information on copies

Placing a header or footer on pages

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy >Header/Footer

4. Select Header or Footer, and then touch

5. Select where you want to insert the header or footer, then select a text option, and then touch

6. Select where you want to print the header or footer, and then touch

7. From the Header/Footer menu, touch

>Copy It.

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Placing an overlay message on each page

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

Copy > Overlay > select an overlay message > Note: The message choices are Urgent, Confidential, Copy, Custom, and Draft.

4. Touch Copy It.

Canceling a copy job

Canceling a copy job while the original document is in the ADF

When the ADF begins processing a document, touch Cancel Job on the printer control panel.

Canceling a copy job while copying pages using the scanner glass

From the home screen, touch Cancel Job.

Canceling appears on the display. When the job is canceled, the Copy screen appears.

Canceling a copy job while pages are being printed

1. From the printer control panel, press .

2. Touch the job you want to cancel, and then touch

3. Press

to return to the home screen.

Understanding the copy options

Copy from

This option opens a screen where you can select the paper size of the original document.

• Touch the paper size that matches the original document.

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Konica Minolta 4020 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual