Konica Minolta 3320 User Guide

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User's Guide

2013. 8

A6WP-9560-00A

User's Guide

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User's Guide

1—Safety information .................................................................................................................................... 7

2—Learning about the printer ..................................................................................................................... 11

Finding information about the printer ...................................................................................................... 11

Selecting a location for the printer .......................................................................................................... 12

Printer configurations .............................................................................................................................. 13

Understanding the basic functions of the scanner .................................................................................. 15

Using the ADF and scanner glass .......................................................................................................... 15

Using the printer control panel ................................................................................................................ 16

Understanding the colors of the indicator and Sleep button lights ......................................................... 17

3—Additional printer setup .......................................................................................................................... 19

Installing internal options ........................................................................................................................ 19

Installing hardware options ..................................................................................................................... 23

Attaching cables ..................................................................................................................................... 27

Setting up the printer software ................................................................................................................ 28

Networking .............................................................................................................................................. 30

Verifying printer setup ............................................................................................................................. 36

4—Loading paper and specialty media ....................................................................................................... 38

Setting the paper size and type .............................................................................................................. 38

Configuring Universal paper settings ...................................................................................................... 38

Loading trays .......................................................................................................................................... 38

Loading the multipurpose feeder ............................................................................................................ 43

Linking and unlinking trays ..................................................................................................................... 47

5—Paper and specialty media guide .......................................................................................................... 51

Paper guidelines ..................................................................................................................................... 51

Supported paper sizes, types, and weights ............................................................................................ 53

Using specialty media ............................................................................................................................. 57

Storing paper .......................................................................................................................................... 59

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User's Guide

6—Printing................................................................................................................................................... 60

Printing a document ................................................................................................................................ 60

Printing confidential and other held jobs ................................................................................................. 61

Printing information pages ...................................................................................................................... 63

Canceling a print job ............................................................................................................................... 64

7—Copying ................................................................................................................................................. 65

Making copies ......................................................................................................................................... 65

Copying photos ....................................................................................................................................... 66

Copying on specialty media .................................................................................................................... 67

Customizing copy settings ...................................................................................................................... 68

Placing information on copies ................................................................................................................. 74

Canceling a copy job .............................................................................................................................. 75

Understanding the copy options ............................................................................................................. 75

8—E-mailing ................................................................................................................................................ 78

Setting up the printer to e-mail ................................................................................................................ 78

Creating an e-mail shortcut ..................................................................................................................... 79

E-mailing a document ............................................................................................................................. 79

Canceling an e-mail ................................................................................................................................ 80

9—Faxing .................................................................................................................................................... 81

Setting up the printer to fax ..................................................................................................................... 81

Sending a fax .......................................................................................................................................... 94

Creating a fax destination shortcut using the Embedded Web Server ................................................... 96

Customizing fax settings ......................................................................................................................... 97

Canceling an outgoing fax ...................................................................................................................... 98

Holding and forwarding faxes ................................................................................................................. 99

Understanding the fax options .............................................................................................................. 100

10—Scanning ............................................................................................................................................ 102

Scanning to an FTP address ................................................................................................................ 102

Scanning to a computer ........................................................................................................................ 104

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11—Understanding printer menus ............................................................................................................ 106

Menus list .............................................................................................................................................. 106

Paper menu .......................................................................................................................................... 107

Reports menu ....................................................................................................................................... 119

Network/Ports menu ............................................................................................................................. 120

Security menu ....................................................................................................................................... 129

Settings menu ....................................................................................................................................... 131

12—Saving the environment ..................................................................................................................... 175

Saving paper and toner ........................................................................................................................ 175

Saving energy ....................................................................................................................................... 176

13—Securing the printer ........................................................................................................................... 180

Statement of Volatility ........................................................................................................................... 180

Erasing volatile memory ....................................................................................................................... 180

Erasing non-volatile memory ................................................................................................................ 180

14—Maintaining the printer ....................................................................................................................... 182

Cleaning the printer parts ..................................................................................................................... 182

Checking the status of parts and supplies ............................................................................................ 184

Estimated number of remaining pages ................................................................................................. 184

Ordering supplies .................................................................................................................................. 184

Storing supplies .................................................................................................................................... 186

Replacing supplies ................................................................................................................................ 187

Moving the printer ................................................................................................................................. 191

15—Managing the printer .......................................................................................................................... 193

Finding advanced networking and administrator information ............................................................... 193

Checking the virtual display .................................................................................................................. 193

Setting up e-mail alerts ......................................................................................................................... 193

Viewing reports ..................................................................................................................................... 194

Configuring supply notifications from the Embedded Web Server ....................................................... 194

Restoring factory default settings ......................................................................................................... 195

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16—Clearing jams ..................................................................................................................................... 196

Avoiding jams ........................................................................................................................................ 196

Understanding jam messages and locations ........................................................................................ 197

[x]-page jam, open front door. [20y.xx] ................................................................................................. 199

[x]-page jam, open rear door. [20y.xx] .................................................................................................. 202

[x]-page jam, clear standard bin. [20y.xx] ............................................................................................. 203

[x]-page jam, remove tray 1 to clear duplex. [23y.xx] ........................................................................... 204

[x]-page jam, open tray [x]. [24y.xx] ...................................................................................................... 205

[x]-page jam, clear manual feeder. [25y.xx] .......................................................................................... 206

[x]-page jam, open automatic feeder top cover. [28y.xx] ...................................................................... 207

17—Troubleshooting ................................................................................................................................. 208

Understanding printer messages .......................................................................................................... 208

Solving printer problems ....................................................................................................................... 223

Solving print problems .......................................................................................................................... 232

Solving copy problems .......................................................................................................................... 265

Solving fax problems ............................................................................................................................ 269

Solving scanner problems .................................................................................................................... 278

Embedded Web Server does not open ................................................................................................ 284

Contacting technical support ................................................................................................................ 285

18—Notices ............................................................................................................................................... 287

Copyright notice .................................................................................................................................... 287

Edition notice ........................................................................................................................................ 287

Trademarks ........................................................................................................................................... 287

Software License Agreement ................................................................................................................ 288

Noise emission levels ........................................................................................................................... 289

Temperature information ...................................................................................................................... 289

For EU member states only .................................................................................................................. 290

Product disposal ................................................................................................................................... 290

ENERGY STAR .................................................................................................................................... 290

Power consumption .............................................................................................................................. 291

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Notice to users of the US telephone network: FCC requirements ........................................................ 292

Notice to users of the Canadian telephone network ............................................................................. 294

Notice to users of the New Zealand telephone network ....................................................................... 295

Using this product in Switzerland.......................................................................................................... 295

Utilisation de ce produit en Suisse........................................................................................................ 295

Verwendung dieses Produkts in der Schweiz ...................................................................................... 295

Uso del prodotto in Svizzera ................................................................................................................. 296

Modular component notice ................................................................................................................... 296

Notice to users in Brazil ........................................................................................................................ 296

Taiwan NCC RF notice statement ........................................................................................................ 296

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User's Guide

1—Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from

a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

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Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity tray and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the

latch on the right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

SAVE THESE INSTRUCTIONS.

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User's Guide

■ Warning and Caution Symbols

indicates an imperative course of action.

The symbol shown to the left indicates that you must unplug the device.

WARNING

Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

The labels and symbols used in this manual and on the printer help prevent injury to the operator and others around the printer as well as damage to property. Those labels and symbols have the following meanings:

WARNING

CAUTION

●Meaning of Symbols indicates a danger against which you should take precaution.

The symbol shown to the left warns against possible electrical shock.

indicates a prohibited course of action.

The symbol shown to the left warns against dismantling the device.

• Do not attempt to remove any of the covers and panels attached to the printer. Some printers have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

• Do not modify the printer, as a fire, electrical shock, or breakdown could result. If the printer employs a laser, the laser beam source could cause blindness.

• Use only the power cord supplied in the package. If a power cord is not supplied, use only the power cord and plug that are specified in the user documentation. Failure to use this cord could result in a fire or electrical shock.

• Use the power cord supplied in the package only with this printer; NEVER use it for another product. Failure to observe this precaution could result in a fire or electrical shock.

• Use only a power source of the specified voltage. Failure to do that could result in a fire or electrical shock.

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to property.

• Do not use a multiple outlet adapter to connect any other products. Exceeding the rating of a power outlet could result in a fire or electrical shock.

• Do not use an extension cord, as this could cause a fire or electrical shock. Contact your authorized service provider if an extension cord is required.

• Do not scratch, rub, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of the described conditions have occurred, immediately turn off and unplug the printer, and then call your authorized service provider.

Do not unplug and plug in the power cord with wet hands, as an electrical shock could result.

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User's Guide

WARNING

CAUTION

• Do not expose the printer to dust, soot, or steam, or place it near a kitchen table, bath, or

vibration and shock. The printer could fall, causing personal injury or mechanical breakdown.

• Do not pull on the power cord when unplugging it. Pulling on the power cord could damage it,

• Do not store toner cartridges and PC drum units near computer disks or watches that are

• Whenever moving the printer, be sure to disconnect the power cord and other cables. Failure

• When moving the printer, always hold it as specified in the user documentation. If the printer

Connect the power cord to an electrical outlet that is equipped with a grounding terminal. Do not place metal clips, any other small metallic objects, or a container containing liquid on

the printer. Liquid and metallic objects dropped inside the printer could result in a fire, electrical shock, or breakdown.

Should liquid, a piece of metal, or any other foreign matter fall inside the printer, immediately turn off and unplug the printer, and then call your authorized service provider.

• Do not use your printer if it becomes excessively hot, emits smoke or an unusual odor, or makes an unusual noise. Immediately turn off and unplug the printer, and then call your authorized service provider. If you continue using the printer, a fire or electrical shock could result.

• Do not use this printer if it has been dropped or the cover has been damaged. Immediately turn off and unplug the printer, and then call your authorized service provider. If you continue using the printer, a fire or electrical shock could result.

Do not burn toner cartridges or toner. The hot toner may scatter and cause burns or other damage.

humidifier. A fire, electrical shock, or breakdown could result.

• Do not place the printer on an unstable or tilted table, or in a location subject to a lot of

After installing this product, place it on a sturdy base. It the printer moves or falls, it may cause personal injury.

Certain areas inside the printer may become very hot and cause burns. When checking the inside of the printer for malfunctions such as media jams, do not touch the locations (around the fusing unit, etc.) labeled “Caution HOT.”

• Do not obstruct the printer’s ventilation grilles. Heat could accumulate inside the printer, resulting in a fire or malfunction.

• Do not use flammable sprays, liquids, or gases near the printer, as a fire could result.

resulting in a fire or electrical shock.

• Do not place any objects around the power plug, as it may be difficult to unplug when an emergency occurs.

susceptible to magnetism, as they could cause them to malfunction.

• Do not leave toner cartridges or PC drum units within reach of children. Ingesting toner could be harmful to your health.

to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown.

• Unplug the printer if you are not going to use it for a long period of time.

falls, it may cause severe personal injury and/or be damaged.

• Use the printer only in a well-ventilated location. Operating the printer in a poorly ventilated room for an extended period of time could be harmful to your health. Ventilate the room at regular intervals.

• Remove the power cord from the outlet more than once a year and clean between the plug terminals. Dust that accumulates between the plug terminals may cause a fire.

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User's Guide

What are you looking for?

Find it here

Initial setup instructions:

Setup documentation—The setup documentation

Additional setup and instructions for using the printer:

User's Guide and Quick Reference Guide—The

Instructions for:

Networking Guide—Insert the Drivers and

The latest supplemental information, updates, and technical

KONICA MINOLTA Support Web site—

Warranty information

Warranty information varies by country or region.

2—Learning about the printer

Finding information about the printer

came with the printer.

• Connecting the printer

• Installing the printer software

guides are available on the Drivers and

• Selecting and storing paper and specialty media

Documentation CD.

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

support:

• Documentation

• Driver downloads

Documentation CD, and then click Documentation on the CD menu. On the left navigation pane, click User's Guide and other publications, and then click Networking Guide.

http://www.konicaminolta.com

Note: Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact technical support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

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User's Guide

Ambient temperature

15.6 to 32.2°C (60 to 90°F)

Storage temperature

-40 to 40°C (-40 to 104°F)

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two

or more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN

Technical Committee 156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:

- Clean, dry, and free of dust.

- Away from stray staples and paper clips.

- Away from the direct airflow of air conditioners, heaters, or ventilators.

- Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

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Right side

110 mm (4.33 in.)

Front

305 mm (12 in.)

Left side

65 mm (2.56 in.)

Rear

100 mm (3.94 in.)

Top

540 mm (21.26 in.)

• Allow the following recommended amount of space around the printer for proper ventilation:

Printer configurations

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

You can configure your printer by adding one optional 250- or 550-sheet tray. For instructions on installing the optional tray, see

Installing optional trays.

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Printer control panel

Automatic document feeder (ADF)

ADF tray

ADF bin

Front door release button

Standard 250-sheet tray

Optional 250- or 550-sheet tray

50-sheet multipurpose feeder

Paper stop

Standard bin

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User's Guide

Automatic document feeder (ADF)

Scanner glass

Understanding the basic functions of the scanner

• Make quick copies or set the printer to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, or an FTP destination.

• Scan documents and send them to another printer (PDF through an FTP).

Using the ADF and scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Using the ADF

• Load the document into the ADF tray faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF tray.

• Scan size from 74–217 mm (2.9–8.5 inches) wide to 105–356 mm (4.1–14 inches) long.

• Scan media weights from 52 to 120 g/m

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

(14–32 lb).

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Use the

Display

• View the printer status and messages.

Arrow buttons

Scroll up and down or left and right.

Select button

• Select menu options.

Address book button

View all the stored addresses.

Redial button

View the last number dialed.

Keypad

Enter numbers, letters, or symbols.

Using the scanner glass

When using the scanner glass:

• Place the document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 216 x 297 mm (8.5 x 11.69 inches).

• Copy books up to 25 mm (1 inch) thick.

Using the printer control panel

• Set up and operate the printer.

• Save settings.

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Use the

Sleep button

Enable Sleep mode or Hibernate mode.

Cancel button

Cancel all printer activity.

Start button

Start a job, depending on which mode is selected.

Fax button

Send faxes.

Back button

Return to the previous screen.

Home button

Go to the home screen.

Indicator light

Check the status of the printer.

Indicator light

Printer status

Off

The printer is off or in Hibernate mode.

Blinking green

The printer is warming up, processing data, or printing.

Solid green

The printer is on, but idle.

Blinking red

The printer requires user intervention.

Do the following to wake the printer from Sleep mode:

• Press (Sleep button).

• Send a print job from the computer.

• Perform a power-on reset using the main power

switch.

• Receive a fax.

Understanding the colors of the indicator and Sleep button lights

The colors of the indicator and Sleep button lights on the printer control panel signify a certain printer status or condition.

Indicator light color and its corresponding printer status

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Sleep button light

Printer status

Off

The printer is idle or in Ready state.

Solid amber

The printer is in Sleep mode.

Blinking amber

The printer is waking from or entering Hibernate mode.

Blinking amber for 0.1 second, then goes

The printer is in Hibernate mode.

Sleep button light color and its corresponding printer status

completely off for 1.9 seconds in pulsing pattern

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User's Guide

3—Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory cards

- UK-P01 Upgrade Kit 256MB User Flash

• Font

- UK-P06 Upgrade Kit Traditional Chinese Font Card

- UK-P05 Upgrade Kit Simplified Chinese Font Card

- UK-P04 Upgrade Kit Korean Font Card

- UK-P07 Upgrade Kit Japanese Font Card

• Internal Solutions Ports (ISP)

- NC-P03 network Interface Card Marknet 8352 Wireless

Accessing the controller board

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1. Open the controller board access door.

2. Open the controller board shield using the green handle.

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3. Use the following illustration to locate the option card connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch something metal on the printer before touching any controller board electronic

components or connectors.

4. Close the shield, and then the access door.

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any controller board electronic components or connectors.

1. Access the controller board.

For more information, see

2. Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

Accessing the controller board.

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3. Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller

board.

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4. Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and

the controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller

board.

5. Close the controller board shield, and then the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to

manually add the options in the printer driver to make them available for print jobs. For more

information, see

Updating available options in the printer driver.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

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Install the printer and any hardware options you have purchased in the following order:

• Printer stand

• Optional 250- or 550-sheet tray

• Printer

For more information on installing a printer stand, optional 250- or 550-sheet tray, or spacer, see the setup sheet that came with the option.

Installing optional trays

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

1. Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.

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2. Unpack the tray, and then remove all packing material.

3. Pull out the tray from the base.

4. Remove any packing material from inside the tray.

5. Insert the tray into the base.

6. Place the tray near the printer.

7. Align the printer with the tray, and then slowly lower the printer into place.

Note: Optional trays lock together when stacked.

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8. Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on

the printer.

Notes:

- When the printer software and any hardware options are installed, you may need to manually add the options in the printer driver to make them available for print jobs. For more information, see

Updating available options in the printer driver.

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Use the

Printer power cord socket

Connect the printer to a properly grounded electrical 2

Power switch

Turn the printer on or off.

Ethernet port

Connect the printer to an Ethernet network.

- To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer until it clicks into place, and then remove stacked trays one at a time from the top to the bottom.

Attaching cables

Connect the printer to the computer using a USB cable or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable with the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. Loss of data or a malfunction can occur.

outlet.

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Use the

EXT port

Connect additional devices (telephone or answering

LINE port

Connect the printer to an active telephone line through

USB printer port

Connect the printer to a computer.

Security slot

Attach a lock that will secure the printer in place.

machine) to the printer and the telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

a standard wall jack (RJ-11), DSL filter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

Setting up the printer software

Installing the printer driver

For Windows users

1. Insert the Drivers and Documentation CD in the CD/DVD drive of your PC.

2. Follow the instructions on the screen.

Note: The PostScript driver may not be installed to your PC which runs Windows Vista if it is

connected to the printer via a USB cable. In that case, select USB port in the “Add a printer” wizard to

install the printer driver.

3. Click Install, and then follow the instructions on the computer screen.

For Macintosh users

1. Insert the Drivers and Documentation CD in the CD drive of your Macintosh.

2. Double-click the CD icon on the desktop, the Drivers folder, and the Mac folder.

→ Mac OS X v10.3/v10.4: double-click bizhub_4020_3320_103104.pkg

→ Mac OS X v10.5: in the english (other) folder, double-click bizhub_4020_3320_105.pkg

→ Mac OS X v10.6/v10.7/v10.8: in the english (other) folder, double-click

bizhub_4020_3320_106.pkg

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3. The installer for the printer driver starts up.

Note: For OS X 10.6/10.7/10.8, the driver folder varies depending on the paper size. Select the

appropriate driver folder for your environment.

• To use inch-based paper size (8 1/2 x 11 in letter size): Select a file in the english folder.

• To use metric-based paper size (A4 and the like): Select a file in the other folder.

Note: Double-click the package file appropriate for the application and version of operating system

being used.

• bizhub_4020_3320_103104.pkg (for Mac OS X v10.3/v10.4)

• bizhub_4020_3320_105.pkg (for Mac OS X v10.5)

• bizhub_4020_3320_106.pkg (for Mac OS X v10.6/v10.7/v10.8)

4. Add the printer.

a. (For Mac OS X v10.3/v10.4/v10.5/v10.6)

Apple menu > System preferences > Print & Fax > + (For Mac OS X v10.7/10.8) Apple menu > System preferences > Print & Scan > +

b. Select your printer.

c. Click Add.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1. Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Apps list > Run > type control printers > OK

In Windows 7 or earlier

a. Click

b. In the Start Search or Run dialog, type control printers.

, or click Start and then click Run.

c. Press Enter, or click OK.

2. Select the printer.

3. Right-click the printer, and then select Printer properties.

4. Click the Configure tab.

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5. Do either of the following:

- Click Acquire Device Information.

- Under Device Option, manually add any installed hardware options.

6. Click Apply.

For Macintosh users

1. From the Apple menu, navigate to either of the following:

- (For Mac OS X v10.3/v10.4/v10.5/v10.6) System Preferences >Print & Fax > select your printer >Options & Supplies >Driver

- (For Mac OS X v10.7/10.8) System Preferences >Print & Scan > select your printer >Options & Supplies >Driver

2. Add any installed hardware options, and then click OK.

Networking

Notes:

• Purchase a wireless network adapter first before setting up the printer on a wireless network. For information on installing the wireless network adapter, see the setup sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi Protected Access (WPA), and WPA2 are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

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Installing the printer on an Ethernet network

For Windows users

1. Insert the Drivers and Documentation CD in the CD/DVD drive of your PC.

2. Follow the instructions on the screen.

3. A device is detected and it is displayed on a device list. Choose a device to install and click Next.

4. Choose the component to install and click Next.

5. Installation was completed.

For Macintosh users

1. Allow the network DHCP server to assign an IP address to the printer.

2. Obtain the printer IP address either:

- From the printer control panel

- From the TCP/IP section in the Network/Ports menu

- By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3. Install the printer driver on the computer.

a. Insert the Drivers and Documentation CD in the CD drive of your Macintosh.

b. Double-click the CD icon on the desktop, the Drivers folder, and the Mac folder.

→ Mac OS X v10.3/v10.4: double-click bizhub_4020_3320_103104.pkg

→ Mac OS X v10.5: in the english (other) folder, double-click bizhub_4020_3320_105.pkg

→ Mac OS X v10.6/v10.7/v10.8: in the english (other) folder, double-click

bizhub_4020_3320_106.pkg

c. The installer for the printer driver starts up.

Note: For OS X 10.6/10.7/10.8, the driver folder varies depending on the paper size. Select the appropriate driver folder for your environment.

• To use inch-based paper size (8 1/2 x 11 in letter size): Select a file in the english folder.

• To use metric-based paper size (A4 and the like): Select a file in the other folder.

Note: Double-click the package file appropriate for the application and version of operating system being used.

• bizhub_4020_3320_103104.pkg (for Mac OS X v10.3/v10.4)

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• bizhub_4020_3320_105.pkg (for Mac OS X v10.5)

• bizhub_4020_3320_106.pkg (for Mac OS X v10.6/v10.7/v10.8)

4. Add the printer.

- For IP printing:

1. From the Apple menu, navigate to either of the following:

- (For Mac OS X v10.3/v10.4/v10.5/v10.6) System preferences > Print & Fax

- (For Mac OS X v10.7/10.8) System preferences > Print & Scan

2. Click +.

3. Click the IP tab.

4. Type the printer IP address in the address field, and then click Add.

- For AppleTalk printing:

User's Guide

Notes:

• Make sure AppleTalk is activated on your printer.

• This feature is supported only in Mac OS X version 10.3/10.4/10.5.

1. From the Apple menu, navigate to:

System Preferences > Print & Fax

2. Click +, and then navigate to:

AppleTalk > select your printer > Add

For Linux users

Adding the Printer Using Printer configuration

1. Connect the machine to a computer or the network.

2. Insert the Drivers and Documentation CD in the CD/DVD drive of your computer.

3. From the System menu, select Administration > Printing.

4. Click New Printer.

5. Enter the Printer name, Description, and Location > Forward.

6. From the left pane of the dialog box, select the port for the machine to be installed.

7. Click Forward.

8. Select Provide PPD file.

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9. Click the folder icon.

10. Select the PPD file.

11. Click Open > Forward > Apply.

Adding the Printer on the CUPS Administration Web page

1. Connect the machine to a computer or the network.

2. Start up the Web browser.

3. Enter the URL “http://localhost:631”.

4. Click Add Printer.

5. Enter the Printer name, Location, and Description > Continue.

6. Select a Device Port from the Device list > Continue.

7. For a USB connection, skip to step 9. Enter the device URI in the following form: "socket://<Printer IP or Printer Hostname>:port"

8. Click Continue.

9. Select KONICA MINOLTA > Continue.

10. Select KM4020X.ppd > Add Printer.

11. Enter the user name and password for using root privileges > OK.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

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• Security Method—There are four basic options for Security Method:

- WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

- WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

- 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

- No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

- If you do not know the SSID of the network that your computer is connected to, then launch the

wireless utility of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

- To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the

documentation that came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

>Settings > >Network/Ports > >Active NIC > >Auto >

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back

on.

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Use

Search for networks

Show available wireless connections.

Enter a network name

Manually type the SSID.

Wi-Fi Protected Setup

Connect the printer to a wireless network using Wi-Fi Protected Setup.

1. From the printer control panel, navigate to:

>Settings > >Network/Ports > >Network [x] > >Network [x] Setup >

>Wireless >

>Wireless Connection Setup >

2. Select a wireless connection setup.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Note: Make sure to type the correct SSID.

3. Press

, and then follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi-Fi Protected Setup (WPS)

Before you begin, make sure that:

• The access point (wireless router) is WPS certified.

• A wireless network adapter is installed in the printer and is working properly. For more information,

see the instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration (PBC) method

1. From the printer control panel, navigate to:

>Settings > >Network/Ports > >Network [x] > >Network [x] Setup >

>Wireless >

>Wi-Fi Protected Setup > >Start Push Button Method >

2. Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

1. From the printer control panel, navigate to:

>Settings > >Network/Ports > >Network [x] >Wireless > >Wi-Fi Protected

Setup >

>Start PIN Method >

2. Copy the eight-digit WPS PIN.

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3. Open a Web browser, and then type the IP address of your access point in the address bar.

Notes:

- The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4. Access the WPS settings.

5. Enter the eight-digit PIN, and then save the setting.

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see

the instruction sheet that came with the wireless network adapter.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer control panel. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Network/Ports >Wireless.

3. Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and channel.

4. Click Submit.

5. Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the printer back on.

6. To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x] section, see if the status is Connected.

Verifying printer setup

When all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. If an option you installed is not listed, then it is not installed correctly. Remove the option, and then install it again.

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• Network setup page—If your printer has networking support, then use this page to verify that the network connection is working. This page also provides important information that aids network printing configuration.

Printing a menu settings page

Print a menu settings page to view the current menu settings and to verify if the printer options are installed correctly.

From the printer control panel, navigate to:

>Settings >Reports > >Menu Settings Page >

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings. Settings saved from the menus replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, select another value, and save it.

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1. From the printer control panel, navigate to:

>Settings >Reports > >Network Setup Page >

Note: If an optional internal print server is installed, then Print Network [x] Setup Page appears.

2. Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

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4—Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see

Setting the paper size and type

1. From the printer control panel, navigate to:

>Settings > >Paper Menu > >Paper Size/Type >

Avoiding jams and Storing paper.

2. Press the up or down arrow button to select the tray or feeder, and then press

3. Press the up or down arrow button to select the paper size, and then press

4. Press the up or down arrow button to select the paper type, and then press settings.

to change the

Configuring Universal paper settings

The Universal paper size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest supported Universal paper size is 76.2 x 127 mm (3 x 5 inches), and is supported only from the multipurpose feeder.

• The largest supported Universal paper size is 215.9 x 355.6 mm (8.5 x 14 inches), and is supported from all paper sources.

1. From the printer control panel, navigate to:

>Settings > >Paper Menu > >Universal Setup > >Units of Measure > >

select a unit of measure >

2. Select Portrait Width or Portrait Height, and then press

3. Press the left or right arrow button to change the setting, and then press

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray

separately. Keep all trays closed until needed.

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1. Pull out the tray completely.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause a jam.

2. Squeeze, and then slide the width guide tab to the correct position for the size of the paper you are loading.

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3. Unlock the length guide. Squeeze, and then slide the length guide tab to the correct position for the size of the paper you are loading.

Notes:

- For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward

to accommodate their length.

- When loading legal-size paper, the length guide extends beyond the base leaving the paper

exposed to dust. To protect the paper from dust, you can purchase a dust cover separately. For more information, contact technical support.

- If you are loading A6-size paper in the standard tray, then squeeze and then slide the length

guide tab toward the center of the tray to the A6-size position.

- Make sure the width and length guides are aligned with the paper size indicators on the bottom of

the tray.

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4. Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

5. Load the paper stack.

Notes:

- Load with the printable side facedown when using recycled or preprinted paper.

- Load prepunched paper with the holes on the top edge toward the front of the tray.

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- Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two-

sided printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

- Make sure the paper is below the maximum paper fill indicator located on the side of the width

guide.

6. Insert the tray.

7. From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

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Loading the multipurpose feeder

Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock, transparencies, paper labels, and envelopes. You can also use it for single-page print jobs on letterhead.

1. Open the multipurpose feeder.

a. Pull the multipurpose feeder extender.

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b. Pull the extender gently so that the multipurpose feeder is fully extended and open.

2. Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

3. Prepare the paper or specialty media for loading.

- Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the

paper. Straighten the edges on a level surface.

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- Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them,

and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

- Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the

edges on a level surface.

4. Load the paper or specialty media.

Notes:

- Do not force paper or specialty media into the multipurpose feeder.

- Make sure the paper or specialty media is below the maximum paper fill indicator located on the

paper guides. Overfilling may cause paper jams.

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- Load paper, transparencies, and card stock with the recommended printable side faceup and the

top edge entering the printer first. For more information on loading transparencies, see the packaging that the transparencies came in.

Note: When loading A6-size paper, make sure the multipurpose feeder extender rests lightly against the edge of the paper so that the last few sheets of paper remain in place.

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- Load letterhead faceup with the top edge entering the printer first. For two-sided (duplex) printing,

load letterhead facedown with the bottom edge entering the printer first.

- Load envelopes with the flap on the left side facedown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

5. From the printer control panel, set the paper size and paper type in the Paper menu to match the paper or specialty media loaded in the multipurpose feeder.

Linking and unlinking trays

When one linked tray becomes empty, paper feeds from the next linked tray. We recommended giving all custom paper, such as letterhead and different colored plain papers, a different custom type name so that the trays they are in do not automatically link.

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Linking and unlinking trays

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address on the printer control panel in the TCP/IP section under the

Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu.

3. Change the paper size and type settings for the trays you are linking.

- To link trays, make sure the paper size and type for the tray match that of the other tray.

- To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4. Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information, see

Setting the paper size and type

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

Creating a custom name for a paper type

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu >Custom Names.

3. Select a custom name, and then type a new custom paper type name.

4. Click Submit.

5. Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

1. From the printer control panel, navigate to:

>Settings > >Paper Menu > >Custom Names

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2. Select a custom name, and then type a new custom paper type name.

3. Press

4. Press Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type name

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu >Custom Names.

3. Type a name for the paper type, and then click Submit.

4. Select a custom type, and then verify that the correct paper type is associated with the custom name.

Note: Plain Paper is the factory default paper type for all user-defined custom names.

Assigning a custom paper type

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Paper Menu >Custom Types.

3. Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user-defined custom names.

4. Click Submit.

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Using the printer control panel

1. From the printer control panel, navigate to:

>Settings > >Paper Menu > >Custom Types

2. Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user-defined custom names.

3. Press

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5—Paper and specialty media guide

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The standard printer trays can automatically feed paper weights up to 90-g/m2 (24-lb) bond grain long paper. The optional trays can automatically feed paper weights up to 120-g/m paper. The multipurpose feeder can automatically feed paper weights up to 163-g/m long paper. Paper lighter than 60 g/m For best performance, use 75-g/m (7.2 x 10.1 inches), it is recommended to use 90 g/m

Note: Two-sided printing is supported only for 60–90-g/m

(16 lb) might not be stiff enough to feed properly, causing jams.

(20-lb) bond grain long paper. For paper smaller than 182 x 257 mm

(24 lb) or heavier paper.

(16–24-lb) bond paper.

(32-lb) bond grain long

(43-lb) bond grain

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150–250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24–48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

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Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90-g/m

(16–24-lb) bond paper, grain long paper is recommended.

Fiber content

Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) less than

±2.5 mm (±0.10 inch), such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms:

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple-part forms or documents

(16 lb)

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble-free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually

indicated on the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

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Paper size and

Standard 250-

Optional 250-

Multipurpose

ADF

Scanner

Duplex

Business card

X X X

X X

3 x 5 in.

X X X

4 x 6 in.

X X X

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

(16 to 24 lb) weight paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Supported paper sizes, types, and weights

Supported paper sizes

dimension

sheet tray

or 550-sheet tray

feeder

glass

mode

210 x 297 mm (8.27 x 11.7 in.)

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.)

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User's Guide

Paper size and

Standard 250-

Optional 250-

Multipurpose

ADF

Scanner

Duplex

JIS B5

Letter

Legal

Executive

Oficio (México)

Folio

Statement

7 3/4 Envelope

X X X X

dimension

182 x 257 mm (7.17 x 10.1 in.)

215.9 x 279.4 mm

(8.5 x 11 in.)

215.9 x 355.6 mm

(8.5 x 14 in.)

184.2 x 266.7 mm

(7.25 x 10.5 in.)

215.9 x 340.4 mm

(8.5 x 13.4 in.)

sheet tray

or 550-sheet tray

feeder

glass

mode

215.9 x 330 mm

(8.5 x 13 in.)

139.7 x 215.9 mm

(5.5 x 8.5 in.)

Universal*

76.2 x 127 mm to

215.9 x 355.6 mm

(3 x 5 in. to 8.5 x 14 in.)

(Monarch)

98.4 x 190.5 mm

(3.875 x 7.5 in.)

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User's Guide

Paper size and

Standard 250-

Optional 250-

Multipurpose

ADF

Scanner

Duplex

9 Envelope

X X X X

10 Envelope

X X X X

DL Envelope

X X X X

C5 Envelope

X X X X

B5 Envelope

X X X X

Other Envelope

X X X X

dimension

98.4 x 225.4 mm

(3.875 x 8.9 in.)

104.8 x 241.3 mm

(4.12 x 9.5 in.)

110 x 220 mm (4.33 x 8.66 in.)

162 x 229 mm (6.38 x 9.01 in.)

176 x 250 mm (6.93 x 9.84 in.)

sheet tray

or 550-sheet tray

feeder

glass

mode

85.7 x 165 mm to

215.9 x 355.6 mm

(3.375 x 6.50 in. to

8.5 x 14 in.)

To support two-sided (duplex) printing, the Universal width must be between 139.7 mm (5.5 in.) and 215.9 mm

(8.5 in.); the Universal length must be between 210 mm (8.27 in.) and 355.6 mm (14 in.).

Supported paper types and weights

The standard tray supports 60–90-g/m2 (16–24-lb) paper weights. The optional tray supports 60–120-

g/m

(16–32-lb) paper weights. The multipurpose feeder supports 60–163-g/m2 (16–43-lb) paper weights.

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User's Guide

Paper type

250- or 550-

Multipurpose feeder

Duplex mode

ADF

Scanner

Plain paper

Card stock

X X

Transparencies

Recycled

Bond

X X

Rough envelope

X X

Letterhead

Preprinted

Colored paper

Light paper

Heavy paper

Rough/Cotton

Custom Type [x]

Paper labels2

Envelope3

sheet tray

glass

Transparencies are supported only in 250-sheet tray.

One-sided paper labels designed for laser printers are supported for occasional use. We recommend printing only

up to 20 pages of paper labels per month. Vinyl, pharmacy, and two-sided labels are not supported.

Use envelopes that lie flat when individually placed on a table facedown.

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User's Guide

Using specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead,

see:

- Loading trays

- Loading the multipurpose feeder

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand

temperatures up to 185°C (365°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu, then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stack to prevent sheets from sticking

together.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90-g/m cotton envelopes must not exceed 70-g/m

(20-lb bond) weight.

(24-lb bond) paper or 25% cotton. All-

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that:

- Have excessive curl or twist

- Are stuck together or damaged in any way

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- Have windows, holes, perforations, cutouts, or embossing

- Have metal clasps, string ties, or folding bars

- Have an interlocking design

- Have postage stamps attached

- Have any exposed adhesive when the flap is in the sealed or closed position

- Have bent corners

- Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two-sided labels are not supported.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:

- The labels can withstand temperatures up to 240°C (464°F) without sealing, excessive curling,

wrinkling, or releasing hazardous emissions.

- Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25-psi (172-kPa)

pressure without delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam.

Partial sheets also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inch) of the edge of the label, of the perforations, or between die-cuts

of the label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive should be at least 1 mm (0.04 inch) away from edges. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, then remove a 2-mm (0.06-inch) strip on the leading and driver edge, and then use a non-oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

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Tips on using card stock

Card stock is heavy, single-ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and

cause jams or other paper handling problems.

• Check with the manufacturer or vendor to ensure that the card stock can withstand temperatures up to 240°C (464°F) without releasing hazardous emissions.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting introduces semi-liquid and volatile components into the printer.

• Use grain short card stock when possible.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton

and wrapper help keep the paper clean, dry, and flat.

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User's Guide

6—Printing

Printing a document

1. From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2. Send the print job:

For Windows users

a. With a document open, click File >Print.

b. Click Properties, Preferences, Options, or Setup.

c. Adjust the settings, if necessary.

d. Click OK >Print.

Note: For details on the Printing Preferences settings, refer to the Help for the Driver.

For Macintosh users

a. Customize the settings in the Page Setup dialog if necessary:

1. With a document open, choose File >Page Setup.

2. Choose a paper size or create a custom size to match the paper loaded.

3. Click OK.

b. Customize the settings in the Page Setup dialog if necessary:

1. With a document open, choose File >Print.

If necessary, click the disclosure triangle to see more options.

2. From the Print dialog and pop-up menus adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or select the appropriate tray or feeder.

3. Click Print.

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Print job type

Description

Max Invalid PIN

Limits the number of times an invalid PIN can be entered.

Confidential Job Expiration

Lets you hold print jobs in the computer until you enter the PIN from the

Repeat Job Expiration

Lets you print and store print jobs in the printer memory for reprinting.

Verify Job Expiration

Lets you print one copy of a print job while the printer holds the remaining

Adjusting toner darkness

Using the Embedded Web Server

1. Open a Web browser, and then type the IP address of the printer in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Print Settings >Quality Menu >Toner Darkness.

3. Adjust the toner darkness, and then click Submit.

Using the printer control panel

1. From the printer control panel, navigate to:

>Settings > >Print Settings > >Quality Menu > >Toner Darkness

2. Adjust the toner darkness, and then press

Printing confidential and other held jobs

Storing print jobs in the printer

1. From the printer control panel, navigate to:

>Settings > >Security > >Confidential Print > select the print job type

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

printer control panel.

Note: The PIN is set from the computer. It must be four digits, using the numbers 0–9.

copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

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Print job type

Description

Reserve Job Expiration

Lets you store print jobs for printing at a later time. The print jobs are held

Notes:

until deleted from the Held Jobs menu.

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2. Press

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve jobs are held in the printer until you choose to delete them.

For Windows users

1. With a document open, click File >Print.

2. Click Properties or Preferences, Basic tab.

3. Click Job Retention.

4. Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential print job, also enter a four-digit PIN.

5. Click OK or Print.

6. From the printer control panel, release the print job.

- For confidential print jobs, navigate to:

Held jobs > select your user name >Confidential Jobs > enter the PIN > select the print job > specify the number of copies >Print

- For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies >Print

For Macintosh users

1. With a document open, choose File >Print.

If necessary, click the disclosure triangle to see more options.

2. From the print options or Copies & Pages pop-up menu, choose Job Retention.

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3. Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential print job, also enter a four-digit PIN.

4. Click OK or Print.

5. From the printer control panel, release the print job:

- For confidential print jobs, navigate to:

Held jobs > select your user name >Confidential Jobs > enter the PIN > select the print job > specify the number of copies >Print

- For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies >Print

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Other Settings tab >Security >Confidential Print Setup.

3. Modify the settings:

- Set a maximum number of PIN entry attempts. When a user exceeds a specific number of PIN

entry attempts, all of the jobs for that user are deleted.

- Set an expiration time for confidential print jobs. When a user has not printed the jobs within the

specified time, all of the jobs for that user are deleted.

4. Save the modified settings.

Printing information pages

Printing a font sample list

1. From the printer control panel, navigate to:

>Settings > >Reports > >Print Fonts

2. Press the up or down arrow button to select the font setting.

3. Press

Note: The PPDS fonts appear only when the PPDS data stream is activated.

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Canceling a print job

Canceling a print job from the printer control panel

From the printer control panel, press . When a list of print jobs appears, select the job to cancel, and

then press

Canceling a print job from the computer

For Windows users

1. Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK.

In Windows 7 or earlier

a. Click

b. In the Start Search or Run dialog, type control printers.

c. Press Enter, or click OK.

2. Double-click the printer icon.

3. Select the print job you want to cancel.

, or click Start and then click Run.

4. Click Delete.

For Macintosh users

1. From the Apple Menu, navigate to either of the following:

- (For Mac OS X v10.3/v10.4/v10.5/v10.6)

System Preferences >Print & Fax > select a printer >Open Print Queue

- (For Mac OS X v10.7/10.8)

System Preferences >Print & Scan > select a printer >Open Print Queue

2. From the printer window, select the print job you want to cancel, and then click Delete.

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7—Copying

Automatic document feeder (ADF)

Scanner glass

User's Guide

Use the ADF for multiple-page documents.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

Note: To avoid a cropped image, make sure the size of the original document and the size of the copy paper are the same.

3. From the printer control panel, press

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Copying using the ADF

1. Load an original document faceup, short edge first into the ADF tray.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. Adjust the paper guides.

3. From the printer control panel, use the keypad to enter the number of copies, and then press

Copying using the scanner glass

1. Place an original document facedown on the scanner glass in the upper left corner.

2. From the printer control panel, use the keypad to enter the number of copies, and then press

Note: If you want to scan another document, then place the next document on the scanner glass,

press the left or right arrow button to scroll to Scan the Next Page, and then press

3. Press the left or right arrow button to scroll to Finish the Job, and then press

Copying photos

1. Place a photo facedown on the scanner glass in the upper left corner.

2. From the printer control panel, navigate to:

>Copy > >Content Type >Photo

3. From the Content Source menu, choose a setting that best describes the original photo your are copying, and then press

Note: If you want to copy another photo, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

4. Press the left or right arrow button to scroll to Finish the Job, and then press

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Copying on specialty media

Copying on transparencies

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Copy from > select the size of the original document

4. Navigate to:

Copy to > enter a number on the keypad >

5. If there are no trays that contain transparencies, then do the following:

a. Navigate to:

Copy to >

>Transparency >

b. Load transparencies into the multipurpose feeder, and then press

Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

6. Press the left or right arrow button to scroll to Finish the Job, and then press

> select the tray containing the transparencies > > select the number of copies or

>Manual Feeder > > select the size of the transparencies >

Copying on letterhead

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

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3. From the printer control panel, navigate to:

>Copy > >Copy from > select the size of the original document

4. Navigate to:

Copy to > enter a number on the keypad >

5. If there are no trays that contain letterhead, then do the following:

a. Navigate to:

Copy to >

b. Place the letterhead faceup, top edge first into the multipurpose feeder, and then press

Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

6. Press the left or right arrow button to scroll to Finish the Job, and then press

> select the tray containing the letterhead > > select the number of copies or

>Manual Feeder > > select the size of the letterhead >Letterhead

Customizing copy settings

Copying to a different size

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Copy from > select the size of the original document

4. Navigate to:

Copy to > the keypad >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

5. Press the left or right arrow button to scroll to Finish the Job, and then press

> select a new size for the copy > select the number of copies or enter a number on

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Making copies using paper from a selected tray

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Copy from > select the size of the original document

4. Navigate to:

Copy to > the number of copies or enter a number on the keypad >

5. If there are no trays that contain the paper size and type you want to use, then do the following:

a. Navigate to:

Copy to >

b. Load the size and type of paper into the multipurpose feeder, and then press

Note: If you want to copy another document, then place it on the scanner glass, press the left or

right arrow button to scroll to Scan the Next Page, and then press

6. Press the left or right arrow button to scroll to Finish the Job, and then press

> select the tray containing the paper size and type you want to use > > select

> MP Feeder > > select the paper size > > select the paper type >

Copying on both sides of the paper (duplexing)

1. Load a document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

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3. From the printer control panel, navigate to:

>Copy > >Sides (Duplex) > select a duplex option > select the number of copies or enter a

number on the keypad > Notes:

- The first number refers to the original document. The second number refers to the copy. For

example, select 1-sided to 2-sided if you have one-sided original documents and you want twosided copies.

- If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

4. Press the left or right arrow button to scroll to Finish the Job, and then press

Reducing or enlarging copies

Copies can be scaled from 25% to 400% of the original document size.

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Scale > adjust the scale setting > select the number of copies or enter a number

on the keypad > Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

4. Press the left or right arrow button to scroll to Finish the Job, and then press

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Making a copy lighter or darker

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass in the upper left corner.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Darkness > adjust the darkness setting > select the number of copies or enter a

number on the keypad > Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

4. Press the left or right arrow button to scroll to Finish the Job, and then press

Adjusting copy quality

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Content Type > select the content type of the original document

4. Press the left or right arrow button to scroll to one of the following:

- Text—The content of the original document is mostly text or line art.

- Text/Photo—The original document is a mixture of text and graphics or photos.

- Photo—The original document is mostly a photo or an image.

- Graphics—The original document is mostly business-type graphics, such as pie charts, bar

charts, and animations.

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Collated

Not collated

5. Press the up or down arrow button until Content Source appears, and then press the left or right arrow button to scroll to one of the following:

- Color Laser—The original document was printed using a color laser printer.

- Inkjet—The original document was printed using an inkjet printer.

- Magazine—The original document is from a magazine.

- Press—The original document is from an offset press.

- Black/White Laser—The original document was printed using a mono laser printer.

- Photo/Film—The original document is a photo from a film.

- Newspaper—The original document is from a newspaper.

- Other—The original document was printed using an alternate or unknown printer.

6. Select the number of copies or enter a number on the keypad, and then press

Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

7. Press the left or right arrow button to scroll to Finish the Job, and then press

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

To select a Collate setting:

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

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3. From the printer control panel, navigate to:

>Copy > >Collate > select the collate setting you want > select the number of copies or enter

a number on the keypad > Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

4. Press the left or right arrow button to scroll to Finish the Job, and then press

Placing separator sheets between copies

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Separator Sheets

4. Select Between Copies, Between Jobs, Between Pages, or Off.

5. Select the number of copies or enter a number on the keypad, and then press

Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

6. Press the left or right arrow button to scroll to Finish the Job, and then press

Copying multiple pages onto a single sheet

To save paper, you can copy either two or four consecutive pages of a multiple-page document onto a single sheet of paper.

Notes:

• Make sure the paper size is set to letter, legal, A4, or JIS B5.

• The copy size must be set to 100%.

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1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Paper Saver > select the setting that you want

4. Select Off, 2-up Portrait, 2-up Landscape, 4-up Portrait, or 4-up Landscape.

5. Select the number of copies or enter a number on the keypad, and then press

Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

6. Press the left or right arrow button to scroll to Finish the Job, and then press

Placing information on copies

Placing an overlay message on each page

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Copy > >Overlay > select an overlay message you want

4. Select Off, Confidential, Copy, Draft, Urgent, or Custom.

5. Select the number of copies or enter a number on the keypad, and then press

Note: If you want to copy another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

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6. Press the left or right arrow button to scroll to Finish the Job, and then press

Canceling a copy job

Canceling a copy job from the printer control panel

From the printer control panel, press .

Understanding the copy options

Copies

This option lets you set the number of copies to be printed.

Copy from

This option opens a screen where you can select the paper size of the original document.

• To scroll to the paper size that matches the original document, press the left or right arrow button,

and then press

• To copy an original document that contains mixed paper sizes with the same width, press the left or

right arrow button to scroll to Mixed Sizes, and then press

• To set the printer to automatically detect the size of the original document, press the left or right arrow

button to scroll to Auto Size Sense, and then press

Copy to

This option lets you select the paper size and type on which your copies will be printed.

• To scroll to the paper size and type that matches the paper loaded in the tray or feeder, press the left

or right arrow button, and then press

• If the settings for “Copy from” and “Copy to” are different, then the printer automatically adjusts the Scale setting to accommodate the difference.

• If the paper type or size you want to use is not loaded in one of the trays, then press the left or right

arrow button to scroll to Manual Feeder, press manual feeder or multipurpose feeder.

• To match each copy to the paper size of the original document, set “Copy to” to Auto Size Match. If a matching paper size is not in one of the trays, then Paper size not found appears and prompts to load a paper in a tray, manual feeder, or multipurpose feeder.

, and then manually load the paper in the

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Scale

This option lets you scale the document from 25% to 400% of the original document size. You can also set automatic scaling.

• When copying to a different paper size, such as from legal-size to letter-size paper, set the “Copy from” and “Copy to” paper sizes automatically to scale the scan image to fit the size of the paper onto which you are copying.

• To decrease or increase the value by 1%, press the left or right arrow button on the printer control panel. To make a continuous decrease or increase in value, press and hold the button for two or more seconds.

Darkness

This option lets you adjust how light or dark the copies are in relation to the original document.

Sides (Duplex)

This option lets you make one- or two-sided copies from one-sided original documents.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document.

Content Type

This option lets you set the original document type.

Select from the following content types:

• Graphics—The original document is mostly business-type graphics, such as pie charts, bar charts, and animations.

• Photo—The original document is mostly a photo or an image.

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text, graphics, and photos.

Content Source

This option lets you set the original document source.

Select from the following content sources:

• Color Laser—The original document was printed using a color laser printer.

• Black/White Laser—The original document was printed using a mono laser printer.

• Inkjet—The original document was printed using an inkjet printer.

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• Photo/Film—The original document is a photo from a film.

• Magazine—The original document is from a magazine.

• Newspaper—The original document is from a newspaper.

• Press—The original document was printed using a printing press.

• Other—The original document was printed using an alternate or unknown printer.

Advanced Duplex

This option lets you specify the document orientation, whether documents are one-sided or two-sided, and how documents are bound.

Overlay

This option lets you create a watermark (or message) that overlays the content of your copy. You can choose from Confidential, Copy, Draft, Urgent, and Custom. You can type a custom message in the ”Enter the Custom Text Overlay and press OK” field. The message will appear, faintly, in large print across each page.

Separator Sheets

This option lets you place a blank sheet of paper between copies, prints, pages, print jobs or copy jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

Paper Saver

This option lets you print two or more pages of an original document on the same page. Paper Saver is also called N-up printing where N stands for the number of pages. For example, 2-up would print two pages of your document on a single page, and 4-up would print four pages of your document on a single page.

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8—E-mailing

Automatic document feeder (ADF)

Scanner glass

User's Guide

Use the ADF for multiple-page documents.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the printer to e-mail scanned documents to one or more recipients. There are two ways to send an e-mail from the printer. You can use a shortcut number or use the address book.

Setting up the printer to e-mail

Setting up the e-mail function

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >E-mail/FTP Settings >E-mail Settings.

3. Enter the appropriate information, and then click Submit.

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Configuring e-mail settings

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >E-mail/FTP Settings > E-mail Settings.

3. Enter the appropriate information, and then click Submit.

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Manage Shortcuts >E-mail Shortcut Setup.

3. Type a name for the shortcut, and then enter the e-mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

4. Adjust the scan settings, if necessary.

5. Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

E-mailing a document

Sending an e-mail using a shortcut number

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

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2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. Press #, then enter the shortcut number using the keypad, and then press

4. Press

Sending an e-mail using the address book

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is properly loaded.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>E-mail > > select the name of the recipient >

Canceling an e-mail

From the printer control panel, press .

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9—Faxing

Automatic document feeder (ADF)

Scanner glass

User's Guide

Use the ADF for multiple-page documents.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Setting up the printer to fax

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up

this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Notes:

• The following connection methods are applicable only in select countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set

up later, and then press Continue.

• The indicator light may blink red if the fax function is enabled and not fully set up.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

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Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: fax name (identification of the business, other entity, or individual sending the message) and fax number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server, and then open the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time, a series of start-up screens appear. If the printer has fax capabilities, then the Fax Name or Station Name and Fax Number or Station Number screens appear:

1. When Fax Name or Station Name appears, type the name to be printed on all outgoing faxes, and then press

2. When Fax Number or Station Number appears, enter the printer fax number, and then press

Using the Embedded Web Server for fax setup

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Fax Settings >Analog Fax Setup.

3. In the Fax Settings menu, type the name to be printed on all outgoing faxes in the Fax Name or Station Name field.

4. In the Fax Number or Station Number field, enter the printer fax number.

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5. Click Submit.

Choosing a fax connection

Scenario 1: Standard telephone line

Setup 1: Printer is connected to a dedicated fax line

To connect:

1. Connect one end of the telephone cable that came with the printer to the

2. Connect the other end of the telephone cable to an active analog wall jack.

Tips for this setup:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).

• If you want to receive faxes automatically (Auto Answer On), then set the printer to pick up on any number of rings that you want.

port of the printer.

Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

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To connect:

User's Guide

1. Connect one end of the telephone cable that came with the printer to the

2. Connect the other end of the telephone cable to an active analog wall jack.

3. Connect the answering machine to the

Connected to different wall jacks

port of the printer.

To connect:

1. Connect one end of the telephone cable that came with the printer to the

2. Connect the other end of the telephone cable to an active analog wall jack.

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Tips for this setup:

• If you have only one telephone number on your line, then you need to set the printer to receive faxes automatically (Auto Answer On).

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.

• If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

To connect:

1. Connect one end of the telephone cable that came with the printer to the

2. Connect the other end of the telephone cable to an active analog wall jack.

3. Connect the telephone to the

Tips for this setup:

• This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

port of the printer.

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• If you have only one telephone number on your line, then you need to set the printer to receive faxes manually (Auto Answer Off).

When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone to receive the fax.

• You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.

Scenario 2: Digital Subscriber Line (DSL)

A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use the same line for analog voice calls (including faxes) and digital Internet access.

To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.

To install a filter for the printer:

1. Connect the line port of the DSL filter to the wall jack.

2. Connect one end of the telephone cable that came with your printer to the Connect the other end to the phone port on the DSL filter.

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3. To continue using a computer for Internet access, connect the computer to the DSL HPN port on the DSL filter.

4. To connect a telephone to the printer, remove any installed adapter plug from the printer, and then connect the telephone to the port.

Scenario 3: VoIP telephone service

port of the

To connect:

1. Connect one end of the telephone cable that came with the printer to the

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost for activation of the second phone port.

3. Connect the telephone to the

Tips for this setup:

• To make sure that the phone port on the VoIP adapter is active, plug an analog telephone into the phone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.

port of the printer.

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• If you need two phone ports for your devices, but do not want to pay additional cost, then do not plug the printer into the second phone port. You can use a phone splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone.

Scenario 4: Digital telephone service through a cable provider

Setup 1: Printer is connected directly to a cable modem

1. Connect one end of the telephone cable that came with your printer to the

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost for activation of the second phone port.

3. Connect your analog telephone phone to the

Notes:

• To make sure that the telephone port on the cable modem is active, plug an analog telephone into the telephone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two telephone ports for your devices, but do not want to pay additional cost, then do not plug the printer into the second telephone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

• Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone.

port of the printer.

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Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility

1. Connect one end of the telephone cable that came with your printer to the port of the printer.

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

3. Connect your analog telephone to the

port of the printer.

Scenario 5: Countries or regions with different telephone wall jacks and plugs

Some countries or regions may have different types of telephone wall jack connectors than those that came with the printer. The standard wall jack adopted by most countries or regions is RJ-11. Your printer comes with the RJ-11 jack and a telephone cable with the RJ-11 plug.

If the wall jack or equipment in your facility is not compatible with this type of connection, then you need to use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

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There may be an adapter plug installed in the or a facility that has a cascaded or serial wiring scheme, then do not remove the adapter plug from the port of the printer.

port of the printer. If you are using a telephone adapter

Connecting the printer to a non-RJ-11 wall jack

1. Connect one end of the telephone cable that came with printer to the port of the printer.

2. Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to the wall jack.

3. If you want to connect another device (telephone or answering machine) to the same wall jack, and if the device has a non-RJ-11 connector, then connect it directly to the telephone adapter.

Notes:

- The

plug from the

- In some countries or regions, the printer may not come with a telephone adapter or an adapter

plug.

port of the printer may have an adapter plug for use with the adapter. Do not remove the

port of the printer.

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Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones.

Connect the printer to any of the N ports.

1. Connect one end of the telephone cable that came the printer to the

2. Connect the other end of the telephone cable to the RJ-11 adapter, and then connect the adapter to an N port.

3. If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.

Note: Do not remove the adapter plug from the or cascaded telephone system.

port of the printer if you are connecting to a serial

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Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone company. This service lets you have multiple telephone numbers on one telephone line, with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, then follow these steps to connect the equipment:

1. Connect one end of the telephone cable that came with the printer to the printer LINE port

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

3. Change the Distinctive Rings setting to match the setting you want the printer to answer.

From the printer control panel, navigate to:

>Settings > >Fax Settings > >Distinctive Rings > select the ring tone you want >

Setting the outgoing fax or station name and number

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Fax Settings > Analog Fax Setup.

3. From the Fax Settings menu, type the name to be printed on all outgoing faxes in the Fax Name or Station Name field.

4. In the Fax Number or Station Number field, enter the printer fax number.

5. Click Submit.

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Setting the date and time

You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may have to reset the date and time.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Other Settings area >Security >Set Date and Time.

3. In the Set Date & Time field, enter the current date and time.

4. Click Submit.

Note: We recommend using the network time.

Configuring the printer to observe daylight saving time

Set the printer to automatically adjust for daylight saving time.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Security >Set Date and Time.

3. Select the Automatically Observe DST check box, and then enter the DST start and end dates in the Custom Time Zone Setup section.

4. Click Submit.

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Sending a fax

Sending a fax using the printer control panel

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Fax > > enter a fax or shortcut number on the keypad > >Original Size >

Note: If you want to fax another document, then place it on the scanner glass, press the left or right

arrow button to scroll to Scan the Next Page, and then press

4. Press the left or right arrow button to scroll to Finish the Job, and then press

Sending a fax using the computer

The printer driver fax option lets you send a print job to the printer, which sends the job as a fax. The fax option works as a normal fax machine, but is controlled through the printer driver instead of the printer control panel.

1. With a document open, click File >Print.

2. Select the printer, and then navigate to:

Properties >Fax tab >Enable fax

3. Enter the recipient fax number or numbers in the “Fax number(s)” field.

Note: Fax numbers can be entered manually or by using the Phone Book feature

4. If necessary, enter a prefix in the “Dialing prefix” field.

5. Select the appropriate paper size and page orientation.

6. If you want to include a cover page with the fax, then select Include cover page with fax, and then enter the appropriate information.

7. Click OK.

Notes:

• For information on installing these drivers, see the Drivers and Documentation CD.

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• If the Always display settings prior to faxing check box is selected, then you are prompted to verify the recipient information before the fax is sent. If this check box is cleared, then the queued document is sent automatically as a fax when you click OK on the Fax tab.

Sending a fax using a shortcut number

Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. A shortcut number (1–

999) can contain a single recipient or multiple recipients.

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. Press # , and then enter the shortcut number on the keypad.

4. Press

Sending a fax using the address book

The address book feature lets you search for bookmarks and network directory servers.

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Fax > > > select the name of the recipient >

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Sending a fax at a scheduled time

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly into the ADF tray.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Fax > > enter the fax number >Delayed Send >Send Later > select the date you want the

fax to be sent >

4. Press

Note: The document is scanned, and then faxed at the scheduled time.

> select the time you want the fax to be sent >

Creating a fax destination shortcut using the Embedded Web Server

Assign a shortcut number to a single fax number or a group of fax numbers.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Manage Shortcuts > Fax Shortcut Setup.

Note: A password may be required. If you do not have an ID and password, then contact your system support person.

3. Type a name for the shortcut, and then enter the fax number.

Notes:

- To create a multiple-number shortcut, enter the fax numbers for the group.

- Separate each fax number in the group with a semicolon (;).

4. Assign a shortcut number.

Note: If you enter a number that is already in use, then you are prompted to select another number.

5. Click Add.

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Customizing fax settings

Changing the fax resolution

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

>Fax > > enter the fax number >Resolution > select the resolution you want

Note: You can choose from Standard (fastest speed) to Ultra Fine (slowest speed and best quality).

4. Press

Making a fax lighter or darker

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

- Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

- The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, navigate to:

Fax >

> enter the fax number > >Darkness > adjust the darkness of the fax >

Viewing a fax log

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Reports.

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3. Click Fax Job Log or Fax Call Log.

Blocking junk faxes

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Fax Settings >Analog Fax Setup >Block No Name Fax.

Notes:

- This option blocks all incoming faxes that have a private caller ID or no fax name.

- In the Banned Fax List field, enter the phone numbers or fax names of specific fax callers you

want to block.

Canceling an outgoing fax

Canceling a fax job while the original documents are still scanning

• If you are using the ADF tray and Scanning page appears, then press .

• If you are using the scanner glass and Scanning page, Scan the Next Page, or Finish the

Job appears, then press

Canceling a fax job after scanning the original documents

1. From the printer control panel, press .

2. Press the left or right arrow button to scroll to the job you want to cancel.

3. Press

>Delete Selected Jobs.

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Holding and forwarding faxes

Holding faxes

This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or at a scheduled day or time.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Fax Settings >Analog Fax Setup >Holding Faxes.

3. From the Held Fax Mode menu, select Off, Always On, Manual, or Scheduled.

4. If you selected Scheduled, then continue with the following steps:

a. Click Fax Holding Schedule.

b. From the Action menu, select Hold faxes.

c. From the Time menu, select the time you want the held faxes released.

d. From the Day(s) menu, select the day you want the held faxes released.

5. Click Add.

Forwarding a fax

This option lets you print and forward received faxes to a fax number, e-mail address, FTP site, or LDSS.

1. Open a Web browser, and then type the printer IP address in the address field.

Notes:

- View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address

appears as four sets of numbers separated by periods, such as 123.123.123.123.

- If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings >Fax Settings.

3. From the Fax Forwarding menu, select Print, Print and Forward, or Forward.

4. From the “Forward to” menu, select Fax, E-mail, FTP, or LDSS.

5. In the “Forward to Shortcut” field, enter the shortcut number where you want the fax forwarded.

Note: The shortcut number must be valid for the setting selected in the “Forward to” menu.

6. Click Submit.

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Understanding the fax options

Original Size

This option lets you choose the size of the documents you are going to fax.

1. From the Fax area of the printer control panel, press the Options button.

Original Size appears.

2. Press

3. Press the arrow buttons until the size of the original document appears, and then press

Resolution

This option lets you adjust the quality of the fax output. Increasing the image resolution increases the file size and the time needed to scan your original document. Decreasing the image resolution reduces the file size.

Select one of the following:

• Standard—Use this when faxing most documents.

• Fine 200 dpi—Use this when faxing documents with small prints.

• Super fine 300 dpi—Use this when faxing documents with fine details.

• Ultra fine 600 dpi—Use this when faxing documents with pictures or photos.

Darkness

This option lets you adjust how light or dark the faxes are in relation to the original document.

Content Type

This option lets you set the original document type.

Select from the following content types:

• Graphics—The original document is mostly business-type graphics, such as pie charts, bar charts, and animations.

• Photo—The original document is mostly a photo or an image.

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text, graphics, and photos.

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Konica Minolta 3320 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

1—Safety information

2—Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Understanding the basic functions of the scanner

Using the ADF and scanner glass

Using the printer control panel

Understanding the colors of the indicator and Sleep button lights

3—Additional printer setup

Installing internal options

Installing hardware options

Attaching cables

Setting up the printer software

Networking

Verifying printer setup

4—Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading trays

Loading the multipurpose feeder

Linking and unlinking trays

5—Paper and specialty media guide

Paper guidelines

Supported paper sizes, types, and weights

Using specialty media

Storing paper

6—Printing

Printing a document

Printing confidential and other held jobs

Printing information pages

Canceling a print job

7—Copying

Making copies

Copying photos

Copying on specialty media

Customizing copy settings

Placing information on copies

Canceling a copy job

Understanding the copy options

8—E-mailing

Setting up the printer to e-mail

Creating an e-mail shortcut

E-mailing a document

Canceling an e-mail

9—Faxing

Setting up the printer to fax

Sending a fax

Creating a fax destination shortcut using the Embedded Web Server

Customizing fax settings

Canceling an outgoing fax

Holding and forwarding faxes

Understanding the fax options