KONICA MINOLTA 1680MF User Manual

magicolor 1680MF Printer / Copier / Scanner User’s Guide

A0HF-9561-00A

Thank You

Thank you for purchasing a magicolor 1680MF. You have made an excellent choice. Your magicolor 1680MF is specially designed for optimal performance in Windows and Macintosh environments.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor and PageScope are trademarks or registered trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

All other trademarks and registered trademarks are the property of their respective owners.

Copyright © 2008 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All Rights Reserved. This document may not be copied, in whole or part, nor transferred to any other media or language, without written permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies and omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide in operating the equipment, or in connection with the performance of the equipment when so operated.

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SOFTWARE LICENSE AGREEMENT

This package contains the following materials provided by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. (KMBT): software included as part of the printing system (“Printing Software”), the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form (“Font Programs”), other software which runs on a computer system for use in conjunction with the Printing Software (“Host Software”), and related explanatory written materials (“Documentation”). The term “Software” shall be used to describe Printing Software, Font Programs and/or Host Software and also include any upgrades, modified versions, additions, and copies of the Software. The Software is being licensed to you under the terms of this Agreement. KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, provided that you agree to the following:

1. You may use the Software and accompanying Font Programs for imaging to the licensed output device(s), solely for your own internal business purposes.

2. In addition to the license for Font Programs set forth in Section 1 above, you may use Roman Font Programs to reproduce weights, styles, and versions of letters, numerals, characters and symbols (“Typefaces”) on the display or monitor for your own internal business purposes.

3. You may make one backup copy of the Host Software, provided your backup copy is not installed or used on any computer. Notwithstanding the above restrictions, you may install the Host Software on any number of computers solely for use with one or more printing systems running the Printing Software.

4. You may assign its rights under this Agreement to an assignee of all of Licensee’s right and interest to such Software and Documentation (“Assignee”) provided you transfer to Assignee all copies of such Software and Documentation Assignee agrees to be bound by all of the terms and conditions of this Agreement.

5. You agree not to modify, adapt or translate the Software and Documentation.

6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or decompile the Software.

7. Title to and ownership of the Software and Documentation and any reproductions thereof shall remain with KMBT and its licensor.

8. Trademarks shall be used in accordance with accepted trademark practice, including identification of the trademark owner’s name. Trademarks can only be used to identify printed output produced by the Software. Such use of any trademark does not give you any rights of ownership in that trademark.

9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software Licensee does not use, or Software contained on any unused media, except as part of the permanent transfer of all Software and Documentation as described above.

10. IN NO EVENT WILL KMBT OR ITS LICENSOR BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL INDIRECT, PUNITIVE OR SPECIAL DAMAGES, INCLUDING ANY LOST PROFITS OR LOST SAVING, EVEN IF KMBT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY ANY THIRD PARTY. KMBT OR ITS LICENSOR DISCLAIMS ALL WARRANTIES WITH REGARD TO THE SOFTWARE, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT OF THIRD PARTY RIGHTS. SOME STATES OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

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11. Notice to Government End Users: The Software is a “commercial item,” as that term is defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercial computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Government End Users acquire the Software with only those rights set forth herein.

12. You agree that you will not export the Software in any form in violation of any applicable laws and regulations regarding export control of any countries.

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Legal Restrictions on Copying

Certain types of documents must never be copied with the purpose or intent to pass copies of such documents off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible copying.

Financial Instruments

z Personal checks

z Traveler’s checks

z Money orders

z Certificates of deposit

z Bonds or other certificates of indebtedness

z Stock certificates

Legal Documents

z Food stamps

z Postage stamps (canceled or uncanceled)

z Checks or drafts drawn by government agencies

z Internal revenue stamps (canceled or uncanceled)

z Passports

z Immigration papers

z Motor vehicle licenses and titles

z House and property titles and deeds

General

z Identification cards, badges, or insignias

z Copyrighted works without permission of the copyright owner

In addition, it is prohibited under any circumstances rencies, or works of art without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

to copy domestic or foreign cur-

" In order to prohibit the illegal reproduction of certain documents, such as

paper currency, this machine is equipped with a counterfeit prevention feature. Due to the counterfeit prevention feature that this machine is equipped with, images may be distorted.

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For EU member states only

This symbol means: Do not dispose of this product together with your household waste!

Please contact the Local Authority for appropriate disposal instructions. In the case of a new device being purchased, the used one can also be given to our dealer for appropriate disposal. Recycling of this product will help to conserve natural resources and prevent potential negative consequences for the environment and human health caused by inappropriate waste handling.

This product complies with RoHS (2002/95/EC) directive.

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1 Introduction .................................................................................................... 1-1

Getting Acquainted with Your Machine ....................................................... 1-2

Space Requirements................................................................................... 1-2

Part Names ................................................................................................. 1-3

Front View............................................................................................. 1-3

Rear View ............................................................................................. 1-4

Front View with Option.......................................................................... 1-5

Drivers CD/DVD .......................................................................................... 1-6

Printer Drivers ....................................................................................... 1-6

Scanner Drivers .................................................................................... 1-6

Applications CD/DVD.................................................................................. 1-7

Applications........................................................................................... 1-7

Documentation CD/DVD ............................................................................. 1-8

Documentation...................................................................................... 1-8

System Requirements................................................................................. 1-9

2 Control Panel and Configuration Menu ....................................................... 2-1

About the Control Panel ................................................................................ 2-2

Control Panel Indicators and Keys.............................................................. 2-2

Contentsx-6

Display Indications ...................................................................................... 2-4

Main Screen (Copy Mode) .................................................................... 2-4

Main Screen (Scan Mode) .................................................................... 2-6

Print Screen .......................................................................................... 2-7

Checking the Machine Status and Settings ................................................ 2-8

PRINTER MODE Menu............................................................................... 2-8

TONER REMAINING .................................................................................. 2-9

T/C CHANGE.............................................................................................. 2-9

REPORT/STATUS Menu.......................................................................... 2-11

TOTAL PRINT..................................................................................... 2-11

SUPPLY STATUS............................................................................... 2-12

REPORT ............................................................................................. 2-12

Configuration Menu Overview .................................................................... 2-13

UTILITY Menu........................................................................................... 2-13

MACHINE SETTING Menu................................................................. 2-14

TRAY1 PAPER SETUP Menu ............................................................ 2-17

ADMIN. MANAGEMENT Menu........................................................... 2-19

COPY SETTING Menu ....................................................................... 2-20

3 Media Handling .............................................................................................. 3-1

Print Media ..................................................................................................... 3-2

Specifications.............................................................................................. 3-2

Types .......................................................................................................... 3-3

Plain Paper (Recycled Paper)............................................................... 3-3

Thick Stock ...........................................................................................3-4

Envelope ............................................................................................... 3-5

Label ..................................................................................................... 3-6

Letterhead............................................................................................. 3-7

Postcard................................................................................................ 3-7

Printable Area ................................................................................................ 3-8

Envelopes ................................................................................................... 3-9

Page Margins .............................................................................................. 3-9

Loading Media .............................................................................................. 3-10

How do I load media? ............................................................................... 3-10

Tray 1 (Multipurpose Tray)........................................................................ 3-10

Loading Plain Paper............................................................................ 3-10

Other Media ........................................................................................ 3-12

Loading Envelopes ............................................................................. 3-12

Loading Label Sheets/Letterheads/Postcards and Thick Stock.......... 3-14

Output Tray .................................................................................................. 3-16

Media Storage .............................................................................................. 3-17

Original Media .............................................................................................. 3-18

Specifications............................................................................................ 3-18

Placing a Document to be Copied .............................................................. 3-19

Contents x-7

4 Using the Printer Driver ................................................................................ 4-1

Selecting Printer Driver Options/Defaults (for Windows) .......................... 4-2

Uninstalling the Printer Driver (for Windows) ............................................. 4-3

Windows Vista/XP/Server 2003/2000 ......................................................... 4-3

Displaying Printer Driver Settings ............................................................... 4-3

Windows Vista............................................................................................. 4-3

Windows XP/Server 2003 ........................................................................... 4-3

Windows 2000............................................................................................. 4-4

Printer Driver Settings ................................................................................... 4-5

Common Buttons ........................................................................................ 4-5

Basic Tab .................................................................................................... 4-6

Layout Tab .................................................................................................. 4-7

Overlay Tab................................................................................................. 4-7

Watermark Tab ........................................................................................... 4-7

Quality Tab.................................................................................................. 4-7

Version Tab................................................................................................. 4-8

5 Using the Copier ............................................................................................ 5-1

Making Basic Copies ..................................................................................... 5-2

Basic Copy Operation ................................................................................. 5-2

Specifying the Copy Quality Setting............................................................ 5-3

Selecting the Document Type............................................................... 5-3

Specifying the Copy Density................................................................. 5-3

Specifying the Zoom Ratio .......................................................................... 5-4

Selecting a Preset Zoom Ratio ............................................................. 5-4

Specifying a Custom Zoom Ratio ......................................................... 5-4

Making Advanced Copies ............................................................................. 5-5

Setting a Copy Function.............................................................................. 5-5

ID Card Copying ................................................................................... 5-5

Repeat Copying .................................................................................... 5-6

Poster Copying ..................................................................................... 5-7

6 Using the Scanner ......................................................................................... 6-1

Scanning From a Computer Application ..................................................... 6-2

Basic Scanning Operation........................................................................... 6-2

Windows TWAIN Driver Settings ................................................................ 6-3

Windows WIA Driver Settings ..................................................................... 6-5

Macintosh TWAIN Driver Settings............................................................... 6-6

Scanning With the Machine .......................................................................... 6-8

Basic Scanning Operation........................................................................... 6-8

7 Replacing Consumables ............................................................................... 7-1

Replacing Consumables ............................................................................... 7-2

About Toner Cartridges............................................................................... 7-2

Replacing a Toner Cartridge ....................................................................... 7-5

Replacing All Toner Cartridges at the Same Time.................................... 7-10

Contentsx-8

Replacing the Imaging Cartridge............................................................... 7-11

Replacing the Fuser Unit........................................................................... 7-15

8 Maintenance ................................................................................................... 8-1

Maintaining the Machine ............................................................................... 8-2

Cleaning the Machine .................................................................................... 8-4

Exterior........................................................................................................ 8-4

Media Rollers .............................................................................................. 8-5

Cleaning the Media Feed Roller ........................................................... 8-5

Print Head Window ................................................................................... 8-10

Clearing the Print Head Window......................................................... 8-10

9 Troubleshooting ............................................................................................ 9-1

Introduction .................................................................................................... 9-2

Printing a Configuration Page ...................................................................... 9-3

Preventing Media Misfeeds ........................................................................... 9-4

Understanding the Media Path ..................................................................... 9-5

Clearing Media Misfeeds .............................................................................. 9-5

Media Misfeed Messages and Clearing Procedures................................... 9-6

Clearing a Media Misfeed in the Machine............................................. 9-7

Clearing a Media Misfeed From Tray 1............................................... 9-14

Solving Problems with Media Misfeeds ..................................................... 9-15

Solving Other Problems .............................................................................. 9-17

Solving Problems with Printing Quality .................................................... 9-20

Status, Error, and Service Messages ......................................................... 9-26

Status Messages....................................................................................... 9-26

Error Messages......................................................................................... 9-27

Service Messages..................................................................................... 9-30

10 Installing Accessories ................................................................................. 10-1

Dust Cover .................................................................................................... 10-2

Installing the Dust Cover ........................................................................... 10-2

A Appendix ........................................................................................................A-1

Technical Specifications ...............................................................................A-2

Consumable Life Expectancy Chart............................................................A-5

User-Replaceable .................................................................................A-5

Service-Replaceable.............................................................................A-5

Contents x-9

Contentsx-10

1Introduction

Getting Acquainted with Your Machine

Space Requirements

To ensure easy operation, consumable replacement and maintenance, adhere to the recommended space requirements detailed below.

505 mm (19.9")

405 mm (15.9")

100 mm (3.9")

Front View

100 mm (3.9")

160 mm

(6.3")

405 mm (15.9")

765 mm (30.1")

Side View

Getting Acquainted with Your Machine1-2

234 mm (9.2")376 mm (14.8")

100 mm (3.9")

610 mm (24.0")

Part Names

The following drawings illustrate the parts of your machine referred to throughout this guide, so please take some time to become familiar with them.

Front View

1—Control panel

2—Original cover

3—Tray 1 (Multipurpose tray)

4—Output tray

5—Extension tray

6—Original glass

7—Original cover pad

8—Scanner unit

Getting Acquainted with Your Machine 1-3

9—Fuser unit

10—Fuser separator levers

11—Fuser cover lever

12—Imaging cartridge

13—Toner cartridge

14—Front cover

Rear View

1—Power switch

2—Power connection

3—USB port

Getting Acquainted with Your Machine1-4

Front View with Option

1—Dust Cover

Getting Acquainted with Your Machine 1-5

Drivers CD/DVD

Printer Drivers

Drivers Use/Benefit

Windows Vista/XP/Server 2003/ 2000

Windows Vista/XP/Server 2003 for 64bit

Macintosh OS X (10.2.8/10.3/10.4/

10.5)

Scanner Drivers

Drivers Use/Benefit

TWAIN Driver for Windows Vista/XP/ Server 2003/2000

TWAIN Driver for Macintosh OS X (10.2.8/10.3/10.4/10.5)

WIA Driver for Windows Vista/XP This driver enables you to set scan-

WIA Driver for Windows Vista/XP for 64 bit

These drivers give you access to all of the printer features. For details, refer to “Displaying Printer Driver Settings” on page 4-3.

These drivers enable you to set scanning functions, such as the color setting and size adjustments.

For details, refer to “Windows TWAIN Driver Settings” on page 6-3.

ning functions, such as the color setting and size adjustments.

For details, refer to “Windows WIA Driver Settings” on page 6-5.

" For details on the installation of the drivers, refer to the Installation

Guide.

" For details of the Macintosh drivers, refer to the Reference Guide on

the Documentation CD/DVD.

" Windows TWAIN driver does not correspond to 64-bit applications

though it corresponds to 32-bit applications on 64-bit OS.

Getting Acquainted with Your Machine1-6

Applications CD/DVD

Applications

Applications Use/Benefit

PaperPort SE This software is a document manage-

ment software package that helps you scan, organize, access, share, and manage both your paper and digital documents on your personal computer.

For details, refer to the PaperPort SE User’s Guide from the Help menu.

LinkMagic This software enables scanned docu-

ments to be saved in a file, processed, mail attached, and printed out.

For details, refer to the Reference Guide on the Documentation CD/ DVD.

Getting Acquainted with Your Machine 1-7

Documentation CD/DVD

Documentation

Documentation Use/Benefit

Installation Guide This manual provides installation

details that must be performed in order to use this machine, such as setting up the machine and installing the drivers.

Printer/Copier/Scanner User’s Guide (this manual)

Reference Guide This manual provides details on

Quick Guide The Quick Guide provides simple pro-

Service & Support Guide The Need Assistance sheet provides

Readme This guide provides details on operat-

This manual provides details on general daily operations, such as using the drivers and control panel and replacing consumables.

installing the Macintosh drivers and on specifying settings for LinkMagic.

cedures for copy and scanning operations and for replacing consumables.

information on product support and servicing.

ing conditions and precautions. Be sure to read this information before using the machine.

Getting Acquainted with Your Machine1-8

System Requirements

 Personal computer

For Windows

– Pentium II: 400MHz or higher (Pentium 3: 500MHz or higher is recom-

mended)

For Macintosh

– PowerPC G3 or later (G4 or later is recommended)

– Intel processor

 Operating System

– Microsoft Windows Vista Home Basic/Home Premium/Ultimate/Busi-

ness/Enterprise, Windows Vista Home Basic/Home Premium/ Ultimate/Business/Enterprise x64 Edition, Windows XP Home Edition/ Professional (Service Pack 2 or later), Windows XP Professional x64 Edition, Windows Server 2003, Windows Server 2003 x64 Edition, Windows 2000 (Service Pack 4 or later)

– Mac OS X (10.2.8 or later; We recommend installing the latest patch)

 Free hard disk space

256 MB or more

 RAM

128 MB or more

 CD/DVD drive

 I/O interface

– USB Revision 2.0 and USB Revision 1.1 compliant port

" The USB cable is not included with the machine. " For details of the Macintosh drivers, refer to the Reference Guide on

the Documentation CD/DVD.

Getting Acquainted with Your Machine 1-9

Getting Acquainted with Your Machine1-10

2Control Panel

and Configuration

About the Control Panel

132435 879

Control Panel Indicators and Keys

No. Name Function

1 Message win-

dow

2 +/, keys Moves up and down through menus, options, or

3 */) keys Moves left and right through menus, options, or

4 Select key Press to select the setting that is currently displayed.

5 Error indicator Indicates an error condition.

6 Back key Clears the specified number of copies and entered

Displays settings, menus, and messages.

choices.

text.

131261011

Press to return to the previous screen.

Press to cancel the setting that is currently displayed.

7 Keypad Enters desired number of copies.

8 Scan key/LED Enters Scan mode. (Scan to PC)

Lights up in green to indicate that the machine is in Scan mode.

For details on the Scanner functions, refer to chapter 6, “Using the Scanner”

About the Control Panel2-2

No. Name Function

9 Copy key/LED Enters Copy mode.

Lights up in green to indicate that the machine is in Copy mode.

For details on the Copy functions, refer to chapter 5, “Using the Copier”.

10 Start (B&W) key Starts monochrome copying or scanning.

11 Start indicator Lights up in blue when copying is possible.

Lights up in orange when copying is not possible, for example, during warm-up or if an error has occurred.

12 Start (Color) key Starts color copying or scanning.

13 Stop/Reset key Returns the settings to their defaults and stops func-

tions.

About the Control Panel 2-3

Display Indications

Main Screen (Copy Mode)

3 4

No. Indication Description

1 Copy settings Allows the current settings to be checked and the

various settings to be changed. For details, refer to “Copy settings” on page 2-5.

2 Status Depending on the situation, the machine status or an

error message may appear.

3 Copy density Indicates the copy density.

AUTO appears when DENSITY is set to AUTO and

the

TEXT copy mode is selected.

4 Number of

copies

Indicates the number of copies.

About the Control Panel2-4

 Copy settings

1 2 3

Press +/,

4 5 6

No. Indication Description

1 Media size Indicates the media size that is selected. The media

size setting can be changed with TRAY1 PAPER

SETUP

“TRAY1 PAPER SETUP Menu” on page 2-17.

2 Zoom ratio Indicates the zoom ratio that is specified. For details

on specifying the zoom ratio, refer to “Specifying the Zoom Ratio” on page 5-4.

3 Copy quality Indicates the copy quality that is selected. For details

on selecting the copy quality, refer to “Specifying the Copy Quality Setting” on page 5-3.

4 Copy function Indicates the copy function that is set. For details on

setting a copy function, refer to “Setting a Copy Function” on page 5-5.

UTILITY

REPORT/STATUS

Select this menu item to change the various machine settings. For details, refer to “UTILITY Menu” on page 2-13.

Select this menu item to view the total number of pages printed by this machine and print the reports. For details, refer to “REPORT/STATUS Menu” on page 2-11.

in the UTILITY menu. For details, refer to

About the Control Panel 2-5

Main Screen (Scan Mode)

Document pages can be scanned if a Start key is pressed while this screen is displayed. To scan in color, press the Start-Color key. To scan in black and white, press the Start-B&W key.

For details, refer to “Scanning With the Machine” on page 6-8.

" In order to scan by pressing the Start key while the screen shown

above is displayed, the TWAIN scanner driver, the printer driver and LinkMagic (Windows only) must be installed on the computer.

About the Control Panel2-6

Print Screen

When a print job is received, PRINTER: Printing appears in the status section of the main screen. To display the print screen (as shown below), press the * key while PRINTER: Printing is displayed.

To cancel printing, press the Stop/Reset key when the print screen appears. Press the Select key to select

YES.

No. Indication Description

1 Status Displays messages indicating operations such as

printing.

2 Media tray/

media size

Indicates the media tray and media size that is selected.

" When a print job is received from the printer driver, the paper size

specified with the printer driver has priority if it is different from the paper size specified from the control panel with TRAY1 PAPER

SETUP

in the UTILITY menu.

About the Control Panel 2-7

Checking the Machine Status and Settings

PRINTER MODE Menu

With the main screen displayed, press the * key to display the PRINTER MODE screen.

From this menu, a general estimate of the amount of toner remaining in the toner cartridges can be viewed, and the printer operation mode can be switched. The printer operation modes include one for replacing a toner cartridge (REPLACE MODE), one for replacing all toner cartridges (EJECT MODE), and one for cleaning the print head window (P/H CLEAN MODE). The PRINTER MODE menu is structured as shown below.

" To return to the previous screen, press the Back key. To display the

main screen, press the Stop/Reset key.

PRINTER MODE TONER REMAIN-

ING

T/C CHANGE REPLACE MODE Y TONER

EJECT MODE M TONER

P/H CLEAN MODE C TONER

K TONER

Checking the Machine Status and Settings2-8

TONER REMAINING

A general estimate of the amount of toner remaining in the toner cartridges can be viewed.

" If the Select key is held down for at least 2 seconds while the screen

described above is displayed, the configuration page will be printed.

T/C CHANGE

REPLACE MODE

EJECT MODE

Switches the machine to the REPLACE MODE. This mode is used when replacing a toner cartridge.

For details on replacing a toner cartridge, refer to “Replacing a Toner Cartridge” on page 7-5.

" To return to normal operation mode from

REPLACE MODE, press the Stop/Reset key.

Switches the machine to the EJECT MODE. This mode is used when replacing all toner cartridges at the same time.

For details on replacing all toner cartridges, refer to “Replacing All Toner Cartridges at the Same Time” on page 7-10.

" To return to normal operation mode from

EJECT MODE, press the Stop/Reset key.

Checking the Machine Status and Settings 2-9

+ 135 hidden pages