KONICA MINOLTA 1490 MF User Manual

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User’s Guide

MFP Laser

Dear customer

For your security and comfort, we urge you to carefully read the chapter Security before attempting use.

In buying this multifunction machine, you have opted for a quality product. Your device satisfies all of the different needs
of a modern office automation tool.

This machine allows you to scan in colour, to fax, print and copy in black and white. You can connect the multifunction
device to your PC (Microsoft Windows 2000/XP/Vista).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save
documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer
wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer.
The multifunction machine lets you connect a USB-DECT base to one of the USB ports of the device and register DECT

handsets to this base. You can then make and receive calls with the registered DECT handsets using the multifunction
machine telephone line (standard cordless telephone use).

Voice communication is an optional working only with a specific USB DECT dongle that you can obtain from your
retailer.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.
The MFP Laser multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a

printing speed of 20 ppm. The Companion Suite Pro software provided allows you to use your multifunction machine
as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.

Dear customer

Consumables

Refer to section Specifications, page 82.

Contents

Dear customer I

Consumables I

Security 1

Security directives 1
EMC 1

Note to users in the United States of America 1
Declaration of Conformity 1
EME Compliance for Canada 2

Laser Safety Information 2

For Europe/Asia 2

For North America 2
Positions of Safety labels on the machine 3
Symbols for the main power switch 3
Regulatory Information 4

Certifications in Europe 4

Environment 5

The packaging 5

Batteries and rechargeable batteries 5

The product 5

Software use license 6

Definition 6

License 6

Property 6

Duration 6

Warranty 6

Responsibility 6

Development 6

Applicable law 7
Registered trademarks 7
Machine Firmware: 7
Prohibited reproductions 8

Installation 9

Location conditions 9

Cautions of use 9
Safety information 10

Safety During Operation 10

Power Supply 11

For Fax or Telephone 11
Paper recommendations 11

Loading paper in the main unit tray 11

Handling of paper 11

Humidity control 11
Handling the unit 11

Operator shocks 11

Moving the unit 11

Handling the Toner Cartridge 11
Rules for use symbols 12
Terminal description 13
Command panel 14
Accessing terminal menus 14
Packaging contents 15
Device installation 15
Installing the document feeder 15
Feed cassette paper insertion 15
Cartridge installation 16
Paper delivery stop 17
Starting your device 17

Device connection 17

Device initial setup 17

MFP Laser

Paper insertion in the manual input tray 18

Use of envelopes 19

Copy 20

Simple copy 20
ECO mode copy 20
Advanced copying 20
ID Card Copy mode 21
Special setup for the copying 21

Resolution setup 21
Zoom setup 22
Collated copy setup 22
Analysis origin setup 22
Contrast setup 22
Brightness setup 22
Paper type setup 22
Paper tray selection 23
Sheet-feed analysis margins setup 23
Flat-bed analysis margins setup 23
Left and right printing margins setup 23
Top and bottom printing margins setup 23
Format paper setup 23

Fax 24

Fax transmission 24

Print a header page 24
Immediate transmission 24
Delayed transmission 24

Transmission with auto redial 25
Fax reception 25
Relay broadcast 25
Fax answering machine 26

Saving an access code 26

Activating / Deactivating the answering

machine 26

Printing fax messages stored in the memory 26
Fax rerouting 26

Activating rerouting 26

Setting the re-direction contact 27

Printing rerouted documents 27
Rerouting fax messages to a USB memory key 27

Activating rerouting 27

Printing rerouted documents 27
Transmission waiting queue 27

Performing immediate transmission from the

waiting queue 27

Consulting or modifying the waiting queue 28

Deleting a transmission on hold 28

Printing a document in waiting or in deposit 28

Printing the waiting queue 28
Cancelling a transmission in progress 28
MailBoxes (MBX Fax) 28

Creating an MBX 28

Modifying the features of a MBX 29

Printing the contents of a MBX 29

Deleting a MBX 29

Printing the MBX list 29

MBX deposit in your fax 29

MBX deposit in a remote fax 29

MBX polling from a remote fax 29
Deposit and Polling 30

Placing a document in deposit 30

Polling a deposited document 30

Contents

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MFP Laser

SMS 31

SMS Parameters 31

Presentation of the sender 31
SMS Center transmission number 31

Sending an SMS 31

Parameters/Setup 32

Date/Time 32
Summer time / Winter time setting 32
Your fax number/Your name 32
Type of network 33
Geographical settings 33

Country 33
Telecommuncation Network 33

Language 33
Local prefix 33
Transmission report 34
Document feed type 34
Economy period 34
Reception Mode 35
Reception without paper 35
Number of copies 35
Fax or PC reception 35
Adjust to page 36
Received faxes reduction mode 36
Technical Parameters 36
Printing the functions guide 37
Printing the logs 37
Print the list of setups 38
Lock the machine 38

Lock the keyboard 38

Lock the numbers 38

Lock the SMS service 38

Lock the Media service 38
Read the counters 38

Sent pages counter 38

Received pages counter 39

Scanned pages counter 39

Printed pages counter 39
Display the consumables status 39
Calibrate your scanner 39

Directory 40

Creating subscribers record 40
Creating subscribers list 40
Modifying a record 40
Deleting a record or a list 40
Printing the directory 41
Saving/Restoring the directory (Smart card
option) 41

Games and Calendar 42

Sudoku 42

Print a grid 42

Print the solution to a grid 42
Calendar 42

Network features 43

Type of radio network 43

Radio infrastructure network 43

Radio ad-hoc network 43
Radio networks (WLAN) 43
Connect your WLAN adaptor 44
Configure your network 44

Connect to an existing network (infrastructure

mode) 44

Create a new network (Ad-Hoc mode) 44
Referring to or changing your network
parameters 45

An example of how an AD-HOC network

may be set up 46
Setting up a multifunction machine 46

Setting up the PC 47

USB memory key 48

Use of the USB memory key 48

Print your documents 48

Print the list of files located in the key 48
Print the files located in the key 48

Delete your files located in the key 49
Analyse the USB memory key content 49
Save a document on a USB memory key 49

Telephony (option) 51

Connecting the USB-DECT base 51
Registering DECT handsets 51
Customising telephony settings 52
Modifying the flash duration (R key) 52
Unregistering DECT handset 52

PC Features 53

Introduction 53
Configuration requirements 53
Software installation 53

Installing the full software package 53

Installing drivers only 55

Installing the drivers using the Companion
Suite Pro software 55
Installing the drivers manually 56

Connections 57
Multifunction Terminal's Supervision 58

Checking the connection between the PC

and the multifunction machine 58
Companion Director 58

Graphical presentation 58

Utilities and applications activation 58
Companion Monitor 58

Graphical presentation 58

Device management 58

Adding a device connected via USB 58
Adding a device connected to the network 59
Adding manually a device connected to the
network 60
Selecting the current device 60
Status of the connection 60
Device parameters 61
Removing a device 61

Display the consumable status (USB only) 61
Companion Suite Pro functionalities 61

Document analysis 61

Analysis with Scan To 61
Character recognition software (OCR) 62

Printing 62

Printing on the multifunction machine 63
Printing in duplex mode with the multifunction
machine 63

Address book 64

Add a contact to the terminal address book 64

Add a group to the terminal address book 64

Manage the address book 65

Modify the information related to a contact 65
Modify a group 65

Contents

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MFP Laser

Delete a contact or a group from the address
book 65
Print the address book 65

Import or export an address book 65

Save / Export your address book 65
Import an address book 65

Fax communications 66

Presentation of the Fax window 66
Send a fax 66

Send a fax from the hard disk or the terminal 66
Send a fax from an application 67

Receive a fax 67
Follow-up of fax communications 67

The outbox 67
The send memory (items sent) 68
The outbox log 68
The inbox log 68

Fax parameters 68

Access to fax parameters 68
Description of the tab Logs and Reports 68
Description of the tab Fax Parameters 69
Cover page 69
Creating a cover page template 69
Creating a cover page 71
Description of the tab Cover page 72

SMS Communications 72

Presentation of the SMS window 72
Send an SMS 73
Follow-up of SMS 73

The outbox 73
The outbox log 73
The sent item memory (items sent) 74

SMS Parameters 74

Access to SMS parameters 74
Description of the tab Logs and reports 74

Software Uninstallation 74

Uninstall the software from your PC 74
Uninstall the drivers from your PC 74

Uninstall the drivers using the Companion
Suite Pro software 75
Uninstall the drivers manually 75

Maintenance 76

Service 76

General information 76
Toner cartridge replacement 76
Issues with smart cards 77

Cleaning 77

Scanner reading system cleaning 77

Printer cleaning 77

Printer external cleaning 77
Document-feeder roller cleaning 77

Printer issues 78

Error messages 78
Paper jam 78
Scanner issues 79
Miscellaneous issues 79
Communication errors 79

Transmission from the feeder 79

Transmission from memory 79

Communication error codes 79

General codes 79
PC printing issues 80

PC printing via USB connection 80

PC printing via WLAN connection 81
Firmware update 81

Specifications 82

Physical specifications 82
Electrical specifications 82
Environmental specifications 82
Peripheral specifications 82
Consumable specifications 83

Contents

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MFP Laser

Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown
on the information plate (voltage, current, power network frequency) located on your device. This device shall be
connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,
as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network,
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet
located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded
outlet connected to the building earthing.

Repairs-maintenance: Repairs and maintenance should only be carried out by a
qualified technician. No user serviceable parts inside the machine. To reduce the risk
of electrical shock, you shall not proceed with these operations yourself, because by
opening or removing the lids, you could expose yourself to two hazards:

- The laser beam can cause irreversible eye damage.

- Avoid contact with powered parts because it can lead to electrical shock with
unfortunate consequences.

For installation conditions and safe use precautions, refer to chapter Installation, page 9.

EMC

Note to users in the United States of America

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part
15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in
a residential installation.

This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.

1 - Security - Environment - Software use license

If this equipment does cause harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the
following measures:

1. Reorient or relocate the receiving antenna.

2. Increase the separation between the equipment and receiver.

3. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

4. Consult the dealer or an experienced radio / TV technician for help.

Declaration of Conformity

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received, including interference that may cause undesired operation.

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MFP Laser

EME Compliance for Canada

This Class "B" digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide
may result in hazardous light exposure.

This equipment complies with international safety standards and is classified as a Class 1 Laser Product.
With specific reference to lasers, the equipment complies with laser product performance standards set by

governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light,
as the beam is totally enclosed during all phases of customer operation and maintenance.

For Europe/Asia

This machine complies with IEC 60825-1:1993+A1:1997+A2:2001 standard, is classified as laser class 1 product
and is safe for office/EDP use. It contains one class 3B laser diode, 10.72 mW max, 770-795 nm and other class
1 LEDs (280 µW at 639 nm).

Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions
and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

For North America

CDRH Regulations.
This equipment complies with the FDA performance standards for laser products except for deviations pursuant

to Laser Notice No.50, dated 24 June 2007 and contains 1 class 3B laser diode, 10.72 milliwatt, 770-795
nanometer wavelength and other class 1 LEDs (280 µW at 639 nm).

This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of
operation and maintenance.

1 - Security - Environment - Software use license

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MFP Laser

Positions of Safety labels on the machine

The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces
when you remove a paper jam or when you replace the Toner cartridge.

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.

1 - Security - Environment - Software use license

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Regulatory Information

Certifications in Europe

The CE mark applied to this product, symbolizes declaration of conformity

CE

with the following applicable European Union Directives, as of the dates
indicated:

December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the

member states related to low voltage equipment.

December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of

the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications

terminal equipment and the mutual recognition of the conformity.

MFP Laser

1 - Security - Environment - Software use license

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MFP Laser

Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the
installations with respect to the environment and has chosen to integrate the environmental performance in the whole
lifecycle of its products, throughout manufacturing, release, use and disposal.

The packaging

The (green point) logo indicates that a contribution is given to an approved national organization to improve
the packaging salvage and recycling infrastructures.

To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated
collecting centers.

The product

The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment
family.

Therefore, according to European regulations you are requested to dispose of it at the selected collection
areas:

- to distribution centers in case of equivalent equipment purchase,

- to the available local collecting centers (dump, selective collection, etc.).

In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme"
which will help prevent potential effects on the environment and human health.

1 - Security - Environment - Software use license

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MFP Laser

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the DVD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product. The purchase price of this product will be refunded. No
refunds will be made for products if the DVD-ROM packaging have been opened, if components are missing or if the
reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates programs and associated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the DVD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the DVD-ROM on which the
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a DVD-ROM
fault that due to accident or misuse, the DVD-ROM will not be replaced as per the warranty.

Responsibility

1 - Security - Environment - Software use license

If the DVD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the DVD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.

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MFP Laser

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be
submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
All the names of the products and brands that could be trademarks registered by their respective owners are
recognized in the present document.

Registered trademarks

Given the technical evolution, the manufacturer reserves the right to modify the technical specifications of this product
and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of
Sagem Communications.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.
PaperPort11SE is a registered trademark of ScanSoft.
Microsoft® Windows 2000®, Microsoft® Windows Server 2003®, Microsoft® Windows XP®, Microsoft® Windows

Vista® and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered
and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Machine Firmware:

The Machine Firmware uses WPA_supplicant.
WPA_supplicant is Copyright (c) 2003-2008, Jouni Malinen <[e-mail]> and contributors All Rights Reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the

following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.

3. Neither the name(s) of the above-listed copyright holder(s) nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written permission.

1 - Security - Environment - Software use license

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL
THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,

SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS

INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OFTHIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

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MFP Laser

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of
copying or printing certain items, consult with your legal advisor.

1 - Security - Environment - Software use license

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MFP Laser

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect
the machine must be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or
ventilation system, nor in an area subject to large temperature or humidity variations.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where splashes of the water and other liquids are limited.

- Make sure that this location is dry, clean and dust free.

2 - Installation

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C
[89.6 °F] with an ambient humidity included between 15 to 54%).

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged
and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.

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MFP Laser

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.

Safety information

When using your product, the following safety precautions should always be followed.

Safety During Operation

In this information slip, the following symbols are used:

2 - Installation

Indicates a potentially hazardous situation which, if instructions are not followed, could

WARNING:

CAUTION:

WARNING

- Connect the power cord directly into a wall outlet and never use an extension cord.

- Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or
otherwise damaged.

- To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than
those specified in the Operating instructions.

- Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following
conditions exists:

- Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

- Disposal can take place at our authorised dealer or at appropriate collection sites.

- Dispose of the used toner cartridge (or bottle) in accordance with the local regulation.

result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.

• You spill something into the product.

• You suspect that your product needs service or repair.

• Your product’s cover has been damaged.

CAUTION

- Protect the product from dampness or wet weather, such as rain, snow, and so on.

- Unplug the power cord from the wall outlet before you move the product. While moving the product, you should
take care that the power cord will not be damaged under the product.

- When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

- Do not allow paper clips, staples, or other small metallic objects to fall inside the product.

- Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of
children.

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MFP Laser

- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of
paper or masters.

- For environmental reasons, do not dispose of the product or expended supply wastes at household waste
collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.

- Our products are engineered to meet the high standards of quality and functionality, and we recommend that you
only use the expendable supplies available at an authorised dealer.

Power Supply

The socket-outlet shall be installed near the product and shall be easily accessible.

For Fax or Telephone

- Do not use this product near water, for example near bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.

- Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of an
electric shock from lightning.

- Do not use a telephone in the vicinity of a gas leak to report the leak.

Paper recommendations

Loading paper in the main unit tray

• Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and
paper jams.

• Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed
failure, skewing, and paper jams.

• Adding paper in the pile must be avoided because it may cause double feeding.

• When withdrawing the cassette from the main unit, always support it with both hands to avoid dropping it.

• If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Handling of paper

2 - Installation

• Curling must be corrected before printing.

• Curls must not exceed 10 mm.

• Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of
high humidity.

Humidity control

• Paper which has become damp, or paper which has been left unused for a very long time, must not be used.

• After opening the paper, it must be kept in a plastic bag.

• Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not
be used.

Handling the unit

Operator shocks

During printing, shocks must not be applied to the paper feed cassette, tray, cover, and other parts of the machine.

Moving the unit

When moving the unit on a desk, it must be lifted, and not dragged.

Handling the Toner Cartridge

• Must not be stood on the side, or held upside down.

• Must not be shaken strongly.

- 11 -

MFP Laser

Rules for use symbols

WARNING
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety

information section of this manual.

CAUTION
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read

these notes. They can be found in the Safety information section of this manual.

Important
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds,

damage to originals, or loss of data. Be sure to read these explanations.

Note
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

2 - Installation

- 12 -

Terminal description

1. Control panel

2. Document feeder

3. Paper jam cover

4. Power supply cord connection

5. On/Off switch

6. LINE socket - telephone cable connection

7. EXT. socket - connection for external telephone devices

8. Slave USB connection (for PC)

9. Master USB connection (USB key)

10. Master USB connection (USB key)

11. Manual paper feed setup guides

12. Manual input tray

13. Paper tray

14. Cartridge access cover

15. Fold-down stopper for paper delivery

16. Paper output

17. Smart card insertion point

MFP Laser

Front and Back sides

2 - Installation

- 13 -

MFP Laser

1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key : deletes the character to the left of the cursor.

5. Key : input or line feed.

6. Key : access to special characters.

7. Key

:

Shift.

8. Key : document analysis to the PC or a media
(USB key).

9. Key : local copy.

10. Key : stops the current PC print job.

11. Key : sending of an SMS (Short Message Service).

12. Key : sending of a fax.

13. Key : access to directory and quick dial numbers.

14. Key

:

line manual connection, listen for tone during

fax sending.

15. Key : multiple contact sending (fax, e-mail or SMS).

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the menus.

19. Key C: back to the previous menu and input correction.

20. Key : navigation up the menus.

21. Key : stops the current operation.

22. Key : sets up the activation delay and toner save in
copy mode.

23. Key : access to print menu (print functions list,
machine settings, etc.).

24. Key : analysis resolution setup.

25. Key : contrast setup.

26. Icon : resolution "Copy:

Quality Text

/ Fax:

SFine

".

27. Icon : resolution "

Photo

".

28. Icon : resolution "Copy:

Text

/ Fax:

Fine

".

29. Icon : colour mode.

30. Icon : activity on the telephone line.

31. Icon : Fax mode.

32. Icon : external answering machine mode.

Command panel

2 - Installation

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command.
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all
terminal menus, sub-menus and their identification number).

Two methods are available to access menu items: the step by step method or the shortcut method.
To print the functions list with the Step by step method:

1 Press .
2 Use the  or  button to browse the menu and select 5 - P
3 Use the  or  button to browse the menu P

To print the functions list with the shortcut method:

1 Press .
2 Enter 51 with the numerical keypad to directly print the functions list.

RINT

and select 51-F

- 14 -

RINT

. Confirm with OK.

UNCTIONS LIST

. Confirm with OK.

MFP Laser

Packaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

Device installation

1 Unpack the device.
2 Install the device respecting the security notices

stated at the beginning of this booklet.

3 Remove all stickers from the machine.
4 Remove the plastic protection film from the screen.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

2 - Installation

1 Installation guide

1 DVD-ROM

1 power cord

1 telephone cord

Feed cassette paper insertion

Before inserting paper, refer to the

Important

Your device accepts a number of formats and types of
papers (refer to the paragraph Specifications, page 82).

Important

1 Remove the paper feed cassette completely.

paragraph Paper
recommendations, page 11.

You can use paper weighing
between 60 and 105 g/m2.

- 15 -

MFP Laser

2 Push the lower panel down until it clicks.

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).

Cartridge installation

1 Stand in front of the machine.
2 Push the left and right sides of the cover and pull it

towards you at the same time.

2 - Installation

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the
cartridge. Thoroughly rolling the cartridge will
assure the maximum copies per cartridge.
Hold it by its handle.

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(200 sheets of 80 g/m² paper for instance).

6 Put the feed cassette back in its location.

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture
below.

- 16 -

5 Close the cover.

MFP Laser

Paper delivery stop

Adjust the paper delivery stop, depending on the format of
the document to be printed. Do not forget to raise the flap
to prevent the sheets from falling down.

Starting your device

The power cord is used as a power
unit cut off. As a precaution, the

WARNING

4 Press the On/Off button to turn on the device

(I position).

outlet shall be located close to the
device and be of easy access in
case of danger.

Device initial setup

2 - Installation

Device connection

Before plugging the power cord, it

WARNING

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone
socket.

is imperative to refer to the
Security directives, page 1.

After a few seconds, when the machine has warmed up,
the Easy Install function is launched and the LCD screen
displays the following message:

1 - FRANCAIS
2 - ENGLISH

The Easy Install function will help you configure your
machine by guiding you through the basic settings.

If you wish to modify the setting displayed, press the OK
button. If you do not want to modify the displayed setting,
press the C button: the Easy Install function then
displays the next basic setting.

If you do not want to carry out the
initial setup, press the button. A

confirmation message appears. Press

Note

the button again to confirm.
To manually modify and customise the

machine settings, refer to

Parameters/Setup, page 32.

2 Make sure that the On/Off switch is on Off

(O position).

3 Connect the power cord to the device.

Plug the power cord to outlet on the wall.

1 Select the desired language using the  or 

buttons and confirm with OK.

2 To set the country, press the OK button.

SET COUNTRY
YES=OK - NO=C

- 17 -

MFP Laser

3 Select your country in the list displayed using the 

or  buttons and confirm with OK.

Note

If none of the options in the list is
suitable, select the "OTHER" option.

4 If you have set the country to "Other", you may

need to set the public telephone NETWORK to use.
Press the OK button to specify it.

SET NETWORK
YES=OK - NO=C

Select the telephone network to use in the list
displayed using the  or  buttons and confirm
with OK.

If none of the options in the list is
suitable, select the "O

THER X

"

option:

• O

THER

1 = TRB21

• O

THER
THER
THER
THER
THER

2 = US
3 = Russia
4 = Jordan
5 = Israel
6 = TRB21

Important

• O

• O

• O

• O

5 To set the date and time, press the OK button.

DATE/TIME
YES=OK - NO=C

6 Enter the numbers of the required date and time

one after another using the numerical keypad.
The date format depends on the country you have
selected: for instance, DDMMYY for France,
MMDDYY for the USA.
Use the C button to correct an entry.
Press OK to confirm.

7 To specify the fax number and machine name,

press the OK button.
This information will appear on your transmitted
documents when the "Sending Header" function is
activated.

NAME/NUMBER
YES=OK - NO=C

8 Enter your fax number (20 digits max.) using the

numerical keypad.
To type the "+" sign, press simultaneously the C

TRL

and Q keys.
Use the C button to correct an entry.
Press the OK button to confirm.

9 Enter your machine name (20 characters max.)

using the alphanumerical keypad.
Press the OK button to confirm.

10 If you are connecting your machine to a private

network, behind a company’s PABX, you may need
to specify a local prefix. This prefix will be then
used to exit the company’s telephone network.
To set up this function, press the OK button.

PREFIX
YES=OK - NO=C

11 Enter the minimal size of the company’s outside

numbers (1 to 30) using the numerical keypad.
This setting is used to differentiate internal
telephone numbers from external telephone
numbers.
For example, if you are installing the machine in
France, behind your company’s PABX, enter 10
(10 digits being the standard telephone number
length for France).
Use C to correct an entry.
Press the OK button to confirm.

12 Enter the local prefix number (10 characters max.)

using the numerical keypad.
This prefix will automatically be added when an
external number is dialled.
To insert a pause for dial tone ("/" sign), press
simultaneously the C

TRL

and M keys, or long press
the 0 (zero) key on the numerical keypad until the
"/" sign is displayed.
Use the C button to correct an entry.
Press the OK button to confirm.

The setup is now complete and the functions list is
automatically printed out.

The LCD screen displays the message P

APER EMPTY

paper has been loaded in the paper tray (see Loading
paper in the main unit tray, page 11). Once paper has

been loaded, printing will resume.

Paper insertion in the manual input tray

Before inserting paper, refer to the

Important

The manual input tray allows you to use various paper
formats with greater grammage than the one used in the
paper feed cassette (refer to the paragraph
Specifications, page 82).

Only one sheet or envelope can be fed at a time.

Important

1 Spread the manual feed guides to the maximum.

2 Insert a sheet or an envelope in the manual input

tray.

paragraph Paper
recommendations, page 11.

You can use paper weighing
between 52 and 160 g/m².

2 - Installation

if no

- 18 -

MFP Laser

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope.

4 Print making sure that the chosen paper format

corresponds to the selected format on the printer
(refer to Copy, page 20).

Use of envelopes

• Feeding can be done only through the manual feed.

• Recommended area should be the area which
excludes 15 mm from the leading edge, 10 mm from
both the left and right edges, and the rear edge.

• A few lines may be given in solid print at the part of
being overlapped.

• Envelopes which are not recommended may lead to
improper printing (refer to the paragraph
Specifications, page 82).

• Curled envelope after printing should be fixed
manually.

• Small crumples on the edge of the wide side of
envelopes, smearing, or less clear printing may
appear on the reverse side.

• Set envelope by pressing the folding line of four edges
properly after releasing air inside.

• Set envelope in a proper position after aligning in case
it is bent or warped.

• Paper conditioning is not allowed. And it should be
used under normal office environment.

2 - Installation

- 19 -

Copy

Your machine has the function to make one or more
copies.

You can also set up several parameters in order to make
copies at your will.

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button twice. The copy is made

using the default parameters.

MFP Laser

3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK
button.

5 Choose with the buttons  or  the printing option

(see examples below) depending on the copy
mode that you want:

- Mosaic mode (document feeder): 1 Page onto 1,

2 Pages onto 1, or 4 Pages onto 1.

3 - Copy

ECO mode copy

The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.

When the ECO mode is used, the toner consumption is
reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button.
3 Press the button.

Advanced copying

The sophisticated copy allows to do custom setups for the
current copy.

You can start copy by pressing the

Note

button at any time in below

steps.

- Poster mode (flat-bed scanner): 1 Page to 1,
1 Page to 4 or 1 page to 9.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

After step 1, you can directly enter the

Note

2 Press the button.

number of copies with the numerical
keypad and press the OK button to
validate. Then refer to step 4.

Confirm with the OK button.

- 20 -

MFP Laser

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK
button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK
button.

8 Choose the resolution depending on the printing

quality that you want AUTO, TEXT, QUALITY
TEXT or PHOTO with the buttons  or , then
confirm with the OK button.

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

ID Card Copy mode

The ID CARD copy function is used for copying both sides
of an identity card or driver’s license type document on an
A4 format sheet (original document size < A5) or on a
Letter format sheet (original document size < Statement).

The LCD screen displays useful operating instructions
(when the original document should be placed, when the
document should be turned over, etc.) and asks for your
confirmation to proceed with the operation.

7 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

8 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

9 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.
The LCD screen displays the following message:

PUT ID CARD

THEN OK

10 Place your identity card or any other official

document against the glass of the flatbed scanner,
as shown below:

11 Press the OK button.

The document is scanned then the LCD screen
displays the following message:

TURN UP DOC

THEN OK

3 - Copy

This function is available only if the
document to be copied is placed on
the flatbed scanner, and if no paper

Important

1 Make sure that there is no document in the

automatic document feeder.

2 Press the button.
3 Enter the desired number of copies and confirm

with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK
button.

Important

5 Choose the copying option ID CARD with the

buttons  or  and confirm with the OK button.

6 Choose the resolution depending on the desired

printing quality AUTO, TEXT, QUALITY TEXT or
PHOTO with the buttons  or , then confirm with

the OK button. For optimal results with ID
documents, select the PHOTO resolution.

is detected in the automatic
document feeder.
Zoom and Origin adjustments are
not available in this copy mode.

Copying in ID Card mode is only
possible on A4 (original document
size < A5) or Letter (original
document size < Statement) paper
size. Make sure that the selected
paper tray uses the correct paper
size.

12 Turn your document over then confirm with the

OK button.

The machine prints out a copy of your document.

Special setup for the copying

Setups done through this menu become the device
default setups after you confirm.

When the quality of the printing is

Important

Resolution setup

The RESOLUTION parameter allows you to setup the
photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Press , enter 841 using the keypad.
2 Choose the resolution with the buttons  or 

according to the following table:

Parameter Signification Icon

AUTO Low resolution. none

TEXT

not satisfying, you can proceed to a
calibration (see Calibrate your
scanner, page 39).

Standard resolution for
documents containing text and
graphics.

- 21 -

MFP Laser

Parameter Signification Icon

QUALITY
TEXT

PHOTO

3 Confirm your choice by pressing the OK button.
4 Quit this menu by pressing the button.

Note

Optimal resolution for
documents containing text.

Optimal resolution for
documents containing
photographies.

You can also change the resolution by
pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Press , enter 842 using the keypad.
2 Enter the desired zoom level with the

alphanumerical keypad or choose among
predefined values with the buttons  and .

3 Confirm your choice by pressing the OK button.
4 Quit this menu by pressing the button.

Analysis origin setup

If you want, you can change the origin of the scanner.
By entering new values for X and Y in mm (X < 209 and

Y < 280), you move the analysed area as shown on the
diagram below.

 844 - ADVANCED FCT/COPY/ORIGIN

1 Press , enter 844 using the keypad.
2 Select the X and Y coordinates with the buttons 

or .

3 Setup the desired coordinates with the numerical

keypad or the buttons  and .

4 Confirm your choice by pressing the OK button.
5 Quit this menu by pressing the button.

Contrast setup

The CONTRAST parameter allows to choose the
photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

3 - Copy

Collated copy setup

The COLLATED parameter allows you to assemble or
disassemble your copies.

 843 - ADVANCED FCT/COPY/COLLATED

1 Press , enter 843 using the keypad.
2 Select the desired option with the buttons  and 

according to the following table:

Parameter Signification

The printer assembles the copies of
the original document.

COLLATED

UNCOLLATED

3 Confirm your choice by pressing the OK button.
4 Quit this menu by pressing the button.

E.g.: if you make three copies of a
10-page document, the document is
copied from page 1 to 10 three times
over.

The printer does not assemble the
copies of the original document.

E.g.: if you make three copies of a
10-page document, page 1 is copied
three times, then page 2, then page
3, etc.

1 Press , enter 845 using the keypad.
2 Setup the desired level of contrast with the buttons

 and .

3 Confirm your choice by pressing the OK button.
4 Quit this menu by pressing the button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken
your output.

 846 - ADVANCED FCT/COPY/BRIGHTNESS

1 Press , enter 846 using the keypad.
2 Setup the desired brightness with the buttons 

and .

3 Confirm your choice by pressing the OK button.
4 Quit this menu by pressing the button.

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Press , enter 851 using the keypad.
2 Select the paper NORMAL or THICK that you use

with the buttons  and .

3 Confirm your choice by pressing the OK button.

- 22 -

MFP Laser

4 Quit this menu by pressing the button.

Paper tray selection

The Automatic selection can have two meanings
depending on the paper format defined on the paper
trays. The following table describes the different cases.

Default tray Tray used for copy

Selection between the

Same paper
format in the
trays

Different
paper format
in the trays

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

1 Press , enter 852 using the keypad.
2 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

3 Confirm by pressing the OK button.

AUTOMATIC

MANUAL

AUTOMATIC The main tray is used.

MANUAL

main tray and the
manual tray.

The manual tray is
used.

The manual tray is
used.

PAPER

Left and right printing margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1 Press , enter 855 using the keypad.
2 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

3 Confirm by pressing the OK button.
4 Quit this menu by pressing the button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the
document towards the top or the bottom during printing.

 856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1 Press , enter 856 using the keypad.
2 Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

3 Confirm by pressing the OK button.
4 Quit this menu by pressing the button.

3 - Copy

4 Quit this menu by pressing the button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
sheet-feed scanner.

 853 - ADVANCED FCT/SCAN. & PRINT/ S.F.

MARGINS

1 Press , enter 853 using the keypad.
2 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

3 Confirm by pressing the OK button.
4 Quit this menu by pressing the button.

Flat-bed analysis margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
flat-bed scanner.

 854 - ADVANCED FCT/SCAN. & PRINT/

FLATBED MARG

Format paper setup

This menu allows you to define the default paper format
of the manual tray and the main tray. You can also setup
the default scanning width.

 857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1 Press , enter 857 using the keypad.
2 Select the paper tray for which you want to define

a default paper format with the buttons  and .

3 Confirm by pressing the OK button.
4 Choose the paper format with the buttons  or 

according to the following table:

Paper tray Available paper format

MAN. TRAY A5, A4, Legal and Letter
AUTO. TRAY A5, A4, Legal and Letter

SCANNER LTR/LGL and A4
5 Confirm by pressing the OK button.
6 Quit this menu by pressing the button.

1 Press , enter 854 using the keypad.
2 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

3 Confirm by pressing the OK button.
4 Quit this menu by pressing the button.

- 23 -

Fax

This chapter describes all the fax processing and
configuration functions.
You will also find a section describing fax mailboxes.

MFP Laser

Immediate transmission

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

4 - Fax

Fax transmission

Print a header page

A header page is stored in your terminal. To send your fax
using this header page, you can print it at any time and fill
in your details.

1 Select 30 - FAX /HEADER PAGE.
2 Select:

301 - LOCAL, to print a header page according to

the language configured on the terminal,
302 - INTERNAT, to print a bilingual header page,
the language of the country configured on the
terminal and English. The separator between the
two languages is "/".

If English is the language configured

Note

Example of the international header page:

on the terminal, the header page will
only be printed in English.

2 Enter the fax number then press or .
3 If you are using the flatbed scanner, you can scan

more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.

The icon flashes during the call phase, it stays lit
when both faxes are in communication.

At the end of transmission the initial screen is displayed.

You can modify transmission options

Note

when sending a fax. To do so, press

OK after entering the fax number.

Delayed transmission

This function allows you to transmit a document at a later
time.

To program a postponed transmission you need to
identify the subscriber number, transmission time, feeder
type and number of pages.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

Make sure that the document in the

Important

2 Select 31 - FAX / TRANSMISSION.
3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and
confirm with OK.

4 Next to the current time, enter the new time and

confirm with OK.

5 Adjust the contrast and confirm with OK.
6 Select the feed type, FEEDER or MEMORY and

confirm with OK.

7 You may enter the number of pages before

transmission and confirm with OK.

8 Confirm postponed transmission by pressing .
9 If you are using the flatbed scanner, you can scan

more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.

feeder tray or on the scanner window
is properly located in order to avoid
sending blank or incorrect pages.

Your document is stored and will be sent at the new time.

- 24 -

MFP Laser

Transmission with auto redial

This function allows you to monitor the dialling operation
during a fax transmission. In this case, the maximum
transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so,
choose the moment when the line is clear to start the
document transmission.

• to control the communication progress in case of
uncertain numbers, etc.

To take the line manually:

1 Place the document in the fax feeder.
2 Press .

3 If necessary, set the sound level using the  or 

keys.

4 Enter the subscriber number.

As soon as you hear the remote fax tone, the line is
clear and you can start the transmission.

5 Press to start the document transmission.

Default tray set to Manual:

Manual tray

paper format

A4,Letter and
Legal

A4,Letter and
Legal

A5 A4,Letter

A5 A5

Default tray set to Automatic:

Manual tray

paper format

Main tray

paper format

A4,Letter
and Legal

A5 The fax is printed on

and Legal

Main tray

paper format

Action

4 - Fax

The fax is printed on
manual tray.

manual tray.
The paper on manual

tray is incompatible.
The fax is printed on the

main tray.
An error message is

displayed on the screen.
The paper on manual

tray is incompatible.

Action

If your machine is set in order to print a transmission
report, the reduced copy of the document first page will
not be printed and it notifies you that the communication
is manual (see Transmission report, page 34).

Fax reception

Fax reception depends on the parameter settings of your
machine.

The following parameters let you customize the printing of
received faxes:

- Reception Mode, page 35;

- Reception without paper, page 35;

- Number of copies, page 35;

- Fax or PC reception, page 35;

- Received faxes reduction mode, page 36;

- Technical Parameters, page 36.

Important

The following tables give which tray is used to print
received fax depending on the default tray and the paper
format in both trays.

The printing is not possible on A5
paper format.

A4,Letter and
Legal

A4,Letter and
Legal

A5 A4,Letter

A5 A5

A4,Letter
and Legal

A5

and Legal

The fax is printed with
an automatic selection
of tray.

An error message is
displayed on the screen.

The paper on automatic
tray is incompatible.

The fax is printed on the
main tray.

An error message is
displayed on the screen.

The paper on automatic
tray is incompatible.

Relay broadcast

Your fax machine (initiator) can relay a document, in other
words, transmit a document to your subscribers via a
remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both
have the relay function.

To relay you need to supply the remote fax with the
document and the relay list number. The remote fax will
then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the
document is received by the remote fax, the document is
printed before relaying to all subscribers on the list.

- 25 -

MFP Laser

To activate relay from your fax machine:

1 Insert the document to relay.

Make sure that the document in the

Important

2 Select 37 - FAX / BROADCAST.
3 Enter the remote fax number where you will relay to

or choose your dialling mode and press OK.

4 Enter the relay list number used by the remote fax

and press OK.

5 You may enter the time you wish to transmit the

document next to the current time and press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,
then press OK.

7 If you wish, you may enter the number of pages of

your documents before transmitting.

8 Activate relay by pressing .
9 If you are using the flatbed scanner, you can scan

more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.

feeder tray or on the scanner window
is properly located in order to avoid
sending blank or incorrect pages.

Activating / Deactivating the answering machine



382 - FAX / FAX ANSW. / ACTIVATION

1 Press , enter 382 using the keypad.
2 If you saved an access code for your fax answering

machine, enter it and confirm with OK.

3 Select the required answering machine option, ON

or OFF, and confirm you choice with OK.

4 Quit this menu by pressing the button.

Printing fax messages stored in the memory

Important

1 Press , enter 381 using the keypad.
2 If you saved an access code for your fax answering

machine, enter it and confirm with OK.

Documents received and stored in the memory are
printed.

The printing is not possible on A5
paper format.



381 - FAX / FAX ANSW. / PRINT

4 - Fax

The document in the feeder will be relayed either
immediately or at a later time (according to your choice)
to the remote fax which will relay the document.

Fax answering machine

The Fax answering machine allows you to keep
confidential documents in storage and to avoid printing
them as you receive them.

The indicator light lets you know the state of your
Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the
process of receiving faxes.

• Light off: memory full, the terminal cannot receive any
more documents.

You can assure document confidentiality by using the 4
digit access code. Once saved, you will require this
access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

Saving an access code



383 - FAX / FAX ANSW. / ANSWER CODE

Fax rerouting

This function is used to reroute faxes received to a
directory contact. To use this function, you have to
perform two operations:

1 Activate rerouting.
2 Set the rerouting address of the fax.

Activating rerouting

Make sure that the subscriber exists

Important

1 Press , enter 391 using the keypad.
2 Using the keys  and  within the navigator,

select option ON.

3 Using the keys  and  within the navigator,

select the subscriber from the directory.

4 Confirm with OK.
5 Quit this menu by pressing the button.

If the option OFF is selected, the menus 392 and 393 will
not be included in the functions overview, when it is
printed out.

in the directory (see Directory,
page 40).



391 - FAX / REROUTING / ACTIVATION

1 Press , enter 383 using the keypad.
2 Enter the code (4 digits) and confirm with OK.

3 Quit this menu by pressing the button.

- 26 -

MFP Laser

Setting the re-direction contact

392 - FAX / REROUTING / CALL NUMBER

1 Press , enter 392 using the keypad.
2 Using the keys  and within the navigator,

select the subscriber from the directory.

3 Confirm with OK.
4 Quit this menu by pressing the button.

Printing rerouted documents

393 - FAX / REROUTING / COPY

1 Press , enter 393 using the keypad.
2 Using the keys  and within the navigator,

select the COPY option (local printout of the
information relayed to your device) either ON
or OFF.

3 Confirm with OK.
4 Quit this menu by pressing the button.

Rerouting fax messages to a USB memory key

This function allows you to reroute received fax messages
directly in the folder MFPrinter Laser Pro LL2\FAX on a
USB memory key connected to your terminal. The folder
MFPrinter Laser Pro LL2\FAX is created by the
application. The USB memory key then becomes the
terminal reception memory.

Fax messages that are rerouted are therefore saved on
the USB memory key with format Tiff and are named as
follows: "FAXYYMMDDHHMMSS" where
YYMMDDHHMMSS corresponds to the fax reception
date and time.

You can also print fax messages rerouted to your USB
memory key automatically by activating menu 052

PRINT.

Activating rerouting

Before activating this function,

Important

051 - MEDIA / FAX ARCHIVING / ACTIVATION

1 Press , enter 051 using the keypad.
2 Using the keys  and  within the navigator,

select option ON and confirm your choice with OK.

3 Quit this menu by pressing the button

connect the USB memory key to the
terminal.

.

Printing rerouted documents

Important

Important

052 - MEDIA / FAX ARCHIVING / PRINT

1 Press , enter 052 using the keypad.
2 Using the keys  and , select the option ON to

print all rerouted documents automatically.

3 Confirm your choice with OK.
4 Quit this menu by pressing the button

The printing is not possible on A5
paper format.

This menu is only accessible when
the function FAX ARCHIVING is
activated.

.

Transmission waiting queue

This function lets you obtain a recap of all documents
queuing, for transmission, including those in deposit or in
delayed transmission, etc.

It allows you to:

• Consult or modify the waiting queue. In this waiting
queue the documents are coded the following way:
Order number in the queue / document status /
subscriber’s telephone number.
Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- SMS: SMS transmission

• Immediately perform a transmission from the waiting
queue,

• Print a document in storage, waiting to be transmitted
or in deposit,

• Print the waiting queue, in order to get the status of
each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission
from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in
memory)

• Cancel a transmission request in the waiting queue.

Performing immediate transmission from the waiting queue

4 - Fax

- 27 -



61 - COMMANDS / PERFORM

1 Press , enter 61 using the keypad.
2 Select the document in the waiting queue.

3 Confirm your choice with OK or to

immediately perform the selected transmission.

MFP Laser

Consulting or modifying the waiting queue



62 - COMMANDS / MODIFY

1 Press , enter 62 using the keypad.
2 In the waiting queue select the required document

and confirm your choice with OK.

3 You may now modify the parameters of the given

document then confirm your modifications by
pressing .

Deleting a transmission on hold



63 - COMMANDS / CANCEL

1 Press , enter 63 using the keypad.
2 In the waiting queue select the desired document

and confirm your choice with OK.

Printing a document in waiting or in deposit



64 - COMMANDS / PRINT

1 Press , enter 64 using the keypad.
2 In the waiting queue select the desired document

and confirm your choice with OK.

MailBoxes (MBX Fax)

There are 32 mailboxes (MBX), enabling you to transmit
documents in complete confidence using an access code
(named MBX code), to all subscribers equipped with a fax
compatible to yours.

MBX 00 is public. It is handled directly by the terminal to
record the messages of the fax TAD as soon as this is put
into service.

MBX’s 01 to 31 are private. Each is password-protected.
They can be used to receive documents confidentially.

The use and access to MBX 01 - 31 are conditioned by
the initialisation, defined by a MBX code (if needed) and
a mnemonic (its S.I.D.).

Later you may:

• modify the features of an MBX,

• print the contents of an MBX, only possible if the MBX
contains one or more documents (with a star next to
the MBX). When the contents of an MBX have been
printed it becomes empty,

• delete an MBX, only if the MBX is initialised and
empty,

• print the list of your fax machine’s MBX’s.

4 - Fax

Printing the waiting queue



65 - COMMANDS / PRINT LIST

Press , enter 65 using the keypad.

Note

A document called ** COMMAND LIST ** is printed.

You can also print the waiting queue with
menu

57 - PRINT / COMMANDS

.

Cancelling a transmission in progress

Cancelling a transmission in progress is possible no
matter what the type of transmission but varies depending
on whether the transmission is a single call number or a
multi-call number.

• For a single call number from the memory, the
document is erased from the memory.

• For a multi-call number, only the call number in
progress at the time of the cancellation is erased from
the transmission queue.

To cancel transmission in progress:

1 Press .

A message will ask you to confirm cancellation.

2 Press to confirm cancellation in progress.

If your machine is set to print a transmission report, it will
print that the communication was cancelled by the user.

You may receive and send through an MBX in complete
confidentiality.

When depositing a document into your MBX, the access
code is not needed. All documents deposited in a MBX
are added to the ones already present.

In polling, the MBX’s are only accessible with an MBX
code.

You may perform MBX deposits or polls by:

• depositing a document in a fax MBX,

• transmitting to deposit a document in a remote fax
MBX,

• performing document poll from a remote fax.

Creating an MBX



71 - MAILBOXES / CREATE MBX

1 Press , enter 71 using the keypad.
2 Select a free MBX out of the 31 MBX or directly

enter the number of a free MBX and confirm
with OK.

3 Select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

4 Enter the code of your choice, if needed, and

press OK.

5 Select option MAILBOX NAME and press OK.
6 Enter this MBX’s S.I.D. (20 characters max.) and

press OK.
The MBX is initialised. If you wish to initialise
another, press C and repeat the same procedure.

7 To exit the MBX, press .

- 28 -

MFP Laser

Modifying the features of a MBX



71 - MAILBOXES / CREATE MBX

1 Press , enter 71 using the keypad.
2 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

3 Enter the code of this MBX, if there is one, and

confirm with OK.

4 Select the menu MAILBOX CODE or MAILBOX

NAME, then confirm your choice with OK.

5 Perform data modification of the menu and confirm

with OK.

If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX



73 - MAILBOXES / PRINT MBX

1 Press , enter 73 using the keypad.
2 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

3 Enter the code of this MBX, if there is one, and

confirm with OK.

All documents found in the MBX are printed and the MBX
is emptied.

Deleting a MBX

Before deleting an MBX, you need to make sure it is
empty, by printing its content.

MBX deposit in your fax

1 Insert the document in the fax machine’s feeder.
2 Select 72 - MAILBOXES / DEPOSIT MBX.
3 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

The document is placed in the feeder and saved in the
selected MBX.

MBX deposit in a remote fax

1 Insert the document in the fax machine’s feeder.
2 Select 35 - FAX / MBX SENDING.
3 Enter your subscriber’s number for MBX deposit or

choose your dialling mode and validate with OK.

4 Enter the subscriber’s MBX number and confirm

with OK.

5 If you wish to delay transmission, enter the new

transmission time next to the current time and
press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,
and press OK.

7 If you wish, you may enter the number of pages of

your document before transmitting and confirm
with OK.

8 Confirm the transmission request to a remote MBX

fax by pressing .

In the case of an immediate transmission, the document
is sent immediately.

4 - Fax



74 - MAILBOXES / DELETE MBX

1 Press , enter 74 using the keypad.
2 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

3 Enter the code of this MBX, if there is one, and

confirm with OK.

4 Press OK to confirm the MBX deletion.

The MBX is deleted and will appear as a free MBX in the
list.

Printing the MBX list



75 - MAILBOXES / PRT MBX LIST

Press , enter 75 using the keypad.

Note

The list gives the status of each MBX.

You can also print the MBX list with menu

58 - PRINT / LIST MBX

.

If the document is set for a postponed transmission, the
document will be stored in the memory and sent at the
requested time.

MBX polling from a remote fax



36 - FAX / MBX POLLING

Note

1 Press , enter 36 using the keypad.
2 Enter your subscriber’s number for MBX polling or

choose your dialling mode and confirm with OK.
3 Enter the subscriber MBX number and press OK.
4 Enter this MBX access code and press OK.
5 If you wish to delay the poll time, enter the

departure time next to the current time and

press OK.
6 Confirm the MBX poll request by pressing .

As soon as the remote fax is subscribed, either
immediately or later, the document(s) in the remote fax
MBX are received in your fax.

Please check for remote fax
compatibility.

- 29 -

Deposit and Polling

You may deposit a document in your fax and keep it
available to one or more subscribers who can obtain a fax
of this document by calling your fax with the POLL
function.

Setting the machine for document deposits, you must
define the type:

• SIMPLE- it may be polled only once from the memory
or feeder,

• MULTIPLE- it may be polled as many times as
necessary from the memory.

Setting the machine for polled documents, you must
define the poll number, then depending on the type of poll
you may:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multi-poll, either immediately or later.

Placing a document in deposit

MFP Laser

4 - Fax

1 Insert the document to deposit in the feeder.
2 Select 34 - FAX / POLLING TX.
3 Choose the deposit type, according to the table

below:

Menu Procedure

1 Select FEEDER or MEMORY.
2 If necessary, adjust the contrast

Simple

Multiple

4 Confirm deposit by pressing OK.

and confirm with OK.

3 Enter the number of pages that you

wish to deposit.

1 If necessary, adjust the contrast

and confirm with OK.

2 Enter the number of pages that you

wish to deposit.

Polling a deposited document



33 - FAX / POLLING RX

1 Select 33 - FAX / POLLING RX.
2 Enter the number of the party whose document you

want to poll or choose your dialling mode.
You can poll several documents using the

key .

3 Depending on the type of poll, you should:

Menu Procedure

Immediate
poll

Delayed poll

1 Press .
1 Press OK.

2 Next to the current time, enter

the time you wish to poll the
document and press .

- 30 -

MFP Laser

SMS

Important

Thanks to the SMS button, you can send an SMS to
subscribers all over the world. An SMS (Short Message
Service) is a service which permits short written
messages to be sent to mobile phones or other SMS­compatible devices.
The number of characters you can send per message is
dependent upon the service provider and the country you
are sending your SMS from (e.g. France 160 characters,
Italy 640 characters).

Note

SMS Parameters

Presentation of the sender

The SMS service is dependent upon
the country and the service provider.

There is a special scale of charges for
the SMS service.

Sending an SMS

1 Press the key.
2 Write your SMS using the alphabetical keypad.

To do so, an editor is at your disposal:

• for upper case letters, use the  key,

• to move inside the data entry field, use 
and ,

• to move in the text from one word to another,
press CTRL and one of the navigator keys (
or ).

• to go to the next line, use ,

• to delete a character (by moving the cursor to
the left), use or C.

3 Validate with OK.
4 Dial the number of the recipient (mobile phone or

any other SMS-compatible device) in one of the
following ways:

• dial the number using the numerical keypad,

• enter the first letters of the recipient name,

• press the key until the required name
appears (names are classified in alphabetical

order).

5 - SMS

This setting allows you to show the name or the number
of the sender when sending an SMS.

 41 - SMS SERVICE / SENDER

1 Press , enter 41 using the keypad.
2 Select the required presentation of the sender

option, ON or OFF, using the  or  keys.

3 Validate with OK.

SMS Center transmission number

This setting allows you to enter the transmission number
for the SMS Server. Your Internet provider will provide
you with this number.

 421 - SMS SERVICE / INIT. SMS / SERVER

1 Press , enter 421 using the keypad.
2 Enter the number of the transmission server using

the numerical keypad.

3 Validate with OK.

Your SMS may be sent to only one person or to
several people. To send an SMS:

• to only one person, press OK to confirm.

• to several people:

5 Press the key and enter the next recipient's

number.

6 Repeat the operations as many times as required

(10 persons max.). Press OK to validate the last
recipient; "SENDING SMS" is displayed as the
SMS is being sent.

• If SMS appears, then the SMS has been put on hold
and a further attempt will take place a couple of
minutes later. To immediately execute or cancel
transmission, refer to paragraph Transmission
waiting queue, page 27.

• To check the SMS has been sent properly, you may
print the transmission/reception log (refer to paragraph
Printing the logs, page 37).

- 31 -

Parameters/

MFP Laser

Automatic mode

212 - SETUP / DATE/TIME / AUTO ADJUST

Setup

You can setup your machine as you like depending on the
use. You will find in this chapter description of the
functions.

You can print the functions guide and the available setup
of your multifunction machine.

Date/Time

At any moment you may change the date and time on
your multifunction machine.

Depending on the country configured on the machine, the
date format is of type DDMMYY (e.g.: France) or
MMDDYY (e.g.: USA).

21 - SETUP / DATE/TIME

1 Press , enter 21 using the keypad. Confirm

with OK.

2 Enter the numbers of the required time and date

one after another (for example November 8 2004 at
9h33, press 0811040933 or 1108040933) and
press OK to confirm.

3 To exit this menu, press .

If you select OFF and confirm with OK, the summer /

winter time will not be changed automatically. For the
machine to be set to the new time, you will need to use the
211 MODIFY menu.

If you select ON and confirm with OK, you will not have to
care about any change at the end of March (+1h) and
October (-1h). You will just be informed of this change by
a message on the screen.

The default parameter is OFF.

6 - Parameters/Setup

Warning message

On automatic changing to summer / winter time, a
message will be displayed to inform you that the
multifunction machine time has been changed.

25-03-07 02:01

CHECK TIME

or

28-10-07 02:01

CHECK TIME

Your next action on the multifunction keypad will cause
the message to be automatically cleared.

Summer time / Winter time setting

This menu lets you choose to change to summer / winter
time automatically or not.

This function is only available if the

Important

The 21>DATE/TIME menu includes 2 submenus:
Manual mode

Your multifunction machine will prompt you to change the
date and time via the numerical keypad.

country configured on the machine is
part of the European Union.

211 - SETUP / DATE/TIME / MODIFY

Your fax number/Your name

Your multifunction machine will print out your fax number
and your name on each document it transmits if you save
these settings.

To benefit from this feature, you
must set SENDING HEADER to ON
(see Technical Parameters,

Important

To save your fax number and name:

1 Press , enter 22 using the keypad.
2 Enter your fax number (20 digits max.) and

press OK to confirm.

3 Enter your name (20 characters max) then press

OK to confirm.

page 36).
The SENDING HEADER feature is
by default activated on the US
model and cannot be modified.

22 - SETUP / NUMBER/NAME

- 32 -

For example, if you want to type the letter C, press
the key C until it appears on the screen.

4 To exit this menu, press .

MFP Laser

Type of network

You can connect your fax to either a PSTN or a private
network such as private automatic branch exchange
(PABX). You must select the network which is the most
convenient.

To select the type of network:

251 - SETUP / TEL. NETWORK / NETWORK TYPE

1 Press , enter 251 using the keypad.
2 Select option PABX or PSTN then confirm your

choice with OK.

3 To exit this menu, press .

If you are connecting your machine to a private network,
behind a company’s PABX, you may need to specify a
local prefix (see Local prefix).

Geographical settings

These settings will enable you to use your machine in
different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To manually select the type of public telephone network:

202 - SETUP / GEOGRAPHICAL / NETWORK

1 Press , enter 202 using the keypad.
2 Select the required option and press the OK key to

confirm.

3 To exit this menu, press .

If none of the options in the list is

Important

suitable, select the "O
option:

• O

THER

1 = TRB21

• O

THER

2 = US

• O

THER

3 = Russia

• O

THER

4 = Jordan

• O

THER

5 = Israel

• O

THER

6 = TRB21

THER X

"

Language

This setting enables you to choose the menu language of
your choice. By default, the multifunction machine is set
to English.

To select the language:

203 - SETUP / GEOGRAPHICAL / LANGUAGE

6 - Parameters/Setup

To select the country:

201 - SETUP / GEOGRAPHICAL / COUNTRY

1 Press , enter 201 using the keypad.
2 Select the required option and press the OK key to

confirm.

3 To exit this menu, press .

Important

If none of the options in the list is
suitable, select the "OTHER" option.

Telecommuncation Network

This setting enables you to manually set the type of public
telephone network (PSTN) for a country, so that your
machine can communicate over the public telephone
network in compliance with the applicable standards.

By default, setting a country using the 201
command automatically sets the type of PSTN to use
in the selected country.

These settings are different from the

Important

NETWORK TYPE, which allows you
to choose between public and
private network.

1 Press , enter 203 using the keypad.
2 Select the required language using  and , then

press the OK key to confirm.

3 To exit this menu, press .

Local prefix

This function is used when your fax is installed with a
private network, behind a company’s PABX. It allows you
to program an additional automatic local prefix (to be
defined), enabling you to automatically exit the
company’s telephone network system, but only under
certain conditions:

• the company’s internal numbers, where a prefix is not

required, must be short numbers less than the
minimal size (to be defined, for example France has
10 digits),

• the outside numbers requiring a prefix, must be long

numbers greater or equal to the minimal size (to be
defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two
steps:

1 defining the minimal size (or equal) of the

company’s outside numbers,

2 defining the outgoing local prefix of the company’s

telephone network. This prefix will automatically be
added as soon as an external number is dialled.

- 33 -

Document feed type

MFP Laser

If you define a local prefix, do not
add it to the numbers stored in

Important

252 - SETUP / TEL. NETWORK / PREFIX

1 Press , enter 252 using the keypad.
2 Enter the required minimal SIZE NUMBER of the

company’s outside numbers and confirm with OK.
The minimal size will range between 1 and 30.

3 Enter the required outgoing local PREFIX of the

company’s telephone network (maximum 10
characters) and confirm with OK.

Note

4 To exit this menu, press .

the directory, it will be
automatically dialled with each
number.

To insert a pause for dial tone ("/" sign),
press simultaneously the C
keys, or long press the 0 (zero) key on
the numerical keypad until the "/" sign
is displayed.

TRL

and M

You may choose the way you want to feed your
documents:

• from memory, transmission will take place only after

memory storage of the document and dialling.
It allows you to get your originals back quickly to free
up the machine.

• from the feeder of the sheet-feed scanner,

transmission will occur after dialling and paper
scanning. It allows transmission of larger documents.

To select the way you want to feed your documents:

6 - Parameters/Setup

232 - SETUP / SEND / MEMORY SEND.

1 Press , enter 232 using the keypad.
2 Select the option MEMORY or FEEDER and

confirm your choice with OK.
In feeder mode, reduced images will not appear on
the transmission report.

3 To exit this menu, press .

Economy period

Transmission report

You may print a transmission report for all
communications over the telephone network (PSTN).

You may choose between more than one criteria for
printing reports:

• ON: a report is given when the transmission was
properly performed or when it is completely
abandoned (but there is only one report per request),

• OFF: no transmission report, however, your fax will
note all transmissions that took place in its log,

• ALWAYS: a report is printed with each transmission,

• ON ERROR: a report is printed only if the transmission
failed or is abandoned.

With each transmission report from memory, a reduced
version of the first page is automatically reproduced.

To select the report type:

231 - SETUP / SEND / SEND REPORT

1 Press , enter 231 using the keypad.
2 Select the required option ON, OFF, ALWAYS or

ON ERROR and confirm your choice with OK.

3 To exit this menu, press .

This function allows you to defer a fax transmission to "off­peak hours" and thus reduce the cost of your
communications.

The economy period, via the telephone network (at off­peak hours), is preset by default from 7.00 pm to 7.30 am.
Nevertheless you may change this time slot.

To modify the economy period:

233 - SETUP / SEND / ECO PER.

1 Press , enter 233 using the keypad.
2 Enter the hours of the new economy period (for

example 19:00-07:30) and confirm your choice
with OK.

3 To exit this menu, press .

To use the economy period:

32 - FAX / ECO TRANS.

1 Select 32 - FAX / ECO TRANS.
2 Enter the call number and confirm with OK.
3 Adjust the contrast and confirm with OK.
4 Select the feed type, FEEDER or MEMORY and

confirm with OK.

5 You may enter the number of pages before

transmission and confirm with OK.

6 If you are using the flatbed scanner, you can scan

more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.

- 34 -

MFP Laser

Reception Mode

This function enables you, if you have an external device
(telephone, answering machine) plugged in to the EXT
socket on your terminal, via USB or to the telephone plug
adapter, to select the device receiving faxes and/or voice
messages.

You may choose between the following reception modes :

• MANUAL : the terminal does not receive any
documents automatically. When you answer your
telephone and realise that you are receiving a fax, you

should press the button on the terminal to receive
the fax.

• FAX : the Fax reception mode is launched on the
terminal systematically.

• FAX-ANSWER. : the terminal handles reception of fax
messages automatically, the external device handles
reception of telephone communications automatically.
Press the #0 buttons on your telephone to cancel fax
detection.

• FAX-TEL : the terminal handles reception of fax
messages automatically, the DECT base (and
registered handsets) handles reception of telephone
communications automatically.
Press the #0 buttons on your telephone to cancel fax
detection.

Reception without paper

Your fax offers you the possibility to either accept or
refuse document reception if your printer is unavailable
(no paper...).

If your fax printer is unavailable, you may choose between
two modes of reception:

• reception mode WITHOUT PAPER, your fax saves
the incoming messages in the memory,

• reception mode WITH PAPER, your fax refuses all
incoming subscribers.

To select the reception mode:

242 - SETUP / RECEPTION / REC. PAPER

1 Press , enter 242 using the keypad.
2 Select the option WITH PAPER or WITHOUT

PAPER and confirm your choice with OK.

3 To exit this menu, press .

Paper out is indicated by a beep and
a message on the screen.

Important

Received faxes are then stored in
memory (icon flashing) to be

printed as soon as you add paper
into the feeder.

6 - Parameters/Setup

To set the reception mode:

241 - SETUP / RECEPTION / MODE

1 Press , enter 241 using the keypad.
2 Select the required option and confirm with OK.

3 To exit this menu, press .

If you have connected a telephone to
the EXT socket on your terminal or
to a telephone plug adaptor, we
recommend that you set the
reception mode to MANUAL.

If you have connected a DECT base
to the USB port of your terminal, we

Important

recommend that you set the
reception mode to FAX-TEL.

When you receive a call, you pick up
using this telephone and you hear
the particular fax tone. You can:

- press the button on your
terminal or buttons #7 on your

telephone to receive the fax.

Number of copies

You may print incoming documents more than once (1 to

99).

To set the number of each document received:

243 - SETUP / RECEPTION / NBR OF COPIES

1 Press , enter 243 using the keypad.
2 Enter the wanted number of copies and confirm

with OK.

3 To exit this menu, press .

At each document reception, your fax will print the
number of copies requested.

Fax or PC reception

This menu, combined with a software program installed
on your PC will enable you to select the machine you wish
to receive the documents on:

• fax,

• PC,

• PC if available, fax otherwise.

244 - SETUP / RECEPTION / PC RECEPT.

For more details, please refer to Fax communications,
page 66 in chapter PC Features.

- 35 -

MFP Laser

Adjust to page

This menu allows you to print out received faxes
automatically adjusting them to the page format.
Received faxes are then automatically reduced or
enlarged to fit the page format which is used on the
machine.

To turn adjust to page mode on:

245 - SETUP / RECEPTION / AUTO ADJUST.

1 Press , enter 245 using the keypad.
2 Select the option ON or OFF and confirm with OK.

3 To exit this menu, press .

Received faxes reduction mode

This menu allows you to reduce received faxes for
printing. This adjustment can be automatic or manual.

Automatic mode:

This mode automatically resizes received faxes.
To set automatic mode:

246 - SETUP / RECEPTION / REDUCTION

1 Press , enter 246 using the keypad.
2 Select AUTOMATIC and confirm with OK.

3 To exit this menu, press .

Manual mode:

The machine proposes a 70 to 100 % reduction. Outside
these values, the machine beeps for error. This fixed
reduction will be used when printing received documents,
regardless of the used paper format.

To set the manual mode:

3 With the keys  or , modify the parameter

settings by following the table below and press OK.

Parameter Signification

1 - Scanning mode

2 - TX header

3 - TX speed

4 - Echo protect

6 - EPT mode

Default value of the scan mode
resolution for the documents to be
transmitted.

Important: this parameter is by
default activated on the US model
and cannot be modified.

If this parameter is on, your header
will appear on all documents sent
to your subscribers with your
name, number, date and number
of pages.

Warning: If you send a fax from
the document loader, the
transmission header will not
appear on the document your
correspondent receives.

Transmission speed for outgoing
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.

However, it may be necessary to
restrict the transmission speed for
some calls.

If this parameter is on, the on-line
echo will be reduced during long
distance calls.

For some long distance calls
(satellite), the on-line echo may
disturb the call.

6 - Parameters/Setup

246 - SETUP / RECEPTION / REDUCTION

1 Press , enter 246 using the keypad.
2 Select FIXED and confirm with OK.
3 Enter the reduction value (between 70 and 100)

and confirm with OK.

4 To exit this menu, press .

Technical Parameters

As delivered your machine is preset by default. However,
you may adjust it to meet your requirements by resetting
the technical parameters.

To set the technical parameters:

29 - SETUP / TECHNICALS

1 Press , enter 29 using the keypad.
2 Select the desired parameter and confirm with OK.

7 - COM. display

8 - Eco energy

10 - RX header

- 36 -

Choice between transmission
speed displayed or number of the
page in progress.

Choosing the printer standby
delay: the printer will switch to
standby after a delay (in minutes)
of NON-operation or during the
period of time of your choice.

Note: you can also access this
parameter by pressing the

key from the idle screen.

If this parameter is on, all
documents received by your fax
will include the subscriber’s header
with his/her name, number (if
available) fax print date and the
page number.

MFP Laser

Parameter Signification

11 - RX speed

12 - Rings

13 - Discard size

Transmission speed for incoming
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.

However, it may be necessary to
restrict the transmission speed for
some calls.

Number of rings to automatically
start your machine.

The Discard Size parameter only
defines the printing of received
faxes. The number of lines of a
document can be too high for the
printing paper format. This
parameter defines the threshold
beyond which the extra lines are
printed on a second page. Below
this threshold, extras lines are
deleted.

If you choose ON, the threshold is
set on 3 centimeters.

Printing the functions guide

Important

Press , enter 51 using the keypad.
The printing of the functions guide starts.

Note

The printing is not possible on A5
paper format.

51 - PRINT / FUNCTIONS LIST

You can also access the PRINT menu
by pressing the button.

Printing the logs

Important

The incoming and outgoing logs list the last 30
transmissions (incoming and outgoing) made by your
machine.

An automatic print out will take place after every 30
transmissions. However, you may request a print out at
any time.

The printing is not possible on A5
paper format.

6 - Parameters/Setup

20 - E.C.M.

25 - TEL Impedance

80 - Toner save

90 - RAW Port

91 - Printer error
timeout

92 - Printer wait
timeout

93 - Replace format

If you choose OFF, the threshold is
set on 1 centimeter.

This parameter helps correct the
calls made on disturbed telephone
lines. It is used when the lines are
weak or too noisy. Transmission
times may be longer.

This parameter lets you choose
between a complex impedance
and a 600 Ohm impedance,
depending on the telephone
network your terminal is connected
to.

Makes printing lighter to save toner
cartridge ink.

RAW network print port
connection.

Time-out before document being
printed is deleted following a print
error in PC print mode.

Wait time-out for data from PC
before the task is deleted in PC
print.

Page format change. This
parameter allows you to print a
LETTER format document on A4
pages using the LETTER/A4
setting.

Each log (incoming or outgoing) contains a table with the
following information:

• date and time of the incoming or outgoing document,

• subscriber’s number or E-mail address,

• transmission mode (Normal, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted CORRECT if
properly transmitted,

or

information codes for special calls (polling, manual
subscribers, etc.)

• reason for call error (example: your subscriber does
not answer).

To print the logs:

54 - PRINT / LOGS

Press , enter 54 using the keypad.
The printing of the logs starts. The incoming and outgoing

logs are printed on the same page.

You can also access the PRINT menu

Note

by pressing the button.

96 - NBR. WEP
Keys

Number of WEP keys allowed
(from 1 to 4).

- 37 -

MFP Laser

Print the list of setups

Important

To print the list of setups:

Press , enter 56 using the keypad.
The printing of the list of setups starts.

Note

The printing is not possible on A5
paper format.

56 - PRINT / SETUP

You can also access the PRINT menu
by pressing the button.

Lock the machine

This function prevents non-authorized people from
accessing the machine. An access code will be required
every time someone wants to use the device. After each
use, the device will lock automatically.

Before that you have to enter a lock code.

811 - ADVANCED FCT / LOCK / LOCKING CODE

1 Press , enter 811 using the keypad.
2 Enter your lock code (4 digits) with the keyboard,

confirm with OK.

3 Press OK to confirm.
4 With the buttons  or , choose DIRECT ONLY

and confirm with OK.

5 Quit this menu by pressing the button.

Lock the SMS service

This function prevents access to the SMS service.
To access the SMS service locking menu:

815 - ADVANCED FCT / LOCK / LOCK SMS

1 Press , enter 815 using the keypad.
2 Enter the four-digit locking code with the keypad.
3 Press OK to confirm.
4 With the buttons  or , choose ON and confirm

with OK.

5 Quit this menu by pressing the button.

Lock the Media service

This function prevents access to the Media service. The
access code will be required every time someone wants
to use the USB key functions:

• analyse the contents of a connected USB key,

• print from a USB key, delete files,

• archive received faxes on a USB key.

To access the Media service locking menu:

6 - Parameters/Setup

If a code is already registered, enter

Important

3 Enter again your lock code (4 digits) with the

keyboard, confirm with OK.

4 Quit this menu by pressing the button.

the old code before typing the new
one.

Lock the keyboard

Every time you use your machine, you will have to enter
your code.

812 - ADVANCED FCT / LOCK / LOCK KEYBD.

1 Press , enter 812 using the keypad.
2 Enter the four-digit locking code with the keypad.
3 Press OK to confirm.
4 With the buttons  or , choose ON and confirm

with OK.

5 Quit this menu by pressing the button.

Lock the numbers

This function locks dialling and the numerical keypad is
disabled. Transmissions are only possible from numbers
included in the directory.

To access the number interlocking option:

813 - ADVANCED FCT / LOCK / LOCK NUMBER

1 Press , enter 813 using the keypad.
2 Enter the four-digit locking code with the keypad.

816 - ADVANCED FCT / LOCK / LOCK MEDIA

1 Press , enter 816 using the keypad.
2 Enter the four-digit locking code with the keypad.
3 Press OK to confirm.
4 With the buttons  or , choose ON and confirm

with OK.

5 Quit this menu by pressing the button.

Read the counters

This function allows you to view the activity counters for
your machine at any time.

According to your needs, you can read the counters for:

• sent pages,

• received pages,

• scanned pages,

• printed pages.

Sent pages counter

To view the number of pages sent from your machine:

821 - ADVANCED FCT / COUNTERS / SENT PAGES

1 Press , enter 821 using the keypad.
2 The number of sent pages appears on the screen.

3 Quit this menu by pressing the button.

- 38 -

MFP Laser

Received pages counter

To view the number of pages received on your machine:

822 - ADVANCED FCT / COUNTERS / RECEIVED

1 Press , enter 822 using the keypad.
2 The number of received pages appears on the

screen.

3 Quit this menu by pressing the button.

Scanned pages counter

PG

To view the number of pages scanned on your machine:

823 - ADVANCED FCT / COUNTERS / SCANNED

PAGE

1 Press , enter 823 using the keypad.
2 The number of scanned pages appears on the

screen.

3 Quit this menu by pressing the button.

Printed pages counter

To view the number of pages printed on your machine:

824 - ADVANCED FCT / COUNTERS / PRINTED PG

1 Press , enter 824 using the keypad.
2 The number of printed pages appears on the

screen.

3 Quit this menu by pressing the button.

Display the consumables status

You can read at any time the remaining toner in the
cartridge. This level appears in percentage.

6 - Parameters/Setup

86 - ADVANCED FCT / CONSUMABLES

1 Press , enter 86 using the keypad.
2 The available toner percentage appears on the

screen.

3 Quit this menu by pressing the button.

Calibrate your scanner

You can do this operation when the quality of photocopied
documents is not satisfactory anymore.

80 - ADVANCED FCT / CALIBRATION

1 Press , enter 80 using the keypad. Confirm

with OK.

2 The scanner is triggered and a calibration is done

automatically.

3 At the end of the calibration, the machine comes

back to the screen saver

.

- 39 -

Directory

Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.

For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.

Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features,
page 53.

Creating subscribers record

MFP Laser

Creating subscribers list

To create subscribers list:



12 - DIRECTORY / NEW GROUP



1 Press , enter 12 using the keypad.
2 Enter the LIST NAME with the alphanumerical

keypad (20 characters maximum), confirm
with OK.

3 CALLED NUMBER: use  or  to select from

existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.

4 Enter the GROUP NUMBER assigned to your list

with the numerical keypad or accept the displayed
number, and confirm with OK.

7 - Directory

To create subscribers record:



11 - DIRECTORY / NEW CONTACT



1 Press , enter 11 using the keypad.
2 Enter the NAME of your contact with the

alphanumerical keypad (20 characters maximum),
confirm with OK.

3 Enter the TEL number of your contact with the

numerical keypad (30 digits maximum), confirm
with OK.

4 Choose the RECORD NO from your directory with

the numerical keypad or accept the displayed
number, and confirm with OK.

5 Select W. ASSOC. KEY if you want to assign a

shortcut key (letter) to your subscriber record. The
first available letter appears, use  or  to choose
another letter. Confirm with OK.

6 Select the appropriate transmission RATE to send

faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using  or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.

In the directory, the letter G placed

Important

next to a name identifies a
subscribers group.

Modifying a record

To modify a subscribers record or list:



13 - DIRECTORY / MODIFY



1 Press , enter 13 using the keypad.
2 With  or , browse the directory and select the

record or list you want to modify by pressing OK.

3 With  or , browse the entries of the selected

record or list. Press OK when the entry you want to
modify appears on screen.

4 The cursor appears at the end of the line. Press C

to delete characters.

5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to

modify.

Deleting a record or a list

To delete a subscribers record or list:

Important

If your multifunction machine is
connected to a PABX, you may
insert a pause for dial tone after the
outgoing local prefix dialling.

To insert a pause for dial tone ("/"
sign), press simultaneously the

C

TRL

and M keys, or long press the
0 (zero) key on the numerical
keypad until the "/" sign is displayed.

For more details, refer to Local
prefix, page 33.

- 40 -



14 - DIRECTORY / CANCEL



1 Press , enter 14 using the keypad.
2 With  or , browse the directory and select the

record or list you want to delete by pressing OK.
3 Press OK to confirm the deletion.
4 Repeat the operations for each record or list you

want to delete.

MFP Laser

Printing the directory

Important

To print the directory:

Press , enter 15 using the keypad.
The printing of the directory starts, in alphabetical order.

Note

The printing is not possible on A5
paper format.



15 - DIRECTORY / PRINT



You can also print the directory with
menu 



55 - PRINT / DIRECTORY



.

Saving/Restoring the directory (Smart card option)

This function enables you to save the contents of your
directory on a Smart card and restore them on your
machine.

This function is only available to

Important

service technician with Smart
card.

7 - Directory

To save the contents of your directory on your Smart
card:



161 - DIRECTORY / SAVE/LOAD / SAVE



1 Press , enter 16 using the keypad.
2 Select SAVE to save directory entries on the Smart

card and confirm with OK.

3 Insert your Smart card.

To restore the contents of your directory from your Smart
card:



162 - DIRECTORY / SAVE/LOAD / LOAD



1 Press , enter 16 using the keypad.
2 Select LOAD to restore directory entries from the

Smart card and confirm with OK.
3 Confirm with OK.
4 Insert your Smart card.

- 41 -

Games and Calendar

Sudoku

Sudoku is a Japanese puzzle. The game is in a grid
format of three squares by three squares to be distributed
in fields in zones of 3 × 3. Depending on the level of
difficulty, more or fewer numbers are already entered at
the start of the game. The aim of the game is to distribute
the numbers 1 to 9 between the boxes in such a way that
each number appears only once in each row, column and
in each of the nine grids. There is only one solution.

MFP Laser

3 Confirm with OK.
4 Select PRT SOLUTION using the  or  button.
5 Select the level of difficulty EASY, MEDIUM,

HARD, EVIL using the  or  button.
6 Confirm with OK.
7 Choose the grid you want by entering the number

on the numeric keypad (1 to 100).

8 Confirm with OK.
9 Choose the number of copies you want by entering

a number from 1 to 9 on the numeric keypad.
10 Confirm with OK.

The number of copies of the solution to the grid requested
is printed.

Calendar

8 - Games and Calendar

Print a grid

There are 400 Sudoku grids available in total, 100 for
each difficulty level.

Important

1 Press , enter 5 using the keypad. Confirm

with OK.

Note

2 Select SUDOKU using the  or  button.
3 Confirm with OK.
4 Select PRINT GRID using the  or  button.
5 Select the level of difficulty EASY, MEDIUM,

HARD, EVIL using the  or  button.
6 Confirm with OK.
7 Choose the grid you want by entering the number

on the numeric keypad (1 to 100).

8 Confirm with OK.
9 Choose the number of copies you want by entering

a number from 1 to 9 on the numeric keypad.
10 Confirm with OK.

The number of copies of the grid requested is printed.

The printing is not possible on A5
paper format.

 521 - PRINT / SUDOKU / PRINT GRID

You can also access the PRINT menu
by pressing the button.

This function enables you to print the calendar for a year
of your choice.

Important

1 Press , enter 5 using the keypad. Confirm

with OK.

Note

2 Select CALENDAR using the  or  button.
3 Confirm with OK.
4 Choose the year you want to print as calendar by

entering the number on the numeric keypad (for
example: 2009).

Note

5 Confirm with OK.

The calendar of the year requested is printed.

The printing is not possible on A5
paper format.

 53 - PRINT / CALENDAR

You can also access the PRINT menu
by pressing the button.

The year must be between 1900 and

2099. Use the <Touches>C key to
correct an entry.

Print the solution to a grid

Important

 522 - PRINT / SUDOKU / PRT SOLUTION

1 Press , enter 5 using the keypad. Confirm

with OK.

Note

2 Select SUDOKU using the  or  button.

The printing is not possible on A5
paper format.

You can also access the PRINT menu
by pressing the button.

- 42 -

MFP Laser

Network features

You may connect your multifunction terminal to a wireless
network.
However, practical knowledge of your computer
configuration is required to set up a network.

You can connect your machine to a PC using a USB cable
or make a wireless connection (via radio) with a PC or
network.

If you have a WLAN adaptor, you
can incorporate your machine as a

Important

Type of radio network

A radio network or WLAN (Wireless Local Area Network)
is created when at least two computers, printers or other
peripheral devices communicate with each other in a
network via radio waves (high frequency waves). The
transmission of data in the radio network is based on the
standards 802.11b and 802.11g. According to how the
network is set up, it may be described as an infrastructure
network or an ad-hoc network.

CAUTION

Radio infrastructure network

In an infrastructure network, several devices
communicate via a central access point (a gateway or
router). All data is sent to the access point (gateway or
router) from where it is re-distributed.

network printer into a radio network.
This works only with an approved
adaptor that you can obtain from our
ordering department.

Beware, when you are using a
wireless connection, that certain
items of medical equipment,
sensitive or security systems may
be affected by the radio
transmissions of your device; in all
cases, please follow safety
guidelines closely.

Radio ad-hoc network

In an ad-hoc network, the devices communicate directly
with each other without passing through an access point.
The speed of communication across the whole radio
network is as fast as the weakest connection in the
network. The speed of communication is also dependent
on spatial distance between transmitter and receiver, as
well as the number of barriers, such as walls or ceilings.

Please note that in ad-hoc mode,

Important

the WPA/WPA2 encryption method
is not available.

Radio networks (WLAN)

Three steps are necessary to incorporate your machine
into a radio network (WLAN):

1 Configure the network to your PC.
2 Set up the parameters for your machine so that it

can function in a network.

3 Having set up the parameters for your device,

install the Companion Suite Pro software onto your
PC with the necessary printer drivers.

Once the machine is incorporated into a WLAN network,
you can from your PC:

• print documents on the multifunction machine from
your usual applications,

• scan colour, grey scale or black and white documents
on your PC.

The PC and all other devices must
have their parameters set up to the
same network as the multifunction
machine. All the details needed for
setting up the device, such as the
network names (SSID), type of radio
network, encryption key, IP address
or subnetwork mask, must match

Important

the specifications of the network.
You will find these details on your

PC or on the Access Point.

9 - Network features

- 43 -

To find out how to set up the
parameters for your PC, please
consult the users’ manual for your
WLAN adaptor. For large networks,
please seek the advice of your
network administrator.

MFP Laser

You can be sure of perfect

Note

communication if you use an
approved adaptor in conjunction with
your PC.

Connect your WLAN adaptor

Your machine belongs to a new generation of terminals
that you can incorporate into a WLAN network using a
WLAN USB key.

Your machine’s network radio
adaptor transmits data using the
radio protocol IEEE 802.11b/g; it can
also be incorporated into an existing
IEEE 802.11b network.

Your machine supports the following
encryption types:

- no encryption

- WEP 64bits (Hexa or ASCII)

- WEP 128bits (Hexa or ASCII)

- WPA-PSK

Important

1 Plug your WLAN USB key into the USB port of your

machine.

- WPA2-PSK
When connecting to your machine,

only use the approved adaptor.
Other transmitting or receiving
adaptors may damage your device.

Irrespective of whether you use your
machine in an infrastructure or ad­hoc network, you must set up certain
network and security parameters
(for example, the Service-Set-ID
(SSID) and the encryption key).
These must match the network’s
specifications.

Configure your network

We recommend that the settings of
your WLAN network should only be

Note

Before attempting to use a WLAN adaptor on your
machine, you must enter the parameters that will allow a
WLAN network to recognise your machine.

Connect to an existing network (infrastructure mode)

On your machine you will find simple instructions that
guide you step by step through the set-up of your network.
Just follow them!

1 Press , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select SETUP WIZARD using the keys  or 

and confirm with OK.
The machine searches for existing networks.

4 Select your existing wireless network name in list

using the keys  or  and confirm with OK.

Note

5 If your wireless network has a encryption key (WEP

or WAP) you must enter the key you are using the
network from the control panel. For more details
see the user guide of the gateway or computer.

6 It is recommended to use Automatic IP Address

selecting IP CONF.: AUTO using the keys .. or and
confirm with OK.
IP CONF.: MANU or IP CONF.: AUTO appear the
screen.
If you choose to set up the system manually,
changing you network parameters paragraph and
enter the parameters IP ADDRESS, SUBNET

MASK and GATEWAY.

7 When you press OK, the machine reboots to take

into account the new WLAN parameters.

changed by a person with a good
knowledge of the configuration of your
computer.

 281 - SETUP / WLAN / SETUP WIZARD

IIf your network does not appear in the
list, you have to select NEW
NETWORK at the end of the list and
then enter SSID, select mode INFRA.

9 - Network features

Once the network has been set up, the LED of the WLAN
USB key should be on.

Create a new network (Ad-Hoc mode)

 281 - SETUP / WLAN / SETUP WIZARD

1 Press , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

- 44 -

MFP Laser

3 Select SETUP WIZARD using the keys  or 

and confirm with OK.
The machine searches for existing networks.

4 Select NEW NETWORK using the keys  or 

and confirm with OK.

5 SSID appears on the screen, enter the name of

your network using the numerical keypad, pressing
the keys one after the other until you obtain the
name you want (32 characters maximum) and
confirm with OK.

6 AD-HOC MODE or INFRA. MODE appearson the

screen. Select AD-HOC MODE and confirm with

OK.

7 7 The sub-menu CHANNEL appears, enter a

figure between 1 and 11 and confirm with OK.

8 Select your encryption method, OFF or WEP and

confirm with OK:

Please note that in ad-hoc mode,

Important

- If you choose WEP, enter the WEP key that you
are using on your network.

Note

9 9 IP CONF.: MANU or IP CONF.: AUTO appear on

the screen.
If you choose to set up the system manually, go to
the next paragraph and enter the parameters

IP ADDRESS, SUBNET MASK and GATEWAY.

10 When you press OK, the machine reboots to take

into account the new WLAN parameters.

Once the network has been set up, the LED of the WLAN
USB key should be on.

the WPA/WPA2 encryption method
is not available.

The WEP key number may be
configured in the menu:  29 - SETUP /

TECHNICALS / WEP KEYS NBR.

Referring to or changing your network parameters

Each of the parameters of your network may be changed
as your network develops.

 2822 - SETUP / WLAN / PARAMETERS / IP

ADDRESS

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select IP ADDRESS using the keys  or  and

confirm with OK.

5 The number of your IP address will appear in the

format 000.000.000.000. Enter the new IP address
for your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

 2823 - SETUP / WLAN / PARAMETERS / SUBNET

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SUBNET MASK using the keys  or  and

confirm with OK.

5 The number of your subnet mask will appear in the

format 000.000.000.000. Enter the new submask
of your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

 2824 - SETUP / WLAN / PARAMETERS / GATEWAY

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select GATEWAY using the keys  or  and

confirm with OK.

5 The number of your gateway will appear in the

format 000.000.000.000. Enter the new gateway
for your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

 2825 - SETUP /WLAN / PARAMETERS / SSID

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SSID using the keys  or  and confirm

with OK.

5 The name of your network will appear on the

screen. Enter the new name of your network and
confirm with OK.

6 Exit this menu by pressing the

 2826 - SETUP / WLAN / PARAMETERS / MODE

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

key

key

key

key

.

MASK

.

.

.

9 - Network features

- 45 -

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select MODE using the keys  or  and confirm

with OK.

5 The symbol >>, tells you that your network is in

active mode.

6 Select one of the modes and confirm with OK.

- If you choose the AD-HOC MODE, the sub­menu CHANNEL will appear; enter a number
between 1 and 13 (1 to 11 for the US) and
confirm with OK.

MFP Laser

The password can contain alphanumerical
characters - numbers and letters - and any other
symbol available on the keypad. The only
invalid character is "€" (euro currency sign).

6 Exit this menu by pressing the

 2828 - SETUP / WLAN / PARAMETERS /

key

.

HOSTNAME

7 Exit this menu by pressing the

In an AD-HOC network, the devices
communicate directly with each
other without passing through an
access point. The speed of
communication across the whole

Important

 2827 - SETUP / WLAN / PARAMETERS / SECURITY

This parameter allows you to make your network secure
by setting the encryption method to use in your WLAN
network.

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SECURITY using the keys  or  and

confirm with OK.

5 Choose WEP, WPA or OFF and confirm with OK.

- If you choose WEP, enter a password:

- In a 64 bit security configuration, the password
must contain five characters exactly.

- In a 128 bit security configuration, the
password must contain 13 characters exactly.

Note

- If you choose WPA, enter a WPA or WPA2
password (min. 8 characters to 63 characters
max.).

AD-HOC radio network is as fast as
the weakest connection in the
network. The speed of
communication is also dependent on
spatial distance between transmitter
and receiver, as well as the number
of barriers, such as walls or ceilings.

You may also enter the password
using the hexadecimal system, if this
is the case:

- For a 64 bit security configuration,
the password must contain exactly
10 hexadecimal characters.

- For a 128 bit security configuration,
the password must contain exactly
26 hexadecimal characters.

key

.

The machine name allows you to identify your machine on
the network via a PC (for example with the name "PRINT­NETWORK-1").

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select HOSTNAME using the keys  or  and

confirm with OK.

5 Type in the desired name (15 characters

maximum) and confirm with OK.

6 Exit this menu by pressing the

Once your connection has been set up, you must install
the network printer driver on your PC so that you can print
your documents.
Refer to the paragraph Software installation, page 53.

key

.

An example of how an AD-HOC network may be set up

An example of how to configure an Ad-hoc network
without security protection using the following
parameters:

• network name: "house"

• radio type: "ad-hoc"

• channel: "1"

• PC’s IP address: "169.254.0.1"

• PC’s subnetwork mask: "255.255.0.0"

• PC’s gateway: "0.0.0.0"

• IP address of the multifunction machine: "169.254.0.2"

• subnetwork mask of the multifunction machine:
"255.255.0.0"

• multifunction machine’s gateway: "0.0.0.0"

Setting up a multifunction machine

1 Plug the WLAN USB key into the USB connector of

the multifunction machine.

2 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

3 Select WLAN using the keys  or  and confirm

with OK.

4 Select SETUP WIZARD using the keys  or 

9 - Network features

- 46 -

MFP Laser

and confirm with OK.

5 Select NEW NETWORK using the keys  or 

and confirm with OK.

6 SSID appears on the screen, enter "house" using

the numerical keypad and confirm with OK.

7 Select the mode AD-HOC MODE and confirm

with OK.

8 Enter "1" in the field CHANNEL and confirm

with OK.
9 Select OFF and confirm with OK.
10 Select IP CONF.: MANU and confirm with OK.
11 Enter "169.254.0.2" in the field IP ADDRESS and

confirm with OK.
12 Enter "255.255.0.0" in the field SUBNET MASK

and confirm with OK.
13 Enter "0.0.0.0" in the field GATEWAY and confirm

with OK.
14 At the end of this process, you return to the main

menu of SETUP WIZARD.
15 Exit this menu by pressing the

Once the network has been set up, the LED of the WLAN
USB key should be on.

You must now set up the PC.

key

.

Setting up the PC

For this section, refer to the instructions supplied by the
manufacturer of the WLAN USB key to help you to find
and join the "house" network.

1 You may need to install the software for the WLAN

USB key on the PC, if this has not already been

done.

2 Plug WLAN USB key into a USB port on the PC.
3 Use the software of the WLAN USB key to detect

the network.
4 Join the network "house" once this has been

detected.
5 Now set up the WLAN network connection of your

PC.

General note concerning Radio network :

Sometimes the multifunction printer may be randomly
disconnected from the wireless network. The reasons can
be:

• the influence of other local devices using wireless
networks or technologies like Bluetooth phones,
WLAN or radio wireless devices using a 2,4 Ghz
frequency.

• the influence of other local electrical devices like
micro-wave ovens, battery chargers, television sets or
electrical adapters.

• a wall or furniture containing metal parts being in
between the multifunction printer and the Wlan access
point

• fluorescent light being switched on and off

• influence of high voltage lines or cables near the
building

• too long or too heavy documents are scanned or
printed

To resolve this issue, you can:

• reduce the number of wireless or electrical devices
located near your network

• modify the channel of the other Wlan devices

• modify the channel of the Wlan dongle (see user guide
page xx)

• cut heavy or long printing jobs into several smaller jobs

• set up your multifunction printer at several meters of
your computer/wireless gateway . Too short distance
or too long distance may impact the functionality.
Please adjust it in case of troubles.

9 - Network features

To guide you through this stage, refer

Note

To do this, you must configure the element
Protocol Internet (TCP/IP) for the WLAN

connection that has been created. If this element is
set up in such a way as to obtain an IP address
automatically, you must change it to manual mode
to set up the TCP/IP address ("169.254.0.1" in our
example), the subnet mask ("255.255.0.0" in our
example) and the default gateway ("0.0.0.0" in our
example).

6 Enter OK.

to the paragraph “Setting the
parameters for a connection” in the
manufacturer’s instructions.

- 47 -

USB memory key

You can connect a USB memory Key on the front side of
your machine. The files stored in TXT, TIFF and JPEG
formats will be analysed and you will be able to use the
following actions:

- print the stored files contained in your USB memory
key1,

- delete the files contained in your USB memory key,

- run an analysis on the contents of the inserted USB
memory key,

- digitalise a document on your USB memory key,

- fax archiving (see section Rerouting fax messages to
a USB memory key, page 27).

Use of the USB memory key

Always respect the insertion way
when you connect a USB memory

Important

key to the machine.
Do not disconnect your USB memory
key while the machine is reading its
contents or writing contents.

MFP Laser

3 Select LIST with the  or  buttons and confirm

with OK.

4 The list is shown in a table with the following

information:

- the analysed files are indexed in an incremental
1 by 1 order,

- the files name with their extension,

- the date of the files last save,

- the files size in Kbytes.

Print the files located in the key

To print the files located in the key:

 01 - MEDIA / PRINT DOC. / FILE

10 - USB memory key

1 Insert the USB memory key on the front side of the

machine respecting the insertion way.

MEDIA ANALYSIS appears on the screen.

2 Select PRINT DOC. with the  or  buttons and

confirm with OK.

3 Select FILE with the  or  buttons and confirm

with OK.

4 You have three possibilities to print your files:

- ALL, to print all the files located in the USB
memory key.
Select ALL with the  or  buttons and
confirm with OK. The printing is started
automatically.

- SERIES, to print a series of files located in the
USB memory key.
Select SERIES with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the  or  buttons
the first file of the series to print and confirm
with OK. A star (*) appears on the left side of the
file.
LAST FILE appears on the screen. Select with
the  or  buttons the last file of the series to
print and confirm with OK.

Print your documents

Important

You can print the stored files or a list of the files located in
the USB memory key.

Print the list of files located in the key

To print the list of files located in the key:

1 Insert the USB memory key on the front side of the

machine respecting the insertion way.

MEDIA ANALYSIS appears on the screen.

2 Select PRINT DOC. with the  or  buttons and

confirm with OK.

1. It may be possible that some TIFF files of your USB
memory key cannot be printed due to data format limitation.

The printing is not possible on A5
paper format.

 01 - MEDIA / PRINT DOC. / LIST

Press the button.
COPIES NUMBER appears on the screen,

enter the desired number of copies with the
numerical keypad and confirm with OK.
Select the printing format (for JPEG files): A4 or
LETTER (depending on model), or PHOTO and
confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.

- SELECTION, to print one or several files
located in the USB memory key.
Select with the  or  buttons the file to print
and confirm with OK. A star (*) appears on the
left side of the file.
Repeat this step for each file you want to print.

Press the button.
COPIES NUMBER appears on the screen,

enter the desired number of copies with the
numerical keypad and confirm with OK.

- 48 -

MFP Laser

Select the printing format (for JPEG files): A4 or
LETTER (depending on model), or PHOTO and

confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.

5 Quit this menu by pressing the button.

Delete your files located in the key

You can delete files located in your USB memory key.

 06 - MEDIA / DELETE / MANUAL

1 Insert the USB memory key on the front side of the

machine respecting the insertion way.

MEDIA ANALYSIS appears on the screen.

2 Select DELETE with the  or  buttons and

confirm with OK.

3 Select MANUAL with the  or  buttons and

confirm with OK.

4 You have three possibilities to delete your files:

- ALL, to delete all the files located in the USB
memory key.
Select ALL with the  or  buttons and
confirm with OK.
You come back to the previous menu.

- SERIES, to delete a series of files located in the
USB memory key.
Select SERIES with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the  or  buttons
the first file of the series to delete and confirm
with OK. A star (*) appears on the left of the file.
LAST FILE appears on the screen, select with
the  or  buttons the last file of the series to
delete and confirm with OK. A star (*) appears
on the left side of the file.

Analyse the USB memory key content

After a period of inactivity, your machine will return to the
main menu. To view the USB memory key again please
proceed as follows:

 07 - MEDIA / MEDIA ANALYSIS

1 Press , enter 07 using the keypad.
2 The USB memory key analysis is started.
3 You can print or delete the detected files located in

your USB memory key. Refer to the previous
chapters.

Save a document on a USB memory key

This function allows you to digitise and save a document
directly in the folder MFPrinter Laser Pro LL2\SCAN on a
USB memory key. The folder MFPrinter Laser Pro
LL2\SCAN is created by the application.

Before digitalising a document,
make sure that your USB memory

Important

1 Place the document to be copied face down on the

glass.

2 Insert the USB memory key on the front side of the

machine respecting the insertion way.
The USB memory key analysis is started.
When the analysis is finished, the MEDIA menu is
displayed.

3 Select

confirm with the OK button.

key has sufficient disk space. If not,
you can delete manually the files,
see section Delete your files

located in the key, page 49.

SCAN TO

with the  or  buttons then

10 - USB memory key

Press the button.
You come back to the previous menu.

- SELECTION, to delete only one or several files
located in the USB memory key.
Select with the  or  buttons the file to delete
and confirm with OK. A star (*) appears on the
left side of the file.
Repeat this step for each file you want to delete.

Press the button.
You come back to the previous menu.

5 Quit this menu by pressing the button.

You can also access this function in
two other ways:

• by pressing the button then

Important

4 Choose between

with the  or  buttons and confirm with OK.

5 With the alphanumerical keypad, give a name to

the scan file (up to 20 characters) and confirm
with OK.

6 Choose the scan format between

and confirm to start the scan and the recording of
the document.

IMAGE

allows to have the same kind of file as a
photo.
creation.

PDF

by selecting SCAN-TO-MEDIA.

• by pressing the  button from the
screen saver then by typing 03 on
the numerical keypad.

B&W SCAN

is a format for the digital documents

or

COLOUR SCAN

IMAGE

and

PDF

,

- 49 -

With the IMAGE format, if you have
selected:

• BLACK&WHITE, the picture will
be saved in TIFF format.

• COLOUR, the picture will be
saved in JPEG format.

You can choose the image resolution
that will be digitized to the USB
memory key; the default resolution is
AUTO.

MFP Laser

Important

The beginning button immediately starts the scan
and sends a file to the support with the parameters

defined in the analysis format.

Press the button several times
and select the resolution you require:

• Scanning in BLACK&WHITE:

- icon: text resolution.

- icon: photo resolution.

- no icon: auto resolution.

• Scanning in COLOUR:

- icon: text resolution.

- no icon: auto resolution.

10 - USB memory key

- 50 -

MFP Laser

Telephony

The machine lets you connect a USB-DECT base to one
of the USB ports of the device and register DECT
handsets to this base.

You can then make and receive calls with the registered
DECT handsets using the machine telephone line
(standard cordless telephone use).

The telephony feature is an optional

Note

working only with a specific USB
DECT dongle that you can obtain from
your retailer.

(option)

• to the rear USB port

Because the machine and the DECT base use the same
telephone line, please consider the following points:

• the telephony feature only supports voice calls. SMS
service is not available on registered handsets, as well
as Caller Identification Display (CID) and notification,
even if DECT devices used support this function.

• when a handset is used, the line is busy. As a result,
the machine cannot perform fax or SMS
communication operations. Sending and receiving
resumes when the line is freed.

• print and scan operations may take slightly more time
when performed during a DECT communication.

• the machine and registered handset(s) cannot share
directories.

Connecting the USB-DECT base

Connect your DECT base to one of the USB ports of the
machine:

• to the front USB port

You can now make and receive calls with the handset
supplied with the DECT base. As the telephone line is
now used for both communication (fax, SMS) and
telephony features, you may need to adjust the machine
reception settings (see Reception Mode, page 35).

Registering DECT handsets

By default, the USB-DECT base comes with one
registered handset. To register additional handsets (GAP
compatible) to the base, you will need to put both the base
and the handset in registration mode.

This menu is available only if the

Important

To register a handset to the DECT base:

 891 - ADVANCED FCT / DECT / REGISTER

1 Put the handset in registration mode.

Note

USB-DECT base is connected to the
machine.

To know the exact registration
procedure of the handset, please refer
to its documentation.

11 - Telephony (option)

2 On the machine, press , enter 89 using the

keypad and confirm with OK.

3 Select REGISTER using the  or  button and

confirm with OK.
The machine starts searching for the handset.

During the registration process (up to one minute), the
LCD screen displays
message disappears once registration is complete.

Important

- 51 -

HANDSET REGISTRATION

If the registration process fails (for
example, the handset left the
registration mode too soon), the
machine emits a 3-beep signal. In
this case, repeat the procedure from
step 1.

. The

MFP Laser

Customising telephony settings

This function lets you set the handset ringing time upon
call reception.

This parameter, used to define for how long the
handset(s) rings before terminating a call, is by default set
to 30 seconds.

This menu is available only if the

Important

 893 - ADVANCED FCT / DECT / RINGING TIME

1 Press , enter 89 using the keypad. Confirm

with OK.

2 Select RINGING TIME using the  or  button

and confirm with OK.

3 Enter the desired time in seconds (15 to 60) using

the numerical keypad.

4 Confirm with OK.
5 To exit this menu, press .

USB-DECT base is connected to the
machine.

2 Select UNREGISTER using the  or  button and

confirm with OK.
The LCD screen displays the list of handsets
registered to the DECT base.

3 Select the handset to unregister using the  or 

button and confirm with OK.

4 Confirm with OK.
5 To exit this menu, press .

11 - Telephony (option)

Modifying the flash duration (R key)

If you connect your machine to a private automatic branch
exchange or use it in a foreign country, you may need to
modify the flash duration in order to use your telephone
correctly with regard to the following functionalities:
outgoing 2nd call, incoming 2nd call, conference call.

Contact your administrator, who will supply the
appropriate time period, and proceed to the new settings.

 894 - ADVANCED FCT / DECT / FLASH TIME

1 Press , enter 89 using the keypad. Confirm

with OK.

2 Select FLASH TIME using the  or  button and

confirm with OK.

3 Select the desired time in milliseconds (80 to 600)

using the  or  button.

4 Confirm with OK.
5 To exit this menu, press .

Unregistering DECT handset

This function is used to unregister a handset from the
DECT base. You will no longer be able to make or receive
calls with a handset once you unregister it.

This menu is available only if the

Important

 892 - ADVANCED FCT / DECT / UNREGISTER

1 Press , enter 89 using the keypad. Confirm

with OK.

USB-DECT base is connected to the
machine.

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MFP Laser

PC Features

Introduction

The Companion Suite Pro software allows the connection
of a personal computer with a compatible multifunction
machine.

Software installation

This section describes the following installation
procedures:

• full installation of the Companion Suite Pro software,

• installation of the drivers only.

Installing the full software package

From the PC, you can:

• manage the multifunction machine, allowing you to set
it up according to your needs,

• print your documents on the multifunction machine
from your usual applications,

• scan colour, grey scale or black and white documents
and edit them on your PC, or process them into text
using the character recognition software (OCR).

Configuration requirements

The minimum configuration requirements for your
personal computer are:

Supported operating systems:

• Windows 2000 with at least Service Pack 4,

• Windows XP x86 (Home and Pro) with at least Service
Pack 1,

• Windows 2003 server for printing driver only,

• Windows Vista.

Processor:

• 800 MHz for Windows 2000,

• 1 GHz for Windows XP x86 (Home and Pro),

• 1 GHz for Windows Vista.

A DVD-ROM drive
A free USB port
600 Mbytes of available disk space for the installation

RAM memory:

• 128 Mbytes minimum for Windows 2000,

• 192 Mbytes minimum for Windows XP x86 (Home and
Pro),

• 1 GByte for Windows Vista.

Turn your PC on. Open an account session with the
administration rights.

1 Open the DVD-ROM drive, insert the installation

DVD-ROM and close the drive.

2 An installation procedure is automatically run (Auto

run). If it does not, double-click on setup.exe at the
DVD-ROM's root.

3 A screen titled C

appears. This screen allows you to install and
uninstall the software, access the product's user
guides or browse the DVD-ROM contents.

4 Place your cursor on I

confirm with left-click of the mouse.

5 The Products Installation screen appears.

Place your cursor on ALL
left-click with the mouse.

Note

OMPANION SUITE PRO

NSTALL PRODUCTS

PRODUCTS

The full installation copies on your
hard disk the software required for the
good execution of the Companion
Suite Pro kit, which is:

- Companion Suite Pro (machine
management software, printer drivers,
scanner, ...),

- Adobe Acrobat Reader,

- PaperPort.
You may already be the owner of a
version of the software available in the
installation DVD-ROM.
In this case use the C
installation, select the software that
you want to install on your hard drive
and confirm your choice.

LL2

and

and confirm by

USTOMIZED

12 - PC Features

- 53 -

MFP Laser

9 The final installation is ready to be executed. Click

on the I

NSTALL

button.

12 - PC Features

6 The welcome screen appears. Click on the N

button to launch the installation of the Companion
Suite Pro in your PC.

7 To continue, you need to accept the proposed

license agreement.

EXT

The following screen appears to indicate the
progression of the installation.

10 Click on OK to finish the installation.

Your Companion Suite Pro kit is successfully installed on
your PC.

8 Click on the N

EXT

button.

To connect the multifunction machine to the PC via USB,
refer to paragraph Adding a device connected via USB,
page 58.

To connect the multifunction machine to the PC via the
local network, refer to paragraph Adding a device
connected to the network, page 59.

You can start the multifunction machine's management
software from the menu S

> C

OMPANION SUITE

> C

OMPANIONDIRECTOR

C

OMPANION

- D

IRECTOR

TART

> ALL P

> C

OMPANION SUITE PRO

ROGRAMS

or by clicking on the icon

located on your desktop.

LL2

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MFP Laser

Installing drivers only

This section describes the following installation
procedures:

• installation of drivers using the Companion Suite Pro
software,

• manual installation of drivers.

Installing the drivers using the Companion Suite Pro software

Turn your PC on. Open an account session with the
administration rights.

1 Open the DVD-ROM drive, insert the installation

DVD-ROM and close the drive.

2 An installation procedure is automatically run (Auto

run). If it does not, double-click on setup.exe at the
DVD-ROM's root.

3 A screen titled C

appears. This screen allows you to install and
uninstall the software, access the product's user
guides or browse the DVD-ROM contents.

4 Place your cursor on I

confirm with left-click of the mouse.

OMPANION SUITE PRO

NSTALL PRODUCTS

LL2

and

6 Place your cursor on C

OMPANION SUITE PRO

and confirm with left-click of the mouse.

7 The welcome screen appears. Click on the N

button to launch the installation of the Companion
Suite Pro kit on your PC.

LL2

EXT

12 - PC Features

5 The Products Installation screen appears.

Place your cursor on C

USTOMIZED

and confirm by

left-click with the mouse.

8 To continue, you need to accept the proposed

license agreement.

9 Click on the N
10 Select I

N

EXT

button.

EXT

button.

NSTALL DRIVERS

in the list and click on the

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MFP Laser

11 Select the destination folder for installation and

click on the N

12 The final installation is ready to be executed. Click

on the I

NSTALL

EXT

button.

button.

To connect the multifunction machine to the PC via the
local network, refer to paragraph Adding a device
connected to the network, page 59.

Printer and scanner driver name Connection

Laser Pro LL2 USB

Laser Pro LL2 network WLAN

Use the good printer driver according to your connection.

Installing the drivers manually

You can install the printer and scan drivers manually
without running any setup software.

Note

1 Locate your USB cable connectors and connect as

shown below on the picture.

This installation mode is only possible
on Windows 2000, XP and Vista.

12 - PC Features

13 A screen informs you of the installation progress.

14 Click on OK to finish the installation.

2 Power on your multifunction machine.

The PC detects the device.

3 Click on L

(

RECOMMENDED

OCATE AND INSTALL DRIVER SOFTWARE

).

The Companion Suite Pro software is now installed on
your PC.

To connect the multifunction machine to the PC via USB,
refer to paragraph Adding a device connected via USB,
page 58.

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MFP Laser

The following screen appears:

4 Open the DVD-ROM drive, insert the installation

DVD-ROM and close the drive.
The drivers are detected automatically.

5 Select L

ASER PRO

LL2 in the list and click on N

EXT

1 Locate your USB cable connectors and connect as

shown below on the picture.

12 - PC Features

.

2 Power on your multifunction machine.

The PC detects the device and the drivers are
automatically installed.

3 Once the installation is finished, a message

indicates that the drivers are installed correctly.

6 A screen informs you that the drivers have been

installed. Click on the C

You can now use the multifunction machine to print or
scan your documents.

LOSE

button.

Connections

Make sure that your multifunction machine is powered off.
The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3 meters
long.

It is recommended to install the
Companion Suite Pro software first
and then to connect the USB cable
to your machine (see Installing the
full software package, page 53).

If you connect the USB cable before
installing the Companion Suite Pro

Important

software the recognition system
(plug and play) identifies
automatically that new hardware has
been added. To start your machine
drivers installation, refer to
paragraph Installing the drivers
manually, page 56 and follow the
instructions on screen. When you
use this procedure, only printing and
scanning functions are activated.

You can now use the multifunction machine to print or
scan your documents.

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MFP Laser

Multifunction Terminal's Supervision

The software that you have installed contains two
multifunction machine management applications,

C

OMPANIONDIRECTOR

allow you to:

• check whether the multifunction machine is connected
to your PC,

• monitor the multifunction machine activities,

• monitor the status of the multifunction machine
consumables from the PC,

• quickly access the graphic editor applications.

To manage the multifunction machine, run the
Companion Director application by clicking on the icon
located on your desktop or from the menu S

>ALLP

ROGRAMS

PRO LL2 > C

OMPANION DIRECTOR

Checking the connection between the PC and the multifunction machine

To check if the connection between the devices is good,
run the C
located on the desktop and check that the same
information is displayed on the multifunction machine.

OMPANION MONITOR

and C

> C

OMPANION SUITE

OMPANION MONITOR

>C

OMPANION SUITE

TART

, which

.

software from the icon

Companion Monitor

Graphical presentation

Run the application by clicking on the C
M

ONITOR

S

TART

S

UITE PRO

icon located on your desktop or from the menu

>ALLP

ROGRAMS

LL2 > C

>C

OMPANION SUITE

OMPANION MONITOR

From this screen you can monitor the information or
configure your multifunction machine from the tabs:

OMPANION

>C

.

OMPANION

12 - PC Features

Companion Director

This graphical Interface allows you to run the utilities and
the software to manage your multifunction machine.

Graphical presentation

Run the application by clicking on the C
D

IRECTOR

S

TART

S

UITE PRO

icon located on your desktop or from the menu

>ALLP

ROGRAMS

LL2 > C

> C

OMPANION SUITE

OMPANION DIRECTOR

OMPANION

>C

OMPANION

.

• D

EVICE SELECTION

: Displays the list of devices

managed by the PC.

• C

OMPANION

: Presents the multifunction machine

screen (USB connection only).

• C

ONSUMABLES

: Displays the consumables status.

Device management

This tab shows the list of devices managed by the PC.

Adding a device connected via USB

Make sure that your multifunction machine is powered off.
The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3 meters
long.

The Companion Suite Pro software

Important

1 Locate your USB cable connectors and connect as

shown below on the picture.

shall be installed to perform this
operation.

Utilities and applications activation

The Companion Suite Pro graphical interface allows you
to run the following utilities and software:

• get H

• run the P

To run a software or utility contained in the Companion
Suite Pro kit, place the cursor on it and left-click with the
mouse.

ELP

from the current documentation,

APERPORT

software (Doc Manager).

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MFP Laser

2 Power on your multifunction machine.

The PC detects the device and the drivers are
automatically installed.

3 Once the installation is finished, a message

indicates that the drivers are installed correctly.

Note

Detected devices appear with the
following information:
NetBIOS name (hardware identifier) or
IP address (device’s identifier on the
network).
Network name (user-defined). To
define the name of a device on the
local network, refer to paragraph
Network features, page 43.

You can now use the multifunction machine to print or
scan your documents.

Adding a device connected to the network

You may connect your multifunction terminal to a wireless
network (option)..

The Companion Suite Pro software

Important

1 Run the Companion Monitor application by clicking

on the icon located on your desktop or from the
menu S

> C

OMPANION SUITE PRO

M

ONITOR

2 Click the plus sign or ADD button.

shall be installed to perform this
operation.

TART

> ALLP

ROGRAMS

LL2 > C

> C

OMPANION

.

OMPANION SUITE

-

Only devices found on the same

12 - PC Features

local subnetwork as the PC are
automatically detected and

Important

displayed. To add a device located
on another subnetwork, refer to
paragraph Adding manually a
device connected to the network,
page 60.

4 Select your multifunction machine and click OK.
5 For Windows Vista only, select the desired print

language for your printer and click on N

EXT

.

3 The list of devices detected on the network

appears. Click on R

EFRESH

to update the list.

6 The next window lists the different features of the

printer that are about to be installed. Click on the

N

EXT

button.

7 The window indicating that the installation

procedure was successful pops up. Click on the

F

INISH

button.

8 Enter a registration name for your PC and click OK.

The multifunction machine will use this name to
identify your PC.

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MFP Laser

9 Click on the OK button.

10 The window indicating that the installation

procedure was successful pops up. Click on the
OK button.

Adding manually a device connected to the network

This procedure applies when your PC and the device to
add are installed on different subnetworks.

1 Run the Companion Monitor application by clicking

on the icon located on your desktop or from the
menu S

> C
M

2 Click the plus sign or ADD button.

TART

> ALLP

OMPANION SUITE PRO

ONITOR

.

ROGRAMS

LL2 > C

> C

OMPANION SUITE

OMPANION

-

7 Click on the OK button.

8 Select the desired print language for your printer

and click on N

EXT

.

9 The next window lists the different features of the

printer that are about to be installed. Click on the

N

EXT

button.

10 The window indicating that the installation

procedure was successful pops up. Click on the

F

INISH

button.

Selecting the current device

Only one device at a time may be connected to the PC.
The current device may be selected by clicking on the
radio button corresponding to the device.

12 - PC Features

3 Click ADD

MANUALLY

.

4 Type the IP address or the NetBIOS name of the

device that you wish to add. You can test the
connection between the PC and the device by
clicking T

EST THE CONNECTION

.

The IP address can vary depending
on the network configuration of the
device. We recommend that you use
the NetBIOS name instead.

Important

If the connection test fails, an error
message appears with the reason
for failure. Use the information on
screen to solve the problem then
test the connection again.

5 A message informs you when the connection is

established. Click OK twice.

6 Enter a registration name for your PC and click OK.

The multifunction machine will use this name to
identify your PC.

Status of the connection

The status of the connection between the current device
and the PC is indicated by a colour. The following table
defines the possible states of the connection.

Colour State

Yellow Connection in progress.

Green Connection established.

The PC cannot connect to the device.

Red

Check the USB or network
connection.

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MFP Laser

Device parameters

1 Select a device by clicking on its line in the list and

click on P
parameters to be applied for this device when you
use the S

2 Select the desired scan M

menu.

ROPERTIES

CAN TO

function.

to configure the scanning

ODE

in the drop-down

Display the consumable status (USB only)

The following information will be available from the

C

ONSUMABLES

• current consumables status,

• number of printed pages,

• number of scanned pages,

• number of sent and received pages.

tab:

12 - PC Features

3 Select the desired scan R

ESOLUTION

in the drop-

down menu.

4 Click OK to confirm the new parameters.

Companion Suite Pro functionalities

Document analysis

The document analysis can be carried out in two ways:

• either by the S
from the Companion Director window or from the
SCAN button on the machine),

• or directly from a standard compatible application.

Analysis with Scan To

Run the application by clicking on the C
D

IRECTOR

S

TART

C

OMPANION SUITE PRO

icon located on your desktop or from the menu

>ALLP

CAN TO

ROGRAMS

function (application accessible

> C

OMPANION SUITE

LL2 > C

OMPANION

OMPANION DIRECTOR

>

.

Removing a device

1 Select the device from the list and click the minus

sign or R

2 To confirm the removal of the device, click YES. To

cancel the removal, click NO.

The device is no longer displayed in the list.

EMOVE

button.

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MFP Laser

1 Click on the S

SCAN button on your machine.

When you press the SCAN button on your
machine, you have then to select either : SCAN

TO-PC USB or the registered name of your PC.
SCAN-TO-PC USB : to be selected when you want

to do ScanTo through the USB cable. Please
ensure that the connexion in your Monitor is set on
USB.
"PC registered name" : to be selected when you
want to do ScanTo through the network
connection. Please ensure that the connection in
your Monitor is set on WLAN.

Note

2 You can follow the ongoing digitisation on a screen.

CAN TO

The "PC registered name" is the name
of the PC you have set up at , point5 in

§Adding a device connected to the
network .

graphical image or press the

3 Customise the advanced properties of the

digitisation by clicking on the A

OF THE SCANNED PICTURE

4 Adjust the desired parameters and click on the OK

button.

DJUST THE QUALITY

link.

12 - PC Features

3 At the end of the digitisation, the scanned picture

appears in the PaperPort window.

If the PaperPort software is not

Note

To scan a document from PaperPort:

installed on your hard drive, the
scanned picture will appear on your
desktop in TIFF format.

5 Click on the S

ongoing digitisation on a screen.

CAN

button, you can follow the

Character recognition software (OCR)

The character recognition function allows to create a
usable data file for desktop applications from a hardcopy
document or from a picture.

The character recognition only works for printed
characters, such as printer outputs or typed text.
Nevertheless you can request for a handwritten text block
to be kept intact (a signature for instance) by outlining it.

Given your machine environment and the character
recognition from your machine, the OCR is done with a
Drag&drop of a document from the PaperPort to the

Notepad icon .

1 Click on F
2 Select the desired scanner, document feeder or

flatbed.

ILE

> S

CAN

.

For more details about the usage of

Note

this software, check the online help of
the product.

Printing

You have the possibility to print your documents via the
USB connection or the WLAN connection.

During the installation of the Companion Suite Pro
software, the L
installed automatically onto your PC.

- 62 -

ASER PRO

LL2 printer driver will be

MFP Laser

Printing on the multifunction machine

Printing a document on the multifunction machine from
your PC is like printing a document in Windows.

1 Use the P

RINT

command from the F

ILE

menu of the

currently open application on the screen.

2 Select the L

ASER PRO

LL2 printer.

Printing in duplex mode with the multifunction machine

The machine offers the possibility to print a document in
manual duplex mode from your PC.

In manual duplex, the print
quality and paper transport are
not guaranteed.

- If some trouble occurred to the
paper during the print of the first
side, such as wrinkle, dog ear or

CAUTION

staple, do not use the paper for
manual duplex.

- When you load paper, please
true up the end of paper on a flat
surface.

odd page to page 1) and the LCD screen displays:

** PRINTING **

** PC **

6 Once the odd pages are printed, the LCD screen

displays the message **PUT

THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE

THE PRINTED SHEETS IN

...:

** PUT THE PRIN

... AND PRESS <OK>

The PC generates and prints a page
explaining how to reload the sheets
for a duplex job. Read this page

Important

carefully and place it back with the
other sheets.
it is very important that you return
the explanation sheet to the paper
tray to continue printing correctly.

7 Place the sheets in the paper tray as indicated on

the explanation page and below.
The following illustrations describe the necessary
operations depending on the selected binding
mode:

• Long sides

12 - PC Features

For best results, we recommend
that you use 80 g/m² A4 paper or
20 lbs/m² Letter paper.

To print a document in manual duplex mode:

The duplex printing mode is
available only in a paper format

Important

managed by the paper tray.
The manual tray cannot be used to
print in duplex mode.

1 Use the P

RINT

command from the F

ILE

menu of the

currently open application on the screen.

2 Select the L

ASER PRO

LL2 printer.

3 Check the Duplex box and choose among the two

binding modes:

Binding mode Printing

Long sides

Short sides

4 Click on the OK button to begin printing.
5 The machine prints the odd pages (from the higher

- 63 -

MFP Laser

• Short sides

8 Press OK on the command panel to resume

printing.

9 Even pages are printed on the other side of the

sheets. Once all pages are printed, remove the
explanation sheet.

Address book

The address book enables you to store the numbers of
the contacts you call the most frequently. The purpose of
this function is to facilitate dialling your contact’s number
when you want to send an SMS or fax. If you want, you
can print the list of numbers stored in the address book.

You also have the possibility of creating groups of
contacts from the address book. Like this, you can group
together all contacts from, for example, a given company
or the same service, etc, to which you frequently send
common documents.

Add a contact to the terminal address book

1 Click on the link A

C

OMPANION DIRECTOR

The address book is displayed on the screen.

DDRESS BOOK

.

of the window

12 - PC Features

Important

If a paper jam or a paper format
error occurs, the job is cancelled.
You must then resubmit the print job.

2 Select the terminal address book.
3 Click on NEW and select C

menu.
The input window for the contact data is displayed.

4 Enter the contact name as well as the fax or GSM

telephone number, the fax transmission rate with
this person and the associated quick dial key. Click
on OK.

The new contact is added to the list.

ONTACT

in the displayed

Add a group to the terminal address book

- 64 -

1 Click the link A

C

OMPANION DIRECTOR

DDRESS BOOK

.

of the window

MFP Laser

2 Select the terminal address book.
3 Click NEW and select G

ROUP

in the displayed

menu.

4 Enter the name of the group. The group may

consist of contacts from the address book or new
contacts.

1st case: group members are from the address
book.
Click S

ELECT THE MEMBERS

.

The selection window is displayed.

Modify the information related to a contact

1 Select the contact whose data you want to modify,

using the mouse.

2 Click on P

ROPERTIES

.

3 Make the necessary changes in the window

A

DDRESS BOOK

.

4 Click on OK.

Modify a group

1 Select the group in the address book list.
2 Click on P

ROPERTIES

.

3 Make the necessary changes.
4 Click on OK.

Delete a contact or a group from the address book

1 Select the name of the contact or the name of the

group you want to delete, using the mouse.

2 Click on D

Important

ELETE

.

When a contact is deleted from the
address book, it is automatically
deleted from any group in which it
may be included.

12 - PC Features

Select a contact or a group in the zone A
B

OOK

, click on (to add a contact to the group

DDRESS

you can also double click on it).
Click on OK.

2nd case: adding new contacts.
Click on NEW then add the personal data of the new
contact, as in the procedure for adding a contact.

5 As soon as the group is complete, click on OK.

The new group is added to the list.

Manage the address book

When you are working in the address book, you can
perform different operations:

• print a list of contacts in your address book,

• delete a contact or a group in your address book,

• search for a contact or a group of contacts in the
address book using the first letters of the name,

• check the datasheet of a contact or a group in order to
modify it.

Print the address book

1 Click on P

The list of the address book is printed on the
terminal (if no contact is selected).

RINT

.

Import or export an address book

Save / Export your address book

This operation lets you save your address book to a file in
EAB format.

1 Select E

A

2 Enter the name of the file and select the destination

directory, then click on S

Import an address book

Importing an address book makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Address books
can be imported from files in EAB format. EAB files are
automatically generated during export.

Important

1 Select I

A

2 Select the file to import, click on O

XPORT

DDRESS BOOK

The whole address book will be
replaced by the imported address
book.

MPORT

DDRESS BOOK

in the menu F

.

AVE

in the menu F

.

ILE

of the window

.

ILE

of the window

PEN

.

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MFP Laser

Fax communications

The fax communication enables you to:

• send documents as faxes from one of the scanners of
your terminal, from the hard disk or from the screen of
your PC,

• receive fax documents,

• monitor communications through various services: the
inbox, the outbox, the sent items, the outbox log and
the inbox log.

Parameters are available to modify the way your terminal
works with regard to fax communications. You can modify
these parameters to adapt the fax communications to
your requirements. For this procedure, refer to paragraph

Fax parameters, page 68.

Presentation of the Fax window

Send a fax

Send a fax from the hard disk or the terminal

1 Click the icon of the window C

D

IRECTOR

.

2 Click NEW then click FAX.

3 In the zone S

OURCES

, select S
document is in paper format or M
document is a computer file located on your hard
disk (this file must be in TIFF or FAX format).

4 To send your fax to a contact, enter his/her number

in the field R

ECIPIENTS

and click on or select a
contact (or group) from one of the address books in
the field A

DDRESS BOOK

and click on the button .
Repeat this operation as many times as necessary
(use the button to delete a contact from the list
of contacts).

5 If necessary, adjust the advanced options (send

later and resolution) in the tab A

OMPANION

CANNER

if your

EMORY

if the

DVANCED OPTIONS

12 - PC Features

.

Item Action

1 Create a new fax to send.

Delete a fax using one of the fax manager
directories. Except for directories S

2

LOG

and R

ECEPTION LOG

effect of this command is to delete the
entire log

3

Print a fax from one of the Fax manager
directories.

4 Display a fax with the Viewer.
5 Access to the address book.

6

7

Stop fax sending (only enabled for the
outbox).

Display all faxes in the selected directory
in the Fax manager.

8 Fax preview.
9 Fax manager directories.

ENT

for which the

6 To add a cover page, select the tab C

then click the box W

ITH THE COVER PAGE

OVER PAGE

. Select
the cover page you want to add from the drop-down
menu, or create a new one. For more information,
refer to paragraph Cover page, page 69.

7 Click OK to send your fax to all contacts in your list

of contacts.

Your send request can then be checked, if necessary, in
the outbox.

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MFP Laser

Send a fax from an application

This method is used to directly send a document you have
created using a desktop software without printing it
beforehand.

1 From your desktop software, select F

2 Select the printer C

and click OK.
The fax window is displayed.

OMPANION SUITE PRO

ILE

> P

LL2 FAX

RINT

.

Receive a fax

The window Companion Manager and Companion
Director show, using different messages, the reception of

a fax. The icon is displayed at the bottom of the
window Companion Manager and the icon appears

in the task bar.
You can automatically print faxes on reception. To do this,

you have to define this parameter, refer to paragraph Fax

parameters, page 68.

Follow-up of fax communications

Follow-up of fax communications is by means of:

• an outbox,

• an inbox,

• a sent item memory,

• an outbox log,

• an inbox log.
These services enable you to always know exactly what

communications are taking place on the terminal, whether
sending or receiving.

12 - PC Features

3 To send your fax to a contact, enter his/her number

in the field R
contact (or a group) from one of the address books
in the field A
Repeat this operation as many times as necessary
(use the button to delete a contact from the list
of contacts).

4 If necessary, adjust the advanced options (send

later and resolution) in the tab A

5 To add a cover page, select the tab C

then click the box W
the cover page you want to add from the drop-down
menu, or create a new one. For more information,
refer to paragraph Cover page, page 69.

6 Click OK to send your fax to all contacts in your list

of contacts.

ECIPIENTS

DDRESS BOOK

and click on or select a

ITH THE COVER PAGE

and click the button .

DVANCED OPTIONS

OVER PAGE

. Select

The outbox and inbox logs are automatically printed when
their contents fill a page. After automatic printout, the
terminal creates a new log.

The outbox

In the fax outbox, there are the following:

• the requests being sent,

• the send later requests,

• the requests for which one or more send attempts
have already been made, and which will soon be
redialed,

• the rejected requests (calls not put through).

.

Your send request can then be checked, if necessary, in
the outbox.

The requests are classed in the order in which they are
executed.

The rejected requests are filed at the end of the list so that
they are more accessible if you want to work with them
(request a new send) or delete them.

- 67 -

MFP Laser

The send memory (items sent)

The sent memory is used to keep all faxes you have sent.
The information in the send memory is:

• the recipient of the fax,

• the date the fax was created,

• the date the fax was sent,

• the size of the fax.

The outbox log

The outbox log is used to keep a history of all fax
communications (successful or rejected) that your
Terminal processes. The log is printed automatically as
soon as its contents fill a page.

The button D

Important

The information held in the log is:

• the recipient of the fax,

• the date the fax was sent,

• the status (sent, rejected ...).

entire log, and not simply the
selected message(s).

ELETE

deletes the

Fax parameters

Access to fax parameters

1 Click on the icon of the window C

D

IRECTOR

2 Select T
3 Make the adjustments required, referring to the

description of parameters below and click OK.

Description of the tab L

.

OOLS

> O

PTION

> FAX.

OGS AND REPORTS

OMPANION

12 - PC Features

The inbox log

The inbox log is used to keep a history of all faxes
received by your Terminal. The log is printed
automatically as soon as its contents fill a page.

The button D

Important

The information held in the inbox log is:

• the sender of the fax,

• the date and reception of the fax,

• the status.

entire log, and not simply the
selected message(s).

ELETE

deletes the

Option Description

Automatic printing
of a received
document

Printing of a inbox
report

Printing of inbox log

Automatic printing
of a sent document

Printing of an
outbox report

The fax is automatically printed
when received.

A report is printed out for each
fax received.

The log is automatically printed
when its contents fill a page.

The fax is automatically printed
when it is sent.

An outbox report is printed after
each fax is sent.

Printing of the
outbox log

- 68 -

The log is automatically printed
when its contents fill a page.

MFP Laser

Description of the tab FAX P

Option Description

Transmission
speed

Line number

Dialling prefix

Type of dialing

Header

ECM

Fax default transmission
speed.

Number of the line where your
terminal is connected.

This dialling prefix shall be
automatically inserted in front
of the number before sending
on this line.

Must be parametered
according to the type of
switchboard your terminal is
connected to.

Displays a Communication
Identification Line (LIC) on the
documents you send or on the
documents you receive.

Corrects communication errors
due to line disturbance. This
option ensures that received
documents are integral. On the
other hand, communication
times may be longer if the line
is bad.

ARAMETERS

Cover page

The cover page is part of a fax document automatically
generated by your terminal, on which there is information
concerning the sender, the recipient, the date, the time
sent, comments, etc...

This page may be sent alone or in front of a fax document,
but always at the same time as the document. A
document may be sent with a cover page from the
multifunction terminal or from the central processing unit.
In the latter case, some of the information in the cover
page may be provided by yourself when making the send
request. It is necessary to create model cover pages
before sending a document using them. On the other
hand, once the cover page is created, a model cover page
may be used for all documents sent.

Your terminal offers the possibility of creating and
customizing some model cover pages which you can
choose when sending a fax.

Creating a cover page template

Creating a cover page creates a template which fields (fax
number, comment, subject and so on) will be
automatically filled by the Fax Application depending on
the information provided for each recipient of a document.

To create this cover page template, there are two major
steps:

• First step: Create a background image with the logos
and the layout that you wish.

• Second step: Add the field that you want to be
displayed in the cover page: fax number, comment,
subject and so on. As mentioned before, these fields
will be filled by Fax application at emission time.

For the first step, there are two methods to create the
background image.

You can either

• Option (A): Draw this background image in your
preferred application (such as Word, Excel,...),

OR

• Option (B): Scan a sheet of paper containing the
layout of the cover page.

12 - PC Features

Number of attempts

Interval between
attempts

Number of attempts the
Terminal must make if send
fails.

Duration between two send
attempts.

- 69 -

MFP Laser



Details about Option A and B:

• Option (A): Open the application that you want to use
to edit the background (Word, Wordpad...). Draw the
background image then print this document in the
printer named "Companion Suite Fax". At that point
the MFSendFax dialog is displayed:

• Option (B): Launch MFM

ANAGER

, select NEW FAX,

select the scanner source as shown below:

Add any recipient to the recipient list, click on the tab

A

DVANCED OPTIONS

, select resolution

F

INE

as shown

below:

12 - PC Features

Add any recipient to the recipient list, click on the tab

A

DVANCED OPTIONS

, select resolution F

INE

as shown

below:

Finally click on the button S

AVE AS DRAFT

in the lower
right corner (floppy disk icon). The background image
is created in the directory C:\Program
Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary and has the file
extension .fax

Finally click on the button S

AVE AS DRAFT

in the lower
right corner (floppy disk icon). The background image
is created in the directory C:\Program
Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary and has the file
extension .fax.

Whether you choose Option A or B, you end up with a
background image with extension .fax, which is located in
C:\Program Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary.

You can now proceed to the second step right

below.

- 70 -

MFP Laser

For the second step:

Now that the background image is created in directory in
C:\Program Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary, you can add the fields
on top of the background image.

Please follow the procedure below:
(a) Launch MFManager, select New Fax, click on the

tab Cover Page, and check the check box named
With the cover page.

(b) Click on the button New, this displays a new window

with the title Creation of the cover page.

(c) Press the button Open in the toolbar, change the file

filter to *.fax and browse to the directory C:\Program
Files\Companion Suite Pro LL 2 \Documents\FAX
\Temporary that contains the background image that
you have created in the First step.

(d) Click on the button Fields in the toolbar, a window

pops up allowing you to add the fields on top of the
background image.

(e) Click on the button Save to save the Cover Page

template and exit this window.

(f) The window New Fax is displayed, you can now

choose the Cover Page template that you want to
use. When you double click the preview image in the
lower right corner, another window pops up giving
you a preview of the cover page with the fields filled
with the recipient's information.

Creating a cover page

It is necessary to create a model

Important

1 From the tab C
2 Select the model cover page you have created

using the menu F
A window with the model cover page you have

created is displayed:

cover page before sending a fax
with it.

OVER PAGE

ILE

, click on the button NEW.

.

3 Click on the icon to display the available

fields.

To add a field, proceed as follows:

- Select the field you want to insert by clicking the
field palette. A stamp replaces the cursor of your
mouse.

- Click the location where you want to put the field
on the model.

- You can move or enlarge the field as you like.

Important

4 As soon as fields are inserted, save the cover

page.

This cover page can be selected in the tab C
the fax send window.

Adjust the size of your field so that
the text is readable.

OVER PAGE

12 - PC Features

of

- 71 -

MFP Laser

Description of the tab C

Field Description

OVER PAGE

SMS Communications

From your PC, you can send SMS to a single recipient or
to multiple recipients using the distribution groups.
Communications being sent are monitored by means of
the outbox, the outbox log and the outbox memory (items
sent).

The SMS service is available

Important

Presentation of the SMS window

depending on the countries and the
operators.

12 - PC Features

Name of the cover
page

Sender

Recipient

Comments

Preview of the
model

Either the name of the page
selected by default or the page
you have selected to use.

You can enter information
concerning the sender.

You can enter information
concerning the recipient.
If the word Auto is entered in
one of the fields, the field is
updated during sending if the
recipient is listed in the address
book, favourites, a group or a
distribution list.

This is an editing window with
all the basic functions of a text
editor so that you can enter a
text which will be sent in the
cover page.

The preview enables you to
see the cover page you are
going to send.

Item Action

1 Write an SMS.

Delete an SMS from one of the SMS

2

3

4 Display an SMS with the Viewer.
5 Access to the address book.

6

manager directories. Except for the
directory S
this command is to delete the entire log.

Print an SMS from one of the SMS
manager directories.

Stop SMS sending (only enabled for the
outbox).

END LOG

for which the effect of

- 72 -

7

8 SMS preview.
9 SMS manager directories.

Displays all SMSs in the directory selected
in the Fax manager.

MFP Laser

Send an SMS

1 Click on the icon SMS of the window

C

OMPANION DIRECTOR

2 Click on NEW then on SMS.

3 Enter your message in the field C

MESSAGE

You can use the buttons and the "smiley" located
to the left of the input field to customize your
message, or to automatically insert the date and
time.

4 To send your SMS to a contact, enter his/her

number in the field T
on or select a recipient (or group) from one of
the address directory in the field C
click on .

provided for this purpose.

.

ONTENT OF

ELEPHONE NUMBER

ONTACT LIST

and click

and

Follow-up of SMS

SMS communications are monitored by means of:

• an outbox,

• a sent item memory,

• an outbox log.
These services make it possible to have complete

information on the terminal activity with regard to
communications.

The outbox log is automatically printed when its contents
fill a page. After this automatic printing, the terminal
creates a new log.

The outbox

The following is grouped in the SMS outbox:

• requests being sent,

• send later requests,

• requests for which one or more send attempts have
already been made, and which will soon be redialed,

• requests which have been rejected.

12 - PC Features

Repeat this operation as many times as necessary
(use the button to delete a contact from the list
of contacts).

5 If necessary, adjust the advanced parameters (to

send later or give priority to the SMS) by pressing
the button A

6 Click on OK to send your SMS to all contacts in

your list of contacts.

DVANCED PARAMETERS

( ).

The outbox log

The outbox log is used to keep the entire history of SMS
communications (successful or rejected) that have been
processed by your terminal. The log is printed
automatically as soon as its contents fill a page.

The button D

Important

The information held in the log is:

• the SMS recipient,

• the date of sending of the SMS,

• the status (sent, rejected,...).

entire log, and not simply the
selected message(s).

ELETE

deletes the

Your send request can then be checked, if necessary, in
the outbox.

- 73 -

MFP Laser

The sent item memory (items sent)

The sent item memory is used to keep a copy of all SMS
messages you have sent.

The information in the sent item memory is:

• the SMS recipient,

• the date of creation of the SMS,

• the date of sending of the SMS,

• the size of the SMS.

SMS Parameters

Access to SMS parameters

1 Click the icon SMS of the window C

D

IRECTOR

2 Select T
3 Make the adjustments required, referring to the

description of the parameters below and click OK.

Description of the tab L

.

OOLS

> O

PTIONS

> SMS.

OGS AND REPORTS

OMPANION

Software Uninstallation

This section describes the following procedures:

• full uninstallation of the Companion Suite Pro
software,

• uninstallation of the drivers only.

Uninstall the software from your PC

Turn your PC on. Open an account session with the
administration rights.

Run the programs removal from the menu S

>ALLP
PRO LL2 > U

ROGRAMS

1 A confirmation screen appears. Click on the YES

button to continue the Companion Suite Pro
program removal.

>C

OMPANION SUITE

NINSTALL

> C

OMPANION SUITE

.

TART

12 - PC Features

Option Description

Automatic printing
of a sent document

Printing of a send
report

Printing of the
outbox log

The SMS is automatically
printed when it is sent.

An outbox report is printed after
each SMS is sent.

The log is automatically printed
when its contents fill a page.

2 The uninstall program is launched. You can cancel

the removal by clicking on C

3 Click on the OK button.

4 You need to restart your system at the end of the

procedure. Click on the YES button.

ANCEL

.

Uninstall the drivers from your PC

Turn your PC on. Open an account session with the
administration rights.

Depending on the installation mode used, select the
required uninstallation mode:

• If you have installed the drivers with the Companion
Suite Pro software, see paragraph Uninstall the
drivers using the Companion Suite Pro software.

• If you have installed the drivers manually, see
paragraph Uninstall the drivers manually.

- 74 -

MFP Laser

Uninstall the drivers using the Companion Suite Pro software

Run the programs removal from the menu S
>ALLP
PRO LL2 > U

ROGRAMS

NINSTALL

>C

OMPANION SUITE

.

>C

You can also uninstall C

Note

UITE PRO

Windows function ADD/R
P

ROGRAMS

LL2 drivers using the

from the control panel.

S

1 A confirmation screen appears. Click on the YES

button to continue the C

OMPANION SUITE PRO

drivers program removal.

2 The uninstall program is launched. You can cancel

the removal by clicking on C

ANCEL

TART

OMPANION SUITE

OMPANION

EMOVE

LL2

.

6 Select the option R

PACKAGE

and click on the OK button.

EMOVE DRIVER AND DRIVER

7 A confirmation screen appears. Click on the YES

button to continue.

8 Click on the D

ELETE

button to confirm the removal.

To remove scan and modem drivers:

1 Open the D

>C

ONTROL PANEL
MANAGER
AND SOUND

EVICE MANAGER

> S

or S

TART

>C

> D

EVICE MANAGER

YSTEM

operating system).

window (S

> H

ARDWARE

ONTROL PANEL

, depending on the

TART

> D

> H

ARDWARE

EVICE

12 - PC Features

Uninstall the drivers manually

The following drivers must be removed:

• print driver

• scan driver

• modem driver
To remove the print driver:

1 Open the P

PANEL
PANEL

depending the operating system).

2 Delete the L
3 In the P

and select RUN AS

PROPERTIES

4 Select the D
5 Select the L

R

EMOVE

RINTERS

> P

RINTERS AND FAXES

> H

ARDWARE AND SOUND

ASER PRO

RINTERS

window (S

window, right-click with the mouse

ADMINISTRATOR

.

RIVERS

tab.

ASER PRO

button.

TART

or S

LL2 icon.

LL2 driver and click on the

TART

> P

> C

> C

RINTERS

> S

ERVER

ONTROL

ONTROL

,

2 In the O

MF P

THER DEVICES

RINTER LASER PRO

sub-menu, select the

LL2 item and click on the

right button of the mouse.

3 Select U

NINSTALL

on the menu and left-click with

the mouse.

- 75 -

4 Click on the OK button to confirm the removal.
5 In the I

S

MAGING DEVICES

CANNER PRO

sub-menu, select the

LL2 item and right-click with the

mouse.

6 Select U

NINSTALL

on the menu and left-click with

the mouse.

7 Click on the OK button to confirm the removal.

Maintenance

Service

General information

For your safety, it is imperative to

CAUTION

To ensure that your machine is kept in the best
conditions, it is recommended that you periodically clean
the inner parts.

Please respect the following rules while using this
machine:

- Do not leave the scanner cover open.

- Do not try to lubricate the device.

- Do not close the scanner cover violently or do not
apply vibrations to the machine.

- Do not open the cartridge access cover while printing.

- Do not try to disassemble the machine.

- Do not use paper which has stayed in the tray for too
long.

Toner cartridge replacement

refer to the security directives
presented in chapter Security,
page 1.

MFP Laser

To replace the toner cartridge, proceed as shown below.

1 Insert the smart card provided with the new toner

cartridge as shown on the picture below.

13 - Maintenance

The following message appears:

CHANGE TONER?

YES=OK - NO=C

2 Press OK.

The following message appears:

OPEN FRONT COVER

REPLACE TONER

3 Stand in front of the device.
4 Push on the left and right sides of the cover and pull

it towards you.

5 Raise and remove the toner cartridge from the

machine.

6 Unpack the new cartridge and insert it into the slot

as indicated in the diagram below.

Your machine comes with a current consumable
management system. It tells you if your toner cartridge is
close to its end of cycle.

The following messages will appear on your machine
screen when the toner cartridge reaches the critical
threshold (less than 10% toner cartridge left) and when it
is empty:

TONER NEAR TONER EMPTY

END REPLACE <OK>

You can however change the toner cartridge at any time,
before it reaches its end of cycle.

Always use the smart card provided
when replacing the toner cartridge.
The smart card contains the
information necessary to reset the

Important

level of toner. Replacing the toner
cartridge without using a smart card
may result in the consumable
management system being
inaccurate.

- 76 -

7 Close the cover.

The following message appears:

HAVE YOU CHANGED

THE TONER? <OK>

8 Press OK.

MFP Laser

A wait message appears.

PLEASE

WAIT

The smart card is read.

NEW TONER

REMOVE CARD

9 Remove the smart card from the reader, your

machine is ready to print again.

Issues with smart cards

If you use a smart card that has already been used, the
machine will display:

PLEASE

WAIT

then,

REMOVE CARD

ALREADY USED

If you use a defective smart card, the machine will display:

Document-feeder roller cleaning

Clean the roller of the document feeder when:

• one or more vertical lines appear on the copies of
documents placed on the document feeder (presence
of debris, ink, glue, etc., in the paper transport
mechanism).

• the message **YOU

SCANNER FEEDER

P

RESS

<STOP>

you that the document feeder cannot transport paper
sheets anymore (dust, dirt or debris obstructing the
rollers). Press OK to clear the message on the screen.

To clean the document feeder roller, proceed as shown
below:

1 Press the On/Off button to turn off the device

(0 position) and unplug the power cord.

2 Open the document-feeder scanner cover.

SHOULD CLEAN THE ROLLER OF THE

. P

LEASE REFER TO USER MANUAL

WHEN THE ROLLER IS CLEANED

.

** warns

13 - Maintenance

PLEASE

WAIT

then,

UNKNOWN CARD

REMOVE CARD

If the C button is pressed while the smart card is being
read, the machine displays:

ACTION CANCELLED

REMOVE CARD

Cleaning

Scanner reading system cleaning

When one or more vertical lines appear on the copies,
clean the glass of the scanner.

1 Open the scanner cover until it is standing in

vertical position.

2 Wipe the glass with a soft lint-free cloth soaked with

mild alcohol.

3 Close the scanner cover.
4 Make a copy to check that the symptoms have

disappeared.

3 Clean the rollers of the document feeder and the

two idler rollers located on the mobile part of the
scanner with a soft lint-free cloth dampened with
mild alcohol.
To clean them, rotate them in the same direction as
during paper transport.

Printer cleaning

Dust, dirtiness and paper debris on the external and
internal surfaces of the printer can affect its operation. We
advise that it is cleaned regularly.

Printer external cleaning

Clean the external part of the printer with a soft cloth
soaked in mild detergent.

4 Wipe the rollers with a soft, dry lint-free cloth until

they are dry.

5 Close the document-feeder scanner cover.
6 Plug the power cord to outlet on the wall and press

the On/Off button to turn on the device (I position).

7 Make a copy to check that the symptoms have

disappeared.

- 77 -

MFP Laser

Printer issues

Error messages

When the printer encounters any of the problems
described below, the corresponding message is shown
on the machine display.

Message Action

Check the presence of a

CHECK TONER

TONER NEAR END

REPLACE PAPER Add paper in tray.

HEATING

CLOSE COVER

PRINTER

toner cartridge in the
machine.

Indicates that your
consumable will need
changing soon.

Message displayed when
starting the machine.

The printer front cover is
open, close it.

Paper jam

When printing, a sheet of paper may get stuck in the
printer or the paper tray and cause a paper jam.

In case of a paper jam in the machine, the following
message appears:

PAPER JAM

EXTERNAL TRAY

1 Open the paper jam cover located at the back of

the machine.

2 Remove the jammed sheet of paper and close the

cover.

13 - Maintenance

TONER EMPTY

REPLACE <OK>

PAPER JAM

REMOVE TONER

PAPER JAM

EXTERNAL TRAY

PAPER EMPTY Add paper in the paper tray.

INFORMATION

**You should clean

the roller of the

scanner feeder.

Please refer to user

manual. Press
<STOP> when the
roller is cleaned**.

Replace the toner cartridge.

A sheet of paper is jammed
in the machine. Take out
the toner cartridge and
remove the jammed paper
sheet. Take out the paper
tray and remove the
jammed paper sheet. Then
open and close the
consumable cover.

A sheet of paper is jammed
in the machine. Open the
paper jam cover. Remove
the jammed paper sheet.
Then open and close the
consumable cover.

The document feeder
cannot transport paper
sheets anymore (dust, dirt
or debris obstructing the
rollers). Clean the roller of
the document feeder.

3 Open and close the front cover.

The printer starts again automatically.

The fusion unit can reach a very
high temperature during the

CAUTION

In case of paper jam, the following message appears:

1 Remove the toner cartridge and check if a sheet is

jammed.

2 Remove the sheet of paper which causes the paper

jam.

3 Put the toner cartridge in the machine, or remove

the paper tray and remove the sheet of paper which
causes the paper jam.

4 Check that the paper sheets in the paper tray are

correctly placed.

operation. To prevent any harm, do
not touch this area. For details,
refer to Positions of Safety labels

on the machine, page 3.

PAPER JAM

REMOVE TONER

Note

After one of the error messages listed
above is displayed, it may happen that
the active print job is cancelled (see
PC printing issues, page 80).
In case of printing of received fax, the
print job is always restarted after
clearing of the error.

5 Replace the paper tray in the machine.

- 78 -

MFP Laser

Scanner issues

When a paper jam occurs, the following message
appears:

REMOVE DOCUMENT

STOP

TO CONFIRM

1 Open the document feeder scanner cover.

2 Remove the jammed paper without tearing it.
3 Close the document feeder scanner cover.

4 Press

.

Miscellaneous issues

When turning on the terminal, nothing is displayed on
the screen.

Check the connection between the power cord and the
outlet.

The terminal does not detect the presence of the
document inserted in the scanner document feeder.
The message R
At the start and during scanning, R
appears on the screen.

1 Remove the document or press button .
2 Check the thickness of the document (50 sheets of

paper of 80 g/m2).

3 Iron out the sheets if needed.
4 Help the sheets along.

The terminal does not receive any faxes.

1 Check that the telephone line cable is correctly

plugged in.

2 Check that there is a tone signal on the telephone

line by means of the button

You receive a blank page.

1 Make a photocopy of a document; if it is correct

then your fax is functioning normally.

2 Call back the subscriber and have him / her resend

the document. It was probably sent with the sheet

inserted backwards.

You cannot send a fax.

1 Check that the telephone line cable is correctly

plugged in.

2 Check the tone by pressing the button .
3 Check the prefix is correctly programmed and

used.

EADY

does not appear on the screen.

EMOVE DOCUMENT

.

Communication errors

If the communication fails, the terminal advises you of an
automatic retry later.
Example of what is displayed:

Current time
Time of next try

Transmission from the feeder

You have the choice between:

• waiting until the transmission takes place at the given
time,

• restarting the transmission immediately by
pressing

• abandoning transmission by pressing . To eject
the document, press again.

,

Transmission from memory

You have the choice between:

• waiting until the transmission takes place at the given
time,

• restarting the transmission using the transmission
queue. In this case, for a document composed of
several pages, the transmission will take place from
the page where the error occurred (see Performing
immediate transmission from the waiting queue,
page 27),

• abandoning the transmission by deleting the
corresponding command in the transmission line (see
Deleting a transmission on hold, page 28).

The terminal makes at most 5 automatic redials. The non­transmitted document is automatically deleted from the
memory and a transmission report is then printed together
with an error code and the cause for transmission failure
(see the communication error codes).

Communication error codes

The communication error codes appear in the logs and
transmission reports.

General codes

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call
later.

Code 03 - User break

A communication has been stopped by the user pressing
the button .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated
number is not valid, check it. (Example: a delayed
transmission was programmed with a one-touch key and
this key has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred with the scanner, for example, the
sheet is jammed.

FRI 12 DEC 20:13
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MFP Laser

Code 06 - Printer default

An incident occurred in the printer: no paper, paper jam,
opened cover... In the reception mode, this incident
appears only if the reception parameter is switched to

W

ITHOUT PAPER

Code 07 - Disconnected

The link has been cut (bad line). Check the number and
try again.

Code 08 - Quality

The document you sent was not well received. Contact
your subscriber to see if you need to send again.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had
not prepared his/her document (no deposit) or the
password entered was incorrect.

Code 0B - Wrong number of pages

There is a difference between the number of pages
indicated during preparation for the transmission and the
number of pages sent. Check the number of pages in the
document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of
his/her document (it may be too long to be completely
received).

Code 0D - Transmission failed

Ask the sender to resend the document.

Code 13 - Memory full

Your fax can no longer receive since its memory is full.
There are too many received unprinted documents or too
many documents in the transmission line.
Print the received documents and delete or transmit
immediately the documents in the transmission line.

Code 14 - Memory full

Received document memory full. Print all received
documents.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscriber’s mailbox.
The mailbox number does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document relay from a remote fax but
the fax has not programmed the list of subscribers
requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s
mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You requested a document relay from a remote fax which
does not have the relay broadcast function.

Code 19 - Subscriber has stopped

The communication has been stopped by your
subscriber. (Example: a fax wanted to poll your fax but
there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is
busy.

Code 1B - Transmission failed

During transmission: start again.
During reception: ask your subscriber to resend the
document.

Code 50 - Server error

Check the number configured for the SMS server or a
communication error occurred during data transmission.

.

PC printing issues

This section details how the machine handles a print
request after having encountered an issue (paper jam,
connection loss, etc.).

Refer to the sections below to know if the printing of your
document will resume or will be cancelled, depending on:

• the connection to the PC,

• the problem encountered during printing.

PC printing via USB connection

Issue encountered Print request handling

Once the problem is resolved,

Paper empty

No paper feed Once the problem is resolved,
Paper jam

Paper format problem

Toner empty

Pause requested
from the spooler

Loss of USB
connection

printing resumes from the first
non-printed page.

printing resumes from the first
non-printed page.
Exception: If the document
was to be printed in manual
duplex mode, the printing of
the document is cancelled.

The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will print
after the toner cartridge is
replaced.

The machine switches to idle
mode after a timeout (30
seconds by default).
The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will be
printed.

Once the problem is resolved,
the printing of the document
restarts from the beginning,
regardless of the number of
pages already printed before
the connection loss.

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MFP Laser

PC printing via WLAN connection

Issue encountered Print request handling

Once the problem is resolved,

Paper empty

No paper feed Once the problem is resolved,
Paper jam

Paper format problem

Toner empty

printing resumes from the first
non-printed page.

printing resumes from the first
non-printed page.
Exception: If the document
was to be printed in manual
duplex mode, the printing of
the document is cancelled.

The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will be
printed.
or
Printing resumes from the
first non-printed page.

Firmware update

Updating the machine firmware requires that the
Companion Suite Pro software be installed on your PC,
and that the PC is connected to the machine (see PC
Features, page 53).

Then, access the update utility (S

> C

OMPANION

> C

OMPANION

S

- F

UITE

> C

IRMWARE

downloaded file and launch the update.

TART

OMPANION

U

PDATE

> ALL P

S

UITE

PRO LL2

ROGRAMS

), select the

13 - Maintenance

Pause requested
from the spooler

Loss of WLAN
connection

The machine switches to idle
mode after a timeout (30
seconds by default).
The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will be
printed.

Once the problem is resolved,
the printing of the document
restarts from the beginning,
regardless of the number of
pages already printed before
the connection loss.

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MFP Laser

Specifications

Physical specifications

Dimensions: 412 x 447 x 386 mm
Weight: 13 kg

Electrical specifications

Power supply (see rating plate): Single phase 220-240 V - 50/60 Hz - 4.5 A
Electric consumption: 12 W typical in powersave

35 W typical in standby
450 W average during printing (900W peak)

Environmental specifications

Operating temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity

included between 15 to 80% (up to 32°C [89.6 °F] wit h an ambient
humidity included between 15 to 54%)

13 - Maintenance

Peripheral specifications

Printer

Type: Laser (on normal paper)
Resolution: 600 dpi
Speed:

Preheating time: 21 sec.
First page out time: 13 sec.

a. Printing speed may vary depending on used operating systems, computer specifications, software applications, connection modes

(USB or WLAN), paper formats as well as file types and sizes.

20 ppm maximum

Copier

Type: Autonomous Black and White
Copy speed: 20 ppm maximum
Resolution: 600 dpi
Multiple copies: 99 pages maximum
Zoom range: 25 % to 400 %

Scanner

Type: Colour scanner
Document feeder capacity: 50 sheets
Colour depth: 36 bits
Resolution: 600 dpi (optical)

2400 dpi (interpolated)
Software compatibility: TWAIN, WIA
Maximum paper format: Legal

a

Printing supports

Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)
Output tray capacity: 50 sheets
Main tray paper format: A4, A5, Legal, Letter

60 to 105 g/m² paper
Paper format for manual printing: A4, A5, Legal, Letter, B5, exec, A6

52 to 160 g/m² paper

PC connection

Slave USB 2.0 port (PC connection)
Master USB 2.0 port (Wlan connection, reader, USB memory key reader, USB-DECT base dongle - option)
Operating System: Windows 2000 ≥ SP4, Windows XP x86 ≥ SP1, Windows Vista, Windows 2003 server (for printing
only)

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MFP Laser

Consumable specifications

Reference paper

Scanner : Inapa tecno SPEED A4
Printer : Ricoh T6200 A4

Specifications are subject to changes for improvement without notice.

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