KONICA MINOLTA 1490 MF User Manual

pagepro 1490

User’s Guide

MFP Laser

Dear customer

For your security and comfort, we urge you to carefully read the chapter Security before attempting use.

In buying this multifunction machine, you have opted for a quality product. Your device satisfies all of the different needs of a modern office automation tool.

This machine allows you to scan in colour, to fax, print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 2000/XP/Vista).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. The multifunction machine lets you connect a USB-DECT base to one of the USB ports of the device and register DECT

handsets to this base. You can then make and receive calls with the registered DECT handsets using the multifunction machine telephone line (standard cordless telephone use).

Voice communication is an optional working only with a specific USB DECT dongle that you can obtain from your retailer.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use. The MFP Laser multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a

printing speed of 20 ppm. The Companion Suite Pro software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.

Dear customer

Consumables

Refer to section Specifications, page 82.

Contents

Dear customer I

Consumables I

Security 1

Security directives 1 EMC 1

Note to users in the United States of America 1 Declaration of Conformity 1 EME Compliance for Canada 2

Laser Safety Information 2

For Europe/Asia 2

For North America 2 Positions of Safety labels on the machine 3 Symbols for the main power switch 3 Regulatory Information 4

Certifications in Europe 4

Environment 5

The packaging 5

Batteries and rechargeable batteries 5

The product 5

Software use license 6

Definition 6

License 6

Property 6

Duration 6

Warranty 6

Responsibility 6

Development 6

Applicable law 7 Registered trademarks 7 Machine Firmware: 7 Prohibited reproductions 8

Installation 9

Location conditions 9

Cautions of use 9 Safety information 10

Safety During Operation 10

Power Supply 11

For Fax or Telephone 11 Paper recommendations 11

Loading paper in the main unit tray 11

Handling of paper 11

Humidity control 11 Handling the unit 11

Operator shocks 11

Moving the unit 11

Handling the Toner Cartridge 11 Rules for use symbols 12 Terminal description 13 Command panel 14 Accessing terminal menus 14 Packaging contents 15 Device installation 15 Installing the document feeder 15 Feed cassette paper insertion 15 Cartridge installation 16 Paper delivery stop 17 Starting your device 17

Device connection 17

Device initial setup 17

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Paper insertion in the manual input tray 18

Use of envelopes 19

Copy 20

Simple copy 20 ECO mode copy 20 Advanced copying 20 ID Card Copy mode 21 Special setup for the copying 21

Resolution setup 21 Zoom setup 22 Collated copy setup 22 Analysis origin setup 22 Contrast setup 22 Brightness setup 22 Paper type setup 22 Paper tray selection 23 Sheet-feed analysis margins setup 23 Flat-bed analysis margins setup 23 Left and right printing margins setup 23 Top and bottom printing margins setup 23 Format paper setup 23

Fax 24

Fax transmission 24

Print a header page 24 Immediate transmission 24 Delayed transmission 24

Transmission with auto redial 25 Fax reception 25 Relay broadcast 25 Fax answering machine 26

Saving an access code 26

Activating / Deactivating the answering

machine 26

Printing fax messages stored in the memory 26 Fax rerouting 26

Activating rerouting 26

Setting the re-direction contact 27

Printing rerouted documents 27 Rerouting fax messages to a USB memory key 27

Activating rerouting 27

Printing rerouted documents 27 Transmission waiting queue 27

Performing immediate transmission from the

waiting queue 27

Consulting or modifying the waiting queue 28

Deleting a transmission on hold 28

Printing a document in waiting or in deposit 28

Printing the waiting queue 28 Cancelling a transmission in progress 28 MailBoxes (MBX Fax) 28

Creating an MBX 28

Modifying the features of a MBX 29

Printing the contents of a MBX 29

Deleting a MBX 29

Printing the MBX list 29

MBX deposit in your fax 29

MBX deposit in a remote fax 29

MBX polling from a remote fax 29 Deposit and Polling 30

Placing a document in deposit 30

Polling a deposited document 30

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SMS 31

SMS Parameters 31

Presentation of the sender 31 SMS Center transmission number 31

Sending an SMS 31

Parameters/Setup 32

Date/Time 32 Summer time / Winter time setting 32 Your fax number/Your name 32 Type of network 33 Geographical settings 33

Country 33 Telecommuncation Network 33

Language 33 Local prefix 33 Transmission report 34 Document feed type 34 Economy period 34 Reception Mode 35 Reception without paper 35 Number of copies 35 Fax or PC reception 35 Adjust to page 36 Received faxes reduction mode 36 Technical Parameters 36 Printing the functions guide 37 Printing the logs 37 Print the list of setups 38 Lock the machine 38

Lock the keyboard 38

Lock the numbers 38

Lock the SMS service 38

Lock the Media service 38 Read the counters 38

Sent pages counter 38

Received pages counter 39

Scanned pages counter 39

Printed pages counter 39 Display the consumables status 39 Calibrate your scanner 39

Directory 40

Creating subscribers record 40 Creating subscribers list 40 Modifying a record 40 Deleting a record or a list 40 Printing the directory 41 Saving/Restoring the directory (Smart card option) 41

Games and Calendar 42

Sudoku 42

Print a grid 42

Print the solution to a grid 42 Calendar 42

Network features 43

Type of radio network 43

Radio infrastructure network 43

Radio ad-hoc network 43 Radio networks (WLAN) 43 Connect your WLAN adaptor 44 Configure your network 44

Connect to an existing network (infrastructure

mode) 44

Create a new network (Ad-Hoc mode) 44 Referring to or changing your network parameters 45

An example of how an AD-HOC network

may be set up 46 Setting up a multifunction machine 46

Setting up the PC 47

USB memory key 48

Use of the USB memory key 48

Print your documents 48

Print the list of files located in the key 48 Print the files located in the key 48

Delete your files located in the key 49 Analyse the USB memory key content 49 Save a document on a USB memory key 49

Telephony (option) 51

Connecting the USB-DECT base 51 Registering DECT handsets 51 Customising telephony settings 52 Modifying the flash duration (R key) 52 Unregistering DECT handset 52

PC Features 53

Introduction 53 Configuration requirements 53 Software installation 53

Installing the full software package 53

Installing drivers only 55

Installing the drivers using the Companion Suite Pro software 55 Installing the drivers manually 56

Connections 57 Multifunction Terminal's Supervision 58

Checking the connection between the PC

and the multifunction machine 58 Companion Director 58

Graphical presentation 58

Utilities and applications activation 58 Companion Monitor 58

Graphical presentation 58

Device management 58

Adding a device connected via USB 58 Adding a device connected to the network 59 Adding manually a device connected to the network 60 Selecting the current device 60 Status of the connection 60 Device parameters 61 Removing a device 61

Display the consumable status (USB only) 61 Companion Suite Pro functionalities 61

Document analysis 61

Analysis with Scan To 61 Character recognition software (OCR) 62

Printing 62

Printing on the multifunction machine 63 Printing in duplex mode with the multifunction machine 63

Address book 64

Add a contact to the terminal address book 64

Add a group to the terminal address book 64

Manage the address book 65

Modify the information related to a contact 65 Modify a group 65

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Delete a contact or a group from the address book 65 Print the address book 65

Import or export an address book 65

Save / Export your address book 65 Import an address book 65

Fax communications 66

Presentation of the Fax window 66 Send a fax 66

Send a fax from the hard disk or the terminal 66 Send a fax from an application 67

Receive a fax 67 Follow-up of fax communications 67

The outbox 67 The send memory (items sent) 68 The outbox log 68 The inbox log 68

Fax parameters 68

Access to fax parameters 68 Description of the tab Logs and Reports 68 Description of the tab Fax Parameters 69 Cover page 69 Creating a cover page template 69 Creating a cover page 71 Description of the tab Cover page 72

SMS Communications 72

Presentation of the SMS window 72 Send an SMS 73 Follow-up of SMS 73

The outbox 73 The outbox log 73 The sent item memory (items sent) 74

SMS Parameters 74

Access to SMS parameters 74 Description of the tab Logs and reports 74

Software Uninstallation 74

Uninstall the software from your PC 74 Uninstall the drivers from your PC 74

Uninstall the drivers using the Companion Suite Pro software 75 Uninstall the drivers manually 75

Maintenance 76

Service 76

General information 76 Toner cartridge replacement 76 Issues with smart cards 77

Cleaning 77

Scanner reading system cleaning 77

Printer cleaning 77

Printer external cleaning 77 Document-feeder roller cleaning 77

Printer issues 78

Error messages 78 Paper jam 78 Scanner issues 79 Miscellaneous issues 79 Communication errors 79

Transmission from the feeder 79

Transmission from memory 79

Communication error codes 79

General codes 79 PC printing issues 80

PC printing via USB connection 80

PC printing via WLAN connection 81 Firmware update 81

Specifications 82

Physical specifications 82 Electrical specifications 82 Environmental specifications 82 Peripheral specifications 82 Consumable specifications 83

Contents

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Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away, as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network, that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing.

Repairs-maintenance: Repairs and maintenance should only be carried out by a qualified technician. No user serviceable parts inside the machine. To reduce the risk of electrical shock, you shall not proceed with these operations yourself, because by opening or removing the lids, you could expose yourself to two hazards:

- The laser beam can cause irreversible eye damage.

- Avoid contact with powered parts because it can lead to electrical shock with unfortunate consequences.

For installation conditions and safe use precautions, refer to chapter Installation, page 9.

EMC

Note to users in the United States of America

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.

This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

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If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

1. Reorient or relocate the receiving antenna.

2. Increase the separation between the equipment and receiver.

3. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

4. Consult the dealer or an experienced radio / TV technician for help.

Declaration of Conformity

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received, including interference that may cause undesired operation.

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MFP Laser

EME Compliance for Canada

This Class "B" digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure.

This equipment complies with international safety standards and is classified as a Class 1 Laser Product. With specific reference to lasers, the equipment complies with laser product performance standards set by

governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

For Europe/Asia

This machine complies with IEC 60825-1:1993+A1:1997+A2:2001 standard, is classified as laser class 1 product and is safe for office/EDP use. It contains one class 3B laser diode, 10.72 mW max, 770-795 nm and other class 1 LEDs (280 µW at 639 nm).

Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

For North America

CDRH Regulations. This equipment complies with the FDA performance standards for laser products except for deviations pursuant

to Laser Notice No.50, dated 24 June 2007 and contains 1 class 3B laser diode, 10.72 milliwatt, 770-795 nanometer wavelength and other class 1 LEDs (280 µW at 639 nm).

This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

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Positions of Safety labels on the machine

The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge.

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.

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Regulatory Information

Certifications in Europe

The CE mark applied to this product, symbolizes declaration of conformity

with the following applicable European Union Directives, as of the dates indicated:

December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the

member states related to low voltage equipment.

December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of

the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications

terminal equipment and the mutual recognition of the conformity.

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Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal.

The packaging

The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.

To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated collecting centers.

The product

The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family.

Therefore, according to European regulations you are requested to dispose of it at the selected collection areas:

- to distribution centers in case of equivalent equipment purchase,

- to the available local collecting centers (dump, selective collection, etc.).

In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme" which will help prevent potential effects on the environment and human health.

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MFP Laser

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the DVD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded. No refunds will be made for products if the DVD-ROM packaging have been opened, if components are missing or if the reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates programs and associated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the DVD-ROM. You shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation. Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the DVD-ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a DVD-ROM fault that due to accident or misuse, the DVD-ROM will not be replaced as per the warranty.

Responsibility

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If the DVD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole responsibility to replace the DVD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization, merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as, but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications without any notice. In case of modification, your user right does not give you access to free updates.

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MFP Laser

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product. All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document.

Registered trademarks

Given the technical evolution, the manufacturer reserves the right to modify the technical specifications of this product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of Sagem Communications.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated. PaperPort11SE is a registered trademark of ScanSoft. Microsoft® Windows 2000®, Microsoft® Windows Server 2003®, Microsoft® Windows XP®, Microsoft® Windows

Vista® and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Machine Firmware:

The Machine Firmware uses WPA_supplicant. WPA_supplicant is Copyright (c) 2003-2008, Jouni Malinen <j@w1.fi> and contributors All Rights Reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the

following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. Neither the name(s) of the above-listed copyright holder(s) nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

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THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,

SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS

INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OFTHIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

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Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law:

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

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Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect the machine must be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or ventilation system, nor in an area subject to large temperature or humidity variations.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where splashes of the water and other liquids are limited.

- Make sure that this location is dry, clean and dust free.

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Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C [89.6 °F] with an ambient humidity included between 15 to 54%).

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these circuits can cause an electric shock risk.

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard.

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- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated premises.

Safety information

When using your product, the following safety precautions should always be followed.

Safety During Operation

In this information slip, the following symbols are used:

2 - Installation

Indicates a potentially hazardous situation which, if instructions are not followed, could

WARNING:

CAUTION:

WARNING

- Connect the power cord directly into a wall outlet and never use an extension cord.

- Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

- To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in the Operating instructions.

- Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists:

- Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

- Disposal can take place at our authorised dealer or at appropriate collection sites.

- Dispose of the used toner cartridge (or bottle) in accordance with the local regulation.

result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

• You spill something into the product.

• You suspect that your product needs service or repair.

• Your product’s cover has been damaged.

CAUTION

- Protect the product from dampness or wet weather, such as rain, snow, and so on.

- Unplug the power cord from the wall outlet before you move the product. While moving the product, you should take care that the power cord will not be damaged under the product.

- When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

- Do not allow paper clips, staples, or other small metallic objects to fall inside the product.

- Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of children.

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- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.

- For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.

- Our products are engineered to meet the high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorised dealer.

Power Supply

The socket-outlet shall be installed near the product and shall be easily accessible.

For Fax or Telephone

- Do not use this product near water, for example near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

- Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of an electric shock from lightning.

- Do not use a telephone in the vicinity of a gas leak to report the leak.

Paper recommendations

Loading paper in the main unit tray

• Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and paper jams.

• Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed failure, skewing, and paper jams.

• Adding paper in the pile must be avoided because it may cause double feeding.

• When withdrawing the cassette from the main unit, always support it with both hands to avoid dropping it.

• If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Handling of paper

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• Curling must be corrected before printing.

• Curls must not exceed 10 mm.

• Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity.

Humidity control

• Paper which has become damp, or paper which has been left unused for a very long time, must not be used.

• After opening the paper, it must be kept in a plastic bag.

• Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not be used.

Handling the unit

Operator shocks

During printing, shocks must not be applied to the paper feed cassette, tray, cover, and other parts of the machine.

Moving the unit

When moving the unit on a desk, it must be lifted, and not dragged.

Handling the Toner Cartridge

• Must not be stood on the side, or held upside down.

• Must not be shaken strongly.

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Rules for use symbols

WARNING Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety

information section of this manual.

CAUTION Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read

these notes. They can be found in the Safety information section of this manual.

Important Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds,

damage to originals, or loss of data. Be sure to read these explanations.

Note Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

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Terminal description

1. Control panel

2. Document feeder

3. Paper jam cover

4. Power supply cord connection

5. On/Off switch

6. LINE socket - telephone cable connection

7. EXT. socket - connection for external telephone devices

8. Slave USB connection (for PC)

9. Master USB connection (USB key)

10. Master USB connection (USB key)

11. Manual paper feed setup guides

12. Manual input tray

13. Paper tray

14. Cartridge access cover

15. Fold-down stopper for paper delivery

16. Paper output

17. Smart card insertion point

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Front and Back sides

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1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key : deletes the character to the left of the cursor.

5. Key : input or line feed.

6. Key : access to special characters.

7. Key

Shift.

8. Key : document analysis to the PC or a media (USB key).

9. Key : local copy.

10. Key : stops the current PC print job.

11. Key : sending of an SMS (Short Message Service).

12. Key : sending of a fax.

13. Key : access to directory and quick dial numbers.

14. Key

line manual connection, listen for tone during

fax sending.

15. Key : multiple contact sending (fax, e-mail or SMS).

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the menus.

19. Key C: back to the previous menu and input correction.

20. Key : navigation up the menus.

21. Key : stops the current operation.

22. Key : sets up the activation delay and toner save in copy mode.

23. Key : access to print menu (print functions list, machine settings, etc.).

24. Key : analysis resolution setup.

25. Key : contrast setup.

26. Icon : resolution "Copy:

Quality Text

/ Fax:

SFine

27. Icon : resolution "

Photo

28. Icon : resolution "Copy:

Text

/ Fax:

Fine

29. Icon : colour mode.

30. Icon : activity on the telephone line.

31. Icon : Fax mode.

32. Icon : external answering machine mode.

Command panel

2 - Installation

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number).

Two methods are available to access menu items: the step by step method or the shortcut method. To print the functions list with the Step by step method:

1 Press . 2 Use the  or  button to browse the menu and select 5 - P 3 Use the  or  button to browse the menu P

To print the functions list with the shortcut method:

1 Press . 2 Enter 51 with the numerical keypad to directly print the functions list.

RINT

and select 51-F

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RINT

. Confirm with OK.

UNCTIONS LIST

. Confirm with OK.

MFP Laser

Packaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

Device installation

1 Unpack the device. 2 Install the device respecting the security notices

stated at the beginning of this booklet.

3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

2 - Installation

1 Installation guide

1 DVD-ROM

1 power cord

1 telephone cord

Feed cassette paper insertion

Before inserting paper, refer to the

Important

Your device accepts a number of formats and types of papers (refer to the paragraph Specifications, page 82).

Important

1 Remove the paper feed cassette completely.

paragraph Paper recommendations, page 11.

You can use paper weighing between 60 and 105 g/m2.

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MFP Laser

2 Push the lower panel down until it clicks.

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C).

Cartridge installation

1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it

towards you at the same time.

2 - Installation

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the cartridge will assure the maximum copies per cartridge. Hold it by its handle.

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(200 sheets of 80 g/m² paper for instance).

6 Put the feed cassette back in its location.

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture below.

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5 Close the cover.

MFP Laser

Paper delivery stop

Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down.

Starting your device

The power cord is used as a power unit cut off. As a precaution, the

WARNING

4 Press the On/Off button to turn on the device

(I position).

outlet shall be located close to the device and be of easy access in case of danger.

Device initial setup

2 - Installation

Device connection

Before plugging the power cord, it

WARNING

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone socket.

is imperative to refer to the Security directives, page 1.

After a few seconds, when the machine has warmed up, the Easy Install function is launched and the LCD screen displays the following message:

1 - FRANCAIS 2 - ENGLISH

The Easy Install function will help you configure your machine by guiding you through the basic settings.

If you wish to modify the setting displayed, press the OK button. If you do not want to modify the displayed setting, press the C button: the Easy Install function then displays the next basic setting.

If you do not want to carry out the initial setup, press the button. A

confirmation message appears. Press

Note

the button again to confirm. To manually modify and customise the

machine settings, refer to

Parameters/Setup, page 32.

2 Make sure that the On/Off switch is on Off

(O position).

3 Connect the power cord to the device.

Plug the power cord to outlet on the wall.

1 Select the desired language using the  or 

buttons and confirm with OK.

2 To set the country, press the OK button.

SET COUNTRY YES=OK - NO=C

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MFP Laser

3 Select your country in the list displayed using the 

or  buttons and confirm with OK.

Note

If none of the options in the list is suitable, select the "OTHER" option.

4 If you have set the country to "Other", you may

need to set the public telephone NETWORK to use. Press the OK button to specify it.

SET NETWORK YES=OK - NO=C

Select the telephone network to use in the list displayed using the  or  buttons and confirm with OK.

If none of the options in the list is suitable, select the "O

THER X

option:

• O

THER

1 = TRB21

• O

THER THER THER THER THER

2 = US 3 = Russia 4 = Jordan 5 = Israel 6 = TRB21

Important

• O

5 To set the date and time, press the OK button.

DATE/TIME YES=OK - NO=C

6 Enter the numbers of the required date and time

one after another using the numerical keypad. The date format depends on the country you have selected: for instance, DDMMYY for France, MMDDYY for the USA. Use the C button to correct an entry. Press OK to confirm.

7 To specify the fax number and machine name,

press the OK button. This information will appear on your transmitted documents when the "Sending Header" function is activated.

NAME/NUMBER YES=OK - NO=C

8 Enter your fax number (20 digits max.) using the

numerical keypad. To type the "+" sign, press simultaneously the C

TRL

and Q keys. Use the C button to correct an entry. Press the OK button to confirm.

9 Enter your machine name (20 characters max.)

using the alphanumerical keypad. Press the OK button to confirm.

10 If you are connecting your machine to a private

network, behind a company’s PABX, you may need to specify a local prefix. This prefix will be then used to exit the company’s telephone network. To set up this function, press the OK button.

PREFIX YES=OK - NO=C

11 Enter the minimal size of the company’s outside

numbers (1 to 30) using the numerical keypad. This setting is used to differentiate internal telephone numbers from external telephone numbers. For example, if you are installing the machine in France, behind your company’s PABX, enter 10 (10 digits being the standard telephone number length for France). Use C to correct an entry. Press the OK button to confirm.

12 Enter the local prefix number (10 characters max.)

using the numerical keypad. This prefix will automatically be added when an external number is dialled. To insert a pause for dial tone ("/" sign), press simultaneously the C

TRL

and M keys, or long press the 0 (zero) key on the numerical keypad until the "/" sign is displayed. Use the C button to correct an entry. Press the OK button to confirm.

The setup is now complete and the functions list is automatically printed out.

The LCD screen displays the message P

APER EMPTY

paper has been loaded in the paper tray (see Loading paper in the main unit tray, page 11). Once paper has

been loaded, printing will resume.

Paper insertion in the manual input tray

Before inserting paper, refer to the

Important

The manual input tray allows you to use various paper formats with greater grammage than the one used in the paper feed cassette (refer to the paragraph Specifications, page 82).

Only one sheet or envelope can be fed at a time.

Important

1 Spread the manual feed guides to the maximum.

2 Insert a sheet or an envelope in the manual input

tray.

paragraph Paper recommendations, page 11.

You can use paper weighing between 52 and 160 g/m².

2 - Installation

if no

- 18 -

MFP Laser

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope.

4 Print making sure that the chosen paper format

corresponds to the selected format on the printer (refer to Copy, page 20).

Use of envelopes

• Feeding can be done only through the manual feed.

• Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from both the left and right edges, and the rear edge.

• A few lines may be given in solid print at the part of being overlapped.

• Envelopes which are not recommended may lead to improper printing (refer to the paragraph Specifications, page 82).

• Curled envelope after printing should be fixed manually.

• Small crumples on the edge of the wide side of envelopes, smearing, or less clear printing may appear on the reverse side.

• Set envelope by pressing the folding line of four edges properly after releasing air inside.

• Set envelope in a proper position after aligning in case it is bent or warped.

• Paper conditioning is not allowed. And it should be used under normal office environment.

2 - Installation

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Copy

Your machine has the function to make one or more copies.

You can also set up several parameters in order to make copies at your will.

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Press the button twice. The copy is made

using the default parameters.

MFP Laser

3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK button.

5 Choose with the buttons  or  the printing option

(see examples below) depending on the copy mode that you want:

- Mosaic mode (document feeder): 1 Page onto 1,

2 Pages onto 1, or 4 Pages onto 1.

3 - Copy

ECO mode copy

The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs.

When the ECO mode is used, the toner consumption is reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Press the button. 3 Press the button.

Advanced copying

The sophisticated copy allows to do custom setups for the current copy.

You can start copy by pressing the

Note

button at any time in below

steps.

- Poster mode (flat-bed scanner): 1 Page to 1, 1 Page to 4 or 1 page to 9.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

After step 1, you can directly enter the

Note

2 Press the button.

number of copies with the numerical keypad and press the OK button to validate. Then refer to step 4.

Confirm with the OK button.

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MFP Laser

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK button.

8 Choose the resolution depending on the printing

quality that you want AUTO, TEXT, QUALITY TEXT or PHOTO with the buttons  or , then confirm with the OK button.

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

ID Card Copy mode

The ID CARD copy function is used for copying both sides of an identity card or driver’s license type document on an A4 format sheet (original document size < A5) or on a Letter format sheet (original document size < Statement).

The LCD screen displays useful operating instructions (when the original document should be placed, when the document should be turned over, etc.) and asks for your confirmation to proceed with the operation.

7 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

8 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

9 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button. The LCD screen displays the following message:

PUT ID CARD

THEN OK

10 Place your identity card or any other official

document against the glass of the flatbed scanner, as shown below:

11 Press the OK button.

The document is scanned then the LCD screen displays the following message:

TURN UP DOC

THEN OK

3 - Copy

This function is available only if the document to be copied is placed on the flatbed scanner, and if no paper

Important

1 Make sure that there is no document in the

automatic document feeder.

2 Press the button. 3 Enter the desired number of copies and confirm

with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK button.

Important

5 Choose the copying option ID CARD with the

buttons  or  and confirm with the OK button.

6 Choose the resolution depending on the desired

printing quality AUTO, TEXT, QUALITY TEXT or PHOTO with the buttons  or , then confirm with

the OK button. For optimal results with ID documents, select the PHOTO resolution.

is detected in the automatic document feeder. Zoom and Origin adjustments are not available in this copy mode.

Copying in ID Card mode is only possible on A4 (original document size < A5) or Letter (original document size < Statement) paper size. Make sure that the selected paper tray uses the correct paper size.

12 Turn your document over then confirm with the

OK button.

The machine prints out a copy of your document.

Special setup for the copying

Setups done through this menu become the device default setups after you confirm.

When the quality of the printing is

Important

Resolution setup

The RESOLUTION parameter allows you to setup the photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Press , enter 841 using the keypad. 2 Choose the resolution with the buttons  or 

according to the following table:

Parameter Signification Icon

AUTO Low resolution. none

TEXT

not satisfying, you can proceed to a calibration (see Calibrate your scanner, page 39).

Standard resolution for documents containing text and graphics.

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MFP Laser

Parameter Signification Icon

QUALITY TEXT

PHOTO

3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the button.

Note

Optimal resolution for documents containing text.

Optimal resolution for documents containing photographies.

You can also change the resolution by pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Press , enter 842 using the keypad. 2 Enter the desired zoom level with the

alphanumerical keypad or choose among predefined values with the buttons  and .

3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the button.

Analysis origin setup

If you want, you can change the origin of the scanner. By entering new values for X and Y in mm (X < 209 and

Y < 280), you move the analysed area as shown on the diagram below.

 844 - ADVANCED FCT/COPY/ORIGIN

1 Press , enter 844 using the keypad. 2 Select the X and Y coordinates with the buttons 

or .

3 Setup the desired coordinates with the numerical

keypad or the buttons  and .

4 Confirm your choice by pressing the OK button. 5 Quit this menu by pressing the button.

Contrast setup

The CONTRAST parameter allows to choose the photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

3 - Copy

Collated copy setup

The COLLATED parameter allows you to assemble or disassemble your copies.

 843 - ADVANCED FCT/COPY/COLLATED

1 Press , enter 843 using the keypad. 2 Select the desired option with the buttons  and 

according to the following table:

Parameter Signification

The printer assembles the copies of the original document.

COLLATED

UNCOLLATED

3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the button.

E.g.: if you make three copies of a 10-page document, the document is copied from page 1 to 10 three times over.

The printer does not assemble the copies of the original document.

E.g.: if you make three copies of a 10-page document, page 1 is copied three times, then page 2, then page 3, etc.

1 Press , enter 845 using the keypad. 2 Setup the desired level of contrast with the buttons

 and .

3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken your output.

 846 - ADVANCED FCT/COPY/BRIGHTNESS

1 Press , enter 846 using the keypad. 2 Setup the desired brightness with the buttons 

and .

3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the button.

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Press , enter 851 using the keypad. 2 Select the paper NORMAL or THICK that you use

with the buttons  and .

3 Confirm your choice by pressing the OK button.

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+ 61 hidden pages