Konica ECOPY SHARESCAN SUITE User Manual

Enterprise document imaging for

business process efciency

ShareScan Suite includes

all of the components an

organization needs to save

time, reduce costs, and

increase business results

through an automated solution

that securely puts paper

documents directly into their

electronic workows.

eCopy™ ShareScan® Suite™

With ShareScan Suite software, ofce workers

can use their multifunction peripherals (MFPs) to scan documents securely and seamlessly into business applications that support electronic business processes. It provides a consistent, easy to use interface across any capture device, promoting user adoption and increasing the value of enterprise hardware and business software investments.

The software offers native integration to leading document management, e-mail, fax, database, collaboration, and cost recovery software applications.

What’s included in ShareScan Suite

ShareScan

● connects your MFP to your

organization’s networked enterprise

applications for easy to use, secure distribution of paper-based information.

eCopy Desktop

●

™

is PC software that

enables ofce workers to work faster and more efciently, making it easy to capture,

combine, edit, and secure scanned documents as PDFs.

eCopy Connectors and Services

● link eCopy- enabled devices with software applications to give users the ability to scan directly to those applications. eCopy ShareScan includes Connectors and Services to applications such as:

Captaris RightFax

–

EMC

–

Documentum Content Server Interwoven WorkSite – Lotus Notes

–

Microsoft

–

Microsoft SharePoint –

Exchange

™

Open Text Livelink ECM – Open Text Livelink ECM - eDOCS DM

–

eCopy Quick Connect – Cost Recovery Applications

–

Bates Stamping

–

™

Additional Connectors to business applications are available.

A familiar and intuitive user interface assists the user in quickly sending scanned documents to their destination.

When businesses need to: ShareScan Suite delivers:

eCopy ScanStation™ includes a freestanding touch

screen and keyboard that connects easily to any

scan-enabled MFP. The ScanStation includes all the hardware and software required to run eCopy ShareScan.

Device compatibility

For the latest supported platforms for ShareScan Suite, please visit:

www.ecopy.com/support/platforms.htm

Integrate paper documents into electronic business processes

Leverage investments in Microsoft technologies

Track or chargeback for

copying, printing, or scanning

Manage risks associated with

paper documents

Enable employees to easily share paper documents and collaborate as they would with electronic documents

Retrieve, edit, and distribute scanned documents

Implement solutions that require little training and are easy to support

Expand systems to meet customized or evolving needs

●

Real-time, dynamic integration with document management, collaboration, and other business applications

Integration with Active Directory, Exchange, SharePoint,

● Access, and SQL Server, as well as integration to additional Microsoft applications created by third-party software companies using the ShareScan SDK

Integration to document accounting software

●

User authentication and access to business applications

● through dynamic integration

Audit trails, document tracking, Scan to PDF/A, and le

● encryption

Scan to e-mail directly from user e-mail accounts from the

● MFP, including address list access at the MFP

Scan to Fax, network or Web folders, databases, or FTP

●

Scan to Desktop, including the ability to scan to multiple

● users’ inboxes

eCopy Desktop to edit PDFs, and combine scanned

● documents with electronic documents into a single PDF

Use optical character recognition (OCR) to create Microsoft

●

Word or searchable PDF les from scanned documents

Intuitive graphical user interface and consistent user

● experience across all MFPs

Centralized administration

●

User account-based security and access are dynamically

●

updated from existing back end systems

Hundreds of third-party integrations available for popular

● applications or create custom integrations through a

Windows-based development platform and tool kit

eCopy Quick Connect for rapid creation of scan workows,

● including le naming, indexing, and destination options

For more information on the full portfolio of eCopy products, go to:

www.ecopy.com

KONICA MINOLTA BUSINESS SOLUTIONS U.S.A, INC. 100 Williams Drive, Ramsey, NJ 07446 www.kmbs.konicaminolta.com

eCopy Connectors and Services

eCopy, the eCopy logo, eCopy ScanStation, eCopy Desktop, eCopy Quick Connect, eCopy Xpert Compression, and ShareScan are registered trademarks of eCopy, Inc. All other terms and products are trademarks or registered trademarks of their respective owners and are hereby acknowledged. 2/08 P/N: ECOM-XXXX

System requirements differ for each Connector and

Service. Please nd individual requirements on their

respective datasheets.

eCopy Desktop

System requirements can be found on the eCopy

Desktop datasheet located at: www.ecopy.com/Products_eCopy_Desktop.asp