Konftel 300W User Manual
Conference phones for every situation
The Konftel 300W User Guide
ENGLISH
B
Our patented audio technology, OmniSound®, is embedded into all Konftel phones to
ensure crystal-clear voice transmission. We’re now taking OmniSound® to the next level.
OmniSound® 2.0 provides the Konftel 300W with the capability to deliver an even more
impressive audio quality. Just like OmniSound® full duplex, OmniSound® 2.0 uses
an omni-directional microphone and three speakers for optimal audio performance.
OmniSound® 2.0 is enhanced with innovative features – noise suppression minimises
distracting background noise, wideband voice transmission gives 7 kHz during VoIP calls
and an equalizer allows you to adjust sound levels during your meeting.
DECT conforms to the GAP standard
DECT – Digital Enhanced Cordless Telephone. DECT incorporates encryption for maximum
call security. GAP (Global Access Prole) ensures the interoperability of DECT equipment
of different manufacturers.
Konftel AB hereby declares that this conference unit complies with all essential requirements and other relevant provisions of Directive 1999/5/EC.
Warning!
Do not expose the Konftel 300W, charging stand or batteries to water or
moisture.
Warning!
Do not open the casing of the Konftel 300W.
Warning!
Only use the power adapter provided to connect the unit to the mains.
Warning!
Only use the battery provided or a Konftel-recommended replacement battery.
Warning!
Do not attempt to open or modify the battery.
Warning!
Extreme heat, short-circuiting or any attempt to modify the battery may cause it
to ignite or explode.
1
TABLE OF CONTENTS
Description 2
General .................................................. 2
Maintenance .......................................... 2
keypad................................................... 4
Display screen ........................................ 5
Navigation and selection in menus ........... 6
General 7
Unpacking ............................................. 7
Connecting and installing the unit ............ 8
Select connectivity option with the line
mode ..................................................... 9
Using a computer ................................... 9
Recharging batteries ..............................10
Connect to a DECT system 11
Registration ..........................................11
Answering and making calls 13
Answering calls......................................13
Making calls ..........................................13
Making three-way calls (DECT) ................14
VoIP calls via a computer ........................14
Calls via mobile phones ..........................15
During a call 16
Adjusting the speaker volume ..................16
Placing calls on temporary hold ...............16
Ending calls ..........................................16
Switching lines during calls .....................17
Conference guide 18
Creating conference groups.....................18
Making conference group calls ................18
Making a temporary conference group
call (multi-party call) using the Instant
Guide ...................................................19
Displaying conference group participants .19
Editing conference groups ..................... 20
Deleting conference groups .................... 20
Delete all conference groups .................. 20
Conference guide settings ......................21
Displaying conference guide status ..........21
Phonebook 22
Searching for contacts .......................... 22
Adding contacts ................................... 22
Editing contacts ................................... 22
Deleting contacts .................................. 23
Deleting all conference groups ............... 23
Displaying phonebook status .................. 23
Recording 24
Starting a recording ...............................24
Mute function ........................................24
Hold .....................................................24
Ending a recording .................................24
Listening to a recording ......................... 25
Managing recordings ............................. 26
Adjusting the recording indicator ............ 26
Displaying recording feature status ......... 26
Settings 27
DECT................................................... 27
Selecting languages .............................. 27
Deactivating keypad tones ..................... 27
Adjusting date and time ........................ 28
Adjusting ring level volume .................... 28
Adjusting Flash/R-pulse duration ............ 28
Adjusting microphone volume with
mobile phone connected ....................... 29
Adjusting sound (equaliZer).................... 29
Changing text on the display screen ........ 29
Sleep mode .......................................... 29
Upgrading ............................................ 29
Resetting ............................................. 29
Checking status .................................... 30
Upgrading software 31
Upgrading from a PC..............................31
Optional accessories 32
Troubleshooting 33
Technical specications 34
Konftel DECT base station (accessories) . 36
Service and guarantee 37
2
DESCRIPTION
GENERAL
The Konftel 300W is a battery-driven wireless conference phone that can be connected to
DECT systems, mobile phones or PCs. It can be connected to a Konftel DECT base station
or any GAP-compatible DECT system.
The conference phone has a host of innovative features:
• A fully wireless unit that provides talk time of up to 48 hours without having to
recharge.
• OmniSound® 2.0 audio technology.
• USB connectivity allows the phone to be used to make VoIP calls.
• The line mode enables you to combine and switch easily between connectivity tech-
nologies – DECT, USB, mobile.
• Conference guide for easy set-up of multiparty calls.
• Record your meetings with an SD memory card so that you can listen to them later on.
• Can be upgraded with smart features, making it future-proof.
• Two-year guarantee.
MAINTENANCE
Clean the equipment with a soft, dry cloth. Never use liquids.
3
DESCRIPTION
SD memory
card port
Microphone
Display screenSpeaker
Keypad LEDs
LEDs
Flashing blue Incoming call
Steady blue light Call in progress
Flashing red Hold, microphone and
speaker turned off
Steady red light Mute, microphone turned
off
Battery
Mini USB port for
PC connection
Mobile phone
connection
Power supply port
Security lock port
4
DESCRIPTION
KEYPAD
MENU,
settings menu
DOWN ARROW
navigation in menus,
display of call list
OK,
yes/conrm choice
Answer/connect
calls and Flash
Hang up/end call
CONFERENCE
automatic dialling
of conference
groups
LINE MODE,
connectivity options
no/end/back
recording
Increase volume
Decrease volume
MUTE
the caller cannot
hear you
HOLD
puts a call on hold
UP ARROW
navigation in menus,
display of call list
C,
Alphanumerical buttons, phonebook
Writing text
Each button contains letters and characters – more than those shown on the button
(see illustration below). Press the same button repeatedly to change to another character. If there are two letters under the same button that you want to enter one after the
other, you need to pause slightly before entering the second letter.
Press the C button to delete the last character you entered.
(space) . - 1
G H I 4
P Q R S 7
A B C Å Ä Á À 2
J K L 5
T U V Ü Ú 8
0
D E F É È 3
M N O Ö Ø Ñ 6
W X Y Z 9
5
DISPLAY SCREEN
On Hook
Signal strength DECT
Date
Time
Battery charging
Off Hook
Call duration
Recording indicator
Line menu
Press LINE to switch to and from this menu.
DESCRIPTION
Fully charged
< 1 hr talk time
Menu
Press MENU to switch to and from a menu.
Current menu
Submenu
Marked option – open by pressing OK button
Scrolling list
(indication of where the marked option is in the list or menu)
List of setting options:
Existing settings
Marked option – select by pressing OK button
List of names:
Marked name – select by pressing OK button
6
DESCRIPTION
SEARCH CONTACT
PHONE BOOK SETTINGS CONF GUIDE RECORDING STATUS
ADD CONTACT
EDIT CONTACT
ERASE CONTACT
ERASE ALL
STATUS
LANGUAGE
DECT
KEY TONE
TIME DATE
RING LEVEL
FLASH
MOBILE LEVEL
EQUALIZER
SCREEN TEXT
SLEEP MODE
UPGRADE
FACTORY RESET
SEARCH GROUP
ADD GROUP
EDIT GROUP
ERASE GROUP
ERASE ALL
SETTINGS
STATUS
PLAYBACK FILE
RENAME FILE
DELETE FILE
DELETE ALL
SETTINGS
STATUS
NAVIGATION AND SELECTION IN MENUS
Press MENU.
Select the option you want from the menu using the arrow buttons.
Conrm by pressing OK to select the marked option.
Cancel the setting or go back one level in the menu by pressing C.
Quit the menu by pressing MENU again.
Note that after you have made changes to a setting, you must press OK to activate
the setting.
It is possible to open a menu option directly by pressing the number button that
corresponds to the position of the option in the menu (e.g. 1 to open PHONE BOOK
and then 3 to select EDIT CONTACT).
Writing style in instructions
In the instructions, MENU > SETTINGS (2) means you should:
Press MENU.
Mark the SETTINGS option using the arrow buttons and conrm by pressing OK to
open the menu (or press button number 2).
Menu tree
7
GENERAL
UNPACKING
Check that all parts are included in the package. If any parts are missing, please
contact your retailer.
• The Konftel 300W conference phone
• Battery
• Charging cradle
• 7.5 metre power cable for charging stand/Konftel 300W
• AC adapter
• 1.5 metre USB cable
• Quick reference guides in different languages
Packages with base station also include:
• Konftel DECT Base station
• AC adapter with 1.5 metre cable
• 1.8 metre cable for line connection
• Intermediate plugs for analogue connection
• Quick reference guides in different languages
8
GENERAL
CONNECTING AND INSTALLING THE UNIT
Open the battery cover and insert the battery as illustrated.
Connect to a DECT system (see page 11), a mobile phone or a computer as illus-
trated.
(An optional phone cable is required for connection to mobile phones.)
Mini USB port for
PC connection
Place the conference phone in the middle of the table.
Place the conference phone at least 20 cm from the users.
9
GENERAL
SELECT CONNECTIVITY OPTION WITH THE LINE MODE
The unit is pre-programmed for a DECT connection but it is possible to switch between
and combine all available connectivity options.
Press the LINE MODE key.
Select the connection you want and press OK to conrm.
The box in front of the selected option is lled in which indicates that this connectivity option
can be used for calls.
Press the LINE MODE key again to close the line mode.
Remove a connectivity option in the same way.
If you have selected MOBILE, you connect the call on the mobile phone and via
USB use a software program in the PC (see pages 14 and 15).
You can add another line, end a line or switch between connected lines during a
call.
USING A COMPUTER
When connected to the PC, the Konftel 300W acts as a loudspeaker and microphone
when making VoIP calls. VoIP calls are transmitted as data packets over the network /
Internet. For calls via PCs, you need VoIP software (e.g. Skype®) or a service for web
meetings whereby several users can communicate and share documents via their web
browser or special client software.
Connect the Konftel 300W to a computer using the USB cable provided.
Select Konftel 300W USB Audio as the sound unit in the computer’s settings.
Press the LINE MODE key.
Select USB and press OK to conrm.
10
GENERAL
RECHARGING BATTERIES
The Konftel 300W lets you know when the battery’s remaining capacity is less than
one hour of talk time. An audible signal is emitted and the LEDs ash three times. The
battery recharging symbol on the display screen will also start ashing.
Recharge the Konftel 300W by placing it on the charging stand.
The battery can also be recharged by plugging the power cable into the Konftel
300W.
Batteries
The battery has a button to display the battery’s remaining capacity.
The Konftel 300W comes with a charged battery, but it may need recharging to full
capacity depending on how long it has been in storage.
A fully-charged battery provides talk time of about 48 hours or 20 days of standby
time. The Konftel 300W automatically switches to sleep mode after a few minutes of
inactivity.
Warning!
• Do not attempt to open or modify the battery.
• Do not expose the battery to moisture or extreme heat.
• Extreme heat, short-circuiting or any attempt to modify the battery may cause it to
ignite or explode.
• Only use the battery provided or a Konftel-recommended replacement battery.
Battery charger (optional)
The optional battery charger allows for external recharging of one or two batteries.
Charge status is denoted by the LED for each charging channel on the charger. The LED
is red during charging and green when the battery is fully charged. A red ashing LED
indicates that the battery is damaged and must be replaced.
11
CONNECT TO A DECT SYSTEM
The Konftel 300W connects to different makes of GAP-compatible DECT systems. The
Konftel 300W plus Konftel DECT base station package provides a solution for ofces
without a compatible DECT system.
REGISTRATION
The Konftel 300W has to be registered with a base station before it can be used. Note
that both the base station and the Konftel 300W have to be put into registration mode.
Here we explain how to register in a Konftel DECT base station. To register your Konftel
300W in other makes of base station, simply follow the same procedure. Please refer to
your base station instruction manual or contact your company’s switchboard administrator if you are unsure.
If you have purchased a Konftel 300W with a Konftel base station, the conference
phone will already be registered with the base station. You will only need to register
if you have purchased the base station separately or are using a different make of
base station.
Put the Konftel DECT base station in registration mode
Hold down the key/LED on the base station for at least 3 seconds.
The LED ashes rapidly.
The base station is now in registration mode. Once registration has been completed, the LED
will stop ashing. If the base station does not identify a DECT phone within 10 minutes, the
registration mode will switch off automatically.
A Konftel DECT Base station is automatically set to registration mode when it is
connected to the power supply.
Key and LED
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