Kodak A-61579 User Manual

i1800 Series Scanners

Key Operator Guide

A-61579

Key Operator Training

Welcome to the enhanced Kodak i1800 Series Scanner Key Operator Training. This course is
designed to provide you with a thorough understanding of the operation and care of your new
state-of-the-art, high-speed document scanner. All new Kodak i1800 Series Scanners include
this training course as a professional service during installation to ensure that your site (and any
other sites your company may have) will be able to achieve peak productivity starting from the
day of scanner installation.

Checklist

Following is a summary of the topics that will be covered. This class will require between 1.5
and 2 hours of dedicated class time to complete.

Introduction

Review of Resources

Scanner orientation

Document journey through the transport

Replacement of consumables

Maintenance

Calibration

What type of scanning does your site do?

Basic printing

Overview of accessories

OCP and touchscreen overview

Scan Validation Tool

Troubleshooting

Service issues

Safety

Other issues

.

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INTRODUCTION

This training program provides you with the hands-on experience you need to be able to
operate the scanner. All of the physical aspects of operating and maintaining the scanner will be
demonstrated, with opportunities for you to interact with the scanner, with the assistance of a
Kodak trained engineer. Procedures for replacement of consumables and the recommended
scanner cleaning regime will be covered.

The operation of your site’s particular scanning application and procedures will not be covered
as part of this training. The Kodak i1800 Series Scanner is supported by a number of different
scanning applications that have been developed by many companies around the world. We
recommend that you request software and image processing training from the original software
vendor who knows these products best. If your site has chosen Kodak Capture Software as
your scanning application, then we would be glad to arrange a separate training session that is
customized to meet your particular needs.

REVIEW OF RESOURCES

As you gain experience with the scanner you may have questions about different features and
capabilities that did not occur to you during the class today. In order to help you find answers
you need in the future, we have compiled this list of resources and what you will find in each.

¾User’s Guide

Publication A-61555: One hard copy (English) is included with a new scanner and other
languages are in PDF in the \UserGuide folder on the Kodak i1800 Series Scanner
Firmware, Drivers and Users Guide CD.

This is the place to go for ‘how to’ type questions related to the operation of the scanner.
Much of what will be covered here is detailed in the User’s Guide; from how often to
change the pre-separation pad to how to change the sound that is used for the multifeed
alarm.

¾Quick Tips Guide

Publication A-61556: One hard copy version in all languages is included with the
scanner and in PDF in the \Documentation folder of the Kodak i1800 Series Scanner
Firmware, Drivers and Users Guide CD.

This is a handy reference card for quickly finding catalog numbers for consumables or a
reminder of proper cleaning procedures at the end of your shift.

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¾Image Processing Guide

Publication A-61580: A PDF version, in English only, is included in the \Documentation
folder of the Kodak i1800 Series Scanner Firmware, Drivers and Users Guide CD.

This is the complete reference for the many different ways this scanner can capture
images. “What are all those options for image quality on the TWAIN or ISIS driver for?”
Or “How do I setup my level to follow level rules for 3 level indexing?” Those answers
and more are in the Image Processing Guide. As an operator, this level of information
should not be needed, but if you are involved in job setup you will be glad to have all of
the capabilities of the scanner spelled out for you in this guide.

¾Installation Planning Guide

Publication A-61578: A PDF version, in English only, is available from a Kodak FE or
RTC (Regional Technical Coordinator).

This guide should have been provided to your site well before the installation date and
should have been used as a guide for planning for the installation day. This document
gives details on the site specification requirements (such as power quality) and layout
expectations for both you and Kodak during the scanner’s installation.

¾ Brightness & Contrast Control Reference Guide

Publication A-61587

: A PDF version, in English only, is available on the Brightness and

Contrast Control CD.

This guide should be referenced when using the Brightness and Contrast Controls utility
if you ever need to create custom ‘color tables’ that allow you to control the colors that
are used to create your images. Again, like the Image Processing Guide, as an operator
only, this level of information should not be needed unless you are involved with job
setup.

¾ Supplies and Consumables Catalog

Publication A-61403: A PDF version, in English only, is included in the \Documentation
folder of the Kodak i1800 Series Scanner Firmware, Drivers and Users Guide CD.

This is where you will want to go to determine the size of a consumables kit you want to
order: Large, Extra Large, or Extra Extra Large. All consumables for all Kodak Document
Scanners are listed here.

¾On-line Help

Our scanner driver (TWAIN) now includes a complete on-line help system that, if
needed, can provide you with on-line help to understand scanner settings. Access to this
tool is dependent on the scanning application that you are using. If your software allows
access, this on-line help can be a great way of getting your questions answered quickly.

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¾www.Kodak.com

The latest scanner information and drivers can always be found on our website. To
make it easier for you to get to the pages related to our document scanners, use these
URLs:

www.kodak.com/go/di General information on Document Imaging Scanners

www.kodak.com/go/disupport Scanner Firmware and Driver updates for free

download and publications in PDF format.

Kodak frequently adds features to our scanners though driver updates so your scanner
application support can go to our website for the most up-to-date information. Also, if you
cannot find a copy of your User’s Guide or other publications, the website provides PDF
files that can be easily downloaded.

Create a folder on the scanner’s host PC desktop called “Kodak Scanner Manuals” and
copy these files from the Kodak i1800 Series Scanner Firmware, Drivers and Users
Guide CD into that folder so they will be at the operator’s fingertips if needed.

User Guide (x:\UserGuide\ User's Guide xxx.pdf)

Supplies and Consumables (x:\Supplies and Consumables.pdf)

Quick Tips Guide (x:\Documentation\English\Quick Tips Guide.pdf)

Also within that folder create a shortcut to the web page
www.Kodak.com/go/disupport.

Be sure the hard copy of the Users Guide and Quick Tips Guide is properly stored in the
pocket inside the door of the scanner’s base.

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SCANNER ORIENTATION

You will now have a demonstration of the scanner using the Count Only mode and the instructor
will point out the basic components of the Kodak i1800 Series Scanner.

There are two power switches, but the main power switch on the back of the scanner will rarely
be used.

Main power

switch

Front view

1
2
3
4
5
6
7

Power switch
Input elevator
Input elevator extender
Input elevator side guides
Feed module
Paper present sensor
Gap release button

8
9
10
11
12
13
14
15
16
17
18

Service K number
POD release
Output tray and end stop
Exit deflector
Front printer access cover
Rear printer access cover
Touchscreen
LED
Workspace table height adjustment switch
Height adjustment wire
Door with storage pocket inside

Have each student adjust the scanner to their personal height and scan a stack of documents in
Count Only mode.

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DOCUMENT JOURNEY THROUGH THE TRANSPORT

Now that you have experienced the scanner from the operator’s point of view we will walk you
through the scanner from the document’s point of view. We will follow the path of a document
from its start in the input elevator, to separation from the stack, to ultrasonic double-feed
detection, to rear side imaging, then front side imaging and finally output restacking. This
perspective allows us to talk about the various parts of the scanner transport in a logical
sequence. The instructor will describe important components that will be referred to later in this
course. This basic understanding of the scanner’s transport allows you, as the operator, to be
more comfortable with the equipment and more productive.

¾Note the green caution labels

¾Stage one: Input elevator

- Independently adjustable side guides for offset scanning

- Paper present sensor

- Lock/Unlock switch

- Long document wire bail

- The host scanning application can be used to set the elevator to four different

starting heights.

¾Stage two: Document separation from the stack

- Opening the pod

- Location and functions of the:

 pre-separation pad
 separation roller
 feed module

- Demonstrate that there is a Gap Release button that lowers the separation roller to
allow feeding of very thick or damaged documents.

¾Stage three: Pre-imaging document transportation

- Review transport rollers, UDDS sensors and patch head sensors.

- Review printer baffle; remove front printer background strips and show front ink

blotters.

¾Stage four: Imaging

- Image Background. Remove and talk about scratches. Talk about white background
accessory and use.

- Imaging Guides (upper and lower). Talk about the white patch, removal of the
imaging guides, and how to clean imaging guides using Staticide wipes. Point out
that the upper imaging guide has ribs to prevent ink from smearing and the lower
imaging guide does not.

- Lamps. Not customer replaceable.
NOTE: The bottom lamps have a cover glass between them but the upper lamps do

not. Do not insert anything into the upper camera area.

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¾Stage five: Post-imaging document transportation

- Rear ink blotters; show the location and how to replace them.

¾Stage six: Output re-stacking

- Review the output tray: side guides and end stop. Review the various positions that
the output tray can be placed in using the wire legs on the bottom of the tray. Also
mention the long document wire bail and the short document stacker.

Answer any questions regarding the components of the transport.

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REPLACEMENT OF CONSUMABLES

In this section the instructor will identify all the consumables (parts of the scanner that will wear
out during normal use) and instruct you on the proper procedures for the replacement of these
items. Just as changing the oil and replacing worn tires on your car is necessary to keep it
running properly, the timely replacement of the scanner’s consumables is critical to its
performance. As an operator, you will experience fewer paper feeding problems if the
consumables are replaced when they are worn.

Open the User’s Guide to the Replacement Procedures in the Maintenance chapter.

Pre-separation pad: it is recommended that you change
the pre-separation pad approximately every 250,000
documents.

Feed module tires and separation roller tires: tire life
will vary depending upon paper types, environment and
cleanliness. Nominal tire life for clean, non-NCR, US letter
size, 20 lb bond paper, documents fed in landscape
orientation is approximately 600,000 documents; results
will vary. Degradation of feeder performance, multiple
feeds, stoppages, etc. indicate a need to change tires.
Change all tires on the feed module and separation roller
at the same time.

Feed Module: replace after every 4th replacement of tires,
approximately after 2,400,000 scans. Install a new feed
module and separation roller at the same time.

Separation roller: replace after every 4th replacement of
tires, approximately after 2,400,000 scans. Install a new
feed module and separation roller at the same time.

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Tip: Suggest that the customer have a feed module and separation roller with new tires installed
ready to go. The customer could then change the feed module and separation rollers quickly
and avoid down-time. The tires can be changed on the feed module and separation roller off
line.

Imaging guides: replace only when the imaging guides
are heavily scratched and defects show in the scanned
images. Image defects that are normally caused by
scratched image guides are lines or streaks in the image in
the direction that the paper is moving through the
transport.

Backgrounds: replace only when the backgrounds are
scratched and defects show in the scanned images. Image
defects that are normally caused by scratched black
backgrounds are black borders on the left or right side of
an image (assuming the image is not rotated).

¾Show the students the Replacement Procedures in the Maintenance chapter in the

User’s Guide.

¾Each student should individually remove and replace each these items including

replacing tires on the feed module and separation roller.

¾Copy the Consumable Replacement Log sheet at the end of this Training Guide and

instruct the students to keep this in the storage compartment on the inside door of the
scanner and update it whenever replacing a consumable.

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MAINTENANCE

All paper scanners that transport documents create paper dust and collect ink residue on the
components of the transport that come into contact with the paper. This section of the class will
detail the proper cleaning procedures for your scanner. The most frequent image quality
problems with document feeding scanners are lines or streaks in the scanned image and black
image borders (which are almost always caused by dust on the imaging components of the
scanner). A Kodak recommended cleaning frequency schedule will be covered that, if followed,
should prevent any unnecessary interruptions in scanning or service calls due to problems
related to improper maintenance. The instructor will also review the equipment you should
purchase (vacuum) and supplies that should be used when cleaning the scanner. We will also
cover some things that should not be done when cleaning the scanner as they may damage the
scanner.

¾Open the User’s Guide to Chapter 5, Maintenance and the review the complete scanner

cleaning procedure noting the following:

- Vacuuming the transport is essential to removing dust.

- Streaks or lines in the scanned image that are in the direction of the documents

travel are likely caused by dust or debris on the imaging guides or in the image path
(lower cover glass between the lamps). Also note that the back side of the imaging
guides must be cleaned as well as the front side.

- The front side of the imaging guide is in the top or pod side of the transport and the
rear side of the imaging guide is in the bottom or base side of the transport. If a
streak is visible on the front side scanned image, then clean the imaging guide in the
pod.

- For the scanning of the back of documents there is a cover glass that is beneath the
lower imaging guide that may collect dust during scanning. When cleaning the
scanner, be sure to remove the lower imaging guide and clean this cover glass.

¾Review the Quick Tips Guide noting the frequency chart for maintenance procedures.

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¾Review the proper materials used in cleaning

- Vacuum: a good quality vacuum with non-conductive brush and crevice tool is
recommended.

896 5519 853 5981 169 0783

CALIBRATION

This topic will review the Image and UDDS calibration needs of the i1800 Series Scanner.

¾Image Calibration

The scanner was designed to operate for hundreds of hours before image re-calibration
is required. Image calibration is only required to compensate for the change of light
intensity from the lamps over time. You should only perform image calibration if the
scanner posts a message indicating that image calibration is required. Image calibration
must be performed on a clean scanner. The imaging guides and lower cover glass must
be completely free of dust or contamination before Image calibration is performed. If
Image calibration is performed without a thorough cleaning of the image path, streaks or
lines will appear in the image after just a few scans. These image quality problems are
caused because calibration has compensated for an obstruction in the image path that
will move locations as pages are fed through the scanner. Performing an Image
calibration on a dirty scanner is calibrating the dust into the image processing of the
scanner.

- Only calibrate the scanner when the scanner indicates that it needs to be calibrated
with a ‘Calibrate Now’ message.

- Never calibrate a dirty scanner.

- If an image ‘Calibrate Now’ message is displayed, Image calibration should only be

performed using the 12 x 12-inch all-white calibration target.

¾UDDS Calibration

UDDS calibration is designed to adjust the Ultrasonic Double Document Detection
sensors of the scanner. During normal scanner operation, this calibration should not be
required. Only perform the UDDS calibration if a message is posted that indicates that a
UDDS Calibration is required.

- If a UDDS calibration message is displayed, UDDS calibration should only be
performed using a US letter or A4 size sheet of 20 lb. or 75 g/m

2

bond paper fed in

the center portrait feeder orientation.

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