Kodak A-41069 User Manual

User’s Manual A-41069

KODAK IMAGE L I NK Scanner 900 and 923

Part No. 636914

January 1993

BUSINESS IMAGING SYSTEMS

TABLE OF CONTENTS

1 Introduction

Scanner features.......................................................................... 1-1

Scanner options ........................................................................... 1-2

Scanner components ................................................................... 1-3

Front view.............................................................................. 1-3

Rear view .............................................................................. 1-4

Status display ........................................................................ 1-5

Operating keys and indicators................................................ 1-6

2 Basic Concepts

Modes ............. ........................................................................... 2-1

Linked modes........................................................................ 2-1

Image addresses ......................................................................... 2-3

Assigning an image address.................................................. 2-3

Using the NEXT key........................................................ 2-4

Using function code F92.................................................. 2-4

Image address formats.......................................................... 2-6

Indexing schemes ........................................................................ 2-6

Single level indexing.............................................................. 2-7

Two level indexing ................................................................. 2-8

Two level offset indexing........................................................ 2-10

Three level indexing .............................................................. 2-12

Three level offset indexing ..................................................... 2-14

Controlling document level changes ............................................. 2-16

Batching ......... ........................................................................ 2-17

Special considerations ................................................................. 2-17

Checking the meters.............................................................. 2-17

Scanning considerations .............................................................. 2-18

Image headers ...................................................................... 2-18

Header flags.......................................................................... 2-18

3 Getting Started

Turning on the Scanner................................................................ 3-1

Selecting the language display..................................................... 3-1

Calibrating the Scanner................................................................ 3-2

Unsuccessful calibration........................................................ 3-3

Adjusting the feed and separator roller gap .................................. 3-4

Adjusting the feed shelf position ................................................... 3-7

Adjusting the feed shelf side guides ............................................. 3-8

Adjusting the exit hopper side guides and end stop ...................... 3-9

Changing the deflector ................................................................. 3-10

Preparing documents for scanning............................................... 3-11

4 Operating the Scanner

Overview.......... ............................................................................ 4-1

Selecting a mode ......................................................................... 4-2

Temporary operating values......................................................... 4-2

Feeding documents ..................................................................... 4-3

Feeding thick documents....................................................... 4-4

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5 Operator Functions

Using function codes.................................................................... 5-1

Function code summary............................................................... 5-2

Function code descriptions........................................................... 5-4

6 Operator Messages

Required actions .......................................................................... 6-1

User....................................................................................... 6-1

System administrator............................................................. 6-1

Operator message listing ............................................................. 6-2

7 Troubleshooting

Trouble and remedy chart............................................................ 7-1

Clearing the document path ......................................................... 7-3

The document path................................................................ 7-4

Clearing documents............................................................... 7-4

Area A - The feeder/horizontal transport area .................. 7-5

Area B - The imaging guide area..................................... 7-6

Area C - The lower roller assembly area.......................... 7-7

Area D - The vertical transport area................................. 7-8

Area E - The upper turn area........................................... 7-9

Area F - The document exit area..................................... 7-10

8 Scanner 900 Maintenance

Cleaning tasks ............................................................................. 8-1

Cleaning materials ....................................................................... 8-1

Daily maintenance procedures ..................................................... 8-2

Cleaning the imaging guides.................................................. 8-2

Weekly maintenance procedures ................................................. 8-4

Vacuuming inside the Scanner .............................................. 8-4

Cleaning the cabinet.............................................................. 8-6

Cleaning the feed and separator rollers.................................. 8-7

Monthly maintenance procedures................................................. 8-8

Checking the air filter............................................................. 8-8

Replacement procedures ............................................................. 8-9

Replacing the air filter ............................................................ 8-9

Replacing the exposure lamps............................................... 8-10

9 Scanner 923 Maintenance

Cleaning tasks ............................................................................. 9-1

Cleaning materials ....................................................................... 9-1

Daily maintenance procedures ..................................................... 9-2

Cleaning the imaging guides.................................................. 9-2

Cleaning the document scanning array .................................. 9-4

Weekly maintenance procedures ................................................. 9-6

Vacuuming inside the Scanner .............................................. 9-6

Cleaning the feed and separator rollers.................................. 9-9

Cleaning the cabinet.............................................................. 9-10

Monthly maintenance procedures................................................. 9-11

Checking the air filter............................................................. 9-11

Replacement procedures ............................................................. 9-12

Replacing the air filter ............................................................ 9-12

Replacing the document scanning array lamp........................ 9-13

Replacing the exposure lamps............................................... 9-16

A-41069 January 1993

1 INTRODUCTION

The KODAK IMAGELINK™ Scanner 900 is a medium- to high-speed (up to 120 pages per minute†), high-resolution (up to 400 dpi) rotary scanner designed for medium- to high-volume digitial capture of business documents. The Scanner 900 captures printed characters, handwritten text, and graphics from documents of various sizes (from 2.5 in [64 mm] to 20 in [508 mm] long and from 2.5 in [64 mm] to 12 in [305 mm] wide) and thicknesses (standard documents up to 0.014 in [0.36 mm]; even thicker documents may be scanned using the gap release feature).

The KODAK IMAGELINK™ Scanner 923 is a high-speed (up to 144 pages per minute†), medium- to high-resolution (up to 300 dpi) rotary scanner designed for high-volume digitial capture of business documents. The Scanner 923 captures printed characters, handwritten text, and graphics from documents of various sizes (from 2.5 in [64 mm] to 20 in [508 mm] long and from 2.5 in [64 mm] to 12 in [305 mm] wide) and thicknesses (standard documents up to 0.014 inches [0.36 mm]; even thicker documents may be scanned using the gap release feature).

Scanner features The following features make the Scanners unique:

• Easy-to-reach Control Panel keys, identified by graphic symbols.

• A high-speed document transport system.

• A two-line 80-character display for status information and operator messages.

• Full programmability of all eighteen (18) application modes, with override capability.

• Linked modes may be used to carry over the Image Address from one mode to another.

• Programmable keys to perform commonly-used functions.

• Transport-on functions; allows twenty-seven of the function codes to be executed while the transport is running.

• Audible tones for selected functions, such as footswitch, patch reading, etc.

• English or other language message display.

• A large, built-in workshelf.

• An adaptible, modular design for easy addition of accessories.

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† Standard-sized documents fed in landscape orientation; continuous transport using the Semi-Automatic Feeder.

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Scanner options

The following options are available for use with your Scanner:

• A custom-designed chair (ergonomic design).

• A workstation console, left or right position.

• A choice of feeders.

• A choice of exit hoppers.

• A footswitch for document level control.

• An endorser for stamping information on documents.

• A choice of ink-jet printers for printing information on documents.

• Large and small print fonts available for Document Printer 12.

• A patch reader for automatic document level control.

• End-fed patch capability.

• A bar code reader for decoding encoded information.

• An Optical Character Recognition subsystem for reading alphanumeric information on form-type documents

• A skew/length monitor

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Scanner components

Front view

The following illustrations and descriptions will assist you in locating and becoming familiar with the Scanner components:

Control Panel – contains the Status Display, Indicators, and Operating Keys used to control the Scanner.

Exit Hopper – accepts documents after they have been scanned. Feed and Separator Rollers – provide smooth feeding of documents of

various sizes and textures. Feed Tray – holds documents prior to feeding. Gap Adjustment Knob – allows you to manually adjust the space between

the feed and separator rollers for documents of varying thicknesses. Gap Release Lever – allows you to open the feed gap for thicker

documents to be fed into the transport. Left-Side Access Door – provides access to select components. Right-Side Access Door – provides access to the transport system

components. Side Panel Switch – allows you to turn the transport system on/off. Top Cover – provides access behind the transport area.

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Rear view

Computer Interface 1 (COIN1)

Computer Interface 2 (COIN2)

Computer Interface 3 (COIN3)

Power Cord

Main Power Switch

SCSI

J30 J31 J45 J32 J33 J46

Computer Interface 1 (COIN1) - Service/Diagnostic Interface. Used when configuring the Scanner and for running diagnostics.

Computer Interface 2 (COIN2) - OCR Command/Bar Code Interface. Used for transferring commands between the Scanner and external devices/subsystems.

Computer Interface 3 (COIN3) - SCSI Diagnostic Port Interface. Used for system debugging and for monitoring SCSI-Host Computer communications.

Main Power Switch – allows you to turn main power to the Scanner on/ off.

Power Cord – plugs into an appropriate power outlet.

OFF

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Status display

Two Line Status Display

Mode

Image Address

0030.05.100.001 MODE 5

Please Wait...

Operator Message

Scan Mode Simplex Duplex Indicators: (one-sided; front) (two-sided; front and rear)

Document Level Level 1 Level 2 Level 3 Indicators:

Name/Number

Scan Mode Indicator

Document Level Indicator

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Operating keys and indicators

Indicator not in use

Up Arrow

Right Arrow

Scanner Buffer Indicators

Down Arrow

Left Arrow

Key/Indicator Scanner Buffer Status Indicators

Plus key

Up Arrow

Right Arrow

Plus Key

Function

Indicates how much image buffer space is available: A full image buffer is represented by only one light in the display; An empty image buffer is represented by all lights in the display.

Upper indicator: represents the image buffer for front side images. Lower indicator: represents the image buffer for rear side images.

Used when inputting a value for the Image Address. When pressed, it allows a field to remain unchanged.

Used to increment values at a faster rate. Also used to increase a data value when used with certain functions. Also used when entering an alpha character in the Image Address Fixed Field.

Used to increment values at a slower rate. Also used to display additional messages in the Status Display; a blinking cursor appears over the arrow in the display as an indication that there are additional messages. Press the right arrow key to display the additional messages. Also used when entering an alphanumeric character in the Image Address.

Down Arrow

Left Arrow

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Used to decrement values at a faster rate. It is also used to decrease a data value when used with certain functions. Also used when entering an alpha character in the Image Address Fixed Field.

Used to decrement values at a slower rate. Also used to backspace, delete the last keystroke, or clear messages in the Status Display. Also used when entering an alphanumeric character in the Image Address.

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Operating keys and indicators

Keys/Indicators CAL

END

Programmable Keys (P Keys)

CAL

END

CAL

P6 P7 P8 P9 P10

Programmable Keys

P3 P4 P5

END

(P Keys)

Not used

Jog Transport Jog

Function

Used to initiate the calibration process. Used at the end of a batch or job to alert the host computer that the

batch or job has ended. Used to perform specific functions. The P Keys have default values;

any or all of the defaults may be overridden/reprogrammed at installation.

Jog Transport Jog

Used to momentarily turn on (jog) the transport system. Used to help clear document jams.

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Operating keys and indicators

III III

Numeric Keys

8 9

4 5 6

1 2 3

0 F

Keys/Indicators

Numeric Keys (0 - 9)

F Key

Decimal Key Level 1 Key

Level 2 Key

Level 3 Key

Level 2 KeyLevel 3 Key

Level 1 Key

Decimal Key

Function

Used to enter numeric data such as an Image Address or Function Code.

Used to select one of the available functions, when used with the numeric keys.

Used to insert a field separator in an Image Address. Used to identify the next document fed into the Scanner as a Level

1 document. Used to identify the next document fed into the Scanner as a Level

2 document. Used to identify the next document fed into the Scanner as a Level

3 document.

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A-41069 January 1993

Operating keys and indicators

Key/Indicator

Clear Cancel

Run NEXT

Clear/Cancel

Run

StopEnterNEXT

Function

Used to cancel a function without changing the preset values. Used to clear the Status Display after executing select function codes. Used to clear an operator message from the Status Display.

Used to turn on the feeder and transport system. Allows operator to enter the next document Image Address.

Stop

Enter

Used to stop the feeder and transport system. Documents in the transport system when the Stop key is pressed will be scanned and placed in the exit hopper before the transport system stops.

Used to enter data for a Function Code or an Image Address change.

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2 BASIC CONCEPTS

The following information will provide you with the basic concepts associated with scanning documents.

Modes

The Scanner offers eighteen (18) modes which may be defined for a particular application or group of applications.

When you select a mode for use with a particular application, you are selecting the format/appearance of the output. Each mode consists of definitions which affect the output of the Scanner. Required mode definitions include index format, level to follow level rules, etc. Optional mode definitions include a variety of accessory options, such as turning the endorser on or off. The mode definitions are established during installation.

Many of the optional mode definitions established during installation may be overridden using function codes. The overrides are temporary, unless during installation it is specified that the mode overrides be saved. Upon execution of a function which overrides a prior definition, a plus sign (+) will appear in the first line of the status display if the mode overrides are saved.

Mode override indicator

0030.05.100.001 MODE 5 +

Please Wait...

Linked modes

Linking modes eliminates the requirement of re-entering the Image Address when changing from one mode to another. When two modes are linked, you may change from one mode to another, maintaining the Image Address.

Modes are linked by defining the same Index Format and Image Address Fields (both number of fields and individual field lengths) during installation.

NOTE: The Level Rule options defined during installation do not have to

be the same to link modes.

To change from one mode to another, maintaining the Image Address, use Function Code F91.

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The following example illustrates the use of linked modes.

• Assume that in Mode 10:

- The Index Format is three-level.

- The Image Address Level 3 field length is three (3) characters; the

Image Address Level 2 field length is two (2) characters; the Image Address Level 1 field length is four (4) characters.

- The Level Rules are: Level 1 followed by Level 1; Level 2 followed by

Level 1; and Level 3 followed by Level 3.

• Assume that in Mode 12:

- The Index Format is three-level.

- The Image Address Level 3 field length is two (2) characters; the

Image Address Level 2 field length is two (2) characters; the Image Address Level 1 field length is five (5) characters.

- The Level Rules are: Level 1 followed by Level 2; Level 2 followed by

Level 2; and Level 3 followed by Level 2.

• Assume that in Mode 14:

- The Index Format is three-level.

- The Image Address Level 3 field length is two (2) characters; the

Image Address Level 2 field length is two (2) characters; the Image Address Level 1 field length is five (5) characters.

- The Level Rules are: Level 1 followed by Level 1; Level 2 followed by

Level 1; and Level 3 followed by Level 2.

Mode 10 and Mode 12 may not be linked; the Image Address field lengths are not the same.

Mode 10 and Mode 14 may not be linked; the Image Address field lengths are not the same.

Mode 12 and Mode 14 may be linked; the Index Format is three-level; and the Image Address has three fields, each with the same length

NOTE: If you are currently in Mode 12 and want to change to Mode 14,

note the affect of different level rules on the Image Address: assume that the Image Address of the last document fed into the transport is 01.05.01234. The next Image Address displayed while still in Mode 12 is 01.06.00000. However, if you change to Mode 14, using Function Code F91, the next Image Address displayed in Mode 14 is 01.05.01234.

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Image addresses

An Image Address is assigned to every document scanned. An Image Address consists of four fields, each of which represent a different document level. An Image Address has a maximum length of fifteen (15) characters; twelve (12) alphanumerics (Field A, Field B, and Field C must be numeric; the Fixed Field may contain alphanumerics) and three (3) delimiters (inserted between fields).

The Image Address (number of fields and characters) is based upon the indexing scheme chosen (refer to Indexing Schemes ).

Regardless of the indexing scheme used, the following four fields must be defined during installation for each mode:

• Field A. A numeric field representing document Level 1. Its value is incremented whenever a document is assigned Level 1.

• Field B. A numeric field representing document Level 2. Its value is incremented whenever a document is assigned Level 2.

• Field C. A numeric field representing document Level 3. Its value is incremented whenever a document is assigned Level 3.

• Fixed Field. An alphanumeric field containing fixed information;

typically, the date.

Assigning an image address

An example of an Image Address is:

1201.01.020.005

where:

• Field A (Level 1) contains 005.

• Field B (Level 2) contains 020.

• Field C (Level 3) contains 01.

• Fixed Field contains 1201.

An Image Address may be assigned or changed by pressing the NEXT key or by entering Function Code F92. The NEXT key (or Function Code F97) is used when setting/changing any or all of the Image Address fields. Function Code F92 is used when setting/changing only the Fixed Field of the Image Address.

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Using the NEXT key

Using function code F92

To set or change an Image Address using the NEXT key (or Function Code F97), simply press the NEXT key or enter Function Code F97.

The next Image Address will be displayed. An entry cursor will appear over the first character of the next Image Address. Simply enter the desired Image Address or use the left and right arrow keys to position the entry cursor over the character to be set/changed and enter the desired value. The Plus key (+) may also be used to move the entry cursor to the first character in the next Image Address field, leaving the current Image Address field unchanged.

All numeric keys (0 - 9) and the decimal key have dedicated keys on the keyboard and can be entered directly.

For example if the current Image Address is 1201.01.020.005 and you want to change it to 1201.02.000.000, the following steps would be used:

• Press the NEXT key or enter Function Code F97. The entry cursor will appear over the first Fixed Field character (1201.01.020.005).

• Press the Plus key (+) to leave the Image Address Field (1201) unchanged.

• Enter .02.000.000.

• Press Enter to exit, saving the changes to the Image Address and return to a normal operating display.

To set or change the Image Address Fixed Field, enter Function Code F92. The number of characters in the Image Address Fixed Field is defined

during installation for each mode. Using Function Code F92, you will not be allowed to enter more than the predefined number of characters.

The Fixed Field of the Image Address will be displayed. An entry cursor will appear over the first character of the Fixed Field.

To enter numeric characters, simply input the desired value using the numeric keys (0 - 9) on the keyboard and press Enter to input the value.

To enter alpha characters, you must enter the alpha entry mode by pressing either the up or down arrow key. A portion of the alpha character set will be displayed, with a flashing cursor appearing over one of the characters. If the desired alpha character does not appear in the display, press either the up or down arrow key to display another portion of the alphabet.

The alpha character set consists of: upper-case English characters (A-Z), a space ( ), six special characters ($ * - : < >), a dieresis (ä), beta (ß), n tilde (ñ), o dieresis (ö), and u dieresis (ü).

NOTE: The plus sign (+) is also an acceptable character, input from the

control panel. However, it cannot be input as the first character in the Fixed Field.

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Once the desired alpha character appears in the display, it may be selected for input into the Fixed Field. To input the desired alpha character, use the left or right arrow key to move the flashing cursor over the desired alpha character. Press Enter to place the alpha character in the Fixed Field.

Repeat the process of entering alpha entry mode, and entering an alpha character for each Fixed Field character.

For example, if the current Image Address Fixed Field is 1201 and you want to change it to DEC5, the following steps would be used:

• Enter Function Code F92. The entry cursor will appear over the first Fixed Field character (1201).

• Press the up or down arrow key to enter alpha entry mode.

• Make sure that the letter D is displayed. If not, press the up or down arrow key until the letter is displayed.

• Use the left or right arrow key to position the flashing cursor over the letter D.

• Press Enter to place the letter D in the first Fixed Field character position. Only the letter D will appear in the display, with the entry cursor appearing in the next character position.

• Press the up or down arrow key to enter alpha entry mode.

• Make sure that the letter E is displayed. If not, press the up or down arrow key until the letter is displayed.

• Use the left or right arrow key to position the flashing cursor over the letter E.

• Press Enter to place the letter E in the second Fixed Field character position. The letters DE will appear in the display, with the entry cursor appearing in the next character position.

• Press the up or down arrow key to enter alpha entry mode.

• Make sure that the letter C is displayed. If not, press the up or down arrow key until the letter is displayed.

• Use the left or right arrow key to position the flashing cursor over the letter C.

• Press Enter to place the letter C in the third Fixed Field character position. The letters DEC will appear in the display, with the entry cursor appearing in the next character position.

• Press the numeric key 5 to place the number 5 in the fourth Fixed Field character position.

• Press Enter to exit Function Code F92. saving the changes to the Image Address and return to a normal operating display.

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Image address formats The Image Address may be displayed in the status display, and printed

on the original document(s) as they are transported through the system. The format in which the Image Address appears when displayed,

written, or printed is defined during installation for each mode.

The written/printed Image Address may appear in one of three formats:

• Display leading zeros format

004.003.002.001

• Suppress leading zeros format

004. 3. 2. 1

• Compress leading zeros format

004.3.2.1

NOTE: The format chosen does not affect the Fixed Field of the Image

Address; it is always displayed and printed in its entirety.

Indexing schemes

The purpose of scanning documents is to record the information contained on the documents in an easily accessible form.

In order to access or retrieve the information recorded, an indexing scheme is used to assist you in locating the desired information.

The indexing scheme is defined during installation for each mode.

The Scanner offers five indexing schemes:

• Single Level.

• Two Level.

• Two Level Offset.

• Three Level.

• Three Level Offset.

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Single level indexing

When using this scheme, the Image Address (IA) assigned to each document is defined as follows:

• Field A (Level 1) is defined as having a field length greater than zero.

• Field B (Level 2) is defined as having a field length of zero.

• Field C (Level 3) is defined as having a field length of zero.

• Fixed Field may be defined, if desired.

Example of single level indexing

Let's use the scanning of a book as an example. Assume that the book has fifty (50) pages.

The Image Address has been defined:

• Field A has a field length of three (3) characters.

• Field B has zero (0) characters.

• Field C has zero (0) characters.

• Fixed Field has zero (0) characters.

Page 1 Image Address 001

Page 2 Image Address 002

Page 3 Image Address 003

. . .

Page 50 Image Address 050

The first page is assigned Image Address 001. The second page is assigned Image Address 002, and so on, through the remainder of the book.

Any one of the fifty pages may later be located and retrieved using its unique Image Address.

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Two level indexing

Example of two level indexing

When using this scheme, the Image Address (IA) assigned to each document is defined as follows:

• Field A (Level 1) is defined as having a field length greater than zero.

• Field B (Level 2) is defined as having a field length greater than zero.

• Field C (Level 3) is defined as having a field length of zero.

• Fixed Field may be defined, if desired.

Let's use the scanning of a book as an example. Assume that the book contains two chapters; Chapter 1 has forty (40) pages and Chapter 2 has sixty (60) pages.

The Image Address has been defined:

• Field A has three (3) characters.

• Field B has two (2) characters.

• Field C has zero (0) characters.

• Fixed Field has zero (0) characters.

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Chapter Image Address 01.000

One Header

Page 1-1 Image Address 01.001

Page 1-2 Image Address 01.002

Page ...

Page 1-40 Image Address 01.040

Chapter Image Address 02.000

Two Header

Page 2-1 Image Address 02.001

Page 2-2 Image Address 02.002

Page ...

Page 2-60 Image Address 02.060

The header page for Chapter 1 is assigned Image Address 01.000. The first page of Chapter 1 is assigned Image Address 01.001. The second page of Chapter 1 is assigned Image Address 01.002, and so on through the remainder of Chapter 1.

The header page for Chapter 2 is assigned Image Address 02.000. The first page of Chapter 2 is assigned Image Address 02.001. The second page of Chapter 2 is assigned Image Address 02.002, and so on through the remainder of Chapter 2.

Any one of the pages may later be located and retrieved using its unique Image Address.

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Two level offset indexing

When using this scheme, the Image Address (IA) assigned to each document is defined as follows:

• Field A (Level 1) is defined as having a field length of zero.

• Field B (Level 2) is defined as having a field length greater than zero.

• Field C (Level 3) is defined as having a field length of zero.

• Fixed Field may be defined, if desired.

Example of two level offset indexing

Let's use the scanning of a book as an example. Assume that the book contains two chapters; Chapter 1 has forty (40) pages and Chapter 2 has sixty (60) pages.

The Image Address has been defined:

• Field A has zero (0) characters.

• Field B has two (2) characters.

• Field C has zero (0) characters.

• Fixed Field has zero (0) characters.

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Chapter Image Address 01

One Header

Page 1-1 Image Address 01

Page 1-2 Image Address 01

Page ...

Page 1-40 Image Address 01

Chapter Image Address 02

Two Header

Page 2-1 Image Address 02

Page 2-2 Image Address 02

Page ...

Page 2-60 Image Address 02

The header page for Chapter 1 is assigned Image Address 01. The remaining pages of Chapter 1 are also assigned Image Address 01.

The header page for Chapter 2 is assigned Image Address 02. The remaining pages of Chapter 2 are also assigned Image Address 02.

Either one of the chapter header pages may later be located and retrieved using its unique Image Address. Pages within a chapter may located and retrieved by first finding the chapter header and then manually scrolling through the remaining pages of the chapter.

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Three level indexing

When using this scheme, the Image Address (IA) assigned to each document is defined as follows:

• Field A (Level 1) is defined as having a field length greater than zero.

• Field B (Level 2) is defined as having a field length greater than zero.

• Field C (Level 3) is defined as having a field length greater than zero.

• Fixed Field may be defined, if desired.

Example of three level indexing

Let's use the scanning of a book as an example. Assume that the book contains two sections; Section One contains two chapters, each having forty (40) pages; Section Two contains only one chapter, having one-hundred twenty (120) pages.

The Image Address has been defined:

• Field A has three (3) characters.

• Field B has two (2) characters.

• Field C has one (1) character.

• Fixed Field has zero (0) characters.

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Section Image Address 1.00.000

One Header

Chapter Image Address 1.01.000

One Header

Section Image Address 2.00.000

Two Header

Chapter Image Address 2.01.000

One Header

Page 1-1 Image Address 1.01.001

Page ...

Page 1-40 Image Address 1.01.040

Chapter Image Address 1.02.000

Two Header

Page 2-1 Image Address 1.02.001

Page ...

Page 2-40 Image Address 1.02.040

Page 1-1 Image Address 2.01.001

Page ...

Page 1-120 Image Address 2.01.120

The header page for Section 1 is assigned Image Address 1.00.000. The header page for Chapter 1 of the section is assigned Image Address 1.01.000. The pages within the Chapter are assigned Image Address(es) 1.01.001 through 1.01.040. The header page for Chapter 2 of the section is assigned Image Address 1.02.000. The pages within the Chapter are assigned Image Address(es) 1.02.001 through

1.02.040. The header page for Section 2 is assigned Image Address 2.00.000.

The header page for Chapter 1 of the section is assigned Image Address 2.01.000. The pages within the Chapter are assigned Image Address(es) 2.01.001 through 2.01.120.

Any one of the pages may later be located and retrieved using its unique Image Address.

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Three level offset indexing When using this scheme, the Image Address (IA) assigned to each

document is defined as follows:

• Field A (Level 1) is defined as having a field length of zero.

• Field B (Level 2) is defined as having a field length greater than zero.

• Field C (Level 3) is defined as having a field length greater than zero.

• Fixed Field may be defined, if desired.

Example of three level offset indexing

Let's use the scanning of a book as an example. Assume that the book contains two distinct sections; Section One contains two chapters, each having forty (40) pages; Section Two contains only one chapter, having one-hundred twenty (120) pages.

The Image Address has been defined:

• Field A has zero (0) characters.

• Field B has two (2) characters.

• Field C has one (1) character.

• Fixed Field has zero (0) characters.

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Section Image Address 1.00

One Header

Chapter Image Address 1.01

One Header

Section Image Address 2.00

Two Header

Chapter Image Address 2.01

One Header

Page 1-1 Image Address 1.01

Page ...

Page 1-40 Image Address 1.01

Chapter Image Address 1.02

Two Header

Page 2-1 Image Address 1.02

Page ...

Page 2-40 Image Address 1.02

Page 1-1 Image Address 2.01

Page ...

Page 1-120 Image Address 2.01

The header page for Section 1 is assigned Image Address 1.00. The header page for Chapter 1 of the section is assigned Image Address

1.01. The remaining pages of Chapter 1 are also assigned Image Address 1.01. The header page for Chapter 2 of the section is assigned Image Address 1.02. The remaining pages of Chapter 2 are also assigned Image Address 1.02.

The header page for Section 2 is assigned Image Address 2.00. The header page for Chapter 1 of the section is assigned Image Address

2.01. The remaining pages of Chapter 1 are also assigned Image Address 2.01.

Either one of the section header or chapter header pages may later be located and retrieved using its unique Image Address. Pages within a chapter may located and retrieved by first finding the chapter header and then manually scrolling through the remaining pages of the chapter.

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Controlling document level changes

Throughout the Indexing Schemes examples, you have seen document levels change within a single group of documents. There are four document image levels: 3, 2, 1, and 0.

There are a number of ways in which user can set or change the document level:

• You may press a document Level Key on the Control Panel to assign a document Level 3, 2, or 1.

• You may use Function Code F07 to assign a document Level 0.

• You may use the optional KODAK IMAGELINK™ Footswitch accessory; pressing, pressing and holding, or releasing the Footswitch can change document levels.

• You may use the optional KODAK IMAGELINK™ Patch Reader accessory; feeding a document containing a particular type of patch can change document levels.

If the user does not set or change the document level using one of the methods listed, the document level will be set automatically based upon the Level Rules (i.e., Level 2 is followed by Level 1, etc.) defined during installation for each mode.

The following diagram illustrates how document levels are set or changed:

Image

Mark

Level

III

Image

Mark

Level

Generated Automatically

Level Instruction:

Operator presses III key or uses a patch III document (Levels II and I documents are then generated automatically depending on Index Mode).

Level

Level Instruction:

Operator presses II key or uses a patch II document (Level I documents are then generated automatically depending on Index Mode).

LevelILevel

Generated Automatically

Level Instruction:

Operator presses II key (Level I documents are then generated automatically depending on Index Mode).

Level

III

Level Instruction:

Operator pressess III (Levels II and I documents are then gererated automatically depending on Index Mode).

Level

Generated Automatically

Level

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Batching

A batch is defined as a specific number of documents of a given level (Level 1, Level 2, or Level 3). Prior to processing, a predefined action may take place. During processing, when the specified number of documents of the given level have been processed, a predefined action will take place.

The start-of-batch and end-of-batch actions are defined during installation for each mode.

When batching is enabled in the current mode, a B will appear in the first line of the status display.

Batching indicator

0030.05.100.001 MODE 5 B

Please Wait...

Special considerations

Checking the meters

The topics presented in this section apply to the general usage of the Scanner.

Checking the meters is useful in determining:

• maintenance schedules.

• the length of time required to complete a job.

To view the run time display, enter Function Code F17. The display will show three (3) meters: Meter A shows the number of motor-on hours; Meter B shows the number of transport-on hours; and Meter C shows the number of AC-on hours. Press the right arrow key to view each meter in turn. In addition, the non-resettable document count is shown as Meter D.

0030.05.100.001 MODE 5

Meter A: 10 ->

Press the Clear key to clear the display.

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Scanning considerations

The topics presented in this section apply to document scanning.

Image headers

Image Headers are created when documents are scanned. Each scanned document has its own individual image header, containing information such as:

• Document number (sequential number)

• Image size

• Document Level

• Mode

• Line length

• Page length

• Image Address

• Compression type

• Date

• Time

• Resolution

• Bit Order

• Skew

• Header flags

• Optional information (i.e., bar code information)

The document image header is sent ahead of the scanned document image to the host computer. The image header and document image are then stored on a magnetic or optical disk media. The information contained in the header is later used to retrieve the document images (most often using the Image Address or bar code information stored in the header).

Header flags

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Header flags are used to alert the host system that the document(s) fed into the transport are of special interest. There are two types of flags: latched and momentary.

The latched flag is activated by performing Function Code F73. When the latched flag is set, the Image Header for the current document (or the next document fed into the transport) and all documents which follow will contain a header flag. The latched flag will remain activated until it is turned off by again performing Function Code F73.

NOTE: A flag symbol will appear in the first line of the status display

until the latched flag is turned off.

The momentary flag is activated by performing Function Code F74. When the momentary flag is set, the Image Header for the current document (or the next document fed into the transport) only will contain a header flag.

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