Kodak 1516756, T6000 User Manual

t6000 Client Software

A-61543

Part No. 9E4408

CAT No. 894 0132

User’s
Guide

Contents

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Starting the software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Exiting the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

2 Using the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

The Kodak t6000 Client Software window . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Capturing transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Opening the processing date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Scanning deposits or payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

The main viewing window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Correcting amounts and balancing transactions . . . . . . . . . . . . . . . . . . 10

Releasing unbalanced transactions. . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Correcting unbalanced transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

The Zoom function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Image quality issues for transactions . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Duplicate item checking for transactions . . . . . . . . . . . . . . . . . . . . . . . . 15

Deferring transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

The Deferred Transactions window . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Processing deferred deposits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Transmitting transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

The Transmit window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Transmitting transactions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Closing the processing date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

End of the day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Printing and exporting reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Researching transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Accessing the Image Viewer window . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Buttons on the Image Viewer window . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Deleting transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Selecting a different date other than the current date . . . . . . . . . . . . . . 30

Searching for a specific item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Virtual endorsement deposit and payment transactions . . . . . . . . . . . . 31

A-61543 December 2005 i

1 Introduction

The Kodak t6000 Software is a set of client/server software products
that enable companies to transmit images of checks as soon as they
are scanned to the appropriate financial institution for digital processing
and settlement. This enables money to be moved the same day, which
generally speeds cash flow. In addition this software provides
operational efficiencies, greater security and accuracy, less labor and
reduced costs and time because checks no longer have to be
physically transported for processing.

This User’s Guide will provide information and procedures for:

• Logging into and exiting the Kodak t6000 Client Software

• Capturing images of checks received using the Kodak t6000 Client
Software and Kodak i6030 Check Scanner

• Correcting item data after capture, if necessary

• Balancing the deposit or the payment

• Electronically transmitting deposit or payment balances to the bank
or third-party clearing house

• Ending the processing day

• Creating processing reports

• Researching captured items

Starting the software To start the Kodak t6000 Client Software:

1. Double-click on the Kodak t6000 Client Software icon.

2. Type the login name assigned to you in the Login field and press

Tab.

3. Enter your password and press Enter.

NOTE: If your security configuration contains more than one domain,

you may also see a Domain field. If the Domain field is
displayed, select the correct domain from the drop-down list.

A-61543 December 2005 1

The main Kodak t6000 Client Software window will be displayed:

NOTE: The main Kodak t6000 Client Software window only displays the

processing functions assigned to you. The windows that are
illustrated in this User’s Guide will describe all features of the
Kodak t6000 Client Software.

Exiting the software To exit the Kodak t6000 Client Software:

• Click the Close box in the upper right-hand corner of the Kodak t6000
Client Software window.

2 A-61543 December 2005

2 Using the Software

This chapter provides an overview of the windows you can access
when using the client software, as well as procedures for your typical
workflow process:

• Open a processing date

• Capture transactions (deposits or payments)

• Transmit transactions (deposits or payments)

• Print or export production reports, if required

• View images of transactions

• Close the processing date

• End of the day processing

The Kodak t6000
Client Software
window

When you log into the client software, the Kodak t6000 Client Software
window is displayed.

NOTE: Whether you are scanning and processing deposits or scanning

and processing payments, the dialog boxes that are displayed
and the workflow process, are basically the same. This User’s
Guide illustrates the “Deposits version” of the dialog boxes. If
you are scanning payments, you will see the “Payments
version” of the dialog boxes.

A-61543 December 2005 3

This dialog box provides access to the following options:

Capture Deposit — allows you to open and close processing days and
capture items for deposit. See the section entitled, “Capturing
transactions” for more information.

Capture Payments — allows you to open and close processing days
and capture items for payment. See the section entitled, “Capturing
transactions” for more information.

Transmit — allows you to send all pending batches to the bank or
processing center. See the section entitled, “Transmitting transactions”
for more information.

Reports — allows you to run a report for a selected day and/or print or
export the report. See the section entitled, “Printing reports” for more
information.

Research — allows you to view the images of the deposits or
payments. See the section entitled, “Researching transactions” for
more information.

Settings — if you have access to this option, refer to the
Administrator’s Guide for Kodak t6000 Server Software for more
information.

End of Day — after you have transmitted all batches for the current
processing or receive date, select this option to end the day. See the
section entitled, “End of the day” for more information.

Capturing
transactions

1. From the Kodak t6000 Client Software dialog box, select Capture

Deposit or Capture Payments. The Capture Deposits/Capture

Payments window will be displayed:

4 A-61543 December 2005

Scan Deposits/Scan Payments — displays the Scan Deposits/Scan
Payments window which allows you to set up your scan session and
scan checks.

Continue Deferred — allows you to resume scanning of previously
deferred deposits/payments.

Open Processing Date — displays the Select Processing Date dialog
box which allows you to select the date that you want to process
transactions.

Close Processing Date — allows you to close a selected processing
date after all transactions have been completed.

Exit — when selected, closes the capture function of the Kodak t6000
Client Software.

Opening the processing
date

Before scanning and processing transactions, you must open a
processing date.

1. From the Capture window, click Open Processing Date. The Select

Processing Date dialog box will be displayed. The current date will
be highlighted on the calendar.

2. If you are not processing using the current date, select the desired

date.

3. Click OK. The Confirm dialog box will be redisplayed.

4. Click Yes.

A-61543 December 2005 5

Scanning deposits or
payments

After your have opened your processing date, use the Scan Deposits/
Scan Payments function to start scanning your checks.

1. Click Scan Deposits/Scan Payments. The Scan Deposits/Scan

Payments dialog box will be displayed:

2. Select the Account Number from the drop-down list and press Tab.

3. Enter the amount of the deposit/payment in the Enter Deposit

Amount (or Enter Payment Amount) field. You do not need to
enter a decimal if the amount is a whole number (e.g., $450.00,
enter 450).

4. Place the checks into the automatic feeder of the scanner.

6 A-61543 December 2005

5. Click Begin Capture. The scanner will begin scanning the checks.

As the checks are being scanned, the scanned checks will be listed
in the top portion of the main viewing window.

If you select Keying, the check image will be displayed in the

bottom portion of the main viewing window and the Amount field will
be open for editing.

A-61543 December 2005 7

The main viewing
window

Message bar

Item status

Whether you are capturing deposits or payments the windows that you
access are the same with the exception of the title of the window.

For the purpose of this manual, this section describes the “capture
deposit” functionality of the software. If you are processing payments,
the functionality is the same, but the title of the displayed window is
different.

• The main viewing window for capturing deposits is called the
Commercial Deposit window.

• The main viewing window for capturing payments is called the
Lockbox Payment window.

Following is a description of the fields and buttons on the main viewing
window.

Status bar

Message bar — located at the top of the main viewing window,

displays the status and or any related messages.

Item status — the fields at the top of the main viewing window are filled
in with information retrieved from the check as it is being scanned.

• If the software cannot read the amount on the check, a red “x” will be
displayed in the # field.

• If a green checkmark is displayed, the check has been successfully
read.

• If the Rescan icon is displayed, rescan the check.

When you select Keying, the Amount field will be opened for editing
and you can enter the correct amount.

Status bar — provides the status of the transaction and whether CAR/
LAR is enabled or disabled.

8 A-61543 December 2005

Top tool bar

Rescan — click Rescan when you need to rescan the

check.

AutoClean — click AutoClean and rescan the item to
obtain a sharper image.

Darker (-) and Lighter (+) — if the image is difficult to
read, click the Darker or Lighter buttons to adjust the
resolution. As you click Darker or Lighter, the number in
the middle changes: 1 = darkest, 14 = lightest. When the
value is set as you like, rescan.

Flip — displays the back of the image.

Details — displays the Details window which provides

information about the selected image (i.e., Item name,
Bin #, Pocket #, User ID, etc.).

Delete — deletes the image.

Total — displays the total amount of the deposit or payment.
Remaining — if the amount that you entered in the Scanned Deposit dialog

box matches the actual total amount scanned, the value in the field will be 0.
If any other amount is displayed, make the necessary corrections to balance
the Remaining value to 0.

Bottom tool bar

Scanning — starts the scanning process.

Keying — when selected, will display an image of the

scanned check and open the Amount field at the top of the
main viewing window for editing.

Free Track — runs the transport of the scanner to clear any
jammed documents from the paper path.

Scanner Info — displays the Scanner Settings dialog box
which provides technical information about the scanner.

Defer — postpones a transaction and will place the item in a
Defer status to finish processing at a later time.

A-61543 December 2005 9