Kodak 100-120EX User Manual

Contents

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Features at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

User types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Important concepts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

User precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Acoustic emission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Power system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

EMC statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Japan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Taiwan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Peoples Republic of China . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Korean. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Scan Station components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

2 Using the Scan Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Document preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Paper types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Turning the Scan Station on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Adjusting the input and output trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Using the control panel and touch screen . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Scan Station touch screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Destination mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Settings mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Basic Scan Station operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

Scanning documents with the default settings . . . . . . . . . . . . . . . . . . . . .2-10

Resend and Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Searching for email addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Using Setting Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15

Customizing settings for your scan session . . . . . . . . . . . . . . . . . . . . . . . 2-16

Changing the Scan As option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Changing the File Type option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Using the Setting Shortcuts option . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22

Changing the File Name Settings option. . . . . . . . . . . . . . . . . . . . . . .2-23

Changing the Input Document Is option . . . . . . . . . . . . . . . . . . . . . . . 2-24

Changing the Document Type option . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Changing the Resolution option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Changing the Black and White Adjustment option . . . . . . . . . . . . . . .2-25

Changing the Copies for Printing option . . . . . . . . . . . . . . . . . . . . . . . 2-26

Advanced option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-75

Customizing the Scan Station using a personal configuration file on a

USB flash drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-28

A-61544 January 2008 i

3 Installing and Using the Configuration Organizer . . . . . . . . . . . . . . . . .3-1

Before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Installing the Configuration Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Creating configuration files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Configuration Organizer window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

File menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Layout menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

User menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

The Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Modifying a configuration file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Creating tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Deleting tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14

Renaming tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15

Editing tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15

Managing your destination groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16

Adding an email group and addresses . . . . . . . . . . . . . . . . . . . . . . . .3-16

Renaming an email group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Deleting an email group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Importing an email address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Adding a USB flash drive folder group . . . . . . . . . . . . . . . . . . . . . . . .3-20

Renaming a flash drive group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Deleting a flash drive group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Adding a network group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Renaming a network group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Deleting a network group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Adding an FTP group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Specifying Proxy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Adding a fax group and fax numbers. . . . . . . . . . . . . . . . . . . . . . . . . .3-26

Renaming a fax group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27

Deleting a fax group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27

Creating Setting Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-28

Changing default settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Creating a new shortcut. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Setting up a flash drive password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Testing your configuration file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

4 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Indicator lights and error codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Clearing a document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Problem solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

ii A-61544 January 2008

1 Introduction

Congratulations on your purchase of a Kodak Scan S ta tion 100/120EX.
If you need to digitize and share important documents quickly, across
the hall, across the country or around the world, your Kodak Scan
Station 100 will quickly become an indispensable tool in your
organization.

Designed as a walk-up capture station that requires minimal user
training, the Kodak Scan S tation 100 is quite possibly the easiest to use
capture device found in the general office environment today. The Scan
St ation 100 is a standalone solution, requiring no host PC or application
software. It works with an existing network (Ethernet 10/100 Base T)
and makes use of existing network shared services such as TCP/IP
and SMTP in order to communicate with other network devices or
destinations. The color touch screen offers a simple, graphical user
interface to operate the device and direct the output. More than just a
scanner, the Kodak Scan Station 100 is a robust capture solution that
lets you quickly send your documents via email, the network, networked
printers or USB flash drives with a simple touch.

• This User’s Guide provides installation procedures and how to create
your personal configuration file using the Configuration Organizer.

• The Administrator’s Guide for the Kodak Scan S tation 100, A-61588,
provides procedures for setting up the Configuration Organizer and
administrating the Kodak Scan Station 100; as well as maintenance
procedures and in-depth troubleshooting information.

A-61544 January 2008 1-1

Features at a glance • With just a touch you can send your documents to multiple

destinations simultaneously: email addresses, networked printers,
network folders and USB flash drives.

• Simple color touch screen and graphical user interface for intuitive
operation.

• Network attached device; no host PC or application software
required.

• St andard network connection and protocols (Ethernet 10/100 Base T,
TCP/IP, SMB, SMTP, FTP, DHCP (or static), NT domain
authentication).

• Send and receive faxes through a connected USB fax modem by
using the optional Fax capability.

•New Task function allows you to combine scanner settings with
destinations providing a more efficient and easier workflow.

• Single page PDFs allow you to scan multiple pages and produce
individual PDF files for each page.

• Transaction logging allows administrators to track and report all
activity on the Scan Station. The report is provided in XML format.

• Editable email subject text allows you to modify the subject of each
email message sent via the Scan Station.

• Secure PDF feature allows the encryption and protection of PDF files
using a private key (password) defined by you. The password is se nt
as a separate message to the recipient when secure PDF files are
emailed.

• On-screen, real-time color preview of images during the scanning
process.

• Built-in USB flash drive support enables local storage and one-touch
operation.

• Captures both sides of paper documents at the same time, in one
pass.

• Creates your choice of JPEG, TIFF or PDF (Image only).

• Rotating turret for ease-of-use and ergonomic operation.

• Handles mixed paper sizes and paper types in the same batch.

• Special document feeder handles plastic cards.

• Kodak Perfect Page technology automatically adjusts image quality
settings for every page.

1-2 A-61544 January 2008

• Automatically deskews and crops document images.

• Scans up to 25 pages per minute (50 images per minute).

• Handles up to 215 x 863 mm / 8.5 x 34 inches using the automatic
document feeder.

• Choose black and white, grayscale, or color images.

• Output resolutions from 75 to true 600 dots per inch (dpi).

• Easy cleaning and maintenance.

• One-year warranty.

• Fits on a desktop, similar in size to a typical fax machine or small
office printer.

• Duty cycle up to 1,000 pages per day.

User types The Scan Station 100 supports three different user types:

Administrative, Advanced and Walk-up.

• Administrative users are responsible for setting up and maintaining
the device.

• Advanced users create and carry their custom scan settings on a
USB flash drive that they can use with the Scan Station to make
scanning possible with a single button press.

• Walk-up users use the device by navigating through the default
options the administrator has set up for them. Scanning is very easy
but the walk-up user may not have access to their personal email
address book or custom scan settings the way an Advanced user
does.

Important concepts Configuration File

The Kodak Scan Station 100 has configurable menus that allow an
organization to easily tailor the device for their network. Setup is
possible using the Kodak Scan Station Configuration Organizer. The
Configuration Organizer creates an encrypted configuration file that the
administrator loads onto the device. This encrypted configuration file is
read by the Scan Station and used to determine what menu options
should be displayed. The custom configuration file on a user’s USB
flash drive is what allows an advanced user to perform one-touch
scanning using their personal email address book or network share.

Kodak Perfect Page Image Processing

Kodak’s Perfect Page technology automatically adjusts the scanner to
all document types and conditions, improving OCR accuracy and
producing high-quality scanned images from even poor-quality original
documents — time-consuming rescans are virtually eliminated. Perfect
Page provides industry-standard image quality for your documents.

A-61544 January 2008 1-3

File Output Types

The Kodak Scan Station 100 offers you a choice of saving the images
of your paper documents to these industry-standard file types.

• TIFF – Tagged Image File Format. In single- or multi-page format,
these images can be either color, grayscale or black and white. They
are most often used for black and white images. Using Group IV
compression, black and white TIFF files can be made very small for
easy network transport and storage. While color and grayscale
images can also be saved in TIFF format, they will be saved without
compression and can be quite large as a result. TIFF files are
normally saved with a .tif file name extension.

• Searchable PDF — like regular PDF format files but these supply the
document text as well as the original image data. The result is a file
where the text can be searched. These files are also saved with a.pdf
file name extension. The Kodak Scan Station supports searchable
PDF in each of the supported languages.

• Image Only PDF — a non-searchable image-only version of the
scanned document.

• Secure PDF — PDF files can be protected with a 128-bit encryption
algorithm using a private key defined by the user.

• JPEG — a file format created by the Joint Photographic Experts
Group. This format is most commonly used for color and grayscale
images. Compression squeezes the file size of color and grayscale
images down to a manageable size suitable for sending over the
network or attaching to an email. These files are saved with a .jpg file
name extension. When saving your document to JPEG format, each
side of the page that you scan will be saved as a separate .jpg file.

1-4 A-61544 January 2008

Safety information • When placing the Scan Station, make sure that the electrical power

outlet is located within 1.52 metres (5 feet) of the Scan S t ation and is
easily accessible.

• Place Scan Station on a level work surface capable of supporting

18.1 kgs (40 lbs).

• Material Safety Data Sheets (MSDS) for chemical products are
available on the Kodak website at: www.kodak.com/go/msds. When
accessing the MSDSs from the website, you will be required to
provide the catalog number of the consumable yo u want the Material
Safety Data Sheet for. See the section entitled, “Supplies and
consumables” later in this guide for supplies and catalog numbers.

User precautions Users and their employer need to observe the common sense

precautions applicable to the operation of any machinery. These
include, but are not limited to, the following:

• Do not wear loose clothing, unbuttoned sleeves, etc.

• Do not wear loose jewelry, bracelets, bulky rings, long necklaces, etc.

• Hair length should be kept short, using a hair net if needed, or tying
long hair up in a bundle.

Environmental information

• Remove all other loose objects from the area that could be drawn into
the machine.

• Follow the recommended Kodak cleaning procedures. Do not use air ,
liquid or gas spray cleaners. These cleaners only displace the dust,
dirt or debris to another location within the Scan Station, which could
cause the Scan Station to malfunction.

Supervisors should review their practices and make compliance with
these precautions as a part of the job description for operation of the
Kodak Scan Station 100 or any mechanical device.

• The Kodak Scan Station 100/120EX is designed to meet worldwide
environmental requirements.

• Guidelines are available for the disposal of consumable items that
are replaced during maintenance or service; follow local regulations
or contact Kodak locally for more information.

• Disposal of this material may be regulated due to environmental
considerations. For disposal or recycling information, contact your
local authorities or, in the USA, visit the Electronics Industry Alliance
website: www.eiae.org.

• The product packaging is recyclable.

• Parts are designed for reuse or recycling.

A-61544 January 2008 1-5

European Union This symbol indicates that when the last user wishes to discard this

product, it must be sent to appropriate facilities for recovery and
recycling. Please contact your local Kodak representative or refer to
www.kodak.com/go/recycle for additional information on the collection
and recovery programs available for this product.

Acoustic emission Maschinenlärminformationsverordnung – 3, GSGV

Der arbeitsplatzbezogene Emissionswert beträgt <70 db(A).
[Machine Noise Information Ordinance — 3, GSGV

The operator-position noise emission value is <70 dB(A).]

Power system Power System Connection

This product is also designed for Norwegian IT power system with
phase-to-phase voltage 230V.

Netzanschluß

Das Gerät ist auch für die Verwendung im norwegischen IT­Stromsystem mit einer Leiterspannung von 230 V geeignet.

Connexion aux systèmes d’alimentation électrique

Ce produit est également conçu pour les systèmes norvégiens
d’alimentation électrique informatique, dont la tension par phase est de
230 V.

EMC statements

United States This equipment has been tested and found to comply with the limits for

a Class A digital device pursuant to Part 15 of the FCC rules. These
limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is
likely to cause harmful interference in which case the user will be
required to correct the interference at his own expense.

European Union WARNING: This is a Class A product. In a domestic environment this

product may cause radio interference in which case the user may be
required to take adequate measures.

1-6 A-61544 January 2008

Japan This is a Class A product based on the standard of the Voluntary

Control Council for interference by information Technology Equipment
(VCCI). If this is used in a domestic environment, radio disturbance
may arise. When such trouble occurs, the user may be required to take
corrective actions.

Taiwan WARNING: This is a Class A product. In a domestic environment this

product may cause radio interference in which case the user may be
required to take adequate measures.

Peoples Republic of China WARNING: This is a Class A product. In a domestic environment this

product may cause radio interference in which case the user may be
required to take adequate measures.

声明，该产

此为A级产品，在生活环境中品可能会造成无线电干扰。在这种情况下，可能需要
用户对其干扰采取切实可行的措施

Korean Please note that this equipment has obtained EMC registration for

commercial use. In the event that it has been mistakenly sold or
purchased, please exchange it for equipment certified for home use.

A-61544 January 2008 1-7

Scan Station components

The Kodak Scan Station 100 consists of a scanner, control panel and
touch screen.

Front view

1

12

2

11

3

4

5

10

9

8

1 Input tray — holds up to 50 sheets of paper.
2 Function window — displays 1 through 9 or an “E” indicating

Error. See Chapter 4, Troubleshooting for a listing of these error/
status codes.

3 Indicator LED light — illuminates or flashes indicating Scan

Station status.

• Steady green: ready to scan

• Flashing green: preparing to scan

• Flashing red: error indication such as, Cover Open, in
conjunction with the Function window displaying an “E”. See
Chapter 4, Troubleshooting for a listing of these error/status
codes.

6

7

4 Turret — can be rotated for ease-of-use and viewing.
5 T ouch screen — with a simple touch, allows you to easily navigate

through selections instead of using the control panel.

6 Control panel — see the Control pan e l description on the next

page.

7 USB port — use this port to insert your USB flash drive.
8 Output tray — collects the scanned documents.

NOTE: The Special Document Feeder (not shown in illustration) —

provides a flat work surface for scanning small-sized documents
one at a time.

9 Output tray extension — unfold this extension when scanning

documents longer than 8.5 x 11 inches (A4).

10 Cover — provides access to the internal components of the Scan

Station, such as the imaging guides and feed module.

1-8 A-61544 January 2008

11 Cover release button — press this button to open the cover for

maintenance and clearing documents.

12 Side guides — may be adjusted to accommodate document size.

Control Panel

Following is a description of the buttons on the control pane l and how to
use them.

Up press to move up in a list of selections.

Down press to move down in a list of selections.

Left press to move left in a horizontal list of selections

(typically used to move to the next Destination type
or setup option).

Right press to move right in a horizontal list of selections

(typically used to move to the next Destination type
or setup option).

Select press to select an item.

Go press to start scanning documents or as an OK

selection.

Cancel press to cancel the current operation or retu rn to the

previous screen.

Setup press to go back and forth between Destination

mode and Settings mode.

A-61544 January 2008 1-9

Inside view

1

2

3

4

1 Feed module — provides smooth document feeding and

separation of various sizes, thicknesses and textures of
documents.

2 Imaging guides — for optimum image quality, keep the imaging

guides clean. There are two guides - one upper and one lower.

3 Rollers — provides smooth document feeding of various sizes,

thicknesses and textures of documents.

4 Paper present sensor — detects the presence of documents in

the paper path during feeding and imaging.

Rear view

1

4

5

2

3

1 Power port — connects the power cord to the device.
2 Main power switch — turns the device on and off.
3 Soft Start button — restarts the device (warm boot).
4 Ethernet port — connects the device to the network.
5 Fuse — for Service personnel only.

1-10 A-61544 January 2008

2 Using the Scan Station

This chapter describes how a walk-up user can easily send documents
using the Scan Station. It can be as simple as placing your documents
in the input tray , selecting a de stination and pressing the Go button. But
first, you may want to check your documents to be sure they will be
correctly scanned by the Scan Station.

Document preparation

Paper types • While the Scan Station can send a variety of different types of

Make sure all the pages of your document s are oriented the same way,
right-side up. For example, check the leading edges of the paper and
make sure that:

• the documents are in good condition and,

• you have removed all staples and paper clips before scanning.
St aples and p aper clip s on document s may damage the Scan Station
and documents.

After you have reviewed your documents, place them front- and top­side down in the input tray. Make sure they are aligned and centered in
the input tray. This allows the feeder to introduce documents into the
Scan Station one at a time. For single-sided scanning, make sure the
original side is facing the rear of the Scan Station.

documents over the network, the following paper types work best:
Bond, Laser, Inkjet, Offset.

NOTE:Chemically coated papers may cause excessive wear/

swelling of the rollers and require you to frequently clean the
Scan Station. They may also reduce the life of your feed
module, leading to more frequent replacement. The
Administrator’s Guide for the Kodak Scan Station 100,
A-61588 provides maintenance procedures.

• Make sure that all paper inks and/or correction fluids (e.g., Liquid
Paper®, Tipp-Ex®, Wite-out®, etc.) on your documents are dry
before feeding.

• The Scan Station supports the following paper weights:
52 to 105 g/m

identification cards and driver’s licences, can be imaged using the
front feed option of the Special Document Feeder.

• Maximum Document Size: 215 x 863 mm (8.5 x 34 in.)

• Minimum Document Size: 50 x 87.5 mm (2 x 3.5 in.)

A-61544 January 2008 2-1

2

(14 to 28 lbs.). Thicker small documents, such as

Turning the Scan Station on and off

In most cases, the Scan S tation will be powered on by turning the main
power switch to the On position. If the Scan Station fails to start up,
press the green Soft Start button.

• Press the main power switch on the back of the Scan Station to the
On (I) position.

Soft Start
button

Main power switch

Wait for the Scan Station to complete the self-test. When
completed, the green indicator on the Scan Station remains on and
constant. The touch screen should also display the Scan Station
application. If the Scan Station application fails to start up,

press the green button.

• To power-down the Scan Station, press the green Soft Start
button. The Scan Station will go through a shutdown sequence. The

Scan Station will still display the number 0 and the green LED will
blink. To finish powering down the Scan Station, press the main
power switch to the Off (O) position.

Adjusting the input and output trays

NOTE: If the Scan Station fails to shutdown using the ab ove procedure,

hold the green Soft Start button down for 5 seconds. This
should only be used in extreme cases when the Scan Station
fails to shutdown normally.

The input tray can be adjusted to fit different document sizes.

• Grasp the side guides and slide them to the desired position.

The output tray can be adjusted to accommodate documents longer
than 11 inches (A4).

2-2 A-61544 January 2008

• Open the extender on the output tray.

NOTE: The Special Document Feeder requires no special adjustments.

Using the control panel and touch screen

The Kodak Scan Station 100 provides a touch screen and control panel
for easy access and operation. You can use either the touch screen,
control panel, or a combination of both.

For the purpose of this manual, actions referred to in the procedures
are explained by using the touch screen, except for scanning your
documents, which is triggered by pressing the green Go button. The
Scan St ati on will init ially di spla y the destinations and sett ings that have
been set up by your system administrator. You can change these
default settings for your session by touching the Settings button. When
you change these default settings, they will be enabled only for the
current session. After your job completes, the Scan Station reverts to
the default settings in preparation for the next user. Refer to the section
entitled, “Customizing the Scan Station using a personal configuration
file on a USB flash drive” later in this chapter for more information.

A-61544 January 2008 2-3

Scan Station touch screen

The interface on the Scan Station touch screen has two main screens
or modes. The button in the lower left-hand corner is labeled either
Settings or Exit and toggles between the two modes: Destination
mode and Settings mode.

Destination mode Destination mode is the main screen displayed on the Scan Station.

Top portion of the Destination mode screen

The top portion of the Destination mode screen displays the destination
type icons. Only 5 destination type icons are visible at a time. Use the
right and left arrows to browse through the icons to locate the desired
destination type (if more than 5 destination types exist).

Icon Description

Left arrow — touch to scroll the list to the left of the selected

destination.

Task — displays a list of available tasks which group
together scanner settings and destinations.

Email — displays a list of available email addresses. Select
the email addresses you want to send the scanned document
to, then press the green Go button to start the scanning
process.

Printer — displays a list of available printers. Select the
printer you want to send the scanned document to, then
press the green Go button to start the scanning process.

Network share — displays a list of available network shares.
Select the network share you want to send the scanned
document to, then press the green Go button to start the
scanning process.

2-4 A-61544 January 2008

Icon Description

Fax — displays a list of fax destinations. Select the fax

addresses you want to send the scanned document to, then
press the green Go button to start the scanning process.

USB flash drive — if you inserted a USB flash drive, touch
this icon to use as your output destination.

FTP — displays a list of available FTP addresses. Select the
FTP addresses you want to send the scanned document to,
then press the green Go button to start the scanning process.

Right arrow — touch to scroll the list to the right of the
selected destination.

When your documents are being sent to the destination(s) you
selected, a Status screen is displayed with a message at the top of the
screen telling you each action the Scan Station is taking for each
destination. For example, if you are sending an email, the message
Sending Email... appears. In addition, as each destination is completed,
the icon will be updated to reflect the success or failure of the t ask. The
highlight then moves to the next destination.

For example, the Processing icon and one of the other three icons
below will appear when you are sending an email:

Processing Success Failure Cancelled

A-61544 January 2008 2-5

Middle portion of the Destination mode screen

Displays a listing associated with the selected destination type. For
example, if you select an Email destination type, all of the email
addresses associated with the selected Email group are displayed. Use
the arrows to the right of the list to scroll through the entire list.

Custom — when selected, displays the virtual keyboard allowing you to
enter an email address.

Search — when selected, the virtual keyboard will be displayed
allowing you to enter a search string for finding specific email
addresses in the selected list. The Scan Station searches the email
address field for names that begin with the search string. If no match is
found, the Scan Station searches for a name containing the search
string.

Up and Down arrows — use this scroll bar to find and select the
name(s) you want to send the email to. The up and down arrows is
advance to the previous (or next) item in the list. If you want to move
through the list quicker , you can press an d hold the Up (or Down) arrow
on the control panel.

2-6 A-61544 January 2008

Bottom of the Destination mode screen

The button on the bottom of the screen allows you to toggle from
Destination mode to Settings mode.

The icons at the top of the screen will change depending what mode
you are in. The icons to the right of the Settings button represent the
current settings that will be used the next time a document is scanned.

If you want to change any of the Scan Station settings (i.e., to send
your document in color instead of black and white), touch the Settings
button to display the Settings screen, select the Scan As icon and then
choose Color.

NOTE: If you use your own USB flash drive, the settings you select for

your personal configuration will override the default
configuration on the Scan Station. This saves you time since
you will not need to adjust the settings for your jobs very often. If
necessary, you can still make adjustments to the settings at
anytime.

For more information about changing settings from the default values,
refer to the section entitled, “Customizing the Scan Station using a
personal configuration file on a USB flash drive” later in this chapter.

A-61544 January 2008 2-7

Settings mode The Settings mode screen displays the image processing icons. When

you select an icon, the default values associated with that icon will be
displayed in the list. These settings do not need to be changed unless
the original document that you are scanning requires something
different than the default.

Use the Exit button on the bottom of the screen to toggle between
Settings mode and Destination mode. Icons representing the currently
selected settings are also displayed in this area.

For a more detailed description of the icons and functionality of the
Settings mode screen, see the section entitled, “Customizing settings
for your scan session”, later in this chapter.

2-8 A-61544 January 2008

Basic Scan Station operation

Whether you are scanning documents to be sent to an email
address(es), printer(s), network share, FTP location or a USB flash
drive, basic operating procedures are the same regardless of the
selected output destination.

This information applies to all procedures outlined in this chapter.

• Basic operation means that the default Scan Station settings are
used. If you need to use settings different from the default settings,
refer to the section entitled, “Customizing the Scan Station using a
personal configuration file on a USB flash drive” later in this chapter.

• Standard paper size documents should feed easily through the Scan
St a tion. If you need to make adjustments to the input or output trays,
see the section entitled, “Adjusting the input and output trays” earlier
in this chapter.

• After you press Go, the message “Please wait, lamps are warming
up” may be displayed. Document feeding proceeds after the lamps
warm up.

• Documents are placed face down and top down in the input tray with
the side you want to scan facing the input tray with the backs toward
you. The photo below illustrates two-sided scanning.

• Two-sided documents are scanned in one pass. There is no need to
turn the document over and scan it again.

• More than one email address, printer, network share, etc. can be
selected at a time.

• If you select a destination that you do not want, select the ite m again
to uncheck it.

• When document scanning is in process, you can Cancel at any time.

• The Inactivity screen will be displayed if too much time has elapsed
since the last action.

A-61544 January 2008 2-9

Scanning documents

To scan one or more documents:

with the default
settings

1. Place the documents in the input tray . For more information, refer to

the section entitled, “Basic operation”.

2. On the Destination mode screen, select the destinations you want to

send your document(s) to.

• To email documents, select the Email icon and then select one
or more addresses from the list.

If you want to email the documents to an address that is not
listed, select Custom to display a virtual keyboard.

Enter the email address using the virtual keyboard. An email
address entered here will only be in effect for the current scan
session. It will not be saved to the main email address book.

• To print documents, select the Printer icon and then select the
specific printer to use.

2-10 A-61544 January 2008

• To save the documents to a network share, select the Network

Share icon and then select the desired folder from the list.
When a document has been sent to a network folder, it will be
saved in a directory at the root of the Network Share and will be
named for the exact date and time you sent the document.
Images of your document are saved within that folder.

3. If you want to change any of the image processing settings, select
the Settings button at the bottom left of the screen and select the
setting(s) you want to change.

Select
to change

image
processing
settings

The current settings are displayed along the bottom of the screen.
For more information about changing settings, refer to the section
entitled, “Customizing the Scan Station using a personal
configuration file on a USB flash drive” later in this chapter.

4. Press the green Go button on the control panel. The Destination
Review screen will be displayed.

For a quick review of the settings select the Output button on the
lower left-hand corner of the Destination Review screen.

A-61544 January 2008 2-11

The Settings Review screen will be displayed.
NOTE: If you press any button on the screen or control panel

(including the scroll arrows) the timer will stop and you will
need to press the Go/Scan button again.

If you want to change these settings, cancel the job and go back to
the Destination mode and set your session the way you want it:

• to scan immediately, select the green Go/Scan button again.

• to stop the scan, select the Cancel button.

As the Scan Station begins to feed and process the documents, a
Status screen will be displayed. The page number and a preview
image will be displayed as each page is being scanned.

When all pages have been scanned, the S tatus screen will display a
status as it sends your document to each selected destination.

2-12 A-61544 January 2008

Resend and Reset Resend

At the end of scanning, the Processing Review screen will be
displayed. In the lower left corner the Resend option will be available.

By clicking Resend the main screen will be displayed with all of your
original settings still selected (destinations and scanner settings). You
can change your destinations by checking and unchecking any
destination and resend the previously scanned document without
scanning it again. This is useful:

• when you forget to include a destination (e.g., email address) and

want to resend the document without rescanning, or

• when you scan a large document that was OCR’ed and you do not

want to wait for the entire OCR process again, which can be very
time-consuming.

Reset

After closing the Processing Review screen at the end of a scan job,
the following message will be displayed.

• If you select No, all of the scanner settings and destinations will

remain and be ready for the next scan job.

• If you select Yes, all of your scanner settings and destinations for this

scan job will be lost.

A-61544 January 2008 2-13

Searching for email addresses

To search for an email address in either a selected email group or the
network address book (if LDAP is configured), select Search.

Selecting Search displays the virtual keyboard where you can enter a
first or last name and the results will be displayed in a dialog box. The
results in the dialog box are from the selected email group or from the
network address book.

• If LDAP is configured, the search results from the network address

book will be displayed first.

2-14 A-61544 January 2008

• Click More to display any additional addresses that match your

search criteria found in the local search results from the email group
that you selected.

To add one or more of the email addresses from the search results
list, click on the each address you want to add then click Done. The
addresses will be checked and added to the email group.

Using Setting Shortcuts

Setting Shortcuts are a way for you to create personalized groups of
scanner settings to make scanning easier. If the re are setting s that you
use frequently, you can create a shortcut for these settings and save
them to your configuration. The Scan Station application software
provides six predefined Setting Shortcuts.

• For more information about using Setting Shortcuts, see the section

entitled, “Using the Setting Shortcuts option” later in this chapter.

• For information about creating Setting Shortcuts, see the

Administrator’s Guide for the Kodak Scan Station 100.

A-61544 January 2008 2-15

Customizing settings for your scan session

After you have set up your Destination settings, you can also change
the default image processing settings. Following is a summary of each
of these settings. To change one or more settings, access the Settings
mode and select the setting you want to change (i.e., Resolution, File
Type, etc.).

Icon Description Default

Settings — toggles between Settings/Destination

mode and Exit.
Setting Shortcuts — the Scan Station application

software provides six Setting Shortcuts to make
scanning easier. They are:

• Defaults

• Black and White Document

• Black and White Document (OCR Quality)

• Color Document

• Color Document (OCR Quality)

• Color Photographs
File Name Settings — allows you to define the

folder where scanned documents are placed. You
can define the file name prefix used when creating
the scanned documents, turn on/off the date and
time stamps used when creating a scanned
document and turn on interactive file naming mode.

Scan As — available options are black and white,
color or grayscale.

File name

prefix “Scan

Station”

Color

File Type — available file types:

• PDF - Image Only — creates a single- or multi­page document that contains o nly scanned image
data.

• PDF Searchable (Image + Text): produces a
single- or multi-page text searchable PDF file.

• JPEG: produces one file per scanned page.

• TIFF - Multi Page — creates a single file that

contains all of the scanned pages.

• TIFF - Single Page — creates multiple files, one

for each side of a scanned page

Input Document Is — allows you to scan one side
or two sides of a document.

Document Type — indicates whether the
document to be scanned is text, photographs, or a
mix of text with graphics.

.

PDF

Searchable

(Image +

Text)

Two-sided

Text with

graphics

2-16 A-61544 January 2008

Icon Description Default

Resolution — determines the quality of the

scanned image. The image resolution is defined b y
the number of dots-per-inch that are use d to create
the image. The higher the resolution the sharper
the image. Available resolutions are 75, 100, 150,
200, 240, 300, 400 and 600 dpi. 300 dpi is optimal
for creating text PDF files.

Adjustments — the Black-and-White Adjustments
screen appears. If your Scan As selection is Black
and White, you can select either Normal or Best.

• If you select Normal, you can select a Contrast

and Threshold setting.

• If you select Best, you can only select a Contrast

setting.

200

N/A

If your Scan As selection is Color or Grayscale,

the Contrast and Threshold settings are disabled.
Contrast — enhances the edges contained in an

image. Edges typically represent transitions
between foreground and background information,
such as the transition from background to faint text.
V alues range from 0 to 100. The higher the contrast
level the more enhancement of the image edges.

Threshold: converts grayscale images to black
and white. Values range from 1 to 255. A low
threshold value produces a lighter image and can
be used to subdue backgrounds and subtle
unneeded information. A high threshold value
produces a darker image and can be used to help
pick up faint images.

Copies for Printing — allows you to specify the
number of copies (1-99) when a document is sent
to print.

50

90

1

Advanced — this group contains the Blank Image
Detection option which is used to find blank pages
(i.e., the blank back side of a document), so these
pages can be discarded. This is typically used
when scanning black and white documents to
either TIFF or PDF . For black and white documents
the default is 5 KB.

About — provides information about the Scan
Station.

A-61544 January 2008 2-17

NOTE: By default, when you select Settings mode, the Settings icons

with the Scan As icon selected and output choices are
displayed. If you scroll to another Settings type (i.e., File Type),
then toggle back to Destination mode, the last selected Settings
type is remembered.

If you then select Settings mode, the File Type setting is the first

one displayed.

2-18 A-61544 January 2008

Changing the Scan As option

Scan As — three input options are available: Color, Grayscale, and
Black and White.

• If you choose Black and White, the Black and White screen will be
displayed allowing you to choose either Best (iThresholding) or
Normal (ATP).

• Best (iThresholding) — selecting iThresholding allows the Scan
Station to dynamically evaluate each document to determine the
optimal threshold value to produce the highest quality image. This
allows scanning of mixed document sets with varying quality (such as
faint text, shaded backgrounds, or color backgrounds) to be scanned
using a single setting thus reducing the need for document sorting.

When using iThresholding, you can only adjust Contrast.

• Normal (ATP) — ATP (Adaptive Threshold Processing) separates

the foreground information in an image (e.g., text, graphics, lines,
etc.) from the background information (e.g., white or non-white paper
background).

When using ATP, you can adjust both Threshold and Contrast.

A-61544 January 2008 2-19

Changing the File Type option

File Type — file size is important when emailing scanned documents.

Large files take a long time to download and may not be deliverable to
the recipient. These file types are available: PDF - Searchable (Image

+ Text), PDF - Image Only, JPEG, TIFF - Multi Page or TIFF - Single
Page.

• PDF - Searchable (Image + Text) and PDF - Image only — creates
a document or multiple documents that contain either both text and
image data or image data only based on the File Type selection. PDF
Searchable uses OCR technology to read the scanned page and
extracts text information from the image data. Selecting either File
Type will display the following screen. .

2-20 A-61544 January 2008

This screen allows you to select three different options for creating
PDF files.

- Quality, will display a screen which allows you to select a Good,
Better or Best quality option.

- Single Pages allows you to create a PDF file for every page
scanned. If scanning a two-sided document, a file will be created
for both the front and back page.

- Secure allows you to enter a password that will be used to
encrypt the file before the file can be delivered. The password will
be sent in a separate email when Email is one of the destination
selection.

• JPEG — this option is only available if your Scan As selection is
Color or Grayscale. JPEG creates multiple files, one for each side of
a scanned page. If you select this option, you can select a JPEG
quality of Draft, Good, Better, Best or Superior.

• TIFF - Multi Page — creates a single file that contains all of the
scanned pages.

• TIFF - Single Page — creates multiple files, one for each side of a
scanned page.

NOTE:Color TIFF documents can only be Uncompressed. Black

and white documents can either be uncompressed or
compressed with Group 4 compression.

A-61544 January 2008 2-21

Using the Setting Shortcuts option

Setting Shortcuts — six Setting Shortcuts are provided at installation.

These can be used to quickly select a group of commonly used settings
to make scanning faster and easier . For example, if you frequently scan
black and white documents to create text searchable PDF files, select
the Black and White Document (OCR Quality) Settings Shortcut.
This changes all the scanner settings with a single touch. The changes
will be reflected in the status bar at the bottom of the screen.

2-22 A-61544 January 2008

Changing the File Name Settings option

The Configuration Organizer allows you to define two values that
determine the location and file name used when creating scanned
documents. The File Name Settings option allows you to define a
Folder Name where all scanned documents will be placed when
scanning to either a network folder or a USB flash drive destination.
You can also define the File Name Prefix that will be applied to every
scanned document created. Scanned documents are typically created
with this prefix and have an optional date and time stamp appended to
the prefix. For example, if you define a prefix of receipts and a folder
name of 2007, the scanned document file name will have the format:
receipts_20070117_092219.tif and is placed in a folder called 2007.

1. Define the Folder Name where all scanned documents will be

placed when scanning to a network shared folder, FTP location or
flash drive destination.

2. Define the File Name Prefix that will be used for creating each

scanned document. This prefix will be used as the file name with a
date and time stamp appended. The appropriate file name
extension will be appended (.pdf, .jpg, .tif).

NOTE: You can define the default Folder Name where scanned

documents will be placed if scanning to a network or USB flash
drive destination. If you leave the Folder Name blank the file will
be created in the root directory of the configured destination.
You can also define the default File Name Prefix that will be
used to create each scanned document. If no changes are
made, the default file name prefix will be used.

The Advanced option provides access to two additional options:
Interactively Name Scanned Files and Add Date/Time Stamp.

• Interactively Name Scanned Files — requires you to enter a file
name for your scan job.

• Add Date/Time Stamp — by default, Date and Time Stamps are
appended to each file name the Scan Station creat es. If you turn this
option off, only the file name prefix and the appropriate file name
extension will be used to create the file name.

A-61544 January 2008 2-23

Changing the Input Document Is option

Input Document Is — the Kodak Scan Station 100 scan both sides of
a document in one pass. Select One-Sided or Two-Sided documents.

Changing the Document Type option

Document Type — indicates whether the document to be scanned is
Text with Graphics, Text, or Photographs.

2-24 A-61544 January 2008

Changing the Resolution option

Resolution (dots per inch) — allows you to select the scanning
resolution. 300 dpi is optimal for creating PDF files. Choices are: 75,
100, 150, 200, 240, 300, 400, and 600.

Changing the Black and White Adjustment option

Black and White Adjustment — allows you to change the Contrast

and Threshold values. This option is only available if your Scan As
selection is Black and White. When you select the Black and White
Adjustment icon, the Black and White Adjustment screen will be
displayed allowing you to select either Contrast or Threshold.

If you selected Best (iThresholding) on the Scan As screen, only the
Contrast value can be changed. If you selected Normal (ATP), both
Contrast and Threshold can be changed.

• When you make a selection, either the Contrast or Threshold
Adjustment screen will be displayed. Use the Up and Down arrows to
adjust the value, then click the green button to the left of the number
to save the new value.

A-61544 January 2008 2-25

• Contrast ⎯ adjusts the difference between black and white, thereby
making an image sharper or softer.

In a low contrast setting, the difference between black and white is
small, so the image is softer . In a high contrast sett ing, the dif ference
between black and white is large, so the image is clearer. Select a
contrast value from 1 to 100. The default is 50.

Contrast 1

Contrast 60

Contrast 100

• Threshold — converts a grayscale image to a black and white
image. The thresholding values range from 0 to 255. A low threshold
value produces a lighter image, and can be used to subdue
backgrounds and subtle, unneeded information. A high threshold
value produces a darker image, and can be used to help pick up faint
images.

Changing the Copies for Printing option

200 dpi; 80 Threshold

20 Contrast

Copies for Printing — allows you to select the number of copies (1-99)

to print.

200 dpi; 80 Threshold

100 Contrast

2-26 A-61544 January 2008

Advanced option Advanced — when you click this icon you can select the Blank Image

Detection option. This option is used to detect blank pages (i.e., the
back side of a document), so these pages can be discarded. This is
typically used when scanning black and white documents to eith er TIFF
or PDF. For black and white documents the default is 5 KB. The default
threshold changes depending on the Scan As setting. Document
images that fall below the threshold will be discarded.

A-61544 January 2008 2-27

Customizing the Scan Station using a personal configuration file on a USB flash drive

While using the Scan Station to send your documents is easy, it
becomes even more convenient and powerful if you use a USB flash
drive to load your preferred settings. Using the USB flash drive and the
Kodak Scan Station 100 Configuration Organizer, you can create and
store your preferred Scan Station settings and destinations. When you
use the Scan Station and insert your USB flash drive, all of your
personal destinations (scan settings and destinations) will be displayed,
in addition to the settings and destinations defined by your
administrator. By pre-selecting some destination(s) in your personal
configuration file, you can scan and send your documents with a single
touch. It all begins with the Configuration Organizer.

The Configuration Organizer allows you to:

• Create and define a configuration file.

• Add and import email addresses.

• Add network share folders and printers.

• Set a 4-digit password for secure access to your configuration.

• Save an encrypted copy of the configuration file on your USB flash
drive and/or hard drive.

When you insert the USB flash drive at the Scan Station, the device
configuration, image destinations and user interface are customized
with your preferences. You can easily modify these custom
configurations at the Scan Station for last minute changes to
destination lists and scanning parameters using the Settings mode
screen.

See Chapter 3, Installing and Using the Configuration Organizer for
detailed instructions for creating and changing configuration files for the
Scan Station.

To use your pre-configured USB flash drive to send documents to your
personal email and network shares follow these steps.

1. Walk up to an available Scan Station.

2. Insert your (previously configured) USB flash drive in the USB port.

2-28 A-61544 January 2008

The user interface screen will change, showing additional icons at
the top of the Destination mode screen. These icons have a small
human figure on them, indicating they are your personal
destinations.

3. Load your document(s).

4. Select additional destinations or if your pre-selected destinations

are okay , press the Go/Scan button. The Destin ation Review screen
will be displayed.

For a quick review of the settings you will use to send these
documents, select the Output button on the lower left-hand corner
of the Destination Review screen; however, if you press any button
on the screen or control panel (including the scroll arrows) the timer
will stop and you will need to press the Go/Scan button again.

The Settings Review screen will be displayed:

A-61544 January 2008 2-29

If you want to change these settings, cancel the job, go back to
Settings mode and set your session the way you want it.

• To scan immediately, select the green Go/Scan button again.

• To stop the scan, select the Cancel button.

As the Scan Station begins to feed and process the documents, a
Status screen will be displayed. The page number and a preview
image will be displayed as each page is being scanned.

When all pages have been scanned, the Status screen will display a
message as it sends your document to each destination you selected.

2-30 A-61544 January 2008

3 Installing and Using the Configuration Organizer

Before you begin The Kodak Scan Station 100 uses configuration files to determine

which destinations to display and what default settings to use when
sending documents. The tool you can use to create these configurat ion
files is the Kodak Scan Station 100 Configuration Organizer. The
Configuration Organizer is run on a separate PC, which should, at a
minimum, have the following specifications.

• Pentium IV, 300 MHz or higher

• 512 MB RAM

• Microsoft Windows 2000 or Windows XP

Installing the Configuration Organizer

1. Insert the CD. The installation software starts automatically.

A-61544 January 2008 3-1

2. Click Next. The Welcome screen will be displayed.

3. Click Next.

The License Agreement screen will be displayed.

4. Read the license agreement, click I Agree and then click Next.

3-2 A-61544 January 2008

The Select Installation Folder screen will be displayed.

5. Enter or browse to, the folder where you want to install the

Configuration Organizer or keep the default setting. You may also
select to install the application for Everyone or Just Me (yourself),
then click Next.

The Confirm Installation screen will be displayed.

A-61544 January 2008 3-3

6. Click Next. The installation will start and progress will be displayed.

7. When the installation is complete, the Installation Complete screen

will be displayed.

8. Click Close.

3-4 A-61544 January 2008

Creating configuration files

The Kodak Scan Station 100 Configuration Organizer allows you to
create personal configuration files which contain personal scanning
preferences. You can start the Configuration Organizer, make the
necessary changes to destinations and settings and save it on your
USB flash drive. There are two types of configuration files:
Administrative and User. Administrative configuration files are created
first by selecting File>Administrator. The main differences between a
user and administrative configuration file are:

• Only user configuration files can define flash drive folders.

• Only administrative configuration files can define printers.

• Only administrative configuration files can be used to modify the
default settings on a Scan Station.

After you create your personal configuration file, you can carry your
preferred settings to a Scan Station, and use these settings for your
scan session. To ensure appropriate security, the Scan Station will not
read any program or file from a USB flash drive other than a valid,
encrypted configuration file created by the Configuration Organizer.

Once a user configuration file has been created and stored on a USB
flash drive, the flash drive can be taken to a Scan Station and inserted
into the USB port. The Scan Station automatically recognizes the
presence of the flash drive and loads the settings found in the
configuration file. Because it is a “User” configuration file, you will not
be asked or allowed to make any permanent changes to the Scan
Station’s configuration. Instead, all of the your destinations will appear
on the Scan Station’s display and will be merged with the default
destination groups.

Your personal destinations will appear in the top toolbar in
the same order as the Scan Station’s default groups, except
that each of your personal groups will appear with a “User”

profile image as part of the icon background.
If your personal configuration contains changes to the Scan Station

settings (all the values found in “Settings” mode), these settings
temporarily replace the Scan Station’s default settings.

When a scan job is complete, your USB flash drive can be removed
from the Scan Station and the Scan Station display returns to the
normal state with all of the default settings restored.

A-61544 January 2008 3-5

Configuration Organizer window

After you install the Kodak Scan Station Configuration Organizer on
your PC, the Configuration Organizer icon is placed on your desktop.

• Double-click on the icon to start the Configuration Organizer. The
Configuration Organizer window will be displayed.

File menu The File menu provides these options:

Reset — reverts to the last saved version of the configuration file.
Save — saves the changes to the configuration file.
Open — opens an existing configuration file.
Administrator — accesses the Configuration Organizer Administrator

mode. For more information about the Administrator mode, refer to the
Kodak Scan Station 100, Administrator’s Guide, A-61588.

Exit — closes the Configuration Organizer.

3-6 A-61544 January 2008

Edit menu The Edit menu provides these options:

Add Group — allows you to add a new task group, email group, fax

group, USB flash drive group, network group, or FTP location as a
destination type.

NOTE: Adding a printer group or item to a printer group can only be

done through the Administrator function (File>Administrator).

Rename Group — allows you to rename the selected group.
Delete Group — deletes the selected group and all items contained in

that group.
Add Item — allows you to add a new entry to the selected group type

(e.g., add an email address, printer, etc.).

Rename Item — allows you to rename the item selected in the list box.
Delete Item — deletes the selected item.
Import E-mail Addresses — allows you to import email addresses

from a comma-separated value (CSV) text file.
Search — allows you to search your network address book for email

addresses if LDAP is configured.

Layout menu The Layout menu provides these options:

Moves Group Left — moves the selected group left one position.
Moves Group Right — moves the selected group right one position.
Moves Item Up — moves the selected item up one position in the list.
Moves Item Down — moves the selected item down one position in

the list.
The position of groups and items is important because the first group on

the left is the default destination type when the configuration file is used
at the Scan Station.

A-61544 January 2008 3-7

User menu The User menu provides these options:

Configuration Password — allows you to enter a 4-digit numeric

password that will prevent unauthorized access to the current
configuration file. The password is saved in the file and will be read by
the Scan Station or Configuration Organizer and the user will be
prompted to enter the password before accessing the information in the
file.

From Email — allows you to receive notification if an email that you
sent could not be delivered.

Help menu The Help menu provides these options:

Contents — provides a list of Help topics associated with the

Configuration Organizer.
Index — provides an alphanumeric listing of keywords associated with

the Configuration Organizer.

Search — allows you to search the Help file for a specific topic.
About — displays a window containing software copyright and version

information.

3-8 A-61544 January 2008

The Toolbar The Toolbar provides quick access to commonly used features. The

toolbar is always displayed and you cannot add, delete or move toolbar
buttons.

Icon Description

Saves the configuration file to the USB flash drive or
hard drive

Searches your network address book for email
addresses if LDAP is configured

Creates a new item in the selected group

Renames the selected item

Deletes the selected item

Moves the selected item up one position in the list

Modifying a configuration file

Moves the selected item down one position in the list

You can create a new configuration file from system defaults or modify
one that already exists on the inserted flash drive, a locally stored
backup or a folder on the PC or network.

1. Select File>Open. The Open Configuration From dialog box will be

displayed.

2. Select where you want to open the configuration file from.

3. Click Open.

4. When the configuration file settings are displayed, add, remove, or

rename destination groups and items, as desired. See the next
section, “Managing your destination groups” for more information
and procedures.

A-61544 January 2008 3-9

5. If desired, access Settings mode and change one or more settings.

The current settings appear at the bottom of the window. Refer to
“Customizing settings for your scan session” in Chapter 2 for more
information.

NOTE: If you make a mistake, you can revert to the last saved

version of the configuration file by selecting File>Reset.

6. Select File>Save. The Save Configuration To dialog box will be

displayed.

7. Select the location(s) you want to save the updated configuration

file to. If necessary, use the Browse button to help you locate the
folder.

8. Click Save. The following message will be displayed:

9. Click OK.

3-10 A-61544 January 2008

Creating tasks Tasks allow you to group together scanner settings (e.g., resolution, file

type, one-sided/two-sided, etc.) with one or more destinations. Once
Tasks are created, use them to streamline your workflow by eliminating
steps which will allow you to scan more quickly.

NOTE: Before creating a task, you must already have Destinations

created within the configuration. Procedures for setting up
destinations and scanner settings can be found in Chapter 2, in
the section entitled, “Customizing settings for your scan
session” and Chapter 3, the section entitled, “Managing your
destination groups.”

1. In the Configuration Organizer window, access Destination mode

and select Edit>Add Group>Task. A Task icon is added to the
toolbar on the Configuration Organizer window.

2. Select Edit>Add Item.

A-61544 January 2008 3-11

The Choose Destinations screen will be displayed. Any destination
groups in the configuration will be displayed in this list.

Clicking on one of the items in the list will immediately display the
contents of that group.

3. Select one or more Destinations (e.g. in this case, an email

address) and click Done. The Choose Destinations screen will be
redisplayed.

4. Select more destinations from other groups or click Done.

3-12 A-61544 January 2008

The Choose Settings screen will be displayed.

5. Click on any of the settings in the list to change the setting for this

task and click Done.

The keyboard will be displayed allowing you to name your task.

6. Enter the task name and click Done. Your new task will be added to

the task list.

A-61544 January 2008 3-13

Deleting tasks To delete a task:

1. Select the task icon from the destination toolbar.

2. Select the task that you want to delete.

3. Select Edit>Delete Item. The message, Are you sure you want to

delete this item will be displayed.

4. Click Yes.

3-14 A-61544 January 2008

Renaming tasks To rename a task:

1. Select the task icon from the destination toolbar.

2. Select the task that you want to rename.

3. Select Edit>Rename Item. The keyboard will be displayed allowing

you to rename your task.

4. Click Done.

Editing tasks You can make changes to any task by selecting the task you want to

change. Review the destinations and scanner settings associated with
the selected task, and make any changes as desired. Any change s you
make to the destination or scanner settings after selecting a t ask will be
associated with the selected task. Save these changes by saving the
configuration file.

For procedures on editing/creating tasks, refer to the previous section
entitled “Creating tasks”.

A-61544 January 2008 3-15

Managing your destination groups

This section provides procedures for managing your destination groups
(e.g., email, USB flash drive, FTP, network). In addition, information and
procedures are included for importing your personal email address
book.

Adding an email group and addresses

If you want to add an address to an email group that already exists, skip
to step 2.

1. In the Configuration Organizer window, access Destination mode

and select Edit>Add Group>E-Mail. An Email icon is added to the
toolbar on the Configuration Organizer window.

2. To add an email address to a specific email group, select the email

group icon you want to add an address(es) to and select Edit>Add
Item or press the Ins key. The Add dialog box will be displayed.

3. Enter the name and address and click OK.

NOTE: If you do not want the email address placed in alphabetical

order, uncheck Add to list alphabetically.

4. The email address will be added to the selected email group and the

address will be listed on the Configuration Organizer window.

5. Repeat steps 2 and 3 for each email address you want to add to a

specific email group.

3-16 A-61544 January 2008

Renaming an email group By default, when you add an email group, the group is named E-mail.

Group name

1. Access Destination mode and select the email group that you want

to rename and select Edit>Rename Group. The Rename Group
dialog box will be displayed.

2. Make the desired change in the Description field and click OK. The

new group name will be displayed on the main Configuration
Organizer window.

Deleting an email group If you delete an email group, all email addresses within the email group

will be deleted as well.

1. Access Destination mode and select the email group you want to

delete.

2. Select Edit>Delete Group. The following message will be

displayed:

3. Click Yes to continue.

A-61544 January 2008 3-17

Importing an email address book

CSV (comma separated value) files are data files that represent
database information. Each row contains individual dat a values that are
separated by a comma. Each comma found on a line of text represents
a column of data from the original dat abase. The example below shows
typical data exported from Microsoft’s Outlook Express. Note that the
first row contains the data column header information and not actual
data.

First Name,Last Name,E-mail Address
Smith,John,[e-mail]
Tom,Brown,[e-mail]
William,Doe,[e-mail]

Outlook Express allows you to export your email address book to a
comma-separated file. When exporting your email address book a
dialog box will be displayed that provides the selection of which data
columns to export.

Other mail programs may or may not provide this selection capability.
To simplify the process it is recommended that only the first name, last
name, and email address be exported. Once the file is exported, it can
then be imported into the Configuration Organizer.

Many email client applications will automatically export the column
headings as the first row of data. When using the Configuration
Organizer, the Import Email Addresses dialog box p rovides you with the
ability to “skip first row” of data. Some email applications will also export
the data with additional quote characters surrounding the data.

The following data:

“First Name”,”Last Name”,”E-mail Address”
"John","Smith","[e-mail]"
"Tom","Brown","[e-mail]"
"William","Doe","[e-mail]"

will be changed to:

First Name,Last Name,E-mail Address
John,Smith,[e-mail]
Tom,Brown,[e-mail]
William,Doe,[e-mail]

After browsing and selecting a CSV file, a preview will be displayed
showing the results of the file Column Location selections. As the
column selections are changed, the preview will reflect these changes.

For example, if the three file Column Location values are 1, 2, and 3,
then based on the example data shown above, the preview would
display the following:

First Name Last Name Email Address

The first name and last name are combined to form the email address
display name. The email address is used to create the email address.

To further illustrate, if all three Column Location values were set to 1,
then the preview would look like:

First name First Name First Name

3-18 A-61544 January 2008

To import your email address book:

1. In the Configuration Organizer window, access Destination mode

and select the email group you want to import your email address
book to.

2. Select Edit>Import Emails. The Import Email Addresses dialog

box will be displayed.

3. Specify the file containing the addresses. If necessary, use the

Browse button to help locate the file.

The First Name, Last Name, and Email Address fields allow you to
map these values to the columns where they appear in the CSV file.

4. Specify the columns in the CSV file that contain data for First

Name, Last Name, and Email Address.

5. Click OK. The email addresses from the CSV file are added to the

Email group that you selected on the Configuration Organizer
window.

A-61544 January 2008 3-19

Adding a USB flash drive folder group

If you want to add a folder to a USB flash drive group that already
exists, skip to step 2:

1. In the Configuration Organizer window, access Destination mode

and select Edit>Add Group>Flash Drive Folder. A Flash Drive
icon is added to the toolbar.

2. To add a folder, click the flash drive icon you want to add the folder

to and select Edit>Add Item or press the Ins key. The Add dialog
box will be displayed.

3. Enter a Description and Folder name and click OK.

NOTE: If you do not want the folder placed in alphabetical order,

uncheck Add to list alphabetically.

The folder is added to the selected flash drive group.

4. Repeat steps 2 and 3 for each USB flash drive folder you want to

add.

3-20 A-61544 January 2008

Renaming a flash drive group

By default, when you add a flash drive group, the group is named Flash
Drive.

1. Select the flash drive group that you want to rename and select

Edit>Rename Group. The Rename Group dialog box will be
displayed.

2. Make the desired change in the Description field and click OK. The

change will be displayed on the main Configuration Organizer
window.

Deleting a flash drive group To delete a group from your flash drive:

1. Access the Destination mode and select the flash drive group you

want to delete. All folders within the selected group will be deleted.

2. Select Edit>Delete Group. The following message will be

displayed:

3. Click Yes to continue.

A-61544 January 2008 3-21

Adding a network group If you want to add a folder to a network group that already exist s, skip to

step 2.

1. In the Configuration Organizer window, access Destination mode

and select Edit>Add Group>Network folder. A Network group
icon is added to the toolbar on the Configuration Organizer window.

Network Folder
Group icon is
added

2. T o add a network folder, select the Network group you want to add a

folder to, and select Edit>Add Item or press the Ins key. The Add
dialog box will be displayed.

3. Enter the name and fully qualified folder path. If desired, click Add

to list alphabetically to list the network folders in alphabetical order
and click OK. The folder is added to the selected Network group
and is displayed on the Configuration Organizer window.

4. Repeat steps 2 and 3 for each network folder you want to add to a

specified group.

3-22 A-61544 January 2008

Renaming a network group By default, when you add a network group, the group is named

Network.

1. Access Destination mode, select the network group you want to

rename and select Edit>Rename Group. The Rename Group
dialog box will be displayed.

2. Make the desired change in the Description field and click OK. The

change will be displayed on the main Configuration Organizer
window.

Deleting a network group To delete an network group:

1. Access Destination mode and select the network group you want to

delete. All network folders within the selected group will be deleted.

2. Select Edit>Delete Group. The following message will be

displayed:

3. Click Yes to continue.

A-61544 January 2008 3-23

Adding an FTP group To add an FTP group to your configuration:

1. Select Edit>Add Group>FTP. The Add: Ftp Folder dialog box will

be displayed.

2. Make an entry in the Description, Folder, Username and Password

fields. The Folder field should contain a complete path to the FTP
site including the subfolder into which scanned documents will be
placed. For example, //ftp.acme.com/documents would connect to
the FTP site ftp.acme.com and place the scanned documen ts in the
folder documents.

NOTE: Any additional folders defined in the File Naming Settings

screen will also be used when creating the scanned
documents.

3. If the FTP site communicates on a port other than Port 21, change

the value using the up and down arrows.

4. You may optionally select Passive if required by the FTP server.

Passive is most commonly used if the FTP site is outside the
firewall.

NOTE: If you do not want the address placed in alphabetical order,

uncheck Add to list alphabetically.

5. If your company requires the use of proxy servers, click the Proxy

button and go to the next section; otherwise click OK.

3-24 A-61544 January 2008

Specifying Proxy settings If your company requires the use of a proxy server before

communicating with an FTP site, define these proxy settings by clicking
on the Proxy button. The Proxy Settings dialog box will be displayed.

1. Select the Proxy Type. USER after login and None are the only

two supported options at this time.

2. If USER after login is selected, the rest of the fields are available.

Enter the Proxy Address in the form of a Fully Qualified Domain
Name (e.g., FTP.acme.com) or as an IP address.

3. Enter the Username and Password required to access the proxy

server.

4. If the proxy server is configured to communicate on a port other

than Port 21, change or enter the value using the up and down
arrows or keyboard.

5. Click OK.

A-61544 January 2008 3-25

Adding a fax group and fax numbers

If you want to add a fax number to a fax group that already exists, skip
to step 2.

1. In the Configuration Organizer window, access Destination mode

and select Edit>Add Group>Fax. A Fax icon is added to the
toolbar on the Configuration Organizer window.

2. To add a fax address to a specific fax group, select the fax group

icon you want to add a fax number(s) to and select Edit>Add Item
or press the Ins key. The Add dialog box will be displayed.

3. Enter the description and fax number and click OK.

NOTE: If you do not want the fax number placed in alphabetical

order, uncheck Add to list alphabetically.

The fax number will be added to the selected fax group and the
number will be listed on the Configuration Organizer window.

4. Repeat steps 2 and 3 for each fax number you want to add to a

specific fax group.

3-26 A-61544 January 2008

Renaming an fax group By default, when you add a fax group, the group is named Fax.

Group name

1. Access Destination mode, select the fax group that you want to

rename and select Edit>Rename Group. The Rename Group
dialog box will be displayed.

2. Make the desired change in the Description field and click OK. The

new group name will be displayed on the main Configuration
Organizer window.

Deleting a fax group If you delete a fax group, all fax numbers within the fax group will be

deleted as well.

1. Access Destination mode and select the fax group you want to

delete.

2. Select Edit>Delete Group. The following message will be

displayed:

3. Click Yes to continue.

A-61544 January 2008 3-27

Creating Settings Shortcuts

Changing default settings 1. Click Settings to display the Setting screen.

Settings Shortcuts are a way for you to create personalized groups of
scanner settings to make scanning easier. If there are commonly used
settings, you can create a shortcut to these settings and save them to
your configuration. For example, you could create a shortcut called “My
Color Photos” that would contain the settings:

Scan As: Color
FIle Type: JPEG
Input Document is: One Sided
Resolution: 300 dpi
Document Type: Photographs

2. Click the Setting Shortcuts icon if not already selected.

3. If you want to make changes to the User Defaults Setting Shortcut,

scroll through the scanner settings icons to make changes to your
default shortcut.

Creating a new shortcut 1. Select Edit>Add Item. The Add New Setting Shortcut dialog box

will be displayed

2. Enter the name of the new shortcut in the Description field.

3. Select the shortcut you want to copy and click OK.

4. Make any additional changes to the shortcut by selecting the

desired scanner settings.

5. When finished, select File>Save.

3-28 A-61544 January 2008

Setting up a flash drive password

You may want to set up a password that will prevent unauthorized
access to your configuration file. When a password is assigned, the
Scan Station or Configuration Organizer will prompt the user for this
password before accessing the information in the file.

1. Select User>Configuration Password. The Flash Drive Password

dialog box will be displayed.

2. Enter a 4-digit numeric password.

3. Re-enter the password and click OK.

NOTE: If the passwords do not match, a message will be displayed

and the Flash Drive Password dialog box will be
redisplayed.

A-61544 January 2008 3-29

Testing your configuration file

Once you have created the configuration file, added any destinations
you want, selected your preferred device settings and set up a
password, save and test the file.

1. Insert a USB flash drive into the USB port on your PC.

2. Select File>Save. The Save Configuration To dialog box will be

displayed.

3. Select the location(s) you want to save the configuration file to. If

necessary, use the Browse button to help you locate the folder.

4. Click Save.

5. When finished, exit the Configuration Organizer and remove your

USB flash drive from the PC.

NOTE: If using Windows 2000, be sure to use the “Eject

hardware” before removing the USB flash drive from
your PC. Failure to do so may result in your
configuration file not being saved correctly.

6. Test your USB flash drive by inserting it into the USB port on the

Scan Station. When the Scan Station recognizes a valid
configuration file, it will display new icons for each of your custom
destination settings on the Destination mode screen.

7. You can also verify that any custom device settings you selected are

in effect by selecting the Settings button on the Destination mode
screen and reviewing the device settings on the Settings mode
screen.

3-30 A-61544 January 2008

4 Troubleshooting

Occasionally you may encounter a situation with your Scan Station
where it may not function properly. Refer to the information in this
chapter to help you resolve the situation before calling Technical
Support.

Indicator lights and error codes

Clearing a document jam

The indicator lights provide information on the current state of the Scan
Station.

Flashing green: indicates the Scan S t ation is initializing from powering
on or warming up from a power saving mode and preparing to scan.

Steady green: indicates the Scan Station is ready to scan.
Flashing red: indicates a Scan Station error . Flashes E then a nu mber,

such as 6 (indicating the Scan Station cover is open).
The following list of error codes may be displayed in the Function

window. When an error is indicated, the indicator light blinks the same
number of times as the number displayed in the function window.
Therefore, if the cover is open, the number “6” appears in the Function
window and the indicator flashes red and blinks six times.

1 - 5, 7 and 8 Call Service.
6 The cover is open.
9 There is a document jam.

If your Scan Station stops scanning due to a document jam, follow the
procedures below:

1. Press the cover release button to open the Scan Station cover.

2. Remove any jammed documents from inside the Scan Station.

3. Close the cover.

A-61544 January 2008 4-1

Problem solving Use the chart below as a guide to check possible solutions to problems

you may encounter when using the Kodak Scan Station 100.

Problem Possible Solution

Scan Station will not scan/feed
documents

Scan Station is unresponsive

Image quality is poor or has decreased

Documents are jamming or multiple
documents are feeding

Distorted images

No images are being displayed

Image has clipped corners

First image in a batch appears “washed
out”

Make sure that:

• the power cord is plugged securely into the back of
wall outlet.

• the power switch is on.

• the wall outlet is not defective (call a licensed electrician).

• document(s) is making contact with the feed rollers.

• Press and hold the green Soft Start button on the back of the Scan
Station for about 5 seconds.

•Clean the
Guide, A-61588, Chapter 6, Maintenance.

Make sure that:

• the input tray and side guides are adjuste d fo r the width of the
documents you are scanning.

• the output tray is adjusted for the length of the documents you are
scanning.

• all documents meet the specifications for size, weight, and type as
outlined in the section entitled, “Document preparation”.

•the

• the feed module is installed properly and securely in place.

The feeder holds up to 50 documents in the input tray. During scanning,
you cannot add documents to the feeder. If you add documents, your
images may be distorted.

• Documents should only be inserted in the feeder after the
is powered up and ready. If you place documents in the input tray
before the Scan Station is powered up, the documents are fed, but no
images are displayed.

• If you are scanning one side of a document, be sure the side you want
to scan is placed face down and top down in the input tray with the side
you want to scan facing the input tray with the back toward you.

If your images have clipped corners, the skew angle was too large for the
Scan Station to handle. Be sure documents are placed in the input tray
with the edges aligned and the side guides positioned correctly to
accommodate the size documents you are feeding to avo id larg e skew
angles.

If the scanned documents in a batch have more than a 25 degree skew,
the first image in the batch might appear washed out. Be sure that
documents are placed in the input tray with the edges aligned and the
side guides positioned correctly to accommodate the size documents
you are feeding to avoid large skew angles.

Scan Station. See the procedures in the Administrator’s

Scan Station is clean.

Scan Station and the

Scan Station

Roller marks appear on the document
after scanning

Black lines appear on the scanned
document

Clean the rollers. See the procedures in the Administrator’s Guide,
A-61588, Chapter 6, Maintenance.

Clean the imaging guides and white strips next to the imaging guides.
See the procedures in the Administrator’s Guide, A-61588, Chapter 6,
Maintenance.

4-2 A-61544 January 2008

Eastman Kodak Company
343 State Street
Rochester, NY 14650 U.S.A.

© Kodak, 2008. All rights reserved.
TM: Kodak