Kirk 4020, 4040 User Manual

KIRK 4020 and KIRK 4040 for KIRK Wireless Server 1500 and 500

User’s Guide

KIRK telecom A/S

Langmarksvej 34

DK-8700 Horsens

Tel. [phone]

Fax [phone]

[e-mail]

www.kirktelecom.com

14088700-HD . ED3, R&T 75 50 26 66

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Congratulations on your new KIRK handset

Your new handset from KIRK telecom will provide you with the greatest possible degree of flexibility and mobility
due to high battery capacity, low weight, practical size and design.

Contents:

1. Construction ...........................................................................4

2. Battery installation ..................................................................5

3. Charging .................................................................................6

4. Key functions ..........................................................................7

5. Turning the handset ON/OFF .................................................9

6. Making a call.........................................................................10

6.1 Receiving calls................................................................12

6.2 During conversation .......................................................13

6.2.1 Volume regulation.................................................13

6.2.2 Microphone mute ..................................................13

6.2.3 Transferring the call to another handset...............13

7. Menu structure .....................................................................14

7.1 Using the alphanumeric keyboard .................................15

7.2 The key functions...........................................................16

7.3 Profile set up ..................................................................17

7.4 Profile functions..............................................................19

7.5 Menu subscription and login ..........................................20

7.5.1 Create subscription...............................................21

3

7.5.2 Login .......................................................................22

7.5.3 Auto login................................................................23

7.5.4 Remove subscription ..............................................24

7.5.5 Change startup text ................................................24

7.6 Battery ..............................................................................25

7.7 Redial ...............................................................................26

7.8 Book .................................................................................28

7.9 External services..............................................................30

7.10 MSF Functions ...............................................................31

7.11 Mail/Textmessages.........................................................32

7.12 Menu language...............................................................36

8. Shortcuts ................................................................................37

9. Information..............................................................................38

9.1 Error tree ..........................................................................38

9.2 Error information...............................................................39

9.3 Warranty...........................................................................39

9.4 Technical information........................................................40

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1. Construction

2. Battery installation

The battery is connected to the handset as factory default. To change the battery you must unscrew the plate on
the back of the handset to access the battery compartment.

4

5

Key for internal calls
(not used on KIRK Wireless Server 1500)
Loud speaking (only KIRK 4040)

Keyboard LOCK
(Menu*)

MENU key

Display with backlight

Recall key
(MAIL key)

SILENT (Menu#)

ON/OFF HOOK key­also used as turn ON key

CONFIRMATION key ­MUTE microphone.
MUTE ringer when ringing.
Long key press turns OFF.

Right arrow key, save number.
Telephone book menu from
standby text

Left arrow key, Redial menu
from standby text

Volume up/down

LED

Alarm key

Headset Connector
(only KIRK 4040)

To remove the battery cover, use a normal screw driver.
Insert it into the small crack behind the blind cover and
break to open the handset.

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3. Charging

It takes approximately 3 1/2 hours to charge the handset from fully discharged to its full capacity. Place the hand­set in the charger. When the handset is turned on, the display shows the charging status in line 3. For correct char­ging the room temperature has to be between 0°C and 25°C and the handset must therefore not be placed in di­rect sunshine. The battery has a built-in heat sensor which will stop charging if the battery temperature is too high.

It is necessary to recharge the battery when the display shows “BATTERY LOW”, or if it can not be turned on. The
LED flashes at a low frequency while charging and lights constantly when the charging is finished. The display
goes back to normal mode when fully charged.

When the handset is placed in the charger it will not vibrate, and B-answer is inactive. If the battery is fully dis­charged, up to 10 min. may pass before charging begins and the handset can be turned on. When charging
begins the charging status is shown in the 3rd line of the display and the LED flashes slowly.

6

7

KIRK telecom



....

4. Key Functions

The handset has 21 keys:
Two keys are placed at the right side for volume control. Press upper or lower key to change the volume. Each

key-press turns volume one step up/down.

“MENU” - Go to menu structure or exits the menu structure. (Escape or »NO«)

” < ”, “REDIAL” - Menu: left, Cursor left, after a digit: delete last digit. Long press: delete all

From standby text: Redial menu

” > ”, “BOOK” - Menu: right, Cursor right, After a digit: Store number in telephone book

From standby text: Telephone book read

“”, “MUTE” - Confirmation (»YES«) or jump to next level in the menu. In off hook: Mute microphone

In on hook: Mute ringer. Long key press turns the handset OFF

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9

“INT” -If residential systems: Internal calls off hook

(not used on KIRK Wireless Server 1500 and 500)
Turns loudspeaking on and off (only KIRK 4040)

“R” - If off hook: Recall. If on hook: Read or write message

“ ” - On hook/off hook and turn ON

” *” - * (Change from pulse to DTMF on KIRK Wireless Server), Long = pause (-), extra long: change

from pulse to DTMF (a ”T” appears in the display, GAP standard)

“0-9” - Digits or letters in alphanumeric mode (names and messages)

“ *“-

*

, Choose uppercase or lowercase letters in alphanumeric mode

5. Turning the handset ON/OFF

ON: Press -key for 1/2 second.
When the handset is turned on the symbol is shown in the lower left corner of the display, if the handset is
subscribed to a system. (For subscription, see 7.5.1)

OFF: Press the “” (MUTE) key for 3 seconds

Please note: When the handset has been outside the coverage area, it can take up to 30 seconds before the hand­set is back on the system after re-entering the coverage area.

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Redial:

Redial / CLIP (CLIP = Calling Line Identification Presentation) stack:
Press the < -key (redial-key) to enter the redial/CLIP stack
Search for the number by using the < -key or the > -key, redial numbers are marked with REDIAL or name and clip
numbers are marked either with CLIP or the name of the person who called and the LED is on
Press the -key, the -icon will flash until the connection is established

Using the handset in residential systems: (not in KIRK Wireless Server 1500 and 500)
Internal call post-dial:
Press the INT-key, the -icon in the display will flash
Dial the number of another handset on the base station, the -icon will flash until the connection is established

Internal call pre-dial: (not on KIRK Wireless Server 1500 and 500)
Press the number of another handset on the base station
Press the INT-key, the -icon will flash until the connection is established

6. Making a call

For making or receiving calls the handset has to be subscribed to a system ( shown in display) (see chap. 7.5.1)
Press the -key, the -icon in the display will flash until connection is established
Dial the number

Pre-dial:

Press the number to dial (long press on »*« will make a pause, if necessary)
Press the -key, the -icon will flash until the connection is established

Telephone book:

Press the > -key (book-key) to enter the telephone book
Search for the number either by using the < -key or the > -key or by pressing the first letter in the name by using the
digits 1 – 9 (see chap. 7.2)
Press the -key, the -icon will flash until the connection is established

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6.1. Receiving calls

If the phone rings, the call can be answered by pressing the -key.
When ringing the LED flashes fast, and the display shows the CLIP (if presented). If it is an external call (or if no
CLIP) the display shows “INCOMING CALL”.

It is possible to stop the ring signal without answering the call. Press MUTE () and the ring signal is muted.
Display shows: »RINGER MUTED«.

6.2 During conversation

6.2.1 Volume regulation:

Use the two keys placed at the right side of the handset for volume control

6.2.2 Microphone mute:

Press the -key (mute-key), MIC. MUTED is showed in the display
Press the -key (mute-key) to enable the microphone again

6.2.3 Transferring the call to another handset:

Press R, and dial new number

Press the -key and the call is transferred to the other handset

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7. Menu structure

Pressing the MENU-key, enters or exits the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in the
menu structure.
Pressing the -key, jumps to a lower level in the menu. When the lowest menu level is reached, it will store the
setting and jump to a higher level. It has to be used if a “YES” is wanted.

The phonebook and redial menu can be accessed directly. The phone book by pressing the > -key (book-key) and
the redial menu by pressing the < -key (redial-key).

MENU
LOGIN

MENU

MSF FUNCTION

PROFILE
SET-UP

MENU

EXT.SERVICE

MENU

BATTERY

MENU

PHONE BOOK

MENU

REDIAL

MENU

MAIL

KIRK telecom

MENU

7.1 Using the alphanumeric keyboard

The normal dialling keys (0-9) are used for writing the name to be placed in the telephone book. By pressing the
keys a certain number of times the related letters or digits will appear in the display. Spaces are made by using the
0-key. Key

*

changes between uppercase and lowercase letters. The arrows will move the cursor. Left arrow is

also used for deleting (hold for 1 sec.) = delete. New letters can be inserted.

Change of key press and pauses lasting more than 1 second automatically moves the cursor to next position.

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7.2 The key functions

Key Capital letter Small letter
1 ? ! 1 - + * / = & ( ) % ¿ ¡ ? ! 1 - + * / = & ( ) % ¿ ¡
2 A B C 2 Ä Å À Á Ã Æ Ç a b c 2 ä å à á ã æ ç
3 D E F 3 È É Ê Ë d e f 3 è é ê ë
4 G H I 4 Ì Í Î Ï g h i 4 ì í î ï
5 J K L 5 j k l 5
6 M N O 6 Ñ Ö Ò Ó Ô Õ Ø m n o 6 ñ ö ò ó ô õ ø
7 P Q R S 7 ß p q r s 7 ß
8 T U V 8 Ü Ù Ú Û t u v 8 ü ù ú û
9 W X Y Z 9 w x y z 9
0 [Space] , . 0 : ; _ “ ‘ ˆ ˜ [Space] , . 0 : ; _ “ ‘ ˆ ˜

*

AaAa

# # @ E $ £ ¥ § < > { | } [ \ ] # @ E $ £ ¥ § < > { | } [ \ ]

7.3 Profile set-up

To set-up the handset press “MENU”. You are now able to switch between the different settings. Press “” when
you find the setting you wish to change (or see). Change the setting according to your needs, confirm with “” and
you automatically go to the next setting. Press “Menu” to finalize the setup.

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Profile set-up (fig)

KIRK telecom

SET PROFILE

BACKLIGHT

SET PROFILE

RINGER TONE

SET PROFILE
RINGER VOL

SET PROFILE

KEY CLICK

SET PROFILE

VIBRATOR

SET PROFILE

B-ANSWER

SET PROFILE

STARTVOL

SET PROFILE

OUT OF RANGE

BACKLIGHT

ON/OFF

RINGER TONE

1,2.........

RINGER VOL



KEY CLICK



---

VIBRATOR

ON/OFF

B-ANSWER

ON/OFF

START VOL



OUTOFRANGE

TONE ON/OFF

PROFILE

SET UP

SET PROFILE

AUTO KEYLOCK

AUTO KEYLOCK

ON/OFF

SET PROFILE

LANGUAGE

SELECT

LANGUAGE

ENGLISH

7.4 Profile functions
BACKLIGHT: Can be turned on/off using the < and >. Confirm with ()
RINGERTONE: Scroll through the 9 different ringertones using < and >. Confirm with ()
RINGER VOL: Turn the volume up and down using < and >. Confirm with ()
KEY CLICK: Turn the volume up and down using the < and >. Confirm with ()
VIBRATOR: Can be turned on/off using the < and >. Confirm with () (vibrator only works on KIRK 4040)
B-ANSWER: Can be turned on/off using the < and >. Confirm with (). When turned on, the telephone automatically

goes off hook when ringing. If subscribed to a KIRK solution it automatically goes on hook when calls are terminated
REMARK: Automatic on-hook is only reliable under defined conditions related to the interface settings between the
KIRK Wireless Server and the PBX

START VOL: Start volume can be adjusted using the < and >. Confirm with ()
OUT OF RANGE: The out of range indication can be turned on/off using the < and >. Confirm with (). With the out of

range indicator turned on, a beep will appear when the telephone is moving out of range of the base station, and
“OUT OF RANGE” will appear in the display
AUTO KEYLOCK: The auto keylock function can be turned on/off using the < and >. Confirm with (). With auto keylock
turned on the handset will automatically lock the keys after 30 seconds. Press MENU *to activate the keys again
LANGUAGE: see page 36

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7.5 Menu subscription and login

Password is factory set  0000

LOGIN

SYSTEM1*

CREATE

SEARCH ID:

123456789012

REMOVE

SYSTEM 4

123456789015

REMOVE

SYSTEM 1*

123456789012

REMOVE

SYSTEM 2

123456789013

REMOVE

SYSTEM 3

123456789014

MENU
LOGIN

MENU

SELECT LOGIN

SUBSCRIPTION

CREATE

SUBSCRIPTION

REMOVE

REMOVE?

PASSWORD

_____

SUBSCRIPTION

REMOVE

REMOVE

SYSTEM 1

SUBSCRIPTION

REMOVE

7.5.1 Create subscription

To make subscriptions, the system must allow subscriptions to be made. Some systems also require an Access
Code (AC). If more than one system currently permits subscription, you will need to know the ID of the system to
which you wish to subscribe. Access Codes and system ID’s will be provided by the system administrator.
Choose the SUBSCRIPTION CREATE meny to subscribe to a new system. (see 7.5/7.5.4)
Use the < and > keys to scroll between the ID’s of the different systems available
During subscription the handset will search for free positions and perform subscription on the first free position
An alternative position can be choosen using < or >. Give in the AC (if required) using the keyboard, and press ()
If the subscription was successful, the startup text will be replaced by the standby text given into the system by the
system administrator and is shown in the display. If not, the subscription has failed and the procedure must be
retried.
If the handset is already subscribed to 10 systems, you will have to remove a subscription before creating a new
subscription (see 7.5.3).

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7.5.2 Login

The handset can be subscribed to 10 different systems enabling you to use the same handset on 10 different
systems.
If you would like to change to another system, use the login menu to connect to another system number.
The actual chosen system is shown with the red LED on.
To change to another system use < or > and press  to confirm
To be able to log on to a system, subscription to the system has to be established (See 7.5.1).
Under LOGIN/SELECT LOGIN only subscriptions will be shown. Free positions will not be shown.

7.5.3 Auto login

The handset can be subscribed to 10 different systems. If Auto login is chosen from the menu, the handset auto­matically selects a system. The selected system is marked with an “A”.

Please note: Auto login should only be used in separate systems without overlaps.

MENU

SELECT LOGIN

SUBSCRIPTION

CREATE

SUBSCRIPTION

REMOVE

SELECT LOGIN

SYSTEM 1

123456789015

SELECT LOGIN

SYSTEM 2A

123456789012

SELECT LOGIN

SYSTEM 3

123456789013

SELECT LOGIN

SYSTEM 4

123456789014

SELECT LOGIN

AUTO

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7.5.4 Remove subscription

Subscriptions can be removed from the system in use and from the 9 other systems (if connected). Removing a
subscription requires a password. Password is factory set at 0000. If the system in use is removed, it is necessary
either to select one of the remaining systems or to subscribe to a new one. If one of the systems not chosen is
removed, the handset remains connected to the system in use.

7.5.5 Change startup text

The startup text is predefined as e.g. ”KIRK telecom” as factory default. This can be changed by using the following
procedure: Press

****

, BOOK, () and give in the new startup text by the keyboard followed by (). It is pos-

sible to insert 24 characters.

24

25

7.6 Battery capacity

In the battery menu it is possible to see the remaining battery capacity. For reading the correct capacity, the hand­set has to be removed from the charger for at least one hour. Press “Menu” and use the < or > keys to reach the
Battery Menu. Press “” to enter the menu, and you can see the current status of the battery capacity. Press “”
to return to the menu system or press “Menu” to quit.
The indication on the display is not necessarily an exact reflection on the remaining speech time, but only an indi­cation of the voltage on the battery.

KIRK telecom

MENU

BATTERY

BATTERY

CAPACITY



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7.7 Redial

The handset has maximum 10 redial numbers and 10 Caller ID’s placed in the same stack. Each number is only
represented once. Enter the redial menu by pressing ”< ”(Redial) from the standby text. Repeated presses at the
“<” button turn backward through the dialled numbers and CLIP numbers (from newest to the oldest). Right arrow
moves in the opposite direction. It is also possible to reach the redial menu in the main menu. Numbers are named
“REDIAL”, ”CLIP” or with the name.
The LED will flash slowly if a new number (unanswered call) has arrived in the CLIP stack. If no number (no clip) is
represented by a call only the LED will flash slow afterwards.
If you want to delete a ”CLIP” or a ”REDIAL” you scroll to the name/number and press »« twice.
The name/number is now deleted. If number is stored, it is moved to the telephone book. You can also delete all
name/numbers using the “delete all?” function.
It is possible to edit the CLIP or redial numbers. Find the number you wish to edit and press the digits you want to
add to the number, e.g. prefix = O.

The Redial and CLIP stack Menu (fig)

KIRK telecom

REDIAL

75602850

CLIP

898

DELETE?

899

STORE NO.?

899

DELETE ALL?

NAME:

BILL GATES

899

<

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7.8 Book

Storing a number (max. 24 digits) in the telephone book is done by pressing the number to be stored (in on hook),
then press the “>”- key followed by the “” key. The book can store up to 80 numbers with name. Typing of the
name and a confirmation is required. After storing the telephone will go back to standby mode. If the display shows
“MEMORY FULL”, it is necessary to delete one or
more numbers from the telephone book.
(See menu structure page 29)

NAME:

KIRK TELECOM

STORE NO.?

75602850

75602850

KIRK telecom

>

75602850

BOOK

Read BOOK numbers: The telephone book is entered by pressing ”>”(book). For quick-search: press the first letter
of the name (using 1-9)(see chap. 7.2). Call the displayed person by pressing the key. It is also possible to
reach the telephone book menu in the main menu. Viewing and editing the telephone book can also be done while
in conversation.

KIRK telecom

bILL JENSEN

899

CARL NIELSEN

7561XXXX

PHILIP

HANSEN

8614XXXX

CLAUS

PEDERSEN

134

DELETE?

7561XXXX

EDIT NO.?

7561XXXX

EDIT NAME?

CARL NIELSEN

>

BOOK

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7.9 External services

External services are facilities placed in the main system, and only available if the handset is subscribed to a KIRK
solution. Under External services can be found; Clip stack, Delete clip stack and local Phone book. The Local Pho­ne book is a common Phone book for all handsets subscribed to the actual system, and all handsets subscribed to
the system are listed in the Phone book. Additional numbers can be added to the Phone book by the system admi­nistrator.

7.10 MSF Functions

MSF Functions are special functions, which are based on MSF (Message Service Function). The functions require
special software in the main system.

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7.11 Mail/Text Messages

Available in systems configured with the possibility of sending text messages

At the reception of a text message the envelope icon appears in the display. The envelope icon is indicating
one or more unread messages.
The text message is shown in the display, and when the message is read the envelope icon will disappear.
If the message contains a call-back number, this will be displayed on the bottom line of the display. As long as the
call-back number is in the display, it is possible to activate the number by pressing the -key.

1st letter in the display, in front of the timestamp, shows the message status: read (R), unread (N) or locked (L).
Mails include a maximum of 72 letters or digits (2 display screens of 36 each). Call-back no. is max. 24 digits (or
letters for E-mail).

14 messages can be ”stored” in the handset. When receiving a new message, the oldest unlocked will be deleted.
Locked messages will not automatically be overwritten, but can manually be deleted. Maximum 7 messages can
be locked.

Read a mail

Press the ”R”- (MAIL) key followed by the -key or enter the mail menu (in on hook condition)
If the message includes more than 36 letters or digits, the message will run over 2 display screens
Use the > -key to scroll. To see the sender of the mail, press the -key. To leave the mail, press the MENU-key

Reply a mail

Open the mail by pressing the R-key followed by the -key, press the -key again and use the < >-keys to find the
reply feature, press the -key and you are then able to reply the mail. After writing your reply press the -key to
confirm

Forward a mail

Open the mail by pressing the R-key followed by the-key, press the -key again and use the < >-keys to find the
forward feature, press the -key twice and you are then able to write the number on the receiver. Confirm with the
-key

Delete all mail

Open the mail stack by pressing the R-key followed by the -key, press the -key again and use the < >-keys to
find the delete feature, press the -key and all mails are deleted

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Delete a mail

Open the mail by pressing the R-key followed by the -key, press the -key again and use the < >-keys to find the
delete feature, press the -key and the mail is deleted

Lock/unlock a mail

Open the mail by pressing the R-key followed by the -key, press the -key again and use the < >-keys to find the
lock/unlock feature, press the -key and the mail is locked/unlocked

Write a mail

To write a new mail press the R (mail)-key, confirm with the -key and write your message. To send the mail press
the -key, type the number of the receiver and confirm with the -key

If one or more mails are stored do as followed: Press the R (mail)-key followed by the >-key confirm with the -key
and write your message. Press the -key, type the number of the receiver and confirm with the -key. The messa­ge is sent.

Note

In case a sent message is not received, the sender will get a message in the display.

N25-01 04.38
308
Temp45° ..

L26-01 14.32
319
Hello, its me..

N28-01 15.46
236
FIRE ALARM..

WRITE NEW

MAIL?

√19-01 09.56
htj@kirktelec
I am working..

√20-01 10.13
319
Call me..

N
206
Meet me at 9 ..

Hello it’s me.
Yocan meet me
at 15

o’clock if you
wantto.

DELETE

MAIL?

SENDER:

319

(UN)LOCK

MAIL?

REPLY
MAIL?

FORWARD

MAIL?

----

PHONENO:

236

E-MAIL:

[e-mail]

KIRK telecom

MAIL

The Mail Menu (fig)

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7.12 Menu language

There are 6 predefined languages in the handset: English, German, French, Italian, Spanish and Dutch. Select the
required language by pressing the -key. If a 7th language is present this will be shown as ”OPEN”. The ”OPEN”
selection is a specific dealer language and is factory programmed.

8. Shortcuts

”SILENT”: Press: MENU #. (No sounds) (Display shows SILENT)
”KEY LOCKED”: Press: MENU *. (Display shows KEY LOCKED)
“PHONE BOOK”: Press >(BOOK) key in standby
Name search in telephone book: Press the first letter in name and > (book) afterwards
Store a number: Press >(BOOK) after the number (in on hook)
“REDIAL ”and “CLIP”: Press <(REDIAL) key in standby
“MAIL”: Press R(MAIL) key in on hook
MUTE temporarily the ringer: Press “”(MUTE) when the telephone is ringing
MUTE the microphone: Press “”(MUTE) when the telephone is off hook
RECALL: Press the INT key if residential system, else press the “R”-key
Pause(-): Hold * for one second
Change from pulse to DTMF(T): Hold *for 2 seconds

KIRK

PROFILE

SET UP

SET PROFILE

LANGUAGE

SELECT

LANGUAGE

ENGLISH

SELECT

LANGUAGE

GERMAN

SELECT

LANGUAGE

FRENCH

SELECT

LANGUAGE

ITALIAN

SELECT

LANGUAGE

SPANISH

SELECT

LANGUAGE

DUTCH

SELECT

LANGUAGE

OPEN

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9. Information

9.1 Error tree

Problem Check

The telephone freezes Remove and replace the battery pack. Press to turn on the telephone

The telephone does not ring Check whether the ringer is SILENT or RINGER VOL. is OFF

The telephone cannot find a system ID at Check whether the system is set to allow subscriptions
“SUBSCRIPTION CREATE”

The telephone cannot subscribe even if Check if Access Code is necessary
system ID has been found

Not possible to turn on the telephone Check if battery is connected. If yes, charge the battery

The telephone turn off when recieving a call Charge the battery. If still a problem change the battery as it might
and going off-hook be defective

9.2 Error information

Improper function of the handset might be related to the installation of the KIRK solution or failures related to the
main system. Before declaring a handset for repair be sure that the main system is operating properly.

9.3 Warranty

The handset is covered by a normal warranty-solution, except the battery. The lifetime of the battery depends on
the general use of the handset.
The handset is not covered by a general warranty if:

• The handset is exposed to water or metal dust

• The handset is mistreated

• The handset is exposed to unauthorised break-in

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9.4. Technical information
Approvals

Acoustics: TBR 10
Electrical: TBR 6 (DECT RF)
Access profile: TBR 22 (GAP)
EMC: ETS 300 329 (CE labelling)

Size and weight

Size: 149 x 50 x 28 mm
Weight: 123 g including battery ± 10 g

Capacity

Active talking time 12 hours
Stand-by time 150 hours

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