Kirk 3040 User Manual

KIRK 3040 for KIRK Wireless Server 1500 and 500

User’s Guide

KIRK telecom A/S

Langmarksvej 34

DK-8700 Horsens

Tel. [phone]

Fax [phone]

[e-mail]

www.kirktelecom.com

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Congratulations on your new KIRK handset

Your new handset from KIRK telecom will provide you with the greatest possible degree of flexibility and mobility
due to high battery capacity, practical weight, size and design.

Contents:

1. Construction ..........................................................................4

2. Battery installation ..................................................................5

3. Charging .................................................................................6

4. Key functions..........................................................................7

5. Turning the handset ON/OFF .................................................9

6. Making a call.........................................................................10

6.1 Receiving calls................................................................12

6.2 During conversation ......................................................13

6.2.1 Volume regulation.................................................13

6.2.2 Microphone mute..................................................13

6.2.3 Transferring the call to another handset...............13

7. Menu structure.....................................................................14

7.1 Using the alphanumeric keyboard.................................15

7.2 The key functions...........................................................16

7.3 Profile set up..................................................................17

7.4 Profile functions .............................................................19

7.5 Menu subscription and login .........................................20

3

7.5.1 Create subscription..........................................21

7.5.2 Login ................................................................22

7.5.3 Auto login .........................................................23

7.5.4 Remove subscription .......................................24

7.5.5 Change startup text .........................................24

7.6 Battery capacity ............................................................25

7.7 Redial ............................................................................26

7.8 Book..............................................................................28

7.9 External services ...........................................................30

7.10 MSF Functions............................................................31

7.11 Mail/Textmessages......................................................32

7.12 Menu language ...........................................................36

8. Shortcuts.............................................................................37

9. Information ..........................................................................38

9.1 Error tree .......................................................................38

9.2 Error information ...........................................................39

9.3 Warranty........................................................................39

9.4 Technical information....................................................40

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1. Construction

2. Battery installation

Before using the telephone it is important that you connect the battery to the connector in the battery box.
Assemble the back cover as described below and place the handset into the charger.

1. Push the back cover 5 mm towards the headset plug using your thumbs.

2. Lift off back cover.

3. If the battery is not already installed, place battery plug
in the slot in the battery box.

4. Insert battery with the label readable and replace cover.

4

5

Key for internal calls
(not used on KIRK Wireless Server 1500)

Keyboard LOCK
(Menu*)

MENU key Display with backlight

Recall key
(MAIL key)

SILENT (Menu#)

ON/OFF HOOK key­also used as turn ON key

CONFIRMATION key ­MUTE microphone.
MUTE ringer when ringing.
Long key press turns OFF.

Right arrow key, save number.
Telephone book menu from
standby text

Left arrow key, Redial menu
from standby text

Volume up/down

LED

Place the battery plug in the slot
with red wire closest to the mark

*

(see figure)

Headset Connector
(ACS Stratus Ultra)

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3. Charging

It takes approximately 3 1/2 hours to charge the handset from fully discharged to its full capacity. Place the hand­set in the charger. The display shows the charging status in line 3. For correct charging the room temperature has
to be between 0°C and 25°C and the handset must therefore not be placed in direct sunshine. The battery has a
built-in heat sensor which will stop charging if the battery temperature is too high.

It is necessary to recharge the battery when the display shows “BATTERY LOW”, or if it can not be turned on. The
LED flashes at a low frequency while charging and lights constantly when the charging is finished. The display
goes back to normal mode when fully charged.

When the handset is placed in the charger it will not vibrate, and B-answer is inactive. If the battery is fully dis­charged, up to 10 min. may pass before charging begins (display lights up). When charging begins the charging
status is shown in the 3rd line of the display and the LED flashes slowly.

6

7

KIRK

❚❚❚❚❚❚❚❚❚

....

4. Key Functions

The handset has 21 keys:
Two keys are placed at the right side for volume control. Press upper or lower key to change the volume. Each

key-press turns volume one step up/down.
“MENU” - Go to menu structure or exits the menu structure. (Escape or »NO«)
” < ”, “REDIAL” - Menu: left, Cursor left, after a digit: delete last digit. Long press: delete all.

From standby text: Redial menu.

” > ”, “BOOK” - Menu: right, Cursor right, After a digit: Store number in telephone book.

From standby text: Telephone book read.

“”, “MUTE” - Confirmation (»YES«) or jump to next level in the menu. In off hook: Mute.

Long key press turns the handset OFF.

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“INT” -If residential systems: Internal calls off hook, and internal recall if already offhook.

(not used on KIRK Wireless Server 1500 and 500)

“R” - If offhook: Recall. If onhook: Read message.

“” - On hook/off hook and turn ON.

”

*

” - * (Change from pulse to DTMF on KIRK Wirelss Server), Long = pause (-), extra long: change

from pulse to DTMF (a ”T” appears in the display, GAP standard).

“0-9” - Digits or letters in alphanumeric mode (names and messages)

“ # “ - #, Choose uppercase or lowercase letters in alphanumeric mode.

5. Turning the handset ON/OFF

ON: Press -key for 1/2 second.
When the handset is turned on the symbol is shown in the lower left corner of the display, if the handset is
subscribed to a system. (For subscription, see 7.5.1)

OFF: Press the “” (MUTE) key for 3 seconds.

Please note: When the handset has been outside the coverage area, it can take up to 30 seconds before the
handset is back on the system after re-entering the coverage area.

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Redial:

Redial / CLIP (CLIP = Calling Line Identification Presentation) stack:
Press the < -key (redial-key) to enter the redial/CLIP stack
Search for the number by using the < -key or the > -key, redial numbers are marked with REDIAL or name and
clip numbers are marked either with CLIP or the name of the person who called and the LED is on.
Press the -key, the -icon will flash until the connection is established.

Using the handset in residential systems: (not on KIRK Wireless Server 1500 and 500)
Internal call post-dial:
Press the INT-key, the -icon in the display will flash
Dial the number of another handset on the base station, the -icon will flash until the connection is established

Internal call pre-dial: (not on KIRK Wireless Server 1500 and 500)
Press the number of another handset on the base station
Press the INT-key, the -icon will flash until the connection is established

6. Making a call

For making or receiving calls the handset has to be subscribed to a system ( shown in display) (see chap. 7.5.1)
Press the -key, the -icon in the display will flash until connection is established
Dial the number

Pre-dial:

Press the number to dial (long press on »

*

« will make a pause, if necessary)

Press the -key, the -icon will flash until the connection is established

Telephone book:

Press the > -key (book-key) to enter the telephone book
Search for the number either by using the < -key or the > -key or by pressing the first letter in the name by using the
digits 1 – 9 (see chap. 7.2)
Press the -key, the -icon will flash until the connection is established

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6.1. Receiving calls

If the phone rings, the call can be answered by pressing the -key.
When ringing the LED flashes fast, and the display shows the CLIP (if presented). If it is an external call (or if no
CLIP) the display shows “INCOMING CALL”

It is possible to stop the ring signal without answering the call. Press MUTE () and the ring signal is muted.
Display shows: »RINGER MUTED«

6.2 During conversation

6.2.1 Volume regulation:

Use the two keys placed at the right side of the handset for volume control.

6.2.2 Microphone mute:

Press the -key (mute-key), MIC. MUTED is showed in the display.
Press the -key (mute-key) to enable the microphone again.

6.2.3 Transferring the call to another handset:

Press R, and dial new number.

Press the -key and the call is transferred to the other handset.

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7. Menu structure

Pressing the MENU-key, enters or exits the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in
the menu structure.
Pressing the -key, jumps to a lower level in the menu. When the lowest menu level is reached, it will store the
setting and jump to a higher level. It has to be used if a “YES” is wanted.

The phonebook and redial menu can be accessed directly. The phone book by pressing the > -key (book-key) and
the redial menu by pressing the < -key (redial-key).

MENU
LOGIN

MENU

MSF FUNCTION

PROFILE

SET UP

MENU

EXT.SERVICE

MENU

BATTERY

MENU

PHONE BOOK

MENU

REDIAL

MENU

MAIL

KIRK

MENU

7.1 Using the alphanumeric keyboard

The normal dialling keys (0-9) are used for writing the name to be placed in the telephone book. By pressing the
keys a certain number of times the related letters or digits will appear in the display. Spaces are made by using
the 0-key. Key # changes between uppercase and lowercase letters. The arrows will move the cursor. Left arrow is
also used for deleting (hold for 1 sec.) = delete. New letters can be inserted.

Change of key press and pauses lasting more than 1 second automatically moves the cursor to next position.

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7.2 The key functions

Key
1 Æ Ø Å @ Ä Ö ß Ü 1
2 A B C @ Ä Á À Â 2
3 D E F 3
4 G H I Ï Î 4
5 J K L 5
6 M N O Ö Ó Ò 6
7 P Q R S ß 7
8 T U V Ü Ú Ù Û 8
9 W X Y Z 9
0 Space . , _ - + : ? ! 0

*

* # / \ ( ) = &

# Upper/lower-case

7.3 Profile set-up

To set-up the handset press “MENU”. You are now able to switch between the different settings. Press “” when
you find the setting you wish to change (or see). Change the setting according to your needs, confirm with “”
and you automatically go to the next setting. Press “Menu” to finalize profile setup.

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Profile set-up (fig)

7.4 Profile functions

BACKLIGHT: Can be turned on/off using the > and <. Confirm with ().
R

INGERTONE: Scroll through the 9 different ringertones using > and <. Confirm with ().

R

INGER VOL: Turn the volume up and down using > or <. Confirm with ().

K

EY CLICK: Turn the volume up and down using the > and <. Confirm with ().

V

IBRATOR: Can be turned on/off using the > and <. Confirm with ().

B-

ANSWER: Can be turned on/off using the > and <. Confirm with (). When turned on, the telephone automatically goes

off hook when ringing. If subscribed to a KIRK solution it automatically goes on hook when calls are terminated.

R

EMARK: Automatic on-hook is only reliable under defined conditions related to the interface settings between the

KIRK Wireless Server and the PBX.

S

TART VOL: Start volume can be adjusted using the > and <. Confirm with ().

O

UT OF RANGE: The out of range indication can be turned on/off using the > and <. Confirm with (). With the out of

range indicator turned on, a beep will appear when the telephone is moving out of range of the base station, and “OUT
OF RANGE” will appear in the display.

A

UTO KEYLOCK: The auto keylock function can be turned on/off using the > and <. Confirm with (). With auto keylock

turned on the handset will automatically lock the keys after 60 seconds. Press MENU

*

to activate the keys again.

L

ANGUAGE: See page 36.

KIRK telecom

SET PROFILE

BACKLIGHT

SET PROFILE

RINGER TONE

SET PROFILE
RINGER VOL

SET PROFILE

KEY CLICK

SET PROFILE

VIBRATOR

SET PROFILE

B-ANSWER

SET PROFILE

STARTVOL

SET PROFILE

OUT OF RANGE

BACKLIGHT

ON/OFF

RINGER TONE

1,2.........

RINGER VOL

❚❚❚❚❚

KEY CLICK

❚❚❚❚❚

---

VIBRATOR

ON/OFF

B-ANSWER

ON/OFF

START VOL

❚❚❚❚❚

OUT OF RANGE

TONE ON/OFF

PROFILE

SET UP

SET PROFILE

AUTO KEYLOCK

AUTO KEYLOCK

ON/OFF

SET PROFILE

LANGUAGE

SELECT

LANGUAGE

ENGLISH

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7.5 Menu subscription and login

LOGIN

SYSTEM1*

CREATE

SEARCH ID:

123456789012

REMOVE

SYSTEM 4

123456789015

REMOVE

SYSTEM 1*

123456789012

REMOVE

SYSTEM 2

123456789013

REMOVE

SYSTEM 3

123456789014

MENU
LOGIN

MENU

SELECT LOGIN

SUBSCRIPTION

CREATE

SUBSCRIPTION

REMOVE

REMOVE?

PASSWORD

_____

SUBSCRIPTION

REMOVE

REMOVE

SYSTEM 1

SUBSCRIPTION

REMOVE

7.5.1 Create subscription

To make subscriptions, the system must allow subscriptions to be made. Some systems also require an Access
Code (AC). If more than one system currently permits subscription, you will need to know the ID of the system to
which you wish to subscribe. Access Codes and system ID’s will be provided by the system administrator.
Choose the SUBSCRIPTION CREATE meny to subscribe to a new system. (see 7.5/7.5.4)
Use the < and > keys to scroll between the ID’s of the different systems available.
During subscription the handset will search for free positions and perform subscription on the first free position.
An alternative position can be choosen using < or >. Give in the AC (if required) using the keyboard, and press ().
If the subscription was successful, the startup text will be replaced by the standby text given into the system by
the system administrator and is shown in the display. If not, the subscription has failed and the procedure
must be retried.
If the handset is already subscribed to 10 systems, you will have to remove a subscription before creating a new
subscription (see 7.5.3)

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7.5.2 Login

The handset can be subscribed to 10 different systems enabling you to use the same handset on 10 different
systems.
If you would like to change to another system, use the login menu to connect to another system number.
The actual chosen system is shown with the red LED on.
To change to another system use < or > and press  to confirm.
To be able to log on to a system, subscription to the system has to be established. (See 7.5.1).
Under LOGIN/SELECT LOGIN only subscriptions will be shown. Free positions will not be shown.

7.5.3 Auto login

The handset can be subscribed to 10 different systems. If Auto login is chosen from the menu, the handset auto­matically selects a system. The selected system is marked with an “A”.

Please note: Auto login should only be used in separate systems without overlaps.

MENU

SELECT LOGIN

SUBSCRIPTION

CREATE

SUBSCRIPTION

REMOVE

SELECT LOGIN

SYSTEM 1

123456789015

SELECT LOGIN

SYSTEM 2A

123456789012

SELECT LOGIN

SYSTEM 3

123456789013

SELECT LOGIN

SYSTEM 4

123456789014

SELECT LOGIN

AUTO

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7.5.4 Remove subscription

Subscriptions can be removed from the system in use and from the 9 other systems (if connected). Removing a
subscription requires a password. Password is factory set at 0000. If the system in use is removed, it is necessary
either to select one of the remaining systems or to subscribe to a new one. If one of the systems not chosen is
removed, the handset remains connected to the system in use.

7.5.5 Change startup text

The startup text is predefined as i.e. ”KIRK telecom” as factory default. This can be changed by using the fol­lowing procedure: Press

****

, BOOK, () and give in the new startup text by the keyboard followed by (). It

is possible to give in 24 characters.

24

25

7.6 Battery capacity

In the battery menu it is possible to see the remaining battery capacity. For reading the correct capacity, the
handset has to be removed from the charger for at least one hour. Press “Menu” and use the > or < keys to reach
the Battery Menu. Press “” to enter the menu, and you can see the current status of the battery capacity. Press
“” to return to the menu system or press “Menu” to quit.
The indication on the display is not necessarily an exact reflection on the remaining speech time, but only an indi­cation of the voltage on the battery.

KIRK

MENU

BATTERY

BATTERY

CAPACITY

❚❚❚❚❚

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7.7 Redial

The handset has maximum 10 redial numbers and 10 Caller ID’s placed in the same stack. Each number is only
represented once. Enter the redial menu by pressing ”< ”(Redial) from the standby text. Repeated presses at the
“<” button turn backward through the dialled numbers and CLIP numbers (from newest to the oldest). Right arrow
moves in the opposite direction. It is also possible to reach the redial menu in the main menu. Numbers are
named “REDIAL”, ”CLIP” or with the name.
The LED will flash slowly if a new number (unanswered call) has arrived in the CLIP stack. If no number (no clip) is
represented by a call only the LED will flash slow afterwards.
If you want to delete a ”CLIP” or a ”REDIAL” you scroll to the name/number and press ”” twice.
The name/number is now deleted. If number is stored, it is moved to the telephone book.
It is possible to edit the CLIP or redial numbers. Find the number you wish to edit and press the digits you want
to add to the number, e.g. prefix = O.

The Redial and CLIP stack Menu (fig)

KIRK

REDIAL

75602850

CLIP

898

DELETE?

899

STORE NO.?

899

DELETE ALL?

NAME:

BILL GATES

899

<

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7.8 Book

Storing a number (max. 24 digits) in the telephone book is done by pressing the number to be stored (in on hook),
then press the “>”- key followed by the “” key. The book can store up to 80 numbers with name. Typing of the
name and a confirmation is required. After storing the telephone will go back to standby mode. If the display
shows “MEMORY FULL”, it is necessary to delete
one or more numbers from the telephone book.
(See menu structure page 29)

NAME:

KIRK TELECOM

STORE NO.?
75602850

75602850

KIRK TELECOM

>

75602850

BOOK

Read BOOK numbers: The telephone book is entered by pressing ”>”(book). For quick-search: press the first let­ter of the name (using 1-9)(see chap. 7.2). Call the displayed person by pressing the key. It is also possible to
reach the telephone book menu in the main menu. Viewing and editing the telephone book can also be done whi­le in conversation.

KIRK TELECOM

bILL JENSEN

899

CARL NIELSEN

7561XXXX

PHILIP

HANSEN

8614XXXX

CLAUS

PEDERSEN

134

DELETE?

7561XXXX

EDIT NO.?

7561XXXX

EDIT NAME?

CARL NIELSEN

>

BOOK

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7.9 External services

External services are facilities placed in the main system, and only available if the handset is subscribed to a KIRK
solution. Under External services can be found. Clip stack, Delete clip stack and local Phone book. The Local
Phone book is a comman Phone book for all handsets subscribed to the actual system, and all handsets subscri­bed to the system are listed in the Phone book. Aditional numbers can be added to the Phone book by the
system administrator.

7.10 MSF Functions

MSF Functions are special functions, which are based on MSF (Message Service Function). The functions require
special software in the main system.

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7.11 Mail/Text Messages

Available in systems configured with the possibility of sending text messages

At the reception of a text message the envelope icon appears in the display. The envelope icon is indicating
one or more unread messages.
The text message is shown in the display, and when the message is read the envelope icon will disappear.
If the message contains a callback number, this will be displayed on the bottom line of the display. As long as the
callback number is in the display, it is possible to activate the number by pressing the -key.

1st letter in the display, in front of the timestamp, shows the message status: read (R), unread (N) or locked (L).
Mails include a maximum of 72 letters or digits (2 display screens of 36 each). Call back no. is max 24 digits (or
letters for E-mail).

14 messages can be ”stored” in the handset. When receiving a new message, the oldest unlocked will be deleted.
Locked messages will not automatically be overwritten, but can manually be deleted. Maximum 7 messages can
be locked.

Read a mail

Press the ”R”- (MAIL) key followed by the -key or enter the mail menu (in on hook condition).
If the message includes more than 36 letters or digits, the message will run over 2 display screens.
Use the > -key to scroll. To see the sender of the mail, press the -key. To leave the mail, press the MENU-key.

Reply a mail

Open the mail by pressing the R-key followed by the -key, press the -key again and use the < >-keys to find the
reply feature, press the -key and you are then able to reply the mail. After writing your reply press the -key to
confirm.

Forward a mail

Open the mail by pressing the R-key followed by the-key, press the -key again and use the < >-keys to find the
forward feature, press the -key twice and you are then able to write the number on the receiver. Confirm with the
-key.

Delete all mail

Open the mail stack by pressing the R-key followed by the -key, press the -key again and use the < >-keys to
find the delete feature, press the -key and all mails are deleted.

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Delete a mail

Open the mail by pressing the R-key followed by the -key, press the -key again and use the < >-keys to find
the delete feature, press the -key and the mail is deleted.

Lock/unlock a mail

Open the mail by pressing the R-key followed by the -key, press the -key again and use the < >-keys to find
the lock/unlock feature, press the -key and the mail is locked/unlocked.

Write a mail

To write a new mail press the R (mail)-key, confirm with the -key and write your message. To send the mail press
the -key, type the number of the receiver and confirm with the -key.

If one or more mails are stored do as followed: Press the R (mail)-key followed by the >-key confirm with the -key
and write your message. Press the -key, type the number of the receiver and confirm with the -key. The messa­ge is send.

Note

In case a sent message is not received, the sender will get a message in the display.

N25-01 04.38
308
Temp45° ..

L26-01 14.32
319
Hello, itsme..

N28-01 15.46
236
FIRE ALARM..

WRITE NEW

MAIL?

√19-01 09.56
htj@kirktelec
I amworking..

√20-01 10.13
319
Call me..

N
206
Meet meat 9 ..

Hello it’sme.
Yocan meet me
at 15

o’clock ifyou
wantto.

DELETE

MAIL?

SENDER:

319

(UN)LOCK

MAIL?

REPLY
MAIL?

FORWARD

MAIL?

----

PHONENO:

236

E-MAIL:

[e-mail]

KIRK telecom

MAIL

The Mail Menu (fig)

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7.12 Menu language

There are 6 predefined languages in the handset: English, German, French, Italian, Spanish and Dutch. Select the
required language by pressing the -key. If a 7th language is present this will be shown as ”OPEN”. The ”OPEN”
selection is a specific dealer language and is factory programmed.

KIRK

PROFILE

SET UP

SET PROFILE

LANGUAGE

SELECT

LANGUAGE

ENGLISH

SELECT

LANGUAGE

GERMAN

SELECT

LANGUAGE

FRENCH

SELECT

LANGUAGE

ITALIAN

SELECT

LANGUAGE

SPANISH

SELECT

LANGUAGE

DUTCH

SELECT

LANGUAGE

OPEN

8. Shortcuts

”SILENT”: Press: MENU #. (No sounds) (Display shows SILENT)
”KEY LOCKED”: Press: MENU *. (Display shows KEY LOCKED)
“PHONE BOOK”: Press >(BOOK) key in standby.

Name search in telephone book: Press the first letter in name and > (book) afterwards.
Store a number: Press >(BOOK) after the number (in on hook).

“REDIAL ”and “CLIP”: Press <(REDIAL) key in standby.
“MAIL”: Press R(MAIL) key in on hook.

MUTE temporarily the ringer: Press “”(MUTE) when the telephone is ringing.
MUTE the microphone: Press “”(MUTE) when the telephone is off hook.
RECALL: Press the INT key if residential system, else press the “R”-key.
Pause(-): Hold * for one second.
Change from pulse to DTMF(T): Hold

*

for 2 seconds.

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9. Information

9.1 Error tree

Problem Check
The telephone freezes. Remove and replace the battery pack. Press to turn on the telephone.
The telephone does not ring. Check whether the ringer is SILENT or RINGER VOL. is OFF.
The telephone cannot find a system ID at Check whether the system is set to allow subscriptions.

“SUBSCRIPTION CREATE”.
The telephone cannot subscribe even if Check if Access Code is necessary.

system ID has been found.
Not possible to turn on the telephone Check if battery is connected. If yes, charge the battery.
The telephone turn off when recieving a call Charge the battery. If still a problem change the battery as it might

and going off-hook be defective.

9.2 Error information

Improper function of the handset might be related to the installation of the KIRK solution or failures related to the
main system. Before declaring a handset for repair be sure that the main system is operating properly.

9.3 Warranty

The handset is covered by a normal warranty-solution, except the battery. The lifetime of the battery depends on
the general use of the handset.
The handset is not covered by a general warranty if:

• The handset is exposed to water or metal dust

• The handset is mistreated

• The handset is exposed to unauthorised break-in

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9.4. Technical information
Approvals

Acoustics: TBR 10
Electrical: TBR 6 (DECT RF)
Access profile: TBR 22 (GAP)
EMC: ETS 300 329 (CE labelling)

Size and weight

Size: 143 x 48 x 26 mm
Weight: 121 g including battery ± 10 g

Capacity

Active talking time 12 hours
Stand-by time 120 hours

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