KIP Cost Center User Manual
KIP Cost Center User Guide
KIP Cost Center User Guide
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from KIP. 2015 KIP. v1
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Contents
1 Introduction ........................................................................................................................................................ 3
1.1 Requirements: .............................................................................................................................................. 4
1.2 Supported Operating Systems ................................................................................................................... 4
2 Installation .......................................................................................................................................................... 5
3 Setup ................................................................................................................................................................... 8
4 KIP Cost Center Main Screen – Print Mode................................................................................................... 11
4.1 Loading data into the KIP Cost Center ................................................................................................... 12
4.2 Summary Tab ............................................................................................................................................. 13
4.3 Coverage Tab – Print Mode ..................................................................................................................... 15
4.4 Media Tab – Print Mode ............................................................................................................................ 16
4.5 Users Tab– Print Mode ............................................................................................................................... 17
4.6 Projects Tab– Print Mode .......................................................................................................................... 18
4.7 Department Tab– Print Mode ................................................................................................................... 19
4.8 Recent Projects Tab– Print Mode ............................................................................................................. 20
5 KIP Cost Center Main Screen – Scan Mode ................................................................................................. 21
5.1 Users Tab– Scan Mode .............................................................................................................................. 21
5.2 Projects Tab– Scan Mode ......................................................................................................................... 22
5.3 Department Tab– Scan Mode .................................................................................................................. 23
5.4 Recent Projects Tab– Scan Mode ........................................................................................................... 24
6 How to Use the KIP Cost Center Software ..................................................................................................... 25
7 How to Export the Log Data into an MS Excel Spreadsheet ....................................................................... 29
KIP Cost Center User Guide
No part of this publication may be copied, reproduced or distributed in any form without express written permission
from KIP. 2015 KIP. v1
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1 Introduction
KIP Cost Center User Guide
The KIP Cost Center applicat ion retrieves extensive log files directly from KIP systems and
automatically generates production reports for user, project and department level accounting data.
Print or email visual l y attractive graphical reports related to color and b&w print and scan production
directly from the application. Generate reports anytime and anywhere when KIP systems are
configured to auto m atically email tracking data at pre-determined intervals
KIP Cost Center Features:
Integrated with All KI P Apps an d Touchscreen Systems | Tr ack Color and B&W Copy, Scan and Pr i nt |
Easy to Understand Graphical Reports | Average Toner Coverage by Percent | Daily Pri n t and Scan
Volume for Color and B&W | Reports by Date Range | Print Reports on Demand | Receive Reports by
Email | User, Project and Department Ca tegor ies | Access the Details of the Last 100 Jobs | KIP Toner
Costs by Color and B&W | KIP Mai nt e nan ce Costs | KIP Scanner Costs by Color and B&W
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from KIP. 2015 KIP. v1
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KIP Cost Center User Guide
1.1 Requirements:
The KIP Windows driver for KIP System K will be WHQL certified for
- 32 & 64 bit Windows Vista, Wi n d ows 7 & Windows 8
- 32 & 64 bit Windows 2003 Server
- 32 & 64 bit Windows 2008 Server
- Windows 2008 Server R2
- Windows Server 2012
- Windows Server 2012 R2
NOTE:
Microsoft .Net Framework 4.0 is required on all operating systems to be included in the driver package
(distributable).
1.2 Supported Operating Systems
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2 Installation
Step
Action
Illustration
1.
Double click the installer for
Note: The language of the KIP System must be the
2.
When the Welcome screen
KIP Cost Center User Guide
The following are general steps of the installation of the KIP Cost Center.
Please note that it is necessary to have the KIP 8.0 version software installed on the KIP for Costing Center to
function on the KIP 770K, 7170K, 7770K, and 7970K.
the KIP Cost Center and set
the desired language
opens select the “Next”
button to continue.
same of the PC that the Cost Center is also installed
on. As an example if the KIP System is in the Japanese
language then the PC with Cost Center must also be in
Japanese.
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Step
Action
Illustration
3.
Installer will run installing
4.
Select the desired location
5.
Select the “Install” button to
KIP Cost Center User Guide
the application, when
prompted accept the terms
of the license agreement.
And select “Next”.
of the install package or
leave this as default
(recommended) and select
“Next” when prompted.
begin install.
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Step
Action
Illustration
6.
The install progress will be
7.
When installation is finished
8.
The KIP Cost Center (KC C)
KIP Cost Center User Guide
displayed.
select “Finish” to complete
the installation.
shortcut will be placed on
the desktop.
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3 Setup
Step
Action
Illustration
1.
Select the Tools Option form
2.
Select Options from the
3.
The General Tab will allow
from 1 to 100
KIP Cost Center User Guide
The Following steps are necessary for the KIP Cost Center to function properly and need to be done prior to first
use.
the top bar.
dropdown list.
for the setting of the
following:
• Units
o Imperial or
Metric
• Recent Project Limit
o Can be set to
display the most
recent Projects
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from KIP. 2015 KIP. v1
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Step
Action
Illustration
4.
E-mail Tab – If reports will
5.
Coverage Tab – the
KIP Cost Center User Guide
be e-mailed out it will be
necessary to configure
these settigns:
• E-mail Destination –
Where will the e-mail be
sent to.
• SMTP Settings – This
information is necessary
and will need to be
gathered from the I/T
Administrator.
Select Test once the
information is entered. This
should return an OK
message.
Select Ok to continue.
coverage tab is used to set
the desired ranges for the
amount of coverage on the
sheet. This is used in the
billing of different outputs.
Set these ranges for both
mono and color (if
applicable)
Select OK to continue.
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Step
Action
Illustration
6.
Costing Tab – Enter the Cost
7.
Manual Entry – This is used
8.
Close the windo w wh en
KIP Cost Center User Guide
per case of toner and the
service charge per Sq. Unit
that the Customer is using
for Billing.
These values will be used
when calculating the
reports.
Select OK to continue.
to find KIP printers on the
network that did not
automatically come up (on
a different subnet for
example).
Enter in the IP Address to
search for, the Printer Model
and the Printer name to be
displayed.
No part of this publication may be copied, reproduced or distributed in any form without express written permission
from KIP. 2015 KIP. v1
Select OK to continue.
finished.
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