GETTING STARTED with your KEYLESS ENTRY LOCK by KABA
Compiled by Bonnie Pauli – Summer, 2006
This simple manual is designed to answer enough basic questions to let you comfortably
get started assigning guest and staff codes for your new door lock. The KABA on-line help
system (https://www.kaba-ecode.com/members/help/default.htm) is the source of many
of the images used in this manual . For more info, just log on (using IE for your browser
is recommended) at http://www.kaba-ecode.com
TABLE OF CONTENTS
Pg 1-3: FAQs and SUPPORT Contact Info- Introduction & Frequently Asked Questions
Pg 3-10: Step by Step Operating Instructions. MOSTLY IMAGES – These are Screen
shots of the website, and explanation of basic operating instructions including how to
change batteries.
Pg. 11-14: Back up Info - Tables of USER PROPERTIES & LEVELS and
DEFINITIONS Many of you won’t care how this works as long as it works – the charts
and tables in this section tell you what each code is programmed to do, what different
abbreviations in the code list mean, etc.
CONTACT INFO: 1-888-217-5654 24 hour tech support line for problems wit entry etc
Ser vice & I nsta llat ion :
Maui Lock/Access Hardware
Nat'l Toll Free: 888-714-4200
Maui Ofc: 808-871-4200
Dale DeSalvo, President, RME
Access Hardware Inc.
285 Hukilike St. Unit B-102
Kahului, HI. 96732
Fax No: 808.877.0306
Cell No: 808.870.4200
Sof twar e & Web site Inf o:
Secure Lodging
Cust Svc: 866-581-3003 ext 202
Rob Wengel
Secure Lodging Systems Inc.
fax: 866-581-3003
Cell: 604-905-9432
email: rwengel@securelodging.com
….
Kaba Keyless Locks p.2 of 14
FAQ:
How do I know which USER to select when creating a code?
For most guests you will use GUEST1
For most permanent staff you will choose bi-weekly code
Most USER options are self explanatory (PropertyManager/AGENT, WindowWasher, etc.)
For others check the USER LEVELS SHEET to see what extra privileges different levels
have. Some HOUSEKEEPING or HOUSEKEEPER and Maintenance codes are just Daily –
these are for short term use – good for a substitute or even could be used for a one day
code for a special cleaner.
Some codes are limited to 7am-6pm - most offer 24 hour access (unless dead bolt is on)
– Remember, you will know exactly who has been in your condo on what days should you
need that info.
Some contract folk you use on a regular basis (carpet cleaner, window washers… may
prefer a daily code be generated when they are scheduled rather than be given a more
permanent code they can customize.. You should check with them prior to creating your
first code for them.
Once you know if you need a short term code (1-31 days) or long term code (1 week to 62
weeks) you should Pay particular attention to the DEAD BOLT OVERRIDE and PASSAGE
MODE columns.
For a guest’s protection most codes for staff do not have DEAD BOLT OVERRIDE. When a
guest is in the condo and throws the deadbolt, no one can get in except
1. Another member of the guest’s group using the code issued for the guest or the
personalized code the guest created (ie.. if she/he is in the shower when he tries to
come in from a day of golf – We think he/she should be able to get in)
2. FIRE DEPARTMENT/EMS
3. EKAHI MANAGER (our bylaws require the AOAO must be able to access the
apartment at all times)
4. OWNER- Most owners will use their code for access when they are staying in the
condo so they should have the same privilege as a guest
5. PROPERTY MANAGER/AGENT: You can use another code for your manager/agent
without this privilege if you prefer but I thought you might want one of your people
to be able to access the condo if
a. someone isn’t feeling well and they call you and the deadbolt is on
b. you suspect traffic in and out might be leading to misuse of the condo and
the guest keeps the deadbolt on all the time .
c. other?
Can I create a code that has the numbers in it I want?
Yes and No! The system must create the code or the door will not know what to do. The
algorithms giving meaning to the code are pre-programmed in each lock so the code given
must meet those parameters. Thus you need to create all codes via the website…
HOWEVER – once you enter a code, you can “personalize” it (See DEFINITIONS of
USER PRIVILEGES) – remember, if your code has a prefix before the 6 digits, you will need
to enter those numbers and symbols as well as your personal 6 digit code once you create
it in order to open the door.
Kaba Keyless Locks p.3 of 14
This is a wonderful solution for staff who might work on several condos with this type of
Lock – initially all doors would have a different code assigned to the staff member but now
staff can personalize each door to a single code they can remember.
The system will track the personalized code and associate it with the original code.
How do I find out who has been in my apartment?
If something is missing or you want to know if a management company has put someone
in the condo without your permission, you need to use the M-Unit software available with
the system. At this time that means you would need to contact MAUI LOCK (Access
Hardware) for a service call. Dale DeSalvo, is the authorized dealer in Hawaii for the
Keyless Oracode-Kaba Locks - call him (see our CONTACT INFO page).
To learn more about the software and it’s availability for down load or from Access
Hardware/Maui Lock. Check with Dale DeSalvo or Rob Wengel at Secure Lodging (see
CONTACT INFO). The software is made to work with a Palm Pilot that syncs with your
computer. Standing at the LOCK with a Palm enabled with the software, you can get the
info needed for entry info.
What if I (or a new owner) no longer want to use the Keyless Lock Code
System
No problem. When your lock is installed you will be given 2 keys – standard mechanical
variety – These keys can open the door, by passing the Oracode system and functioning as
a standard door key. They should be kept in a safe place and used only for emergency
access or access once you are no longer using the Oracode/Kaba/SecureLodging web
interface to make codes to open the door.
How does the LOCK communicate with the Internet to get codes.
It doesn’t! The lock has been pre loaded with a series of Algorithmic codes that enable it
identify the codes you create on line via the Kaba/Secure Lodging Website. Each number,
prefix,symbol means something and causes the following numbers to mean something
else. No worry about power outages or Internet down time.
What is the ONE-SHOT code for.
Sometimes a guest will find they have forgotten an item after they have checked out. If
they close the condo door after 10AM for a standard check out or 1 PM for a late check
out, they will not be able to get in. Kaba encourages you to provide this ONE SHOT code
when a guest contacts you with this type of problem – This is the safest way to allow a
guest back in (prior to another renter’s code beginning) – the code will not by pass the
dead bolt.
What if a guest forgets their code and gets locked out.
The guest should contact you or your on-island agent (not the AOAO office) and get the
code again. Even if they have personalized the code, the one you initially assigned will
work – a new personalized code must then be configured. My Agent’s number is on the
inside of the screen door so a guest will be able to contact her without being inside.
Personally, I plan on issuing a long-term code to my house keeper to be used for guests
who have this happen. That way she can give them the code without having to go to the
condo and the code can continue to be used if she can’t get a hold of me to remind the
guest of their original code. For my staff’s protection, they will not know the guest’s code.
Kaba Keyless Locks p.4 of 14
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Once the lights start flashing red and green, you have _1000_ openings before the batteries go
completely dead. Have guests notify your agent if they see the lights flashing. Housekeeping and
maintenance should know how to change the batteries.
3 AA batteries need to be replaced. The access is easy but you must work quickly. The Battery Pack
is accessed by taking out a screw on the bottom of the lock – the verticle battery pack will drop out.
Change the batteries quickly (you have about 1.5 minutes – more than enough time if you have
batteries on hand and ready to go (remove new from packaging before you begin)
If you take too long, all programming will be lost and a call to the locksmith (Access Hardware) will
be needed. If programming is lost – that means the codes you have entered and given to guests
who have not yet arrived will need to be changed as well. Be careful
Photo of Lock area:
Kaba Keyless Locks p.11 of 14
Definitions of User Privileges
Lock Open
This is the most common privilege, basically granted to everyone. It is the right
to open the lock provided you enter the correct code.
Many people find it easier to remember a personal code composed of numbers
meaningful to them.
Note: ONLY THE LAST PERSONAL CODE ENTERED IS VALID. If you forget
your Personal Code, go back to the original code to open the door, then generate
another personal code.
Personal
Code
First enter your assigned code, then #, then a 6-digit personal code.
A one-shot code is a code which gives access to a specific door. just once.
Assign a one-shot code, for example, to a guest to go to a room and retrieve
forgotten belongings.
One-Shot
Code
However, if the user tries to enter that room again later the code does not work.
Passage Mode is often used on Common Rooms such as lobbies where you want
to grant access to all guests and staff.
Passage mode is also set on a lock if you have to enter and exit the room
constantly and do not want to have to enter the code each time - the door
remains unlocked until you remove Passage Mode.
Though cleaning staff might want to use this mode, we suggest it is too easy to
forget to reset the lock. This is more appropriate for use when remodeling,
moving, etc (BBP)
Remember to remove Passage Mode when it is no longer needed; anyone can
enter the room by just turning the handle!
Passage
Mode
Enter code followed by 2 to set Passage Mode and code followed by 3 to end it.
A user with the Deadbolt Override privilege can open any door for which he has
the access code.
The user just enters the normal sequence for Lock Open; the door will open even
if someone inside has set the deadbolt by turning the thumbturn to the left.
Deadbolt
Override
All GUEST codes have this priviledge so if one member of the family is showering
or napping and has set the dead bolt, a returning family member can still access
the condo. Staff do not )
More Definitions used in USER DESCRIPTIONS:
BW:
Bi Weekly Calendar 62 wks
D:
Daily Calendar 31 days
L:
Access has limited hours
P:
Turns off need for code
M:
Master Code for group
ECI:
Early Check in as early as noon
day prior to arrival
LCO
Late Check out to 1 pm
Kaba Keyless Locks p.12 of 14
LEVEL
USER DESCRIPTION
SUGGESTED
USE
BI-
WEEKLY
/ DAILY
START AND END
TIMES
DEAD-
BOLT
OVER-
RIDE
PASS-
AGE
MODE
0
Guest 1
Daily guest
D
Start 14:00 End
11:00
Yes
No
1
Guest 2 ECI
Guest early
check in
D
12:00 - 11:00
Yes
No
2
Guest LCO
Guest late check
out 1 PM
D
14:00 - 13:00
Yes
No
3
Guest LT
Guest Long Term
BW
14:00 - 11:00
Yes
No
4
One-shot
Forgetful guest
D
00:00 - 00:00
No
No
5
Owner 1 BW
BW
00:00 - 00:00
Yes
Yes
6
Owner 2 BW
BW
00:00 - 00:00
Yes
Yes
7
Owner 3 BW
BW
00:00 - 00:00
Yes
No
8
Owner 4 BW
BW
00:00 - 00:00
Yes
No
9
Property
Manager/AGENT
BW
00:00 - 00:00
Yes
No
10
Housekeeper1 BW
BW
00:00 - 00:00
No
No
11
Housekeeper2 BW
BW
00:00 - 00:00
No
No
12
Maintenance BW
BW
00:00 - 00:00
No
No
13
Maintenance2 BW
BW
00:00 - 00:00
No
No
14
Repairperson DL
(limited access
times)
D
07:00 - 18:00
No
No
15
Repairperson D
D
00:00 - 00:00
No
No
16
Vendor D
00:00 - 00:00
No
No
17
WindowWasher BWL
BW
07:00 - 18:00
No
No
18
CarpetCleaner L
BW
07:00 - 18:00
No
No
19
Decorator BW
BW
00:00 - 00:00
No
No
20
Decorator D
D
00:00 - 00:00
No
No
21
Prop Coor 1 BW
BW
00:00 - 00:00
No
No
22
Prop Coor 2 BW
BW
00:00 - 00:00
No
No
23
Prop Coor 3 D
D
07:00 - 18:00
No
No
24
Prop Coor 4 D
D
00:00 - 00:00
No
No
25
Builder BW
BW
00:00 - 00:00
No
Yes
26
Builder2 BW
BW
00:00 - 00:00
No
Yes
27
Builder3
D
00:00 - 00:00
No
No
28
Inspector 1 DM
D
00:00 - 00:00
No
No
29
Inspector 2 DM
D
00:00 - 00:00
No
No
30
Inspector 3 DM
D
00:00 - 00:00
No
No
31
Inspector 4 DM
D
00:00 - 00:00
No
No
32
Housekeeping 1 BW
BW
00:00 - 00:00
No
No
33
Housekeeping 2 BW
BW
00:00 - 00:00
No
No
34
Housekeeping 3 BW
BW
00:00 - 00:00
No
No
35
Housekeeping 4 BW
BW
00:00 - 00:00
No
No
36
Housekeeping 5 BW
BW
00:00 - 00:00
No
No
37
Housekeeping 6 BW
BW
00:00 - 00:00
No
No
38
Housekeeping 7 BW
BW
00:00 - 00:00
No
No
39
Housekeeping 8 BW
BW
00:00 - 00:00
No
No
40
Housekeeping 9 DM
D
00:00 - 00:00
No
No
41
Housekeeping 10 DM
D
00:00 - 00:00
No
No
42
Housekeeping 11 DM
D
00:00 - 00:00
No
No
Kaba Keyless Locks p.13 of 14
43
Housekeeping 12 DM
D
00:00 - 00:00
No
No
44
Housekeeping 13 DM
D
00:00 - 00:00
No
No
45
Vendor 1 D
D
00:00 - 00:00
No
No
46
Vendor 2 D
D
00:00 - 00:00
No
No
47
Vendor 3 D
D
00:00 - 00:00
No
No
48
Vendor 4 D
D
00:00 - 00:00
No
No
49
Vendor 5 D
D
00:00 - 00:00
No
No
50
Vendor 6 D
D
00:00 - 00:00
No
No
51
Vendor 7 D
D
00:00 - 00:00
No
No
52
Vendor 8 D
D
00:00 - 00:00
No
No
53
Vendor 9 D
D
00:00 - 00:00
No
No
54
Vendor 10 D
D
00:00 - 00:00
No
No
55
Vendor 11 DM
D
00:00 - 00:00
No
No
56
Vendor 12 DM
D
00:00 - 00:00
No
No
57
Vendor 13 DM
D
00:00 - 00:00
No
No
58
Vendor 14 DM
D
00:00 - 00:00
No
No
59
Vendor 15 DMP
D
00:00 - 00:00
No
Yes
60
Vendor 16 BW
BW
00:00 - 00:00
No
No
61
Vendor 17 BW
BW
00:00 - 00:00
No
No
62
Vendor 18 BW
BW
00:00 - 00:00
No
No
63
Vendor 19 BW
BW
00:00 - 00:00
No
No
64
Vendor 20 BW
BW
00:00 - 00:00
No
No
65
Vendor 21 BW
BW
00:00 - 00:00
No
No
66
Vendor 22 BW
BW
00:00 - 00:00
No
No
67
Vendor 23 BW
BW
00:00 - 00:00
No
No
68
Vendor 24 BW
BW
00:00 - 00:00
No
No
69
Vendor 25 BW
BW
00:00 - 00:00
No
No
70
Vendor 26 BWP
BW
00:00 - 00:00
No
Yes
71
User 1 DM
D
00:00 - 00:00
No
No
72
User 2 DM
D
00:00 - 00:00
No
No
73
User 3 DM
D
00:00 - 00:00
No
No
74
User 4 DM
D
00:00 - 00:00
No
No
75
User 5 BW
BW
00:00 - 00:00
No
No
76
User 6 BW
BW
00:00 - 00:00
No
No
77
User 7 BW
BW
00:00 - 00:00
No
No
78
User 8 BW
BW
00:00 - 00:00
No
No
79
User 9 D
D
00:00 - 00:00
No
No
80
AOAO Maint 1
BW
7:00 - 16:00
No
No
81
AOAO Maint 2
BW
7:00 - 16:00
No
No
82
AOAO Maint 3
BW
7:00 - 16:00
No
No
83
AOAO Maint 4
BW
7:00 - 16:00
No
No
84
AOAO Maint 5
BW
7:00 - 16:00
No
No
85
AOAO Maint 6
BW
7:00 - 16:00
No
No
86
AOAO Maint 7
BW
7:00 - 16:00
No
No
87
AOAO Maint 8
BW
7:00 - 16:00
No
No
88
AOAO Maint 9
BW
7:00 - 16:00
No
No
89
AOAO Maint 10
BW
7:00 - 16:00
No
No
90
AOAO Assist Mgr 1
BW
00:00 - 00:00
Yes
No
91
AOAO Assist Mgr 2
BW
00:00 - 00:00
Yes
No
92
AOAO General Mgr
BW
00:00 - 00:00
Yes
No
93
Fire Department
BW
00:00 - 00:00
Yes
No
PRE-ASSIGNED
AOAO &
EMERGENCY
CODES
DO NOT
USE
Kaba Keyless Locks p.14 of 14
94
User 10 D
D
00:00 - 00:00
No
No
95
User 11 D
D
00:00 - 00:00
No
No
96
User 12 D
D
00:00 - 00:00
No
No
97
User 13 BW
BW
00:00 - 00:00
No
No
98
User 14 BW
BW
00:00 - 00:00
No
No
99
User 15 BW
BW
00:00 - 00:00
No
No
100
User 16 BW
BW
00:00 - 00:00
No
No
101
User 17 BW
BW
00:00 - 00:00
No
No
102
User 18 BW
BW
00:00 - 00:00
No
No
103
User 19 BW
BW
00:00 - 00:00
No
No
104
User 20 BW
BW
00:00 - 00:00
No
No
105
User 21 BW
BW
00:00 - 00:00
No
No
106
User 22 BW
BW
00:00 - 00:00
No
No
107
User 23 BW
BW
00:00 - 00:00
No
No
108
User 24BW
BW
00:00 - 00:00
No
No
109
User 25 BW
BW
00:00 - 00:00
No
No
110
User 26 BW
BW
00:00 - 00:00
No
No
111
User 27 BW
BW
00:00 - 00:00
No
No
112
User 112 BWM
BW
00:00 - 00:00
No
No
113
User 113 BWM
BW
00:00 - 00:00
No
No
114
User 114 BWM
BW
00:00 - 00:00
No
No
115
User 115 BWM
BW
00:00 - 00:00
No
No
116
User 116 DM
D
00:00 - 00:00
No
No
117
User 117 DM
D
00:00 - 00:00
No
No
118
Pest Control BW
BW
00:00 - 00:00
No
No
119
Housekeeper BW
BW
00:00 - 00:00
No
No
120
Maid Service BW
BW
00:00 - 00:00
No
No
121
Maid Service D
D
00:00 - 00:00
No
No
122
Repairperson BW
BW
00:00 - 00:00
No
No
123
Decorator BW
BW
00:00 - 00:00
No
No
124
Inspector BW
BW
00:00 - 00:00
No
No
125
Unit User 1125 BW
BW
00:00 - 00:00
No
No
126
Unit User 126 BW
BW
00:00 - 00:00
No
No
127
Unit User 127 D
D
00:00 - 00:00
No
No
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