Isotrak LMU-3640 User Manual

Isotrak Mobile Compliance Pack – Hours of Service

March 2020/ V1.0.2003-2004

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Document Information

Version History

Version

Date

Author

Reviewer

1621

10/26/16

Editha Dura

Roel Sinadjan

1622/1623

11/21/16

Editha Dura

Roel Sinadjan

1624

12/8/16

Mia Ladoroz

Roel Sinadjan

1625

12/20/16

Mia Ladoroz

Roel Sinadjan

1626

01/13/17

Mia Ladoroz

Roel Sinadjan

1701

01/26/17

Mia Ladoroz

Roel Sinadjan

1702

01/31/17

Mia Ladoroz

Roel Sinadjan

1703

02/14/17

Mia Ladoroz

Roel Sinadjan

1704

02/28/17

Mia Ladoroz

Roel Sinadjan

1705

03/15/17

Mia Ladoroz

Roel Sinadjan

1706

03/24/17

Mia Ladoroz

Roel Sinadjan

1707/1708

04/24/17

Mia Ladoroz

Roel Sinadjan

1709/1710

05/23/17

Editha Dura

Roel Sinadjan

1711/1712

06/21/17

Editha Dura

Mia Ladoroz/Roel Sinadjan

1713/1715

07/18/17

Editha Dura

Mia Ladoroz/Roel Sinadjan

1716-1717

08/15/17

Editha Dura

Mia Ladoroz/Roel Sinadjan

1718/1719

09/27/17

Editha Dura

Mia Ladoroz/Roel Sinadjan

1720/1721

10/11/17

Editha Dura

Roel Sinadjan

1722/1723

12/05/17

Precious Mae Cenia

Roel Sinadjan

1724/1801

01/03/18

Precious Mae Cenia

Roel Sinadjan

1802/1803

02/10/18

Precious Mae Cenia

Roel Sinadjan

1804/1805

03/05/18

Precious Mae Cenia

Roel Sinadjan

1806/1816

08/27/18

Precious Mae Cenia

Roel Sinadjan

1817/1824

01/07/19

Precious Mae Cenia

Roel Sinadjan

1825/1905

04/15/19

Precious Mae Cenia

Roel Sinadjan

1906/1911

08/26/19

Precious Mae Cenia

Roel Sinadjan

1912/1919

11/20/19

Precious Mae Cenia

Roel Sinadjan

1920/2002

02/24/20

Kenneath Joy Galangque

Monique Rodriguez

2003/2004

03/23/20

Kenneath Joy Galangque

Monique Rodriguez

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Sign Off

Isotrak

Title

Name

Signature

Date

Partner Name

Title

Name

Signature

Date

Change Log

This section includes the following pages with the modified section details:

Page

Modified Section

Page 68

Updated – 5.2.10 Edit a log > Annotate Incorrect Driving Feature (Addition of this feature
on android)

Page 137

Updated – 17 Warning Features > Yard Move Radius (Addition of yard move radius pop­up notification on devices)

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Copyright

© Isotrak 2020. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any means
or stored in any retrieval system of any nature without prior written permission except as
expressly permitted by any written contract signed by Isotrak with the recipient.

The contents of this documentation are the confidential information of Isotrak and are
subject to the provisions of Isotrak standard Customer Agreement or Non-disclosure
Agreement (as relevant) or any similar agreement signed by Isotrak and entered into with
the recipient. The contents of this documentation (or any part or it) must not be used or
disclosed to any third party by the recipient except as expressly permitted by the relevant
agreement. If you (or your company) have not signed an agreement with Isotrak you must
not use this documentation, must treat it as strictly confidential and must promptly return
it to Isotrak.

Change History

This section details what changes have been made in order to prompt a new version of
this product specification:

Version

Date

Author(s)

Section Page

No.

Change

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App Permission Request

Lists of app permission request that you need to allow the app to access are the following:
A dialog is prompted to you after you install the ELD application. Other app permission

request is prompted to you when you take photos for your DVIR report, Work Order
report, fuel receipts and other documents and also when you use voice-to-text feature
instead of typing your inspection notes on a DVIR item.

Android App Permission Request

Action

Location. (Device’s location)

Tap Allow button to allow app to access

the device’s location.

Storage. (Photos, media and files on your
device)

Tap Allow button to allow app to access
photos, media and files on your device.

Camera. (Take pictures and record video)

Tap Allow button to allow app to access
the camera.

Microphone. (Record audio)

Tap Allow button to allow app to access
the microphone.

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iOS App Permission Request

Action

Location. (Location while you are using the

app)

Tap Allow button to allow app to access
the device’s location.

Notifications. (Notifications may include
alerts, sounds, and icon badges)

Tap Allow button to allow app to access
notifications.

Camera. (Camera access is need to take
photos of fuel receipts and other documents)

Tap OK button to allow app to access the
camera.

Speech Recognition. (Speech recognition will
be used to determine which words you speak
into this device’s microphone)

Tap OK button to allow app to access
speech recognition.

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Microphone. (Microphone will be used for
voice-to-text feature)

Tap OK button to allow app to access the
microphone.

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Contents

App Permission Request ..................................................................................................................... 5

1 Main Screen .................................................................................................................................. 11

1.1 Using the HOS Action Bar ........................................................................................................ 11

2 Customizing the Hours of Service App Preferences ......................................................................... 12

2.1 Hours of Service Settings ......................................................................................................... 13

2.1.1 Set Hours of Service Preferences ................................................................................................ 13

2.1.2 Capturing the Driver’s Signature ................................................................................................ 13

2.1.3 Customizing the Carrier Information .......................................................................................... 15

2.1.4 Driving Rules............................................................................................................................... 16

2.2 Vehicle Data Settings .............................................................................................................. 30

2.3 Device Preferences ................................................................................................................. 31

3 Familiarizing the Hours of Service Main Screen Tiles ....................................................................... 34

3.1 Time Remaining Tile ................................................................................................................ 34

3.2 Changing the Driver’s Duty Status............................................................................................ 35

3.3 Changing the Driver’s Ruleset .................................................................................................. 38

3.4 Recap ..................................................................................................................................... 38

3.5 Start Break ............................................................................................................................. 39

3.6 Data Transfer .......................................................................................................................... 41

3.7 Options .................................................................................................................................. 47

3.8 Logs ........................................................................................................................................ 47

3.9 DVIR ....................................................................................................................................... 48

3.10 Shift/Cycle ............................................................................................................................ 48

4 Check Driver Availability ................................................................................................................ 49

5 Driver Logs .................................................................................................................................... 50

5.1 Using the Driver Logs Bulk/ Multiple Selection Functions ......................................................... 51

5.2 The Driver Logs Accordion Header Features ............................................................................. 51

5.2.1 Daily Driver’s Log Entry Check-box (Uncertified Log) ................................................................. 51

5.2.2 Daily Driver’s Log Entry Check-box (Already Certified) .............................................................. 51

5.2.3 Daily Driver’s Title Log (Recertify Log) ....................................................................................... 52

5.2.4 Recap .......................................................................................................................................... 52

5.2.5 Daily Drivers Log Grid ................................................................................................................. 53

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5.2.6 Edit Daily Drivers Log Form ........................................................................................................ 54

5.2.7 DVIR ............................................................................................................................................ 56

5.2.8 Certify a Log ............................................................................................................................... 56

5.2.9 Email a Log ................................................................................................................................. 58

5.2.10 Edit a Log .................................................................................................................................. 60

5.3 Malfunction and Data Diagnostic Events .................................................................................. 76

5.4 DVIR ....................................................................................................................................... 84

5.4.1 DVIR Feature – Main Navigation Menu ..................................................................................... 84

5.4.2 DVIR Feature – Hours of Service Main Screen ............................................................................ 84

5.4.3 Selecting Your DVIR Type ........................................................................................................... 86

5.4.4 Starting Your DVIR ...................................................................................................................... 87

5.4.5 Searching a DVIR Item ................................................................................................................ 87

5.4.6 Completing the First DVIR Area .................................................................................................. 88

5.4.7 Capturing an Image of a DVIR Item............................................................................................ 89

5.4.8 Adding a Comment or Remark to a DVIR Item ........................................................................... 89

5.4.9 Finishing / Certifying Your DVIR ................................................................................................. 90

5.4.10 Submitting or Certifying the DVIR ............................................................................................ 93

5.4.11 Deleting a DVIR ........................................................................................................................ 94

5.4.12 Emailing a DVIR ........................................................................................................................ 94

5.4.13 Attempting to Logout ............................................................................................................... 95

5.5 DVIR History ........................................................................................................................... 95

5.5.1 Viewing DVIR History by Vehicle ................................................................................................ 96

6 Roadside Inspection ...................................................................................................................... 96

6.1 Roadside Inspection – Main Navigation Menu ......................................................................... 97

6.2 Roadside Inspection – Hours of Service Main Menu ................................................................. 98

6.3 Roadside Inspection Screen – Start Review .............................................................................. 98

6.4 Roadside Inspection Screen – Data Transfer........................................................................... 100

6.5 Roadside Inspection Screen – Email Logs ............................................................................... 101

7 Switch Equipment ....................................................................................................................... 102

7.1 Switch Equipment – Main Navigation Menu .......................................................................... 102

7.2 Options Menu ....................................................................................................................... 103

7.3 Switch Equipment – DVIR Screen ........................................................................................... 103

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7.4 Switching Equipment ............................................................................................................ 104

7.5 Managing Vehicles / Trailers ................................................................................................. 105

7.5.1 Manage Vehicles / Trailers – Delete ........................................................................................ 106

7.5.2 Manage Vehicles / Trailers – Edit ............................................................................................. 107

7.5.3 Manage Vehicles / Trailers – Add ............................................................................................ 108

8 Documents .................................................................................................................................. 113

8.1 Documents – Main Navigation Menu ..................................................................................... 113

8.2 Documents – Options Menu .................................................................................................. 114

8.3 Adding Documents................................................................................................................ 115

8.4 Editing / Deleting a Document ............................................................................................... 116

9 Add Fuel Receipts ........................................................................................................................ 117

9.1 Fuel Receipts – Main Navigation Menu ................................................................................. 117

9.2 Fuel Receipts Screen ............................................................................................................. 118

9.3 Adding Fuel Receipts ............................................................................................................. 118

9.4 Editing or Deleting a Fuel Receipts ......................................................................................... 120

10 Co-Drivers ................................................................................................................................. 121

10.1 Logon Co-Driver .................................................................................................................. 121

10.2 Switch Driver ...................................................................................................................... 126

11 Shipping Documents .................................................................................................................. 127

12 Add Remark .............................................................................................................................. 128

13 Cargo Inspected (Canada only) ................................................................................................... 129

14 Exempt Driver ........................................................................................................................... 131

15 Logout ....................................................................................................................................... 132

16 Unidentified Driving Events ....................................................................................................... 133

17 Warning Features ...................................................................................................................... 134

18 List of Login Errors ................................................................................................................... 1388

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1 Main Screen

The Hours of Service main screen is where you log your duty status events and which, in
turn, determines your compliance with FMCSA Hours of Service Regulations. This screen

also serves as your gateway to the rest of the app’s features.

1.1

Using the HOS Action Bar

The HOS Action Bar is the starting point for navigating to the different pages within the
app and is always present in the app’s topmost portion:

The action bar features the following navigational controls of the app:

Action Tool Name

Action Tool Icon

Description

Main navigation
hamburger

Tap to open the main navigation menu of
the application

Refresh Button

Tap to manually refresh the data in the app
page. Hidden under submenu icon once

all icons are present.

The main screen also provides essential
information about the app’s user:

• Driver Name: Displays the name of

the driver who is logged in and
whose logs are displayed.

• Vehicle Name: Displays the driver’s

vehicle name.

• Trailer Name: Displays the driver’s

trailer name.

Note: Can tap Vehicle and Trailer name to
display Switch Vehicle Dialog.

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Logout Button

Tap to log out of the app, this will also set
your status to Off Duty. Hidden under

submenu icon once all icons are present.

Malfunction Button

Tap to see uncleared Malfunctions

Data Diagnostics Button

Tap to see uncleared Data Diagnostics.
Turns into an accent color (based on the

app’s theme) if there are new events and

turns white when already viewed.

VBUS Connectivity

Indicates that the device is connected to a
VBUS device and turns to when

disconnected. Hence, connection
interruptions may occur which will turn into

flashing icon while in a reconnecting
state.

Pending Edit Request
Button

Tap to display the pending edit request
dialog, edit request is from Motor Carrier
Edit Suggestions, correction of errors with
Team Drivers, and Events logged under
Unidentified Driver Profile.

Connect Button

Tap to display a dialog to Connect to
Vehicle’s VBUS Device. It has the same

capabilities as the VBUS icon .

2 Customizing the Hours of Service App Preferences

The app’s settings and preferences can be customized in the Hours of Service Preferences
screen.

To navigate to this part of the app, select the icon or swipe the screen to the right to
display the main navigation menu, select the Settings option and then select the Hours
of Service option, this will display the Settings screen.

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2.1 Hours of Service Settings

2.1.1

Set Hours of Service Preferences

This is where the basic driver, vehicle, carrier and shipping data is entered and stored
within the app. The identification data stored here is then used by the app, web portal
and in the driver’s daily log report.

After logging in to the app for the first time

When the app is used for the first time, the driver is taken directly to the Main Dashboard
after which a Select Equipment dialog box will be displayed. It will continue to display
until the user chooses a specified vehicle and trailer (if needed) to use. Driver can select
option ‘None’ to use the app without selecting a vehicle.

2.1.2

Capturing the Driver’s Signature

The application can capture the signature of the driver which is then used for digitally
certifying a log. To create the driver signature, select the main navigation hamburger ,

select the Settings option and then select Hours of Service:

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The Driver Information section of the screen
will be displayed along with any signature that

has been created for the driver. Tap on the

icon to create or change the signature.

Create or update your signature in the app by
using your finger to create your signature.

Tap the Done button to save your signature.
You can also select the Clear button to clear
the captured signature and start again.

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2.1.3

Customizing the Carrier Information

The carrier information can also be set from within the Hours of Service section (main
navigation hamburger > Settings > Hours of Service). You can scroll the screen down to
the Carrier Information section:

Note: The driver is allowed to select a specific Carrier Information if ‘Allow driver ability to change

carrier’ in portal->settings->account setting under Portal Controls and ‘Allow Carrier Change’ in Drivers
Management page are enabled.

Enter details for the following:

Carrier Name
Carrier DOT Number
Main Office Address
Phone Number
Home Terminal Details of the driver

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2.1.4

Driving Rules

This is where you change the HOS rules or the Federal Motor Carrier Safety

Administration’s (FMCSA) regulations that govern the hours that a commercial vehicle

driver can legally accumulate driving or being on duty for a motor carrier in a working day
and week. This is also where you apply the HOS rules exceptions.

The driving rules can also be set from within the Hours of Service section (main
navigation hamburger > Settings > Hours of Service). You can scroll the screen down to
the Driving Rules section:

Select the appropriate HOS rules that you would like the app to use from the drop-down list.

You can customize the region, cycle, cargo, exceptions and time zone rules.

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Region

This is where you can set the region. The options are USA, Canada and Mexico. The cycle
and exceptions displayed are dependent on which region has been set by the driver.

Notes:

• If the region selected is Canada, then the condition “Canada Off-Duty Deferral” is enabled. This

means that you are allowed to get an extra two hours of driving and on duty in a 24-hour period
(day 1) and take the required extra two hours off on the following day (day 2). The Deferral status
is shown on the Driver’s Daily Logs.

• For Canada region, “Use Cycle Reset” checkbox/toggle button is now available.

• A remark will be recorded in Edit Logs screen with a note ‘Change to <Region> ruleset’ if region is

changed via the Setting screen or in Main Dashboard screen>Change Cycle dialog.

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Cycle

This is where you can set the consecutive multi-day duty period which the driver will
follow. Choosing a cycle will take into effect the corresponding legal limitations on the
hours that can be used by the driver in a 7 day or 8 day working cycle.

Available Cycle Rules Options

Interstate - Federal Rules

Cycle

Shift Limit

Drive Limit

Until Break

Break Left

US60hr7days

7 days

14 hours

11 hours

8 hours

30 minutes

US70hr8days

8 days

14 hours

11 hours

8 hours

30 minutes

Alaska70hr7days

7 days

20 hours

15 hours

8 hours

30 minutes

Alaska80hr8days

8 days

20 hours

15 hours

8 hours

30 minutes

California80hr8days

8 days

16 hours

12 hours

N/A

N/A

Intrastate Cycle Rules

Cycle

Shift Limit

Drive Limit

Break Limit

Alabama60hr7days

7 days

15 hours

10 hours

N/A

Alabama 70hr8days

8 days

15 hours

10 hours

N/A

Florida 70hr7days

7 days

16 hours

12 hours

N/A

Florida 80hr8days

8 days

16 hours

12 hours

N/A

Illinois 60hr7days

7 days

14 hours

11 hours

N/A

Illinois 70hr8days

8 days

14 hours

11 hours

N/A

Maryland 70hr7days

7 days

16 hours

12 hours

N/A

Maryland 80hr8days

8 days

16 hours

12 hours

N/A

Massachusetts 60hr7days

8 days

14 hours

11 hours

N/A

Massachusetts 70hr8days

8 days

14 hours

11 hours

N/A

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Michigan 60hr7days

7 days

14 hours

11 hours

30 minutes

Michigan 70hr8days

8 days

14 hours

11 hours

30 minutes

Minnesota 60hr7days

7 days

14 hours

11 hours

30 minutes

Minnesota 70hr8days

8 days

14 hours

11 hours

30 minutes

New Hampshire 60hr7days

7 days

14 hours

11 hours

N/A

New Hampshire 70hr8days

8 days

14 hours

11 hours

N/A

New York 60hr7days

7 days

14 hours

11 hours

N/A

New York 70hr8days

8 days

14 hours

11 hours

N/A

North Carolina 70hr7days

7 days

16 hours

12 hours

N/A

North Carolina 80hr8days

8 days

16 hours

12 hours

N/A

North Dakota 70hr7days

7 days

16 hours

12 hours

N/A

Pennsylvania 60hr7days

7 days

14 hours

11 hours

N/A

Pennsylvania 70hr8days

8 days

14 hours

11 hours

N/A

South Carolina 70hr7days

7 days

16 hours

12 hours

N/A

South Carolina 80hr8days

8 days

16 hours

12 hours

N/A

Tennessee 60hr7days

7 days

14 hours

11 hours

N/A

Tennessee 70hr8days

8 days

14 hours

11 hours

N/A

Texas 70hr7days

7 days

15 hours

12 hours

N/A

Wisconsin 70hr7days

70 days

16 hours

12 hours

30 minutes

Wisconsin 80hr8days

80 days

16 hours

12 hours

30 minutes

Vermont 60hr8days

7 days

14 hours

11 hours

N/A

Vermont 70hrs8days

8 days

14 hours

11 hours

N/A

Virginia 70hr7days

7 days

16 hours

12 hours

N/A

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Virginia 80hr8days

8 days

16 hours

12 hours

N/A

Canada Cycle Rules

Cycle

Shift Limit

Drive Limit

Break Limit

Canada 70hr7days South

7 days

16 hours

13 hours

N/A

Canada 120hr14days South

7 days

16 hours

13 hours

N/A

Canada 80hr7days North

7 days

20 hours

15 hours

N/A

Canada 120hr14days North

7 days

20 hours

15 hours

N/A

Alberta Province

N/A

15 hours

13 hours

30 minutes

Any of the above cycle rules are depending on the region selected and can

be applied given the appropriate rule from the region drop down list.

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• Intrastate to Interstate driving rules

If the driver is operating in intrastate mode and is crossing over a state line then the app
automatically switches to federal rules. A dialog will display confirming that the driving
rules have changed right after crossing boundaries.

Example:

SouthCarolina80hr8days to US70hr8days

or

SouthCarolina70hr7days to US60hr7days

• Interstate to Intrastate driving rules

The driver must also follow the Federal HOS regulations for a short period of time while
operating in interstate commerce. If the driver were using the 60-hour/7-day schedule,
he must follow the Federal HOS regulations for the next 7 days having done operating in
interstate commerce. If you were using the 70-hour/8-day schedule, you must follow the
Federal hours-of-service regulations for the next 8 days after you finish operating in
interstate commerce.

Note:

To perform intrastate check, enable the option
available in the Settings > HOS Preferences
(however this check is optional). The user has the
ability to whether or not perform to the checking.

Also, it is important for the driver to monitor the cycle used for the past 7 or 8 days.

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Cargo

This will set the applicable Hours of Service rules for property carrying or passenger
carrying commercial vehicles.

Available Cargo Rules Options

• Property – the 11 and 14 hours rule will apply.

• Passenger – the 10 and 15 hours rule will apply.

Exceptions

The options that appear when tapping the Exceptions button will allow the driver to avail
of exceptions from the Hours of Service rules for as long as certain conditions are met as
stipulated the Hours of Service section of the Code of Federal Regulations (49 CFR Part

395.1-Hours of Service of Drivers-Scope of rules in this part) and other pertinent FMCSA
regulations.

Note: A disabled exception on the portal will be removed from the app by the next day.

Either of the above cargo rules can be applied by

selecting the appropriate rule from the drop down.

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Available US Exceptions Options

• 2 Hour Driving Extension for Adverse Driving Conditions

• Relief from all driving rules for Emergency Conditions

• Oilfield Operations with 24-hour restart

Note: If the Exception 395.1(d) is enabled, user can control to hide or show the 5th line that is
shown on grid chart and Well Site option when changing status. Go to Settings > HOS
Preferences > Driving Rules > Use 5th Line for Exception 395.1(d) toggle option is available which
can be enabled or disabled.

• 30 Minute Break Exemption for Petroleum Tank Drivers

• 30 Minute Break Exemption for Short-Haul Drivers

• 30 Minute OnDuty break for Asphalt drivers

• No Logs for CDL Short-haul Drivers operating within 100 air miles (12 hour shift)

Note: A warning dialog is displayed if the short haul driver broken the 100 air miles from the
home terminal.

• No Logs for Short-haul Asphalt, Ready-Mixed Concrete Drivers or Non-CDL-

Drivers operating within 150 air miles (14 hour shift)

• 24 Hour Restart for Construction, Groundwater well-drilling

• 16 Hour Work Shift Once Per Week

Select the appropriate exception from
the list. You must then enter a reason
for applying the exception in the Enter
reason for exception(s) field. Once
complete, select the OK option to apply
the selected exception.

Note: Exceptions are different
depending on the Region selected.

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Note: ‘16 Hour Work Shift Once Per Week’ exception can only be used once for the last 7 days or

in every 70hr cycle, if the driver attempted to enable the exception an error dialog will display
stating the following:

However, it is possible for the driver to add another ‘16 Hour Work Shift Once Per Week’

exception when a cycle reset has occurred. Nevertheless, the driver will need to wait for the
current cycle to end to be able to add the exception again.

• Utility Service Vehicle

• 30 Minute Break Exemption for Specialized Carriers & Rigging Association

(SC&RA)

• Agricultural Operations

Note: A confirmation dialog is displayed when using ‘Agricultural Operations’ exception.

• Transport of Commercial Bees, Livestock

• Hi-rail 2-hour travel exclusion - 395.1(w)

• Driver salesperson - 395.1(c)

• Relief from Driving rules for State of Emergency - 390.23

• California flammable tank drivers may drive 10 hours within a work shift

• No Logs for Non-Commercial Motor Vehicle

Note: A warning dialog is displayed upon attempting to add a new event in current time while in
Not-CMV exception. Tap Yes button to remove exception or tap No button to cancel.

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Available Canada Exceptions Options

• 2 Hour Driving Extension Special Permit

• Oil Well Service permit

• CanEmergencyConditions

• 2 Hour Driving Extension for Adverse Driving Conditions

• No Logs for drivers operating within 160km of home terminal

Available Alberta Province Exceptions Options

• CanEmergencyConditions

• 2 Hour Driving Extension for Adverse Driving Conditions

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Time Zone

Lock Screen Style

The user has the ability to control the lock screen display. There are two (2) types
available: new 'Remaining to violation' lock screen or the old '4 clocks' lock screen.

Select the driver’s Home Terminal time
zone. Time zones available are:

Hawaii
America/Anchorage
Pacific Time (PST8PDT)
Mountain Time (MST7MDT)
Saskatchewan
Central Time (CST6CDT)
Eastern Time (EST5EDT)
Atlantic
Canada/Newfoundland
Asia/Manila

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Use Grid View Editing

The user has the ability to use grid view editing. Once enabled, user can also set the edit
increment time. (See Section 5.2.12 Edit a Log)

Note: Grid view editing is the default editing mode for new driver using 1919 app version.

Display Street Address

Display Street address option will allow drivers to select where to get the location if it is
the actual location or the nearest city with 5,000 population when in AOBRD mode. The
option will only display for drivers that have permission which is set by the personnel in
the portal->Account Settings under App Controls > ’Display Street Address for AOBRD
mode’.

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Email Service Provider

There are (2) two email service provider options: via Server or Mobile App. Email Service
Provider setting can be change on the portal->account settings under App Controls ->
Email Sender.

PDF Report Email Recipients

You can set the default recipients of your Driver Daily Log PDF report in the part of the
Settings Menu.

Enter the email address or addresses
that will become a recipient or
recipients of the Hours of Service

Service app’s Daily Driver Log PDF

report.

The email addresses must be

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PDF Generation Mode (Android only)

There are (2) two PDF Generation Mode options: Legacy or Optimized mode. Optimized
mode is an optimized version with a less PDF file size when generating a PDF report.

Note: Setting option is only for Android app.

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2.2 Vehicle Data Settings

AOBRD Speed Threshold

For vehicle in AOBRD mode, speed threshold setting is dependent on what is set on the
portal->account settings under App Controls ->AOBRD Speed Threshold. The default
value is 100 Mph/Kph. (For example: When the set AOBRD Speed Threshold is 100
Mph/Kph, lock screen will be shown and the app will be in driving state once the vehicle
speed threshold reached to 100 mi/hour)

The AOBRD speed threshold can also be set from within the Vehicle Data Settings
section (main navigation hamburger > Settings > Vehicle Data Settings > AOBRD Speed
Threshold).

If Set AOBRD Speed Threshold option

is disabled on driver’s settings, then

driver is not allowed to set AOBRD
threshold on app.

AOBRD Speed Threshold option is only
enabled when a specific driver is
allowed by the personnel to set speed
threshold on app. Go to Drivers
management page > Create/Edit dialog
> and enable Set AOBRD Speed
Threshold.

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2.3 Device Preferences

Unit of Distance

Setting the default unit of measures.

Disable Notification Sound

The application has a Mute button to silence all sounds that could come from the
application. Also, the ELD rules state that all application sounds should be muted during
Sleeper status. However, the mobile device should not be muted so that sound will be
available for phone calls.

Note: When the current status is Sleeper Berth, it automatically mutes the application sound.

Color Theme

Displays option for selecting Color Theme.

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Night Theme

By default, the application automatically changes to a night theme based on the sunset
time calculated from the device's location. If location is not available, the local time of
the device is used.

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Language Support

The application supports language translation for English, French-Canadian (Francais
(Canada)), Spanish (Español (Estados Unidos)), and Serbian (available only for driver in
Serbian language).

To enable the desired translation, select the supported language located below the Login button and the

translation will take effect immediately.

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3 Familiarizing the Hours of Service Main Screen Tiles

3.1 Time Remaining Tile

When the time remaining tile displays a grey color, it indicates that the driver is Off
Duty, Sleeper or Waiting at Well Site; when the tile displays a green color, it indicates

that the driver’s status is Driving or On Duty; when the tile displays an amber color, it
indicates that the driver’s status is Driving or On Duty and has less than 3 hours left;

when the tile displays a red color, it indicates that the driver’s status is Driving or On
Duty and has already ran out of time or when in violation.

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Tap the time remaining panel to view the Time Remaining Clocks.

Notes:

- For Canadian Rules, a 14 hour On Duty limit on time remaining clock is shown.

- For Alberta cycle, only Drive and Duty clocks are shown.

3.2 Changing the Driver’s Duty Status

To change the duty status of the driver, tap the Duty Status button and select the
appropriate driver duty status.

Available Duty Status Options

Duty Status Icon

Duty Status

Duty Status Icon

Duty Status

Off Duty

On Duty

Sleeper Berth

Waiting at Site

Driving

The time remaining clocks are color coded to match the time remaining panel.

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Notes:

• A static notification on screen is visible when driver is currently in Personal Use or Yard Moves.

• When changing status to Personal Use or Yard Moves, it is required to fill in the notes field.

• Attempt to create or edit an event such as Off Duty, On Duty, Sleeper Berth in the middle of an

automatically Driving event is not allowed, instead an error dialog is displayed stating "Error:
shortening of prior driving event is not allowed. Select a time before or after the driving event."

Tapping the duty status button will show the Change Current Status pop up dialog. While creating event in

Edit Logs screen, you can adjust the duration of the duty status event by tapping the Previous 15 minutes

Time Interval button to increase the time duration and the Next 15 minutes Time Interval button to

decrease the time duration. However, these buttons are disabled prevent time from going before or after

the current day. (eg. 12:00AM – 11:59PM).

• If Personal Use is enabled, the status will be set to Off Duty automatically and will disable the other

checkboxes. Selection of this option will be recorded within the events history. Events except Off
Duty will not be displayed in the grid but is displayed in the event history list. Off duty will always
be the display in the grid and when the driver makes an automatic event, lock screen will also be
shown.

• If Yard Moves is enabled, the status will be set to On Duty automatically and will disable the other

checkboxes. Selection of this option will be recorded within the events history. Events except On
Duty will not be displayed in the grid but is displayed in the event history list. On Duty will always
be the display in the grid and when the driver makes an automatic event, lock screen will also be
shown.

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When the app is able to obtain a valid GPS fix, the Location field will be
automatically populated with the current location information of the user. If there
is no GPS fix, the Location field will remain blank, in this instance; you must
manually input the relevant details. Location is a required field and must contain at
least 5 characters upon adding or editing an event.

Location records as street address if driver is in (1) Canadian cycle; or (2) vehicle
used is in AOBRD mode and 'Display Street Address for AOBRD Mode' option is
enabled in Account Settings > App Controls. For driver whose (3) vehicle used is in
ELD mode, location records the closest city with less than 5,000 population in all
driver statuses event except for Personal Use event. Personal Use event records
the closest city with more than 5,000 population.

Once all relevant details have been entered and the correct duty status selected,
tap the OK button to save the new duty status event. You can also select the Cancel
button to cancel adding the selected duty status.

Changing the status to On Duty or Driving also enables the options for ‘Personal

Use’ and ‘Off Road’. Personal Use is mentioned in the FMCSA’s Supplemental

Proposal, which was published on March 28, 2014, that mandates ELDs for most
drivers of CMVs that currently log. When a vehicle is turned off in Personal
Conveyance (PC), the driver will be asked if he or she would like to stay in PC once
the vehicle is started again. If no choice is made to continue in PC, the app will
automatically transition into Driving. Off Road, on the other hand, means that the
vehicle is running on rough terrain. Lastly, Yard Moves, has been established under
a mandate which allows driver or personnel to perform duties like moving trucks
around the home yard by establishing a single set of thresholds for all ELDs in an
On Duty, not Driving status without triggering the device by reaching the
thresholds.

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3.3 Changing the Driver’s Ruleset

The country flag (US , Canada , or Mexico) indicates the ruleset the

driver is currently using. To change the drivers’ ruleset, tap the on the country flag and

select the appropriate driver country/ruleset from the dialog.

Note: For new drivers, the set default country in the driving rules is based on the device’s location.

3.4 Recap

Note: For Alberta cycle, Avail and Gain is not available as Alberta does not have a cycle.

Tap the Recap button to bring up the

recap information for the specified duty

day and corresponding cycle data.

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3.5 Start Break

The Start Break button will be disabled when the duty status is Off Duty, Sleeper Berth
or Waiting at Well Site.

The Start Break button will be enabled when the duty status is On Duty or Driving.

Break Type Options:

- USA Cycle:

• 30 minutes OffDuty

• 2 hours OffDuty

• 10 hours OffDuty

• 34 hours OffDuty

• 2 hours Sleeper

• 8 hours Sleeper

• 10 hours Sleeper

- Canada Cycle:

• 10 minutes OffDuty

• 30 minutes OffDuty

• 2 hours OffDuty

• 8 hours OffDuty

• 10 hours OffDuty

• 24 hours OffDuty

• 36 hours OffDuty

• 72 hours OffDuty

• 2 hours Sleeper

• 8 hours Sleeper

• 10 hours Sleeper

Once you tap the Start Break button, a pop­up dialog will be displayed with the
following options:

Break Type: Select from the dropdown list
how long you would like your break to be.

Set Alarm: (Enabled by default) Toggle
button to disable or enable. If enabled, an
audio alarm is played when break is over. If
disabled, no audio alarm when break is
over.

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If End Break button is being tapped, then:

o It set status ‘Driving’ (if the vehicle is

moving) and driver can set status
manually (if the vehicle is not moving).

If Start Break button is being tapped, then:

o

It sets the status to OffDuty/Sleeper
(depending on the break type selected)

o

The ‘Start Break’ button turns to ‘End
Break’.

o

The Time Remaining button turns to On
Break.

Note: Start Break button is also available
within the Change Status dialog on main
dashboard screen.

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3.6 Data Transfer

Selecting the Data Transfer button from the Options Screen will display the list of
supported data transfer options.

The ELD provides a standardized single-step compilation for the driver’s ELD records and
initiation of the data transfer to authorized safety officials when requested during a
roadside inspection.

Tap the Data Transfer button to transfer data of the compilation of the driver’s ELD
records. Once tapped, a selection of the supported data transfer options by the ELD will
prompt to the user. The available data transfer options for iOS app are Bluetooth, Email
and Web Service only.

• Select Vehicle - this option enables the ELD to produce a data file or a series of

data files of ELD records for a subset of its vehicles used by the driver.

Android app Data Transfer options

iOS app Data Transfer options

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Tap the Select Vehicle menu to show the list of vehicles used by the driver.

The ‘All Vehicles’ option will only display on the list when the driver has already driven

multiple vehicles for the day.

For Android app, list of vehicle/s are displayed in
checkboxes. After selection of vehicle(s), it will then
prompt the Data Transfer dialog to select data
transfer options: Bluetooth, USB, Email or Web
Service.

For iOS app, list of vehicle/s are displayed in
checkboxes. The app allows to select specific
vehicle(s) to be included in ELD output file. The list
of vehicles displayed are the vehicles that the
driver used within the current cycle.

Select or deselect vehicle or vehicles by tapping the
checkbox button. Tap OK button to save selection.

• Transfer via Bluetooth Tethering - this

option enables the user to transfer files through Bluetooth tethering. The ELD
prompts for an output file comment which the driver may enter (optional). After
the input, if Bluetooth is not yet turned on, a prompt will appear asking you to
turn it on.

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You will then be asked to pick the device to which the ELD output file will be
transmitted via Bluetooth tethering.

After the data transfer process is successful, a toast message will then display at
the bottom stating that the ‘ELD Output File Transferred’.

• Transfer via USB (Android Only) - this option enables the user to transfer files

through USB (external devices).

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After selecting a data transfer option, the ELD prompts for an output file comment
which the driver may enter (optional). The ELD accommodates the entry of an
output file comment up to 60 characters long.

Prior to saving the driver’s ELD file to an external storage/device, the ELD must
read a verification text file from the USB device provided by the Authorized
Safety Officials. This can be done by selecting the path where the verification file
is located on the Safety Official’s USB device.

If the verification process is

successful, a ‘Verification
Successful’ dialog will display.

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Once ‘OK’ button is tapped, then

the driver can now select on
where to save the ELD file.

Upon confirmation, the ELD generates the compliant output file and performs the

data transfer. A toast message will display at the bottom stating that the ‘ELD
Output File Transferred’.

Note: You cannot transfer a file via USB when the verification file on the device is not the same
as the verification file on the inspector’s USB drive. If this issue occurs a toast message will
display stating ‘Invalid verification file’.

• Transfer via Email - this option enables the user to transfer files through email.

The ELD output file transferred is encrypted using AES-256 in FIPS Publication

197. Before sending, the ELD prompts for an output file comment which the
driver may enter (optional).

After the data transfer process is successful, a toast message will then display at
the bottom stating that ‘ELD Output File Transferred’.

Note: Data transfer via email is sent to [e-mail].

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• Transfer via Web Service - this option enables the user to submit ELD output

files, and verify that the ELD’s certificate, ELD Identifier, and Registration ID are
still valid.

After the data transfer process is successful, a toast message will then display at
the bottom stating that ‘ELD Output File Transferred’.

However, if data transfer is not successful, a toast message will then display at
the bottom stating that ‘ELD Output File Transfer Failed’ with corresponding data
transfer error messages.

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3.7 Options

Selecting the Options button from the HOS Main Screen will display the Options
module:

3.8 Logs

Selecting the Logs button from the HOS Main Screen will display the current days log
and provide the ability to navigate backwards to view the previous seven logs:

The functions within the Options module will be covered in more detail throughout this document.

Scroll the screen to view all of

the information, or, tap the log

grid to view the log events.

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3.9 DVIR

Selecting the DVIR button from the HOS Main Screen will display the Select DVIR screen:

Note: When switching the vehicles, the equipment’s will be displayed along with their associated forms.

Changing the forms used will pop up a message dialog stating “Are you sure you want to use a different
form?” with a ‘YES or ‘NO button. For DVIR form set as default on a vehicle, form cannot be changed into

another form. Inspect button is disabled when no DVIR form is associated to the current equipment used.

3.10 Shift/Cycle

Selecting the Shift/Cycle button from the HOS Main Screen will display the total work
hours of the driver’s current work shift and the total working hours that the driver can
legally accumulate over a certain cycle or a consecutive multi-day period:

Note: For team driving, Time Remaining clock
for co-drivers is also shown. Tap on arrow left
or arrow right to navigate to co-driver’s time
remaining clocks.

• DVIR can be created to suit the

vehicle types, all DVIRs will be
displayed on this screen.

• DVIR History can be viewed by

tapping the DVIR History button
in the DVIR screen.

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4 Check Driver Availability

From the Hours of Service Main Screen, tap the Options button and then tap the Gain
Time button, this will then display a date & time of when the driver will gain his/her

maximum hours.

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5 Driver Logs

The Driver Logs allows you to view and update the electronic recording of your duty

status events in the Hours of Service app’s online driver logs. This is where you also

store shipment data, send the certified logs to its intended recipients and manage other
driving duty information.

Scroll the screen to view all of the information, or, tap the log grid to view the log
events. The daily log for the current day will be in expanded view by default. The daily
driver logs for the previous days will be in collapsed view.

To expand or collapse a daily log, tap the Collapsible Menu Header.
Cycles and the Start Hour time used are also shown in the Log, it is found on the upper

right corner just above the Grid Chart.

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5.1 Using the Driver Logs Bulk/ Multiple Selection Functions

The first part of the Driver Logs user interface feature controls and information for the
bulk/multiple selection features. These controls will allow you to perform features for
multiple selected driver logs.

Function icon

Function

Description

Selection Button

Tap the button to select all certified logs

Selected Logs Counter

This shows the number of selected
certified driver logs

Reset Button

This clears/deselects all of the selected
driver logs

5.2 The Driver Logs Accordion Header Features

To expand or collapse a daily log, tap the Driver Logs Accordion/Collapsible Menu
Header:

Note: Driver Logs title shows the full-time range when the Start Hour time is not zero. You can change
the time by going to Settings > HOS Preferences

5.2.1

Daily Driver’s Log Entry Check-box (Uncertified Log)

Tap the check-box to certify the selected daily log:

5.2.2

Daily Driver’s Log Entry Check-box (Already Certified)

Tap the check-box to uncertify the selected daily log:

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5.2.3

Daily Driver’s Title Log (Recertify Log)

When a certified log has been edited in the portal, it prompts the driver to either accept
or reject the proposed changes through the “Edit Suggestions” dialog. Once the driver

accepts an edit request, it will display a note on the daily driver’s title log stating
“Recertify”, which indicates the log needs to be certified again in order to include the

records changes.

5.2.4

Recap

Tap the Recap button to bring up the recap information and corresponding cycle data
for the specified duty day

Tapping the Recap button will display a complete recap for the end of the workday including:

- On Duty & Driving Hours, - Total hours on duty last 7 days (including current day), - Total
hours available tomorrow, - Total hours On Duty last 8 days (including current day)

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5.2.5

Daily Drivers Log Grid

Tap the driver’s log grid to view the log events and edit the log. Scroll up/down the screen to view the Daily
Driver’s Form. This is where you can view the other required information that must appear in the driver’s daily

log. In addition, not all of the events statuses are displayed on the grid chart.

Personal Use and Yard Moves are also displayed on the grid chart as an Amber color line to be visually different
with the other event statuses, a dashed line represents the Personal Use event and a dotted line represents
the Yard Moves event. The legends for Personal Use and Yard Moves event will only display when the said
events occurred.

On grid chart regardless of the events, when VBUS Devices is connected, the proceeding grid line will be in
thick line. If disconnected from VBUS Device, the proceeding grid line will be in thin line. The small dot
indicates at which point VBUS connection or disconnection occurs. This grid line changes are only for drivers
whose using an app version from 1905.190430 up to the latest app versions.

Note: When ‘Show all events’ toggle switch is off, the following Remark events are hidden:

Diagnostic/Malfunction clears, Vbus Connect/Disconnect, Authenticate/Unauthenticate, Dvir Not performed/
Dvir Completed, Log certified remark, Start of day Odometer remark, and Toll road start/stop.

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5.2.6

Edit Daily Drivers Log Form

The following information can be viewed / amended within the Daily Drivers Log Grid:

Driver Information

a) Driver Name – displays the name of the driver.

b) Vehicle Information

•

Vehicle Name – displays the name of the current Vehicle of the driver.

•

Trailer Name – displays the name of the current Trailer of the driver.

•

Switch Equipment – tap this button to launch the Switch Equipment dialog to
select another Vehicle or Trailer names.

Tap the Edit button to open the Driver Log Form. From here, you can update
the other required information that must appear in the driver’s daily log
(as listed below).

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•

Carrier – displays the name of the Carrier. Driver can change their carrier (for
driver who drives for more than one fleet or DOT number) if they are allowed to
do so. This permission can be enabled in driver settings> ‘Allow Carrier Change’
option.

•

Carrier DOT Number – a non-editable field which displays the Carrier DOT
Number.

c) Shipping Information

•

Shipping docs – displays the bill of lading or manifest number entered by the
driver.

•

Shipper & Commodity – displays the shipper name and the type of commodity
which the shipment contains.

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5.2.7

DVIR

5.2.8

Certify a Log

Tap the Certify button to certify the selected daily log. If the current status is Driving, a
pop-up dialog will open and you will be asked to confirm changing the status to Off
Duty:

Certified logs cannot be removed (unless uncertified).

Email button will only be enabled if the DVIR Log is already certified.

Notes:

•

•

This is where you can view a list of the DVIRs conducted during the selected working day.

Tap the icon to open the pane for the email and view options.

Tap the Email button to send the completed DVIR.

Tap the View button to view the DVIR.

Tap the Remove button to remove the DVIR.

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Tap Send button after successfully
entering email recipient(s) for the
certified log. Separate by comma
for more than one (1) recipient.

Note: Email sender is dependent on what
is set on Account Settings > Account
controls > App Controls > Email Sender.

Tap to check Email log? option if
you wish to email the certified
log to a recipient. Leave it
uncheck to continue certifying
the log without emailing it.

Tap the Agree button to confirm
certifying a daily log.

Tap the Not Ready button to
cancel certifying a log.

Tap the Certify Now button to
confirm you wish to go Off Duty.

Tap the Cancel button to cancel
changing the status.

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Note: During log certification, if the PDF upload fails, a copy of PDF file is saved into the PDF Archived
folder under the App directory: Internal storage/ [App Name Folder]/PDF Archived/Certified Logs. This
can be obtained manually if user reaches to more than two retries of failed upload.

5.2.9

Email a Log

When driver need to email a certified logs PDF to the back office, the driver can send
directly from the Mobile App used (e.g Gmail app for Android) or have the HOS Server
send the email instead of sending it directly from the mobile device.

‘Email successfully sent’ toast

message will display below the
screen once emailing of certified
log is successful.

If the driver did not certify all the
daily logs, the ELD will prompt
the driver regarding uncertified
logs upon logging in and logging
out to the app along with the
option to certify the relevant
days.

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Email Log via Server

Email Log via Mobile App

A Send Email dialog will display

when driver enabled the ‘Email
log?’ checkbox option on the

prompt to send certified log.

Enter the email address for the
recipient. If the recipient is more
than one, separate email addresses
by comma. Tap Send button to
send the certified log PDF.

Note: To send certified log PDF via
HOS Sever, set the Email sender
option to Server in the portal­>account settings under App
Controls -> Email Sender.

A mobile app will open (e.g. Gmail
app will open for Android device)
with a new message that has a PDF
file attached when the driver

enabled the ‘Email log?’ checkbox

option on the prompt to send
certified log.

If driver has recipient email
populated in the

portal>settings>drivers’

management page>PDF Report or
in the app>settings>PDF Report
Email, then recipient email is also
pre-populated in the email draft.

Note: To send certified log PDF via
Mobile App, set the Email sender
option to Mobile App in the portal­>account settings under App
Controls -> Email Sender.

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5.2.10

Edit a Log

Only driver logs that have not yet been certified can be edited, you will have to uncertify
a driver log in order to update its contents, to do this, tap the Edit button to uncertify
the selected log and reopen it for editing:

The Edit Log screen can update/correct the driver’s or driving duty data entries logged
through the app. It can also view the history of an edited log.

Tap the Uncertify Now button to
confirm uncertifying the selected
log.

Tap the Cancel button to cancel
uncertifying the selected log.

Tap the OK button to close the
pop-up dialog.

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Tap the driver’s log grid to start editing it:

You can navigate through the daily driver logs

by selecting either back or forward arrows

located above the grid .

Driver will be able to add a note to the
following events:

• Intermediate log

• Login/Logout

• CMV Engine power up/shut down

• Malfunctions and diagnostic

events

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Create Log Event via Legacy Mode

Change Current Status via Grid View Mode

Notes:

• The current status of the app is disabled to prevent adding the status consecutively.

• Refer to 3.2 Changing the Driver’s Status for ‘Personal Use’ or ‘Yard Moves’.

• Upon adding or editing an event, Location is a required field and must contain at least 5

characters.

To add a new event to the

selected log, tap the Add
button and input the relevant
details to create the event. Once
complete, tap the OK button to
save the event.

To add a new event to the

selected log, tap the Add ->

Change Current Status button and
input the relevant details to create

the event. Once complete, tap the
Save button to save the event.

Note: Use GridView Editing can be

enabled in Settings->HOS

Preferences.

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Modify Log Event via Legacy Mode

Tap the Edit button adjacent to
any of the existing log events and
make any required changes.

Select a reason from the Reason
drop-down list.

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Selecting Other option from the
Reason dropdown list will prompt
an Enter Reason field.

Enter a Reason.

Entered reason will be populated
in the Reason field.

Tap OK button to save changes.

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Modify Log Event via Grid View Mode

To modify log event via Grid View
Editing mode:

• Tap Edit button on any

existing log events;

• Tap Edit button shown on the

grid chart;

• Tap Insert Past Status button

to insert a past status event.

Note: Use GridView Editing can be
enabled in Settings->HOS
Preferences.

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Make any required changes using
the grid view editing form:

• Drag the sliders on the grid to

set the Begin Time and End
Time or;

• Tap on the time picker filed

and manually set time.

• Select duty status.

• Select a reason for the edit

from the drop-down list.

• Fill other required fields.

• Then tap the Save button to

save the changes.

A grid view editing form will be

displayed.

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Notes:

• Upon editing a past event, the Reason field is a required field (for ELD mode only) and must

contain at least 4 characters when filled out. Selecting a reason is optional when editing in
AOBRD mode.

• Also, Odometer is a required field when editing a past Driving event.

• Personal Use and Yard Moves options are not displayed when editing an event (both via Legacy

Editing and Grid View Editing mode).

• The driver is allowed edit an event in the app if ‘Allow ability to edit logs’ option in Drivers

Management page is enabled. If disabled, driver is prohibited to edit event in the app except for
changing the notes and adding remarks.

• All log events that have been manually created or amended, will be displayed with an asterisk

against it in the log events list depicting that it has been edited. Also scroll down to see check
boxes for Personal Use, Yard Moves and Off Road.

Selecting Other from Reason
dropdown list will prompt the
Enter Reason field.

Enter Reason.

Entered reason will be populated
in the Reason field.

Tap Save button to save changes.

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Regardless if the vehicle currently
used is in AOBRD or ELD mode,
driver can be able to edit the Auto
OnDuty ND event the same with
editing a manually created events.

Annotate Incorrect Driving
Feature is the ability to exclude

the time of an auto-driving event
from the hours of service
calculations on the android
device.

Notes:

- On the Account Property set

hos.annotate.driving.feature.ena
bled to true.

- And on the HOS Preference

setting, ‘Use Grid View Editing’

option should be enabled to use
the feature.

For Auto Driving event, driver can
be able to edit a note or reassign
the event to a co-driver. (See

Section 10.1 Logon Co-Driver->
Reassign Driving Time)

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Pending Edit Requests

The Motor Carrier can request edits to the driver’s logs. In the application allows the
driver to review the requested edits which requires the driver to take necessary action

whether the driver wants to “accept” or “reject” the requested edits. Pending Edit

Request(s) dialog includes displaying of requested edits for a day that is beyond the 8 days
log for USA cycle (14 days log for Canada cycle).

Tap the icon beside the refresh button to display the pending edit request dialog.

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The Pending Request dialog also appears upon certifying a log only if a driver has pending
requests. Driver must accept or reject the pending request(s) first before certifying the
days’ log.

Note: The events from the 'Unidentified' driver does not require acceptance.

The Reject and Accept Event dialog shows the comparison of the Original status vs the
changes (requested edits). Also, accepting the edits requested requires the driver to fill in
the annotation field (Required) to successfully save the changes.

A toast message will be
displayed at the bottom
of app stating, "Must
Accept or Reject Pending
Requests”.

If the driver rejects the
edit suggestions then the
original record remains.

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Accepting the requested edits
of the day that is beyond the
last 8 days log for USA cycle
(14 days log for Canada cycle)
will display a warning dialog
informing that driver needs to
recertify the log at logout on
the app or driver can log into

the drivers’ portal to certify

the log for that day.

If the driver approves the edit
suggestions, the new status
will replace the old status and
the changes will be reflected in
the events history list.

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Auto Events

The ELD automatically records the driving time when the vehicle is in motion by setting
duty status to driving for the driver unless, before the vehicle is in motion, the driver has
set the duty status to off-duty and indicates personal use of CMV, in which case duty
status must remain off-duty until driver’s indication of the driving condition ends.

Events such as Power On, Power
Off, Driving and OnDuty are
automatically created when
connecting to a device. Auto
events created were recorded
and displayed on the Events
history list indicated with a note
“Automatic Transition”.

(These events are also displayed
in the Portal)

If vehicle remains stationary for
five minutes, a dialog will display
asking if you would like to change
your status to OnDuty (Not
Driving). Not responding it within
one minute will automatically be
changed to OnDuty ND.

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Auto OnDuty ND event created is
recorded and displayed on the
Events history list indicated with
a note “Automatic Transition”.

To view all the auto created
events (primary or secondary
events) when connecting to a
device, tap on the ‘Show all
events’ checkbox to enable.

To hide all the secondary events
(including VBUS Connected/VBUS
Disconnected remarks), tap back
on the checkbox to disable.

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• A Remark will be recorded with a note “Authenticate” to the events history list if

Driver will login to app.

• A Remark will be recoded with a note “Unauthenticate” if driver will logout from

app.

• When app is successfully connected to the VBUS Device, the following will be

recorded on the event’s history list:

o

an ELD Login event with a note “ELD Connection”

o

a Remark with the note “VBUS Connected”

• When driver manually disconnects the VBUS Device, the following will be

recorded on the event’s history list:

o

an ELD Logout event with a note “ELD Disconnection”

o

a Remark with the note “VBUS Disconnected”

Note:

- The graph-grid overlay periods of driver’s indications of authorized personal use of CMV and
yard moves using a different style line (such as the dashed or dotted line in amber color).

- When ‘Show all events’ toggle switch is off, the following Remark events are hidden:
Diagnostic/Malfunction clears, Vbus Connect/Disconnect, Authenticate/Unauthenticate, Dvir Not
performed/ Dvir Completed, Log certified remark, Start of day Odometer remark, and Toll road
start/stop.

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Crossing Boundaries

The border crossing calculation uses the VBUS GPS coordinates if they are available, and
the android coordinates if they are not. The following instances happens when the
driver crossed boundaries between Canada and US (vice versa):

a. If the GPS coordinates are changed to a different state or province, a remark

event will be recorded in the driver log.

b. If the current location is in Canada, the driving rules will automatically switched

to Canadian rules. Similarly, if the location is in the US, the driving rules
automatically switched to US rules.

c. If there is a co-driver logged in, both the remark and the rules changes will be

occurring to be applied for him/her as well.

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5.3 Malfunction and Data Diagnostic Events

At each instance when an ELD malfunction or data diagnostic event is detected or cleared
by the ELD, the ELD records the event. The recorded malfunctions and data diagnostic
events are inconsistencies found while monitoring the app/ELD against FMCSA
compliance requirements. These instances are indicated in the application header and in
the Android notification toolbar with the letters M and D, respectively.

Note: The ELD Data Diagnostic indicator provides notification of active data diagnostics events applicable

to the active driver. The Data Diagnostics “D” icon will flash in amber color if there are new active Data

Diagnostics events that is not yet reviewed by the driver and will only turn back to white once the Data
Diagnostic dialog is closed after being reviewed by the driver. There will also be a notification in the
Android toolbar indicating a malfunction or a data diagnostic event.

The Malfunction and Data
Diagnostic events note can also
be edited on the edit log screen.

Tap the Clear button to clear the
malfunction or data diagnostic
event detected.

To clear all Data Diagnostic
Events, tap the Clear All button.

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Malfunction Events

Requirement

No.

Event Code

Event Name

Description

4.6.1.1

P / Power MF

Power

Malfunction

An ELD must set a power
compliance malfunction if the
power data diagnostics event
described in paragraph 4.6.1.1(a)
of this appendix indicates an
aggregated in-motion driving time
understatement of 30 minutes or
more on the ELD over a 24-hour
period across all driver profiles,
including the unidentified driver
profile.

4.6.1.2

E / Sync MF

Engine

Synchronization

Malfunction

An ELD must set an engine
synchronization compliance
malfunction if connectivity to any
of the required data sources
specified in section 4.3.1 of this 87
appendix is lost for more than 30
minutes during a 24-hour period
aggregated across all driver
profiles, including the unidentified
driver profile.

4.6.1.3

T / Timing MF

Timing

Malfunction

The ELD must periodically cross­check its compliance with the
requirement specified in section

4.3.1.5 of this appendix with
respect to an accurate external
UTC source and must record a
timing compliance malfunction
when it can no longer meet the
underlying compliance
requirement.

4.6.1.4

L / Pos MF

Position

Malfunction

ELD records requiring location
information must use the last valid
position measurement and include
the latitude/longitude coordinates

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and distance traveled, in miles,
since the last valid position
measurement.

An ELD must monitor elapsed time
during periods when the ELD fails
to acquire a valid position
measurement within 5 miles of the
CMV’s movement. When such
elapsed time exceeds a cumulative
60 minutes over a 24-hour period,
the ELD must set and record a
positioning compliance
malfunction.

4.6.1.5

R / DR MF

Data Recording

Malfunction

An ELD must monitor its storage
capacity and integrity and must
detect a data recording
compliance malfunction if it can no
longer record or retain required
events or retrieve recorded logs
that are not otherwise catalogued
remotely by the motor carrier.

4.6.1.7

S / Trans MF

Data Transfer

Malfunction

(a) An ELD must implement in­service monitoring functions to
verify that the data transfer
mechanism(s) described in section

4.9.1 of this appendix are
continuing to function properly.
An ELD must verify this
functionality at least once every 7
days. These monitoring functions
may be automatic or may involve
manual steps for a driver.

(c) After an ELD records a data
transfer data diagnostic event, the
ELD must increase the frequency
of the monitoring function to

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check at least once every 24-hour
period. If the ELD stays in the
unconfirmed data transfer mode
following the next three 90
consecutive monitoring checks,
the ELD must detect a data
transfer compliance malfunction.

In addition to the required
monitoring schemes described in
sections 4.6.1.1– 4.6.1.7 of this
appendix, the ELD provider may
implement additional, technology­specific malfunction and data

4.6.1.8

O / Other MF

Other

Malfunction

diagnostic detection schemes and

may use the ELD’s malfunction

status indicator and data
diagnostic status indicator
(described in sections 4.6.2.1 and

4.6.3.1) to communicate the ELD’s

malfunction or non-compliant
state to the operator(s) of the ELD.

Data Diagnostic Events

Requirement

No.

Event Code

Event Name

Description

An ELD must monitor data it
receives from the engine ECM or
alternative sources as allowed in
sections 4.3.1.1-4.3.1.4 of this
appendix, its onboard sensors, and

4.6.1.1

1 / Pwd Diag

Power

Diagnostic

data record history to identify
instances when it may not have
complied with the power
requirements specified in section

4.3.1.1, in which case, the ELD
must record a power data
diagnostics event for the
corresponding driver(s), or under

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the unidentified driver profile if no
drivers were authenticated at the
time of detection.

An ELD required to establish a link
to the engine ECM as described in

4.6.1.2

2 / Sync Diag

Engine

Synchronization

Diagnostic

section 4.2 must monitor its
connectivity to the engine ECM
and its ability to retrieve the
vehicle parameters described
under section 4.3.1 of this
appendix and must record an
engine-synchronization data
diagnostics event when it no

longer can acquire updated values
for the ELD parameters required
for records within 5 seconds of the
need.

If a new ELD event must be
recorded at an instance when the
ELD had failed to acquire a valid

4.6.1.4 (d)

3 / Miss Diag

Missing Data

Elements

Diagnostic

position measurement within the
most recent elapsed 5 miles of
driving, but the ELD has not yet set
a positioning compliance
malfunction, the ELD must record

the character “X” in both the

latitude and longitude fields,
unless location is 88 entered
manually by the driver, in which
case it must log the character “M”
instead. Under the circumstances
listed in this paragraph, if the ELD
event is due to a change in duty
status for the driver, the ELD must
prompt the driver to enter location
manually in accordance with
section 4.3.2.7 of this appendix. If

the driver does not enter the
location information and the

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vehicle is in motion, the ELD must
record a missing required data
element data diagnostic event for
the driver.

4.6.1.7

4 / Trans Diag

Data Transfer

Diagnostic

(b) If the monitoring mechanism
fails to confirm proper in-service
operation of the data transfer
mechanism(s), an ELD must record
a data transfer data diagnostic
event and enter an unconfirmed
data transfer mode.

(b) If more than 30 minutes of

Unidentified

driving in a 24-hour period show
unidentified driver on the ELD, the
ELD must detect and record an
unidentified driving records data
diagnostic event and the data
diagnostic indicator must be
turned on for all drivers logged in
to that ELD for the current 24-hour

4.6.1.6

5 / Unid Diag

Driver

Diagnostic

period and the following 7 days.

(c) An unidentified driving records
data diagnostic event can be
cleared by the ELD when driving
time logged under the unidentified
driver profile for the current 24­hour period and the previous 7
consecutive days drops to 15

minutes or less.

4.6.1.8

6 / Other Diag

Other

Diagnostic

In addition to the required
monitoring schemes described in
sections 4.6.1.1– 4.6.1.7 of this
appendix, the ELD provider may
implement additional, technology­specific malfunction and data

diagnostic detection schemes and
may use the ELD’s malfunction
status indicator and data

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diagnostic status indicator
(described in sections 4.6.2.1 and

4.6.3.1) to communicate the ELD’s

malfunction or non-compliant
state to the operator(s) of the ELD.

Actions for Malfunction & Data Diagnostic Events

Carrier responsibilities regarding malfunctions:

▪ Provide drivers with an instruction sheet describing the various ELD malfunction

events and recordkeeping procedures (395.22)

▪ Provide drivers with a supply of 8 days’ worth of blank paper driver records

(395.22)

▪ Repair, replacement, or service

o

Motor carrier must correct the malfunction of the ELD within 8 days of
discovery of the condition or a driver's notification to the motor carrier,
whichever occurs first (395.34)

Record keeping responsibilities by the driver:

▪ Malfunction events

o

Note the ELD malfunction and provide carrier with written notice within
24hrs (395.34)

o

Reconstruct driving events for the current 24hr period and previous 7
consecutive days using paper logs (unless they can be retrieved from the
ELD) (395.34)

o

Continue to manually prepare driving logs until ELD is serviced and
brought back into compliance (395.34)

o

During inspections which take place when a malfunction has occurred:
provide safety official with manually kept driver logs (395.34)

▪ Data diagnostic events

o

Driver must follow the motor carriers and ELD provider's
recommendations in resolving the data inconsistency (395.34)

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Clearing of malfunction and data diagnostic events:

▪ ELD needs to capture when a malfunction or data diagnostic event has been

cleared by the driver (4.5.1.7)

▪ Unidentified driving records data diagnostic

o

Events that drop to 15 minutes or less during the current 24hr period and
previous 7 days can be cleared automatically and there is no requirement
to record the automatic clear (4.6.1.6)

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5.4 DVIR

The DVIR feature provides a way for you to create online vehicle DVIR reports while in

the field. This helps to ensure that your vehicle confirms to the FMCSA’s safety

regulations. Driver can have a DVIR feature only if they have DVIR product enabled both
account level and driver level.

There are a number of ways to access this feature:

5.4.1

DVIR Feature – Main Navigation Menu

5.4.2

DVIR Feature – Hours of Service Main Screen

1. Slide the screen from left to
right to show the Main
Navigation Menu
Or

2. Tap the Main Navigation
Hamburger icon

to show the Main Navigation
Menu

Tap the DVIR option within the

Main Navigation Menu

From the Hours of Service Main Screen, tap the DVIR button to display the DVIR screen.

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• When driver manually/automatically change to Driving event without completing the Pre-trip
DVIR, it will create a 'Remark' event with a note ‘Pre-trip DVIR not performed for Vehicle [vehicle
name] or Trailer [trailer name]’.

• The Remark event will only be created once per shift.

• The Remark event will be created after it detects or when a first Driving event on the shift cycle

is created.

• Also, an alert is sent only once for each vehicle or trailer that begins to drive without having
done a Pre-Trip DVIR.

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5.4.3

Selecting Your DVIR Type

a) Pre: A DVIR conducted

before driving the CMV.

b) Post: A DVIR conducted

after driving a CMV.

c) Ad Hoc: Any DVIR

conducted in any other
period that the ones
specified in points a & b.

You can select a DVIR Form from

the 6 default DVIR forms or you

can also select a Customized

DVIR Form for Asset(s) also from

the list.

Choose the appropriate

Inspector from the following

options.

Choose the appropriate DVIR

Type from the

following options.

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5.4.4

Starting Your DVIR

Tap the Inspect button in each equipment to start the DVIR, you will be directed
to the DVIR screen.

Note: However, a dialog as shown below will display that will ask confirmation to switch you to On Duty
status to do DVIR if current duty status is in Off Duty or will take you out to Personal Use if current status
is Off Duty under Personal Use.

5.4.5 Searching a DVIR Item

A Search field is available located on the top of the DVIR form name
which allows driver to search specific inspection item.

If current duty status is Off Duty

If current duty status is Off Duty under Personal Use

Type the specific inspection item on the Search text field. Search results will then
show on the DVIR item list. If entered keyword has no DVIR item match, it will
display ‘No DVIR Areas’ and ‘No DVIR Points’.

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5.4.6

Completing the First DVIR Area

Tap the unselected check box once or select the green Thumbs Up icon to specify
that the item has passed.

Tap the unselected check box twice or select the red Thumbs Down icon to specify
that the item has failed.

Tap the unselected check box three times or select the NA icon it the item is not
applicable for the current DVIR.

When failing a DVIR, an option for selecting a severity le will appear with its
corresponding color: Major – Red or Minor – Yellow .

Tap the Pass All button to automatically select all the DVIR items.
Items marked as “Failed” remained as failed even after the ‘Pass All’ button is tapped.

The same goes for when the Uncheck All button is tapped.

The first DVIR Area is selected by default. You can also tap its corresponding tab to
display the DVIR items under this area.

You can select the status of each DVIR Item by tapping their respective tri-state
check boxes as listed below.

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5.4.7

Capturing an Image of a DVIR Item

If you wish to capture an image of a DVIR item, you can tap the Camera Button. The
Camera app will then appear, proceed to take a picture of the DVIR item. After tapping
the Capture Image Button, select the Save button to save the image and add it to your
item report. You can also discard the captured image by selecting the Cancel button.

5.4.8

Adding a Comment or Remark to a DVIR Item

button, enter the relevant comment or remark in the Enter Report field, tap the Camera
button to add more images if required and select the OK button to finish adding your images
and comments or remarks.

Note: You can also tap the Voice Dictation button (speech to text) to use voice dictation
instead of typing your comments or remarks.

Comment

You may add comments or remarks against a DVIR item by tapping the

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5.4.9

Finishing / Certifying Your DVIR

If you add an image and a comment or remark to the DVIR item, the Camera button will have a
numbered icon over it depicting the number of images that have been attached; also, any comments
or remarks that have been added will be displayed and will replace the Comments button.

To finish / certify your
DVIR, select the Finish
tab, this will display the
information detailed on the
next page.

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Summary

• Start Time – the date and time the DVIR was started.

• Elapsed Time – the duration of the current DVIR.

• Items Inspected – this is a counter for the number of items already inspected.

Remaining Items

This will only be displayed if you have not yet updated all of the DVIR items, this will
show the item(s) that are still to be inspected.

Inspection Result

General Comments – this is where you can enter your general DVIR report comments.

One of the following options must be selected before the DVIR can be finished /
certified.

• Defects Corrected

• No Defect Found (Note: ‘No Defect Found’ option is only available for Canadian cycle drivers.)

• Condition Satisfactory

• Condition Unsatisfactory

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Signature

Drivers can change their signature by tapping the Change Signature button.
Mechanics and other inspectors can create their signatures by tapping the Change

Signature button.
Selecting the Change Signature button will open the Create Your Signature Here

screen:

Tap the Done button to save your signature or tap the

Clear button to discard the signature.

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5.4.10

Submitting or Certifying the DVIR

After successfully certifying the DVIR, a remark event will be created in the Edit Logs
screen stating the completion of Pre/Post/Ad-Hoc DVIRs.

Note: A remark ‘Pre-trip DVIR not performed for Vehicle [vehicle name] or Trailer [trailer name.]’ will
display in event history list when driver went Driving without performing Pre-trip DVIR.

Tap the Finish DVIR button to finish / certify the current vehicle DVIR. Finally, after
reviewing all of the DVIR details tap the OK button to certify the DVIR. You can
also cancel certifying the DVIR by tapping the Cancel button.

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5.4.11

Deleting a DVIR

Go to the Current DVIR section. This is where you can view a list of the DVIRs conducted
within the Vehicle DVIR screen:

• Tap the Email button to send the completed DVIR to an intended recipient.

• Tap the View button to view the DVIR details (once submitted, this cannot be

amended).

• Tap the Remove button to remove the DVIR (once submitted, this cannot be

removed).

5.4.12

Emailing a DVIR

• If Email Sender is set to Server, a Send Email dialog will display when the driver

taps Email button to send the completed DVIR. Enter the email address for the
recipient. If the recipient is more than one, separate email addresses by comma.

• If Email Sender is set to Mobile App, an app will open (e.g. Gmail app will open

for Android device) with a new message that has a DVIR Report PDF file attached.

Note: Email Sender option can be set in the portal->account settings under App Controls -> Email Sender.

Emailing a DVIR via Server

Emailing a DVIR via Mobile App

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5.4.13

Attempting to Logout

• If the user attempts to logout, a Post-trip DVIR dialog displays with the message

"Perform a post-trip DVIR" with YES and NO buttons. Then tap the YES button.
DVIR Type from Pre-trip automatically changes to Post-trip on the DVIR screen.

5.5 DVIR History

The DVIR History feature displays the DVIRs for the last 30 days for the currently selected
equipment. Completed DVIRs that don't have failed items shows in a row highlighted in
green color while Completed DVIRs with failed items are highlighted in red. Also, a '+' can
be tap to show the details of failed items.

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5.5.1

Viewing DVIR History by Vehicle

• DVIR Screen displays DVIR inspections for all equipment by default.

• Tap the Equipment name on the upper left of the screen to view the DVIR of the

specified vehicle.

6 Roadside Inspection

The Roadside Inspection feature provides the ability to view the driver daily logs for the
past one week. It includes information on the vehicle used, shipments and driving
statuses. It also has the ability to send all the logs that have already been certified to an
intended recipient.

There are a number of ways to access this feature:

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6.1 Roadside Inspection – Main Navigation Menu

1. Slide the screen from left to right to show the Main Navigation Menu.

Or

2. Tap the Main Navigation Hamburger icon to show the Main Navigation
Menu.

Tap the Roadside Inspection option within the Main Navigation Menu.

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6.2 Roadside Inspection – Hours of Service Main Menu

6.3 Roadside Inspection Screen – Start Review

From the Hours of Service
Main Screen, tap the Roadside
Inspection button.

From the Roadside Inspection
Screen, tap the Start Review

button to view the Driver’s

Daily Log screen.

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Notes:

• Automatic ‘Remarks’ will not be displayed in the screen such as ‘Pre-Trip not performed’,

‘Authenticate’, border crossing and Inter events remarks if current vehicle is in AOBRD mode.

• Note column will be displayed in the Roadside Inspection screen when in Canada regardless of

the regulation. For driver in USA, note column will only be displayed for AOBRD regulation mode
only.

• Driver that is being inspected must provide a password when exiting from the Roadside

Inspection Screen.

• For Canadian HOS rules, the License Plate number is displayed for each vehicle driven and each

trailer used by the driver on the day.

• Vehicle and trailer information is not shown on Roadside Inspection screen once driver was

OffDuty all day for a specific day.

Tap the Previous button to
navigate to the previous log or tap the

Next button to navigate to the

next log.

Roadside Inspection screen for vehicle

in ELD mode

Roadside Inspection screen for vehicle

in AOBRD mode

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6.4 Roadside Inspection Screen – Data Transfer

Note: For Canadian ruleset, only Email Logs button is available within the Roadside Inspection screen.

From the Roadside Inspection
Screen, tap the Data Transfer

button.

Select an option to transfer the

compilation of the driver’s ELD

records.