PERFECT 2030
Operating Manual
PERFECT 2030
Time recorder
Manual for the operation, installation, commissioning,
maintenance and troubleshooting of the time recorder.
Copyright © ISGUS GmbH 2008 - 2009
The company ISGUS GmbH claims copyright protection for
this documentation. No part of this documentation may be amended, extended,
reproduced or by any means of infringement on other legitimate interests without the
prior written permission of ISGUS.
With the exception of component parts changes, ISGUS has made every effort to
keep the contents of this manual current and correct at the time of publication.
However, we cannot guarantee the documentation to be 100% accurate.
Should you find any errors in this document, please let us know.
We are always grateful for suggestions and comments from our customers.
Edition 015CA. 0809 00 BA 2O
2.37
Printed in Federal Republic of Germany
Ref. no. 7137
ISGUS GmbH
Oberdorfstraße 18 - 22
DE - 78054 Villingen-Schwenningen
www.isgus.de
info@isgus.de
WARNING
This Equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
harmful interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy
and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications.
Only peripherals certified to comply with the Class B limits may be
attached to this equipment.
However, there is no guarantee that interference will not occur in a
particular installation.
If this equipment does cause harmful interference to radio or television
reception, which can be determined by tuning the equipment off and on,
the user is encouraged to try to correct the interference by one or more of
the following measures:
− Reorient or relocate the receiving antenna.
− Increase the separation between the
equipment and receiver.
− Connect the equipment into an outlet on a
circuit different from that to which the
receiver is connected.
− Consult the dealer or an experienced
radio/TV technician for help.
Safety instructions
Designated use
• The PERFECT 2030 time recorder is exclusively designed for the printing of
time and date information on manufacturer approved time cards, which is the
only designated use of this machine, as described in this manual.
• Using the time recorder for purposes other than that described above is
considered contrary to its designated use. The manufacturer cannot be held
liable for any damage resulting from such use. The risk of misuse of the time
recorder lies entirely with the user.
• The time recorder has no explosive environment protection. The use of the
recorder in an explosive hazardous area is contrary to its designated use. The
manufacturer and/or dealer cannot be held liable for any damage resulting
from installation and use of the time recorder in such areas.
• Operating the time recorder within the limits of its designated use requires that
you follow the instructions set out in the operating manual.
• All service work on the time recorder must be done by trained technicians who
are familiar with the time recorder and have been instructed in safety
precautions.
• All applicable local and national safety regulations must be observed in the
installation, use, and maintenance of the time recorder.
• Modifications to the time recorder made without the authorization of the
manufacturer will negate the manufacturer’s responsibility and liability.
Hints for the user
• Before installing and programming the time recorder, the operator must read
the operating instructions and safety notes.
• The time recorder should only be opened by competent and trained
personnel.
• The external power supply must be unplugged during maintenance and repair.
The person performing the service must also ensure that all wiring entering or
leaving the time recorder is electrical current-free before beginning work.
• Improper changing of the lithium battery may result in explosion. Do not use
batteries other than those specified by the manufacturer. Send the replaced
batteries to the recycling process available in your area.
• Any changes or service to the electrical components of the unit must be
carried out by a qualified electrical technician.
• In addition to reading the operating instructions, the user should be instructed
in all other generally applicable legal and other mandatory regulations relevant
to accident prevention and environment protection.
Hints for the recorder's safety
• The time recorder has been built to the highest standards and conforms to
recognized safety rules. Nevertheless, its use may constitute a risk to the user
or third parties, or cause damage to the unit and to other property.
• Operate the time recorder only with the power supply being part of the time
recorder package.
• The time recorder must only be used in a suitable environment, in accordance
with its designated use and the instructions set out in this operating manual.
Any equipment or functional problems, especially those affecting the safety of
the unit and users of the unit, should be repaired immediately.
• Replacement parts must comply with the technical requirements specified by
the manufacturer. This is guaranteed only when you use the manufacturer’s
original replacement parts. Use of non-conforming parts voids your warranty.
• Unplug and switch the unit off immediately if a problem occurs in the electrical
system.
• Installation and mounting of the unit must be done by trained personnel.
• Plug the time recorder power supply into a sufficiently grounded electrical
outlet.
• Ensure that all consumables and replaced parts are disposed of safely and
with minimum environmental impact.
Warning!
This symbol focuses the user's attention to special procedures
and in the handling of the time recorder that could cause serious
injuries if the instructions are not followed carefully.
Attention
This symbol indicates that there may be danger to the time
recorder if the text is not read or the procedure is not followed.
Data may be lost or the recorder may be damaged.
Hint
This symbol indicates useful information and recommendations
for the handling of the time recorder.
Chapter 0
Contents
Chap. 1 Introduction ........................................................ 1-1
Chap. 2 Features .............................................................. 2-1
Product Overview .............................................. 1-2
How to Use This Manual ................................... 1-3
PERFECT 2030 ................................................... 2-2
Time Recorder Construction ............................ 2-4
Time Recorder Identification ............................ 2-5
Chap. 3 Installation............................................................ 3-1
Contents ............................................................... 3-2
Selecting a Location............................................ 3-3
General Conditions ............................................................ 3-3
Specific Conditions for the Time Recorder......................... 3-3
Time Recorder Installation.................................. 3-4
Installation for Table Operation ...................................... 3-4
Wall Mounting................................................................... 3-5
Open the Recorder............................................................. 3-6
Close the Recorder ............................................................ 3-7
Remove the Metal Back Plate............................................ 3-7
Wall Mounting .................................................................... 3-8
Connect the Power Supply................................................. 3-8
Connect Optional Features ................................................ 3-10
Chap. 4 Getting Started..................................................... 4-1
Preparations......................................................... 4-3
Open the Recorder............................................................. 4-3
Powering Up The Time Recorder....................................... 4-3
Powering Down the Time Recorder ................................... 4-4
Programming Panel............................................. 4-5
Date / Time............................................................ 4-7
Setting the Time only ......................................................... 4-9
Set Time of Slave Clocks (optional) ................................... 4-10
Programming ....................................................... 4-13
Calling up the Programming Routine for
the Main Programming Menu............................................. 4-14
Chapter 0 Contents 0-1
Print Format ...................................................................... 4-15
Punch Rounding............................................................... 4-18
Global Break ..................................................................... 4-21
Red Print (Ribbon Color Change).................................... 4-23
Change or Delete Values for Red Print /
Ribbon Color Changes..................................................... 4-27
Option Menu...................................................................... 4-28
Calling up the Programming Routine for
the Options Menu ............................................................... 4-28
Daylight Savings Time ..................................................... 4-30
Deleting Cards .................................................................. 4-34
Maximum Presence .......................................................... 4-35
Date Format....................................................................... 4-37
Card Initialization.............................................................. 4-38
Duplicate Punch................................................................ 4-40
Reproducing Card ............................................................ 4-41
Summary by Cards........................................................... 4-41
Signal Operation............................................................... 4-42
Change or Delete Values for Signal Operation................... 4-46
Master Clock Function ..................................................... 4-47
Synchronize the Slave Clocks ............................................ 4-48
Card Validity Duration...................................................... 4-50
Quit Programming Mode.................................................. 4-52
Commissioning after Power Failure................................ 4-52
Print out of Program Settings.......................................... 4-53
Chap. 5 Operation ............................................................. 5-1
Punching at the Recorder................................... 5-2
Card Structure / Card Print .............................................. 5-2
Requirements for Trouble Free Time Recording ................ 5-4
IN / OUT Punches ................................................ 5-5
Double Punch Disabling ..................................................... 5-6
Forgotten OUT Punches (Maximum Presence).................. 5-7
Card Full............................................................................. 5-8
Card Management / Card Organization ............. 5-9
What to Know about Card Usage ....................................... 5-9
Card Management Options................................................. 5-10
Deleting cards without Carryover........................................ 5-13
Deleting cards with Carryover of Totals.............................. 5-14
Reproducing Time Card...................................................... 5-16
Summary by Cards.............................................. 5-18
Standby operation............................................... 5-21
Chap. 6 Trouble Shooting................................................. 6-1
Error Messages ................................................... 6-2
Change of Fuse for Signal Output ..................... 6-3
Removing of the Battery Pack............................ 6-4
Adjustment of Card Sensor ................................ 6-5
Cleaning of the Card Sensor .............................. 6-6
0-2 Contents Chapter 0
Chap. 7 Maintenance......................................................... 7-1
Ribbon Change .................................................... 7-2
Cleaning the Time Recorder ............................... 7-4
App . A Technical Specifications..................................... A-1
App. B Default Program Settings.................................... B-1
App. C Program Settings................................................. C-1
App. D Conversion Table for Minute Print Formats ...... D-1
App. E Local Sales and Service Dealer.......................... E-1
Chapter 0 Contents 0-3
0-4 Contents Chapter 0
Chapter 1
Introduction
Product Overview.............................................................. 1-2
How to Use This Manual ................................................... 1-3
Symbols and Abbreviations..................................... 1-4
Chapter 1 Introduction 1-1
Product Overview
The PERFECT series of microprocessor based time recorders are available in
several configurations.
The series is separated into two classifications - non-calculating and
calculating.
The models P2005, and P2020 are non-calculating time recorders. They print
the time of daily arrivals and departures on time cards.
The models P2030 and P2040 are calculating time recorders. In addition to
printing daily arrival and departure times on a time card, they calculate the
elapsed time between punches (according to user defined workplace rules)
and print the various totals.
Common features of all PERFECT time recorders are their ease of
programming, user friendly interface and minimum maintenance requirements.
After programming, the time recorder’s operation is fully automatic. Each time
recorder is equipped with automatic daylight savings time change capability; a
perpetual calendar to adjust for leap years and month-end date changes; and
a reliable quartz time base with battery back-up during power failures. Many
PERFECT models can be equipped with additional features such as audible
signal control, synchronized time operation, and battery standby to allow time
recorder registrations during power failures.
This manual gives you step by step instructions on the operation of the
PERFECT 2030 time recorder. It documents all important functions which are
available to users.
We recommend that you carefully read this manual, before the commissioning
and use of the time recorder. To save time, please keep it in a handy location
for futu re refere nce.
All recorders are of utmost reliability and have passed thorough quality
assurance tests. Nevertheless, if there should be any problems which are not
covered by this manual, please contact your local dealer or e-mail us at:
support@ca.isgus.com
or
techsupport@isgus.com
1-2 Introduction Chapter 1
How to Use This Manual
This manual will help you become familiar with the time recorder, and how to use the
designated application possibilities with its many features.
Before using the time recorder, please read and study this manual. Pay particular
attention to the pages with safety instructions.
The manual provides you with all of the important information required for the safe
and efficient use of the time recorder. Following the instructions in this manual will
help you to avoid danger and maximize the benefits from the use of the time
recorder.
Chapter 1 "Introduction", contains general information about this recorder and
about the structure of this manual.
Chapter 2 "Features", describes the functions of the PERFECT 2030 time recorder
with illustrations and easy to understand explanations.
Chapter 3 "Installation", discusses how to assemble and connect the time
recorder. Before installing the time recorder please pay close attention to the
required installation conditions.
Chapter 4 "Getting Started", teaches you how to prepare and program the time
recorder for your application. This chapter takes you through a step by step
instruction guide on the programming panel, setting of the date and time, various
menu items and options, and how the programming routine works.
Chapter 5 "Operation", explains how to use the time recorder and provides a
description of how the recorder functions in standby operation.
Chapter 6 "Trouble Shooting", provides an explanation of the internal diagnostics
built into the PERFECT 2030 and the corresponding messages. The chapter
documents most service problems and lists possible solutions.
Chapter 7 "Maintenance", provides instruction on the periodic servicing of the time
recorder that is required to guarantee top performance. Due to environmental
conditions where the time recorder may be installed, the user is encouraged to
occasionally clean the machine and change the ink ribbon.
Appendix A "Technical Specifications", provides a summary of the time recorder’s
physical and electrical characteristics.
Appendix B "Default Program Settings", lists the time recorder’s standard program
that was pre-set at the factory.
Chapter 1 Introduction 1-3
Appendix C "Program Settings", is a blank document to assist you in the planning
and recording of your time recorder’s programming.
Appendix D contains a conversion table for the individual minute print formats.
Symbols and Abbreviations
To make the reading of this manual easier, symbols and pictures are used.
These symbols and pictures may be placed at the edge of a page or they may be
inserted into text or table areas of the manual.
Warning!
This symbol focuses the user's attention to special procedures in
the handling of the time recorder that could cause serious
personal injury if the instructions are not followed carefully .
Attention
This symbol indicates that there may be danger to the time
recorder if the text is not read or the procedure is not followed.
Data may be lost or the recorder may be damaged.
Hint
This symbol indicates useful information and recommendations
for the handling of the time recorder.
1-4 Introduction Chapter 1
Chapter 2
Features
PERFECT 2030 .................................................................. 2-2
Recorder Construction ..................................................... 2-4
Time Recorder Identification............................................ 2-5
Chapter 2 Features 2-1
PERFECT 2030
The PERFECT 2030 is a calculating time recorder that records the time and date of
the arrival and departure of employees. The recorded time is printed on a bar-coded
time card with distinct, pre-printed “In / Out” columns.
The time recorder also has the ability to calculate the elapsed time between an “In”
and an “Out” punch and immediately print user defined totals in distinct columns that
are pre-printed on the time card. The totals printed are arrived at after the application
of certain global workplace rules that the user programs.
Employee use of the time recorder is very simple. When the employee inserts the
time card into the card receiver, the time recorder automatically pulls the time card
into the printer and aligns it for a precise print registration in the appropriate In / Out
column. Once the printing function is completed, the time recorder releases the card
and the employee can remove it for placing in a nearby card storage rack.
The dot matrix printer of the PERFECT is maintenance-free. In addition, bicolored
ribbons enable the time recorder to highlight in red ink any attendance irregularities.
The PERFECT 2030 time recorder is equipped with a large two-line backlit display.
The display shows the current date and time. The enhanced capabilities of this
display make the use of the time recorder extremely simple, especially when being
programmed.
Once the user has programmed the PERFECT 2030, the time recorder becomes
fully automatic.
The PERFECT time recorder has been designed for table mounting. However, wall
mounting is also possible.
You can find an overview of the features and flexibility of the PERFECT 2030 and
the advanced model PERFECT 2040, in the following table.
Features Model 2030 Model 2040
Quartz-clock controlled and batterybuffered real-time clock
Power reserve
Time, Day & Date Display
Automatic Daylight Savings Time
Adjustment
Automatic end-of-month date correction,
including leap years (perpetual calendar)
Automatic punch placement eliminates
over-punching
User defined time card format
Elapsed time printout
Time card total printout
2-2 Features Chapter 2
User defined punch rounding
User defined totals rounding
Day end moveable to next day
Day extend
User programmable two color printing
Large time card capacity (max. 250
active time card running totals)
Time card initialization (limits which
numbered time cards the time recorder
will accept)
User programmable date format
Individual card close-out with or without
carry forward of totals
Lost or mutilated time card replacement
(last cumulative total only)
Automatic switch-over from day to day
Forgotten punch monitoring
Overtime calculation
Fixed break / non-accumulating time
schedule
IN punch revisions
Lock out schedule
Programmable print formats
Automatic break deduction after
minimum presence time
Automatic variable break deduction after
scaleable minimum presence time
Duplicate punch protection
PIN-Code protection of programming
functions
Slave clock function (payable option)
Master clock function (payable option)
Time card reports
Protocol print out
Programmable audible signal circuit for
signaling stop and start work times
Available printer battery back-up
(payable option)
Chapter 2 Features 2-3
Recorder Construction
Fig. 1: Total view
(1) Display with day, date and time
(2) Card receiver
(3) Function key
(4) Removable front cover
(5) Rear cover
2-4 Features Chapter 2
Time Recorder Identification
• Electrical rating plate
• Program data
The name-plate is fixed on the bottom side of the cover.
The serial number is attached to the inside bottom of the unit.
Electrical data
The label with the program data (1) can be found on the operating system PROM of
the CPU.
Example:
Type of recorder
P 2030 Type of recorder
V 2.12 Program release
Fig. 2: PC-Board
Chapter 2 Features 2-5
2-6 Features Chapter 2
Chapter 3
Installation
Contents............................................................................. 3-2
Selecting a Location ......................................................... 3-3
General Conditions............................................. 3-3
Specific Conditions for the Time Recorder......... 3-3
Time Recorder Installation ............................................... 3-4
Installation for Table Operation............................... 3-4
Wall Mounting ........................................................... 3-5
Open the Recorder............................................. 3-6
Close the Recorder ............................................ 3-7
Remove the Metal Back Plate ............................ 3-7
Wall Mounting .................................................... 3-8
Connect the Power Supply................................. 3-8
Connect Additional Functions............................. 3-10
Chapter 3 Installation 3-1
Contents
The following illustration shows the time recorder box contents without options.
Fig. 3: Supply
(1) Time recorder PERFECT 2030
(2) Operating manual
(3) Warranty Registration Card
(4) 2 keys
(5) Power supply unit
(6) Fixing elements for wall mounting (2 screws, 2 plugs)
(7) Set of accessories for table operation (4 rubber feet, 3 cover caps)
Hint
Time cards are not included with your time recorder and must be
ordered separately. Please contact your local dealer or e-mail us
at:
sales@ca.isgus.com
or
sales@isgus.com
3-2 Installation Chapter 3
Selecting a Location
Warning!
Proper installation of the time recorder is the responsibility of the
owner. All work must only be carried out by qualified personnel.
The installation must comply with the requirements of the
General Conditions
The installation location should have the following characteristics:
→ the time recorder is not exposed to electrical frequency transmissions
→ the time recorder is not exposed to direct sunlight.
→ the location’s environment is within the temperature and humidity limits
published in this manual.
authorities having jurisdiction and all applicable safety codes and
regulations that govern the installation of electrical appliances.
→ the location is free of airborne particles such as dust, dirt and fine powders
and there is no possibility of the time recorder being exposed to direct contact
with any kind of liquid or steam.
→ there are no dirty manufacturing processes that could contaminate the
location .
→ the location is isolated from electromagnetic noise sources such as motors,
electromagnets, and series reactors.
Specific Conditions for the Time Recorder
→ The time recorder is designed for continuous operation.
→ The time recorder is designed for indoor mounting only. Outdoor mounting is
not supported. Avoid direct sunlight and high humidity (refer to "Technical
Specifications, Appendix A".
→ Connection only to the mains voltage specified on the name-plate.
→ Cable connections must not be permanently installed.
→ Only use the recorder with the supplied power supply unit, both in table and
wall mount installations.
→ In the power supply installation in the building a separator, e.g. fuse, switch,
etc. must be integrated to allow a contact opening of at least 3 mm per pole.
→ Installation must be according to NEC requirements.
Chapter 3 Installation 3-3
Time Recorder Installation
Basically the PERFECT recorder is designed for table operation. No further settings
are required for this type of application. Please see the instructions in the following
section ”Installation for table operation”. If you have to connect additional functions
such as signal operation, master clock operation or standby operation refer to the
end of section "Wall mounting".
For wall mounting refer to the corresponding section "Wall mounting". When used as
wall-mounted recorder you have to carry out a number of installation steps described
in this chapter.
The connection of additional functions and the programming of the time recorder are
carried out with the time recorder’s case open. Below the time display panel you will
find a power switch and other electrical terminals and components. Please refer to
the section "Programming panel".
Warning!
All work must only be carried out by qualified and authorized
personal.
Installation for Table Operation
When using the time recorder as a table model, the installation effort is reduced to a
minimum. Simply connect the power supply to the recorder and then plug it in to the
closest receptacle. Switch on the black power switch located on the PC board. For
instructions on how to switch the recorder on and how to program it for your
individual requirements see chapter "Getting Started".
Fig. 4: Bottom side of the recorder with rubber feet and mains cable socket
3-4 Installation Chapter 3
Select an easily accessible and vibration-free place of installation. The recorder may
only be placed on a stable, slip-resistant surface.
For the stability of the time recorder use the rubber feet included in the set of
accessories. For this purpose clip them on by following the arrow-head indications.
Also use the 3 cover caps for the metal back plate in order to seal the cable leadings.
The power outlet has to be close to the recorder and easily accessible. Lay the
power cable so that access is not obstructed and persons are not endangered.
Warning!
Only use the time recorder with the enclosed power supply both
in case of table operation and of wall mounting. Do not use
extension cords.
Wall Mounting
The PERFECT time recorder is designed for table mounting. However, power
connection and signal control terminals have been provided to meet the
requirements of eventual wall mounting applications.
Installation steps:
1. Open the time recorder
2. Remove the metal rear panel
3. Mount the time recorder on the wall
4. Connect the power supply
5. Connect any additional
functions (if required)
6. Commissioning
The location of the mounting holes
can be traced from the metal back
plate of the time recorder. The metal
back plate can be plugged in with the
plastic housing.
The installation dimensions shown in
the figure on the right are
recommendations which can be
adjusted to the local conditions. The
dimensions apply both for table
operation and for wall mounting.
Fig. 5: Installation dimensions
Chapter 3 Installation 3-5
Open the Recorder
1. Insert the key into the slot on the under side of the time recorder. Press the
key into the slot until the locking latch releases the front case cover.
Fig. 6: Unlock the recorder
2. Swing out the front case cover with the time recorder tilted away from you
(step 1) until it can be lifted up and off the time recorder (step 2).
Fig. 7: Open the recorder
3-6 Installation Chapter 3
Close the Recorder
1. Align and insert on an angle the two tabs at the top of the rear case cover into
the corresponding two slots at the top of the front case cover.
2. Swing the front case cover downwards until it meets the bottom of the rear
case cover. Push the bottom of the front case cover until it engages the
locking latch on the bottom of the rear case cover.
Hint
Do not close the time recorder until you have made all electrical
connections and completed all time recorder programming.
Remove the Metal Back Plate
1. To begin removing the metal back plate, press the two locking tabs located on
the top left and right hand sides of the rear case cover (step 1).
2. Keep the locking tabs pressed in and push the metal back plate back about ½
of an inch (step 2).
3. Pull the metal back plate away from the unit (step 3).
Fig. 8: Rear view of the recorder with metal back plate
Chapter 3 Installation 3-7
Wall Mounting
The location of the mounting holes can be traced from the metal back plate of the
time recorder. The metal back plate can be plugged in with the plastic housing.
See previous section. The installation dimensions mentioned in this manual are
recommendations which have to be adjusted for local conditions.
1. Position the metal back plate in the desired wall location. Make sure the back
plate is level by using a carpenter’s level
2. Using a pencil, trace the upper and lower mounting holes of the metal back
plate on the wall. Drill corresponding holes with a 5/16” drillbit . Insert the wall
plugs.
3. Mount the metal back plate starting first with the lower screw and then the top
screw. Make sure you do not fully tighten.
4. Using a carpenters level, align the time recorder once more and then tighten
both screws.
5. Hang the time recorder mechanism on the wall mounted metal back plate. The
four metal tabs (one on each corner of the metal back plate) must be aligned
and inserted into the corresponding slots of the rear case cover. When the
cover has been inserted correctly on the metal tabs, pull time recorder slightly
downwards until the locking mechanism engages.
Check your installation for good fits.
Connect the Power Supply
1. Make sure that the recorder has been switched off.
Fig. 9: PC-board with power switch
3-8 Installation Chapter 3
2. Check the connection of the power
cord to the screw-type terminal strip
of the CPU.
black
black
Attention
The power cord must be connected to the PC board
terminals that are electrically compatible with the supply
voltage of the electrical outlet that the power cord is plugged
into. Incorrect connections can cause the destruction of the
time recorder!
3. Connect the power cable of the power supply unit to the bottom side of your
PERFECT.
Fig. 10: Bottom side of the recorder with power cable socket
4. Insert the plug-in power supply unit into the provided socket.
Warning!
The power outlet must be close to the recorder and easily
accessible. Make sure, that a loose power cable does not
cause obstruction or risk to people.
Chapter 3 Installation 3-9
Connect Additional Functions
Only connect additional functions when they are required.
Additional functions:
− Signal operation
− Master clock operation (payable option)
− Standby operation (payable option)
All additional functions can be used for both types of installation, i.e. table or wall
mounted version.
When used as a table unit, the knockouts at the bottom of the metal rear back plate
have to be used for cable entry.
For wall mounted units the plastic knockouts on the bottom of the rear cover have to
be detached.
Attention
Units without the additional function "standby operation" only
operate with bridged standby clamp (Z-diode). See section
"Connection of battery pack" and chapter 6 "Trouble shooting".
Fig. 11: PC-board with additional functions
(1) Power connection terminals (3) Synchronized clock connector
(2) Signal circuit connection terminals (4) Battery, standby connector
Attention
Before installing additional functions switch off the unit and unplug
the power supply.
3-10 Installation Chapter 3
2) Connect wiring for audible signal circuit control.
→ only if required.
→ low power signal output: 15V DC , 50 mA
3 4 5
NC - OUT +
Attention
This connection is polarity sensitive.
Wrong connection causes a damage of the unit!
3) Connect wiring for synchronized clock option
→ only if the recorder is equipped with the option module "MASTER CLOCK".
→ fused output rated at 12 V, max. 50 mA,
This connection is not polarity sensitive.
12
4) Connect an optional battery pack for printer operation
during a power failure.
1. Put the battery pack into the prepared battery
partition.
→ the battery partition is on the left side on the
bottom of the case.
2. Unplug bridge (Z-Diode, 12 V / 1 W) at clamp X5 of
the PC board of the unit.
→ Hint: Keep the Z-Diode on hand. The z-diode
must be replaced, when removing the battery
pack.
3. Connect the cables of the battery pack to clamp X5
of the PC board of the unit. + = red - = black
Attention
This connection is polarity sensitive.
Wrong connection causes a damage of the unit!
The Installation is now finished.
To program the time recorder see chapter 4 "Getting Started".
If the recorder is to be programmed at a later date, insert the front cover and close
the recorder.
Chapter 3 Installation 3-11
3-12 Installation Chapter 3
Chapter 4
Getting Started
Preparations ...................................................................... 4-3
Open the Recorder............................................. 4-3
Powering Up The Time Recorder....................... 4-3
Powering Down the Time Recorder.................... 4-4
Programming Panel .......................................................... 4-5
Date / Time ......................................................................... 4-7
Setting the Time only.......................................... 4-9
Set Time of Slave Clocks (optional) ................... 4-10
Programming..................................................................... 4-13
Calling up the Programming Routine for
the Main Programming Menu............................. 4-14
Print Format .............................................................. 4-15
Punch Rounding ....................................................... 4-18
Global Break.............................................................. 4-21
Red Print (Ribbon Color Change)............................ 4-23
Change or Delete Values for Red Print /
Ribbon Color Changes....................................... 4-27
Option Menu.............................................................. 4-28
Calling up the Programming Routine for
the Options Menu............................................... 4-28
Daylight Savings Time.............................................. 4-30
Deleting Cards .......................................................... 4-34
Maximum Presence .................................................. 4-35
Chapter 4 Getting Started 4-1
.. continued
Date Format .............................................................. 4-37
Card Initialization ..................................................... 4-38
Duplicate Punch ....................................................... 4-40
Reproducing Card .................................................... 4-41
Summary by Cards................................................... 4-41
Signal Operation....................................................... 4-42
Change or Delete Values for Signal Operation.. 4-46
Master Clock Function............................................. 4-47
Synchronize the Slave Clocks ........................... 4-48
Card Validity Duration.............................................. 4-50
Quit Programming Mode ......................................... 4-52
Commissioning after Power Failure ....................... 4-52
Print out of Program Settings............................. 4-53
4-2 Getting Started Chapter 4
Preparations
Follow the instructions in this chapter and keep in the order the topics are presented.
Basic procedure and overview:
1. Open the recorder
2. Switch on recorder
3. Check date and time, and reset if necessary
4. Program the recorder
5. Close the recorder
6. Carry out test punches
Open the Recorder
If the recorder is not yet opened, remove the front cover as described in chapter 3,
"Installation".
Powering Up The Time Recorder
The recorder is provided with a separate power switch. This power switch is located
inside the recorder, on the left hand side of the CPU-board.
Fig.12: PC-board with power switch
Chapter 4 Getting Started 4-3
Proceeding:
1. Make sure that the switch on the CPU board is in the off position (O).
2. Connect the time recorder’s power supply to the time recorder and then plug
the power supply into the closest AC power outlet.
3. Switch the power switch to position "1" (on).
→ Initialization is started and completed after a few seconds.
→ The current date and time
are displayed.
Now the recorder is ready for operation. In some circumstances however, the
recorder may ask you to program the current time and date by displaying the
message "SET SYSTEM", and by flashing the hour digits.
→ For a detailed description of setting date and time, see "Time / Date" in
this chapter.
4. If the recorder has been programmed at our factory or by your dealer, close
the recorder by putting the front cover back on and locking it.
Now the recorder is ready for operation.
Familiarize yourself with the time recorder by punching a blank time card
several times. Additional information about using the time recorder is given in
chapter 5 "Punching at the Recorder“.
If the time recorder’s settings have not been previously programmed for your
application, you can now start to do so. Please refer to section "Programming"
in this chapter for a detailed description of programming procedures.
Powering Down the Time Recorder
1. Turn the time recorder off with the switch on the CPU board.
2. Observe the AC Power Fail message on the display.
3. Important
Wait a few seconds for the display to go blank.
4. Unplug the time recorder’s power supply from the AC outlet.
Attention
Never plug or unplug the time recorder’s power supply with the
time recorder’s power switch in the On (1) position. This can
potentially create an electrical voltage spike that could damage
the time recorder’s CPU, which is not covered under warranty.
4-4 Getting Started Chapter 4
Programming Panel
For obvious security reasons, the time recorder’s programming panel is locked under
the front case cover and is not accessible to unauthorized users. To access the
panel, a user must have a key to unlock and remove the front cover.
Fig. 13: Programming panel
(1) Programming keys R, E and S (2) Two-line display
Key R 〈Revise value〉
→ Activates the programming routine when continually pressed for more
than two seconds.
→ Pressing the key once changes flashing displayed values in single
increments.
→ Keeping the key pressed changes displayed flashing values quickly
by scrolling through possible selections in a fast mode.
Key E 〈Enter〉
→ Activates the date and time setting routine.
→ When in the programming mode or in the time and date setting
mode, it enters into memory the values that the user selected with
the "R“ key. The display then switches to the next value in the current
programming field or to the next programming field. By repeated
pressing of the "E" key it is possible to scroll through and view
existing program settings.
Chapter 4 Getting Started 4-5
Key S 〈Skip〉
→ In the programming mode this key serves to sequentially skip from
the current programming field to the next field. However, for the "S“
key to perform this function, the user must have programmed all
values in the current field.
→ In the normal operating mode, this key serves to delete cards from
the time recorder’s memory (if the function Card Close Out is
enables)
Program display
→ Line 1 = program field
→ Line 2. = program value
The flashing character(s) is the
active value being programmed.
4-6 Getting Started Chapter 4
Date / Time
The recorder is provided with a battery-buffered quartz clock with power reserve. The
lithium battery stores the correct time for years in case of power failure.
Setting of date and time is usually necessary only during commissioning of the
recorder.
The exact display of the current date is guaranteed by an integrated “eternal
calendar“.
The PERFECT 2040 can be operated in two different time modes.
- 12 hour range with use of the AM/PM abbreviation for morning/afternoon
- 24 hour range from 0.00 to 24.00 hours.
Calling up the setting routine
The recorder is switched on.
Press "E" (approx. 2 seconds) until display switches to "SET
SYSTEM".
Settings
The time mode has to be
determined before date and time
are set.
= Set the desired mode.
Range of values: 12 or 24
= Confirm setting.
Recorder changes to entry of
time.
Setting the time
Format: HH:MM
= Set desired hour
Range of values: 00 - 12
or 00 - 24
Hint: If the 12 hour time mode
is selected, a change from AM
to PM is to be achieved by
scrolling the hour value.
= Confirm setting.
Recorder changes to minutes.
Chapter 4 Getting Started 4-7
= Enter the desired minutes
Range of values: 00 - 59
Note: By keeping this key
pressed the value is scrolled.
= Confirm setting.
Recorder changes to date
input.
Date entry
Entry format: DD MM YY
The steps for setting the date are
divided into day, month, year.
Hint: The entry order does not
effect the display's date format
in normal operation mode.
First setting is the day
Range of values: 01 - 31
= Enter the desired day.
= Confirm setting.
Recorder changes to month.
= Set desired month.
Range of values: 01 - 12
Hint: By keeping this key
pressed the value is scrolled.
= Confirm setting.
Recorder changes to year.
= Set desired year.
Range of values: 00 - 99
Note: By keeping this key
pressed the value is scrolled.
4-8 Getting Started Chapter 4
= Confirm the selection, setting
routine is completed.
The recorder changes to
operating display and shows
the current date and time.
Hint: If the "Master Clock"
option is enabled in the
function programming, the
time recorder will immediately
begin to transmit minute
impulses to connected slave
clocks. Refer to the
programming instructions "
"Setting time of slave clocks".
Setting the Time only
After setting the time, you can skip setting the date (if not required), by pressing the
"E" key until the recorder returns to its normal operating mode display.
Conversely, if you only want to set the date and do not wish to change the time, you
can jump ahead to the date entry fields by pressing the "S" key just once.
Chapter 4 Getting Started 4-9
Set Time of Slave Clocks (optional)
Hint
The following procedure is only performed when slave clocks are
connected to the time recorder. The default setting from the
factory is to disable this option, therefore this routine should not
be done until after the initial start-up of the time recorder.
For further details please contact your local dealer where you
have purchased the time recorder or e-mail us at:
support@ca.isgus.com
or
techsupport@isgus.com
"Slave clocks“ are clocks whose time is controlled by a "master clock“. These clocks
can be other time recorders or wall clocks mounted in common work areas such as
lunch rooms and offices. Configuring a master / slave clock system benefits users by
establishing one "official“ workplace time and by providing automatic resetting of
connected time devices after power failures or after Daylight Savings Time changes.
A master / slave clock system of synchronized workplace time has the following
pre-requisites:
• The "Master Clock“ hardware and software options have been installed in the
PERFECT time recorder.
• The "Slave Clock“ hardware and software options have been installed in those
time recorders designated as slave clocks (only possible with PERFECT 2040).
• A 12“ diameter, 12 volt ISGUS system wall clock has been installed in those
locations (locker rooms, offices etc.) designated to be slave clocks.
• All slave clock locations have been wired and connected back to this time
recorder’s (the master clock) location with two #14 AWG copper conductors.
• All installation work must be performed and verified by qualified staff.
Proceed as follows:
1. Ensure that the hardware and installation prerequisites previously listed
have been met.
2. Check or set time and date for this recorder.
3. Carry out the complete programming routine of the time recorder.
→ By enabling the function "Master Clock" this recorder is defined
as a master clock.
4. Re-enter the "Set time and date“ program mode for this time recorder.
5. Follow the steps of the below sequence. A distinction is made between
slave clocks with:
− Straight Polarity operation
− Reverse Polarity operation
As to the operating mode of your slave clocks please refer to the
manufacturers specifications
4-10 Getting Started Chapter 4
Slave clock synchronization with unipolar activation
= Call up the set time and date
routine.
) Confirm time of master clock
with "S" and date with "E"
) If it is necessary to change
time and/or date of master
clock, see previous
instructions " setting routine
time and date"
) After having confirmed the
year with "E" the recorder
changes to slave clock
synchronization.
Set the slave clocks manually to
the same time
Set the slave clock time on the
master clock.
= Set the value.
= Confirm settings, continue with
Time setting, see previous
instructions
Slave clock synchronization with bipolar activation
= Call up the set time and date
) Confirm time of master clock
1. value = hours,
2. value = minutes
next value
routine.
with "S" and date with "E"
) If it is necessary to change
time and/or date of master
clock, see previous
instructions " setting routine
time and date"
Chapter 4 Getting Started 4-11
) After having confirmed the
year with "E" the recorder
changes to slave clock
synchronization.
Set slave clocks manually to the
same time
Hint: This display only appears
when the setting "Reverse Pola"
has been selected in the
parameter "Master Clock".
= Transmit single impulses to
the slave clocks.
1 = positive impulses
0 = negative impulses
Positive / negative impulse
selection alternates with each
key actuation.
Make sure that with each
impulse, all slave clocks advance
at even resp. odd numbered
minutes.
) Reverse the polarity
connection of the slave clocks
that do not advance
When all slave clocks advance in
After completing the entry by pressing "E" the slave clocks are set automatically to
the current time of the master clock.
The automatic resetting of the slave clock may take several minutes, after which the
time recorder returns immediately to the normal operating mode. Punching time
cards, at the time recorder is possible during slave clock synchronization.
unison, confirm the process with
"E".
Set the slave clock time on the
master clock.
= Set the value.
1. value = hours,
2. value = minutes
= Confirm settings, continue with
next value
Time setting, see previous
proceeding.
4-12 Getting Started Chapter 4
Programming
The programming of the PERFECT is made in 2 menus:
- Main Programming Menu
- Options Menu
Each menu is divided into menu items, which must be programmed in chronological
order. For each item, the current programming field is described on the first line of
the time recorder’s display.
Unless it is mandatory, a programming field can be skipped by pressing the "S“ key.
If you do not wish to change a value, simply press the "E“ key and you will advance
to the next field without changing that value.
Hint
The values used on the next pages are only examples and may
differ from your values.
To ensure system integrity, access to the programming mode is protected by a 4 digit
numeric PIN code. An initial PIN is assigned to this PIN code ex factory.
If an incorrect PIN code is entered, the time recorder automatically exits the
programming mode.
The factory set initial PIN code is : 0 0 0 0
Attention
Extreme caution is advised. It is recommended to replace the
factory-set initial PIN code with your own individual number.
Chapter 4 Getting Started 4-13
However, if you forget your unique PIN code, you will have to
return the time recorder to ISGUS for reprogramming.
Calling up the Programming Routine for the Main Programming Menu
To call up the programming routine for the main programming menu, the front cover
of the recorder must be removed. If the recorder is switched off, you must switch it
on with the mains switch. Refer to section "Switch on recorder".
Calling up the programming routine
→ Recorder is switched on.
Press "R" (at least 2 seconds) until display switches to
"ENT.EXISTING PIN".
PIN-code input
Each PIN-code input is started with the
display of a 4-digit zero. The first digit
flashes.
For the first calling up and if the
PIN Code is not changed
the initial PIN = 0000
The entry of the code-number
begins with the left flashing digit.
If initial PIN is kept:
= confirm each digit
If individual PIN is entered
= enter each digit and
= confirm each digit
Recorder changes to next input
digit.
After having confirmed the last
digit with key "E" the recorder
continues with function "PRINT
FORMAT".
4-14 Getting Started Chapter 4
Print Format
Print formats determine how and where "IN" punches, "OUT" punches, and various
combinations of hour totals are printed on the time card.
Hint
With the unit you can use one of 2 possible standard card types.
The cards differ by their card width. Your PERFECT has been
With the aid of this function you
can select in addition between
2 different minutes printing formats:
1/60h or 1/100 h
adjusted to the small card type ex factory.
The print formats 1 to 4 are not suited for the small card type.
Example: wide card
Format-
no.
1
2
3
4
5
6
7
8
Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Column
9
Date IN time OUT
time
Date IN time OUT
time
Date IN time OUT
time
Date IN time OUT
time
Date IN time OUT
time
Date IN time OUT
time
Date IN time OUT
time
Date IN time OUT
Interval
Total
Interval
Total
Card
IN time OUT
Card
Total
IN time OUT
Total
IN time OUT
time
time
IN time OUT
time
Interval
Total
Interval
Total
Card
Card
Total
Total
time
Interval
Total
Interval
Card
Total
Total
Card
Total
time
9
Date IN / OUT
time
Date IN / OUT
time
Chapter 4 Getting Started 4-15
In the columns 4 and 8 the difference between IN and OUT punches are determined
and printed.
In the columns 5 and 9 the cumulative totals of the presence time are issued. The
totals are added until a new card without total carryover is used or the card is deleted
in the recorder.
Hint
In order to be able to better understand how differences and
totals are determined and for reasons of clarity, we recommend
not to change the print format as long as printing is being carried
out on the same card.
Factory setting: → Format 9 and
print format for minutes = 1/60 hours.
Proceeding
= Select print format
= Confirm setting
= Print format for minutes
Range of values:
01MIN = 1/60 h
100THS = 1/100 h
or
= Confirm selection and continue
with next parameter.
Hint! If 100THS is selected for
the minutes printout, the unit
switches to the next input level.
= Select range of validity for
minute printing format
Range of values: Totals,
Punches
+ Totals
4-16 Getting Started Chapter 4
or
Hint
If 100THS is selected as the format for the minutes printout, a *
is displayed to the right of the current time on the display, e.g.
Monday 07.49 A*.
A conversion table for the individual minute print formats is to be
found in Annex D.
Hint
Differences and totals are always calculated in hours and
minutes, but they are always printed out in hours and the
selected minute print format.
= Confirm selection and continue
with next parameter.
Hint
If print format "9" is selected, the settings in the following menus
have no impact:
- DELETING CARDS
- MAXIMUM PRESENCE
- PUNCH ROuNDING
- GLOBAL BREAK
Chapter 4 Getting Started 4-17
Punch Rounding
The PERFECT has the ability to round "In“ and "Out“ punches either forwards or
backwards depending on company defined qualification periods.
The first step in programming punch rounding is to establish the time intervals that
the time recorder will divide work hours into. We call these "time accounting units“.
The available time accounting units are: 3, 6, 10, 12, 15, 20 and 30 minutes.
Additionally, rounding qualifications can be determined separately for IN and OUT
punchings. The rounding qualification can be set and defines in which case a
punching is rounded up or down. These qualifications are called "Late IN" for IN
punchings and "Early OUT" for OUT punchings.
For IN punchings, the qualification always begins with the beginning of the interval.
For OUT punchings, the qualification is always considered retroactively from the end
of the interval.
If punchings are within the qualification, the recorder always rounds in favour of the
employee. That is to say, for IN punchings the recorder rounds down , for OUT
punchings the recorder rounds up.
If punchings are beyond the qualification or if they are equal to the qualification
value, the recorder always rounds not in favour of the employee. That is to say, for
IN punchings the recorder rounds up, for OUT punchings the recorder rounds down.
Example:
Rounding interval = Accounting Unit 15 minutes
Rounding qualification IN = Late IN 7 minutes
Rounding qualification OUT = Early OUT 10 minutes
Punching Time Rounded
IN 7:45 7:45
IN 7:51 7:45
IN 7:52 8:00
IN 8:00 8:00
OUT 11:45 11:45
OUT 11:50 11:45
OUT 11:51 12:00
OUT 12:00 12:00
In addition, it is possible to select whether the rounded or the not rounded original
time is to be printed on the time card.
4-18 Getting Started Chapter 4
original punching time not rounded is printed
Date IN
(printed)
IN
(rounded and
not printed)
OUT
(printed)
OUT
(rounded and
not printed)
03.12.00 AM 7:51 AM 7:45 AM 11:50 AM 11:45 4.00
04.12.00 AM 7:52 AM 8:00 AM 11:51 PM 12:00 8.00
punching time rounded is printed
Date IN
(not printed)
IN
(rounded and
printed)
OUT
(not printed)
OUT
(rounded and
printed)
03.12.00 AM 7:51 AM 7:45 AM 11:50 AM 11:45 4.00
04.12.00 AM 7:52 AM 8:00 AM 11:51 PM 12:00 8.00
Hint
In determining the punching differences and the totals, the
recorder in both cases calculates with the rounded IN and OUT
punchings.
Factory setting: → function deactivated
Total
Total
Proceeding
= Activate the function.
Or:
Switch to the next parameter
with "S".
= Confirm setting.
Recorder changes to the input
level.
1st setting = Rounding
interval
2nd setting = Rounding
qualification IN
3rd setting = Rounding
qualification
OUT
= Set rounding interval.
The intervals are fix and
defined in steps of 3, 6, 10, 12,
15, 20 and 30 minutes.
Chapter 4 Getting Started 4-19
= Confirm selection.
= Set rounding qualification for
IN punching.
Range of values: 00 - 29 min.
Hint: By keeping this key
pressed the value is scrolled.
= Confirm selection.
= Set rounding qualification for
OUT punching.
Range of values: 0 - 29 min.
Note: By keeping this key
pressed the value is scrolled.
= Confirm selection.
Recorder changes to next
input level.
= Select time to be printed on
the card:
Range of values:
rounded,
unrounded.
= Confirm selection and return to
menu level.
= Continue with next parameter.
Hint: Use "E" to return to the
input level.
4-20 Getting Started Chapter 4
Global Break
I1 break with a qualification time (= Minimum elapsed time) and a break time (=
Global break) can be programmed in the PERFECT.,
The break is automatically deducted form the punching difference (OUT punch
minus IN punch) without having been punched.
If this function is activated, it will be applied to all time cards.
Example
Global break = 015 minutes Minimum elapsed time = 04.00 hours
Date IN OUT Punching
difference /
Interval total
01.12.00 AM 7:00 AM 11:10 4.10 4.00 15 3.55
01.12.00 PM 1:30 PM 7:45 6.15 4.00 15 6.00
02.12.00 AM 7.00 PM 5:20 10.20 4.00 10 10.00
Hint
When global punch rounding is also activated, the punch will first
be rounded before the time recorder calculates the punching
Factory default setting: → function deactivated
After activating the function, the above mentioned values of the example will be set.
Proceeding
difference and afterwards the minimum elapsed time for
purposes of automatic break deduction is checked.
Minimum
elapsed time
reached at last
deducted break
in minutes
credited
presence
time
= Activate the function.
Chapter 4 Getting Started 4-21
Or:
Switch to the next parameter
with "S".
= Confirm setting.
Recorder changes to next
input level.
1. setting = break duration
2. setting = min. elapsed time
= Set break time in minutes.
Hint: First enter hundredth
digit with "R" and confirm with
"E", then set the tenth digit.
= Confirm units digit selection
and return to menu level.
= Set minimum elapsed time for
the break.
Format: HH.MM
1st input field = hours
2nd input field = minutes
= Set desired hour
Range of values: 00 - 24
= Confirm setting
= Enter the desired minutes
Range of values: 00 - 59
= Confirm setting
Recorder changes to next
menu level
Hint: By keeping this key
pressed the value is scrolled.
= Continue with next parameter.
Hint: Use "E" to return to the
input level.
4-22 Getting Started Chapter 4
Red Print (Ribbon Color Change)
To highlight exceptional punches on a time card, the time recorder has the capability
to print in two different colors (black and red). It can be programmed to change color
up to 8 times a day.
The menu item "Red Print" is used to program print color changes. The user must
program a separate schedule for each day of the week. To simplify programming,
there is a "copy“ utility that allows the user to copy one daily schedule to another day
of the week without having to re-enter all of the time values again.
The time recorder will automatically sort ribbon color program instructions into
chronological order. A defined print color remains active until a different program
instruction is entered.
Example:
Monday → time value AM 07:01 hours for red ribbon.
Same day → time value PM 05:01 hours for black ribbon.
As a result, all punches between AM 07:01 hours and PM 05:00 hours will be
printed in red and all punches after PM 05:00 hours will be printed in black, until a
different programmed time instruction is entered.
Hint
Two conflicting time values for one weekday (e.g. a PM 05:00
hours program instruction for red print and a duplicate program
In order to simplify time value programming for each weekday, the recorder has a
copy function which allows copying the daily settings to the fields of the next day. If,
for example, the color change values of Monday shall apply for all workdays it will be
enough to define the values for Monday and then copy the settings for the next days
with the help of this function.
If you do not program the ribbon color change feature, all punches are printed in
black, the factory set default.
The ribbon color change feature can be programmed or existing programs edited at
any time.
Factory default setting: → function deactivated
entry for a black print) will not be accepted by the time recorder.
It will prevent you from quitting "Red Print" with the "E" or "S" key
until you have corrected the conflicting instructions.
Chapter 4 Getting Started 4-23
Proceeding
= Activate the function
Or:
Switch to the next parameter
with "S".
= Confirm setting.
Recorder changes to next input
level.
= Select the day of the week to
program the ribbon color
changes
Value range: MO to SU
Example: MO;
It is also possible to start on
any other weekday.
Hint: By keeping this key
pressed the value is scrolled.
= Confirm selection.
1. input field = print color
2. input field = time value
= Select the color in the first
input field.
Value range: −−, BLACK,
RED
= Confirm 1. input field.
= Set the related time value in
the second input field.
Format: AM/PM, hours,
minutes
4-24 Getting Started Chapter 4
Hint: If the 12 hour time mode
is selected, a change from AM
to PM is to be achieved by
scrolling the hour value.
= 2. Confirm input field.
The values are stored and the
display is emptied, the first
input field flashes again.
Repeat this procedure for further
ribbon color changes on this
weekday.
= Return to the previous input
level, when all ribbon color
changes for the weekday are
entered.
= Select a new day, where the
ribbon color schedule differs
from the already defined
weekday.
Proceed as described
previously.
Or:
= Switch over to the copy
function.
Copy function
1. input field = "copy from“
2. input field = "copy to“
= Select the "copy from“ day.
Chapter 4 Getting Started 4-25
= Confirm 1. input field.
= Select the "copy to“ day (or
days).
Hint: With this function you
can copy the defined values
directly to consecutive
weekdays. All you do is select
the last consecutive weekday
instead of just the next
weekday, e.g. Friday instead of
Tuesday.
= Confirm 2. input field.
Repeat the copy process if further
ribbon change values shall be
copied to other weekdays.
= Return to the previous input
level, when all ribbon color
changes are copied.
= Continue with next value.
Hint: Use "E" to return to the
input level.
4-26 Getting Started Chapter 4
Change or Delete Values for Red Print / Ribbon Color Changes
The ribbon color change program can be modified or deleted at any time. Use the
copy function in order to modify or delete several days at a time.
Procedure:
1. Call-up the programming routine. ("R" key)
2. Select the menu "Red Print" ("S" key)
3. Select the weekday on which the changes shall
be carried out. ("R" key)
4. Call up the time value to be changed. (Click through with "E" key)
5. Change the affected program value. ("R" and "E" keys)
If you want to delete the displayed time value,
set the 1. input field "Print color" to "− −"
and confirm with "E". The 2. input field "Time value"
will be deleted and the subsequent pair of values
(print color and time value) will be displayed.
→ To make further changes to this weekday
repeat steps 4 and 5.
6. Exit programming for this weekday: ("S" key)
→ To make changes to other weekdays,
repeat steps 3 to 6 or:
7. Skip to "Copy function" to
copy the changed weekday to further weekdays. ("S" key)
8. Select the "day range“ which the
changed day schedule will be copied to. ("R" and "E" key)
9. Quit copy function. ("S" key)
10. Quit the menu "Red Print". ("S" key)
11. Quit the programming routine (continue with "S" key)
→ Date and time are displayed.
Hint
If you want to start the value input again and delete all color
change programming, just delete the values for one day and
copy that day to the rest of the week. If you just "disable" the
feature, the time recorder still remembers the existing
programming and restarts it the next time you "enable" the
feature.
Chapter 4 Getting Started 4-27
Option Menu
Key "E" = Entering of the Option Menu
Key "S" = End of Programming
When entering this menu further items are available
Calling up the Programming Routine for the Options Menu
To call up the programming routine for the option menu, the front cover of the
recorder must be removed. If the recorder is switched off, you must switch it on with
the mains switch. Refer to section "Switch on recorder".
Calling up the programming routine
→ Recorder is switched on.
Press "R" (at least 2 seconds) until display switches to
"ENT.EXISTING PIN".
Scroll through the existing
program settings of the main
programming menu.
After having confirmed the last
menu item of the main
programming menu with key "E",
the recorder continues with
function "OPTION MENU".
= entering Option Menu
Recorder changes to next menu
item “CHANGE PINCODE”.
= End of Programming
4-28 Getting Started Chapter 4
Hint
The "CHANGE PINCODE" field
appears every time you enter the
programming mode of the option
menu.
Enter the new PIN-code in the
same manner you enter the
existing PIN code.
Warning! Do not use the "E" key
when this prompt appears
otherwise you enter a PIN code
with the numbers 0000.
The entry of the code-number
begins with the left flashing digit.
If initial PIN is kept:
= confirm each digit
If individual PIN is entered
= enter each digit and
= confirm each digit
Recorder changes to next input
digit
= Complete the PIN-code input
and enable programming
routine of option menu. The
old PIN-code is preserved.
Recorder changes to next menu
item “DAYLIGHT SAVINGS”.
After having confirmed the last digit
with key "E" the recorder activates
the safety prompt.
Key "E" = Yes, accept new PIN
Key "S" = No, preserve old PIN
Chapter 4 Getting Started 4-29
Daylight Savings Time
Daylight savings time changes can be programmed to occur automatically. You can
select either a perpetual automatic change over based on fixed rules of your
geographic area or you may select to program the time change every year based on
one time dates.
When selecting to use the one-time annual reprogram of daylight savings time
change, all time and date values must be re entered. These values will be valid for
one change-over only and will be automatically erased after the change-over has
occurred.
Hint
Please note that annual daylight savings time changes can only
be entered for future dates of the current calendar year. Program
instructions for the current year that refer to the past, are
automatically erased.
Factory default setting: → function activated
07 = perpetual change according to USA
Proceeding
= Activate the function.
Or:
Switch to the next parameter
with "S" key.
= Confirm setting.
Recorder changes to next
input level.
4-30 Getting Started Chapter 4
= Select switch-over mode.
01 = perpetual change
according to CET
last Sunday in March,
02:00 >> 03:00;
last Sunday in October,
03:00 >> 02:00;
02 = perpetual change
according to CET
last Sunday in March,
02:00 >> 03:00;
4. Sunday in October,
03:00 >> 02:00;
03 = perpetual change
according to GMT
last Sunday in March,
01:00 >> 02:00;
last Sunday in October,
02:00 >> 01:00;
04 = perpetual change
according to GMT
last Sunday in March,
01:00 >> 02:00;
4. Sunday in October,
02:00 >> 01:00;
05 = perpetual change
according to EEZ
last Sunday in March,
03:00 >> 04:00;
last Sunday in October,
04:00 >> 03:00;
06 = perpetual change
according to EEZ
last Sunday in March,
03:00 >> 04:00;
4. Sunday in October,
04:00 >> 03:00;
07 = perpetual change
according to USA
second Sunday in March,
02:00 >> 03:00;
first Sunday in November,
03:00 >> 02:00;
99 = annual program change
= Confirm setting.
Chapter 4 Getting Started 4-31
) If you have selected codes
"01" to "07", move to the next
field, "Card Close Out“ by
pressing the "S“ key
) If you have selected code
"99", continue on with the
following sequence.
Recorder changes to next
input level.
First enter the spring change
over values.
Entry Order: Day, month, time
= Enter the desired day.
Hint: By keeping this key
pressed the value is scrolled.
= Confirm setting.
= Set desired month.
= Confirm setting.
= Select time of the switch-over.
First set the hour value.
Hint: If the 12 hour time mode
is selected, a change from AM
to PM is to be achieved by
scrolling the hour value.
= Confirm hour setting.
= Enter the minutes.
= Confirm setting.
Then the winter switch-over
values are entered.
4-32 Getting Started Chapter 4
Proceed as described for
summer switch-over.
Order: Day, month, time
= Set the value.
= Confirm settings.
Hint: Do not use the "E" key for
confirmation after the minute
value input.
= Quit Daylight Savings Time
change-over and return to
menu level.
= Continue with next value.
Hint: Use "E" to return to the
input level.
Hint
In order to execute the daylight savings correctly, please do
not call up neither the programming routine nor the time/date
settings during the change over time, i.e., from 3 to 2 resp.
2 to 3 o'clock a.m.
Chapter 4 Getting Started 4-33
Deleting Cards
This function enables the manual deletion of any time card from the time recorder’s
memory using the black function key on the top right hand side of the front case
cover. The programming of this field does not in itself delete any cards from the
system, it only enables their deletion by the black key, when the time recorder is in
normal operating mode.
How to actually delete time cards from the time recorder is described in the chapter
"Operation"
Hint
Users should be extremely cautious about enabling the "Deleting
Cards" feature. It allows virtually anyone with access to
the time recorder to delete any available time card and makes
your time recording system susceptible to misuse.
Factory default setting: → function deactivated
Proceeding
= Activate the function
Or:
Switch to the next parameter
with "S" key.
= Continue with next value.
Hint: No further settings are
required for this parameter.
For this reason it is possible to
use the "E" key instead of the
"S" key.
4-34 Getting Started Chapter 4
Maximum Presence
The time recorder uses the "Max on“ function to determine if an employee has
forgotten to punch out. If the elapsed time between a pair of punches exceeds the
Max on time parameter, the time recorder assumes that the employee forgot to
punch out and does not credit the time to the employee’s totals.
When the employee inserts the card for the second punch, the time recorder prints
the "Max on“ message beside the first punch and places the second punch in the
next row’s "In“ column.
Example A: MAX ON active
Value for MAX ON = 12 h
Date IN OUT Total time
26.11.00 AM 7:45 PM 4:15 8.30
27.11.00 AM 8:25
28.11.00 AM 8:15 PM 5:00 17.15
Example B: MAX ON deactivated
(out punch forgotten)
MAX ON
Date IN OUT Total time
26.11.00 AM 7:45 PM 4:15 8.30
27.11.00 AM 8:25
(out punch forgotten)
28.11.00 AM 8:15 32.20
29.11.00 PM 5:00 AM 7:45 47.05
You are unable to edit time totals affected by the Max on function. All changes to the
hours totals must be calculated and marked manually.
Hint
For the function "MAX ON" only hour values can be entered.
If entering e.g. 12 hours, "MAX ON" is only valid after 12:59 h,
i.e., "MAX ON" is printed after 13 h.
If used, ensure that the max on time value is not too small and
that all supervisors and employees are aware of its setting and
how it operates.
Factory default setting: → function deactivated
Chapter 4 Getting Started 4-35
Proceeding
= Deactivate the function.
or
Switch to the next parameter
with "S".
= Confirm setting.
Recorder changes to next
input level.
= Select hour value.
Factory setting: 12 h
Hint: First enter tenth digit with
"R" and confirm with "E", then
set the units digit.
= Confirm hour value and return
to menu level.
= Continue with next value.
Hint: Use "E" to return to the
input level.
4-36 Getting Started Chapter 4
Date Format
The date print format is available in two versions.
Style 1: Style 2:
W MM / DD / YY W DD / MM / YY
Year Year
Day Month
Month Day
Weekday abbreviation Weekday
abbreviation
Factory setting: → style 1
Proceeding
= Select format.
Or:
Switch to the next parameter
with "S".
Or
= Confirm selection and continue
with next parameter.
Chapter 4 Getting Started 4-37
Card Initialization
Your ISGUS time cards are bar-coded with consecutive numbers, from 0 to 999,999.
It is through this bar-code that the time recorder identifies which time card it is
printing on and how to calculate the time worked for that card.
If you have several PERFECT 2030’s in your workplace, you must ensure that
employee’s do not use their time cards with more than one time recorder. Obviously,
the data base of one PERFECT 2030 will not include any information from punches
made on another PERFECT 2030. Consequently, if a time card is used on more than
one clock, the totals will be all wrong and the printing on the time card will be mixedup.
To prevent this, the "Card Initialization“ function allows the user to assign a distinct
series of consecutive card numbers to each PERFECT time recorder.
In the default setting this function is disabled, allowing any time card to be accepted
by the time recorder. When you program card initialization, only card numbers within
the series of numbers that you program, will be accepted by that time recorder.
Hint
If card initialization is programmed after the time recorder has
already been used, all cards previously in the time recorder’s
Factory default setting: → function deactivated
Proceeding
memory will still be retained even though they may be outside of
the initialized time card number range.
Therefore we recommend to enable the function "Card
Initialization" immediately at the first starting. Before this no
punching with a time card should be carried out.
If you wish to delete those existing cards, you must use the
"Deleting Cards“ function.
= Activate the function
Or:
Switch to the next parameter
with "S".
4-38 Getting Started Chapter 4
= Confirm setting.
Recorder changes to next
input level.
1. setting = card no. from
2. setting = card no. to
= Set the card number range,
here card no. "from".
Hint: Enter the digits
subsequently with "R" and
confirm each with "E".
= Set the card number range,
here card no. "to".
Hint: Enter the digits
subsequently with "R" and
confirm each with "E.
= Confirm the last digit and
return to menu level.
= Continue with next value.
Hint: Use "E" to return to the
input level.
Chapter 4 Getting Started 4-39
Duplicate Punch
The function "Duplicate punch " serves to avoid accidental double punching with the
same card within a short interval, i.e. unintentionally inserting the card a second time.
If this feature is enabled, the interval after which the time recorder will accept the
next punch must be programmed. The interval can be anywhere from one to 30
minutes.
When a time card is inserted a second time within the duplicate punch prevention
window, the time recorder rejects the card and displays the following rejection
reason:
"DUPLICATE PUNCH"
Factory default setting: → function deactivated
Proceeding
= Activate the function
Or:
Switch to the next parameter
with "S".
= Confirm setting.
Recorder changes to next
input level.
= Set the blocking time.
Value range: 1 - 30 minutes.
Hint: By keeping this key
pressed the value is scrolled.
= Confirm entry and return to
menu level.
= Continue with next value.
Hint: Use "E" to return to the
input level.
4-40 Getting Started Chapter 4
Reproducing Card
The feature "Reproducing Card" does not need to be programmed. It is a standard
utility that allows you to transfer the current card total of a lost or damaged card to a
new time card. For information on how to use this feature, Please refer to chapter 5
"Operation", section "Card Management / Card Organization".
Summary by Cards
The function "Summary by Cards" does not need to be programmed. It is a standard
utility that allows you to print summary totals of a range of time cards on one time
card report. Please refer to chapter 5 "Operation", section "Summary by cards".
Chapter 4 Getting Started 4-41
Signal Operation
By programming the time recorder’s signal circuit, an external signaling device, such
as a horn or a bell, can control the signaling of coffee breaks or work start and stop
times.
Programming the signal circuit is very similar to programming ribbon color changes.
Up to 32 signals for each day of the week can be programmed and the user must
define day, time and duration of each external signal event.
Hint
Your PERFECT time recorder is provided with a low power signal
output for the controlling of an external relay. To this external
relay it is possible to connect an external signal device.
It is not allowed to mount the external relays and external signal
devices into the unit.
Please refer to the "Technical Specifications“ appendix in this
manual.
In order to simplify programming, the time recorder has a copy function which allows
the copying of daily settings to the fields of the following day or range of days. If, for
example, the signal times for Monday apply to all workdays, you just need to
program Monday’s signal times and then copy them to the rest of the days in the
week.
The signal operation can be activated at any time, and already saved values can be
modified.
Hint
In order to turn off signals for holidays, you only need to
"disable“ the feature. When the holidays are over and you again
Factory default setting: → function deactivated
wish to turn the signal program on, just re-enable the feature and
the time recorder will have remembered the previous signal
programming.
4-42 Getting Started Chapter 4
Proceeding
= Activate the function
Or:
Quit programming mode with
key "S".
= Confirm setting.
Recorder changes to next input
level.
= Select the day on which the
signal times shall apply.
Value range: MO to SU
Example: MO;
It is also possible to start on
any other weekday.
Hint: By keeping this key
pressed the value is scrolled.
= Confirm selection.
1. input field = signal duration
2. input field = time value
= Select the signal duration in
the first input field.
Value range: 1–20 seconds,
−−
= Confirm 1. input field.
= Set the related time value in
the second input field.
Format: AM/PM, hours,
minutes
Chapter 4 Getting Started 4-43
Hint: The AM/PM setting is
linked with the hour setting. In
other words, to switch from
AM to PM scroll the hour
value.
= Confirm 2. input field.
The values are stored and the
display is emptied, the first
input field flashes again.
Repeat this procedure for further
signal switching times for this
weekday.
= Return to the previous input
level, when all signal times for
this day are entered.
= select a new day, when the
signaling values differ from the
already defined weekday.
Proceed as previously
described .
Or:
= Switch over to the copy
function.
Copy function
1. input field = "copy from“
2. input field = "copy to“
= Select the "copy from“ day
= Confirm 1. input field.
4-44 Getting Started Chapter 4
= Select the "copy to“ day
Hint: With this function you
can also copy the defined
values directly to several
weekdays. Now, select the last
weekday of the range instead
of the following weekday, e.g.
Friday instead of Tuesday.
= Confirm 2. input field.
Repeat the copy process if other
signal schedules are to be copied
to other days.
= Return to the main menu ,
when all signaling values are
copied.
= Quit programming mode with
"S". .
Hint: Use "E" to return to
signal programming mode
Chapter 4 Getting Started 4-45
Change or Delete Values for Signal Operation
The signal program entered during start-up can be modified or deleted at any time.
Use the copy function in order to modify or delete several days at a time.
Procedure:
1. Call-up the programming routine. ("R" key)
2. Select the menu "Signal Operation" ("S" key)
3. Select the day on which the changes shall
be carried out. ("R" key)
4. Call up the time value to be changed. (Click through with "E" key)
5. Change signal duration and/or time value. ("R" and "E" keys)
If you want to delete the displayed time value,
set the 1. input field "Signal duration" to "− −"
and confirm with "E". The 2. input field "Time value"
will be deleted and the subsequent pair of values
(signal duration and time value) will be displayed.
→ To make further changes for this day
repeat steps 4 and 5.
6. Complete programming for this day: ("S" key)
→ In order to make changes for other days,
repeat steps 3 to 6 or:
7. Activate the next input level "Copy function" in order to
copy the changed day to other days. ("S" key)
8. The "copy to“ day range is defined. ("R" and "E" key)
9. Quit copy function. ("S" key)
10. Quit the menu "Signal operation". ("S" key)
→ Date and time are displayed and the programming routine
is terminated automatically.
Hint
If you want to delete the entire signal program, just delete the
program for one day and then copy that day to the rest of the
days in the week.
If you just "disable" the feature, the time recorder still remembers
the existing programming and restarts it the next time you
"enable" the feature.
4-46 Getting Started Chapter 4
Master Clock Function
The PERFECT 2030 time recorder can be used as a master clock to control and
synchronize other PERFECT time recorders and ISGUS slave wall clocks.
For this feature to be functional, the master clock hardware module (payable option)
must be installed on the time recorder’s CPU board and all slave clocks must be
wired and connected to it.
After the master clock function is activated, the slave clocks must be synchronized.
Therefore, the date and time setting routine must be called up after programming.
The time recorder will automatically synchronize the slave clocks after date and time
has been set.
There are two types of master clock systems, reverse polarity and straight polarity.
The advantage of reverse polarity systems is that they allow the transmission of
1 second impulses to the slave clocks for test and synchronization purposes.
Factory default setting: → function deactivated
Proceeding
= Activate the function
Or:
Switch to the next parameter
with "S".
= Confirm setting.
Recorder changes to next
input level.
= Select function.
Selection:
- STRAIGHT POLA
- REVERSE POLA
Hint: The impulse type of
activation depends on the
functional principle of the slave
clocks.
Chapter 4 Getting Started 4-47
Synchronize the Slave Clocks
Only after finishing the complete programming of the time recorder, should you then
proceed to synchronize the slave clocks.
First, make sure that all reverse polarity type slave clocks are set to the same
polarity. This can be verified by transmitting single impulses from the time recorder.
Refer to the previous instructions given in section "Time / Date". If any reverse
polarity slave clock does not advance when a pulse is transmitted form the time
recorder, reverse the connecting plug of the affected slave clock.
= Confirm entry and return to
menu level.
= Continue with next value.
Hint: Use "E" to return to the
input level.
Then all the slave clocks have to be set manually to the same time and the
transmission of the single impulses has to be repeated.
When all the slave clocks switch synchronously, the time of the slave clocks has to
be entered at the master clock. After the entry, the slave clocks are synchronized
automatically to the current time of the master clock.
While synchronizing the time, it is possible to punch at the time recorder.
During e.g. fall daylight savings time changes the time recorder suspends the
transmission of minute impulses for one hour, eliminating the need to reset slave
clocks.
In the case of an electrical short circuit or overloading of the slave clock output
module, a current limitation feature protects the master clock from damage.
4-48 Getting Started Chapter 4
Hint
If the PERFECT serves as master clock and if the recorder is
provided with an battery pack, a synchronization between master
clock and slave clocks takes place in the following situations:
• Daylight saving time
• Manually setting the time at the master clock
• Power failure
If the PERFECT serves as master clock and if the recorder is not
provided with an battery pack, no
master clock and slave clocks takes place in case of power
failure. After restart of mains operation, the synchronization is
however continued again automatically until the slave clocks
have reached the current time.
If you have any questions, please contact your local dealer
where you have purchased the time recorder or e-mail us at:
support@ca.isgus.com
techsupport@isgus.com
synchronization between
or
Chapter 4 Getting Started 4-49
Card Validity Duration
A validity duration can be defined for the cards saved in the recorder.
At the end of this period the card is rendered invalid and will be deleted automatically
from the recorder.
The period in days since the last punch is used as deleting criterion. If the recorder
does not register any further punch at the end of the validity duration period, the card
will be deleted automatically.
The validity duration is measured in days and can last between 1 and 999 days.
Hint
Choose the time card duration parameter according to your
particular application. Time spans in which longer work
stoppages may occur, such as holidays or illness, should be
considered as well.
Possibilities for card deletion, see chapter 5, "Card Management / Card
organisation".
Factory setting: → Function activated → Card validity duration = 32 days
Proceeding
= Activate the function
Or:
Switch to the next parameter
with "S".
= Confirm setting.
Recorder changes to next
input level.
= Enter the desired number of
days.
Hint: First enter hundredth
digit with "R" and confirm with
"E", then set the tenth digit.
= Confirm entry and return to
menu level.
4-50 Getting Started Chapter 4
= Continue with next value.
Hint: Use "E" to return to the
input level.
Chapter 4 Getting Started 4-51
Quit Programming Mode
After quitting the menu item "Master Clock" with the "S" key, the programming
routine is terminated. The recorder automatically carries out an initialization routine
during which it sets up the new program(s).
After having completed the initialization routine, the current date and time are
displayed.
Hint
The programmed functions are only valid after a minute change.
Now the recorder is ready for operation.
Make a sample punch on a blank time card and check the print. If date and time are
not correct, please start the date and time program routine and reset. (See section
"Date / Time " at the beginning of this chapter).
If you want to print out all program settings, you can start now. Insert a blank card
and proceed as if programming the time recorder by calling-up the programming
routine. Continue as described under "Print out of Program Settings" in this chapter.
Commissioning after Power Failure
All time recorder programming is stored in non-volatile memory. In addition, the
correct time and date is maintained by a long-life battery, mounted on the CPU
board.
Therefore, the time recorder never needs to be reprogrammed after a power failure.
Normal operation of the clock should automatically resume when power is restored.
As a precaution however, after a power failure check the recorder and make a
sample punch with a blank time card.
4-52 Getting Started Chapter 4
Print out of Program Settings
The recorder offers two possibilities to print out all customer specific program
settings:
- the individual menu items, successively during the programming process
- complete, after the programming by selection of menu "Protocol Print"
For a complete protocol print out 3 time cards are required.
Hint
In order not to initiate an IN or OUT punch while printing the
protocol print out of the program settings, the back of a card
Procedure for protocol print out during the programming process:
1. Call-up programming menu and ("R" key)
select menu "ENT.EXISTING PIN" .
(side with the barcode towards the user) must be entered.
2. Insert a blank card
3. Select the values for menu ("R" and "E" key
"ENT.EXISTING PIN
The adjustments and values of this menu is not printed
4. Continue with menu "PRINT FORMAT" ("S" key)
5. Select the values for menu "PRINT FORMAT" ("R" and "E" key)
6. The card is retracted into the card receiver, the print procedure ("S" key)
is started and the recorder continues with next menu "PUNCH ROUNDING".
7. For the next print out the card remains in the receiver.
8. Select values for the following menus and ("R" and "E" key)
start printing procedure for each menu. ("S" key)
When a card is complete, the recorder prompts the insertion
of a new card with the message
"------------INSERT NEW CARD-------------
9. Remove card, when programming has been finished.
Chapter 4 Getting Started 4-53
Procedure for protocol print out after programming:
and
= Activate the function by
pressing simultaneously key
"E" and "S"
Insert blank card.
Card is retracted and complete
protocol print is started.
Using "S" for ending the printing
procedure.
Remove card when programming
has been finished.
4-54 Getting Started Chapter 4
Extract of a complete protocol print out
Page 1 Page 2
PRINT FORMAT 2.35 05/23/05
901
PUNCH ROUNDING
DISABLE
GLOBAL BREAK
DISABLE
RED PRINT
A07:00 A07:00 A07:00 A07:00 A07:00 A07:00 A07:00
01
01
01
01
01
01
A08:00 A08:00 A08:00 A08:00 A08:00 A08:00 A08:00
02
02
02
02
P12:00 P 12:00 P12:00 P 12:00 P12:00 P 12:00 P12:00
01
01
P01:00 P 01:00 P01:00 P 01:00 P01:00 P 01:00 P01:00
02
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
01
02
02
--
--
--
--
--
--
--
--
02
01
01
02
02
--
--
--
--
--
--
--
--
01
02
02
01
01
02
02
--
--
--
--
--
--
--
--
DAYLIGHT SAVINGS
07
03.04 02:00 30.10. 03:00
DELETING CARDS
DISABLE
MAXIMUM PRESENCE
DISABLE
CARD INITIALI. 2.35 05/23/05
0
0
8
0
3
4
DISABLE
DUPLICATE PUNCH
DISABLE
MASTER CLOCK
0
0
8
0
3
5
DISABLE
CARD VA.DURATION
032
Page 3
SIGNAL OPERATION 2.35 05/23/05
A12:00 A12:00 A12:00 A12:00 A12:00 A12:00 A12:00
07
07
07
07
07
20
20
20
A09:00 A09:00 A09.00 A09:00 A09:00 A09:00 A09:00
P12:00 P 12:00 P12:00 P12:00 P12:00 P12:00 P12:00
10
10
P04:00 P 04:00 P04:00 P04:00 P04:00 P04:00 P04:00
05
05
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
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--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
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--
--
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--
--
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--
--
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--
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--
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--
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--
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---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
--
--
---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
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---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
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---:--- ---:--- ---:--- ---:--- ---:--- ---:--- ---:---
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Chapter 4 Getting Started 4-55
4-56 Getting Started Chapter 4
Chapter 5
Operation
Punching at the Recorder................................................. 5-2
Card Structure / Card Print ...................................... 5-2
Requirements for Trouble Free Time Recording 5-4
IN / OUT Punches .............................................................. 5-5
Double Punch Disabling..................................... 5-6
Forgotten OUT Punches (Maximum Presence) . 5-7
Card Full............................................................. 5-8
Card Management / Card Organization ........................... 5-9
What to Know about Card Usage ...................... 5-9
Card Management Options ................................ 5-10
Deleting Cards without Carryover....................... 5-13
Deleting Cards with Carryover of Totals............. 5-14
Reproducing Time Card ..................................... 5-16
Summary by Cards............................................................ 5-18
Standby operation............................................................. 5-21
Chapter 5 Operation 5-1
Punching at the Recorder
The time recorder is shipped from the factory with default program settings that make
it ready for operation. The user needs only to set time and date for the specific time
zone.
However if you do not program the time recorder to your individual requirements, you
will not benefit from many of its outstanding features.
These benefits include features such as duplicate punch protection, automatic break
deduction, and forgotten “Out” punch supervision. The time recorder also offers a
number of useful time card management features such as card validity duration, card
deleting functions and time card initialization.
This chapter provides helpful hints and a description of your time recorder’s
operation. It is intended to guide you through questions pertaining to its use and the
application of the various options available through programming.
Card Structure / Card Print
Front side: Back side:
Card
header
Print
field
Bottom
line
Card
number
Bar code
Card
position
mark
5-2 Operation Chapter 5
It is only possible to print on one side of the time card. The back side of the card
bears the bar code which enables the time recorder to identify the individual time
card being inserted.
The front side of the card is divided into various fields.
Card header: Contains individual fields and entries, such as card user,
company, accounting period, etc.
It is possible to write manually in the card header area.
Print field: The time recorder prints the recorded IN/OUT times in the print
field columns. The two columns that follow each pair of IN/OUT
columns are used for printing various types of totals. The final
configuration of what totals are printed and how many IN/OUT
columns per line are used, is determined by the user when
programming the time recorder’s print format. In the default
factory setting, the recorder only prints IN/OUT punches and does
not print totals.
The print field has a the ability to accept 31 lines of print.
DO NOT WRITE IN THE PRINT FIELD.
Total
Interval Total IN/OUT punch
OUT punch
IN punch
Date
Date: The date format for prints can be programmed. See
chapter 4 "Programming", "Date format". The vertical
letter abbreviation represents the weekday.
IN/ Employee attendance punches
OUT: The print format of hours and minutes is fixed and
cannot be changed. The vertical letter abbreviations
"A" and "P" stand for AM and PM.
Any number of IN/OUT punches can be recorded in
a day by the use of more than one line per day.
However, the first punch of a new day, will always be
printed on a new line.
Chapter 5 Operation 5-3
Total:
1st Column Format: HH.MM
This is the first of two time card “Total” columns
provided for each pair of IN/OUT punches. If used, it
will display the elapsed time between the two
immediately preceding IN/OUT punches. If not used,
the column will be blank. Column use is determined
when selecting one of eight print formats during time
recorder setup.
If the function "MAX ON" is enabled and the user
forgets to punch out, the time recorder will print
"MAX ON" in this column instead of the elapsed
time.
Total:
2nd Column Format: HHH.MM
This is the second of two time card “Total” columns
provided for each pair of IN/OUT punches If used, it
will display the cumulative worked time total for the
entire time card. If not used, the column will be
blank. Column use is determined when selecting one
of eight print formats during time recorder setup. If
the time card becomes full, it is possible to carry the
total over to a new time card using the feature
“deleting cards” which is described in chapter 5.
Bottom line: The time recorder cannot print below the bottom line. The area
can be used however for manual hand written notes.
Hint
The time card print fields are defined by the time recorder and
cannot be changed.
In order to obtain a precise and correct print the time recording
cards should always have the same dimensions.
Requirements for Trouble Free Time Recording
• Store time cards in a dry place.
• Protect time cards against damage, especially folding, tearing and bending.
• Protect time cards against contamination from such things as dust, oil, grease,
and steam. They could damage the time card paper or distort the bar-code.
• Regularly inspect the time recorder’s cartridge ink ribbon and when the
printing becomes faint, replace it with a new cartridge.
• Do not expose time cards to direct sunlight.
• Store time cards in the boxes which they were shipped in.
Please do not keep them loose.
5-4 Operation Chapter 5
IN / OUT Punches
Using the PERFECT 2030 time recorder is very easy. An employee inserts the time
card into the card receiver throat at the top of the machine. A motorized device pulls
the card down into the time recorder. Automatically, the time recorder prints the time
in the correct position on the time card and returns the time card up to the top of the
machine. The employee then removes the time card and places it back into the time
card rack.
Hint
The black function key to the right of the card receiver is only
used for manual deleting out when enabled in programming. See
Proceeding:
1. Insert the time card down into the
card receiver and release it when
the motorized device begins to
pull the card into the time
recorder.
section "Card Management / Card Organisation".
Hint: The side on which the user
wishes to print must face the front.
2. The time recorder automatically
aligns the time card and prints the
time in the correct card position.
Hint: During the printing procedure
“CARD IN PROCESS” is displayed.
3. The printed card is transported back to the top of the machine and released for
removal by the employee.
Hint: The card can be removed if “REMOVE CARD” is displayed.
4. Compare the time card print to the time recorder’s displayed time.
Attention
Never use force to insert the time card and never obstruct or
cover the time card receiver.
Chapter 5 Operation 5-5
Double Punch Disabling
The time recorder is provided with the capability to inhibit double punching of time
cards. In the “Duplicate Punch” software feature, the user specifies the minimum
number of minutes that must elapse after a time punch (either IN or OUT) before the
time recorder will allow a subsequent punch on the same time card.
Condition: Software feature "DUPLICATE PUNCH" is enabled and a
minimum elapsed time between punches has been
programmed. See chapter 4, Getting Started, section
"Programming" .
Application: This function serves to avoid unintentional duplicate punches
on the same time card.
Example: The programmed minimum elapsed time = 2 minutes
1. 09:15 h punch → is printed on the card.
2. 09:16 h punch → is not printed on the card.
When attempting to punch the second time, the recorder
rejects the card and the following message will be displayed:
As long as the card is in the recorder the message remains on
the display. When the card is removed, date and time will be
displayed again.
5-6 Operation Chapter 5
Forgotten OUT Punches (Maximum Presence)
The time recorder can be programmed to ignore the elapsed time between a pair of
IN/OUT punches if the elapsed time exceeds a user defined number of hours. This is
done to prevent inflated time card totals caused by employees forgetting to punch
out. It also serves to maintain the correct IN/OUT punch sequence on employees
time card when they have forgotten to punch OUT.
Condition: Software feature "MAX ON" is active. The maximum elapsed
time for a single pair of IN/OUT punches has been
programmed. See chapter 4, Getting Started, "Programming"
section.
Application: This feature detects and adjusts for forgotten OUT punches.
When the maximum elapsed time has passed since an IN
punch was made, the time recorder prints MAX-ON on the time
card. It ignores all elapsed time from the IN punch and treats
the next punch as an IN punch so that IN/OUT punch
sequencing is kept in order.
Hint
The automatic break deduction associated with
the forgotten out punch will not be made from
the time card total when the MAX-ON routine
has been initiated.
Example: Maximum time per punch pair: = 10 hours.
Date IN OUT Total time
21.11.00 AM 8:25
(out punch forgotten)
22.11.00 AM 8:15 PM 0:10 12.00
The time between 08:25 h and 08:15 h of the following day will
not be calculated and added to the time card total. Instead,
"MAX ON" is printed on the card. When MAX ON is printed on
the time card, the time recorder will always print an IN punch as
well.
Punching on the same day Punching on the following day
MAX ON
Chapter 5 Operation 5-7
Card Full
The time recorder automatically senses when the time card is full. Up to 31 lines of
punches can be made on each time card. Each row can accommodate either one or
two pairs of IN/OUT punches depending on which print format is selected by the
user.
After printing the last OUT punch of the 31st line, the time recorder reports:
This message will always appear when all 31 lines are full and when the time card is
inserted again. The time recorder rejects the card immediately and the time card has
to be removed.
How to continue punching:
The card organisation and handling options you select mainly depend on your
individual requirements for time management and the organisational structure of your
company. The possibilities shown below only constitute a functional frame of the
recorder. Section "Card Management / Card Organisation" has to be observed.
This is the easiest and quickest way to continue the punching operation without
having to realize further steps - simply insert the new card with new card number and
register punching time.
Condition: The card number is not yet used and lies within the defined
card number area.
Further
possibilities: In addition you can define that the old card is deleted in case of
a card change (DELETING CARDS). The card user himself can
carry out this step on the recorder. See also section "Deleting
cards without carryover".
When the old card is deleted a total can be carried over to the
new card as well (DELETING CARDS WITH CARRYOVER).
This step can also be carried out by the card user or a
supervisor. Generally it only makes sense to carry over a total
to a new card when the card change takes place within a
calculation period.
Hint
Cards can be changed at any time, even if they are not full, e.g.
when the card is damaged. Within an calculation period it is
recommendable to carry over totals with a card change.
See also section "Card Management / Card Organisation".
5-8 Operation Chapter 5
Card Management / Card Organization
Your PERFECT offers several time card management options. Which options you
select to use depends on the requirements, policies and practices of your company.
The following sections are intended to offer you an overview of the management of
time cards as it applies to the PERFECT 2030. The following procedures and
descriptions should be considered as recommendations and not requirements for all
companies.
What to Know about Card Usage in the Time Recorder
Some thought should be given to time card management before starting use of the
time recorder. If you no further settings are carried out, the PERFECT will overwrite
the totals of the oldest time card when it exceeds the 500 card limit.
− How many employees will be using the time recorder and how many time cards
will be required?
− How long is your pay period?
− Do you have more than one PERFECT making it necessary to limit which cards
can be read by which time recorder?
− How long do you want the PERFECT to store time card totals for time cards
that are no longer active?
− Because the PERFECT can store totals for a maximum of 500 time cards, how
do you wish to carry out the deletion of obsolete time cards? Automatically by
the number of days since the last punch or by simple overwriting of the oldest
card in the time recorder’s memory?
− Do you want to only delete cards manually from the time recorder’s memory?
How you program your PERFECT depends on the answers to the above questions
as well as several others.
One of the main questions is: "What happens with old time cards from previous pay
periods or from time cards no longer used? "
There are several methods to delete cards on the recorder. How you program time
card deletion for your PERFECT will affect the procedures that you give to your staff.
Card management software tools
DELETING CARDS: When enabled, this functions allows the manual deletion of
time cards.(DELETING CARDS and DELETING CARDS WITH
CARRYOVER). For security reasons, careful consideration
must be given when leaving this function enabled during normal
operation. It allows anyone with access to the time recorder
and time cards to delete those time cards.
The designed application of this feature is for a supervisor to
temporarily enable the function and delete certain employee’s
Chapter 5 Operation 5-9
time cards due to employment status. After deleting the
employee time card, the supervisor will then disable the feature.
If the time recorder is used for non-time-and-attendance
applications such as job costing and parking lot operation, this
application is also used when a job is finished or when the car
leaves the parking lot.
Card validity
duration By enabling this feature, time cards are automatically deleted
from the time recorder’s memory after the time card has not
been used by a user defined number of days.
Time Card IN/OUT punches made on one PERFECT time recorder are
Initialization. unknown to other PERFECTS. Therefore, if you have more
than one PERFECT, you must ensure that individual time cards
can only be used in one of them. To do this, the user assigns a
different range of numbered time cards to each time recorder.
Time cards come sequentially numbered in boxes of 1000. The
feature “CARD INITIALIZATION” . allows you to limit which time
cards can be used on which time recorder. The programmable
number range is from 000,001 to 999,999 but the number
range you program must coincide with the numbers of your
stock of time cards.
Important: Please note that the number range you program
does not change the 500 time card total capacity of the
PERFECT'S memory.
Memory capacity: The time recorder can store up to 500 time card totals.
The memory capacity is fixed and cannot be changed.
Important: When the 500 time card total memory capacity limit
is reached, and a new card is used, the time recorder
automatically deletes the card with the oldest punch.
It does not reject the new card.
Card Management Options
Time cards can be deleted by means of all of the preceding methods, either
individually or in combination with each other. Please find below some possible
configurations.
Using the factory default settings
Your PERFECT 2030 was shipped from the factory with standard default
settings designed for the least complicated applications. In many cases, these
default settings will suffice and all you will need to do is plug in the power
supply and start using the time recorder .
In this factory default mode, all time card numbers are enabled (000001 to
999999) and when the 500 time card total memory capacity is exceeded, the
5-10 Operation Chapter 5
oldest time card totals are simply overwritten by the new time cards. The
oldest saved card is the card with which the oldest bookings have been
effected prior to the last bookings of the other existing cards.
Advantage: Quick commissioning and quick start of the recorder with
no need for time card number maintenance .
Disadvantage: No control over time card use. Old time cards can still be
used even though they are from a different pay period.
Please note:
When starting a new box of new cards, make sure the
number sequence does not duplicate the numbers of your
old cards.
Automatic card deletion by aging :
For this operating mode the function parameter CARD VALIDITY DURATION (see
chapter "Getting Started") has to be active. By additionally indicating the card validity
duration in days you can define when saved cards are deleted automatically by the
recorder.
In this operating mode all cards with card numbers between 000001 and 999999 can
be enabled, too. However, it is not possible to delete cards manually.
The number of days you would program to retain time cards is usually dependent on:
a) Your pay period
b) How many pay periods you want to keep time card totals in the time
recorder
c) How many employees are using the time recorder (including the active pay
period). Remember that the time recorder can only maintain 500 time card
totals in its memory.
Advantage: The deletion of time cards from the time recorder’s
Disadvantage: Historical time card total reports for time cards older than
Manual card deleting
For the manual deletion of time cards, the software feature “DELETING
CARDS” must be enabled.
To avoid exceeding the time recorder’s memory capacity, the user or a
supervisor has to delete time cards manually from the recorder at the end of
the pay period.
memory is controlled and according to a fixed rule. The
chances of the time recorder having to deal with duplicate
numbered time cards is eliminated.
the programmed card validity are not possible.
Chapter 5 Operation 5-11
Advantage: This operating mode serves best to guarantee the control
of card management.
The memory capacity will never be exhausted and the
user controls the exact number of cards saved in the time
recorder’s memory.
Disadvantage: Card deleting has to be carried out manually and is time
consuming. Previous pay periods are not available for
time card reports. This process is described in the
following sections "Deleting cards with and without
carryover".
Recommendation: This operating mode is suited for applications where a
limited number of cards resp. only a limited range of card
numbers is required.
Generally this is the case for applications which use
several PERFECT recorders and alternating punching at
different recorders shall not be allowed.
For this reason the "Card number limitation" (CARD
INITIALIZATION9 is frequently programmed in
combination with the function "manual card deleting"
(DELETING CARDS).
Please note: Realize card initialization immediately during
commissioning.
Hint
A combination of the software features CARD VALIDITY
DURATION and DELETING CARDS is possible.
5-12 Operation Chapter 5
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