IPS IPS265T, IPS275T Installation Manual

IPS265T / IPS275T

TimeIPS Server

Installation Guide

FCC Declaration of Conformity (DoC)

Compliance Information (according to FCC 2.1077)

(1) Product: IPS265T / IPS275T.

The above device complies with Part 15 of the FCC Rules.
Operation is subject to the following conditions: (1) these devices may not cause harmful
interference, and (2) these devices must accept any interference received, including
interference that may cause undesired operation.

(2) The above device contains the following modular components authorized under their own

DoC.

Modular Component

Model Number

System Board

A780L3C

Power Supply

ISO-450 / SS300ET

(3) The responsible party is TimeIPS, Inc. 5445 E 85th St N, Valley Center KS, 67147. Phone

316.264.1600

Notice to Users

The components in this system have been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential installation. The
device generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, try to correct the interference by one or more
of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet circuit other than the one to which the receiver is

connected.

• Consult the dealer or an experienced radio/TV technician for help.

These devices have been tested to comply with the limits for a Class B computing device,
pursuant to FCC rules. In order to maintain compliance with FCC regulations, shielded cables
must be used with the equipment if not connected directly to the system. Operation with
unshielded cables is likely to result in interference to radio and television reception.

CAUTION: Changes and modifications made to the device without the approval of the
manufacturer could void the user's authority to operate this device.

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Table of Contents

Prepare and Plan..........................................................................................................3

Layout and Installation Considerations.................................................................4

TimeIPS Server Overview.....................................................................................5

Network Requirements..........................................................................................5

Rear Ports and Connections IPS265T.........................................................................6

Rear Ports and Connections IPS275T.........................................................................7

Front Panel Controls and Connections........................................................................8

Power Backup (UPS)..................................................................................................9

Power-up and Determine IP Address........................................................................10

Additional Network Settings.....................................................................................11

Initial Login Using IP Address..................................................................................12

Network Troubleshooting..........................................................................................13

TimeIPS Help Screen on the Administration Console..............................................13

Backups.....................................................................................................................14

Network Troubleshooting Your PC...........................................................................15

Technical Support......................................................................................................16

System Specifications...............................................................................................16

Prepare and Plan

TimeIPS servers are time and attendance network appliances. This means the
hardware is pre-loaded with an embedded operating system and a complete set of
TimeIPS software components, ready to use. You'll simply connect it to your
network, set an IP address and, optionally, install one or more network clocks or
telephone clocking modules to provide employees a way to clock in and out.

The initial configuration will require a computer monitor and keyboard (PS/2 or
USB) to set the IP address of the server. We recommend a monitor with a
1024x768x60Hz or 1280x1024x60Hz resolution with a VGA cable. Other video
modes may or may not be supported. Once an IP address is set, use any computer
with a web browser on your network to access and manage TimeIPS.

Network clocks can be connected on a LAN (Local Area Network) or at remote
locations connected via Internet or WAN (Wide Area Network). For maximum
security, a secure VPN (Virtual Private Network) is recommended for remote sites.
Network clocks can be located at any door or entrance to your facility, or at any
location which is convenient for your employees to clock in and out.

Please examine the diagram on the next page to assist in planning your TimeIPS
installation. Most installations will have a network clock at the main employee
entrance. Additional network clocks can be added at any time to other entrances or
any location within your business.

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Layout and Installation Considerations

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TimeIPS

Network Clock

Employee

Identi"cation

device

Power Source

(Wall outlet)

Overall Installation Notes:

Installation of the TimeIPS system normally takes less than an hour. If you have
multiple locations, a complex network or are not familiar with networking, installation
may take longer. Our Technical Support department is available to assist if you have
installation questions.

All TimeIPS servers and clocks should be installed in an indoor location, out of direct
sunlight, meeting the temperature requirements listed on the back cover of this guide.

Possible Primary and Remote Facility Installation

Existing Ethernet

10/100 Network

Existing Ethernet

10/100 Network

Primary
Facility

Administration

and
Reporting
(Password
Protected)

Side Door

F

r

o

n

t

D

o

o

r

B

a

c

k

D

o

o

r

Remote
Facility

Typical Door Area Installation
with Network Clock

TimeIPS Network
Clock

Any PC with a web
browser

Permanent network
connection

Permanent or
temporary network
connection

TimeIPS

Server

Network cable

connected to

your LAN

TimeIPS Server Overview

The primary functions of the TimeIPS server include:

• Gathering punches from network clocks, remote clocking and telephone

clocking modules

• Storing time and attendance data

• Processing data, including time worked, schedules, jobs, alerts, etc.

• Providing an easy to access web-based reporting and management interface

TimeIPS network clocks are used for walk-up clocking and are connected via
Ethernet. Additionally, optional TimeIPS telephone clocking modules can be used
for call-in clocking.

Network Requirements

A standard RJ-45 Ethernet network cable connects TimeIPS to your network. The
TimeIPS server is accessed by its IP address on your network. To make access easy
and to prevent unexpected IP address changes, the TimeIPS server should be
configured with a static IP address on your LAN. Additional network clocks can be
set to static IP addresses, or can be dynamically addressed with DHCP. Network
clocks send a broadcast packet to look for a server on the same subnet. Clocks on
different networks or subnets will need to be manually configured (this is done
through the menu or by visiting http://<IP address of the clock>).

Network Ports Used By TimeIPS

The following ports are used by TimeIPS to access the Internet (if available) for the
reasons described below:

80 (HTTP) Software update downloads
25 (SMTP) Email reports and messages
53 (DNS) Name resolution
123 (NTP) Time synchronization
443 (TimeIPS) Software update and backup authorization

Note: These are standard outgoing ports used by TimeIPS (not port forwards).

Please visit http://support.timeips.com for additional network and port information.

TimeIPS http://support.timeips.com 316.264.1600 Page 5

Rear Ports and Connections IPS265T

The TimeIPS IPS265T server has a number of ports and connections on the rear of
the unit.

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Note: The type and layout of ports and connections on your

TimeIPS server may vary depending on its model year.

Cooling Fan:
Keep clear for

air circulation.

Power Cord: Connect to

115VAC. For 230VAC,

flip voltage selector

switch.

Voltage Selection: Select

115 or 230VAC.

Master Power Switch: Shipped

in the off or “0” position.

PS/2 Port: Connect to PS/2

keyboard for initial setup and

maintenance.

VGA Port: Connect to VGA

monitor for initial setup and

maintenance.

USB Ports: Connect to

USB keyboard for initial

setup and maintenance.

Network Port: Connect to

your network with an RJ-45

Cable.

Link and Activity Lights: Verify

network connection

Rear Ports and Connections IPS275T

The TimeIPS IPS275T server has a number of ports and connections on the rear of
the unit.

TimeIPS http://support.timeips.com 316.264.1600 Page 7

Note: The type and layout of ports and connections on your

TimeIPS server may vary depending on its model year.

Network Port: Connect to

your network with an RJ-45

Cable.

USB Ports: Connect to

USB keyboard for initial

setup and maintenance.

VGA Port: Connect a

monitor for initial setup and

maintenance.

PS/2 Port: Connect to PS/2

keyboard for initial setup and

maintenance.

Cooling Vents:

Keep clear for
air circulation.

Master Power Switch: Shipped

in the off or “0” position.

Power Cord: Connect to

100-240VAC.

Link and Activity Lights: Verify

network connection

Front Panel Controls and Connections

The TimeIPS IPS265T/IPS275T Series servers are designed to be operated in an
office or server room and should have reasonable air circulation to prevent
overheating.

IMPORTANT: The TimeIPS server provides power and reset buttons on the front
and a master power switch on the back. DO NOT use these to shut down or restart
the system unless no other method is available. Always shutdown or reboot with a
connected keyboard and monitor through the administration console, or by
accessing the system menu via a web browser. Shutting down or rebooting with the
buttons or by disconnecting power can cause data loss.

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Front USB Ports: Connect a USB

keyboard if needed.

Front USB Ports: Connect a USB

keyboard if needed.

Power Button: System will

automatically power on when AC power

is applied. Pressing this button when the

system is running will cause a forced

shutdown. Use only when proper

shutdown methods cannot be used.

Power Button: System will

automatically power on when AC power

is applied. Pressing this button when the

system is running will cause a forced

shutdown. Use only when proper

shutdown methods cannot be used.

Power Light: On when the system is

running.

Power Light: On when the system is

running.

Front Audio Ports: Not connected and

not used.

Front Audio Ports: Not connected and

not used.

Disk Light: On when the system is

accessing data.

Disk Light: On when the system is

accessing data.

Reset Button: System will reboot

immediately if the reset button is

pressed. Use only when proper

shutdown or restart methods cannot be

used.

Reset Button: System will reboot

immediately if the reset button is

pressed. Use only when proper

shutdown or restart methods cannot be

used.

Power Backup (UPS)

As with any server, a steady supply of clean power is essential for TimeIPS.

• Losing power while the server is operating may cause data loss or

corruption.

• Brown-outs or flickering power can cause damage to the power supply

and/or system components.

To prevent damage and/or data loss related to power problems, we recommend
plugging the TimeIPS server into a UPS (Uninterruptible Power Supply).

TimeIPS servers are relatively low-power devices . A UPS with a minimum rating
of 700VA is recommended for maximum power stability and moderate run-time.

TimeIPS servers have support for communicating with most APC brand Smart-UPS
units with USB data cables. The signals from these UPS units allow TimeIPS to log
and report power outages and perform a clean automated shutdown in the event of
an extended outage. This will protect your data and is highly recommended.

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Power-up and Determine IP Address

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Connect the server to your network with an Ethernet patch cable. You will need a
monitor and a keyboard (PS/2 or USB) for the initial configuration. Connect the
power cable to the TimeIPS server. Flip the master power switch to the on or “1”
position. The server should start automatically. If not, press the front power
button.

Step 1) Power On TimeIPS

The TimeIPS server will normally boot in 1-2 minutes. You will briefly see a
TimeIPS boot menu during this time. Do nothing when you see this menu and the
server will continue to boot normally. When the boot process is complete, you
should see the administration console.

Your server is set to automatically obtain an IP address from your network via
DHCP by default. To see the IP address of your TimeIPS server, look toward the
bottom of the administration console under Current Settings.

If your DHCP server responds quickly, the table should show an IP address when
the boot process is complete. If not, wait a few moments, select Reread Network
Settings and press Enter.

If you do not have a DHCP server on your network, you must specify a static IP
address for your TimeIPS server (see page 9).

Step 2) Network Connection Verification

The actual IP
addresses shown
on your monitor
may be di,erent
from this
example.

Additional Network Settings

The TimeIPS server should be assigned a static IP address on your network. You
may set a static IP address through the administration console or by visiting the web
interface for your TimeIPS server.

(A) To set a static IP address through the web interface please visit:

http://192.168.1.115/quickset_ip.php

Your web browser will take you to a page where you can set the IP address, Subnet
Mask, Default Gateway, Primary and Secondary DNS servers and the NTP server.
Be sure to click on “Apply Changes” to save your settings.

(B) To set a static IP address through the administration console you will need a
keyboard and monitor. Select Set IP Address and press Enter. Specify the IP
address you want your server to have and press Enter. The IP address you entered
will appear under Pending Settings toward the bottom of the administration console.

Repeat this process to set your Netmask, Default Gateway and DNS servers. Be
sure to select Apply Pending Network Settings to save your changes. If you would
like to specify an NTP server, you will have to use the web interface (see option A
above).

If you have set your server to a static IP address you can change it back to DHCP if
necessary.

(A) Through the administration console, select Revert to DHCP and press Enter.
Select Apply Pending Network Settings and press Enter. You can note the new IP
address of your server under Current Settings toward the bottom of the screen.

(B) You can also revert the network settings to DHCP through the web interface.
However, you will have to connect a keyboard and monitor to the server in order to
determine the new IP address it has obtained from your network.

Visit the web address in Step 1A above. Select the checkbox for Use Dynamic
Address (DHCP). Be sure to select Apply Settings to save your changes. Go to
your server and look under Current Settings on the administration console to see the
new IP address.

TimeIPS http://support.timeips.com 316.264.1600 Page 11

Step 1) Setting a Static IP Address

Be sure to use the current IP
address of your TimeIPS server.

Step 2) Reverting to DHCP

Initial Login Using IP Address

Page 12 http://support.timeips.com 316.264.1600 TimeIPS

Go to a PC on your
network with a web
browser.

In your web browser,
enter the IP address of
your server to configure
TimeIPS.

Beginning with the
screen shown here,
follow the instructions
that appear on each
screen.

The setup process will
include creating the first
employee, who will
have access to all areas
of TimeIPS and who
will be able to designate
other employees as
administrators and/or
managers.

Once you complete the
configuration, you can
add and edit all settings and employees as needed.

For assistance with further configuration and use of TimeIPS, please visit our
support web site at http://support.timeips.com. If you do not find the information
you need there, call our Technical Support department at 316.264.1600.

IMPORTANT: During the configuration process, we recommend you update the
server and set a static IP address. These two functions can also be done at a later
time under the Administration -> System Administration section in TimeIPS.

Con"guration Screen

Note: The actual IP
address of your server
may be di,erent from this
example.

Note: When you have successfully connected to TimeIPS from your
PC, the screen on your PC should look like the screen above. After
reading the information at the bottom of this page, you will be ready to
proceed with the guided setup process.

Network Troubleshooting

In the event you were unable to reach the web interface for your TimeIPS server,
you may be having network related problems.

1) Repeat Step 2 on page 10 to make sure your server has obtained a valid IP
address from your network.

2) If no network connection was detected you should see something similar to this
under Current Settings:

If you see this screen, check the network cable on the back of the TimeIPS server.
Unplug and reconnect the network cable at both ends and/or try a different network
cable. The link light should be on. If the link light is on it indicates the TimeIPS
server is connected to your network.

Once you have checked the cable and/or reconnected it, use the arrow keys on your
keyboard to select Apply Pending Network Settings and press Enter. Check the IP
address listed under Current Settings once more to see the IP address TimeIPS has
received.

3) If you have set a static IP address on the server, verify the IP address settings
under Current Settings on the administration console.

If you continue to have trouble connecting to TimeIPS through your web browser,
try restarting the server or contact our Technical Support department for further
assistance.

TimeIPS Help Screen on the Administration Console

Please review the TimeIPS Help screen. This screen provides useful information
regarding the configuration and operation of your TimeIPS server. The various
configuration options available on the administration console are also covered.

TimeIPS http://support.timeips.com 316.264.1600 Page 13

Backups

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FOR YOUR PROTECTION, SECURITY AND BUSINESS OPERATING
EFFICIENCY, WE STRONGLY RECOMMEND REGULAR AND FREQUENT

DATA BACKUP.

TimeIPS will store important personnel management data and it's critical for this
data to be backed up regularly. We recommend daily backups.

Local Backups

TimeIPS can generate local backups at any time. You may choose to save these as
an archive on your local machine, or have them emailed to a specified email
address. We recommend you use our off-site backup option in addition to local
backups for the highest data security.

To access local backups, click on “Backups” in the “System Administration” section
of the “Administration” Menu.

Off-Site Backups

The best way to protect the TimeIPS data is to use an automatic, off-site backup
system. A loss of just a few days of data can take hours or days of work to re-enter
and re-create.

The TimeIPS off-site backup service is designed for businesses looking for
password-protected, automatic off-site backups at an affordable price. Utilizing our
off-site backup service will allow a TimeIPS server to be rebuilt using the data from
the last available backup file on our secure servers in the unlikely event of system
malfunction, data corruption or loss. A backup will get your business back up and
running as quickly as possible.

To use the TimeIPS off-site backup service, you must have a backup account. Use
our “Account Management” page to sign up for your backup account, check your
backup account status, or upgrade your backup account. You may access this page
by clicking the link “TimeIPS Off-site Backup Account Management” located in the
“Off-site Backup” section of the “Backups” page. The “Backups” page is accessible
from the “System Administration” section of the “Administration” menu.

Note: The data stored in TimeIPS (and the resulting size of backups) grows as a result of
additional clock events, edits and payroll calculations added each day.

Network Troubleshooting Your PC

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If you have trouble accessing TimeIPS from a PC, you may be having network related
issues. Follow this checklist to verify your network settings and connectivity.

If the network link and activity lights (shown on page 6 and 7) are not lit, then check all
network cables, hubs and switches to verify the physical connections. If cables are
disconnected, you will need to reconnect these for proper network functionality. After
reconnecting network cables, you may need to restart your PC and/or TimeIPS to reestablish
the network connection.

✔ Check the power light to verify the TimeIPS server is powered on. You should also feel

or hear the system fan running.

✔ Enter the TimeIPS IP address (the IP address can be located on the Administration

Console) into a web browser on another PC on your network (see page 12). If you see
the TimeIPS setup page, then your network and TimeIPS are working properly.

The IP address assigned to your desktop PC must be reachable by the TimeIPS IP address as
shown on your monitor. For example, if the address on the monitor begins with

169.254.___.___, then your PC must also have a 169.254.___.___ IP address with a
“netmask” of 255.255.0.0 in order to connect to the TimeIPS server. The last two numbers
you choose should be a number between 1 and 254. If you need to change your PC's IP
address to reach the TimeIPS server, you will need to find instructions for your PC's
operating system.

Setting or changing your PC's IP Address:

If you are not able to connect, you may need to change your PC's IP address to connect to
the TimeIPS server. When making changes to your PC's network settings, be sure to record
any previous settings, so you may restore them after you have set your TimeIPS server to the
correct IP address for your network.

Note: After initial configuration and guided setup is complete, the System Administrator can shut
down or restart the server from the “System Settings” page accessible from the “System
Administration” section of the “Administration” menu. Wait for the power indicator light to turn off
before unplugging the power cord.

Obtains an address automatically? (DHCP) ..................[ Yes / No ]

If set, what is the IP Address of your PC? .....................[ _____ . _____ . _____ . _____ ]

If set, what is the Subnet of your PC? ..........................[ _____ . _____ . _____ . _____ ]

Technical Support

Technical Support Resources:

1. Our support web site at http://support.timeips.com offers extensive
resources including documentation and our knowledge-base. Please check
our support web site first, as it provides complete answers and instructions
on almost everything. In the "Knowledge Base Search:" box, enter a few
words describing your question. For example, if you have a question on
payroll, enter "payroll" and browse the articles listed.

2. If you have a question not answered on our support site, you can call or
email us. A period of limited email/phone support is included with your
system. A serial number or registration number is required for this service.
Additional support can be purchased by calling TimeIPS, or by visiting our
web site at http://secure.timeips.com.

3. If you have a simple question, or need direction on how to use our support
resources, feel free to email us at [e-mail]. If your question
is quick, we'll be happy to help. If it's not, we'll let you know that you
need to purchase additional support.

Support website http://support.timeips.com
Support e-mail [e-mail]
Support phone number 316.264.1600

This manual is copyright 2004-2015 TimeIPS, Inc. TimeIPS and the TimeIPS logos are registered trademarks of
TimeIPS, Inc. All other trademarks are the property of their respective owners.

Thank you for reading this manual carefully. If you noticed errors, have any suggestions or found typographical
problems, we want to know! Please send an email with the version code below and your feedback to
[e-mail] We appreciate your time.

Version: IPS265T_2.0.2 150210

Page 16 http://support.timeips.com 316.264.1600 TimeIPS

System Specifications:

Approximate dimensions:

16in (41cm) x 7in (18cm) x 14in (35cm)

Approximate weight:

12lb (5.4 kg)

Power: 100-240VAC
IPS265T: 45-60W (typical)
IPS275T: 60-75W (typical)

Operating environment:
Clean and dust free,
Proper air circulation around unit,
3in (7.62cm) ventilation clearance,
32° - 90°F (0° - 33°C) non-condensing

System Administration Requirements:

PC with modern OS.
(Linux™, MacOS™ or Windows™)
A network port and an up-to-date version of
Firefox™ or Chrome™ web browser.

Network Requirement:

10/100/1000Base-T Ethernet,
Internet connection required for email
notifications, time synchronization, updates and
off-site backups