Intermec Technologies BTS080-1, 700C-SMC45-1, 802CF13, SB555-2, 2011B-2 User Manual

User's Manual

700 Series Color
Mobile Computer

Intermec Technologies Corporation

Corporate Headquarters Technical Communications Department
6001 36th Ave. W. 550 Second Street SE

Everett, WA 98203 Cedar Rapids, IA 52401
U.S.A. U.S.A.

www.intermec.com

The information contained herein is proprietary and is provided solely for the purpose of allowing customers
to operate and service Intermec-manufactured equipment and is not to be released, reproduced, or used for
any other purpose without written permission of Intermec.

Information and specifications contained in this document are subject to change without prior notice and do
not represent a commitment on the part of Intermec Technologies Corporation.

E 2002 by Intermec Technologies Corporation. All rights reserved.

The word Intermec, the Intermec logo, Norand, ArciTech, CrossBar, Data Collection Browser, dcBrowser,
Duratherm, EasyCoder, EasyLAN, Enterprise Wireless LAN, EZBuilder, Fingerprint, i-gistics, INCA (under
license), InterDriver, Intermec Printer Network Manager, IRL, JANUS, LabelShop, Mobile Framework,
MobileLAN, Nor*Ware, Pen*Key, Precision Print, PrintSet, RoutePower, TE 2000, Trakker Antares, UAP,
Universal Access Point, and Virtual Wedge are either trademarks or registered trademarks of Intermec
Technologies Corporation.

Throughout this manual, trademarked names may be used. Rather than put a trademark (™ or ®) symbol in
every occurrence of a trademarked name, we state that we are using the names only in an editorial fashion,
and to the benefit of the trademark owner, with no intention of infringement.

There are U.S. and foreign patents pending.

Microsoft, Windows, and the Windows logo are registered trademarks of Microsoft Corporation in the
United States and/or other countries.

Bluetooth is a trademark of Bluetooth SIG, Inc., U.S.A.

This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit
(http://www.opensssl.org/).

This product includes cryptographic software written by Eric Young ([e-mail]).

ii 700 Series Color Mobile Computer User’s Manual

Document Change Record

This page records changes to this document. The document was originally released as Revision A.

Revision Date Description of Change

B 11/2002 Added information about the Siemens MC45 radio module, the tethered scanner, CAB

extraction, FTP Server parameters, and Data Collection control panel applet imager op­tions.

C 04/2003 Added information about the ambient light sensor, the beeper, keypad sequences, the

alphanumeric keypad, the vibrator, an accessories list, programming notifications, the
MaxiCode symbology, the Utilities control panel applet, and the Wireless Network con­trol panel applet.

D 08/2003 Upgraded Pocket PC 2002 information to Windows Mobile 2003, upgraded all illustra-

tions to gray-scale, added new Imager functions, moved the Automatic Data Collection
COM Interface material to the SDK User’s Manual.

E 01/2004 Added 730 Computer information, revised CDMA Setup information, and revised Wire-

less Area Network Printing information.

F 04/2004 Updated 802.11 security supplicant information. Added new network selection APIs.

Incorporated information about the Intermec Settings control panel applet for PSM
Builds 3.00 or newer. Added information about the PhoneUtility application. Revised
Chapter 4, “Network Support.” Added tethered scanner and internal scanner configura­tion and troubleshooting information to Chapter 6, “Scanner Support.”

G 10/2004 Added information about resetting the 700 Series Computer. Updated the Profile Wizard

information in Appendix A, “Configurable Settings.” Revised information about using
Sprint Watcher in Chapter 4, “Network Support.” Added information about the 700CXL
Computer, including the Phone CDMA and Phone GSM applications.

iii700 Series Color Mobile Computer User’s Manual

iv

700 Series Color Mobile Computer User’s Manual

Contents

Before You Begin xvii............................................................

Safety Summary xvii......................................................

Safety Icons xviii..........................................................

Global Services and Support xix..............................................

WhoShouldReadthisManual? xx...........................................

Related Documents xx.....................................................

Contents

Donotrepairoradjustalone xvii......................................

First aid xvii......................................................

Resuscitation xvii..................................................

Energized equipment xvii............................................

Warranty Information xix............................................

Web Support xix...................................................

Telephone Support xix...............................................

1

Introduction

Ambient Light Sensor 2..........................................................

Audio System 3.................................................................

Speaker 3...............................................................

Microphone 4...........................................................

External Headset Jack 4....................................................

Battery 5......................................................................

Beeper 7......................................................................

Enable the Beeper 7.......................................................

Disable the Scanner Mute 8.................................................

Select a Beeper Volume 9...................................................

Disable the Beeper 10.....................................................

Keypad 11.....................................................................

Backlight for Keypad 11....................................................

Key Sequences 12.........................................................

[Gold] or [Gold/White] Plane Keys 12..................................

Alpha (Blue) Plane Keys 14...........................................

1...............................................................

Modem Support 16..............................................................

PSM Build Version 16...........................................................

Resetting Your 700 Series Computer 17..............................................

Software Build Version 18.........................................................

v700 Series Color Mobile Computer User’s Manual

Contents

Storage Media 19...............................................................

CompactFlash Cards 19....................................................

Secure Digital Cards 19....................................................

Vibrator 20....................................................................

Wireless Network Support 21......................................................

Accessories 22..................................................................

What’s New 22.................................................................

2

Windows Mobile 2003

Software Builds 24..............................................................

Where to Find Information 25.....................................................

Basic Skills 26..................................................................

Today Screen 26..........................................................

Programs 27.............................................................

Navigation Bar and Command Bar 28.........................................

Pop-up Menus 29........................................................

Notifications 29..........................................................

Entering Information 30...................................................

Typing With the Onscreen Keyboard 31................................

Using Block Recognizer 32...........................................

Using Letter Recognizer 33...........................................

Using Transcriber 33................................................

Selecting Typed Text 33.............................................

Writing on the Screen 34...................................................

Selecting the Writing 34.............................................

Converting Writing to Text 35........................................

Drawing on the Screen 37..................................................

Creating a Drawing 37..............................................

Selecting a Drawing 37..............................................

Recording a Message 38....................................................

Creating a Recording 38.............................................

Using My Text 39........................................................

Finding and Organizing Information 40.......................................

Customizing Your 700 Color Computer 41.....................................

Adjusting Settings 41...............................................

Adding or Removing Programs 41.....................................

23....................................................

Microsoft ActiveSync 44..........................................................

vi 700 Series Color Mobile Computer User’s Manual

Contents

Microsoft Pocket Outlook 46......................................................

Calendar: Scheduling Appointments and Meetings 46.............................

Synchronizing Calendar 47...........................................

Why Use Categories in the Calendar? 47................................

What’s an All Day Event? 48.........................................

What’s a Recurrence Pattern? 49.......................................

Viewing Appointments 49............................................

Creating or Changing an Appointment 51...............................

Creating an All Day Event 52.........................................

Setting a Reminder for an Appointment 53...............................

Adding a Note to an Appointment 54...................................

Making an Appointment Recurring 55..................................

Assigning an Appointment to a Category 56..............................

Sending a Meeting Request 57........................................

Finding an Appointment 58..........................................

Deleting an Appointment 58..........................................

Changing Calendar Options 59.......................................

Contacts: Tracking Friends and Colleagues 60...................................

Creating a Contact 61...............................................

Synchronizing Contacts 61...........................................

Viewing Contacts 62................................................

Creating or Changing a Contact 63....................................

Adding a Note to a Contact 64........................................

Assigning a Conta ct to a Category 65...................................

Copying a Contact 65...............................................

Sending a Message to a Contact 66.....................................

Finding a Contact 67...............................................

Deleting a Contact 67...............................................

Changing Contacts Options 68........................................

Tasks: Keeping a To Do List 69..............................................

Creating a Task 70.................................................

Synchronizing Tasks 70..............................................

Notes: Capturing Thoughts and Ideas 71......................................

Creating a Note 71.................................................

Synchronizing Notes 72.............................................

Inbox: Sending and Receiving E-mail Messages 73...............................

Synchronizing E-mail Messages 73.....................................

Managing E-mail Messages and Folders 74...............................

Connecting to a Mail Server 75........................................

Composing and Sending Messages 77...................................

Companion Programs 78.........................................................

Pocket Word 78..........................................................

Creating a Document 78.............................................

Typing Mode 79...................................................

Writing Mode 80..................................................

Recording Mode 80................................................

Drawing Mode 81..................................................

Synchronizing Pocket Word Documents 81..............................

Pocket Excel 82..........................................................

Creating a Workbook 82.............................................

Tips for Working in Pocket Excel 83

...................................

vii700 Series Color Mobile Computer User’s Manual

Contents

MSN Messenger 84.......................................................

Setting Up an Account 85............................................

Signing In and Out 85..............................................

Working with Contacts 86...........................................

Managing Contacts 87..............................................

Sending a Message 88...............................................

Windows Media Player for Windows Mobile 89.................................

Microsoft Reader 90.......................................................

Getting Books on Your 700 Color Computer 90..........................

Using the Library 91................................................

Reading a Book 92.................................................

Using Reader Features 93............................................

Removing a Book 93................................................

Pocket Internet Explorer 94........................................................

TheMobileFavoritesFolder 94..............................................

Favorite Links 94.........................................................

Mobile Favorites 95.......................................................

Using AvantGo Channels 96................................................

Using Pocket Internet Explorer 96............................................

Viewing Mobile Favorites and Channels 97..............................

Browsing the Internet 97.............................................

3

Getting Connected 98............................................................

Connecting to an Internet Service Provider 98...................................

Creating a Modem Connection to an ISP 98.............................

Creating an Ethernet Connection to an ISP 103...........................

Connecting to Work 104...................................................

Creating a Modem Connection to Work 106.............................

Creating a Wireless Network Connection to Work 108.....................

Creating a VPN Server Connection to Work 111..........................

Creating an Ethernet Connection to Work 113...........................

Ending a Connection 114..................................................

Connecting Directly to an E-mail Server 114....................................

Setting Up an E-mail Account 114...........................................

Installing Applications

Packaging an Application 118......................................................

Installing Applications 119........................................................

Using Microsoft ActiveSync 119.............................................

Using the FTP Server 120..................................................

Using a Storage Card 120..................................................

Copying to a CompactFlash Card 120..................................

Copying to a Secure Digital Storage Card 121............................

117..................................................

Updating the System Software 121..................................................

viii 700 Series Color Mobile Computer User’s Manual

Contents

Application Migration 122........................................................

Migrating from a 700 Monochrome Computer 124.....................................

Cabinet File Installation 124.......................................................

4

Network Support

CORE 126....................................................................

Activating CORE 126.....................................................

Install an Available Radio Module 126.........................................

Loading a Radio Module 126................................................

Network Adapters 127...........................................................

Ethernet Communications 128..............................................

802.11b Communications 129..............................................

802.11b Radio CORE Module 129....................................

No Networking 132.......................................................

Network Selection APIs 132.................................................

Network Connections 133..................................................

WWAN Radio Options 134................................................

CDMA/1xRTT 134................................................

GSM/GPRS 164...................................................

PhoneUtility 166...................................................

AT Command Interface 169..........................................

Wireless Personal Area Networking 174........................................

Documentation 174................................................

About the Application 174...........................................

125........................................................

5

AutoIP/DHCP 178..............................................................

SNMP Configuration on the 700 Series Computer 179..................................

Management Information Base 179...........................................

Object Identifiers 180.....................................................

Configuring with SNMP 180...............................................

Printer Support

Printing ASCII 182..............................................................

Directly to a Port 182.....................................................

Directly to a Generic Serial Port 182..........................................

IrDA Printer Driver 182..........................................................

181..........................................................

ix700 Series Color Mobile Computer User’s Manual

Contents

NPCP Printer Driver 183.........................................................

About NPCP 183........................................................

NPCP Driver Installation and Removal 183....................................

Opening the NPCP Driver 184..............................................

Closing the NPCP Driver 184...............................................

Reading from the NPCP Driver 184..........................................

Writing to the NPCP Driver 184.............................................

NPCP Driver I/O Controls 185..............................................

NPCP Printer Communications 186..........................................

Sample Code 186.........................................................

NPCP Error Codes 187....................................................

O’Neil Printer D river 188.........................................................

DTR Driver Installation and Removal 188.....................................

Opening the DTR Driver 189...............................................

Closing the DTR Driver 189................................................

Writing to the DTR Driver 189..............................................

DTR Printer Communications 189...........................................

6

Scanner Support

Scanner Control and Data Transfer 192..............................................

EasySet Software 192............................................................

Data Collection Configuration 193..................................................

Internal Scanners 194............................................................

For Units With PSM Build 3.00 or Newer 194..................................

Scanner and Imager Settings 195.............................................

Internal Scanner Supported Symbologies 195....................................

Tethered Scanners 196...........................................................

For Units With PSM Builds Older than 3.00 196................................

Enabling and Disabling 196..........................................

Error Message 197.................................................

Changing Comm Settings 197........................................

Scanner Cabling 199................................................

Limitations and Capabilities 199.......................................

For Units With PSM Build 3.00 or Newer 201..................................

Configuring the Tethered Scanner 201..................................

Troubleshooting the 1551E/1553 Tethered Scanner 204....................

Reset Factory Defaults 204...........................................

Tethered Scanner Supported Symbologies 205...................................

191.........................................................

x 700 Series Color Mobile Computer User’s Manual

Contents

7

Programming

Creating CAB Files 208..........................................................

Creating Device-Specific CAB Files 208.......................................

Creating an .INF File 208............................................

Sample .INF File 217...............................................

Using Installation Functions in SETUP.DLL 220................................

After the CAB File Extraction 220............................................

Creating CAB Files with CAB Wizard 223.....................................

Troubleshooting the CAB Wizard 224.........................................

Customization and Lockdown 225..................................................

FTP Server 227.................................................................

Configurable Parameters Via the Registry Editor 228.............................

BlockSize 228.....................................................

DeviceName 228..................................................

DeviceURL 228...................................................

IDNATarget 229..................................................

ManifestName 229.................................................

PauseAtStartup 229.................................................

Root 229.........................................................

Transferring Files Over TCP/IP Networks 230..................................

Stopping the FTP Server from Your Application 233..............................

Autostart FTP 233........................................................

207............................................................

Kernel I/O Controls 235..........................................................

IOCTL_HAL_GET_DEVICE_INFO 235.....................................

IOCTL_HAL_ITC_READ_PARM 236.......................................

IOCTL_HAL_ITC_WRITE_SYSPARM 240...................................

IOCTL_HAL_GET_DEVICEID 242........................................

IOCTL_HAL_GET_OAL_VERINFO 243....................................

IOCTL_HAL_GET_BOOTLOADER_VERINFO 244..........................

IOCTL_HAL_WARMBOOT 245...........................................

IOCTL_HAL_COLDBOOT 245............................................

IOCTL_HAL_GET_RESET_INFO 246......................................

IOCTL_HAL_GET_BOOT_DEVICE 247....................................

IOCTL_HAL_REBOOT 248...............................................

IOCTL_PROCESSOR_INFORMATION 249.................................

IOCTL_GET_CPU_ID 250................................................

xi700 Series Color Mobile Computer User ’s Manual

Contents

Network Selection APIs 251.......................................................

Basic Connect/Disconnect Functions 253......................................

RadioConnect() 253................................................

RadioDisconnect() 253..............................................

RadioDisassociate() 254.............................................

Query Information Functions 254............................................

GetAssociationStatus() 254...........................................

GetAuthenticationMode() 255........................................

GetBSSID() 255...................................................

GetDiversity() 256.................................................

GetLinkSpeed() 256................................................

GetMac() 257.....................................................

GetNetworkMode() 257.............................................

GetNetworkType() 258..............................................

GetSSID() 258....................................................

GetPowerMode() 259...............................................

GetRSSI() 259....................................................

GetTXPower() 260.................................................

GetWepStatus() 261................................................

GetRadioIpAddress() 262............................................

GetCCXStatus() 262................................................

Set Information Functions 263..............................................

AddWep() 263....................................................

EnableWep() 263..................................................

EncryptionStatus() 264..............................................

SetAuthenticationMode() 265.........................................

SetChannel() 265..................................................

SetNetworkMode() 266.............................................

SetPowerMode() 266................................................

SetSSID() 267.....................................................

SetCCXStatus() 267................................................

SetMixedCellMode() 267............................................

RemoveWep() 268.................................................

Helper Functions 268.....................................................

ConfigureProfile() 268..............................................

EnableZeroConfig() 269.............................................

isZeroConfigEnabled() 269...........................................

isOrinoco() 269....................................................

isSupplicantRunning() 270...........................................

StartScanList() 270.................................................

StartSupplicant() 270...............................................

StopSupplicant() 271...............................................

isDHCPEnabled() 271..............................................

RenewDHCP() 271................................................

GetCurrentDriverName() 272........................................

ResetRadioToSystemSave() 272.......................................

EnableSuppLogging() 272............................................

SwitchPacketDriver() 273............................................

Deprecated Functions 273..................................................

xii 700 Series Color Mobile Computer User’s Manual

Contents

Notifications 274...............................................................

NLEDGetDeviceInfo 275..................................................

NLEDSetDevice 275......................................................

Reboot Functions 276............................................................

IOCTL_HAL_REBOOT 276...............................................

IOCTL_HAL_COLDBOOT 276............................................

IOCTL_HAL_WARMBOOT 276...........................................

Remapping the Keypad 277.......................................................

Unshifted Plane 277.......................................................

Gold Plane 277..........................................................

Alpha (Blue) Plane 278....................................................

Key Values 278..........................................................

Numeric Keypad 278...............................................

Alphanumeric Keypad 278...........................................

How Key Values Are Stored in Registry 279....................................

Change Notification 279...................................................

Advanced Keypad Remapping 279............................................

Scan Codes 280..........................................................

Numeric Keypad 280...............................................

Alphanumeric Keypad 281...........................................

Sample View of Registry Keys 283............................................

A

Configurable Settings

Configuration Parameters 286......................................................

Changing a Parameter Setting 286............................................

About Configuration Parameters 287..........................................

Data Collection Control Panel Applet 288............................................

Symbologies 289.........................................................

Code 39 290......................................................

Standard 2 of 5 291.................................................

Codabar 292......................................................

UPC/EAN 293....................................................

Code 93 294......................................................

Code 128 295.....................................................

Plessey 298.......................................................

MSI 299.........................................................

PDF417 300......................................................

Interleaved 2 of 5 303...............................................

Matrix 2 of 5 304..................................................

Telepen 305......................................................

Code 11 306......................................................

QR Code 307.....................................................

Data Matrix 308...................................................

MaxiCode 309....................................................

285...................................................

xiii700 Series Color Mobile Computer User’s Manual

Contents

Symbology Options 310....................................................

Symbology ID 310.................................................

Prefix 316........................................................

Suffix 317........................................................

Beeper/LED 318.........................................................

Beeper 319.......................................................

Beeper Volume 320.................................................

Beeper Frequency 321...............................................

Good Read Beeps 322...............................................

Good Read Beep Duration 323........................................

Imager 324..............................................................

Aimer LED Duration 324............................................

Sticky Aimer Duration 325...........................................

Image Dimension 326...............................................

Lighting Mode 327.................................................

1D OmniDir Decode Enable 328......................................

Virtual Wedge 329........................................................

Virtual Wedge 329.................................................

Preamble 330.....................................................

Postamble 332.....................................................

Grid 334.........................................................

Code Page 335....................................................

Intermec Settings Control Panel Applet 336...........................................

SNMP Control Panel Applet 337...................................................

Security 338.............................................................

Read Only Community 338..........................................

Read/Write Community 339.........................................

Read Encryption 340...............................................

Write Encryption 341...............................................

Encryption Key 342................................................

Traps 343...............................................................

Authentication 343.................................................

Threshold 344.....................................................

Identification 345.........................................................

Contact 345......................................................

Name 346........................................................

Location 347......................................................

Unit Information Control Panel Applet 348...........................................

Versions 349............................................................

Battery Status 350........................................................

CAB Files 351...........................................................

Utilities Control Panel Applet 353..................................................

Dock Switch 354.........................................................

Registry Save 355.........................................................

Wakeup Mask 356........................................................

App Launch 357.........................................................

xiv 700 Series Color Mobile Computer User’s Manual

Contents

Wireless Network Control Panel Applet 359...........................................

About the Wireless Network 359.............................................

Terminology 359.........................................................

Configuring Your Wireless Network 361.......................................

Basic 362.........................................................

Security 363......................................................

Advanced 381.....................................................

Other Configurable Parameters 382.................................................

Audio Volume 382........................................................

Automatic Shutoff 382.....................................................

Backlight Timeout 383....................................................

Date/Time 383..........................................................

Key Clicks 383...........................................................

Using Reader Commands 384......................................................

Change Configuration 384.................................................

Set Time and Date 385....................................................

B

Configuration Bar Codes 386......................................................

Audio Volume 386........................................................

Automatic Shutoff 387.....................................................

Backlight Timeout 387....................................................

Key Clicks 388...........................................................

Virtual Wedge Grid, Preamble, Postamble 389..................................

Grid 389.........................................................

Preamble 389.....................................................

Postamble 389.....................................................

Bar Code Symbologies

Codabar 392...................................................................

Code 11 392...................................................................

Code 39 392...................................................................

Encoded C ode 39 (Concatenation) 393........................................

Encoded Code 39 ( Full ASCII) 393...........................................

Code 93 393...................................................................

391..................................................

Code 128 394..................................................................

Data Matrix 395................................................................

EAN (European Article Numbering) 395.............................................

xv700 Series Color Mobile Computer User’s Manual

Contents

I 2 of 5 (Interleaved) 396.........................................................

Matrix 2 of 5 396...............................................................

MaxiCode 396.................................................................

PDF417 396...................................................................

Micro PDF417 397.......................................................

Plessey 397....................................................................

MSI Code (Variant of Plessey) 398...........................................

QR Code (Quick Response Code) 398...............................................

S2of5(Standard2of5) 398......................................................

Telepen 399...................................................................

I

UPC (Universal Product Code) 399.................................................

Index

Classes and Functions 402........................................................

General Index 404...............................................................

Files Index 423.................................................................

xvi 700 Series Color Mobile Computer User’s Manual

Before You Begin

Safety Summary

Before You Begin

This section provides you with safety information, technical su pport
information, and sources for additional product information.

Your safety is extremely important. Read and follow all warnings and
cautions in this document before handling and operating Intermec
equipment. You can be seriously injured, and equipment and data can be
damaged if you do not follow the safety warnings and cautions.

Donotrepairoradjustalone

Do not repair or adjust energized equipment alone under any
circumstances. Someone capable of providing first aid must always be
present for your safety.

First aid

Always obtain first aid or medical attention immediately after an injury.
Never neglect an injury, no matter how slight it seems.

Resuscitation

Begin resuscitation immediately if someone is injured and stops breathing.
Any delay could result in death. To work on or near high voltage, you
should be familiar with approved industrial first aid methods.

Energized equipment

Never work on energized equipment unless authorized by a responsible
authority. Energized electrical equipment is dangerous. Electrical shock
from energized equipment can cause death. If you must perform
authorized emergency work on energized equipment, be sure that you
comply strictly with approved safety regulations.

xvii700 Series Color Mobile Computer User’s Manual

Before You Begin

Safety Icons

This section explains how to identify and understand dangers, warnings,
cautions, and notes that are in this manual. You may also see icons that tell
you when to follow ESD procedures and when to take special precautions
for handling optical parts.

A warning alerts you of an operating procedure, practice, condition,
or statement that must be strictly observed to avoid death or serious
injury to the persons working on the equipment.

Avertissement: Un aver tissement vous avertit d’un e procédure de
fonctionnement, d’une méthode, d’un état ou d’un rapport qui doit
être strictement respecté pour éviterl’occurrencedemortoude
blessures graves aux personnes manupulant l’équipement.

A caution alerts you to an operating procedure, practice, condition, or
statement that must be strictly observed to prevent equipment damage
or destruction, or corruption or loss of data.

Attention: Une précaution vous avertit d’une procédure de
fonctionnement, d’une méthode, d’un état ou d’un rapport qui doit
être strictement respecté pour empêcher l’endommagement ou la
destruction de l’équipement, ou l’altération ou la perte de don n ées.

Note: Notes either provide extra information about a topic or contain
special instructions for handling a particular condition or set of
circumstances.

xviii 700 Series Color Mobile Computer User’s Manual

Global Services and Support

Warranty Information

To understand the warranty for your Intermec product, visit the Intermec
web site at http://www.intermec.com and click Service & Support.The
Intermec Global Sales & Service page appears. From the Service &

Support menu, move your pointer over Support,andthenclick
Warranty.

Disclaimerofwarranties:Thesamplecodeincludedinthisdocumentis
presented for reference only. The code does not necessarily represent
complete, tested programs. The code is provided “as is with all faults.” All
warranties are expressly disclaimed, including the implied warranties of
merchantability and fitness for a particular purpose.

Web Support

Visit the Intermec web site at http://www.intermec.com to download our
current manuals in PDF format. To order printed versions of the Intermec
manuals, contact your local Intermec representative or distributor.

Before You Begin

Visit the Intermec technical knowledge base (Knowledge Central) at
http://intermec.custhelp.com to review technical information or to request
technical support for your Intermec product.

Telephone Support

These services are available f rom Intermec Technologies Corporation.

In the U.S.A. and Can ada
call 1-800-755-5505

Service Description

Factory Repair and
On-site Repair

Technical S u pport Get technical support on your

Service Contract
Status

Schedule Site Surveys
or Installations

Ordering Products Talk to sales administration,

Request a return authorization
number for authorized service
center repair, or request an
on-site repair technician.

Intermec product.

Inquire about an existing
contract, renew a contract, or ask
invoicing questions.

Schedule a site survey, or request
a product or system installation.

place an order, or check the
status of your order.

and choose this option

1

2

3

4

5

Outside the U.S.A. and Canada, contact your local Intermec
representative. To search for your local representative, from the Intermec
web site, click Contact.

xix700 Series Color Mobile Computer User ’s Manual

Before You Begin

WhoShouldReadthisManual?

This manual provides you with information about the features of the 700
Series Color Mobile Computer and how to configure, troubleshoot, and
support it. You must be familiar with your host PC, your network, and
your other Intermec equipment.

Related Documents

This table contains a list of related Intermec documents and their part
numbers.

Document Title Part Number

700 Color with Windows Mobile 2003 Quick Start Guide 962-054-069

730 Mobile Computer Quick Start Guide 962-054-068

Intermec Computer Command Reference Manual 073529

Intermec Developer’s Library CD 235-114-001 (Kit)

700C Recovery CD Windows Mobile 2003 Edition English 235-110-001 (Kit)

The Intermec web site at http://www.intermec.com contains many of our
documents that you can download in PDF format.

To order printed versions of the Intermec manuals, contact your local
Intermec representative or distributor.

xx 700 Series Color Mobile Computer User’s Manual

Introduction

1

This chapter introduces the 700 Series Color Mobile Computer, devel­oped by Intermec Technologies Corporation to enhance wireless connec­tivity needs.

This chapter contains hardware and software configuration information to
assist you in making the most out of your 700 Color Computer. The com­ponents include:

S Ambient light sensors (next page)

S Audio system (page 3)

S Battery (page 5)

S Beeper (page 7)

S Keypad (page 11)

S Modem support (page 16)

S PSM build version (page 16)

S Resetting your 700 Series Computer (page 17)

S Software build version (page 18)

S Storage media (page 19)

S Vibrator (page 20)

S Wireless network support (page 21)

Note: Desktop icons and control panel applet icons are shown to the left.

1700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

Ambient Light Sensor

Note: This information does not apply to the 730 Computer.

The ambient light sensor turns on the display lighting when conditions
warrant but automatically turns if off again as surrounding light increases.
This conserves your 700 Color and 700CXL battery power.

Ambient Light
Sensor

This illustration shows the 700 Color Computer with a numeric keypad (left) and an alphanumeric
keypad (right).

Ambient Light
Sensor

To adjust the ambient light sensor, tap Start > Settings >theSystem tab >
the Backlight icon > the Both Power tab. Make your selections, then tap
ok to exit this applet.

2 700 Series Color Mobile Computer User’s Manual

Audio System

Speaker

Introduction—Chapter 1

The audio system consists of the speaker, internal microphone, and the
external headset jack.

A speaker capable of v ariable volume levels is located on the back of the
computer. This speaker has a transducer volume of 85 dB min at 10 CM
and a frequency range of 1–8 KHz.

Speaker

700 Color or 700CXL Computer 730 Computer

Speaker

3700 Series Color Mobile Computer User’s Manual

Microphone

IntroductionChapter —1

The built-in microphone is located on the bottom of the unit next to the
Hirose docking connector.

This is the bottom of the 700 Color Computer.Note that the keypad is to the bottom in this
illustration.

External Headset Jack

The external headset jack connects a mobile phone style headset to your
mobile computer for use in noisy environments. The jack is a 2.5 mm,
three-conductor jack, with autosensing of the headset jack insertion which
disables the internal speaker and microphone. The external headset jack is
located on the bottom of the mobile computer next to the Hirose docking
connector.

Charging/Docking
connector

Headset jack

Microphone

Charging/Docking
connector

This is the bottom of the 700 Color Computer.Note that the keypad is to the bottom in this
illustration.

4 700 Series Color Mobile Computer User’s Manual

Battery

Introduction—Chapter 1

The 700 Series and 700CXL Computers come with a 14.4 Watt-hour,

7.2V, r eplaceable Lithium-Ion (LiIon) battery.

The 730 Computer comes with an 8.8 Watt-hour, 3.7V, replaceable LiIon
battery.

To view the status of this battery from the 700 Series Computer, tap Start
> Settings >theSystem tab>thePower icon > the Power tab to view the
current status of both the main battery and the backup battery. Tap ok to
exit this information.

For Units With PSM Builds Older than 3.00

You can also view the battery status for the 700 Series Computer by
accessing the Unit Information control panel applet. Tap Start > Settings
>theSystem tab>theUnit Information icon > the Battery Status tab to
view the current status. Tap ok to exit this information.

5700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

If your computer shuts down because of low battery conditions, your com­puter does not operate. This is done to ensure that data is protected. Al­though the battery does protect the data against loss for several hours, you
should connect your computer to a power source when you first detect a
low battery condition.

Your computer contains an internal super capacitor, a temporary power
storage device, that protects data for up to ten minutes. This is to give you
time to replace the main battery pack before that data is lost. Be sure to put

the computer in a suspend mode before doing so.

If you have at least one device in your 700 Series Computer (radio, scan­ner, imager, or Ethernet), the battery power fail level is set so that after the
system shuts down in a low battery condition, there is still sufficient charge
to allow the unit to r emain configured, keep proper time, and maintain
DRAM (Dynamic Random Access Memory) for at least 23 to 32 hours at
room temperature if the main battery remains in the mobile computer.
The configuration and time are lost if:

S The battery discharges beyond this level.

S The battery is removed when the computer is not in suspend mode.

S A cold reset is performed on the computer.

You can modify RAM maintenance in a limited way. On the 700 Com­puter, tap Start > Settings >theSystem tab>thePower icon > the Bat-
tery tab. Drag the slider bar to the right to change the suspend voltage to
favor suspend time over rundown time, then click ok to exit.

6 700 Series Color Mobile Computer User’s Manual

Beeper

Enable the Beeper

Introduction—Chapter 1

Note: Each time the 700 Computer is cold-booted, all default settings are
restored.

If the beeper is disabled on your 700 Color Computer, do the following
instructions to enable the beeper. If you are not able to enable the beeper,
then contact Customer Support.

For information about setting volume levels for screen taps, ActiveSync
alert noises, etc., tap Start > Help > Pocket PC Basics

Notifications.

Do the following to enable the beeper:

1 Tap Start > Settings >thePersonal tab > Sounds & Notifications >the

Volume tab.

2 Drag the System volume slider bar to the right off the “Silent” position.

, then select

3 Tap ok to exit this applet.

7700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

Disable the Scanner Mute

Note: This information does not apply to the 730 Computer.

Do the following to disable the mute feature on the scanner.

1 Tap Start > Settings >theSystem tab>theAudio icon, then select

User defined audio settings.

2 Tap the Input Mixing tab, then clear the SCAN Mute box.

3 Drag its slider bar (note the greyed slider bar) to the appropriate level of

loudest, with the left side being the most quiet and the right side being
the most loud. Tap ok to exit this applet.

8 700 Series Color Mobile Computer User’s Manual

Select a Beeper Volume

Note: The 730 Computer does not support the laser scanner.

To determine your PSM Build version, tap Start > Programs > File Ex-
plorer >theFlash File Store folder > the PSMinfo text file.

For Units With PSM Builds Older than 3.00

Do the following to select a beeper volume. 700 Computers built with a
laserscannerhavethreeoptions:Off,High,orMedium.700Computers
built with an imager have just two: Beeper or Vibrate. 730 Computers
have just the Beeper option. See Appendix A, “Configurable Settings,” for
more information about the Beeper Volume or Beeper option.

1 Tap Start > Settings >theSystem tab>theData Collection icon to

2 Use the right and left arrows to scroll to the Beeper/LED tab, then tap

3 For units with laser scanners:

Introduction—Chapter 1

access its control panel applet.

this tab.

Tap Beeper Volume, select an option, then tap Apply to change the set­ting.

For units with imagers:
Select either option, then tap Apply to change the setting. For 730 Com-

puters, the Vibrate option is not supported.

4 Tap ok to confirm this change, then tap ok to exit the Data Collection

control panel applet.

700 Color with Laser Scanner
Screen

700 Color with Imager Screen

730 Screen

9700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

For Units With PSM Build 3.00 or Newer

To select a beeper volume for the 700 Color Computer, tap Start > Set­tings >theSystem tab>theIntermec Settings icon. Tap the 700 Settings

folder twice, tap (+) to expand the Beeper folder, then tap (+) to expand
the Volume option. Select an item, then tap (+) to close this option.

Disable the Beeper

700 Color Screen

730 Screen

Note: Information about the settings you can configure with the Intermec
Settings control panel applet is described in the Intermec Computer Com-
mand Reference Manual (P/N: 073529). The online manual is available
from the Intermec web site at www.intermec.com.

Do the following to disable the beeper:

1 Tap Start > Settings >thePersonal tab > Sounds & Notification >the

Volume tab.

2 Drag the System volume slider completely to the left to “Silent.”
3 Tap ok to exit this applet.

10 700 Series Color Mobile Computer User’s Manual

Keypad

Backlight for Keypad

Introduction—Chapter 1

Instructions for the keypad include the backlight and keypress sequences.

Note: This information does not apply to the 730 Computer.

You can configure your keypad to turn on a backlight to assist you when
you are working in low lighting. To adjust the backlight for the keypad,
tap Start > Settings >theSystem tab > Backlight. Use the left/right scroll
arrows to move to and tap the Keyboard tab. Make your selection, then
tap ok to exit this applet.

11700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

Key Sequences

Use the following key sequences to enter characters into your 700 Color
Computer using either a numeric keypad or an alphanumeric keypad.

[Gold] or [Gold/White] Plane Keys

The [Gold] b plane key (numeric keypad) or the [Gold/White] c plane
key (alphanumeric keypad) provides you access to display controls, special
characters, and Pocket PC options.

Press the [Gold] b key or the [Gold/White] c key for each gold plane
key stroke you wish to make. For example to turn on the front light, press
andholdthe[Gold] b key plus the 3 key on the numeric keypad or
press and hold the [Gold/White] c key plus the I key on the alphanu­meric keypad. To turn the front light off, press the appropriate keys again.

Belowandonthenextpagearethekeysequences.

Numeric Keypad

The following table lists sequences that use the [Gold] b plane key. See
Chapter 2, “Windows M obile 2003,” for information about the Pocket PC
applications.

Press the Keys To Do This

[Gold]

b3

[Gold]

ba

[Gold]

b4

[Gold]

b5

[Gold]

b6

[Gold]

b7

[Gold]

b8

[Gold]

b9

[Gold]

b0

[Gold]

be

[Gold]

bK

[Gold]

bE

[Gold]

bA

[Gold]

b →

[Gold]

b ←

Note: Pocket PC applications are accessible only if configured to do so in the App Launch
portion of the Utilities control panel applet. See page 365 for more information.

Toggle the backlight on or off (also goes through backlight
power levels if held down)

Access the Pocket PC Record application (see Note).

Access the Pocket PC Calendar application (see Note).

Access the Pocket PC Contacts application (see Note).

Access the Pocket PC Tasks application (see Note).

Move up one page.

Enter an asterisk (*).

Move down one page.

Access the Pocket PC S tart menu.

Enter an at symbol (@).

Enter a backslash (/).

Enter a minus sign (–).

Enter a plus sign (+).

Tab to the right.

Tab to the left.

12 700 Series Color Mobile Computer User’s Manual

Introduction—Chapter 1

Alphanumeric Keypad

Note: This information does not apply to the 730 Computer.

The following table lists sequences that use the [Gold/White] c plane
key. See Chapter 2, “Wind ows Mobile 2003,” for information about the
Pocket PC applications.

Press the Keys To Do This

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

[Gold/White]

Note: Pocket PC applications are accessible only if configured to do so in the App Launch
portion of the Utilities control panel applet. See page 365 for more information.

cI

cA
cB
cC
cD
cJ
cG
cP
cE
cK
cH
cL
cR
cl
cj

Toggle the backlight on or off (also goes through backlight
power levels if held down)

Access the Pocket PC Record application (see Note).

Access the Pocket PC Calendar application (see Note).

Access the Pocket PC Contacts application (see Note).

Access the Pocket PC Tasks application (see Note).

Move up one page.

Enter an asterisk (*).

Move down one page.

Access the Pocket PC S tart menu.

Enter an at symbol (@).

Enter a backslash (/).

Enter a minus sign (–).

Enter a plus sign (+).

Tab to the right.

Tab to the left.

13700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

Alpha (Blue) Plane Keys

The alphabet can be entered with either the numeric keypad or the alpha­numeric keypad. Below and on the next page are the key sequences.

Numeric Keypad

When you press F, the Scanning/Alpha LED (C)shows‘red’for
the Alpha mode. The keypad stays in Alpha mode until you press F.

To type a lowercase ‘c,’ press F222(the [2] key three
times). To type a letter on the same key as the last letter entered, wait two
seconds, then enter the correct series of keystrokes to create the next letter.

WhileyouareintheAlphamodeandyoupress1 to initiate the CAPS
mode, you will render a CAPS LOCK until you press 1 again. Once
you are in CAPS mode, you stay in CAPS until it is pressed again.

Press 0 to enter a space.

To Enter Press the Keys To Enter Press the Keys

a F2 A F12

b F22 B F122

c F222 C F1222

d F3 D F13

e F33 E F133

f F333 F F1333

g F4 G F14

h F44 H F144

i F444 I F1444

j F5 J F15

k F55 K F155

l F555 L F1555

m F6 M F16

n F66 N F166

o F666 O F1666

p F7 P F17

q F77 Q F177

r F777 R F1777

s F7777 S F17777

t F8 T F18

u F88 U F188

v F888 V F1888

w F9 W F19

x F99 X F199

y F999 Y F1999

z F9999 Z F19999

14 700 Series Color Mobile Computer User’s Manual

Alphanumeric Keypad

When you press d, the Scanning/Alpha LED (C) lights ‘red’ to indi­cate Alpha mode. The keypad stays in the Alpha mode until you press d
again.

If you want to type a lowercase ‘c,’ press dC. If you want an uppercase
“C,” press and hold the g key, then press C.

Press b to enter a space.

To Enter Press the Keys To Enter Press the Keys

a

b

c

d

e

f

g

h

i

j

k

l

m

n

o

p

q

r

s

t

u

v

w

x

y

z

dA
dB
dC
dD
dE
dF
dG
dH
dI
dJ
dK
dL
dM
dN
dO
dP
dQ
dR
dS
dT
dU
dV
dW
dX
dY
dZ

A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

S

T

U

V

W

X

Y

Z

dgA
dgB
dgC
dgD
dgE
dgF
dgG
dgH
dgI
dgJ
dgK
dgL
dgM
dgN
dgO
dgP
dgQ
dgR
dgS
dgT
dgU
dgV
dgW
dgX
dgY
dgZ

Introduction—Chapter 1

15700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

Modem Support

The 700 Series Computer has the following modem options:

S Modem dock that provides charging and includes a built-in modem and

S Snap-on modem, a stand-alone product, that attaches to the bottom of

PSM Build Version

The Persistent Storage Manager (PSM) is an area of storage which is em­bedded in a section of the system’s FLASH memory. This storage area is
not erased during a cold-boot. It may, however, be erased during the re­flashing process. In addition to storing applications and data files, you do
have the option to store a persistent registry to the PSM r egion.

a serial port between which an application can switch.

your 700 Color Computer. Note that you cannot place this modem in a
dock, printer, or other devices. Contact your Intermec representative for
more information.

To determine what PSM Build is on your 700 Series Computer, tap Start
> Programs > File Explorer. Access the Flash File Store folder from the
My Device root directory, then tap the PSMinfo textfile.Takenoteof
your information, then tap ok to exit.

16 700 Series Color Mobile Computer User’s Manual

Resetting Your 700 Series Computer

In some cases where the 700 Series Computer completely stops respond­ing, it may be necessary to perform a cold reset. Because cold resetting may
result in data loss, it is not recommended unless all other recovery methods
have failed.

Note: Cold resetting deletes all programs and data stored in RAM includ­ing the Object Store. Make sure data is backed up to your host computer
or a storage card before performing a cold reset.

1 Release the lower clip of the hand strap.

2 Remove the battery pack.

3 Press the Reset button.

4 Reinstall the battery pack.

Introduction—Chapter 1

Reset button

700 Series Computer 730 Computer

This illustration shows the back of the 700 Series Computer on the left and of the 730 Computer on the right.

Reset button

17700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

Software Build Version

To check to see if your 700 Series Computer has the latest software build,
select Start > Internet Explorer >theIntermec logo.

The latest software build version is displayed beneath the Version
Information title. This information would be useful should you need
assistance.

700 Color Screen

730 Screen

700CXL Screen

For Units With PSM Builds Older than 3.00

You can also view the latest software build by accessing the Unit
Information control panel applet. Select Start > Settings >theSystem tab
>theUnit Information icon > the Versions tab to view the current build.

700 Color Screen 730 Screen

18 700 Series Color Mobile Computer User’s Manual

Storage Media

CompactFlash Cards

Introduction—Chapter 1

Note: MultiMediaCards (MMCs) are not supported in 700 Series Com­puters.

The 700 Color Computer supports both CompactFlash and Secure Digital
storage cards. To access either card slot, locate the access door at the top of
the 700 Series Computer, remove its two screws, then remove the door.
See the 700 Color with Windows Mobile 2003 Quick Start Guide (P/N:
962-054-069) for more information.

The 730 Mobile Computer only supports the Secure Digital storage card.
The CompactFlash card slot is embedded in the 730 Computer and can­notberemoved.ToaccesstheSecureDigitalcardslot,locatetheaccess
door at the top of the 730 Computer, remove its screws, then remove the
door. See the Model 730 Mobile Computer Quick Start Guide (P/N:
962-054-068) for more information.

Secure Digital Cards

On 700 Color Computers, the CompactFlash card slot accepts either a
storage card or the 802.11b radio, which is factory-installed and cannot be
removed. The 730 Computer does not support CompactFlash storage
cards.

The Secure Digital card slot accepts storage cards only.

Storage Media
Access Door

700 Color Computer 730 Computer

This illustration shows the top of the 700 Color Computer on the left and of the 730 Computer on
the right. Note that the keypad is to the bottom.

19700 Series Color Mobile Computer User’s Manual

Vibrator

IntroductionChapter —1

Note: This information does not apply to the 730 Computer.

Ifyour700ColorComputerisbuiltwithanimagerorscannerandthe
vibrator is disabled, do the following instructions to enable the vibrator. If
you are not able to enable the vibrator, then contact Customer Support.

For information about setting volume levels for screen taps, ActiveSync
alert noises, etc., tap Start>Help > Pocket PC Basics

Notifications.

See Chapter 7, “Programming,” to see how to programmatically control the
vibrator. See Appendix A, “Configurable Settings,” for more information
about the Beeper Volume option.

Note: Each time the 700 Computer is cold-booted, all default settings are
restored.

, then select

For Units With PSM Builds Older than 3.00

1 Tap Start > Settings >theSystem tab > Data Collection to access its

control panel applet.

2 Use the right and left arrows to scroll to the Beeper/LED tab, then tap

this tab.

3 Tap Beeper, select the “Vibrate” option, then tap Apply.

4 Tap ok to confirm this change, then tap ok to exit the Data Collection

control panel applet.

20 700 Series Color Mobile Computer User’s Manual

Introduction—Chapter 1

For Units With PSM Build 3.00 or Newer

Do the following to enable the vibrator for the 700 Color Computer. Tap

Start > Settings >theSystem tab>theIntermec Settings icon. Tap the
700 Settings folder twice, tap (+) to expand the Beeper folder, then tap (+)

to expand the Vibrate option. Select an item, then tap (+) to close this op­tion.

Note: Information about the settings you can configure with the Intermec
Settings control panel applet is described in the Intermec Computer Com-
mand Reference Manual. The online manual is available from the Intermec
web site at www.intermec.com

Wireless Network Support

Radios are installed at the factory and cannot be installed by a user. The
700 Color Computer must be serviced to install or replace radios. Contact
your Intermec representative for more information. See Chapter 4, “Net-
work Support” for information about supported radios.

Note: Changes or modifications not e x pressly approved by Intermec
Technologies Corporation could void the user’s authority to operate the
equipment.

21700 Series Color Mobile Computer User’s Manual

IntroductionChapter —1

Accessories

The following accessories are available for the 700 Series Computer. Note
that this is not a complete list. Contact your Intermec representative for in-

formation about these and other accessories that are not in this list.

Intermec

Accessory Descriptions

Single Dock Charger with Ethernet and Auxiliary Battery Charger 225-681-001 X **

Single Dock Charger with USB and Ethernet 225-683-001 X X**

Quad Battery Charger 852-060-001

Single Battery Charger 852-060-002 X

Multidock — Charge Only (holds four 700 Computers) 225-682-004 X X

Multidock Charging with Ethernet support (holds four units) 225-682-003 X

Modem Dock 225-683-002 X X

Vehicle Dock 225-685-001 X X

Vehicle Cradle 225-680-101 X X

Snap-On Modem 225-687-001 X

Long Range Tethered Scanning Adapter (3.3v to 5v) 225-686-002 X

DEX Adapter 225-683-001 X

Standard Scan Handle Option 714-525-001

Dockable Scan Handle 714-525-002 X

Belt Clip 805-612-001 X X

** No Ethernet Support

Part Number

852-054-001

714-502-001

700 Color 730 Computer

X

X

X

X

What’s New

The newest functionality is available in PSM builds 3.40 or greater. These
changes have occurred since the last release of this manual:

S Added information about resetting the 700 Series Computer to this

chapter.

S Updated information about the Profile Wizard in Appendix A, “Confi-

gurable Settings.”

S Revised information about using Sprint Watcher in Chapter 4, “Net-

work Support.”

S Added information about the 700CXL Computer, including the Phone

application.

22 700 Series Color Mobile Computer User’s Manual

Windows Mobile 2003

2

This chapter introduces Microsoft Windows Mobile 2003 for Pocket PC.
While using your 700 Color Computer, keep these key points in mind:

S Tap Start on the navigation bar, located at the top of the screen, to

quickly move to programs, files, and settings. Use the command bar at
the bottom of the screen to perform tasks in programs. The command
bar includes menus, buttons, and the onscreen keyboard.

S Tap and hold an item to see a pop-up menu containing a list of actions

you can perform. Pop-up menus give you quick and easy access to the
most common actions.

Below is a list of Windows Mobile 2003 components described in this
chapter. Additional information on these and other Windows Mobile
components can be found on your 700 Color Computer by tapping Start
> Help.

Windows Mobile 2003 Components

Microsoft ActiveSync Client (page 44)

Microsoft Pocket Outlook (page 46)

Pocket Word (page 78)

Pocket Excel (page 82)

MSN Messenger (page 84)

Windows Media Player for Pocket PC (page 89)

Microsoft Reader (page 90)

Pocket Internet Explorer (page 94)

23700 Series Color Mobile Computer User’s Manual

Windows Mobile 2003Chapter —2

Software Builds

Do the following to determine which Intermec build of Windows Mobile
2003 is on your unit.

1 Select Start > Internet Explorer >theIntermec logo.

2 Note the “Software Build” information displayed beneath the Version

Information title.

700 Color Screen

730 Screen

700CXL Screen

3 Tap the Close icon in the top right corner to exit the Internet Explorer.

24 700 Series Color Mobile Computer User’s Manual

Windows Mobile 2003—Chapter 2

Where to Find Information

This chapter describes your 700 Color Computer hardware, provides an
overview of the programs on your 700 Color Computer, and explains how
to connect your 700 Color Computer to a desktop, a network, or the In­ternet. For instructions on setting up your 700 Color Computer and
installing ActiveSync, see the Quick Start Guide. The following is a guide
to more information to assist you use your 700 Color Computer.

For information on: See this source:

Programs on your mobile computer. This chapter and mobile computer Help. To view Help,

tap Start > Help.

Additional programs that can be installed on the mobile
computer.

Connecting to and synchronizing with a desktop. The Quick Start Guide or AutoSync Help on your desk-

Last-minute updates and detailed technical information. The Read Me files, located in the Microsoft ActiveSync

Up-to-date information on your Windows Mobile. http://www.microsoft.com/windowsmobile/resources/

The Windows Mobile Companion CD.

top. To view Help, click Help > Microsoft ActiveSync
Help.

folder on the desktop and on the Windows Mobile Com-
panion CD.

communities/default.mspx

Windows Mobile and many of the technologies supported by the 700 Col­or Computer are not from Intermec Technologies. Many of the utilities
and features on a Windows Mobile device come directly from Microsoft
without any modification from Intermec Technologies. There may be cer­tain Microsoft-specific issues that Intermec Technologies would not be
able to support, so contact our front-line support personnel to determine
the best source of assistance.

Use these URLs for additional information about Microsoft Windows
Mobile (Pocket PC):

S http://msdn.microsoft.com/support/

S http://support.microsoft.com/

S news://news.microsoft.com (a free support option)

25700 Series Color Mobile Computer User’s Manual

Windows Mobile 2003Chapter —2

Basic Skills

Today Screen

Learning to use your 700 Color Computer is easy. This section describes
the basic concepts of using and customizing your 700 Color Computer.

When you turn on your 700 Color Computer for the first time each day
(or after four hours of inactivity),youseetheToday screen. You can also
displayitbytappingtheStart flag (shown left) and then Today.Onthe
Today screen, you can see important information for the day.

Tap to start a program.

Taptocreatea
new item.

Tap and hold to change time format.

Tap to change date and time.

Tap to change owner
information.

Your day at a glance. Tap
to open the associated
program.

Tap to disconnect from ActiveSync.

To customize what is displayed on the Today screen, including the back­ground image, tap Start > Settings >thePersonal tab > Today.

Status icons display information such as low batteries or when the 700
Color Computer is connected to a desktop or to the Internet. You can tap
an icon to open the associated setting or program.

26 700 Series Color Mobile Computer User’s Manual

Programs

Windows Mobile 2003—Chapter 2

You can switch from one program to another by selecting it from the Start
menu. (You can customize which programs you see on this menu. For
information, see “Adjusting Settings” on page 41.) To access some
programs, tap Start > Programs, and then the program name.

You can also switch to some programs by pressing a program button. Your
700 Color Computer has one or more program buttons located on the
front or side of the computer. The icons on the buttons identify the pro­grams to which they switch.

Note: Some programs have abbreviated labels for check boxes and drop­down menus. To see the full spelling of an abbreviated label, tap and hold
the stylus on the label. Drag the stylus off the label so that the command is
not carried out.

The following is a partial list of programs that are on your 700 Color
Computer. Look on the Windows Mobile Companion CD for additional
programs that you can install onto your 700 Color Computer.

Synchronize information between your 700 Color Computer and desktop.

Keep track of your appointments and create meeting requests.

Keep track of your friends and colleagues.

Send and receive e-mail messages.

Browse Web and WAP (Wireless Application Protocol) sites, and down­load new programs and files from the Internet.

Create handwritten or typed notes, drawings, and recordings.

Keep track of your tasks.

Play digital audio and video f iles that are stored on your 700 Series Com­puteroronanetwork.

27700 Series Color Mobile Computer User’s Manual

Windows Mobile 2003Chapter —2

Navigation Bar and Command Bar

The navigation bar is located at the top of the screen. It displays the active
program and current time, and allows you to switch to programs and close
screens.

Taptoswitchtoaprogram
that you recently used.

Taptoswitchtoaprogram.

Tap to see more programs.

Tap to change device
settings.

Tap to see a Help topic
for the current screen.

Use the command bar at the bottom of the screen to perform tasks in pro­grams. The command bar includes menu names, buttons, and the Input
Panel button. To create a new item in the current program, tap New.To
see the name of a button, tap and hold the stylus on the button. Drag the
stylus off the button so that the command is not carried out.

Tap to display the input
panel.

Taptoselect

Taptoselect
menu commands.

button commands.

28 700 Series Color Mobile Computer User’s Manual

Pop-up Menus

Windows Mobile 2003—Chapter 2

Use pop-up menus to quickly perform an action on an item. For example,
you can use a pop-up menu to delete or make a copy of an item. To access
a pop-up menu, tap and hold the item on which you want to perform the
action. When the menu appears, tap the action you want to perform, or
tap anywhere outside the menu to close the menu without performing the
action.

Tap and hold to display the
pop-up menu.

Lift the stylus and tap the action
you want.

Notifications

Tap outside the menu to
close it without performing
an action.

When you have something to do, your device notifies you in a variety of
ways. For example, if you have set up an appointment in Calendar, an e­mail message arrives, or a friend sends you an instant message, you are no­tified in any of the following ways:

S A message box appears on the screen.

S A sound, which you can specify, is played.

S A light flashes on your 700 Color Computer.

S The700ColorComputervibrates.

You can choose notification types.

29700 Series Color Mobile Computer User’s Manual

Windows Mobile 2003Chapter —2

Entering Information

You can enter information on your 700 Color Computer in several ways,
depending on the type of device you have and the program you are using:

S Synchronizing

Using Microsoft ActiveSync, synchronize or copy information between
your desktop and 700 Color Computer. For more information on Acti­veSync, see ActiveSync Help on your desktop.

S Typing

Using the input panel, enter typed text into the 700 Color Computer.
You can do this by tapping keys on the onscreen keyboard or by using
handwriting recognition software.

S Writing

Using the stylus, write directly on the screen.

S Drawing

Using the stylus, draw directly on the screen.

S Recording

Create a stand-alone recording or embed a recording into a document or
note.

Use the input panel to enter information in any program on your 700
Color Computer. You can either type using the onscreen keyboard or
write using Block Recognizer, Letter Recognizer,orTranscriber.Ineither
case, the characters appear as typed text on the screen.

To show or hide the input panel, tap the Input Panel button. Tap the ar­row next to the Input Panel button to see your choices.

Select an input method.

Tap to see your choices.

Input Panel button.

30 700 Series Color Mobile Computer User’s Manual

Windows Mobile 2003—Chapter 2

When you use the input panel, your 700 Color Computer anticipates the
word you are typing or writing and displays it above the input panel.
When you tap the displayed word, it is inserted into your text at the
insertion point. The more you use your 700 Color Computer, the more
words it learns to anticipate.

Tap a text box to display
the currently se lected
input panel (in this case,
Keyboard).

Tap to insert anticipated
word.

To enter characters, tap
them on the onscreen
keyboard.

To change word suggestion options, such as the number of words sug­gested at one time, tap Start > Settings >thePersonal tab > Input >the
Word Completion tab.

Typing With the Onscreen Keyboard

Tap the arrow, then tap Keyboard. On the soft keyboard that is dis­played, tap the keys with your stylus.

S To type lowercase letters, tap the keys with the stylus.
S To type a single uppercase letter or symbol, tap the Shift key. To tap

multiple uppercase letters or symbols, tap the CAP key.

S To convert a letter to uppercase, tap and hold the stylus on the letter

and drag up.

S To add a space, drag the stylus to the right across at least two keys.

S To backspace one character, drag the stylus to the left across at least

two keys.

S To insert a carriage return, tap and hold the stylus anywhere on the

keyboard and drag down.

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Note: If you want to use larger keys, tap the arrow, tap Options,
select “Keyboard” from the Input method drop-down list, then select
Large keys.

Using Block Recognizer

Character recognition software gives you a fast and easy method for enter­ing information in any program on your 700 Color Computer. Letters,
numbers, and punctuation you write are translated into typed text.

Tap the arrow, then tap Block Recognizer. Write a letter in the box.
When you write a letter, it is converted to typed text that appears on the
screen.

For specific instructions on using Block Recognizer, with Block Recogniz­er open, tap the question mark next to the writing area.

Tap for assistance.

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Windows Mobile 2003—Chapter 2

Using Letter Recognizer

With Letter Recognizer, you can write letters using the stylus just as you
would on paper.

Tap the arrow, then tap Letter Recognizer. Write a letter in the box.
When you write a letter, it is converted to typed text that appears on the
screen. For specific instructions on using Letter Recognizer, with Letter
Recognizer open, tap the question mark next to the wr iting area.

Tap for assistance.

Using Transcriber

With Transcriber, you can write anywhere on the scr een using the stylus
just as you would on paper. Unlike Letter Recognizer and Block Recogniz­er, you can write a sentence or more of information. Then, pause and let
Transcriber change the written characters to typed characters.

Tap the arrow, then tap Transcriber. Write anywhere on the screen.

For specific instructions on using Transcriber, with Transcriber open, tap
the question mark in the lower, right-hand corner of the screen.

Tap for assistance.

Selecting Typed Text

Ifyouwanttoeditorformattypedtext,youmustselectitfirst.

S Drag the stylus across the text you want to select.

You can cut, copy, and paste text by tapping and holding the selected
words and then tapping an editing command on the pop-up menu, or by
tapping the command on the Edit menu.

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Writing on the Screen

In any program that accepts writing, such as the Notes program, and in
the Notes tab in Calendar, Contacts, and Tasks, you can use your stylus to
write directly on the screen. Write the way you do on paper. You can edit
andformatwhatyouhavewrittenandconverttheinformationtotextata
later time.

S Tap the Pen button to switch to writing mode. This action displays

lines on the screen to help you write.

Tap to use your stylus like a pen.

Note: Some programs that accept writing may not have the Pen button.
Seethedocumentationforthatprogramtofindouthowtoswitchtowrit­ing mode.

Selecting the Writing

Ifyouwanttoeditorformatwriting,youmustselectitfirst.

1 Tap and hold the stylus next to the text you want to select until the in-

sertion point appears.

2 Without lifting, drag the stylus across the text you want to select.

If you accidentally write on the screen, tap Tools > Undo and try again.
You can also select text by tapping the Pen button to deselect it and then
dragging the stylus across the screen.

You can cut, copy, and paste written text in the same way you work with
typed text: tap and hold the selected words and then tap an editing com­mand on the pop-up menu, or tap the command on the Edit menu.

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Windows Mobile 2003—Chapter 2

Converting Writing to Text

You can convert words you write in print or cursive to text by tapping
Tools > Recognize. If a word is not recognized, it stays in its written form.

If you want to convert only certain words, tap Pen to disable the writing
function, tap twice over the word or phrase to highlight, then tap Tools >
Recognize.

Select the text you want to
convert and tap Recognize
on the pop-up menu.

Tap to disable the pen function.

The writing is turned
into text.

If the conversion is incorrect, you can choose different words from a list of
alternates or return to the original writing. To do so, tap and hold the
incorrect word (tap one word at a time). On the pop-up menu, tap
Alternates. Tap the word you want to use from the menu with a list of
alternate words, or tap the writing at the top of the menu to return to the
original writing.

Taptoreturntoyour
original writing.

Or, tap the word you
want to use.

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Tips for getting good recognition:

S Write neatly.

S Write on the lines and draw descenders below the line. Write the cross

of the “t” and apostrophes below the top line so they are not confused
with the word above. Write periods and commas above the baseline.

S For better recognition, tr y increasing the zoom level to 300% by using

the Tools menu. Recognition does not work well below a 150% zoom
level.

S Write the letters of a word closely and leave big gaps between words so

that the 700 Color Computer can easily tell where words begin and end.

S Hyphenated words, foreign words that use special characters such as ac-

cents, and some punctuation cannot be converted.

S If you add writing to a word to change it (such as changing a “3” to an

“8”) after you attempt to recognize the word, the writing you add is not
included if you attempt to recognize the writing again.

36 700 Series Color Mobile Computer User’s Manual

Drawing on the Screen

You can draw on the screen in the same way that you write on the screen.
The difference between writing and drawing on the screen is how you se­lect items and how they are edited. For example, you can resize selected
drawings, while you cannot resize writing.

Creating a Drawing

S Cross three ruled lines on your first stroke. A drawing box appears. Sub-

Windows Mobile 2003—Chapter 2

sequent strokes in or touching the drawing box become part of the dra­wing. Drawings that do not cross three ruled lines are treated as writing.

The drawing box indicates
the boundaries of the
drawing.

Pen button.

Note: You may want to change the zoom level so that you can more easily
work on or view your drawing. Tap Tools and then a zoom level.

Selecting a Drawing

Ifyouwanttoeditorformatadrawing,youmustselectitfirst.

S Tap and hold the stylus on the drawing until the selection handle ap-

pears. To select multiple drawings, deselect the Pen button and then
drag to select the drawings you want.

You can cut, copy, and paste selected drawings by tapping and holding the
selected drawing and then tapping an editing command on the pop-up
menu, or by tapping the command on the Edit menu. To resize a drawing,
make sure the Pen button is not selected, and drag a selection handle.

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Recording a Message

In any program where you can write or draw on the screen, you can also
quickly capture thoughts, reminders, and phone numbers by recording a
message.

In the Inbox program, you can add a recording to an e-mail message. In
Calendar, Tasks, and Contacts, you can include a recording in the Notes

tab. In the Notes program, you can create a stand-alone recording or add a
recording to an open note.

Creating a Recording

1 Hold the 700 Color Computer’s microphone near your mouth or

source of sound.

2 Tap

and make your recording.

3 Tap when finished. If you are recording in an open note, an icon

appears in the note. If you are creating a stand-alone recording, it ap­pears in the note list.

4 To play a recording, tap the recording icon in the open note or tap the

recording in the note list.

Note: To quickly create a recording, hold down the Record hardware but­ton. When you hear the beep, begin your recording. Release the button
when you are finished. The new recording is stored in the open note or as
a stand-alone recording if no note is open.

To play a r ecording, tap it in the list or tap its icon in the note.

Indicates an em­bedded recording.

Tap to show or hide the Recording toolbar.

Tap to begin recording.

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Using My Text

Windows Mobile 2003—Chapter 2

When using Inbox or MSN M essenger, use My Text to quickly insert pre­set or frequently used messages into the text entry area. To insert a mes­sage, tap My Text and tap a message.

S To quickly add common messages, tap My Text and tap a desired mes-

sage.

S To edit a My Text message, tap Tools > Edit My Text Messages.Tap

the message you want to edit and enter new text at the bottom of the
screen.

Tap to select a prewritten message.

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Finding and Organizing Information

The Find feature on your 700 Color Computer helps you quickly locate
information.

Tap Start > Find. Enter the text you want to find, select a data type, and
then tap Go to initiate the search.

Note: To quickly find information that is taking up storage space on your
700 Color Computer, select Larger than 64 KB in Type.

You can also use the File Explorer to find files on your 700 Color Com­puter and to organize these files into folders. Tap Start > Programs > File
Explorer.

Tap the folder name
to open it.

Tap New Folder to
create a new folder.

Note: You can move files in File Explorer by tapping and holding the item
you want to move, and then tapping Cut or Copy and Paste on the pop­up menu.

40 700 Series Color Mobile Computer User’s Manual

Customizing Your 700 Color Computer

You can customize your 700 Color Computer by adjusting settings and
installing additional software.

Adjusting Settings

You can adjust settings to suit the way you work. To see available options,
tap Start > Settings > either of the following tabs located at the bottom of
thescreen.Youmightwanttoadjustthefollowing:

Personal Tab

Menus:
To customize what appears on the Start menu, and to enable a pop-up
menu from the New button.

Owner Information:
Toenteryourcontactinformation.

Password:
To limit access to your 700 Color Computer.

Windows Mobile 2003—Chapter 2

Today:
To customize the look and information displayed on the Today screen.

System Tab

Clock:
To change the time or to set alarms.

Power:
To maximize battery life.

Adding or Removing Programs

Programs added to your 700 Color Computer at the factory are stored in
ROM (Read Only Memory). You cannot remove this software, and you
cannot accidentally lose ROM contents. ROM programs can be updated
using special installation programs with a *.XIP extension. All other pro­grams and data files added to your 700 Color Computer after factory
installation are stored in RAM (Random Access Memory).

You can install any program created for your 700 Color Computer, as long
as your 700 Color Computer has enough memory. The most popular
place to find software for your 700 Color Computer is on the Windows
Mobile Web site (http://www.microsoft.com/windowsmobile/resources/
communities/default.mspx).

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Adding Programs Using ActiveSync

Install the appropriate software for your 700 Color Computer on your
desktop before installing it on your 700 Color Computer.

1 Determine your 700 Color Computer and processor type so that you

know which version of the software to install. Tap Start > Settings >the
System tab > About >theVersion tab, then make a note of the
information in Processor.

2 Download the program to your desktop (or insert the CD or disk that

contains the program into your desktop). You may see a single *.XIP,
*.EXE, or *.ZIP file, a SETUP.EXE file, or several versions of files for
different 700 Color Computer types and processors. Be sure to select
the program designed for the Windows Mobile and your 700 Color
Computer processor type.

3 Read any installation instructions, Read Me files, or documentation that

comes with the program. Many programs provide special installation
instructions.

4 Connect your 700 Color Computer and desktop.
5 Double-click the *.EXE file.

S If the file is an installer, the installation wizard begins. Follow the di-

rections on the screen. Once the software is installed, the installer au­tomatically transfers the software to your 700 Color Computer.

S If the file is not an installer, an error message stating that the program

is valid but it is designed for a different type of computer is displayed.
Move this file to your 700 Color Computer. If you cannot find any
installation instructions for the program in the Read Me file or docu­mentation, use ActiveSync Explore to copy the program file to the
Program Files folder on your 700 Color Computer. For more infor­mation on copying files using ActiveSync, see ActiveSync Help.

Once installation is complete, tap Start > Programs, and then the program
icon to switch to it.

Adding a ProgramDirectly from the Internet

1 Determine your 700 Color Computer and processor type so that you

know which version of the software to install. Tap Start > Settings >the
System tab > About >theVersion tab, then make a note of the
information in Processor.

2 Download the program to your 700 Color Computer straight from the

Internet using Pocket Internet Explorer. You may see a single *.XIP,
*.EXE, or *.ZIP file, a SETUP.EXE file, or several versions of files for
different 700 Color Computer types and processors. Be sure to select
the program designed for the Windows Mobile and your 700 Color
Computer processor type.

3 Read program installation instructions, Read Me files, or other docu-

mentation. Many programs provide installation instructions.

4 Tap the file, such as a *.XIP or *.EXE file to start the installation wi-

zard. Follow the directions on the screen.

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Windows Mobile 2003—Chapter 2

Adding a Program to the Start Menu

Tap Start > Settings > Menus >theStart Menu tab, and then the check
box for the program. If you do not see the program listed, you can either
useFileExploreronthe700ColorComputertomovetheprogramtothe
Start Menu folder, or use ActiveSync on the desktop to create a shortcut
to the program and place the shortcut in the Start Menu folder.

Using File Explorer on the 700 Color Computer

Tap Start > Programs > File Explorer, and locate the program (tap the
folder list, labeled My Documents by default, and then My Device to see a
list of all folders on the 700 Color Computer). Tap and hold the program
and tap Cut on the pop-up menu. Open the Start Menu folder located in
the Windows folder, tap and hold a blank area of the window, and tap
Paste on the pop-up menu. The program now appears on the Start menu.
For more information on using File Explorer, see “Finding and Organizing
Information” on page 40.

Using ActiveSync on the desktop

Use the Explorer in ActiveSync to explore your 700 Color Computer files
and locate the program. Right-click the program, and then click Create
Shortcut. Move the shortcut to the Start Menu folder in the Windows
folder. The shortcut now appears on the Start menu. For more informa­tion, see ActiveSync Help.

Removing Programs

Tap Start > Settings >theSystem tab > Remove Programs.

If the program does not appear in the list of installed programs, use File
Explorer on your 700 Color Computer to locate the program, tap and
hold the program, and then tap Delete on the pop-up menu.

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Microsoft ActiveSync

Visit the following Microsoft Web site for the latest in updates, technical
information, and samples:

http://www.microsoft.com/windowsmobile/resources/communities/de­fault.mspx

Using Microsoft ActiveSync, you can synchronize the information on your
desktop with the information on your 700 Color Computer. Synchroniza­tion compares the data on your 700 Color Computer with your desktop
and updates both computers with the most recent information. For exam­ple:

S Keep Pocket Outlook data up-to-date by synchronizing your 700 Color

Computer with Microsoft Outlook data on your desktop.

S Synchronize Microsoft Word and Microsoft Excel files between your

700 Color Computer and desktop. Your files are automatically con­verted to the correct format

Note: By default, ActiveSync does not automatically synchronize all types
of information. Use ActiveSync options to turn synchronization on and off
for specific information types.

With ActiveSync, you can also:

S Back up and restore your 700 Color Computer data.

S Copy (rather than synchronize) files between your 700 Color Computer

and desktop.

S Control when synchronization occurs by selecting a synchronization

mode. For example, you can synchronize continually while connected to
your desktop or only when you choose the synchronize command.

S Select which information types are synchronized and control how much

data is synchronized. For example, you can choose how many weeks of
past appointments you want synchronized.

Before you begin synchronization, install ActiveSync on your desktop from
the Windows Mobile Companion CD. For more information on installing
ActiveSync, see your Quick Start card. ActiveSync is already installed on
your 700 Color Computer.

After installation is complete, the ActiveSync Setup Wizard helps you con­nectyour700ColorComputertoyourdesktop,setupapartnershipso
you can synchronize information between your 700 Color Computer and
your desktop, and customize your synchronization settings. Your first syn­chronization process automatically begins when finished using the wizard.

After your first synchronization, look at Calendar, Contacts, and Tasks on
your 700 Color Computer. Notice that information you have stored in
Microsoft Outlook on your desktop was copied to your 700 Color Com­puter, and you did not have to type a word. Disconnect the 700 Color
Computer from your computer and you are ready to go!

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Windows Mobile 2003—Chapter 2

Once you have set up ActiveSync and completed the first synchronization
process, you can initiate synchronization from your 700 Color Computer.
To switch to ActiveSync on your 700 Color Computer, tap Start >
ActiveSync. Note that if you have a wireless LAN card, you can
synchronize remotely from your 700 Color Computer.

For information about using ActiveSync on your desktop, start ActiveSync
on your desktop, and then see ActiveSync Help.

View connection status.

Tap to connect and synchronize.
Taptostopsynchronization.

View synchronization status.

Tap to synchronize via IR or change
synchronization settings.

For more information about ActiveSync on your 700 Color Computer,
switch to ActiveSync, then tap Start > Help.

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Microsoft Pocket Outlook

Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and
Notes. You can use these programs individually or together. For example,
youcanusee-mailaddressesstoredinContactstoaddresse-mailmessages
in Inbox.

Using ActiveSync, you can synchronize information in Microsoft Outlook
or Microsoft Exchange on your desktop with your 700 Color Computer.
You can also synchronize this information directly with a Microsoft Ex­change server. Each time you synchronize, ActiveSync compares the
changes you made on your 700 Color Computer and desktop or server
and updates both computers with the latest information. For information
on using ActiveSync, see ActiveSync Help on the desktop.

You can switch to any program by tapping it on the Start menu.

Calendar: Scheduling Appointments and Meetings

To switch to Calendar on the 700 Color Computer, tap Start > Calendar.

Use Calendar to schedule appointments, including meetings and other
events. You can check your appointments in one of several views (Day,
Week, Month, Year, and Agenda) and set Calendar to remind you of ap­pointments with a sound or other method.

Appointments for the day can display on the Today screen.

If you use Outlook on your desktop, you can synchronize appointments
between your device and desktop.

TaptogotoToday

Tap to display or edit
the appointment details.

Tap to create a new appointment

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Windows Mobile 2003—Chapter 2

Synchronizing Calendar

Calendar items stored on your device can be synchronized with calendar
items on your desktop or Microsoft Exchange Server. (Note that you can
only synchronize information directly with an Exchange Server if your
company is running Microsoft Mobile Information Server 2002 or later.)
Calendar synchronization is automatically selected in ActiveSync.

Calendar items entered on one computer are copied to the other during
synchronization. Handwritten notes and drawings are saved as metafiles
(pictures).

For more information on synchronization, see ActiveSync Help on the
desktop.

Why Use Categories in the Calendar?

Use categories to group related tasks, contacts, and appointments. Then,
use these groupings to quickly display only the information you want. For
example, you can easily share your device with another by assigning your
appointments to a category with a special project’s name. You can then use
this category to filter Calendar and only display appointments for that
project.

Note: In Month View, the day of an appointment assigned to the Holiday
category appears in red.

This day was assigned
the Holiday category.

TaptoaccesstheMonthview

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What’s an All Day Event?

An appointment can either be a normal appointment or an all day event,
which lasts the full day or spans many days. Examples include a trade
show, a vacation, or a seminar. You can also use all day events to schedule
an annual event, such as a birthday or anniversary. In this case, change the
Status box to Free (you may need to scroll to see it) so that it does not
show time as busy in your calendar. All day events do not occupy blocks of
time in Calendar; they appear in banners at the top of the calendar.

Note: You cannot modify or create all day events with attendees on the
device. If you create all day events with attendees on your desktop, use Ac­tiveSync to copy such events to the device. Then, view them in Calendar.
For more information on copying files, see ActiveSync Help.Tousethe
device to schedule an appointment with attendees lasting all day, set type
to “Normal,” then adjust the date and time appropriately.

This describes the all
day event.

Tap to access the Day view

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Windows Mobile 2003—Chapter 2

What’s a Recurrence Pattern?

If you have an appointment or task that you do on a regular basis, such as
a weekly team meeting or a monthly status report, enter the item once and
set a recurrence pattern for it. If the default patterns in the list are not
what you need, you can create your own pattern u sing the wizard.

Select your recurrence
pattern from this drop­down list.

Select <Edit pattern...>
to access the wizard
with which to custom­ize your recurrence.

Viewing Appointments

You can view appointments in one of several views (Agenda, Day, Week,
and Month). In Agenda view, upcoming appointments are displayed in
bold. To see detailed appointment information in any view, tap the ap­pointment. To see a list of available actions for an appointment, tap and
hold the appointment.

This displays the ap­pointment in bold.

Tap to access the Agenda view

Note:TapStart > Today to quickly see your appointments for the day.

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Month view displays symbols to indicate the types of appointments you
have on a given day. An upward triangle indicates a morning appointment;
a downward triangle indicates an afternoon appointment. If you have ap­pointments in the morning and afternoon, a solid square is displayed. If
you have an all day event not marked Free, a hollow square is displayed.

This displays an all day
event not marked Free.

This displays a morn­ing appointment.

This displays appoint­ments in both morning
and afternoon.

This displays an after­noon appointment.

TaptoaccesstheMonthview

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Windows Mobile 2003—Chapter 2

Creating or Changing an Appointment

To create an appointment, tap New. To select a new date from a pop-up
calendar, tap the display date. To enter or select a new time, tap the dis­play time. Enter the appointment details, and when f inished, tap OK to
return to the calendar.

IfyouareworkinginDayview,tapthetimeslotforthenewappointment
and then tap New to have the time automatically entered for you.

To change an appointment, tap it in the calendar, and then tap Edit.
Change any appointment detail by tapping it and entering the new infor­mation.

Note: Tap the arrows to the right of the description and location boxes to
choose from previous entries.

When entering a time, you can type military and abbreviated time forms,
such as 2300 (becomes 11:00 PM), 913pm (becomes 9:13 PM), 911 (be­comes 9:11 AM), and 9p (becomes 9:00 PM).

Tap to return to the calendar
(the appointment is saved
automatically).

Tap to choose from
predefined text.

Tap to choose from previously
entered locations.
Taptoselectatime.

Tap to select a date.

Notes is a good place for
maps and directions.

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Creating an All Day Event

To create an all day event, do the following:

1 Tap New.

2 Tap All Day, then select Yes.

Tap to select either
Yes or No whether
this is an all day
event.

Note: To change an all day event, switch to Day or Agenda view, tap the
event listed at the top of the calendar, and then tap Edit. Change any ap­pointment detail by tapping it and entering the new information.

You cannot modify or create all day events with attendees on the 700 Col­or Computer. If you create all day events with attendees on your desktop,
use ActiveSync to copy such events to the 700 Color Computer. Then,
view them in Calendar. For more information on copying files, see Active-
Sync Help. To u se the device to schedule an appointment with attendees
lasting all day, set type to Normal, then adjust date and time accordingly.

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Windows Mobile 2003—Chapter 2

Setting a Reminder for an Appointment

Do the following to set a reminder for an appointment in the calendar:

1 Tap the appointment, then tap Edit to change the appointment.

2 Tap Reminder and select Remind me.

3 To change how many minutes before the appointment you are re-

minded, tap the minutes displayed, then select the new minutes from a
drop-down or enter the new minutes.

Tap minutes to change hours, days, or weeks.

TaptoselectRemind me
to enable the reminder
feature.

Note: To automatically set a reminder for all new appointments, in the
calendar, tap Tools > Options, select Set reminders for new items,then
tap the number and timeframe options to change the information given.

Tap this to set reminders
for new appointments
automatically.

To choose how you are reminded, for example by a sound, Tap Start >
Settings >thePersonal tab>theSounds & Notifications icon.

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Adding a Note to an Appointment

You can add written or typed notes and even recordings (if your device
supports recordings) to an appointment. This is a good place for maps,
drawings, and other detailed information.

1 In the calendar, tap the appointment, then tap Edit.

2 Tap the Notes tab to enter notes. For specific instructions, tap Start >

Help > Notes to see Notes Help.

These are controls for
the recorder.

Use your stylus to write
or draw your informa­tion here.

Tap to activate the keyboard.

Tap to activate the writing pad.

Tap to activate the recorder.

Note: To edit an existing note, tap the appointment in the calendar, tap
Edit,thentaptheNotes tab.

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Windows Mobile 2003—Chapter 2

Making an Appointment Recurring

Do the following to make a recurring appointment:

1 In the calendar, tap the appointment, then tap Edit

2 Tap O ccurs and select a pattern from the list. Or, to create a new pat-

tern, tap <Edit pattern...>, and follow the steps in the wizard.

Select your recurrence
pattern from this drop­down list.

Select <Edit pattern...>
to access the wizard
withwhichtocustom­ize your recurrence.

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Assigning an Appointment to a Category

1 In the calendar, tap the appointment, then tap Edit.

2 Tap Categories.

3 On the Select tab, select the categories to which you want to assign the

appointment.

4 To create a new category, tap the Add/Delete tab, enter the category

name, then tap Add. The new category is automatically selected in the
Select tab.

5 Tap ok to return to the appointment.

A check mark indicates
a selected category.

Note: To find an appointment assigned to a category, tap Tools > Catego-
ries and select the type of appointment that you want displayed. To show
all appointments again, tap Tools > Categories and clear all categories.

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Windows Mobile 2003—Chapter 2

Sending a Meeting Request

Use Calendar to schedule meetings with people who use Outlook or Pock­et Outlook. When attendees receive a meeting request, they can accept or
decline the meeting. If they accept, the meeting is automatically added to
their schedule. In addition, their response is sent back to you, and your
calendar is updated.

Before you can send a meeting request, you must enter e-mail addresses in
Contacts Help and set up Inbox to send and receive messages. For more
information on sending and r eceiving meeting requests, tap Start > Help >

Calendar to see Calendar Help,andtapStart > Help > Inbox to see Inbox
Help.

1 Tap New, then enter the meeting information.

2 Hide the onscreen keyboard, if needed, then tap Attendees.Onlythose

contacts with e-mail addresses are displayed. Select the contacts you
want to invite, then tap ok to return to the appointment.

3 Select other desired options and then tap ok.

4 Inbox automatically creates a meeting request and sends it to the atten-

dees the next time you synchronize with your desktop. Textual notes
entered in the Notes tab (excluding writing or recordings) are sent also.

A check mark indicates
a selected attendee.

Note: If you are sending the meeting request through a connection to an
ISP or the network, rather than through synchronization with your desk­top, tap Tools > Options.FromtheSend meeting requests via drop-down
list, tap the service to use to send the meeting request.

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Windows Mobile 2003Chapter —2

Finding an Appointment

There are two ways to find an appointment:

S Tap Start > Find, enter the appointment name, tap the Type arrow and

select Calendar from the drop-down list, and then tap Go.

S In the calendar, tap Tools > Categories and select the type of appoint-

ment you want displayed. To show all appointments again, tap Tools >
Categories and clear all categories.

Tap this to select from a drop-down
list or enter a phrase.

Tap this for a drop-down list of
areas where to search this phrase.

Tap this to see its details.

Note: In Find, you can tap the Find arrow to select from a list of items of
previously searched items or phrases.

Deleting an Appointment

1 In the calendar, tap and hold the appointment.

2 On the pop-up menu, tap Delete Appointment. The next time you

synchronize, the appointment is also deleted from the desktop.

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Windows Mobile 2003—Chapter 2

Changing Calendar Options

In the calendar, tap Tools > Options.

S To see appointment indicators, select icons to display in Show icons.

You can choose to display indicators for such things as recurring ap­pointments, appointments with notes, and appointments with remind­ers. Tap and hold an icon to see its name.

S If you are having trouble reading the calendar, select Use large font.

You may see less appointment information.

Tap this to view larger text.

Tap to indicate private.

Tap to indicate attendees.

Tap to indicate locations.

Tap to indicate notes.

Tap to indicate recurrences.

Tap to indicate reminders.

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Windows Mobile 2003Chapter —2

Contacts: Tracking Friends and Colleagues

To switch to Contacts on the 700 Color Computer, tap Start > Contacts.

Contacts maintains a list of your fr iends and colleagues so that you can
easily find the information you are looking for, whether you are at home
or on the road. You can enter both personal and business information.

If you use Microsoft Outlook on your desktop, you can synchronize
contacts between your 700 Color Computer and your desktop.

Select the category of contacts you
want displayed in the list.

Tap and enter part of a name
to quickly find it in the list.

Tap to see additional phone
numbers and e-mail addresses.

Tap to display or edit the
contact details.

Tap and hold to display a
pop-up menu of actions.

Tap to toggle to By Company (note the Name view)

Tap to create a new contact.

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Windows Mobile 2003—Chapter 2

Creating a Contact

1 Tap New.

2 Using the input panel, enter a name and other contact information.

Scroll down to see all available fields.

3 To assign the contact to a category, scroll to and tap Categories and se-

lect a category from the list. In the contact list, you can display contacts
by category.

4 To add notes, tap the Notes tab. You can enter text, draw, or create a

recording. For more information on creating notes, see “Notes: Captur-
ing Thoughts and Ideas”onpage71.

5 When finished, tap OK to return to the contact list.

Tap to return to the contact list (the
contact is saved automatically).

Scroll to see more fields.

Notes is a good place for
maps and directions.

Synchronizing Contacts

Contacts stored on your device can be synchronized with Outlook contacts
stored on your desktop or with Mobile Information Server 2002 or later.

New items entered in one location are copied to the other during synchro­nization. Handwritten notes and drawings are saved as pictures when syn­chronizing with your desktop, but are removed when synchronizing with a
server.

For more information on synchronization, see ActiveSync Help on the
desktop.

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Windows Mobile 2003Chapter —2

Viewing Contacts

The contact list displays the contact name and the first primary phone
number or e-mail address specified for that contact. Contacts are ordered
by name of contact or company.

S Tap the default letter (home, w ork, mobile, or e-mail) to the right of

the contact to see additional phone numbers and e-mail addresses.

S Select a contact and press the Left/Right controls to change the default

number, displayed as a letter to the right of the contact name.

S To see more contact information, tap the contact.

S To see a list of available actions for a contact via a pop-up menu, tap

andholdthecontact.

S To see a list of contacts employed by a specific company, tap View > By

Company. Then, tap the desired company name.

Note: You can change the appearance of the contact list by tapping Tools
> Options.

Tap for a list of phone num­bers and e-mail addresses.

Indicates the default number.

Tap to toggle By Name and By Company views.

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Windows Mobile 2003—Chapter 2

Creating or Changing a Contact

S To create a contact, tap New. To enter notes, tap the Notes tab. When

finished, tap ok to return to the contact list.

S To change a contact, tap it in the contact list, and then tap Edit.To

cancel edits, tap Edit > Undo. When finished making changes, tap ok to
return to the contact list.

Note: Ifyouenteranamewithmorethantwowords,themiddleword
is recorded as a middle name. If your contact has a double first or last
name, tap the Name arrow and enter the names in the proper box.

Tap to access the Name
fields.

Tap anywhere outside the box
to close and return to details.

Note: New contacts are added to the displayed category.

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Windows Mobile 2003Chapter —2

Adding a Note to a Contact

You can add written or typed notes and even recordings (if your device
supports recordings) to a contact. Notes are handy for maps and drawings.

1 In the contact list, tap the contact.

2 Tap the Notes tab. For specific instructions, tap Start > Help > Notes

to see Notes Help.

These are controls for
the recorder.

Use your stylus to write
or draw your informa­tion here.

Tap to activate the keyboard.

Tap to activate the writing pad.

Tap to activate the recorder.

Note: To edit an existing note, tap the contact, tap Edit,thentapthe
Notes tab.

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Windows Mobile 2003—Chapter 2

Assigning a Contact to a Category

1 In the contact list, tap the contact, and then tap Edit.

2 Scroll to and tap Categories.

3 On the Select tab, select the categories to which you want to assign the

contact.

4 To create a new category, tap the Add/Delete tab, enter the category

name, then tap Add. The new category is automatically selected in the
Select tab.

5 Tap ok to return to the contacts.

A check mark indicates
a selected category.

Copying a Contact

1 In the contact list, select the contact. To select multiple contacts, tap

and drag.

2 Tap Tools,andthenselectCopy Contacts.

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Windows Mobile 2003Chapter —2

Sending a Message to a Contact

1 In the contact list, tap and hold the contact. To select multiple contacts,

tap and drag. Then, tap and hold the selected contacts.

2 On the pop-up menu, select Send Email or Send SMS, depending

upon the type of message to send.

Note: To send an e-mail message, you must have an e-mail address config­ured for the contact. To send an SMS (Short Messaging Service) message,
you must have an SMS number for the contact, which is usually the mo­bile phone number.

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Windows Mobile 2003—Chapter 2

Finding a Contact

There are four ways to find a contact:

S Tap Start > Find, enter the contact name (first, last, or middle), phone

number, or address, select Con tacts for the type, then tap Go.

S From Contacts, start typing a contact name until you see it displayed on

the screen. To show all contacts again, tap the text box at the top of the
screen and clear the text, or tap the arrow to the right of the text box.

S In the contact list, tap the category list (labeled All Contacts by default)

and tap the category to which you have assigned a contact. To show all
contacts again, select All Contacts.

S To view the names of companies for which your contacts work, in the

contact list, tap View > By Company. The number of contacts that
work for that company is displayed to the right of the company name.

Note: To quickly move through a long list of contacts, tap one of the sets
of letters displayed at the top of the contact list. This takes you to the con­tact names beginning with those letters.

Enter the first few letters of
the contact in question here.

Taptojumptothatpor­tion of the contacts list.

Tap to toggle to By Name (note the Company view)

Deleting a Contact

1 In the contact list, tap and hold the contact. To select multiple contacts,

tap and drag. Then, tap and hold the selected contacts.

2 On the pop-up menu, tap Delete Contact. The next time you synchro-

nize, the contact is deleted from the desktop also.

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Windows Mobile 2003Chapter —2

Adding a Contact to Speed Dial

You can create speed dials to call frequently-called numbers with a single
tap. Before you can create a speed dial entry for a phone number, that
number must already exist in Contacts.

1 From the Phone keypad, tap Speed Dial > New.

2 Tapthedesiredcontactnameandnumber.

3 In the Location field, tap the Up/Down arrows to select an available

location to assign as the new speed dial entry. The first speed dial loca­tion is reserved for your voice mail.

To delete a speed dial entry, go to the Speed Dial list, tap and hold the
contact name in the box to the right of the assigned speed dial number,
then tap Delete.

Changing Contacts Options

In the contact list, tap Tools > Options.

S The area code and country/region for new contacts are automatically

entered based on the information in Country/Region settings.

S If you are having trouble reading the contacts in the contact list, select

Use large font.

S To increase the available space for displaying contacts in the list, clear

Show ABC tabs.

Clear this to view more
contacts per screen.

Tap this to view larger text.

Enter the three-digit area code.

Select from a drop-down list.

68 700 Series Color Mobile Computer User’s Manual

Tasks: Keeping a To Do List

To switch to Tasks on your 700 Color Computer, tap Start > Tasks.

Use Tasks to keep track of what you have to do. A variety of task informa­tion can display on the Today screen. If you use Microsoft Outlook on
your desktop, you can synchronize tasks between your device and desktop.

Windows Mobile 2003—Chapter 2

Select the category of tasks you want displayed in the list.

Select the sort order of the list.

Use this entry bar to assign a task quickly.

Indicates a high priority.

Tap to display or edit the
task details.

Tap and hold to display a
pop-up menu of actions.

Taptocreateanewtask.

Note: To change the way information is displayed in the list, tap Tools >
Options.

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Windows Mobile 2003Chapter —2

Creating a Task

S To quickly create a task, enter text in the Tap here to add a new task

box at the top of the screen. If you do not see this box, tap Tools >
Entry Bar.

S To create a task with detailed information, such as start and due dates,

tap New. To enter notes, tap the Notes tab.
You can enter a start date and due date or enter other information by

first tapping the field. If the input panel is open, you need to hide it to
see all available fields.

You can enter text, draw, or create a recording. For more information
on creating notes, see “Notes: Capturing Thoughts and Ideas” on page 71.

S To change a task, tap it in the task list, and then tap Edit.
S Using the onscreen keyboard, enter a description.
S To assign the task to a category, tap Categories and select a category

from the list. In the task list, you can display tasks by category.

S When finished, tap ok to return to the task list.

Taptoreturntothetasklist(the
task is saved automatically).

Tap to choose from predefined
subjects.

Notes is a good place for
maps and drawings.

Note: To quickly create a task with only a subject, tap Entry Bar on the
Tools menu. Then, tap Tap here to add a new task and enter your task

information.

Synchronizing Tasks

Tasks stored on your 700 Color Computer can synchronize with Micro­soft Outlook on your desktop. Task synchronization is automatically se­lected in ActiveSync.

New items entered on one computer are copied to the other during syn­chronization. Handwritten notes and drawings are saved as metafiles (pic­tures).

For more information on synchronization, see ActiveSync Help on the
desktop.

70 700 Series Color Mobile Computer User’s Manual

Notes: Capturing Thoughts and Ideas

To switch to Notes on your 700 Color Computer, tap Start > Notes.

Notes helps you quickly capture your ideas, notes, and thoughts. You can
create a note using written and typed text, drawings, and recordings. You
can also share your notes with others through e-mail, infrared, and syn­chronization with your desktop.

Windows Mobile 2003—Chapter 2

Tap to change the sort
order of the list.

Taptoopenanoteor
play a recording.

Tap and hold to display a
pop-up menu of actions.

Tap to record.

Tap to show or hide the Recording toolbar.

Tap to create a new item.

Note: To create documents with advanced formatting or templates, such
asbulletedlistsandtabs,usewordprocessingsoftwaredevelopedforyour
device, such as Pocket Word.

Creating a Note

To create your note, tap New,thenwrite,draw,type,orrecordyourin­formation. For information about using the input panel, writing and dra­wing, and creating recordings, see “Basic Skills” on page 26.

S Writing

Using the stylus, write directly on the screen.

S Drawing

Using the stylus, draw directly on the screen.

S Typing

Using the input panel, enter typed text into the 700 Color Computer.
Do this by tapping keys on the onscreen keyboard or by using hand­writing recognition software.

S Recording

Create a stand-alone recording or embed a recording into a note.

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Windows Mobile 2003Chapter —2

Synchronizing Notes

Notes can be synchronized between your desktop and device either
through notes synchronization or file synchronization. Notes synchroniza­tion synchronizes the notes on your 700 Color Computer with Outlook
Notes on your desktop. File synchronization synchronizes all notes on
your700ColorComputerwiththeMyDocumentsfolderforthe700
ColorComputeronyourdesktop.

To synchronize your notes through notes synchronization, first select the
Notes information type for synchronization in ActiveSync. The next time
you synchronize, all notes in My Documents and its subfolder on your
device appear in Outlook Notes on your desktop. Notes that contain only
text appear as regular notes in Outlook on your desktop, while notes con­taining written text or drawings appear in the device format. In addition,
all notes in the Notes group in Outlook on the desktop appear in Notes on
the device.

To synchronize your notes as files, in ActiveSync, select the Files informa­tion type for synchronization and clear the Notes information type. When
you select Files, the My Documents folder for the 700 Color Computer is
created on your desktop. All .PWI files placed in the My Documents fold­er on your device and all .DOC files placed in the My Documents folder
forthe700ColorComputeronyourdesktoparesynchronized.Password­protected files cannot be synchronized.

ActiveSync converts documents during synchronization. For more infor­mation on synchronization or file conversion, see ActiveSync Help on the
desktop.

Note: When you delete or change an item on either your desktop or 700
Color Computer, the item is changed or deleted in the other location the
next time you synchronize.

Note: If you synchronize your notes using file synchronization and then
later decide to use notes synchronization, all of your notes are synchro­nized with Outlook on your desktop and no longer store in the My Docu­ments folder for the 700 Color Computer.

72 700 Series Color Mobile Computer User’s Manual

Inbox: Sending and Receiving E-mail Messages

To switch to Inbox on your 700 Color Computer, tap Start > Inbox.
You can receive Internet e-mail messages and SMS messages in Inbox. In-

ternet e-mail messages are sent by using an address you receive fr om your
Internet service provider (ISP) or your employer. SMS messages are sent
and received through your wireless phone service provider by using a
phone number as the message address.

You can send and r eceiv e e-mail by synchronizing with your desktop, or
by connecting to a Post Office Protocol 3 (POP3) or Internet Message Ac­cess Protocol 4 (IMAP4) mail server. You need to set up an e-mail account
for each method that you use except for Microsoft ActiveSync, which is set
upbydefault.TheActiveSyncfolderonyour700ColorComputerstores
messages that you send and receive through synchronization with a desk­top. Account names appear as folders in the f older list (located on the left,
under the navigation bar) in the Inbox message list.

With synchronization, messages are synchronized between the device In­box and the PC Inbox by using ActiveSync and Microsoft Exchange or
Microsoft Outlook. For more information, see “Synchronizing E-mail Mes-
sages”below.

Windows Mobile 2003—Chapter 2

When connecting to a POP3 or IMAP4 server, you use a modem to con­nect to your Internet service provider (ISP), or a modem or Ethernet card
to connect to the local area network to which your e-mail server is connec­ted. You can also use your phone to connect by using a cellular line con­nection. For more information, see “Connecting to a Mail Server”onpage

75.

Synchronizing E-mail Messages

After selecting Inbox for synchronization in ActiveSync, e-mail messages
are synchronized as part of the general synchronization process. During
synchronization:

S Messages are copied from the Inbox folder on your desktop or the

Microsoft Exchange server to the Inbox folder on your 700 Color Com­puter. (Note that you can only synchronize inf ormation directly with an
Exchange Server if your company is running Microsoft Mobile Infor­mation Server 2002 or later.) By default, you re ceive messages from the
last three days only, the first 100 lines of each new message, and file at­tachmentsoflessthan100KBinsize.

S Messages in the Outbox folder on your device are transferred to Ex-

change or Outlook and then sent from those programs.

S The messages on the two computers are linked. When you delete a mes-

sage on your 700 Color Computer, it is deleted from your desktop the
next time you synchronize.

S Messages in subfolders in other e-mail f olders in Outlook are synchro-

nized only if they were selected for synchronization in ActiveSync.

For information on initiating Inbox synchronization or changing synchro­nization settings, see ActiveSync Help on your desktop or select Start >
Help > Connections to see Connections Help.

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Windows Mobile 2003Chapter —2

Managing E-mail Messages and Folders

Each e-mail account and SMS account has its own folder hier archy with
fivedefaultfolders:Inbox,Outbox,DeletedItems,Drafts,andSentItems.
The messages you receive and send through the mail account are stored in
these folders. You can also create additional folders within each hierarchy.
The Deleted Items folder contains messages that were deleted on the de­vice. The behavior of the Deleted Items and Sent Items folders depends on
the Inbox options you have chosen.

The behavior of the folders you create depends on whether you are using
ActiveSync,SMS,POP3,orIMAP4.

S If you use ActiveSync,

e-mail messages in the Inbox folder in Outlook automatically synchro­nize with your device. You can select to synchronize additional folders
by designating them for ActiveSync. The folders you create and the
messages you move are then mirrored on the server. For example, if you
movetwomessagesfromtheInboxfoldertoafoldernamedFamily,
and you have designated Family for synchronization, the server creates a
copy of the Family folder and copies the messages into that folder. You
can then read the messages while away from your desktop.

S If you use SMS,

messages are stored in the Inbox folder.

S If you use POP3

and you move e-mail messages to a folder you created, the link is broken
between the messages on the device and their copies on the mail server.
The next time you connect, the mail server sees that the messages are
missing from the device Inbox and deletes them from the server. This
prevents you from having duplicate copies of a message, but it also
means that you no longer have access to messages that you move to fold­ers created from anywhere except the 700 Color Computer.

S If you use IMAP4,

the folders you create and the e-mail messages you move are mirrored
on the server. Therefore, messages are available to you anytime you con­nect to your mail server, whether it is from your 700 Color Computer
or desktop. This synchronization of folders occurs whenever you con­nect to your mail server, create new folders, or rename or delete folders
when connected.

For all accounts except ActiveSync, you can access folder options by tap­ping Tools > Manage Folders.

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Windows Mobile 2003—Chapter 2

Connectingto a Mail Server

In addition to synchronizing e-mail messages with your desktop, you can
send and receive e-mail messages by connecting to an e-mail server using a
modem or network card connected to your 700 Color Computer. You
need to set up a remote connection to a network or an ISP, and a connec­tion to your e-mail server. For more information, see “Getting Connected”
on page 98.

When you connect to the e-mail server, new messages are downloaded to
the 700 Color Computer Inbox folder, messages in the 700 Color Com­puter Outbox folder are sent, and messages that were deleted on the e-mail
server are removed from the 700 Color Computer Inbox folder.

Messages that you receive directly from an e-mail server are linked to your
e-mail server rather than your desktop. When you delete a message on
your 700 Color Computer, it is also deleted from the e-mail server the
next time you connect based on the settings selected in ActiveSync.

You can work online or offline. When working online, you read and re­spond to messages while connected to the e-mail server. Messages are sent
as soon as you tap Send, which saves space on your 700 Color Computer.

When working offline, once you have downloaded new message headers or
partial messages, you can disconnect from the e-mail server and then de­cide which messages to download completely. The next time you connect,
Inbox downloads the complete messages you have marked for retrieval and
sends the messages you have composed.

Setting Up or Changing an Account

To set u p an account:

S To set up a POP3 or IMAP4 e-mail account, tap Accoun ts > New Ac-

count. Follow the instructions in the New Account Wizard.

S To set up an SMS account, tap Accounts > Accounts, and then tap

SMS. Follow the instructions on the screen.

To change options for an account:

1 Tap Accoun ts > Accounts.

2 Tap the name of the account, and follow the instructions on the screen.

To delete an account:

1 Tap Accoun ts > Accounts.

2 Tap and hold the name of the account, and then tap Delete.

Note: You can set up several e-mail accounts including you r ActiveSync
account, but you can set up only one SMS account.

Note: You cannot add a new account while connected. Tap Accounts >
Disconnect to disconnect.

Note: You cannot delete your SMS account.

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Windows Mobile 2003Chapter —2

Downloading Messages from the Server

In Inbox, tap Accounts > Connect to open a connection to the Internet or
your corporate network, depending on the account. For more information,
tap Start > Help > Connections to see Connections Help.

1 Tap Accoun ts and ensure that the account you want to use is selected

(marked by a bullet.)

2 Tap Connect.Themessagesonyour700ColorComputerande-mail

server are synchronized: new messages are downloaded to the 700 Color
Inbox folder, messages in the 700 Color O utbox folder are sent, and
messages that were deleted from the server are removed from the 700
Color Inbox. Tap a message in the message list to open it.

3 If you read a message and decide that you need the full copy, tap Edit >

Mark for Download while in the message window. If you are in the
message list, tap and hold the message, and then tap Mark for Down­load. This also downloads message attachments if you selected those op-

tions when you set up the e-mail account. You can also choose to down­load full copies of messages by default.

4 When finished, tap Accounts > Disconnect.

Note: Receiving entire messages consumes storage memory.

Note: The size column in the message list displays the local size and server

size of a message. Even when a message has downloaded fully, these num­bers may differ because the size of a message can vary between the server
and the device.

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Windows Mobile 2003—Chapter 2

Composing and Sending Messages

To compose a message:

1 In the message list, tap New.

2 To select an account, tap the From list and select “ActiveSync,” “SMS,”

or the desired e-mail account.

3 Enter the e-mail address or SMS address of one or more recipients, sepa-

rating them with semicolons. To access addresses and phone numbers
from Contacts, tap To.

4 Enter your message. To quickly add common messages, tap My Text

and tap a desired message.

5 To check spelling, tap Edit > Spell Check.

6 Tap Send. If you are working offline, the message is moved to the Out-

box folder and is sent the next time you connect.

Tap to show or hide the
complete header.

Tap to show or hide the recording tool bar.

Tap to display the Address Book.

Tap to insert common (preset) messages.

Note: If you are sending an SMS message and want to know if it was re­ceived, before sending the message, tap Ed it > Options > Request SMS
text message delivery notification.

You can directly call the sender of an SMS message by tapping the icon
shown to the left, then Call.

Note: Depending on the e-mail address options that you select, you can
use a directory service in addition to your contact list to verify names.

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Windows Mobile 2003Chapter —2

Companion Programs

The companion programs consist of Microsoft Pocket Word, Microsoft
Pocket Excel, Windows Media Player, and Microsoft Reader. To switch to
a companion program on your 700 Color Computer, tap Start >
Programs, then tap the program name.

Pocket Word

Pocket Word works with Microsoft Word on your desktop to give you
access to copies of your documents. You can create new documents on
your 700 Color Computer, or you can copy documents from your desktop
to your 700 Color Computer. Synchronize documents between your desk­top and your 700 Color Computer to have up-to-date content in both
locations.

Creating a Document

Use Pocket Word to create documents, such as letters or meeting minutes.
To create a new file, tap Start > Programs > Pocket Word > New.Youget
either a blank document or a template, depending on what you have se­lected in the Tools > Options dialog box. Select an input mode from the
View menu.

You can open only one document at a time; when you open a second doc­ument, you have to save the first. You can save a document you create or
edit in formats such as Word (.DOC), Pocket Word (. PSW), Rich Text
Format (.RTF), and Plain Text (.TXT).

Pocket Word contains a list of files stored on your 700 Color Computer.
Tap a file in the list to open it. To delete, make copies of, and send files,
tap and hold a file in the list, then, select the action on the pop-up menu.

Tap to change the sort
order of the list.

Tap to open a document.

Tap and hold an item to
see a pop-up menu of
actions.

Tap to create a new document.

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Windows Mobile 2003—Chapter 2

You can enter information in Pocket Word in one of four modes (typing,
writing, recording, and drawing), which are displayed on the View menu.
Each mode has its own toolbar, which you can show and hide by tapping
the Show/Hide Toolbar buttononthecommandbar.

You can change the zoom magnification by tapping View > Zoom,then
select the percentage you want. Select a higher percentage to enter text and
a lower one to see more of your document.

If you are opening a Word document created on a desktop, you may select
View > Wrap to Window so that you can see the entire document.

To check spelling, select text, then tap Tools > Spell Check.Touseyour
new document as a template, move the document to the Templates folder.

You can insert the data in a document. First, make sure that no drawings
are selected, tap and hold anywhere on the document, then tap Insert
Date from the pop-up menu.

Typing Mode

Using the input panel, enter typed text into the document. For more in­formation on entering typed text, see “Basic Skills” on page 26.

To format existing text and to edit text, first select the text. You can select
text as you do in a Word document, using your stylus instead of the mouse
to drag through the text you want to select. You can search a document to
find text by tapping Edit > Find/Replace.

Tap and hold to see a pop-up menu of actions.

Taptoreturntothe
document list (changes are
saved automatically).

Tap to change formatting
options.

Taptoformattext.

Tap to show or hide the toolbar.

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Windows Mobile 2003Chapter —2

Writing Mode

In writing mode, use your stylus to write directly on the screen. Ruled
lines are displayed as a guide, and the zoom magnification is greater than
in typing mode to allow you to write more easily. For more information
on writing and selecting writing, see “Basic Skills” on page 26.

With Space button selected,
drag to insert space. An arrow
appears showing the space
direction and size.

Tap to highlight selected text.

Tap to select formatting options, such as
pen weight and line color.

Space button.

Pen button.

Note: If you cross three ruled lines in a single stylus stroke, the writing
becomes a drawing, and can be edited and manipulated as described in
“Drawing Mode”onthenextpage.

Note: Written words are converted to graphics (metafiles) when a Pocket
Word document is converted to a Word document on your desktop.

Recording Mode

In recording mode, embed a recording into your document. Recordings
are saved as .WAV files. For more information on recording, see “Basic
Skills” on page 26.

For more information on using Pocket Word, tap Start > Help > Pocket
Word to see Pocket Word Help.

80 700 Series Color Mobile Computer User’s Manual