Indata Timecoder 6 User Manual

USER MANUAL

www.indatacorp.com | 866.419.4298

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TimeCoder Pro User Manual

New TimeCoder Pro

Online Administrator

The entire online Account Manager has been rebuilt for
TimeCoder Pro 6. The new TimeCoder Pro Administrator is
designed to provide intelligent business and technical
information about your TimeCoder Pro account. You can
view activity in easy-to-use credit/debit columns (similar to
an online banking website), filter synchronization data,
download activity history, and print intelligent
reports. Customize the Account Activity area to show just
the fields you want to analyze, including new fields such as
Matter Number, Case Name, Reporting Form, Job ID, Client
ID, and Office. Remotely monitor the progress of several
simultaneous synchronization jobs running from different
TimeCoder Pro workstations from a browser, and much
more! More Information

MPEG-4 (H.264)

Support

TimeCoder Pro 6 now supports high definition MPEG-4
(H.264) for synchronization and export to Classic DepoView
volumes. As always, TimeCoder Pro leads the legal video
industry in support of the latest video standards. Support
for this video format allows videographers to offer
synchronized Digital Video Transcripts using MPEG-4
(H.264) files to their clients. Additionally, other inData
products such as TrialDirector 6 and DepoView 6 will
support playback, clip creation, and clip export for Digital
Video Transcripts using MPEG-4 (H.264) video. When adding
your video files to TimeCoder Pro, just select the .MP4 or
.MOV file extension from within the Multimedia Manager.

Larger Multimedia

Window

Postage-stamp sized video is a thing of the past. TimeCoder
Pro 6 has a larger video window that is more compatible
with modern video resolutions. The larger size enables you
to easily see information within the deposition video, such
as the date and time stamp.

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TimeCoder Pro User Manual

Extended Deponent

Information Fields

Track more information when you create Digital Video
Transcripts (DVTs), including Case Name, Matter Number,
Client ID, Job Number, Office, and Reporting Firm. Any
information entered into these fields is automatically posted
to your online TimeCoder Pro Administrator for easy
reporting and analysis. Additionally, each of these fields
(such as Case Name) will store previously entered
information in the dropdown list so you can simply select it
the next time another DVT is created for the same case. You
can also add this information after DVT creation in the Digital

Video Transcript Properties.

Required Deposition

Information Fields

You will now be prompted if all of the required fields are not
filled out when creating a new Digital Video Transcript. This
change ensures proper information is included with your
synchronized transcripts.

Click to View Original

Transcript Link

When you are completing the Create a New Digital Video
Transcript wizard, most screens now include a link to the
original transcript. This enables you to reference the
transcript when filling out extended fields and other
information.

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TimeCoder Pro User Manual

MPEG-2 and DVD-

Video (VOB) Support

Your videos have never looked better…TimeCoder® Pro now

supports the higher resolution MPEG-2 and VOB file formats.
It comes with a codec for syncing these files right out of the
box.

Encoding and

Syncing from DV

Save time and money when you record video depositions
directly to AVI/DV. Now you can encode and sync files
without any extra pre-treatment steps, eliminating hours of
time from your workflow! Export your synced work product
to DVD. In essence, TimeCoder Pro acts as your encoder,
eliminating the need to purchase additional, expensive
encoder hardware.

More Information

DVD Authoring and

Burning

TimeCoder Pro v5.2 now allows you to author and burn

DVDs from within the program directly to inData’s new

DepoView® DVD. DepoView DVD is a hybrid DVD/software
tool for viewing video depositions (patent-pending).

More Information

Mac Support

Good news for all of the Mac® lovers out there: TimeCoder
Pro v5.2 has been tested and verified to work on Apple®
computers running the Microsoft Windows operating system
in the Boot Camp®, ParallelsTM, and VMware Fusion
environments.

Additional Audio

Processing

Now you can enable additional audio processing for
RapidSync®to reduce the time you spend afterward
performing quality control. You'll notice a significant
decrease in the number of questionable (i.e. yellow) lines in
your transcript. More Information

Short Answer

Accuracy

TimeCoder Pro v5.2 has been enhanced to synchronize short
answers in a deposition (e.g. Yes, No) with greater accuracy
than ever before.

Free Tutorials

Learn TimeCoder Pro software in just 18 minutes with our

new comprehensive tutorials. You can open the “Getting
Started” list of tutorials at any time from the Help menu.

Each tutorial is only 2-6 minutes in length, allowing you to
learn topics of importance to you at a time convenient to
you. Additional tutorials are also available at

http://www.indatacorp.com.

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TimeCoder Pro User Manual

TimeCoder Pro

Marketing Program

Are you looking for better ways to market your video
services? inData now offers customizable brochures and
mailers exclusively to TimeCoder Pro clients. Add your logo,
contact information, special promotions, information about
your company, and more to customizable, professionally
designed templates. The only cost to you is the cost of
materials and postage, paid directly to a third-party
printer/mailhouse. Details may be found in the TimeCoder
Pro Online Account Manager under Support.

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TimeCoder Pro User Manual

Updated Graphics

and User Interface

TimeCoder Pro gets a facelift with new graphics, features,
and interfaces. New notifications and news feeds keep you
up-to-date.

New Online Account

Manager

The Account Manager – where you check job status and get
additional sync credits – has been refined and enhanced.
The Account Manager features a new interface and graphics,
with new features like the ability to review billing
individually for each sync project, and more detailed
notification when a sync project is ready. You’ll also get
timely inData news announcements.

Product Notifications

Two new features keep you current with TimeCoder Pro. An

“Updates Now Available” dialog will appear at start up to let

you know when product updates can be downloaded.
Additionally, a Product Bulletin will alert you to TimeCoder
Pro news, such as when scheduled server maintenance
could impact your TimeCoder processing.

VistaTM Compatible

TimeCoder Pro has verified compatibility with the new
Microsoft Windows Vista™ operating system.

Enhanced 64-bit

Support

TimeCoder Pro has support for Windows XP™ Pro x64 and
Windows Vista™ 64-bit operating system versions.

Enhanced Hardware

Support

TimeCoder Pro adds support for Intel® Core™2 Duo (64-bit)
Processors which will increase RapidSync speeds by 40%
over a standard 32-bit Pentium 4 CPU.

TimeCoder Pro adds support for Intel® Core™2 Quad (64­bit) Processors which will increase RapidSync speeds by
90% over a standard 32-bit Pentium 4 CPU.

Updated DepoView

DepoView, the embedded video player, has a completely

new, updated interface. The new DepoView is more
compatible with other trial management tools, including the
ability to export true CT Summation .sbf files. The
condensed transcript printing function has been re-ordered
to provide more logical rendering.

Enhanced CT

Summation Support

TimeCoder now produces true CT Summation .sbf files.
Exports to CT Summation .sbf format now include exhibit
hyperlinks and also the exhibits themselves in the .sbf.

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TimeCoder Pro User Manual

Simplified, One-Step
Product Registration

Even TimeCoder Pro registration has become simpler.
Simply enter your product serial number and contact
information in the registration wizard, and activation is
automatic.

Easy Conversion of

Evaluation Software

inData makes it easy to try TimeCoder Pro before you buy it
– just download an evaluation copy. If you like the product,
you can easily convert to a full working version from the
Help menu within the program.

Improved Help File

TimeCoder Pro’s Help file has been improved too. Help
content has been updated, and you can now save your
favorite Help topics for quick reference.

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TimeCoder Pro User Manual

Notes:

 TimeCoder Pro has been developed and designed to work with a wide range of

deposition formats; not every possible format may be properly imported by the
transcript parser engine.

 The list of supported and non-supported file types may change in future releases.

The following deposition file types are supported by TimeCoder Pro:

 AMICUS Format (*.ami, *.trn)
 ASCII Format (*.txt, *.v1); must meet specific format requirements
 LexisNexis TextMap Evidence File (*.xmef)
 LiveNote/VideoNote Files (*.ptf/*.vid)
 RealLegal E*Transcript Files (*.ptx)
 Sanction II Transcript Database (*.mdb)
 Timaro/TrialPro Post-Production Time Stamp file (*.pts)

The following deposition file types are NOT supported by TimeCoder Pro:

 Microsoft Word Documents (*.doc, *.docx)
 Rich Text Format (*.rtf)
 Adobe PDF (*.pdf)
 TIFF Images (*.tif, *.tiff)

When using ASCII format transcripts with TimeCoder Pro, they must meet the
following requirements:

 Must include integer-based page numbers (EXAMPLES: Page 1, 1, 0001, etc.) on

the left or right-hand portion of the transcript.

 Must include integer line numbers for all pages of the deposition. Line numbers are

also required for title, certificate, appearances, exhibit list, and certificate pages.

 No special characters (i.e. non-standard ASCII characters such as ö, ñ, é, etc.)
 Court Reporter timestamps (i.e. relative or time of day timestamps) are allowed.

However, they must be in one of the following formats:
H:M:SS or HH:MM:SS
Additionally, there must be at least one whitespace character between the

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TimeCoder Pro User Manual

timestamps and the page number.
EXAMPLE: 12:15:26 06 Q. Please state your name.

 Court Reporter information (EXAMPLE: ACME Court Reporters [phone])

should not be present at the header or footer of each page (i.e. Line 1 or 25). If this
information is present, it can make clip creation more difficult and synchronized
playback confusing to a judge or jury.

 Question and Answer (Q/A) Pairs are required for all spoken portions of the

transcript.

 One (or more) whitespace characters must occur between each line number and

text.
EXAMPLE: 25 Q. What was your involvement?

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TimeCoder Pro User Manual

TimeCoderTM Pro allows you to create Digital Video Transcripts (DVTs) for use with
TrialDirector and other applications supporting synchronized transcripts and video. In
addition, a royalty-free, re-distributable DepoView application is included with TimeCoder
Pro. DepoView is an easy way for parties without deposition management software to view
and work with synchronized digital video.

Because of its ability to export to multiple formats, TimeCoder Pro is the best solution for
synchronizing transcripts and video. Some of TimeCoder Pro's features include:

Multiple Syncing Options

 RapidSync

®

- Synchronizes your transcript and video on average 20 times faster than
realtime! The RapidSync engine uses the latest in audio mining, speech recognition,
language modeling, and transcript format detection technologies to take the labor
out of a once tedious task.

 Send to inData - Too busy or have a large job requiring quick turnaround? Upload

your materials to inData and our experienced technicians will quickly synchronize
and Q/C your transcript for you with a 100% satisfaction guarantee! In just a short
time, your deposition will be delivered to you ready to be branded with your
company information and distributed to your clients.

 AutoSync

TM

- Synchronizes your transcript and video on average 2-3 times faster than

real-time.

 Manual Synchronization - Manually timestamp your deposition transcript to an

associated deposition video.

DepoView® DVD

Give your clients the ability to review their video transcripts on a standard DVD player or
personal computer with DepoView DVD. One DepoView DVD disc can store an entire full
day’s deposition. Plus, DepoView DVD supports your choice of MPEG-1 or MPEG-2/VOB files.
It even includes an MPEG-2 codec, so you can rest assured your clients will have a good
user-experience playing the video on a PC. You can even brand the DepoView DVD main
menu with your company logo and contact information. Each DepoView DVD includes a
complimentary license of DepoView software for video clip creation that a user can
download at their convenience.

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TimeCoder Pro User Manual

Exhibit Linking

Add electronic exhibits to your Digital Video Transcript and TimeCoder Pro will automatically

find references to the exhibit within the transcript and create links. When your clients view

the transcript in DepoView, they can easily review the linked exhibits by clicking on the
icons that appear wherever an exhibit is mentioned.

Encoding, Syncing, Authoring, and Burning to DVD

Encode and sync files from AVI/DV without any extra pre-treatment steps, and export your
synced work product to DepoView DVD. In essence, TimeCoder Pro acts as your encoder,
eliminating the need to purchase additional, expensive encoder hardware.

Online Account Management

Monitor the status of your syncing projects at any time with TimeCoder Pro Administrator.
View the amount billed for specific syncing projects, review accuracy and time statistics,
conveniently access support, fund your account when needed, and more.

Unlimited TimeCoder Pro Installations

Install on as many systems as you require (per site location).

Intuitive User Interface

Because TimeCoder Pro uses a comprehensive set of keyboard commands, common tasks
are made simple, and users can become familiar with the use of the product in a short
period of time.

Free Tutorials

Learn TimeCoder Pro software in just minutes with our comprehensive series of tutorials
available at http://www.indatacorp.com.

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TimeCoder Pro User Manual

2.4Ghz Pentium™ 4 Processor

Windows™ XP (SP2), or a Mac® running Windows in a Boot Camp®, ParallelsTM, or VMware

FusionTM environment

1 GB RAM

Active Internet Connection (Cable, LAN, T1, etc.)

Microsoft .NET Frameworks 4.0

Microsoft Internet Explorer 7.0 or higher

XGA Monitor (1024 x 768) at 16 million colors (High Color or True Color)

4 GB Available Hard Disk Space

DVD-R Drive (TimeCoder Pro is distributed on DVD)

Sound Card and Speakers/Headphones (Required for video functions)

2.0Ghz or higher Intel® Core™ i3, i5, i7 or Intel® Core™2 Quad Processor

Windows™ 7 (32-bit and 64-bit versions are both supported);
or a Mac® running Windows in a Boot Camp®, ParallelsTM, or VMware FusionTM environment

4 GB RAM

Active Internet Connection (Cable, LAN, T1 etc.)

Microsoft .NET Frameworks 4.0

Microsoft Internet Explorer 9

SXGA Monitor (1280 x 1024) at 16 million colors (High Color or True Color)

The system requirements for TimeCoder Pro are listed below. If you plan to create
DepoView DVDs, ensure your system meets the Recommended Requirements.

TimeCoder Pro Minimum Requirements (excluding DepoView DVD
requirements):

TimeCoder Pro Recommended Requirements*:

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TimeCoder Pro User Manual

6 GB Available Hard Disk Space (15 GB if burning DepoView DVDs)

DVD-RW Drive (for burning CDs or DepoView DVDs)

Sound Card and Speakers/Headphones (Required for video functions)

*RapidSync speeds of up to 60x real-time are capable when using Recommended
Requirements

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TimeCoder Pro User Manual

The following lists detail the multimedia file types supported for use with TimeCoder Pro.
Note that the file types supported for export to DepoView DVD are listed separately below.

 Audio files (*.aif, *.aiff, *.au, *.wav)
 Audio Video Interleave files (*.avi)
 Microsoft DV AVI files (*.avi)
 MP3 files (*.mp3)
 MPEG Audio files (*.mpa, *.mp2, *.m2a)
 MPEG-1 files (*.mpg, *.mpeg)
 MPEG-2 files (*.mpg, *.mpeg)
 High Definition MPEG-4 H.264 (*.mp4, *.mov)
 Windows Media files (*.asf, *.wmv, *.wma)
 Video CD (*.dat)
 DVD-Video (*.vob) - See Note

 Microsoft DV AVI files (*.avi)
 DVD-Video (*.vob) - See Note
 MPEG-2 files (*.mpg, *.mpeg)
 MPEG-1 files that meet the following specifications:

o MPEG-1 Program Stream (Constant Bitrate)
o Minimum Video Bitrate: 1150 Kbps
o Maximum Video Bitrate: 1856 Kbps
o Audio Bitrate: 224 Kbps
o Audio Stream Type: MPEG-1 Audio Layer 2
o Audio Frequency: 48,000 Hz
o Resolution: 352 x 240

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TimeCoder Pro User Manual

Note: If you load DVD-Video (.vob) in the Multimedia Manager, the inData

DVD Extractor will automatically open to convert the DVD-Video to an MPEG-2

program stream. This is necessary to export to DepoView DVD format.

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TimeCoder Pro User Manual

Note: TimeCoder Pro will need an Internet connection in order to Automatically
Synchronize Digital Video Transcripts.

The process for activation an evaluation copy is a little different. Click here for the details.

The standard installation of TimeCoder Pro anticipates an Internet connection for
registration and activation. If you do not have an Internet connection, there are two options
for obtaining the activation code:

If you have Internet access on another computer, you can get the activation code

from the inData Web site.

1. Install the software. After entering your serial number and registration code,

you will be prompted for the activation code. (With an Internet connection,
the activation code would be automatically received and accepted.)

2. On the computer with Internet access, go to the www.indatacorp.com >

Support > Product Registration and enter your serial number and
registration code. Click Submit.

3. An activation code will be displayed. Return to the computer without Internet

access and enter the activation code exactly as shown.

Your software will now function normally.

If you do not have another computer with Internet access, call Technical Support at

480-497-0066 to obtain the activation code.

TimeCoder Pro can be installed on multiple computers within the same office location.
Additional TimeCoder Pro licenses are required for computers outside of your primary
location (i.e. branch offices). If you are installing TimeCoder Pro and get a message that
you have exceeded your eligible activations, contact Technical Support at 480-497-0066, or

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TimeCoder Pro User Manual

on the Web at www.indatacorp.com. If you need to purchase additional copies of TimeCoder
Pro, click here for more information.

1. When the initial Registration screen appears, click Next to continue.

2. Enter the TimeCoder Pro serial number. Click Next.

3. Enter your contact information. Click Next.

4. Review and confirm your contact information. Click the Back button to edit the

displayed information, or Next to accept the information and finish the registration.

When registration is complete, the activation code is automatically sent to your PC,
completing the registration process.

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TimeCoder Pro User Manual

inData Corporation
225 E Germann Rd., Suite 310
Gilbert, AZ 85297 USA
Phone: [phone]
Toll Free: 877-463-2829
Fax: [phone]

Technical Support is available with every inData software product, 24 hours a day, 7 days a
week on the inData Web site at www.indatacorp.com. Visit the Tips & FAQs page for helpful
information about all inData products.

Phone

Phoenix Area 480-497-0066*

Toll Free 866-419-4298*

Fax

480-497-1833**

Email

[e-mail]**

Standard Technical Support: This service provides telephone, fax, or email support to
clients Monday through Friday, 9 am - 8 pm Eastern Standard Time, excluding holidays.

*Current maintenance contract required.
**Estimated Response Time (ERT) is 4 business hours for customers with a current
maintenance contract, and 1 day for customers without a current maintenance contract.

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TimeCoder Pro User Manual

Are you using an evaluation copy of TimeCoder Pro? You can convert your evaluation copy
to the fully licensed version at any time. Any projects that you created with the evaluation
copy will be preserved, and you'll be able to continue working with them with the full
version.

You can activate your full version of TimeCoder directly from the Help menu.

1. Click the Help menu and select Buy TimeCoder Pro Online.

2. A shopping cart dialog will open, with several screens requesting registration and

billing information. Complete the requested information, then click Checkout.

3. When your information has been validated, your activation code will be automatically

installed and your copy will be fully activated.

4. If you have any questions, just call our sales staff at 800-828-8292.

You can also obtain your activation code by ordering TimeCoder over the phone or through
your purchasing department. Please contact us at 800-828-8292, or on the Web at

www.indatacorp.com.

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TimeCoder Pro User Manual

Can't get enough of TimeCoder Pro? It's a common problem, and we have several solutions:

Are you using an evaluation copy of TimeCoder Pro? Click here for online purchase
instructions.

Maybe you already have a copy of TimeCoder Pro and want to purchase additional copies.
We have you covered!

You can order additional copies on the Web at www.indatacorp.com.
Would you rather talk to someone? Our friendly sales staff would be pleased to speak

with you at 800-828-8292.

Do you need a lot of copies? For even greater savings, talk to the sales staff about

our site license options!

If you like TimeCoder Pro, you should consider our other litigation products and services.
Our software products include:

TrialDirector® - Trial Presentation Software
TimelineXpress - Timeline Charting Software
DepoView™ - Video Review Software

We also offer services including Data Analysis & Production, Trial Consulting & Preparation,
and Encoding & Synchronization.

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TimeCoder Pro User Manual

TimeCoder™ Pro features comprehensive tutorials to help you learn the program. To view the
tutorials and the TimeCoder Pro Quick Start Guide, go to http://www.indatacorp.com.

Review these topics for addditional information:

 Introducing TimeCoder Pro
 System Requirements
 Supported Multimedia File Types
 Launching TimeCoder Pro
 Setting TimeCoder Options
 Keyboard Commands

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TimeCoder Pro User Manual

Topics:

 Launching TimeCoder Pro
 The Application Window

To open TimeCoder Pro, Select Start > All Programs > TimeCoder Pro 6 > TimeCoder
Pro 6.

Note: If your software was not unlocked and registered, a preliminary window will

appear, prompting you to activate the software.

The TimeCoder Pro splash screen appears, followed by the "Open a Digital Video Transcript"
dialog, as shown below.

Select the DVT you wish to work with from the list. Click Open to display the DVT in the
main application window.

The TimeCoder application window consists of the Menu Bar, Tool Bar, Keyboard Commands
List, Transcript Window, Video Monitor, Multimedia Selection Box and Multimedia Control
Box, as shown below.

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TimeCoder Pro User Manual

Click the links below to view a detailed description of each TimeCoder Pro application
window component:

 Menu Bar
 Tool Bar
 Keyboard Commands List
 Transcript Window
 Video Monitor
 Multimedia Speed Slider Control
 Multimedia Control Box
 Multimedia Selection Box

Menu Bar - The Menu Bar provides the following menus to use while in TimeCoder: File,

Edit, View, Multimedia, Tools and Help.

Tool Bar - The Tool Bar provides quick access to many of the options found within the

various program menus. Also, the TimeCoder Pro tool bar contains options specific to QC
Mode. Below is a brief description of each tool bar option.

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TimeCoder Pro User Manual

Note: The "Move to Next Suspect Line", "Move to Previous Suspect Line", and "QC
Accuracy Threshold Slider" options are only available when QC Mode is enabled. For more
information about using QC Mode, click here.

Keyboard Commands List - The Keyboards Commands List shows all of the hot keys that

can be used in TimeCoder Pro.

Transcript Window - The Transcript Window displays the currently opened transcript

text. Timecodes are inserted on the left side of the transcript. Page numbers appear to the
right of timecodes in a 5-digit format. (ex. 00004) The line numbers appear after the page
number and a separator character (colon).

Video Monitor - The Video Monitor displays the currently opened video file.

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TimeCoder Pro User Manual

Multimedia Slider Control - The scroll bar on the right side of the Video Monitor allows

you to increase the speed of the multimedia playback up to twice the normal speed.

Multimedia Control Box - The Multimedia Control Box allows you to enter and exit

Timecoding Mode (Timecoding Mode allows you to timestamp the transcript) and to play,
pause, stop, rewind, fast forward, seek, and adjust the volume on multimedia files.

Multimedia Selection Box - The Multimedia Selection Box lists all of the currently

available multimedia files. If multiple multimedia files are available, a small arrow will
appear on the right side of the box, which will allow you to cycle through the list.

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TimeCoder Pro User Manual

Home

Jump to the beginning of the transcript.

End

Jump to the end of the transcript.

Page Up

Jumps back one full page of displayed transcript.

In this case, a page is a section of the transcript that
can be displayed in the Transcript Window at one time.

Page Down

Jump forward one full page of displayed transcript.

In this case, a page is a section of the transcript that
can be displayed in the Transcript Window at one time.

Up Arrow

Move to the previous line of the transcript.

Down Arrow

Move to the next line of the transcript.

Use this key to move forward in the transcript without
stamping lines that do not need timecodes (e.g.,
appearances, recesses, etc.)

Left Arrow

Rewind the multimedia file by the number of seconds

designated in the TimeCoder options.

Right Arrow

Advance the multimedia file by the number of seconds

designated in the TimeCoder options.

Add (+)

Increase the multimedia file playback speed up to two

times the normal speed.

Subtract (-)

Decrease playback speed back to normal speed.

Spacebar

Stamp the current time displayed in the Multimedia
Control Box to the left side of the currently selected

transcript line.

Delete

Remove the timecode from the currently selected

transcript line.

Pause

Toggles Play or Pause mode for the multimedia file.

N

Moves to the next suspect line when running QC on an
automatically synchronized transcript. This key will
locate any timestamped lines with a confidence score

between 1 and 99.

B

Moves to the previous suspect line when running QC
on an automatically synchronized transcript. This key
will locate any timestamped lines with a confidence

score between 1 and 99.

ALT + N

Moves to the next missing or out of sequence
timestamp. Use they keystroke when running QC on

an automatically synchronized transcript.

The following keyboard commands are available during the timecoding process:

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TimeCoder Pro User Manual

ALT + B

Moves to the previous missing or out of sequence
timestamp. Use they keystroke when running QC on

an automatically synchronized transcript.

X

Used to toggle between spoken (red) and unspoken
(grey) text in QC mode. To help improve AutoSync &
RapidSync accuracy and speed results, you may want
to check the spoken/unspoken lines at the beginning
and end of the transcript prior to processing. Although
this step is not required, it can help on certain

transcripts.

<Enter>

Seeks multimedia position to the timestamp

associated with the current transcript line.

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TimeCoder Pro User Manual

After your DVT data path has been established, it is time to create a new Digital Video
Transcript. During the DVT creation process, the deposition transcript is processed into the
DVT database. Optionally, you may process the associated Audio/Video reference files along
with a pre-timecoded transcript.

To create a new DVT

1. On the File menu, click Create a New Digital Video Transcript to open the

wizard.

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2. Click Browse to select the deposition transcript you want to use. Click Next to

continue. The following screen will appear:

3. Enter the deponent information as shown in the screen above. If needed, use the

Other field to include additional case or deposition information. Click the link if you
want to view the actual transcript text file. Click Next to continue. The screen below
will appear:

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4. Confirm the page and line information for the transcript text file. Click the link if you

want to view the actual transcript text file. Click Next to continue. The following
screen will appear:

5. You have the option to preserve the original timecodes within a deposition transcript,

if they exist. Click here to view the steps involved to preserve timecodes. If you want
to import the transcript without timecodes, click Next to continue. The following
screen will appear:

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6. To track additional information, enter or select the appropriate item for each field as

shown above. Then, click Next.

7. Click Create to begin the DVT creation process.

8. After the DVT has been created, the screen below is displayed so you can review the

creation results.

9. Click OK to open the newly created DVT, or click Again to create another DVT.

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After one or more Digital Video Transcripts have been created, they can be opened to

timecode, QC, export or review.

1. To open an existing Digital Video Transcript, select Open a Digital Video

Transcript from the File menu.

2. Select the DVT you want to work with and click Open. The transcript will be loaded

into TimeCoder Pro.

Note: The Digital Video Transcripts listed are those located within the data path

established within the TimeCoder Pro Options. If you do not see the DVT's you want to work
with, select OPTIONS from the View menu to verify that the DVT data path is correct.

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Digital Video Transcript information that was established when the DVT was created can be
edited. This information is tracked in TimeCoder Pro Administrator when the DVT is
sychronized, which can be helpful for billing or other reporting purposes.

1. From the View menu, click Digital Video Transcript Properties.... When the

Digital Video Transcript Properties dialog box appears, the existing deponent
information is displayed.

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General

First Name

Deponent’s first name

Middle Initial

Deponent’s middle initial

Last Name

Deponent’s last name

Suffix

Suffix appended to deponent’s name. Examples: Jr.,

Sr., Esq.

Date

Deposition date. Click on the arrow next to the Date
field to select the date from a calendar.

Volume #

Deposition volume number

Other

Additional information, such as court reporter or
videographer.

Case Name

Name of the case the deposition applies to.

Matter Number

Matter number associated with the deposition.

Below is a list of fields that can be edited:

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Extended

Client ID

The number or name your company uses for the
client.

Job Number

A tracking number your company uses for this DVT.

Office

The office location responsible for this DVT.

Reporting Firm

Court reporting firm that provided the transcript of the
deposition.

2. Edit the fields you want to change and click Apply to update the information.

3. Click Exit close the window.

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Topics:

 Changing the Digital Video Transcript Data Path
 Creating a New Digital Video Transcript
 Preserving Existing Timecodes
 Adding and Organizing Multimedia Resources
 Removing Multimedia Resources
 Replacing Multimedia Resources
 Opening an Existing Digital Video Transcript
 Removing a Digital Video Transcript
 Editing Digital Video Transcript Information
 Digital Video Transcript Status
 Linking Exhibits to a Digital Video Transcript
 Closing a Digital Video Transcript

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Imported But

Not Synchronized

This is the initial status of the Digital Video Transcript when it
is created or imported. These Digital Video Transcripts still
need to be synchronized.

Synchronized

But Needs QC

This status is for Digital Video Transcripts that have been
synchronized, either using AutoSync, RapidSync, or manual

timecoding. These Digital Video Transcripts still need to be

QC checked.

Finished and

Ready for Export

This status is for Digital Video Transcripts that have been
synchronized and QC checked. These Digital Video Transcripts
are ready to be exported.

Use the status of your Digital Video Transcripts to keep them organized. The status icons
that are displayed next to the Digital Video Transcript in various windows throughout
TimeCoder Pro allow you to quickly discern which DVT's need to be synchronized, which
DVT's need to be QC checked, and which are ready for export.

The following statuses are available:

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To change the status of a Digital Video Transcript, select the new status from the Status
menu.

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To close a DVT, select Close Digital Video Transcript from the File menu.

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Topics:

 Important Information About Transcript Timecodes
 Preserving Transcript Timecodes

During the Digital Video Transcript (DVT) creation process, users are given the option to
preserve timecodes. This option is designed to preserve existing timecodes within the
deposition transcript used during the DVT creation process. Timecodes are usually
generated in a transcript by the court reporter using "real-time" steno software.

Below are some requirements of a transcript when preserving timecodes:

 Timecodes must exist on the left margin.
 Timecodes must be in SMPTE format (HH:MM:SS). An example of this format is

01:23:10.

 Timecodes must not exceed 24 hours in duration.

Note: Timecodes may be in a linear format or time of day format, as long as they

adhere to the SMPTE format.

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Preserving timecodes is a multi-step process. Follow the steps below to preserve timecodes.

1. During the DVT creation process, the dialog below appears allowing one to preserve

timecodes within the deposition transcript if desired. Check the "Preserve original
printed timecodes" option, as shown below.

2. Optionally, you can select the "Adjust first timecode to 00:00:00" option. This option

will readjust timecodes to offset at 00:00:00 in order to list the timecodes in a linear
fashion. If you wish to maintain timecodes in their original state (ex. time of day),
you can clear this option. For best results, we recommend leaving this option
selected.

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3. Next, the associated audio/video resource(s) for the Digital Video Transcript must be

added in chronological order. This process will determine the running time(s) of the
audio/video resource(s), then match those resources against the timecodes within
the deposition transcript. Click Add to begin adding the audio/video resources. The
following window will appear:

4. Browse to the location of the first audio/resource file and select Open to add to the

list. Repeat the process for any other additional audio/video reference files. When
completed, the audio/video reference files will appear in the list as depicted below.

5. Click Next to continue through the process. After the DVT has been created, the

timecodes will appear within the deposition transcript. Also, the associated
audio/video reference files are available to review.

6. Check the synchronization of the DVT by playing back each of the associated

audio/video references. Slide the seek bar (on the Multimedia Control Box) to various
places within the reference file to make sure the playback is in synchronization with
the timecoded transcript. You may have to adjust timecodes as necessary. After you
have checked the DVT for proper synchronization, it can be exported.

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Topics:

 Importing a TrialDirector™ Case File (*.cms)
 Importing LexisNexis

®

TextMap® Evidence Files (.xmef)

 Importing LiveNote™ / VideoNote™ Files (*.ptf/*.vid)
 Importing RealLegal™ E*Trancript™ Files (*.ptx)
 Importing a Sanction II™ Transcript Database (*.mdb)
 Importing Timaro™ Post-production Timestamps File (*.pts)
 Importing TrialPro™ Post-production Timestamp File (*.pts)
 Importing YesEdit™ CD-ROM with Sanction II Database File (*.mdb)

The TimeCoder Pro import features are especially useful for converting one timestamp file
format to another. For example, a Sanction II™ transcript database (*.mdb) can be
converted to a TrialDirector Case File (*.cms) via the TimeCoder Pro import/export
features.

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TimeCoder Pro can import existing *.cms files that may have been created in previous
versions of TimeCoder, TrialDirector or DVTWizard. TimeCoder Pro users may want to
import legacy *.cms files to correct timecodes, add/remove multimedia resource files,
adjust timecodes etc. After the *.cms file is imported into TimeCoder Pro, it can even be
exported to other formats.

When a synchronized transcript is contained within a TrialDirector Case, we will need to
import the corresponding *.cms file.

To import from a TrialDirector Case

1. Select Import from... | TrialDirector Case file (*.cms) from the File menu.

2. Enter a destination folder and filename for the *.CMS file, or click Browse to

navigate to the desired folder and filename.

a. If you click Browse, the following window appears:

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b. Select the desired destination folder and *.CMS file and click Open.

3. When the desired folder and filename are selected, click Next.

4. Select the Digital Video Transcript(s) you would like to import into the current case.

Click Select All to import all Digital Video Transcripts or Clear All to clear all selections.

5. Click Next to continue.

6. Click Import to begin the import process.

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7. Review the import results carefully to ensure that no errors were encountered.

8. Click OK to complete the import process.

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You can import LexisNexis® TextMap® Evidence files (.xmef) into TimeCoder Pro.

To import an evidence file

1. On the File menu, point to Import from..., then click LexisNexis(R) TextMap(R)

Evidence File (*.xmef).

2. Enter a destination folder and filename for the *.xmef file, or click Browse to

navigate to the desired folder and filename.

3. When the desired folder and filename are selected, click Next.

4. Verify the information for the deponent is correct and make changes as needed.

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The Deposition Information or Other sections can be enabled or disabled by checking
or removing the checkmark from their respective boxes; however, both cannot be
disabled at the same time. If you choose to enable the Deposition Information, the
First, Last, Date, and Volume # fields must be filled in. If you choose to enable
Other, the text box must be filled in.

5. When you are finished entering information into the fields, click Next.

6. Verify the page and line information is correct. If the first page of the transcript that

contains line numbers is a page other than 1, enter the correct page number or use
the small arrow buttons to select the correct page number. Click Next to continue.

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7. This screen will allow you to preserve timecodes that may appear in the original

printed transcript. If you want to preserve timecodes, you must specify all
audio/video resource(s) for this Digital Video Transcript in chronological order. Click

here for instructions on preserving timecodes. Otherwise, click Next.

8. To begin the import process, click Create.

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9. Review the import results carefully to ensure that no errors were encountered. Then,

click OK.
The transcript will appear in TimeCoder Pro.

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When a synchronized transcript is imported from a LiveNote™ / VideoNote™ file, you will

need to import the .ptf and .vid files that were created from the original application.

To import files from LiveNote / VideoNote

1. Select Import from... | LiveNote™/ VideoNote™ files (*.ptf) (*.vid) from the

File menu.

2. Enter a destination path and filename for the *.PTF file, or click Browse to navigate

to the desired folder and filename.

Note: If the *.PTF and *.VID files reside in the same directory, selecting the

*.PTF will select the associated *.VID file, as well.

a. If you click Browse the following window appears:

b. Select the desired destination folder and *.PTF file and click Open.

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First Name

Deponent’s first name

Middle Initial

Deponent’s middle initial

Last Name

Deponent’s last name

Suffix

Suffix appended to deponent’s name. Examples: Jr.,

Sr., Esq.

Date

Deposition date

Volume #

Deposition volume number

Other

Additional information

3. When the desired folder and filename are selected, click Next.

4. Enter the information for the deponent.

5. The Deposition Information and Other Information can be enabled or disabled by

checking or removing the checkmark from their respective boxes; however, both cannot be
disabled at the same time. If you choose to enable the Deposition Information, the FIRST,
LAST, DATE and VOLUME # fields must be filled in. If you choose to enable the Other
Information, the OTHER field must be filled in.

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6. When you are finished entering information into the fields, click Next.

7. If the first page of the transcript that contains line numbers is a page other than one,

enter the correct page number or use the small arrow buttons to select the correct page
number.

8. Click Next to continue.

9. If you would like to preserve VideoNote™ timecodes, you must specify all multimedia

resources associated with the VideoNote (*.vid) file in chronological order. Click here for
instructions on preserving timecodes.

10. Click Next to continue.

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11. Click Create to begin the import process. When the progress bar reaches the end,

the import is complete.

12. Review the import results carefully to ensure that no errors were encountered.

13. Then select OK to complete the import process.

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When a synchronized transcript is imported from a RealLegal™ E*Transcript™ file, you will

need to import the .ptx file that was created in the original application.

To import files from RealLegal

1. Select Import from... | RealLegal™ E*Transcript™ (*.ptx) from the File menu.

2. Enter a destination folder and filename for the *.PTX file, or click Browse to

navigate to the desired folder and filename.

a. If you click Browse, the following window appears:

b. Select the desired destination folder and .PTX file and click Open.

NOTE: TimeCoder Pro can import either the .PTX or .EXE format of E*Transcript files.

3. When the desired folder and filename are selected, click Next.

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First Name

Deponent’s first name

Middle Initial

Deponent’s middle initial

Last Name

Deponent’s last name

Suffix

Suffix appended to deponent’s name. Examples: Jr., Sr., Esq.

4. If the selected .PTX/.EXE file requires a password, the following dialog will be

displayed.

5. Enter the required password and click Next to continue. The password is generated

by the authoring entity of the E*Transcript file. If the password cannot be obtained,
the file cannot be imported. You will have to contact the author of the E*Transcript
file to obtain the password.

6. Enter the information for the deponent.

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Date

Deposition date

Volume #

Deposition volume number

Other

Additional information

7. The Deposition Information and Other Information can be enabled or disabled by

checking or removing the checkmark from their respective boxes; however, both
cannot be disabled at the same time. If you choose to enable the Deposition
Information, the FIRST, LAST, DATE and VOLUME # fields must be filled in. If you
choose to enable the Other Information, the OTHER field must be filled in.

8. When you are finished entering information into the fields, click Next.

9. If the first page of the transcript that contains line numbers is a page other than one,

enter the correct page number or use the small arrow buttons to select the correct
page number.

10. Click Next to continue.

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11. This window indicates that you are ready to import the DVT. Click Create to begin

the import process.

12. Review the import results carefully to ensure that no errors were encountered.

13. Select OK to complete the import process.

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When a synchronized transcript database is created within the Sanction™ II application, the

corresponding *.mdb file can be imported into TimeCoder Pro.

To import from a Sanction II™ Transcript Database file

1. Select Import From... | Sanction™ II Transcript Database (*.mdb) from the

File menu.

2. Enter a destination folder and filename for the *.MDB file, or click Browse to

navigate to the desired folder and filename.

a. If you click Browse, the following window appears:

b. Select the desired destination folder and .MDB file and click Open.

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First Name

Deponent’s first name

Middle Initial

Deponent’s middle initial

Last Name

Deponent’s last name

Suffix

Suffix appended to deponent’s name. Examples: Jr.,

Sr., Esq.

Date

Deposition date

Volume #

Deposition volume number

Other

Additional information

3. When the desired folder and filename are selected, click Next.

4. Enter the information for the deponent.

The Deposition Information and Other Information can be enabled or disabled by
checking or removing the checkmark from their respective boxes; however, both
cannot be disabled at the same time. If you choose to enable the Deposition
Information, the FIRST, LAST, DATE and VOLUME # fields must be filled in. If you
choose to enable the Other Information, the OTHER field must be filled in.

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5. When you are finished entering information into the fields, click Next.

6. If the first page of the transcript that contains line numbers is a page other than one,

enter the correct page number or use the small arrow buttons to select the correct
page number.

7. Click Next to continue.

This window will allow you to preserve timecodes which may appear in the original
printed transcript. If you want to preserve timecodes, you must specify all
audio/video resource(s) for this Digital Video Transcript in chronological order. Click

here for instructions on preserving timecodes.

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8. If you choose not to preserve original printed timecodes, select Next to continue.

9. This window indicates that you are ready to import the DVT. Click Create to begin

the import process.

10. Review the import results carefully to ensure that no errors were encountered.

11. Then select OK to complete the import process.

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When a synchronized transcript is imported from a Timaro™ Post-production Time Stamp
file, you will need to import the .pts file that was created in the original application.

To import files from Timaro

1. Select Import from... | Timaro Post-production Time Stamp file (*.pts) from

the File menu.

2. Enter a destination folder and filename for the *.PTS file, or click Browse to

navigate to the desired folder and filename.

a. If you click Browse, the following window appears:

b. Select the desired destination folder and .PTS file and click Open.

3. When the desired folder and filename are selected, click Next.

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First Name

Deponent’s first name

Middle Initial

Deponent’s middle initial

Last Name

Deponent’s last name

Suffix

Suffix appended to deponent’s name. Examples: Jr.,

Sr., Esq.

Date

Deposition date

Volume #

Deposition volume number

Other

Additional information

4. Enter the information for the deponent.

5. The Deposition Information and Other Information can be enabled or disabled by

checking or removing the checkmark from their respective boxes; however, both
cannot be disabled at the same time. If you choose to enable the Deposition
Information, the FIRST, LAST, DATE and VOLUME # fields must be filled in. If you
choose to enable the Other Information, the OTHER field must be filled in.

6. When you are finished entering information into the fields, click Next.

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7. If the first page of the transcript that contains line numbers is a page other than one,

enter the correct page number or use the small arrow buttons to select the correct
page number.

8. Click Next to continue.

This window will allow you to preserve timecodes which may appear in the original
printed transcript. If you want to preserve timecodes, you must specify all
audio/video resource(s) for this Digital Video Transcript in chronological order. Click

here for instructions on preserving timecodes.

9. If you choose not to preserve original printed timecodes, select Next to continue.

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10. This window indicates that you are ready to import the DVT. Click Create to begin

the import process.

11. Review the import results carefully to ensure that no errors were encountered.

12. Then select OK to complete the import process.

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When a synchronized transcript is imported from a TrialPro™ Post-production Time Stamp
file, you will need to import the .pts file that was created in the original application.

To import files from TrialPro

1. Select Import from... | TrialPro Post-production Time Stamp file (*.pts) from

the File menu. The following window appears:

2. Enter a destination folder and filename for the *.PTS file, or click Browse to

navigate to the desired folder and filename.

a. If you click Browse, the following window appears:

b. Select the desired destination folder and .PTS file and click Open.

3. When the desired folder and filename are selected, click Next.

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First Name

Deponent’s first name

Middle Initial

Deponent’s middle initial

Last Name

Deponent’s last name

Suffix

Suffix appended to deponent’s name. Examples: Jr.,

Sr., Esq.

Date

Deposition date

Volume #

Deposition volume number

Other

Additional information

4. Enter the information for the deponent.

5. The Deposition Information and Other Information can be enabled or disabled by

checking or removing the checkmark from their respective boxes; however, both
cannot be disabled at the same time. If you choose to enable the Deposition
Information, the FIRST, LAST, DATE and VOLUME # fields must be filled in. If you
choose to enable the Other Information, the OTHER field must be filled in.

6. When you are finished entering information into the fields, click Next.

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7. If the first page of the transcript that contains line numbers is a page other than one,

enter the correct page number or use the small arrow buttons to select the correct
page number.

8. Click Next to continue.

This window will allow you to preserve timecodes, which may appear in the original
printed transcript. If you want to preserve timecodes, you must specify all
audio/video resource(s) for this Digital Video Transcript in chronological order. Click

here for instructions on preserving timecodes.

9. If you choose not to preserve original printed timecodes, select Next to continue.

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10. This window indicates that you are ready to import the DVT. Click Create to begin

the import process.

11. Review the import results carefully to ensure that no errors were encountered.

12. Then select OK to complete the import process.

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When a synchronized transcript database is created on YesEdit™ CD-ROM with Sanction™ II
Transcript Database application, the corresponding *.mdb file can be imported into
TimeCoder Pro.

To import from a YesEdit™ CD-ROM with Sanction™ II Transcript Database file

1. Select Import from... | YesEdit™ CD-ROM with Sanction™ II Transcript

Database (*.mdb) from the File menu.

2. Enter a destination folder and filename for the *.MDB file, or click Browse to

navigate to the desired folder and filename.

a. If you click Browse, the following window appears:

b. Select the desired destination folder and .MDB file and click Open.

3. Once the desired folder and filename are selected, click Next.

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First Name

Deponent’s first name

Middle Initial

Deponent’s middle initial

Last Name

Deponent’s last name

Suffix

Suffix appended to deponent’s name. Examples:

Jr., Sr., Esq.

Date

Deposition date

Volume #

Deposition volume number

Other

Additional information

4. Enter the information for the deponent.

The Deposition Information and Other Information can be enabled or disabled by
checking or removing the checkmark from their respective boxes; however, both
cannot be disabled at the same time. If you choose to enable the Deposition
Information, the FIRST, LAST, DATE and VOLUME # fields must be filled in. If you
choose to enable the Other Information, the OTHER field must be filled in.

5. When you are finished entering information into the fields, click Next.

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6. If the first page of the transcript that contains line numbers is a page other than one,

enter the correct page number or use the small arrow buttons to select the correct
page number.

7. Click Next to continue.

This window will allow you to preserve timecodes, which may appear in the original
printed transcript. If you want to preserve timecodes, you must specify all
audio/video resource(s) for this Digital Video Transcript in chronological order. Click

here for instructions on preserving timecodes.

8. If you choose not to preserve original printed timecodes, select Next to continue.

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9. This window indicates that you are ready to import the DVT. Click Create to begin

the import process.

10. Review the import results carefully to ensure that no errors were encountered.

11. Then select OK to complete the import process.

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To preserve the existing VideoNote timestamps during import

1. Check the Preserve VideoNote™ timecodes option.

2. Click Add to specify one or more multimedia resource files that correspond with the

original VideoNote (.VID) file.

3. Select the multimedia file(s) and click Open to add the selection(s) to the list.

4. Repeat the process until all multimedia resource files are added to the list.

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5. If the multimedia resource files are not in chronological order, use the Up or Down

buttons to adjust the position of the multimedia resources as necessary.

6. When all of the multimedia resource files have been added, click Next to continue.

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After you create a new Digital Video Transcript (DVT), you need to add one or more
audio/video files using the Multimedia Manager. If you have multiple audio/video files that
accompany a transcript, use the Multimedia Manager to organize the files before you
synchronize (timecode) the transcript with them.

To open the Multimedia Manager

On the Multimedia menu, click Multimedia Manager.

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Note to TrialDirector Users: The path of each multimedia resource
file is used in the *.cms file exported from TimeCoder Pro. Once the

*.cms file is loaded into TrialDirector, the user may have to browse to
the multimedia file location if the path is different.

Note: Super Video CDs (SVCDs) are not supported.

1. Click Add Files to select one or more multimedia resource files to add to the DVT.

2. Browse to the location of the multimedia file(s) and select. To select more than one

file, press and hold CTRL.

3. Click Open.

4. The file(s) appear in the Multimedia Manager. If they are not in chronological order,

use the Up and Down buttons to adjust the position of the multimedia resources as
necessary.
The files must be in order to ensure accuracy when the transcript is synchronized
(timecoded) with the multimedia files.

5. If you are finished adding and organizing multimedia files, click OK to return to the

transcript. The first file listed in the Multimedia Manager will appear in the

Multimedia Selection Box.

Use the Add DVD button whenever you are loading files from a DVD or VCD, or when the
contents of the DVD/VCD has been copied to a folder on a local or network drive.

1. Click Add DVD.

2. If the disc is currently mounted in a drive, browse to and select the drive letter.

-or­If the disc contents has been copied on to a local or network drive, browse to and
select the root folder of the DVD/VCD contents.

3. Click OK.

The inData Digital Video Disc (DVD) Extractor automatically opens.

4. Use the inData Digital Video Disc (DVD) Extractor to convert the video to an MPEG-2

stream. Then, select the .MPG file and click Open.

5. Repeat the previous steps for any additional DVDs/VCDs.

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Note: DVD and VCD disks should remain in their original groupings in order to
maintain continuity between the source disk and the output DepoView
volumes.

If you will be exporting a synchronized transcript and multimedia files across multiple
CDs/DVDs, you can use groups to designate which files should go on which discs.

1. In the Multimedia Manager, click the New Group button.

A folder named Untitled Multimedia Group appears.

2. Click once on the folder name to select it. Then, click again to insert the cursor on

the text. Type a meaningful name for the group (for example, the deponent's initials,
deposition date, and the disc number: SK110907 Disc1).

3. Repeat the previous steps to create groups for ..Disc2, ..Disc3, etc. as needed.

4. Select a file and click the Up/Down buttons as needed to move it to the appropriate

location under the appropriate group. Repeat for each file. Ensure all files are in
chronological order on each disc.

The following example shows the structure for a deposition expected to span three
discs when it is exported:

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5. When you are finished organizing files in groups, click OK.

You can return to the Multimedia Manager at any time before you export the
synchronized transcript and multimedia files to CDs/DVDs to reorganize or replace
them as needed.

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Caution: Do not use the inData Digital Video Disc (DVD) Extractor to convert
copyright protected DVD-Video titles.

The inData Digital Video Disc (DVD) Extractor converts DVD-Video to MPEG-2 program
streams. Prior to synchronizing these files with a transcript and using the DepoView DVD
Creator, all source video deposition footage on DVD must be converted.

The Extractor automatically opens after you use the Multimedia Manager to add a DVD. You
can also open it anytime from the Tools menu.

Before you begin

Make sure plenty of disk space is available for the folder that will contain the MPEG-2

file(s) extracted from the DVD. A 2-hour DVD can use as much as 4.7GB of disk
space.

For the quickest processing, run the Extractor on an Intel Core2Duo PC and use a

local hard disk as the output location.

To extract DVD-Video

1. If necessary, click Browse next to the Source box and navigate to the DVD drive. If

you already selected the DVD in Multimedia Manager, the drive letter will
automatically appear. If the contents of the DVD was copied to a local or network
drive, select the root folder where the DVD was copied (not the VIDEO_TS
subfolder).

2. If necessary, click Browse next to the Output folder box and navigate to the

location where you want the MPEG-2 file(s) to be saved.
The default location is your My Documents folder on the computer.

3. If necessary, change the Base filename for extracted TitleSets.

The default base filename is the first and last initial of the deponent followed by the
deposition date derived from the active DVT open in TimeCoder Pro.

4. Click Begin.

The status bar at the bottom of the Extractor shows the percentage complete and
the time remaining (Trem). You can minimize the Extractor and continue to work
while the conversion is completed.

If the DVD contains multiple titles, separate .MPG files are created for each with
suffixes appended to the filenames (-01, -02, etc.).

5. When the conversion process is complete, click Exit.

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6. If you were loading the video in Multimedia Manager, the Browse for Multimedia

file(s) dialog box appears. Select the new .MPG file(s) from the output folder
specified in the Extractor. Then, click Open.
The new .MPG file(s) appear in the Multimedia Manager, and are ready to be
synchronized with the transcript. Once synchronization and quality control are
complete, you can export the transcript and associated .MPG file(s) to DepoView
DVD.

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Caution: If you remove a multimedia file after a transcript has been
synchronized (timecoded), all associated timecodes will be removed.

If a particular multimedia resource is no longer needed, it can be easily removed from the
Digital Video Transcript.

To remove a multimedia resource file from the list

1. On the Multimedia menu, click Multimedia Manager.

2. Select the multimedia resource you want to remove.

3. Click Remove.

4. Click Yes to confirm the removal.

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Caution: If the duration of the replacement file and the original file are
considerably different, timecodes will be removed when the file is replaced.

Note: It may be necessary to adjust timecodes for the replacement multimedia
file if significant running time differences exist between the original and
replacement files.

You may encounter situations when a multimedia file needs to be replaced. In cases where
a multimedia file that was synchronized with a transcript needs to be replaced with a better
quality file, TimeCoder Pro enables you to replace the file without losing existing timestamps
created from the original file.

To replace a multimedia file

1. On the Multimedia menu, click Multimedia Manager.

2. Select the multimedia resource file you want to replace.

3. Click Replace.

4. Browse to the location of the new file that will replace the original and click Open.

5. Click Yes to replace the file.

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To verify that the multimedia resource files are sorted in chronological order, do one of the
following:

Select the tool button
Select Perform Quality Control (Q/C) Checks from the Edit menu.

When the Quality Control (Q/C) Check is performed, the chronological order of the
associated multimedia files is checked. When it appears that the media files are not in the
correct order in relation to the timecoded transcript, a warning will be displayed.

Use the Up/Down buttons in the Multimedia Manager to correct the order of the multimedia
resource files.

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AutoSync

This uses the latest in voice recognition technology to
automatically synchronize your transcript at a rate of 2-3
times normal speed with 95% accuracy. This feature is
designed to queue several Digital Video Transcripts in a single
batch and to require minimal user interaction once the
process is started. See Automatic Transcript Timecoding.

RapidSync - Best
Value!

Just like AutoSync, except it synchronizes your transcript at a
rate of up to 20 times normal speed with 98% accuracy. See

Automatic Transcript Timecoding.

Send to inData

Upload your files to inData, and our experienced technicians
will quickly synchronize and Q/C your transcript with a 100%
satisfaction guarantee. You can even pick up your completed
DVT's right in TimeCoder Pro! See Sending a Timecoding Job

to inData.

Manual
Timecoding

This is the process where a user listens to the multimedia
resource file and presses the spacebar on each line of the
transcript when the first word is spoken. See Manual

Transcript Timecoding.

Topics:

 Automatic Transcript Timecoding
 Sending a Timecoding Job to inData
 Manual Transcript Timecoding

Synchronizing a Digital Video Transcript is the process of placing timecodes on each line of
the transcript so that the transcript advances in sync with the multimedia resource files
during playback. There are four main options for synchronizing a Digital Video Transcript:

Note: After a Digital Video Transcript has been synchronized, you should change the

status to Synchronized but needs Q/C.

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Topics:

 Preparing for Automatic Synchronization
 AutoSync™ Timecoding
 RapidSync™ Timecoding

Note: Before running your first automatic timecoding effort, please read each of the

help topics above. This information will ensure that you obtain the best results possible from
TimeCoder Pro and your Digital Video Transcript data.

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Note: If you use Adobe Premiere , you can import your raw DV (.AVI) footage
into TimeCoder Pro and create a DepoView DVD to encode and author your

DVD-Video in the same process.

Topics:

 Preparing Multimedia Resource Files
 Creating a Digital Video Transcript
 Adding Multimedia Resource Files
 Pre-Syncronization QC Check
 Exiting All Other Applications

First, prepare the multimedia resource files that will be used in the Digital Video Transcripts
and encode them if necessary.

Copy all multimedia resource files onto the local hard disk of the TimeCoder Pro PC. The
multimedia files can reside on a shared network drive as long as the network throughput is
adequate. It is not possible to automatically synchronize Digital Video Transcripts if the
multimedia files reside on CD-ROM because TimeCoder Pro needs all of the multimedia
resource files available while running an automatic synchronization job.

Note: inData recommends that you do NOT automatically synchronize Digital Video
Transcripts if the multimedia files contain very poor audio. Surveillance tapes, phone tap
audio and other such media often contain poor audio quality. These types of DVTs should be
manually timecoded. For best results, make sure all speaking parties are using quality lapel
microphones during videotaping of the deposition testimony. Properly mixing audio channels
and levels will enhance the quality of the audio and produce more accurate synchronization
in TimeCoder Pro.

The next step in preparing for automatic timecoding is to create a Digital Video Transcript in
TimeCoder Pro. If this process has already been performed, continue to the next step.

For instructions on how to create a Digital Video Transcript, click here and then return to
this topic.

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After the Digital Video Transcript has been created, multimedia resources have to be added.

All associated multimedia resource files must be added prior to auto timecoding a
transcript. If this step has already been performed, continue to the next step.

For instructions on adding multimedia resource files to the multimedia stream manager,
click here and then return to this topic.

The last step in preparing for automatic timecoding is to run a Pre-Synchronization QC
Check. The main benefit of performing a QC Check prior to automatic timecoding is to
determine whether TimeCoder Pro successfully identified all of the non-spoken text areas of
the deposition (Header Pages, Introductions, Exhibit Indexes, Appearance Lists, Table of
Contents, and Certification Pages) successfully. Sometimes these pages, if formatted in a
non-standard way, can cause TimeCoder Pro to attempt to search for spoken text in these
areas causing slower sync times and decreased accuracy.

Simply choosing to run a Pre-Synchronization QC Check will cause TimeCoder Pro to mark
all un-spoken lines within the transcript as gray in color, and all lines that it expects to
timecode as red. If you discover that TimeCoder Pro has identified lines of the transcript in
red that are actually non-spoken, simply highlight the line and press the "X" key to change
the status of the line from "Needs to be timecoded" to "Does not require timecoding".

Performing this quick QC Check will greatly improve speed and accuracy of your TimeCoder
Pro Automatic Synchronizations.

For instructions on performing a QC Check, click here and then return to this topic.

Prior to running the automatic timecoding process, please make sure to close all programs,
other than TimeCoder Pro. Because automatic timecoding makes extensive use of your
computer's processor and memory, closing all unnecessary applications will provide more
efficient processing.

For best results, do the following:

 Close all programs, other than TimeCoder Pro, including Windows Explorer.
 Close any Anti Virus or other like utilities that may be running within the Windows

System Tray. See your windows user guide for more information on disabling items
in the system tray.

 Additionally, you may want to run the MSCONFIG application to disable all "Startup"

programs. Disabling startup programs will only load files necessary to run
Windows. To disable the startup programs:

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1. Click Start | Run and type MSCONFIG in the Open: box, as shown below. Click OK.

2. The System Configuration Utility application will launch, as shown below. Select the

Selective Startup radio button and uncheck Load Startup Items. Click OK to
save the changes.

3. You will be prompted to restart your system. Restart your system for the changes to

take effect.

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Note: AutoSync is not supported for MPEG-4, QuickTime, WMV, and WMA file types.

To perform AutoSync timecoding

1. Select Automatically Synchronize Digital Video Transcript(s)... from the File

menu.

2. Select one or more Digital Video Transcripts from the list. Click Select All to select

all DVT's or Clear All to clear all selections. Selecting multiple DVT's is especially
efficient when processing overnight or over a weekend.

3. Use the Up and Down buttons to put the DVT's in the order you would like them

processed.

4. Click Next to continue.

IMPORTANT: Prices shown above are subject to change without Prior Notice by inData Corporation.

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5. Select AutoSync and click Next.

Note: If one or more of the multimedia resource files for any of the selected

Digital Video Transcripts are not available, a window will appear showing a list of files
that are unavailable. Select a file from the list and click Fix to open the Multimedia

Stream Manager and replace the missing file. Click OK when you are finished.

Repeat the process for any additional missing files until all of the corrections have
been made.

TimeCoder Pro User Manual

This window shows you how much your account will be charged to synchronize the
DVT.

Note: If you do not have an active Internet connection you will not be able to

continue past this point! In addition, if you have exhausted all of the Sync credits in
your account, you will not be able to continue. On the File menu, click Login to
Timecoding Account... and login to TimeCoder Pro Administrator to purchase
additional Sync credits using the Fund Account tab. More Information

6. Click Begin to start the auto timecoding process. The AutoSync engine will run

through several sub-routines during this process. The progress meter will be reset
for each routine that is run. Depending on the speed of your system and the total
running time of the DVT, this process could take a few hours.

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7. When the AutoSync process is complete, the results will be displayed.

8. Review the results and click OK to exit the Automatic Timecoding wizard. Now that

the timecoding process is complete, you will want to Q/C the timecodes and make
any necessary adjustments.

Note: These results are also sent to the corresponding TimeCoder Pro Administrator

account.

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