imagistics ix2600 Owner's Manual

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: ix2600

Serial Number*:

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

Press Send/Receive .

Sending a Cover Sheet

Place the original face up in the ADF, or face down on the scanner glass.

Press Features , 2 , 2 , 8 .

When

NEXT FAX ONLY

appears, press Enter/Yes .

Press or to select

(or

OFF

), and then press Enter/Yes .

Press or to select a comment, and then press

Enter/Yes .

Enter two digits to indicate the number of pages being sent, and then press

Enter/Yes .

Press 1 to select additional settings —

—Press 2 if you are ready to

fax.

Enter the fax number.

Press Send/Receive .

Transmission from ADF

You can send faxes in real time.

Place the original face up in the ADF, or face down on the scanner glass.

Press Features , 2 , 2 , 6 .

Press or to select ON (or

OFF ), and then press Enter/Yes

— OR

—For the next transmission

only, press or to select

NEXT FAX ONLY , and then press

Enter/Yes .

For the next fax only, press

or to select

(or

OFF

and then press

Enter/Yes .

Press 1 to select additional settings —

—Press 2 to fax.

Enter the fax number.

Press Send/Receive .

Receiving Faxes

Select Answer Mode

There are four Receive modes:

FAX ONLY

MANUAL,

FAX/TEL

and

TAM: ANSWER

MACH

. Press Answer Mode until the LCD shows your selection. After two seconds the LCD returns to the Data and Time prompt and shows the new Answer mode.

QUICK REFERENCE GUIDE

Storing Numbers

Storing One Touch Dial Numbers

Press Features , 2 , 3 , 1 .

Press the One Touch key where you want to store the number.

Enter a number (up to 20 digits), and then press

Enter/Yes .

Enter a name (or leave it blank), and then press

Enter/Yes .

Press Stop .

Storing Speed Dial Numbers

Press Features , 2 , 3, 2.

Enter a two-digit Speed Dial number, and then press Enter/Yes.

Enter a number (up to 20 digits), and then press Enter/Yes.

Enter a name (or leave it blank) , and then press Enter/Yes.

Press Stop.

Dialing Operations

One Touch Dialing / Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press the One Touch key of the number you want to call—OR— Press Search/Speed Dial, press #, and then press the two-digit Speed Dial number.

Press Send/Receive.

Search/Speed Dial

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

Press or to search the memory.

Press Send/Receive, when the LCD shows the name you want to call.

Making Copies

Single Copy

Place the original face up in the ADF, or face down on the scanner glass.

Press Copy.

Sorting Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to

99).

Press Options, press or to select OPT: STACK/SORT, and then press Enter/Yes.

Press or to select SORT, and then press Enter/Yes.

Press Copy.

QUICK REFERENCE GUIDE

TABLE OF CONTENTS

iii

Table of Contents

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

ix2600 Control Panel Overview................................................. 1-2

About Your Machines ................................................................ 1-4

Custom Features .................................................................. 1-4

Do You Have Voice Mail on the Phone Line? ............... 1-4

Why Should There Be Trouble? ..................................... 1-4

How Can You Avoid Possible Problems? ...................... 1-4

Fax Tones and Handshake................................................... 1-4

ECM (Error Correction Mode)............................................ 1-5

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Important Safety Instructions .............................................. 2-3

Release the Scanner Lock.................................................... 2-3

Assembly.................................................................................... 2-4

Installing the Drum Unit Assembly

(with Toner Cartridge) .................................................... 2-4

Paper........................................................................................... 2-5

Acceptable Paper ................................................................ 2-5

Paper Capacity of Paper Cassette........................................ 2-5

Paper Specification for the Cassette.................................... 2-5

Manual Feed Slot................................................................. 2-6

Loading Paper in the Paper Cassette ................................... 2-6

Manual Feed Slot................................................................. 2-7

Connecting the machine............................................................. 2-8

Connections................................................................................ 2-9

Connecting an External Telephone ..................................... 2-9

Connecting an External TAM

(Telephone Answering Machine) ................................... 2-9

Sequence ......................................................................... 2-9

Connections..................................................................... 2-9

Recording Outgoing Message (OGM) on External TAM

... 2-10

Special Line Considerations.............................................. 2-11

Two-Line Phone System............................................... 2-11

Converting Telephone Wall Outlets ............................. 2-11

Installing machine, External Two-Line TAM, and

Two-Line Telephone ................................................ 2-12

Multi-Line Connections (PBX) ......................................... 2-13

If You are Installing the machine to Work with a PBX

:... 2-13

Custom Features on Your Phone Line............................... 2-13

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Feature Mode....................................................................... 3-1

Feature Selection Table ....................................................... 3-2

Initial Setup...................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Paper Size ............................................................... 4-1

Turning on Lower Cassette (Option)................................... 4-1

Setting Cassette Usage ........................................................ 4-2

Setting Date and Time......................................................... 4-2

Setting Machine ID.............................................................. 4-3

Entering Text................................................................... 4-4

Inserting Spaces .............................................................. 4-4

Making Corrections......................................................... 4-4

Repeating Letters ............................................................ 4-4

Special Characters and Symbols ................................... 4-4

Setting the Ring Volume ..................................................... 4-5

Setting the Beeper Volume.................................................. 4-5

Setting the Speaker Volume ................................................ 4-5

Memory Storage .................................................................. 4-5

Save Toner........................................................................... 4-5

Sleep Timer ......................................................................... 4-6

Setting Tone/Pulse Dialing Mode ....................................... 4-6

RX Settings ...................................................................................... 5-1

Answer Mode Settings ............................................................... 5-1

Select Your Answer Mode .................................................. 5-1

To Select or Change Your Answer Mode....................... 5-2

Setting Ring Count .............................................................. 5-2

Setting F/T Ring Time (For FAX/TEL Mode Only)........... 5-3

EXT. TEL. RX .................................................................... 5-3

Printing a Reduced Incoming Document (Auto Reduction)

.... 5-4

Setting the Print Density...................................................... 5-4

TABLE OF CONTENTS

Advanced Receiving Operations................................................ 5-5

Operation from Extension Telephone ................................. 5-5

For FAX/TEL Mode Only .............................................. 5-5

Changing the Fax Receive Code..................................... 5-5

Printing a Fax in Memory.................................................... 5-6

Polling.................................................................................. 5-6

Setting Up Polling Receive............................................. 5-6

Setting Up Sequential Polling Receive........................... 5-7

Canceling a Scheduled Job.................................................. 5-7

PC-FAX Receive Mode....................................................... 5-7

TX Settings....................................................................................... 6-1

Before You Begin....................................................................... 6-1

Sending Faxes Using Multiple Settings .............................. 6-1

Faxing from the ADF (Automatic Document Feeder) ........ 6-1

Faxing from the Scanner Glass............................................ 6-3

Manual Transmission .......................................................... 6-4

Automatic Transmission...................................................... 6-4

Manual and Automatic Fax Redial...................................... 6-4

Dual Access......................................................................... 6-4

Real Time Transmission...................................................... 6-5

Checking the Jobs Status..................................................... 6-5

Canceling a Job While Scanning the Original..................... 6-5

Canceling a Job in Memory................................................. 6-6

Basic Sending Operations .......................................................... 6-6

Contrast................................................................................ 6-6

Mode.................................................................................... 6-7

Composing Electronic Cover Sheet..................................... 6-7

Composing Your Own Comments.................................. 6-8

Cover Sheet for the Next Fax Only................................. 6-8

Always Send Cover Sheet............................................... 6-9

Using a Printed Cover Sheet........................................... 6-9

Advanced Sending Operations................................................. 6-10

Overseas Mode .................................................................. 6-10

Delayed Timer................................................................... 6-10

Delayed Send..................................................................... 6-10

Delayed Batch Transmission ........................................ 6-11

Setting Up for Polling Transmit ........................................ 6-11

Auto Dial Numbers and Dialing Options ...................................... 7-1

Storing Numbers for Easy Dialing ............................................. 7-1

Storing One Touch Dial Numbers....................................... 7-1

Storing Speed Dial Numbers............................................... 7-2

Changing One Touch and Speed Dial Numbers.................. 7-2

Setting Up Groups for Broadcasting ................................... 7-2

Dialing Options .......................................................................... 7-3

Search .................................................................................. 7-3

Speed Dialing ...................................................................... 7-4

One Touch Dialing .............................................................. 7-4

Access Codes and Credit Card Numbers............................. 7-4

Broadcasting........................................................................ 7-5

Pause.................................................................................... 7-6

Fax Redial............................................................................ 7-6

Tone/Pulse ........................................................................... 7-6

Telephone Services .......................................................................... 8-1

Custom Feature........................................................................... 8-1

Unique Ring......................................................................... 8-1

What Does Your Telephone Company’s

“Unique Ring” Do? .................................................... 8-1

What Does ix2600’s “Unique Ring” Do?....................... 8-1

Do You Have Voice Mail?.............................................. 8-2

Before You Choose the Ring Pattern to Register ........... 8-2

Very Important .................................................................... 8-3

Registering the Unique Ring Pattern .............................. 8-3

Caller ID .............................................................................. 8-3

Viewing Caller ID List.................................................... 8-4

Clearing a Caller ID Stored in Memory.......................... 8-4

Printing Caller ID List..................................................... 8-4

Remote Fax Options........................................................................ 9-1

Fax Forwarding .......................................................................... 9-1

Programming a Fax Forwarding Number............................ 9-1

Setting Remote Retrieval............................................................ 9-2

Local Print ........................................................................... 9-2

Using R R Passcode............................................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-5

TABLE OF CONTENTS

vii

Printing Reports............................................................................ 10-1

Machine Settings and Activity ................................................. 10-1

Customizing the Job Status Report.................................... 10-1

Setting the Journal Interval................................................ 10-1

Using the Reports Key....................................................... 10-2

Making Copies............................................................................... 11-1

Basic Copy Operations............................................................. 11-1

Making a Single Copy (Using the ADF)........................... 11-1

Making Multiple Copies (Using the ADF)........................ 11-1

Single or Multiple Copies (Using the Scanner Glass)....... 11-2

Out of Memory Message................................................... 11-2

Temporary Copy Settings......................................................... 11-3

Copying Using Multiple Settings ...................................... 11-3

Using Enlarge/Reduce Key ............................................... 11-3

Copy Contrast.................................................................... 11-4

Using the Options Key ...................................................... 11-5

Copy Mode (Type of Original).......................................... 11-5

Sorting Multiple Copies (Using the ADF) ........................ 11-5

Special Copy Options (Using the ADF)............................ 11-6

Special Copy Options (Using the Scanner Glass) ............. 11-6

2 in 1 ............................................................................. 11-6

4 in 1 ............................................................................ 11-6

Poster............................................................................. 11-7

Paper Type......................................................................... 11-8

Changing Default Copy Settings.............................................. 11-8

Copy Mode (Type of Original).......................................... 11-9

Copy Contrast.................................................................... 11-9

Paper Type......................................................................... 11-9

For DOS Users............................................................................... 12-1

How to Use the Machine with Your DOS

Application Software .................................................... 12-1

What Does the Remote Printer Console Do? .................... 12-1

Remote Printer Console Main Program........................ 12-1

Installing the Remote Printer Console............................... 12-2

Using the Remote Printer Console Main Program............ 12-3

Remote Printer Console..................................................... 12-4

Current Printer Status Information................................ 12-4

Printer Setup Category ...................................................... 12-4

viii

Print Setup Section........................................................ 12-4

Page Setup Section........................................................ 12-5

Font Configuration........................................................ 12-5

Other Configuration ...................................................... 12-6

Console Configuration Category .................................. 12-6

Using the Machine as a Printer.................................................... 13-1

Special Printing Features.......................................................... 13-1

Windows

Printing............................................................ 13-1

Popular Printer Emulation Support ................................... 13-1

Remote Printer Console Program for DOS ....................... 13-1

Bi-directional Parallel Interface......................................... 13-1

Enhanced Memory Management....................................... 13-1

Printing From Your PC ............................................................ 13-2

Multi-purpose Paper Cassette............................................ 13-2

Two-Sided Printing (Manual Duplexing).......................... 13-2

Front Output Bin................................................................ 13-3

Manual Feed Slot............................................................... 13-3

Loading One Sheet of Paper ......................................... 13-4

Loading More than One Sheet of Paper........................ 13-4

Printing on Thicker Paper and Card Stock.................... 13-5

Simultaneous Printing/Faxing .................................................. 13-6

Choosing Acceptable Paper...................................................... 13-6

Printer Operation Key .............................................................. 13-7

Reset Key........................................................................... 13-7

Printing the Internal Font List ........................................... 13-7

Printing the Print Configuration List................................. 13-7

Restoring Factory Default Settings ................................... 13-7

Printer Driver Settings ................................................................. 14-1

Using the ix2600 Printer Driver ............................................... 14-1

Features in the Printer Driver ................................................... 14-1

Basic Tab.................................................................................. 14-2

Paper Size .......................................................................... 14-3

Multiple Page..................................................................... 14-3

Border Line........................................................................ 14-3

Orientation......................................................................... 14-3

Copies................................................................................ 14-3

Collate................................................................................ 14-4

Media Type........................................................................ 14-4

TABLE OF CONTENTS

Advanced Tab .......................................................................... 14-5

Print Quality (*1)............................................................... 14-5

Resolution ..................................................................... 14-5

Toner Save .................................................................... 14-5

Print Setting

(For Windows® 95/98/98SE/Me Users Only).......... 14-6

Duplex Printing (*2).......................................................... 14-6

Manual Duplex.............................................................. 14-6

Binding Offset............................................................... 14-6

Watermark (*3) ................................................................. 14-7

Print Watermark............................................................ 14-7

In background ............................................................... 14-7

Watermark Text ............................................................ 14-8

Watermark Bitmap........................................................ 14-8

Position ......................................................................... 14-8

Page Setting (*4) ............................................................... 14-9

Device Options (*5) ........................................................ 14-10

Quick Print Setup ............................................................ 14-11

Administrator

(For Windows® 95/98/98SE/Me Users Only) ............ 14-11

Print Date & Time ........................................................... 14-12

Accessories Tab...................................................................... 14-13

Paper Source Setting........................................................ 14-13

Default Source................................................................. 14-13

Available Options............................................................ 14-13

Features in the Printer Driver (For Windows® 2000/XP) ...... 14-14

General Tab ..................................................................... 14-14

Printing Preferences.................................................... 14-14

Layout Tab....................................................................... 14-15

*1 Orientation ............................................................. 14-15

*2 Pages Per Sheet...................................................... 14-16

Paper/Quality Tab............................................................ 14-16

*1 Paper Source .......................................................... 14-16

*2 Media ..................................................................... 14-17

Advanced Options....................................................... 14-17

*1 Paper /Output ......................................................... 14-17

*2 Graphic................................................................... 14-18

*3 Document Options ................................................. 14-18

Device Settings Tab......................................................... 14-19

Installable Options ...................................................... 14-19

Using the Windows®-Based Smart UI......................................... 15-1

Smart UI ................................................................................... 15-1

AutoLoad the Smart UI ..................................................... 15-1

How to Turn Off AutoLoad............................................... 15-2

Using the Scan Keys................................................................. 15-2

Using the Control Panel Keys .................................................. 15-2

Image Scan ........................................................................ 15-3

OCR Scan .......................................................................... 15-3

Scan to E-mail ................................................................... 15-3

Smart UI Features..................................................................... 15-4

Auto Configuration............................................................ 15-4

Scanning Operations.......................................................... 15-4

Copy Operations................................................................ 15-5

PC Fax Operation .............................................................. 15-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 15-5

Global Settings .................................................................. 15-5

Setting Up the Scanner Configurations ............................. 15-6

To Access the Scanner Configuration Screen: .................. 15-6

Perform an Operation from the Control Center Screen..... 15-6

Scan to File............................................................................... 15-7

Scanner Settings ................................................................ 15-7

Destination Folder ............................................................. 15-8

Scan to E-mail .......................................................................... 15-8

Scanner Settings ................................................................ 15-9

E-mail Application ............................................................ 15-9

File Attachments................................................................ 15-9

Conversion Options......................................................... 15-10

Format ......................................................................... 15-10

Show QuickSend Menu .............................................. 15-10

QuickSend List............................................................ 15-10

Scan to Word Processor ......................................................... 15-11

Scanner Settings .............................................................. 15-11

Word Processor ............................................................... 15-12

User-Defined Button .............................................................. 15-13

Scanner Settings .............................................................. 15-13

Target Application........................................................... 15-13

Copy ....................................................................................... 15-14

Scanner Settings .............................................................. 15-14

Copy Settings................................................................... 15-14

Send a Fax .............................................................................. 15-15

Scanner Settings .............................................................. 15-15

TABLE OF CONTENTS

Fax Settings ..................................................................... 15-15

Using ScanSoft™ PaperPort® and ScanSoft™ TextBridge®.... 16-1

Using ScanSoft™ PaperPort® and TextBridge®...................... 16-1

Viewing Items in ScanSoft™ PaperPort®......................... 16-2

Organizing Your Items in Folders..................................... 16-2

Links to Many Other Applications.................................... 16-3

Using ScanSoft™ TextBridge® OCR

(Converting Image Text to Text You Can Edit) ........... 16-3

Importing Items from Other Applications......................... 16-3

Exporting Items in Other Formats..................................... 16-4

Exporting an Image File................................................ 16-4

Accessing the Scanner....................................................... 16-4

Scanning an Image into Your PC ...................................... 16-5

Settings in the Scanner Window........................................ 16-5

Image............................................................................. 16-5

Contrast......................................................................... 16-6

Custom .......................................................................... 16-7

PreScanning an Image ....................................................... 16-8

Setting Up and Using PC-FAX .................................................... 17-1

Introduction .............................................................................. 17-1

Resource Manager............................................................. 17-1

Remote Setup ........................................................................... 17-2

PC FAX Sending...................................................................... 17-3

Setting Up User Information ............................................. 17-3

Setting Up Sending............................................................ 17-4

Outside Line Access.......................................................... 17-4

Include Header................................................................... 17-4

Address Book File ............................................................. 17-4

User interface..................................................................... 17-5

Simple Style.................................................................. 17-5

Facsimile Style.............................................................. 17-5

Setting Up Speed Dial.............................................................. 17-6

The Address Book ............................................................. 17-7

Setting Up a Member in the Address Book....................... 17-8

Setting Up a Group for Broadcasting ................................ 17-9

Editing Member Information............................................. 17-9

Deleting a Member or Group .......................................... 17-10

Exporting the Address Book ........................................... 17-10

xii

Importing to the Address Book ....................................... 17-11

Setting Up Cover Page .................................................... 17-12

To ................................................................................ 17-13

From............................................................................ 17-13

Comment..................................................................... 17-13

Select Cover Page Form.............................................. 17-13

Import BMP file.......................................................... 17-13

Count Cover Page ....................................................... 17-13

Sending a File as a PC-FAX Using the Simple Style...... 17-14

Sending a File as a PC-FAX Using the Facsimile Style . 17-15

Redial .......................................................................... 17-16

Setting Up PC-FAX Receiving .............................................. 17-16

Setting Up Your Machine................................................ 17-16

Running PC-FAX Receiving........................................... 17-16

Setting Up Your PC......................................................... 17-17

Viewing New PC-FAX Messages................................... 17-17

Optional Accessories ..................................................................... 18-1

Memory Board ......................................................................... 18-1

Installing the Optional Memory Board.............................. 18-1

Lower Cassette (Option) .......................................................... 18-4

Troubleshooting and Routine Maintenance ............................... 19-1

Troubleshooting........................................................................ 19-1

Error Messages .................................................................. 19-1

Original Jams and Paper Jams.................................................. 19-3

Original is Jammed in the top of the ADF Unit ................ 19-3

Original is Jammed inside the ADF Unit .......................... 19-3

Paper Jam........................................................................... 19-3

Paper is Jammed in the Paper Cassette ......................... 19-4

Paper is Jammed near the Drum Unit ........................... 19-5

Paper is Jammed in the Fuser Unit................................ 19-5

If You Are Having Difficulty with Your Machine............ 19-6

Packing and Shipping the Machine........................................ 19-12

Lock the Scanner Lock.................................................... 19-12

Routine Maintenance.............................................................. 19-15

Cleaning the Scanner....................................................... 19-15

Cleaning the Printer......................................................... 19-16

Cleaning the Drum Unit .................................................. 19-17

Replacing the Toner Cartridge ........................................ 19-17

How to Replace the Toner Cartridge............................... 19-18

TABLE OF CONTENTS

xiii

Replacing the Drum Unit................................................. 19-20

Important Information ................................................................. 20-1

Standard Telephone and FCC Notices ..................................... 20-1

Laser Safety....................................................................... 20-2

FDA Regulations .......................................................... 20-2

Federal Communications Commission (FCC)

Declaration of Conformity............................................ 20-3

Important....................................................................... 20-4

Important – About the Interface Cable ......................... 20-4

Warranty............................................................................ 20-4

International ENERGY STAR® Compliance Statement... 20-4

Important Safety Instructions................................................... 20-5

Trademarks............................................................................... 20-7

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Product Description.................................................................... S-1

Fax.............................................................................................. S-1

Printer......................................................................................... S-2

Computer Requirements...................................................... S-3

Parallel Interface.................................................................. S-4

USB (Universal Serial Bus) Interface .................................S-4

Resident Fonts ..................................................................... S-5

Symbol Sets/Character Sets ............................................ S-5

Index..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

xiv

INTRODUCTION

1 - 1

Introduction

Using This Manual

Thank you for purchasing an Imagistics ix2600. This machine has been designed to be simple to use, with LCD screen prompts to guide you through programming your machine. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface Bold typeface identifies a specific key on the machine control panel. italics Italics typeface emphasize an important point, or refer you to related

topic.

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

machine.

Additionally, your machine has a Reports key. Press Reports, 1 to print a list of basic step instructions and explanations.

Warnings detail precautions you must take to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine.

Note

Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the

machine.

1 - 2

INTRODUCTION

ix2600 Control Panel Overview

1One Touch Keys

These 16 keys give you instant access to previously stored phone numbers.

2Reports

Access the Reports menu so you can select reports to print: Help List, Dialer Dial, Journal, Job Status Report, Machine Settings List and Order Form.

3Broadcast

Use this key when you want to send the same fax to many different locations (maximum of 182 locations at once).

4Shift

To access memory locations 17 through 32 in the One Touch keys hold down the Shift key.

5LCD (Liquid Crystal Display)

LCD displays messages to help you set up and operate your machine.

6Toner Empty Icon

The Toner icon flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will be able to print until the indicator stays on.

7Resolution Indicator Lights

These LEDs show the resolution mode you selected.

8Mode

Sets the resolution when you send a fax.

9Programming Keys:

Features

Lets you access the menu and programing mode.

(Left Arrow) (Right Arrow)

Moves the LCD cursor through text and options.

Enter/Yes

Stores a menu setting in the machine. Also used for sending one fax to multiple numbers.

Clear/No

Deletes entered data or backs up one step in function procedure.

0Printer Key:

Reset

Clears data from the printer memory.



12 13

9 8 11 14

6 751 2 10

INTRODUCTION

1 - 3

AScanner Keys:

Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Image Scan

Press this key to scan a color picture into your graphics application for viewing and editing.

OCR Scan Press this key to start scanning a text document. ScanSoft™ TextBridge

will convert it to editable text and display it in your word processor application for further editing.

BDial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the machine.

CCopy Keys

(Temporary Settings):

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

Contrast

Lets you make a copy that is lighter or darker than the original.

Options

You can quickly and easily change your temporary settings for each copy.

Clear Settings

Resets your temporary copy settings back to the factory default settings. Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically.

Copy Makes a copy.

DFacsimile Keys:

Search/Speed Dial

Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing a # plus a two-digit number.

Answer Mode

Use to select how the machine will handle incoming calls.

Redial/Pause

Redials the last number that was called. Also inserts a pause in autodial numbers.

Manual Telephone/Fax

Lets you dial fax numbers.

Stop

Stops a fax, cancels an operation, or exits from menu mode.

Send/Receive

Starts an oeration, such as sending a fax.

1 - 4

INTRODUCTION

About Your Machines

If you’re a first-time machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new machine, there is a strong possibility that Voice Mail and the machine will

conflict with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both machines and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your machine is set to answer after four, your Voice Mail will keep your machine from receiving faxes. If you set Voice Mail and the machine to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice

Mail opt for this choice, which is called “Unique Ring”, and they are very satisfied with it. For details about this type of custom service, please See

Unique

Ring

, page 8-1.

Another way to avoid possible problem is to replace your Voice Mail with an answering machine. Your machine is designed to work in tandem with an answering machine or TAM (telephone answering machine). (See

Connecting an

External TAM (Telephone Answering Machine)

, page 2-9.)

Fax Tones and Handshake

When someone is sending a fax, the machine sends fax calling tones (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial and press Send/Receive; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

INTRODUCTION

1 - 5

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your machine is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your machine continues to send the “chirps” for about 60 seconds, and the screen continues to show RECEIVING.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones last for only about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

ECM (Error Correction Mode)

ECM is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Sufficient memory must be available in your machine for this feature to work.

When you have an external telephone answering machine (TAM) on your fax line, your TAM will determine the number of rings before the call is answered. Pay special attention to the directions for connecting a TAM to your machine in Chapter 2,

Assembly and Connections.

2 - 1

ASSEMBLY AND CONNECTIONS

Assembly and Connections

Packing List

Make sure you have the following items:

Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine correctly, you may void your warranty.

Paper Cassette

Owner’s Manual

CD-ROM

Bi-directional Parallel Cable

Telephone Line Cord

Toner and Drum Unit Assembly

Power Cord

Quick Setup Guide

XP User’s Guide

Cable Tie

Filter Core For USB Cable

ASSEMBLY AND CONNECTIONS

2 - 2

Choosing a Location

Place your machine on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the machine near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°–32.5°C).

WARNING

■ Use caution when installing or modifying telephone lines. Never touch telephone

wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm.

■ For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunication line cord.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the machine’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

NO ! NO !

2 - 3

ASSEMBLY AND CONNECTIONS

Important Safety Instructions

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

Release the Scanner Lock

Push the blue Scanner Lock Lever up to unlock the scanner. This lever is located on the rear left underside of the scanner cover.

Caution

If the message CHECK SCAN LOCK appears on the LCD, unlock the scanner immediately, and then press Stop.

Lock Unlock

Scanner Lock Lever

ASSEMBLY AND CONNECTIONS

2 - 4

Assembly

Installing the Drum Unit Assembly (with Toner Cartridge)

Unpack the drum unit assembly including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

Open the front cover of the machine.

Insert the drum unit assembly into the machine.

Close the front cover.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

2 - 5

ASSEMBLY AND CONNECTIONS

Paper

Acceptable Paper

Paper Capacity of Paper Cassette

Paper Specification for the Cassette

Paper Type Paper Size

Paper Cassette #1:

cut sheet

Letter, Legal, A4, A5, ISO B5, Executive, A6

Manual Feed Slot:

cut sheet

envelopes post cards labels and

transparencies

Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6,

2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm) COM-10, Monarch, C5, DL

— Letter, A4

We Recommend: Cut sheet:

Labels: Transparencies:

Imagistics 471-1 Letter Imagistics 472-1 Legal Avery laser label #5160 3M CG3300 for laser printers or equivalent

Paper Cassette #1:

Max. paper height is 1.06 inches (27 mm) (use the guides) or approx. 250 sheets of 20 lb. (75 g/m

)

Letter/A4 paper, 10 transparencies.

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m2)

Letter/A4 paper

Cut Sheet

Basis Weight: 16 to 28 lb. (60 to 105 g/m

) Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight

ASSEMBLY AND CONNECTIONS

2 - 6

Manual Feed Slot

Loading Paper in the Paper Cassette

Pull the paper cassette completely out of the machine.

Slide the paper width and length adjusters to the position for the paper size you are using.

Cut Sheet Envelopes

Basis Weight: 16 to 43 lb.

(60 to 161 g/m

)

20 to 24 lb. (75 to 90 g/m2)

Caliper: 0.003 to 0.008 inches.

(0.08 to 0.2 mm)

0.003 to 0.005 inches. (0.084 to 0.14 mm)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

Fax messages can be received on Letter, Legal and A4 size paper. If you use legal or A4, change the Paper Size setting: (Features, 1, 1)

2 - 7

ASSEMBLY AND CONNECTIONS

Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

)

paper.

Slide the paper cassette into the machine until it locks into place.

Manual Feed Slot

Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper:

The manual feed slot is above the paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller.

Adjust the paper guides to the width of the paper.

Maximum Paper Height Guide

Manual Feed Slot

ASSEMBLY AND CONNECTIONS

2 - 8

Connecting the machine

Connect the power cord.

Connect the telephone line cord.

Connect one end of the telephone line cord to the line jack on the machine and the other end to a modular wall jack.

WARNING

■ The machine must be grounded using a 3-prong plug.

■ Since the machine is grounded through the power outlet, protect yourself from

potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line. When you want to move your machine, protect yourself by disconnecting the telephone line first, and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you

use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■ Do not touch the rollers at the paper exit.

Telephone

Line Cord

Power Cord

2 - 9

ASSEMBLY AND CONNECTIONS

Connections

Connecting an External Telephone

Although your machine does not have a handset, you can connect a separate telephone (or telephone answering device) directly to the machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the machine.

Whenever this phone (or TAM) is in use, the LCD shows TELEPHONE.

Connecting an External TAM (Telephone Answering Machine)

Sequence

You might choose to connect an answering system. However, when you have an external TAM on the same telephone line as the machine, the TAM answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the machine lets the TAM continue playing your outgoing message so your caller can leave you a voice message.

The TAM must answer within five rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAM has answered the call, and with five rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Connections

The external TAM must be plugged into the left side of the machine in the jack labeled EXT. Your machine cannot work properly if you plug the TAM into a wall jack.

If you do not receive all your faxes, you must reset your external TAM to four rings.

If You Subscribe to your Telephone Company’s Unique Ring Service:

You may connect an external TAM to a separate wall jack only if you subscribe to your telephone company’s Unique Ring service, have registered the distinctive ring pattern on your machine, use that number as a fax number and have set your machine’s Receive mode to MANUAL. The recommended setting is three or four rings on the external TAM when you have the telephone company’s Unique Ring service.

If You Do NOT Subscribe to Unique Ring Service:

You must plug your TAM into the EXT. jack of your machine. If your TAM is plugged into a wall jack, both your machine and the TAM will try to control the phone line. (See on page 2-10.)

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imagistics ix2600 Owner's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual