Imagistics 5000 User Manual

Model

5000

Operating Manual

www.imagistics.com

For use with Imagistics and Pitney Bowes Model 5000.

Welcome …

Thank you!

Thanks for selecting an Imagistics International Inc.
fax machine for your business.

Before you begin, please note that before your fax can be
used and before you can turn on power to the unit for the
first time, there are important precautions to take. Please
see page 1.5 for more information.

Trademarks

Imagistics International Inc., the Imagistics logo and Imagistics fax
product names contained herein are trademarks of Imagistics International Inc.
E

NERGYSTAR

is a registered mark of the United States Environmental Protection

Agency.

Copyright

Copyright © 2003 by Imagistics International Inc, All rights reserved.

As an Energy Star® partner, Imagistics International Inc.,
has determined that this product meets the Energy Star guide­lines for energy efficiency.

Energy saving

Your machine can save the energy with its Energy Saving Mode.
In the Energy Saving Mode the printer will not use its fusing lamp and “Energy Save

Mode” will be displayed on the

LCD

. If your machine receives a fax message or if any

key is pressed your machine will automatically wake up.
The time for the machine to enter the Energy saving mode can be selected from 1 to

120 minutes. For details, see “Setting sleep mode,” page 4.10.

The Model 5000 uses a high-speed

ITU

-TV.34 bis modems for 33.6
Kbps transmission and high-speed protocols for rapid handshak­ing.

JBIG

— Joint Bi-level Image experts Group, the new

ITU-T

stan-

dard image data compression method. As

JBIG

compresses the

data more efficiently than

MMR

, it is especially effective when

transmitting halftone (grayscale) image document.

Where to set up your fax machine

Follow these guidelines when setting up your fax machine:

Away from direct sunlight

To avoid overheating, set up your fax machine away
from direct sunlight or a heater.

Level, and vibration-free

To avoid damage to the machine or injuries, set the
fax machine up in a level,vibration-free location.

Avoid extreme high / low temperature

Use your fax machine within the temperature range
of 50º F to 89.6º F (10º C to 32º C).

Away from a television or radio

Many appliances and office equipment,including
televisions,radios, copy machines,air conditioners
and computers,can generate electronic noise that
can interfere with the operation of your fax
machine.

Clean

Dust buildup can damage your fax.Periodically
clean your fax machine as described in the operating
instructions.Do not use a dust cover, which can
cause damaging overheating.

Near a phone jack

Your fax machine uses a standard (modular) tele­phone jack,also known as an

RJ

-11.

Space around the fax machine

To ensure proper ventilation and easy operation,set
up the machine in an area that meets the minimum
requirements for clearance as illustrated below.

Before using your Imagistics fax machine

15 cm
(5.9 inches)

25 cm
(9.8 inches)

40 cm
(15.7 inches)

40 cm
(15.7 inches)

35 cm
(13.8 inches)

50 F 89.6 F
(

10 C

32 C

)

Line jack

Power requirements

Plug in the power cord

Plug the power cord carefully and completely into a
wall outlet.Do not leave any portion of the electrical
cord’s metal plugs exposed.Doing so could cause a
fire and poses a risk of electrical shock.

Do not share an extension cord
connector with other plugs

It can cause electrical shock.

Do not share an outlet with a large
appliance

High-consumption appliances such as a refrigerator
or air conditioner can cause “draw-downs”which
could damage your fax machine.

120 VAC outlet

Use a standard three-pronged 120 V electrical outlet
to power your fax machine.Using any other electri­cal outlet will cause damage to your fax.

For domestic use only

Never use your fax machine outside the country in
which you purchased it.Doing so may violate
telecommunication and safety regulations of that
country, and variations in electrical and telephone
standards can cause poor performance and damage
to your fax.

General Precautions

Never disassemble your fax machine!

Disassembling your fax machine can cause serious
injury to you and damage to your fax.

Keep away from liquids

Keep liquids and metal pins or other objects away
from your fax machine.If something falls into the
fax machine,remove the plug from the outlet, and
call the Imagistics Diagnostic Center at 1-800­243-5556.

Never handle your fax machine or
power cord with wet hands

Never touch your fax machine or power cord if your
hands are wet.

During electrical storms, disconnect
the plug from the outlet

Electrical storms can cause electrical shock or
damage to the fax machine.

AC 120V

Do not put furniture or equipment on
the power cord

Do not put anything on or over the electrical power
cord,and do not route the power cord under rugs or
carpets.Doing so can damage the power cord or fax,
and can cause fire or electrical shock.

Avoid temperature fluctuations

Sudden changes in temperature can cause damag­ing condensation to form inside your fax machine.

Allow clearance around the outlet

Don’t stack boxes or furniture around the outlet.

Use supplies manufactured specifically for Imagistics
machines

Using toner cartridges and other supplies that are not manufactured specifically
for Imagistics Systems machines may adversely affect the operation of
your unit.

Use caution when carrying the machine

When you lift and carry the machine,the slots as shown in the illustration below
should be held. Do not hold the any parts of the machine except the following slots
to lift;damage could result.

Storing and handling toner and drum unit

To avoid damage to your fax machine and to assure the best performance possible,
follow these guidelines when storing and handling toner and/or drum unit:

Store the cartridge

Store the cartridge at a constant temperature within a range of 32º F to 95º F (0º C
to 35º C).To avoid condensation do not store cartridges in locations subject to
extreme fluctuation of temperature and humidity.

Do not stand the cartridge on its end and do not store it
upside down.

Do not open the cartridge protective bag until you are ready
to install it.

Do not store cartridges in areas of:

• Direct sunlight

• Dusty conditions

• Near floppy disks or other computer media,computer screens, or any other mate­rials sensitive to magnetic fields.

DO NOT BURN TONER CARTRIDGES!

The toner powder is extremely flammable.Exposure to
flame can cause toner cartridges to burn or explode,
causing serious injury.

Be careful not to get the toner powder in
your eyes.

If toner powder gets in your eyes,wash your eyes well and
see a doctor.

Keep cartridges away from water or oil.
Do not expose cartridges to direct sunlight.
Do not expose the cartridges to static or

other electrical shock.

Hold this slot.

This page intentionally blank.

These instructions are divided into the following sections.

•

“Getting started” (page 1.1) describes how to set up your
machine,operating tips and some important settings that you
should perform before you use your machine.

•

“Basic operations” (page 2.1) describes the basic operations of
the transmission,reception and copying.

•

“Advanced features”(page 3.1) describes the convenient features
of your machine.

•

“Changing the default settings” (page 4.1) describes how to
change the settings of your machine.

•

Finally,“Just in case … ” (page 5.1) helps you if you ever have a
problem with your machine.It also tells you how to give your
machine the kind of easy,sensible care that should keep troubles to
a minimum.

Find your serial number and write it down

Please note that your machine’s serial
number is located on the bar code label
as shown on the drawing at right.Use
the blank at the bottom of this column
to copy this down before you set up
your machine.

Close up,the bar code label looks some­thing like this,but with a different set of
numbers:

Please copy down your machine’s serial number below for future reference,and note
the machine’s model number:

My machine’s serial number: ________________________________________
Model 5000 Imagistics Product code 4028

Serial number and Product code

Welcome to your Imagistics fax machine!

4028

40XXXXX

Getting started

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Adjust the monitor speaker volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Symbol and terms used in this operating guide . . . . . . . . . . . . . . . . . .1.10

How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Searching functions using the cursor key . . . . . . . . . . . . . . . . . . . . . . .1.11

Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.12

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.13

Initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Basic Operations

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.2

Quick memory transmission (Dial while scanning) . . . . . . . . . . . . . . . . .2.2

Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . .2.3

Sending a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Sending a fax using monitor/call key or a handset . . . . . . . . . . . . . . . . .2.4

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.5

Reviewing or canceling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.7

Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.7

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.7

How to select the fax reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8

If the supplies run out during fax reception . . . . . . . . . . . . . . . . . . . . . .2.8

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Changing the reduction ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

If supplies run out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Advanced Features

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.4

Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.6

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.8

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9

Reviewing or canceling parts of a broadcast . . . . . . . . . . . . . . . . . . . . .3.10

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.13

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .3.13

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .3.13

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .3.13

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . .3.14

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.15

Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.15

Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.15

Printing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Erasing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.17

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.18

Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.18

Table of Contents

Review commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.21

Job re-schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.25

Remote Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.25

Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.28

Setting the journal and the report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.28

Separate each received document (Separator Page) . . . . . . . . . . . . . . .3.30

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.30

Distinctive ring detection (DRD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.31

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.32

The power of Multi tasking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.33

F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.33

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.44

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.52

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.52

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.52

Masking the

PIN

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.54

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.56

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.58

Changing the default settings

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Setting

ECM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Setting the number of rings before answer . . . . . . . . . . . . . . . . . . . . . . .4.4

Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting for silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting Sleep mode (Energy saving mode) . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Adjusting the machine’s clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting 2-bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If the printer jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.8

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . .5.12

Frequently asked questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.1

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.3

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.4

Getting started

This chapter describes how to
set up your machine, operating tips
and some important settings
before you use your machine

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

1.1

Getting started

Packaging contents

Included in your machine’s packaging:

1. Main unit with 500-sheet paper cassette installed (paper not included)

2. Drum unit 7. AC power cord

3. Toner cartridge 8. Operating instructions

4. Document tray 9. Soft Key labels

5. Extension paper tray 10. One-touch labels

6. Telephone line cord 11. Paper size stickers

Note: Be sure to save the box (or boxes) and packing materials for reshipment.

Parts of your machine

Note: These terms and features of your fax will be explained in the coming pages.

1

Control Panel — The keys and display you use to operate your machine.

(See pages 1.3–1.4 for more details.)

2

ADF (Automatic Document Feeder) — The ADF automatically feeds

original document into the machine,one at a time. It can hold up to 80 pages
of letter-sized pages.

3

Scanner cover release — Pull up on this to open the scanner cover .

4

Scanner cover — Opens this cover to remove original document jams.

5

Document guides — Adjust these to fit the width of the original document

so it will feed properly into the machine.

6

Document tray — Holds original documents in place for scanning into the

machine.

7

Top cover — Open to provide access for changing the toner and drum unit

(or, occasionally, fixing printout jams).

8

Document stopper — Holds original documents after they’ve been scanned

into the machine for faxing/copying.

1

2

3

4

5

6

7

8

11

12

13

14

15

16

9

10

LTR

LGL

F4

A4

H.LTR

A5

COMM.
CANCEL
/CONFIRM.

BROADCAST

COMM.
OPTIONS

PAUSE
/DIAL OPT.

SPEED DIAL
/GROUP

MONITOR
/CALL

REPORT

MEMORY
TRANSMIT

FAX & COPY

TTI
TRANSMIT

TTI
SELECT

SECURITY
RECEIVE

COVER PAGE

AUTO
RECEIVE

FLASH DIAL PREFIX

TOP PAGE TO/CC/BCC ONLINE

SOFT KEY

1

23

4567

8910

11

1.2

Getting started

9

AC

power switch — Turns your machine on and off.

10

AC

power jack — Where you plug in the ACpower cord.

11

Bypass tray — Open the bypass tray to use paper that is not loaded in the

paper cassette.It can hold up to 50 sheets of paper.For details about paper
capacity of the bypass tray,see “Specifications,”page

AI

.2.

12

Side cover — Open to fix a printout jam.

13

Side cover release — Pull this to open the side cover.

14

Recording paper size sticker — Shows the size of the paper that is set in

the paper cassette.

15

Recording paper level indicator — Shows the level of the paper supply

without requiring you to open the paper cassette.

16

Paper cassette — Load paper here. It can hold up to 500 sheets.For details

about paper capacity of the paper cassette,see “Specifications,”page AI.2.

17

LINE

jack — Where you plug in the telephone line cord.The other end of the

cord plugs into a wall telephone jack.

18

PHONE

2 jack — If you connect a second telephone to your machine,this is

where you plug in the cord.

19

PHONE

1 jack — Where you plug in the optional handset.

20

PRINTER PARALLEL

port (optional) — Where you connect the printer cable,

when you use the optional printer controller.

21

RS-232C interface port (optional) — Where you connect the RS-232C

cable,when you use the optional RS-232C interface kit.

22

Extension paper tray — Holds the printout after it emerges.

23

Printed document exit — Where the printout emerges.

24

Handset (optional ) — Used for voice communication.This handset is avail-

able from your local Imagistics sales office, and can be added when you
purchase the 5000 or as an upgrade afterward.

17 18 19

20

21

22

23

24

LINE

PHONE1PHONE2

1.3

Getting started

1

Soft Keys — Soft Keys are shortcut keys.If the light above any one of these

keys glows,that means the setting programmed into that key is active.You
can assign functions into these eight keys as you want.(See page 3.17 for
details.) The following functions are assigned at the factory:

Soft Key 1:

COMM

.

CANCEL/CONFIRM

. — Press to stop the transmission, or to

review pending fax commands,the activity journal and out of paper reception.
Soft Key 2:

BROADCAST

— Press to send a broadcast fax (sending the same

document to more than one location).
Soft Key 3:

COMM

.

OPTIONS

— Chooses from several fax options – delayed
transmission,polling, batch transmission, F-Code transmission,
F-Code polling,Fax & Copy and TTI select.

Soft Key 4:

PAUSE/DIAL OPT

. — It produces a special pause character which

can be useful when dialing long-distance numbers.Or ,press this to insert spe­cial symbols into telephone numbers.

Soft Key 5:

SPEED DIAL

/

GROUP

— Press to enter speed-dial numbers or group

numbers.
Soft Key 6:

MONITOR/CALL

— Turns the monitor speaker on or off.When
turned on,it allows you to hear the call you’re making.When using this fea­ture,you can only hear the communication taking place.You cannot be heard
unless you use a handset (optional).When sending a fax,this key also acti­vates the call request feature.

Soft Key 7:

REPORT

— Press to turn the confirmation report feature on or off

for the next fax transmission.
Soft Key 8:

MEMORY TRANSMISSION

— Selects which transmission mode your
fax machine uses,whether Memory transmission or Real time transmission
(see pages 2.2–2.3).

2

Internet Fax — Press to deliver the fax message to another computer as an

E-mail attachment via the Internet.
Note: This function is available only if the optional Internet Fax kit has been

installed. Ask your local Imagistics sales office for details.

3

Copy/Fax/Scan — Press to change from Fax mode to Copy mode.If the

optional TWAIN driver has been installed, pressing this key changes from
Fax to Copy to Scan mode .

4

Stop — Stops the current operation and ejects a document from the ADF.

5

Start — Press to begin a fax transmission, reception or copying.

6

Numeric keypad — Identical to the numeric keys on a regular tone-dialing

phone.Use these to dial phone as well as fax numbers,and to enter numbers
when you’re setting up the machine.Also,you may use these keys to enter the
characters when you are setting up the machine.

Control P anelOverview

123

Comm.
Cancel
/Confirm

M2 M3

M1

Macro

Program

1

5

9

13~28

2

6

10

3

4

7

8

11

12

29~44 45~60

19

5000

Alarm
Comm.
Memory

Receive

1617

18

Comm.
Options

131415

12

Pause

Speed Dial

/Dial Opt.

/Group

Back Menu

Redial

Tel Index

Cancel Enter

1011

9

Monitor
/Call

8

7

Conf.

Memory

Report

TransmitBroadcast

ABC. @ - / DEF

123

JKLGHI MNO

456

TUVPQRS WXYZ

789

*

CapsSymbols

0

#

Internet Fax

56

Copy

Scan

Fax

StopStart

4

1.4

Getting started

7

MENU

— Any function can be started by first pressing this key and then enter-

ing the function number.

8

TEL INDEX

— Press to display one-touch and speed-dial entries sorted

alphanumerically, as in a telephone directory.(See page 3.8.)

9

ENTER

— This key confirms user settings,begins operations, and moves

through command levels.

10

Cursor Keys

— Scrolls (moves) through features and command options as dis-

played on the

LCD

.

11

CANCEL

— Press to delete characters on the

LCD

and cancel commands you

have entered into the machine.

12

REDIAL

— Press to redial the last number you dialed.

13

BACK

— Press to go back to the previous step.

14

Select function keys — These keys correspond to the items at the lower

part on the

LCD

. Press to choose item at the lower part on the

LCD

.

15

Liquid crystal display (

LCD

) — Shows the machine’s status and lets you

see what you’re programming into the machine.The display shows up to 4
lines,30 characters per line. If the

LCD

is blank, the machine is off.

16

LCD

contrast key — Press to adjust the contrast level of the

LCD

display.

17

MEMORY RECEIVE

light — Glows when the machine is receiving an incoming

fax document into its electronic memory.

18

COMM

. light — Glows when the machine is communicating with another

machine.

19

ALARM

light — Glows when a problem occurs during fax communication,

printing or scanning.The light stays on until the machine prints a Check
Message report.

20

Macro Keys — Programming the Macro keys (M1,M2 and M3) can reduce

many steps of the operation to a simple press of a key.You can “teach” the
Macro keys to carry out one of the several operations (see pages 3.18–3.21).

21

Programmable One-touch Keys — The keys labeled 57 to 60 let you teach

your machine an advanced multi-step function just once,and then recall the
function at any time by pressing one of these keys.

22

One-touch Keys — The keys labeled 01-56 offer one-touch dialing conve-

nience.

20

21

22

Flip Tab A Flip Tab B Flip Tab C Flip Tab D

1.5

Getting started

Pick an installation spot

Where should you install your fax machine? The location should be:

• Clean — Dust build-up can damage your fax. (However, do not use a cover!)

• In the open — Allow at least 12 inches of clearance around your machine. Be
sure that you never cover the machine. Its vents must be able to “breathe.”

• Away from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water foun­tain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (modular) telephone
jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 6 feet long when
stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch.
If it is,you’ll risk occasional shutoffs to the machine, causing you
to lose fax messages.

• Don’t use an outlet which also is supplying power to a
large appliance, such as a refrigerator or air conditioner.
Such high-consumption appliances can cause “draw-downs”
(temporary drops in the power available for other equipment on
the circuit) which could damage your fax machine.

• Use an electrical surge suppressor,preferably one which guards both tele-
phone and electrical lines.This device helps to shield your fax machine from
damaging high-voltage electrical surges.

Voltage requirements: 120

VAC

± 10%, 50–60% Hz.

Power consumption: Standby Transmission Reception Copying Maximum

110 wh 31 w 960 w 920 w 1030

W

Installing the printing supplies

Your fax prints incoming faxes and copies with a reliable 600 dpi print engine.Your
fax requires two types of printing supplies (sometimes also called consumables):

• The drum unit — It yields 20,000 “normal”letter-sized printouts (see
“Specifications,”page AI.2). By “normal,” we’re referring to the amount of text
and/or graphics on each page.This is based on an industry-standard test docu­ment.

• The toner cartridge — It yields 20,000 “normal”,letter-sized printouts (see
“Specifications,”page AI.2).

Note: The toner cartridge included with your machine is starter toner cartridge,

which yields 3,000 printouts.

To install these supplies:

Important: Gently close the top cover to a void injury to your hands.

1

Open the top cover.

2

Pull up the printer cover
release and open the

printer cover.

Setting up

1.6

Getting started

3

Unpack a new toner cartridge from its
carton.Then, holding the toner car­tridge with both hands,slowly shake it
to distribute the toner evenly inside the
cartridge.

Note: Do not touch the roller in the

toner cartridge.

4

Gently install the toner cartridge in
the printer, making sure the toner car­tridge’s two pins fit in the slits inside
the printer frame.

5

Unpack the drum unit from its carton.
Note: Shield the drum unit from light, especially strong light. Later,if you

have to remove the drum from the machine,immediately wrap it in a
thick cloth to protect it from light.

6

Gently install the drum unit in the
printer, making sure the drum unit’s
four pins fit in the slits inside the
printer frame.

7

Gently clean the LED print head
using the cleaning paper included in
the toner cartridge carton box.
For best print quality, you should
clean the LED head every time you
change the toner cartridge.

Note: Do not use abrasive materials

on the LED print head, and do
not subject it to heavy pres­sure

8

Gently close the printer cover.

9

Close the top cover.
Note: The machine will not operate unless the cover is properly closed.

Plug in and power up

1

Plug one end of the telephone line cord into the

LINE

jack on the machine’s

rear side and the other end into a standard telephone wall jack.

2

Plug the non-pronged end of the AC power cord into the AC power cord jack
on the right rear side of the machine and the pronged end into a 120 V electri­cal outlet (preferably on a surge suppressor, as mentioned on page 1.5).

3

Use the AC power switch to turn on your machine.The markings are interna­tional standards: I means ON,O means OFF.

It will take a few seconds for the machine to warm up.The

LCD

shows:

When the machine is ready to use (standby mode), you will see:

Adjust the monitor speaker volume

You can set the volume of the monitor speaker.

1

Press

MONITOR/CALL

on the control panel.You now should hear a dial tone.

And press or .The

LCD

indicates the volume:

2

To turn the volume up, press .
To turn the volume down,press .

3

Press

MONITOR/CALL

again to hang up.

Loading paper

Acceptable paper size and cassette capacity

Paper source Paper type Paper size Capacity

Paper cassette Plain paper*1Letter , Legal , Half-letter 500 sheets

Letter , Legal , Half-letter ,

Plain paper*1,*2A4 , A5 , A6 , F4 , 50 sheets

Bypass Tray Executive , Custom-sized*

3

Envelopes*2DL , CM10 , Monarch 1 sheet
Postcard*

2

3.9″ × 5.8″ (100 × 148mm) 20 sheets

Transparency*4Letter 20 sheets

*1Paper weight:60 – 90 g/m

2

*2A4,A5, A6, F4, Executive, DL, CM10, Monarch, Postcard,Custom-sized paper

and Transparency can be used only if the optional Printer Controller is attached.
*3(3.8 – 8.5) inches × (5.5 – 14.0) inches (Width × Length)
*4We recommend:3M PP2500 for laser printers or equivalent

Note: Do not use paper which has been creased, wrinkled or is damp or wet.

Volume SettingVolume Setting

[ Tone ] [ Mode ] [ Contrast ][ Tone ] [ Mode ] [ Contrast ]

OFF Low Medium Loud OFF Low Medium Loud

---------------------------------

Ready to FaxReady to Fax

[ Mode ] [Contrast] [ Mode ] [Contrast]

Normal Normal Normal Normal

Jan 1 2001 12:00am Mem:100%Jan 1 2001 12:00am Mem:100%

PHONE2

PHONE1

LINE

1.7

Getting started

Loading paper in paper cassette

Before you load paper, note the following:

• After you load paper in fax’s cassette ,you must “tell”your machine what size
paper you loaded: letter-, legal- or half letter-sized.
You can do this by the “Setting of the paper size” operation. (See page 1.9.)

Note:If you will be using letter-sized paper, there’s no need to adjust the cas-

sette; your machine is initially set for Letter-sized paper. Simply attach
the LTR sticker to the outside of the paper cassette.

1

Open the paper cassette from the
front of your machine by gently
pulling it toward you.

2

While pressing the release lever,
slide the paper length guide to
select the paper size you want to
use.

3

Press down the paper lifting plate.

4

Insert the paper into the cassette.

• Before you insert paper in the
cassette, stack it so the leading
edge and sides of the paper are
even.

• Do not stack the paper over
the limit mark inside of the
cassette.

• Place the edges of the top sheet
under the metal tabs on the
cassette’s left and right side.

5

Adjust the paper guides to fit the
size of paper.

6

Gently push the paper cassette back into its original (closed) position.You’ll
feel a click when it’s properly in place.

7

Attach the paper size sticker on the cassette’s front.

Helpful Tip: The paper level indicator on the

front paper cassette lets you see
how much paper is in the cassette
without your having to open the cas­sette.When you see the paper level
indicator drop (i. e.,show more blue
area), make sure you have a supply
of paper nearby.Then, when you see
the “Please Supply Paper” message
on the display, you’ll be ready to
refill the cassette.

Important: To avoid paper jams,do not refill this paper cassette without first

removing all of any paper which may remain in it. In other words, do
not just add sheets to an already-loaded stack.

Paper level
indicator

1.8

Getting started

1.9

Getting started

Setting the Paper Size

Default setting: Letter-sized paper
When you change the size of paper in the paper cassette,you must also change the

paper size setting,as shown below.

1

Press

MENU

,2,1,0,1,

ENTER

.The

LCD

shows:

2

To select the paper size in the 1st cassette, select “1st Cassette” using the
cursor key and then press

ENTER

.The

LCD

will show:

3

Use or to select the paper size, Letter , Legal or Half-letter , and
then press

ENTER

to save the setting.

4

To set the default paper size that is displayed when you set the paper on the
bypass tray, select “Bypass Tray” and then press

ENTER

.The

LCD

will show:

5

Using the cursor key, select the paper size, Letter , Legal , Half-letter or
OHP, and then press

ENTER

to save the setting.

Note: “OHP” (overhead projector transparency) appears only when the

“Bypass Tray” is selected.

6

Select “Exit” and then press

ENTER

to exit this mode.

Loading paper in bypass tray

When you need to use a size of paper not loaded in your machine’s paper cassette(s),
or when you want to use a special type of paper (such as transparency film),use the
bypass tray.

1

Open the bypass tray on the right
side of your machine.

2

Pull out the hopper on the bypass
tray and raise the flapper release
lever.

3

Place the paper on the bypass
tray.Adjust the paper guide to fit
the paper and insert the paper
until it comes to a stop.
Then lower the flapper release
lever.

4

When you load the paper on the bypass tray, the

LCD

will show the primary

paper size you’ve set. (See “Setting of the paper size,” left column.)

5

Use the cursor key to select the paper size you set on the bypass tray.
Then press

ENTER

.

Note: If you use transparency film, select “OHP”.

Note: If you have set Letter , Legal , Half-letter sized paper in the bypass

tray, the machine will use them if it runs out of paper in the cassette during
fax reception.

Bypass TrayBypass Tray

Letter OHPOHP

Legal
H.LTRH.LTR

01. Cassette Size01. Cassette Size

ExitExit

1st Cassette :Letter1st Cassette :Letter
Bypass Tray :LetterBypass Tray :Letter

Bypass TrayBypass Tray

LetterLetter OHPOHP

Legal
H.LTRH.LTR

1st Cassette1st Cassette

LetterLetter

Legal
H.LTRH.LTR

01. Cassette Size01. Cassette Size

ExitExit

1st Cassette :Letter1st Cassette :Letter
Bypass Tray :LetterBypass Tray :Letter

1.10

Getting started

Symbol and terms used in this operating guide

In this manual, the following symbols and terms are used, make sure you know
what they mean.

CAUTION This symbol indicates how to avoid personal injury.

Important: This instruction describes conditions or incorrect operations that

could cause damage to your machine.

Note: A note describes helpful hints,restrictions, or how to avoid diffi-

culties.

[ ] Keys that appear at the lower parts on the

LCD

.To press this key,

use the select function key.

“ ” Items that appear on the

LCD

.

BOLD WORDS

Keys built into the machine’s control panel.

LCD

The Liquid Crystal Display. It shows the machine’s status, error
messages and function menu, etc.

Document “Document”is the original sheet(s) of paper you send or copy on

your machine.

Paper “Paper”is the recording paper for printing.

, Shows the direction of the document or paper and which side

is printed.

MENU

Any function can be started by first pressing the

MENU

key.

Cursor key Press , , or to select items in a menu or move the cursor.

How to operate the machine

Most settings and functions are started by first pressing the

MENU

key.Then press
four-digit numbers to select the function.In this manual, we explain the operation
with short-cut operations (for example, we will say,“press

MENU

,1,1,0,1.”).

To press: 0 (zero),1,2,3,4,5,6,7,8,9,#or *
Use: The numeric keypad.

Here’s an example.If we say “press

MENU

,1,1,0,1,

ENTER

”…

… you’d press

MENU

key
… then 1
… then 1
… then 0 (the numeric key zero)
… then 1

… and then

ENTER

Note: Even though our example above includes commas,do not enter them into

the fax machine.Those characters appear in our instructions to separate
one number from the other. They do not need to be entered into your fax
machine.

There is a function (broadcasting) which requires commas to be entered, but
there is a special way to enter them.We’ll explain this process later.

Operating tips

1.11

Getting started

Searching functions using the cursor key

Even if you don’t remember the exact commands needed for an operation, you can
search for and enter almost all of your unit’s functions using the

MENU

key, Cursor

key and the

ENTER

key.

Note: You can also search for any function with the function table (see page 1.13).

Keep a copy of this table nearby for reference.

To search and enter the function set­tings:

1

Press

MENU

.

2

Search the level one function
groups using or until
your desired item appears.

3

After you find the level one function item you want to program, press to go
to the level two function groups.

4

Search the level two function groups using or until your desired item
appears.

5

After you find the level two function item you want to program, press to go
to the level three function groups .

6

Search the level three function groups using or until your desired func­tion appears.

7

Press

ENTER

to enter the function setting.

Note: You can go back to previous level function group by pressing at any time

before pressing

ENTER

. If you want to go back to a previous level after

pressing

ENTER

, press

BACK

.

Note: To stop the operation at any time press

STOP

.

MENUBACK

ENTERCANCEL

Cursor key

1.12

Getting started

Entering characters

Some settings give you a chance to enter characters; for your TTI, remote fax’s name
or others.To enter letters or other characters, use the following guidelines:

Using numeric keypad to enter characters

You can enter 40 letters, digits or symbols (and space) using the numeric keypad as
shown in the character table below.

Pressing the 2 numeric key once, for example, will enter an “A”. Pressing 2 twice,
will enter a “B”.If you want to enter “LA”, for example, you would press 5, 5, 5, 2.

When you want to enter two characters that share the same numeric key (“D”and
“E”, for example), press to move the cursor to the right after you enter the first
letter. For example,if you want to enter “ABC”: press 2, , 2, 2, , 2, 2, 2.

Canceling characters

If you entered an incorrect letter or digit, press

CANCEL

to erase to the left.To
change just one character in name and/or digit, press or to move the cursor to
that character or digit.Then press

CANCEL

to erase it. Re-enter the character or

digit correctly.

T o change upper/lower case

Press #(Caps) key to toggle upper case and lower case.
The word “Lower”means the machine will enter only lower-case letters.
To type a upper-case letter, press #(Caps) key.
The

LCD

changes to:

This means the machine will enter upper-case letters .
To switch bac k for lower-case entries, press #(Caps) key again.

Entering the special characters

You can also enter special characters or symbols.

1

When the machine prompts you to enter a name,press the symbol (*) key.
The

LCD

changes to:

2

Select the character you want to enter using , , or of cursor key.

3

To enter the character, press

ENTER

key.

4

If you want to enter other character, repeat steps 1–3.
Otherwise, go to next step.

5

Press

ENTER

to save the name.

Press ENTER to Enter CharacterPress ENTER to Enter Character

9.User Install9.User Install
TTI 1 Upper CaseTTI 1 Upper Case
_

9.User Install
TTI 1 Upper Case

-

Character Table

Numeric
keypad

1

ABC

2

DEF

3

GHI

4

JKL

5

MNO

6

PQRS

7

TUV

8

WXYZ

9

0

SYMBOL

CAPS

#

Character

Note: means space.

Special Characters

Caps Lock

Level one function Level two function Level three function Summary of setting Default setting Page

1.Autodial Entries 1.One-touch Dial 01.Enter One-Touch Select one-touch key and register the fax dial numbers and names
(Max. 56 locations.) on one-touch dial keys. — 3.2

If you register the name, you can use the telephone index feature.

02.Erase One-Touch Erase the registration in a one-touch key. — 3.2

2.Speed Dial 01.Enter Speed Dial Select speed-dial number and register the fax dial numbers and
(Max. 244 locations.) names as Speed-Dial numbers. — 3.4

If you register the name, you can use the telephone index feature.

02.Erase Speed Dial Erase the registration in a speed-dial number. — 3.4

3.Group Dial 01.Enter Group Dial Select group number and register the one-touch dial or speed-dial

— 3.6

(Max. 32 group.) numbers you want to group.

02.Erase Group Dial Erase the registration in a group number. — 3.7

4.Mail Group*

1

01.Enter Mail Group Select group number and register the one-touch dial or speed-dial

——

(Max. 32 group.) numbers you want to group.

02.Erase Mail Group Erase the registration in a group number. — —

2. User Settings 1.Machine Settings 01.Cassette Size Set the size of paper in the paper cassette. Letter 1.9

02.Protect Passcode Enter the protection passcode for using the security features. — 3.52

03.Soft Key Program to turn on or off the function by pressing this key.

Soft key 1:

COMM.CANCEL/ CONFIRM

. Soft key 5:

SPEED DIAL/ GROUP

Soft key 2:

BROADCAST

Soft key 6:

MONITOR/ CALL

See left. 3.17

Soft key 3:

COMM.OPTIONS

Soft key 7:

REPORT

Soft key 4:

PAUSE/ DIAL OPT

. Soft key 8:

MEMORY TRANSMIT

04.Silent Mode Mute your machine. Off 4.8

05.Sleep Mode Conserve power. On 4.9

06.Fax & Copy Make a copy of your document each time it transmit. Off 3.27

07.Date & Time Enter the current date and time. — 4.9

08.Paper Source Select paper source (paper cassette and bypass tray) for

For Fax / Copy 4.9

fax reception or copying.

09.2-Bin Tray*

2

Select the paper tray for delivery.

• Copy exit Lower tray

• Received fax document exit Upper tray 4.9

• List exit Upper tray

• PC-Fax print exit*

3

Upper tray

1.13

Getting started

Function table

Note: Your machine can print a function list. It lists the functions available on your fax machine and the keystrokes needed to complete them.

To print a function list,press

MENU

,5,1,0,1.

*1:This option appears only if the optional Internet fax kit has been installed. For details see the operating instructions included with the Internet fax kit.
*2:This option appears only if the optional 2-Bin tray has been installed. *3:This option appears only if the optional RS-232C interface has been installed.

1.14

Getting started

Level one function Level two function Level three function Summary of setting Default setting Page

2. User Settings 2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.

• Primary resolution mode Normal

• Primary contrast mode Normal 4.1

• Scanning width limit B4

02.Print Parameters You can set the following settings for receive fax message.

• Reduction rate Auto

• Reduction margin 40 mm 4.3

• Half-page reception Off

03.Number of Rings Number of rings before your machine answers. 2 times 4.4

04.Redial Number of times and interval for automatic fax redialing. 3 times 4.5
1 minute

05.Dialing Pause Dialing pause length. 2 seconds 4.5

06.Memory Transmission On/Off setting for Memory transmission. On 4.2

07.Quick Memory Tx On/Off setting for Quick Memory transmission. On 4.2

08.TTI Transmission On/Off setting for sending your TTI. On 4.2

09.ECM Mode On/Off setting for ECM mode. On 4.2

10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.56

11.Security Rx Keep all received fax messages in memory and after print them. Off 3.52

12.Separator Page Partition each received documents by inserting the separator page. Off 3.30

13.Rotate Rx On/Off setting for Rotate Rx. Off 4.4

14.PIN Mode Prevent unauthorized long-distance calls. Off 3.54

15.DRD Set the ring pattern to use with phone company’s Distinctive Ring

Off 3.32

service.

16.Remote Copy Transfer the documents you have sent and/or received to other

Off 3.25

fax machine automatically.

17.Jobs Hold Keep the command when the transmission error occurred or

Off 3.25

all redial attempts failed.

3.Copy Settings 01.Scan Parameters You can set the following settings for copying.

• Primary resolution mode Fine

• Primary contrast mode Normal 4.6

• Scanning width limit B4

02.Print Parameters You can set the following settings for copying.

• Reduction rate 100%

• Reduction margin 24 mm 4.7

• Bypass Tray priority Off

Level one function Level two function Level three function Summary of setting Default setting Page

2. User Settings 4.Printer Settings*401.TCP/IP Enter the IP Address,Subnet mask and Gate way address. — —

5.Scanner Settings*501.Scan Parameter Enter the scanning parameters. — —

02.Auto Reset Set the time (minutes) for resetting the scan parameters and .

3 minutes —

returning to the Fax mode.

3. Other Settings 1.Journal & Reports 01.Journal Auto Print Print the Activity journal automatically after 100 transactions. On 3.28

02.Journal Line Up Change the printing order of the activity journal. Off 3.29

03.Report Print the TCR automatically at every transmission. Off 3.29

2.Cover Page 01.Set Cover Page On/Off setting for sending the Cover page. Off 3.31

02.Cover Page Message Enter your message for the cover page. — 3.31

3.Department Code

01.Department Code Protect

Protection for department code settings. Off 3.59

02.Enter Department Code Register the Department code. — 3.58

03.

Department

Setting On/Off setting for Department code activation. Off 3.58

04.

Erase Department TimeList

Clear the total counts of each department code. — 3.59

4.Program One-Touch 01.Enter P One-touch Program several operations for a function you frequently use. — 3.44
This key can reduce several steps to a simple press of a key.

02.Erase P One-touch Erase the programming in a programmable one-touch key. — 3.51

5.F-Code Box 01.Set F-Code Box Create the F-Code box. — 3.34

02.Erase F-Code Box Erase an empty F-Code box. — 3.41

6.Batch Tx 01.Set Batch Box Create the Batch box. — 3.12

02.Erase Batch Box Erase an empty batch box. — 3.14

7.Scan Box*

5

01.Set Scan Box Create the Scan box. — —

02.Erase Scan Box Erase an empty scan box. — —

8.Internet Fax*

1

01.TCP/IP Set the TCP/IP address. — —

02.MAC Address Enter the Media Access Control Address for network card. — —

03.Default Relay Setting of relay box. — —

4. Doc.Management 1.Store Document 01.Polling Document Store the document to be retrieved by other fax machine. — 3.15

02.F-Code Document Store the document to be retrieved by other F-Code compatible — 3.38
fax machine.

2.Erase Document 01.Polling Document Erase stored document for polling transmission. — 3.16

02.F-Code Document Erase stored document in the F-Code box. — 3.39

03.Batch Tx Document Erase stored document in the Batch box. — 3.14

04.Scan Box Document*5Erase stored document in the Scan box. — —

1.15

Getting started

*1:This option appears only if the optional Internet fax kit has been installed. For details see the operating instructions included with the Internet fax kit.
*4:This option appears only if the optional NIC (network interface card) has been installed.
*5:This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

Level one function Level two function Level three function Summary of setting Default setting Page

4. Doc.Management 3.Print Document 01.Polling Document Print the stored document for polling transmission. — 3.16

02.F-Code Document Print the stored document in the F-Code box. — 3.39, 3.40

03.Batch Tx Document Print the stored document in the Batch box. — 3.13

04.Security Rx Document Print the fax received document during Security reception (and
return to your machine to normal reception mode until the next — 3.53
time).

05.Comm.Stored Document Print the stored document for delayed transmission. — 3.24

5.Print 1.List Print 01.Function List Print a list of your machine’s functions. — 1.13

02.User Settings Print a list of your machine settings. — 4.10

03.Journal Print the activity journal manually. — 3.28

04.Commands List Print a list of the delayed commands. — 3.23

05.One-Touch List Print a list of the one-touch dial keys. — 3.3

06.Speed Dial List Print a list of the speed-dial numbers. — 3.5

07.Group List Print a list of the group numbers — 3.7

08.Block Junk Fax List Print a list of the blocked numbers. — 3.57

09.Cover Page Print a cover page. — 3.31

10.Dept.Time List Print total communication time and printed pages of each
department code

3.59

11.P. One-Touch List Print a list of the programmable one touch keys

3.51

12.F-Code Box List Print a list of F-Code boxes. — 3.38

13.F-Code Doc. List Print a list of the document stored in the F-Code boxes. — 3.38

14.Batch Box List Print a list of Batch boxes. — 3.13

15.Batch Doc.List Print a list of the document stored in the batch boxes. — 3.13

16.Macros List Print a list of Macro keys. — 3.21

17.Scan Doc. List*

5

Print a list of Scan boxes. — —

18.Default Relay list*1Print a list of Default relay. — —

19.Remote Copy list Print a list of Remote copy. — 3.27

2.Printer Function*501.Status Page Print all the status and configuration of the printer . — —

02.Font List Print the list of all PCL fonts currently installed in the printer. — —

03.NIC Status*

4

Print the NIC (network interface card) settings. — —

1.16

Getting started

*1:This option appears only if the optional Internet fax kit has been installed. For details see the operating instructions included with the Internet fax kit.
*4:This option appears only if the optional NIC (network interface card) has been installed.

*5:This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

Level one function Level two function Level three function Summary of setting Default setting Page

6. PC-FAX Commands*31.PC-FAX 01.PC-FAX Scan Scanning a document into the PC. — —

02.PC-FAX Initial Initializing your machine. — —

03.Set RS-232C Setting of the RS-232C parameters. — —

9. User Install Set-up the following settings:

• Language on the LCD and Lists English

• Current Day and Time —

• Automatic Daylight saving time adjust ON

• Select Rx Mode Fax Ready 1.18

• Select dialing type Tone

• Subscriber ID (your fax phone number) —

• Y our TTI (your name) —

• Select usual TTI —

• Time for the machine to enter the sleep mode 5 minutes

1.17

Getting started

*3:This option appears only if the optional RS-232C interface has been installed.

1.18

Getting started

Initial settings software is already installed on your Imagistics fax machine. It
guides you through the process of entering the following settings.These settings you
make here can always be changed later.

• Language used on the LCD and Lists

• Current Day and Time

• Automatic Daylight saving time adjustment

• Fax reception mode

• Phone dialing type (pulse or tone)

• Subscriber ID (your fax phone number)

• Your TTI (your name;up to 3)

• TTI select (which one of the 3 is to be used)

• Time,in minutes,before entering the sleep mode

Getting started

Determine the following before you go any further:

1

The type of dialing your telephone system requires — Choose either Tone

or Pulse (rotary) dialing.

2

The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of
text at the very top of the page.This text lists a name (called the Transmit

Terminal Identifier (

TTI

)) and a fax number (called the Subscriber ID).

The

TTI

cannot be longer than 22 characters.

Clearing stored settings

Before using Initial settings,clear your machine’s built-in user data memory.This
ensures the memory will hold only your settings.

Important: After you use Initial settings, do not clear the memory again unless

an authorized technician asks you to do so.

To clear the machine’s memory:

1

Press

MENU

,*,0,2.The

LCD

now asks if you want to clear the memory:

Note: If you don’twant to clear the memory, just press

CANCEL

.

2

If you do want to clear the memory, press

ENTER

.

Entering initial settings

Important: If you press

STOP

during Initial settings,your fax machine returns to
standby mode (its normal condition). But it will keep the settings you
saved by pressing

ENTER

as described in these instructions.

1

To start Initial settings software, press

MENU

,9,

ENTER

. The

LCD

shows:

2

Using the cursor key, select the language you want.

3

Press

ENTER

to save the language setting and continue.

9. User Install9. User Install
Select LanguageSelect Language

English

French

User Data Clear
Confirm

[ Cancel ] [ Enter ]

Initial settings

1.19

Getting started

4

The

LCD

now shows the current calendar/clock setting,with a cursor appear-

ing on the first digit.

5

Use the numeric keypad to enter the correct date and time, using a

MMDDYY

format for the date and 24-hour format for the time. For instance,to set 2:30

PM

on September 27, 2001, press 0 9 2 7 0 1 1 4 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash.All

you have to do is enter the digits.

To change a digit, press to move the cursor left, or to move it right.
Then enter the correct digit.

6

Press

ENTER

to save the clock setting and continue.

7

The

LCD

now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (

DST

).

When the setting is ON,your machine automatically recognizes

DST

at 2 AMon
the appropriate switchover Sundays each year.
When the setting is OFF, no automatic change will occur.

8

Using the cursor key, select the mode you want.

9

Press

ENTER

to save the setting and continue.

10

The

LCD

now shows the machine’s current reception mode.

11

For now, select Fax Ready.(This setting can always be changed.We’ll discuss
reception modes further on pages 2.7–2.8.)

12

Press

ENTER

to save the setting and continue.

13

The

LCD

now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

14

Using the cursor key, select the mode you want.

15

Press

ENTER

to save the setting and continue.

16

The

LCD

now asks you to enter your fax number as you want it to appear on
other fax machines’ displays or printouts.The fax industry term for this
number is Subscriber

ID

.

17

Use the numeric keypad to enter the fax number. The number may contain up
to 20 characters (numbers and dashes).

Note: To insert a dash,as shown here, press [ – ]. To insert “ + ”before the

country number for the overseas call, press [ + ].

Note: If you make a mistake, press

CANCEL

to erase to the left.
To c hange just one number, press to move left, or to move right.
Press

CANCEL

to erase the number. Then re-enter the fax number cor-

rectly.

18

Press

ENTER

to save the number and continue.

19

The

LCD

now asks you to enter the name you want to appear at the top of
faxes you send.You can enter three TTI’s.
Select TTI 1,2 or 3 using the cursor key.

9. User Install9. User Install

Exit

TTI 1 :Not StoredTTI 1 :Not Stored
TTI 2 :Not StoredTTI 2 :Not Stored

9.User Install9.User Install
Enter Your Fax NumberEnter Your Fax Number
_
[ ][ - ]

9.User Install9.User Install
Select Dialing TypeSelect Dialing Type

Tone

PulsePulse

9. User Install9. User Install
Select Rx ModeSelect Rx Mode

Fax ReadyFax Ready

Tel/Fax ReadyTel/Fax Ready

9. User Install9. User Install
Daylight SavingDaylight Saving

ONON

OFFOFF

9. User Install9. User Install
Enter Current Date and TimeEnter Current Date and Time

09/27 2001 14:309/27 2001 14:30

9. User Install9. User Install
Enter Current Date and TimeEnter Current Date and Time

01/01 2001 00:001/01 2001 00:00

1.20

Getting started

20

Press

ENTER

.The

LCD

will show:

21

Use the numeric keypad to enter characters.The name may be up to 22 char­acters,symbols,and spaces in length. Regarding entering characters,
see page 1.12.

Note: If you make a mistake,press

CANCEL

to erase to the left.
To change just one character in the name ,move the cursor by cursor
key.Press

CANCEL

to erase the character.Then re-enter the character

correctly.

22

Press

ENTER

to save the TTI.
If you do want to set or change another TTI,go back to step 19.
If you do not want to set or change another TTI,proceed to step 23.

23

Select “Exit” and then press

ENTER

and continue.

24

The

LCD

now asks you to set the default TTI.
Select the TTI you want to appear usually at the top of faxes you send using
the cursor key.

25

Press

ENTER

to save the setting and continue.

26

The

LCD

now asks you to enter the time for the energy saver sleep mode.Your
machine will now automatically enter sleep mode after your selected idle time
has elapsed.

27

Enter the time (in minutes) using the numeric keypad.

28

Press

ENTER

to save the setting.Your machine will return to standby mode.

9. User Install9. User Install
Sleep Mode (001-240):Sleep Mode (001-240):
After After 005 min.05 min.

9.User Install

1:Imagistics

Select Usual TTI
2:Imagistics General dept.

9.User Install
TTI 1 Upper Case

-

1.21

Getting started

This page intentionally blank.

Basic Operations

This chapter describes the basic
operation of the transmission,
reception and copying

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

2.1

Basic operation

Guidelines

Before you begin the fax sending,please read the following guidelines.

Acceptable document sizes

You can set up to 80 sheets of letter-sized document in the ADF at one time.
However, it’s possible to fax a piece of paper as small as a notepad sheet or one up to
three feet long.

The acceptable dimensions (width × length) are:

S

INGLE-SHEET

M

ULTIPLE-SHEET

Maximum: 11″ × 35.4″ Maximum: 10.1″ × 14.3″
Minimum: 4.7″ × 3.9″ Minimum: 8.5″ × 5.5″

Things not to put in your fax

To avoid paper jams and damage to your mac hine, don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples,glue, tape, paper clips or still-wet correction fluid

• “Sticky notes”(or documents with “sticky notes” attached)

• Cardboard,newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or any small,thick items

• OHP transparency film

How to set the document

1

Insert your document(s) face
up, top edge first. If you’re

sending a multi-page docu­ments,“fan” the pages
slightly.

2

Adjust the document width
guide to fit your documents.

Resolution, grayscale and contrast

Reviewing resolution and grayscale:

• Normal resolution is suitable for most typed documents and simple drawings.

• F ine resolution is ideal for maps,moderately complicated drawings, floorplans or
handwritten documents.

• Superfine resolution (“S-fine” on the

LCD

) reproduces the detail of extremely

complicated drawings or line art.

• Grayscale mode (“

PHOTO

” on the

LCD

) captures shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older,non-

Pitney Bowes models) receive it only in fine mode. However,you can send a
fax in grayscale mode to virtually any fax machine currently in use.

To change the resolution setting, press [Mode] repeatedly. It will toggle Normal,
Fine,S-Fine and PHOTO.

Reviewing contrast

Setting the contrast allows you to compensate for any excessive lightness or dark­ness,as the case may be, of document pages you are sending or copying.

To change the contrast setting, press [Contrast] repeatedly .It will toggle Normal,
Light and Dark.

Note: To avoid confusing the Light and Dark settings, just remember — “Light

lightens” and “Dark darkens”— to keep it straight.

LTR/LGL Normal Dark LTR/LGL Normal Dark
[ Mode ] [Contrast] [ Mode ] [Contrast]

LTR/LGL Normal Light LTR/LGL Normal Light
[ Mode ] [Contrast] [ Mode ] [Contrast]

Ready to FaxReady to Fax
Sep 27 2001 11:30am Mem:100%Sep 27 2001 11:30am Mem:100%
LTR/LGL Normal Normal LTR/LGL Normal Normal
[ Mode ] [Contrast] [ Mode ] [Contrast]

LTR/LGL PHOTO Normal
[ Mode ] [Contrast]

LTR/LGL S-Fine Normal
[ Mode ] [Contrast]

LTR/LGL Fine Normal
[ Mode ] [Contrast]

Ready to Fax
Sep 27 2001 11:30am Mem:100%
LTR/LGL Normal Normal
[ Mode ] [Contrast]

Sending faxes

2.2

Basic operation

Mixing resolution and contrast in a multiple page

When you send a document with more than one page, you can select different reso­lutions and contrasts for each page.

Insert your documents,select resolution and contrast for the first page, dial and
press

START

. Before starting to scan the next page,select resolution and contrast for

the next page.

Dialing pause

Some long-distance systems require dialing pauses,and pauses can also be useful
when you’re dialing through special telephone exchanges.

To insert a pause,just press

PA USE/DIAL OPT

.. (The pause character (-/) will appear

on the

LCD

.) Each pause entered lasts for two seconds,however this is adjustable.

For example, pressing 9,

PA USE/DIAL OPT

., 0123456789 dials 9 [2-second pause] 0 1 2

3 4 5 6 7 8 9.

Note: You can change the dialing pause length within 2 to 10 seconds.

(see “Changing the dialing pause length,” page 4.5.)

Potential problems with call-w aiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception. And any
service — such as voice mail — which may intercept your calls can keep your fax
machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to see
how you can temporarily disable call-waiting or voice mail while using the fax machine.
Usually this can be done by simply adding a few characters to the dialed number.

Memory transmission

Your fax machine has a great memory! Take advantage of it, and you could:
Save Time. By using your fax machine’s memory,you won’t have to wait for your

machine while it completes the transmission. Simply scan your document into your
machine’s memory, and you can walk away with your original in hand.

Save Money. If you’re transmitting to another memory-equipped fax machine, your
machine will send the document directly into the other machine’s memory and hang
up. (The receiving machine then prints out your message from its memory after the
call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed transmission (see page 3.11) to send
your document after hours.This allows you to take advantage of cheaper line
charges,saving you even more money.

Note: Some documents use up memory more quickly than others.They include

documents with many pages and those with many dark areas. When the

machine’s memory is full,it can only transmit through the document feeder.

Memory transmission is On for default setting. (you can turn it off for the default.
See page 4.2.)

Note: You can always override the default setting of memory transmission when

sending by pressing

MEMORY TRANSMISSION

before you send it.After com-

pleting the communication, your machine will return to the default setting.

Quick memory transmission (Dial while scanning)

Using Quick Memory transmission can save you time over standard memory trans­missions.

For a normal memory transmission,your fax: (1) scans your entire document into
memory, (2) dials the other fax machine, then (3) transmits the document.

But with Quick Memory transmission, your machine doesn’t wait to scan all pages
into memory before dialing.After it scans the first page of your document, your
machine dials the call.While dialing, connecting and transmitting,your fax
machine continues to scan in the remaining pages of the document.

Quick memory transmission is On for default setting. (you can turn it off for the
default. See page 4.2.)

Important: To use Quick Memory transmission, the memory transmission feature

must be turned ON.

Memory overflow message

During a normal memory transmission, if memory becomes full, a “Memory
Overflow” message will appear on the

LCD

.

When the Quick memory Tx is on:

The “Memory overflow at page xx.” message will be printed. Retransmit the docu­ment(s) from that page.

Note: Your machine will transmit the documents which had been scanned before

the memory overflow occurred.

Note: If you don’t operate your machine within 60 seconds,the machine automati-

cally erase the document stored in the memory during the current
operation.

Press STOP to Exit
Memory Overflow

[ Mode ] [ Contrast ]

Sep 27 2001 11:30am Mem: 2%

2.3

Basic operation

When Quick memory Tx is off:

If this message appears,press [Yes] to tell your fax to send the document stored in
the memory, or press [No] to erase all pages stored during the current operation
(but not previous operations).

Note: If you don’t make a selection within 60 seconds,the machine automatically

erase the document stored in the memory during the current operation.

Memory overflow message appears because (1) too many pages have been stored in
the memory, or (2) the pages that are stored have too much information on them for
your fax machine to remember.

Dividing a large document into smaller batches or adding optional document
memory will help you avoid this error.

Real time transmission (Non-memory transmission)

In the following cases,the machine does not use its memory for sending a fax:

• When you turned off the memory transmission

• When you are sending a fax using

MONITOR/CALL

key or optional handset (see

page 2.4.)

• When the machine’s memory is full
It is called Real time transmission mode. In this mode, the next page is not scanned

in while the current page is being transmitted.
Note: In this mode, only one destination can be dialed.

Sending a fax

1

Insert the document face up, top edge first. Adjust the document guides —
by sliding either of them to the left or right — to fit the page(s) you’ll be fax­ing.Your fax machine’s

ADF

(Automatic Document Feeder) will hold up to 80

pages with letter-sized paper.
When a document is in the feeder, the

LCD

shows the scanning width (see
“Paper Sizes”in the Glossary beginning on page 5.18) and the amount of
memory available:

2

Adjust resolution and contrast if necessary.

3

Enter the fax number.
Also, enter any access codes necessary ,just as you would for a regular phone
call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for
long-distance.)

4

Press

START

.

By pressing

START

, you’ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document.

Press STARTPress START
LTR/LGL Normal LTR/LGL Normal

Normal Normal

910123456789_
[ Mode ] [ Contrast ] [ Mode ] [ Contrast ]

Document Ready
LTR/LGL Normal Normal

Sep 27 2001 11:30am Mem:100%

[ Mode ] [Contrast]

Memory Overflow
Keep These Pages?

[ Yes ] [ No ]

# of Stored Pages: 28

2.4

Basic operation

This command number appears on the first line of the

LCD

for a few seconds:

You’ll need to know this command number if you later wish to cancel the
transmission or to print a stored document (see pages 3.21–3.24).

5

Now, everything is up to the machines — yours and the one you’re dialing.

• If the fax has been set for Quick Memory transmit,your machine scans the
first page of your document into memory, then dials the other fax. When it
makes contact, your machine transmits the stored document from memory
while at the same time scanning the remaining pages of your document
into memory. (In default setting, the Quick Memory transmission is On.If
you want to turn off this feature,see page 4.2.)

• If the fax has been set for normal memory transmit,your fax scans the
entire document into memory, then dials the other fax. When it makes con­tact, your machine transmits the entire stored document from memory.

• If the fax is set for Real time transmit (non-memory transmission),your
machine simply dials the other fax.When it makes contact, your machine
feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (called black coverage) your machine “sees” on a

page, the slower the page feeds through as the fax scans it. And even
if the page is relatively clean, sending it in grayscale mode or at cer­tain resolutions makes your machine “see”more “stuff.”
The same is true if you set the contrast to Dark.

Important: If you want to cancel a transmission while scanning the docu-

ment, press the

STOP

key.
If you want to cancel a transmission in progress, use the Review
Commands feature. See “Reviewing or canceling commands,”
page 3.21.

6

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document,what actually appears on

the top line of the display depends on information stored in the
remote fax.The line may even be blank.

Note: If the call fails,see “Redialing,”page 2.5.

Sending a fax using MONITOR/CALL key or a handset

You also can fax a document using either the monitor speaker or the optional
handset to dial the call.

1

Insert the document to the

ADF

. If necessary, adjust resolution and contrast.

2

Obtain a dial tone, either by:

• Pressing

MONITOR/CALL

… or …

• Lifting the optional handset.
In either case, the

LCD

shows:

3

Enter the fax number by using the numeric keypad.
Also, enter access codes with the number,just as for a regular phone call.

4

When you hear fax tones from the remote unit, press

START

.

Note: If a person answers the phone, use the optional handset to tell that

person that you’re trying to send a fax.When you hear fax tones,
press

START

.

5

If you’re using an optional handset, hang up after pressing

START

.

6

At the end of the operation, your fax machine will beep and display:

Note: If the call fails and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

to hang up. Or if you’ve pressed

START

to begin the fax

transmission, press

STOP

to end it.

Also see “Redialing manually,” next page, if the call fails.

910123456789 Completed
LTR/LGL Normal Normal

Sep 27 2001 11:30am Mem:100%
[ Mode ] [Contrast]

Telephone

Normal Normal Normal Normal

910123456789_
[ Tone ] [ Mode ] [ Contrast ][ Tone ] [ Mode ] [ Contrast ]

Telephone

Normal Normal Normal Normal

_
[ Tone ] [ Mode ] [ Contrast ][ Tone ] [ Mode ] [ Contrast ]

910123456789 Completed
LTR/LGL Normal Normal

Sep 27 2001 11:30am Mem:100%
[ Mode ] [Contrast]

=== Command No. 01 === === Command No. 01 ===
910123456789910123456789
LTR/LGL Normal Normal LTR/LGL Normal Normal
[ Mode ] [ Contrast ] [ Mode ] [ Contrast ]

2.5

Basic operation

Redialing

Automatic fax redialing

If your fax call fails,your machine automatically redials it. In this Auto Redial
mode, your fax automatically redials the number up to three times (default settings) at
one minute intervals.

Note: You can change the number of redial, and interval settings. (See “Changing

redial settings,”page 4.5.)

While in the Auto Redial mode,“AutoRedial”appears on the upper right of the

LCD

,
and the machine can continue to receive faxes and can make as many as 99 fax
transmissions.

Note: If you used either the

MONITOR/CALL

key or a handset to dial the call, you

must redial manually (see below).

Note: If all redials fail, your machine may print (and/or display) error messages

(report printing can be disabled).

Redialing manually

You can always redial manually.And you must redial manually if you used either
the

MONITOR/CALL

key or an optional handset to dial the failed call.

To redial a fax call manually without using the

MONITOR/CALL

key or an

optional handset:

1

Set the document and set the resolution and contrast.

2

Press (

REDIAL

). The

LCD

will show:

3

Your machine can remember the last 10 dialed numbers. Press or until
the dial number you want to redial appears.

4

Press

START

.

To redial a fax call manually with the

MONITOR

/

CALL

key or an optional

handset:

1

Make sure the document is in the ADF and that the resolution and contrast
are set.

2

Press

MONITOR/CALL

or lift the optional handset to get a dial tone.

3

Press (

REDIAL

). The

LCD

will show:

4

Your machine can remember the last 10 dialed numbers. Press or until
the dial number you want to redial appears.

5

When you hear fax tones from the remote unit, press

START

.

Note: If a person answers the phone, use the optional handset to tell that

person you’re sending a fax.When you hear fax tones, press

START

.

To redial a voice call manually using the optional handset:

1

Lift the optional handset to get a dial tone.

2

Press (

REDIAL

). The

LCD

will show:

3

Your machine can memory the latest 10 dialed numbers. Press or until
the dial number you want to redial appears.

4

Press

START

.
When the other person answers,use the optional handset to speak to that
person.

View Redial HistoryView Redial History
02:9-234-5678

03:9-345-6789

01:9-123-4567

View Redial HistoryView Redial History
02:9-234-5678

03:9-345-6789

01:9-123-4567

View Redial HistoryView Redial History
02:9-234-567802:9-234-5678

03:9-345-678903:9-345-6789

01:9-123-456701:9-123-4567

Ready to Fax AutoRedialReady to Fax AutoRedial

[ Mode ] [Contrast] [ Mode ] [Contrast]

Normal Normal Normal Normal

Sep 25 2001 11:00am Mem:100%Sep 25 2001 11:00am Mem:100%

2.6

Basic operation

Reviewing or canceling commands

Delayed commands,redial attempts, current fax transmissions and incomplete jobs
are all stored in your fax machine’s memory and given a command number, like
“C01.”

Your machine can store up to 99 commands. It identifies each by a two-digit com-
mand number from 01 to 99.

Note: Regarding incomplete jobs, see page 3.23.
Note: For details of the Review Commands function, see “Review Commands,”

pages 3.21–3.24.

To see your machine’s stored commands or to cancel them:

1

Press

COMM.CANCEL/CONFIRM

..

• The

LCD

shows the first command, indicated by its command number and

the phone number it will dial.

• If a command is in progress,that will be the first command the

LCD

shows:

• If there are no stored commands in your machine — It beeps briefly and
displays “No Command” on the

LCD

.

2

Press or to scroll through currently stored commands.

3

If you want to cancel the command shown, press [Erase]. The

LCD

shows:

4

To go ahead with canceling the command,press [Yes]. Go back to step 2 to
view other delayed commands.

To keep this command but to continue reviewing stored commands, press
[No]. Go back to step 2.

To keep this command and stop reviewing commands, press

STOP

to return

your machine to standby mode.

Review Commands
OK to Erase?

[ Yes ][ No ]

Review Commands
Command No.: 01 Running
9-234-5678
[ Result ] [ Erase ]

2.7

Basic operation

Answering calls manually

In any reception mode, you can always answer calls manually if you have an
optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your
optional handset to speak back.

If you hear fax tones (“beep — beep — beep”),
press

START

and hang up the optional handset.

The fax machine will begin receiving a fax.

Note: Don’t try to answer a call by pressing

MONITOR/CALL

. The monitor function is

for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an
optional handset attached to your fax, there’s no need to run to the fax machine to
answer every call. If you happen to answer a fax call while you’re at another
extension, put the handset down, but don’t hang up. W alk to the fax machine and
pick up the optional handset.Then press

START

.

After you press

START

, hang up both the fax machine’s optional handset and the
second telephone’s handset.Because remote fax machines will wait several seconds
to hear reception tones from your unit, you have about 30 seconds to walk to your
fax, pick up the handset, and press

START

.

Reception modes

Your fax machine has five different reception modes — Tel Ready,Fax Ready,
Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready .We’ll explain each of these in
this section.

Tel Ready mode

Use it if: • You want to use the same line for both fax and phone calls

and

• On that line, you’re using at least one other phone which is not
connected to your fax machine

or

• You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically.You must

answer each call as described in “Answering calls manually” (this
page, left column).

Fax Read y mode

Use it if: Your fax machine uses its own phone line and doesn’t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the F ax Ready and Tel Ready modes.
Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a fax machine and a telephone

In this mode: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the
end of each reception.)
If a voice call comes in, your fax machine detects it and sounds a
special ring.If you hear it, answer using your optional handset.

Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your

house or office. Other phones won’t distinguish between fax and voice calls.

Receiving faxes

2.8

Basic operation

Tel/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes.
Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you’ve identified in the

user settings (the default setting is two times). If you don’t use the
optional handset to answer the call, your fax machine answers the
call. If a caller sends a fax, your machine begins receiving it. If a
voice call comes in, your machine detects it and sounds a special
ring,telling you to answer using the optional handset.

Ans/Fax Read y mode

Use it if: You’re using an answering machine that’s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record
the incoming message. If your fax machine hears a fax tone, it
begins receiving the fax message.

Using an answering machine with your fax machine

To connect your answering machine to your fax mac hine:

1

Set the fax machine for Ans/Fax Ready, as described on right column.

2

Set your answering machine to answer calls after no more than two rings.
(See the answering machine’s instructions if necessary.)

3

Create a new outgoing message on your answering machine.
Here’s a suggested message:

Hello! You’ve reached [your name or telephone number].To leave a voice
message,please wait for the beep.To send a fax, press

START

on your fax

machine.Thanks for calling!

Important: Your answering machine’s outgoing message must be no longer

than 10 seconds.

Detection of “silent”fax machines

Some older fax machines don’t send fax tones when transmitting,which can cause
problems when using an answering machine with your fax.

But your fax machine can accommodate these “silent”machines without disrupting
your answering machine operation.

How to select the fax reception mode

1

Press

MENU

,9, and then press

ENTER

four times.The

LCD

shows your current

fax reception mode:

2

Using the cursor key, select your desired reception mode.

3

Press

ENTER

to save the setting.

If the supplies run out during fax reception

When your machine runs out of paper, it beeps, the

ALARM

light glows and the

LCD

shows which source has run out of paper – the 1st cassette,2nd cassette (optional)
or the bypass tray.

In this example, the machine runs out of letter-sized paper in 1st cassette:

Note: If the letter, legal or half-letter sized paper has been set in the bypass tray,

your machine uses it when running out of paper in the paper cassette(s)
during fax reception.Your machine’s bypass tray can hold up to 50 sheets of
the paper.

Your fax machine cannot print fax messages without supplies. But it can still
receive documents into its memory, as described in the section below.

Out of supplies reception

If your machine runs out of paper, toner, or drum life, it stores up to 250 fax recep-
tions in its memory. This is called out-of-paper reception. Once you refill the
appropriate supply, the fax machine prints the stored messages automatically . If
memory becomes full while out of supplies your machine will not answer calls.

Note: The number of pages (not receptions) your fax machine can store when out of

supplies will vary. It depends on:

• Your machine’s memory capacity

• Types of documents being sent to your machine

• Resolution of documents being sent to your machine

Ready to FaxReady to Fax

[ Mode ] [Contrast] [ Mode ] [Contrast]

Supply Paper (1st : Letter )Supply Paper (1st : Letter )

Sep 27 2001 11:30am Mem:100%Sep 27 2001 11:30am Mem:100%

9. User Install9. User Install
Select Rx ModeSelect Rx Mode

Fax ReadyFax Ready

Tel/Fax ReadyTel/Fax Ready

2.9

Basic operation

Your fax machine also doubles as a convenience copier.
To make copies with your fax machine:

1

Press

COPY

to change to Copy mode.

When the machine is in the Copy mode,the

LCD

shows:

2

Place your original document in

ADF

face up just as you would send a fax.

3

As needed, set the following:

• Adjust resolution mode and contrast

• Enter the number of copies

4

. Select the number of desired copies.

5

Press

START

to start the copying.

Note: When you make multiple copies,your machine always sort copies.
Note: To stop the copying, press

STOP

.

Changing the reduction ratio

Your fax machine is capable of reduction when copying.You can choose from
78% (Legal → Letter), 100% and Auto.Your machine is set to 100% by default.

If you set it to “Auto”, the machine automatically reduce the original document size,
up to 78%, to fit on the paper size,which makes the margin as little as possible.

To change the reduction ratio:

1

Press

MENU

,2,3,0,2,

ENTER

.

2

To set the reduction rate for copying, select “Reduction Ratio” using the
cursor key and then press

ENTER

.The

LCD

will show:

3

Select from Auto, 100% or 78% for the copy reduction setting.Then press

ENTER

.Your machine will reduce all copies to the rate you select. If auto is
selected your document will be reduced only as much as necessary to fit on
paper in use.

4

Press

STOP

to return to the standby mode.

Using the bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper cassette(s),
or when you want to use a special type of paper such as an overhead projector transparency
(OHP),use the bypass tray .

Important: Your machine automatically selects suitable paper according to the document

size and reduction rate.So,if suitable sized paper for your copy is in the paper
cassette,the machine will use it even if you set the paper in the bypass tray.

Note: If the same sized paper is set in the both the paper cassette and bypass tray,

turn the bypass tray priority mode (see page 4.7) to get the priority to use
the paper which is set on the bypass tray than the paper in the cassette.

Note: If loading transparency (OHP) film into the bypass tray ,be sure that the sheet is

designed for laser printers and not for copiers.Also,be sure that the film does not
have a paper backing and/or a leading strip.If it does,remove the paper backing
and/or strip before inserting.Only film should go in,not film with backing or strip.

1

Place your original document in

ADF

face up just as you would send a fax.

Note: Place the original document in the same orientation as the paper in the

bypass tray.

2

Set the paper in the bypass tray.
See the table of “ Acceptable paper size and cassette capacity”on page 1.7 and “Loading
paper in bypass tray”on page 1.9 for more information.

02. Print Parameters
Auto

100%

78%

02. Print Parameters02. Print Parameters
Reduction Ratio :100 %Reduction Ratio :100 %

ExitExit

Reduction Margin :24 mmReduction Margin :24 mm

Enter Number of Copies : 1

[ Mode ] [Contrast]

Fine Normal

Ratio : 100% Mem:100%

Making copies

2.10

Basic operation

3

If necessary,select desired resolution,contrast, reduction ratio.

4

Press

START

to begin the copying process.

Memory overflow message

If you’ve stored too much information in your machine’s memory, a “Memory
Overflow” message may appear on the

LCD

.

If the memory overflow occurred at the first page:

Press

STOP

to discharge the documents from the

ADF

.

If the memory overflow occurred at the second page or later:

If this message appears,press [Yes] to tell your machine to print out the document
stored in memory, or press [No] to erase all pages stored during the current opera­tion (but not previous operations).

Note: If you don’t make a selection within 60 seconds,the machine will automati-

cally print out the document stored in the memory during the current
operation.

If supplies run out while copying

When your machine runs out of paper, toner, or drum is at end of life, it beeps,the

ALARM

light glows and the

LCD

shows which source has run out of supplies or paper

in the 1st cassette, 2nd cassette (optional) or the bypass tray.
In this example, the machine runs out of the paper in the 1st cassette:

If you want to cancel the current copying job,press

STOP

. Otherwise,install paper to

displayed paper source to resume copying.

Ready to FaxReady to Fax

[ Mode ] [Contrast] [ Mode ] [Contrast]

Supply Paper (1st : Letter )Supply Paper (1st : Letter )

Sep 27 2001 11:30am Mem:100%Sep 27 2001 11:30am Mem:100%

Memory Overflow
Keep These Pages?

[ Yes ] [ No ]

# of Stored Pages: 28

Press STOP to ExitPress STOP to Exit
Memory OverflowMemory Overflow

[ Mode ] [ Contrast ] [ Mode ] [ Contrast ]

Ratio 100% Mem: 2%Ratio 100% Mem: 2%

2.11

Basic operation

Your fax machine can also be used as a phone, if you have an optional handset
installed.The following is a brief look at the machine’s telephone features.

Dialing a telephone number

1

Pick up the optional handset.You will hear a dial tone.

2

Dial the number by the using numeric keypad.
— or —
Press the one-touch key. (See “One-touch phone dialing,”on page 3.3.)
— or —
Press

SPEED DIAL/GROUP

, then press the three digit speed-dial number. (See
“Phoning via speed-dial,”on page 3.5.)
— or —
Press (

TEL INDEX

), then search the name you want to call using the cursor

key. (See “Easy dial directory dialing,”page 3.8.)

3

When the other person answers,begin speaking.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the
optional handset. For hands-free dialing:

1

Press

MONITOR

/

CALL

. You’ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.7), and the

LCD

shows:

2

Dial the number you want. Use either the numeric keypad, a one-touch key, a
speed-dial number or telephone index to dial.

Important: Your machine’s monitor speaker is not a speaker phone. If a person

answers the call, pick up the handset to speak.

Note: If the call fails,press

MONITOR/CALL

to hang up.

Redial

1

Lift the optional handset to get a dial tone.

2

Press (

REDIAL

). The

LCD

will show:

3

Your machine can remember the latest 10 dialed numbers. Press or
until the dial number you want to redial appears.

4

Press

START

.

When the other person answers,use the optional handset to speak.

Call request

You can send or receive a fax message and have a regular phone conversation on the
same call. For more information on how to use this function, see page 3.32.

Changing the dialing type

If,with your machine set for “pulse” dialing, you must enter tones (“

DTMF

”) during a

call, press [Tone] (the “–!”symbol will be shown on the

LCD

).Your mac hine now will

“tone” dial all subsequent numbers.
Note: Using this key enables tone transmission from the numeric keypad after the

call is connected.When you hang up the call, your machine will return to
“pulse” dialing for the next call.

Dialing in the event of a power failure

If your fax is equipped with an optional handset, you can use that handset to manu­ally answer calls in the event of a power failure.But your fax machine cannot send or
receive a fax during a power failure.

View Redial HistoryView Redial History
02:9-234-5678

03:9-345-6789

01:9-123-4567

TelephoneTelephone

_
Normal Normal Normal Normal
[ Tone ] [ Mode ] [Contrast][ Tone ] [ Mode ] [Contrast]

Using your fax machine as a phone

2.12

Basic operation

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they
can share the same phone jack? No problem.

Before we go further, let’s explain the idea.You’re plugging the second phone’s
phone line into your machine’s

PHONE

2 jack, not the wall phone jack. In such a

setup, only your machine connects to the wall. The second phone receives phone sig­nals through your machine.

Now, let’s proceed…

1

If your second phone is already plugged into a wall phone jack,disconnect it
from that jack. Hold onto the phone plug; you’ll need it in step 2.

Note: Of course, if your second phone is a model which requires AC power,

as is true for the base of a cordless phone, don’t unplug it from its AC
power jack!

2

Using the plug mentioned in step 1, plug the phone cable from your second
phone into the

PHONE

2 jack on the left side of your fax machine.

PHONE2

PHONE1

LINE

Modular cap

Telephone wall jack

Second phone
or
Answering machine

2.13

Basic operation

This page intentionally blank.

This chapter describes
convenient features of your
machine.

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.18

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.52

Advanced Features

3.1

Basic operation

Your fax machine’s autodialer stores your most frequently called phone and fax
numbers for instant recall so you don’t have to remember them. It’s something like
an electronic phone book.

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers.The difference between the two is how
you dial them:

Type How to dial Amount stored

One-touch Press one of the keys ,marked 01–56 56

on the left side of the control panel

Speed-dial Press

SPEED DIAL/GROUP

followed by a 244

three-digit identifier, from 001 to 244

Total amount of numbers stored 300

Call groups

As you set up your autodialer, you may also want to set up call groups. These are sets
of phone numbers that make it easy to send the same fax to many different loca­tions. For e xa mp le, one call group may include all of your clients in one city,another
group may include all of your employees and another may include all your vendors.

Your fax machine can store as many as 300 numbers in up to 32 call groups.
See also “Call group dialing,” page 3.6.

Location IDs and the EasyDial directory

When you store numbers in your autodialer, you can give these numbers descriptive
names,such as “Chicago office” or “Billing department”. Your machine calls this
name a Location ID.

Your machine’s autodialer sorts these location IDs alphabetically. Using your
EasyDial directory, you can look up these numbers by their descriptive names,just
as if you were using a phone book.

We’ll explain how to store the numbers and location

ID

s in the next few pages.

The EasyDial directory is discussed in detail on page 3.8.

Special Dialing Characters

Your fax machine allows you to enter special dialing characters when programming
the autodialer. These characters include hyphens, which make phone numbers eas­ier to read, and special characters needed for international calls.

The chart below briefly describes each of these characters.It also tells you what
keys to press on your fax machine to store those characters in your autodialer:

Char. What it does Keystroke(s)

Enters a pause. Each pause lasts two

PA USE/DIAL OPT

. (once)

seconds (or whatever length you set; see

[after you enter at least one

–/

page 4.5). Each pause uses two of the

other character]

characters you can store in one phone
number.

–

Makes long numbers easier to read.

PA USE/DIAL OPT

. (twice)

Doesn’t change fax machine operation.

/

(Has no effect in the United States.)

PA USE/DIAL OPT

. (3 times)

!

Tells your fax machine to pause until it

PA USE/DIAL OPT

. (4 times)

“hears” a dial tone.
If your fax machine is on a pulse (not

tone-dialing) line, switches from pulse­dialing to tone (“

DTMF

”)-dialing.Use after

PA USE

/

DIAL OPT

. (5 times)

–!

the actual phone number but before any
characters (such as a long-distance
carrier’s access code) which must be in

DTMF

tone. Do not use on a tone line.

Autodialer

3.2

Basic operation

Using one-touch keys

Your fax machine stores up to 56 one-touch numbers using the keys marked 01–56.

Entering or changing a one-touch number

1

Press

MENU

,1,1,0,1,

ENTER

.The

LCD

shows the empty one-touch number:

Note: If a one-touch number other than 01 appears on the

LCD

, it means

that you have already entered a number for 01.

2

Using the cursor key, select the one-touch key in which you want to store a
number or change a previously stored number.

Note: You can also select the one-touch key by pressing that key on the con-

trol panel.

3

Press

ENTER

.The

LCD

shows:

4

Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever access codes your phone system requires.(Y ou may
want to review “Special dialing characters,” page 3.1.) The number can be up
to 40 characters in length:

Your

LCD

can show only 30 characters at a time.To view characters beyond

those 30, press to scroll to the left or to scroll to the right.

5

When the number is as you want it, press

ENTER

to store it.The

LCD

now

shows:

6

Using the cursor key, select “Location” and press

ENTER

.The

LCD

shows:

Note: If a Location IDis already registered in this one-touch key, it is shown

on the

LCD

. If you wish to change the location

ID

, press

CANCEL

to

erase it (multiple times if necessary) and then enter another location

ID

.

7

Enter the Location ID. (Regarding how to enter the character, see “Entering
character” on page 1.12.) A number’s Location IDmay be up to 24 characters
in length.

8

Press

ENTER

to save the setting.

9

Select “Exit” and press

ENTER

.

The

LCD

will display the next empty one-touch number.
If you do want to enter another one-touch number, go back to step 2.
If you do not want to enter any more one-touch numbers, press

STOP

to finish.

Use the autodialer labels in your fax’s packaging to write down the stored
numbers for easy reference.

Erasing a one-touch number

1

Press

MENU

,1,1,0,2,

ENTER

.The

LCD

shows the one-touch number you have

already entered:

Note: If the one-touch number that appears is other than 01, it means that

01 is empty.

2

Using the cursor key select the one-touch key you want to erase.
Note: You can also select the one-touch key by pressing that key on the con-

trol panel or using the cursor key.

02. Erase One-Touch02. Erase One-Touch

Select One-Touch (01-56)Select One-Touch (01-56)

01 : 123-4567

Location Lower CaseLocation Lower Case

01:123-4567

-

ExitExit

01:123-456701:123-4567

Location:Location:

-

Enter Fax NumberEnter Fax Number

01:01:

01. Enter One-Touch01. Enter One-Touch

Select One-Touch (01-56)Select One-Touch (01-56)

01:No Number Stored01:No Number Stored

3.3

Basic operation

3

Press

ENTER

.The

LCD

shows:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press [No].The fax will return to step 2.

4

Press [Yes] to erase the number.
To erase another one-touch number, repeat steps 2–4.

Otherwise, press

STOP

to return to standby mode.

Printing a list of one-touch numbers

Forgot which number is stored in whic h one-touc h key? Just print a list of your one­touch numbers. The list includes each key’s number, the Location

ID

(if any) and

fax/telephone number you’ve stored in the key.
To print a list of one-touch numbers, press

MENU

,5,1,0,5,

ENTER

.

One-touch fax dialing

To dial a fax call using a one-touch number:

1

Place the the document in the

ADF

.

2

Adjust resolution and contrast if necessary.

3

Press the one-touch key in which you’ve stored the number.

What happens next depends on whether you specified memory transmission or
real time transmission:

If you specified Quick Memory transmission:

• Your fax machine scans the first page of your document into memory, then dials
the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the one-touch key doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the scanned document
directly from memory. (To review Quick memory transmission, see page 2.2.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory first, then dials the
other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note:If the entry doesn’t have a Location

ID

, the number appears.

• When the other machine answers,your fax transmits the document directly from
memory. (To review Memory transmission, see page 2.2.)

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax feeds the document through its scan­ner, transmitting as it goes. (To review Real time transmission, see page 2.3.)

One-touch phone dialing

To dial a phone call using a one-touch number,you must have an optional handset
attached to your machine.

To make the call:

1

Obtain a dial tone by doing one of the following:

• Lift the optional handset

• Press

MONITOR/CALL

to use the monitor speaker

2

Press the one-touch key in which you’ve stored the number.As the machine
dials,it shows the number on the

LCD

:

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed by using the monitor speaker, pick up the handset to speak to
the person that answers.

Note: If the call fails,and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

to

hang up.

Telephone

123-4567_
Normal Normal

Normal Normal

[ Tone ] [ Mode ] [ Contrast ][ Tone ] [ Mode ] [ Contrast ]

02. Erase One-touch

Ok to Erase?

01 : 123-4567

[ Yes ] [ No ]

3.4

Basic operation

Using speed-dial numbers

Your fax machine will store up to 244 speed-dial numbers, designated by three-digit
identifier codes from 001 through 244.

Entering or changing a speed-dial number

1

Press

MENU

,1,2,0,1,

ENTER

.The

LCD

shows:

Note: If a speed-dial number other than 001 appears on the

LCD

, it means

you have already entered a number for 001.

2

Using the cursor key, select the speed-dial number in which you want to store
a number or change a previously stored number.

Note: You can also select the speed-dial number by directly entering that

three-digit identifier code.When entering the identifier code for
speed-dial numbers less than 100, you must enter leading zeroes to
make three digits.For example,001-099.

3

Press

ENTER

.The

LCD

shows:

4

Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever access codes your phone system requires.(Y ou may
want to review “Special dialing characters,” page 3.1.) The number can be up
to 40 characters in length:

Your

LCD

can show only 30 characters at a time.To view characters beyond

those 30, press to scroll to the left or to scroll to the right.

5

When the number is as you want it, press

ENTER

to store it.The

LCD

now

shows:

6

Using the cursor key select “Location” and press

ENTER

.The

LCD

shows:

Note: If a Location IDis already registered in this one-touch key, it is shown

on the

LCD

. If you wish to change the location ID, press

CANCEL

to erase

it (multiple times if necessary) and then enter another location

ID

.

7

Enter the Location ID. (Regarding how to enter the character, see “Entering
character” on page 1.12.) A number’s Location IDmay be up to 24 characters
in length.

8

Press

ENTER

to save the setting.

9

Select “Exit” and press

ENTER

.

The

LCD

will display the next empty speed-dial number.
If you do want to enter another speed-dial number, go back to step 2.
If you do not want to enter any more speed-dial numbers, press

STOP

to finish.

Erasing a speed-dial number

1

Press

MENU

,1,2,0,2,

ENTER

.The

LCD

shows:

2

Using the cursor key select the speed-dial in which you want to erase.
Note: You can also select the speed-dial number by directly entering that

three-digit identifier code.When entering the identifier code for
speed-dial numbers less than 100, you must enter leading zeroes to
make three digits.For example,001-099.

3

Press

ENTER

.The

LCD

shows:

Important: If you want to quit without erasing the speed-dial number

you’ve selected, press [No]. The fax will return to step 2.

02. Erase Speed-Dial02. Erase Speed-Dial

Ok to Erase?Ok to Erase?

001 : 234-5678

[ Yes ] [ No ] [ Yes ] [ No ]

02. Erase Speed-Dial02. Erase Speed-Dial
Select Speed-Dial (001-244):_Select Speed-Dial (001-244):_
001 : 234-5678

Location Lower Case Lower Case

001:234-5678

-

ExitExit

001:123-4567001:123-4567
Location:Location:

-

Enter Fax NumberEnter Fax Number

001:001:

01. Enter Speed-Dial01. Enter Speed-Dial
Select Speed-Dial (001-244):_Select Speed-Dial (001-244):_

001 : No Number Stored001 : No Number Stored

3.5

Basic operation

4

Press [Yes] to erase the number.

To erase another speed-dial number, repeat steps 2–4. Or press

STOP

to return to

standby mode.

Printing a list of speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’s
three-digit identifier, the Location

ID

(if any) and fax/telephone number you’ve

stored for that speed-dial number.
To print a list of speed-dial numbers, press

MENU

,5,1,0,6,

ENTER

.

Fax dialing via speed-dial

To send a fax using a speed-dial number:

1

Place the document in the

ADF

.

2

Adjust resolution and contrast if necessary.

3

Press

SPEED DIAL/GROUP

once.The

LCD

shows:

4

Use the numeric keypad to enter the three-digit identifier (such as 018, in this
example) for the speed-dial number you want to dial. The

LCD

shows the

Location

ID

(or fax number) you stored:

5

Press

START

.

What happens next depends on whether you specified memory transmission or real
time transmission:

If you specified quick memory transmission:

• Your fax machine scans the first page of your document into memory, then dials
the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the scanned document
directly from memory. (To review Quick memory transmission, see page 2.2.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory, then dials the other
fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax will transmit the document directly
from memory. (To review Memory transmission, see page 2.2.)

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial number doesn’t have a Location

ID

, the number appears.

• When the other machine answers,your fax feeds the document through its scan­ner, transmitting as it goes. (To review the Real time transmission, see page 2.3)

Voice Calling via speed-dial

To dial a phone call using a speed-dial number,you must have an optional handset
attached to your machine.To make the call:

1

Obtain a dial tone by doing one of the following:

• Lift the handset

• Press

MONITOR/CALL

to use the monitor speaker

2

Press

SPEED DIAL/GROUP

once.The

LCD

shows:

Enter Speed-Dial No.Enter Speed-Dial No.
Normal Normal Normal Normal

S_S_
[ Tone ] [ Mode ] [Contrast][ Tone ] [ Mode ] [Contrast]

Enter Speed-Dial No.Enter Speed-Dial No.
S018:Trumbull Office18:Trumbull Office

Fine Normal Fine Normal

[ Mode ] [Contrast] [ Mode ] [Contrast]

Enter Speed-Dial No.Enter Speed-Dial No.
S_S_

Fine Normal Fine Normal

[ Mode ] [ Contrast ] [ Mode ] [ Contrast ]

3.6

Basic operation

3

Use the numeric keypad to enter the three-digit identifier for the speed-dial
number you want to dial. As the machine dials, it shows the number on the

LCD

:

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed using the monitor speaker, pick up the handset to speak to the
person that answers!

Note: If the call fails,and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

to

hang up.

Call group dialing

If you frequently send the same fax message to more than one location, store the
one-touch key(s) or speed-dial number(s) into a group.

After you store, you can send the same fax to many different locations by pressing

SPEED DIAL/GROUP

.

Entering or changing a call group

1

Press

MENU

,1,3,0,1,

ENTER

.The

LCD

shows the empty group number:

Note: If a group number other than 01 appears on the

LCD

, it means that

you have already entered numbers for 01.

2

Using the cursor key, select the group number in which you want to store a
number or change a previously stored number.

Note: You can also select the group number by directly entering that two-

digit identifier code.When entering the identifier code for group
numbers less than 10, you must enter leading zero to make two digits.
For example ,01-09.

3

Press

ENTER

.The

LCD

shows:

4

Enter all the one-touch number(s) or the speed-dial number(s) you want to
store into the group number by pressing the one-touch key or

SPEED DIAL/GROUP

and the numeric keypad.A comma will be automatically

inserted between each number.

Your

LCD

can show only 30 characters at a time.To view characters beyond

those 30, press to scroll to the left or to scroll to the right.

5

When all numbers are entered, press

ENTER

to store it.

01. Enter Group Dial01. Enter Group Dial

Select One-Touch/Speed-DialSelect One-Touch/Speed-Dial

01: [01], [03], S00201: [01], [03], S002

NY OfficeNY Office

01. Enter Group Dial

Select One-Touch / Speed-Dial

01:_

01. Enter Group Dial01. Enter Group Dial
Select Group Number (01-32):_Select Group Number (01-32):_
01 : No Number Stored01 : No Number Stored

TelephoneTelephone

123-4567_123-4567_
Normal Normal

Normal Normal

[ Tone ] [ Mode ] [ Contrast ][ Tone ] [ Mode ] [ Contrast ]

3.7

Basic operation

6

The

LCD

will display the next empty group number.
If you do want to enter numbers for another group number, go back to step 2.
If you do not want to enter any more numbers, press

STOP

to return to

standby mode.

Erasing a call group

1

Press

MENU

,1,3,0,2,

ENTER

.The

LCD

shows:

2

Using the cursor key, select the group number you want to erase.
Note: You can select the group number by directly entering that two-digit

identifier code.When entering the identifier code for group numbers
less than 10, you must enter leading zero to make two digits.For exam­ple,01-09.

3

Press

ENTER

.The

LCD

shows:

Important: If you want to quit without erasing the group number you’ve

selected, press [No]. The machine will return to step 2.

4

Press [Yes] to erase the number.

To erase another group number, repeat steps 2–4.
Otherwise, press

STOP

to return to standby mode.

Send a fax via call group

Note: The call group dialing can be used only with memory transmission.

1

Place the document in the

ADF

.Adjust resolution and contrast if necessary.

2

Press

SPEED DIAL/GROUP

twice.

3

Use the numeric keypad to enter the group number you want to send a fax.

Note: If you want to send a fax to several groups at a time, press

BROADCAST

then repeat steps 2–3.Also, you can include the one-touch location,
speed-dial location and up to 30 manually dialed number. (See
“Broadcasting,”page 3.9.)

4

Press

START

.

Printing a call group directory

Your machine can also print a call group directory.This lists all your stored autodialer
numbers by Location IDand lists the groups to which these numbers belong.

The directory divides the call groups into four banks,01–09 (the list shows 00), 10–19
(the list shows 10), 20–29 (the list shows 20) and 30–32 (the list shows 30). If you spec­ify call group 0 (which puts the number in all call groups), the directory shows all
numbers (see below).

For example ,the directory might show:

In this list, one-touch number 01 ([01]) is in groups 4, 10 and 14; one-touch number
02 ([02]) is in group 1; one-touch number 03 ([03]) is in groups 20 and 32; speed-dial
number 001 (S001) is in call groups 2 and 4; speed-dial number 002 (S002) is in
groups 7, 10 and 21; and speed-dial number 003 (S003) is in all groups, 1 to 32.

To print a call group directory, press

MENU

,5,1,0,7,

ENTER

.

[01] Carson Co 4 0 4
[02] Tex. Ofc. 1
[03] e.e.gummi 0 2
S001 And Sew I 2 4
S002 KC Enterp 7 0 1
S003 Katz Cat 12345678901234567890123456789012

00 10 20 30No. Location

Enter Group NumberEnter Group Number
G_G_

Fine Fine Normal Normal

[ Mode ] [Contrast] [ Mode ] [Contrast]

02. Erase Group Dial02. Erase Group Dial
Ok to Erase?Ok to Erase?
01: [01], [03], S00201: [01], [03], S002
[ Yes ] [ No ] [ Yes ] [ No ]

02. Erase Group Dial02. Erase Group Dial
Select Group Number (01-32):_Select Group Number (01-32):_
01: [01], [03], S00201: [01], [03], S002

3.8

Basic operation

EasyDial directory dialing

EasyDial directory dialing makes your autodialer even more like an electronic
phone book. EasyDial sorts and displays numbers alphabetically according to their
Location

ID

s,so you can find them and dial them easily.

To dial using EasyDial:

1

For a regular voice call:Pick up the optional handset.

Note: To make a regular phone call from your machine, you must have an

optional handset attached.

To send a fax call: Place the document in

ADF

.And adjust resolution and con-

trast if necessary.

2

Press (

TEL INDEX

) .The

LCD

shows the first listing in your fax machine’s

EasyDial directory:

The EasyDial directory sorts entries alphabetically in the following order:
(1) by alphabet, (2) by number and (3) by symbol.

If the listing that appears is the one you want to dial, skip to step 4.
Otherwise, proceed to next step.

3

Scroll through the listings to find the one you want.You do this by pressing
the following cursor key:

• or selects but otherwise moves through all S/D# alphabetically.

• or moves through alphabet.
Note: The scrolling is “open-ended.” For example, when you run out of

listings beginning with alphabet “A”, pressing or automatically
moves you into listings beginning with other characters.

4

When the

LCD

displays the name you want to dial,press

START

.

• If you’ve set the document in the

ADF

, your machine will start the fax

transmission.

• If you make a voice call,speak after a person answers.

If an EasyDial call fails

If an EasyDial call fails,what happens next depends upon the kind of call it was.

If it was a fax call …

… Y our fax mac hine automatically redials the number according to the redial inter-

val you’ve set. It keeps trying until either of the following occurs:

• It successfully reaches the other number

• It has attempted the number of redials programmed and has still not connected
(see “Changing redial settings,” page 4.5).

If it was a voice call …

… You’ll have to redial manually:

1

Lift the optional handset.

2

Press (

REDIAL

). The

LCD

will show:

3

Your machine can remember the latest 10 dial numbers. Press or until
the dial number you want to redial appears.

4

Press

START

..

View Redial HistoryView Redial History
02:9-234-5678

03:9-345-6789

01:9-123-4567

Telephone Index [ A ]
ABC Company
123-4567

3.9

Basic operation

The fastest way to fax one document to many recipients is to broadcast it.
In an ordinary broadcast, you send the fax as you normally would, except you just

add more fax numbers.You can enter up to 330 numbers:

• 30 manually-dialed numbers AND

• 300 autodialer numbers OR 1 call group with all 300 autodialer numbers

You can broadcast using any function that requires a fax number to be
entered. That means you can send a delayed broadcast, program a polling broad-

cast and even broadcast to “hub”units for F-Code relay broadcast initiation. All of
these are explained in this chapter.

To send a broadcast fax:

1

Insert the document and make any necessary adjustments as you would for a
regular fax transmission.

2

Press

BROADCAST

.

3

Enter the first fax number, as usual. Use either a one-touch number, a speed­dial number, a call group or a regular number dialed from the numeric keypad.

4

To add more fax numbers ,press

BROADCAST

.Then enter the number as described

in step 3.You can send to up to 330 numbers for a broadcast.

Note: If you enter characters by mistake,press

CANCEL

to erase them.

Note: If you want to review the numbers you entered, press [Review].

If you want to erase any number, move the cursor on it and press
[Erase].
When you are finished, press [Return] to return to the previous dis­play.

5

Press

START

.Your fax machine scans the document into memory and then

sends it to each number or call group you’ve entered.

Delayed broadcasting

What if you want the broadcast to take place later? That’s the purpose of setting up
a delayed broadcast.

Note: Delayed commands are discussed on pages 3.21–3.24.And you may want to

read “Delayed transmission”on page 3.11 before proceeding.

1

Follow steps 1–4 of “Broadcasting basics” (left column).

2

Press

COMM.OPTIONS

. The

LCD

shows:

3

Select “Delayed Transmit” and press

ENTER

.The

LCD

shows:

4

Use the numeric keypad to enter the day of the month and the time (in 24­hour format) when you want the fax to send the delayed transmission.

Note: Press to move the cursor left, or to move it right.
Here, we’ve set the transmission to occur on the 27th at 2:30

PM

:

Note: If you do not want to delay the transmission, press [Back] twice.

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time

27/14:30

[ Clear ] [ Clear ]

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time

--/--:--

[ Clear ] [ Clear ]

Communication OptionsCommunication Options

PollingPolling

Batch TransmitBatch Transmit

Delayed TransmitDelayed Transmit

234-5678234-5678

123-4567123-4567

01 : Trumbull Office 01 : Trumbull Office
[ Return ] [ Return ] [ Erase ] [ Erase ]

Press STARTPress START
_

Normal Normal Normal Normal

[ Review ][ Mode ][ Contrast ][ Review ][ Mode ][ Contrast ]

Broadcasting

3.10

Basic operation

5

Press

ENTER

to save the setting.

6

Press

START

.Your machine will scan your document into the memory and

return to standby mode, while showing this on the

LCD

:

This means your fax machine is “reserved”for the delayed broadcast you
just programmed, but it can still be used to send and receive faxes or to make
copies if your broadcast document is stored in memory.

Reviewing or canceling parts of a broadcast

If you need to review or cancel a broadcast you set, see “Reviewing or canceling
parts of a broadcast,”page 3.22.

Ready to Fax Ready to Fax Reserved Reserved

[ Mode ][ Contrast ] [ Mode ][ Contrast ]

Normal Normal Normal Normal

Sep 25 2001 11:00am Mem: 99%Sep 25 2001 11:00am Mem: 99%

3.11

Basic operation

Take advantage of lower evening and weekend long-distance rates with delayed
transmission. Your fax machine can store up to 99 delayed commands,each of which
you can program up to 31 days in advance.

Important: If you program all 99 delayed transmission commands, no further

memory transmission is possible until one or more of the commands is
completed. (To review Memory transmission, see page 2.2.) However, if
all 99 delayed commands are programmed, you can always transmit
with the Real time transmission from

ADF

(see page 2.3).

Setting up a delayed transmission

Important: Your machine only remembers the day of the month that it’s supposed

to send a delayed transmission. It does not remember the month
itself.So if you want to send a transmission at 5:05PMon June 26,
don’t program the transmission sooner than 5:06PMon May 26.

To set up a delayed transmission:

1

Insert the document and make any necessary adjustments.

2

Press

COMM.OPTIONS

. The

LCD

shows:

3

Select “Delayed Transmit” and press

ENTER

.The

LCD

shows:

4

Use the numeric keypad to enter the day of the month and the time (in 24­hour format) when you want the fax to send the delayed transmission.

Note: Press to move the cursor left, or to move it right.

Here, we’ve set the transmission to occur on the 27th at 2:30

PM

:

Note: If you do not want to delay the transmission, press [Back] twice, or

press [Clear] to change the time.

5

When the date and time are entered, press

ENTER

to save the delayed trans-

mission.The

LCD

shows:

6

Enter the fax number for the delayed transmission document.You can either
press a one-touch key, enter a speed-dial number or use the numeric keypad
to enter the fax number.

7

Press

START

. Your machine returns to standby mode,while showing this on

the

LCD

:

This means your fax machine is “reserved”for the delayed transmission you
just programmed.

• If you set the machine for memory transmission,it will scan the document
into memory, after which you can use the machine normally.

• If you set the machine for non-memory transmission (real time transmis-
sion), the machine can receive faxes but can’t transmit until your delayed
command has been performed.

Important: If you specified delayed non-memory transmission (real time

transmission), do not remove the document in

ADF

. If the docu-

ment is removed from

ADF

before a delayed command

completes,it cancels the job.

Ready to Fax Ready to Fax Reserved Reserved

[ Mode ][ Contrast ] [ Mode ][ Contrast ]

Normal Normal Normal Normal

Sep 25 2001 11:00am Mem: 99%Sep 25 2001 11:00am Mem: 99%

Enter Fax Number Enter Fax Number

-

Fine Normal Fine Normal

[ Mode ] [ Contrast ] [ Mode ] [ Contrast ]

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time

27/14:30

[ Clear ] [ Clear ]

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time

--/--:--

[ Clear ] [ Clear ]

Communication OptionsCommunication Options

PollingPolling

Batch TransmitBatch Transmit

Delayed TransmitDelayed Transmit

Delayed transmission

3.12

Basic operation

Batch transmission allows you to store multiple documents in an electronic “basket”
throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go.When
that date and time arrives,your machine will transmit each document in the batch
box to the remote fax machine.You can store up to 40 documents (each document
can include one page or many pages) into your machine’s five electronic batch boxes.

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax
machine.The steps below also let you modify existing batch boxes.

To create or modify a batch box:

1

Press

MENU

,3,6,0,1,

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the number (1–5) of the batch box you want
to create or modify.

3

Press

ENTER

. The

LCD

now shows:

4

Use the numeric keypad to enter the fax number exactly as your machine
should dial it, including whatever access codes your phone system requires.
(You may want to review “Special dialing characters,” page 3.1.) The number
can be up to 40 characters in length.

Note: Your display can show only 30 characters at a time.To view characters

beyond those 30, press to scroll to the left or to scroll to the right.

5

When the number appears as you want it, press

ENTER

. The

LCD

now shows:

6

Instruct your machine to send from this batch box in one of the following ways:
Option 1: Once at a certain time on a certain day of the month (For example:“Do
this at 5:05 PMon the 30th.”) — Use the numeric keypad to enter the date and time
(24-hour format) the mac hine should send the documents from the batch box:

Option 2: At a certain time each day you press the key (For example: “Do

this at 5:05

PM

today.”) — Use the numeric keypad to enter 0, 0
(00),and then the time when the fax should send the documents
from the batch box:

Instruct your fax to send from this batch box in one of the following ways:
Note: To change a digit in the date or the time,press to move the cursor

left or to move it right.Then enter the correct number.

7

When the date and time are set, press

ENTER

.The

LCD

now shows:

The machine now asks you to name this batch box.
If you do not want to enter or change this batch box’s name,skip to step 9.

01. Set Batch Box01. Set Batch Box
1: Location

Lower Case Lower Case

_

01. Set Batch Box01. Set Batch Box
1:Enter Transmit Time1:Enter Transmit Time

00/17:05

01. Set Batch Box01. Set Batch Box
1:Enter Transmit Time1:Enter Transmit Time

30/17:05

01. Set Batch Box01. Set Batch Box
1:Enter Transmit Time1:Enter Transmit Time

--/--:--

01. Set Batch Box01. Set Batch Box
1:Enter Fax Number1:Enter Fax Number
_

01. Set Batch Box01. Set Batch Box
Enter Box Number (1-5):_Enter Box Number (1-5):_

1. No Number Stored1. No Number Stored

Batch transmission

3.13

Basic operation

8

Enter the name by using the numeric keypad. (If necessary, review “Entering
characters”, page 1.12) A batch box’s name may be up to 24 characters in
length.

9

Press

ENTER

to save the batch box information.

To create or modify another batch box,repeat steps 2–9.
To finish,press

STOP

.

Printing a list of batch boxes

You can easily print a list of your batch boxes. The list includes each box’s identifier
number, the Location ID, fax number and date/time the transmission should start.

To print the list,press

MENU

,5,1,1,4,

ENTER

.

Storing a document for batch transmission

Your fax machine can store up to 40 documents (each document can include one
page or many pages) in each batch box until the date and time you designate the
batch transmission to take place.Once the batch documents are transmitted, they
are automatically erased from the machine’s memory.

Note: For this operation to work,two things must be true:

• The batch box must exist on your fax machine.

• You must know the batch box’s one-digit number (1–5).

To store a document in a batch box for batc h transmission:

1

Insert the document and make any necessary adjustments.

2

Press

COMM.OPTIONS

.The

LCD

shows:

3

Select “Batch Transmit” and press

ENTER

.The

LCD

shows the batch box

name and transmission time:

4

Select the batch box you want to use.

5

Press

ENTER

.The

LCD

shows:

Your machine gives each document in a batch box a file number.Y ou will need
to know this file number should you later wish to erase or print the stored
document. Each batch box holds up to 40 files (1-40).

6

Press

ENTER

.The machine displays “Reserved” on the top line of the

LCD

.This

means the document is stored in memory.

Printing a list of stored batch documents

You can print a list of the documents stored in your machine’s batch boxes.This list
provides you with the documents’ file numbers so you can erase or print them as
needed.

To print the list,press

MENU

,5,1,1,5,

ENTER

.

Printing a document stored in a batch box

To print a document stored in a batch box:

1

Press

MENU

,4,3,0,3,

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the number (1–5) of the batch box storing the
document you want to print.

3

Press

ENTER

. The

LCD

shows:

1:9-556-7890
_

Enter File No.Enter File No.

03. Batch Tx Document03. Batch Tx Document
1:9-556-7890

Chicago OfficeChicago Office

Enter Box Number Enter Box Number

(1-5):_

Batch TransmitBatch Transmit
Box No.1: NY OfficeBox No.1: NY Office
File No.: 01 Tx Time:09/21:00File No.: 01 Tx Time:09/21:00
Press ENTER to StartPress ENTER to Start

Batch TransmitBatch Transmit

1:NY Office 09/21:001:NY Office 09/21:00

2:Chicago Office 2:Chicago Office

00/22:00 00/22:00

3:LA Office 3:LA Office

00/21:30 00/21:30

Communication OptionsCommunication Options

PollingPolling

Batch TransmitBatch Transmit

Delayed TransmitDelayed Transmit

3.14

Basic operation

4

Use the numeric keypad to enter the document’s file number (1–40).

5

Press

ENTER

.

Your fax machine prints the document, then returns to standby mode.

Erasing a document stored in a batch box

To erase a document stored in a batch box on your fax mac hine:

1

Press

MENU

,4,2,0,3,

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the number (1–5) of the batch box storing the
document you want to erase.

3

Press

ENTER

. The

LCD

shows:

4

Use the numeric keypad to enter the document’s file number (1–40).

5

Press

ENTER

. The fax machine now gives you one last chance to change your

mind before erasing the document.

Important: To quit the operation without erasing this or any document,

press [No].The machine returns to standby mode.

6

Press [Yes].The fax machine erases the document you’ve chosen. To return to
standby mode, press

STOP

.

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, then
you first have to erase those documents.See left column.

To erase an empty batch box:

1

Press

MENU

,3,6,0,2,

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the number (1–5) of the batch box you want
to erase.

3

Press

ENTER

. If the batch box is empty, the

LCD

shows:

Important: If you want to quit without erasing the batch box you’ve

selected, press [No].The fax will return to step 2.

Important: If you want to quit without erasing any batch box, press

STOP

.

The machine returns to standby mode.

Important: If you select a batch box whic h is notempty, the machine beeps

and briefly shows:

If documents are stored in the batch box, the symbol
appears on the

LCD

.You must erase any documents stored in

the box (see left column), then go back to step 1.

4

Press [Yes] to erase the batch box.

To erase another batch box,repeat steps 2–4.To finish, press

STOP

.

Document StoredDocument Stored

Enter Box Number Enter Box Number

(1-5):_

1.9-556-78901.9-556-7890

02. Erase Batch Box02. Erase Batch Box
Ok to Erase?Ok to Erase?

1.9-556-7890
[ Yes ][ No ] [ Yes ][ No ]

02. Erase Batch Box02. Erase Batch Box
Enter Box Number Enter Box Number

(1-5):_

1.9-556-7890



03

Ok to Erase?Ok to Erase?

1.9-556-78901.9-556-7890

[ Yes ] [ No ] [ Yes ] [ No ]



1:9-556-78901:9-556-7890
_

Enter File No.Enter File No.

03. Batch Tx Document03. Batch Tx Document
1:9-556-78901:9-556-7890

Chicago OfficeChicago Office

Enter Box Number Enter Box Number

(1-5):_ (1-5):_

3.15

Basic operation

Polling allows someone to fax a document to you without having to make the call or
pay for it.There are two kinds of polling:

• Regular polling — Your fax retrieves a document from a remote fax machine.

• F-Code polling — Your fax retrieves a document stored as a file in the remote fax
machine.To do this,you must be communicating with another F-code-compatible
fax machine.For more information on F-Code polling,see “F-Code transmission
and polling,”pages 3.42.

Note: For polling to work,the remote machine must be set up to be polled.
Note: There is no universal standard for polling, attempts to poll non-

Imagistics machines may fail.

Regular polling

To set up your machine for regular polling:

1

Make sure the document is inserted in the remote fax machine.

2

Press

COMM

.

OPTIONS

. The

LCD

shows:

3

Using the cursor key, select “Polling” and press

ENTER

.The

LCD

shows:

4

Enter the remote fax machine’s number by either pressing a one-touch key,
entering a speed-dial number or using the numeric keypad.

5

To perform the regular polling now, skip to step 9.
To perform delayed regular polling, go on to step 6.

6

Press

COMM.OPTIONS

,

ENTER

. The

LCD

shows:

7

Use the numeric keypad to enter the date and time (use the 24-hour format)
when your machine should perform the delayed regular polling.

8

Press

ENTER

.

9

Press

START

.

When your machine polls for documents,it dials the number and,upon making con­tact with the other machine,begins receiving the document as if the other machine
had placed the call.

Being polled

Not only can you poll,but you can also be polled.To set up a document for regular
polling:

1

If your fax machine is set for Tel Ready reception, change it to the reception
mode except the Tel Ready.

Important: Your machine can’t be polled if it’s in Tel Ready mode.

2

Insert the document.

3

Adjust resolution and contrast if necessary. (Your fax machine will be trans­mitting to the machine doing the polling.)

4

Press

MENU

,4,1,0,1,

ENTER

.

Your fax will scan the document into memory and return to standby mode.

Once the remote fax machine polls the document you stored,your fax machine auto­matically erases the document from memory.

Delayed TransmitDelayed Transmit

Enter Transmit TimeEnter Transmit Time

--/--:--

[ Clear ] [ Clear ]

Enter Fax Number Enter Fax Number
_

Communication OptionsCommunication Options

PollingPolling
Batch TransmitBatch Transmit

Delayed TransmitDelayed Transmit

P olling

3.16

Basic operation

Printing a stored polling document

To print a document you’ve stored for regular polling without erasing it,
press

MENU

,4,3,0,1,

ENTER

.

Erasing a stored polling document

To erase a document you’ve stored for regular polling from your machine’s memory:

1

Press

MENU

,4,2,0,1,

ENTER

. The

LCD

shows:

2

Press [Yes] to erase it.
Press

STOP

to finish.

01. Polling Document01. Polling Document
Ok to Erase?Ok to Erase?

[ Yes ] [ No ] [ Yes ] [ No ]

3.17

Basic operation

Soft Keys are shortcut keys.You can assign some functions into these eight keys as
you want. If the light above any one of these keys glows, that means the setting
programmed into that key is active.

The following functions are assigned at the factory:

• Communication cancel / confirmation (see pages 3.21–3.24)

• Broadcast (see page 3.9)

• Communication options (to select advanced fax features)

• Dialing pause (to enter the dialing pause and the dialing characters.see page

2.2)

• Speed dial / Group (see pages 3.4–3.7)

• Monitor / Call request (see pages 2.4 and 3.32)

• Confirmation report (see TCR page 3.29)*

• Memory transmission (see page 2.2)*

Other functions you can assign to the Soft Keys are as follows:

• Fax & Copy (see page 3.28)*

• Send TTI (see page 4.2)*

• Select usual TTI (see page 1.20)*

• Security reception (see pages 3.52–3.53)

• Cover page (see pages 3.30–3.31)*

• Auto answer (to toggle the Manual answer and Auto answer)

• Separator page setting for reception (see page 3.30)

• Over-Ride for Remote Copy (see page 3.27)

• Select

TO/CC/BCC

(Available only when the optional Internet Fax kit is installed.)

*

When you change this setting using a Soft Key, it will be available only for the
next transmission. Once that transmission is complete,your machine returns to
its default setting.If you want to change the default setting, see “Changing the
default settings” on page 4.1–4.10

Setting the Soft Key

1

Press

MENU

,2,1,0,3,

ENTER

.The

LCD

shows the function name currently

stored in the Soft Key 1.

Note: If you want to see other functions currently stored in the Soft Keys,

press . If you want to see all eight functions currently stored, press

[Show All].To return to the previous display, press

BACK

.

2

Press desired Soft Key (1–8 ) on the control panel you want to change.
Then press

ENTER

.The functions you can assign to the Soft Key will appear:

3

Using the cursor key, select the function you want.

4

Press

ENTER

to save the setting.

5

If you want to set another Soft Key, go back to step 2.
If you do not want to set any more Soft Keys, press

STOP

to finish.

Now you can use the labels included in your machine’s original packaging to label
the Soft Key function you just chose.

6: Monitor/Call6: Monitor/Call

Fax & CopyFax & Copy

TTI Tx
TTI SelectTTI Select

03. Soft Key

1. Comm. Cancel/Confirm.

[Show All]

Soft keys

3.18

Basic operation

Your fax machine has numerous special features to make your communication
easier. We’ll cover them here.

Macro keys

If you perform the same operation repeatedly, you can automate the operation using
a macro.A macro is a series of the several steps that you group together as a single
command to accomplish the operation automatically.

A macro key faithfully records up to 60 steps that you performed to teach the macro.
You can “teach”the Macro keys to carry out any of the following jobs, but you cannot

use them to change machine settings.
Note: One Macro key can hold only one job. It cannot combine two or more jobs.

Copy:

• All copy settings

Printouts:

• Function list (page 1.13)

• User settings list (page 4.10)

• Activity journal (page 3.28)

• Delayed commands list (page 3.23)

• Delayed commands documents (page 3.24)

• One-touch list (page 3.3)

• Speed-dial list (page 3.5)

• Programmable one-touch numbers list (page 3.51)

• Call group directory (page 3.7)

• Blocked numbers list (page 3.57)

• Sample cover page (page 3.30)

• Department time list (page 3.59)

• List of F-Code boxes (page 3.38)

• List of documents stored in F-Code boxes (page 3.38)

• Batch transmission documents (page 3.13)

• Batch box list (page 3.13)

• List of stored batch documents (page 3.13)

• Macros list (page 3.21)

• Remote copy list (page 3.27)

• F-Code Box (bulletin box) documents (page 3.39)

• Stored polling documents (page 3.16)

• Security receive documents (page 3.53)

Document storage:

• Regular polling documents (page 3.16)

• F-Code polling documents (pages 3.38–3.39)

Communications functions:

• Delayed transmission (explained on pages 3.11)

• Broadcasting (page 3.9)

• Regular polling (pages 3.15–3.16)

• Batch transmission (pages 3.12–3.14)

• F-Code transmission (page 3.42)

• F-Code polling (page 3.43)

Programming the Macro key

1

Press

MACRO PROGRAM

. The

LCD

shows:

2

Press

ENTER

.The

LCD

shows:

3

Press the Macro key (M1, M2 or M3) you want to program or change.Then
press

ENTER

. If you chose the key already programmed, proceed to step 4.

Otherwise, skip to step 5.

MacrosMacros

M01: Not storedM01: Not stored

M02: Not storedM02: Not stored

M03: Not storedM03: Not stored

MacrosMacros

Enter MacrosEnter Macros

Erase MacrosErase Macros

Macro SpeedMacro Speed

Change TitleChange Title

Special features

3.19

Basic operation

4

The

LCD

shows:

If you want to overwrite the operation already programmed, press [Yes].
If you want to overwrite only the job’s name,press [No] and go to step 9.
If you do not want to overwrite the key you have choice, press

STOP

.

5

The standby LCD display appears and the machine begins to beep which indi­cates the machine is in the programming mode.

6

Press the keys exactly as though you were programming a current job.The
machine will beep during programming to confirm MACRO programming mode.

Note: You can program up to 60 steps. If you attempt to set over 60 steps,

your fax machine asks if you want to accept the operations you have
entered. If you want to register them,press

ENTER

. If not, press

STOP

.

Note: If you want to delete the operations you have set,press

MACRO PROGRAM,STOP

and then go back to step 1.

Example 1: To program copy operations:Press

COPY

to change to the copy
mode, and set number of the copies, contrast, resolution and reduction rate as
you want.

Note: See “Making copies”(pages 2.9–2.10) for detail operations.

Example 2: To program operations for printing the one-touc h numbers list:
Press

MENU

,5,1,0,5,

ENTER

.

7

If you programmed

ENTER

or

START

into the operation, proceed to step 8.

Otherwise, press

MACRO PROGRAM

and skip to step 9.

8

If you want to start immediately after pressing the Macro key when you use
it, press [Yes]. If not, press [No].

Note: If you want to confirm the settings or operations in the Macro key

before you start it, press [No] here.

9

The

LCD

now shows:

The machine now asks you to enter the title of this job.
If you do not want to enter or change it, skip to step 11.

10

Enter the title by using the numeric keypad. (If necessary, review “Entering
characters”, page 1.12) It may be up to 130 characters in length.

11

Press

ENTER

to save the setting.

Changing the title of the Macro key

When you want to change only the title of a Macro key:

1

Press

MACRO PROGRAM

. The

LCD

shows:

2

Select “Change title” using the cursor key and press

ENTER

.The

LCD

shows:

MacrosMacros

M01: TrumbullM01: Trumbull

M02: Copy 1M02: Copy 1
M03: Not storedM03: Not stored

MacrosMacros

Enter MacrosEnter Macros

Erase MacrosErase Macros

Macro SpeedMacro Speed

Change TitleChange Title

MacrosMacros
Title

Lower Case Lower Case

_

MacrosMacros
Include START/ENTER?Include START/ENTER?

[ Yes ] [ No ] [ Yes ] [ No ]

Ready to FaxReady to Fax

[ Mode ] [Contrast] [ Mode ] [Contrast]

Normal Normal Normal Normal

Sep 27 2001 11:30am Mem:100%Sep 27 2001 11:30am Mem:100%

Macros
Overwrite?

[ Yes ] [ No ]

3.20

Basic operation

3

Press the Macro key (M1,M2 orM3) you want to change.Then press

ENTER

.

The

LCD

shows:

4

Enter the new title by using the numeric keypad. (If necessary, review
“Entering characters”, page 1.12)

5

Press

ENTER

to save the setting.

Copying with the Macro key

To copy using a Macro key:

1

Insert the document.

2

Press the Macro key in which you’ve stored the copy command.

3

Press

START

, if you have not programmed

START

in the Macro key.

Printing lists using the Macro key

To print a list using a Macro key:

1

Press the Macro key that is programmed for printing the lists.

2

Press

ENTER

, if you have not programmed

ENTER

in the Macro key.

Storing fax documents with the Macro key

To store a fax document for either polling or F-Code polling using a Macro key:

1

Insert the document.

2

Press the Macro key that is programmed for the storing operation you want
to use.

3

Press

ENTER

, if you have not programmed

ENTER

in the Macro key.

Fax dialing with the Macro key

To dial a fax call using a Macro key:

1

Insert the document.

2

Press the Macro key in which you’ve stored the fax communication com­mand.

3

Press

START

, if you have not programmed

START

in the Macro key.

Your fax will perform the operation now, or at the time you programmed.
If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it,
the

LCD

shows the number:

Erasing a Macro key

1

Press

MACRO PROGRAM

. The

LCD

shows:

2

Select “Erase Macros” and press

ENTER

.The

LCD

shows:

Macros

M01: Trumbull

M02: Copy 10
M03: Not stored

MacrosMacros

Enter MacrosEnter Macros

Erase MacrosErase Macros

Macro SpeedMacro Speed

Change TitleChange Title

Press START KeyPress START Key

[ Mode ] [ Contrast ] [ Mode ] [ Contrast ]

LTR LTR

Normal Normal Normal Normal

972-555-4335

Ready to Fax Ready to Fax Reserved Reserved

[ Mode ][ Contrast ] [ Mode ][ Contrast ]

Normal Normal Normal Normal

Sep 25 2001 11:00am Mem: 99%Sep 25 2001 11:00am Mem: 99%

Macros

Title

Lower Case

Copy 1_

3.21

Basic operation

3

Press the Macro key (M1,M2 orM3) you want to erase.Then press

ENTER

.The

LCD

shows:

Important: If you want to quit without erasing the Macro key you’ve

selected, press [No].The machine will return to step 2.

4

Press [Yes] to erase the job.

To erase another Macro key, repeat steps 2–4. Or press

STOP

to return to standby

mode.

Printing a list of your Macro keys

Your fax machine can print a list of the Macro keys.
The list includes:

(1) each key’s Macro key number
(2) the name of the job stored in the Macro key

To print a list of Macro keys, press

MENU

,5,1,1,6,

ENTER

.

Setting the speed for Macros

You can adjust the speed of one step in the Macro key.

1

Press

MACRO PROGRAM

. The

LCD

shows:

2

Select “Macro Speed” and press

ENTER

.The

LCD

shows:

3

Select the mode you want.

4

Press

ENTER

to save the setting.

Review commands

Your machine can store many commands in its memory.
You can cancel, confirm or edit the command in your machine’s memory by pressing

COMM.CANCEL/CONFIRM

. You can also see the result of fax transactions on the

LCD

.

Reviewing or canceling commands

Delayed commands,redial attempts, current fax transmissions and incomplete jobs
are all stored in your fax machine’s memory and given a command number, like
“C01.”

Your machine can store up to 99 delayed commands. It identifies each by a two-digit
command number from 01 to 99.

To see your machine’s stored commands or to cancel them:

1

Press

COMM.CANCEL/CONFIRM

..

• The

LCD

shows the first command, indicated by its command number and

the phone number it will dial.

• If a command is in progress,that will be the first command the

LCD

shows:

• If there are no stored commands in your machine — It beeps briefly and
displays “No Command” on the

LCD

.

Note: You can see 70 most recent fax transactions and results of each trans-

action by pressing [Result].

Here, you see Command No. : 01, and the number it’s set to dial. If the com­mand is to send a broadcast, “Broadcast” appears instead of the phone
number. (For more information of “Broadcasting,”see page 3.9.)

If the command is to send a batch transmission, the

LCD

shows its batch box
number (such as “B01”) rather than the command number. (For more informa­tion of “Batch transmission,” see pages 3.12–3.14.)

If the command is for a Call group dialing, the group number (such as “G01”)
appears instead of the phone number. (For more information of “Call group
dialing,”see pages 3.6–3.7.)

Note: The command for Remote copy cannot be canceled.

2

Press or to scroll through currently stored commands.

Review Commands
Command No.: 01 Running
9-234-5678
[ Result ] [ Erase ]

MacrosMacros
Faster

SlowSlow
Fast

NormalNormal

MacrosMacros

Enter MacrosEnter Macros

Erase MacrosErase Macros

Macro SpeedMacro Speed

Change TitleChange Title

MacrosMacros
M01: TrumbullM01: Trumbull

Ok to Erase?Ok to Erase?
[ Yes ] [ No ] [ Yes ] [ No ]

3.22

Basic operation

3

If you want to cancel the command shown, press [Erase]. The

LCD

shows:

Note: If you want to cancel an incomplete job,press until [Erase]

appears.Then press [Erase].

4

To go ahead with canceling the command,press [Yes]. Go back to step 2 to
view other delayed commands.
To keep this command but to continue reviewing stored commands, press
[No]. Go back to step 2.
To keep this command and stop reviewing commands, press

STOP

to return

your machine to standby mode.

Reviewing or canceling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

1

Press

COMM.CANCEL/CONFIRM

..

2

Press or to scroll through currently stored broadcast command.

3

When the command you want to cancel shown, skip to step 6.
If you want to review individual numbers within this broadcast, go on to step

4 without pressing [Erase].

4

To review individual numbers within this broadcast, press [Location] to see
the first number. The

LCD

shows:

5

Press or until you find the number you want to cancel.

6

Press [Erase], [Yes]. The next number will appear .
If you want to cancel this number, also,repeat this step.

If you want to cancel a different number, go back to step 5.
If you want to go back to reviewing or canceling other command,press [No].
If you don’t want to cancel any more numbers,press

STOP

.The machine

returns to standby mode.

Editing commands

You can add the location, that is, the remote fax number,of the command stored in
your machine.Also you can add some pages to it, if you want.

Note: The following commands are not able to be edited:

• Batch transmission command

• The command waiting for redialing

Adding locations of the stored command

1

Press

COMM.CANCEL/CONFIRM

..

2

Press or to scroll through currently stored commands.

3

When the command you want to edit shown, press [EditLoc.].
If the command you want to edit is a broadcast, proceed to step 4.

Otherwise, skip to step 6.

Note: If it is a broadcast, press [Location] instead of [EditLoc.].

4

The

LCD

shows:

5

Press [EditLoc.].

6

The

LCD

shows:

Add Location
Command No. : 01
_

Broadcast ( each location )
Command No. : 05

07 : 555-7890

[ EditLoc. ] [ Erase ]

Review Commands
Command No. : 01 30 / 19:00
9-234-5678

[ Result ] [ EditLoc. ] [ Erase ]

Broadcast ( each location )
Command No. : 05

07 : 555-7890

[ EditLoc. ] [ Erase ]

Review Commands
Command No. : 05 Waiting
Broadcast

[ Result ] [ Location ] [ Erase ]

Review Commands
OK to Erase?

[ Yes ][ No ]

3.23

Basic operation

7

Enter the fax number you want. Use either a one-touch number, a speed-dial
number, a call group or a regular number dialed from the numeric keypad.

8

Press

ENTER

to save the location.The machine will return to step 4.

If you want to add more locations,repeat steps 4–8.
To return to the standby mode, press

STOP

.

Adding some pages to the stored command

1

Press

COMM

.

CANCEL/CONFIRM

..

2

Press or to scroll through currently stored commands.

3

When the command you want to edit shown, press or until [AddPages]
appears.

4

Press [AddPages].The

LCD

shows:

5

Set the documents you want to add to the command, and then press

START

.

After finishing to scan, the machine will return to the standby mode.

Re-sending incomplete jobs

When the transmission error occurs or all redial attempts failed, the command will
be stored in your machine’s memory as an incomplete job,if the Job re-schedule set-
ting is On (see “Job re-schedule,” page 3.25). You can re-send it,if you want.

To re-send incomplete jobs:

1

Press

COMM.CANCEL

/

CONFIRM

..

2

Press or to scroll through currently stored commands.

3

When the incomplete job you want shown, press [Restart]. The

LCD

shows:

4

To go ahead with restarting the transmission,press [Yes]. The machine will
start the transmission.

Printing a delayed command list

Your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (this appears in a DD,HH:MMformat)

• A “note”telling if the command is a polling or F-Code operation (see pages

3.15–3.16 for more on polling and 3.33–3.43 for more on F-Code communication).

To print a delayed command list,press

MENU

,5,1,0,4

ENTER

.

Review Commands
OK to Restart?

[ Yes ] [ No ]

Review Commands
Command No. : 07 Incomplete
9-876-5432

[ Result ] [ EditLoc. ] [ Restart ]

Set Doc. and Press START

[ Mode ] [ Contrast ]

Normal Normal

Command No. : 01 30 / 19:00

Review Commands
Command No. : 01 30 / 19:00
9-234-5678

[ AddPages ]

Review Commands
Command No. : 01 30 / 19:00
9-234-5678

[ Result ] [ EditLoc. ] [ Erase ]

3.24

Basic operation

Printing a stored document

Your fax machine can print out each document stored in your machine’s memory.
To print a stored document,you’ll need to know the document’s command number,
which you can get by either reviewing the commands or printing a delayed com­mand list (see page 3.23).

Note: Incomplete jobs will not appear on the delayed command list. Review the

command number for incomplete jobs by pressing

COMM.CANCEL/CONFIRM

..

1

Press

MENU

,4,3,0,5

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the command’s identification number.

3

Press

ENTER

.Your fax machine will print a copy of the stored document.

View the result of fax transaction

You can see 70 most recent fax transactions and result of each transactions with the
following information.

• Assigned number, starting each day at 001

• Remote location called (The destination name)

• Resolution mode

• Starting date and time

• Duration,in minutes and seconds

• Number of pages you sent or received

• Result of the call — If preceded by an asterisk (*),this signifies an

ECM

commu­nication. If preceded by a pound (#), this signifies communication was via the
highspeed V.34 modem.

Note: Your machine’s

LCD

shortens the word Transmission to Tx and the Reception

to Rx.

1

Press

COMM.CANCEL/CONFIRM

..

2

Press [Result].

3

Use the cursor key to scroll the results of each transaction.
Note: You can print a result of the fax transaction appears on the

LCD

by

pressing

ENTER

.

4

If you wish to exit this mode, press

STOP

.

Printing all result of daily fax transactions:

If you want to print the all result of today’s fax transactions, press

MENU

,5,1,0,3

ENTER

.

Note: You can set your machine to print all result of faxing automatically.

See “Setting the Activity journal” on page 3.28 for more details.

Journal No.001 Tx
9-234-5678 Normal
StartTime: 1/ 1 14:20 1'17"
Result :#OK Page :1

05.Comm. Stored Document
Enter Command No.(01-99): _
01:9-234-5678

3.25

Basic operation

Job re-schedule

When the transmission error occurs or all redial attempts failed, you can let your
machine hold the command in it’s memory as an incomplete job for certain period
with this Job re-schedule feature. And you can re-schedule it to re-send, cancel or
edit.

The available commands for the Job re-schedulefeature are:

• Memory transmission

• Broadcast

• Delayed transmission

• F-Code transmission
Note: When this feature is set to On, the Remote copy feature is not available.

Setting the Job re-schedule function

1

Press

MENU

,2,2,1,7,

ENTER

.The

LCD

shows:

2

Using the cursor key, select the mode you want.
When you select On, proceed to step 3.

When you select Off, skip to step 5.

3

Press

ENTER

.The

LCD

now asks how long you want to keep a job stored in

your machine’s memory.

4

Use the numeric keypad to enter the time with a two-digit number.
Note: Your fax machine can store an incomplete job as long as 24 hours,

after which it automatically erases the job.But if your machine has
plenty of memory, you may want to override the 24-hour limit in order
to keep the job indefinitely. If so, enter 00. If you choose this, you will
have to delete the job manually (see “Reviewing or canceling com­mands, ”pages 3.21–3.22).

5

Press

ENTER

to save the setting.

Regarding the operation for re-sending,canceling or editing incomplete jobs, see
“Review commands” on pages 3.21–3.23.

Remote Copy

This feature tells your fax machine to transfer the same documents you have sent
and/or the received documents automatically to other fax machine registered in the
one-touch or speed dial number.

This feature is convenient for archiving the document transmitted and/or received
using your machine.

Note: F-Code boxes of your machine will be not available when the remote copy

feature is activating.

To set the Remote copy:

1

Press

MENU

,2,2,1,6,

ENTER

.

2

Select “Forwarding Mode” and press

ENTER

.The

LCD

shows:

3

Select the mode you want.
You can select the following modes:

• OFF — If you want to turn this function off ,select “OFF”and go to
step 14.

• Tx Doc. — If you want to transfer only the documents you have sent,
select “Tx Doc.”. Y our machine will transfer the document(s) to the spec­ified fax machine after the transmission succeeds.

Note: When the transmission error occurred after some pages were
transmitted, only pages which reached the remote fax will be transferred.

• Rx Doc. — If you want to transfer only the received documents,select
“Rx Doc.”. Your machine will transfer the document(s) to the specified
fax machine after printing out the received documents.

• Tx/Rx Doc. — If you want to transfer both documents you have sent
and received, select “Tx/Rx Doc.”.

4

Press

ENTER

.The

LCD

will show:

16. Remote Copy
Forwarding Number

_

16. Remote Copy

OFF

Forwarding Mode

Tx Doc.

Rx Doc.
Tx/Rx Doc.

16. Remote Copy

Exit

Forwarding Mode : OFF

17. Jobs Hold

Enter Jobs Hold Time ( 00 - 24 )

01 hours

00 for Infinity

17. Jobs Hold

ON

OFF

3.26

Basic operation

5

Enter the fax number for the remote fax to which you want documents to be
transferred. Use either a one-touch number or a speed-dial number.
You can specify up to 20 numbers for transferring.

Note: If you enter characters by mistake,press

CANCEL

to clear them.

Note: When the Remote copy feature is set to “ON”,the assigned one-touch

or speed-dial number will be not able to be edited. Please change this
function to “OFF”when you want to edit the fax number.

6

Press

ENTER

.The

LCD

will show:

7

Select “# of Redials” and press

ENTER

.The

LCD

will show:

8

Use the numeric keypad to enter the number of redials you want.
If you want to override the 127 limit in order to keep redialing until the
remote fax machine receives,enter 000.

Note: This redial setting is effective only for the Remote copy feature. It is

not effective for redial attempt of normal communication.

9

Press

ENTER

.

If you select “Tx Doc.” in step 3, skip to step 16.
Otherwise, proceed to step 10.

10

Select “Auto Print” and press

ENTER

.The

LCD

will show:

Automatic printing determines whether the machine will print a document
automatically upon receiving it:

ON: A copy of every received document is printed at your machine.Then

the machine will transfer the documents to the specified fax machine.

OFF: Received documents are not printed at your machine.The machine

transfers the documents after the reception is completed.

Note: If the security reception (pages 3.54–3.55) is activating,the machine

dose not print received document regardless of this setting.And the
machine will not transfer it until it is printed out.

11

Select the mode you want, and press

ENTER

.

If you select “Rx Doc.” in step 3, proceed to step 12.
Otherwise, skip to step 16.

12

If you select “Rx Doc.” in step 3, “Time 1” to “Time 7” will appear on the

LCD

.
These are time period settings that the received documents will be trans­ferred and they can be activated individually.

Note: You must set at least one timer setting.

13

Select from “Time 1” to “Time 7” you want to set and press

ENTER

.

ON: Enable to activate this time period setting.
OFF: Disable to activate this time period setting.

14

Select “ON” to activate the time period setting.Then press

ENTER

.
The machine asks time period that the machine will transfer documents.
In the following example, we have selected “Time 1”:

How to enter the day and time:

• To enter the day of the week, press [Day] until the day you want appears.

If you want to transfer the document everyday, select “–”.

• To enter the time, use the numeric keypad.

• If you wish to transfer documents at anytime,press [Anytime].

16.Remote Copy
Enter Time 1

- **:**-- - **:**

[ Day ][Anytime ]

Start transferring
day and time

End transferring
day and time

16.Remote Copy
Time 1

ON

OFF

16.Remote Copy
Auto Print :ON

Time 1 :ON

Time 2 :OFF

16. Remote Copy
Auto Print

ON

OFF

16. Remote Copy
# of Redials ( 000-127 ) : 002 times

16. Remote Copy

Exit

Forwarding Mode : Tx Doc.

# of Redials : 002 times

3.27

Basic operation

Note: To change only one digit,press to move the cursor leftward, or

to move it rightward, to that digit. Then, enter the correct digit.

To clear the date and time setting, press

CANCEL

.

Example 1: When you set the start transferring time for 7:00 at Tuesday,and
set the end transferring time for 19:00 at Friday,enter as following display:

Example 2: When you set the start transferring time for 7:00 and set the end
transferring time for 19:00 everyday, enter as following display.

Example 3: When you set the start day for Tuesday, and set the end day for
Friday,enter as following display.

Example 4: When you want to transfer the received documents always
regardless of the time period setting,enter as following display by pressing

[Anytime].

15

Press

ENTER

. If you want to other time period setting,repeat seteps 12 to 15.

Otherwise, proceed next step.

16

Select “Exit” and press

ENTER

.

Note: If you entered the forwarding time period setting in steps 12 to 15 and

it is in the time period now,“TF (Timed Forwarding)”will appear on
the

LCD

:

Override the forwarding time

The forwarding time you entered (in step 12, left column) can be overridden. When
you assign a Soft Key to “Over -Ride”(see “Soft Keys”on page 3.17), you can transfer
the received documents at anytime by pressing the Soft Key regardless of the time
period.

When you pressed the Soft Key assigned to “Over -Ride”in order to set it to On, the

LCD

will show:

“FF” means “Fax Forwarding.”While this

LCD

appears,your machine will transfer

the received documents to the specified fax machine.
When you want to set it to Off, press the Soft Key again.

Printing a Remote copy list

This list includes Forwarding mode, Remote fax’s number where you want docu­ments to be transferred,Time period and Auto print setting.

To print a remote copy list,press

MENU

,5,1,1,9,

ENTER

.

Ready to Fax (FF)

[ Mode ] [ Contrast ]

Normal Normal

Nov 26 2001 11:00am Mem:100%

Ready to Fax (TF)

[ Mode ] [ Contrast ]

Normal Normal

Nov 26 2001 11:00am Mem:100%

16.Remote Copy
Enter Time 1

- **:**-- - **:**

[ Day ][Anytime ]

16.Remote Copy
Enter Time 1
Tue **:**--Fri **:**
[ Day ][Anytime ]

16.Remote Copy
Enter Time 1

- 07:00-- - 19:00

[ Day ][Anytime ]

16.Remote Copy
Enter Time 1
Tue 07:00--Fri 19:00
[ Day ][Anytime ]

3.28

Basic operation

Fax & Copy

With the Fax & Copy feature turned on, your machine asks if you want to make a
copy of each document transmitted from memory.

Note: The Fax & Copy function cannot be used for real time transmission
Note: Quick Memory transmission (see page 2.2) and the F ax & Copy function

cannot be used at the same time. If both are turned on, Quick Memory will
not work.

Note: The Fax & Copy feature will use the same resolution for copying that you

set for transmission.

Setting the Fax & Copy function

1

Press

MENU

,2,1,0,6,

ENTER

.The

LCD

shows:

2

Using the cursor key, select the mode you want. Then press

ENTER

.

3

Press

STOP

to return to standby mode.

Using the Fax & Copy function

1

Place the document and select resolution and contrast you require.

2

Enter the fax number. Either press a one-touch key,enter a speed-dial number,
call group number or use the numeric keypad to enter the fax number.

If you entered the fax number using a one-touch key, skip to step 4.
Otherwise, go on to step 3.

3

Press

START

.

4

The

LCD

changes copy mode and asks the number of copies you want to make.

5

Use the numeric keypad to enter the number of copies you want for each page
in the document. Choose from 01 to 99 copies.

Note: If you want to quit without transmitting and copying the document,

press

STOP

.The machine returns to standby mode.

6

Press

START

to begin the transmission and copying process.

Note: If you do not wish to make a copy, press

CANCEL

in step 4.The

LCD

will show:

To cancel the making copy, press [Y es].The machine start transmission
process without copying the document.
If you press [No], the machine return to step 4.

Setting the journal and the report

You can turn the following three items on or off, regarding the activity journal and
the confirmation report (

TCR

):

• Automatic printing of the activity journal

• Printing order of the activity journal

• Automatic printing of the confirmation report (

TCR

)

Automatic printing of the activity journal

Just as a checkbook records your daily financial transactions,your fax machine
keeps an activity journal which records its 100 most recent fax transactions.The
activity journal lists the following information for each transaction:

• Assigned job number, starting each day at 001

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Department code (see page 3.58)

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communica-

tion (see page 4.2) If preceded by #, this signifies a High speed v .34 communication.

• Any special operations — For example, a fax call made using an optional handset
will appear as “Manual”

Your fax machine can print the activity journal automatically after 100 transac­tions.To turn this automatic printing of the activity journal on or off:

Cancel Copying?Cancel Copying?
[ Yes ] [ No ] [ Yes ] [ No ]

Press START : 1

Ratio: 100% Mem: 100%

Fine Normal

[ Mode ] [Contrast]

06. Fax & Copy06. Fax & Copy

OFFOFF

ONON

3.29

Basic operation

1

Press

MENU

,3,1,0,1,

ENTER

. The

LCD

shows:

2

Using the cursor key, select the mode you want. Then press

ENTER

.

Printing an activity journal manually

To print an activity journal immediately,press

MENU

,5,1,0,3,

ENTER

.

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every complete or incomplete fax
transaction. If you want to list those activities in the order of their assigned job
numbers,you can change the printing order of the activity journal. To change the
printing order:

1

Press

MENU

,3,1,0,2,

ENTER

. The

LCD

shows:

2

Using the cursor key, select the mode you want.
If you want the activity journal to print in the order of assigned number,
choose “ON”.
When “OFF”,the machine will combine fax transactions associated with the
same job and same location together.

3

Press

ENTER

to save the setting.

Setting the report:

TCR

Your fax machine can print a transmit confirmation report (

TCR

) after sending every

fax to any Group 3 fax machine.The

TCR

lists the following information for each com-

munication:

• Date and time of the

TCR

’s printout

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call

• Any special operations — For example, a fax call made using an optional handset
will appear as “Manual”

• Sample of the document — An image of the first page of the document

If an error occurs,the

TCR

tells you the remote location which was called,the error

code and error message (see pages 5.8–5.10).

To turn this automatic printing of the

TCR

on or off:

1

Press

MENU

,3,1,0,3,

ENTER

. The

LCD

shows:

2

Using the cursor key, select the mode you want. Then press

ENTER

.

To turn the confirmation report feature on or off for onlythe next fax transmission,
press

REPORT

.

What happens next depends on the setting you chose:

• If the light above the

REPORT

key glows,the fax machine will print the

confirmation report automatically.

• If the light above the

REPORT

key doesn’t glow, the fax machine will not print a

confirmation report.

After you send this transmission, your machine returns to the setting you chose
above.

03.Report Auto Print03.Report Auto Print

OFFOFF

ONON

02.Journal Line Up02.Journal Line Up

OFFOFF

ONON

01.Journal Auto Print
OFF

ON

3.30

Basic operation

Separate each received document (Separator P age)

Your machine has a simple sorting feature. It can separate each received document
by inserting the separator page on the top of the received document.

For example, if you use colored paper in the paper source (cassette or tray) for the
separator page, it is easy to see individual received document.

Note: You can assign the turning this feature on/off to a Soft Key. (See page 3.17.)

Setting the Separator P age feature:

1

Press

MENU

,2,2,1,2,

ENTER

.

2

To turn the Separator Page feature on, select “ON” using the cursor key.

3

Press

ENTER

.The

LCD

will show:

Note: Only available paper sources will be displayed on this list.

4

To select the paper source for the separator page using the cursor key.

5

Press

ENTER

.The

LCD

will show:

You can choose to use the separator page as the first page of your received
document or whether to insert the separator page as an extra blank sheet.
If you wish that the separator page will be blank, select “OFF”.
If you wish to print on the separator page, select “ON”.

6

Press

ENTER

to save the settings.

To return to standby mode, press

STOP

.

Cover page

Your fax machine can store a cover page to send at the beginning of each outgoing
fax.This page includes the current date and time, your Location ID, your fax number
(as stored in the

TTI

) and a message of up to 40 characters in length.The informa-

tion appears in a box similar to this:

Turning the cover page on

1

Press

MENU

,3,2,0,1,

ENTER

. The

LCD

shows:

2

To tell the fax machine it shouldsend a cover page before each document you
transmit, select “ON” using the cursor key.

Note: To tell the machine not to send a cover page, select “OFF”.

01.Set Cover Page01.Set Cover Page

ONON

OFFOFF

Fax Message From:

Sep 1 2001 14:00

Name: And Sew It Goes Co.
Fax Number: 972-555-2009

We appreciate your business. Thank you!

1

2

1

2

1

2

1

2

Separator page separates each received document.

Blank

Print on the separator page: OFF Print on the separator page: ON

12. Seperator Page12. Seperator Page

ONON

Print on Top PagePrint on Top Page

OFFOFF

12. Seperator Page12. Seperator Page

Bypass TrayBypass Tray

2nd Cassette2nd Cassette

1st Cassette

12. Seperator Page12. Seperator Page

OFFOFF

ONON

3.31

Basic operation

3

Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example
as “We appreciate your business.Thank you!”) is blank. To enter that message, see
“Entering the cover page message,”below.

Entering the cover page message

1

Press

MENU

,3,2,0,2,

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter a message for the cover page. (Regarding
how to enter the character, see “Entering character”on page 1.12.) The mes­sage can be up to 40 characters in length.

3

When the message appears as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is set correctly, print a sample cover page from your
fax machine.Press

MENU

,5,1,0,9,

ENTER

.

Distinctive ring detection (DRD)

Many phone companies now offer their customers a special service which makes it
possible for one phone line to do the work of two.

With this service,you physically still have one phone line, but, electronically, you
have two phone numbers .Your phone recognizes these different numbers and rings
differently for each one.

For example ,this makes it easy for you to have both a business number and a home
number on one phone line, so you can answer one with “Jane Doe Consulting,”and
the other with “Hello.” This works because you can tell the difference between the
distinctive patterns of the two rings.

Your fax machine is also smart enough to tell the difference between two different
numbers that are ringing it. All you have to do is set up your machine for the dis-

tinctive ring detection (

DRD

) feature.

In order to use

DRD

, your phone company must set up your distinctive ring service.
When it does,it will assign a ring pattern. For example, the standard telephone ring
is 2 seconds “on”(ringing) and 4 seconds “off” (silent), after which it repeats itself.

Your fax has eight possible distinctive ring patterns for use with

DRD

. One of them

should work with your phone company’s

DRD

service.This chart lists the patterns:

Pattern One complete ring pattern (seconds)

A

0.8 on, 0.4 off,0.8 on, 4.0 off

B

0.4 on, 0.2 off,0.4 on, 0.2 off, 0.8 on, 4.0 off

C

0.3 on, 0.2 off,1.0 on, 0.2 off, 0.3 on, 4.0 off

D

1.0 on, 0.5 off,1.0 on, 3.5 off

E

0.5 on, 0.5 off, 0.5 on, 0.5 off, 1.0 on, 3.0 off

F

0.5 on, 0.5 off,1.0 on, 0.5 off, 0.5 on, 3.0 off

G

0.4 on, 0.6 off,0.4 on, 4.6 off

H

1.5 on, 0.5 off, 0.5 on, 3.5 off

For example:pattern Cis 0.3 seconds ringing,0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent.Then it goes back to the
first 0.3-second ring and starts over.

02.Cover Page Message02.Cover Page Message
Message Lower CaseMessage Lower Case
_

3.32

Basic operation

To use

DRD

on your fax machine:

1

Contact your phone company to make sure it has set up

DRD

service for you.If
possible,also find out which distinctive ring pattern the phone company has
assigned you.

2

Press

MENU

,2,2,1,5,

ENTER

. The

LCD

shows:

3

Using the cursor key, select the mode you want.

4

Press

ENTER

. The

LCD

shows:

5

Pressing or ,select the pattern you want.

6

Press

ENTER

to set your machine to the displayed ring pattern.

Important: If your telephone company gives you only very general ring pattern

specifications,or if you encounter a problem while using your
machine’s

DRD

feature, please try

ALL

of the listed ring patterns.

If you still have a problem after trying all of the patterns,please con­tact the Imagistics Diagnostic Center.

Important: W ith your mac hine set for using

DRD

,it won’t respond to any ring pat­tern other than the one you selected above.To reset the fax so it will
respond once again to normal rings,select “OFF” in step 3 above.Your
fax will now respond normally.

Call request

You can send or receive a fax message and have a regular phone conversation on the
same call (although, not at the same time). This is called a call request. It doesn’t
matter whether you’re sending the fax or receiving it.You may fax first and then
talk,or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability.Y our mac hine must also ha ve an optional
handset attached.

F axing/receiving first,then talking

To send or receive a fax first and then talk:

1

While your fax machine is sending or receiving the fax,press

MONITOR/CALL

.

2

At the remote fax machine,the ringer will sound after that machine receives
each page.

3

If someone answers at the remote fax machine,your fax machine will ring
several times.If so,pick up the optional handset. In a few seconds, the line
will open and you can begin your conversation.

Talking first,then sending a fax

To talk first and then send a fax:

1

When you’ve finished your phone conversation, don’t hang up.

2

Insert the document you want to fax.

3

Adjust the resolution and contrast if necessary.

4

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

5

When you hear fax tones,press

START

and hang up your fax machine’s

optional handset.Your fax machine will send the document.

Talking first,then receiving a fax

To talk first and then receive a fax:

1

When you’ve finished your phone conversation, don’t hang up.

2

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

3

When you hear fax tones,press

START

and hang up your machine’s optional

handset.Your machine will receive the document and print it out.

15. DRD
Ring Pattern (A-H): A

15.DRD
ON

OFF

3.33

Basic operation

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long
ring after the receiving machine has received each page.To answer the call request:

1

Lift your machine’s optional handset,and listen for a few seconds.You may
hear a brief series of fax tones.

2

Shortly, the line will open and the person at the other end of the line will
answer. You and the other person now can have a normal phone conversation.

The power of Multi tasking

Your fax machine’s Multi tasking feature sharply reduces the time you might spend
waiting for the machine to finish its work.Multi Tasking is a more powerful version
of what already is a pretty powerful feature, called dual access. While a fax with nor­mal dual access allows you to do two things at once, Multitasking allows you to do
four operations at once. For example,even if the machine is (1) printing a copy, (2)
transmitting from memory and (3) scanning documents for a different memory
transmission, you can still (4) program the machine.

F-Code Boxes

F-Code: an introduction

The

ITU-T

, the United Nations agency that standardizes international telecommuni­cations,has created a fax industry standard for using sub-addressing and
password-based communication. One name for this standard is F-Code,and that’s
what we’ll call it in these instructions and on your machine’s display.

How sub-addressing works

To help understand sub-addressing, think about how someone in a large company
receives mail. For example, mail for the Accounting department is first delivered to
the company’s main mailroom.Then the mailroom routes the mail to Accounting.

That’s the idea behind sub-addressing.Your fax and another F-Code-compatible fax
exchange special signals to indicate just where the fax really should go.It’s as if the
sending fax is saying,“Deliver this to room 48,”and the receiving fax does just that.

Your machine has up to 50 mailboxes for these special deliveries.When someone
sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes
— whichever box the sender chooses.

Sending F-Code securely

For greater security, you can set up a password with each F-Code sub-address,
which lets you use secure transmission, polling and relay broadcasting when com­municating with any other F-Code compatible fax machine.

Guidelines for using F-Code

(1) To use

ITU-T

sub-addressing,you must create F-Code boxes in your machine

(2) Your machine holds up to 50 of these boxes
(3) Your machine stores up to 30 documents into each F-Code box (each document

can include one or more pages)

Creating or modifying an F-Code box

Choosing the F-Code box type

Before you set up an F-Code box, first decide how your callers will use it — as a
bulletin box, a security box or a relay box.

• Bulletin box — Stores documents that people in remote locations retrieve by

polling the box. For example,your sales branches could call in at any time to get
a printout of your latest prices that you’ve stored in a bulletin box.

A bulletin box stores both scanned and retrieved documents,and it holds its
contents indefinitely (as long as the unit has

AC

power).

• Security box — Receives and stores F-Code secure communications.

3.34

Basic operation

• Relay box — Receives documents,then relays them to other machines.The
machine that relays the document is called a “hub”.Your fax machine can either

send to a hub or it can be a hub.

4 elements of an F-Code box

Each F-Code box has the following four elements:

(1) F-Code box number (01-50)
(2) F-Code box name (up to 16 characters)
(3) F-Code sub-address (up to 20 characters - can include numbers and the * and #

characters only)

(4)I.D. Code (4 digits)

You will choose the information for each of these elements, and enter it into your
machine.The following steps will walk you through entering and changing that
information.

To create or modify an F-Code box:

1

Keep pen and paper with you as you follow these steps.As you decide on a
sub-address and enter it into your machine,write it down. Remember to:
(1) write down which box goes with which sub-address, (2) write down any
passwords or I.D. codes you enter ,(3) keep these printed records in a safe
place.

2

Press

MENU

,3,5,0,1,

ENTER

.The

LCD

shows:

3

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
box you want to create or modify.

4

Press

ENTER

.What you do next depends on whether you’re creating or
modifying the F-Code box:
If creating — skip to step 6.
If modifying — the

LCD

asks you to enter the proper I.D. code.The

LCD

shows:

5

Use the numeric keypad to enter the 4-digit

I.D

. code (not the

ITU-T

sub-

address and not the

ITU-T

password). Skip to step 7.

Note: If you enter an invalid

I

.D. code,the fax machine rejects the attempt

and aborts this operation.

Note: If you want to modify an existing F-Code box and want to change the

box type, you first must erase the old box, then create a new one.

6

The

LCD

now shows:

The fax machine is asking which box type you want to assign to this box —
security, bulletin or relay. Select the type of box you want.

7

Press

ENTER

.Using the cursor key:

If you chose Security, go on to step 8.
If you chose Bulletin, skip to step 22.
If you chose Relay, skip to step 36.

If you chose Security:

8

The

LCD

shows:

9

Select “Box Name” and press

ENTER

.The

LCD

shows:

10

Enter the name by using the numeric keypad. (If necessary, review “Entering
characters”, page 1.12) An F-Code box’s name can be up to 16 characters in
length.

11

Press

ENTER

.The

LCD

shows:

01:Security Box

Box Name :NY Office

Sub-Address :Not Stored

Exit

01.Security Box01.Security Box
Enter Box Name Lower CaseEnter Box Name Lower Case
_

01:Security Box

Exit

Box Name :Not Stored
Sub-Address :Not Stored

01:

Security BoxSecurity Box

Bulletin BoxBulletin Box
Relay Box

02. Trumbull Office02. Trumbull Office
Enter I.D. Code.Enter I.D. Code.
_

01.Set F-Code Box01.Set F-Code Box
Enter Box Number (01-50):_Enter Box Number (01-50):_
01:No Number Stored01:No Number Stored

3.35

Basic operation

12

Select “Sub-Address” and press

ENTER

.The

LCD

shows:

The fax machine asks for this F-Code box’s sub-address.This is the numerical
identifier you must enter in order to communicate with any remote F-Code
compatible fax.

If you do not want to change an existing sub-address,skip to step 14.

13

Use the numeric keypad to enter the sub-address to identify this F-Code box.
The sub-address can be up to 20 characters in length and include any
combination of numbers and the * and # characters (but no other non­numeric characters).

Note: No other F-Code box in this machine can have the same sub-address

as the one you enter here.

14

Press

ENTER

.

Note: If you entered a sub-address already being used by another F-Code

box,the machine beeps and briefly displays:

The machine now returns you to step 12.Please enter a different
number for your F-Code box’s sub-address.

15

The

LCD

shows:

Note: You don’t need to have a password for the F-Code box.However,using

a password will make your F-Code communication much more secure.

If you do not want to enter or change this box’s password,skip to step 18.

16

Select “Password” and press

ENTER

.The

LCD

shows:

17

Use the numeric keypad to enter this box’s

ITU-T

-compatible password.This
password can be up to 20 characters in length and include any combination of
numbers and the * and # characters (but no other non-numerical characters).

18

Press

ENTER

.The

LCD

shows:

19

Using the cursor key select “Hold Time” and press

ENTER

.The

LCD

shows:

The fax machine now asks how long you want to keep a document stored in
your machine’s F-Code box.

20

Use the numeric keypad to enter a two-digit number indicating how many
days (00-31) you want your fax machine to keep received documents in this
F-Code box.

Note: Your fax machine can store incoming documents in F-Code boxes (up

to 30 documents) as long as 31 days,after which it automatically
erases the documents.But if your machine has plenty of memory, you
may want to override the 31-day limit in order to keep the documents
indefinitely. If so, enter 00. If you choose this,you will have to delete
documents manually. (You may want to contact your local
Imagistics branch regarding optional memory expansion.)

21

When the number you want appears,press

ENTER

.

Skip to step 46.

01.Security Box
Enter Doc. Hold Time (00-31)
_

00

01:Security Box

Hold Time :00 Days

Password :123456

01.Security Box01.Security Box
Enter PasswordEnter Password
_

01:Security Box01:Security Box
Hold Time :00 daysHold Time :00 days

Password :Not StoredPassword :Not Stored

Already StoredAlready Stored

Enter Sub-addressEnter Sub-address
_

01.Security Box01.Security Box
Enter Sub-AddressEnter Sub-Address
_

3.36

Basic operation

If you chose Bulletin:

22

The

LCD

shows:

23

Enter the box name, the sub-address and the password for the F-Code box as
described in steps 8-17.

24

Press

ENTER

.The

LCD

shows:

25

Select “Rx Protect” and press

ENTER

.The

LCD

shows:

Reception protection tells this box if it’s okay to receive documents from
remote locations.Callers can then poll these documents.

ON: Do not open this box to receive documents from callers.
OFF:Open this box to receive documents from callers.

26

Using the cursor key, select the mode you want.

27

Press

ENTER

.The

LCD

shows:

28

Select “Auto Print” and press

ENTER

.The

LCD

shows:

Automatic printing of received documents tells the fax machine if it should
print a document automatically upon receiving it into this box.

Note: This setting is available only when the reception protection (Rx pro-

tect) setting is set to off (see above).

ON: Print the document automatically when the box receives it.
OFF:Print the document manually, when you want to print it.

29

Using the cursor key, select the mode you want.

30

Press

ENTER

.The

LCD

shows:

31

Select “OverwriteDoc” and press

ENTER

.The

LCD

shows:

Overwriting documents tells your machine if it should overwrite (erase) exist­ing documents when it receives a new one.

Note: This setting is available only when the reception protection setting is

set to off (see Rx Protect above).

ON: When your machine receives a new document into this box, it will erase

any documents currently stored in it.

OFF: When your machine receives a new document into this box, it will not

erase the documents stored in it.Your machine can store up to 30
documents (each document can include one or more pages) in each box.

32

Using the cursor key, select the mode you want.

33

Press

ENTER

.The

LCD

shows:

01:Bulletin Box01:Bulletin Box

Erase Tx Doc:OFFErase Tx Doc:OFF

OverwriteDoc:OFFOverwriteDoc:OFF

01.Bulletin Box01.Bulletin Box
Overwrite Doc.Overwrite Doc.
ONON

OFFOFF

01:Bulletin Box01:Bulletin Box
Erase Tx Doc:OFFErase Tx Doc:OFF

Overwrite Doc:OFFOverwrite Doc:OFF

01.Bulletin Box01.Bulletin Box
Auto PrintAuto Print
ONON

OFFOFF

01:Bulletin Box01:Bulletin Box

Rx Protect :OFFRx Protect :OFF

Auto Print :OFFAuto Print :OFF

Password :123456Password :123456

01.Bulletin Box01.Bulletin Box
Rx ProtectRx Protect
ONON

OFFOFF

01:Bulletin Box01:Bulletin Box

Rx Protect :OFFRx Protect :OFF

Password :123456Password :123456

Auto Print :OFF

01:Bulletin Box

Exit

Box Name :Not Stored
Sub-Address :Not Stored

3.37

Basic operation

34

Select “Erase Tx Doc” and press

ENTER

.The

LCD

shows:

Erasure of transmitted documents tells your machine if it should erase a docu­ment from the box after a caller retrieves (polls) the document.

ON: Your machine erases the document from the box as soon as it sends it. If

you choose “On”,this box can be polled only once per document.

OFF: Your machine does not erase a document from the box when it’s polled.

As long as your machine holds ACpower and you do not erase the docu­ment from the box, the document is available indefinitely for polling.

35

Using the cursor key, select the mode you want.
Press

ENTER

and skip to step 46.

If you chose Relay:

36

The

LCD

shows:

37

Enter the box name, the sub-address and the password for the F-Code box as
described in steps 8-17.

38

Press

ENTER

.The

LCD

shows:

39

Select “Location” and press

ENTER

.The

LCD

shows:

Enter the fax number using a one-touch key, a speed-dial number or a call
group number. You cannot use the numeric keypad to enter these numbers .
You can specify up to 300 numbers for a remote unit.

Note: If you want to review the numbers you entered, press [Review].

If you want to erase any number, move the cursor on it and press
[Erase].
When you finish to review, press [Return] to return to the previous
display.

40

Press

ENTER

.The

LCD

shows:

41

Select “TTI Type” and press

ENTER

.The

LCD

shows:

The machine asks for the type of

TTI

you want to appear on the faxes that are

relayed to other callers.

• Sender — Relay the document with sender unit’s

TTI

(don’tsend your

TTI

).

• Both — Relay the document with both the sender unit’s

TTI

and your

TTI

.

• Yours — Relay the document with your

TTI

instead of the sender unit’s.

42

Using the cursor key, select the mode you want.

43

Press

ENTER

.The

LCD

shows:

01:Relay Box01:Relay Box

Auto Print :OFFAuto Print :OFF

01:Relay Box01:Relay Box
TTI TypeTTI Type

SenderSender Yours Yours

BothBoth

01:Relay Box01:Relay Box
Location : 01, 03,S001Location : 01, 03,S001

TTI Type :SenderTTI Type :Sender

Password :123456Password :123456
[ Return ] [ Erase ][ Return ] [ Erase ]

02:NY Office02:NY Office

01:Plano Office 01:Plano Office

G01G01

01:Relay Box01:Relay Box
Enter Fax NumberEnter Fax Number
_

01:Relay Box01:Relay Box

Location : Not StoredLocation : Not Stored

TTI Type : SenderTTI Type : Sender

Password : 123456Password : 123456

01:Relay Box

Exit

Box Name :Not Stored
Sub-Address :Not Stored

01.Bulletin Box01.Bulletin Box

Erase Tx Doc.Erase Tx Doc.

ONON

OFFOFF

3.38

Basic operation

44

Select “Auto Print” and press

ENTER

.The

LCD

shows:

ON: Print the document automatically when it’s received.
OFF:The machine does not print it, but only relays it to the other machine.

45

Using the cursor key, select the mode you want. Then press

ENTER

.

46

Select “Exit” and press

ENTER

.The

LCD

shows:

The machine asks for your F-Code box’s four-digit security I.D. code.This is
the

I.D

. code for the box’s security, which you use to: (1) print a document any
remote F-Code-compatible fax sends to this F-Code box, or (2) you enter
before you can make any changes to this F-Code box.

If you do not want to change the

I.D

. code,skip to step 49.

47

Decide on a four-digit I.D. code (0001-9999) for this F-Code box. Write it
down, and put it in a safe place.

Important: Do not use 0000 as an I.D. code.

48

Use the numeric keypad to enter the four-digit I.D. code for this F-Code box.
Important: After completing this step, you must know this code to print

documents sent to this F-Code box. Be sure to write it down.

49

Press

ENTER

.

To create or modify another F-Code box,repeat steps 3-49.
To finish,press

STOP

.

Printing a list of F-Code boxes

The list of F-Code boxes includes:

(1) Each box’s identifier number
(2) Box name (if any)
(3) Sub-address
(4) Password
(5) Box type
(6) Each box’s settings

To print a list of your F-Code boxes, press

MENU

,5,1,1,2,

ENTER

.

Printing a list of documents stored in your F-Code boxes

The list of documents stored in your machine’s F-Code boxes includes:

(1) Each box’s identifier number
(2) Box name (if any)
(3) Box type
(4) Each file number (or document number) that is stored

To print a list of documents stored in F-Code boxes, press

MENU

,5,1,1,3,

ENTER

.

Using a bulletin box

Storing a document

Your fax machine can store up to 30 documents in each bulletin box.

Note: For this operation to work,two things must be true:

• The bulletin box must exist on your fax machine.

• You must know the bulletin box’s two-digit number (01-50) and four-digit

I.D

. code. (See “Creating or Modifying an F-Code box,” pages 3.33–3.38, if

necessary.)

To store a document in a bulletin box for polling.

1

Insert the document and make any necessary adjustments.

2

Press

MENU

,4,1,0,2,

ENTER

The

LCD

shows:

3

Use the numeric keypad to enter the two-digit identifier number (01-50) of
the F-Code box where you want to store the document.

02. F-Code Document02. F-Code Document
Enter Box Number (01-50):_Enter Box Number (01-50):_
01: Trumbull Office01: Trumbull Office

01.Security Box01.Security Box
Enter I.D. CodeEnter I.D. Code
_

00000000

01.Relay Box01.Relay Box
Auto PrintAuto Print
ONON

OFFOFF

3.39

Basic operation

4

Press

ENTER

.The

LCD

shows:

5

Use the numeric keypad to enter the four-digit I.D. code.

6

Press

ENTER

.
If you’ve entered an incorrect I.D. code,your fax machine rejects the attempt
and returns to standby mode.
If you’ve entered the correct I.D. code,the display shows:

If you choose:

Overwrite: Your bulletin box erases the currently stored document when

a new document is stored in it

Add: Your bulletin box keeps both the currently stored document and

the new document, up to 30 documents in each box.

7

Using the cursor key, select the mode you want.

8

Press

ENTER

to save the setting.Your machine starts scanning the document

into the selected bulletin box:
Important: The file number (shown above as 1) tells you how many docu-

ments are in this bulletin box.Your machine numbers files 1-30.
You need to know the file’s number to erase or print it.

Printing a document stored in a bulletin box

You can print a document stored in your machine’s F-Code bulletin boxes without
erasing the document from memory.

To print a stored document:

1

Press

MENU

,4,3,0,2,

ENTER

The

LCD

shows:

2

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
bulletin box that stores the document you want to print.

Note: If the F-Code box is storing any documents,the symbol is appeared

on the

LCD

.

3

Press

ENTER

.The

LCD

shows:

4

Use the numeric keypad to enter your F-Code box’s four -digit

I

.D. code.

5

Press

ENTER

.
If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt
and aborts this operation.
If you’ve entered the correct I.D. code, the display shows:

6

Use the numeric keypad to enter the file number (01-30) of the document you
want to print.

Note: If you want to print all documents stored in the bulletin box, enter 00

(zero).

7

Press

ENTER

.
Your fax machine prints the chosen document(s), then returns to standby
mode.

Erasing a document stored in a bulletin box

To erase a stored document:

1

Press

MENU

,4,2,0,2,

ENTER

The

LCD

shows:

02.F-Code Document02.F-Code Document
Enter Box Number (01-50):_Enter Box Number (01-50):_
01:Trumbull Office01:Trumbull Office

01. Bulletin Box01. Bulletin Box
Enter File Number (00-30):_Enter File Number (00-30):_
00: All Stored Documents00: All Stored Documents

01.Bulletin Box01.Bulletin Box
Enter I.D. CodeEnter I.D. Code
_

02.F-Code Document02.F-Code Document
Enter Box Number (01-50):_Enter Box Number (01-50):_
01:Trumbull Office01:Trumbull Office

01.Bulletin Box01.Bulletin Box
Select Store MethodSelect Store Method
OverwriteOverwrite

AddAdd

01.Bulletin Box01.Bulletin Box
Enter I.D. CodeEnter I.D. Code
_

3.40

Basic operation

2

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
bulletin box that stores the document you want to erase.

Note: If the F-Code box is storing any documents,the symbol is appeared

on the

LCD

.

3

Press

ENTER

.The

LCD

shows:

4

Use the numeric keypad to enter your F-Code box’s four-digit

I.D

. code.

5

Press

ENTER

.

If you’ve entered an incorrect

I

.D. code, your fax machine rejects the attempt
and aborts this operation.
If you’ve entered the correct

I.D

. code, the display shows:

6

Use the numeric keypad to enter the file number (01-30) of the document you
want to erase.

Note: If you want to erase all documents stored in the bulletin box, enter 00

(zero).

7

Press

ENTER

.The

LCD

shows:

Note: If you want to quit without erasing the file you’ve selected, press

[No].The fax will return to step 2.

Note: If you want to quit without erasing any document in the bulletin box,

press

STOP

.The machine will return to standby mode.

8

Press [Yes] to erase the document(s) and to return to standby mode.

Using a security box

Printing a document you receive

When your fax machine receives a document via

ITU

-Tsub-addressing to an F-Code
security box, your machine prints a message to let you know.The message lists: (1)
the F-Code box number that received the document, (2) the Box name, (3) the
remote machine’s

TTI

(if any), and (4) the file numbers stored in the F-Code box.

You then have a certain number of days (see step 19 and 20 on page 3.35) in which
to print out the document before your machine automatically erases it.

Note: For this operation to work,two things must be true:

• You must know the F-Code security box’s two-digit number.

• You must know the F-Code security box’s four-digit

I.D

. code.

To print a received message:

1

Press

MENU

,4,3,0,2,

ENTER

.The

LCD

shows:

2

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code
security box that stores the document you want to print.

Note: If the F-Code box is storing any documents,the symbol is appeared

on the

LCD

.

3

Press

ENTER

.The

LCD

shows:

4

Use the numeric keypad to enter your F-Code box’s four -digit I.D. code.

5

Press

ENTER

.

• If you’ve entered the correct I.D. code,your fax machine prints all docu­ments in the F-Code security box and then erases them.

• If you’ve entered an incorrect

I.D

. code,your fax machine aborts the opera-

tion and returns to standby mode.

01.Security Box01.Security Box
Enter I.D. CodeEnter I.D. Code
_

02.F-Code Document02.F-Code Document
Enter Box Number (01-50):_Enter Box Number (01-50):_
01:Trumbull Office01:Trumbull Office

01. Bulletin Box 01. Bulletin Box
Ok to Erase?Ok to Erase?

01. Already Stored01. Already Stored
[ Yes ] [ No ] [ Yes ] [ No ]

01. Bulletin Box01. Bulletin Box
Enter File Number (00-30):_Enter File Number (00-30):_
00: All Stored Documents00: All Stored Documents

01.Bulletin Box01.Bulletin Box
Enter I.D. CodeEnter I.D. Code
_

3.41

Basic operation

Using a relay box

Once your fax machine receives a document via

ITU-T

sub-addressing to one of its F­Code relay boxes,it sends it to the other fax machines that you’ve set up on your
relay box. (See “Creating or Modifying an F-Code box”, pages 3.33–3.38.)

If you set the Auto print mode to on when you created the relay box, your machine
will print the received document, then relay it to the other machine. Otherwise,
your machine will only relay it to the other machines, not print it. See “If you chose
Relay,”page 3.37 for more details on this setting.

Also, you can send (relay broadcast initiation) the document to another hub
machine’s F-Code box and get that machine to relay it to others. See “F-Code trans­mission” on page 3.42 for more detail.

The hub performs a relay broadcast, and the machine which sends the original doc­ument to the hub has performed a relay broadcast initiation.

Erasing an empty F-Code box

An F-Code box must be empty in order to erase it. (If you select an F-Code box in
these steps which is not empty, the machine beeps. If this happens, print all docu­ments in that box before erasing it.)

To erase an empty F-Code box:

1

Press

MENU

,3,5,0,2,

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the two-digit identifier number (01-50) of
the F-Code box you want to erase.

Note: If the F-Code box is storing any documents,the symbol is appeared

on the

LCD

.

3

Press

ENTER

. If the F-Code box is empty, the

LCD

shows:

Important: If you select an F-Code box which is notempty, the machine

beeps and, before returning to step 2, briefly displays:

Print any documents received in the F-Code box, then repeat
this procedure from the beginning to erase the box.
Otherwise, select another F-Code box.

4

Use the numeric keypad to enter the four-digit I.D. code.

5

Press

ENTER

.
If you’ve entered an incorrect I.D. code,your fax machine rejects the attempt
and returns to standby mode.
If you’ve entered the correct I.D. code,the display shows:

Note: If you want to quit without erasing the F-Code box you’ve selected,

press [No].The fax will return to step 2.

Note: If you want to quit without erasing any F-Code box, press

STOP

.

The machine returns to standby mode.

6

Press [Yes] to erase the F-Code box.
To erase another F-Code box,repeat steps 2-6.

To finish,press

STOP

.

01. Trumbull Office01. Trumbull Office
Ok to Erase?Ok to Erase?

[ Yes ] [ No ] [ Yes ] [ No ]

Box In UseBox In Use

Enter Box Number (01-50):_Enter Box Number (01-50):_
01:Plano Office01:Plano Office

01. Trumbull Office01. Trumbull Office
Enter I.D. CodeEnter I.D. Code
_

02. Erase F-Code Box02. Erase F-Code Box
Enter Box Number (01-50):_Enter Box Number (01-50):_
01:Trumbull Office01:Trumbull Office

3.42

Basic operation

F-Code transmission and polling

With F-Code,your machine can send secure transmissions, perform relay broadcast
initiations and even poll from other

ITU

-T-equipped machines,regardless of manu­facturer.
You can do this two ways:

• Using the programmable one-touch key (see pages 3.47–3.48)

• Entering the

ITU-T

sub-address and password directly, which is what we’ll

describe here.

Note: For F-Code communication to work,three things must be true:

• The remote fax machine must support

ITU-T

sub-addressing

• The remote fax must have a mailbox with an

ITU-T

sub-address created

on it

• You must know the

ITU-T

sub-address and password (if any) for the

remote machine’s mailbox

F-Code transmission

1

Insert the document.

2

Adjust the resolution and contrast if necessary.

3

If you want to toggle between real time transmission and memory transmis­sion, press

MEMORY TRANSMIT

.

4

Press

COMM.OPTIONS

. The

LCD

shows:

5

Using the cursor key, select “F-Code Transmit” and press

ENTER

.The

LCD

shows:

6

Use the numeric keypad to enter the appropriate sub-address in the remote
machine.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

7

Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 9.

8

Use the numeric keypad to enter the password.

9

Press

ENTER

.The

LCD

shows:

10

Enter the fax number either by pressing a one-touch key, entering a speed­dial number or dialing from the numeric keypad. Do not press

START

.

11

What you do now depends on when you want the transmission to begin.

• To have it begin now, skip to step 14.

• To delay it, go on to step 12.

12

Press

COMM.OPTIONS,ENTER

. The

LCD

shows:

13

Use the numeric keypad to enter the day and time when the transmission
should begin, then press

ENTER

.

14

Press

START

.

If in step 11 you chose an immediate transmission, your fax machine begins dialing.
If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicat-

ing that it has stored the command in memory and will complete it later.

Delayed TransmitDelayed Transmit

Enter Transmit TimeEnter Transmit Time

--/--:--

[ Clear ] [ Clear ]

Enter Fax Number Enter Fax Number
_

Fine Normal Fine Normal

[ Mode ] [Contrast] [ Mode ] [Contrast]

F-Code TransmitF-Code Transmit
Enter PasswordEnter Password
_

F-Code TransmitF-Code Transmit
Enter Sub-AddressEnter Sub-Address
_

Communication OptionsCommunication Options

PollingPolling

Batch TransmitBatch Transmit

Delayed TransmitDelayed Transmit

3.43

Basic operation

F-Code polling

1

Press

COMM.OPTIONS

. The

LCD

shows:

2

Using the cursor key, select “F-Code Polling” and press

ENTER

.The

LCD

shows:

3

Use the numeric keypad to enter the appropriate sub-address.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

4

Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 7.

5

Use the numeric keypad to enter the password.

6

Press

ENTER

.The

LCD

shows:

7

Enter the fax number either by pressing a one-touch key, entering a speed­dial number or dialing from the numeric keypad. Do not press

START

.

8

What you do now depends on when you want the polling to begin.

• To have it begin now, skip to step 12.

• To delay it, go on to step 10.

9

Press

COMM.OPTIONS,ENTER

. The

LCD

shows:

10

Use the numeric keypad to enter the day and time when the polling should
begin, then press

ENTER

.

11

Press

START

.

If in step 9 you chose an immediate polling,your fax machine begins dialing. If you
chose a delayed command, the machine shows “Reserved” on the

LCD

, indicating that

it has stored the command in memory and will complete it later.

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time

--/--:--

[ Clear ] [ Clear ]

Enter Fax Number Enter Fax Number
_

F-Code PollingF-Code Polling
Enter PasswordEnter Password
_

F-Code PollingF-Code Polling
Enter Sub-addressEnter Sub-address
_

Communication OptionsCommunication Options

PollingPolling

Batch TransmitBatch Transmit

Delayed TransmitDelayed Transmit

3.44

Basic operation

Programmable one-touch keys

Using the power of programmable one-touch keys

In order to complete some operations on your machine,you may have to follow sev­eral steps and press several different buttons.But programming your machine’s
one-touch keys (57 to 60) can reduce those many steps to a simple press of a key.

You can “teach”the one-touch keys to carry out any of the following operations:

Communications functions:

• Delayed transmission (explained on pages 3.11)

• Broadcasting (page 3.9)

• Regular polling (pages 3.15–3.16)

• Batch transmission (pages 3.12–3.14)

• F-Code transmission (page 3.42)

• F-Code polling (page 3.43)
To “teach”these keys, you tell the machine four simple things:

• How — The key you’re programming

• Who — The number(s) the machine should dial

• What — The operation it should perform

• When — The date(s) and time(s) when you want it to perform the operation

Printouts:

• Function list (page 1.13)

• User settings list (page 4.10)

• Activity journal (page 3.28)

• Delayed commands list (page 3.23)

• One-touch list (page 3.3)

• Speed-dial list (page 3.5)

• Programmable one-touch numbers list (page 3.51)

• Call group directory (page 3.7)

• Blocked numbers list (page 3.57)

• Sample cover page (page 3.31)

• Department time list (page 3.59)

• List of F-Code boxes (page 3.38

• List of documents stored in F-Code boxes (page 3.38)

• Batch box list (page 3.13)

• List of stored batch documents (page 3.13)

• Macros list (page 3.21)

• Remote copy list (page 3.27)

Document storage:

• Regular polling documents (page 3.16)

• F-Code polling documents (pages 3.38–3.39)

Programming a delayed transmission

To program a delayed transmission into a programmable one-touc h key:

1

Press

MENU

,3,4,0,1,

ENTER

.The

LCD

shows the first empty programmable

one-touch number available:

2

Select the programmable one-touch key in which you want to program or
change.

Note: You can select the programmable one-touch key by pressing that key

on the control panel or using the cursor key.

Note: If you’re changing a previously stored command: If your previous com-

mand for this key was for a delayed operation,and you want to keep
this key programmed for a delayed operation, use these instructions
to make changes.But if you want to assign this key to a completely
different operation, for example,a document storage operation, then
you must first erase the stored command before programming the
new one.

3

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Note: If changing a previously stored command, skip to step 7.

4

Using the cursor key, select “Communication” and press

ENTER

.The

LCD

shows:

_

Enter Fax NumberEnter Fax Number

57: Not Stored57: Not Stored

01.Set P One-Touch

Communication

List Print
Store Document

01.Set P One-Touch
Select P One-Touch (57-60)

57:Not Stored

3.45

Basic operation

5

Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever codes your phone system requires.The number can
be up to 40 characters in length:

Your display can show only 30 characters at a time.To view characters beyond
those 30, press to scroll to the left or to scroll to the right.

6

Press

ENTER

.The

LCD

now asks which operation you want to program into the

programmable one-touch:

7

Select “Delayed Transmit” and press

ENTER

.The

LCD

shows:

8

Tell your fax to carry out this delayed command one of these ways:
Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”)
To select this option,use the numeric keypad to enter the date
and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (F or example, “Do this at 5:05

PM

today.”)
To select this option,use the numeric keypad to enter 0, 0 and
then the time the fax should perform the command:

9

Press

ENTER

.

10

Select “Exit” and press

ENTER

.The

LCD

shows:

The

LCD

asks if you want to make option settings which includes; resolution,
contrast, memory transmission, report, cover page and Fax & Copy. If you
want to make any of these settings,select ON using the cursor key.

11

Press

ENTER

.
If you select ON, proceed to step 12.
If you select OFF, skip to step 16.

12

The

LCD

shows:

13

Using the cursor key, select the setting you want to specify for this program­mable one-touch number.Then press

ENTER

.

14

Using the cursor key, select the mode you want. Then press

ENTER

.

If you want to make another setting,repeat step 13 and 14.
Note: Choose “-----”if you do not want to specify for this programmable one-

touch key.

15

Select “Exit” and press

ENTER

.

16

Press

STOP

to return your machine to standby mode.

01.Set P One-touch01.Set P One-touch

Exit

Resolution Resolution

:------

Contrast Contrast

:------

01.Set P One-touch01.Set P One-touch

OFFOFF

Option SettingsOption Settings

ONON

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time
00/17:0500/17:05

_

[ Clear ]

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time
30/17:0530/17:05

_

[ Clear ]

Delayed TransmitDelayed Transmit
Enter Transmit TimeEnter Transmit Time

--/--:--

_

[ Clear ] [ Clear ]

ExitExit

57:123-456757:123-4567

Delayed Transmit : --/--:--Delayed Transmit : --/--:--
Polling : OFFPolling : OFF

3.46

Basic operation

Programming a broadcast into a Program key

Programming a broadcast is very similar to programming a delayed transmission.
But instead of sending to just one phone number, you set up multiple numbers for
the transmission.

To program a broadcast into a programmable one-touch key:

1

Press

MENU

,3,4,0,1,

ENTER

.The

LCD

shows the first empty programmable

one-touch number available:

2

Select the programmable one-touch key in which you want to program or
change.

Note: You can select the programmable one-touch key by pressing that key

on the control panel or using the cursor key.

Note: If you’re changing a previously stored command: If your previous com-

mand for this key was for a broadcast operation, and you want to keep
this key programmed for a broadcast operation, use these instructions
to make changes.But if you want to assign this key to a completely
different operation, for example,a document storage operation, then
you must first erase the stored command before programming the
new one.

3

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Note: If changing a previously stored command, skip to step 7.

4

Using the cursor key, select “Communication” and press

ENTER

.The

LCD

shows:

5

Use the numeric keypad to enter up to 330 fax numbers — you can use any
combination of call groups,one-touch keys, speed-dial numbers and manually­dialed numbers.

To enter a speed-dial number,press

SPEED DIAL

/

GROUP

and the number’s
three-digit identifier.
To enter a call group,press

SPEED DIAL

/

GROUP

twice and the group’s identifier

number.
To add more fax numbers ,press

BROADCAST

.Then enter the next number .

Note: If you want to review the numbers you entered, press [Review].

When you finish to review, press [Return] to return to the previous
display.

6

When you enter all numbers you want, press

ENTER

.The

LCD

shows:

7

If you want the polling to begin immediately every time you press the key,
proceed to step 8.
If you want to delay the polling, follow steps 7–9 on page 3.45.

8

Select “Exit” and press

ENTER

.The

LCD

shows:

The

LCD

asks if you want to make option settings which includes; resolution,
contrast, memory transmission, report, cover page and Fax & Copy. If you
want to make any of these settings,select ON using the cursor key.

OFFOFF

Option SettingsOption Settings

ONON

57: 02,S001,333-456757: 02,S001,333-4567

Exit

57: 02,S001,333-456757: 02,S001,333-4567

Delayed Transmit: --/--:--Delayed Transmit: --/--:--
Polling : OFFPolling : OFF

234-5678

123-4567

01:Trumbull Office 01:Trumbull Office

[ Return ] [ Erase ][ Return ] [ Erase ]

57:
Enter Fax NumberEnter Fax Number
_
[ Review ][ Review ]

_

Enter Fax NumberEnter Fax Number

57: Not Stored57: Not Stored

01.Set P One-Touch

Communication

List Print
Store Document

01.Set P One-Touch
Select P One-Touch (57-60)

57:Not Stored

3.47

Basic operation

9

Press

ENTER

.
If you select ON, proceed to step 10.
If you select OFF, skip to step 13.

10

Using the cursor key, select the setting you want to specify for this program­mable one-touch number.Then press

ENTER

.

11

Using the cursor key, select the mode you want. Then press

ENTER

.

If you want to make another setting,repeat step 11 and 12.
Note: Choose “-----”if you do not want to specify for this programmable one-

touch key.

12

Select “Exit” and press

ENTER

.

13

Press

STOP

to return your machine to standby mode.

Programming regular polling

To program a regular polling operation into a programmable one-touch key:

1

Follow steps 1–6 on pages 3.44–3.45.

2

Select “Polling” and press

ENTER

.The

LCD

shows:

3

Select ON using the cursor key. Then press

ENTER

.

4

If you want the polling to begin immediately every time you press the key,
proceed to step 5.
If you want to delay the polling, follow steps 7–9 on page 3.45.

5

If you want to make additional settings for this programmable one-touch
number, select it now. (Regarding the operation for programming it, see each
page.)
Otherwise, proceed to step 6.

6

Select “Exit” and press

ENTER

.

7

Press

STOP

to return your machine to standby mode.

Programming a Program key for F-Code transmission

For this operation to work,two things must be true:

• You must know how the remote fax is using each F-Code box to which you’re
transmitting — for example,as a security box or a relay box. Different fax manu­facturers may use slightly different terms,but the concepts are the same.

• You must know the remote fax’s

ITU-T

sub-address and password for each box to

which you want to transmit.

To program an F-Code transmission into a programmable one-touch key:

1

Follow steps 1–6 on pages 3.44–3.45.

2

Select “F-Code Transmit” and press

ENTER

.The

LCD

shows:

3

Use the numeric keypad to enter the

ITU-T

sub-address for the box to which

you want to send the document.

4

Press

ENTER

.The

LCD

shows:

Note: If there isn’t a password for this box, press

ENTER

, then skip to step 6.

5

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Then press

ENTER

.

6

If you want the transmission to begin immediately every time you press the
key, proceed to step 7.
If you want to delay the transmission, follow steps 7–9 on page 3.45.

7

Select “Exit” and press

ENTER

.

The

LCD

asks if you want to make option settings which includes; resolution,
contrast, memory transmission, report, cover page and Fax & Copy. If you
want to make any of these settings,select ON using the cursor key.

8

Press

ENTER

.
If you select ON, proceed to step 9.
If you select OFF, skip to step 12.

9

Using the cursor key, select the setting you want to specify for this program­mable one-touch number.Then press

ENTER

.

F-Code TransmitF-Code Transmit
Enter PasswordEnter Password
_

F-Code TransmitF-Code Transmit
Enter Sub-AddressEnter Sub-Address
_

PollingPolling
ONON

OFFOFF

3.48

Basic operation

10

Using the cursor key, select the mode you want. Then press

ENTER

.

If you want to make another setting,repeat step 9 and 10.
Note: Choose “-----”if you do not want to specify for this programmable one-

touch key.

11

Select “Exit” and press

ENTER

.

12

Press

STOP

to return your machine to standby mode.

Programming a Program key for F-Code polling

For this operation to work,two things must be true:

• The document which you’re polling must exist in the remote fax’s F-Code box (

ITU-T

standard sub-addressing/password box).

• You must know the remote fax’s

ITU-T

sub-address and password (if any) for each

box you want to poll.

To program an F-Code polling operating into a programmable one-touch key:

1

Follow steps 1–6 on pages 3.44–3.45.

2

Select “F-Code Polling” and press

ENTER

.The

LCD

shows:

3

Use the numeric keypad to enter the

ITU-T

sub-address for the box to which

you want to send the document.

4

Press

ENTER

.The

LCD

shows:

Note: If there isn’t a password for this box, press

ENTER

, then skip to step 6.

5

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Then press

ENTER

.

6

If you want the polling to begin immediately every time you press the key,
proceed to step 7.
If you want to delay the polling, follow steps 7–9 on page 3.45.

7

Select “Exit” and press

ENTER

.

The

LCD

asks if you want to make option settings which includes; resolution,
contrast, memory transmission, report, cover page and Fax & Copy. If you
want to make any of these settings,select ON using the cursor key.

8

Press

ENTER

.
If you select ON, proceed to step 9.
If you select OFF, skip to step 12.

9

Using the cursor key, select the setting you want to specify for this program­mable one-touch number.Then press

ENTER

.

10

Using the cursor key, select the mode you want. Then press

ENTER

.

If you want to make another setting,repeat step 9 and 10.
Note: Choose “-----”if you do not want to specify for this programmable one-

touch key.

11

Select “Exit” and press

ENTER

.

12

Press

STOP

to return your machine to standby mode.

F-Code PollingF-Code Polling
Enter PasswordEnter Password
_

F-Code PollingF-Code Polling
Enter Sub-AddressEnter Sub-Address
_

3.49

Basic operation

Programming a batch transmission

Note: For this operation to work,one thing must be true:

• The batch box you’re using must exist on your fax machine .

To program a batch transmission into a programmable one-touc h key:

1

Follow steps 1–6 on pages 3.44–3.45.

2

Select “Batch Transmit” and press

ENTER

.The

LCD

shows:

3

Using the cursor key select the batch box you want to assign to this one-touch
key.Then press

ENTER

.

4

Select “Exit” and press

ENTER

.

The

LCD

asks if you want to make option settings which includes; resolution,
contrast and Fax & Copy. If you want to make any of these settings, select ON
using the cursor key.

5

Press

ENTER

.
If you select ON, proceed to step 6.
If you select OFF, skip to step 8.

6

Using the cursor key, select the setting you want to specify for this program­mable one-touch number.Then press

ENTER

.

7

Using the cursor key, select the mode you want. Then press

ENTER

.

If you want to make another setting,repeat step 6 and 7.
Note: Choose “-----”if you do not want to specify for this programmable one-

touch key.

8

Select “Exit” and press

ENTER

.

9

Press

STOP

to return your machine to standby mode.

Programming printouts

To program a programmable one-touch key to print a list:

1

Press

MENU

,3,4,0,1,

ENTER

.The

LCD

shows the first empty programmable

one-touch number available:

2

Select the programmable one-touch key in which you want to program or
change.

Note: You can select the programmable one-touch key by pressing that key

on the control panel.

Note: If you’re changing a previously stored command: If your previous com-

mand for this key was for a printout operation, and you want to keep
this key programmed for a printout operation, use these instructions
to make changes.But if you want to assign this key to a completely
different operation, for example,a batch transmission, then you must
first erase the stored command before programming the new one.

3

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

4

Using the cursor key, select “List Print” and press

ENTER

.The

LCD

shows:

5

Using the cursor key, select the list you want. Then press

ENTER

.

6

Press

STOP

to return your machine to standby mode.

User SettingsUser Settings

Function List

01.Set P One-touch01.Set P One-touch

Journal

01.Set P One-Touch

Communication

List Print
Store Document

01.Set P One-Touch
Select P One-Touch (57-60)

57:Not Stored

Batch TransmitBatch Transmit

1:New York Office 09/21:001:New York Office 09/21:00

2:Chicago Office 00/22:002:Chicago Office 00/22:00
3:L.A. Office 00/21:303:L.A. Office 00/21:30

3.50

Basic operation

Programming a Program key for a storage operation

If you want to program a programmable one-touch key to store an F-Code polling
document, two things must be true:

• The F-Code bulletin box must exist on your fax machine.

• You must know the F-Code bulletin box’s two-digit number (01-50) and name.
To program your programmable one-touch to store a regular polling document or

F-Code polling document:

1

Press

MENU

,3,4,0,1,

ENTER

.The

LCD

shows the first empty programmable

one-touch number available:

2

Select the programmable one-touch key in which you want to program or
change.

Note: You can select the programmable one-touch key by pressing that key

on the control panel.

Note: If you’re changing a previously stored command: If your previous com-

mand for this key was for a document storage operation, and you
want to keep this key programmed for a document storage operation,
use these instructions to make changes.But if you want to assign this
key to a completely different operation, for example,a batch transmis­sion, then you must first erase the stored command before
programming the new one.

3

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Note: If changing a previously stored command, skip to step 7.

4

Using the cursor key, select “Store Document” and press

ENTER

.The

LCD

shows:

5

Using the cursor key, select the document you want to store.

6

Press

ENTER

.
If you select the “Polling Document” operation, skip to step 11.
If you select the “F-Code Document”operation, go on to step 7.

7

The

LCD

asks which F-Code bulletin box you want to use.

8

Use the numeric keypad to enter the two-digit identifier number (01-50) of
the F-Code box in which you want to store the document.

9

Press

ENTER

.The

LCD

shows:

On: When your machine stores a new document into this box, it will over-

write documents stored in it.

Off: When your machine stores a new document into this box, it won’t erase

(overwrite) any documents stored in it.Your machine can store up to 30
documents in each box (each document can include one or more pages).

10

Using the cursor key, select the mode you want. Then press

ENTER

.

11

The

LCD

shows:

The

LCD

asks if you want to make option settings which includes; resolution,
contrast and Fax & Copy. If you want to make any of these settings, select ON
using the cursor key.

12

Press

ENTER

.
If you select ON, proceed to step 13.
If you select OFF, skip to step 17.

01.Set P One-touch01.Set P One-touch

OFFOFF

Option SettingsOption Settings

ONON

01.Set P One-touch01.Set P One-touch

OFFOFF

Overwrite DocumentOverwrite Document
ONON

01.Set P One-touch01.Set P One-touch
Enter Box Number (01-50):_Enter Box Number (01-50):_
01: Trumbull Office01: Trumbull Office

F-Code DocumentF-Code Document

Polling DocumentPolling Document

01.Set P One-touch01.Set P One-touch

01.Set P One-Touch

Communication

List Print
Store Document

01.Set P One-Touch
Select P One-Touch (57-60)

57:Not Stored

3.51

Basic operation

13

The

LCD

will shows:

14

Using the cursor key, select the setting you want to specify for this program­mable one-touch number.Then press

ENTER

.

15

Using the cursor key, select the mode you want. Then press

ENTER

.

If you want to make another setting,repeat step 14 and 15.
Note: Choose “-----”if you do not want to specify for this programmable one-

touch key.

16

Select “Exit” and press

ENTER

.

17

Press

STOP

to return your machine to standby mode.

Fax dialing with programmable one-touch

To dial a fax call using a programmable one-touch number:

1

Set your document in the

ADF

.

2

Make any necessary adjustments as usual.

3

Press the programmable one-touch key in which you’ve stored the fax commu­nication command.

Your fax will perform the operation now, or at whatever time you programmed.
Note: To review the details of each operation,review the instructions for that

operation. See page 3.44 for a list of each operation and where to find it.

If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it,
the

LCD

shows the number:

Printing a list of your programmable one-touch keys

You fax machine can print a list of the commands you’ve stored in your programma­ble one-touch keys.

The list includes:

(1) each key’s one-touch number
(2) the fax/telephone number
(3) when the command should start
(4) which command you’ve selected
(5) if applicable, the selected call group(s) or F-Code box(es) you’ve stored in

the key

(6) the individual settings for each key

To print a list of programmable one-touch keys, press

MENU

,5,1,1,1,

ENTER

.

Erasing a programmable one-touch key

1

Press

MENU

,3,4,0,2.The

LCD

shows:

2

Select the programmable one-touch key you want to erase.
Note: You can select the programmable one-touch key by pressing that key

on the control panel.

3

Press

ENTER

.The

LCD

shows:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press [No]. The fax will return to step 2.

4

Press [Yes] to erase the number.

To erase another program one-touch number, repeat steps 2–4. Or press

STOP

to

return to standby mode.

02.Erase P One-touch
OK to Erase?

57:234-5678

[ Yes ] [ No ]

02.Erase P One-touch02.Erase P One-touch
Select P.One-touch (57-60)Select P.One-touch (57-60)

57:234-5678

Press START KeyPress START Key

[ Mode ] [ Contrast ] [ Mode ] [ Contrast ]

LTR LTR

Normal Normal Normal Normal

972-555-4335972-555-4335

Ready to Fax Ready to Fax Reserved Reserved

[ Mode ][ Contrast ] [ Mode ][ Contrast ]

Normal Normal Normal Normal

Sep 25 2001 11:00am Mem: 99%Sep 25 2001 11:00am Mem: 99%

01.Set P One-touch01.Set P One-touch

ExitExit

Resolution Resolution

:------

Contrast Contrast

:------

3.52

Basic operation

Your machine has a number of security features to keep your private fax documents
private, avoid unwanted outside communication and even protect against unautho­rized use of your machine.

These security features include:
(1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes.

The passcode

Your machine has a passcode protection system which must be turned on in order to
use the security features listed below:

• Security reception

• PIN mask

• Department code protection

To set your machine’s passcode:

1

Decide on the four-digit passcode (0001–9999) you want to use. Write it down,
and put it in a safe place.

Important: Do not use 0000. This turns off passcode protection.

2

Press

MENU

,2,1,0,2,

ENTER

.

If you are creating a passcode, skip to step 5.
If you are changing an existing passcode, proceed to step 3.

3

The

LCD

shows:

4

Use the numeric keypad to enter the existing passcode.Then press

ENTER

.

5

The

LCD

shows:

6

Enter the new four-digit passcode.Then press

ENTER

to save the passcode.

Note: Any time you want to turn off the passcode,change the passcode back to

0000 by repeating steps 2–6 and entering 0000 in step 6.

Security reception

Security reception tells your machine to keep all received faxes in memory (but not
print them).Then you can print them out later,at your convenience. For example,
you could use this if you’re concerned about unauthorized persons reading docu­ments intended for your eyes only.

Important: For this feature to work, you must have activated the passcode protec-

tion as described on left column. You must also know the passcode.

Note: In the following instructions,your machine’s

LCD

shortens the word

Transmission to Tx and the word Receive to Rx.

Activating security reception

1

Press

MENU

,2,2,1,1,

ENTER

. The

LCD

shows:

2

Use the numeric keypad to enter the protection passcode.

3

Press

ENTER

.The

LCD

shows:

11.Security Rx11.Security Rx

OFFOFF

ONON

11. Security Rx11. Security Rx
Enter Passcode (0000-9999)Enter Passcode (0000-9999)

_

02. Protect Passcode02. Protect Passcode
New Passcode (0000-9999)New Passcode (0000-9999)

_

0000 for Turning off Passcode0000 for Turning off Passcode

02.Protect Passcode02.Protect Passcode
Old Passcode(0000-9999)Old Passcode(0000-9999)

_

Security features

3.53

Basic operation

4

Using the cursor key, select the mode you want. Then press

ENTER

.The

LCD

shows the machine’s current clock setting:

5

If you want security reception to begin now (and at this same time every day),
skip to step 7.
Otherwise, go on to step 6.

6

Use the numeric keypad to enter the time (use a 24-hour format) when secu­rity reception should begin every day.“Type over” the numbers displayed.

To change a digit,press to move to the left, or to move right.Then enter
the correct digit.

7

Press

ENTER

to save the setting.

Note: After activating security reception, you can assign security reception to a

Soft key (see page 3.17) to turn it on and off.Turning on security reception
by pressing a Soft key begins security reception immediately, not at the time
setting you entered at step 6.

To turn security reception on by pressing a soft key:

1

Program a Soft key for security reception. (See page 3.17.)

2

Press the Soft key that is assigned to security reception.

3

Enter the protection passcode and then press

ENTER

.

Note: To turn security reception off, see “Printing from security reception/T urning

off security reception,”next column.

Printing from security reception / Turning off security reception

When security reception is on, an incoming fax goes directly into your machine’s
memory and the

MEMORY RECEIVE

light comes on. But the incoming fax message is

not printed.
To retrieve the faxes received during this security reception (and to return your

machine to normal reception until the next time):

1

Press

MENU

,4,3,0,4,

ENTER

.
If you using the Soft key, press the Soft key instead of this operation.
In which way, the

LCD

shows:

2

Use the numeric keypad to enter the passcode.

3

Press

ENTER

.

• If you’ve entered the correct passcode,your fax machine will print all docu-

ments in its memory and then erase them.Then it will turn security
reception off until the next time you’ve scheduled security reception or the
Soft key which programmed security reception is pressed.
If you using the Soft key, the

LED

light of the Soft key will be off.

• If you’ve entered an incorrect passcode,your fax machine will refuse to

print, and security reception remains on.

Security Rx DocumentSecurity Rx Document
Enter Passcode(0000-9999)Enter Passcode(0000-9999)

_

Security Rx will be OFFSecurity Rx will be OFF

Security RxSecurity Rx
Enter Passcode (0000-9999)Enter Passcode (0000-9999)

_

11.Security Rx11.Security Rx
Enter Start TimeEnter Start Time

13:303:30