imagistics 1630 Operating Manual

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Operating Guide

1630

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Thank you for selecting an Imagistics solution for your document production and management needs. The following information will help you get the most productive and reliable use out of your system.

Imagistics brand supplies are designed for Imagistics copiers, printers and fax machines to ensure maximum product performance and quality. Substituting other supplies may result in inferior image quality and machine malfunction. To order supplies call the Imagistics Supply Line at 1-800-462-6797. For faster service, please have your machine model and serial number available before calling.

Should your 1630 develop a problem that cannot be remedied by using the maintenance or troubleshooting procedures outlined in this manual please contact the Imagistics National Diagnostic Center at 1-800-243-5556.

Model: Serial Number:

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Introduction

Using This Manual

Thank you for purchasing a fax machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

INTRODUCTION

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Control Panel Overview

20 19

18 17

16 15

5 6 7 8 9 10 11

Toner Empty Icon

The Toner icon flashes on and off when toner is low, so you'll know to order another toner cartridge. You will be able to print until the indicator stays on.

Liquid Crystal Display

(LCD)

Displays messages to help you set up and operate your machine.

Programming Keys:

One T ouch Keys

These 16 keys give you instant access to previously stored phone numbers.

Shift

This key is used to access the “17” through “32” One Touch numbers.

Manual T elephone/Fax

Lets you dial telephone and fax numbers without lifting the handset.

Feature

Lets you access the feature and programming mode.

(Left Arrow) (Right

Arrow)

Moves the LCD cursor to the left and right through options or text.

Enter/Yes

Stores a feature setting into the machine.

Clear/No

Deletes entered data or backs up one step in feature procedure.

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INTRODUCTION

Broadcast

Also, you can use this key whenever you want to send faxes to many different locations (maximum of 182 locations) at once.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

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Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine.

Volume Keys

Lets you adjust speaker, ring and handset volume.

Stop

Stops a fax, cancels an operation or exits from feature mode.

Send/Receive

Starts an operation (such as sending a fax).

Copy Feature Keys: Enlarge

Enlarges copies depending on the ratio you select: 100%, 120%, 125%, 150%, 200% and MANUAL.

Reduce

Reduces copies depending upon the ratio you select: AUTO, 50%, 75%, 87%, 93%, 100% and MANUAL. AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper. MANUAL allows you to enter the reduction ratio from 50%–100% using increments of 1%.

Directory Search

Lets you look up numbers stored in the dialing memory.

Mode

Sets the resolution when you send a fax.

Answer Mode

Select how the machine will handle incoming calls.

Last Comm.

You can use this key to print the transmission verification Report for your last transmission.

Resolution Indicator Lights

These LEDs show the resolution mode you selected.

Answer Mode Indicator Lights

These LEDs show how the machine will handle incoming calls.

Batch/Sort

Use this key when you want multiple copies of a multiple page original, copied in order.

Photo

This key is used to copy photographs.

Copy

Makes a copy.

INTRODUCTION

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About Your Machine

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones-loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your machine is set to the Fax mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your machine continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode,

Stop

press

Send/Receive

, and they continue for about 40 seconds after

When your machine answers in Fax/Telephone mode, the machine listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAM) on your fax line, your TAM will determine the number of rings before the call is answered. Pa y special attention to the directions in the Assembly and Connections chapter for connecting a TAM to your machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Sufficient memory must be available in your machine for this feature to work.

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INTRODUCTION

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Assembly and Connections

Packing List

Make sure you have the following items:

Power Cord

Telephone Wire Cord

Handset Curled Cord

IEEE-1284 Compliant Bi-directioned Cable

Telephone Handset

Drum Unit Assembly

Document Support

Quick Reference Card

Document T ray with Extension

Whenever you transport the machine, use the packing materials that came with your machine.

Operating Guide

Floppy Disks

ASSEMBLY AND CONNECTIONS

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Choosing a Location

Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the sides of the machine. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■

Never install telephone wiring during a lightning storm.

■

We recommend that this product be used with a surge protection device to protect the product against lightning storms.

■

Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■

Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

■

Use caution when installing or modifying telephone lines.

■

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

NO !

■

Do not use the telephone to report a gas leak in the vicinity of the leak.

■

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

■

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunications line cord.

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ASSEMBLY AND CONNECTIONS

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Assembly

Installing the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly,

including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the

machine.

Insert the drum unit assembly

into the machine.

Close the front cover.

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Attach the Trays

Attach the document

support and document tray with extension, and unfold the extension, which holds documents in place.

Document T ray with Extension

Unfold the Front Output Bin

Extension, which holds printed pages in place.

Document Support

Front Output Bin Extension

Manual Feed Slot

The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

To print or copy on labels, transparencies, card stock or thicker paper:

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ASSEMBLY AND CONNECTIONS

Manual Feed Slot

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Paper

Acceptable Paper

Multi-purpose cut sheet Letter, Legal, A4, A5, ISO B5, Executive, A6, Paper Cassette #1: 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

Manual Feed Slot: cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6

Paper Type Paper Size

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) envelopes COM-10, Monarch, C5, DL post cards 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

organizer Day-Timer

J, K, L

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) labels and 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

transparencies

Paper Capacity of Paper Cassette

Multi-purpose Max. paper height is 1.06 inches (27 mm) Paper Cassette #1: (use the guides) or approx. 250 sheets of

20 lb. (75 g/m 10 transparencies.

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m

Letter/A4 paper

) Letter/A4 paper,

)

ASSEMBLY AND CONNECTIONS

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Paper Specification for the Cassette

Cut Sheet

Basis Weight: 17 to 28 lb.

(64 to 105 g/m

Caliper: 0.003 to 0.005 inches.

(0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

Manual Feed Slot

Cut Sheet Envelopes

Basis Weight: 17 to 42 lb. 20 to 24 lb.

(64 to 158 g/m

Caliper: 0.003 to 0.008 inches. 0.003 to 0.005 inches.

(0.08 to 0.2 mm) (0.084 to 0.14 mm)

)

) (75 to 90 g/m2)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

Fax messages can be received on only Letter, Legal and A4 size paper.

If you use legal or A4, change the Paper Size setting:

Features

(

, 1, 2, 6.)

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ASSEMBLY AND CONNECTIONS

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Loading Paper in Multi-purpose Paper Cassette

Pull the paper cassette completely out of the machine.

Slide the paper width and length adjusters for the paper size you want.

Fan the paper well. Load paper

in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

) paper.

Maximum Paper Height Guide

Slide the paper cassette into the machine until it locks into place.

ASSEMBLY AND CONNECTIONS

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Connections

Connecting the Machine

Connect the handset, power cord, and telephone line.

Connecting the Handset

Connect the curled handset cord to the bottom of the handset and the left side of the machine.

Connect the Power Cord

When you connect the power, the screen will illuminate.

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine. Connect the other end to a modular wall jack.

WARNING

■

This machine must be grounded using a three-prong plug.

■

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line. When you want to move your machine, protect yourself by disconnecting the telephone line first, and then the power cord.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■

Do not touch the rollers at the paper exit.

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ASSEMBLY AND CONNECTIONS

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Connecting an External Telephone

Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the machine.

Whenever this phone (or TAM) is in use, the screen displays EXT. TEL IN USE, and, if the machine handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the machine, press

Manual Telephone/Fax

Connecting an External TAM (Telephone Answering Machine)

Sequence

You might choose to connect an answering system. When you have an external TAM on the same telephone line as the machine, the TAM answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the machine lets the TAM continue playing your outgoing message so your caller can leave you a voice message.

The TAM must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAM has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

Connections

The external TAM must be plugged into the left side of the machine in the jack labeled EXT. Your machine cannot work properly if you plug the TAM into a wall jack.

If You Subscribe to your Telephone Company’s Unique Ring Service:

You may connect an external TAM to a separate wall jack only if you subscribe to your telephone company’s Unique Ring service, have registered the unique ring pattern on your machine, use that number as a fax number and set your machine’s Answer mode to MANUAL.

If You Do NOT Subscribe to Unique Ring Service:

You must plug your TAM into the EXT. jack of your machine. If your TAM is plugged into a wall jack, both your machine and the TAM will try to control the phone line. (See illustration on page 2-10.)

ASSEMBLY AND CONNECTIONS

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Do not connect a TAM elsewhere on the same phone line.

Plug the telephone line cord from the wall jack into the left side of the

machine, in the jack labeled LINE. Plug the telephone line cord from your TAM into the left side of the

machine, in the jack labeled EXT. (Make sure this cord is connected to the TAM at the TAM’s telephone line jack, and not its telephone set jack.)

Set your external TAM to four rings or less. (The machine’s Ring Count

setting does not apply). Record the outgoing message. (See below.)

Set the Answer Mode to TAM by pressing

Fax/Telephone lights are on.

Answer Mode

until both Fax and

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This

allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. (See EXT.TEL.RX, page 5-3.)

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.

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ASSEMBLY AND CONNECTIONS

5 1 and Start.”

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Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine.

Converting T elephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

ASSEMBLY AND CONNECTIONS

RJ14

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Installing Machine, External Tw o-Line TAM, and T w o-Line Telephone

When you are installing an external two-line telephone answering machine (TAM) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAM. The most common

connection is to put the machine on Line 2, which is our assumption in the following steps. The back of the two-line TAM must have two telephone

jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAM. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAM and the two-line telephone next to your

machine. Plug one end of the telephone line cord for your fax machine into the L2

jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the machine.

Plug one end of the first telephone line cord for your TAM into the L1 jack

of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAM.

Plug one end of the second telephone line cord for your TAM into the L2

jack of the two-line TAM. Plug the other end into the EXT. jack on the left side of the machine.

Triplex Adapter

Two Line Phone

Two Line

External TAM

FAX

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. Yo u can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAM.

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ASSEMBLY AND CONNECTIONS

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Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in FAX mode to receive faxes any time of day or night.

If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the machine cannot be made.

If you are installing the machine to work with a PBX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The machine may be used with either pulse or tone dialing telephone

service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the Troubleshooting and Routine Maintenance chapter, page 17-1.

ASSEMBLY AND CONNECTIONS

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ASSEMBLY AND CONNECTIONS

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On-Screen Programming

User-Friendly Programming

We have designed your machine with on-screen programming. Userfriendly programming helps you take full advantage of all the features your machine has to offer. (See Using This Manual, page 1-1.)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the feature menu selections and programming options and settings.

Feature Mode

You can access the feature mode by pressing Feature mode, your machine displays a list of main menu options which scroll on the display automatically; select one menu option by pressing

Enter/Yes

menu. You can scroll more quickly by pressing

and see all options, in the opposite order.) Before you press

pad, you can correct a mistake. Use incorrect characters.

When you finish a feature, the screen displays ACCEPTED. If you want to exit the Feature Mode, press

when it appears. The display then scrolls the options within that

Enter/Yes

after entering information in a field using the dial

to back up and then type over the

Features

. (Use to scroll backward

Stop

. When you enter the

ON-SCREEN PROGRAMMING

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Feature Selection Table

If you have a basic understanding of how to program your machine, you can perform most of the programming settings without this manual. To help you understand the feature selections, options, and settings that are found in your fax programs, use the Feature Selection Table below.

1. Fax Features

1. SYSTEM SETUP

Feature Description Factory Set Page

1. T ONE/PULSE Selects dialing mode. TONE 4-1

2. DATE/TIME Enter date and time for LCD — 4-1

display and heading on transmissions.

3. MACHINE ID Program name, fax number and — 4-2

telephone number to appear on each transmitted page.

4. BEEP VOL. Adjust volume level of beeper. LOW 4-4

5. SLEEP TIMER Conserve power 00 MIN 4-6

6. DELAYED SEND Sets the time of day for delayed 00:00 4-6

faxes. You can accept it or enter another time.

HANDSET VOLUME

For the hearing-impaired, you can OFF 4-5 set the volume to the V OL AMPLIFY:ON setting on a temporary or permanent basis.

8. CASSETTE #2 T urn CASSETTE #2 ON if you OFF 5-3

purchased the optional Cassette #2.

0. LANGUAGE Changes the local language to ENGLISH

French.

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ON-SCREEN PROGRAMMING

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1. Fax Features (CONTINUED)

2. RX SETTINGS

Features Description Factory Set Page

1. RING COUNT Number of rings before machine 01 5-2

answers in F AX or FAX/TEL mode.

2. F/T RING TIME Sets the time for “double ring” in 20 SEC 5-2

FAX/TEL mode.

3. EXT.TEL.RX Receive fax messages without ON 5-3

pressing the Start key.

4. REMOTE CODE Enter code to activate or deactivate ON (

machine from a remote location.

5. RX REDUCE Reduces size of image. AUTO 5-4

If the optional cassette #2 is attached, you can select the reduction ratio for each cassette.

6. PAPER Selects size of paper for fax — 5-5

receiving. If the optional cassette #2 is attached, you can select the size of paper for each cassette and choose the cassette you wish to use first.

7. PRINT DENSITY Make prints dark er or lighter. — 5-6

51, #51) 5-7

8. POLL RX Turns Polling Receive ON or OFF. OFF 5-9

9. SAVE TONER Increases life of toner cartridge. OFF 5-6

ON-SCREEN PROGRAMMING

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1. Fax Features (CONTINUED)

3. TX SETTINGS

Feature Description Factory Set Page

1. COVER SHEET Automatically sends the c over OFF 6-6, 7

page you programmed.

2. COVER MESSAGE Program customized message for — 6-6

fax cover page.

3. CONTRAST Change lightness or darkness of a AUTO 6-8

fax you are sending.

4. MODE Allows you to change resolutions STANDARD 6-12

page by page.

5. OVERSEAS MODE Adjusts for sometimes difficult OFF 6-9

overseas transmissions.

6. VOICE REQ. You can send a fax, then speak. OFF 6-9

7. DELAYED SEND Send documents later. — 6-10

8. POLL Turns Polling Transmission ON O FF 6-13

(or OFF).

9. TX FROM ADF Next Fax Only/ON/OFF OFF 6-3

0. BATCH TX Sends all delayed faxes that are OFF 6-11

to the same fax number and at the same time as one transmission.

4. VIEW/DEL. JOBS

Feature Description Factory Set Page

Canceling a job in memory Cancel a delayed fax or polling job. — 5-10, 6-4

5. PRIORITY JOB

Feature Description Factory Set Page

Interrupting a polling Send a fax now, even if you have — 6-13 or transmit job the machine set to send a fax later ,

or if you have it set for Polling.

6. DIALER SETTING

Feature Description Factory Set Page

1. ONE TOUCH KEYS Dial numbers stored in memory — 7-1

by pressing only one key.

2. SPEED DIAL Dial numbers stored in memory — 7-2

by pressing only three keys.

3. SETUP GROUPS Set up a Group number for — 7-3

broadcasting.

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ON-SCREEN PROGRAMMING

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1. Fax Features (CONTINUED)

7. PRINT REPORTS

Feature Description Factory Set Page

1. JOB STATUS RPT INC 10-1

2. JOURNAL Print lists and reports INTERVAL:OFF 10-1

3. DIALER DIR. of activity. — 10-1

4. ALPHA DIR. (Details in Chapter 10) — 10-1

5. MACH. SETTINGS — 10-1

6. JOBS REPORT — 10-1

8. REMOTE FAX OPT

Feature Description Factory Set Page

1. FAX FWD/PAGE Set machine to forward fax OFF 9-1, 2

messages —OR—call your pager .

2. REMOTE RTRV Store incoming faxes in memory O FF 9-2

for remote retrieval.

3. RR PASSCODE Set code for retrieving faxes. 159

4. PRINT FA X Print incoming faxes stored in — 5-8

the memory.

9-3

0. MISCELLANEOUS

Feature Description Factory Set Page

1. UNIQUE RING Use with telephone company’s OFF 5-12

distinctive ringing service to register the ring pattern on the machine.

2. CALLER ID View or print a list of the last 30 — 5-13, 14

Caller IDs stored in memory.

3. COPY CONTRAST You can make copies darker or — 11-1

lighter.

ON-SCREEN PROGRAMMING

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2. Printer Features

1. PRINT OPTIONS

Feature Description Factory Set Page

1. INTERNAL FONT You can print resident fonts to — 14-8

check and confirm font types

2. CONFIGURATION Printer settings and status are — 14-8

listed here.

2. RESET PRINTER

Feature Description Factory Set Page

1. FACTORY SET You can restore the printer back — 14-8

to the factory default settings.

2. HEX DUMP MODE If you set HEX DUMP MODE, — 14-8

all the PC data is printed in hexadecimal.

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ON-SCREEN PROGRAMMING

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Enter/Yes

System Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Press

Use or to select dialing mode

and press

Press

Features

Stop

, 1, 1, 1.

Enter/Yes

to exit.

Setting Date and Time

Your machine displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time.

All other settings remain unaffected. Press

Enter the last two digits of the year and

press Enter two digits for the month and press

(For example, enter 09 for September, or 10 for October).

Features

Enter/Yes

, 1, 1, 2.

Enter two digits for the day and press

(For example, 06). Enter the time in 24-hour format and press

Enter/Yes

PM). Press

The screen now displays the date and time you set, and displays it whenever the machine is standing by.

. (For example, enter 15:25 for 3:25

Stop

SYSTEM SETUP

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Page 28

Setting Machine ID

You can store your name, fax number, and telephone number to be printed on all fax pages you send. See Composing Electronic Cover Sheet, page 6-5.

Press

Enter your fax number (up to 20

digits) and press

Features

, 1, 1, 3.

Enter/Yes

. You must enter a fax number to proceed.

Enter your telephone number (up

to 20 digits) and press

Enter/Yes

. If your telephone number and fax number are the same, enter the same number again. The number appears on Cover sheets and Call Back Messages.

Use the dial pad to enter your name

(up to 20 characters) and press

Enter/Yes

(See Entering Text.)

Press

Stop

The screen returns to the date and time. If your Machine ID has already been programmed, the screen prompts “1”

to make a change, or “2” to exit without changing.

Entering T ext

When you are setting certain features, such as the Machine ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and

don’t have

printed letters because they are used for special characters. By pressing the appropriate number on the dial pad the correct number of

times, you can access the character you want.

Key once twice three times four times five times

2 3 4 5 6

7 8 9

AB C2A DE F3D GH I 4G

JK L5J

MN O 6M

PQ RS7

TU V8T

WX Y Z 9

4 - 2

SYSTEM SETUP

Page 29

Inserting spaces

If you want to enter a blank space, press once between numbers and twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press

Clear/No

; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you can back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

Special characters and symbols

Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, you should complete the steps described on pages 4-1 and 4-2.

The telephone number you enter is used only for Call Back Message and Cover Sheet features.

SYSTEM SETUP

4 - 3

Page 30

Setting Beep Volume

You can set the beep volume to LOW, HIGH or OFF. The default setting is LOW. When the beep volume is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Press

Press or to select your setting and press

Press

Features

Stop

, 1, 1, 4.

to exit.

Enter/Yes

Choosing the Handset Volume

Before you begin to use the machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY:ON volume level complies with FCC standards.

AMPLIFY VOL: OFF

This default setting is appropriate if none of the users are hearingimpaired. During a conversation, users can press Volume control panel to adjust the volume to LOW or HIGH. When the handset is replaced, the handset volume will remain until you change it again.

AMPLIFY VOL: ON—TEMPORARY

This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press Volume

or on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of LOW.

or on the

AMPLIFY VOL:ON—PERMANENT

Choose AMPLIFY V OL:ON—PERMANENT if all of the users are hearing-impaired. During a conversation, users can press Volume on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY.

When you press Volume or on the control panel to adjust the volume, the display shows the setting you are choosing. Each key press changes the volume to the next setting.

WARNING

It is important that you do not choose PERMANENT unless all the users are hearing-impaired. Otherwise, the default setting of AMPLIFY

may damage the hearing of some users.

4 - 4

SYSTEM SETUP

Page 31

Setting Handset Volume

Please carefully read “Choosing the Handset Volume,” page 4-4 before you do the following steps:

Press

If none of the users are

Features

, 1, 1, 7.

hearing-impaired, press or to select AMPLIFY VOL:OFF? and press

Enter/Yes

, then go to Step 4

—OR—

If some or all of the users are hearing-impaired, select AMPLIFY V OL:ON? and press

If all the users are hearing-impaired,

press or to select PERMANENT? and press

Enter/Yes

—OR—

If only some of the users are hearing-impaired, select TEMPORARY? and press

Press

Stop

to exit.

Enter/Yes

Setting the Speaker Volume

Enter/Yes

You can adjust the speaker volume when your machine is on

Manual Telephone/Fax

Press Volume

or to adjust the volume level. The display shows the

setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can turn the ring OFF or you can select a ring volume level.

Press Volume

or to adjust the volume level. With each key press, the machine rings as you hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the SYSTEM SETUP, RX SETTINGS, DIALER SETTINGS and REMOTE FAX OPTIONS, plus the COVER SHEET and COVER MESSAGE (from TX SETTINGS) features are stored permanently. You may have to reset the date and time.

SYSTEM SETUP

4 - 5

Page 32

Sleep Timer

Setting the Sleep Timer reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax, or makes a copy. The default setting is 0 minutes.

Press

Use the Dial pad to enter the amount of time the machine is idle before it

drops into sleep mode (00 to 99 minutes) and press Press

Features

Stop

, 1, 1, 5.

to exit.

Enter/Yes

Delayed Send

You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Send. (See Delayed Send, page 6-10.)

Press

Enter the time (in 24-hour format)

that you want delayed faxes to be sent and press

Press

Features

Stop

, 1, 1, 6.

to exit.

Enter/Yes

Local Language

You can change the local language from English to French. Press

Press or to select FRENCH or ENGLISH.

Press

Features

Stop

, 1, 1, 0.

to exit.

4 - 6

SYSTEM SETUP

Page 33

RX Settings

Basic Receiving Operations

Select Answer Mode

There are four different answer modes for your machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use.

NOTE: The lighted indicators mean lit.

Mode

1.MANUAL

(manual receive)

2.Fax

(automatic receive)

3.Fax/ Telephone*

(fax and telephone)

Light

Fax TAM Fax/

Telephone

Fax TAM Fax/

Telephone Fax

TAM Fax/

Telephone

How it works

You control the phone line and must answer every call yourself.

The machine automatically answers every call as a fax.

Machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

= not selected = is selected and

When to use it

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Unique Ringing.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

4.TAM

(External Telephone Answering Machine)

*In Fax/Telephone mode you must set the Ring Count and F/T Ring Time. If

you have extension phones on the line, set the Ring Count to 4 rings.

Fax TAM Fax/

Telephone

The external TA M automatically answers every call. Voice messages are stored on the external TAM. Fax messages are printed.

RECEIVE SETTINGS

Use this mode if you have an answering machine on your phone line.

5 - 1

Page 34

Setting Ring Count

The Ring Count setting determines the number of times the machine rings before it answers. If you have extension phones on the same line as the machine, keep the Ring Count default setting of 4. (See EXT.TEL.RX page 5-3 and Operation from External or Extension Telephones and For FAX/TEL Mode Only, page 5-7.)

Press

Press or to select Ring Delay and press

Press or to select how many times the line rings before the

machine answers (00 – 04) and press

Features

, 1, 2, 1.

Enter/Yes

(If you select 00, the line doesn’t ring at all.)

Press

Stop

to exit.

Setting F/T Ring Time

You must determine how long the machine will notify you with its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can also answer the call on any extension phone on the same phone number as the machine.

Press

Press or to select how long

the machine will ring to alert you that you have a voice call and press

Features

, 1, 2, 2.

Enter/Yes

Press

Stop

to exit.

Now, when a call comes in and the machine is set to Fax/Telephone Mode, all phones on this line will ring the number of times you selected in Ring Count.

You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the machine continues ringing for the set time.

5 - 2

RECEIVE SETTINGS

Page 35

EXT.TEL.RX

When you use this feature, you don’t have to press

Send/Receive

when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the machine receive the call only if you’ve answered it at the machine. Selecting OFF means you’ll have to activate the machine yourself, by pressing

Send/Receive

—OR—by pressing 5 1 if you are not

at the machine. If you’ve set this feature to ON, but your machine doesn’t automatically

connect a fax call when you lift an external or extension phone handset, press the Fax Receive code press

Send/Receive

. (See Operation from External or Extension Telephones and

5 1. At the machine, lift the handset and

For Fax/Telephone Mode Only, page 5-7.) If you send faxes from a computer on the same phone line and your

machine intercepts them, set EXT.TEL.RX to OFF. Press

Use or to select ON, SEMI or OFF and press

Press

Features

Stop

, 1, 2, 3.

to exit.

Enter/Yes

Turning on Cassette #2

When CASSETTE #2 is set to ON, you can set paper size, reduction setting and the cassette usage. (See Printing a Reduced Incoming Document, page 5-4 and Setting Paper Size, page 5-5.)

Press

Press or to select ON (or OFF) and press

Press

Features

Stop

, 1, 1, 8.

to exit.

Enter/Yes

RECEIVE SETTINGS

5 - 3

Page 36

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your machine. If you choose AUTO, your machine chooses the level of reduction for you.

If you purchased and attached the optional Cassette #2 you can select the reduction ratio for each cassette.

Press

If you have the optional Cassette #2,

press CASSETTE #2 and press

Use or to select the reduction

Features

, 1, 2, 5.

or to select CASSETTE #1 or

Enter/Yes

ratio you want (AUTO, 93%, 87% or 75%) and press

Enter/Yes

Choose 100% if you don't want a reduction.

Press

Stop

to exit.

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

letter size, select 93% A4 size, select 87% legal size, select 75%.

If your paper is A4 (8.2" x 11.6"), and the incoming fax is

letter size, select 100% A4 size, select 93%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter and A4 size, select 100% legal size, select 93%.

5 - 4

RECEIVE SETTINGS

Page 37

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the machine, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your machine.

If you purchased and attached the optional Cassette #2 you can select the paper size for each cassette.

Press

If you have the optional Cassette #2,

Features

, 1, 2, 6.

press or to select CASSETTE #1 or CASSETTE #2 and press

Press or to select LETTER,

Enter/Yes

LEGAL or A4 (for the cassette you selected in Step 2) and press

Press 1 to change the RX reduction setting

Enter/Yes

—OR—

Press Press or to select AUTO, 100%,

93%, 87% or 75% and press Press

to go to Step 6.

Stop

to exit.

Enter/Yes

Setting Cassette Usage

The default setting of AUTO allows your machine to choose Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 ONLY or CASSETTE#2 ONLY if you want to keep special paper in the other cassette and control when it is used.

Press

Press or to select CASSETTE USAGE and press

Press or to select AUTO, CASSETTE#1 ONLY or CASSETTE#2

Features

, 1, 2, 6.

ONLY and press Press

Stop

to exit.

Enter/Yes

RECEIVE SETTINGS

5 - 5

Page 38

Setting the Print Density

You can adjust print density, making your printed documents darker or lighter.

Press

Press to make print lighter, or to make print darker.

Press

Features

Stop

, 1, 2, 7.

to exit.

Save Toner

You can conserve toner using this feature. When you set Save Toner to ON, print appears somewhat lighter. The default setting is OFF.

Press

Press or to turn ON (or OFF) and press

Press

Features

Stop

, 1, 2, 9.

to exit.

Enter/Yes

5 - 6

RECEIVE SETTINGS

Page 39

R E C E I V E S E T T I N G S

5 - 7

Operation from External Telephones

If you answer a fax call on an external phone in the EXT. jack, you can

make your machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the machine starts to receive a fax. (See Setting Ring Count, page 5-2 and EXT.TEL.RX, page 5-3.)

If the machine answers a voice call and double-rings for you to take over,

use the Telephone Answer Code 5 1 to take the call at an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a

fax. At the machine’s phone, press

Send/Receive

, then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press

Send/Receive

to send the fax.)

For Fax/Telephone Mode Only

When the machine is in Fax/Telephone mode, it will use the F/T Ring

Time (double-ringing) to alert you to pick up a voice call. If you’re at the machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the

F/T Ring Time and press 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset

Fax Receive Code is 5 1. The preset Telephone Answer Code is

5 1.

If you are always disconnected when accessing your external TAM

remotely, try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9.

Press

Features

, 1, 2, 4.

Press or to select ON

(or OFF) and press

Enter/Yes

Page 40

R E C E I V E S E T T I N G S

5 - 8

R E C E I V E S E T T I N G S

5 - 9

If you want to, enter a new

Fax Receive Code, and press

Enter/Yes

If you want to, enter a new Telephone Answer Code, and press

Enter/Yes

Press

Stop

to exit.

Printing a Fax in Memory

If you have Remote Rtrv ON for remote retrieval you can still print a fax in

the memory. (See Setting Remote Rtrv, page 9-2.)

Press

Features

, 1, 8, 4.

Press

Send/Receive

After printing is finished, press

Stop

to exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You

can use your machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to

accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from

it. (See Canceling a Scheduled Job, page 5-10.)

Page 41

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it. (See Canceling a Scheduled Job, page 5-10.)

Press

Press or to choose ON (or OFF)

and press Enter the fax number you are polling.

Press

Features

Send/Receive

, 1, 2, 8.

Enter/Yes

. The screen displays DIALING.

Setting Up Sequential Polling Receive

Your machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. (See Canceling a Scheduled Job, page 5-10.)

Press

Press or to select

Polling ON (or OFF) and press Specify the destination fax machines you

Features

, 1, 2, 8.

Enter/Yes

wish to poll, using One Touch, Speed Dial, a Group or the dial pad. You must press

Broadcast

between each location.

Press

Send/Receive

Your machine will poll each number or group member in turn for a document.

RECEIVE SETTINGS

5 - 9

Page 42

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Send or Polling Transmit.

Press

Features

, 1, 4.

Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job you

want to cancel and press

Enter/Yes

—OR—

If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press

Stop

to exit.

You can check which jobs are waiting in memory by following Steps 1 and 2 above.

5 - 10

RECEIVE SETTINGS

Page 43

Unique Ringing

This machine feature lets you use the Unique Ring subscriber service offered by some telephone companies, which allows you to have sev eral telephone numbers on one phone line. Each phone number has its own Unique Ring pattern, so you’ll kno w which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a Unique Ring feature, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Unique Ring pattern, that was assigned by the Telephone Company, so your machine can recognize its incoming calls.

You can change or cancel the Unique Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, be sure to reset this feature.

You can register only one Unique Ring pattern with the machine. Some ringing patterns cannot be registered.

■

The machine will answer only calls to its registered number.

■

You will not hear the first two rings of all incoming calls on the machine.

■

To have your TAM answer only the main number, the machine must be in Manual Mode.

■

In Fax/Telephone or Fax mode, the machine will answer all numbers on the phone line.

RECEIVE SETTINGS

5 - 11

Page 44

Registering your Unique Ring Pattern

If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below.

Set the machine to MANUAL mode.

Press

Features

, 1, 0, 1.

The screen displays the current setting of this feature. Press or to select the SET Mode.

Press

Press or to select the prestored ring pattern you want to assign and

press

Enter/Yes

when the screen displays UNIQUE RING:SET?

. (You will hear each pattern as you scroll through the four patterns. Be sure to choose the pattern assigned by the Telephone Company.)

Ring

Press

Stop

to exit.

Pattern

1 2 3 4

Rings

long - long short - long - short short - short - long very long (normal pattern)

Once you’ve registered the Unique Ring pattern in your machine, you can turn this feature on or off. To change the setting, follow steps 1 to 4 above, selecting ON (or OFF).

After you’re sure you’ve set up Unique Ring properly and it is working, you can reconnect a TAM or have Voice Mail turned back on.

5 - 12

RECEIVE SETTINGS

Page 45

Caller ID

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings. (See Printing Caller ID List, page 5-14.)

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■

You will see the first 16 characters of the number or name.

■

OUT OF AREA display means call originates outside your Caller ID service area.

■

PRIVATE CALL display means the caller has intentionally blocked transmission of information.

■

CALL PICKUP display remains on the screen when no Caller ID information was transmitted.

If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.

Press

Press or to select DISPLAY #? and press

Features

, 1, 0, 2.

Enter/Yes

If the name was not received, it will not be displayed. Press or to scroll through the Caller ID memory to select the Caller

ID you want to view and press

Enter/Yes

. The next screen shows the caller’s telephone number and the date and time of the call.

Press or to return to the Caller ID listing—OR—Press

Stop

to exit.

RECEIVE SETTINGS

5 - 13

Page 46

Clearing a Caller ID Stored in Memory

Clear/No

For effective use of the memory, it is recommended that you clear the Caller ID stored in memory by pressing

when the display shows the

number or name.

Printing Caller ID List

Press

Press or to select PRINT REPORT? and press

Press

Features

Send/Receive

, 1, 0, 2.

Enter/Yes

5 - 14

RECEIVE SETTINGS

Page 47

TX Settings

Before You Begin

■

Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your machine can scan an image only 8.15 inches wide, regardless of how wide the paper is.

■

Make sure you insert documents face down, top edge first.

■

Adjust the paper guides to fit the width of your document.

■

The ADF (automatic document feeder) can hold up to 30 pages, feeding each one individually through the machine. Use standard (17 lb–24 lb) paper when using the ADF. If you’re using heavier paper, feed each sheet individually to prevent paper jams.

■

The ADF can hold up to 50 pages if you stagger the pages and meet the following conditions:

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70%

Paper: Xerox 4200 (20LB/LTR),

Fan the paper, then stagger the pages in the document feeder as shown below:

DO NOT use curled, wrinkled, folded or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

■

Make sure documents written in ink are completely dry.

■

Press document you’re sending. (See Resolution, page 6-8.)

Mode

(before you send the fax) to select the resolution for the

TX SETTINGS

6 - 1

Page 48

Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of the available settings: add a coversheet and select a comment; set the contrast or resolution; send using overseas mode, call reservation or delayed send, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings:

Press

if you want to select additional settings. The display returns to the TX

SETTINGS menu—OR— Press

if you are finished choosing settings, and go to the next step.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone—OR—

Press

Manual Telephone/Fax

and listen for a dial tone.

Enter the fax number you want to call (you can enter the digits using the dial

pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index). (See One Touch Dialing, page 8-1.)

When you hear the fax tone, press

If you’re using the handset, hang up.

Send/Receive

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press

Insert the document face down in the feeder.

Enter the fax number using One Touch, Speed Dial, Tel-index or the dial pad.

Manual Telephone/Fax

(See Speed Dialing, page 8-2.)

Press

Send/Receive

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call press

Redial/Pause

to retry the number.

If you’re sending a fax automatically and the line is busy, the machine will redial automatically, up to three times at 5 minute intervals.

6 - 2

TX SETTINGS

Page 49

Dual Access

You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you're scanning, except Timer and Polling.

If you try to scan in and store a 51st fax, the machine will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax, press while scanning in a subsequent page, you'll have the option to press

Send/Receive

operation. Make sure the document feeder is empty.

Place the document in the feeder.

Enter the fax number.

Stop

to cancel scanning. If you get a MEMORY FULL message

to transmit the pages scanned so far, or to press

Stop

to cancel the

Press

Send/Receive

. The machine starts scanning the document and the screen displays the job number (#XX) of the fax and how much memory is available. Then the machine starts dialing. You can immediately repeat steps 1 through 4 for the next fax.

Your machine normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Transmission.

The number of documents you can scan into memory varies with the data they contain.

Real Time Transmission

When Memory is full, the machine cannot continue to scan documents into memory before sending. However, you can turn on TX FROM ADF; place the documents in the feeder and enter the fax number. As soon as the phone line is free, the machine starts dialing and sending the fax.

Place the document in the feeder.

Press

Features

, 1, 3, 9.

To change the default setting,

press and press

or to select ON (or OFF)

Enter/Yes

For the next fax transmission only, press

or to select

NEXT FAX ONLY and press For the next fax only, press or to

select ON (or OFF) and press

. Go to Step 5—OR—

Enter/Yes

TX SETTINGS

6 - 3

Page 50

Press 1 if you want to select additional settings. The display returns to the

TX SETTINGS menu—OR—Press

if you are finished choosing settings

and go to Step 6. Enter fax number and press

Send/Receive

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.) (See Canceling a Job in Memory on this page.)

Press

If you have multiple jobs waiting, use or to scroll through the list.

Press

Features

Stop

, 1, 4.

to exit.

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Delayed Send, Polling Receive, Polling Transmit or faxes in memory waiting to be sent. If no jobs are waiting, the screen displays NO JOB WAITING.

Press

Any waiting jobs appear on the display.

Features

, 1, 4.

If you have more than two jobs

waiting, use

or to select the

job you want to cancel and press

—OR—

If you have only one job waiting, go to step 3.

Press 1 to cancel—OR—Press 2 to

exit without canceling. To cancel another job, return to step 2.

Press

Stop

to exit.

Enter/Yes

6 - 4

TX SETTINGS

Page 51

Basic Sending Operations

Composing Electronic Cover Sheet

The cover sheet is generated at the receiving party’s machine. Your cover sheet includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch and Speed Dialing, pages 8-1, 8-2.)

The cover sheet indicates your Machine ID, and the number of pages you’re sending. If you have Cover Sheet Setup set to ON, the number of pages remains blank. (

2.) You can select a comment to include on your cover sheet.

Features

1 3 1.) (See Setting Machine ID, page 4-

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments, page 6-6.)

Most of the TX SETTINGS features are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover sheet and cover sheet comments in advance, the Cover Sheet Setup and Cover Sheet Message features change the default settings.

TX SETTINGS

6 - 5

Page 52

Composing Your Own Comments

Enter/Yes

You can set up two custom comments. Press

Use or to choose position 5 or 6

for your customized comment and press Use the dial pad to enter your

customized comment and press

Features

, 1, 3, 2.

Enter/Yes

(See Entering Text, page 4-2.) Press 1 if you want to select additional

settings. The display returns to the TX SETTINGS menu—OR—Press

to exit.

Cover Sheet for Next Fax Only

Make sure the Machine ID is set up. (See page 4-2.) This feature does not work without the Machine ID.

You can set the fax to send a cover sheet with a particular document. This cover sheet will include the number of pages in your document.

Insert the document in the feeder.

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON (or OFF) and press

Press or to select one of the standard or custom comments and

press Enter two digits to indicate the number of pages you are sending and

press (Enter press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press

Features

Enter/Yes

, 1, 3, 1.

0 0

to leave the number of pages blank.) If you make a mistake,

to back up and reenter the number of pages.

if you are finished choosing

Enter/Yes

settings, and go to step 8. Enter the fax number you’re calling.

8 9

Press

Send/Receive

6 - 6

TX SETTINGS

Page 53

Always Send Cover Sheet

Make sure Machine ID is set up. This feature does not work without the Machine ID. (See Setting Machine ID, page 4-2.)

You can set the machine to send a cover sheet whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press

Press or to select

COVER SHEET: ON? and press If you selected ON, press or to

Features

, 1, 3, 1.

Enter/Yes

select one of the standard or custom comments and press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press

Enter/Yes

to exit if you are finished

choosing settings.

Using a Printed Cover Sheet

If you prefer using a printed cover sheet that you can write on, you can print the sample page and attach it to your fax.

Press

Press or to select PRINT SAMPLE? and press

Press

Features

Send/Receive

, 1, 3, 1.

. Your machine prints a copy of your cover page.

Enter/Yes

TX SETTINGS

6 - 7

Page 54

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Press

Use or to select AUTO, S.LIGHT or S.DARK and press

Press 1 if you want to select additional settings.The display returns to the

TX SETTINGS menu.—OR—Press

Features

, 1, 3, 3.

Enter/Yes

if you are finished choosing

settings, and go to step 5. Enter a fax number and press

Send/Receive

to send a fax.

Mode

When you have a document in the feeder, you can use the change the default setting. Press

Mode

continuously until you see the lights change to the setting you want. For standard, turn Fine & Extra Fine lights off. For Photo, turn them both on. (See Multiple Resolution Transmission, page 6-12.)

Standard—Suitable for most typed documents. Fine—Good for small print; transmits a little slower than standard

resolution. Extra Fine—Good for small print or artwork; transmits slower than fine

resolution.

Mode

key to

Photo—Use when document has varying shades of gray; slowest transmission time.

Canceling a Job While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop

. Eject the document by pressing

Stop

again.

6 - 8

TX SETTINGS

Page 55

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off. Insert document.

Press

For the MFC, press Press or to select ON (or OFF) and press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press settings and go to step 5.

Enter the fax number you’re calling.

Press

Features

Send/Receive

, 1, 3, 5.

Features

, 1, 3, 5.

Enter/Yes

if you are finished choosing

Voice Request

You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. Lift the handset to speak.

If the other party does not answer the Voice Request and the Call Back Message feature is set to ON, your machine leaves a message to call you.

Insert the document in the feeder.

Press

Press or to select

VOICE REQUEST:ON? (or OFF) and press

The screen displays the current setting for Call Back Message.

Press or to select ON (or OFF) and

press Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press settings, and go to step 6.

Enter the fax number.

Press

If you’ v e set Voice Request to ON, pick up your handset if the machine rings.

Features

Enter/Yes

Send/Receive

, 1, 3, 6.

if you are finished choosing

TX SETTINGS

6 - 9

Page 56

You cannot use auto redial with Voice Request. You cannot use Voice

Request with Delayed Send or with Polling. You must register your Machine ID to set Call Back Message to ON.

Print Sample Call Back Message

Press

Press or to select PRINT SAMPLE? and press

Press

Features

Send/Receive

, 1, 3, 6.

Enter/Yes

Delayed Send

During the day you can store up to 50 documents into memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up in the Delayed Send feature, page 4-6, you can accept it in Step 3 or enter another time for this fax.

Insert the document in the feeder.

Press

Accept the displayed time or enter another time for this fax and press

Enter/Yes

Press 1 to leave the originals waiting in

the document feeder—OR—Press 2 to scan the document into memory. (See Interrupting Delayed Send and Polling Transmit Jobs, page 6-13.)

Features

, 1, 3, 7.

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press

if you are finished choosing settings and go to step 5. The screen will prompt you to enter the fax number.

Enter the fax number.

Press

Send/Receive

. The machine will wait to send the fax at the time you set

up.

Features

(

, 1, 1, 6.)

The number of documents you can scan into memory varies with the data they contain.

6 - 10

TX SETTINGS

Page 57

Delayed Batch Transmission

Before sending the delayed faxes, your machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press

Press or to select ON (or OFF)

and press Press

Features

Stop

, 1, 3, 0.

Enter/Yes

to exit.

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer. (See Setting Up Groups for Broadcasting, page 7-3.)

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually, dialed numbers in the same broadcast. You must press Alpha Directory to help you choose the numbers easily.

Broadcast

key, you can include Groups, One Touch

Broadcast

between each of these locations. Use the

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

■

To stop the broadcasting in progress, press you want to cancel all locations or the location that is being sent.

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call become limited.

■

If the line is busy or for some other reasons a connection could not be made while broadcasting, the machine will redial the number automatically.

■

If the memory is full, press the portion that is in the memory (if more than one page has been scanned).

Stop

. The LCD display asks if

Stop

to abort the job or press

TX SETTINGS

Send/Receive

to send

6 - 11

Page 58

Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number, Tel-index or

the dial pad. Example: Group number Press

Enter the next number. Example: Speed Dial

Press

Enter the next fax number.

Broadcast

Example: Manual dialing, using the dial pad.

Press

Send/Receive

Your machine will read the document into memory and then start sending faxes to all the numbers you entered.

Multiple Mode Transmission

Use this feature to select separate mode settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Mode settings return to STANDARD after the fax is sent. (See Resolution, page 6-8.)

Insert the document in the feeder.

Press

Use or to select resolution for page 1 and press

Repeat Step 3 for subsequent pages.

Press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press

Features

Stop

, 1, 3, 4.

when you’re finished.

Enter/Yes

if you are finished choosing settings and go to Step 7.

Enter the fax number you’re calling.

Press

Send/Receive

If you want to copy a document using multiple resolutions, press step 7.

Copy

6 - 12

TX SETTINGS

Page 59

Setting Up Polling Transmit

Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it. (See Interrupting Delayed Send and Polling Transmit Jobs on this page.)

Place the document to be retrieved in the feeder.

Press

Press or to choose

POLL TX:ON? and press Press 1 to select DOC if you want your

machine to scan the printed document at the time it is polled—OR—Press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press settings and go to step 6.

Press

If you pressed 1 in Step 4, the printed document remains in the document feeder until your machine is polled. However, you can “interrupt” it to send another fax.

Features

Send/Receive

, 1, 3, 8.

Enter/Yes

to select MEMORY.

if you are finished choosing

Interrupting Delayed Send and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the machine set to send a fax later or to be polled. However, you cannot use automatic redial or the Feature mode. (See Delayed Send, page 6-10 and Setting Up Polling Transmit on this page.)

Press

Wait 2 seconds, then remove the documents that are waiting in the

feeder. Place the “new” document you want to

send now in the feeder. Enter the new fax number for the documents you want to send now.

Press

After the transmission is finished, place the “old” documents back into the

feeder. To restore the Delayed Send and/or Polling.

Press

Features

Send/Receive

Features

, 1, 5.

TX SETTINGS

6 - 13

Page 60

6 - 14

TX SETTINGS

Page 61

Setup Dialer Settings

Storing Numbers for Easy Dialing

You can set up your machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by pressing one key

Send/Receive

(and store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed. (See One Touch Dialing, page 8-1.)

One Touch keys are not the dial pad keys. They are the 16 keys (numbers 01–32) located to the left of the dial pad.

). To access numbers 17 to 32, hold down

Shift

. You also can

Press

Press the One Touch key where you want to store a number.

The screen displays the location you selected. Enter a number (up to 20 digits) and press

(See Changing One Touch and Speed Dial Numbers, page 7-4.) If you want to enter a pause in the dialing

sequence (for example, to access an outside line), press Pressing and a dash appears on the screen.

Use the dial pad to enter the name (up to 15 characters) and press

You can use the chart on page 4-2 to help you enter letters—OR—Press

Enter/Yes

Features

or to select the type you want and press

FAX a fax only number TEL a telephone (voice) number

, 1, 6, 1.

Redial/Pause

to store the number without a name.

as you’re entering digits.

enters a 3.5 second pause when the number is dialed,

Enter/Yes

FAX/TEL both fax and telephone (voice) number

Return to Step 2 to store another One-Touch number—OR—Press

exit.

Stop

SETUP DIALER SETTINGS

7 - 1

Page 62

If you need to store a pause longer than 3.5 seconds, press

Redial/Pause

two or

more times. Even if you lose electrical power, numbers stored in memory will not be

lost.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only three keys (and electrical power, numbers stored in memory will not be lost. (See Speed Dialing, page 8-2.)

Send/Receive

). There are 100 Speed Dial locations. Even if you lose

Press

Use the dial pad to enter a two-digit location

(00–99) and press Enter the number (up to 20 digits) and

press Use the dial pad to enter the name

(up to 15 characters) and press

Features

Enter/Yes

, 1, 6, 2.

Enter/Yes

You can use the chart on page 4-2 to help you enter letters—OR—Press

Enter/Yes

to store

the number without a name.

or to select the type of number

FAX a fax number TEL a telephone (voice) number FAX/TEL both fax and telephone number

and press Return to Step 2 to store another Speed Dial number—OR—Press

Enter/Yes

exit.

Stop

Even if you lose electrical power, numbers stored in memory will not be lost.

7 - 2

SETUP DIALER SETTINGS

Page 63

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up A One Touch key. Finally, you can have up to six small Groups, or you can assign up to 131 numbers to one large Group.

You can include up to 31 One Touch keys, and up to 100 Speed Dial numbers. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

(See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Send/Receive

). First, you’ll need

Press

Select a One Touch key where you

Features

, 1, 6, 3.

wish to store the Group number. (For example, press One Touch

key Use the dial pad to enter the Group number

and press (For example, press

To include One Touch or Speed Dial

for Group 1.)

Enter/Yes

for Group 1.)

numbers in the Group, enter them as if you were dialing. For example, for One Touch key

key press

. For Speed Dial location 09,

Speed Dial

dial pad. The display shows When you’re finished adding numbers,

press Use the dial pad and the chart on page 4-2

Enter/Yes

, press One Touch

, then press 0, 9 on the

05, #09.

to enter a name for the group and press

Enter/Yes

. (For example, NEW CLIENTS)

Press

Stop

to exit.

You can print a list of all One Touch and Speed Dial numbers. (See Chapter 10, Printing Reports.)

If you lose electrical power, numbers stored in memory will not be lost. (See Broadcasting, page 6-11.)

SETUP DIALER SETTINGS

7 - 3

Page 64

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

Press 1 to change the number, or press 2 to exit without changing it.

Enter a new number and press

■

If you want to erase the number, press

Enter/Yes

Clear/No

when the cursor is to the

left of the digits.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 4 for Storing One Touch Numbers or

Storing Speed Dial Numbers.

7 - 4

SETUP DIALER SETTINGS

Page 65

Telephone Operations

Dialing Options

You can send faxes or make telephone calls by dialing manually or by using Directory Search, One Touch or Speed Dial memory.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number. Pick up the handset—OR—Press

When you hear a dial tone, dial the call using the dial pad.

If you pressed

other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Manual Telephone/Fax

to dial the call, pick up the handset when the

Manual Telephone/Fax

One Touch Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you

want to call. (See Storing One Touch Dial Numbers, page 7-1.) If you pressed

other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you try to use a One Touch key with no number stored in it, you’ll hear a warning sound, and screen will display NOT REGISTERED. The display will return to normal after 2 seconds.

Manual Telephone/Fax

to dial the call, pick up the handset when the

Manual Telephone/Fax

If you are sending a fax, press If you picked up the handset, press machine answers with fax tones.

Send/Receive

TELEPHONE OPERATIONS

after pressing the One Touch key.

Send/Receive

when the receiving fax

8 - 1

Page 66

Speed Dialing

Pick up the handset—OR—Press

Manual Telephone/Fax

(See Storing Speed Dial Numbers, page 7-2.) When you hear a dial tone, press

Speed Dial

, then press the two-digit

Speed Dial number. If you pressed

Manual Telephone/Fax

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you are sending a fax, press number. If you picked up the handset, press

Send/Receive

after pressing the Speed Dial

Send/Receive

when the receiving

fax machine answers with fax tones.

Dialing Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press page 7-1.)

Send/Receive

. (See Storing One Touch Dial Numbers,

For example: You store “555” on One Touch key If you press One Touch

03, 02

and

and “7000” on One Touch key 02.

Send/Receive

you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch

and press 7, 0, 0, 1 using the

dialing pad. Pause after dialing Speed Dial numbers for the name to be displayed

before you enter the next portion of the dialing sequence.

8 - 2

TELEPHONE OPERATIONS

Page 67

Pause

Press dialing overseas, you can press increase the length of the pause.

Redial/Pause

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as needed to

Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically and the line is busy, the machine will redial automatically up to three times at 5 minute intervals.

Redial/Pause

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Digits dialed after will send tone signals.

When you hang up, the machine returns to pulse dialing service.

Searching T elephone Index

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7- 2.)

Press

Press or to search the memory.

When the screen displays the name you want to call, pick up the handset

or press Press

If you pressed

other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

When the call is over, hang up.

Directory Search

Manual Telephone/Fax

Send/Receive

, then enter the first letter of the name you’re looking for.

to begin dialing.

Manual Telephone/Fax

to dial the call, pick up the handset when the

TELEPHONE OPERATIONS

8 - 3

Page 68

8 - 4

TELEPHONE OPERATIONS

Page 69

Remote Fax Options

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Remote Rtrv” is set to

OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Press

Press or until the screen displays

and press Enter the forwarding number (up to

20 digits) and press Press

Features

Stop

, 1, 8, 1.

Enter/Yes

to exit.

Enter/Yes

REMOTE FAX OPTIONS

9 - 1

Page 70

Programming Paging Number

Enter/Yes

When Paging is selected, your machine dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Press

Press or until the screen displays

and press Enter your pager phone number (up to 20

digits) followed by and press

Features

, 1, 8, 1.

Enter/Yes

Do not include the area code if it is the same as that of your machine.

0 0

For example, If your pager requires a PIN, enter the PIN, press , press

5 5 5

your fax number, then press

For example,

2 3 4 5

—OR—If you do not need a PIN, press then press For example,

Press

Stop

to exit.

and press

Redial/Pause

2 3 4

and press

Redial/Pause

Enter/Yes

0 0

5 2

Redial/Pause

5 2

2 8 4 6

, enter the fax number,

4 6

You cannot change a Paging number or PIN remotely.

Setting Remote Rtrv

Redial/Pause

, enter

If you set Remote Rtrv to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. (See Remote Retrieval, page 9-3.)

Press

Press or to select ON (or OFF) and

press Press

Features

Enter/Yes

Stop

, 1, 8, 2.

to exit.

If there are faxes in memory when you turn Remote Rtrv to OFF, the screen prompts you to erase any faxes in memory.

If you press

, all fax data is erased and Remote Rtrv is turned off. If you press 2, data is not erased, and Remote Rtrv remains on.

9 - 2

REMOTE FAX OPTIONS

Page 71

Changing R R Passcode

Enter your R R Passcode when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 can change this. The

cannot be changed.

, but you

Press

Enter a three-digit number from 000 to 999 and press

(Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press

Features

Stop

, 1, 8, 3.

to exit.

Enter/Yes

Remote Retrieval

You can call your machine from any fax machine using touch tone and use a R R Passcode and other button presses to retrieve fax messages. Cut out the R R Passcode on the last page and keep it in your wallet as an aid.

Using R R Passcode

Dial your fax number from a fax machine using touch tone.

(See Changing R R Passcode on this page.) When your machine answers and beeps, immediately enter your R R

Passcode (1 5 9

Your machine signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

Your machine then prompts you with two short beeps to enter a command.

If you wait longer than 30 seconds to enter a command, your machine hangs up. If you enter an invalid command, your machine beeps three times.

Press 9 0 to reset your machine when you’re finished.

Hang up.

If your machine is set to Manual mode, you can access your machine by waiting about 2 minutes, then entering the R R Passcode within 30 seconds.

REMOTE FAX OPTIONS

9 - 3

Page 72

Remote Commands

Follow the commands below to access features remotely. When you call your machine and enter your Remote Retrieval Access Code (1 5 9 system will signal you with two short beeps to enter a remote command.

), the

Remote Commands

95 Changing Fax Forwarding/

Paging setting

1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Remote Rtrv ON 7 Remote Rtrv OFF

96 Retrieve a fax

1 Jobs Report 2 Retrieve all faxes

Operation Details

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met. (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO (see page 9-6). Once you have registered the number, your machine will change automatically to FAX FWD:ON mode. Then retrieve a Jobs Report by entering 961 (see page 9-6) to make sure that the Fax Forwarding number you registered is correct on the List.

You can set REMOTE RTRV to ON or OFF.

Enter the number of a remote fax machine to receive the Jobs Report List or stored fax message(s). (See page 9-5.)

3 Erase fax from

the memory

97 Check the receiving status

1 Fax

98 Change Answer Mode

1 TAM 2 Fax/Telephone 3 Fax

90 Exit

9 - 4

REMOTE FAX OPTIONS

If you hear one long beep, you can erase fax message(s) from the memory.

You can check whether your machine has received any fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

If you hear one long beep, you can change the Answer Mode. If you hear three short beeps, you cannot change it.

After a long beep, you c an exit rem o te retriev al.

Page 73

Retrieving Jobs Report

You can retrieve the Jobs Report from a remote fax machine to see if you have any fax messages.

Dial your fax number.

When you hear the beep, immediately enter your R R Passcode

(

5 9 ).

When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number of the remote fax machine (up to 20

digits) where you want the Jobs Report forwarded, and then press You cannot use and as dial numbers. However, if you want to store

a pause, press After you hear your machine beep, hang up and wait.

Your machine calls the remote fax machine. The remote fax machine prints the Jobs Report.

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your R R Passcode

(

5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press

You cannot use and as dial numbers. However, if you want to store a pause, press

After you hear your machine beep, hang up and wait.

Your machine calls the remote fax machine. The remote fax machine prints your fax messages.

REMOTE FAX OPTIONS

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Changing Fax Forwarding Number Remotely

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your R R Passcode

(

5 9 ).

When you hear two short beeps, enter 9 5 4.

Enter the new telephone number of the remote fax machine (up to 20

digits) where you want your fax messages forwarded, and then press

You cannot use and as dial numbers. However, if you want to store a pause, press

To retrieve the Jobs Report, when you hear two short beeps, use the dial

pad to press Use the dial pad to enter the number of the remote fax machine (up to 20

digits), and then press

9 6

After you hear your machine beep, hang up and wait.

Your machine calls the remote fax machine. The remote fax machine prints the Jobs Report showing the new forwarding number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 and reset it.

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REMOTE FAX OPTIONS

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Printing Reports

Settings and Activity

You can print the following lists and reports:

Choose if you would like a Transmission Verification Report printed after every fax you send.

Journal lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

DIALER DIR. list (above), alphabetically.

Lists settings for SYSTEM SETUP, RX SETTINGS, TX SETTINGS, PRINT REPORTS, REMOTE FAX OPT and MISCELLANEOUS.

Lists summary information and amount of occupied memory.

To Print a Report

Press

Enter the number of the report you want to print.

For example, press For the Journal, also press or to select PRINT REPORT?

and press Press

Features

Send/Receive

, 1, 7.

Enter/Yes

to print the ALPHA DIR.

Press

Stop

to exit.

PRINTING REPORTS

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Transmission Verification Job Status Rpt.

You can use the Job Status Rpt. as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful.

When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates NG, send the document again. If the report indicates you should check the readability of certain pages, resend those pages.

If you typically send multiple faxes to the same destinations, you may need a reminder to identify each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax message on the report.

Features

Stop

, 1, 7, 1.

to exit.

Press

Press or to select INC, INC+IMAGE, ON or ON+IMAGE and press

Enter/Yes

Press

When the machine is idle, you can print the Transmission Verification Report by pressing

Last Comm.

when you wish to confirm if the last

transmission was successful or not.

Journal Interval

You can set the machine to print the Journal at specific intervals (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Press

Press or to display INTERVAL?

and press Press or to choose your setting and press

(If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown.)

Features

, 1, 7, 2.

Enter/Yes

Enter the time to begin printing, in 24-hour format and press

(For example: enter 19:45 for 7:45 PM.) Press

10 - 2

Stop

to exit.

PRINTING REPORTS

Enter/Yes

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Making Copies

Using Your Machine as a Copier

You can use your machine as a copy machine, making up to 99 copies at a time. The machine can stack the copies or collate (sort) them.

The printable area of your machine begins at approximately one-sixth inch (4mm) from the edge of the paper.

1/6" (4mm)

Copy Contrast (Temporary Setting)

If a document is in the feeder, you can adjust copy contrast, to make copies darker or lighter.

Press

Press to make a copy lighter, or to

make a copy darker and press Press

Press

Features

Stop Copy

, 1, 0, 3.

to exit.

Enter/Yes

Making a Single Copy

The default resolution for a single copy is Standard, which you can use for documents containing both text and photographs. You can also select S. Fine and Photo, as needed.

Not Printable area

Insert document face down in the feeder.

Press

Do NOT pull on the paper while copying is in progress.

Copy

, then wait five seconds—OR—Press

Copy

again.

MAKING COPIES

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Making Multiple Copies

There are two ways to make multiple copies on your machine. You can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.), or SORTED (collated). The default resolution for multiple copies is Standard.

Stacking Multiple Copies

Insert document face-down in the feeder.

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Batch/Sort

twice.

Copy

again.

Sorting Multiple Copies

Sorting uses more memory then stacking. (See If You Get a Memory Full Message on this page.)

Insert document face-down in the feeder.

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Batch/Sort

Copy

If You Get a Memor y Full Message

If the memory becomes full while your scanning a document to be copied the screen displays

If you selected

Batch/Sort

FULL message while you are scanning the first page, press the job and make a single copy. If you selected FULL message appears while scanning subsequent pages, press copy the portion that is in memory—OR—press the copy job using less memory, select STACKED copies.

11 - 2

MAKING COPIES

or STACK after pressing

Copy

and get a MEMORY

Stop

to cancel

Batch/Sort

and the MEMORY

Stop

to cancel. To restart

Copy

Page 79

Reducing and Enlarging Copies

AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper. MANUAL allows you to enter a ratio from 50% to 200% in 1% increments.

Insert document face-down in the feeder.

Press

Press or to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%,

Enlarge

Reduce

87%, 75%, 50% or MANUAL. (Enlargement or reduction ratios appear). Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Copy

again.

Copying a Photograph

You can copy a photograph by pressing Insert the photo(s) face-down in the feeder.

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Photo

Copy

Photo

again.

, without pressing

Mode

MAKING COPIES

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MAKING COPIES

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Setting Up Fax Machine

Using Fax Machine with Your PC

Before you can print from Window s® on your PC, you must first follow the steps in this chapter to connect the machine to your computer and to install the printer driver from the bundled Floppy Disks.

Before You Install Printer Driver

Computer Requirements

The following are the minimum computer requirements you need to set up and operate as a printer. Use only a shielded interface cable that is IEEE1284 compliant, and that is less than 6 feet (1.8 meters) long.

and PC to Work Together

CPU 80486/66MHz or higher (Windows

Pentium 75 or Higher (Windows

Workstation Version 4.0)

RAM 8MB or greater for Windows

8MB or greater for Windows (16MB recommended)

16MB or greater for Windows

Workstation Version 4.0 (32MB recommended) Hard Disk Drive 10MB Available Disk Space Operating System Windows

4.0, DOS environment compatible with your

Windows

3.1x, 95/98 or NT® Workstation Version

version

98 or Windows

3.1x

98 or Windows NT

3.1x or 95)

SETUP FAX MACHINE WITH PC

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Connecting Fax Machine to PC With Bundled Parallel Cable

You must connect the Fax machine to your PC with the included bi-directional IEEE-1284 compliant parallel cable.

Make sure to unplug the machine’s power cord from the electrical outlet

before connecting the parallel interface cable. Also, make sure the PC is turned off and unplugged from the electrical

power before you connect the interface cable. Connect the parallel interface cable to the parallel interface port of the

machine and secure the connection with the wire clips. Connect the interface

cable to the printer port of the PC and secure with the two screws.

For the location of your computer’s parallel printer port, see the User’s Guide for your PC.

Before plugging in your PC and turning it on, plug in the electrical cord of

the machine.

If you are using Windows® 95, after you connect machine to PC. You may see “New Hardware Found Imagistics 1630” during startup.

You can select “Do not install a driver (Windows again).” and click OK, so Windows

will not display this dialog box

will not prompt you

again.

—OR—

If you see “Update Device Driver Wizard”, click Next to bypass the Windows

If you are using Windows

Plug and Play Printer Driver screens, followed by Finish.

98, you may see the “Add New Hardware

Wizard” during startup, follow the instructions from the installer, then click Next. Click Finish when it appears on the screen.

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SETUP FAX MACHINE WITH PC

Page 83

Installing Printer Driver

If you are using Windows NT® W orkstation Version

4.0:

Click the Start button in the Taskbar.

Select Settings, then Printers.

Double-click on the Add Printer wizard.

The Add Printer W izard window appears:

SETUP FAX MACHINE WITH PC

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Select My Computer and click the Next button.

Select the Port you will use (we recommend LPT1), and click the Next

button.

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SETUP FAX MACHINE WITH PC

Page 85

Click the Have Disk button.

The Install From Disk window appears:

Insert the floppy disk for the printer driver into drive A, and click the OK

button. Follow the screen prompts to complete the installation.

If you are using Windows® 3.1 or 3.11:

Insert the floppy disk for the printer driver into drive A.

From the Program Manager, click on File, then Run.

Enter A:\SETUP.

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If you are using Windows® 95, 98:

Click the Start button in the Task bar.

Select Settings, then Printers.

Double-click on the Add Printer wizard.

Click the Next button.

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SETUP FAX MACHINE WITH PC

Page 87

Select Local printer and click the Next button.

Click the Have Disk button.

The Install From Disk windows appears.

Insert the floppy disk for the printer driver into drive A, and click the OK

button. Follow the screen prompts to complete the installation.

SETUP FAX MACHINE WITH PC

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SETUP FAX MACHINE WITH PC

Page 89

For DOS Users

How to Use Fax machine with Your DOS Application Software

Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations.

The following table shows combinations of printer drivers and emulation mode. To get the most out of this machine, you should install an HP printer driver in your application software.

Printer driver supported in Emulation mode to be selected with your application software the remote printer console program

HP LaserJet IIP™ HP LaserJet IIP emulation mode HP LaserJet II™ Auto emulation selection

■

The best or recommended printer driver is indicated in bold.

■

Be sure to choose the proper printer driver in your application software.

■

Be sure the printing resolution is set to 300 dpi in your DOS application software.

What Does the Remote Printer Console Do?

The Remote Printer Console (RPC) is a utility program that can run in the DOS environment and comprises the following two programs:

Remote Printer Console Main Program

This program allows you to change various printer settings such as emulation, print quality, fonts, page setup etc., from your computer screen. Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC, you may not have to use this utility program. This utility program is useful for application software that does not control the printer’s settings and features.

FOR DOS USERS

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Printer Status Monitor Program

This utility program can monitor your printer’s status using bi-directional parallel communications. This utility program stays resident in your computer memory (Terminate-and-Stay Resident program) and runs in the background.

Installing the Remote Printer Console

Before you install the program, make sure you have the following hardware and software to install the program:

DOS Version 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed.

(You can also operate the program with the keyboard.)

Follow these steps to install the remote printer console program:

Make sure your machine is connected to your computer and it is set to

Online. Start your computer and go to the DOS prompt. If you are in Windows®,

exit and return to the DOS prompt. Insert the Floppy into your disk drive.

At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-

ROM drive for “x”) and press Enter.

C:\>x:

Type CD DOS and press Enter.

x:\>CD DOS

Type RPCSETUP and press Enter.

x:\DOS>RPCSETUP

Follow the instructions from the installer.

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FOR DOS USERS

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Using the Remote Printer Console Main Program

Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program.

The Main Screen will appear on your computer screen as shown below.

Direct_Access Printer_Setup Console_Config Guide

If bi-directional communication is enabled between your computer and FAX when it starts, the RPC gets the current settings information from your FAX. Otherwise, RPC shows its default settings. If you want to change settings, move the cursor to the item you want and select it using the Enter and Cursor keys. Then, press the Enter key to make the selected setting valid.

Remote Printer Console

Current Status

Status

Media Type

Paper feed

Emulation Paper Size Orientation

Quality Copies

Memory size

Ready

Regular

Paper Cassette

Laser Jet IIP Letter Portrait

Normal 1

2138112 Byte

[Enter] Setting[↑/¬] Select

[ESC] Exit[F1] Help[Alt+Character] Menu

There are four sub menus. (See table below.) Select the sub menu you want by clicking on it with the mouse, using the cursor keys and the Enter key, or by pressing the hot key commands for that sub menu.

Menu Press the keys Functions Direct Alt + D You can directly control the machine,

Access with Print Form, Reset Printer. Printer Alt + P You can enter the setting mode to change

Setup other printer settings, such as, margin

settings, continue mode, font and sleep mode.

Console Alt + C You can change the environment settings Config for the RPC program: color, Status

Monitor configuration, etc.

Guide Alt + G You can go to the Guide mode. Help F1 You can get Online Help: If you press F1,

you can get information on a highlighted item.

FOR DOS USERS

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Remote Printer Console

Current Printer Status Information

Item Default What This Item Does Media Type Regular Selects the media type “Regular,” “Thin

Paper,” “Thick Paper,” “Thicker Paper,” “Bond Paper” or “Transparency.”

Paper Feed Paper Selects the paper feed mode, either

Cassette “Paper Cassette” or “Manual.” Emulation*1 Laser Jet IIP Selects “Laser Jet IIP.” Paper Size*1 Letter Selects the paper size, either “Letter,”

“Legal,” “A4,” “Executive,’’ “Monarch,” “COM10,” “DL,” “C5,” “B5,” “A5” or “ A6.”

Orientation*1 Portrait Selects the paper direction, either

“Portrait” or “Landscape.”

Quality*1 Normal Selects the print quality, either “Normal”

or “Economy.”

Copies*1 1 Sets the number of print copies from 1 to

200 pages.

*1 The items can be set in the current printer status information dialog

box.

Printer Setup Category

Print Setup Section

Item Default What This Item Does Copies 1 Sets the number of print copies from 1 to

200 pages.

Quality Normal Selects the print quality to either

“Normal” and “Economy.”

Emulation Laser Jet IIP Selects “Laser Jet IIP.”

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FOR DOS USERS

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Page Setup Section

Item Default What This Item Does Left Margin *2 Sets the Left Margin value (0-145)

columns.

Right Margin *2 Sets the Right Margin value (0-155)

columns.

Top Margin 0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1",

1.5” or 2."

Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5",

1", 1.5" or 2." Line / Page *2 Sets the lines/pages (5-128). Xoffset 0 Sets the Xoffset (vertical) value from

-500 to 500 dots.

Yoffset 0 Sets the Yo ffset (horizontal) value from

-500 to 500 dots.

*1 These values (except Yoffset and Xoffset) are overidden by settings

within your application software.

*2 These values depend on the paper size settings.

Font Config

Item Default What This Item Does Font Source Internal “Internal”

Font name Brogham10 Selects a font from any of the printer’s

internal fonts (Brougham 10, 12 and Letter Gothic16.66).

Pitch 10 Selects the font size of the selected font.

If you selected the Brougham or LetterGothic font, Pitch is shown in the selection box.

Symbol Set PC8 Selects the symbol set.

FOR DOS USERS

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Other Config

Item Default What This Item Does Auto LF Off Selects Auto LF “On or Off”

Auto CR Off Selects Auto CR “On or Off” Auto Wrap Off Selects Auto Wrap “On or Off” Auto Skip On Selects Auto Skip “On or Off”

Console Config Category

File Function Environment Sets the Buzzer on/off, Color for Remote

Print Console

Status Monitor Sets the hot-key for waking-up the RPC.

For more information on RPC, see the Help Information within the program.

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FOR DOS USERS

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Using the Printer Status Monitor Program

Type C:\RPCX>STMX and press the Enter key to make the Printer Status Monitor Program stay resident in your computer memory. If there are any changes to the printer status, it displays a message on your computer screen.

If the Printer Status Monitor program stays resident in your computer, you can monitor the printer status on your computer screen immediately by using the hot-key (Ctrl+Alt+R).

To remove the Printer Status Monitor program from your computer memory, type C:\RPCX>STMX/R and press the Enter key.

The RPC works in the environment where your machine is directly connected to your computer. If you are using printer buffer switches that do not support bi-directional communication between the machine and computer, the program works only in the PC to machine direction and cannot receive Brother machine status information.

The program does not work with machines on a network. If the RPC conflicts with some application software, exit your application

software and then run the RPC. The RPC may work in the DOS-compatible box screen mode of

Windows Windows

. However, it is recommended that you completely exit from

to the DOS prompt before using the RPC.

The Printer Status Monitor and some other Terminate-and-Stay programs cannot coexist in the computer’s memory. If they don’t work properly together, use them one at a time. You can suspend the Printer Status monitor with any of the following methods or commands.

Type C:\RPCX>STMX/R and press the Enter key. Hold the space bar down while executing the AUTOEXEC.BAT file at DOS startup to prevent the status monitor from being loaded as a TSR program.

FOR DOS USERS

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FOR DOS USERS

Page 97

Using Fax Machine

Special Printing Features

Windows® Printing

The dedicated printer driver for Microsoft® Windows® 3.1x, 95/98 and Windows NT supplied with your machine. You can install them easily into your Windows unique compression mode to enhance printing speed in Windows applications, and allows you to set various printer settings, including economy printing mode and custom paper size.

Popular Printer Emulation Support

The machine supports HP LaserJet IIP printer emulation mode. If you use DOS application software, or Windows LaserJet IIP emulation mode for printer operations.

as a Printer

Workstation Version 4.0 are available on the diskettes

system using our installer program. The driver supports our

3.0 or earlier, you can use HP

Remote Printer Console Program for DOS

The printer driver supplied with your machine includes the utility program Remote Printer Console (RPC). When you operate your computer in the Disk Operating System (DOS) environment, RPC lets you easily change the machine’s default settings (such as fonts, page setup, emulations, etc.).

RPC also provides a status monitor Terminate-and-Stay Resident (TSR) program. It runs in the background and monitors the printer status as it reports the current status or errors on your PC screen.

Bi-directional Parallel Interface

The machine’s parallel interface enables it to send memory and printer setup information to the computer.

Enhanced Memory Management

The machine has its own Data Compression Technology, which automatically compresses graphic data and downloads font data efficiently into the machine’s memory. With the machine’s standard memory, you can avoid memory errors and print most full-page, 600 dpi graphic and text data, including larger fonts.

Printing From Your PC

USING FAX MACHINE AS A PRINTER

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Multi-purpose Paper Cassette

The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette.

■

Select the print command from your PC. Your PC sends a print command and data to the machine. The machine

displays the date and time and RECEIVING DATA. If there are more pages, the machine begins to print the next page automatically. When printing is finished, it returns to online status.

You may select the proper paper source, paper size, and page orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. (See Acceptable Paper, page 2-5.)

Use the manual feed slot for labels, transparencies, card stock, thicker paper or envelopes.

Two-Sided Printing (Manual Duplexing)

The supplied printer drivers for Windows® 3.1x, 95/98 and Windows NT Workstation Version 4.0 enable manual duplex printing. (For more information, see the Help screen for the printer driver.)

Please select LPT1 on the printer driver. The machine prints all the

even-numbered pages on one side of the paper first. Then, the Windows instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.

driver

Caution

When you use manual duplexing, it is possible that a paper jam may occur

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USING FAX MACHINE AS A PRINTER

Page 99

or the print quality might not be satisfactory. (See Paper is Jammed in the Multi-purpose Paper Cassette, page 17-6.)

Front Output Bin

The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages.

To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.

Manual Feed Slot

Your machine has a manual feed slot above the paper cassette. You can load envelopes and special print media one at a time into this slot. You do not have to remove paper from the paper cassette. (For information about acceptable paper, see page 2-6.)

Use the manual feed slot to print or copy on labels, transparencies, card stock, thicker paper or envelopes.

Loading One Sheet of Paper

You do not have to choose Manual Feed in the Setup dialog box of your

USING FAX MACHINE AS A PRINTER

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Page 100

printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert it all the

way. Adjust the paper guides

to the width of the paper.

Loading More than One Sheet of Paper

Manual Feed Slot

Open the Setup dialog box of the Windows® printer driver and select

Manual Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first page. The machine starts printing automatically.

After the first page is printed, the screen

displays: Insert the next sheet of paper to resume printing.

Repeat Steps 1 and 2 until you have finished printing.

If you do not select Manual Feed, and insert a page in the manual feed slot, the machine will load the first page from the manual feed slot and subsequent pages from the paper cassette.

Printing on Thicker Paper and Card Stock

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USING FAX MACHINE AS A PRINTER