ICON EMPLOYEE TIME CLOCK SB-100 User Manual
P1503-01
SB-100™ Employee Time Clock User Guide
Icon Time Systems
Automated Time and Attendance Solutions for Small Businesses
EPM DIGITAL SYSTEMS, INC., An Oregon Corporation
ICON TIME SYSTEMS is a registered subsidiary of EPM Digital Systems, Inc.
Notice:
The information contained in this document is subject to change without notice.
ICON TIME SYSTEMS MAKES NO WARRANTY OF ANY KIND WITH REGARD TO
THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. ICON TIME
SYSTEMS shall not be liable for errors contained herein or for incidental consequential
damages in connection with the furnishing, performance, or use of this material.
This document contains proprietary information that is protected by copyright. All rights
are reserved. No part of the document may be photocopied, reproduced, or translated
to another language without the prior written consent of EPM Digital Systems, Inc.
Copyright (C) EPM DIGITAL SYSTEMS, INC. 2003-2005
SB-100™ Employee Time Clock is a trademark of EPM Digital Systems, Inc.
All other trademarks belong to their respective owners.
Icon Time Systems
15201 NW Greenbrier Parkway, Suite A1
Beaverton, Oregon 97006
971-249-1700
Printed in U.S.A. January 2003-2005
SB-100™User Guide
Table of Contents
Overview ........................................................................................ 1
Time Clock Organization................................................................. 2
Keypad Functions............................................................................. 3
Accessing Supervisor Mode .............................................................4
Time Clock Setup ............................................................................ 5
Employee Setup (Optional).............................................................. 7
Reports ........................................................................................... 8
Editing Punches ..............................................................................10
Appendix ....................................................................................... 11
Testing Your Printer
Troubleshooting
Tips
1
Overview
Thank you for purchasing the SB-100™ Employee Time
Clock
designed to automate employee time collection
without extensive set-up or training. The SB-100 works
with or without a PC and is ready to go, out of the box, in
just five minutes! No Hassle -- No Fuss -- just plug it in and
the Time Clock starts recording your employees' time.
Enjoy the convenience of having automatically calculated
standard hours, overtime hours and gross wages. Never
again add up another timecard or timesheet!
The SB-100 comes with:
• AC Adapter
• PC Option Cable
• Pre-programmed Employee ID Cards
• Software CD
•
Wall Mount Kit - includes mounting bracket and case keys
• Quick Start Guide
AC Adapter - Powers up the Time Clock.
PC Option Cable - Connects the Time Clock to your PC.
This allows you to print and view reports through your PC.
Pre-programmed Employee ID Cards - The SB-100
comes pre-programmed with 50 employee ID numbers
and pre-printed ID cards. Hand each employee a unique
ID card, and they will use this number to clock in and out.
(The employee ID card also contains instructions to assist
the employee with learning the clock in/out process.)
Software CD - PC Reporter Software - Assists you with
the use of your Time Clock. Allows you to print and view
reports through your computer. (You cannot edit reports
with PC Reporter.)
Wall Mount Kit - Conveniently mount the Time Clock
anywhere; includes a wall mounting bracket and case keys.
Always make sure the Time Clock is mounted within five
feet of an electrical outlet.
Quick Start Guide - Step by step instructions on how to
set-up your Time Clock. Please read the Quick Start
Guide before going any further.
2
Time Clock Organization
The SB-100 presents employee punches as in/out groups
known as “punch pairs.” Each pair consists of the date,
in-time and out-time. The Time Clock maintains employee
records in alphabetical order with each employee's
punches sorted chronologically.
CALCULATIONS
SB-100 calculates all punches to 1/100th of an hour. If
“Rounding Rules” are selected the Time Clock will round
the time of day punched, not the final calculation. The
Time Clock uses rules that you configure to indicate how
you wish hourly information to be calculated.
REPORTS
Reports may be printed at ANY TIME and AS MANY
TIMES as you want, without your data being harmed.
Reports can be sent directly to your dot matrix printer or
compatible laser printer. You can also connect your Time
Clock to your PC and print reports through your
Windows based PC, just by installing the enclosed PC
Reporter software. Please note, when printing reports
through your PC with the PC Reporter software, you
may not edit reports— only print them.
EMPLOYEE USE
Your SB-100 Employee Time Clock is ready to use out of
the box with 50 pre-programmed employee ID numbers—
and is ready for clocking in (see Quick Start Guide). Icon
Time Systems recommends that you assign names and pay
rates to each employee for easier-to-read reports and
labor costing. To enter a punch at the Time Clock,
an employee
enters their three-digit ID number, then
presses IN or OUT.
When punching out, employees
can view their hours worked for that punch pair, and
their total for the week.
EXCEPTION PUNCHES
Exception punches are caused by missed sign-ins and
sign-outs. The Time Clock automatically marks missed
punches, for a supervisor to edit at a later time.
STARTING NEW PAY PERIODS
The SB-100 automatically maintains your current and last
payroll in memory. When a new pay period begins, the
Time Clock will sort and group your punch pairs for payroll reporting. You do not have to be present for this
process; it happens automatically! After a new pay period
begins you may receive your payroll reports by printing
timecards from the “Last Pay” period menu.
Loading...