IBM TDS800 User Manual

Océ TDS800

User Manual

Océ-Technologies B.V.

This manual contains a functional and task-oriented description of the Océ TDS800 multifunctional digital system release 1.3.

Trademarks

Products in this manual are referred to by their trade names. In most, if not all cases, these designations are claimed as trademarks or registered trademarks of their respective companies.

Adobe® PostScript® 3™/PDF

Safety information

This manual contains the following safety information:

■ Appendix B lists ‘Instructions for safe use’. You are advised to read this

information before you start to use the system. Appendix B includes technical safety information like safety data sheets.

■ Where applicable, cautions and warnings are used throughout this manual to

draw your attention to safety precautions which should be taken.

Internet

Check Océ on the internet at www.oce.com for:

■ the latest drivers

■ the latest user manuals

© 2003 Océ-Technologies B.V. Venlo, The Netherlands All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.

Edition 2003-08

Chapter 1

Introduction

About this manual 12 The Océ TDS800 14 Océ TDS800 key concepts 15

User interaction 16

Océ TDS800 users 18 Océ TDS800 components 19

Océ TDS800 printer 19 Océ TDS800 scanner 20 Océ TDS800 Power Logic® Controller 20

Turn on and off the Océ TDS800 23

Timers 25

Chapter 2

Using the Océ TDS800 to print

Before you begin 30 How to print 31 Printer operator panel 32

Select a language 32 Display 33 Counter 34 Keys 34

Printer operator panel actions 36

Media types and sizes on the printer 36 Special media indication 38 Stopping a print job 39

Print with Océ Print Exec® Workgroup 40

Introduction 40 Options 40 Connect to Océ Print Exec® Workgroup 40 The documentation set 41

Print with Océ Repro Desk 42

Introduction 42 The documentation set 42

Table of Contents 3

Chapter 3

Using the Océ TDS800 to Copy

Before you begin 44 Scanner operator panel 45

Section, Function and Arrow keys 48 Sections on the display of the scanner operator panel 49 Custom section 49 Original section 50 Print section 51 File section 51 Job templates 52 Change the operator panel language 52 Change default settings on the scanner operator panel 53

Perform basic copy jobs 55

Make copies 55 Select the required media 56 Select the input mode 58 Specify the zoom factor 60 Define settings for the next original 61 Account logging 61 Using the manual feed for copy jobs 62 Stop a job 63 Interrupt a job 63 Stamping 65

Chapter 4

Using the Océ TDS800 to scan-to-file

Before you begin 68 Scanner operator panel 69 Océ Scan Logic® 70

Scan clicks 71

Make a scan-to-file 72 Settings for scan-to-file 74

File mode 75 Destination 75 File format 76 Tiff sub format 76 PDF compress 77 Resolution 77 Zoom 78 Optimisation 78 Mirror 78

4 Océ TDS800 User Manual

Chapter 5

Océ Scan Manager 79

Tree view 80 Table view 81

Actions in Océ Scan Manager 82

Destinations 82 Define file names 86 Scanned files 87 Manage the temporary store 89 How to retrieve scanned files 89

Océ View Station LT® 92

Menu options 93 Function buttons 94 View error 95

Special copy and scan jobs

Non-standard size originals 98

The scan width 98 The copy size 99 Scanning originals with filing strip 100

The image quality 103

Brightness 103 Automatic background compensation 104

Editing functions 106

Auto align 106 Shift the image 108 Mirror image 109

Make a set copy 111 Océ Matrix Logic® introduction 112

What is Océ Matrix Logic 112 Workflow 112 Access Océ Matrix Logic® 114

Use Océ Matrix Logic® 115

Matrix composition 115 Create a Matrix Job 115 Add configurations 116 Print the Matrix job 118 Reprint 119 Copy configurations 119 Edit configurations 121 Banners 123

Table of Contents 5

Chapter 6

Chapter 7

Océ Power Logic®: Settings Editor

Introduction 126 Overview of the Océ Settings Editor 127

General structure 128 Menu bar 129 Top toolbar 129 Left toolbar 130 Settings area 131 Status bar 132

Use the Océ Settings Editor 133

Key Operator settings 133 System Administrator settings 134 Access the Océ Settings Editor 135 Start the Océ Settings Editor 136 Define the contents of the custom card 136 Define the job templates 137 Manage different system adjustments with save and load 138 Find system settings in the Settings Editor 139

Océ Power Logic®: System Control Panel

Introduction 142

Structure 142 Icons 144

User actions 145

Chapter 8

Océ Power Logic®: Queue Manager

Introduction 148

Structure 148 Modes 151 Icons 152

Managing print jobs 153

Chapter 9

Océ Power Logic®: Remote Logic

Introduction 156 Installation procedure for Microsoft® Windows systems 157

6 Océ TDS800 User Manual

Chapter 10

Installation procedure for Unix systems 159

General installation instructions 159 IBM AIX 160 HP-UX 160 Linux 160

Installation procedure for Apple Macintosh® 161 Use Océ Remote Logic® 162 User modes 163

Log on 164 Log off 164 To change the password 165 Automatic logon 165 Language 166 Help 166 Command line parameters 166

How to use the remote system 169

Océ Account Center

Introduction 172 Océ Account Logic 173

Introduction to Océ Account Logic 173 Océ Power Logic® controller setup 173

Océ Account Console 175

Introduction to Océ Account Console 175 Summary of Océ Account Console 175

Chapter 11

Chapter 12

The folder

Introduction 178 Folder 179 Reinforcement unit 183 Belt unit 185

Belt full detection 186

Media and supplies

Load rolls of media 188

Clear the chip tray 193

Add the toner 194

Table of Contents 7

Chapter 13

Chapter 14

Change the tape roll in the reinforcement unit 196

Maintenance

Clean the reference roller 206 Maintenance of the Reinforcement Unit 208

Clear the waste box 208 Clean the reinforcement knives 209

Problem solving

Introduction 214 How to clear original jams 215 How to clear paper jams 217

Paper jam in the manual feed 218 Paper jam in the fuser section 219 Paper jam in the paper roll compartments 223 Paper jam behind the chip tray 224 Paper jam in the vertical transport unit 225 Paper jam underneath the roll 1, roll 3 and roll 5 triangular feed unit 226 Paper jam in the first fold section of the folder 227 Clear a paper jam in the high capacity output unit of the folder 231

Problems with the Reinforcement Unit 234

Clear paper jams in the Reinforcement Unit 234 Clear tape jams in the Reinforcement Unit 236 No reinforcement strips on the output without an error message 238

Chapter 1 Introduction

This chapter contains a description of the main features, delivery options and software applications provided with the TDS800.

About this manual

This manual contains the following chapters:

Chapter 1: Introduction contains a general introduction to the Océ TDS800

system, including a general description of the main features, delivery options and software applications provided with the system. Contains a description of how to turn on and off the Océ TDS800.

Chapter 2: Using the Océ TDS800 to print contains a description of the

actions that can be performed on the printer operator panel of the Océ TDS800.

Chapter 3 Using the Océ TDS800 to copy contains a description of the actions

that can be performed on the scanner operator panel of the Océ TDS800 including the basic copy functions that are available from the system.

Chapter 4: Using the Océ TDS800 to scan contains a description of how to

scan originals to a file.

Chapter 5: Special copy and scan jobs contains a detailed description of

special copy functions to be performed on the Océ TDS800.

Chapter 6: Océ Power Logic®: Settings Editor contains information about the

Océ Settings Editor. For details about specific settings, refer to the Help on the Océ Settings Editor.

Chapter 7: Océ Power Logic®: System Control Panel contains a description

of how to view the system status of the Océ TDS800.

Chapter 8: Océ Power Logic®: Queue Manager contains a description of how

to view the Océ TDS800 print queue and how to abort an active print, how to delete and pause print jobs in the queue and how to restart jobs that are put on hold.

Chapter 8: Océ Power Logic®: Remote Logic contains a description of the

installation and the function of the Océ TDS800 remote controller applications.

Chapter 10: Océ Account Center contains a description of how to manage the

account information of the print, copy and scan-to-file jobs with Océ Account Logic and Océ Account Console.

12 Océ TDS800 User Manual

Chapter 11: The folder contains a description of the folder delivered as an

option with the Océ TDS800.

Chapter 12: Media and supplies contains a description of regular maintenance

tasks, like loading paper, adding toner, and changing tape in the reinforcement unit.

Chapter 13: Maintenance contains a description of how to clean the glass

platen, the reference roller and how to maintain the reinforcement unit.

Chapter 14: Problem solving contains a description of the problems that may

occur while using the Océ TDS800.

Appendix A: Overview and tables contains an overview of the system, the

operator panels, the product specifications for the Océ TDS800, a list of available material types and sizes, and a list of formats included in the paper series.

Appendix B: Safety information contains the recommended weight limits,

instructions for safe use, the available safety data sheets and the applicable

NERGY STAR® specifications.

Appendix C: Miscellaneous contains the notation conventions, a reader’s

comment sheet and the addresses of local Océ organizations.

Index indicates where you can find the most commonly-used terms in the

manual.

Introduction 13

The Océ TDS800

The Océ TDS800 is a wide format, black and white, high volume multifunctional system. The Océ TDS800 offers a broad range of print, copy, and scan-to-file functions. The printer prints at a resolution of 400 dpi and is highly productive because of its Océ Copy Press technology. See ‘Product specifications Océ TDS800’ on page 245 for more information.

[1] Océ TDS800

14 Océ TDS800 User Manual

Océ TDS800 key concepts

Printer configuration The Océ TDS800 has six media rolls, a roll loader and a

horizontal delivery tray. A folder is optional.

Copy function With the Océ TDS800 scanner a large number of copy

activities can be performed. A wide variety of original and copy related settings are supported. Users can specify particular layout, media, finishing, feeding and quality enhancement options from the scanner operator panel. See ‘Product specifications Océ TDS800’ on page 245 and ‘Scanner operator panel’ on page 244 for more information.

Océ Scan Logic® The Océ TDS800 offers full hybrid performance with it’s

optional scan-to-file function. Documents are scanned then stored digitally. Ten customisable destinations are supported.

Adobe® PostScript® 3/PDF The Océ TDS800 fully supports Adobe®

PostScript with a password in the Océ Settings Editor.

Network connectivity The Océ TDS800 supports a number of popular network

protocols. This means that it can be used in multiple networking environments such as TCP/IP, NetBEUI, and Novell Pserver (IPX/SPX).

Print and copy jobs Print and copy jobs are sent to the Océ TDS800 Printer

from a user application (print job) or from the scanner (copy job). Print and copy jobs can consist of several sets, which in turn can consist of several pages. Sorting of a print or copy job can take place based on sets or on pages.

® 3. For Japanese 5 extra fonts are optional. They can be enabled

Set processing The Océ TDS800 supports set processing. This means that a

job can consist of several files or originals. You can print or scan these files or originals multiple times and in sorted sets. The Océ TDS800 is equipped with 2 hard disks with a set memory for storing up to 250 A0s each. This allows for the creation of identical sets that are sorted either by page or by set. See also ‘Make a set copy’ on page 111.

Océ Matrix logic® Océ Matrix Logic® is an Océ TDS800 option which allows

you to form in one single operation different copy sets from one set of scanned originals

using predefined settings. See ‘Océ Matrix Logic® introduction’ on

page 112.

Introduction 15

Spool memory The Océ TDS800 contains a spool memory which provides a

queuing system for files you want to print. The spool memory allows multiple users to send print jobs to the Océ TDS800 at the same time. The print jobs are then placed in the print queue where they wait to be printed. The job that is put first into the queue is printed first.

Job recovery The Océ TDS800 is equipped with a job recovery function that

safeguards users against data loss in case of a printer failure. After a restart, the data submitted to the printer before the crash is automatically processed and printed. This means that jobs do not have to be re-submitted after a printer malfunction.This saves valuable time for the users.

Green key principle The Océ TDS800 is a very user-friendly system. The

scanner, in particular, is very easy to operate. Basic copy jobs can be performed by simply pressing the green start key on the scanner operator panel. Only if you want to perform more complex copy jobs, you have to change the default copy settings with the help of the other settings on the scanner operator panel.

User interaction

The user can communicate with the Océ TDS800 both local on the system and from remote locations:

Operator panels The Océ TDS800 consists of two operator panels for making

a wide variety of settings for printing and copying. See ‘Printer operator panel’ on page 243 and ‘Scanner operator panel’ on page 244 for more information.

Controller applications The Océ TDS800 controller applications are used for

making default key operator and system administrator settings (Océ Settings Editor). For viewing the status of the jobs in the print queue you use the Océ Queue Manager. The Océ System Control Panel shows the status of the entire system.

Océ Scan logic® With ‘Océ Scan logic®’ you can define all relevant settings

for scan to file. See ‘Océ Scan Logic®’ on page 70 for more information.

Océ Remote Logic® With Océ Remote Logic® you can perform the following

actions from any PC connected to the network and with Océ Remote Logic software installed:

■ Remotely view system status (Océ System Control Panel).

16 Océ TDS800 User Manual

■ Remotely manage print jobs (Océ Queue Manager).

■ Remotely change settings (Océ Settings Editor).

Printer drivers With the Océ TDS800 a number of printer drivers can be used,

including a Windows PostScript

® driver. With these drivers users in remote locations can print their

® raster driver, AutoCAD® HDI drivers and a

files directly from their applications to the Océ TDS800. More information about installing, configuring and using drivers can be found in the documentation provided with the drivers. All Océ drivers can be freely downloaded from the Internet at www.oce.com.

Océ Print Exec® Workgroup Océ Print Exec® Workgroup is optional software

which allows you to create and send a set of files to the Océ TDS800. You can send jobs from your workstation, using your web browser. See also ‘Print with Océ Print Exec® Workgroup’ on page 40.

Océ Repro Desk Océ Repro Desk is a print management solution for the

reprographer and their clients. See also ‘Print with Océ Repro Desk’ on page 42.

Easy print submission through FTP The Océ TDS800 supports printing via

FTP. You can print files via FTP from a command line prompt, an FTP application, or from an Internet browser. The following Internet browsers support drag and drop of files:

■ Netscape® Navigator 4.x

Drag the jobs into the Jobs folder on the FTP site of your Océ TDS800. The jobs will appear in the print queue on the Océ Queue Manager.

The following Internet browsers support copy and paste of files:

■ Netscape® Navigator 4.x

■ Microsoft® Internet Explorer 5.5

Paste the jobs into the ‘Jobs’ folder on the FTP site of your Océ TDS800. The jobs appear in the print queue on the Océ Queue Manager.

Introduction 17

Océ TDS800 users

On the Océ TDS800 the following user types can be identified:

System administrator The Océ TDS800 system administrator is responsible

for installing and configuring the Océ TDS800 in its environment. He defines the printer language settings, pen settings and Automatic Language Sensing (ALS) settings. The system administrator can also provide assistance to normal users who need to install the printer drivers on their workstations. Configuration information can be found in the Océ TDS800 Connectivity Manual provided with the Océ TDS800.

Key operator The Océ TDS800 key operator is responsible for the daily

maintenance of the Océ TDS800. The key operator adds toner when necessary, loads media as needed and defines the default printer settings for recurring print jobs. Also, the key operator defines all time settings, such as panel time out and sleep mode time out. See ‘Océ Power Logic®: Settings Editor’ on page 125 for more information.

Repro operator The repro operator is responsible for the daily operations on

the Océ TDS800

settings. The Repro Operator has no rights to change settings in the Océ Settings Editor. In the Océ Queue Manager and the Océ System Control Panel the repro operator has the same user rights as the Key Operator and System Administrator.

. The Repro Operator settings are a subset of the Key Operator

Anonymous user Typically, an anonymous user on the Océ TDS800 can be

either a PC user who has remote access to the system through one or more drivers (Windows

® raster driver, AutoCAD® ADI/HDI drivers or PostScript®

driver) or Océ Remote logic Panel and Océ Settings Editor), or a user performing a copy job at the scanner.

Service operator The Océ TDS800 service operator is responsible for

installation and maintenance of the Océ TDS800.

18 Océ TDS800 User Manual

® (Océ Queue Manager, Océ System Control

Océ TDS800 components

The Océ TDS800 is available as a digital network printer, or as a full combination with a scanner which can print, copy or scan to file. The Océ TDS800 consists of the following components (see Figure 1 on page 14):

■ Printer

■ Scanner

■ Océ Power Logic® Controller

These components, in combination with your network, Océ Print Exec Workgroup and one or more drivers (Windows PostScript

®), allow you to use the Océ TDS800 as your default enterprise print

and copy solution.

See the Connectivity Manual for more details about network settings for the Océ TDS800 printer. You find more information about installing, configuring and using drivers in the documentation provided with the drivers.

Note: All drivers for the Océ TDS800 can be freely downloaded from the World

Wide Web at www.oce.com.

Océ TDS800 printer

The Océ TDS800 printer has the ability to contain six rolls of media. In standard configuration the printer delivers your jobs on the output delivery tray.

The Océ TDS800 printer has the following optionals:

■ a folder to fold the output.

■ a reinforcement unit to add a reinforcement strip.

■ a punch unit to make holes on one edge.

■ one or two belts to deliver folded output nicely stacked for a longer period of

time (useful for unattended printing).

® driver, AutoCAD® HDI or

Introduction 19

Océ TDS800 scanner

You use the Océ TDS800 scanner to copy or to scan to file.

The optional original delivery tray enables you to stack your originals behind the scanner.

Océ TDS800 Power Logic® Controller

The Océ TDS800 is equipped with a Océ Power Logic® Controller which helps you to make optimum use of your system. On this Océ Power Logic Controller a number of applications run which allow you to control your jobs, make your default job settings and monitor the system status. These applications include:

■ Océ Queue Manager (QM)

■ Océ System Control Panel (SCP)

■ Océ Settings Editor (SE)

■ Océ Scan Manager and Océ View Station LT (optional)

■ Océ Remote Logic®, includes QM, SCP and SE on a remote workstation

which connects to the Océ Power Logic Océ View Station LT do not run on Océ Remote Logic®.

Océ Queue Manager The Océ TDS800 Océ Queue Manager (QM) application

provides you with a graphical representation of the print queue. It allows you to view the print queue and the status of the print and copy jobs as well as to manage the jobs in the queue. With the Océ Queue Manager you can:

® Controller. Océ Scan Manager and

■ View the print queue.

■ View the inbox queue

■ View the history queue

■ Abort the job currently being printed

■ Give jobs a priority in the print queue

■ Delete jobs in the print queue, inbox queue, and history queue

■ Pause jobs in the print queue

■ Restart previously paused jobs in the print queue

■ Print jobs from the inbox queue

■ Reprint jobs from the history queue

■ Change number of sets for jobs in the history queue

■ View the properties of jobs in the print queue, inbox queue, and history

queue.

20 Océ TDS800 User Manual

See ‘Managing print jobs’ on page 153 for more information about the Océ Queue Manager.

Océ System Control Panel The Océ System Control Panel (SCP) application

provides you with status information about the printer. This includes:

■ Status of the Océ TDS800 printer and scanner

■ Set memory monitor to view the available storage space on the controller.

■ Overview of the loaded media types and sizes.

See ‘Océ Power Logic®: System Control Panel’ on page 141 for more information about the Océ TDS800 System Control Panel.

Océ Settings Editor The Océ Settings Editor consists of 2 sets of settings, the

key operator settings and the system administrator settings.

The key operator settings allow the key operator to configure and set up job, printer, system and scanner specific settings. These settings include:

■ Format options

■ Editing options

■ Media related options

■ Finishing options

See ‘Océ Power Logic®: Settings Editor’ on page 125 for more information about the Océ TDS800 Settings Editor application.

The system administrator settings allow the system administrator to configure and set up all aspects related to the infrastructure of the system. These settings include:

■ Host information

■ Network settings

■ Pen settings

■ Printer language settings

■ General administrator settings

See ‘Océ Power Logic®: Settings Editor’ on page 125 for more information about the Océ TDS800 Settings Editor.

Introduction 21

Optionals: you can order the following optionals for the Océ Power Logic®

Controller:

■ Océ Scan Logic® consists of Océ Scan Manager and Océ View Station LT.

With Océ Scan Logic

■ Océ Print Exec® Workgroup is a job submission application, which allows

® you can perform scan to file.

you to send print jobs to a destination device (Océ printer) from your web browser. For detailed information see ‘Print with Océ Print Exec® Workgroup’ on page 40.

■ Account Logging. Account Logging is for accounting purposes, the Océ

Power Logic

® Controller is able to keep track of all your jobs. For each job

the job info and the paper usage is stored.

■ Job templates

The job templates on the scanner operator panel give you direct access to five different sets of settings. You define the template settings in the Settings Editor. You select a template on the scanner operator panel by pressing one of the five function keys. The fifth template includes the last used settings on the scanner.

■ Adobe® PostScript® 3™/PDF

■ 5 additional Japanese fonts for Adobe® PostScript® 3™

■ Océ Matrix Logic®

Océ Matrix Logic copy sets from one set of scanned originals

® allows you to create, in one single operation, different

using predefined settings. See ‘Océ

Matrix Logic® introduction’ on page 112.

■ Stamping

Stamping allows you to print a predefined text on all your copies (see ‘Stamping’ on page 65).

22 Océ TDS800 User Manual

Turn on and off the Océ TDS800

You must separately turn on and off Océ TDS800 printer, scanner and the Océ Power Logic turn on and off the Océ TDS800 printer, scanner and the Océ Power Logic Controller.

Use the key switch on the printer and scanner to turn on and off the printer and scanner. Use the On / off button on the Océ Power Logic on and off the Océ Power Logic

® Controller. You do not have to use a specific order in which you

® Controller.

off

® Controller to turn

timer

[2] Power switch with key in the timer position on the printer

off

timer

[3] Power switch with key in the timer position on the scanner

Introduction 23

[4] Power button on the Océ Power Logic

▼ Turn the Océ TDS800 printer on and off

Turn the key to the ‘on’ position (see Figure 2).

® Controller

The system takes about 20 minutes to warm up. When the system is warmed up, the message ‘Ready to...’ appears on the printer operator panel.

2 Turn the key to the ‘off’ position (see Figure 2).

Note: Before you turn off the printer, make sure that the printer is not

printing a job.

▼ Turn the Océ TDS800 scanner on and off

Turn the key to the ‘on’ position (see Figure 3) After a few seconds the message ‘Ready to print’ appears on the scanner operator panel.

2 Turn the key to the ‘off’ position (see Figure 3).

▼ Start up the Océ Power Logic Controller

Turn on the controller and the screen. After the initial system test of the controller the applications, Océ Queue Manager, Océ System Control Panel, Océ Settings Editor and Océ Scan Manager are automatically started and the controller applications are ready for operation.

Note: The Océ Settings Editor is minimised to save screen estate.

Take the following actions to turn off the controller:

▼ Turn off the Océ Power Logic® Controller

Go to the Océ System Control Panel application.

2 Select the ‘Shutdown’ option from the ‘System’ menu. 3 Confirm shutdown by clicking on the ‘Yes’ button in the ‘Shut down’ window.

24 Océ TDS800 User Manual

Timers

The system automatically performs the shutdown procedure for the controller. Finally, the Windows ‘Shutdown Computer’ window appears, which informs you that you can turn off your computer. You can now restart the controller by pressing the ‘Restart’ button.

Note: Wait at least 5 seconds before you restart the Océ TDS800.

4 Turn off your computer and display.

The Océ TDS800 is standard equipped with a number of timers for energy saving and automatic turn on and off behavior. The timers can be configured in Océ Settings editor. See Chapter 6, ‘Océ Power Logic®: Settings Editor’ on page 125 and the on-line help on the Océ Settings Editor for details. The Océ TDS800 has the following timers

■ Low power mode timer

This timer only works for the printer. After the time defined in the Océ Settings Editor, the printer uses a little less power and cools down slightly.

Note: You can disable the Low power mode timer in the Océ Settings Editor

(see ‘Find system settings in the Settings Editor’ on page 139).

■ Sleep mode timer

This timer works for both the printer and the scanner. After the time defined in the Océ Settings Editor, the system receives a minimum of power (see ‘Find system settings in the Settings Editor’ on page 139). The screens on the operator panels turn off. The printer cools down. When you press a key on either of the operator panels, the printer or scanner activates. The printer will need to warm up before becoming operational.

■ Shut off timer

This timer works for both the printer and scanner. After the time defined in the Océ Settings Editor, the system will turn off entirely (see ‘Find system settings in the Settings Editor’ on page 139). This timer only works when the keys in the power switch on the printer and scanner are set to the timer position.

■ Wake up timer

This timer works for both the printer and scanner. At the time defined in the Océ Settings Editor, the system turns on automatically (see ‘Find system settings in the Settings Editor’ on page 139). This timer only works when the keys in the power switch on the printer and scanner are set to the timer position.

Introduction 25

Figure 5 on page 26 shows the flow of the timers under the following conditions:

■ The system remains idle for the period defined in the Océ Settings Editor.

■ Configure the timers in the Océ Settings Editor .

■ The power switches of the printer and the scanner are set to the timer position

(Shut off timer and Wake up timer only)

Under these conditions the timers work in a circular way. When you use this automatic flow of the Océ TDS800 timers, the system will be warmed up and ready for operation when you need it and will make economic use of power.

The Océ TDS800 printer and scanner are standby

The Océ TDS800 printer and scanner turn themselves on

The Océ TDS800 printer and scanner turn themselves off

[5] The automatic flow of the Océ TDS800 timers.

The Océ TDS800 printer is in low power mode

The Océ TDS800 printer and scanner are in sleep mode

26 Océ TDS800 User Manual

▼ How to configure the automatic shut off and wake up timers

Use the shut off time-out setting in the Océ Settings Editor to define after how many minutes of inactivity the printer and scanner turn off.

2 Use the ‘First working day’ and ‘Last working day’ settings in the Océ Settings

Editor to define on which days of the week the printer and scanner automatically wake up.

3 Use the wake up ‘Time’ setting in the Océ Settings Editor to define the wake

up time of the scanner and the printer on working days.

▼ How to enable the automatic shut off and wake up timers on the printer and

scanner

Turn the key to the ‘off’ position. See figure 2 on page 23 and figure 3 on page 23. The Océ TDS800 turns off.

2 Turn the key to the ‘timer’ position. See figure 2 on page 23 and figure 3 on

page 23. The Océ TDS800 turns on at the time and day defined in the Océ Settings Editor.

Note: The timers must be enabled separately on both the scanner and the

printer.

Before you enable the timers, you must first turn the system off by turning the key to the ‘Off’ position. When you then turn the key to the ‘timer’ position, the system turns on. The system remains on during the defined time in the shut off time out setting in the Océ Settings Editor. The system remains off until the defined time in the wake up time setting in the Océ Settings Editor.

Note: The timer settings are stored local on the printer and the scanner. When

the controller is turned off, the timers still function as configured on the Océ Settings Editor.

Before you enable the automatic shut off and wake-up timers, it is possible to force the system to turn off.

Introduction 27

▼ How to force turn off

Turn the key to the ‘off’ position. See figure 2 on page 23 and figure 3 on page 23. he Océ TDS800 turns off

2 Turn the key to the ‘timer’ position. See figure 2 on page 23 and figure 3 on

page 23.

3 When the system wakes up, wait until the systems starts warming up.

Press any key on the operator panel to start warm up.

4 Turn the key to the ‘off’ position. See figure 2 on page 23 and figure 3 on

page 23. The Océ TDS800 turns off.

5 Turn the key to the ‘timer’ position. See figure 2 on page 23 and figure 3 on

page 23 The Océ TDS800 remains turned off regardless of the timer settings defined in the Océ Settings Editor. The Océ TDS800 wakes up on the next working day at the time defined in the Océ Settings Editor.

28 Océ TDS800 User Manual

Océ TDS800

User Manual

Chapter 2 Using the Océ TDS800 to print

This chapter contains a description of the Océ TDS800 printer function.

Before you begin

You must turn on both the Océ TDS800 printer and the Océ Power Logic® Controller before you can print. See ‘Turn on and off the Océ TDS800’ on page 23.

30 Océ TDS800 User Manual

How to print

See ‘User interaction’ on page 16 for information about how to print to the Océ TDS800.

Using the Océ TDS800 to print 31

Printer operator panel

The printer operator panel consists of a number of keys and a graphical display (see Figure 6). At the top of the panel is an attention light which starts flashing when operator intervention is required.

Ready to print

[6] Printer operator panel

Select a language

On the operator panel of the Océ TDS800 Printer you can specify which language you want to use for displaying printer information, such as status and error messages.

By default, you can choose between two languages, which have been defined for your system by the key operator (see ‘Find system settings in the Settings Editor’ on page 139). The Océ TDS800 supports a total of 16 languages. See Chapter 6, ‘Océ Power Logic®: Settings Editor’ on page 125 and the On-line Help on the Océ Settings Editor.

Note: If the key operator has specified only one language, it will not be possible

for you to choose. In that case the language option will not appear on the operator panel.

1 A1 Paper 3 A0 Paper 5 36 Paper

2 A2 Paper 4 A3 Paper 6 A0 Paper

32 Océ TDS800 User Manual

▼ Select a language

Press the ‘On-line’ key on the printer operator panel to put the printer Off-line. The message ‘Off-line’ is displayed in the status window.

2 Press the left selection key to shift the focus to the Language option.

A shadow effect is used to indicate that the focus is set to this option.

3 Activate the Language option by pressing the right selection key.

The dotted line around the current selection is changed into an uninterrupted line and the small selection triangles next to the specified language are no longer dimmed.

4 Use the arrow keys to switch between the predefined languages. 5 The language specific elements on the display are immediately customized to

reflect your language choice. Only the indicator for the language itself, is in the alternative language. This way you always know what your alternative language is.

6 Put the printer On-line again by pressing the ‘On-line’ key. The printer now

uses the selected language.

Display

The graphical display offers feedback about the current printer status. It provides you with the following information:

■ Status information (e.g. ‘Preparing for run’, ‘Ready to print’, ‘Warming up’).

During normal operation the following message types may appear: Status / action message: indicates the actual status of the printer plus the action to be taken, e.g. ‘Roll empty. Feed A2, plain paper’. Warning message: during a warning message the printer will continue to operate, but it is possible that the print quality is not optimal, e.g. ‘Fill E1 toner’. A graphical overview of available rolls and manual feeds, including the material type and size used by each roll or manual feed.

■ An indication that a particular roll is empty.

An empty roll is represented by a dotted roll symbol.

■ In the event of an error, a graphical representation of any error location

(cover or panel), together with instructions on how to solve the problem is displayed.

Using the Océ TDS800 to print 33

Counter

On the operator panel of the Océ TDS800 Printer a counter will be displayed that gives the user feedback about the progress of the job that is currently being printed. The counter, which is located at the bottom of the upper window on the operator panel, displays the number of sets and the pages printed. Counting starts at 1. The following options are available:

■ When no sets are made, only the current page and the total number of pages

are displayed (e.g. ‘Page 3 of 5’). At the beginning of a job, when the system does not know the total number of pages yet, only the current page may be displayed (e.g. ‘Page 5’).

■ With set input: set counter. In this case the counter shows the current, the

total number of sets and the current page (e.g. ‘Set 3 of 5, Page 10’). At the beginning of a job, when the system does not know the total number of sets yet, only the current set and page may be displayed (e.g. ‘Set 2, Page 5’).

■ With set input: multiple sheet counter. In this case the counter shows the

current page, the total number of pages and the current copy, e.g. ‘Page 2 of 12, Copy 5’). At the beginning of a job, when the system does not know the total number of pages yet, only the current page and copy may be displayed (e.g. ‘Page 2, Copy 5’).

■ With set input: Océ Matrix logic®. In this case the counter shows the current,

the total number of sets and the current page (e.g. ‘Set 3 of 5, Page 10’). At the beginning of a job, when the system does not know the total number of sets yet, only the current set and page may be displayed (e.g. ‘Set 2, Page 5’).

Keys

With the keys on the operator panel you can make a number of settings for the Océ TDS800 Printer, such as the media type and size or the preferred language.

34 Océ TDS800 User Manual

The following keys are available:

Key types

Key Function Selection

keys

Arrow keys

On-line key By pressing the On-line key you can put the printer On-line or

Stop key The red Stop key is used to stop the present print job. After this

The selection keys are located immediately below the graphical display. The left key can be used to activate one of the main menu choices (Language, Folding or Media) on the left part of the display. Note: A shadow highlighting effect is used to indicate the active menu option. The right selection key can be used to activate the options on the right part of the graphical display. Note: To identify the active selection, the dotted line around this selection is changed into an uninterrupted line and the small selection triangles next to the specified option are no longer dimmed. These selection triangles indicate that you can select an option from a predefined list with the help of the arrow keys.

These two triangular keys to the right of the graphical display are used to display the next or previous option from the selected menu choice and to select the desired option.

Off-line. If the green light above the On-line key is on, the printer is On-line; if this light is off, the printer is Off-line.

key is pressed, a dialog is displayed asking for confirmation.

Note: The printing process does not stop instantaneously since a number of prints may already have been submitted to the printer after processing. The prints cannot be stopped.

Extra key This key is reserved for future use.

Using the Océ TDS800 to print 35

Printer operator panel actions

On the Océ TDS800 printer operator panel you can perform a number of actions:

■ Set the media type

■ Set the media type for manual feed

■ Set the media size

■ Set a special media indication

■ Stop a print job

■ Select the preferred languages

■ Clean the reinforcement knives

Media types and sizes on the printer

One of the features of the Océ TDS800 printer is the automatic media change function. This function enables the printer to switch to another roll of the same media when there is not enough media on the current roll to finish the print run.

Specify media type and the media size after you load media, as described in ‘Maintenance’ on page 205. The Océ TDS800 supports both DIN and ANSI media formats.

See ‘List of available material types and sizes’ on page 253 for an overview of all materials that can be used on the Océ TDS800 Printer. See‘Overview of paper series’ on page 254 for formats included in the paper series.

36 Océ TDS800 User Manual

▼ Set media type

Press the ‘On-line’ key on the printer operator panel to put the printer Off-line. The message ‘Off-line’ is displayed in the status window.

Ready to print

[7] The Printer Operator panel in Off-line mode

The focus shifts to the Media option (indicated by the shadow effect).

2 Use the arrow keys to select the roll or manual feed for which you have just

loaded new media.

3 Press the right selection key to activate the Mat. (Material) option.

The dotted line around the current selection is changed into an uninterrupted line and the small selection triangles next to the specified material are no longer dimmed.

4 Use the arrow keys to select the material you just loaded. 5 Press the ‘On-line’ key to put the printer On-line again. The printer now knows

which material is used for the specified roll or manual feed.

▼ Set media type for manual feed

Press the ‘On-line’ key on the printer operator panel to put the printer Off-line. The message ‘Off-line’ is displayed in the status window.

2 Press the left selection key to shift the focus to the Media option.

A shadow effect is used to indicate that the focus is set to this option.

3 Use the arrow keys to select the Manual option. 4 Press the right selection key to activate the Mat. (Material) option.

The dotted line around the current selection is changed into an uninterrupted line and the small selection triangles next to the specified material are no longer dimmed.

5 Use the arrow keys to select the material you just loaded. 6 Press the ‘On-line’ key to put the printer On-line again. The printer now knows

which material is used for manual feed.

1 A1 Paper 3 A0 Paper 5 36 Paper

2 A2 Paper 4 A3 Paper 6 A0 Paper

Using the Océ TDS800 to print 37

▼ Set media size

Press the ‘On-line’ key on the printer operator panel to put the printer Off-line. The message ‘Off-line’ is displayed in the status window (see Figure 7).

2 Press the left selection key to shift the focus to the Media option.

A shadow effect is used to indicate that the focus is set to this option.

3 Use the arrow keys to select the roll or manual feed for which you have just

loaded new media.

4 Press the right selection key to activate the Size option.

The dotted line around the current selection is changed into an uninterrupted line and the small selection triangles next to the specified size are no longer dimmed.

5 Use the arrow keys to select the size for the media you just loaded.

The printer shows both DIN and ANSI sizes. Select the correct format.

6 Press the On-line key to put the printer On-line again. The printer now knows

which media size is used for the specified roll or manual feed.

Special media indication

On the Océ TDS800 Printer, you can attach a Special indication (exclamation mark:!) to a roll or manual feed which uses special media (for instance colored paper). This indication is used to identify the roll or manual feed to the printer. For this roll or manual feed the automatic media change option is disabled.

▼ Set a special media indication

Press the ‘On-line’ key on the printer operator panel to put the printer Off-line. The message ‘Off-line’ is displayed in the status window (see Figure 7 on page 37).

2 Press the left selection key to shift the focus to the Media option.

A shadow effect is used to indicate that the focus is set to this option.

3 Use the arrow keys to select the roll or manual feed for which you have just

loaded special media.

4 Press the right selection key to activate the ‘Type’ option.

The dotted line around the current selection is changed into an uninterrupted line and the small selection triangles next to the specified type are no longer dimmed.

5 Use the arrow keys to select the Special option for the specified roll or manual

feed.

6 Press the ‘On-line’ key to put the printer On-line again. The printer now knows

that the specified roll or manual feed contains special material.

38 Océ TDS800 User Manual

Stopping a print job

The red ‘Stop’ key on the Océ TDS800 Printer operator panel interrupts the active print process. You can cancel or continue the current print job.

▼ Cancel a print job

Press the ‘Stop’ key.

A dialog is displayed informing you that you can press ‘On-line’ to continue or press the ‘Stop’ key to cancel the job.

2 Press the ‘Stop’ key again to cancel the current job.

Note: Printing is stopped at the end of a page. Started prints are finished.

▼ Continue a print job

Press the ‘Stop’ key. A dialog is displayed informing you that you can press ‘On-line’ to continue or press the ‘Stop’ key to cancel the job.

2 Press the ‘On-line’ key to continue the current print job

Using the Océ TDS800 to print 39

Print with Océ Print Exec® Workgroup

Introduction

Océ Print Exec® Workgroup is an optional print job submission application which allows you to send print jobs to the Océ TDS800 through your web browser. Enable Océ Print Exec Settings Editor. Océ Print Exec

1 Select and collect the files to print (documents and drawings), in a print job. 2 Configure the print job. 3 Preview the files to print. 4 Submit the print job. 5 Check the print job and the printer configuration status.

Options

Océ Print Exec® Workgroup has the following options.

■ View status information about the printer configuration and available media.

■ View status information of submitted print jobs in the historic queue.

■ Set the document or drawing settings.

■ Set the job settings for a print job.

■ Add a settings configuration for a print job.

■ Add a maximum of 100 documents or drawings to a print job.

■ Add documents or drawings from the Océ Doc Exec

■ Add a stamp to the document or drawing.

■ Add a banner to the print job.

■ Preview the document or drawing before you print.

■ Save and retrieve print jobs.

■ Submit print jobs to printer queue or inbox queue.

■ Manage serveral print jobs.

Workgroup with a password in the Océ

Workgroup allows you to do the following.

archive.

Connect to Océ Print Exec® Workgroup

Requirements for the browser software and network. ■

40 Océ TDS800 User Manual

■ Microsoft

■ Netscape Navigator

■ TCP/IP network which connects the printer and the end user workstation.

▼ How to connect to Océ Print Exec® Workgroup

Enable Océ Print Exec® Workgroup in the Océ settings editor.

Internet Explorer® 5.0 or higher versions, or

6.0 or higher versions.

(see ‘Find system settings in the Settings Editor’ on page 139).

2 Enter the following link URL in you browser: http://printer name.

When you enter the URL for the first time, the required software is installed automatically at your workstation.

The documentation set

The complete documentation set of Océ Print Exec® Workgroup includes the following.

■ The Océ Print Exec

■ The on-line help files in the Océ Print Exec

Workgroup user manual

Workgroup application.

Using the Océ TDS800 to print 41

Print with Océ Repro Desk

Introduction

Océ Repro Desk is the preferred print management solution for reprographers. Océ Repro Desk consists of the following two parts.

■ Océ Repro Desk Remote software which facilitates the electronic

submission of drawing files and print request from the clients to their reprographers.

■ Océ Repro Desk Server which provides the reprographers with extensive

print management and accounting functions to maximise the productivity of their print equipment assets.

The documentation set

The complete documentation set of Océ Repro Desk includes the following.

■ The Océ Repro Desk user manual

■ The on-line help files in the Océ Repro Desk applications.

42 Océ TDS800 User Manual

Océ TDS800

User Manual

Chapter 3 Using the Océ TDS800 to Copy

This chapter contains a description of the interface of the Océ TDS800 scanner and the copy function on its operator panel.

Before you begin

You must turn on both the Océ TDS800 scanner and the Océ Power Logic® Controller before you can perform copy jobs. See ‘Turn on and off the Océ TDS800’ on page 23.

44 Océ TDS800 User Manual

Scanner operator panel

Press the green Start key on the scanner operator panel to start the original transport on the scanner. To perform more complex copy jobs, change the default settings on the scanner operator panel.

The scanner operator panel is located above the original feed. As you can see in figure 8 on page 45. The panel consists of a display in the center surrounded by a number of function, section and ‘Arrow’ keys. To the left of the display, you can find the Stop and Job interrupt keys and below the display you can find the Start, Numeric and Correction keys.

This section consists of two parts. The first part explains the basic use of the keys. The second part deals with special use of the display. It describes how to use the soft keys above and along the sides of the display to define your copy settings.

[8] Scanner operator panel

Using the Océ TDS800 to Copy 45

1 The exposure control 2 The display 3 The Section keys 4 The Arrow keys 5 The Media selection keys 6 The Manual feed key 7 The Auto roll key 8 The Correction key

9 The Stop key 10 The Job interrupt key 11 The Numeric keys 12 The Function keys 13 The numeric display 14 The Start key

Exposure control The exposure control is located on the left side of the

operator panel. The scale displays the current exposure rate. Control the exposure with the keys. More exposure makes the output darker. Less exposure makes the output lighter.

The Media selection keys There are 6 Media selection keys, one for each roll.

Press the Media selection key to select the roll with the required format and media type.

The Manual feed key If you want to copy on a material type or size that is not

available in one of the roll compartments, press the manual feed key. The key is located on the right section of the operator panel.

The Auto roll key If you select auto roll, the Océ TDS800 will try to use a roll

format that matches the original size. After inserting the original, the roll that is used is indicated on the operator panel.

When auto roll is selected, the Océ TDS800 will look for a matching roll of the ‘Standard’ copy material. If such a roll is not found, it will try to find a matching roll of another type of material. The Key Operator can define the ‘Standard’ copy material.

When automatic zoom is selected on the display of the operator panel, together with auto roll, the size of the matching roll does not necessarily have to be the same as the size of the original.

46 Océ TDS800 User Manual

The Correction key The orange key marked with C is located at the bottom of

the central section of the operator panel. Press the Correction key one time to reset the selected setting to its default value. Press the Correction key two times to reset the numeric display to ‘1’. Press the Correction key three times to return to the first screen on the display.

The Stop key Press this red key to Stop the job. For more information see

‘Stop a job’ on page 63.

The job interrupt key You use the Job interrupt key to set extra priority to your

copy job or to remove extra priority from your copy job. Determine the priority of your copy job with the Job interrupt key before you scan your originals. The job is placed on top of the printing queue in the queue manager.The interrupt job will start running directly after the current printing page is completed. No new job is send to the printer.

The Numeric keys The keys with numbers on the lower part of the middle

operator panel are used to specify numbers. Values you can set with the numeric keys include: the number of copies or sets up to a maximum of 999, zoom factor, user id, and account id.

The ‘numeric display Displays the number of sets or copies, set with the

numeric keys.

The Start key Use the green Start key to start the feeding of the original, to

restart the scan process, or for other purpose such as to mark the end of a set.

Using the Océ TDS800 to Copy 47

Section, Function and Arrow keys

Apart from the above mentioned keys, the operator panel of the Océ TDS800 scanner contains a number of other keys. These include:

■ Section keys

■ Function keys

■ ‘Arrow’ keys.

The Section keys are the four keys located above the display. These keys provide access to the ‘Custom’, ‘Original’ and ‘Copy’ sections on the display.

Each section contains several function cards. These can be accessed with the help of the left most Function key.

The five “Function’ keys below the display allow you to select functions or subfunctions within a card.

Finally, the ‘Arrow’ keys can be used, like the Numeric keys, to define numeric settings. The ‘Arrow’ keys can be used to increase or decrease the active value by 1; the left ‘Arrow’ and right ‘Arrow’ keys can be used to increase or decrease the active value by 10. Exception to this rule is the selection of zoom values. Here, the left ‘Arrow’ key can be used to browse through the predefined reduction steps and the right ‘Arrow’ key to browse through the predefined enlargement steps.

The ‘Arrow’ keys are also used for selecting subfunctions.

48 Océ TDS800 User Manual

Sections on the display of the scanner operator panel

When the job templates are enabled, the scanner operator panel displays the templates (see Figure 9). You need to select a template before the sections will display.

[9] The job templates at the bottom of the scanner operator panel.

When the job templates are disabled or you selected a job template, the scanner operator panel displays the following sections with an active ‘Custom’ section (see Figure 10 on page 50).

■ The ‘Custom’ section which provides direct access to frequently used

settings, defined by the customer.

■ The ‘Original’ section which provides access to the settings of the scanner

input, the original.

■ The ‘Print’ section which provides access to the settings of the printer output,

the print.

■ The ‘File’ section which provides access to the settings of the scan-to-file

output, the file.

Custom section

The ‘Custom’ section contains the frequently used settings. Figure 10 on page 50 shows an example with the following settings.

■ Zoom

■ Input mode

■ Output

Using the Océ TDS800 to Copy 49

[10] The sections at the top with an active ‘Custom’ section (default)

The key operator defines the contents in the Océ Settings Editor on the Océ Power Logic controller (see ‘Define the contents of the custom card’ on page 136). The key operator can change the contents, dependent on your configuration, for example into the following settings.

■ Folding

■ Language

■ Exposure

Original section

The ‘Original’ section contains all settings for the scanner input, the original (see Figure 11 on page 50). The settings are divided over the following cards.

■ Scanner

■ Image

■ Sheet

■ Feeding

[11] The cards of the ‘Original’ section at the left side with an active ‘Feeding’ card

50 Océ TDS800 User Manual

Print section

The ‘Print’ section contains all settings for the printer output, the print (see Figure 12 on page 51). The settings are divided over the following cards.

■ Image

■ Layout

■ Finishing

■ Sheet

[12] The cards of the ‘Print’ section at the left side with an active ‘Finishing’ card.

File section

The ‘File’ section contains all settings for the scan-to-file output, the file (see Figure 13 on page 51). The ‘File’ section is only available if you have the scan-to-file option installed (see Chapter 4, ‘Using the Océ TDS800 to scan-to-file’ on page 67).

[13] The cards of the ‘File’ section at the left side with an active ‘Destination’ card.

Using the Océ TDS800 to Copy 51

Job templates

A job template contains all settings for a job. Figure 9 on page 49 shows an example with the following job templates.

■ Template 1

■ Template 2

■ Template 3

■ Template 4

■ Last used

The key operator defines the settings in the Océ Settings Editor on the Océ Power Logic controller (see ‘Define the job templates’ on page 137). The key operator can change the job template names, except for ‘Last used’, for example into the following job names.

■ Single copy

■ Set copy

■ Matrix copy

■ Scan-to-file

■ Last used

When you select the ‘Last used’ job template, you recall all settings from the previous job. You can change the settings or do the same job again. The ‘Last used’ job template does not display when you turn on the scanner.

After you select a template, the sections display. The sections provide access to the settings for the scanner input, the printer output and the scan-to-file output (see ‘Sections on the display of the scanner operator panel’ on page 49). Use the Custom Card here to provide access to frequently used settings reffered to the type of job.

Change the operator panel language

It is possible to change the operator panel language. You can choose between two preferred languages. Define the first and second language on the Océ Settings Editor (see ‘Find system settings in the Settings Editor’ on page 139). The Océ TDS800 supports a total of 16 languages. See Chapter 6, ‘Océ Power Logic®: Settings Editor’ on page 125 and the On-line Help on the Océ Settings Editor.

52 Océ TDS800 User Manual

▼ How to select a language

Open the ‘Scanner’ card in the ‘Original’ section.

2 Press the ‘Language’ function key to set the needed language.

Change default settings on the scanner operator panel

When job templates are enabled in the Océ Settings Editor, the job templates are displayed on start-up of the Océ TDS800 scanner (see Figure 9 on page 49). When job templates are not enabled in the Océ Settings Editor, the ‘Custom’ section is displayed on start up (see Figure 10 on page 50).

▼ How to change dedault settings

Select a template (only applies when job templates on the scanner operator panel are enabled in the Océ Settings Editor).

2 Press one of the Section keys to activate the desired menu.

Note: The active menu is slightly moved downwards to visually separate it

from the other menus. Apart from that, a shadow highlighting effect is used for extra highlighting.

3 Press the Selection key to select the appropriate card. You can switch cards

(from bottom to top) by pressing the key again.

Note: Here, too, the active card is visually separated from the other cards

and given a shadow highlighting effect for extra highlighting.

4 Select the desired function values in one of the following ways:

■ Simple (non-numeric) selection: press the Function key to activate the

desired (non-numeric) value. The selected value is preceded by a ‘

■ Long list selection: if you want to select a value from a list of options that can

not be fully displayed on the panel, you first activate the selection triangles next to the specified option (the dotted line around this selection is changed into an uninterrupted line and the selection triangles are no longer dimmed), which indicate that there are additional options available and then select one of the non-displayed values with the ‘Arrow’ keys. The ‘Original type’ setting demonstrated in figure 11 on page 50 is an example of this.

■ Numeric selection: activate the selection triangles and select the desired

value with the ‘Arrow’ keys or with the numeric keys.

●’ symbol.

Also a combination of simple selection and numeric selection is possible.

Using the Océ TDS800 to Copy 53

The Correction key use the Correction key to do the following:

1 Press the Correction key one time to return to the default value of the active

setting.

2 Press the Correction key two times to set the numeric display to 1.

3 Press the Correction key three times to return to the top layer of the Scanner

Operator Panel. When job templates are enabled in the Océ Settings Editor the top layer shows the job templates. When job templates are not enabled in the Océ Settings Editor, the top layer shows the ‘Custom’ section.

When ‘Automatic feed’ is selected for a single sheet job, this setting stays active.

Job interrupt only stays active for one job. You have to press the Job interrupt key before each new job you want to give interrupt priority.

The Scanner Operator Panel will automatically return to the top layer and the default settings after the time defined in the ‘Panel Time-out’ setting in the Océ Settings Editor (see ‘Find system settings in the Settings Editor’ on page 139).

54 Océ TDS800 User Manual

Perform basic copy jobs

On the Océ TDS800 scanner operator panel you perform a number of basic tasks. These include:

■ Make copies

■ Select the required media

■ Select the input mode

■ Specify the zoom factor

■ Define settings for the next original

■ Account logging

■ Using the manual feed for copy jobs

■ Define delivery of copies

■ Stop a job

■ Interrupt a job

■ Stamping

Make copies

1 Place your original face-up, left aligned along the original guide. Keep the

legend at your left hand side.

Note: When you feed the original, keep it in place until it is transported

(about 1 cm) into the machine.

[14] Insert the original

2 Specify the number of copies using the numeric keys. 3 Specify the ‘Paper series’ on the ‘Sheet’ card in the ‘Original’ section. 4 Specify the desired media on the operator panel.

Using the Océ TDS800 to Copy 55

If you select ‘Automatic’ the Océ TDS800 will try to use a roll format that matches the specified size. Select a specific roll to use the media you want. If you select ‘Automatic’, the Océ TDS800 will use a zoom factor that is needed to obtain a copy without loss of information. After inserting the original, the zoom factor that is used is indicated by the ‘

Note: The zoom factor is based on the selected media size.

5 Specify the desired brightness on the operator panel.

You can use the ‘Brightness’ setting to correct for a lighter or darker original.

6 Specify a reduction or enlargement factor on the operator panel by using the

‘Zoom’ function.

7 Specify folding options on the operator panel.

If the optional folder is installed, you can use the ‘Folding’ settings to get a neatly folded copy.

8 Press the green start key to start the copy job.

Your original will be fed into the scanner. The printer starts.

9 Collect your output.

Your copy will be delivered on the selected output unit of the print engine.

Select the required media

The ‘Media’ setting can be used to select media and format. The display will show you what media rolls are currently loaded. If you select ‘Automatic’, the Océ TDS800 will try to use a roll that matches the original size. After inserting the original, the roll that is used is indicated by a led that is on.

●’ symbol.

Note: The led remains on until a new original is inserted.

Select the media type and paper series on the scanner operator panel. First select the paper series, then select the media size. Only the media in the defined paper series are available.

(see Table on page 254).

Attention: Selecting another paper series than is actually loaded on the

printer can cause information loss on the output.

56 Océ TDS800 User Manual

▼ Select the paper series

Select the ‘Sheet’ card in the ‘Original’ section

2 Select the required paper series with the ‘Paper series’ function key

interrupt

Access to

job

Page

[15] Select the required paper series

Access to ial

▼ Selecting the required media

Select the one of the six rolls on the scanner operator panel. The corresponding led turns on.

Using the Océ TDS800 to Copy 57

Select the input mode

You can use the ‘Input mode’ setting to specify how a job will be sorted: the ‘Single sheet’ option treats each sheet as a separate job. ‘Multiple sheets’ produces the specified number of copies for each sheet in a job and then continues with the next sheet. Graphically this looks as follows:

[16] The principle of ‘Multiple sheets’

‘Set’ produces one copy for each sheet in a set and then continues with the next copy of the entire set, as follows:

[17] The principle of’Set’

See ‘Make a set copy’ on page 111.

The input mode Matrix copy enables you to create several print jobs out of one scanned set. See Chapter , ‘Océ Matrix Logic® introduction’ on page 112.

The current input mode can be closed by pressing the Stop key.

The currently selected input mode is indicated by the ‘

▼ Select the input mode

Select the ‘Feeding’ card in the ‘Original’ section.

2 Select the input mode with the ‘Input mode’ function key.

222

123

●’ symbol.

58 Océ TDS800 User Manual

[18] Select the input mode

Note: You can also select the input mode from the ‘Custom’ section (if this

setting has been defined for this).

Using the Océ TDS800 to Copy 59

Specify the zoom factor

You can use the ‘Zoom’ setting to select a zoom factor.

▼ Selecting the zoom factor

Select the ‘Image’ card in the ‘Print’ section.

2 Select Automatic, 1:1, or set the zoom factor on the display of the operator

panel

■ Automatic zoom selection: the system automatically calculates the zoom

ratio based on the original size and the output media size

■ 1:1: Results in an image that is exactly the same size as the original.

■ Set the zoom factor on the display of the operator panel:

Use the ‘Arrow’ keys on the right of the display (see Figure 8 on page 45). If you press one of the vertical keys, the zoom factor will increase or decrease with steps of 0.1%. If you press one of the horizontal keys, the zoom factor will increase or decrease with the steps predefined in the Océ Settings editor by the key operator (see ‘Find system settings in the Settings Editor’ on page 139). Use the numeric keys at the bottom of the operator panel. You can specify the exact zoom factor with 0.1% increments. For example, if you want to specify a zoom factor of 25.4%, you type 254. If you want to specify a zoom factor of 254%, you type 2540.

[19] Selecting the zoom factor

Note: You can also select the zoom factor from the ‘Custom’ section (if this

setting has been defined for this).

60 Océ TDS800 User Manual

Define settings for the next original

You can define the settings for each original you want to copy. When ‘Automatic feed’ is enabled, you should bear in mind that the original is automatically pulled into the scanner. If you want to be absolutely sure about the settings that belong to an original, insert an original when the settings are correct.

Note: You can turn off Automatic feed on the scanner. This offers you the

possibility to change the settings for the next original, even if you already put the original in place on the scanner feed table.

▼ Define settings for the next copy job

Select all settings required for the next original.

2 Insert the next original.

If ‘Automatic feed’ is off, press the start key. If ‘Automatic feed’ is on, the original is fed automatically.

Note: You can enable or disable this function from the ‘Scanner’ card in the

‘Original’ section.

Account logging

For accounting purposes, the system is able to log job information for each job. The job identification attributes and the number of print jobs are logged in the account file. For more information on account logging see chapter 10 on page 171.

Note: The account settings are only available if the accounting option is

enabled in the system configuration.

[20] Accounting function

Using the Océ TDS800 to Copy 61

▼ Select accounting

Open the ‘Scanner’ card in the ‘Original’ section.

2 Select ‘Account id’ or ‘User id’ with the section key.

3 Set the needed ‘Account id’ or ‘User id’ with the ‘Arrow’ keys.

Using the manual feed for copy jobs

If you want to copy a job on a media type or size that is not available on one of the media rolls, it can be convenient to manually feed cut sheets instead of switching media rolls. The manual feed is a special slot just above the roll drawers on the print engine. You can insert pre-cut copy material in this slot, one sheet at a time.

Note: Only use media as specified in ‘List of available material types and sizes’

on page 253.

▼ Copying on pre-cut sheets

Press the Manual feed key on the Scanner.

2 Select any required other settings.

3 Enter the number of copies using the numeric keys.

4 Feed the original. The printer display looks as follows:

[21] The printer operator panel with manual feed message

5 Press the start key.

6 Take your sheet of copy material to the side of the printer engine that contains

the Manual feed.

7 Use both hands to align the copy material in accordance with the format

indication and the sticker on the manual feed table.

8 Move the copy material forward in the nip of the roller. This must cause an

ample paper bulge over the full width of the page.

9 Hold the paper with both hands until the engine pulls in the first part of the

sheet. The bulge will be reduced or it will disappear. A few seconds later the complete sheet will be pulled in the printer.

62 Océ TDS800 User Manual

Note: If the copy job requires more sheets, the display will ask you to feed

the next sheet.

10 Repeat steps 7 to 11 to complete the job. 11 Collect your output.

Stop a job

Pressing the Stop key interrupts the original transport.

▼ How to stop a job

Press the Stop key. The original transport is now stopped and you are prompted to open the scanner cover in order to remove the original.

2 Open the cover. 3 Remove the original. 4 Close the cover.

You are now ready to start the next copy job.

Interrupt a job

Press the Job interrupt key on the scanner operator panel to give extra priority to a copy job. When you press the Job interrupt key your copy job will be placed on top of the printing queue. When you select Job interrupt a message appears on the scanner panel display (see ‘Feedback on the scanner panel display when Job interrupt is selected.’ on page 63).

An interrupt job will interrupt a copy job at page level. You can create many interrupt jobs, but an interrupt job cannot interrupt another interrupt job.

[22] Feedback on the scanner panel display when Job interrupt is selected.

Using the Océ TDS800 to Copy 63

The print process will be interrupted after the current page is printed. The transport of originals on the scanner will not be interrupted.

▼ How to interrupt a job

Press the Job interrupt key on the Scanner operator panel. The printer interrupts the active job and stops after the current page is printed. The Océ Queue Manager displays the interrupt job in the print queue at the active job position . The Océ Queue Manager displays the interrupted job with the icon The Océ Queue Manager displays the interrupt job with the icon . The Océ Queue Manager changes the exit interrupt button from gray into colored and changes this button into the active condition.

2 Make copies (see ‘Make copies’ on page 55).

3 Press the Job interrupt key again to do another interrupt job.

Press the Exit interrupt button at the Océ Queue Manager to continue with the interrupted job and collect the output at a later time. Collect the output and press the Exit interrupt button at the Océ Queue Manager to continue with the interrupted job.

Managing of interrupt jobs in the Océ Queue Manager

There can be several new jobs in the queue during Job interrupt. They are put in a First In First Out sequence. In the Océ Queue Manager you can manage interrupt jobs in following way:

■ An interrupt job can be canceled in Océ Queue Manager.

■ An interrupt job can be put on hold. An interrupt job will lose its priority

position in the queue when put on hold.

■ When there are more interrupt jobs, an interrupt job can be moved to the top

of the printing queue.

■ When job interrupt is enabled on the scanner operator panel, you must use

‘Exit interrupt’ button on the toolbar to continue the normal, interrupted, jobs.

▼ Continue interrupted jobs

Press the ‘Exit interrupt’ button The system continues the interrupted jobs after the interrupt jobs are completed.

64 Océ TDS800 User Manual

Stamping

Stamping is an Océ TDS800 option which allows you to print a predefined text on all your copies. Enable stamping with a password in the Océ Setting Editor. The key operator can predefine a maximum of 50 stamps in the Océ Settings Editor (see ‘Find system settings in the Settings Editor’ on page 139).

You can select one stamp per original and you can select a colour, font size or position. A stamp can consist of the following parts:

■ predefined text

■ date

■ time

▼ How to select a stamp

Open the ‘Stamping’ card in the ‘Print’ section.

2 Select stamp ‘On’ with the ‘Enable’ function key. 3 Select a stamp with the ‘Select stamp’ function key.

Note: the following steps are optional.

4 Select a ‘Colour’ with the ‘Format stamp’ function key and the arrow keys. 5 Select a ‘Size’ with the ‘Format stamp’ function key and the arrow keys. 6 Select a position with the ‘Stamp position’ function key and the arrow keys.

Using the Océ TDS800 to Copy 65

66 Océ TDS800 User Manual

Océ TDS800

User Manual

Chapter 4 Using the Océ TDS800 to scan-to-file

This chapter describes the scan-to-file function of the TDS800. This chapter contains a description of the interface of the Océ TDS800 scanner, and of Océ Scan Manager and Océ View Station LT applications on the Océ Power Logic® controller

Before you begin

You must switch on both the Océ TDS800 printer and the Océ Power Logic® Controller before you can scan-to-file. See ‘Turn on and off the Océ TDS800’ on page 23.

68 Océ TDS800 User Manual

Scanner operator panel

For a description of the scanner operator panel and how to perform actions on the scanner operator panel, see the ‘Scanner operator panel’ on page 45.

Using the Océ TDS800 to scan-to-file 69

Océ Scan Logic®

Océ Scan Logic® is an option which enables you to scan a document to a file for later use. You enable scan-to-file with a password in the Océ Settings Editor (see ‘Find system settings in the Settings Editor’ on page 139).

You use scan-to-file to:

■ print documents at a later time

■ archive documents

■ email documents

■ reuse the information documents contain in another applications

A scan-to-file is made at the Océ TDS800 scanner. On the scanner operator panel you can select at which resolution you want to scan and where you want to store your file.

The result of the scan-to-file can be stored local on the controller (temporary store) or directly on a network destination via SMB or FTP.

Océ View Station LT® enables you to view the scanned documents. Océ View Station LT® starts up from the Océ Scan Manager application. Select Auto view to automatically start up Océ View Station LT® after scan to file.

70 Océ TDS800 User Manual

Scan clicks

The Océ TDS800 measures the area of media that you scanned during scan to file operations. You view the scan click count in the bottom right corner of Océ Scan Manager (see Figure 23 on page 71).

The scan click count is measured in square feet or square meters (see ‘Find system settings in the Settings Editor’ on page 139). You set the measurement unit in the Océ Settings Editor (see Chapter , ‘Measurement’ on page 94).

[23] Scan click count in Océ Scan Manager

Using the Océ TDS800 to scan-to-file 71

Make a scan-to-file

Do the following to scan an original to file.

▼ How to scan to file

Place your original face-up, left aligned along the original guide.

2 Select the appropriate original type.

3 Select the ‘Destination’ card in the ‘File’ section.

[24] ‘Destination’ card in the file section

4 Select ‘File mode’ On.

The status message displays: Ready to scan to file.

5 Select a Destination (see ‘Destinations’ on page 82).

6 Set the correct settings. (see Chapter , ‘Settings for scan-to-file’ on page 74)

7 Press the start key.

The original is scanned. A status message displays (see Figure 25 on page 72): ‘Scanning job’ ‘Scan job number X’ ‘File scan22.tif’

[25] File card on the Scanner operator panel

72 Océ TDS800 User Manual

8 When ‘System’ - ‘Auto view’ is enabled on the Océ Scan Manager, Océ View

Station LT® starts automatically, showing the result of the scan (see Figure 26).

[26] Océ View Station LT

Using the Océ TDS800 to scan-to-file 73

Settings for scan-to-file

The settings for scan-to-file on the scanner operator panel are divided into two cards: Destination and Image.

Destination card:

■ Destination

■ File type

■ TIFF sub format

■ PDF compression

[27] Scanner operator panel: Destination card

Image card:

■ Resolution

■ Zoom

■ Optimisation

■ Mirror

[28] Scanner operator panel: Image card

74 Océ TDS800 User Manual

File mode

File mode can be ‘Off’, ‘On’ or ‘On with checkprint’. ‘Off’ means scan-to-file is not active. ‘On’ means scan-to-file is active. To scan to file with a checkprint, activate both the file mode and the print mode on the scanner operator panel. The checkprint quality corresponds to the scan resolution. A checkprint is a print of the scanned original, ensuring consistency with a later print of the scanned file.

▼ How to scan to file with checkprint

Press the section key above the File section two times The File mode is switched on

2 Press the section key above the Print section two times

The Print mode is switched on

3 The system is now ready to scan-to-file with checkprint.

Note: The Océ TDS800 system does not allow you to change the ‘File mode’

setting during a set from ‘On’ to ‘Off’ and the other way round. However changing from ‘On’ to ‘On with checkprint’ and vice versa is allowed.

Note: In scan-to-file mode the automatic behavior is optimised for scanning.

Turning checkprint on or off does not influence this automatic behavior.

Destination

You can store your scan either in the temporary store on the controller or on a network destination. You can define up to ten destinations in the Océ Scan Manager application. Select the destinations defined in Océ Scan Manager on the scanner operator panel. You can only select one destination at a time.

▼ Select a destination

Press the function key to select destination.

Note: Define the names of the destinations in Océ Scan Manager (see ‘Create

a local destination’ on page 82).

Using the Océ TDS800 to scan-to-file 75

File format

To define the internal organisation of the scanned files, choose between TIFF (Tagged Image File Format) and CALS-I (Continuous Acquisition and Life-Cycle support), or PDF (Portable Document Format).

TIFF describes image data that typically comes from scanners, frame grabbers,

and paint- and photo-retouching programs. The purpose of TIFF is to describe and store raster image data. A primary goal of TIFF is to provide a rich environment within which applications can exchange image data. This richness is required to take advantage of the varying capabilities of scanners and other imaging devices. For example TIFF supports lossless image compression. Though TIFF is a rich format, it can easily be used for simple scanners and applications as well because the number of required fields is small.

CALS is an industry strategy for transition of paper-intensive processes to

highly automated, integrated processes for defense system acquisition, design, manufacturing, and life cycle support.

PDF Portable Document Format (Adobe® Postscript® 3™ /PDF) is a file

format that has captured all the elements of a printed document as an electronic image that you can view, navigate, print or forward.

Tiff sub format

Within the ‘Tiff sub format’ option, you can define the ‘Organization’ and ‘Compression’ of the file.

Organization can be (select with the arrow keys):

■ Striped

■ Tiled

■ Raw

Note: Only choose ‘Striped’ or ‘Tiled’ when you are sure you can use these

organizations afterwards. Choose ‘Raw’ in any other case.

Compression can be (select with the arrow keys):

■ Group 4

■ Group 3-1D

■ None

76 Océ TDS800 User Manual

Note: Only choose ‘Group 4’ or ‘Group 3-1D’ when you are sure you can use

these compressions afterwards. Choose ‘None’ in any other case.

Note: If you scan greyscales or dark originals then use Group 3-1D

compression. In these cases group 4 can increase the file size.

Note: ‘Group 4’ or ‘Group 3-1D’ are compression methods which are

optimized for text and vector drawings. If you choose these compressions when scanning a photo with many greyscales these compressions can result in a negative compression: the file size increases instead of decreases. So use these compressions with care.

PDF compress

Within the ‘PDF compress’ option, you can define the ‘Compression’ of the file.

Compression can be (select with the arrow keys):

■ Group 4

■ None

Note: Only choose ‘Group 4’ when you are sure you can use this compression

afterwards. Choose ‘None’ in any other case.

Resolution

The Océ TDS800 scan-to-file option allows you to scan at the following three resolutions:

■ 200 dots per inch (dpi)

■ 300 dpi

■ 400 dpi

The higher the resolution the better the image quality. Higher resolution also leads to larger file sizes. The default value is 200 dpi.

Using the Océ TDS800 to scan-to-file 77

Zoom

The ‘Zoom’ option allows you to scale while scanning to a file. When you set ‘File mode’ to ‘On’ then the automatic ‘Zoom’ setting will result in ‘1:1’. You can change this default setting into one of the following three settings:

Custom This option lets you specify a custom zoom value. You can enter a

range from 25% through 400%. This value also shows the zoom value when the option ‘Automatic’ is chosen.

1:1 With this option selected, scan-to-file will result in an image that is exactly

the same size as the original. ‘Zoom’ displays 100%.

Automatic Selecting ‘Automatic’ always results in a 1:1 scan-to-file.

Optimisation

There are two ways to optimise a scan-to-file

Scan quality optimises for the best image quality. The scan resembles the

original as close as possible.

File size optimises for better compression. Generally resulting in a smaller file

size. Image quality can slightly decrease.

Mirror

You can use the ‘Mirror’ option to scan a horizontally mirrored image of an original. Mirroring is performed in the vertical axis.

78 Océ TDS800 User Manual

Océ Scan Manager

The Océ Scan Manager is an application available only local on the Océ Power Logic® controller. With the Océ Scan Manager you can configure the destinations for scan-to-file. To increase your productivity you can define automatic file naming. This way you can do batch scans without operator the controller.

During scan to file, Océ Scan Manager displays the file name and the status of the file generation process. When the scan is completed a view of the scanned image is automatically displayed on the controller.

Figure 29 on page 79 shows the Océ Scan Manager application. The left part displays a tree view containing folders containing destinations. The right part displays a table view containing the content of the folder currently selected. In 29 on page 79 folder ‘Next Dest(8)’ is selected.

[29] Overview of the Océ TDS800 Océ Scan Manager application

Note: Not all options are available to all users. You must log on to a particular

user mode to perform specific tasks with Océ TDS800 Océ Scan Manager (see ‘User modes’ on page 163).

Using the Océ TDS800 to scan-to-file 79

Tree view

The tree view displays:

■ the system name

■ the collapsible destination tree

■ the collapsible temporary store tree.

If you scan to a particular destination, that destination is displayed bold and the corresponding icon changes. The destination you scanned last to, is displayed bold.

If you select a destination, to view it’s content in the right table view, this destination will show selected.

If for any reason a scan-to-file cannot be sent to the appropriate remote destination, the file will be stored in the ‘Unsent’ folder.

80 Océ TDS800 User Manual

Table view

The table view (on the right side of figure 29 on page 79) displays the file names of the files in the opened destination or temporary folder.

Each file has the following information:

■ Name

■ Size

■ Type

■ Modified

■ Resolution

■ Image size.

If the currently viewed destination is the one you are scanning to, then the scanned file will appear at the end of the table. If you currently view another destination than the one you are scanning to, then the scanned to destination is displayed bold.

It is possible that there are more files in the table than fit on screen. The most recent scanned file appear at the end of the table. Under these circumstances it is possible that your most recent scanned file is not visible in the table on screen. In this case you can update the table view.

▼ Update the table view

From the ‘View’ menu select ‘Refresh’ or click the ‘Refresh’ button on the toolbar (see Figure 30). If the opened destination is also the one which is currently scanned to, then the view is automatically updated.

[30] The ‘Refresh’ button on the toolbar

Using the Océ TDS800 to scan-to-file 81

Actions in Océ Scan Manager

The Océ Scan Manager enables you to make settings for scan-to-file. You can edit and view the destination properties. You can also view the properties of scanned files.

Destinations

A destination is a location where you scan your file to. You can create, delete and lock destinations. You can also define automatic file naming to ensure your files get the desired names.

A destination can also be a file server or a PC of an end user. It is better to select remote destinations instead of the local ones. The local destinations are temporary and can only contain a limited number of scan files. Define the ‘Scan memory reservation’ in the Océ Settings Editor (see ‘Find system settings in the Settings Editor’ on page 139). See the on-line help on the Océ Settings Editor for more details.

▼ Create a local destination

Select ‘Destinations’ in the tree view.

2 Open the ‘File’ menu and select ‘New’ or click on the ‘New’ button on the

toolbar (see Figure 31).

[31] ‘New’ button on the toolbar

82 Océ TDS800 User Manual

[32] ‘Destination properties’ window

3 Enter a logical name for the destination in the ‘Name’ text box.

This logical name also appears on the scanner panel (see Figure 24 on page 72).

4 Select the ‘On the controller’ type from the ‘Type’ drop-down list box. 5 Enter a path of the target folder in the ‘Path’ text box. You can also click the

‘Browse’ button to select the path.

Note: This is only possible if you select ‘On the controller’ as ‘Type’ (see

step 4).

6 Click Ok to accept the destination properties.

▼ Create a network destination with SMB

Create a shared folder on a workstation. For example c:\Scan

2 On the Océ Scan Manager Open the ‘File’ menu and select ‘New’ or click on

the ‘New’ button on the toolbar (see Figure 31). The Destination Properties dialog box appears (see Figure 32)

3 Select SMB from the ‘Type’ drop-down list box. 4 Enter the system name of the workstation where you created the shared folder.

Note: Find the system name of the workstation on the control panel of the

workstation (Control panel - Network - Identification - System name)

5 Enter the path name. This is the name of the shared folder on your workstation.

For Windows NT® , Windows® 2000 and XP, use the DOS name of the shared folder. For Windows 95/98® use the folder name. This is case sensitive.

Note: You can not Browse. Instead of entering the path name by hand, you

can use the drop-down list box to select a shared folder available on the selected system.

Using the Océ TDS800 to scan-to-file 83

6 If you have set a username and a password for the shared folder on the

workstation, then enter the username and the password in the required fields.

7 Set the required file naming properties

8 Click OK

Océ Scan Manager connects to the new SMB destination. Océ Scan Manager then shows the contents of the new SMB destination.

▼ Create a web destination with FTP

Create a home directory and a subdirectory on a workstation. For example c:Ftp/Scan

2 Enable FTP on the workstation

3 On the Océ Scan Manager Open the ‘File’ menu and select ‘New’ or click on

the ‘New’ button on the toolbar (see Figure 31). The Destination Properties dialog box appears (see Figure 32)

4 Select FTP from the ‘Type’ drop-down list box.

5 Enter the system name of the workstation where you created the shared folder.

Find the system name of the workstation on the control panel of the workstation (Control panel - Network - Identification - System name)

6 Enter the path name. This is the name of the shared folder on your workstation.

For Windows NT® , Windows® 2000 and XP, use the DOS name of the shared folder. For Windows 95/98® use the folder name. This is case sensitive.

Note: You can not Browse.

7 For access to the directory on the workstation through FTP, a user name and

password is set on the FTP server that runs on the workstation. Enter this user name and this password in the required fields on the Destination Properties dialog box of the Océ Scan Manager.

8 Set the required file naming properties

9 Click OK

Océ Scan Manager connects to the new FTP destination. Océ Scan Manager then shows the contents of the new FTP destination.

Note: You can create a maximum number of 10 destinations. Note: Names in Japanese can only be entered for remote destinations in

SMB.

A key operator can determine whether a destination can be modified by an anonymous user. This done by locking and unlocking a destination.

▼ Lock a destination

Select a destination.

2 Open the ‘File’ menu and select ‘Properties’.

3 Check the ‘Locked’ check box.

84 Océ TDS800 User Manual

4 Click Ok to accept the destination settings.

The destination properties are now locked.

Note: This option is only available if you are logged on as a Key operator (see

‘User modes’ on page 163).

▼ Unlock a destination

Select a destination.

2 Open the ‘File’ menu and select ‘Properties’. 3 Uncheck the ‘Locked’ check box. 4 Click OK to accept the destination settings.

The destination properties are now unlocked.

Note: This option is only available if you are logged on as a Key operator

(see ‘User modes’ on page 163).

▼ Delete a destination

Select a destination.

2 Open the ‘File’ menu and select ‘Delete’ or click the ‘Delete’ button on the

toolbar (see Figure 33).

[33] ‘Delete’ button on the toolbar

The selected destination is deleted.

Note: This option is only available if you are logged on as a Key operator or

as a Repro operator.

Note: You are not able to delete the last destination.

▼ Set / Change destination properties

Select a destination.

2 Open the ‘File’ menu and select ‘Properties’ or click the ‘Properties’ button on

the toolbar (see Figure 34).

[34] ‘Properties’ button on the toolbar

The ‘Destination properties’ screen appears as in figure 32 on page 83.

3 Change the destination properties as described in ‘Create a local destination’

on page 82.

Using the Océ TDS800 to scan-to-file 85

Define file names

You can define the file names in the following two methods.

1 automatic file number definition for all originals in the scan-to-file job

2 manual file name definition per original in the scan-to-file job.

▼ Automatic file number definition

Select a destination.

2 Open the ‘File’ menu and select ‘Properties’.

The ‘Destination properties’ screen appears (see Figure 32 on page 83).

3 Enter a name in the ‘Base name’ text box.

Do not change the ‘###’ part, this part is used for automatic file name numbering. Océ Scan Logic replaces ‘###’ by an ascending number. You can put dots in the ‘Base name’.

4 Select or clear the check box ‘Add correct file extension’ to add or leave out

the file extension. Set the file extension in the Océ Settings Editor.

5 Enter the start value for the automatic file naming in the ‘Start value for ###’

field.

6 Click ‘OK’ to accept the destination properties.

7 Scan the originals.

You can scan now with automatic file name numbering. Select the above destination on the scanner operator panel and set all scan-to-file properties. While you scan, the scanner operator panel displays the file name. The settings are active until a copy job interrupts the scan job.

▼ Manual file name definition

Select a destination.

2 Open the ‘File’ menu and select ‘Properties’.

The ‘Destination properties’ screen appears (see Figure 32 on page 83).

3 Select or clear the check box ‘Add correct file extension’ to add or leave out

the file extension. Set the file extension in the Océ Settings Editor.

4 Enter a name in the ‘Base name’ text box.

Remove the ‘###’ part, this part is used for automatic file naming. You can put dots in the ‘Base name’.

5 Click ‘Apply’ to accept the destination properties.

The ‘Destination properties’ screen stays open and is ready for the next scan-to-file action after the current original is scanned.

6 Scan the original.

7 Repeat step 4, 5 and 6 for each original.

86 Océ TDS800 User Manual

Scanned files

The right pane of the Océ Scan Manager contains the scanned files and additional information about the files. You can view, print and delete these files. You can also view the file properties.

▼ View a scanned file

Select a file in the right pane.

2 Open the ‘File’ menu and select ‘View’ or click the ‘View’ button on the

toolbar (see Figure 35).

[35] ‘View’ button on the toolbar

Océ View Station LT (see ‘Océ View Station LT®’ on page 92) starts up and displays the file. When you enable ‘Automatic view’ on the Océ Scan Manager, Océ View Station LT starts up automatically after scan to file.

Note: When you scan to file the controller Océ View Station LT starts

automatically, showing the result of the scan.

▼ Print a scanned file

Select a file in the right pane.

2 Open the ‘File’ menu and select ‘Print’ or click the ‘Print’ button on the toolbar

(see Figure 36).

[36] ‘Print’ button on the toolbar

The selected file will be printed with the default settings as defined in the Océ Settings Editor.

▼ Delete a scanned file

Select a file in the right pane.

2 Open the ‘File’ menu and select ‘Delete’ or click the ‘Delete’ button on the

toolbar (see Figure 37).

[37] ‘Delete’ button on the toolbar.

Using the Océ TDS800 to scan-to-file 87

The selected file will be deleted.

▼ View properties of a scanned file

Select a file in the right pane.

2 Open the ‘File’ menu and select ‘Properties’ or click the ‘Properties’ button on

the toolbar (see Figure 38).

[38] ‘Properties’ button on the toolbar.

88 Océ TDS800 User Manual

The following window appears (see ‘‘Scanfile properties’ window’ on page 89):

[39] ‘Scanfile properties’ window

3 Click Ok to close the ‘Scanfile properties’ window.

▼ Automatically view a file after scanning

You can choose to view a file automatically after scanning:

1 Open the ‘System’ menu and select ‘Auto view’.

When you scan-to-file, Océ View Station LT will start automatically and show the scanned file.

Manage the temporary store

When you regularly scan originals to a file, many files are created in the temporary store. You can clean up the temporary store manually or automatically.

To manually delete the files in the temporary store select the ‘Purge’ command

from the ‘System’ menu.

To automatically delete the scanned files from the temporary store, you must

configure disk cleanup in the Océ TDS800 Settings Editor to use this option. (see ‘Find system settings in the Settings Editor’ on page 139).

How to retrieve scanned files

When you scan-to-file your files will be stored in the destination you set. This can be on the local controller or on a remote system. You can retrieve your files

Using the Océ TDS800 to scan-to-file 89

from the local controller via File Transfer Protocol (FTP) (see Figure 40). Also if during scanning to a remote destination, something goes wrong, you can retrieve your files from the local controller.

Files scanned to a local destination are stored in the directory of the controller. You can retrieve your files from the local host via File Transfer Protocol (FTP). FTP can be done:

1 via an internet browser

2 an FTP application, or

3 via a command line prompt.

[40] How to retrieve scan files

▼ Retrieve files via an FTP command line prompt

1 Launch an FTP client.

2 Enter the ‘ftp’ command.

A DOS box now appears with the FTP prompt.

3 Enter the ‘Open’ command followed by either the registered name of the Océ

Power Logic® Controller or the IP address (for example: 194.2.66.146) to connect to the Controller and press Enter: ‘open 194.2.66.146’.

Note: Instead of performing steps 2 and 3 you could also enter “ftp

host_name” in the FTP client.

The connection with the Controller is now established and a window appears asking you for a user name.

90 Océ TDS800 User Manual

4 Enter your user name ‘anonymous’, and enter as your password also

‘anonymous’. A connection is now set up for the default user ‘anonymous’.

Note: As there is no registered user, you can simply press Enter to initiate

the connection.

5 Set the transmission mode to binary by entering ‘binary’. 6 Go to the ‘tempstore’ directory using the following command: ‘cd tempstore\’. 7 Go to the ‘scan’ directory if you want to retrieve a file from a destination on

the local host, or go to the ‘unsent’ directory if you want to retrieve a file from ‘unsent’ folder on the local host.

8 Get the data file (for example: bugatti.tif) via the ‘get’ command:

‘get bugatti.tif’. Quit FTP by entering the ‘bye’ command.

[41] The ftp directories on the Océ TDS800

Using the Océ TDS800 to scan-to-file 91

Océ View Station LT®

With Océ View Station LT you can view your scanned files. This can be automatic (see ‘Automatically view a file after scanning’ on page 89) after scanning or via Océ Scan Manager (see ‘Print a scanned file’ on page 87).

Océ View Station LT has the following menu’s (see Figure 42):

■ File

■ Vie w

■ Preference

■ Help

[42] Océ View Station LT

92 Océ TDS800 User Manual

Menu options

File menu

Command What does it do Close Closes the active document. Properties Provides information about the scanned document. Allows the

View menu

Command What does it do Fit Scales the image to fill the window. 1:1 Displays the image at a 1:1 scale factor. Magnify Zooms into the page. Reduce Zooms out of the page. Refresh Redraws all windows displaying the active document. Invert Reverses the black and white parts of the image. Mirror Mirrors the image. Rotate 90 CCW Rotates the image 90 degrees counter-clockwise. Rotate 90 CW Rotates the image 90 degrees clockwise. Rotate 180 Rotates the image 180 degrees. Sample When active, displays only a sample of bilevel raster pixels. Negate Reverses the raster image pixels on display and changes which are

Scale to gray When active, displays the active bilevel raster image as though it

Monochrome An image or screen having only background and foreground

operator to change certain properties of the document.

dominant for scaling.

were a greyscale image.

colors. Same as black-and-white or bilevel.

Preference menu

Command What does it do View ribbon View Ribbon displays and removes the ribbon that contains

buttons. T he View Ribbon appears, by default, below the menu bar. It serves as a fast means of selecting some File, View, and Preference menu commands.

Status bar Status Bar displays and removes the Status Bar at the bottom of the

Océ View Station LT window. The Status Bar displays the pointer co-ordinates and a status line.

Using the Océ TDS800 to scan-to-file 93

Preference menu (continued)

234

6 891011121

Command What does it do Reference Reference displays or removes a small, usually floating window.

Detail Displays or removes the Detail window. Measurement When active, allows you to measure lines and areas on the image.

Help menu

Command What does it do About Shows information about Océ View Station LT.

Function buttons

Below the menu’s there are function buttons in a ribbon. This ribbon can be turned on and off (see ‘View ribbon’ on page 93).

This window displays the entire current page in miniature. The crossed box inside the Reference window indicates which part of the page is displayed in the document window. By moving or resizing the crossed box, you change which area of the page is displayed.

[43] Function buttons in Océ View Station LT

Figure 43 displays the buttons:

1 Invert: Reverses the black and white parts of the image.

2 Fit: Scales the image to fill the window.

3 1:1: Displays the image at a 1:1 scale factor.

4 Magnify: Zooms into the page.

5 Reduce: Zooms out of the page.

6 Mirror: Mirrors the image.

7 Rotate 90 CCW: Rotates the image 90 degrees counter-clockwise.

8 Rotate 90 CW: Rotates the image 90 degrees clockwise.

9 Rotate 180: Rotates the image 180 degrees. 10 Measurement When active, allows you to measure lines and areas on the

image.

11 Reference. This small floating window displays the entire current page in

miniature for reference.

12 Displays or removes the Detail window.

94 Océ TDS800 User Manual

View error

When the memory is almost full it can occur that the viewer does not show the scanned file. Instead it shows a red border with a red cross (see Figure 44).

[44] Error view in Océ View Station LT

Using the Océ TDS800 to scan-to-file 95

96 Océ TDS800 User Manual

Océ TDS800

User Manual

Chapter 5 Special copy and scan jobs

This chapter contains a description of special jobs and describes how to improve the output quality.

Non-standard size originals

The scanner of the Océ TDS800 automatically detects the width of the inserted original. For DIN sizes, for example, it detects whether the width is A0, A1, A2, A3, A4, 500 mm, or 700 mm. The Océ TDS800 system uses a memory table that contains all standard width - standard length combinations to predict the length of the original. The scanner also measures the real length of each original while it is transferred through the scanner.

Note: When you scan thick, thin or damaged originals or originals in a carrier

sheet, it is recommended to use the output at the rear side of the scanner to ensure correct delivery (see ‘Define settings for the next original’ on page 61).

The scan width

To prevent the loss of information when you scan a non-standard original, you can select the ‘non-standard’ scan width. The scanned width will then be larger than the original width. It is also possible to define the scanned width and length yourself.

▼ Define the scan width

Open the ‘Sheet’ card in the ‘Original’ section.

2 Press ‘Scan width’ to select the required setting:

■ Standard. This option must be used to scan a standard-size original.

■ Non-standard. This option can be used to scan a non-standard original. The

scanned width will be larger than the original width (to the next larger, standard size), to prevent information loss.

■ Numeric. Define the scan width with the arrow keys or the numeric keys.

[45] Selecting ‘Non-standard’ scan size

98 Océ TDS800 User Manual

The copy size

The copy width depends on the selected roll and the custom defined scan width. The copy length depends on the selected cut option.

▼ Copy non-standard size originals

Select ‘auto roll’ on the printer operator panel.

The scanner scans wider than the original. No information is lost.

2 Open the ‘Sheet’ card in the ‘Print’ section on the scanner operator panel (see

Figure 46).

3 Press the ‘Cut length’ function key to select the required cut option:

■ Standard, the print length corresponds to a standard format, depending on the

media width. When you use ‘Standard cut’ information loss can occur.

■ Synchro, the system cuts at the measured length of the original times the

zoom factor. The minimum length is 279 mm or 11 inch. When you use ‘Synchro cut’ information loss will not occur.

■ Custom (numeric), which cuts copies on a specified length. You can define

the copy length yourself, using the arrow keys or the numeric keys.

4 Feed the original 5 Press ‘Start’.

[46] Define the cut length

Special copy and scan jobs 99

Scanning originals with filing strip

Left hand side You can adjust the original guide of the scanner to remove a

filing strip along the left hand side (in the feed direction, face-up). This side can be reduced by up to 60 mm (see Figure 47).

Left hand side

- 40 mm

[47] Example of adjusting the left hand side of an original

▼ Copying with removed filing strip along the left hand side

Press the handle underneath the original guide, and move it to the right.

[48] Adjusting the original guide to add or remove a filing strip along the left hand side

2 Make all required settings.

3 Insert the original face up, left aligned with the original guide on the original

Left hand side + 20 mm

feed table.

Right hand side You can also remove the filing strip along the right hand side

(in the feed direction, face-up) by selecting a specific roll. If the paper width of the original is larger than the paper width of the selected roll, the remaining part on the right hand side will not be scanned.

100 Océ TDS800 User Manual

IBM TDS800 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Chapter 1 Introduction

About this manual

The Océ TDS800

Océ TDS800 key concepts

User interaction

Océ TDS800 users

Océ TDS800 components

Océ TDS800 printer

Océ TDS800 scanner

Océ TDS800 Power Logic® Controller

Turn on and off the Océ TDS800

Timers

Chapter 2 Using the Océ TDS800 to print

Before you begin

How to print

Printer operator panel

Select a language

Display

Counter

Keys

Printer operator panel actions

Media types and sizes on the printer

Special media indication

Stopping a print job

Print with Océ Print Exec® Workgroup

Introduction

Options

Connect to Océ Print Exec® Workgroup

The documentation set

Print with Océ Repro Desk

Introduction

The documentation set

Chapter 3 Using the Océ TDS800 to Copy

Before you begin

Scanner operator panel

Section, Function and Arrow keys

Sections on the display of the scanner operator panel

Custom section

Original section

Print section

File section

Job templates

Change the operator panel language

Change default settings on the scanner operator panel

Perform basic copy jobs

Make copies

Select the required media

Select the input mode

Specify the zoom factor

Define settings for the next original

Account logging

Using the manual feed for copy jobs

Stop a job

Interrupt a job

Stamping

Chapter 4 Using the Océ TDS800 to scan-to-file

Before you begin

Scanner operator panel

Océ Scan Logic®

Scan clicks

Make a scan-to-file

Settings for scan-to-file

File mode

Destination

File format

Tiff sub format

PDF compress

Resolution

Zoom

Optimisation

Mirror

Océ Scan Manager

Tree view

Table view

Actions in Océ Scan Manager