IBM TransNote, Ink Manager Pro 1.0, ThinkScribe User Manual

Download

Ink Manager® Pro 1.0

and

ThinkScribe™ Digital Notepad

User’s Guide

Printed in the USA

First Edition (January 2001)

Note:

Before using this information and the product it supports, be sure to read the general information under “Safety information” and “Notices” in the IBM (R) ThinkPad (R) TransNote (R) Service and Troubleshooting Guide.

Note to U.S. Government Users -- Documentation related to restricted rights -- Use, duplication, or disclosure is subject to restrictions set forth in GSA ADP Schedule Contract with IBM Corp.

Contents

Welcome.........................................................................................................................1

Chapter 1: Digital Notepad and Pen Features...............................................................5

Pre-assigning pages to ink files.....................................................................................................7

Marking actions as you write ........................................................................................................8

Turning pages............................................................................................................................... 10

Status display messages............................................................................................................... 11

Changing the notepad................................................................................................................. 12

Caring for the digital pen............................................................................................................ 14

Changing the pen battery ........................................................................................................... 15

Changing the ink refill................................................................................................................. 16

Ordering supplies ........................................................................................................................ 16

Finding help for Ink Manager Pro............................................................................................ 17

Chapter 2: Ink Manager Pro Setup .............................................................................. 17

Setting up ink files ....................................................................................................................... 18

Setting preferences for Ink Manager Pro................................................................................. 20

Application tab...................................................................................................................... 21

Ink Display tab...................................................................................................................... 22

Actions tab............................................................................................................................. 23

Writing Style tab.................................................................................................................... 24

Setting properties on the digital notepad................................................................................. 25

Opening ThinkScribe Notepad Properties....................................................................... 25

Graphics Tablet Mode tab .................................................................................................. 26

Inking tab............................................................................................................................... 28

Device tab.............................................................................................................................. 30

Ink File Selector tab ............................................................................................................. 31

Actions Selector tab ............................................................................................................. 33

Enabling Keyword transcription............................................................................................... 34

Enabling Ink Calendar Support................................................................................................. 35

Chapter 3: Ink Manager Pro Window.......................................................................... 37

Navigation panel.......................................................................................................................... 39

Viewing window .......................................................................................................................... 40

Toolbar buttons........................................................................................................................... 40

Menu bar ....................................................................................................................................... 42

Thumbnail view ........................................................................................................................... 46

Full-page view .............................................................................................................................. 47

List view ........................................................................................................................................48

Chapter 4: Current Notepad Pages ..............................................................................51

Working with current pages.......................................................................................................52

Erasing ink in the archive........................................................................................................... 53

Fixing overwritten ink.................................................................................................................53

Filing pages into My Ink Files....................................................................................................61

Replacing pages............................................................................................................................62

Chapter 5: Managing Ink Files ....................................................................................65

Creating a new ink file................................................................................................................. 65

Removing or restoring an ink file..............................................................................................67

Renaming an ink file....................................................................................................................68

Copying pages from one file to another...................................................................................69

Saving an ink file.......................................................................................................................... 70

Printing an ink file ....................................................................................................................... 72

Adding names to the ThinkScribe menu .................................................................................73

Chapter 6: Editing Pages .............................................................................................75

Adding a blank page.................................................................................................................... 75

Deleting a page.............................................................................................................................76

Editing ink .................................................................................................................................... 76

Selecting ink........................................................................................................................... 76

Changing ink appearance..................................................................................................... 77

Cutting, copying, and pasting ink....................................................................................... 77

Adding or moving ink on a page........................................................................................78

Rotating a page.............................................................................................................................79

Saving a page ................................................................................................................................ 79

Printing a page..............................................................................................................................80

Chapter 7: Working with Actions .................................................................................83

What are actions?......................................................................................................................... 83

Marking Keywords, To Do items, and Messages on the computer ....................................84

Searching for a page .................................................................................................................... 85

Managing To Do items and Messages...................................................................................... 86

Narrowing the search.................................................................................................................. 88

Verifying Keywords..................................................................................................................... 89

Contents

Creating a Post-it note ................................................................................................................ 90

Chapter 8: Sharing Ink .................................................................................................93

Using the Ink Clipboard Viewer ............................................................................................... 93

Using the Ink Clipboard menus ......................................................................................... 94

Using the Ink Clipboard toolbar........................................................................................ 95

Saving selected ink....................................................................................................................... 96

Using the Windows clipboard ................................................................................................... 97

Send Mail ...................................................................................................................................... 97

Chapter 9: Special Features.......................................................................................... 99

Ink Calendar Support.................................................................................................................. 99

Lotus Notes calendar ......................................................................................................... 101

Lotus Organizer.................................................................................................................. 103

Microsoft Outlook..............................................................................................................105

Graphics Tablet Mode.............................................................................................................. 107

IBM Ink Viewer......................................................................................................................... 108

IBM Ink Transfer ...................................................................................................................... 110

Editing ink types................................................................................................................. 110

Maintaining applications.................................................................................................... 112

Chapter 10: Problem Solving.......................................................................................113

Digital notepad problems......................................................................................................... 113

Ink Manager Pro problems...................................................................................................... 116

Ink Manager Pro questions......................................................................................................121

Appendix A................................................................................................................. 125

Glossary ...................................................................................................................... 129

Index .......................................................................................................................... 137

Contents

iii

Contents

Welcome

Congratulations on your purchase of the TransNote™ system that includes the ThinkPad™ computer, ThinkScribe™ digital notepad and Ink Manager ® Pro software. The Ink Manager Pro is a unique software program that communicates with the ThinkPad computer, ThinkScribe digital notepad, and the IBM digital pen. This is a tool for mobile professionals, people whose business and personal needs require total portability and efficiency in managing their handwritten notes.

With the TransNote, you can write the way you always do, while capturing electronic notes with the digital notepad at the same time. You can write while the computer is turned on, in suspend mode, or turned off. When the computer is turned on, your electronic notes upload automatically to Ink Manager Pro. When you start Ink Manager Pro, your notes appear in the viewing window, where you can file the pages into ink files, search for pages, manage your tasks, edit and format the pages, and share your pages with others.

With ThinkScribe digital notepad and Ink Manager Pro, you can:

• Write notes and sketch naturally on the digital notepad.

• Mark words as Keywords, To Do's, and Messages.

• Transfer your notes and sketches to the computer.

• View and edit your ink on the computer screen.

• Preserve the archive pages of your original ink.

• Organize, sort, and store notes and sketches in ink files.

• Edit, format, store, and print your pages and ink files.

• Search your notes by the date you wrote them or by words you marked as Keywords.

• List and manage your To Do’s and Messages.

• Copy your ink into e-mails or documents as a graphic

• Share your ink with others.

• Add links to your personal calendar system for handwritten notes taken during scheduled meetings.

• Use the digital pen as a mouse pointer as a graphics input device or to activate toolbar buttons and menus.

Reference information

In addition to this book, TransNote includes many sources of information to help you get the most out of your product.

Visit our Web site for further updates. To do this, press the ThinkPad button on the right side of the computer to open Access ThinkPad, and select the Service & Support icon. On the Web site, you can do the following:

• · Find product information.

• · Order supplies and accessories.

• · Get technical support, troubleshooting tips, and much, much more.

User Reference Includes… Where to Find It…

Getting Started Guide Basic instructions for using

the ThinkScribe notepad

Quick Reference Card Toolbars and menus

Frequently used tasks

On the digital notepad.

Last page of this guide.

Welcome

User Reference Includes… Where to Find It…

Ink Manager Pro Help Detailed task help

Reference help Techniques and tips Troubleshooting & FAQ’s Index and Search tabs Glossary

In Ink Manager Pro, press Help > Help topics, or F1. Or from the computer screen, open Access ThinkPad and then open ThinkPad Assistant. Select “Everyday uses.”

Readme Release notes Press Start > Programs >

IBM Ink Manager Pro > Utilities > Documents. Select “Readme.”

Welcome

Digital Notepad and Pen Features

This chapter provides basic information about using the ThinkScribe digital notepad and digital pen, including:

• Getting started

• Pre-assigning pages to ink files

• Marking actions as you write

• Turning pages

• Understanding the status display messages

• Viewing ink on the computer

• Changing the notepad

• Caring for the digital pen

• Ordering supplies

Getting started

After 30 minutes of idle time, the digital notepad turns off (the status display goes blank) to conserve the battery. Push the power button to turn it back on.

The best way to get started is to complete the Getting Started Guide, located on the digital notepad. The booklet provides guided practice for using the digital notepad to take notes, turn pages, mark words or phrases as a To Do or Message, and view your first pages in the Ink Manager Pro viewing window. In addition:

• Lift the notepad to see the ThinkScribe reference label that contains useful information about the digital notepad.

• Remove the Quick Reference Card, the last page in this book, and take it with you as a handy reminder of shortcuts and other important information.

The digital notepad turns on automatically when you open your TransNote. When you are ready to start writing, check the status display to see if it contains information about the current page.

If the status display is blank, turn on the digital notepad by pressing the power button, located at the top of the ThinkScribe.

Press the power button to turn on the digital notepad.

When the digital notepad turns on, the status display lights up and shows information about your current page.

If you do not see the pen symbol, your digital pen might need a new battery, described later in this chapter.

Now you can start writing. Remember to use only the digital pen on the notepad—other pens will not record your ink.

Press the ink tip firmly on the paper. When the digital notepad detects the ink tip, the pen icon appears in the status display, and the green Activity indicator blinks at the top of the digital notepad.

Write notes on the digital notepad anytime, regardless of whether the computer is turned on, turned off, or in standby mode.

Although both the computer and notepad sides of your system use the same battery, there are two power buttons. This feature enables you to turn off your computer when you are not using it, to save power, and then continue taking notes with your digital notepad for several hours.

Chapter 1

Pre-assigning pages to ink files

Ink Manager Pro helps you organize your notes into “ink files,” files that contain your handwritten notes. The Ink File selector on the digital notepad contains 19 names of ink files, which can be renamed or reordered in Ink Manager Pro, plus a reserved location for General pages.

Use the Ink File selector to pre-assign pages to ink files as you write. That way, you can quickly organize and file your notes later in Ink Manager Pro.

To pre-assign a page to an ink file:

1. With the digital notepad turned on, slide the ink tip slowly in the Ink File selector. Hold the pen perpendicular to the slot for best results.

Slide the ink tip in the Ink File selector to pre-assign an ink file.

2. Watch the names that appear in the status display. Lift the pen

3. Later, when you start writing notes on a new topic or at

to select the highlighted name, such as Ink File 1. The name is now assigned to the current page and to all following pages until you select another name. Keep the same name for all the notes you plan to add to the same ink file.

another meeting, turn the page (and tap Page Forward), and select a different name from the Ink File selector, such as Ink File 2. This keeps your pages organized for quick filing into separate ink files in Ink Manager Pro.

Digital Notepad and Pen Features

You can change the pre-assigned name at any time, even after the page transfers to the computer.

To change the pre-assigned ink file for a previous page, tap Page Backward until the page number appears in the status display, and select the name from the Ink File selector. The new name appears in the status display. You must change the file name for each prior page individually.

For more information about ink files, refer to the following chapters:

• Chapter 2 describes how to customize the names of ink files on the Ink Files selector

• Chapter 3 describes how the Ink Manager Pro window displays your transferred pages.

• Chapter 4 describes how to view and file your transferred pages into My Ink Files.

Marking actions as you write

Ink Manager Pro provides a powerful tool called “actions” to help

Keyword icon

To D o ico n

Message icon

Copy icon

you search, retrieve, and act on your notes. Mark words and phrases as actions while you write notes so that, later, you can quickly search for a page, manage actions, and share your ink with others.

Use the Action selector located on the left side of digital notepad to identify and mark actions in your notes. Ink Manager Pro includes four types of actions: Keyword, To Do, Message, and Copy. You can change the upload speed or selection method using ThinkScribe Notepad Properties, described in Chapter 2.

To mark words or phrases as actions as you write:

1. Tap the ink tip next to an action symbol, or slide the ink tip slowly in the Action selector. Hold the pen perpendicular to the slot for best results.

2. Watch the action names as they appear in the status display:

Chapter 1

Keyword, To Do, Message, or Copy. Lift the pen to select the highlighted action.

3. If you select the wrong one, tap Cancel and start over.

4. Select the ink to mark. To do this, look at the icon in the status display:

• Circle method. If you see the circle icon in the display panel,

draw a circle (or any enclosed shape) with one, smooth stroke around the word or phrase, similar to the rectangular box that you use to mark actions on the computer screen. Circle all the ink for the word or phrase, and avoid ink from other words. Br especially careful to circle the entire first and last strokes of ink. By default, use the circle method to mark a Keyword, To Do, or Message.

• Two-tap method. If you see the tap icon in the display panel,

tap one corner of the area to select, such as the upper-left corner.

Then tap the opposite, diagonal corner, such as the lowerright corner. Make sure the taps are wide enough to include all the ink strokes of the ink to select. By default, use the two-tap method to apply the Copy action.

For more tips, see the problem “When I mark actions on the digital notepad, the marked ink is not correct on the screen or in my lists” in Chapter 10: Problem Solving.

On the computer screen, the marked words appear in different colors, without the circles: Keywords are blue, To Do items are red, and Messages are green.

Copied ink opens in the Ink Clipboard Viewer. See Chapter 8: Sharing Ink for more information.

You can mark ink on the digital notepad as multiple actions. For example, mark a To Do as a Message, or mark a word in a To Do

Digital Notepad and Pen Features

Turning pages

as a Keyword. On the computer, the transferred ink changes to the color of the most recent action. If you hold the mouse pointer over the ink, the annotated text for the most recent action appears in the fly-over window. When you view lists, the marked ink shows up in the list for each action.

For more information about actions, see the following chapters:

• Chapter 2: Ink Manager Pro Setup describes how to change the appearance of marked ink (using Preferences > Actions tab) and how to change the selection methods for actions (using ThinkScribe Notebook Properties > Actions Selector tab).

• Chapter 7: Working with Actions describes how to mark actions and change or remove actions in your ink using Ink Manager Pro.

To order pre-numbered notepads, go to the IBM Web site by pressing the ThinkPad control button on your computer, which opens Access ThinkPad. Then select the Service & Support icon.

To make sure your paper and digital pages match, number each paper page. Then you can move back and forth in your pages by matching the page number in the display panel with the number of the paper page.

When you turn the paper page, always use the ink tip to turn the “digital” page on the digital notepad. This transmits an electronic signal that changes the digital page in Ink Manager Pro. The digital notepad also records the time and date you start each page, called a time stamp.

Chapter 1

When you want to change the pre-assigned ink file, first turn the page, and then change the name of the ink file.

To turn a page:

• When you turn the paper page, tap the ink tip in the Page Forward button on the digital notepad.

• Slide the pen point slowly in the Page selector and lift the pen to select the page number highlighted in the status display. Make sure the page number matches the page number on the paper page.

To edit or add notes to a previous page:

If you throw away a paper page after writing on it, keep the page numbers in sync, and you can delete the digital page later in Ink Manager Pro.

Tap Page Backward or Page Forward or use the Page selector until the status display shows the same page number as the page you want to edit. The new ink updates in the Current Notepad pages on the computer screen.

If you forget to tap Page Forward, the new digital page appears on top of the previous page. But you can quickly fix overwritten ink in Ink Manager Pro, described in Chapter 4: Current Notepad Pages.

Status display messages

The status display shows information about the current page, including the following:

• System messages, such as if your ink is transmitting to the computer

• Pre-assigned ink file for the current page

System messages

System messages display when you use the selectors and buttons, such as:

• Current page number

• The names of ink files when you use the Ink File selector.

• The page numbers when you use the Page selector.

• The action types when you use the Actions selector.

• Prompts for how to select ink as an action, either with the circle or two-tap method, described earlier in this chapter.

Digital Notepad and Pen Features

Other status display symbols

Pen. Ink is being recorded. It appears whenever you touch the digital pen on the digital notepad. If it does not appear, it might be time to change the pen battery, described later in this chapter.

Hourglass. Ink is transferring to the computer. Wait until the hourglass disappears before you resume writing. If Ink Manager Pro is running, the Current Notepad focus changes to the thumbnail with the most recent ink.

Disconnected (or a blinking Ink Transfer icon in the status tray). Ink is not transferring to the computer. If the Ink Transfer icon does not appear in the status tray, start the utility using Start > Programs > IBM Ink Manager Pro > Utilities > IBM Ink Transfer. Or see Chapter 10: Troubleshooting.

Graphics Tablet Mode enabled. Your ink is not being recorded. Instead, your digital pen is enabled as a graphics input device. For more information, see Chapter 9: Special Features. To disable Graphics Tablet Mode, tap OK.

Low memory (and the amber Error indicator light illuminates). The memory in the digital notepad is full. To clear the memory, turn on the computer and let your recorded ink transfer to the computer. After the hourglass disappears, you can turn off the computer again, and continue writing on the digital notepad.

Low battery (and the amber Error indicator light illuminates). The computer battery is too low for the digital notepad to operate. The digital notepad will shut down in one minute unless you either use the AC adaptor or replace the computer battery.

Changing the notepad

To order pre-numbered notepads and other supplies, visit our Web site by pressing the ThinkPad button on the computer. Then select the Service & Support link.

Use any regular notepad, such as letter size (8-1/2” X 11") or A4 (8” X 11-1/2”), as long as the cardboard backing fits snugly in the notepad slot. Or use the pre-numbered notepads especially designed for the ThinkScribe.

For correct alignment, make sure that the lower, left corner of the pad is seated in the lower-left corner of the recessed area on the digital notepad.

Chapter 1

A4 spacer inserted on the

left side of the note

ad slot.

For A4 pads (commonly used in European countries), insert the A4 spacer (included in the TransNote package) on the right side of the notepad slot. This aligns the notepad correctly to the left side of the notepad slot.

When you change the notepad, remember to change the electronic notepad, also. This resets the page counter in the status display so you can match the page numbers.

To change the notepad:

1. Make sure all pages on the current pad have uploaded to the computer. To check, start Ink Manager Pro, and then turn on the digital notepad. Wait a few minutes to let any remaining new ink upload (indicated by the hourglass in the status display).

2. Remove the old notepad, and insert the cardboard backing into the notepad slot, aligning the pad to the lower-left corner recessed area on the digital notepad.

The previous notepad, identified by a number and date range, is added to the Archive menu in the navigation panel.

3. Use one of the following methods to reset the digital notepad:

• Touch the Flip Touch control button on the computer

(middle button on the right side of the screen), and select the Changing Pads icon on the menu. This opens ThinkScribe Notepad Properties to the Inking tab.

• From the Control Panel (Start > Control Panel), select the

ThinkScribe Properties icon, and then select the Inking tab.

4. On the Inking tab, select Changing Pads, and select the Pad Type: Letter (“8-1/2 X 11”) or A4 (8” X 11-1.2”)

5. Select OK.

A warning reminds you that you cannot undo this action. If the button is depressed (clicked), and you change your mind, just press it again to de-select it, but after you select Apply or OK, you cannot change the page count back to the previous count.

Check the status display to see that the page count is set to “01.”

Digital Notepad and Pen Features

Caring for the digital pen

The digital pen writes in traditional ink on the paper, while simultaneously transmitting digital ink to the Ink Manager Pro program. The digital pen is a precision instrument and should be handled with care:

• Replace the pen cap when you finish writing. This protects the ink tip from damage. With the cap on, you can store the pen in any position.

• When you finish writing, replace the pen in the pen holder, or lay it next to the digital notepad. Do not rest the pen on the digital notepad or hold it poised just above the notepad for long periods of time. Doing so might prevent your ink from transferring to the computer.

• Because the pen draws power when the tip is depressed, do not store the pen in a position that would continuously depress the pen tip. Also, do not let the pen tip rest on a surface that might wick out the ink, such as a cloth or tissue.

• With the cap on the front section, you can store the digital pen in any position.

• If you have more than one digital pen, store only one with the ThinkScribe. Keep the other pens stored in another location so the transmitters do not interfere with the working pen.

Chapter 1

Changing the pen battery

With normal use, the pen’s single AAAA alkaline battery lasts an average of 6 to 12 months. This is a standard battery available from a local retailer.

When the pen battery gets low, you will notice that the pen symbol does not appear in the display panel, and your ink does not transfer to the computer.

To conserve battery power, the digital pen shuts down after 5 minutes of inactivity. To wake it up, simply tap the ink tip on the paper once.

To change the pen battery:

1. Unscrew the barrel [1], the lower end of the pen, counterclockwise from the front section [3].

2. Remove the old battery from the barrel [2].

3. Place a new AAAA battery into the barrel with the positive (+) end facing the front section of the pen [3].

4. Screw the barrel clockwise onto the front section until tight.

5. Confirm that the pen is working by turning on the digital notepad and tapping the pen on the tablet. The green Activity indicator blinks and the pen symbol appears in the status display if the notepad receives a signal from the pen.

When the front section is unscrewed from the barrel, do not touch the piece of metal (an electronic transmitter) that extends beyond the edge of the front section. Doing so might damage the pen and adversely affect its performance.

Digital Notepad and Pen Features

Changing the ink refill

Your digital notepad includes four ink refills for your convenience. They are located in two trays on the right edge of the case.

To change the ink refill:

1. Open the refill cover on the right edge of the digital notepad. To do this, push the cover slightly toward the digital notepad, and then lift it up.

2. Insert the ink tip [4] into the keyhole slot in the pen holder, and pull up on the pen to remove the ink tip.

3. Insert the ink refill into the front section [3].

4. Press the ink tip gently on a hard surface until it snaps into place.

Ordering supplies

To order supplies, go to the IBM Web site by pressing the ThinkPad control button on your computer, which opens Access ThinkPad. Then select the Service & Support icon.

IBM provides a full selection of replacement supplies and accessories for the TransNote, such as the following:

• Pre-numbered notepads, made especially for the digital

notepad.

• Ink refills, made especially for the digital pen.

Chapter 1

Ink Manager Pro Setup

The IBM Ink Manager Pro software displays your handwritten ink on the computer. This chapter discusses settings that you might want to set before you begin writing on the digital notepad:

• Finding help for Ink Manager Pro

• Setting up ink files

• Setting preferences for Ink Manager Pro

• Setting properties for the digital notepad

• Enabling keyword transcription

• Enabling Ink Calendar Support

Finding help for Ink Manager Pro

When using Ink Manager Pro, find help anytime by selecting Help > Help Topics, or pressing the F1 key. Select the Back button to return to a previous topic.

• Select the Contents tab to view the Table of Contents. Select the underlined hyperlinks to jump to a related topic.

• Select the Index tab to view index entries. Double-click an index entry, or click the entry and click Display, to view the help page on that topic.

• Select the Search tab to enter a word or short phrase to search for among all the topics. Double-click a title, or select a title from the list and select Display, to view the topic.

• If a window has a button in the upper right corner, click the button, and then click an area of the screen for field-level help. Or right-click an area to open the help, if available.

Setting up ink files

One of the main features of the digital notepad is the ability to store and, later, access handwritten ink efficiently in Ink Manager Pro. To best use this feature:

• Decide up-front how you want to access your ink files.

• Create the ink file names in “My Ink Files” in the navigation panel in Ink Manager Pro.

At the same time, replace the existing ink file names on the digital notepad with the new names to match those on the navigation panel so that the names you want to pre-assign are available in both locations. Ink Manager Pro provides several methods to create these ink files.

When you file pages, you are filing a copy of the original page into the ink file, which you can then reorder and edit. The original page stays preserved in the Current Notepad or archive view for you to access at any time.

After your handwritten notes transfer to Ink Manager Pro, they appear in the Current Notepad view in the order in which you wrote them. You can leave them there, in their original state, or you can “file” (copy) them into “My Ink Files.” Most users prefer to organize their notes into ink files, just as they prefer to save their documents in folders to find the documents more easily later.

For example, you might want to access your ink based only on date and month. If so, you can create ink file names for each month of the year. Or you might want to create ink files for individual projects, customers, or departments for which you will write notes, and later, want to access by topic.

To create ink files in Ink Manager Pro, right-click a name in the “My Ink Files” section of the navigation panel to see the following options, or find these options in the File menu:

Chapter 2

Select New Ink File to open the New Ink File window.

Type a name, up to 16 characters (14, if all upper-case). It is best to use common letters and numbers for names and avoid using any special characters.

When you create a new ink file in the navigation panel (and the digital notepad is turned on), the Replace ThinkScribe Ink File window opens. If you want the new name to appear on the Ink File selector menu on the digital notepad, select an existing name to replace.

Ink Manager Pro Setup

Or later, you can right-click an ink file and select Add to ThinkScribe Menu to add the name to the Ink File selector menu.

If the names match those on the navigation panel, you can preassign the correct file name as you write, and then file the pages more quickly into “My Ink Files.” For more information on creating or managing ink files, see Chapter 5: Managing Ink Files. For more information on reordering names on the digital notepad, use the Ink Files Selector tab of ThinkScribe Notebook Properties, discussed later in this chapter.

Setting preferences for Ink Manager Pro

Use the Preferences window to customize the default settings and appearance of ink in Ink Manager Pro. This section explains the options in the Preferences tabbed windows.

1. To open the window, select File > Preferences.

Chapter 2

2. After making selections on a tabbed window, select OK to save your changes and close the window.

Application tab

Use the Application tab, shown on the previous page, to customize application settings and clear disk space.

• Undo Levels. Type the number of actions you want to be

able to undo in the Undo Levels box, from 1-25. The default value is 10. (The higher the setting, the more memory your system requires to store previous actions.)

• Auto Save Interval. Select the interval between auto-saves,

from 0-100 minutes. The default value is 5 minutes.

• Erase Thumbnail Cache. Select this option to erase all

internally stored bitmap-images of thumbnails to free up disk space. However, the next time you view thumbnails, it might take longer to display them.

Ink Manager Pro Setup

Ink Display tab

Select the Ink Display tab to change the way your uploaded ink appears on the computer. (You can still modify individual selections of text using the toolbar buttons.)

It's a good idea to try the Smoother option first. Then if you decide it takes too long to display ink, change the setting to Faster.

Chapter 2

The new settings change the appearance of all ink, unless you marked it as an action or applied a color or width to an individual selection.

• Ink Style. To change the default appearance of all ink, select the Ink Width arrow or the Ink Color arrow and select a different setting from the list. (The defaults ares black, thin ink).

• Draw Ink. Adjust the Draw Ink speed, if needed. The Smoother option (default selection) requires more memory (which can slow the system performance), but the ink appears smoother. If your computer does not have a lot of memory or is slow, select the Faster option. With this setting, ink appears faster, but with rougher edges.

Actions tab

Select the Actions tab to change the way labeled ink appears on the computer. You can still change individual selections of ink using the toolbar buttons.

For information about Keyword transcription, see the section “Enabling Keyword transcription,” later in this chapter.

• Select the type of action to change. In the Change Settings For list box, select the action.

• Action Preferences. To change the appearance of the action type, select the Ink Width arrow or the Ink Color arrow and select a setting from the list.

• Transcribe. Select the Transcribe checkbox to enable Keyword transcription. When enabled, this feature attempts to convert the words you mark as Keywords into text words.

• Number of Transcription Alternates. Alternative words appear when you verify Keywords. This setting controls the number of alternative words the program provides. Select from 1-10 (default is 5).

Ink Manager Pro Setup

Writing Style tab

When you enable Keyword transcription (on the Actions tab), use the Writing Style tab to specify your type of handwriting and increase transcription accuracy.

• Select Print if you always print and your letters do not touch.

• Select ALL UPPERCASE if you always write in all uppercase letters.

• Select Script for all other types of writing (default).

Chapter 2

Setting properties on the digital notepad

Occasionally, you might want to change or set properties for the digital notepad. To do this, open ThinkScribe Notepad Properties from the Control Panel (described below). This is a utility program that contains five tabbed windows. Each tabbed window includes controls and options to synchronize events between the digital notepad and the computer. Select one the following tabs:

• To set the mouse as a graphics input device, select Graphics Tablet Mode.

• To check information about the digital notepad, select Device.

• To reset the inking properties, select Inking.

• To modify the names of ink files, select Ink File Selector.

• To modify the actions, select Actions Selector.

Opening ThinkScribe Notepad Properties

To create a shortcut on your Windows desktop, open the Control Panel, and right-click the IBM ThinkScribe icon. From the menu, click Create Shortcut. Click Yes to put the shortcut on the desktop.

Be patient—it might take a few seconds for the program to make the connection and read the current settings.

1. Turn on the digital notepad and start Ink Manager Pro if you intend to change any settings. If the digital notepad is turned off, you can check settings, but not change them. If you do not have Ink Manager Pro running, changes will not transfer to the software.

2. Open ThinkScribe Notepad Properties using one of the following methods:

• From the Windows Start menu, select Settings > Control

Panel. Select the IBM ThinkScribe icon.

• Or, from the Windows Start menu, select Programs > IBM

Ink Manager Pro > Utilities > ThinkScribe Notepad Properties.

Ink Manager Pro Setup

Graphics Tablet Mode tab

If you do not want to change the settings, you can enable Graphics Tablet mode more quickly by using the Flip Touch control button on the computer.

This tabbed window sets the feature that lets you use the digital pen as a graphics input device in Ink Manager Pro or other graphics programs, such as Microsoft Paint. For more information about using Graphics Tablet Mode, see Chapter 10: Special Features.

Chapter 2

• In the Pen Modes section, select Graphics Tablet Mode to enable it. (To disable Graphics Tablet Mode and resume writing, tap the OK button on the digital notepad, or select Inking Mode on the Graphics Tablet Mode tab.)

• The pen is mapped to the left-mouse button by default, meaning a single tap is the same as a left-mouse click. To

change it, click the Pen-Down is mapped to arrow. Select which mouse button you want to map the pen to: Left, Center, or Right mouse button. For example, if you select Right, a tap acts as a right-mouse click.

When Graphics Tablet Mode is enabled, adjust the following settings for your pen taps:

• Move the Double-Click Speed slider from left (Slow) to right (Fast) to increase or decrease the speed at which the doubleclick happens.

• Move the Double-Click Area slider from left (Small) to right (Large) to increase the area of the double-click range.

• Double-click in the green Test area to see if your doubleclick is recognized. If it is, the area turns yellow. Double-click it again to turn it back to green. If the program does not recognize the double-click, follow steps 4 and 5 to adjust the Speed and Area settings until it does.

Ink Manager Pro Setup

If you plan to change the timestamp and change the notepad, complete one action, select OK to close ThinkScribe NotePad Properties, and then reopen it to complete the second action.

Inking tab

Select the Inking tab to reset or synchronize digital notepad settings. Make sure the digital notepad is turned on.

If you change the system clock on the computer, turn on the digital notepad and wait a few seconds for the change to transfer to the digital notepad before you start writing notes.

For more information on changing the notepad, see Chapter 1: Digital Notepad and Pen Features.

Chapter 2

1. Check the Ink Timestamp to confirm the digital notepad date

2. Select the Changing Pads button , and then select the Pad

and time. The clock automatically synchronizes itself with the computer settings when you run them both. If the clock is not correct, click the Ink Timestamp button to reset the digital notepad clock to match the system clock.

Type, such as Letter (8-1/2” x 11”) or A4 (8” x 11-1/2”), whenever you change the pad of paper on the digital notepad.

This resets the electronic page counter back to page “01.” If the button is depressed (clicked), and you change your mind, just press it again to de-select it (but once you select Apply or OK, you cannot change the page count back to the previous count).

3. Select Clean up to delete any empty notepads from the Archive section of the navigation panel.

4. Reset the Upload Policy to control the speed that ink transmits to the computer (when the computer is turned on). Select your preferred setting:

• Low—Upload after 10 seconds of idle time if at least one

pen stroke is recorded.

• Medium—Upload after 3 seconds of idle time and about 5

pen strokes are recorded, or after 10 seconds of idle time if any ink is recorded.

• High—Upload after 2 seconds of idle time if any ink is

recorded (default).

The upload speed affects the overall system performance and battery life. If the computer’s performance seems slow or the battery seems to drain fast, try reducing the upload speed to Medium or Low.

A low upload speed allows more ink to accumulate on the notepad between uploads; a fast upload speed allows less ink to accumulate, but might interrupt your work in Ink Manager Pro.

“Idle time” means that you lift the pen from the digital notepad, and wait for the transmission to take place. When the transmission begins, the hourglass symbol appears in the status display.

Ink Manager Pro Setup

Device tab

Select the Device tab to check device information.

Chapter 2

• Bootcode and Firmware versions. The versions will change if you ever update the firmware.

• Identification. To edit the User name, select Edit User Name, and type the correct name in the Identification box. When you finish, press Enter, or select the Edit User Name checkbox again. The name is uploaded when you select Apply or OK.

• LCD contrast. Adjust the slider and apply the change until you can see messages in the status display clearly.

• Defaults. Select Restore to restore the original factory settings for any properties you have changed. Select Save Current Settings as Defaults to set your current settings as the permanent settings.

Ink File Selector tab

Select the Ink File Selector tab to rename or reorder the names on the Ink File selector menu. The General ink file is reserved and cannot be renamed or reordered.

Ink Manager Pro Setup

You can also rename the ink files from the navigation panel, described in Chapter 5: Managing Ink Files.

To rename a file on the Ink Files selector:

1. Select the ink file you want to rename.

2. In the Enter Name box, type the new name, up to 16 characters, or 14 characters if all uppercase. Do not use any special characters such as *:”<>/?\| or NLS characters such as ü ® ™ or any other character created by pressing the Alt key and a number pad sequence.

3. In the Choose Type box, select IncInk.

When you make a change, the Update checkbox appears. Select it to change the window list. Select OK or Apply to transfer the changes to the Ink File selector.

Reorder the ink files names on the digital notepad so the names you use most frequently appear first on the list.

To reorder the Ink File selector:

1. Select the Reorder Items? button.

The title bar prompts you to "Choose First Item." Select the ink file you want to appear first on the list. A "1:" appears before the ink file name. Then, as prompted, click the ink file you want to be second, and so on.

2. When you start to reorder ink files, the Uncheck to Cancel checkbox appears. If you make a mistake, click it, and then start over by selecting Reorder Items? again.

3. When you start to reorder ink files, the Set Order checkbox appears. When the order is correct, select Set Order to save the list, and the names reorder on the window list. Select OK or Apply to transfer the changes to the Ink Files selector.

Chapter 2

Actions Selector tab

Use the Actions Selector tab to change the selection method and upload speed when marking ink on the digital notepad.

The ability to create new action types is provided only for programmers creating new applications for the ThinkScribe notepad.

• Name—Keyword, To Do, Message, and Copy.

• Type—By default, “Label.”

• Mode—The selection method used when marking ink on the digital notepad, either circle or two-tap.

• mmediate? —By default, ink that you mark as an action uploads immediately to your computer. Unchecked, it uploads at the regular transfer interval determined by the Upload Policy (see the Inking tab in this section).

Ink Manager Pro Setup

To modify an action:

Do not change the name of the existing actions, such as Keyword, To Do, Message, or Copy. Doing so causes unpredictable behavior when identifying actions.

1. For programmers developing custom applications, to create an action, type the name in the Enter Name box. Then in the Choose Type box, select the ink type. The action type will appear in the Action selector on the digital notepad, but not in Ink Manager Pro.

2. To change the selection method, select the action, and then in the Selection Mode area, click the method you want to use when marking ink on the digital notepad, Circle or TwoTap.

3. To change the upload speed, de-select the Immediate Upload? checkbox. If not checked, the marked words transfer at the rate determined by the Upload Policy (see the Inking tab, in this section).

4. Click Update to change the settings in the list. When you click OK or Apply, the change transfers to the digital notepad.

The functions to remove or create new action types are meant only for programmers who are developing custom applications. General users should NOT use them.

Enabling Keyword transcription

Ink Manager Pro can automatically transcribe the words and phrases you mark as keywords into text words (up to 100 characters). You must enable the option before the engine transcribes your keywords. To do this, follow these steps:

1. Open the Preferences menu (File > Preferences), and select the Actions tab, described earlier in this chapter.

2. Select (check) the Transcribe checkbox to enable keyword transcription.

3. Note the number of transcription alternates. Alternate words appear when you verify Keywords in a list, or when you mark keywords in Ink Manager Pro. This setting controls the number of alternative words the program provides. Select from 1 to 10. Adjust the setting to increase or reduce the number if desired. Remember that increasing the number might require more computer resources. Also, if you prefer,

Chapter 2

you can reduce the number, and simply type the correct words if the original transcription attempt is not correct.

4. Select the Writing Style tab. By default, the Script style is selected. This provides the broadest match of your handwriting to text. If you always print or always print in uppercase, check the selection to increase your transcription accuracy.

5. Select OK to save the selections and close the Preferences window. To disable keyword transcription, select Transcribe again to remove the check.

Enabling Ink Calendar Support

When you enable Ink Calendar Support for a calendar system, the program shows a link on calendar pages if you write notes on that day. Select the link to open Ink Manager Pro and read the notes. Or open the entry to see and select a link.

In addition, you can choose to show a link for notes taken within the time-frame of activities (such as appointments or meetings) scheduled on the calendar.

By default, the Ink Calendar Support button appears in your taskbar. Select the button to open the menu.

• Update now—Refresh the links immediately (instead of at

the regular upload interval).

• Properties—Open the Application Properties window.

• About—Identify the version number of the utility.

• Exit—Close the Ink Calendar Support utility. This removes

the button from the status tray, and no links will be created until you enable the utility again.

To re-enable the utility, select elect Start > Programs > IBM Ink Manager Pro > Utilities > Ink Calendar Support. The Ink Calendar Support button reappears in your status tray.

Ink Manager Pro Setup

To enable Ink Calendar Support for appointments:

1. Select the Ink Calendar Support button in the Windows status bar (lower-right corner of the computer display), and select Properties from the menu.

2. From the Application Properties window, select one, two or all three calendar systems from the tabbed window, and complete the set-up steps:

• Lotus Notes® calendar, version 5 or higher

• Lotus Organizer®, version 5.02 or higher

• Microsoft Outlook®, version 2000

For more information about Ink Calendar Support, see Chapter 9: Special Features.

Chapter 2

Ink Manager Pro Window

The IBM Ink Manager Pro software displays your handwritten notes and sketches on the ThinkPad computer. Review the topics in this section for a quick overview of the application window and its easy-to-use features.

This section describes the Ink Manager Pro window.

• Ink Manager Pro window

• Navigation panel

• Viewing window

• Toolbar buttons and menu bar

• Thumbnail view

• Full-page view

•List view

Use the program window to file, access, view, and edit your handwritten notes and sketches on the computer screen.

IBM Ink Manager Pro displays your uploaded notes and pages in several ways, called views. For example, the program initially displays your uploaded notes in Current Notepad view, which is the original ink, exactly as you wrote it on the notepad, shown in the example below.

The application window has two main areas:

• Navigation panel on the left, which lets you select views.

• Viewing area on the right.

In addition, the window contains menus, toolbars, and other features to help you view, organize, and store your handwritten ink. Many of these features are described in detail in later chapters.

To enlarge the viewing area of the window:

• ·Hide (collapse) the navigation panel. To do this, click the

triangular arrow at the top of the navigation panel. To show the navigation panel, click the arrow again. Or select View > Navigation Panel, and select Show or Hide.

• ·Hide the toolbar. To do this, select View > Toolbar. To

show the toolbar, make the menu selection again.

Chapter 3

Navigation panel

The navigation panel is on the left side of the window. It includes menus of views, such as ink files and lists. Click or tap the menu item to select a view. Or select a view using the View menu.

• The navigation panel is divided into sections. Select the triangular arrow to expand or collapse a section.

• The Current Notepad view shows the pages that you have written in the pad on the digital notepad.

• The Archive menu includes previous notepads, identified by pad number and creation date.

• The My Ink Files menu includes the ink files you have opened or created, shown in alphabetical order.

• The Search menu includes two types of lists that can help you locate your notes: Search All (search by date) and Keyword Index (search by Keywords).

• The Actions menu includes three tasks that can help manage your day-to-day activities: To Do List, Messages, or Verify Keywords.

Later chapters describe how to use and manage each of these views and lists.

Ink Manager Pro Window

Viewing window

The viewing window is the area that shows the thumbnails, pages, or lists that you select from the navigation panel. You can see your handwriting in three types of views. Select the Views arrow

and select a view from the drop-down menu:

Tap the Views icon (not the arrow) to toggle between full-page and thumbnail views, or, when viewing a list, between the list and thumbnails of pages included on the list.

Toolbar buttons

Some toolbar buttons are available only with certain views.

• Select Full Page to see the full-page view. (Or double-click a thumbnail, or select View > View By > Full Page.)

• Select Thumbnail to see pages in miniaturized thumbnails. (Or select View > View By > Thumbnail.)

• Select List (if viewing a list) to toggle back from viewing thumbnails of pages in the list.

Use the toolbar buttons for quick access to editing and formatting options:

• Use the Open button to open existing ink files.

• Use the Save button to save changes you have make to your ink files.

• Use the Print button to print the open page, ink file, or selected thumbnails.

• Use the Cut button to cut and save the selected ink in the Windows clipboard.

• Use the Copy button to save the selected ink into the Windows clipboard.

• Use the Paste button to paste the contents of the Windows clipboard at the cursor position.

• Use the Undo button to undo the last action.

• Use the Redo button to redo the last Undo.

Chapter 3

• Use the Views button and drop-down menu to change the views between Thumbnail and Full Page. When viewing a list, the button toggles between List and Thumbnail.

When you view a full page, the following toolbar buttons appear, depending on the view:

• Use the Page buttons to page forward (Next) or backward (Previous), or to select or type a page number.

• Use the Zoom controls to enlarge or reduce the selected ink or page.

• Use the Ink Selection Mode button to disable Ink Annotation mode (described below), and change the mouse pointer to its typical state.

• Use the Ink Annotation Mode button to disable Ink Selection Mode (described above), and change the state of the digital pen. In this mode, the mouse pointer acts as a “pencil.” To disable Ink Annotation, select the Ink Selection Mode button (described above).

• Use the Highlight button to change the background of the selected ink to yellow.

• Use the Ink Width button to change the thickness of the selected ink.

• Use the Ink Color button to change the color of the selected ink.

• Use the Action List box to apply, change, or remove labels from selected words.

Ink Manager Pro Window

Menu bar

Use the menus to control your pages, ink files, and other actions. Menus change depending on the current view.

File menu

• New Ink File—Create a new ink file by typing the name in the text window.

• Open My Ink Files—Display a list of ink files that you removed from the navigation panel. Select a name to reopen it.

• Open Other Ink Files—Browse to open ink files stored in other locations on your system (the extension is .NBK). (Ctrl+O)

• Remove Ink File—Remove the selected ink file from the navigation panel. To restore it, select File > Open My Ink Files. Check “Delete the file, too?” to delete the ink file permanently from your computer.

• Rename Ink File—Change the name of the selected ink file. If the ThinkScribe is turned on, and the original name exists on the Ink File selector, that name is renamed, also.

• Save—Save the changes made to the open ink file. (Ctrl + S)

• Save As—Save the open ink file with a new file name or in another file format.

• Save Page As—Save the open page with a new file name or in another file format.

• Preferences—Open the Preferences window to set or adjust Ink Manager Pro settings.

• Print—Print the open page, ink file, or selected thumbnails. (Ctrl+P)

• Print Preview—Display each page as it will look when printed.

• Print Setup—Set page preferences for the printer.

• Send—Open the Send Mail window. Select a file format and attach the file or selected thumbnails to your e-mail carrier. This function requires a MAPI-compliant e-mail client.

Chapter 3

• [Recent Files]—Display the last four files you opened.

• Exit—Exit the program.

Edit menu

On a Current Notepad or Archive page, you must select Edit > Edit Original Ink before you can Erase Ink or Fix Overwritten Ink.

• Undo—Undo the previous action. (Ctrl + Z)

• Redo—Redo the previous action. (Ctrl + Y)

• Cut—Remove the selected ink and save it in the Windows clipboard. (Ctrl + X)

• Copy—Save the selected ink in the Windows clipboard. (Ctrl + C)

• Paste—Insert the clipboard contents at the cursor position. (Ctrl + V)

• Delete—Remove selected ink from a page. (Del)

• Copy to Ink Clipboard Viewer—Copy the selected ink into the ink clipboard. (Ctrl + K)

• Copy to Ink Files—Copy (file) the selected page or pages into their pre-assigned ink files. If a pre-assigned name does not exist in the navigation panel, you can choose another ink file, create the ink file, or copy the pages to the Unassigned ink file. (Ctrl + F)

• Copy All to Ink Files—Copy (file) all unfiled pages into their pre-assigned ink files in the navigation panel. If the preassigned name does not exist in the navigation panel, you can choose another ink file, create the ink file, or copy the pages to the Unassigned ink file.

• Edit Original Page—Check this menu item if you want to edit the Current Notepad or Archive page, such as when you want to fix overwritten pages. This step prevents accidental editing of archive pages. Check it again to disable accidental editing of archive pages.

• Erase Ink in Archive—Permanently remove the ink from an archive page (cannot be undone).

• Refresh From Original—Transfer new handwriting from the digital notepad to a page already filed in an ink file. This option is available only when you open the filed page.

• Fix Overwritten Ink—Open the Fix Overwritten Ink window to separate two pages of digital ink that were overwritten on one page. (Ctrl + W)

Ink Manager Pro Window

• Select All—Select the contents in the viewing window (all the ink on a full page, or all the thumbnails). (Ctrl + A)

• Clear Selection—De-select the selected ink.

View menu

• Toolbar—Show or hide the Ink Manager Pro toolbar.

• Refresh from ThinkScribe—Update the viewing window immediately with changes made on the digital notepad. Be patient. The system cannot process other actions while a Refresh is in process.

• Navigation Panel—Show, Collapse (hide), or Expand the navigation panel. Collapsing the panel makes the viewing window bigger.

• Current Notepad—Open the original (archive) pages transferred from the current notepad.

• Pads—Open a previous notepad to see the archive pages.

For more information about Keyword transcription, see Chapter 2: Ink Manager Pro Setup.

• My Ink Files—Open an ink file from a list on the navigation panel.

• Search All—Create a list of all your handwritten pages in order of the date you started them

• Keyword Index—Create a list of all the Keywords you marked in your notes, in alphabetical order of the transcribed text.

• To Do List—Create a list of all To Do's you marked in your notes.

• Messages—Create a list of all Messages you marked in your notes.

• Verify Keywords—Create a list of all the Keywords you marked in your notes so that you can verify (confirm or change) the transcribed text.

• View By—Select a view: Full Page, Thumbnail, List (available only if you opened a list, and toggled to the thumbnail view of pages in the list), Show (select whether to show only complete or incomplete items on the list, depending on the type of list), or Sort By (select a column heading in the list to sort the list).

Chapter 3

Page menu

• New Page—Create a new, blank page. Choose the orientation: Portrait (vertical, Ctrl + Shift + N) or Landscape (horizontal).

• Delete Page—Delete the current page. (Ctrl + D)

• Rotate Page—Some pages are viewed more easily when rotated. Choose to rotate page Left (90°), Right (90°), or Turn Over (180°).

• Zoom In—Enlarge view by about 25%.

• Zoom Out—Reduce view by about 30%.

• Zoom Factor—Choose a page view: Fit Height, Fit Width, or a specific degree.

Press Fn + NumLk to turn on number lock before using the keyboard shortcuts for First, Previous, Next, or Last.

• First—Open the first page. (Fn + Ctrl + Home)

• Prev—Open the previous page. (Fn + Ctrl + PgUp)

• Next—Open the next page. (Fn + Ctrl + PgDn)

• Last—Open the last page. (Fn + Ctrl + End)

• Go to Page—Select or type a page number. (Ctrl + G)

Help menu

• Help Topics—Open online help in HTML format. Click and double-click topics in the Contents tab, or select topics using the Index and Search tabs. (F1)

• About Ink Manager Pro—Identify the version of IBM Ink Manager Pro.

• To find help for Ink Manager Pro, press F1 or Help > Help Topics. Or select Help buttons on dialog boxes for information about the topic.

• Hold the mouse pointer over buttons for fly-over help for the button.

• For context-sensitive help for a dialog box or entry field,

select the What's This? button in the upper-right corner of dialog boxes, and then click an area of the window for context-sensitive help about that field.

• To open the help for the TransNote, press the Access ThinkPad button on the computer. Select ThinkPad

Ink Manager Pro Window

Thumbnail view

Assistant for information on using the computer and the software loaded on the computer.

The thumbnail view shows miniaturized views of each page. Use the thumbnail view to preview your newly transferred pages, to drag pages into ink files, and to reorder pages within an ink file.

To open pages into thumbnail view:

• Select the Views arrow and select Thumbnail.

• Or, select View > Thumbnail.

Each thumbnail contains information about the page, as shown in the example:

Thumbnail of new page

• Current notepad (or pad number) and page number

• Time and date the page was started

Symbols indicating whether the page contains actions:

for Keywords

for To Do's

for Messages

On Current Notepad or Archive thumbnails only, the ink file name that you pre-assigned on the digital notepad appears next to the Ink File symbol.

Chapter 3

Thumbnail of filed page

Full-page view

When you file a thumbnail into My Ink Files, the checked Ink File symbol appears and the thumbnail color changes to light green. (You can file the page into additional ink files, but no additional information appears on the thumbnail.)

If you write more notes on a page that you have filed, the checked Folder symbol goes away and the thumbnail color changes back to white, indicating you should re-file (replace) the original page in the ink file. For more information on filing pages, see Chapter 4: Current Notepad Pages. For more information on creating and managing My Ink Files, see Chapter 5: Managing Ink Files.

View your handwriting by opening pages into full-page view. Use the toolbar buttons and menus to edit and format filed pages.

To open a page into full-page view:

• Double-click a thumbnail.

• Select the Views arrow and select Full Page.

• Or, select View > Full Page.

The following illustration shows an example of full-page view.

Ink Manager Pro Window

List view

Change pages using the page-selection arrows, drop-down list, or keyboard keys.

• When you open a filed page into full-page view, toolbar icons appear so that you can edit and format the filed page. See Chapter 6: Editing Pages.

• Find pages quickly by creating a list of your pages by date or a list of ink marked as Keywords, To Do's, and Messages.

• Select the type of list from the navigation panel. For example, select your choice from the Search section of the navigation panel: Search All or Keyword Index to see a list of all your pages or keywords.

• Or in the Actions section, select To Do List or Messages to list the To Do’s or Messages you marked in your writing. Or select Verify Keywords to check the transcribed text for each keyword.

Chapter 3

The following illustration shows an example of a To Do List.

The default view of To Do and Message lists shows only Not Done items. To see All, change the View option.

• If you create a list using Search or Actions in the navigation panel, select the View arrow, and select List to see the list.

• Select the View menu, and select the type of list you want to view: Search All, Keyword Index, To Do List, Messages, or Verify Keywords.

• Select View > View By. Then select your preferred view: Full Page, Thumbnail, List, Sort By (select a column heading as the method to sort the list).

• Select View > View By > Show, and select how to sort the list, such as Done or Not Done action items, or Verified or Unverified Keywords.

• Narrow your search by entering criteria in the search bar, located above the list.

For more information on creating lists, see Chapter 7: Working with Actions.

Ink Manager Pro Window

Chapter 3

Current Notepad Pages

When you open Ink Manager Pro, you see the pages you have written in thumbnail view, which are miniaturized pages with page information. (These pages also appear when you select Current Notepad in the navigation panel.)

All your ink strokes are time-stamped (GMT), and pages are saved in the exact order in which you wrote them. You can fix overwritten pages or erase unnecessary ink on current notepad pages, but you cannot edit or reformat the ink until you file the pages into My Ink Files.

This chapter contains information on how to work with current notepad pages and archive pages:

• Working with current pages

• Erasing ink in the archive

• Fixing overwritten ink

• Filing pages into My Ink Files

• Replacing pages

What are archives?

When you change the notepad, your previous pad is moved to the Archive section. Archive notepads are identified by the pad number and date. Ink Manager Pro saves and protects your original handwritten pages, called archive pages. Some industries rely on archive pages for legal reasons. Or you might want to retrieve an archive page if you mistakenly delete the filed page from an ink file.

Working with current pages

Before you file pages into ink files, take a few minutes to review the pages. With your current pages, you can:

• Review information on the thumbnail of each page. It contains the time and date you started the page, the file name you pre-assigned, and symbols indicating whether the page contains Keywords, Messages, or To Do's.

• See the full-page by double-clicking the thumbnail. (Then

use the Views button to toggle back to the thumbnail view.)

• Copy an area of ink to another (filed) page or other application by selecting the ink (drag the mouse pointer) and using the Copy button. On the target page, Paste the ink and reposition it by dragging it with the mouse pointer.

• Print the original page. Select File > Print to send the selected page to the printer.

Take a few minutes to review the newly uploaded pages before you file them into ink files.

To work with current pages:

1. Select Edit > Edit Original Page one time before you can perform any type of editing to archive pages. (Select it again to block further editing of original pages). This step prevents accidental editing of archive pages.

• Erase unnecessary ink.

• Fix overwritten pages, which occur if you forget to tap Page

Forward when you turn the paper page.

2. When you finish reviewing pages, file them into My Ink Files, where you can organize, edit, and access your notes in ink files.

3. Continue to add ink to previous pages on the current notepad, even if you have already filed them, and then replace the page in the ink file when you file the updated page.

The sections in this chapter provide more information on these operations.

Chapter 4

Erasing ink in the archive

If you want to remove personal notes or unnecessary ink on a Current Notepad or Archive page, erase the digital ink before you file a copy of the page into an ink file.

To erase ink on an archive page:

1. To delete ink from the page, select Edit > Edit Original Page, and then select OK when prompted.

You cannot restore or Undo erased ink. If needed, you can re-write the ink on the original page and upload it. Be careful to page back to the exact digital page when you do this.

2. Use the mouse pointer to draw a box around the ink. If needed, use the zoom controls to reduce or enlarge the view so you can accurately select ink to erase.

3. When the correct ink is inside the box, select Edit > Erase Ink in Archive. An empty box remains on the page to indicate that ink was erased from the location.

Fixing overwritten ink

Sometimes you will see two (or more) pages of handwriting show up on the same uploaded page. This happens if you forget to turn the electronic page (tap Page Forward) when you turn the paper page.

It is best to separate overwritten pages on the Current Notepad so they are already separated when you file them into My Ink Files. However, if the Fix Overwriting window cannot separate your Current Notepad page correctly, try filing the page into My Ink Files, and then fixing the filed page using the second set of scenarios.

As you take notes on the digital notepad, it records the time of each stroke of the pen. Ink Manager Pro uses these time-stamps to help you fix the overwritten pages.

Fixing overwritten pages in the Current Notepad

• Separate two overwritten pages in the Current Notepad.

• Separate three or more overwritten pages in the Current

• Move an area of ink from one page to another page in the

Notepad.

Current Notepad.

To separate two overwritten pages in the Current Notepad:

For example, you might write ink on pages 1 and 2 of your notepad, but forget to tap Page Forward when you turned the paper page. On the computer in Current Notepad view, page 1 is

Current Notepad Pages

overwritten with ink from page 2, and page 2 is either blank or does not exist. To correct it, separate the overwritten ink and move it to page 2.

1. With the Current Notepad (or archive) page in full-page view, select Edit --> Edit Original Page, and select OK to confirm. Then select Edit --> Fix Overwritten Ink, and the Fix Overwriting window opens.

The window contains the following areas:

• Page—The current page number.

• Slider bar—Use the arrows and bar to adjust the separation.

• Destination page—In the text box, select a destination page

number. The separated ink (showing on the right side) will be added on selected page number.

• Help—Open the help window with more information on

this topic.

• Cancel—Cancel the separation and close the window.

• Apply—Apply the separation and close the window.

2. In the text box, select the destination page for the overwritten ink (most recent ink). When you do, the program estimates the separation based on time stamps, leaving the older ink on the left side, and the newer ink on the right side.

If the separation is correct, select Apply.

If it is NOT correct, click a page (to change focus) try one of the following methods:

• For fine adjustments, use the keyboard right- and left-arrow

keys to move ink one ink stroke at a time. Pen strokes appearing in magenta (red) on the screen indicate the next strokes to be moved to the other page.

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• Or click the tic marks on the slider bar, which represent

other likely separation points, or drag the slider to bar to separate the pages.

• Or drag the slider to the far right or click the right slider

arrow to move all the ink to the left side. Then click the

left slider arrow to try the next tic mark until the right and left sides are correct.

To separate three or more pages in the Current Notepad:

Fix one page at a time, starting with the oldest page. For example, if you overwrote pages 1, 2, and 3, first, separate page 1 correctly by selecting a destination page for overwritten pages 2 and 3, and apply the change. Then open the page with overwritten pages 2 and 3, and separate page 2, and so on.

2. In the text box "Add gold ink to page," select the destination page for the overwritten ink. The program makes an initial separation based on time stamps, leaving the oldest ink on the left side, and moving the more recent ink on the right side (colored in gold).

3. Make any adjustments needed to correct the oldest page is correct on the left side, using the steps described for separating two pages above, and select Apply to close the window and make the separation.

4. Then re-open the page with the remaining overwritten ink. For example, change the view to thumbnails to locate the page with the remaining overwritten ink, double-click the thumbnail to open it in full-page view.

5. Separate ink again so that the left side is correct (oldest page), and, select Apply. Repeat the process until all the pages are separated correctly.

To move an area of ink from one page to another page in the Current Notepad:

For example, while writing notes on page 3, you quickly turn back to notepad page 1 to add a comment, but you forget to tap Page Backward to match pages. At the next transfer, the comment is

Current Notepad Pages

overwritten on page 3, and you want to separate the comment and move it to page 1.

1. In advance, locate the destination page for the overwritten ink so you can enter it in Step 3.

2. With the Current Notepad (or archive) page in full-page view, select Edit > Edit Original Page, and select OK to confirm. Then select Edit > Fix Overwritten Ink, and the Fix Overwriting window opens.

3. Select the destination page for the area of ink, which opens that page on the right side.

4. Click the right slider arrow or drag the slider to the far right, which moves all the ink to the left side.

5. Drag the mouse pointer to draw a rectangle around the area of the left page that contains the overwritten ink. The program separates the selected ink into green (newer) and blue (older) ink based on time stamps. Press the colored button to toggle between the two colors, which alternately moves the colored ink to the destination page.

If you are separating a filed page, click Undo if the separated pages are not correct in full-page view. Your pages will go back to being overwritten. Click Redo to see the former separation again.

6. When the separation is correct, select Apply (or Enter) to close the window and make the separation.

Fixing overwritten pages in My Ink Files

In some cases, you might prefer to separate overwritten pages after you file the page into My Ink Files. The main advantage is that you can continue to edit the separated pages, using the toolbar buttons and Ink Clipboard Viewer to delete, add, edit, and move ink on the filed page.

• Separate two overwritten pages in the My Ink Files.

• Separate three or more overwritten pages in the My Ink

Files.

• Move an area of ink from one page to another page in My

Ink Files.

To separate two overwritten pages in My Ink Files:

For example, you might write ink on pages 1 and 2 of your notepad, but forget to tap Page Forward when you turned the paper page. If the pages do not separate correctly in the Current

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Notepad (see the first set of scenarios), file the page into My Ink Files, and try alternative methods to separate the page. If needed, continue to correct the pages using the editing toolbar or Ink Clipboard Viewer to delete, add, or move ink on the page.

1. In advance, decide on a destination page for the overwritten ink. The program can automatically create a new page, described in Step 3, or you can enter an existing page number, described in Step 4. (If desired, you can create a new, blank page in the ink file using the Page menu.)

2. Open the overwritten page in full-page view (double-click the thumbnail), and select Edit --> Fix Overwritten Ink. The Fix Overwriting window opens, and the program makes an estimate of how to separate the two pages.

The window contains the following areas:

• Page—The current page number.

• Slider bar—Use the arrows and bar to adjust the separation.

• Destination page—Select to move the separated ink

(showing on the right side) to a new page inserted Before or After the current page. Or click the page button to select an existing destination page for the separated ink.

• Help—Open the help window with more information on

this topic.

• Cancel—Cancel the separation and close the window.

• Apply—Apply the separation and close the window.

3. Select the destination page for the separated ink, shown on the left side.

4. If the program detects the overwriting, the New Page button

is selected, and the separated ink will become a new page added immediately After the current page. Or, select Before to create a new page before the current page.

Current Notepad Pages

5. Or, to add the ink to an existing page in the ink file, click the

New Page button to de-select it, and select the destination page number.

If the separation is correct, select Apply.

If it is NOT correct, or the New Page button does not appear, click a page (to change focus), and try one of the following methods:

• For fine adjustments, use the keyboard right- and left-arrow keys to move ink one ink stroke at a time. Pen strokes appearing in magenta (red) on the screen indicate the next strokes to be moved to the other page.

• Move the slider to the far left, which puts all the ink on the right side. Press the right-arrow keyboard key to move the older ink back to the left side, one ink stroke at a time. Then select the Before or After button to create a new page for the ink on the right side.

Continue to add, delete, or move ink on the filed page using the toolbar buttons.

• Or click the tic marks on the slider bar, which represent other likely separation points, or drag the slider bar to separate the pages.

• Or, drag the slider to the far right or click the right slider

arrow to move all the ink to the left side. Then click the

left slider arrow to try the next likely separation point, marked by tics on the slider bar, until the right and left sides are correct.

Select Apply to close the window and apply the separation.

To separate three or more overwritten pages in My Ink Files:

1. In advance, decide on destination pages for the overwritten

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ink, using the methods listed above.

3. Make any adjustments needed so that the left page is correctly separated, using the methods described above for separating two pages, and select Apply to close the window and make the separation.

5. Separate ink again so that the left side is correct, and, select Apply. Repeat the process until all the pages are separated correctly.

To move overwritten ink from one page to another page in My Ink Files:

For example, while writing notes on page 3, you turn back to notepad page 1 to add a comment, but you forget to tap Page Backward to match pages. At the next transfer, you file the page into My Ink Files, and then notice that comment is overwritten on page 3. You want to separate the comment and move it to page 1.

1. In advance, locate the destination page for the overwritten ink. The program can automatically create a new page, or you can enter an existing page number in Step 4. (If desired, you can create a new, blank page using the Page menu.)

3. Drag the slider to the far right, which moves all the ink to the left side.

4. Select the destination page for the area of ink, which opens that page on the right side.

5. Drag the mouse pointer to draw a rectangle around the area of

the left page that contains the overwritten ink. The program

Current Notepad Pages

separates the selected ink into green (newer) and blue (older) ink based on time stamps. Press the colored button to toggle between the two colors, which alternately moves the colored ink to the destination page.

6. Select Apply to close the window and apply the separation. Continue to add, delete, or move ink on the filed page using the toolbar buttons.

Chapter 4

Filing pages into My Ink Files

The My Ink Files section of the navigation panel contains your handwritten notes and sketches, organized into topics or subjects so you can quickly access your notes. After you file pages into an ink file (a simple Edit menu command), you can arrange, edit, and format the pages. The page that you file is actually a copy of the original page. The original page remains in the Current Notepad

Thumbnail of an unfiled page

or Archive as a protected, permanent record.

To file pages into My Ink Files:

1. Use the Edit menu to copy (file) all your unfiled pages, indicated by the white thumbnails in Current Notepad view.

• Select one or more thumbnails, and select Edit > Copy to

Ink Files to file the selected pages into the their pre-assigned ink file (the name appearing at the bottom of the thumbnail).

• Select Edit > Copy All to Ink Files to file all pages into the

pre-assigned ink file. (Pages without a pre-assigned ink file remain unfiled.)

To select multiple thumbnails, hold down the Shift key and tap the first and last of sequential pages, or hold down the Ctrl key while you tap individual pages.

• If the pre-assigned name does not appear in the navigation

panel, you can choose another ink file, create a new ink file, or file the pages into General ink file.

2. Or, use the mouse pointer to drag one or more thumbnails to an ink file in the navigation panel.

To file pages into ink files with long path names (such as those opened using “Open Other Ink Files”), you must drag the pages into the ink file.

Current Notepad Pages

Thumbnail of a filed page

Replacing pages

3. After you file a page, the thumbnail (in Current Notepad view) changes to a light green shade, and the Filed symbol appears.

4. If you continue to write on a page that has been, the thumbnail turns white again when the ink transfers to the computer. When you file the page again, the Replace Page window lets you choose how to update the page in the ink file, as described in the next section.

Filed pages are added at the end of the ink file.

For more information on ink files, see Chapter 5: Managing Ink Files. For more information on editing and formatting filed pages, see Chapter 6: Editing Pages.

Continue to add ink to existing pages, even after you copy them into ink files. Ink Manager Pro lets you replace (refresh) original pages with the updated pages.

If you add ink to a page that you already filed, the thumbnail of the page becomes white again, reminding you that you have updated ink.

To replace original pages with updated pages:

When you file an updated page into an ink file, the program detects whether the page already exists in the ink file.

The Replace Page window opens for each matched pair, showing the original page on the left side, and the updated page on the right.

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Choose one of the following:

• Keep Both—Adds the updated page as an additional page, and leaves the earlier page in the ink file.

• Keep All—Add all updated pages as additional pages, and leaves the earlier pages in the ink file.

• Replace—Replace the earlier page (shown on left side) with the updated page (shown on the right side).

• Replace All—Replace all earlier pages with updated pages.

• Skip—Defer a decision on this pair of pages. The updated page does not get filed into an ink file. The window then shows the next pair of pages.

• Cancel—Cancel the copy/replacement of all pages preassigned to this ink file, and open the set of pages assigned to the next ink file, or, if none, close the window.

Current Notepad Pages

Pages might appear as matched pairs when they do not look alike. This can happen for several reasons, including accidentally selecting a page using the Page selector, which automatically assigns a unique identifier to the page and transfers this information to the software. Later when you write on the page and the ink transfers, the software might detect the matched identifier.

In cases where you might lose information by replacing the page, a second window opens to recommend that you to “Keep Both.”

For example, if you mark a Keyword on a filed page in Ink Manager Pro, and then you add ink to the original page on the digital notepad and opt to replace the page, the Keyword will be lost.

Chapter 4

Managing Ink Files

This chapter provides information about basic tasks for managing your ink files:

• Creating a new ink file

• Removing or restoring an ink file

• Renaming an ink file

• Copying pages from one file to another

• Saving an ink file

• Printing an ink file

• Adding names to the ThinkScribe menu

Creating a new ink file

The navigation panel contains 20 ink files, which you can rename. You can also create an unlimited number of new ink files. Because the Ink File selector on the digital notepad can contain only 19 names, add the names you use most frequently to the digital notepad, renaming existing names, so that the names are available to pre-assign to pages as you write.

You can also divide an ink file into smaller ink files if it improves your organization. To do this, you will first create the second ink file and then drag pages to it.

To create a new ink file:

1. Select File > New Ink File. Or right-click the navigation panel, and select New Ink File from the menu. The New Ink File window appears.

2. Type a unique name in the File Name box, up to 16 characters (or 14 if all uppercase). Do not use any special characters such as *:”<>/?\| or NLS characters such as ü ® ™ or any other character created by pressing the Alt key and a number pad sequence.

3. Select OK. The new name appears on the navigation panel. If the digital notepad is turned on, you can replace an ink file on the digital notepad so that you can pre-assign pages to it as you write.

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Removing or restoring an ink file

Remove ink files from the navigation panel when you no longer need them. You can re-open the ink file at another time, if needed.

To remove an ink file:

1. Select the ink file in the navigation panel, and then right-click the name.

2. Select Remove Ink File from the menu to open the Remove window.

3. To delete the file permanently from your computer, select the Delete the file, too? check box. Leave it clear to keep the file on your computer with the rest of your ink files.

4. Select OK. The ink file disappears from the navigation panel.

Managing Ink Files

To restore a removed ink file to the navigation panel:

To find ink files stored in the default location, double-click the My Ink Files folder on your Windows desktop.

• For ink files that you removed, right-click in the Ink Files section of the navigation panel, and select Open Ink File to open the Open Ink File window.

Select the ink file from the list, which includes all ink files stored in the default location. The name appears in the navigation panel, and the pages open in the viewing window. If the digital notepad is turned on, you can add the new name to the Ink File selector by replacing an existing file name.

Renaming an ink file

Use the Rename feature to change the name of an ink file.

1. In the navigation panel, right-click the ink file, and select

• Select the Open button , or select File > Open Other Ink Files, and browse to find the location of the existing ink file or notebook (the extension will be .nbk). When you open it, the name appears in the navigation panel, and the pages open in the viewing window. If the digital notepad is turned on, you can add the new name to the Ink File selector by replacing an existing name.

• Locate the .nbk file in the Windows directory. Double-click it to open the ink file in Ink Manager Pro (you can open only one ink file at a time).

Rename Ink File from the menu.

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2. Type the new name in the name field, up to 16 characters (or 14 if all uppercase). Do not use any special characters such as *:”<>/?\| or NLS characters such as ü ® ™ or any other character created by pressing the Alt key and a number pad sequence.

You can also edit the Ink File selector menu by opening ThinkScribe Notepad Properties to the Ink File Selector tab. See Chapter 2: Ink Manager Pro Setup.

3. Select OK, and the new name appears in the navigation panel. When the digital notepad is turned on, if the original file name also appeared on the Ink File selector, that name is automatically renamed, too. If not, you can add the new name to the Ink File selector by renaming an existing name.

Copying pages from one file to another

Pages appear in the ink file in the order you add them. You can reorder the pages or move a page from one ink file to another. And you can copy a single page to more than one ink file.

To reorder pages within an ink file:

1. Open the ink file in thumbnail view (you cannot reorder Current Notepad or Archive pages). Then select the page to move by clicking it once.

2. Select Cut , or right-click the thumbnail and select Cut

3. Tap the target thumbnail that you want to follow the inserted

from the menu.

page.

Managing Ink Files

4. Select Paste , or right-click the thumbnail and select Paste from the menu. The page you cut now precedes the target page, and the page numbers change to reflect the new order.

To copy pages from one location to another:

1. Open the ink file with the pages to move, and change them to thumbnail view.

If the Shift key selects vertical rather than sequential pages, clear the selection (tap outside the pages) and re-select the individual pages by holding down the Ctrl key while you tap each page.

2. Select the thumbnail page to copy (click it once). To select multiple thumbnails, hold down the Shift key and tap the first and last of sequential pages, or hold down the Ctrl key while you tap individual pages.

3. To insert the pages, use one of the following methods:

• Drag the page or group of pages to the target ink file in the

navigation panel. Open the target ink file. The new pages appear at the end of the ink file, and they are removed from the original file.

• Select Cut to remove the pages from the original ink file,

or select Copy to leave the pages in the original ink file. Open the target file, and tap the thumbnail you want to

follow the new pages. Select Paste , and the new pages precede the thumbnail you selected.

Saving an ink file

It is a good habit to periodically save changes as you work on your ink files. Ink Manager Pro prompts you to save changes when you exit the program.

To save changes to an ink file:

1. Select , or select File > Save.

2. Ink Manager Pro saves your ink files with the name and the

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extension .NBK. (To save in another format, see the instructions below.)

Do not save your ink files in the same directory as the Ink Manager Pro application (C:\Program Files\IBM\IBM Ink Manager Pro). If you do, and you install an upgrade to the program in the future, your ink files will be overwritten.

To save an ink file in another format:

Save an ink file in another file format to share the contents with people who do not have Ink Manager Pro.

1. Select the ink file in the navigation panel. To do this, click the ink file name one time.

2. Select File > Save As. The Save As dialog box appears.

3. In the Save In box, select a location for storing the ink file.

4. In the File Name box, type a name for the ink file.

5. Select the Save as type arrow, and select a file format from the

6. Select OK.

Available Formats for Saving Ink Files

Choose a file format for saving your ink files:

list shown.

Managing Ink Files

Printing an ink file

• Ink file (.nbk)—Viewed in Ink Manager Pro.

• Portable Document Format (.pdf)—Adobe Portable Document Format file using the Adobe Acrobat Reader. Download a free copy from www.adobe.com.

• Postscript (.ps)—Printed or distilled using only Adobe Acrobat to create a .pdf file.

• Tagged Image File Format (.tif)—Viewed in most advanced graphics and viewer programs, such as Microsoft Imaging for Windows (select Start > Programs > Accessories > Imaging). This graphics format cannot be viewed in Microsoft Paint.

Chapter 6 describes how to save an individual page. The available formats are different from the formats for saving ink files.

Print your ink files as you typically print documents.

To print an ink file:

1. Open the ink file by selecting it in the navigation panel. Open the first page in full-page view. If the ink file is open in thumbnail view, double-click the first page to open it in fullpage view.

2. Select the Print button on the toolbar, or select File > Print. The Print dialog box appears.

3. Select the options for printing.

4. Select OK to send the ink file to the printer.

5. Select Print Preview to see what the pages will look like when printed.

6. Use the Print Setup dialog box to change your printer settings without printing anything. The settings you select here are used for the current session. When you change printer settings from the Print dialog box, they apply only to the current session.

Chapter 6 describes how to print single pages from your ink files.

Chapter 5

Adding names to the ThinkScribe menu

Add the names of ink files on the navigation panel to the Ink File selector on the digital notepad using the right-click menu in the navigation panel. If you have the same names on the digital notepad as on the navigation panel, you can pre-assign the correct ink file as you write notes.

You can also rename ink files on the digital notepad as you create or rename ink files or by opening ThinkScribe Notepad Properties to the Ink File Selector tab.

To add a name to the digital notepad:

1. Turn on the digital notepad, if it is not already on.

2. Right-click on the name in the navigation panel, and select Add to ThinkScribe Menu.

3. The Replace ThinkScribe Ink File window opens, showing the current names of 19 ink files on the digital notepad.

4. Select which name to replace, and select OK. The new name transfers to the digital notepad and appears in the Ink File selector.

You cannot add ink files with long file names (such as those opened using “Open Other Ink Files”) to the digital notepad. Instead, create a new ink file in the navigation panel so that you can add the name to the digital notepad. Later, copy the pages from the old ink file into the new ink file.

Managing Ink Files

Chapter 5

Editing Pages

This chapter explores the different things you can do with the pages of notes in My Ink Files:

Adding a blank page

Add new pages to ink files when you want to paste ink selections or other graphics into your notes.

• Adding a blank page

• Deleting a page

• Editing ink

• Rotating a page

•Saving a page

• Printing a page

To add a new, blank page:

1. Make sure the pages are in thumbnail view (if needed, select

the View arrow on the toolbar, and select Thumbnail).

2. Select the page that you want to follow the new blank page (the new page will be inserted before this page).

3. Select Page > New Page. Choose Portrait (vertical) or Landscape (horizontal). A blank page now appears before the page you selected. If needed, use the mouse to drag it to its correct position in the ink file.

Now paste or draw ink on the new page. For example, to insert ink that you copied or cut from another page, use the Paste

button to insert the contents of the clipboard on the new page. To re-position the inserted ink, select it, and use the mouse pointer to move the selection.

Deleting a page

To select multiple thumbnails, hold down the Shift key and tap the first and last of sequential pages, or hold down the Ctrl key while you tap individual pages.

Editing ink

Remove unneeded pages from your ink file. Recover accidentally deleted pages by reopening the archive page.

To delete a page in an ink file:

1. While in thumbnail or full-page view, select the page you want to delete.

2. Select Page > Delete Page to remove the page from the ink file.

To recover a deleted page:

1. In the navigation panel, select Current Notepad or the Archive pad in which the page was written. The thumbnail pages appear in the viewing window.

2. Locate the page, drag the it to the target ink file.

You cannot edit Current Notepad or Archive pages. You can edit only pages opened from My Ink Files.

You can edit the ink of any page you open from an ink file. Open the page in full-page view. For example, double-click a thumbnail,

or select the Views arrow and select Full Page.

To restore an edited page to its original format, select the thumbnail, and select Edit > Refresh from Original. Or use the Undo or Redo icons on the toolbar.

Ink Manager Pro provides toolbar buttons and menu items for adding ink, adding or changing actions, changing the appearance of ink, or moving ink on a page, all described in the following sections of this chapter.

Selecting ink

Make sure the page is in full-page view.

To select ink to edit:

• Drag the mouse pointer across the ink.

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• To select the entire page, select Edit > Select All.

Right-click a selection of ink, and use the editing options on the menu.

A dotted line appears around the selection. Now use the toolbar buttons or Edit menu to edit the ink.

Changing ink appearance

Use the toolbar buttons to change the appearance of a selection.

To change the ink appearance:

1. Drag the mouse pointer to select the ink to highlight, or select Edit > Select All to select the contents of the current page.

2. Use the toolbar icons:

To change the default ink color and line width for all your ink, select File > Preferences, and select the Ink Display tab. For more information, see Chapter 2: Ink Manager Pro Setup.

Another way of sharing or copying ink is to copy selected ink into the Ink Clipboard Viewer.(Edit > Copy to Ink Clipboard Viewer), and use the ink clipboard menus to save the selection as a graphic.

• Select the Highlight button to change the background

of the selected ink to yellow. Select the button again to remove the highlight.

• Use the Ink Color button to change the ink color.

Select the arrow, and choose a color from the palette.

• Use the Ink Width button to change the width of the

selected ink. Select the arrow, and choose a line width from the list.

Cutting, copying, and pasting ink

Use the Cut, Copy, and Paste editing tools to interact with the Windows clipboard.

To move a paragraph from one page to another page, drag the

mouse pointer to select the paragraph, and select Copy . Then open the target page (make sure the target page is in full-page

view), and select Paste .

To reposition the paragraph, hold the mouse pointer over the selected ink until you see the crossed-arrows, and then drag the selection to the correct position on the page.

To cut, copy, or paste ink:

• Select the Cut button on the toolbar, or select Edit >

Cut (or use the right-click menu on a page), to cut and save

Editing Pages

the selected ink in the Windows clipboard. (You cannot cut ink from Current Notepad pages or Archive pages.)

• Select the Copy button or select Edit > Copy to copy the selected ink in the Windows clipboard.

• Select the Paste button on the toolbar or select Edit > Paste to insert the contents of the clipboard at the cursor position (the page must be in full-page view). Or select Edit > Paste Special in another application to insert the clipboard's contents into the existing format.

Adding or moving ink on a page

If you want to add more ink to a page, you can use the mouse or the pen's stylus tip as a pencil. For example, you can finish sketches or change handwritten words. Open the page in full-page view.

To draw more ink on a page:

1. Click the Ink Annotation Mode button to enable annotation mode.

2. Hold down the mouse button to draw on the page. Or touch the stylus tip on the screen. (To prevent ink marks on the screen, do not use the ink tip.)

3. To disable annotation mode, click the Ink Selection Mode

button .

To move ink from one page to another page:

1. Drag the mouse to highlight the area of ink to move. When

the box appears around the ink, use the Cut button or

Copy button to copy the selected ink into the clipboard.

2. Open the new page, and select the Paste button . To reposition the inserted ink, click the inserted ink one time to select it, and drag it to the right location on the page.

Chapter 6

Rotating a page

To move ink on the page:

Drag the mouse pointer to select the area of ink to move. When the box appears around the ink, drag the selection to the new location on the page.

Sometimes a sketch or other information looks better when viewed in a different orientation than your written notes.

For example, you may have taken several pages of written notes in portrait mode (tall). Then you drew a graph you saw in a presentation in landscape orientation (wide). When you view your notes on the computer, you can rotate the page with the graph to make it easier to read.

To rotate a page:

Saving a page

1. Open the page, or select the thumbnail of the page, and select Page > Rotate Page.

2. Select the direction you want to rotate the page: Left (90°), Right (90°), or Turn Over (180°, upside down).

Share a page with others or insert your handwritten page in another application by first saving the page as a graphic, and then inserting it into the application the way you insert any graphic. For example, save a page as a bitmap, and then insert it into an e-mail message or document to send to others.

To save a page:

1. Open the page in full-page view (double-click a thumbnail).

2. Select File > Save Page As. The Save Page As dialog box appears.

3. In the Save In box select a location for the file.

4. In the File Name box, type a name.

5. Select the Save as type arrow and select a file format from the

list shown.

Editing Pages

6. Click OK.

Formats for saving pages

Choose a file format for saving your individual pages:

• Bitmap (.bmp)—Viewed in Microsoft Paint and some other graphics programs.

• Joint-photo Experts Group (.jpg)—Viewed in any Web browser and most advanced graphics programs.

• Portable Document Format (.pdf)—Viewed in Adobe Portable Document Format file using the Adobe Acrobat Reader. Download a free copy from www.adobe.com.

• Portable Network Graphics (.png)—Viewed in most advanced graphics programs.

• Postscript (.ps)—Printed or distilled using only Adobe Acrobat to create a .pdf file.

Printing a page

For information on printing an entire ink file, see Chapter 5: Managing Ink Files.

Print individual pages to share with others or store with other documents.

To print a page:

1. With the page in full-page view, select the Print button on the toolbar, or select File > Print. The Print dialog box appears.

2. Select the Pages option and specify the page you want to print.

3. Click OK to send the page to the printer.

• Select Print Preview to see what the page will look like when

printed.

• Use the Print Setup dialog box to change your printer

settings without printing anything. The settings you select here are used for the current session. When you change

Chapter 6

printer settings from the Print dialog box, they apply only to the current session.

Editing Pages

Chapter 6

Working with Actions

In the Getting Started Guide and in Chapter 1 of this book, you learned how to mark words as a Keyword, To Do item, or Message on the digital notepad.

This chapter explains how to mark actions in Ink manager Pro and how to create lists of your actions to locate pages and follow up on tasks:

• What are actions?

• Marking a Keyword, To Do, or Message on the computer

• Searching for a page

• Managing To Do items and Messages

• Narrowing the search

• Verifying Keywords

What are actions?

•Creating a Post-it Note

Ink Manager Pro supports the following actions:

• Keyword—Identify terms or topics that will help you search for pages in your notes. Keywords appear in blue on the screen.

• To Do—Identify items “to do,” such as assignments or action items. Create an To Do list and assign priorities and due dates for yourself. To Do items appear in red on the screen.

• Message—Identify words and phrases that you jot down from phone conversations or voice mail. Create a Message list and assign priorities and due dates. Messages appear in green on the screen.

To change the default appearance (color and line width) of actions on the computer screen, select File > Preferences, and then select the Actions tab, described in Chapter 2.

To customize or modify actions available on the Actions selector, open ThinkScribe Notepad Properties, and select the Actions Selector tab, described in Chapter 2.

Marking Keywords, To Do items, and Messages on the computer

As you view your ink files on the computer screen, continue to mark actions, including a Keyword, To Do, or Message. You can change or delete actions from words. If you annotate the marked ink, view the annotation by holding the mouse pointer over the ink on the page, and you can enter the text words in the Search Text box when searching for pages.

To mark actions on the digital notepad, see Chapter 1: Digital Notepad and Digital Pen.

You cannot mark actions in Current Notepad or archive pages on the computer. Instead, you must open the filed page from My Ink Files, and then you can add or change actions to your notes.

On the screen, you can include a Keyword in words that you mark as a Message or To Do. The marked ink shows up in both the Keyword Index and the Message or To Do list. If you hold the mouse pointer over the ink, the annotated text for the most recent action appears in the fly-over window. Keywords remain blue, and the rest of the marked words change to the color of the Message or To Do.

To mark (or change or remove) an action in Ink Manager Pro:

1. Use the mouse to draw a rectangle around the word or phrase, carefully including all the ink used to write the words.

2. Select the Action List box arrow on the toolbar to choose an action type. If an action is already applied to the selection, it appears in the box.

3. To mark or change an action, select the arrow, and choose a new action from the list. To remove an action, click None.

• For Keywords, the Verify Keyword window appears.

If the text for the Keyword is longer than the Verify Keyword field allows, start the transcription, and then complete it when you open a Keyword Index or Verify Keywords list.

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Type or correct the text words for the selected ink, select the Verified checkbox, and select OK. This enables you to sort your Keywords in alphabetical order when using Keywords to search for pages.

• For a To Do or Message, the Annotate To Do or Message window opens.

By default, the Message and To Do lists show only the Not Done actions. To see all the items, change the view using the View menu.

4. On the page, ink marked as a Keyword, To Do, or Message

Searching for a page

Locating notes can't get much simpler than this! Create lists of your pages by date or by Keywords that you identified, and select the link to open the page.

To search for pages by date:

1. While in full page or thumbnail view, in the Search section of

2. A list appears in the viewing window showing each page you

Assign a priority or due date, and type annotations to add more information to the action, if needed. Select the Done checkbox only if the action is already completed.

changes to the default color for the selected action.

the navigation panel, select Search All. Or select View > Search All.

have written, based on the time and date you started it, as shown in the example below:

Working with Actions

The locations are in alphabetical order, and pages appear by created date within each location.

• Created—The date you started writing the original page.

• Location--Double-click the location to open the page.

To search for pages using Keywords:

1. In the Search section of the navigation panel, select Keyword Index. Or select View > Keyword Index. A list appears in the viewing window showing each page on which you identified Keywords.

2. If you have converted your Keywords to text (verified Keywords), use the Search Bar, described later in this section, to select Keywords or narrow your search based on location or a date range.

A list appears in the viewing window showing the search results, as shown in the example below:

• Text—Click in the text box to correct the text for the

Keyword. The Keyword list is sorted in alphabetical order based on the text.

Select any column heading to sort the list by that column. Select it again reverse the sort order again. You cannot sort by the Ink column.

• Ink—Double-click the ink to open the page.

• Verified—Click the checkbox after you correct the text.

• Created—The date you started writing the original page.

• Location—Double-click the location to open the page.

Managing To Do items and Messages

Use the powerful action-management feature to create lists of To Do items and Messages in your notes. When you mark a To Do or Messages in your notes, you can assign a priority and due date to

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each item. In addition, you can regularly verify your Keywords so that you can locate your notes more quickly.

To list your To Do items or Messages:

1. In the Actions section of the navigation panel, select To Do List or Messages. Or select View > To Do List or View > Messages.

2. A list appears showing all your open To Do items or Messages, as shown in the example of a To Do list below.

• Status—Check the checkbox when you complete the action

(or right-click the row and select Complete). By default, completed actions are removed immediately from the list.

Select any column heading to sort the list by that column. Select it again reverse the sort order again. You cannot sort by the Ink column.

• Priority—Click the column to assign a priority, which rotates

between 1, 2, and 3.

• Due date—Click inside the column to enter a due date and

press Enter.

• Ink—Double-click the ink to open the page.

• Created—The date you started writing the original page.

• Location—Double-click the location to open the page.

To see all your actions:

• Or select View > View By > Show > All. The list shows

open and completed actions.

To annotate the action:

1. When viewing a To Do or Message list, click the Text

Annotation button in the Ink column to open the Text Annotation window.

Working with Actions

2. Click inside the box to type comments about the action, such as additional or follow-up information.

3. Select OK to save the comments and close the box.

To view the text in your notes, hold the mouse pointer over the ink marked as a Message or To Do.

To narrow a Message or To Do list, select or type annotated text in the Search Text box. To do this, use the Search Bar, described next.

Narrowing the search

Use the Search Bar to narrow your search results for pages specific Keywords or annotated text, date, and/or location.

Select the Reset to Defaults button to start a new search.

1. With the list in view, enter one or more criteria in the Search Bar to narrow the search:

• To specify a date range, click inside the Start Date or End

Date box, and select or type a date.

• To specify a location, click the Location icon , and select

a location:

– All Ink (all pages in My Ink Files, as well as any unfiled pages in the Current Notepad)

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– Archive (all Current Notepad and archive pages)

– All Ink Files (all pages in My Ink Files)

– An individual ink file or archive pad

Select OK.

For information on converting Keywords to text, see the next section. For information on annotating text, see the previous section.

2. Select the Search button .

Verifying Keywords

If you enable Keyword Transcription, Ink Manager Pro automatically transcribes your Keywords. See Chapter 2: Ink Manager Pro Setup.

Verifying Keywords is the process of going through your list of Keywords and making sure the text matches the ink you selected. To list your Keywords, follow the instructions for Listing Keywords, in the previous section.

To verify a Keyword:

• To specify a text word, click the Select Text icon and select a word from the list, or type a word (use exact spelling and case). Or type the word or a few letters to see all text words beginning with those letters. For Keyword lists, the text list includes Keywords that have been converted to text. For To Do or Message lists, the text list includes words that you typed in the Annotate Text box. Select OK.

1. In the Actions section of the navigation panel, select Verify Keywords, or select View > Verify Keywords.

2. A Keyword list appears, as described earlier in this chapter. To see the Keywords you have not verified, click the Verified column heading. Click it again to reverse the sort. Or select View > View By > Show > Unverified.

3. Review the text for each Keyword. If it is missing or incorrect, click inside the Text column. Select an alternative word from the list, or type the correct words, and press Enter.

4. If prompted, you can add the words to the Keyword dictionary to improve future transcription. The Keyword is immediately re-alphabetized based on the corrected text.

5. When you finish, check the Verified checkbox, or right-click the row, and select Verified.

Working with Actions

After you verify Keywords, click the Text column heading to sort the entire Keyword Index into alphabetical order. If needed, change the setting back to View > View By > Show > All.

Creating a Post-it note

Post your ink into a 3M Post-it (R) Software Lite note on your Windows desktop.

To create a Post-it note:

• On a page in full-page view, drag your mouse pointer to draw a rectangle around the words to include in the note. Select Edit > Copy to Ink Clipboard. The selected ink appears in the ink clipboard. Then select exactly the ink to

include in the note, and select the Post-it icon on the toolbar.

The first time you click the Post-it button, the icon is added to the computer’s system tray, and the Post-it program is added to the StartUp menu.

For best results, keep ink selections for a Post-it note to a sentence or two. If the ink that you select is wide or spread out, the outer edges or even the entire contents might be missing from the note.

• On a To Do or Message list, select the Post-it icon in the Ink column.

The ink appears in a yellow note that stays open on your Windows desktop after you close Ink Manager Pro.

The ink appears in a yellow note showing from your Windows desktop. By default, when you click outside the Post-it note, the note goes to the desktop, behind other open applications, and it stays open even after you close Ink Manager Pro. Position it on the desktop by dragging it with the mouse pointer.

Or, to keep the note visible, right-click the title bar, select "Always on Top," and drag it on the Ink Manager Pro window to position it.

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To close the note, click the title bar, and select Trash Note from the menu.

For information about additional features in Post-it Software Notes Lite, right-click the Notepad menu button or the Post-it icon in the system tray, and select Help.

To disable the Post-it program, right-click the icon, and select Exit. This removes all Post-it notes from the screen until you start the program again.

To enable it, select Start > Programs > Post-it Software Notes Lite.

Working with Actions

Chapter 7

Sharing Ink

This chapter explains how to share your ink with other users, even those who do not have Ink Manager Pro.

• Using the Ink Clipboard Viewer

• Saving selected ink

• Using the Windows clipboard

• Sending Mail

Using the Ink Clipboard Viewer

When you apply the Copy action to a selection of ink, the selection is copied to the Ink Clipboard Viewer, a special clipboard in Ink Manager Pro. Use the ink clipboard toolbar buttons and menus to edit and reformat the selection of ink, if needed, and then save the selection as a graphic to insert into other applications or e-mail messages.

This action also copies the selected ink into the Windows clipboard, and you can Paste it into another application.

Copying ink to the Ink Clipboard Viewer

1. Use your mouse or stylus tip to draw a rectangle around an area of ink.

2. Select Edit > Copy to Ink Clipboard Viewer. The selected ink appears in the ink clipboard.

3. Open as many selections in the ink clipboard as you like. Select the title bar of a window to make it the active window. Select the Close button X on the window when you are finished with it to delete its contents from the ink clipboard.

Using the Ink Clipboard menus

To change the default method for Copying ink on the digital notepad into the Ink Clipboard, select File > Preferences, and select the Actions tab.

Use the menus in the Ink Clipboard to file, edit, and format selected ink.

File menu

• Save As—Save the selected ink as an ink file (.NBK) or a

graphic, either a bitmap (.BMP) or Joint-Photo Experts Group (.JPG).

• Close—Close the active window in the ink clipboard.

• Exit—Close the ink clipboard.

Edit menu

• Cut—Cut the selected ink and save it in the Windows

clipboard.

• Copy—Save selected ink in the Windows clipboard.

• Paste—Insert the clipboard contents into the current ink

clipboard.

Chapter 8

IBM TransNote, Ink Manager Pro 1.0, ThinkScribe User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual