IBM Infoprint Color 1354 User Reference Manual

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Infoprint Colo r 1354

User Reference Guid e



G510-2700-00

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Infoprint Colo r 1354

User Reference Guid e



G510-2700-00

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Table of contents

Chapter 1: Notices .............................................................................5

Edition notice .................................. ...... ....... ...... ...... .............................................5

Trademarks ..........................................................................................................5

Licensing notice ....................................................................................................7

Safety information .................................................................................................7

Cautions and warnings ...................................... ...... .............................................8

Electronic emission notices ..................................... ....... ...... ....... .........................8

Noise emission levels .........................................................................................10

Laser notice ........................................................................................................10

Chapter 2: Printer overview ............................................................11

Chapter 3: Printing ..........................................................................13

Understanding the printer operator panel ...........................................................14

Sending a job to print ..........................................................................................15

Canceling a print job ...........................................................................................16

Loading the trays ................................................................................................17

Loading the multipurpose feeder ........................................................................22

Printing on specialty media (transparencies, labels, other) ................................24

Linking trays .......................................................................................................25

Linking bins .........................................................................................................25

Holding a job in the printer ..................................................................................26

Tips for successful printing ................................ ...... ....... ....................................29

Understanding fonts ................ ....... ...... ....... ...... ...... ....... ....................................31

Printing sample fonts ..........................................................................................38

Chapter 4: Paper and specialty media specifications ..................39

Chapter 5: Using printer menus .....................................................40

Color Menu .........................................................................................................41

Finishing Menu ...................................................................................................44

Help Menu ..........................................................................................................47

Job Menu ............................................................................................................47

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Network Menu .................................................................................................... 49

Parallel Menu .............. ...... ....... ...... ................................................................. ... 51

PCL Emul Menu ................................................................................................. 53

Paper Menu ........................................................................................................ 55

PostScript Menu .......................................... ...... ................................................. 62

Serial Menu ........................................................................................................ 63

Setup Menu ................................................. ...... ................................................. 65

Supplies Menu ................................................................................................... 70

USB Menu ..........................................................................................................70

Utilities Menu ...................................................................................................... 72

Chapter 6: Understanding printer messages ...............................74

Chapter 7: Clear paper jams ................................... .... ....................89

Understanding jam messages .. ...... ....... ............................................................. 90

Access doors and trays ......................................................................................91

Clearing the entire paper path ............................................................................ 92

Clearing mailbox or output expander jams (Area M) .......................................... 96

Clearing fuser jams ............................................................................................ 97

Clearing image transfer unit jams ...................................................................... 98

Clearing finisher jams (Areas 1–6) .................... ....... ...... ....... ........................... 104

If you still need help ......................................................................................... 104

Chapter 8: Maintenance ................................................................105

Determining the status of supplies ................................................................... 106

Conserving supplies .........................................................................................106

Ordering supplies and maintenance items ....................................................... 107

Replacing print cartridges ................................................................................108

Replacing the fuser .......................................................................................... 111

Replacing the toner waste container ................................................................113

Replacing the image transfer unit and transfer roller ....................................... 115

Removing memory and option cards ............................................................... 125

Chapter 9: Troubleshooting .........................................................131

Calling for service ............................................................................................. 132

Checking an unresponsive printer .................................................................... 132

Printing a menu settings page .......................................................................... 132

Changing menu settings .................................................................................. 133

Disabling Power Saver .....................................................................................134

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Disabling the operator panel menus ................................................................134

Enabling the menus ......................................................................................... 135

Printing multi-language PDFs ..........................................................................135

Solving printing problems ................................................................................. 136

Solving mailbox problems ................................................................................ 137

Solving option problems ................................................................................... 138

Solving paper feed problems ...........................................................................138

Solving print quality problems .......................................................................... 138

Solving color quality problems .........................................................................143

Restoring factory default settings ..................................................................... 147

Aligning the image transfer unit ........................................................................ 148

Using the Coverage Estimator .........................................................................149

Configuring printer alerts .................................................................................. 150

Size sensing ..................................................................................................... 151

Index ...............................................................................................152

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Notices

• Edition notice

• Trademarks

• Licensing notice

• Safety information

• Cautions and warnings

• Electronic emission notices

• Noise emission levels

• Laser notice

Edition notice

Edition: June 2003

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Trademarks

Lexmark, MarkNet, and MarkVision are trademarks of Le xmark International, Inc., registered in the United States and/or other countries.

PCL

is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL language. This means the printer recognizes PCL commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

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PostScript® is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe Systems’ designation of a set of printer commands (language) and functions included in its software products. This printer is intended to be compatible with the PostScript 3 language. This means the printer recognizes PostScript 3 commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

The following terms are trademarks or registered trademarks of these companies:

Albertus The Monotype Corporation plc Antique Olive Monsieur Marcel OLIVE Apple-Chancery Apple Computer, Inc. Arial The Monotype Corporation plc Candid Agfa Corporation CG Omega Product of Agfa Corporation CG Times Based on Times New Roman under license from The

Monotype Corporation plc, is a product of Agfa Corporation Chicago Apple Computer, Inc. Clarendon Linotype-Hell AG and/or its subsidiaries Eurostile Nebiolo Geneva Apple Computer, Inc. GillSans The Monotype Corporation plc Helvetica Linotype-Hell AG and/or its subsidiaries Hoefler Jonathan Hoefler Type Foundry ITC Avant Garde Gothic International Typeface Corporation ITC Bookman International Typeface Corporation ITC Lubalin Graph International Typeface Corporation ITC Mona Lisa International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Joanna The Monotype Corporation plc Marigold Arthur Baker Monaco Apple Co mp ute r, Inc. New York Apple Computer, Inc. Oxford Arthur Baker Palatino Linotype-Hell AG and/or its subsidiaries Stempel Garamond Linotype-Hell AG and/or its subsidiaries Taffy Agfa Corporation Times New Roman The Monotype Corporation plc TrueT ype Apple Computer, Inc. Univers Linotype-Hell AG and/or its subsidiaries Wingdings Microsoft Corporation

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Other trademarks are the property of their respective owners.

Licensing notice

The printer resident software contains:

• Software developed and copyrighted by Lexmark

• Lexmark modified software licensed under the provisions of the GNU General Public License

version 2 and the GNU Lesser General Public License version 2.1

• Software licensed under the BSD license and warranty statements

Click the title of the document you want to review:

The Lexmark modified GNU licensed software is free software; you can redistribute it and/or modify it under the terms of the licenses referenced above. These licenses do not provide you any rights to the Lexmark copyrighted software in this printer.

Since the GNU licensed software that the Lexmark modifications are based upon is supplied explicitly without warranty, use of the Lexmark modified version is similarly provided without warranty. See the warranty disclaimers in the referenced licenses for additional details.

Safety information

• The power cord must be connected to a properly grounded electrical outlet that is near the product

and easily accessible .

CAUTION: Do not set up this product or make any electrical or cabling connections, such as the

power cord or telephone, during a lightning storm.

• Refer service or r e pairs, other t h an t hose described i n th e o p erating instruct i on s, to a professional

service person.

• This product is designed, tested, and approved to meet strict global safety standards with the use

of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

• Your product uses a laser. CAUTION: Use of controls or adjustments or performance of procedures other than those

specified herein may result in hazardous radiation exposure.

• Your product uses a printing process that heats the print media, and the heat may cause the media

to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

BSD License and Warranty statements

GNU General Public License

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CAUTION: Do not set up this product, make electrical connections, or use a fax modem feature

during a lightning storm.

Cautions and warnings

CAUTION: A caution identifies something that might cause you harm.

WARNING: A warning identifies something that might damage your printer hardware or software.

Electronic emission notices

With a network cable or high-capacity output finisher installed

Federal Communications Commission (FCC) compliance information statement

This printer, type 5060 or type 4921, has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense.

The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment.

Note: To assure compliance with FCC regulations on electromagnetic interference for a

Class A computing device, use a properly shielded and grounded cable. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations.

Industry Canada compliance statement

This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de la classe A respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity

A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Techni ca l Supp ort, Lexmark International, S.A., Boigny, France.

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This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.

Radio interference notice

ARNING: When a network cable or high-capacity output finisher is attached, this is a Class A

product. In a domestic environment, this product may cause radio interference, in which case, the user may be required to take adequate measures.

The United Kingdom Telecommunications Act 1984

This apparatus is approv ed under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom.

Without a network cable or high-capacity output finisher installed

Federal Communications Commission (FCC) compliance information statement

This printer, type 5060 or type 4921, has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

• Consult your point of purchase or service representative for additional suggestions.

Note: T o assure compliance with FCC regulations on electromagnetic interference for a Class

B computing device, use a properly shielded and grounded cable. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations.

Industry Canada compliance statement

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

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Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity

This product is in conformity with the protection requirements of EC Council directives 89/336/EEC and 73/ 23/EEC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits.

A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Techni ca l Supp ort, Lexmark International, S.A., Boigny, France.

This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.

The United Kingdom Telecommunications Act 1984

This apparatus is approv ed under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom.

Noise emission levels

The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.

Laser notice

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.

Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of 770-795 nanometers. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

1-meter average sound pressure, dBA

Printing 51 dBA Idling 34 dBA

* These values are subject to change.

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Printer overview

The following illustration shows the color laser printer.

Standard output bin

Front door

Standard tray

Upper right access door (redrive area)

Lower right access door (fuser area)

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The following illustration shows the printer configured with a duplex unit and three optional 500-sheet drawers.

The following illustration shows the printer configured with a duplex unit, one optional 500-sheet drawer, and one optional 2000-sheet drawer.

Duplex unit

500-sheet drawers

500-sheet drawer

2000-sheet drawer

Duplex unit

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Printing

• Understanding the printer operator panel

• Sending a job to print

• Canceling a print job

• Loading the trays

• Loading the multipurpose feeder

• Printing on specialty media (transparencies, labels, other)

• Linking trays

• Linking bins

• Holding a job in the printer

• Tips for successful printing

• Understanding fonts

• Printing sample fonts

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Understanding the printer operator panel

The operator panel has five buttons, a display, and a light that flashes when the printer is processing a job indicated by the Busy message.

Operator panel buttons

Button Function

Go Press Go to:

• Return to the Ready state if the printer is offline (the Ready message does not appear on the display).

• Exit printer menus and return to the Ready state.

• Clear some operator panel messages.

• Resume printing after loading paper or clearing paper jams.

•Exit Power Saver.

If you hav e chan ged printer setti ngs from th e operat or panel menus , press

Go before sen ding a job

to print. The printer must display Ready f or job s to print.

Menu Press Menu to:

• Take the printer offline (out of the Read y state) and enter the men us. When the printer is offlin e, press Menu to scroll through the menus and me nu items.

• List the menu items in the Job Menu (during Busy state).

For menu items that hav e n umerical v alues , such as C opies, pre ss and hold

Menu to scroll through

the list of values. Release the button when the number you want appears. If you see a Menus Disabled message, you will not be able to change default settings. You can

still clear messages and select items from the Job Menu when printing. When you send a job to print, change printer properties to select the settings you want for your job.

Select Press Select to:

• Open the menu shown on the second line of the display.

• Save the displayed menu item as the new user default setting.

• Clear certain messages from the display.

• Continue printing after the Change <x> message appears. See Change <x> for more information.

Return Press Return to go back to the previous menu level or menu item.

Select 3Return

Go5Stop

Display

Ready

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See the menu map for a brief overview of the printer menus available from the operator panel.

Sending a job to print

To print a job from a typical Windows application:

1 Open the file you want to print. 2 From the File menu, select Print. 3 Verify that the correct printer is selected in the dialog box. 4 Modify the printer settings as appropriate (such as the pages you want to print or the number of

copies).

Note: Click Properties or Setup to adjust printer settings not available from the first screen,

and click OK.

5 Click OK or Print to send the job to the selected printer.

Stop Press Stop at the Ready , Busy , or Waiting message to temporarily take the printer offline. The

message changes to Not Ready. No data is lost. Press

Go to return the printer to the Ready, Busy, or Waiting state.

1, 2, 3, 4, 5, 6 Use the numbers located next to the names of the buttons to enter your personal identification

number (PIN) after you send a confid ential job.

Button Function

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Canceling a print job

From the printer operator panel

If the job you want to cancel is printing, and Busy appears on the display:

1 Press Menu until you see Job Menu, and then press Select. 2 Press Menu until you see Cancel Job, and then press Select.

From the Windows taskbar

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double-click the printer icon. A list of print jobs appears. 2 Select the job you want to cancel. 3 Press Delete on your keyboard.

From a Windows desktop

1 Minimize all programs to reveal the contents of the desktop. 2 Double-click My Computer. 3 Double-click Printers. A list of available printers appears. 4 Double-click the printer you selected when you sent the job. A list of print jobs appears. 5 Select the job you want to cancel. 6 Press Delete on your keyboard.

From a Macintosh computer

When you send a job to print, the icon for your selected printer appears on the desktop.

1 Double-click the printer icon on your desktop. A list of print jobs appears. 2 Press Control and click the print job you want to cancel. 3 Select Stop Queue from the pop-up menu that appears.

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Loading the trays

Helpful hints:

• Never mix media types within a tray.

• Flex the print media back and forth to loosen the sheets, and then fan them. Do not fold or crease

the print media. Straighten the edges of the stack on a level surface.

• Never remove paper trays while a print job is printing. It could damage the tray or the printer.

Loading 500-sheet trays

Follow these instructions to load any of the 500-sheet trays.

1 Remove the tray.

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Squeeze the front guide lever and slide the guide to the front of the tray.

3 Squeeze the side guide lever and slide the guide to the correct position for the size paper you are

loading. Icons along the back of the tray indicate paper sizes.

4 Flex the sheets back and forth to loosen them, and then fan them.

Do not fold or crease the paper. Straighten the edges of the stack on a level surface.

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Place the paper against the back left corner of the tray, print side down. Do not load bent or wrinkled paper.

Note: Do not exceed the maximum stack height. Overfilling the tray may cause jams.

6 Squeeze the front guide lever and slide the guide until it firmly touches the stack of paper.

7 Reinstall the tray.

Make sure the tray is pushed completely into the printer.

8 If you are loading a different type of media than was previously loaded in the tray, change the

Paper Type setting for that tray on the operator panel. See “Paper Type” on page 60 for more information.

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Loading the 2000-sheet tray

Follow these instructions to load a 2000-sheet tray. Do not load any print media other than paper in the 2000-sheet tray.

1 Pull open the tray. 2 Squeeze the side guide lever, lift the guide, and place it into the appropriate slot for the size paper

you are loading.

3 Squeeze the two front guide levers and slide the guide to the correct position for the size paper you

are loading.

LT.LG

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Slide the bottom support toward the front of the tray until it touches the front guide.

5 Flex the sheets back and forth to loosen them, and then fan them.

Do not fold or crease the paper. Straighten the edges of the stack on a level surface.

6 Place the paper against the back left corner of the tray, print side down.

Do not load bent or wrinkled print media.

7 Close the tray.

Make sure the tray is pushed completely into the printer.

Note: Do not exceed the maximum stack height. Overfilling the tray may cause paper jams.

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Loading the multipurpose feeder

You can use the multipurpose feeder one of two ways:

• Paper tray—As a paper tray, you can load paper or specialty media in the feeder with the intention

of leaving the media in the feeder.

• Manual bypass feeder—As a manual bypass f eeder, you send a print job to the feeder while

specifying the type and size of media from your computer. The printer then prompts you to load the appropriate print media before it prints.

To load the multipurpose feeder:

1 Open the multipurpose feeder.

2 Squeeze the paper guide le ver and slide the guide all the way toward the front of the printer.

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the print

media. Straighten the edges of the stack on a level surface.

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Arrange the stack of paper or specialty media correctly for the size, type, and print method you are using.

5 Place the paper or specialty media, print side up, along the left side of the multipurpose feeder,

and then push it in as far as it will easily go. Do not force the media.

Note: Do not exceed the maximum stack height. Overfilling the feeder may cause jams.

6 Squeeze the paper guide lever and slide the guide until it lightly touches the side of the stack.

7 If you are loading a different type of media than was previously loaded in the tray, change the

Paper Type setting for that tray on the operator panel. See “Paper Type” on page 60 for more information.

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Printing on specialty media (transparencies, labels, other)

Follow these instructions when you want to print on media such as transparencies, card stock, glossy paper, labels, or envelopes.

1 Load the media as specified for the tray you are using. For help, see any of the following:

– Loading the trays – Loading the multipurpose feeder

2 From the printer operator panel, set the Paper Type and Paper Size according to the media you

loaded.

Note: If the type of the media you are loading is the same as the media previously loaded,

you do not need to change the Paper Type setting.

To change a Paper Type or Paper Size setting:

a Press Menu until you see Paper Menu, and then press Select. b Press Menu until you see Paper Type (or Paper Size), and then press Select.

Tray 1 Type (or Tr ay 1 Size) appears on the second line of the display.

c Press Select if you want to change the Tray 1 Type (or Tray 1 Size) setting or press Menu to

scroll to another source.

d Press Menu to scroll through a list o f possible paper types ( or sizes). e When you see the correct paper type (or size), press Select to save the type as the default. f Press Go to return the printer to the Ready state.

3 From the computer software application, set the paper type, size, and source according to the

media you loaded.

a In your word processor, spreadsheet, browser, or other application, select File Print. b Click Properties (or Options, Printer, or Setup, depending on the application) to view the

printer driver settings.

c Select the tray containing the specialty media from the Form Source list box. d Select your media type (transparencies, envelopes, and so on) from the Media Type list box. e Select the size of the specialty media from the Form Type list box. f Click OK, and then send your print job as usual.

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Linking trays

• If you load the same size and type of paper or specialty media in more than one tray, the printer

automatically links the trays. This means that when one tray is empty, it feeds from the next linked tray.

For example, if you have the same size and type of paper or specialty media loaded in tray 2 and tray 4, the printer feeds from tray 2 until it becomes empty, and then it feeds from the next linked tray—tra y 4.

• If you load the same size paper or specialty media in each tray, make sure it is also all the same

type to link the trays.

Once the trays you selected are loaded with the same size and type of paper or specialty media, select the same Paper Type setting in the Paper Menu for these sources.

• To disable tray linking, set the Paper Type or Paper Size to a unique value in each one of the

trays.

Linking bins

If you attach an optional finisher or mailbox to your printer, you can link output bins, or otherwise specify how the printer sends jobs to the bins, by changing the Configure Bins settings in the Paper Menu.

To change the Configure Bins setting:

1 Press Menu until you see Paper Menu, and then press Select. 2 Press Menu until you see Configure Bins, and then press Select. Mailbox appears on the second

line of the display.

3 Press Menu until you see the value you want, and then press Select to save the value as the bin

configuration default.

4 Press Go to return the printer to the Ready state.

For more information, see Configure Bins and Bin <x> Full.

Value Description

Mailbox Lets you select an output bin when you send a job to print. (If you prefer, you can select a

default output bin for all print jobs to go to.) The printer alerts you when the bin you selected becomes full, and stops printing until you empty the bin.

Link Links all available bins so that when one bin becomes full, the printer sends jobs to the next

linked bin.

Mail Overflow* Sends jobs automatically to a preassigned overflow bin when the current bin becomes full. Type Assignment Lets you assign different types of media to specific output bins or set of linked bins. The

printer then sends all printed media to the bin or set of linked bins that you designated to receive each type of paper or specialty media.

* Only available if you have attached an optional mailbox.

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Holding a job in the printer

When sending a job to the printer, you can specify in the driver that you want the printer to hold the job in memory. When you are ready to print the job , you must go to the printer and use the operator panel menus to identify which held job you want to print.

Note: Print and Hold functions require a minimum of 128MB available printer memory. We

recommend a minimum of 256MB available printer memory and a hard disk.

Printing and deleting held jobs

Once held jobs are stored in printer memory, you can use the printer operator panel to specify what you want to do with one or more of the jobs. You can select either Confidential Job or Held Jobs (Repeat Print, Reserve Print, and Verify Print jobs) from the Job Menu. If you select Confidential Job, you must enter the personal identification number (PIN) you specified in the driv er when you sent the job. See Confidential

jobs for more information.

From either the Confidential Job or the Held Jobs menu items, you have five choices:

• Print All Jobs

• Print A Job

• Delete All Jobs

• Delete A Job

• Print Copies

Accessing held jobs from the operator panel

1 To access held jobs from the operator panel:

– If the printer is Busy, press Menu and the Job Menu appears. – If the printer is Ready, continue to step 2.

2 Press Menu until you see Held Jobs or Confidential Job on the operator panel display, depending

on the type of job you want to access.

3 Press Select.

User Name appears on the first line of the operator panel. The second line displays the names of users currently associated with Print and Hold jobs.

4 Press Menu until you see your user name.

Note: If you are looking for a Confidential Job, you are prompted to enter your PIN. See

Confidential jobs for more information.

5 Press Select. 6 Press Menu until the action you want to take is on the second line of the operator panel (Print A

Job, Delete A Job, and so on).

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Press Select.

– If you are lookin g f or a p articular jo b , pr ess Menu to scroll through the list of available jobs, and

press Select when the correct job is displayed. An asterisk (*) appears next to the job name indicating you have chosen to print or delete that job.

– If you are prompted to enter the number of copies you want to print, use Menu to increase or

decrease the number on the display, and then press Select.

8 Press Go to print or delete specific jobs you have marked.

The printer briefly shows messages indicating what Print and Hold functions it is performing.

Recognizing when format errors occur

If the symbol appears on the display, it indicates that the printer had trouble formatting one or more of the held jobs. These formatting problems are most commonly the result of insufficient printer memory or invalid data that might cause the printer to flush the job.

When a symbol appears next to a held job, you can:

• Print the job. Be aware, however, that only part of the job may print.

• Delete the job. You may want to free up additional printer memory by scrolling through the list of

held jobs and deleting others you have sent to the printer.

If formatting errors are a recurring problem with held jobs, your printer may require more memory.

Repeat Print

If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Note: Repeat Print jobs are automatically deleted from printer memory when the printer

requires extra memory to process additional held jobs.

Reserve Print

If you send a Reserve Print job, the printer does not print the job immediately , but stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu. Reserve Print jobs may be deleted if the printer requires extra memory to process additional held jobs.

See Printing and deleting held jobs for information.

Verify Print

If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested from the driver in printer memory. Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies.

See Printing and deleting held jobs if you need help printing the additional copies stored in memory.

Note: Once all copies are printed, the Verify Print job is deleted from printer memory.

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Confidential jobs

When you send a job to the printer, you can enter a personal identification number (PIN) from the driver. The PIN must be four digits using the numbers 1–6. The job is then held in printer memory until you enter the same four-digit PIN from the printer operator panel and choose to print or delete the job. This ensures that the job does not print until you are there to retrieve it, and no one else using the printer can print the job.

When you select Confidential Job from the Job Menu and then select your user name, the following prompt is displayed:

Enter PIN: =____

Use the buttons on the operator panel to enter the four-digit PIN associated with your confidential job. The numbers next to the button names identify which button to press for each digit (1–6). As you enter the PIN, asterisks are displayed on the operator panel to ensure confidentiality.

If you enter an invalid PIN, the message No Jobs Found. Re try? appears. Press Go to reenter the PIN, or press Stop to exit the Confidential Job menu.

When you enter a valid PIN, you have access to all print jobs matching the user name and PIN you entered. The print jobs matching the PIN you entered appear on the display when you enter the Print A Job, Delete A Job, and Print Copies menu items. You can then choose to print or delete jobs matching the PIN you entered. (See Printing and deleting held jobs for more information.) After printing the job, the printer deletes the confidential job from memory.

Enter PIN =****

Page 31

Tips for successful printing

Storing paper

Use the following guidelines to avoid paper feeding problems and uneven print quality.

• Store paper in an environment where the temperature is approximately 21°C (70°F) and the

relative humidity is 40%.

• Store cartons of paper on a pallet or shelf rather than directly on the floor.

• If you store individual packages of paper out of the original carton, make sure they rest on a flat

surface so the edges do not buckle or curl.

• Do not place anything on top of paper packages.

Storing supplies

Choose a cool, clean storage area for your printer supplies. Store supplies right side up in their original packaging until you are ready to use them.

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humidity (above 80%)

• Salty air

• Corrosive gases

• Heavy dust

Page 32

Avoiding jams

You can avoid most paper jams by correctly loading paper and specialty media in the printer. See the following for loading instructions:

• Loading 500-sheet trays

• Loading the 2000-sheet tray

• Loading the multipurpose feeder

The following hints can help you avoid paper jams:

• Use only recommended paper.

• Do not remove paper trays while a job is printing. Wait for a Load Tray <x> or Ready message

before you remove the tray.

• Do not load wrinkled, creased, or damp paper.

• Never mix media types within a tray.

• Flex, fan, and straighten paper before you load it.

• Do not overload the trays or the multipurpose feeder. Make sure the stack height does not exceed

the maximum height indicated.

• Push all trays firmly into the printer after loading them.

• Make sure the guides in the trays are properly positioned for the size paper you have loaded.

• Do not send jobs to staple, hole punch, or offset for transparencies, labels, or card stock.

• We recommend that transparencies, labels, card stock, and envelopes not be sent to the optional

mailbox or optional finisher. These specialty media types should be sent to the standard bin.

• If an optional finisher or mailbox is attached, make sure the printer and option are correctly

aligned. Refer to the Setup Guide for alignment instructions.

• Make sure all cables that connect the high capacity feeder or finisher to the printer are correctly

attached. Refer to the Setup Guide for more information.

• If a jam should occur, clear the entire paper path. See Clearing the entire paper path for more

information.

Page 33

Understanding fonts

Resident fonts

Your printer is equipped with resident fonts stored permanently in printer memory. Different fonts are available in PCL 6 and PostScript 3 emulations. Some of the most popular typefaces, like Courier and Times New Roman, are available for all printer languages.

The fonts in the PCL emulation are compatible with the fonts in the HP4600 and include four additional fonts and many extra symbol sets to support extra languages and applications. The fonts in the PostScript emulation are compatible with Adobe PostScript 3 and include 20 additional fonts.

The fo ll owing tab l es li st al l th e fonts resident in yo ur prin te r. See Printing sample fonts for instructions on how to print samples of the fonts. You can select the resident fonts from your software application, or from the operator panel if you are using PCL 6 emulation.

PCL 6 emulation PostScript 3 emulation

Albertus Medium AlbertusMT

AlbertusMT-Italic

AlbertusMT-Light Albertus Extra Bold Antique Olive AntiqueOlive-Roman Antique Olive Italic AntiqueOlive-Italic Antique Olive Bold AntiqueOlive-Bold

AntiqueOlive-Compact Arial ArialMT Arial Italic Arial-ItalicMT Arial Bold Ar ial-BoldMT Arial Bold Italic Arial-BoldItalicMT ITC Avant Garde Book AvantGarde-Book ITC Avant Garde Book Oblique AvantGarde-BookOblique ITC Avant Garde Demi AvantGarde-Demi ITC Avant Garde Demi Oblique AvantGarde-DemiOblique ITC Bookman Light Bookman-Light ITC Bookman Light Italic Bookman-LightItalic ITC Bookman Demi Bookman-Demi ITC Bookman Demi Italic Bookman-DemiItalic C39 Narrow

C39 Regular

C39 Wide

Clarendon Condensed Bold Coronet Coronet-Regular

* These fonts only available in PCL 5 emulation.

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CourierPS Courier CourierPS Oblique Courier-Oblique CourierPS Bold Courier-Bold CourierPS Bold Oblique Courier-BoldOblique CG Omega CG Omega Bold CG Omega Italic CG Omega Bold Italic Garamond Antiqua Garamond-Antiqua Garamond Halbfett Garamond-Halbfett Garamond Kursiv Garamond-Kursiv Garamond Kursiv Halbfett Garamond-KursivHalbfett

GoldSansMM

GoldSerifMM Helvetica Light Helvetica-Light Helvetica Light Oblique Helvetica-LightOblique Helvetica Black Helvetica-Black Helvetica Black Oblique Helvetica-BlackOblique Helvetica Helvetica Helvetica Italic Helvetica-Oblique Helvetica Bold Helvetica-Bold Helvetica Bold Italic Helvetica-BoldOblique Helvetica Narrow Helvetica-Narrow Helvetica Narrow Italic Helvetica-Narrow-Oblique Helvetica Narrow Bold Helvetica-Narrow-Bold Helvetica Narrow Bold Italic Helvetica-Narrow-BoldOblique CG Times Intl-CG-Times CG Times Italic Intl-CG-Times-Italic CG Times Bold Intl-CG-Times-Bold CG Times Bold Italic Intl-CG-Times-BoldItalic Univers Medium Intl-Univers-Medium Univers Medium Italic Intl-Univers-MediumItalic Univers Bold Intl-Univers-Bold Univers Bold Italic Intl-Univers-BoldItalic Courier Intl-Courier Courier Italic Intl-Courier-Oblique Courier Bold Intl-Courier-Bold Courier Bold Italic Intl-Courier-BoldOblique

PCL 6 emulation PostScript 3 emulation

* These fonts only available in PCL 5 emulation.

Page 35

Letter Gothic LetterGothic Letter Gothic Italic LetterGothic-Slanted Letter Gothic Bold LetterGothic-Bold

LetterGothic-BoldSlanted Marigold Marigold Century Schoolbook Roman NewCenturySchlbk-Roman Century Schoolbook Italic NewCenturySchlbk-Italic Century Schoolbook Bold NewCentur yS chlbk- Bold Century Schoolbook Bold Italic NewCenturySchlbk-BoldItalic OCR-A

OCR-B

Optima

Optima-Bold

Optima-BoldItalic

Optima-Italic Palatino Roman Palatino-Roman Palatino Italic Palatino-Italic Palatino Bold Palatino-Bold Palatino Bold Italic Palatino-BoldItalic SymbolPS Symbol Symbol Times Roman Times-Roman Times Italic Times-Italic Times Bold Times-Bold Times Bold Italic Times-BoldItalic Times New Roman TimesNewRomanPSMT Times New Roman Italic T imes N ewRomanPS-I talicMT Times New Roman Bold TimesNewRomanPS-BoldMT Times New Roman Bold Italic TimesNewRomanPS-BoldItalicMT

Univers

Univers-Oblique

Univers-Bold

Univers-BoldOblique Univers Condensed Medium Univers-Condensed Univers Condensed Medium Italic Univers-CondensedOblique Univers Condensed Bold Univers-CondensedBold Univers Condensed Bold Italic Univers-CondensedBoldOblique Wingdings W ingdings-Regular

PCL 6 emulation PostScript 3 emulation

* These fonts only available in PCL 5 emulation.

Page 36

ITC Zapf Chancery Medium Italic ZapfChancery-MediumItalic ITC Zapf Dingbats ZapfDingbats

Univers-Extended

Univers-ExtendedObl

Univers-BoldExt

Univers-BoldExtObl

Univers-Light

Univers-LightOblique

Clarendon

Clarendon-Light

Clarendon-Bold

Helvetica-Condensed

Helvetica-Condensed-Bold

Helvetica-Condensed-BoldObl

Helvetica-Condensed-Oblique

StempelGaramond-Bold

StempelGaramond-BoldItalic

StempelGaramond-Italic

StempelGaramond-Roman

Apple-Chancery

Chicago

Geneva

Monaco

NewYork

Oxford

Taffy

MonaLisa-Recut

Candid

Bodoni

Bodoni-Italic

Bodoni-Bold

Bodoni-BoldItalic

Bodoni-Poster

Bodoni-PosterCompressed

CooperBlack

CooperBlack-Italic

Copperplate-ThirtyTwoBC

Copperplate-ThirtyThr eeBC

PCL 6 emulation PostScript 3 emulation

* These fonts only available in PCL 5 emulation.

Page 37

Eurostile

Eurostile-Bold

Eurostile-ExtendedTwo

Eurostile-BoldExtendedTwo

GillSans

GillSans-Italic

GillSans-Bold

GillSans-BoldItalic

GillSans-Condensed

GillSans-BoldCondensed

GillSans-Light

GillSans-LightItalic

GillSans-ExtraBold

Goudy

Goudy-Italic

Goudy-Bold

Goudy-BoldItalic

Goudy-ExtraBold

HoeflerText-Regular

HoeflerText-Italic

HoeflerText-Black

HoeflerText-BlackItalic

HoeflerText-Ornaments

JoannaMT

JoannaMT-Italic

JoannaMT-Bold

JoannaMT-BoldItalic

LubalinGraph-Book

LubalinGraph-BookOblique

LubalinGraph-Demi

LubalinGraph-DemiOblique

PCL 6 emulation PostScript 3 emulation

* These fonts only available in PCL 5 emulation.

Page 38

Resident bitmapped fonts

Symbol sets

A symbol set is an encoded collection of alphabetic and numeric characters, punctuation, and special characters available in the font you select. Symbol sets support the requirements f or different languages or specific application s, such as math sym bols used for scientific text.

The symbol set encoding also defines which character will print for each key on the keyboard (or more specifically, for each code point). Some applications require different characters at some code points. To support multiple applications and languages, your printer has 88 symbol sets for the resident PCL 6 emulation fonts.

Resident symbol sets

PCL 6 emulation PostScript 3 emulation

Line Printer 16 POSTNET Bar code

ABICOMP Brazil/Portugal Wingdings ISO 25: French ABICOMP International POSTNET Barcode ISO 57: Chinese DeskTop ISO: German ISO 60: Norwegian version 1 Legal ISO: Spanish ISO 61: Norwegian version 2 MC Text ISO 2: IRV (Int'l Ref Version) ISO 69: French Microsoft Publishing ISO 4: United Kingdom ISO 84: Portuguese Russian-GOST ISO 6: ASCII ISO 85: Spanish Ukrainian ISO 10: Swedish ISO 8859-1 Latin 1

(ECMA-94) PCL ITC Zapf Dingbats ISO 11: Swedish for Names ISO 8859-2 Latin 2 PS ITC Zapf Dingbats ISO 14: JIS ASCII ISO 8859-5 Latin/Cyrillic PS Math ISO 15: Italian ISO 8859-7 Latin/Greek PS Text ISO 16: Portuguese ISO 8859-9 Latin 5 Pi Font ISO 17: Spanish ISO 8859-10 Latin 6 Symbol ISO 21: German ISO 8859-15 Latin 9 PC-8 Bulgarian PC-857 Latin 5 (Turkish) Roman-9 PC-8 Danish/Norwegian (437N) PC-858 Multilingual Euro Roman Extension PC-8 Greek Alternate (437G) PC-860 Portugal Ventura ITC Zapf Dingbats PC-8 Turkish (437T) PC-861 Iceland Ventura International PC-8 Latin/Greek PC-863 Canadian French Ventura Math PC-8 PC Nova PC-865 Nordic Ventura US PC-8 Polish Mazovia PC-866 Cyrillic Windows 3.0 Latin 1 PC-8 Code Page 437 PC-869 Greece Windows 98 Cyrillic

Page 39

Downloadable fonts

You can download scalable f onts in P ostScript 3 emulation and either scalable or bitmapped fonts in PCL 6 emulation. Fonts can be downloaded to printer memory, or to a flash memory option or hard disk option. Fonts downloaded to flash memory or hard disk remain in memory even after the printer language changes, the printer resets, or the printer is turned off.

Euro support

Support f or the euro currency character is included in all applicable fonts for both the PostScript and PCL emulations. Twelve of the PCL symbol sets support the euro character, including all seven Windows symbol sets.

Hebrew and Arabic fonts

A variety of downloadable fonts for Hebrew and Arabic are included on the CD that shipped with the printer.

PC-775 Baltic (PC-8 Latin 6) PC-911 Katakana Windows 98 Greek PC-850 Multilingual PC-1004 OS/2 Windows 98 Latin 1 PC-851 Greece Math-8 Windows 98 Latin 2 PC-852 Latin 2 Greek-8 Windows 98 Latin 5 PC-853 Lat in 3 (Turkish) Turkish- 8 Windows 98 Latin 6 (Baltic) PC-855 Cyrillic Roman-8 OCR-A C39 Bar Code (Upper Case) OCR-B C39 Bar Code (plus Lower Case) C39 Bar Code (plus Human Readable)

Page 40

Printing sample fonts

Your printer has resident fonts stored permanently in its memory. Diff erent fonts may be available in PCL and PostScript emulations.

To print samples of all the fonts currently available for your printer:

1 Make sure the printer is on and Ready appears on the display. 2 Press Menu until you see Utilities Menu, and then press Select. 3 Press Menu until you see Print Fonts, and then press Select. 4 Press Menu to display either PCL Fonts or PS Fonts.

– Select PCL Fonts to print a listing of the fonts available in PCL 6 emulation. – Select PS Fonts to print a listing of the fonts available in PostScript 3 emulation.

5 Press Select.

The message Printing Font List remains on the display until all pages print. The printer returns to the Ready message after the font sample list prints.

Page 41

P aper and specialty media specifications

The following table lists supported paper and specialty media sizes and types for the standard and optional trays, as well as for the multipurpose feeder. We recommend that you try a limited sample of any paper or specialty media you are considering using with the printer before purchasing large quantities.

Source Paper sizes supported Paper types supported Capacity

500-sheet trays Letter, A4, A5, Legal,

Executive, JIS B5, Folio1, Statement

, Universal

2,3

Paper, transparencies, labels, card stoc k

• 500 sheets of 20 lb paper

• 350 transparencies

• 200 sheets of lab el s or c ardstock

4,5

2000-sheet tray Letter, A4, A5, Legal,

Executive, JIS B5

Paper 2000 sheets of 20 lb paper

Multipurpose feeder

Letter, A4, A5, Legal, Executive, JIS B5, Folio1, Statement

, Universal

2,3

Paper, transparencies, labels, card stoc k

• 100 sheets of 20 lb paper

• 75 transparencies

• 40 sheets of labels or card stock

4,5

7¾, 9, 10, DL, C5, B5, other6Envelopes 10 envelopes

Supported as selected paper with tray size sensing turned off in the appropriate trays.

When selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless otherwise specified.

Load narrow media with the length in the feed direction (portrait).

If you prin t large quantitie s of labels or other glossy print media, replace the fuser housing with a web oiler field

upgrade kit. Contact your point of purchase for more information.

Capacity varies with media weight and construction.

Size can vary from 98.4 x 62 mm to 176 x 250 mm (3.87 x 6.38 in. to 6.93 x 9.84 in.).

Page 42

Using printer menus

Select a menu or menu item for more details.

Paper M enu

Paper Source Paper Size Paper Type Custom Types Output Bin Configure Bins Overflow Bin Assign Type/Bin Substitute Size Configure MP Paper Texture Paper Weight Paper Loading Universal Setup

Supplies Menu

<color> Toner Oiler Waste Bottle

Finishing Menu

Duplex Duplex Bind Copies Blank Pages Collation Separator Sheets Separator Source Hole Punch Offset Pages Staple Job Staple Prime Src Multipage Print Multipage Order Multipage View Multipage Border

Color Menu

Color Adjust Color Balance Color Correction Color Samples Color Saver Manual Color Print Mode Print Resolution Toner Darkness

Job Menu

Cancel Job Reset Printer Print Buffer Cancel Fax Confidential Job Held Jobs Reset Active Bin

Utilities Menu

Print Menus Print Net <x> Setup Print Fonts Print Directory Factory Defaults Format Flash Defragment Flash Format Disk Job Acct Stat Hex Trace Color Alignment Coverage Estimator

Setup Menu

Printer Language Printer Usage Power Saver Resource Save Download Target Print Timeout Auto Continue Wait Timeout Jam Rec o very Page Protect Display Language Alarm Control Hole Punch Alarm Staple Alarm Toner Alarm Job Accounting Print Area Black & White Lock

PCL Emul Menu

Font Source Font Name Poin t Size Pitch Symbol Set Orientation Lines per Page A4 Width Auto CR after LF Auto LF after CR Tray Renumber

Post Script Menu

Print PS Error Font Priority Image Smoothing

Serial Menu

PCL SmartSwi tch PS SmartSwitch NPA Mode Serial Buffer Job Buffering Serial Protocol Robust XON Baud Data Bits Parity Honor DSR

Network Menu

PCL SmartSwitch PS SmartSwi tc h MAC Bin ary PS NPA Mode Network Buffer Job Buffering Network <x> Setup Std Net Setup

USB Menu

PCL SmartSwitch PS SmartSwitch MAC Binary PS NPA Mode USB Buffer Job Buffering

Parallel Menu

PCL SmartSwitch PS SmartSwitch NPA Mode Parallel Buffer Job Buffering Advanced Status Protocol Honor Init Parallel Mode 1 Parallel Mode 2 MAC Binary PS

Help Menu

Print All Help Guide Printing Guide Print Quality Color Quality Media Guide Connection Guide Moving Guide Print Defects Jam Clearance

Page 43

Color Menu

Use the Color Menu to adjust print quality and customize color printing.

Note: V alues marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Color Adjust

To manually recalibrate the color conversion tables, adjusting for variations in output that can occur as a result of changing conditions, such as room temperature or humidity.

No selections exist for this operation. Pressing Select initiates this operation.

Color Balance

To provide users with the ability to make subtle color adjustments to printed output by increasing or decreasing the amount of toner bei ng used for each color plane individually.

Note: This function is only applied to files printed using the PostScript driver.

Cyan -5, -4, -3, -2, -1, 0*, 1, 2, 3, 4, 5

• -5 is maximum decrease

• 5 is maximum increase

Magenta Yellow Black Reset Defaults Sets values for Cyan, Magenta,

Yellow, a nd Black to 0 (zero).

Color Correction

To adjust the printed color to better match the colors of other output devices or standard color systems.

Note: Due to the differences between additive and subtractive colors, certain colors that appear on your monitor are impossible to duplicate on your printer.

Auto* Applies different color conversion

tables to each object on the printed page depending upon the type of object and how the color for each object is specified.

Off No color correction is

implemented.

Manual Lets you customize the color

conversion tables applied to each object on the printed page depending upon the ty pe of object and how the color for each object is specified. Customization is performed using the selections available under the Manual Color menu item.

Page 44

Color Samples

To assist users in selecting colors to be printed. Users can print color samples pages for each of the RGB and CMYK color conversion tables used in the printer.

The color samples pages consist of a series of colored bo x es along with the RGB or CMYK combination that creates the color observed for each particular box. These pages can be u seful in helping user s decide which RGB or CMYK combinations to use in their software applications to create the desired printed color output.

sRGB Display Prints RGB samples using

sRGB Display color conversion tables.

sRGB Vivid Prints RGB samples using

sRGB Vivid color conversion tables.

Off–RGB Prints RGB samples using Off (or

no) color conversion tables.

Vivid Prints RGB samples using Vivid

color conversion tables.

US CMYK Prints CMYK samples using

US CMYK color conversion tables.

Euro CMYK Prints CMYK samples using

Euro CMYK color conversion tables.

Off–CMYK Prints CMYK samples using Off

(or no) color conversion tables.

Vivid CMYK Prints CMYK samples using

Vivid CMYK color conversion tables.

Color Saver

To conserve toner. If selected , this set tin g overrides Toner Darkness settings.

Off* Prints using Toner Darkness

setting.

On Applies a lower Toner Darkness

level. Toner Darkness setting is ignored.

Menu Item Purpose Values

Page 45

Manual Color

To l et users customize the RGB or CMYK color conv ersio ns applie d to each o bject on the printed page. Color conversion of the data specified using RGB combinations can be customized based on object type (text, graphics, or image).

RGB Image • sRGB Display*: Applies a

color conversion table to produce output that approximates the colors displayed on a computer monitor.

• sRGB Vivid: Increases color saturation f or the sRGB Displ ay color conversion table. Preferred f or bu siness g raphic s and text.

• Off: No color conversion is implemented.

• Vivid: Applies a color conversion table that produces brighter, more saturated colors.

RGB Text • sRGB Display

• sRGB Vivid*

• Off

• Vivid

RGB Graphics

CMYK • US CMYK (default for 120V

machines): Applies a color conversion table to approximate SWOP color output.

• Euro CMYK (default for 220V machines): Applies color conversion table to approximate EuroScale color output.

• Vivid CMYK: Increases color saturation for the US CMYK color conversion table.

• Off: No color conversion is implemented.

Print Mode

To determine whether files are printed in a monochrome grayscale or in color.

Color* Black & White

Print Resolution

To define the number of dots printed per inch (dpi).

2400 IQ* Default setting. 1200 dpi Provides the highest resolution

output which gener ates pref erab le output for certain images and graphics. This setting also provides increased gloss.

Menu Item Purpose Values

Page 46

Finishing Menu

Use the Finishing Menu to define how the printer delivers the printed output.

Note: V alues marked by an asterisk (*) are the factory default settings.

Toner Darkness

To lighten or darken printed output, or conserve toner.

Note: Setting Toner Darkness to values of 1, 2, or 3 is only effective when using the PostScript driver.

5 If Print Mode is Black & White, a

setting of 5 increases toner density and darkness to all print jobs (PCL or PostScript). If Print Mode is Color, a setting of 5 is the same as 4.

4* Default toner darkness setting. 3 Reduction in toner consumption. 2 Further reduction in toner

consumption.

1 Maximum reduction in toner

consumption.

Menu Item Purpose Values

Blank Pages

To specify whether to include application-generated blank pages as part of your printed output.

Do Not Print* Does not print application-generated

blank pages as part of your job.

Print Prints application-generated blank

pages as part of your job.

Collation

To keep the pages of a print job stacked in sequence when printing multiple copies of the job.

Off* Prints each page of a job the number

of times specified by the Co pi es me n u item. For exam ple , if yo u set Copies to 2 and send three pages to print, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

On Prints entire job the number of times

specified by the C opies menu item. F or example, if you set Copies to 2 and send three pages to print, the printer prints page 1, page 2, page 3, page 1, page 2, page 3.

Copies

To s et the number of copies you want for the printer default value. (Set the number of copies required for a specific job from the printer driver. Values selected from the printer driver always o verride values se lec ted from the operator panel.)

1...999 (1*)

Duplex

To set duplexing as the default for all print jobs. (Select Duplex from the printer driver to duplex only specific jobs.)

Off* Prints on one side of the paper. On Prints on both sides of the paper.

Menu Item Purpose Values

Page 47

Duplex Bind

To define the way duplexed pages would be bound, and how the printing on the back of the sheet (evennumbered pages) is oriented in relation to the printing on the front (odd-numb ered pages).

Long Edge* Assumes binding along the lo ng end of

the page (left edge for portrait orientation and top edge f or landsc ape orientation).

Short Edge Assumes binding along the short edge

of the page (top edge for portrait orientation and left edge for landscape orientation).

Hole Punch

To punch holes along the edge of all printed output. (Select Hole Punch from the printer driver to punch holes only in output for a specific job.)

Off* Does not punch holes in printed

output.

On Punches holes in ev ery printed page.

Multipage Border

To print a border around each page image when using Multipage Print.

None* Does not print a border around each

page image.

Solid Prints a solid line border around each

page image.

Multipage Order

To determine the positioning of multiple page images when using Multipage Print. The positioning depends on the numbe r of images and whether the images are portrait or landscape in orientation.

Horizontal* Vertical Rev Horizontal Rev Vertical

For example, if you select 4-Up multipage printing and portrait orientation, the results differ depending on the Multipage Order value you select:

Multipage Print

To print multiple page images on one side of a sheet of paper. Also called n-up or Paper Saver.

Off* Prints 1 page image per side. 2 Up Prints 2 page images per side. 3 Up Prints 3 page images per side. 4 Up Prints 4 page images per side. 6 Up Prints 6 page images per side. 9 Up Prints 9 page images per side. 12 Up Prints 12 page images per side. 16 Up Prints 16 page images per side.

Menu Item Purpose Values

Horizontal Order Vertical Order

Reverse

Vertical Order

Reverse

Horizontal Order

Page 48

Multipage View

To determine the orientation of a multipage sheet.

Auto* Lets the printer choose between

portrait and landscape orientation.

Long Edge Sets the long edge of the pa per as the

top of the page (landscape).

Short Edge Sets the short edge of the paper as the

top of the page (portrait).

Offset Pages

To offset the output of each print job or each copy of a print job, making it easier to separate the documents stacked in the output bin.

None* Stacks all sheets directly on top of

each other .

Between Copies

Offsets each copy of a print job.

Between Jobs Offsets each print job.

Separator Sheets

To insert blank separator sheets between jobs , betw een m ultiple copies of a job, or between each page of a job.

None* Does not insert separator sheets. Between

Copies

Inserts a blank sheet between ea ch copy of a job. If Collation is Off, a blank page is inserted between each set of printed pages (all page 1’s, all page 2’s, and so on). If Collation is On, a blank page is inserted between each collated copy of the job.

Between Jobs Inserts a blank sheet between jobs. Between

Pages

Inserts a blank sheet between ea ch page of a job. This is useful if you are printing transparencies or want to insert blank pages in a document for notes.

Separator Source

To specify the paper source that holds separator sheets.

Tray <x> (Tray 1*)

Selects separator sheets from the specified tray.

MP Feeder Selects separator sheets from the

multipurpose feeder. (You must also set Configure MP to Cassette.)

Staple Job

To set stapling as the default for all print jobs. (Select stapling from the printer driver if you want to staple only specific jobs.)

Off* Does not staple print jobs. On Staples each print job sent to the

printer.

Staple Prime Src

To s pecify the paper sour ce you want the printer to use when it primes the stapler. When a staple cartridge is replaced or a stapl e jam is cleared, t he printer may need to prime the stapler by stapling a sheet of paper several times.

Tray <x> (Tray 1*)

Selects paper from the specified tray.

MP Feeder Selects paper from the multipurpose

feeder.

Menu Item Purpose Values

Page 49

Help Menu

Use the Help Menu to print any of the following quick reference guides. Press Select to print the selected

guide.

Job Menu

The Job Menu is only available when the printer is busy processing or printing a job, when a printer message is displayed, or when the printer is in Hex Trace mode. Press

Menu to open the Job Menu.

Menu Item Purpose

Print All

Prints all the quick reference pages at once.

Help Guide

Provides information about how to use the Help Menu and how to get online help.

Printing Guide

Provides information about ho w to load trays, printing on spec ial t y me dia , and how to set the paper size and type.

Print Quality

Provides information about print quality problems and solutions.

Color Quality

Provides information about how to get the best color performance.

Media Guide

Provides details about supported print media

Connection Guide

Provides instructions about how to connect the printer to a computer or network.

Moving Guide

Provides helpful information about how to pack up the printer before moving it.

Print Defects

Provides guidelines for solving repetitive print defects.

Jam Clearance

Provides directions about how to clear jams.

Menu Item Purpose Values

Cancel Fax

To c ancel outgoing faxes before they are transmitted or to cancel incoming faxe s before they finish printing.

R C ancels an incoming fax. Whe n the fax

number for the sending machine is display e d, pres s

Select to cancel the

incoming fax.

D C ancels a n outgoing fax . When the fax

number for the rece iving machine is display e d, pres s

Select to cancel the

fax job. If the telephone number of the fax you want to canc el is not displa y ed, use the

Menu button to scroll through

the list. The printer can display up to five outgoing fax numbers in the outgoing fax queue. When more than five fa xes a re in the queu e, the ne xt f ax job appears on the displa y as an outgoing fax is transmitted or canceled.

Cancel Job

To cancel the current print job. Note: Cancel Job is only displaye d if th e printer is proc es s ing a job or has a job in printe r mem ory.

Page 50

Confidential Job

To print confidential jobs stored in printer memory.

Note: When the confidential job prints, it is automatically deleted from printer memory. 1 Enter the Personal Identification

Number (PIN) associated with your confidential job.

Enter PIN Use the operator panel buttons to

enter the PIN associated with your confidential job.

2 Then select a value: Print All Jobs Prints al l jobs associated with your

PIN.

Print A Job Prints the specified confidential job.

Press

Menu to scroll through the list of

confidential jobs associated with your PIN. Press

Select to print a specific j ob .

Delete All Jobs Deletes all jobs associated with your

PIN.

Delete A Job Deletes the specified confidential job.

Press Menu to scroll through the list of Confidential Jobs a ssociat ed wi th y our PIN. Press

Select to delete a specific

job.

Copies Determ ines the number of copies

printed for each confidential job. Press

Menu to scroll through the list of

confidential jobs associated with your PIN. Press

Select to specify the job

you want to print. Press Menu to increase or decrease the number of copies, and then press

Select.

Held Jobs

T o p rint Reserve Print, Repeat Print, or Verify Print jobs stored in printer memory.

Print All Jobs Prints all held jobs. Print A Job Prints the specified held job. Press

Menu to scroll through the list of held

jobs. Press

Select to print the specific

job.

Delete All Jobs Deletes all held jobs. Delete A Job Deletes the designat ed held job. Press

Menu to scroll through the list of held

jobs. Press

Select to delete the job.

Copies Determines the number of copies for

each held job. Pres s Menu to scroll through the list of held jobs. Press

Select to specify the job you want to

print. Press Menu to increase or decrease the number of copies, and then press

Select.

Print Buffer

To print any data stored in the print buffer. Note: Print Buffer is only available when you enter the Job Menu while Waiting is dis pl ayed. The

Waiting state occurs if an incomplete job is sent to the printer or an ASCII job, such as a print screen command, is printing.

Menu Item Purpose Values

Page 51

Network Menu

Use the Network Menu to change printer settings affecting jobs sent to the printer through a network port (either Standard Network or Network Opt <x>).

Note: V alues marked by an asterisk (*) are the factory default settings.

Reset Active Bin

To define the active bin as the start bin (the first bin to receive printed output) in a set of linked bins.

Reset Printer

To reset the printer to the user default value for each menu item, delete all downloaded resources (fonts, macros, and symbol sets) stored in printer memory (RAM), and delete all data in the interface link buffer.

Before selecting Reset Printer, exit the software application you are using.

Menu Item Purpose Values

Job Buffering

To temporarily store jobs on the printer hard disk before printing.

Note: Changing this menu item automatically resets the printer.

Off* Does not buffer jobs to the hard disk. On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer is

busy processing data from another input port.

MAC Binary PS

To configure the printer to process Macintosh binary PostScript print jobs.

On Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

Off Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operatin g sys te ms.

Network Buffer

To configure the size of the network input buffe r.

Note: Changing the Network Buffer menu item automatically resets the printer.

Auto* Printer automatically calculates the

Network Buffer size (rec om me nde d setting).

3K to maximum size allowed

User specifies the N etwork Buff er siz e. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Sa v e is set to O n o r Off. To maximize the range for the Network Buffer size, disable or reduce the size of the paral lel, serial, a nd USB buffers.

Network <x> Setup

To configure an internal print server. Values for this menu item are supplied by the specific

print server. Select the menu item to see the available values.

Note: Refer to the documentation on the drivers CD for more information.

Menu Item Purpose Values

Page 52

NPA Mode

To specify whether the printer performs the special processing required for bi directional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

Off Printer does not perform NPA

processing.

Auto* Printer e xamines the data to d etermine

the format and then processes it appropriately.

PCL SmartSwitch

To configure the printer so it automatically switches to PCL emulation when a print job received through the network port requires it, regardless of the default printer language.

On* Printer examines data on the network

interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not e xamine th e incoming

data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the def a ult printer language specif ied in the Se tup Menu if PS SmartSwitch is Off.

PS SmartSwitch

To configure the printer so it automatically switches to PostScriptemulation when a print job received through the network port requires it, regardless of the default printer language.

On* Printer examines data on the network

interface connection and selects PostScriptemulation if the data indicates that is the required printer language.

Off Printer does not e xamine th e incoming

data. The printer uses PCLemulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Std Net Setup

To configure an internal print server. Values for this menu item are supplied by the specific

print server. Select the menu item to see the available values.

Note: Refer to the documentation on the drivers CD for more information.

Menu Item Purpose Values

Page 53

Parallel Menu

Use the Parallel Menu to change printer settings affecting jobs sent to the printer through a parallel port (either Std Parallel or Parallel Opt <x>).

Note: V alues marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Advanced Status

To enable bidirectional communic ation through the parallel port.

Off Disables parallel port negotiation. On* Enables bidirectional communication

through the parallel interface.

Honor Init

To determine whether the printer honors hardware init ialization reques ts from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off.

Off* Printer does not honor hardware

initialization requests from the computer.

On Printer honors hardware initialization

requests from the computer.

Job Buffering

To temporarily store jobs on the printer hard disk before printing.

Note: Changing this menu item automatically resets the printer.

Off* Does not buffer print jobs to the hard

disk.

On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer is

busy processing data from another input port.

MAC Binary PS

To configure the printer to process Macintosh binary PostScript print jobs.

On Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

Off Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operatin g sys te ms.

NPA Mode

To specify whether the printer performs the special processing required for bi directional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

On Printer performs NPA processing. If

data is not in NPA format, it is rejected as bad data.

Off Printer does not perform NPA

processing.

Auto* Printer e xa mines data and determines

the format and then processes it appropriately.

Page 54

Parallel Buffer

To configure the size of the parallel input buffe r.

Note: Changing this menu item automatically resets the printer.

Disabled Disables job buffering. Any jobs

already buffered on the disk are printed before normal processing of incoming jobs resumes.

Auto* Printer automatically calculates the

Parallel Buffer size (recommended setting).

3K to maximum size allowed

User specifies the Parallel Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Sa v e is set to O n o r Off. To maximize the range for the Parallel Buffer size, disable or reduce the size of the serial, and USB buffers.

Parallel Mode 1

To control the pull-up resistors on the parallel port signals. Thi s men u item is useful for personal computers that have open collector outputs on the parallel port signals.

On Disables the resistors. Off* Enables the resistors.

Parallel Mode 2

To determine whether the parallel port data is sampled on the leading or trailing edge of strobe.

On* Samples parallel port data on the

leading edge of strobe.

Off Samples parallel port data on the

trailing edge of strobe.

PCL SmartSwitch

To configure the printer so it automatically switches to PCL emulation when a print job received through the parallel port requires it, regardless of the default printer language.

On* Printer examines data on the paralle l

interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not e xamine th e incoming

data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the def a ult printer language specif ied in the Se tup Menu if PS SmartSwitch is Off.

PS SmartSwitch

To configure the printer so it automatically switches to PostScript emulation when a print job received through the parallel port requires it, regardless of the default printer language.

On* Printer examines data on the paralle l

interface and selects PostScript emulation if the data indicates that is the required printer lan guage.

Off Printer does not e xamine th e incoming

data. The printer uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Protocol

To specify the parallel interface protocol.

Standard May resolve some parallel interface

problems.

Fastbytes* Provides compatibility with most

existing parallel interface implementations (recommended setting).

Menu Item Purpose Values

Page 55

PCL Emul Menu

Use the PCL Emul Menu to change printer settings that only affect jobs using the PCL emulation printer language.

Note: V alues marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

A4 Width

To select the width of the logical page for A4 size paper.

198 mm* Makes the logical page compatible

with the Hewlett-Packard LaserJet 5 Printer.

203 mm Ma kes the logical pa ge wide enough to

print eighty 10-pitch characters.

Auto CR after LF

To specify whether the printer automatically performs a carriage return after a line feed control command.

Off* Printer does not perform a carriage

return after a line feed control command.

On Printer performs a carriage return after

a line feed control command.

Auto LF after CR

To specify whether the printer automatically perf orms a line feed after a carriage return control command.

Off* Printer does not perform a line feed

after a carriage return control command.

On Printer performs a line feed after a

carriage return control command.

Font Name

To choose a specific font from the specified font source.

R0 Courier 10* The font name and font ID for all fonts

in the selected font source are display e d. The font source abbreviation is R for resident, F for flash, K for disk, and D for download.

Font Source

To determine the set of fonts display ed in the Font Name menu item.

Resident* Displays all fonts resident in printer

RAM when the printer ships from the factory.

Download Displays all fonts downloaded to

printer RAM.

Flash Display s all fonts stored in flash

memory.

Disk Displays all fonts sto r ed on the printer

hard disk.

All Displays all fonts available to the

printer from all sources.

Lines per Page

To determine the number of lines that print on each page.

1...255 The printer sets the amount of space between each line (vertical line spacing) based on the Lines per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation before changing Li nes per Page.

60*

(country/regionspecific factory default values)

64*

(country/regionspecific factory default values)

Page 56

Orientation

To determine how text and graphics are oriented on the page.

Portrait* Prints text and graphics parallel to the

short edge of the paper.

Landscape Prints text and graphics parallel to the

long edge of the paper.

Pitch

To specify the font pitch for scalable monospaced fonts.

0.08...100

(in increments of 0.01 cpi)

Pitch refers to the number of fixedspace characters in a horizontal inch of type. You can select a pitch from

0.08 to 100 characters per inc h (cpi ) in increments of 0.01 cpi. For nonscalable monospaced fonts, the pitch is displayed, but cannot be changed.

Note: Pitch is only displayed for fixed, or monospaced, fonts.

10*

Point Size

To change the point size for scalable typographic fonts.

1...1008

in increments of

0.25 points)

Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. You can select point sizes from 1 to 1008 in increments of 0.25 points.

Note: Point Size is only displayed for typographic fonts.

12*

Symbol Set

To choose a symbol set for a specified font name.

10U PC-8*

(country/regionspecific factory default values)

A symbol set i s a s et of alphabetic a nd numeric characters, punctuation, and special s y mbols used when pr inting with a selected font. Symbol sets support the different requirements for languages or specific applications, such as math symbols for scientific text. Only the symbol sets supported for the selected font name are displayed.

12U PC-850*

(country/regionspecific factory default values)

Tray Renumber

Note: To con figure y o ur printer to w ork with printer driv ers o r app licat ions that u se different source

assignments for the paper trays.

1 Select a paper source. Assign Tray <x>

Assign MP Feeder Assign Man Env Assign Man Paper

2 Select a value. Off* Printer uses factory default paper

source assignments.

0...199 Select a numeric value to assign a custom value to a paper sou rce.

None Paper source ignores the Select Paper

Feed command .

Other Tray Renumber selections View Factory

Def

Press

Menu to display the factory

default value assigned to each paper source.

Restore Defaults

Select Yes to return all tray assignments to factory default values.

Menu Item Purpose Values

Page 57

Paper Menu

Use the Paper Menu to define the paper loaded in each paper tray and the default paper source and output bin.

Note: V alues marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Assign Type/ Bin

To send print jobs to a specific output bin based on the requested paper type.

Note: If a user-defined name is available, it is displayed instead of Custom <x> Bin. The name is truncated to 14 characters. If two or more bins sh are the same name, the name only appears o nce in the Assign Type/Bin value list.

Plain Paper Bin Card Stock Bin Transparency Bin Glossy Paper Bin Labels Bin Bond Bin Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Custom <x> Bin (where <x> represents 1 through 6) Disabled*

Configure Bins

To determine which output bin(s) the printer uses for a particular job.

Mailbox* Sends print jobs to the output bin

designated for that user.

Link Links two or more bins together as

though they were one large bin. When one linked bin is full, the printer starts filling the next linked bin, and continues with each additional linked bin.

Mail Overflow Sends print jobs to the output bin

designated for that user until it is full, and then sends jobs to the designated overflow bin.

Link Optional Links all optional o utput bins a s though

they were one large bin, while leaving the standard bin individually addressable.

Type Assignment

Sends each job to the output bin specified for that paper type.

Page 58

Configure MP

To determine when the printer selects paper loaded in the multipurpose feeder.

Cassette* Printer treats the multipurpose feeder

like any other paper tray. If a print job requests a paper size or type that is only loaded in the multipurpose f eeder , the printer pulls paper from the multipurpose feeder for the job.

Manual Printer treats the multipurpose feeder

like a manual f e ed tray, and displays Load Manual when you need t o insert a single sheet of paper in the feeder.

First Printer pulls paper from the

multipurpose feeder until it is empty, regardless of the paper source or paper size requested for the job.

Custom Types

T o speci fy the kind of paper associated with each of the Custom Types available in the Paper Type menu item.

Values for Custom Type <x>, where <x> represents 1, 2, 3, 4, 6 (paper only), or 5 (transparencies only):

Paper* Note: If a user-defined name is

available, it is displayed instead of Custom Type <x>. The user-defined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Custom Types value list.

Card Stock Transparency Glossy Paper Labels Envelope

Output Bin

To specify the default bin for printed material.

Standard Bin* Note: If a user-defined name is

available, it is displayed instead of Bin <x>. The name is truncated to 14 characters. If two or more bins share the same name, the name only appears once in the Output Bin value list.

Bin <x>

Overflow Bin

To designate an output bin as the overflow b in. If Con figure Bins is set to Mail Overflo w and a spec ific output bi n is full, the printer automatically diverts printed material to the overflow bin.

Standard Bin* Note: If a user-defined bin is a vai labl e,

it is displayed instead of Bin <x>. The name is truncated to 14 characters. If two or more bins share the same name, the name only appears once in the Overflow Bin v al ue lis t.

Bin <x>

Menu Item Purpose Values

Page 59

Paper Loading

To properly handle preprinted paper loaded in a tray, whether the job is a duplexed job or a singlesided job.

1 Select a paper type. Note: If a user-defined name is

available, it is displayed instead of Custom <x> Loading. The name is truncated to 14 characters.

Card Stock Load Glossy Loading Colored Loading Custom <x> Loading Ltrhead Loading Preprint Loading Bond Loading

2 Select a value. Duplex Notifies the printer that the specified

paper type is loaded properly for duplex printing . If the printer receiv es a single-sided job using that paper type, the printer inserts blank pages as necessary to print the job properly on preprinted forms. This setting may slow single-sided printing.

Off* Printer assumes preprinted material is

loaded for single-sided printing. Duplexed jobs may not print properly.

Menu Item Purpose Values

Page 60

Paper Size

To identify the default paper siz e f or each p aper sour ce. F or tr ay s with autom atic siz e sensin g, only the value detected by the hardware is displayed.

1 Select a paper source. Tray <x > Size

Manual Pap Size MP Feeder Size Manual Env Size

2 Select a value.

(* Denotes country/region-specific factory default values)

Note: Size sensing must be turned off for Statement and Folio values to appear.

Letter* Legal Executive Statement A4* A5 B5 Folio 10 Envelope* (US) 9 Envelope B5 Envelope Other Envelope 7 3/4 Envelope DL Envelope* (non US) C5 Envelope Universal Select Universal when you load paper

that does not match any of the other available sizes. The printer automatically formats the page for the maximum possible size. You can then set the actual page size from your application software.

Paper Source

To identify the default paper source. Tray <x>

(Tray 1*)

If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper Type menu items are correctly set), the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source.

MP Feeder Env Feeder Manual Paper Manual Env

Menu Item Purpose Values

Page 61

Paper Texture

To identify the texture of the paper loaded in a specific source and to ensure that characters print clearly.

Use Paper Texture in connection with the Paper Type and Paper Weight menu items. You may need to change those menu items to optimize print quality for your specific paper.

1 Select a paper type. Plain Texture

Card Stock Text Trnsprncy Text Preprint Texture Colored Texture Custom <x> Texture Labels Texture Bond Te xture Envelope Texture Ltrhead Texture Glossy Texture

2 Select a value. Smooth Note: The default for Bond Texture is

Rough instead of Normal. If a userdefined name is av aila b le f or a cust om Type, then the name is displayed instead of Custom <x> Texture. The name is truncated to 14 characters.

Normal* Rough

Menu Item Purpose Values

Page 62

Paper Type

To identify the type of paper installed in each paper source. Use this menu item to:

• Optimize print quality for the specified paper.

• Select paper sources through your software application by selecting type and size.

• Automatically link paper sources. Any sources containing the same type and size of paper are automatically linked by the printer, if you have set the Paper Size and the Paper Type to the correct values.

1 Select a paper source. Tray <x > Type

Manual Pap Type MP Feeder T ype Manual Env Type

2 Select a value. Plain Paper

Card Stock Transparency Labels Bond Letterhead Preprinted Custom Type <x> Glossy Paper Envelope Colored Paper

The Paper Type default for each envelope source is Envelope. The Paper Type default for each paper tray is as follows:

Note: If a user-defined name is available, it is displayed instead of Custom Type <x>. The user-defined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

Tray 1–Plain Paper Tray 2–Custom Type 2 Tray 3–Custom Type 3 Tray 4–Custom Type 4 Manual Pap Type–Custom Type 6

Menu Item Purpose Values

Page 63

Paper Weight

To identify the relative weight of the paper loaded in a specific source and ensure that the toner adheres properly to the printed page.

1 Select a paper type. Note: If a user-defined name is

available, it is displayed instead of Custom <x> Weight. The name is truncated to 14 characters.

Plain Weight CardStock Weight Trnsprncy Weight Preprint Weight Colored Weight Custom <x> Weight Bond Weight Envelope Weight Glossy Weight Labels Weight Ltrhead Weight

2 Select a value. Light

Normal* Heavy

Substitute Size

To have the printer substitute the specified paper size if the requested size is not loaded.

Off Printer prompts the user to load the

requested paper size.

Statement/A5 Prints A5 size jobs on statement size

paper if only statement size paper is loaded, and prints statement size jobs on A5 paper if only A5 p ap er is lo ad ed.

Letter/A4 Prints A4 size jobs on letter size paper

if only letter size paper is loaded, and prints letter size jobs on A4 size paper if only A4 size paper is loaded.

All Listed* Substitutes Letter/A4 and

Statement/A5.

Universal Setup

To determine the default size when the Paper Size setting for a tray or feeder is Universal. 1 Select a unit of measure.

(* Denotes a country/region-s pecific factory default value)

Inches* Millimeters*

2 Select the values. Portrait Width =3.00–14.17 in. (8.5 in.*)

=76–360 mm (216 mm*)

Portrait Height =3.00–14.17 in. (14.17 in.*)

=76–360 mm (360 mm*)

Feed Direction =Short Edge*

=Long Edge

Menu Item Purpose Values

Page 64

PostScript Menu

Use the PostScript Menu to change printer settings that only affect jobs using the PostScript emulation printer language.

Note: V alues marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Font Priority

To establish the font search order. Note: Font Priority is only displayed

when a formatted flash or hard disk is installed, is neithe r defective nor Read/ Write or Write protected, and Job Buffer Size is not set to 100%.

Resident* Printer searches printer memory for

the reque sted font before searching flash memory or hard dis k .

Flash/Disk Printer searches the hard disk and

flash memory for the requested font before searching printer memory.

Image Smoothing

To enhance the contrast and sharpness of low resolution bit mapped images (such as images downloaded from the World W ide We b) and smoo th their color transitions.

Note: Image Smoothing has no effect on images that are 300 dpi or higher resolution.

Off* Uses default resolution when printing

all images.

On Enhances low resolut ion im ages , su ch

as graphics with a resolution of 72 dpi.

Print PS Error

To print a page defining the PostScript emulation error when an error occurs.

Off* Discards the print job without printing

an error message.

On Prints an error message before it

discards the job.

Page 65

Serial Menu

Use the Serial Menu to change printer settings affecting jobs sent to the printer through a serial port (either Standard Serial or Serial Opt <x>).

Note: V alues marked with an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Baud

To specify the rate at which data can be received through the serial port.

1200 2400 4800 9600* 19200 38400 57600 115200 138200 172800 230400 345600

Data Bits

To specify the number of data bits that are sent in each transmission frame.

7 8*

Honor DSR

To determine whether the printer uses the Data Set Ready (DSR) signal. DSR is one of the handshaki ng signals for most serial interface cables.

The seri al interface uses DSR to distinguish data sent by the computer from data created b y electrical no ise in the serial cable. This electrical noise can cause stra y cha racters to print. Select On to prevent stray characters from printing.

Off* All data received by the serial port is

treated as valid data.

On Only data received while the DSR

signal is high is treated as valid.

Job Buffering

To temporarily store jobs on the printer hard disk before printing.

Note: Changing the Job Buffering menu item automatically resets the printer.

Off* Does not buffer print jobs to the hard

disk.

On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer is

busy processing data from another input port.

Page 66

NPA Mode

To specify whether the printer performs the special processing required for bi directional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

On Printer performs NPA processing. If

data is not in NPA format, it is rejected as bad data.

Off Printer does not perform NPA

processing.

Auto* Printer e xamines the data to d etermine

the format and then processes it appropriately.

Parity

To select the parity for serial input and output data frames.

Even Odd None* Ignore

PCL SmartSwitch

To configure the printer so it automatically switches to PCL emulation when a print job received through the serial port requires it, regardless of the default printer language.

On* Printer examines data on the serial

interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not e xamine th e incoming

data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the def a ult printer language specif ied in the Se tup Menu if PS SmartSwitch is Off.

PS SmartSwitch

To configure the printer so it automatically switches to PostScript emulation when a print job received through the serial port requires it, regardless of the default printer language.

On* Printer examines data on the serial

interface and selects PostScript emulation if the data indicates that is the required printer lan guage.

Off Printer does not e xamine th e incoming

data. The printer uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Robust XON

To determine whether the printer communicates availability to the computer.

This menu item only applies to the serial port if Serial Protocol is set to XON/XOFF.

Off* Printer waits to receive data from the

computer.

On Printer sends a continuous stream of

XONs to the host computer to indicate that the serial port is ready to receive more data.

Menu Item Purpose Values

Page 67

Setup Menu

Use the Setup Menu to configure a variety of printer features.

Note: V alues marked by an asterisk (*) are the factory default settings.

Serial Buffer

To configure the size of the se rial input buffer.

Note: Changing the Serial Buffer menu item automatically resets the printer.

Disabled Disables job buffering. Any jobs

already buffered on the disk are printed before normal processing of incoming jobs resumes.

Auto* Printer automatically calculates the

Serial Buffer size (recommended setting).

3K to maximum size allowed

User specifies the Serial Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Sa v e is set to O n o r Off. To maximize the range for the Serial Buffer size, disable or reduce the size of th e parallel, and USB buffers.

Serial Protocol

To select the hardware and software handshaking values for the serial interface.

DTR* Hardware handshaking. DTR/DSR Hardware handshaking. XON/XOFF Software hands hak in g. XON/XOFF/

DTR

Combined hardware and software handshaking.

XONXOFF/ DTRDSR

Combined hardware and software handshaking.

Menu Item Purpose Values

Alarm Control

To establish whether the printer sounds an alarm when the printer requires operator interventio n.

Off Printer does not sound an alarm. Single* Printer sounds three quick beeps. Continuous Printer repeats three beeps every 10

seconds.

Auto Continue

To define the amount of time (in seconds) the printer waits after displaying an operator intervention error message before it resumes printing.

Disabled* Printer does not resume printing until

someone clears the error message.

5...255 Printer waits the specified amount of time, and then automatically resumes printing. This timeout value also applies if the menus are displayed (and the printer is offline) for the specified period of time.

Black & White Lock

To set the printer to print only in black and white.

Off* Color prints as indicated in print job. On The equivalent to setting Color Mode

to Black & White.

Menu Item Purpose Values

Page 68

Display Language

To determine the language of the text on the operator panel display.

English Note: All values may not be available. Français Deutsch Italiano Español Dansk Norsk Nederlands Svenska Português Suomi Japanese Russian Polski Hungarian Turkish Czech

Download Target

To specify the storage location for downloaded resources.

Storing downloaded resou rce s in flas h memory or on a hard disk is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory or on the hard disk e v en when the printer is turned off.

RAM* All downloaded resources are

automatically stored in printe r me mory (RAM).

Flash All downloaded resources are

automatically stored in flash memory.

Disk All downloaded resources are

automatically stored on the hard disk.

Hole Punch Alarm

To specify how the printer responds when the hole punch box becomes full.

Off* Hole Punch Waste Full is

displayed until someone empties the hole punch box. If an Auto Continue value is sel ected from t he Setup Men u, the printer resumes printing after the specified timeout value.

Single Printer stops printing, displays Hole

Punch Waste Full, and sounds

three quick beeps.

Continuous Printer stops printing, displays Hole

Punch Waste Full, and repeats

three beeps e v ery 10 seconds until th e hole punch box is emptied.

Jam Recovery

To establish whether the printer reprints jammed pages.

On Printer reprints jammed pages. Off Printer does not reprint jammed

pages.

Auto* Printer reprints a jamm ed p age unless

the memory required to hold the page is needed for other printer tasks.

Menu Item Purpose Values

Page 69

Job Accounting

To store statistical information about your most recent print jobs on the hard disk. The statis tics incl ude whe ther the job printed with or without errors, the print time, the job size (in bytes), the requested paper size and paper type, the total number of printed pages, and the number of copies requested.

Note: Job Accounting is only displa yed when a hard disk is inst alled, is neithe r defective nor Read/Write or Write protected, and Job Buffer Size is not set to 100%.

Off* Printer does not store job statistics on

disk.

On Printer stores job statistics f or the most

recent print jobs.

Page Protect

To successfully print a page that may otherwise generate Complex Page errors.

If, after selecting On, you still cannot print the page, you may also have to reduce the size a nd number of f onts on the page, or increase the installed printer memory.

For most print job s, y o u do not nee d to select On. When On is selected, printing may be slower.

Off* Prints a partial page of data if me mo ry

is insufficient to process the entire page.

On Ensures that an entire page is

processed before it prints.

Power Saver

To specify the amount of time (in minutes) the printer waits after a job is printed before it goes into a reduced power state.

Disabled This value does not appear unless

Energy Conserve is set to Off. See

Disabling Power Saver for more

information.

1...240 Specifies the amount of time after a print job before the printer goes into Power Saver mode. (Your printer may not support the entire range of values.)

The factory default Power Saver setting depends on y our printer model . Print the menu settings page to determine the current Power Saver setting. When the printer is in Power Saver mode, it is still ready to receive print jobs.

Select 1 to put the printer in Power Saver mode one minute after it fini shes a print job. This uses much less energy, but requires more warm-up time for the printer. Select 1 if your printer shares an electrical circuit with room lighting and you notice lights flickering.

Select a high value if your printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time. Select a value between 1 and 240 minutes if you want a balance between energy cons um pti on and a shorter warm-up period.

Menu Item Purpose Values

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Print Area

To modify the logical and physical printable area.

Normal* Note: The Whole Page setting only

affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters. If you try to print any data in the non-printabl e area defined by Normal Print Area, the printer will clip the image at the boundary defined by the Normal defined printable area.

Fit to Page Whole Page

Print Timeout

To specify the amount of time (in seconds) the printer waits before printing the last page of a print job tha t does not end with a command to print the page. The print timeout counter does not start until Waiting is displayed.

Disabled The printer does not print the las t page

of a print job until one of the following occurs:

• The printer receives enough

information to fill the page.

• The printer receives a Form Feed

command.

• You select Print Buffer from the Job

Menu.

1...255 (90*) The printer prints the last page after the specified time. (Your printer may not support the entire range of values.)

Printer Language

To establish the default printer language used to communicate data from the computer to the printer.

Note: Setting a printer language as the default doe s not pre vent a so ftware application from sen ding print jobs that use the other language.

PCL Emulation PCL emulation, compatible with

Hewlett-Packard printers.

PS Emulation* PostScript emulation, compatible with

Adobe PostScript language.

Printer Usage

To determine the behavior of the image transfer unit during printing.

Max Speed The image transfer unit is engaged

throughout the print job.

Max Yield* The image transfer unit position is

engaged based on page content. This may extend the life of certain print supplies.

Resource Save

To determine what the printer does with downloaded resources, such as fonts and mac ros s tore d i n R AM , i f th e printer receives a job that requires more memory than is available.

Off* Printer retains downloaded resources

only until memory is needed. It then deletes those resources associated with the inactive printer language.

On Printer retains all downloaded

resources for all printer languages during language changes and printer resets. If the printer runs out of memory, 38 Memory Full is displayed.

Menu Item Purpose Values

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Staple Alarm

To specify how the printer responds when it is out of staples.

Off Load Staples is displayed until

someone loads staples. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Single* Printer stops printing, displays Load

Staples, and sounds three quick

beeps.

Continuous Printer stops printing, displays Load

Staples, and repeats three beeps

every 10 seconds until the staple cartridge is replaced.

Toner Alarm

To specify how the printer responds when it is low on toner.

Off An error message is displayed until

someone replaces the toner cartridge. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Single* Printer stops printing, displ ay s an er ror

message, and sounds three quick beeps.

Continuous Printer stops printing, displays an error

message, and repeats three beeps every 10 seconds until the toner cartridge is replaced.

Wait Timeout

To specify the amount of time (in seconds) the printer waits to receive additional bytes of data from the computer. When this timeout expires, the print job is canceled.

Wait Timeout is only available when you use PostScript emulation. This menu item has no effect on PCL emulation print jobs.

Disabled Disables Wait Timeout.

15...65535

(40*)

Specifies the amount of time the printer waits for additional data before it cancels the job.

Menu Item Purpose Values

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Supplies Menu

The Supplies Menu provides information about printer supplies that require attention. It is only available when a supply is low or needs replacement.

USB Menu

Use the USB Menu to change printer settings affecting a Universal Serial Bus (USB) port (USB Option <x>).

Note: V alues marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

<color> Toner

To view the status of the color print cartridges.

Low Change Cartridge

Oiler

To view the status of the web oiler . Near Exhausted

Waste Bottle

To view the status of the toner waste container.

Note: Once the toner waste container reaches Full, the printer will print up to 15 more pages from the buffer and then stop until the container is replaced.

Near Full The toner waste container is nearly

full.

Menu Item Purpose Values

Job Buffering

To temporarily store jobs on the printer hard disk before printing.

Note: Changing the Job Buffering menu item automatically resets the printer.

Off* Does not buffer print jobs to the hard

disk.

On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer is

busy processing data from another input port.

MAC Binary PS

To configure the printer to process Macintosh binary PostScript print jobs.

Off Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

On Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operatin g sys te ms.

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NPA Mode

To specify whether the printer performs the special processing required for bi directional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

Off Printer performs NPA processing. If

data is not in NPA format, it is rejected as bad data.

On Printer does not perform NPA

processing.

Auto* Printer e xamines the data to d etermine

the format and then processes it appropriately.

PCL SmartSwitch

To configure the printer so it automatically switches to PCL emulation when a print job received through the USB port requires it, regardless of the default printer language.

On* Printer examines the data on the USB

interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not e xamine th e incoming

data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS Smar tSwitch is Off.

PS SmartSwitch

To configure the printer so it automatically switches to PostScriptemulation when a print job received through the USB port requires it, regardless of the default printer language.

On* Printer examines data on the USB

interface and selects PostScriptemulation if the data indicates that is the required printer language.

Off Printer does not e xamine th e incoming

data. The printer uses PCLemulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

USB Buffer

To configure the size of the USB input buffer.

Note: Changing the USB Buffer menu item automatically resets the printer.

Disabled Job buffering is disabled. Any jobs

already buffered on the disk are printed before normal processing of incoming jobs resumes.

Auto* Printer automatically calculates the

USB Buffer size (recommended setting).

3K to maximum size allowed

User specifies the USB Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Sa v e is set to O n o r Off. T o maximize the range for the USB Buffer size, disable or reduce the size of the parallel, serial, and network buffers.

Menu Item Purpose Values

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Utilities Menu

Use the Utilities Menu to print a variety of listings relating to available printer resources, printer settings, and print jobs. Other menu items let you set up printer hardware and troubleshoot printer problems.

Menu Item Purpose Values

Color Alignment

To print a color alignment test page, which can be used to properly align how colors are printed.

You are prompted to enter alignment values for each setting (A...L).

0...20 (10*) Used to indicate which line is most acceptable for alignments A...L.

Coverage Estimator

Provides an estimate of the percent coverage of cyan, magenta, yellow, and black on a page. This estimate is printed on the page.

Off* Percent coverage is not printed . On Prints the estimated percentage of

coverage for each color on the page.

Defragment Flash

To retrieve storage area lost when resources are deleted from fla s h memory.

Warning: Do not turn off the printer

while the flash is defragmenting.

Yes Printer transfers all resourc es stored in

flash memory to printer memory and then reformats the flash memory option. When the format operation is complete, the resources are loaded back into flash memory.

No Printer cancels the request to

defragment t he flash memory.

Factory Defaults

To return your printer settings to the factory default values.

Restore • All menu items are returned to the

factory de fault values except: – Display Language.

– All settings in the Parallel Menu,

Serial Menu, Network Menu, and USB Menu.

• All downloaded resources (fonts,

macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory or on the hard disk are unaffected.)

Do Not Restore

User-defined settings remain.

Format Disk

To format the printer hard disk.

Warning: Do not turn off the printer

while the hard disk is formatting.

Yes Deletes any data stored on the hard

disk and prepares the device to receive new resources.

No Cancels the request to f ormat the hard

disk and leaves current resources stored on the disk.

Format Flash

To format the flash memory.

Warning: Do not turn off the printer

while the flash is formatting.

Yes Deletes any data stored in flash

memory and prepares the flash memory to receive new resources.

No Cancels the request to f ormat the flash

memory and leaves cu rrent resourc es stored in flash memory.

Hex Trace

To help isolate the source of a print job problem. With Hex Trace selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not executed.

To exit Hex Trace, turn the printer off or reset the printer from the Job Menu.

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Job Acct Stat

To print a listing of all job statistics stored on the hard disk, or to clear all statistics on the disk.

Print Prints all statistics available for the

most recent print jobs.

Clear Deletes all accumulated job statistics

from the hard disk.

Print Directory

To print a list of all the resources stored in flash memory or on the hard disk. Note: Print Directory is available only when either a nondefective flash or disk is installed and

formatted, and Job Buffer Size is not set to 100%.

Print Fonts

To print a sample of all the fonts available for the selected printer language.

PCL Fonts Prints a sample of all printer fonts

available for PCL emulation.

PS Fonts Prints a sample of all printer fonts

available for PostScript emulation.

Print Menus

To print a listing of the current user default values, the installed options, the amount of installed printer memory, and the status of printer supplies.

Print Net <x> Setup

To print information relating to the internal print server and the network settings defined by the Network <x> Setup menu item in the Network Menu.

Menu Item Purpose Values

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Understanding printer messages

The printer operator panel displays messages describing the current state of the printer and indicates possible printer problems you must resolve. This topic provides a list of all printer messages, e xplains what they mean, and tells you how to clear the messages.

Message What this message means What you can do

A tray has been inserted, and contain s the type and/or size print media listed.

Wait for the message to clear.

<x> Alignment

A color alignment procedure is in progress and the user is being prompted for a series of alignment values. The values range from A to L.

• Enter the alignment value, and then press Select to continue to the next alignment value.

•Press Go or Return to cancel the alignment procedure.

See also: Holding a job in the printer

Fax <x>

The printer is processing an incoming fax.

Wait for the message to clear.

Flushing Buffer

The printer is flushing corrupted print data and discarding the current print job.

Wait for the message to clear.

Formatting Disk yyy%

The printer is formatting the hard disk. When formatting takes longer than usual, the second line of the display shows the percent complete.

Wait for the message to clear.

Warning: Do not turn the printer off while

this message is displayed.

Formatting Flash

The printer is formatting the flash memory.

Wait for the message to clear.

Warning: Do not turn the printer off while

this message is displayed.

Held Jobs May Be Lost

The printer memory is too full to continue processing print jobs.

•Press Go to clear the message and continue printing. The printer frees memory by deleting the oldest held job and continues deleting held jobs until there is enough printer memory to process the job.

•Press Stop to clear the message without deleting any held jobs. The current job may not print correctly.

•Press Menu to open the Job Menu and cancel the current job.

• To avoid this error in the future: – Delete fonts, macros, and other data

stored in printer memory.

– Install more printer memory.

Note: The messages 37 Insufficient Memory and Held Jobs may be lost alternate on the

display.

See also: Holding a job in the printer

Not Ready

The printer is not ready to receive or process data. Someone press ed Stop to take the printer offline.

Press Go to make the printer ready to receive jobs.

Ovrflow Bin Full

The mailbox’s designated overflow bin is full.

Remove the stack of paper from the bin to clear the message.

Parall el <x>

A parallel interface is the active communication link.

Wait for the message to clear.

Performing Self T est

The printer is running the series of start-up tests it performs after it is turned on.

Wait for the message to clear.

Message What this message means What you can do

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Power Saver

The printer is ready to receive and process data. It is reducing its electricity consumption while idle. If the printer remains inactive for the period of time specified in the Power Saver menu item (20 minutes is the factory default), the Power Saver message replace s the Ready message on the display.

• Send a job to print.

•Press Go to quickly wa rm the printer to normal operating temperature and display the Ready message.

Printer Calibrating

The printer is adjustin g the c olor tab les to correct variations caused by environmental conditions.

Wait for the message to clear. See also: Color Menu

Print Jobs on Disk

Jobs that were spooled to the hard disk before the printer was last turned off have not yet printed.

•Press Go to print the jobs.

•Press Return or Stop to delete the jobs from the hard disk without printing them.

Printing Alignment Page

The printer is processing or printing a test page that shows ali gnm en t values.

Wait until the page has completed printing. See also: <x> Alignment; Aligning the

image transfer unit

Printing Directory List

The printer is processing or printing a directory of all files stored in flash memory or on a hard disk.

Wait for the message to clear. See also: Print Directory

Printing Font List

The printer is processing or printing a list of all available fonts for the specified printer language.

Wait for the message to clear. See also: Print Fonts

Printing Job Accounting Stat

The printer is process ing o r printi ng al l job accounting statistics stored on the hard disk.

Wait for the message to clear. See also: Job Acct Stat

Printing Menu Settings

The printer is processing or printing the menu settings page.

Wait for the message to clear. See also: Print Menus; Printing a menu

settings page

Prog Engine Code

The printer is programming new code into the flash memory.

Wait for the message to clear.

Warning: Do not turn the printer off while

this message is displayed.

Prog System Code

The printer is programming new system code.

Wait for the message to clear and the printer to reset.

Warning: Do not turn the printer off while

this message is displayed.

Program Flash

The printer is storing resources, such as fonts or macros, in flash memory.

Wait for the message to clear.

Warning: Do not turn the printer off while

this message is displayed.

Programming Disk

The printer is storing resources, such as fonts or macros, on the hard disk.

Wait for the message to clear.

Warning: Do not turn the printer off while

this message is displayed.

Message What this message means What you can do

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Programming Error P<x>

An error occurred while t he printer was programming code into memory.

Correct the problem specified on the second line of the display:

• P1050—A network file was used to program a non-netwo rk printer, or a nonnetwork file was used to program a network printer.

• P109—An update file was used to program the printer, but the information did not fit within the space allocated in the Master Boot Record.

• P112—An upddle.fls file was used to update th e DLE code on a printer with a firmware card installed, b ut the DLE w as not found on the firmware card.

• P200—No firmware card is installed.

Queuing and Deleting Jobs

The printer is deleting one or more held jobs and sending one or more jobs to print.

Wait for the message to clear. See also: Printing and deleting held jobs

Queuing Jobs

The printer is sending one or more held jobs to print.

Wait for the message to clear. See also: Holding a job in the printer

Ready

The printer is ready to receive and process print jobs.

Send a job to print.

Ready Hex

The printer is in Hex Trace mode and is ready to receive and process print jobs.

• Send a job to print. All data sent to the printer is printed in hexadecimal and character represent ation. Control strings are printed, not executed.

• Turn the printer off and then on to exit Hex Trace mode and return to Ready status.

Reattach <device>

The specified de vic e is eit her not ful ly connected to the printer or is experiencing a hardware failure.

• Reestablish c ommunicati on by removing the specified de vi ce and re attach ing it to the printer.

•Press Go to clear the message and continue printing without using the device.

• In the case of a hardware failure, turn the printer off and back on. If the error recurs, turn the printer off, remove the specified device, and call for service.

See also: Holding a job in the printer

Restoring Factory Defaults

The printer is restoring the factory default printer settings. When factory default settings are restored:

• All downloaded resources (fonts, macros, symbol sets) in the prin ter memory are deleted.

• All menu settings return to the factory default setting except:

– The Display Language setting in

the Setup Menu.

– All settings in the Parallel Menu,

Serial Menu, Network Menu, USB Menu, and Fax Menu.

Wait for the message to clear. See also: Restoring factory default

settings

Restoring Held Job xxx/yyy

The printer is restoring held jobs from the hard disk.

Note: xxx represents the number of the job being restored. yyy represents the total number of jobs to be restored.

• Wait fo r the message to clear.

• Select the Abort Restore menu item in the Job Menu.

See also: Holding a job in the printer

Restoring Held Jobs

The printer is restoring held jobs from the hard disk.

Wait for the message to clear. See also: Holding a job in the printer

Serial <x>

A serial interface is the active communication link.

Wait for the message to clear.

Setup Required

• When you unpac ke d the printer , y ou left a piece of packing material inside.

• A hardware comp one nt, s uc h as an optional paper dr aw er , h as not been installed correctly.

• Remove all packing ma terial from ins id e the printer.

• Correctly install the component.

See also: Setup Guide

Staples Low

The stapler has only a few staples remaining.

•Press Go to continue printing.

• Install a new st aple cartridge to clear the message.

Std Bin Full

The standard bin is full. Remove the stack of paper in the bin to

clear the message.

Supplies

At least one of the printer supplies requires attention. For example, yo u may have a toner cartridge that is low on toner.

Press Menu to open the Supplies Menu and identify which supply item needs replacing. Replace the appropriate printer supplies.

Tray <x> Empty

The specified tray is out of paper. Load paper in the tray to clear the

message. See also: Loading the tray s

Tray <x> Low

The specified tray is low on paper. Add paper to the tray to clear the message.

See also: Replacing the i mage transfer

unit and transfer roller

30 <color> Toner Cart Missing

The specified toner cartridge is either missing or incorrectly installed.

Insert the toner cartridge completely into the printer. T he p rinter automatically clears the message.

See also: Replacing print cartridges

31 Defective <x> Cartridge

A defective print cartridge is installed. Remove the specified print cartridge and

install a new one. See also: Replacing print cartridges

32 Unsupported <color> Cartridge

An unsupported print cartridge is installed.

Remove the specified print cartridge and install a new one.

See also: Replacing print cartridges

33 Calibration Error <x>

The printer detects a calibration error for a particular color.

Press Go to continue printing.

Message What this message means What you can do

Page 85

34 Incorrect Media

The printer has detected a mismatch in the requested media type and th e typ e loaded in the multipurpose feeder or any tray.

See “Paper and specialty media specifications” on page 39 for more information.

• Replace the media in the multipurpose feeder or tray with the requested media and press Go.

•Press Menu to access the Busy/ Waiting Menu group, and select one of the following opt ions:

– Cancel Job – Reset Printer – Reset Active Bin – Check Supply Levels

34 Short Paper

The printer has determined that the length of the paper in the source specified on the second line of the display is too short to print the formatted data. For auto-size sensing trays, this error occurs if the paper guides are not in the correct position.

•Press Go to clear the message and continue printing. The printer does not automatically reprint the page that prompted the message .

• Make sure the Paper Size setting in the Paper Menu is correct for the size paper you are using. If MP Feeder Size is set to Universal, make sure your paper is large enough for the formatted data.

•Press Menu to open the Job Menu and cancel the current job.

See also: Setup Guide

Message What this message means What you can do

Page 87

40 <color> Invalid Refill

The printer has detected an unsupported refilled cartridge.

Remove the indicated print cartridge and install a new one.

See also: Replacing print cartridges

50 PPDS Font Error

The PPDS interpreter has encountered a font error.

•Press Go to clear the message and continue printing.

•Press Menu to open the Job Menu and reset the printer or cancel the print job.

51 Defective Flash

The printer detects defective flash memory.

Press Go to clear the message and continue printing. You must install different flash memory before y ou can do wnload any resources to flash.

52 Flash Full

There is not enough free space in the flash memory to store the data you are trying to download.

•Press Go to clear the message and continue printing. Do wnloaded f onts and macros not previously stored in flash memory are deleted.

• Delete fonts, macros, and other data stored on the flash memory.

• Install flash memory with more storage capacity.

53 Unformatted Flash

The printer detects unformatted flash memory.

•Press Go to clear the message and continue printing. You must format the flash memory before you can store any resources on it.

• If the error message remains, the flash memory may be defective and require replacing.

54 Serial Option <x> Error

The printer has detected a serial interface error on a serial port.

• Make sure the serial link is set up correctly and you are using the appropriate cable.

•Press Go to clear the message and continue printing. The job may not print correctly.

•Press Menu to open the Job Menu and reset the printer.

54 Standard Serial Error

54 Network <x> Software Error

The printer cannot establish communications with an installed network port.

•Press Go to clear the message and continue printing. The job may not print correctly.

• Program new firmware for the network interface by way of the parallel port.

•Press Menu to open the Job Menu and reset the printer.

54 Std Network Software Error

54 Std Par ENA Connection Lost

The printer has lost the connection to an external print server (also calle d an external network adapter or ENA).

• Make sure the cab le connecting th e ENA and the printer is securely attached. Turn the printer off and then on to reset the printer.

•Press Go to clear the message. The printer erases any reference to the ENA and then resets.

54 Par <x> ENA Connection Lost

55 Unsupported Option in Slot <x>

An unsupported option card is installed in one of the ports or an unsupported flash DIMM is installed in a memory slot.

T urn off and unp lug the printer . Remo ve the unsupported option. Plug in th e p rint er an d turn it on.

See Removing memory and option

cards for help.

55 Unsupported Flash in Slot <x>

Message What this message means What you can do

Page 88

56 Serial Port <x> Disabled

Data has been sent to the printer through a serial port, but the serial port is disabled.

•Press Go to clear the message. The printer discards any data received through the serial port.

• Make sure the Serial Buffer menu item in the Serial Menu is not set to Disabled.

See also: Setup Guide

58 Output Config Error

Too many output options have been attached to the printer.

T urn off and unp lug the printer . Remo ve the additional output option(s). Plug in the printer and turn it on.

See also: Setup Guide

58 Too Many Disks Installed

To o many hard disks are inst alled on the printer. The printer only supports one hard disk at a time.

T urn off and unp lug the printer . Remo ve the excess hard disks from the printer. Plug in the printer and turn it on.

See also: Setup Guide

62 Disk Full

There is not enough memory on the hard disk to store the data sent to the printer.

•Press Go to clear the message and continue process ing. Any inf ormation not previously stored on the hard disk is deleted.

• Delete fonts, macros, and other data stored on the hard disk.

Message What this message means What you can do

Page 89

63 Unformatted Disk

The printer detects an unformatted hard disk.

•Press Go to clear the message and continue printing.

• Format the disk before performing any disk operations. To format the disk, select Format Disk from the Utilities Menu.

• If the error message remains, the hard disk may be defective and require replacing. Install a new hard disk and format it.

See also: Replacing the i mage transfer

unit and transfer roller

84 Oiler Nearly Exhausted

The web oiler is nearing the end of its life.

•Press Go to clear the message and continue printing.

• Replace the web oiler.

See also: Replacing the i mage transfer

unit and transfer roller

86 ITU Maintenance

The color adjust sensor LED is too bright.

•Press Go to continue printing.

• If print quality is unacceptable, replace the image transfer unit.

See also: Replacing the i mage transfer

unit and transfer roller

87 Fuser Missing

The fuser is either missing or incorrectly installed.

Correctly install the fuser to clear the message and continue printing.

See also: Replacing print cartridges

89 ITU Maintenance

The ITU NVRAM is invalid. • Press Go to continue printing.

• If print quality is unacceptable, replace the image transfer unit.

See also: Replacing the i mage transfer

unit and transfer roller

900–999 Service <message>

Messages 900–999 relate to printer problems that may require printer service.

Turn the printer off and check all cable connections. Turn the printer back on . If the servic e message recurs, call for service and report the message number and description of the problem.