IBM Infoprint 1410 MFP User Manual

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Infoprint 1410 MFP

User’s Guid e

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S510-2803-00

Infoprint 1410 MFP

User’s Guid e



S510-2803-00

Note:

Before using this information and the product it supports, be sure to read the general information under “Notices”.

First Edition: March 2004

The following paragraph does not apply to the United Kingdom or any country where such provisions are inconsistent with local law: INTERNATIONAL BUSINESS MACHINES CORPORATION PROVIDES THIS

MANUAL ″AS IS″ WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions. Therefore, this may not apply to you.

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Requests for copies of this publication and for technical information about IBM products should be made to your IBM authorized Dealer, your IBM Marketing Representative or to the IBM branch office serving your locality.

IBM Printing Systems welcomes your comments. For your convenience, a form for reader’s comments is provided

the back of this publication. You may send your comments by fax to 1-800-524-1519 within the U.S., by fax to

1-303-924-6873 outside the U.S., by e-mail to printpub@us.ibm.com, or mail your comments to:

INFORMATION DEVELOPMENT IBM PRINTING SYSTEMS DEPARTMENT H7FE BUILDING 004N

BOX 1900

BOULDER CO 80301-9191

Note: Visit our home page at http://www.ibm.com/printers

When you send information to IBM, you grant IBM a nonexclusive right to use or distribute the information in any way it believes appropriate without incurring any obligation to you.

However, the following copyright notice protects this documentation under the Copyright laws of the United States and other countries which prohibit such actions as, but not limited to, copying, distributing, modifying, and making derivative works.

Government Users Restricted Rights – Use, duplication or disclosure restricted by GSA ADP Schedule Contract

with IBM Corp.

Contents

Notices ............................................................................................................8

Edition notice ................................................................................................................... 9

Licensing notice ............................................................................................................. 10

Safety inform a t io n ............ .............................................................................................. 12

Cautions and w a rn in g s ...... ........................................ .. .. ................................................ 1 2

Electronic emission notices ............................................................................................ 12

Noise emissi o n le v e ls ..................................................................................................... 1 4

Laser notices ..................................................................................................................15

Chapter 1: Overview ...................................................................................16

Chapter 2: Printing, copying, faxing, and scanning ................................17

Tips on storing media ..................................................................................................... 17

Scanning inf o rm a t io n ..................................................................................................... 17

Avoiding jams when scanning .................... .. ............................................ ................17

Scanning to e-m a il or FTP ...... .. ............................................................................... ... .. . 18

Build a To: list ........................................................................................................... 18

Search for name ................................................................................................. 18

Manual e-mail addresses . .. ............................................. ........................ ........... 19

Manual FTP address ........................................................... .. ........................ ..... 19

View To: list ....................... ................................................................................. 19

Specify original size ............................................................................................ 19

Specify orientation .............................................................................................. 19

Specify content ................................................................................................... 19

Specify format .................................................................................................... 20

Set darkness ................................................................. ... .. ................................ 20

Set resolutio n ................ .. .. ..................................................... ... .. ....................... 20

Enter a subject line ............................................................................................. 20

Scanning to PC ......... ... ....................................... ... .. ...................................................... 20

Create a Scan Profile ............................................................................................... 20

Use ScanBack u tility .......... ................................................................................. 20

Use the Web pages ....................... .....................................................................21

Copying information ....................................................................................................... 24

Making copies ................................................................................................................ 24

Contents

Quick copies ............................................................................................................. 24

Select numbe r of copies ........................................................................................... 24

Specify copy from size ............................................................................................. 24

Set copy to size ........................................................................................................ 25

Set collatio n ......... ..................................................................................................... 25

Set scale ............. ... ............................................................................... .. ... .............. 25

Set darkness ..................................................................... .. ... .................................. 25

Specify content ......................................................................................................... 25

Set the duplex feature .............................................................................................. 25

Set paper save r ............ ............................................................................................ 26

Set margin sh ift ...... .. ................................................................................................ 26

Set time stamp ....... .................................................................. .. .. ............................ 26

Set overlay ...... .. ....................................................................................................... 26

Examples of typical jobs ........................................................................................... 26

Job 1: single page ..............................................................................................27

Job 2: mixed con te n t ....... .. ................................................................................. 27

Job 3: use paper sa v e r .... ........................... .. .. .................................................... 27

Job 4: two-sided (duplex) copies from one-sided originals ................................28

Job 5: enlarge cop ie s ...... .. ................................................................................ . 28

Using Duplex with your scan original for a two-si ded copy ....................... ...............28

Interrupting a job to make a copy ............................................................................. 29

Canceling a copy ...................................................................................................... 29

Faxing information ......................................................................................................... 29

Quick fax .................................................................................................................. 29

Sending faxes .......................................................................................................... 30

Build a Fax To: list .................................................................................................... 30

Save a Fax To: list ................................................................................................... 30

Specify original size ................................................................................................. 30

Set resolutio n ...... ..................................................................................................... 3 0

Specify content ......................................................................................................... 31

Set darkness ..................................................................... .. ... .................................. 31

Manual Fax ..................................................... ................. ............................... .........31

Examples of typical fax jobs ..................................................................................... 31

Job 1: one page .................................................................................................. 31

Job 2: multiple pages ......................................................................................... 32

Job 3: text/graphics content ............................................................................... 32

Job 4: photo ... ... .................................................................................................. 32

Canceling fax jobs .................................................................................................... 32

Canceling a pen d i n g o r c ur re n t ly transmitting fa x jo b ................. ....................... 32

Canceling an incoming fax job ........................................................................... 33

Printing information .......................... .. .. .................................................................. .. ... ... 33

Avoiding jams when printing .................... .. .................... .................... .................... ..33

Sending a job to print ............................................................................................... 34

Printing from a Windows environment ................................................................ 34

Printing from a Macintosh co m p u te r .......................... .. .. .............. .. .. ............. ... .. . 35

Contents

Printing the m e nu s et tings page ......... .............. .. ........................................ .. ............ 35

Printing a font sample list ......................................................................................... 36

Canceling a print job from the MFP control panel ............................................... ..... 36

Canceling a print job from your computer ................................................................ 36

Printing a directory list .............................................................................................. 36

Print Held Jobs—using the Print and Hold function ....................................................... 37

Selecting a us e r n a me .......... .. ... .......................... .. .. ................................................ 3 7

Selecting the ty p e of He ld Jo b ......... .. ...................................................................... 37

Confidential jobs ................................................................................................. 37

Reserve Print ...................................................................................................... 39

Repeat Print ...................................................... .................... .............................39

Verify Print .......................................................................................................... 39

Sending a held print job ............................................ ........................................ ....... 39

Printing and d e le ting held jobs ... ............. .. .. ............. ... .. ............. .. ... ............. .. .. ........ 4 0

Chapter 3: Media specifications and guidelines ......................................41

Scan media spe c ifications and g u id e lin e s ..................................................................... 41

Scan media sou rce specifica tions .... .. ... ............. .. .. ............. ... .. ............. .. ... ............. . 41

Loading scan media .............................................................. ...................................41

Loading scan media in the ADF ............................................ .. .................... .. ..... 42

Loading scan media in the scanner flatbed ......................... .................... .. ......... 44

Print media specifications and guidelines ....................... .................. .................. ...........47

Specifications for print media ................................................................................... 48

Storing print media ................................................................................................... 52

Print media guidelines .............................................................................................. 52

Paper ..................................................................................................................52

Letterhead .......................................................................................................... 53

Transparen c ie s ................................................................................................... 53

Envelopes .. .. ................................................................................ .. .. ................... 54

Labels ................................................................................................................. 55

Card stock ............................................................... .. .. .............. .. .. ..................... 5 6

Using the duplex feature for printing ......................... .......................................... ..... 57

Duplex printing on letterhead ................................................................................... 57

Using Duplex Bind .................................................................................................... 57

Loading print media ..................... .............................................................. ...............58

Loading the standard tray or the optional 250-sheet tray .............................. ..... 59

Loading the optional 500-sheet tray ................................................................... 64

Using and loading the multipurpose feeder ......................................... .. .............69

Loading the multipurpose feeder .......................... ...................... .. ......................72

Using the output bins ............................................................................................... 77

Using the standard output bin .................................... ........................................77

Using the rear output bin .................................................................................... 78

Contents

Chapter 4: Clearing jams ............................................................................81

Identifying the media path ..................... .................... .................... .................... .............81

Jams in the ADF ............................................................................................................ 83

Entering the ADF ...................................................................................................... 83

In the ADF ..... .. .. ................................................................................ .. .. ................... 84

Opening top cover during scanning .................. ....................................... ................85

Jammed due to missing scan media or poor positioning in the ADF .......................85

Jams under the print cartridge ............................................. .................. ................... ..... 85

Jams behind the upper front door and the rear output bin door .....................................87

Before reaching the standard output bin .................................................................. 87

Jams in the fuser ............................................................................................................ 90

Exiting to the standard output bin .................................................................................. 91

Jams behind the rear output bin door .............. .. .......................................... ..................92

Jams in the multipurpose feeder ............................... ..................................................... 94

Jams in the tray 1 area .................................................................................................. 95

Jams in the tray 2 area .................................................................................................. 96

Jams inside a tr a y aft e r clearing the me ta l stop ........... .. .............. .. .. ............. ... .. ............ 97

Jams under the MFP ............................... .. ........................................................ .............98

Chapter 5: Maintenance ...........................................................................101

Conserving supplies ..................................................................................................... 101

Maintaining your MFP .................................................................................................. 101

Ordering supplies .........................................................................................................101

Ordering a pick roller assembly .............................................................................. 101

Ordering a sep a r a to r p ic k roller .. .. .......................................................................... 1 0 1

Ordering a print cartridge ....................... .. ......................................................... .. ... 102

Storing the print cartridge ............... ................................................................. .............102

Replacing the print cartridge ................................ .................... ....................................102

Removing the used print cartridge .................... ..................................... ................103

Cleaning under the print cartridge .......................................................................... 104

Installing the ne w p rin t ca rt ridge ............................................................................ 1 0 5

Cleaning the printhead lens .................................... .. ...................... ...................... .. ..... 108

Replacing the pick roller assembly and the separat or pick roller ................................. 109

Cleaning the ADF .........................................................................................................114

Cleaning the ADF window ............................................................................................ 115

Cleaning the scanner flatbed .................................... .......................................... ......... 117

Contents

Chapter 6: Troubleshooting .....................................................................118

Solving basic MFP problems ........................................................................................ 118

Solving printing problems ............................................................................................. 119

Solving print quality problems ...................................................................................... 123

Solving fax problems .................................................................................................... 129

Solving ADF problems ................................................................................................. 130

Solving scanner flatbed problems ................................................................................130

Solving option problems ............................................................................................... 130

Solving network printing problems ............................................................................... 131

Solving other problems ................................................................................................ 132

Calling for service ......................................................................................................... 132

Chapter 7: Administration ........................................................................133

Disabling control panel menus ..................................................................................... 133

Enabling menus ........................................................................................................... 133

Restoring factory defaults ............................................................................................ 134

Linking trays ................................................................................................................. 134

Disabling tra y lin k in g .... .. ..................................................................... ................... 135

Removing the MFP from an optional drawer ................................................................135

Removing optional cards ................................ ..............................................................136

Understanding fonts .....................................................................................................142

Typefaces an d fo n ts ............ .. ........................... .. ........................................ .. .......... 142

Weight and style ........................ ................................... .................................... 142

Pitch and poin t s iz e ........... ... ............................................................................ 143

Bitmapped and scalable fonts ................................. .. .......................................... ... 144

Resident fonts ........................................................................................................145

Chapter 8: Using the MFP control panel and menus .............................151

Understanding the MFP control panel ............ ..............................................................151

Home screen .................... ..................................................... ................... ..............152

Buttons ................................................................................................................... 152

Menus ..........................................................................................................................155

Menu tree ................ .. .................... .. .................... .. .................... .. .................... .. ..... 155

Administration ........................................................................................................ 161

Paper Menu ......................................................................................................161

Default Menus .................................................................................................. 165

Print Reports .................................................................................................... 198

Network/US B ............ ............ ............. ............. ........... ............. .............. ........... . 199

Contents

Copy ...... .. ................................................................................ .. .. .......................... 208

Fax ......................................................................................................................... 212

E-mail ..................................................................................................................... 216

Print/Profi les ............. .................. ................. .................. ............... .................. ........ 220

Profiles ............................................................................................................. 220

Managing shortcuts - creating, entering, deleting ....................... .................................221

Creating a fax shortcut ........................................................................................... 221

Creating an e-mail or FTP shortcut ........................................................................ 221

Entering shortcuts .................................................................................................. 221

Deleting shortcuts .................................................................................................. 221

Chapter 9: Understanding the MFP control panel messages ...............222

MFP messages ............................................................................................................ 222

Index ............................................................ ................................................ 233

Notices

• Edition not i c e

• Trademarks

• Licensing notice

• Safety information

• Cautions and warnings

• Electronic emission notices

• Noise emission levels

• Laser notices

Notices

Edition notice

This software and any accomp anying document ation pro vided under this agreement are commerci al computer software and documentation developed exclusively at private expense.

Trademarks

Lexmark, MarkVision, and MarkNet are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

PictureGrade and Scanback are trademarks of Lexmark International, Inc.

PCL

is a registered trademark of the Hewlet t-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions incl uded in its printer products. This mul tifunction printer (MFP) is intended to be compatible with the PCL language. This means the MFP recognizes PCL commands used in various applicat ion progr ams , and that the MFP emulates the functions corresponding to the comm ands.

PostScript Systems’ designation of a set of printer commands (language) and functions included in its s oftware products. This MFP is intended to be compatible with the PostScript 3 language. This means the MFP recognizes PostScript 3 commands used in various application programs, and that the MFP emulates the functions corresponding to the comm ands.

is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe

The followi ng terms are trademarks or registered trademarks of these companies:

Albertus The Monotype Corporation plc Antique Olive Monsieur Marcel OLIVE Apple-Chancery Apple Computer, Inc. Arial The Monotype Corporation plc Candid Agfa Corporation CG Omega Product of Agfa Corporation CG Times Based on Times New Roman under license from The Monotype

Corporation plc, is a product of Agfa Corporation Chicago Apple Computer, Inc. Clarendon Linotype-Hell AG and/or its subsidiaries Eurostile Nebiolo

Edition notice

Notices

Geneva Apple Computer, Inc. GillSans The Monotype Corporation plc Helvetica Linotype-Hell AG and/or its subsidiaries Hoefler Jonathan Hoefler Type Foundry ITC Avant Garde Gothic International Typeface Corporation ITC Bookman International Typeface Corporation ITC Lubalin Graph International Typef ace Corporation ITC Mona Lisa International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Joanna The Monotype Corporation plc Marigold Arthur Baker Monaco Apple Computer, Inc. New York Apple Computer, Inc. Oxford Arthur Baker Palatino Linotype-Hell AG and/or its subsidiaries Stempel Garamond Linotype-Hell AG and/or its subsidiaries Taffy Agfa Corporation Times New Roman The Monotype Corporation plc TrueT ype Apple Computer, Inc. Univers Linotype-Hell AG and/or its subsidiaries Wingdings Microsoft Corporation

Other trademarks are the property of their respective owner s.

Licensing notice

The MFP resident software contains:

• Software de veloped and copyrighted by Lexmark

• Lexmark modified softwar e licensed under the provi sions of the GNU General Pub lic License

version 2 and the GNU Lesser General Public License version 2.1

• Software licensed under the BSD license and w arranty statements

• Software licensed under other agreements

Licensing no tice

Notices

Click the title of the document you want to review:

BSD License and Warranty statements

GNU General Public License

Other legal statements

The Lexmark modified GNU li censed softwar e is free softw are; y ou can redistrib ute it and/ or modify it under the terms of the licenses refe renced above. These licenses do not provide you any rights to the Lexmark copyrighted software in this MFP.

Since the GNU licensed software that the Lexmark modifications are based upon is supplied explicitly wi thout warr anty, use of the Lexmark modified v ers ion is similarly pro vided without w arr anty. See the warranty disclaimers in the referenced licenses for addit ional details.

Licensing no tice

Notices

Safety information

• If your product is not marked with this symbol , it must be connected to an electrical outlet that is properly grounded.

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or

make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm.

• The power cord must be connected to an electrical outlet that is near the product and easily accessible.

• Refer service or repairs, other than those described in the operating instructions, to a professio nal service person.

• This product is designed, tested, and appro v ed to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

• Your product uses a laser.

CAUTION: Use of controls or adjustments or performance of procedures ot her than those

specified herein ma y result in hazardous radiation exposure.

• Your product uses a printing process that heats the print media, and the heat may cause the print media to release emissions. You must understand the section in your operating instructions that discusses the guideli nes for selecting print media to avoid the possibility of harmful emissions.

• This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental cons ider at ions . For disposal or recycling information, cont act y our local authorities or the Electronic Industries Alliance: www.eiae.org.

Cautions and warnings

CAUTION: A caution identifies something that might cause you harm.

Warning: A warning identifies something that might damage your MFP hardware or softwa re.

Electronic emission notices

Federal Commu nications Commissio n (F CC ) compl i an c e information statement

The MFP, Type 4541-001, has been tested and found to comply with the limits for a Class A digital device , pursuant to P art 15 of the FCC Rules. Operation is subject to the f ollowing tw o conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, includi ng interference that may cause undesired operation.

The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial envir onment. This equipment gener ates , uses , and

Safety informat ion

Notices

can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of thi s equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense.

The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment.

Note: To assure compliance with FCC regulations on electromagnetic interference for a

Class A computing device, use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel attach or 12A2405 f or USB att ach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations.

Industry Canada compliance st atement

This Class A digital apparatus meets all requirements of the Canadian Interf erence-Causing Equipment Regulations.

Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de la classe A respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity

This product is in conformity with the protection requirements of EC Council directives 89/336/EEC, 73/23/EEC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnet ic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment.A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France.

This product satisfies the Class A limit s of EN 55022 and safety requirements of EN 60950.

Radio interference notice

Warning: This is a Class A product. In a domestic environment, this product may cause rad io

interference, in which case, the user may be required to take adequate measures.

Electronic emission notices

Notices

Japanese VCCI notice

Noise emission levels

The followi ng measurements wer e made in accordance wit h ISO 7779 and reported in conformance with ISO 9296.

1-meter average sound pressure, dBA

Printing (simplex) 51 Copying from the automatic document feeder 52 Scanning from the automatic document feeder 47 Idling 30

Noise emission levels

Notices

Laser notices

Laser advisory label

A laser notice label may be affixed to this MFP as shown:

Laser statement

The MFP is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conf orming to the requirements of IEC 60825-1.

Class I laser products are not considered to be hazardous. The MFP contains internally a Class IIIb (3b) laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavel ength region of 770-795 nanometers. The laser system and MFP are designed so there is never any human access to laser radiation abo ve a Class I level during normal operation, user maintenance, or prescribed service condition.

Laser notices

Overview

The follo wing il lustr ations sho w the st andard m ultifuncti on printer (MFP), t he MFP configured with an optional 250-sheet drawer, and the MFP configured with an optional 500-sheet drawer.

Standard MFP

Optional 250-sheet drawer

Note: You may only use one of the optional dra wers at a time.

Optional 500-sheet drawer

Overview

Printing, copying, faxing, and scanning

This chapter provides examples of typical jobs, as well as information on avoiding jams, printing certain types of jobs, and canceling a print job from the control panel.

Tips on storing media

There are two types of media — scan media and print media. Scan media is what is placed in the automatic document feeder (ADF) or on the scanner flatbed. Some types of scan media cannot be run through the ADF, so it has to be placed on the scanner flatbed.

Print media, which is paper, card stock, transparencies, labels, and envelopes, is loaded into print media sources which are the trays and the multipurpose feeder. Card stock, transparencies, labels, and envelopes are sometimes referred to as specialty media.

Store your print media properly. For more information, see Storing print media in Media

specifications and guidelines.

Scanning information

Avoiding jams when scanning

Place scan media in the appropriate place — either the automatic document feeder (ADF) or the scanner flatbed. If y ou are unsure if your document will cause a jam in the ADF, we recommend that you scan it using the scanner flat bed.

The ADF only accommodates paper in the fol lowing sizes: A4, A5, JIS B5, folio, letter, legal, executive, statement. The ADF can handle paper weights up to 60–120 g/m

You may place up to 50 sheets of 20 lb paper in the ADF. Some tips for scan media to a void jams in the ADF are:

• Do not load wrinkled, creased, damp, or curled scan media.

• Do not overload the ADF. The ADF can accommodate 50 sheets of 20 lb paper.

• Do not force a stack of scan media under the stack height limiter.

(16–32 lb).

Printing, copying, faxing, and scanning

The followi ng cannot be fed by the ADF:

• Paper with clip or staple attached

• Paper with ink not totally dry

• Paper with inconsistent thickness, such as envelopes

• Paper with wrinkles, curls, folds, or tears

• Paper that is too large or too small (use the scanner flatbed instead)

• Paper with an odd (non-rectangular) shape

• Paper with perforations on its side

• Tracing paper, coated paper, carbonless paper

• Items other than papers, such as cloth, metal, or over head projector (OHP) film

• Notched paper

• Photographic paper

• Very thin paper

Scanning to e-mail or FTP

Note: You must set up e-mail and FTP before you can use them. See E-mail/FTP

Settings for information about setting up e-mail and FTP.

You can scan a document directly to an e-mail address or File Transfer Protocol (FTP) site. This section describes the settings and options available. Once you have built a To: list and chosen the settings you wa nt, press Start to begin scanning at any time.

Note: FTP is the protocol used across a network for exchanging files.

Build a To: list

You can add multiple e-mail recipients, or one FTP destination, to the To: list.

Search for name

Press E-mail, highli ght Search for name, and press the Select button ✓. Use ✓ and the navigation arrow buttons to enter the name you are looking for. When you have entered the name or the first part of the name, highlight Find and then press ✓. When the results are displayed, use the up and down arrows to highlight the name you want, and then press ✓.

Scanning to e-mail or FTP

Printing, copying, faxing, and scanning

Manual e-mail addresses

Press E-mail, highlight Manual e-mail address, and then press ✓. Use ✓ and the navigation arrow buttons to enter the recipient’s e-mail address. You can enter multiple e-mail addresses by separating each address with a comma. Highlight Done, and then press ✓ to retu rn to the E-mail menu.

Manual FTP address

Press E-mail, highlight Manual FTP address, and then press ✓. Use ✓ and the navigation arrow buttons to enter the FTP address. You can only enter one FTP address. Highlight Done, and then press ✓ to return to the E-mail menu.

View To: list

Press E-mail, and then highlight View To: list to vi ew the li st y ou hav e bui lt to v erify you hav e the correct recipients. If you need to remove a recipient, use the up and down arrow buttons to highlight the recipient’s address, and then press ✓ to select that recipient. Use the navigation arro w button s to highlight Delete, and then press ✓ to delete the recipient’s name from the To: list.

Once you bui ld a To: list, you can save it for future use. Use the navigation arrow buttons to highlight Save List, and then press ✓. The To: list is saved as a shortcut, and the new shortcut number is displayed. You can change the name and number of the shortcut by browsing to the IP address or host name of the MFP. Save the change and continue with processing the e-mail.

Specify original size

To specify the original size of your scan, use the navigation arrow buttons to highlight Options from the E-mail menu, and then press ✓. Use the navigation arrow buttons to highlight What will be scanned, and then press ✓. Press the left or right arrow until you see the size you need.

Specify orientation

To specify the orientation of your scan, use the navigation arrow buttons to highlight Options from the E-mail menu, and then press ✓. Use the navigation arrow buttons to highlight What will be scanned, and then press ✓. Press the down ar ro w until Orientation is highlighted, and then pres s the left or right arrow to select portrait or landscape orientati on.

Specify content

To specify the type of content on your original document, use the navigation arrow buttons to highlight Options from the E-mail menu, and then press ✓. Use the navigation arrow buttons to highlight What will be scanned, and then press ✓. Press the down arrow until Content is highlighted. Press the left or right arrow to choose the content type that matches your original document. Choose among Text/Graphics, Photo, and Text.

Scanning to e-mail or FTP

Printing, copying, faxing, and scanning

Specify format

To specify the format in which your scans ar e sent, use the navigation arrow buttons to highlight

Options from the E-mail menu, and then press ✓. Use the navigation arrow buttons to highlight What will be sent, and then press ✓. Press the down arrow until Format is highlighted. Pr ess the

left or right arrow to choose the type of file t o be attached to your e-mail. Choose among PDF, PS, TIFF, and JPEG. For information on these types, see Format.

Set darkness

To adjust the resolution of your scanned documents, use the navigation arrow buttons to highlight

Options from the E-mail menu, and then press ✓. Use the navigation arrow buttons to highlight What will be sent, and then press ✓. Press the down arrow until Darkness is highlighted. Press

the right arrow to increase the darkness or the left arrow to decrease the darkness.

Set resolution

To adjust the resolution of your scanned documents, use the navigation arrow buttons to highlight

Options from the E-mail menu, and then press ✓. Use the navigation arrow buttons to highlight What will be sent, and then press ✓. Press the down arrow until Resolution is highlighted.

Press the right arrow to increase the resolution, or the left arrow to decrease the resolution. The higher the resolution you choose, the larger the file size is.

Note: Color impacts the resolution range. See Color in What will be scanned for more

information.

Enter a subject line

To enter a unique subject line, use the navigati on arrow b utt ons to highlight Options from the E-mail menu, and then press ✓. Use ✓ and the navigation arrow bu ttons to type the subj ect. Highlight Done, and then press ✓ to return to the E-mail menu Options screen.

Scanning to PC

Create a Scan Profile

A scan profile includes important information about your original document and presets the MFP control panel to those settin gs. The ScanBack™ Utility is an easy way to create Scan Profiles. You can also browse to the IP address or host name of the MFP to create Scan Profiles.

Use ScanBack utility

The ScanBack Utility is shipped on the drivers CD.

Scanning to PC

Printing, copying, faxing, and scanning

Step 1: Set up your Scan Profile

1 Launch the ScanBack Utility. If you install ed the software using the def ault directories, click

à Programs à ScanBack à ScanBack Utility.

Start

2 Select the MFP you w ant to use. I f none are l isted, see your support person to obtain a li st, or

click the Setup button to manually search for an IP address or hostname. You must select an MFP to continue creating a profile.

3 Follow the instructions on the screens to define the type of document being scanned and the

kind of output you want to create. Available settings are determined by the capabilities of the MFP you select.

4 Make sure to check:

• Show MFP Instructions—if you want to view or print the final directions

• Create Shortcut—if you want to save this group of settings to use again

5 Click Finish. A dialog box displays your scan profile information and the status of the

received images.

Step 2: Scan your original documents

1 Locate the MFP you specified in the scan profile. 2 Load all pages face up in the ADF or face down in the scanner flatbed. See Loading scan

media in the ADF and Loading scan media in the scanner flatbed for more info rmation

and illustrations for orientation.

3 On the control panel, press Print/Profiles. 4 Press the down arrow until Profiles is highlighted, and then press ✓. 5 Press the down arrow until your profile name is highlighted, and then press ✓ to start

scanning.

Note: If you are using the scanner flatbed, observe the co ntrol panel to see mess ages. If

prompted to choose Scan Next Page, Done, or Cancel, place the next page on the scanner flatbed, highlight Scan Next Page, and then press ✓ to continue scanning. Highlight Done and press ✓ when all the pages have been scanned.

6 Return to your computer . Your output file is sav ed in the specif ied dire ctory or launched in the

application you specified.

Use the Web pages

The Web pages are stored in your MFP.

Note: If the pages you browse to are blank, see page 132.

Scanning to PC

Printing, copying, faxing, and scanning

Step 1: Set up your Scan Profile

1 Type the IP address or host name of t he MFP in the URL field of your br owser , and then pres s

Enter.

2 Click Scan to Profile. 3 Click Create Scan Profile. 4 Select your scan settings. For more explanation about the settings , see Custom Scan

Profile settings on page 23.

5 Click Next.

Note: Some versions of Windows operat ing systems have f irewalls enab led. Contact your

support person for assistance with the fir ewall.

Step 2: Select a storage location

1 Specify a path and file name for saving the scan output file to your computer. For example,

browse to your desktop, find the appropriate directory, and type in a file name.

2 Assign a Profile Name. This is the name that appears in the profile list on the MFP control

panel.

3 Click Submit. A Scan Profile window appears on your desktop indicating that your computer

is waiting to receive the scan output file.

Step 3: Scan your original documents

1 Locate the MFP you specified in the scan profile. 2 Load all pages face up in the ADF or face down in the scanner flatbed. See Loading scan

media in the ADF and Loading scan media in the scanner flatbed for more info rmation

and illustrations for orientation.

3 On the control panel, press Print/Profiles. 4 Highlight Profiles, and then press ✓. 5 Press the down arrow until your Profile Name is highlighted, and then press Select to start

scanning.

Note: If you are using the scanner flatbed, observe the co ntrol panel to see mess ages. If

Scanning to PC

Printing, copying, faxing, and scanning

6 Return to your computer when the job is finished. The job status window changes to Image

Received. Once your scan output file appears in the list, you can select it and launch an application to open the file.

Note: Scan Profiles are not stored. Once the window is closed, the associated profile is

removed from the control panel list.

Custom Scan Profile settings

Menu Settings Description

Quick Setup Custom Lets you customize the scan job settings.

Text—BW - PDF Text—BW - TIFF Text/Graphics—BW - PDF Text/Graphics—Color - PDF Photo—Color - JPEG Photo—Color - TIFF

Format Type JPEG, PDF, TIFF and PS Determines the final output format of the scanned

Content Text, Text/Graphics, Photo Describes the content of the original documents being

Color Color (24 bit), Gray (8 bit),

BW (1 bit)

Resolution -- ————————— ++

A range is provided.

Original Size A4, A5, JIS B5, Letter, Legal,

Executive, Folio, Statement, (3 x 5 in.) Photo, (4 x 6 in.) Photo, Business Card

• Lists preset formats.

• Lets you customize the brightness, set the size of

your original documents, and the orientation of your scan file output.

document.

scanned. Describes the color scale of the original documents

being scanned. BW is Black and White. Sets the resolution of the scanned document output

file. Use the left and right arrow buttons to move through

the range. Tells the scanner the scan media size of the original

documents being scanned.

Orientation Portrait, Landscape Determines the orientation of your scanned document

output file.

Compression JPEG, Zlib, Packbits,

CCITT G4, None

Darkness A scale of 1 to 9 with 1 being

the lightest setting and 9 being the darkest.

JPEG Quality A scale of 5 to 90 with 5 being

the least amount of quality and 90 being the best.

There are different compression types for each format.

To lighten or darken text and images on the printed page.

As the JPEG Quality increases, the size of the output file increases also.

Scanning to PC

Printing, copying, faxing, and scanning

Custom Scan Profile fields within the menus

Field Settings Description

Save to Type in the path or browse to the

location

Profile Name Type in a unique name • Name that appears in the MFP control panel.

Path where scanned file is to be located.

• Select this name in the MFP control panel to activate the scan profile.

Copying information

Making copies

Load pages to be copied either face up in the automatic document feeder (ADF) or face down on the scanner flatbed. (See Loading scan media in t he ADF and Loading scan media in the scanner

flatbed for more information.) This section describes the different settings available for copy jobs.

Once you have chosen the settings you want, press Start to begin copying.

Note: If the MFP is processing a job, y ou may interrupt t o make a cop y. See Interrupting

a job to make a copy for more information.

Quick copies

To make one copy of a document, load your original documents into the ADF, or place your first original on the scanner flatbed, and press Start. The device automatically enters Copy mode and begins copying.

Select number of copies

To select the number of copi es for your job, from the Home screen, t ype t he number of copies on t he keypad. The device automatically enters Copy mode. From any other screen, press Copy, and then type the number of copies using the numeric keypad. You can also highlight Copies on the control panel, and then press the left or right arrows to increase or decrease the number of copies.

Specify copy from size

To specify the original size scan med ia you ar e cop ying fr om, press Cop y, press the down arro w until Copy From is highlighted, and then press the right or left arrow until y ou see the si ze you need.

Copying information

Printing, copying, faxing, and scanning

Set copy to size

To choose the size print media your copies will be made on, press Cop y, press the down arrow until Copy To is highlighted, and then press the right or left arrow until you see the size you need. Your original document is automatically scaled up or down to fi t the Copy To print media size.

Set collation

To enable or disable col lation f or multiple page jobs, press Copy, press the down ar ro w unti l Collate is highlighted, and then press the right or left arr ow to turn collate on or off. Collation orders your multiple page job as 1, 2, 3, 1, 2, 3, 1, 2, 3 rather t han 1, 1, 1, 2, 2, 2, 3, 3, 3.

Set scale

To set the scale of your copies in terms of a percentage of your original document, press Copy, press the down arrow until Scale is highlighted, and then press the right arrow to increase the output scale, or the left arro w button to decrease the output scale.

Set darkness

To adjust the darkness of your copies, press Copy, press the down arrow until Darkness is highlighted, and then press the right arr ow t o increase the darkness, or the l eft arro w to dec rease the darkness.

Specify conte n t

To specify the type of cont ent contained i n you r original document, pr ess Copy, press the do wn arro w until Options is highlighted, and then press ✓. Use the left and right arrow buttons to choose the content type that matches your origina l document. Choose among Text/Graphics, Photo, and Text.

Set the duplex feature

To turn duplex copying on or off, press Copy , press the do wn arrow until Options is highlighted, and then press ✓. Press the down arrow button unti l Duplex is highlighted. Use the left and right arrow buttons to set duplexing to off, long edge, or short edge.

Note: To copy double-sided original documents, you must use the scanner flatbed, and

scan each side.

Making copies

Printing, copying, faxing, and scanning

Set paper saver

You can choose to save paper by arranging more than one copied page per output sheet. To access this feature , press Cop y, press the down ar ro w until Options is highlighted, and t hen press ✓. Press the down arrow until Paper Saver is highlighted, and then press the left or right arrow until you see the paper saver format you want.

Set margin shift

You can adjust the margin on your copies to provide extra margin width for binding. Press Copy, press the down arrow until Options is highlighted, and then press ✓. Press the down arrow until Margin Shift is highlighted, and then press the left or right arrow until you see the extra width you want for the margin, from 0.25 to 2 inches.

Set time stamp

To enable or disable the ti me and date stamp on y our copies , pres s Copy, press the down arrow until Options is highlighted, and then press ✓. Press the down arrow until Time Stamp is highlighted, and then press the left or right arro w to turn Time Stamp on or off. Time stamp prints the current time and date in the upper left corner of your copies, i f the device has previously been set to the current time.

Set overlay

Choose a text to be displayed in gray bac kground lettering on your copies. Press Copy, press the down arrow until Options is highlighted, and then press ✓. Press the down arrow until Overlay is highlighted, and then press the left or right arrow until you see the over lay message you want. Standard selections are Urgent, Confidenti al, Copy, Draft, and Custom.

You can also create a custom overlay through the Web page which appears on the control panel once you’ve created it. Custom is the word on the control panel for you to select, but the overlay message prints the text you created. See Overlay for more inf o rmation.

Examples of typical jobs

The following examples show how to change the settings to perform specific copying jobs. If you are using the scanner flat bed, follow the control panel messages. If prompted to Scan Next

Page, place the next page on the scanner flatbed and then press Start or ✓ to continue scanning. Highlight Done and press ✓ when all pages are scanned.

Making copies

Printing, copying, faxing, and scanning

Job 1: single page

1 Place the document face down on the scanner flatbed or face up in the ADF. See Loading

scan media in the ADF and Loading scan media in the scanner flatbed for more

information and illustrations for proper orientation.

2 Press Start.

Job 2: mixed content

Make eight copies of a two page, letter size document containing one illustration.

1 Load all pages face up in the ADF. See Loading scan media in the ADF for more

information and illustrations for proper orientation.

2 Press Copy. 3 Press 8 on the keypad. 4 Press the down arrow until Options is highlighted, and then press ✓. 5 Press the left or right arrow button until Text/Graphics appears. Content is highlighted. 6 Press Start.

Job 3: use paper saver

Make three copies of a four page document which contains only photographs, but minimize paper usage.

1 Load all pages face up in the ADF. See Loading scan media in the ADF for more

information and illustrations for proper orientation.

2 Press Copy. 3 Press 3 on the keypad. 4 Press the down arrow until Collate is highlighted, and then press the left or right arrow until

you see On.

5 Press the down arrow until Options is highlighted, and then press ✓. 6 Press the left or right arrow until you see Photo. Content is highlighted. 7 Press the down arrow until Paper Saver is highlighted, and then press t he left or right arro w

until you see 4 on 1 port.

8 Press Start.

Making copies

Printing, copying, faxing, and scanning

Job 4: two-sided (duplex) copies from one-sided originals

Make a legal size , tw o page do cument fit on a dupl exed, letter size page f or i nsertion into a standard size notebook. The original documents contain several graphics as well as text.

1 Load all pages face up in the ADF. See Loading scan media in the ADF for more

information and illustrations for proper orientation.

2 Press Copy. 3 Press the down arrow until Copy From is high lighted. 4 Press the left or right arrow until you see Legal. 5 Press the down arrow until Options is highlighted, and then press ✓. 6 Press the left or right arrow until you see Text/Graphics. Content is highlighted. 7 Press the down arrow until Duplex is highlig hted. 8 Press the left or right arrow until you see Long Edge. 9 Press Start.

Job 5: enlarge copies

Enlarge a black and white drawing so you can see it better and make annotations.

1 Place the document face down orient ed properly on the scanner flatbed. See Loading scan

media in the scanner flatbed for more information and illustrations for proper orientation.

2 Press Copy. 3 Press the down arrow until you see Scale. 4 Press and hold the right arrow to move quickly through the scale. 5 Release the button when 125% appears on the display. 6 Press the down arrow until Options is highlighted, and then press ✓. 7 Press the left or right arrow until you see Text. Content is highlighted. 8 Press Start.

Using Duplex with your scan original for a two-sided copy

If you have a two-sided scan media original copy and want to make a two-sided copy of it:

1 Open the scanner flatbed cover. See page 44 for an illustration. 2 Place the original document face do wn on the scanner flatbed and close the cover. 3 Press Copy.

Making copies

Printing, copying, faxing, and scanning

4 Press the down arrow button until Options is highlighted, and then press ✓. 5 Press the down arrow button until Duplex is highlighted. 6 Use the left and right arrow buttons to set Duplex to either Long Edge or Short Edge. For

more information on long edge and short edge, see the illustrations on page 58.

7 Press Start. The first side is scanned. 8 Open the scanner flatbed cover, turn the original document over, close the cover, highlight

Scan Next Page, and press ✓.

9 Highlight Done, and press ✓.

Interrupting a job to make a copy

Unless disabled by your support person, printing may be interrupted to make a copy quickly.

1 Press the Stop button to stop the MFP. 2 Load the original document face up in the ADF or face down in the scanner flatbed. See

Loading scan media in the ADF and Loading scan media in the scanner f latbed for more

information and illustrations for orientation.

3 Press the right arrow button to highl ight Insert immediate copy job, and press

✓.

4 Set any values for Copies or any other setting that you want. 5 Press Start.

Scanning ... appears and the copy prints.

Canceling a copy

Once you hav e started a copy job , if you need to cancel it, use the na vigation ar row b uttons to highlight Cancel, and then press ✓.

Faxing information

To send a quick fax, see Quick fax. For all other fax procedures, you must press the Fax button to enter the Fax menu.

Quick fax

If you have a fax destination stored as a shortcut, you can send a fax to that destination very quickly from the Home screen. Press #, and then enter the shortcut number on the numeric keypad. Load

Fa xi ng information

Printing, copying, faxing, and scanning

your original documents face up in the ADF, or place your fi rst original document face down on the scanner flatbed, and then press Start.

Sending faxes

Your MFP can fax to single or multiple recipients. You can send faxes immediately, or schedule them to be sent at a later time. Load pages to be faxed either face up in the ADF or face down on the scanner flatbed. This section describes the different settings available for fax jobs. Once you have built a Fax To: list and chosen the settings you want, press Start to begin faxing.

Build a Fax To: list

You can add multiple recipients to the Fax To: list. For each recipient, use the numeric keypad to enter the phone number and any special dialing codes, or # and the shortcut number. The “||” button represents a dial pause.

Press ✓ after you enter each phone number if you have another number to enter. The Fax To: list scrolls up to give you space for your next entry.

To add a recipient stored as a shortcut, highlight Search and press ✓. Search for your shortcut based on the recipient’s name or based on the shortcut number assigned when you first saved the shortcut. A list is presented. Highlight the numbers you want to select in the list. Each number is highlighted when a check mark appears to the left of it. Highlight Done, and then press ✓. All numbers highlighted become shortcuts.

Save a Fax To: list

Once you build a Fax To: list, you can save it for future use. Use the navigation arrow buttons to highlight Save, and then press ✓. The Fax To: list is saved as a shortcut, and the new shortcut number is displayed. You can change the name and number of the shortcut by browsing to the IP address or host name of the MFP.

Specify original size

To specify the original size of your fax, use the navigation arrow butt ons to highlight Options from the main Fax screen, and then press ✓. Press the left or right arrow until you see the size you want.

Set resolution

To set a resolution for your fax, use the navigation arrow buttons to highlight Options, and then press ✓. Press the down arrow until Resolution is highlighted, and then press the left or right arrow to select the resolution you want. The higher the resoluti on you use, the longer each page takes to send.

Fa xi ng information

Printing, copying, faxing, and scanning

Specify conte n t

To specify the type of content on your original document, use the navigation arrow buttons to highlight Options, and then press ✓. Press the down arrow until Content is highlighted. Press the left or right arrow to choose the content type that matches your original document. Choose among Text/Graphics, Photo, and Text.

Set darkness

To adjust the darkness of your f ax es , use the na vigation arr ow b uttons to highli ght Options, and then press ✓. Press the down arrow until Darkness is highlighted. Press the right arrow to increase the darkness or the left arrow to decrease the darkness.

Manual Fax

If your MFP shares a phone line with a telephone through the use of a line spli tt er, you can use manual fax to begin sending or receiving faxes after beginning a phone call.

To enter manual fax mode, press Fax. Highlight Options and press ✓. Highlight Manual Fax and press ✓.

You can also begin manual f ax by pressing # and then 0 from the Home screen. Within manual fax:

• Highlight Begin Scanning and press ✓ to scan and transmit a single page on the scanner flatbed, or all scan media loaded in the scanner ADF.

• Highlight Prescan and press ✓ to scan multiple originals one at a time on the scanner flatbed. Highlight Scan Next Page and press ✓ to scan each new page, and then highlight Done and press ✓ to transmit all pages.

• Highlight Begin Receiving and press ✓ to begin receiving an incoming fax.

Examples of typical fax jobs

Job 1: one page

1 Place the document face down on the scanner flatbed or face up in the ADF. 2 Press Fax. 3 Enter the fax recipi ent phone number on the numeric keypad. 4 Press Start.

Fa xi ng information

Printing, copying, faxing, and scanning

Job 2: multiple pages

1 Load all pages face up in the ADF. 2 Press Fax. 3 Enter the fax recipi ent phone number on the numeric keypad. 4 Press Start.

Job 3: text/graphics content

1 Load all pages face up in the ADF. 2 Press Fax. 3 Enter the fax recipi ent phone number on the numeric keypad. 4 Use the navigation arrow buttons to highlight Options, and then pr ess ✓. Press the down

arrow until Content is highlighted. Press the left or right arrow until you see Text/Graphics.

5 Press Start.

Job 4: photo

1 Place the photo face down on the scanner flatbed. 2 Press Fax. 3 Enter the fax recipi ent phone number on the numeric keypad. 4 Use the navigation arrow buttons to highlight Options, and then pr ess ✓. Press the down

arrow until Content is highlighted. Press the left or right arrow until y ou se e Photo .

5 Press the down arrow until Resolution is highlighted. Press the right arrow until you see

Super Fine.

6 Press Start.

Canceling fax jobs

You may cancel pending or i n coming faxes, or faxes that are currently transmitting.

Canceling a pending or currently transmitting fax job

1 Press Stop. 2 Press the down arrow button until you highlight Cancel Faxes, and then press ✓.

Fa xi ng information

Printing, copying, faxing, and scanning

3 Press the down arrow b utton unt il you r each the f ax job number y ou sent. Press ✓ to highlight

it. A number is highlighted when an x appears to the left of it.

Note: If you want to cancel more than one fax job at this point, highlight other fax job

numbers in this list.

4 Press the left arrow button to highlight Delete, and then press ✓.

Canceling fax(es). appears on the control panel.

Canceling an incoming fax job

Once you hear the ringing tone of an incoming fax, notice that the Receiving message appears on the control panel. Once you see this message:

1 Press Stop. 2 Press the down arrow button until you highlight Cancel Faxes, and then press ✓. 3 Press the down arrow button until you reach Incoming fax. Press ✓ to highlight it. It is

highlighted when an x appears to the left of it.

4 Press the left arrow button to highlight Delete, and then press ✓.

Canceling fax(es). appears on the control panel.

Printing information

Avoiding jams when printing

If you select appropriate print media (paper, transparencies, labels, and card stock) for your MFP, you’re helping to have trouble-free printing. See Print media guidelines for more information.

Note: We recommend that you try a limited sample of any print media you are considering

using with the MFP before purchasing large quantities.

By carefully selecting print medi a and loading it properly, you should be ab le t o av o id most jams . See the follo w ing for instructions on loading and using print media:

• Loading the standard tray or the optional 250-sheet tray

• Loading the optional 500-sheet tray

• Using and loading the multipurpose feeder

If you do experience a jam, see Clearing jams for instructions.

Printing information

Printing, copying, faxing, and scanning

The followi ng hints can help you av oid jams:

• Use only recommended print media. See Print media guidelines for more information.

• Do not load wrinkled, creased, damp, or curled print media.

• Flex, fan, and straighten print media before you load it. If jams do occur with print media, try

feeding one sheet at a time through the multipurpose feeder.

• Do not overload the print media sources. Make sure the stack height does not exceed the maximum height indicated by the labels in the sources.

• Do not use print media that you have cut or trimmed.

• Do not mix print media sizes, weights, or types in the same print media source.

• Make sure the recommended print side is face down when loading all trays, and the

recommended print side is face up when loading the multipurpose feeder.

• Keep print media stored in an acceptable environment. See Storing print media for more information.

• Do not remove trays during a print job.

• Push all trays in firmly after loading them.

• Make sure the guides in the trays are properly positioned for the size print media y ou have

loaded. Make sure the guides are not placed too tig htly against the stack of print media.

• Card stock must fed from the multipurpose feeder and exit to the rear output bin. See Using

the rear output bin for more information.

• Envelopes may be sent to the standard output bin; however, if the envelopes exit to the rear output bin there is less curl.

• Make sure all cables that connect to the MFP are correctly attached, so they do not interfere with the rear output bin. Refer to the Setup Guide for more information.

Sending a job to print

Printing from a Windows environment

1 Load print media. (See Loading print med ia for more information. ) 2 From your application, open the file you want to print. 3 From the File menu, select Print Setup. 4 Verify the correct MFP is selected in the Print Setup dialog box. 5 In the Print Setup dialog box, c li ck Properties, Options, or Setup (depending on the

application), select the print media type and size, and then click OK.

6 Click OK or Print.

Printing information

Printing, copying, faxing, and scanning

Printing from a Macintosh computer

1 Load print media. (See Loading print med ia for more information. ) 2 From your application, open the file you want to print. 3 From the File menu, select Page Setup. 4 Verify the correct MFP is selected in the dialog box. 5 From the Paper menu, select the page size you are using, and then click OK. 6 From the File menu, click Print.

Printing the menu settings page

The menu settings page shows information including:

• Current settings for each of the menu items for all menus

• Cartridge information

• A list of installed options and features

• Installed MFP memory

• Device statistics

Print a menu settings page to revie w the def ault print, f ax, cop y, and e-mail settings, and to verif y that MFP options are installed correctly.

1 Make sure the MFP is on. 2 Press the Administration (key) button. 3 Press the right arrow button to highl ight Print Reports, and then press ✓. 4 Press ✓ again to select Menu Settings Page.

Note: With the Menu Settings Page, you can verify:

• that the amount of memory installed is correctly listed under “Device Information.”

• that the trays are configured fo r the sizes and types of print media you loaded.

• that the network information and server information are correct.

• that the options you installed are correctly listed under “Installed Features.”

If an option you installed is not l isted, turn the MFP off, unplug the power cor d, and reinstall the option. Refer to the Setup Guide for information on installing options.

Printing information

Printing, copying, faxing, and scanning

Printing a font sample list

To print samples of all the fonts currently available for your MFP:

1 Make sure the MFP is on. 2 Press the Administration (key) button. 3 Press the right arrow button to highl ight Print Reports, and then press ✓. 4 Press the down arrow button until you reach Print Fonts, and then press ✓. 5 Press the down arrow button until you reach either PCL Fonts or PS Fonts.

• Select PCL Fonts to print a listing of the fonts available to the PCL emulator.

• Select PS Fonts to print a listing of the fonts a vailable to the PostScript 3 emulator.

6 Press ✓.

The message Printing Font List appears.

Canceling a print jo b from the MFP control panel

If the job you want to canc el is printing or in the device print queue:

1 Press the Print/Profiles or Stop button. 2 Press the down arrow button until you reach Cancel Print Jobs. 3 Press ✓. A list of print jobs appears. Use the up and down arrows to scroll through the list.

Highlight the job you need to cancel. Press ✓.

4 Use the left arrow butt on to highlight Delete. 5 Press ✓. The print jobs that you highlighted are then deleted. The message Canceling

print job(s). appears.

Canceling a print job from your computer

Search on your computer for the correct screens that let y ou cancel or delete your print jobs.

Printing a directory list

A directory list shows all the resources stored in flash memory. To print:

1 Make sure the MFP is on and the Ready message appears on the control panel. 2 Press the Administration (key) button. 3 Press the right arrow button to highl ight Print Reports, and then press ✓.

Printing information

Printing, copying, faxing, and scanning

4 Press the down arrow button until you reach Print Directory, and then press ✓.

The message Printing Directory List appears and remains on the control panel until the page prints.

Print Held Jobs—using the Print and Hold function

Print Held Jobs accesses the Print and Hold function. When sending a job to the MFP, you can specify in the driver that you want the MFP to hold the job in memory. When you are ready to print the job, you must go to the MFP and use the control panel menus to identify whi ch held j ob y ou w ant to print. (See Using the MFP control pa nel and menus for information on using the control panel.)

Note: All held jobs (Reserve Print, Repeat Print, Verify Print, and Confidential) may be

deleted if the MFP requires extra memory to process additional held jobs. Confidential jobs and Verify Print jobs are deleted from MFP memory once all copies are printed.

Selecting a user name

All confidential and held jobs have a user name associated with them. If you are on a network, the user name is the same as your computer name on the network. If you are locally attached to the MFP, you must create a user name in the print driver dialog when you send the job.

To access all held jobs or confidential jobs, you must first select your user name from a list of user names for print jobs . When the li st is presented, use the up and do wn arrows to scroll thr ough the list. Press ✓ once you find your user name for your job.

Selecting the type of Held Job

There are four types of jobs you can hold:

• Confidential Print Jobs—print a confidential job when you can be at the MFP to retr ieve it

• Reserve Print Jobs—dela y printing a job

• Repeat Print Jobs—request extr a copies of a job at a later time

• Verify Print Jobs—verify one copy before pr inting additional copies

Confidential jobs

When you send a job to the MFP, you can enter a personal identification number (PIN) from the driver. The PIN must be four digits using the n umbers 1–6. The job is t hen held i n MFP memory until you enter the same four-digit PIN from the control panel and choose to print or delete the job. This ensures that the job does not print until you ret rieve it, and no one else using the MFP can print the job.

Print Held Jobs—using the Pr int and Hold function

Printing, copying, faxing, and scanning

Printing a confidential job

Send your job to print. From the print driver, enter your personal identification number (PIN).

Note: Your print job and PIN are retained in the MFP memory; however, if the MFP is

turned off, the confidential job is discarded.

Entering a PIN

1 Press the Print/Profiles button. 2 Press the down arrow button until Print Held Jobs is highlighted. 3 Press the ✓ button. A list of user names appears on the display. 4 Press the down arrow b u tton until y our user name is highl ight ed, and then pres s ✓. The user

name is highlighted when a check mark appears to the left of your user name. The following prompt appears, where the field <username> is your true user name:

Enter PIN for <username>

5 Enter your PIN using the numeric keypad. Press ✓.

A list of all print jobs matching your user name and PIN appears on the display.

6 Select the print jobs you want to print by using the up and down arrow buttons. Press

✓ to highlight the print job. Your selections are indicated by an X that appears to the l eft of the job name. You may select more than one print job.

7 Press the left arrow button to highlight Print, and then press ✓. A Copies screen appears.

Print Held Jobs—using the Pr int and Hold function

Printing, copying, faxing, and scanning

8 Select the number of copies y ou want to print by using the left and right arrow buttons or

specify the number using the numeric keypad.

9 Press ✓. The Selected job submitted for printing. message appears.

Note: After printing the job, the MFP deletes the confidential job from memory.

Reserve Print

If you send a Reserve Print job , the MFP does not print the job immediately, but stores the job in memory so you can print the job later. Reserve Print jobs may be deleted if the MFP requires extra memory to process additional held jobs.

See Printing and deleting held jobs for more information.

Repeat Print

If you send a Repeat Print job, the MFP prints all requested copies of the job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

See Printing and deleting held jobs for more information.

Verify Print

If you send a Verify Print job, the MFP prints one copy and holds the remaining copies you requested from the driver in MFP memory. Use Verify Print to examine the first copy to see if it is satisfact o ry before printing the remaining copi es.

See Printing and deleting held jobs if you need help printing the additional copies stored in memory.

Sending a held print job

To send a print job and hold it at the MFP:

1 From your application, click Print and select the MFP. 2 Click Properties on the Print dialog. 3 Select the Other Options tab from the Properties dialog. 4 Click Print and Hold. 5 Click the type of Held Print Job you want to send: Confidential, Verify, Reserve, or Repeat. 6 If your user name is not automatically detected, enter a user name.

For Confidential Held Print Jobs, enter a four-digit PIN (range from 1–6).

7 Click OK. 8 Click OK.

Print Held Jobs—using the Pr int and Hold function

Printing, copying, faxing, and scanning

Printing and delet ing held jobs

Once held jobs are stored in MFP memory, you can use the MFP control panel to specify what you want to do with one or more of the jobs. You can select either Confidential Job or Held Jobs (Repeat Print, Reserve Print, and Verify Print jobs), then you select your user name from a list. If you select Confidential Job, you must enter the personal identification numb er (PIN) you specified in the driver when you sent the job. See Confidential jobs for more information.

1 To access held jobs from the control panel, press the Print/Profiles button. 2 Press the down arrow button to highlight Print Held Jobs. Press ✓. 3 Use the up and down arrow but tons to highlight the user name on the jobs.

Note: If a confidential job exists , which i s recognizab l e in the lis t because after your us er

name a space and the word “Confidential” fol lows , y ou are pro mpted to enter y our PIN number by th e PI N request sc reen. Enter your PIN number using the numeric keypad. See Confidential jobs for more information.

4 Use the up and down arrow but tons to scroll through the list of job names on the Pick Jobs

screen. You may highlight jobs and press ✓ to select one or more jobs. If you cannot see the entire job name use right arrow button to scroll to the end of the job name.

5 Use the navigation arrow buttons to highlight Print, and then press ✓. The Number of

Copies query screen appears.

6 Press and release the right or left arrow b u ttons to scroll to the number of copies you want.

Press ✓. This number of copies prints for each print job you selec ted in the list. The message Selected jobs submitted for printing. appears.

Note: If some jobs in the list are not needed, y ou may first highlight these jobs, press ✓,

and then highlight Delete and press ✓. The message Selected jobs deleted. appears.

Print Held Jobs—using the Print and Hold function

Media specifications and guidelines

This chapter provides specif ications for each type of media that can be used with your MFP. There are two types of media — scan media and print media. Scan media is what is placed in the

automatic document feeder (ADF) or on the scanner flatbed. Some types of scan media cannot be run through the ADF, so it has to be placed on the scanner flatbed.

Scan media specifications and guidelines

Scan media source specifications

Source Scan media supported Sizes supported Weight Capacity

Scanner automatic document feeder (ADF)

Paper A4, A5, JIS B5, folio, letter,

legal, executive, statement

60–120 g/m (16–32 lb)

50 sheets of 20 lb paper

Scanner flatbed Paper, envelopes, labels,

transparencies, card stock, or any type of document made of paper that is flat, such as a book, magazine, map, pamphlet, or receipt

To avoid jams in the ADF, see Avoidi ng jams when scanning.

A4, A5, JIS B5, letter, executive, statement, 3 x 5 in., 4 x 6 in., business card

Any size that fits the scanner flatbed window, which measures 216 x 297 mm (8.5 x 11.7 in.)

Non-applicable Non-applicable

Loading scan media

You can load or place all sorts of items to be scanned to make a copy, to be scanned to e-mail, or to be scanned to fax. Based on the type o f item y ou ha ve, whether it be a stack of pages or a book, the ADF or the scanner flatbed accommodates the item.

Media specifications and guidelines

Loading scan media in the ADF

1 Push the guides to the size you are loading. 2 Load the scan media face up in the ADF with the edge going under the stack height limiter.

Guide

Stack height limit er

3 Adjust the guides so they lightly touch the edge of the st ack if you loaded a stack of scan

media.

Note: Do not force a stack of scan media under the stack height limiter. This may result

in ADF jams. The ADF can accommodate 50 sheets of 20 lb paper.

Scan media specifications and guidelines

Media specifications and guidelines

Orienting scan media correctly in the ADF

All scan media loads the same way, but the orientation of the printed side of your job makes a difference . Use the following illustration to sho w you how to turn your scan media based on if it has a landscape orientation or a portrait orientation.

Landscape orientation

Portrait orientation

Scan media specifications and guidelines

Media specifications and guidelines

Loading scan media in the scanner flatbed

1 Open the scanner flatbed cover.

Scan media specifications and guidelines

Media specifications and guidelines

2 Position your item f a ce down on the scanner glass with the top left corner of the item placed

at the left corner of the glass.

a For an item with portrait orientation, the item is placed this way:

Scan media specifications and guidelines

Media specifications and guidelines

b For an item with landscape orientation, the item is placed this way:

Note: If you load a book, note that the cov er of the scan ner flatbed aut omatically adjusts

to accommodate the depth of the book.

3 Close the scanner flatbed cover.

Scan media specifications and guidelines

Media specifications and guidelines

Print media specifications and guidelines

Your MFP provides high quality printing on a variety of print media. You must consider a number of things concerning print media before you print. This section provides information to help you make print media selections, how to care for the print media, and how to load it in the standard tray (250-sheet letter size tray) and the optional tray which is part of the optional 500-sheet drawer.

Specifications for print media details the types and quantities of print media you can load in each

of the sources. For more information on selecting speci fic print media, see Print media guidelines. We recommend that you try a limited sample of any print media you are considering using with the

MFP before purchasing large quantities. The following information refers to items in the Print media source specifications table and

provides helpful tips about print media and sources:

• Capacities are for 20 lb paper, unless otherwise noted.

• You can send labels and transparencies to the standard output bin; how ever, they may print

more successfully when sent to the rear output bin.

• The followi ng sizes or types of print media must exit to the rear output bin: – Print media 165.1 mm (6.5 in.) or less in length

– 3 x 5 in. and 4 x 6 in. index cards and card stock

• Envelopes may curl less if they exit to the rear output bin.

Print media specifications and guidelines

Media specifications and guidelines

Specifications fo r print media

Print media source specifications

Print media

Source

Tray 1 (standard 250-sheet tray)

Tray 2 (optional 250-sheet tray)

Tray 2 (optional 500-sheet tray)

Multipurpose feeder

supported

Paper, paper labels, transparencies

Paper only A4, A5, JIS B5,

Paper only A4, JIS B5, folio,

Pape r , e nvelopes, transparencies, card stock

Sizes supported Weight Capacity

A4, A5, JIS B5, folio, letter, legal, executive, statement

folio, letter, legal, executive, statement

letter, legal, executive

Minimum:

76.2 x 127 mm (3 x 5 in.)

Maximum: 216 x 355.6 mm (8.5 x 14 in.)

Supports all sizes listed in Supported

print media sizes.

60–90 g/m (16–24 lb)

60–199 g/m (16–53 lb)

250 sheets of paper 50 transparencies 100 sheets of paper labels

250 sheets of paper

500 sheets of paper

100 sheets of paper 10 envelopes 20 transparencies 10 sheets of card stock

Print media specifications and guidelines

Media specifications and guidelines

Print media output specifications

Print media

Output device

Rear output bin Paper, envelopes,

Standard output bin Paper, envelopes,

supported

labels, transparencies, card stock

Sizes supported Weight Capacity

A4, A5, JIS B5, folio, letter, executive,

60–199 g/m (16–53 lb)

20 sheets of paper

statement, 7 3/4 envelope (Monarch), 9 envelope, 10 envelope (Com-10 ), D L envelope, C5 env elope, B5 envelope, other envelope

A4, A5, JIS B5, folio, letter, legal, executive,

60–199 g/m (16–53 lb)

150 sheets of

paper statement, universal, 7 3/4 envelope (Monarch), 9 envelope, 10 envelope (Com-10), DL envelope, C5 envelope, B5 envelope, other envelope

Note: Print duplex jobs only on paper weighing 16–24 lb.

Duplex unit specifications

Exits to the standard output bin Exits to the rear output bin

Sizes supported A4, JIS B5, folio, letter, legal A4, JIS B5, folio, letter, legal Weight 60–90 g/m

(16–24 lb)

Print media exits to the rear output bin if it is open.

Legal size paper sent to the rear output bin stacks improperly when too many sheets accumulate.

75–90 g/m (20–24 lb)

Remove paper often from this bin.

The multipurpose feeder accepts print media withi n the following dimensions:

Minimum Maximum

Width 76.2 mm (3 in.) 216 mm (8.5 in.) Length 127 mm (5 in.) 355.6 mm (14 in.) The multipurpose feeder accepts print media within a weight range of 60–199 g/m

(16–53 lb).

Print media specifications and guidelines

Media specifications and guidelines

The following information refers to items in the Supported print media sizes table and provides helpful tips about print media sizes your MFP supports.

• Legal size paper sent to the rear exit bin stacks improperly when too many sheets accumulate. Remove the paper often from this bin.

• Select Univers al siz e when using a no nstandard siz e sheet of print media. Set the actual size from your application.

• Envelopes may be sent to the standard output bin; however, they may curl less if sent to the rear output bin.

• Select Other Envel ope size when using a nonstandard size of envelope. The MFP formats the envelope for the maximum size (9.02 x 14 in.). Set the actual size from y our application.

Supported print media sizes

✓ - indicates support ✕ - indicates no support

Print media

A4 210 x 297 mm

A5 148 x 210 mm

JIS B5 182 x 257 mm

Letter 215.9 x 279.4 mm

Legal 215.9 x 356 mm

Executive 184.2 x 266.7 mm

Folio 215.9 x 330 mm

Statement 139.7 x 215.9 mm

Universal 216 x 356 mm

Dimensions

(8.27 x 11.7 in.)

(5.83 x 8.27 in.)

(7.17 x 10.12 in.)

(8.5 x 11 in.)

(8.5 x 14 in.)

(7.25 x 10.5 in.)

(8.5 x 13 in.)

(5.5 x 8.5 in.)

(8.5 x 14 in.)

Tray 1 (250-sheet

tray)

Tray 2 (optional

250-sheet drawer)

Tray 2 (optional

500-sheet drawer)

Paper

✓✓✓✓✓✓✓

✓✓✕✓✓✓✕

✓✓✓✓✓✓✓

✓✓✕✓✓✓✕

✓✓✓✓✓✓✓

Multipurpose feeder

Standard output bin

Rear output bin

Duplex

Print media specifications and guidelines

Media specifications and guidelines

Supported print media sizes(continued)

✓ - indicates support ✕ - indicates no support

Print media

7 3/4 Envelope (Monarch)

9 Envelope 98.4 x 225.4 mm

10 Envelope (Com-10)

DL Envelope 110 x 220 mm

C5 Envelope 162 x 229 mm

B5 Envelope 176 x 250 mm

Other Envelope (Universal)

Dimensions

98.4 x 190.5 mm (3.875 x 7.5 in.)

(3.875 x 8.875 in.)

104.8 x 241.3 mm (4.125 x 9.5 in.)

(4.33 x 8.66 in.)

(6.38 x 9.01 in.)

(6.93 x 9.84 in.) 356 x 216 mm

(14 x 8.5 in.)

Tray 1 (250-sheet

tray)

Tray 2 (optional

250-sheet drawer)

Tray 2 (optional

500-sheet drawer)

Envelopes

✕✕✕✓✓✓✕

Multipurpose feeder

Standard output bin

Rear output bin

Duplex

Supported special print media types

✓ - indicates support ✕ - indicates no support

Print media

Card stock ✕✕✕✓✕✓✕ Paper labels ✓✕✕✕✓* ✓✕

* Labels and transparencies may be sent to the standard output bin; however, they may

print more successfully when sent to the rear output bin.

Tray 1 (250-sheet

tray)

Tray 2 (optional

250-sheet drawer)

Tray 2 (optional

500-sheet drawer)

Multipurpose feeder

Standard output bin

Rear output bin

Duplex

Print media specifications and guidelines

Media specifications and guidelines

Supported special print media types

✓ - indicates support ✕ - indicates no support

Print media

Transparencies ✓✕ ✕ ✓ ✓* ✓✕

* Labels and transparencies may be sent to the standard output bin; however, they may

print more successfully when sent to the rear output bin.

Tray 1 (250-sheet

tray)

Tray 2 (optional

250-sheet drawer)

Tray 2 (optional

500-sheet drawer)

Multipurpose feeder

Standard output bin

Rear output bin

Duplex

Storing print media

Use the follo wing guidelines f or proper print media storag e. These help av oid paper f eeding proble ms and uneven print quality:

• For best results, store print media in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is 40%.

• Store cartons of print media on a pallet or shelf, rather than directly on the floor.

• If you store individual packages of print media out of the original carton, make sure they rest

on a flat surface so the edges do not buckle or curl.

• Do not place anything on top of the print media packages.

Print media guidelines

Selecting the appropriate print media (paper, transparencies, envelopes, paper labels, and card stock) for your MFP helps you avoid printing problems.

The following sections contain guidelines for choosing the correct print media.

Paper

For the best print quality, use 75 g/m2 (20 lb) xerographic, grai n long paper. Try a sample of any paper you are considering using with the MFP before buying large quantities.

When loading paper , note the recommended print side on the paper package, and l oad paper accordingly. See the following topics for detailed loading instructions:

• Loading the standard tray or the optional 250-sheet tray

• Loading the optional 500-sheet tray

• Using and loading the multipurpose feeder

The following papers are not recommended for use wit h your MFP:

• Paper with a rough or heavily textured surface

Print media specifications and guidelines

Media specifications and guidelines

• Coated papers, such as erasable bond

• Preprinted papers manufact ured with chemicals that may contaminate the MFP

• Multiple-part forms

• Synthetic papers

• Thermal papers

• Recycled paper having a weight less than 75 g/m

Letterhead

Preprinted papers such as letterhead must be able to withstand temperatures up to 200°C (392°F) without melting or releasing hazar dous emissions . Use inks that are no t aff ected b y th e resin in ton er or the silicone in the fuser. Inks that are oxidation-set or oil-based should meet these requirements; latex inks migh t not.

Printing on letterhead

Check with the manufacturer or vendor to determine whether the preprinted letterhead you have chosen is acceptable for laser MFPs.

(20 lb)

Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the print media sources.

Print media source or process

Tray 1 (standard tray)

Tray 2 (optional 250-sheet or

500-sheet drawer) Duplex printing using

tray 1 or tray 2 Multipurpose feeder

(including feeding individual sheets)

Duplex printing using the multipurpose feeder

Print side Portrait Landscape

Face down Front of tray Left side of tray

Face up Rear of tray Not applicable

Face up Logo enters the MFP first Left side of tray

Face down Logo enters the MFP last Not applicable

Top of page

Note: It is possible to load letterhead for simplex (single-sided) or duplex (two-si ded)

printing. See Paper Loading for more information.

Transparencies

You can feed tr ansparencies from the standard 250-sheet tray or the multipurpose feeder. Try a sample of any transparenci es y ou ar e consi dering using with th e MFP bef or e buying large quantities.

Print media specifications and guidelines

Media specifications and guidelines

Do not load transparencies in the optional 250-sheet or 500-sheet drawer. To load transparencies in the multipurpose feeder, see page 75 of Using and loading the multipurpose feeder.

When printing on transparencies:

• Be sure to set the Paper Type to Transparency from the print driver , MarkVision™ Professional, the control panel, or the Web pages to avoid damaging your MFP.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures of 175°C (347°F) wit hout melting, discoloring, or r eleasing hazardous emissions.

• To prevent print quality problems , avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

Envelopes

You can load up to 10 envelopes in the multipurpose feeder. Try a sample of any env elopes you are considering using with the MFP before buying large quantities. See page 76 of Using and loading

the multipurpose feeder for loading an envelope instructions.

Print media specifications and guidelines

Media specifications and guidelines

When printing on envelopes:

• Set the Paper Size to MP Feeder Size sub-menu from the control panel, MarkVision Professional, or the Web page. Set the Paper Type to Envelope in the MP Feeder Type sub- menu from the control panel, MarkVision Professional, or the Web pages. Select the size and type from the print driver.

• Use envelopes made from 75 to 105 g/m fewer print media jams, do not use envelopes that:

– Have excessive curl. – Are stuck together. – Are damaged in any way. – Contain windows, holes, perforations, cutouts or embossing. – Use metal clasps, string ties, or metal folding bars. – Have postage stamps attached. – Have any exposed adhesive when the flap is in the sealed or closed position.

• Use envelopes that can withstand temperatures of 205°C (401°F) without sealing, excessive

curling, wrinkling, or releasing hazardous emissions.

• Adjust the right paper guide to fit the width of the envelopes.

• Load envelopes with the flap side down, and position the short edge nearest the return

address to enter the MFP first. See page 76 of Using and loading the multipurpose feeder for loading an envelope instructions.

• If you are feeding self-sealing envelopes, open the rear output bin door so envelopes feed straight out the back of the MFP. The rear output bin holds about 10 envelopes.

(20 to 28 lb) bond paper. F or best perf ormance and

Labels

Your MFP can print on many labels designed for use with laser MFPs. These labels are supplied in letter size and A4 size sheets. Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures of 205°C (401°F) and pressure of 25 pounds per square inch (psi).

Try a sample of any labels you are considering using with the MFP before purchasing a large quantity.

When printing on labels:

• Set the Paper Type to Labels from the print driver, MarkVision Professional, the control

panel, or the Web pages.

• Do not load labels together with paper or transparencies in the same paper source.

• Do not use label sheets with a slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a

jam. Partial sheets also contaminate your MFP and your cartridge with adhesive, and could void your MFP and cartridge warranties.

• Use labels that can withstand temperatures of 205°C (401°F) without sealing, excessive curling, wrinkling, or releasing hazardous emissions.

• Do not print within 1 mm (0.04 in.) of th e edge of the label , of the per f or ations , or bet ween die cuts of the label.

Print media specifications and guidelines

Media specifications and guidelines

• Do not use label sheets that have adhesive to the edge of the sheet. We recommend zone coating of the adhesiv e a t least 1 mm (0.04 in.) away from edges. Adhesive material contaminates your MFP and could void your warranty.

• If zone coating of the adhesiv e is not possib le , a 3 mm (0.125 in.) strip should be remov ed on the leading and driver edge, and a non-oozing adhesive should be used.

• Remove a 3 mm (0.125 in.) strip from the leading edge to prevent labels from peeling inside the MFP.

• Portrait orientation is preferred, especially when printing bar codes.

• Do not use labels that hav e exposed adhesive.

MFP maintenance when printing on labels

After continuously printing approximately 10,000 pages of labels (or each time you replace the print cartridge), complete the following step s to maint ain MFP feeding reliability:

1 Print 5 sheets of paper. 2 Wait approximately 5 seconds. 3 Print 5 more sheets of paper.

Card stock

Card stock is single ply, and has a large array of properties, such as the orientation of paper fibers and texture, that can significantly affect the print quality.

You may only print card stock from the multipurpose feeder. Card stock must always exit to the rear output bin.

Try a sample of any card stock you are considering using with the MFP before purchasing a large quantity.

See Specifications for pri nt media for information on the preferred weight of print media. When printing on card stock:

• Set the Paper T ype to Card Stoc k fr om the print driver,

panel, or the Web pages.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the MFP. Preprinting introduces semi-liquid and volatile components in the MFP.

• Do not use card stock that is perforated or creased. It may cause print media jams.

• We recommend the use of grain short card stock.

MFP maintenanc e when printing on card stock

After printing approxi m ately 10,000 pages of card stock (or each time you replace the print cartridge), complete the following step s to maint ain MFP feeding reliability:

MarkVision Professional, the control

1 Print 5 sheets of paper. 2 Wait approximately 5 seconds.

Print media specifications and guidelines

Media specifications and guidelines

3 Print 5 more sheets of paper.

Using the duplex feature for printing

Duplex printing (or tw o-sided printing) lets you print on both sides of a sheet of paper. For paper sizes that are acceptable for duplex printing, see Duplex unit specifications.

Note: Print duplex jobs only on paper weighing 16–24 lb.

Select Duplex from your print driver to print individual duple x jobs.

Warning: As the MFP processes a duplex print job, it partially ejects a sheet to the standard

output bin, and then pulls the sheet back inside. Do not touch the sheet while it is partially ejected. Doing so could damage the MFP or cause a jam. Remo v e pages only after they have fully exited the MFP to a bin.

For more inform ation on bins, see Using the output bins.

Duplex printing on letterhead

When duplex printing on letterhead fr om the multipurpose f eeder, load it with the logo face down and entering the MFP last.

When duplex printing on lette rhead fro m the tr ays, load it with the logo face up and f ac ing to ward the rear of the MFP.

Using Duplex Bind

When you select duplex bind printing in the print driver or Duplex Bind in the Finishing Menu, you must select either long edge or short edge binding. The purpose of Duplex Bind is to define the way duplexed pages are bound, and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages).

Print media specifications and guidelines

Media specifications and guidelines

The two values for Duplex Bind are:

Long Edge*

The asterisk (*) indicates this is the factory default setting.

Assumes binding along the long end of the page (left edge for portrait orientation and top edge for landscape orientation). The following illustration shows longedge binding for portrait and landscape pages:

Back of sheet

Binding

Front of next sheet

Binding

Portrait

Back of sheet

Front of ne x t sheet

Landscape

Short Edge Assumes binding along the short edge of the page (top edge for portrait

orientation and left edge for landscape orientation). The following illustration shows short-edge binding for portrait and landscape pages:

Back of sheet

Binding

Back of sheet

Front of next sheet

Landscape

Portrait

Front of next sheet

Loading print media

Your MFP has two st andard s ource s, t he 250-she et tr ay (standard tray) and the mult ipurpose feeder. For more inform ation, see Using and loading the multipurpose feeder. Load the print media you use for the majority of your print jobs in the standard 250-sheet tray.

Proper print media loading helps prevent jams and helps make your printing trouble-free. Before loading print media, know the recommended pr int side of the print media you are using. This

information is usually indicated on the print media package.

Print media specifications and guidelines

Media specifications and guidelines

Do not remove tr ays while a job prints or while Busy displays on the control panel. Doing so may cause a jam.

Loading the standard tray or the optional 250-sheet tray

The following instructions work for loading the standard tray or the tray for the optional 250-sheet drawer.

Your MFP has one standard 250-sheet tray. You may use the optional 250-sheet drawer or the optional 500-sheet drawer as a print media source; however, you may use only one of these options at a time. See your Setup Guide for installation information.

For the siz es and types of print media these trays support, see Print media source specifications. To load the tray for the optional 500-sheet drawer, see Loading the optional 500-sheet tray. To load print media in a tray:

1 Remove the tr ay.

2 Press down on the metal plate until it locks into place.

Print media specifications and guidelines

Media specifications and guidelines

3 Locate the tabs on both of the guides.

Tab

4 Squeeze the length guide tab and the length guide together, and then slide the guide to the

back of the tray.

5 Squeeze the width guide tab and the width guide together, and then slide the guide all the

way to the right.

Length guide

Width guide

Print media specifications and guidelines

Media specifications and guidelines

6 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the

print media. Straighten the edges on a level surface.

Hold the print media so the side you want to print on is face down, and the front edge of the stack is toward the front of the tray.

For infor m ation on loading letterhead, see Printing on letterhead.

7 Place the stack of print media against the left side of the tray and insert it under the metal

stop. Make sure the print media fi ts easily under the metal stop and is not bent or wrinkled. Do not

raise the metal stop or force print media under it.

Note: Do not exceed the maximum stack height indicated by the maximum stack height

indicator. Overfilling the tray may cause jams.

Metal stop

Maximum stack height indicator

Print media specifications and guidelines

Media specifications and guidelines

8 Squeeze the width guide tab and the width guide together, and then slide the guide to the

edge of the print media.

9 Squeeze the length guide tab and the length guide together, and then slide the guide to the

edge of the print media.

Note: Sliding the guides too tightly against the print media may cause misfeeds.

Print media specifications and guidelines

10 Insert the tray.

Media specifications and guidelines

11 Set the paper size and paper type in the menus from the control panel .

Print media specifications and guidelines

Media specifications and guidelines

Loading the optional 500-sheet tray

The optional 500-sheet tray only accepts paper . It is designed with a special cover at the back of the tray to shield legal size paper. The cover protects legal size paper from exposure to dust.

To load paper in the tray:

1 Remove the tr ay.

2 Raise the cover.

Print media specifications and guidelines

Media specifications and guidelines

3 Press down on the metal plate until it locks into place.

4 Locate the tabs on both of the guides.

Tab

Print media specifications and guidelines

Media specifications and guidelines

5 Squeeze the length guide tab and the length guide together, and then slide the guide to the

back of the tray.

6 Squeeze the width guide tab and the width guide together, and then slide the guide all the

way to the right.

Length guide

Width guide

7 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the

paper. Straighten the edges on a level surface.

Hold the paper so the side you want to print on is face down, and the front edge of the stack is toward the front of the tray.

For infor m ation on loading letterhead, see Printing on letterhead.

Print media specifications and guidelines

Media specifications and guidelines

8 Place the stack of paper against the left side of the tray and insert it under the metal stop.

Make sure the paper fits easily under the me tal stop and is not bent or wrinkled. Do not raise the metal stop or force paper under it .

Note: Do not exceed the maximum stack height indicated by the maximum stack height

indicator. Overfilling the tray may cause jams.

Metal stop

Maximum stack height indicator

9 Squeeze the width guide tab and the width guide together, and then slide the guide to the

edge of the paper.

Print media specifications and guidelines

Media specifications and guidelines

10 Squeeze the length guide tab and the length guide together, and then slide the guide to the

edge of the paper.

Note: Sliding the guides too tightly against the paper may cause misfeeds.

11 Close the cover.

12 Insert the tray. 13 Set the paper size and paper type in the menus from the control panel .

Print media specifications and guidelines

Media specifications and guidelines

Using and loading the multipurpose feeder

Your MFP has a multipurpose feeder that holds several sizes and types of print media. It is located on the front of your MFP and can be closed when you are not using it. Reserve the multipurpose feeder for when you print on different sizes and types of print media, such as card stock, transparencies, postcards, note cards, and envelopes. You can load a stack of print media, or you can load single sheets you do not keep in a tray.

If the MFP displays Load MP Feeder, y ou should load the multipurpose feeder. Load the print media, and then press ✓. If you load a single sheet, the message is displa y ed agai n to prompt y ou to load the next sheet. See Loading the multipurpose feeder for more inform at io n .

See page 48 of Media specifications and guidelines for a listing of supported types and sizes.

Note: When printing from the multipurpose feeder , be sure to set the Paper Size and

Paper Type.

Follow these guidelines when using the multipurpose feeder:

• Load only one size and type of print media at a time.

• To achieve the best possible print quality, use only high-quality print media that is designed

for use in laser printers. See Print media guidelines for information on selecting types of print media.

• To prevent jams, do not add print media to the multipurpose feeder when it already contains print media.

• Do not close the multipurpose feeder while a job is printing. Doing so may cause a jam.

• Load print media with the top edge going into the multipurpose feeder first.

• Do not place objects on the multipurpose feeder. Also, avoid applying excessive force to it.

Print media specifications and guidelines

Media specifications and guidelines

Opening the multipurpose feeder

1 Locate the finger grips on the multipurpose feeder door.

Finger grips

2 Use the finger grips to pull the door open.

Print media specifications and guidelines

Media specifications and guidelines

3 Pull the extension out.

Note: If you plan to load envelopes, do not extend the other extension as mentioned in

step 4 on page 71 and step 5 on page 71. Having the first e xtens ion out and the

second one not extended works best with envelopes.

4 Gently press down on the ridge. The e xtension unfolds.

Ridge

5 Guide the extension down gently so the multipurpose feeder is extended fully.

Print media specifications and guidelines

Media specifications and guidelines

Loading the multipurpose feeder

See Specificat ions for pri nt media f or inf ormation on size s and types of print media y ou can load in the multipurpose feeder.

1 Slide the width guide all the way to the right.

Print media specifications and guidelines

Media specifications and guidelines

2 Prepare print media for loading.

Note: Do not load different sizes or types of print media i n the multipurpose f eeder at the

same time. Doing so may cause a jam.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or

crease the print media. Straighten the edges on a level surface.

• Hold transparencies by the edges and fan them to pre vent feeding failures.

Note: Avoid touching the print side of the tr anspar encies. Be careful not to scratch them.

• Fan envelopes back and forth to loosen them. Do not fold or crease the envelopes.

Straighten the edges on a level surface.

Print media specifications and guidelines

Media specifications and guidelines

3 Locate the stack height limiter. Do not exceed the maximum stack height by forcing print

media under the stack height limiter. The maximum stack height for an y print media is 10 mm (0.4 in.). Overfi lling the multipurpose feeder could cause jams.

Stack height limit er

Note: See Print media source specifications for more information.

4 Load the print media.

• Load paper and card stock with the recommended print side face up and the top edge

entering first.

Print media specifications and guidelines

Media specifications and guidelines

• Load letterhead with the logo face up and the top edge entering first.

Note: If you load letterhead for dupl ex printing, load the sheets with the logo face down

and entering last.

• Load transparencies with the recommended print side face up and the top edge entering

first.

Warning: Never use en velopes with clasps, snaps, windows, coated linings, or self-stick

adhesives. These envelopes may severely damage the MFP.

Print media specifications and guidelines

Media specifications and guidelines

• Load envelopes with the flap side down and the stamp area entering last.

Note: For best results, peel-a nd-sti c k envelopes should exit to the rear output bin. Open

the rear output bin when printing on these envelopes.

Do not feed stamped en velopes into the multipurpose feeder. The stamp and addres ses are shown for envelope orientation only.

5 Slide the print media into the multip urpose feeder slot as f ar as i t will go without damagin g the

print media.

6 Slide the width guide to the left until it lightly touches the edge of the stack.

Stack height limiter

Make sure the print media fits loosely in the multipurpose feeder and is not bent or wrinkled.

7 Set the paper size and paper type in the menus from the contro l panel.

Print media specifications and guidelines

Media specifications and guidelines

Using the output bins

Using the standard output bin

The standard output bin holds 150 sheets of print media. The MFP automatically sends print jobs to the standard output bin. All jobs collate face down in this bin.

Standard output bin

Raising the paper rest

The paper rest holds printed jobs at an angle to keep them from sliding out of the bin. Pull the paper rest forward to raise it.

Print media specifications and guidelines

Media specifications and guidelines

Using the rear output bin

The MFP automatically sends print jobs to the rear output bin when you open it. The rear output bin rev erse collates (pages 4, 3, 2, 1) all jobs f ace up. The rear output bin holds 20 sheets of paper.

You may wan t to use the r ear output bin when you print on differ ent sizes and types of print media, such as paper, transparencies, postcards, note cards, and envelopes.

• Labels and transparencies may print more successfully when sent to the rear output bin.

• Envelopes may curl less if sent to the rear outpu t bin.

• Card stock must always exit to the rear output bin.

Print media that is 165.1 mm (6.5 in.) or less in length must exit to the rear output bin.

Note: Legal size print media sent to the rear exit bin stacks improperly when too many

sheets accumulate. You must remove print media often from this bin.

Print media specifications and guidelines

Media specifications and guidelines

To use the rear output bin:

1 Grasp the tab in the recessed area of the rear output bin door.

Tab

Print media specifications and guidelines

2 Pull the door down.

Media specifications and guidelines

3 Pull the extension straight out using the tab.

4 Close the rear output bin door when you finish using it.

Note: Make sure the door closes properly on both sides to prevent jams.

Print media specifications and guidelines

Clearing jams

By carefully selecting media and loading it properly, you should be able to avoid most jams. If jams do occur , complete the steps in the following sections. If jams occur frequently, see Av oiding jams

when printing.

Note: You must remove all jammed media fr om the enti re paper pat h. A ne w copy of the

page that jammed prints if Jam Recovery is set to On from the control panel or the Web pages . Setting J am Recov ery to Auto does not guar antee that a ne w cop y of the page will print.

Identifying the media path

The following illustration shows the path that media travels through the MFP. The path varies depending on the input source (trays and multipurpose feeder) and output bin you are using.

Side view of the MFPFront view of the scanner and ADF

Optional drawer

Note: To avoid tearing scan media or print media, pull all jams out gentl y and slowly.

Clearing jams

Use the follow ing table to locate instructions for jam removal based on the jam message:

Message To clear this jam, see instructions in these sections

290 Scanner jam, remove a ll origi nals from the scanner

291 Scanner jam, remove a ll origi nals from the scanner

292 Scanner jam, remove a ll origi nals from the scanner

293 Scanner jam, replace all orig inals if restarting jo b

200 Paper jam, r emove Pri nt Cartr idge to access

201 Paper jam, r emove Pri nt Cartr idge to access

202 Paper jam, o pen rear door to acces s Jams under the print cartridge

Entering the ADF

In the ADF

Opening top cover during scanning

Jammed due to missing scan media or poor positioning in the ADF

Jams under the print cartridge Jams in the tray 1 area Jams in the tray 2 area

Jams under the print cartridge Jams behind the upper front door and the rear

output bin door Jams in the tray 1 area Jams in the tray 2 area Jams inside a tray after clearing the metal stop Jams in the fuser

Jams behind the rear output bin door Before reaching the standard output bin Exiting to the standard output bin

230 Paper jam, c heck dupl ex Jams in the fuser

Jams under the MFP

250 Paper jam, c heck MP F eeder Jams in the multipurpose feeder

Identifying the media path

Clearing jams

Jams in the ADF

There are sev eral jams that may occur in the ADF.

Entering the ADF

The scan media jammed under the top cover of the ADF.

1 Open the top cover of the ADF. 2 Grasp the jammed scan media and pull it out.

3 Press ✓.

Jams in the ADF

Clearing jams

In the ADF

The scan media jammed under the rollers under the top cover of the ADF.

1 Open the top cover of the ADF. 2 Press the button to release the second cover.

3 Lift the second cover. 4 Grasp the jammed scan media and pull it out.

5 Press ✓.

Jams in the ADF

Clearing jams

Opening top cover during scanning

A jam occurs when the top cover of the ADF is opened after the scanning process starts.

1 Remove the jam following the directions in Entering the ADF or In the ADF based on how

far the jam is under the top cover.

2 Press ✓.

Jammed due to missing sc an media or poor positioning in the ADF

A jam occurs when scan media is not positioned properly in the ADF or media was not placed in the ADF.

Posi tion the scan media properly in the ADF and press ✓.

Jams under the print cartridg e

Since the jam may occur farther back in the MFP behind the print cartridge area, you may need to reach in farther to remove the jam.

1 Open the upper front door. 2 Remove the print cartridge. (See Removing the used print cartridge for instructions.)

CAUTION: The rear portion of the inside of the MFP may be hot.

Note: The ends of the print media may not be visible.

Jams under the print cartridge

Clearing jams

3 With both hands, pull the print media to the right, and then out.

Note: If the print media resists, stop pulling and access it from the rear output bin door.

See Jams behind the upper front door and the rear output bin door to continue.

4 Reinstall the print cartridge. (See pages 105 through 106 of Installing the new print

cartridge for instructions.)

5 Close the upper front door. 6 Press ✓.

Jams under the print cartridge

Clearing jams

Jams behind the upper fr ont door and the rear output bin door

Jams in these areas require opening the rear out put bin door and the upper front door:

• The print media jams before reaching the standard output bin. See Before reaching the

standard output bin.

• The print media jams before exi ting completely into the standard output bin. See Exiting to

the standard output bin.

Before reaching the standard output bin

The print media jams before reaching the standard output bin.

1 Open the rear output bin door.

Jams behind the upper front door and the rear output bin door

Clearing jams

2 Gently remove the jam based on how much is visible.

• If the middle of the sheet of print media is visible, but not the ends, grasp the print media

on both sides and gently pull it straight out toward you.

Jams behind the upper front door and the rear output bin door

Clearing jams

• If an end of the jam is visible, pull it straight out toward you.

Tab

3 Close the rear output bin door by pushing it in the middle under the tab .

Note: Make sure the door closes on both sides.

4 Press ✓.

Jams behind the upper front door and the rear output bin door

Clearing jams

Jams in the fuser

1 Open the upper front door. (See page 103 in Removing the used print cartridge if you

need instructions.)

2 Remove the print cartridge. (See Page 104 in Removing the used print cartridge if you

need instructions.)

CAUTION: The inside rear of the MFP may be hot.

3 Locate the jam inside the MFP. 4 Gently pull the jam straight out and then up.

5 Reinstall the print cartridge. 6 Close the upper front door. 7 Press ✓.

Jams in the fuser

Clearing jams

Exiting to the standard output bin

1 Gently pull the jam straight out. 2 If the print media does not pull easily from here , cont in ue with Jams behind t he rear output

bin door on Page 92.

3 Press ✓.

Exiting to the standard output b i n

Clearing jams

Jams behind the rear output bin door

This jam occurs when print media less than 152.4 mm (6 in.) in length has attempted to exit to the standard output bin.

1 Open the rear output bin door.

Jams behind the rear output bin door

Clearing jams

2 Gently remove the jam.

If the print media resists, stop pulling. Remove the print cartridge, and then pull the jam out.

Note: If you cannot find the jam inside the MFP, check to see i f the print job ha s e xited to

the standard output bin.

3 Leave the rear output bin door open to finish printing any additional pages less than 152.4

mm (6 in.) in length.

4 Press ✓.

Jams behind the rear output bin door

Clearing jams

Jams in the multipurpose feeder

1 Gently pull the jam straight out of the multipurpose feeder.

2 Press ✓.

Jams in the multipurpose feeder

Clearing jams

Jams in the tray 1 area

Print media is jammed in the area under the print cartridge, but the jam is not visible.

1 Gently pull tray 1 (standard tray) out and set it aside. 2 Pull the jam straight out.

3 Push the tray in. 4 Press ✓.

Jams in the tray 1 area

Clearing jams

Jams in the tray 2 area

1 Gently pull tray 2 (optional 250-sheet or 500-sheet tray) out. 2 Pull the jam straight out.

3 Push the tray in. 4 Press ✓.

Jams in the tray 2 area

Clearing jams

Jams inside a tray after clearing the metal stop

The print media jams as it releases from under the metal stop, but it has not completely exited the tray. This can occur in any of the trays. You need to check each tray.

1 Pull the tray completely out. 2 Reposition the print media under the metal stop.

Note: If the sheet of print media is damaged, remove it. Do not reposition it.

3 Press down on the print media until the metal plate belo w it locks into place.

4 Inser t th e tray. See Page 63 in Loading print media for an illustration of how to insert the

tray.

5 Press ✓.

Jams inside a tray after clearing the metal stop

IBM Infoprint 1410 MFP User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Notices

Edition notice

Licensing notice

Safety information

Cautions and warnings

Electronic emission notices

Noise emission levels

Laser notices

Overview

Printing, copying, faxing, and scanning

Tips on storing media

Scanning information

Avoiding jams when scanning

Scanning to e-mail or FTP

Build a To: list

Scanning to PC

Create a Scan Profile

Copying information

Making copies

Quick copies

Select number of copies

Specify copy from size

Set copy to size

Set collation

Set scale

Set darkness

Specify conte n t

Set the duplex feature

Set paper saver

Set margin shift

Set time stamp

Set overlay

Examples of typical jobs

Using Duplex with your scan original for a two-sided copy

Interrupting a job to make a copy

Canceling a copy

Faxing information

Quick fax

Sending faxes

Build a Fax To: list

Save a Fax To: list

Specify original size

Set resolution

Specify conte n t

Set darkness

Manual Fax

Examples of typical fax jobs

Canceling fax jobs

Printing information

Avoiding jams when printing

Sending a job to print

Printing the menu settings page

Printing a font sample list

Canceling a print jo b from the MFP control panel

Canceling a print job from your computer

Printing a directory list

Selecting a user name

Selecting the type of Held Job

Print Held Jobs—using the Pr int and Hold function

Sending a held print job

Printing and delet ing held jobs

Media specifications and guidelines

Scan media specifications and guidelines

Scan media source specifications

Loading scan media

Print media specifications and guidelines

Specifications fo r print media

Storing print media

Print media guidelines

Using the duplex feature for printing

Duplex printing on letterhead

Using Duplex Bind

Loading print media

Using the output bins

Clearing jams

Identifying the media path