IBM G325-2585-02 User Manual

Lotus

Sametime®

Version 7.5.1

Release Notes

G325-2585-02

Note: Before using this information and the product it supports, read the information in "Notices" on page 82.

First Edition - Revised (May 31, 2007)

This edition applies to IBM® Lotus® Sametime® 7.5.1, and to all subsequent releases and modifications until otherwise indicated in new editions.

US Government Users Restricted Rights - Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM Corp.

IBM Lotus Sametime 7.5.1 Release Notes

About this release................................................................................................. 1

New in this release..................................................................................................................... 1

New features in IBM Lotus Sametime 7.5.1 ........................................................................ 1

Backward compatibility .............................................................................................................. 3

Buddy list synchronization between 7.5.1 and pre-7.5 clients............................................. 3

Product compatibility .................................................................................................................. 6

Installing Sametime 7.5.1 integration with Microsoft Office ................................................. 6

Sametime 7.5.1 integration with Microsoft Office ................................................................ 8

Limitations using Macintosh OS X ....................................................................................... 23

Spell checker overview........................................................................................................ 24

Installation, migration, upgrade, and configuration information ..................... 25

Hardware requirements ............................................................................................................. 25

Hardware requirements for Sametime 7.5.1........................................................................ 25

Hardware requirements for Sametime 7.5.1 Mobile ............................................................ 27

Video Chat: Supported PC Cameras and WebCams.......................................................... 27

Software requirements ............................................................................................................... 28

IBM Lotus Sametime 7.5.1 Connect client software requirements...................................... 28

IBM Lotus Sametime 7.5.1 Meetings requirements............................................................. 29

IBM Lotus Sametime 7.5.1 Server software requirements.................................................. 29

Sametime Client for Macintosh: Additional Java requirements ........................................... 30

Installation notes ........................................................................................................................ 30

Silent Install configuration.................................................................................................... 30

Installing the Lotus Sametime 7.5.1 Software Development Kit .......................................... 31

Pre-installation steps for Linux Sametime Server 7.5.1....................................................... 32

Linux Sametime Server 7.5.1 installation on VMWare ........................................................ 32

Installing Sametime Conversion Services ........................................................................... 33

Operating System Single Sign-On feature installation ........................................................ 33

Installing additional Spell Checker dictionaries ................................................................... 35

Registry entry for Sametime installation directory ............................................................... 36

Upgrade notes ........................................................................................................................... 36

Conversion Services upgrade required ............................................................................... 36

Migrating privacy data after upgrading the server ............................................................... 36

Configuration notes.................................................................................................................... 37

Launching and configuring the Sametime Connect 7.5.1 client .......................................... 37

Connecting to a Sametime server using a reverse proxy server ......................................... 38

Configuring Sametime to work behind WebSEAL reverse proxy ........................................ 38

Sametime Administrator needs to be in LDAP for policies to work ..................................... 39

Sametime Connect and HTTPS connections on port 443 or 563........................................ 40

Windows DEP process causes launch error ....................................................................... 44

Adjusting the logging level in sametime .properties ............................................................ 44

Allow only one chat client connection per IP address ......................................................... 45

Case-sensitivity for the client............................................................................................... 46

Case insensitive ID compare............................................................................................... 46

Collecting Resolve statistics ................................................................................................ 46

Configurable preferred log-in list ......................................................................................... 46

Conversion Services on Windows Sametime servers ......................................................... 47

Disabling partial search for users or public groups.............................................................. 47

Force users to connect through home cluster ..................................................................... 48

Multiple Community considerations..................................................................................... 48

IBM Lotus Sametime 7.5.1 Release Notes

New UNIX config values not always propagated by single restart ...................................... 48

Notifying a user when a messaging partner closes the chat window .................................. 49

Sametime Connect client file transfer overview................................................................... 49

Sametime does not provide a virus scanner ....................................................................... 51

Sametime Policy for Anonymous user................................................................................. 52

STPolicy exhaustive search through Domino Directory ...................................................... 52

User Consent framework ..................................................................................................... 52

Video Chat: Automatically adjusting bit rate........................................................................ 53

Video Chat: Automatically adjusting send resolution / frame rate ....................................... 53

Video Chat: CPU Usage...................................................................................................... 53

Voice chat and Network Address Translation (NAT)........................................................... 53

Uninstallation information........................................................................................................... 55

Uninstall on AIX when only Application Server is selected.................................................. 55

Known limitations, problems, and workarounds............................................... 56

Limitations.................................................................................................................................. 56

Installation issues ................................................................................................................ 56

Sametime Connect for Browsers is not included with Sametime.................................. 56

Use only ASCII characters for client installation path ................................................... 56

Warning dialogs do not handle ’)’ correctly ................................................................... 56

Client issues ........................................................................................................................ 56

Cannot set voice chat audio devices on Macintosh clients ........................................... 56

Features not available with pre -7.5 server configurations ........................................... 56

How Policy affects client-to-client telephony ................................................................. 57

Linux: Automatic Reconnect not working ...................................................................... 57

Orange frame used as a selection aid is not drawn on Linux ....................................... 57

Possible Linux sound issues with OSS ......................................................................... 57

Running in a hybrid environment with pre -7.5 clients .................................................. 57

Sametime Connect client accessibility issues............................................................... 57

Some network connectivity options not available on Linux Connect ............................ 58

Voice/video chat doesn’t show that participant unmuted himself.................................. 58

Contact issues ..................................................................................................................... 58

Click-to-call only works with primary community........................................................... 58

"$" character in business card retrieving data from Domino LDAP............................... 58

Internationalization issues ................................................................................................... 59

Click To Call may not work correctly for Turkish locale ................................................ 59

Linux: Date displays incorrectly for Login page ............................................................ 59

Meeting issues..................................................................................................................... 59

Conversion Service failure produces no error message ............................................... 59

Directory dialogs do not show a user ’s online status ................................................... 59

Dual monitors not supported......................................................................................... 59

IME may disappear when XP users share entire screen .............................................. 59

In meetings, user cannot start chat with 7.5 or earlier user .......................................... 59

In telephony, Mute may not work as expected.............................................................. 60

Linux: Meeting page may overlap with frame border .................................................... 60

Password is not case-sensitive using Mozilla with RedHat 3.0 .................................... 60

Preferences/Status Messages - In a Meeting settings.................................................. 60

Premiere Global Services audio adapter not supported ............................................... 60

Set maximum number of days for Web Conferences in Notes .INI .............................. 60

Some German characters may not work in shared application .................................... 61

IBM Lotus Sametime 7.5.1 Release Notes

StarOffice Calc and Impress files cannot be attached .................................................. 61

The date/time format in unlisted meeting pages is unlocalized .................................... 61

When shared window is obstructed users will see gray................................................ 61

Year/Month format is not localized in Calendar dialog.................................................. 61

"Join the Call" button may take a few moments before enabling .................................. 61

Sametime Gateway issues .................................................................................................. 62

Silent install on i5/OS produces incomplete installation log .......................................... 62

Emoticons convert to text symbols using Connect and UIM clients.............................. 62

External user does not receive status messages ......................................................... 62

Known issues with Sametime Connect and Yahoo ! Messenger.................................. 62

Offline messages, Do Not Disturb status not handled correctly.................................... 62

Sametime capabilities are limited with external users .................................................. 63

Sametime Gateway has limited NAT support ............................................................... 63

Sametime servers 3.0, 6.5.1, and 7.0 require a SIP patch ........................................... 63

XMPP does not support Sametime Gateway clusters .................................................. 63

Server issues ....................................................................................................................... 63

Do not create a Name Change Task with a non -existent file ....................................... 63

Domino Web Administration does not support Firefox 1.5.x ......................................... 63

Internet e-mail addresses not supported in LDAP attribute .......................................... 64

No test or self-signed certificates for HTTPS proxy connections .................................. 64

Users appear offline logging into discrete nodes of a cluster ....................................... 64

Known problems and workarounds............................................................................................ 64

Installation issues ................................................................................................................ 64

Sametime setup fails when xACL enabled for Domino Directory ................................. 64

Tab order problems in installation program .................................................................. 64

Client issues ........................................................................................................................ 65

Acrobat Reader must be installed for some autorun links to work ................................ 65

Cannot click-to-call online users who run older Sametime clients ................................ 65

Cannot rejoin conference call after hanging up phone ................................................. 65

Cannot start a call w/user whose policy does not allow telephony ............................... 65

Corrupt .oit directory can cause conversions to fail on UNIX........................................ 65

Microsoft Office Integration : Re-enable Smart Tag...................................................... 66

Unable to log in to Sametime from SUSE Linux client.................................................. 66

Contact issues ..................................................................................................................... 67

Call menu item on right-click Person menu loses sub-menu ........................................ 67

i5/OS: Update Business Card setup after changing to LDAP ....................................... 67

Preventing errors when UserInfo servlet processes updates ....................................... 67

Retrieving Photos from Domino 6.5.1 LDAP directory with UserInfo ............................ 68

Setting the company name for Domino LDAP .............................................................. 68

Internationalization issues ................................................................................................... 68

Do not use Japanese characters in client plug -in download path ................................ 68

Do not use the Euro symbol in an attachment name .................................................... 68

Euro symbol may display incorrectly............................................................................. 68

i5/OS: Server fails to start when CCSID incompatible with PASE ................................ 68

International characters on slides may not display correctly ......................................... 69

Linux: Square symbol may appear ............................................................................... 69

Macintosh: Client may not show native UI for Norwegian locale .................................. 70

Users may see incoherent message when ending a meeting ...................................... 70

Meeting issues..................................................................................................................... 70

IBM Lotus Sametime 7.5.1 Release Notes

After setting Call Properties , "Join the Call" may be disabled...................................... 70

Cannot edit Telephony-based meetings ....................................................................... 70

Disk space limits for recorded meetings ....................................................................... 71

Do not import a nonexistent recorded meeting file ....................................................... 71

Do not use certain characters in a meeting name ........................................................ 71

Do not use certain characters in a meeting password .................................................. 71

Do not use certain characters in password for recorded meeting................................. 71

Do not use double quotes in user name ....................................................................... 71

Invited Servers - 7.0 to 7.5.x whiteboard pointer discrepancies ................................... 72

Linux - Crash when using the IBM JVM 1.4.2 with Firefox ........................................... 72

Some .SDD files cannot be converted and attached to a meeting ............................... 72

Sametime Gateway issues .................................................................................................. 72

Invalid blacklisted wildcards on Properties page .......................................................... 72

Pre-7.5 Sametime clients are not licensed for use ....................................................... 73

URLs displayed twice.................................................................................................... 73

Server issues ....................................................................................................................... 73

AIX - Domino fails to connect to LDAP server with SSL via DA .nsf............................. 73

Conversion Service and files with wrong extensions .................................................... 73

On i5/OS (iSeries) some DBCS usernames may not log in correctly ........................... 74

Policy Assign Users incorrectly says to select a directory ............................................ 74

Policy Assign Users pages does not detect Java VM ................................................... 74

Quick find behavior when Sametime server uses Domino LDAP ................................. 74

STPolicy Server Application trace file size decreasing ................................................. 74

STReflector Service not listed in Admin Services overview list .................................... 74

Telephony Services unavailable after upgrading service provider ................................ 75

Upgrading to Sametime 7.5.x breaks Avaya Service Provider ..................................... 75

Workaround available for URL redirection issues when tunneling ................................ 76

Documentation updates....................................................................................... 77

Installing the Sametime server................................................................................................... 77

Case insensitive awareness ................................................................................................ 77

Enabling Telephony support ................................................................................................ 77

i5/OS: Updates to Installation Guide ................................................................................... 77

Administering the Sametime server ........................................................................................... 78

Client log file overview ......................................................................................................... 78

LTPA token authentication .................................................................................................. 78

Sametime Connect plug-ins cannot install on locked-down desktop................................... 79

Sametime Connect Client end-user Help................................................................................... 79

Sametime Connect Client end-user Help updates/corrections............................................ 79

Sametime Meetings end-user Help............................................................................................ 80

Meetings end-user Help updates/corrections ...................................................................... 80

Notices and Trademarks ...................................................................................... 82

Where to find notice and license information ............................................................................. 82

Notices ....................................................................................................................................... 82

Trademarks ................................................................................................................................ 83

IBM Lotus Sametime 7.5.1 Release Notes

About this release

New in this release

Sametime, Sametime Mobile

New features in IBM Lotus Sametime 7.5.1

The following list represents an overview of the new features that are available in IBM Lotus Sametime

7.5.1. Many Software Problem Report (SPR) issues from earlier Sametime 7.5 releases have also been addressed in this release. For additional information about new features, please refer to the product documentation, and to the Documentation Updates chapter of these release notes.

Sametime Connect Client

Macintosh platform support

Desktop Single Sign On support in Windows

Microsoft Office Integration support

Support for silent install

The Sametime server is, by default, case-sensitive; now it can be configured to be case-insensitive. Case-insensitive ID comparison allows IM awareness in Domino Web Access and Portal. Please see "Case insensitive ID compare" in the Configuration section of these release notes for more information.

The Sametime server can be configured so that no external users are allowed to watch internal users. By default, the Sametime server allows external users to watch internal users. Please see "Internal user consent for external users" in the Configuration section of these release notes for more information.

Ability to designate Primary Buddies in your buddy list

Improved "Add Contact" dialog

One-on-one video chat

Chat History - Added support for recording history of N-way chats as well as searching through chat history text

Improved chat management, using tabbed chats

Additional policies for better administrator control over client features

Partial name search for users and public groups. Users can now type a prefix of a group name, or the first or last name of a user, and receive a list of relevant matches. Note that this option may generate some additional load on the server. Please refer to "Disabling partial search for users or public groups" in these release notes for details about the option to revert back to the previous search method

IBM Lotus Sametime 7.5.1 Release Notes

Sametime Mobile

Sony Ericsson P990/M600 support

BlackBerry 8100/8800 support

Lotus Mobile Connect integration

Quick search with LDAP directory integration

HTTPS proxy support, including standard HTTP 401 and Lotus Mobile Connect authentication

Location awareness support

Sametime Meetings

Support for Macintosh

Log-in using fields directly in the meeting center

Ability to turn off group chat for meetings

Ability to prevent people from chatting in meetings by setting a policy

Quicker meeting startup

Fully resizable sections in the meeting room

Edge-to-edge maximization

More efficient presenter transitioning ("Click to Present" has been renamed to "Start Presenting")

Additional right-click menu options

Multi-select capabilities in the participant list

IP audio request mode

Additional APIs, SPIs, and extension points to support video integration with Sametime Connect

Microsoft Outlook integration

Sametime Server

Linux server support

Improved reconnection to LDAP server when SSL LDAP connection has been closed

Broad LDAP configuration support from installation

Case-insensitive ID comparison on the server and toolkit, allows IM awareness in Domino Web Access, Portal, and other Sametime-enabled applications

MUX performance improvement on AIX. In previous releases, MUX inefficiently handled large numbers of clients inefficiently with a high CPU usage, and response times would lag. Note, the minimal VRMF for this performance fix is AIX 5.3.0.30, which is covered by the minimum Technical Level 5 AIX requirement.

Enhanced chat logging API allows binary data logging

A configurable preferred log-in list allows administrators to define the order in which applications will handle interactions from another Sametime client. For example, connect the Sametime client first, then Notes, then Meetings. See technote #1253176 for additional details

IBM Lotus Sametime 7.5.1 Release Notes

Resolve Statistics. The

StStatistics

server application now outputs Resolve statistics. The

Resolve application calculates statistics data, and sends it to the StStatistics application, which writes the data to a file. The Resolve application collects the following statistics parameters for different client types and versions logged in to the community.

StResolve

The

application sends its response in the form of an XML string which is divided according to client types and versions. Please refer to "Collecting Resolve statistics" in these release notes for details about how to collect these statistics

The UserInfo service for 7.5.1 will be able to retrieve users' details from additional Notes databases other then the NAB that Sametime is configured to work with for Domino configuration.

This new feature enables a query of users' details from a Notes database without having to add it to the da.nsf database, an operation which may create additional load on the server. Please refer to the Sametime Administrator's Guide for full setting instructions for this feature

Limitations - Beta release Please note the following limitations in the current beta release. References in the product documentation or these release notes that contradict these limitations are incorrect, and should be ignored:

Server upgrades are not recommended; perform a clean server installation

It is recommended that the Sametime beta client be installed on a separate machine from any Sametime production client version

STMobile is no longer a separate add-on

Conversion Services installation is only needed for non-Windows environments, and is not part of this beta release

Backward compatibility

Sametime

Buddy list synchronization between 7.5.1 and pre-7.5 clients

The Sametime 7.5.x client buddy list uses a new XML format in order to support multiple communities and group nesting. Additionally, the 7.5.x buddy list is stored in a different location from the pre-7.5 buddy list. For the first time user, the pre-7.5 buddy list is automatically imported and converted into the new format. Thereafter, the pre-7.5 list can be manually imported into the new client as needed. Additionally, Sametime 7.5.x supports exporting the buddy list into the pre-7.5 .dat file format. Despite this, users of Sametime 7.5.x may be confused to learn that the list they see in non-7.5.x clients is different from the one used by the 7.5.x client. Furthermore, existing applications such as Notes Sametime client uses the pre-7.5 Sametime buddy list format. Sametime 7.5 CF1 and later supports synchronization between the pre-7.5 and 7.5.x Sametime buddy list formats.

Summary The Sametime 7.5 CF1 and later clients automatically keep the pre-7.5 and 7.5.x contact lists in synch, using the following rules:

After logging into the default community with 7.5.x, the pre-7.5 buddy list is automatically imported.

Each time the 7.5.x buddy list is saved, a pre-7.5 version is generated and saved.

The first time the two buddy lists are synched, both lists are additively merged.

IBM Lotus Sametime 7.5.1 Release Notes

Updates made to the pre-7.5 buddy list appear in realtime in a running 7.5.x client, and vice versa.

After the initial additive merge, deleting a person or group from pre-7.5 deletes the person or group from the 7.5.x list and vice-versa.

Limitations

In case users happen to assign group names that are seperated by two semi-colons, the 7.5.x client will not import them as nested groups unless the parent group implied by the naming happen to exist. In this manner a user can even create nested groups for 7.5.x using the pre-7.5 client. For example, using a pre-7.5 client, creating the groups "test" and "test::subgroup" will result in a new group "test" and a new subroup of test called "subgroup" in 7.5.x.Changes between the two lists cannot flow wholesale from one to the other, since the formats are different. Specifically, the 7.5.x list contains users from multiple communities, as well as hierarchical groups which do not translate into the pre-7.5 list.

Users and public groups not from the default community are not stored to the pre-7.5 buddy list. For example, in the 7.5.x screenshot below, the group "LWP AB" and the person "Konrad Lag" are not from the default community and therefore are not exported as part of the pre-7.5 buddy list.

Sametime 7.5

Sametime pre-7.5

IBM Lotus Sametime 7.5.1 Release Notes

Nested groups are stored using the following format "<group>::<subgroup>". For example the Work subgroup "sametime team" is stored as "Work::sametime team" in pre-7.5.

Sametime 7.5

Sametime pre-7.5

In this example the Sametime team subgroup's subgroup "developers" is stored as "Work::sametime team::developers" in pre-7.5.

Sametime 7.5

Sametime pre-7.5

IBM Lotus Sametime 7.5.1 Release Notes

Product compatibility

Sametime

Installing Sametime 7.5.1 integration with Microsoft Office

This release note document outlines the steps involved to properly install IBM Lotus Sametime 7.5.1 with Microsoft Office, so you can collaborate, create meetings, and chat with co-workers through IBM Lotus Sametime from Microsoft Office.

Installation

Platform support Windows XP Service Pack 2 with MS Office 2003.

Uninstalling the Alpha Build Perform the following steps to remove the Alpha build.

Use the Add/Remove Programs, two Alpha entries "OfficeWCAddinSetup" and "OutlookSametimeAddInSetup"

Go to the

windows\system32

Start -> Settings -> Control Panel -> Add or Remove Programs

directory and run "

regsvr32 /u sthelper.dll

, on the

Delete

sthelper.dll

and the

stonlinemeeting.oft

file from the

windows\system32

directory.

Note: Other dependency files -- = wmqtt.dll, and the multiple win32 dll dependencies -- can be left intact.

After completing the above, the installation can be performed.

Installing Microsoft Office Ensure that you have installed the Microsoft Office products that you want to integrate with Sametime. The Sametime Toolbar and Web Conferencing functions are additions to Microsoft Outlook, while the Microsoft Office Smart Tags are features used in Word, Excel or PowerPoint. Smart Tags are visible with the products you have installed. Also, set up MS Outlook e-mail accounts with e-mail addresses that can be resolved through Sametime.

Installing Sametime Integration with MS Office The 7.5.1 installer is available and handles the installation of the Office Integration components.

Copy the following three files from the installer distribution into your working directory:

sametime-connect-win-7.5.1.exe sametime751_OI_setup.bat

vcredist_x86.exe

Run the

sametime751_OI_setup.bat

batch file. This executes the

vcredist_x86.exe

package, which installs the Visual C++ runtime prerequisites, and then runs the main Sametime installer with the command-line switches needed to enable the Office Integration features.

IBM Lotus Sametime 7.5.1 Release Notes

During installation, the following dialog appears. All three Office Integration features are selected by default. De-select the feature or features you do not want to install.

Note: Uninstall works via Add/Remove Programs. Additionally, the Microsoft Visual C++ runtime can also be uninstalled separately from Add/Remove Programs.

Known issues

The WebConference integration feature can support Sametime meeting servers that require SSL by modifying the syntax of the server name specified in the Sametime Meeting properties: if SSL is required, include the protocol portion of the server URL, for example " https://sametime.mycompany.com". The syntax shown in the dialog example, "sametime.mycompany.com", is correct for servers that are accessible by ordinary, non-SSL http.

If the default email fields read by the Outlook Toolbar are not the appropriate fields for a customer's enterprise, the Toolbar can be redirected to use other fields instead by modifying the file CustomProperties.ini in the Sametime install folder. The intent is that such modifications would be made by IT experts and the ini file (text) be distributed to end users. If this optional file is not present, Toolbar uses its default field settings.

IBM Lotus Sametime 7.5.1 Release Notes

Limitations

The local Outlook user email address must be resolvable in Sametime for the MyStatus button to properly display status.

The Web Conference Integration feature is not included in a meeting request that begins from Outlook's "Plan A Meeting" dialog.

In a meeting which includes a Sametime meeting, if the Sametime meeting password is changed after the initial invitation is sent, then the message body will show more than one password -- the most recent password assignment is displayed last.

Use of Office Integration features in Outlook 2000 can cause macro warning dialogs to be displayed.

Third Party Limitations

The Office Integration features can be uninstalled by uninstalling Sametime. Outlook will cache and retain forms despite the uninstall if the form is designated to be used. To fully uninstall and eliminate the ST OnlineMeeting, ST OnlineMeetingRTL, and STContact custom forms, the user must be sure to set Calendar and Contact "When posting..." properties back to IPM.Appointment and IPM.Contact respectively.

Sametime

Sametime 7.5.1 integration with Microsoft Office

This release note document contains information on how to use IBM Lotus Sametime 7.5.1 with Microsoft Office, so you can collaborate, create meetings, and chat with co-workers through IBM Lotus Sametime from Microsoft Outlook. The features available in this release of Sametime are:

Sametime Toolbar in Microsoft Outlook -- The name of the sender of a highlighted message appears on the Contacts button of the Sametime toolbar. The icon on the button shows the availability of that person. Choosing the "Chat" button or selecting the "Chat" command from the drop down initiates a Sametime chat.

Sametime Web Conferencing Integration with Microsoft Outlook -- A new tab has been added to the Calendar dialog of Outlook which allows you to schedule web conferences. You can create, change, and delete Sametime web conferences through the Calendar feature within Outlook. The meeting information is sent to you electronically in a meeting invite.

Sametime task menu in Microsoft Office Smart Tags -- Initiate chats from within a Word, Excel, or Power Point document.

IBM Lotus Sametime 7.5.1 Release Notes

Initializing Sametime within Microsoft Outlook

To view the Sametime tab within web conferencing, perform the following steps within MS Outlook.

Select the Go menu, then Folder List.

In the folder list, right click on the Personal Folders/ Calendar folder and select Properties at the bottom of the popup menu.

The Calendar properties dialog box appears. Select ST Online Meeting from the When posting to this folder, use: drop down list. Click OK.

Features

Sametime Toolbar in Microsoft Outlook

A new toolbar is added to Outlook, which hosts the Chat and Voice commands, as well as an icon for displaying the current status of the currently-selected contact.

In this example, an e-mail sent by Carolyn Sullivan is currently highlighted in the Inbox -- she is the "currently selected sender" because this is her mail item.

IBM Lotus Sametime 7.5.1 Release Notes

Note: In the Contacts view Carolyn Sullivan would be the currently selected contact

QuickFind - Allows you to launch the Sametime QuickFind dialog allowing you search for individuals. Start typing the name of the person you are searching for, you can search by first or last name and then press ENTER.

Open Sametime Contact List - Selecting when Sametime is running will make Sametime the currently active and focused window, restoring it from minimized if needed. Selecting when Sametime is not running will launch Sametime.

Chat - Allows you to launch a chat with the currently selected sender. In this example, Carolyn Sullivan. Note: Provided the currently selected sender is a Sametime partner who is on-line and not <Do Not Disturb>.

IBM Lotus Sametime 7.5.1 Release Notes

Voice Chat - Allows you to launch a voice chat with the currently selected sender. In this example, Carolyn Sullivan. Note: Provided the currently selected sender is a Sametime partner who is on-line and not <Do Not Disturb>.

Phone - Allows you connect via a phone line with the currently selected sender.

Current Person - The name and presence of the currently selected sender

appears. The drop down menu allows you to select from <Chat>, <Voice> or <Phone>.

My Presence - Your Sametime availability appears and allows you to control your Sametime status from within Outlook. If you change your presence from the toolbar in Outlook to <I am Away> this status reflects in the Sametime client. Also, if you change your status in the Sametime client, the status is updated in the Outlook toolbar.

Help - Allows you to access the Sametime integration with Microsoft Office documentation.

IBM Sametime Web Conferencing Integration with Microsoft Outlook The IBM Sametime Web Conferencing Outlook add-in seamlessly integrates IBM Sametime Web Conferencing with Microsoft Outlook. This pairing provides an easy to use, comprehensive solution for facilitating corporate on-line meetings.

Meetings are scheduled though the familiar Microsoft Outlook Calendar interface. The IBM Web Conferencing add-in provides an additional tab on the Outlook Meeting Request Dialog. This additional tab contains a dialog that is used to specify IBM Web Conferencing information.

Creating a new IBM Sametime On

-line Meeting To create a new IBM Sametime On-line Meeting, start Microsoft Outlook and select the Calendar tab. Then use the toolbar to select New | Meeting Request.

IBM Lotus Sametime 7.5.1 Release Notes

When the “New Meeting” dialog appears you will notice an additional tab labeled “Sametime”. This tab contains a dialog where you will enter additional IBM Sametime On-line Meeting information.

In order to make this meeting an IBM Sametime On-line Meeting, check the “Include an IBM Lotus Sametime Meeting” checkbox. You can make this check box always checked by default in the “Meeting Options” dialog (link to Meeting Options).

When you check the “Include an IBM Lotus Sametime Meeting” checkbox, you will notice the other controls on the dialog become enabled. You may use these controls to specify additional IBM On-line Meeting parameters.

IBM Lotus Sametime 7.5.1 Release Notes

Meeting Chair Below the “Include an IBM Lotus Sametime Meeting” checkbox is a label showing the Meeting Chair person. This label can not be edited since there is no need to specify the meeting chair person here.

If this is the first time you have used this dialog to create an IBM Lotus Sametime Meeting, the “Chair” label will be blank. If you have created an on-line meeting already the “Chair” label will display the meeting chairperson. A meeting chairperson can also be specified by entering a User Name in Meeting Options dialog (link to Meeting Options).

Meeting Security You may elect to make your meeting more secure by setting the provided Security parameters. For example, you may want to require that all meeting participants enter a password before they can join the on-line meeting on the Sametime server. If so, enter the meeting password in the “Meeting Password” text box.

Some Sametime environments may require a meeting password. If you are uncertain whether your does or not, check with your Sametime administrator. If your Sametime environment does not require a password, you may leave this blank or you may still require a password for your meeting by entering one here.

If you do not want your meeting to be visible in the Sametime meeting center, check the “Do not list this meeting in the Sametime meeting center” checkbox. When you check this, all meeting participants will enter your meeting using the URL provided in the meeting invitation (link to Meeting Invitation).

If you want only the people you specifically invite to the meeting to be able to attend your meeting, check the “Restrict the on-line meeting to invitees only” checkbox. If you check this, people will have to be logged into the Sametime meeting center and be one of your invitees before being permitted to attend your meeting.

IBM Lotus Sametime 7.5.1 Release Notes

Meeting File Attachments You may want to give your meeting attendees access to certain files for reference during the meeting. Use the “Browse…” button to find any files on your PC that would like to include as attachments to your meeting. These files will be uploaded to the IBM Sametime meeting server and made available to the attendees during the meeting.

Clicking the “Browse…” button will open a standard Windows Browse dialog that will allow you to find the files you want to include. When you click the “Open” button on the Browse dialog, the selected file will be added to the “Added Files” list.

If you decide that you want to remove a meeting attachment, select the file name from the “Added Files” list and then click the “Remove Selected” button. You will see the file name removed from the list and the attachment will no longer be included on the Sametime server.

Meeting Options If you would like to give all of your invitees the chance to present information at your meeting, check the “All participants can present content in the meeting” checkbox. If you would like this meeting recorded for future reference, check the “Record this meeting” checkbox.

IBM Lotus Sametime 7.5.1 Release Notes

The Meeting Invitation Once you have made all of your selections in both the “Appointment” and “Sametime” tabs you send the meeting invitation by clicking the “Send” button in the Outlook Toolbar.

When you open an IBM Sametime On-line meeting invitation you will see that information has been added to the body of the invitation email.

This added information includes the URL that your invitees can use to attend the meeting. Clicking the URL will start your web browser and take you to the meeting page on the Sametime Meeting server.

The body of the meeting invitation will also will include a meeting password if you specified one when creating the meeting.

Updating an IBM Sametime On-line Meeting At some point before the meeting, you may decide to change certain meeting parameters. You can make changes to your IBM Sametime On-line meeting in the same way as you would for any meeting scheduled using Microsoft Outlook. One way to open a meeting for update is to go to your calendar grid and double click on the meeting.

Open the meeting you want to change and you will see the Sametime tab with all the information just as you entered it when you created (or last updated) the meeting. Make any changes and then resend the meeting invitation. When you send the meeting invitation, your changes will automatically be made in the Sametime meeting server.

If you changed the meeting password, the new password will also be added to the new meeting email invitation.

Deleting an IBM Sametime On

-line Meeting You may also delete your IBM Sametime On-line meeting just as you would for any meeting scheduled using Microsoft Outlook. One way to delete a meeting is to select the meeting in your calendar grid and press the “Delete” key on your keyboard.

When you delete the meeting from Outlook, it will also be automatically deleted in the Sametime meeting server.

IBM Lotus Sametime 7.5.1 Release Notes

Logging into the Sametime Meeting Server The first time you create an IBM Sametime On-line meeting you will be asked to provide information that will used to log you into the Sametime server. You will only need to provide this information once. It will be stored and reused for subsequent meeting requests.

The first time you send an invitation for an IBM Sametime On-line meeting you will see the log-in dialog.

Enter your Sametime user name, Password and Sametime server name in the appropriate text boxes. Then click the OK button. If you need help in determining your IBM Sametime server name contact your Sametime administrator.

If you should ever need to change your Sametime user name, Password or Sametime server name you may do so in the Meeting Options dialog (link to Meeting Options).

Recurring Sametime On-line Meetings When you create recurring meeting in Microsoft Outlook that is also an IBM Sametime On-line Meeting, the Sametime Server URL in the body of the resulting meeting invitation will vary from that of a single meeting. The URL for a recurring meeting is designed to help the meeting participants easily locate any particular instance of the meeting on the Sametime Meeting server.

If the recurring meeting is also restricted to only the meeting participants (link to description of “restricted” in meeting tab), the meeting URL will show all a list of all of the invitees meetings.

IBM Lotus Sametime 7.5.1 Release Notes

If the meeting chair person has directed that the recurring meeting is not to be listed on the Sametime server (link to description of “list meeting” in meeting tab), then the meeting URL will take the invitee to the Sametime server page that allows a search for the meeting.

If neither of these conditions apply, then 2 URLs will be presented, one will take the invitee to a list of all meetings in progress and the other to a list of all the meetings on the Sametime server.

Sametime task menu in Microsoft Office Smart Tags

(Sametime in Word/Excel/Power Point via Smart Tags)

A chat can be initiated from within a Word, Excel, or Power Point document, with any name appearing in the document, provided that the name corresponds to a Sametime user.

Type a name corresponding to a Sametime user in a document. For Excel and Power Point, the name must also be a user that has been emailed from Outlook, or has had an email received from. The name is underlined, and hovering over the name makes an icon appear.

IBM Lotus Sametime 7.5.1 Release Notes

Selecting the icon makes a drop-down appear, including a number of "Lotus Sametime" menu options. If the chosen name is a registered Sametime user, the user's availability status will be reflected in the menu options, and various Sametime chat capabilities will be listed. Select the desired option to launch a chat with that user.

The tags take a moment to determine the person's availability status. Tags will initially read "Checking user status...". After a few moments, the user's status will be retrieved and displayed, or if the user has not been located as a Sametime user, the tag will now read "User not found". A tag that stays in the "Checking user status..." or "User not found" states may also indicate a broken connection with the Sametime server.

If a name is ambiguous, where several matches in the directory might correspond to the name as it has been typed, a selection arrow will appear to choose which Sametime user the tag should correspond to. Once a selection has been made as to which Sametime user the tag should correspond to, the tag remembers this selection for the remainder of the document's session. If a mistake has been made, or the user wishes to choose a different Sametime user, an option appears that allows the tag to be cleared of its old choice by clicking "Choose different user". The tag will now once again display the initial selection arrow so a different user may be chosen.

The tag also allows operations through the Outlook Persona tag. Simply choose "Additional Actions" under any tag triggered from any Contact or email address in Outlook to see Sametime chat options.

IBM Lotus Sametime 7.5.1 Release Notes

Configuration options You can configure how you want Sametime and Sametime Meetings to launch when you start Outlook. You can also synchronize your contacts by either coping contacts from Outlook to Sametime or Sametime to Outlook.

Sametime Toolbar The Sametime toolbar options page is found by going to the tools/options menu. The Sametime options menu contains settings to control Sametime synchronization and launch settings.

Sametime Contact Settings

The Sametime Contact Settings group box contains the options for synchronization of Sametime contacts with the Outlook contact list. If synchronization is desired, there is a check box to enable the behavior. Select this check box and this will enable the radio buttons.

Automatically add new contacts -- Adds new contacts in outlook to the Sametime contact list automatically

Only add contacts with the following e-mail address suffix -- Adds only contacts with the specified filter. Any users with that filter in their e-mail address will be added to the Sametime contacts list

IBM Lotus Sametime 7.5.1 Release Notes

Startup Options

The Startup options group box contains options for behavior if Outlook starts but Sametime is not running.

Always launch Sametime when I start Outlook -- Allows you to always launch Sametime if it is not running

Prompt me to start Sametime -- Allows you to be prompted for the launch of Sametime if it is not running

Do Not start Sametime -- Configures the settings to run the toolbar without launching Sametime

If the prompt has been selected and Sametime is not running, you are presented with the following dialog

If you check “Do not ask me again” on this dialog and select “Yes”, the setting to always launch Sametime if it is not running will be set. If you check “Do not ask me again” on this dialog and select “No”, the setting to never launch Sametime if it is not running will be set. In either of these cases, you will not be prompted again unless you go back to the Options page/Sametime Toolbar and select “Prompt me to start Sametime” again.

IBM Lotus Sametime 7.5.1 Release Notes

Sametime Meeting The Sametime Meeting options page allows the user to change the Sametime Connection Settings and the behavior for synchronization between Outlook and Sametime Meetings.

Sametime Connection Settings

The Sametime Connection Settings group box displays the options for authentication with Sametime. Sametime requires you to authenticate in order to gain functionality that it provides. You can input/change the username, password, and the Sametime server.

Sametime Meeting Defaults

Checking this box replicates outlook meetings in Sametime.

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