HTC PM300 User guide

Pocket

User Manual

2

Please Read Before Proceeding

Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, ActiveSync,
Excel, Internet Explorer, MSN, Outlook, PowerPoint, and Word are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or other
countries.

THIS DEVICE IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX.

DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING.

YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S
OUTER CASING.

EXPLOSIVE ATMOSPHERES

When in any area with a potentially explosive atmosphere or where flammable materials
exist, the product should be turned off and the user should obey all signs and instructions.
Sparks in such areas could cause an explosion or fire resulting in bodily injury or even
death. Users are advised not to use the equipment at refueling points such as service or gas
stations, and are reminded of the need to observe restrictions on the use of radio equipment
in fuel depots, chemical plants, or where blasting operations are in progress. Areas with a
potentially explosive atmosphere are often, but not always, clearly marked. These include
fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas
where the air contains chemicals or particles, such as grain, dust, or metal powders.

PRIVACY RESTRICTIONS

Some countries require full disclosure of recorded telephone conversations, and stipulate
that you must inform the person with whom you are speaking that the conversation is being
recorded. Always obey the relevant laws and regulations of your country when using the
recording feature of your Pocket PC Phone.

Important Safety Precautions

When using this product, the safety precautions below must be taken to offset possible legal
liabilities and damages.

ELECTRICAL SAFETY

This product is intended for use when supplied with power from the battery. Other usage
may be dangerous and will invalidate any approval given to this product.

SAFETY IN AIRCRAFTS

Due to the possible interference caused by this product to an aircraft’s navigation system
and its communications network, using this device’s phone function on board an airplane is
against the law in most countries. If you want to use this device when on board an aircraft,
remember to turn off your phone by switching to Flight Mode.

ENVIRONMENT RESTRICTIONS

Do not use this product at gas or refueling stations. The use of this product is also prohibited
in fuel storehouses, chemical plants, and locations containing explosives.

SAFETY FOR ENVIRONMENTS

Do not use this product in gas stations, fuel depots, chemical plants or where blasting
operations are in progress, or in potentially explosive atmospheres such as fuelling areas,
below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air
contains chemicals or particles, such as grain, dust, or metal powders. Please be aware that
sparks in such areas could cause an explosion or fire resulting in bodily injury or even death.

ROAD SAFETY

Vehicle drivers in motion are not permitted to use telephony services with handheld devices,
except in the case of emergency. In some countries, using hands-free devices as an
alternative is allowed.

3

4

INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS

This product may cause medical equipment to malfunction. The use of this device is
forbidden in most hospitals and medical clinics.

NONIONIZING RADIATION

This product should be operated in the suggested normal condition only to ensure the
radiative performance and safety of the interference. As with other mobile radio transmitting
equipment, users are advised that for satisfactory operation of the equipment and for the
safety of personnel, it is recommended that no part of the human body be allowed to come
too close to the antenna during operation of the equipment.

Contents

Chapter 1 Getting Started 9

1.1 Getting to Know your Device and its Accessories ..................................10

1.2 About the SIM Card

1.3 Starting Up ..................................................................................................

1.4 The Today Screen .......................................................................................

1.5 Using the Programs ...................................................................................19

Chapter 2 Entering and Searching Information 23

2.1 Input Methods .............................................................................................24

2.2 Using the

2.3 Using

2.4 Using

2.5 Using Transcriber .......................................................................................

2.6 Using

2.7 Using Notes to Draw, Write, and Record Voice Notes ............................

2.8 Searching Information ...............................................................................31

Keyboard ...................................................................................25

Letter Recognizer ............................................................................25

Block Recognizer ............................................................................26

Phone Pad ........................................................................................28

and Battery ...............................................................13

15

17

26

31

5

6

Chapter 3 Using Phone Features 33

3.1 Using the Phone .........................................................................................34

3.2 Making a

3.3 Receiving a Call ..........................................................................................38

3.4 Smart Dialing ..............................................................................................

3.5 In-call Options ............................................................................................

3.6 Additional Dialing Information ..................................................................

Call ..............................................................................................36

Chapter 4 Synchronizing Information and Setting Up E-mail

Security 43

4.1 Setting Up ActiveSync ...............................................................................44

4.2 Synchronizing Information ........................................................................48

4.3 Synchronizing via Infrared and Bluetooth ...............................................52

4.4 Synchronizing Music, Video, and Pictures ..............................................53

4.5 Setting up E-mail Security .........................................................................54

Chapter 5 Managing Your Pocket PC Phone 57

5.1 Personalizing Your Pocket PC Phone ......................................................58

5.2 Adding and Removing Programs ..............................................................

5.3 Managing Memory ......................................................................................

5.4 Backing Up Files ........................................................................................

5.5 Protecting Your Pocket PC Phone ............................................................

5.6 Resetting Your

Pocket PC Phone .............................................................71

38

41

42

65

66

67

69

Chapter 6 Getting Connected 73

6.1 Connecting to the Internet ......................................................................... 74

6.2 Internet Explorer ......................................................................................... 77

6.3 Using

6.4 Using Bluetooth ..........................................................................................

6.5 Using Wi-Fi ..................................................................................................

6.6 Using

6.7 Using Terminal Services Client .................................................................

Comm Manager ...............................................................................79

80

87

Modem Link ......................................................................................91

96

Chapter 7 Exchanging Messages and Using Outlook 99

7.1 E-mail and Text Messages .......................................................................100

7.2 MMS

7.3 Pocket MSN Messenger ...........................................................................114

7.4 Calendar .................................................................................................... 115

7.5 Contacts .................................................................................................... 116

7.6 Tasks .......................................................................................................... 119

7.7 Notes .........................................................................................................121

Messages .........................................................................................108

Chapter 8 Experiencing Multimedia 125

8.1 Using Camera ...........................................................................................126

8.2 Using Pictures & Videos ..........................................................................136

8.3 Using Windows Media Player ..................................................................

140

7

8

Chapter 9 Using Other Applications 147

9.1 Word Mobile ..............................................................................................148

9.2 Excel Mobile .............................................................................................. 149

9.3 Viewing Slide Shows with PowerPoint Mobile ......................................150

9.4 Using ClearVue PDF .................................................................................

9.5 Using

9.6 Using

9.7 Using Voice Speed Dial ............................................................................

MIDlet Manager ..............................................................................152

ZIP ...................................................................................................156

Appendix 163

A.1 Regulatory Notices ................................................................................... 164

A.2 PC Requirement to Run ActiveSync 4.x ................................................. 168

A.3 Specifications ...........................................................................................

Index 171

151

159

169

Chapter 1

Getting Started

1.1 Getting to Know your Device and its

Accessories

1.2 About the SIM Card and Battery

1.3 Starting Up

1.4 The Today Screen

1.5 Using the Programs

10 Getting Started

1.1 Getting to Know your Device and its Accessories

1

15

14

6

16

7

8

9

17

2

3

4

5

11

1210

13

18

23

19

20

242221

Getting Started 11

No. Item Function

1 MMC/SD or SDIO

Card Slot

2 CAMERA Button Press to launch the camera; press again to take a photo or video clip,

3 Volume Controller Slide up or down to adjust the volume.

4 COMM MANAGER/

RECORD Button

5 Strap Holder Lets you attach a strap for carrying your device.

6 Notification LEDs Green and Amber LED for GSM standby, SMS message, GSM network

7 Touch Screen Tap the stylus on-screen to write, draw, or make a selection.

8 Left SOFT KEY Performs the command shown in the label above the button.

9 Right SOFT KEY Performs the command shown in the label above the button.

10 TALK Button Press to answer an incoming call or dial a number.

11 START Button

12 Navigation Control Press this multi-directional control up, down, left, or right to move through

13 OK Button Press to confirm your data entries, or to exit the program in use.

14 END Button Press to end a call.

15 Stylus Use the stylus to write, draw, or select items on the touch screen.

16 POWER Button Press to turn off your device temporarily. This switches your device to sleep

17 Infrared Port Lets you exchange file(s) or data with other devices wirelessly.

18 Car Antenna

Connector

19 Self-Portrait Mirror Turn the back side of your device to face yourself so that your image reflects

In this card slot, insert an MMC or SD card for storing data, or insert an SD
input/output card such as a network card.

depending on the specified capture mode.

Press to open Comm Manager; press and hold to record a voice note.

status, notification, and battery charging status.
Blinking Blue LED for Bluetooth system notification of powered-up and ready
to transmit radio frequency signal, and blinking Green for Wi-Fi status.

Press to open the Start menu.

menus, program instructions; carry out the selection by pressing the center
button.

mode. To turn it off completely, press and hold (for about 5 seconds).
When your device is in sleep mode, you can still use the phone function
to receive calls. When you turn off the device completely, all functions
including the phone will be unavailable for use.

You can connect your phone to a car antenna to have better reception
quality.

on the mirror when taking self-portrait shots.

12 Getting Started

No. Item Function

20 Camera Lens The camera lens on your device supports two shoot modes: Wide-angle

21 RESET Button With the stylus, press the RESET button to soft-reset your device.

22 Sync Connector Use this connector for synchronizing data or recharging the battery.

23 Earphone Jack Allows you to listen to audio media or use the phone’s hands-free kit.

24 Microphone Speak into the microphone when receiving or making a phone call or voice

Accessories

No. Accessory Function

1 AC adapter Converts AC to DC for recharging the battery.

2 USB cable Connects your device to a PC and synchronize data.

3 Stereo headset Provides a volume control jog dial and a Send/End button. You can use the

mode (normal) and Macro mode (close-up). To change the shoot mode,
push the switch up for wide-angle mode or down for macro mode.

recording.

1

2

3

button to pick up and hang up incoming and outgoing calls.

Getting Started 13

1.2 About the SIM Card and Battery

Always turn off your device before installing/replacing the battery and SIM card. Follow the
instructions in the Quick Start Guide to install a GSM SIM (Subscriber Identity Module) card
provided by your local network service provider and to install the battery.

The SIM card contains your phone number, service details, and phonebook/message
memory. Your device supports both 1.8V and 3V SIM cards. Some legacy SIM cards will not
function within your device. You should consult with your service provider for a replacement
SIM card. There may be fees for this service.

Your device contains a rechargeable Li-ion polymer battery. This device is designed to use
only manufacturer-specified original batteries and accessories. Battery performance depends
on many factors, including your wireless service provider’s network configuration, signal
strength, the temperature of the environment in which you operate your device, the features
and/or settings you select and use, items attached to connecting ports, and your voice, data,
and other program usage patterns.

Battery life estimates (approximations):

• Standby time: 150 -- 200 hours

• Talk time (Screen off): 3.5 -- 5 hours

Warning! To reduce risk of fire or burns.

• Do not attempt to open, disassemble, or service the battery pack.

• Do not crush, puncture, short external contacts, or dispose of in fire or water.

• Do not expose to temperatures above 60oC (140oF).

• Replace only with the battery pack designated for this product.

• Recycle or dispose of used battery as stipulated by local regulation.

To check the battery power

• Tap the battery level icon ( ) in the title bar of the Today screen.

• Alternatively, tap Start > Settings > Systems tab > Power.

14 Getting Started

Power Information

Charge the battery

New batteries are shipped partially charged. Before you can use your device, you need
to install and charge the battery. Some batteries perform best after several full charge/
discharge cycles. You can charge the battery by:

•

Connecting your device directly to an external power source.

• Connecting your device to a PC via the provided sync cable.

Low battery

When the low-battery warning appears, do the following:

• Immediately save your current data.

• Synchronize with your PC or connect the power adapter to charge the battery.

• Turn off your device.

Getting Started 15

1.3 Starting Up

Turn your device on and off

To turn on your device, press the POWER button. When you turn on your device for the first
time, you are asked to complete a calibration process. For more information, see “Calibrate
the device”.

To turn off your device, hold the POWER button for a few seconds. A message will then be
displayed, prompting you whether or not to turn off the device completely.

Note Quickly pressing the POWER button turns off your device temporarily and switches it to sleep

mode. You will still be able to receive messages and calls while your device is in sleep mode.

Calibrate the device

Calibrating the device screen involves tapping with the stylus the center of a cross as it
moves around the screen. This process ensures that when you tap the screen with your
stylus, the tapped item is activated.

If your device does not accurately respond to screen taps, follow these steps to re-calibrate
it:

1. Tap Start > Settings > System tab > Screen.

2. On the General tab, tap Align Screen, then follow the on-screen instructions to

complete the calibration.

Calibrating the device

16 Getting Started

Button lock

It is possible to lock the buttons on your device so that applications will not be accidentally
launched when the device is in sleep mode. Once you enable this feature, only the POWER
button can turn on your device.

To lock buttons when device is in sleep mode

• Tap Start > Settings > Personal tab > Buttons. On the Lock tab, select the Lock all

buttons except Power button check box.

To disable Button Lock

• Tap Start > Settings > Personal tab > Buttons. On the Lock tab, select Do not lock

buttons.

Manage screen settings

The device’s display has three orientation modes: Portrait, Landscape (right-handed), and
Landscape (left-handed). Portrait mode allows you to get a better view or a better operation

of certain programs, while Landscape mode may be optimal for viewing lengthy files.

Portrait mode

• To change the orientation, tap Start > Settings > System tab > Screen, and select the

orientation you want.

• To smooth the edges of screen fonts for many programs, on the ClearType tab, select

the Enable ClearType check box.

• To increase the readability or to see more content on the screen, on the Text Size tab,

adjust the text size by moving the slider.

Landscape mode

1.4 The Today Screen

The Today screen displays important information, such as upcoming appointments and
status indicators. You can tap a section on the screen to open the associated program.

• To access the Today screen, tap Start > Today.

• To customize the Today screen display, including the background image, tap Start >

Settings > Personal tab > Today.

Getting Started 17

10

1

6
7

8

9

11

2 3 4 5

12

1 Tap to open the Start menu.

2 Tap to view connectivity status.

3 Indicates the radio signal strength. Tap to

configure the phone settings.

4 Tap to adjust device/ringer volume.

5 Indicates the battery status. Tap to open the

Power Settings screen.

6 Displays the current date and time. Tap to set up

date, time, alarm, and more.

7 Tap to set owner information.

8 Your day at a glance with reminders. Tap to

open the related program: tasks, messages, and
appointments.

9 Tap to lock or unlock device.

: locked; : unlocked.

10 Tap to open the MSN Sign-in screen.

11 Tap to open the Calendar screen.

12 Tap to open the Contacts screen.

18 Getting Started

Indicators

The following are some of the status icons that you may see on the device.

Icon Description Icon Description

Battery is fully charged

Battery power is very low Maximum signal strength.

Battery charging No signal

Sound on Phone is turned off

Sound off No phone service

Ringer in vibration mode Searching for phone service

Connection is active Voice call in progress

Connection is not active Calls are forwarded

Synchronization in progress Call on hold

Synchronization error Missed call

GPRS (General Packet Radio Services)
available

GPRS in use Roaming

GPRS connecting Alarm

Wi-Fi connecting (arrows moving);
Wi-Fi connected

Wi-Fi on Device is unlocked

There are more notifications. Tap the
icon to view all.

New e-mail or text messages; SMS
notification of voice mail

Device is locked

Getting Started 19

The Start menu

The Start menu, located at the top-left corner of the Today screen, displays a list of
programs. You can start a program by scrolling through the programs list and then pressing
ENTER, or by tapping a program with the stylus.

1

2

3

4
5
6

1 Tap to switch to the Today screen.

2 Tap to start a program. The items displayed in

the Start menu can be customized by tapping

Start > Settings > Personal tab > Menus.

3 Tap to start a recently-used program.

4 Tap to view and select more programs that are

installed in your device.

5 Tap to change device settings.

6 Tap to see a Help topic for the current screen.

1.5 Using the Programs

Program indicators

The following are some of the icons for the programs that are already installed on your
device.

Icon Description

ActiveSync Synchronizes information between your device and a PC or the Exchange

Server.

Calculator Lets you perform basic arithmetic and calculations, such as addition, subtraction,
multiplication, and division.

Calendar Allows you to keep track of your appointments and create meeting requests.

Camera Snaps photos or shoots video clips with accompanying audio.

20 Getting Started

Icon Description

ClearVue PDF Enables you to view PDF files on your device.

Comm Manager Allows you to manage the device’s connection (including Wi-Fi, Bluetooth,

and ActiveSync), and switch to ringer/vibration mode.

Contacts Allows you to keep track of your friends and colleagues.

Download Agent Provides information about the download status and the downloaded

content from the Internet.

Excel Mobile Creates new workbooks or lets you view and edit Excel workbooks.

File Explorer Enables you to organize and manage files on your device.

Games Lets you play two pre-installed games: Bubble Breaker and Solitaire.

Help Enables you to see Help topics for a program on your device.

Internet Explorer Allows you to browse Web and WAP sites as well as download new

programs and files from the Internet.

MIDlet Manager Enables you to download and install Java applications, such as games and
tools, on your device.

Messaging Allows you to send and receive e-mail, MMS, and text messages.

Modem Link Allows you to use your device as a modem.

Notes Allows you to create handwritten or typed notes, drawings, and recordings.

Phone Lets you make and receive calls, switch between calls, and set up conference

calling.

Pictures & Videos Lets you view, organize, and sort picture and video files on your device
or a storage card. Captured photos are stored in the My Pictures folder, and video clips are
saved in the My Videos folder of your device.

Pocket MSN Lets you send and receive instant messages with your MSN Messenger
contacts, as well as access your hotmail account, if you have one.

Icon Description

PowerPoint Mobile Lets you view PowerPoint slides and presentations.

Search Enables you to search contacts, data, and other information on your device.

SIM Manager Allows you to manage the contacts that are stored on your SIM card. You can

also use this program to copy SIM contents to Contacts on your device.

Tasks Allows you to keep track of your tasks.

Terminal Services Client Allows you to log on a PC running Terminal Services or Remote

Desktop, and use all of the programs available on that PC from your mobile device.

Voice Speed Dial You can record voice tags so that you can dial a phone number or launch
programs simply by speaking a word.

Windows Media Player Lets you play back media files.

Word Mobile Lets you create, view, and edit Word documents.

Zip Enables you to save memory and free up storage space on your device by compressing

files in the conventional ZIP format.

Getting Started 21

22 Getting Started

Chapter 2

Entering and Searching

Information

2.1 Input Methods

2.2 Using the Keyboard

2.3 Using Letter Recognizer

2.4 Using Block Recognizer

2.5 Using Transcriber

2.6 Using Phone Pad

2.7 Using Notes to Draw, Write, and Record Voice Notes

2.8 Searching Information

24 Entering and Searching Information

2.1 Input Methods

When you start a program or select a field that requires text or numbers, the Input Panel
automatically becomes available. The Input Panel provides access to the various input
methods available on your device, including Block Recognizer, Keyboard, Letter
Recognizer, Phone Pad, and Transcriber. By default, the Input Panel icon appears on
the menu bar to indicate which input method is currently selected. The Input Selector arrow
(shown at the right side of the Input Panel icon) opens a list of available input methods.

Note Block Recognizer, Letter Recognizer and Transcriber may not be available in some languages.

To show or hide the Input Panel

• Tap the Input Panel icon on the menu bar.

Icon Input method

The on-screen keyboard

Letter Recognizer or Block Recognizer

Phone Pad

Transcriber

Input Panel (Keyboard)

Input Selector arrow

Input Panel icon

Entering and Searching Information 25

2.2 Using the Keyboard

The on-screen Keyboard is available when text entry is possible. You can enter text by
tapping keys on the keyboard that are displayed on the screen.

To enter text using the on-screen Keyboard

1. In a program, tap the Input Selector arrow, and tap Keyboard.

2. Enter text by tapping keys on the on-screen Keyboard.

To enlarge the on-screen Keyboard

1. Tap the Input Selector arrow, then tap Options.

2. In the Input method list, select Keyboard.

3. Tap Large keys.

2.3 Using Letter Recognizer

With Letter Recognizer, you can write individual letters, numbers, and punctuation, which
are then converted into typed text.

To use Letter Recognizer

1. From a program, tap the Input Selector arrow, and tap Letter Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

• Enter capital letters by writing in the ABC (left) area of the box.

• Enter lower case letters by writing in the abc (middle) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter punctuation and symbols by tapping in either area of the box and then writing

the desired character.

Note Letter Recognizer is available when text entry is possible.

For help with writing characters, tap the question mark near the writing area.

Tip

26 Entering and Searching Information

2.4 Using Block Recognizer

With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and
punctuation, which are then converted into typed text.

To use Block Recognizer

1. From a program, tap the Input Selector arrow, and tap Block Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

• Enter letters by writing in the abc (left) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter symbols and punctuation by tapping in either area of the box and then writing

the desired character.

Note Block Recognizer is available when text entry is possible.

Tip

For help with writing characters with Block Recognizer, tap the question mark near the writing

area.

2.5 Using Transcriber

Transcriber is a handwriting recognition program that allows you to write in cursive, print,

or a combination of both. Transcriber works transparently in the background of programs,
recognizing words with its integrated dictionary. When Transcriber is turned on, it interprets
stylus movement anywhere on the screen as handwriting input. For more information about
using Transcriber, see Help on your device.

To start Transcriber

1. Start a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow, and tap Transcriber. The Transcriber introductory

screen appears.

To write using Transcriber

1. In a program, position the cursor where you want text to appear.

2. Use the stylus to write anywhere on the screen. The handwriting will be converted to

text shortly after you lift the stylus from the screen.

Entering and Searching Information 27

To enter punctuation and symbols

Transcriber comes with an on-screen keyboard that provides an easy way to add punctuation
or a special symbol to existing text.

• From a program, tap on the Transcriber toolbar.

The keyboard remains visible until you tap the button again.

Tips • To reposition the keyboard, tap and hold the title bar, then drag to the desired location.

• When no text is selected, you can also open the keyboard by doing the

information about using Transcriber gestures, see Help on your device.

gesture. For more

To edit text

1. In a program, draw a line across the text you want to edit.

2. After you lift the stylus from the screen, the line will disappear and the selected text will

be highlighted.

3. Do either of the following:

• Rewrite the text.

• Use gestures to capitalize letters, insert a space, and so on. For information about

using Transcriber gestures, see Help on your device.

28 Entering and Searching Information

2.6 Using Phone Pad

Phone Pad provides a flexible, alternate method for entering information. Using Phone Pad,

you can easily switch between three input modes: T9, Multi-Tap, and Numeric, including a
list of symbols for greater convenience.

To start Phone Pad

1. Start a program that accepts text input, such as Notes.

2. Tap the Input Selector arrow, then tap Phone Pad.

Phone Pad, t9 mode

Tip Phone Pad can be started at any time, except when your device is in Camera mode or

displaying the Today screen.

Entering and Searching Information 29

Use T9 input mode

By default, the device Phone Pad is in T9 mode. It is the easiest and most convenient way
to enter text in English because it has the capability to enter text in alphanumeric format. As
you tap alphanumeric keys on the keypad, T9 tries to automatically match the letters you
have selected with the most likely completed word.

You can do the following by using the T9 input mode:

• To enter a word, tap the keys on the keypad.

• To insert a word in the current program screen, you can:

• Tap any word in the word list (directly above the keypad).

• Select a word, and tap or to insert the word.

• To enter a number, do any of the following:

• Tap and hold on the desired number key on the keypad.

• Select the numeric mode, and tap the number.

• To insert a space or tab, tap .

• To scroll through the word list, tap or .

• To enter a capital letter, tap .

• To add symbols, do any of the following:

• Tap to display the most frequently used symbols on the word list.

• Tap to choose a symbol from the entire list.

Use Multi-Tap input mode

Multi-Tap input mode is an alphabetic mode that allows you to manually enter individual
letters to form words.

Use Numeric input mode

Numeric input mode allows you to enter a number each time you tap a number key. You can

compile several numbers on the word list, then tap to insert the numbers at the current
cursor position on the screen.

30 Entering and Searching Information

Use the Options screen

You can customize various behaviors for Phone Pad, including the language database on
the Options screen. To access the Phone Pad Options screen, do any of the following:

• Tap and hold on the keypad.

• Tap the Input Selector arrow at the bottom of the screen, and tap Options. Next, on

the Input Method tab of the Input screen, tap Options.

The Options screen provides you with the following settings to set up:

• Turn on one-touch symbol entry. Select this check box to choose one symbol at a

time.

• Auto-hide matching word list. Select this check box to hide the word list after you

choose a word.

• Turn on screen tap sound. Select this check box to play a sound each time you tap a

key.

• Automatically add a space after selecting a word. Select this check box to add a

space automatically at the end of every word.

• Enable pop-up menu for deleting user-defined words. Select this check box to

display a pop-up (shortcut) menu whenever you tap a word that is in the user database.

Options screen

Entering and Searching Information 31

2.7 Using Notes to Draw, Write, and Record Voice Notes

Using Notes, you can draw directly on the screen, or write on the screen and save notes in
your own handwriting. You can also create a stand-alone recording (voice note) or you can
add a recording to a note.

For more information on what you can do with Notes, see “Notes” in Chapter 7.

2.8 Searching Information

You can search for files and other items stored in My Documents folder or on an installed
storage card of your device. You can search by file name or by words located in the item. For
example, you can search in e-mail messages, notes, appointments, contacts, and tasks, as
well as in online Help.

To search for a file or an item

1. Tap Start > Programs > Search.

2. In the Search for field, you can:

• Enter the file name, word, or other information you want to search for.

• Tap the down arrow icon ( ), and from the list, select one item that you have

looked for before.

3. In the Type field, you can tap the down arrow icon ( ) and select a data type from the

list to help narrow your search.

4. Tap Search. The system start searching the matched files in My Documents folder

and subfolders.

5. In the Results list, tap the item you want to open.

Note The storage card symbol is displayed next to the names of files saved on a storage card.

32 Entering and Searching Information

Chapter 3

Using Phone Features

3.1 Using the Phone

3.2 Making a Call

3.3 Receiving a Call

3.4 Smart Dialing

3.5 In-call Options

3.6 Additional Dialing Information

34 Using Phone Features

3.1 Using the Phone

Like a standard mobile phone, you can use your device to make, receive, and keep track of
calls and send SMS/MMS messages. You can also dial directly from Contacts, and easily
copy phonebook entries from your SIM card to Contacts on your device.

The Phone screen

From the Phone screen, you can access Call History, Speed Dial, and Phone settings. To
open the Phone screen, do one of the following:

• Tap Start > Phone.

• Press the TALK button ( ).

Enter your PIN

Most SIM cards are preset with a PIN (personal identification number) that is provided by
your wireless service provider. You need to enter the PIN whenever you use your device.

1. Enter the preset PIN assigned by your wireless service provider.

2. Tap Enter.

Note If your PIN is entered incorrectly three times, the SIM card will be blocked. If this happens, you

can unblock it with the PUK (PIN Unblocking Key) obtained from your wireless service provider.

Turn the phone function on and off

In many countries, you are required by law to turn off your phone on-board an aircraft.
Turning off the power doesn’t turn off the phone function.

Turning off the phone function sets your device to flight mode. In this mode, you can use all
device functions except for the phone function.

• Tap the Signal icon ( ) then tap Comm Manager. On the Comm Manager screen,

tap the Phone button to turn off the phone function.

• To resume call function, turn on the phone function by tapping the Phone button again

on the Comm Manager screen.

TALK button

Using Phone Features 35

Adjust the device volume

1. Tap the Speaker icon ( ).

2. Under Volume, do the following:

• Adjust the phone volume (

desired volume level.

• Tap On, Vibrate, or Off to change both the system and ringer volume settings.

Volume adjustment

Notes • To adjust the conversation phone volume, you must do it during a call. Adjusting the volume at

• When you activate Vibrate mode, sound will automatically be muted and your device will

another time will affect the ring, notification, and MP3 sound levels.

vibrate when an incoming call is received. The Vibrate icon (
indicate that Vibrate mode is activated.

) or device volume ( ) by moving the slider to the

) will appear in the title bar to

36 Using Phone Features

3.2 Making a Call

With your device, you can make a call from Phone, Contacts, Speed Dial, Call History,
and SIM Manager.

Make a call from Phone

1. Tap Start > Phone.

2. On the Phone screen, tap the desired phone number, and tap the Talk button.

Phone screen

Talk button

Tip If you tap a wrong number, tap the Back arrow (

time. To delete all the numbers, tap and hold the Back arrow.

) to erase individual numbers one at a

Make a call from Contacts

Tap Start > Contacts, then do one of the following:

• Press NAVIGATION up or down to select a contact, and press TALK twice (once to

send the number to the Phone keypad, and once to dial the number).

• Tap the desired contact in the contacts list, and tap the phone number that you want to

call.

• Tap and hold the desired contact, and on the shortcut menu, tap Call Work, Call

Home, or Call Mobile.

Using Phone Features 37

To choose one of the numbers of a contact to dial

By default, the mobile telephone number (m) of a contact is dialed when you make a call
from Contacts. However, you can specify that a different phone number is used instead.

1. Tap Start > Contacts.

2. Press NAVIGATION up or down to select the contact.

3. Press NAVIGATION left or right. The letters representing the number will change as

you scroll through them.

Make a call from Call History

1. On the Phone screen, tap the Call History button.

2. Tap Menu > Filter and tap a category.

3. Scroll to the desired contact or phone number, and tap Call.

Make a call from Speed Dial

Use Speed Dial to call frequently-used numbers with a single tap. For example, if you assign
a contact to the location 2 in Speed Dial, you can simply tap and hold on the Phone

screen to dial the contact’s number. Before you can create a Speed Dial entry, the number
must already exist in Contacts.

To create a Speed Dial entry

1. On the Phone screen, tap Speed Dial.

2. Tap Menu > New.

3. Tap a contact. Select the phone number for which you want to create a Speed Dial.

4. In the Location box, select an available location for the new Speed Dial.

Note Location 1 is generally reserved for your voice mail, and Speed Dial will designate the next

available location by default. If you want to place a number in a position that is already occupied,
the new number will replace the number that is already there.

• To create a Speed Dial entry from Contacts, tap and hold the contact name, tap Add to

Tips

• To delete a Speed Dial entry, in the Speed Dial list, tap and hold the desired entry, and tap

Speed Dial, then select the phone number for which to create a Speed Dial and an available

location for the new Speed Dial.

Delete.

38 Using Phone Features

Make a call from SIM Manager

SIM Manager allows you to view the contents of your SIM card, transfer SIM phonebook

entries to Contacts on your device, and make a call from your SIM card.

To place a call to a SIM contact

1. Tap Start > Programs > SIM Manager. Wait for your SIM card contents to load.

2. Tap and hold the name or phone number of the person you want to call, and tap Call.

3.3 Receiving a Call

When you receive a phone call, a message will appear, giving you the option to either
answer or ignore the incoming call.

To answer or reject an incoming call

• To answer the call, tap Answer, or press TALK on the device.

• To reject the call, tap Ignore, or press END on the device.

To end a call

Once an incoming or outgoing call is in progress, you can tap End or press END on the
device to hang up.

3.4 Smart Dialing

Smart Dialing is a program that makes it easy for you to dial a phone number. When you

start entering numbers, Smart Dialing will automatically search and sort the contact entries
on the SIM card, in Contacts, and the phone numbers in Call History (including incoming,
outgoing, and missed calls). You can then select the desired number or contact from the
filtered list to dial.

Start Smart Dialing

Open the Phone screen and tap the first digit of the number you want to dial, and the Smart
Dialing panel will appear automatically. You can size the panel according to your need by

tapping the arrow icon .

Using Phone Features 39

Normal panel

Enlarged panel

Smart Dialing starts looking for numbers that match the sequence you have entered. Each
time you tap an additional digit or delete a digit, the search is renewed and the result is
re-displayed. The list may include phone numbers and/or contact names associated with
matching number sequences.

To make a call or send a text message using Smart Dialing

1. Begin entering the first few numbers.

2. In the Smart Dialing panel, browse the list by tapping the arrows ( / ) or pressing

NAVIGATION up or down to select the desired contact or phone number.

3. The highlighted item will move one line when you press NAVIGATION up or down; the

highlighted item will scroll one page when you tap the arrows.

4. Do one of the following:

• When the correct contact is selected, tap Talk.

• To call a different phone number associated with the selected contact, tap and hold

the selected contact, and tap the phone number you want to call.

40 Using Phone Features

Tap and hold the contact to pop up the shortcut menu

• To send a text message to the selected contact, tap and hold the contact, and tap

Send Text Message

Tip

To view or edit information associated with the selected contact, tap the contact’s name on the
shortcut menu (applies only to entries stored in Contacts on your device).

Set up Smart Dialing

1. On the Phone screen, tap Menu > Smart

Dialing Options.

2. On the Options tab, select the Enable Smart

Dialing check box.

• Select the Enable drag-scroll check box to

scroll in the matched list by dragging.

• Select the Enable double-click for dialing

check box to make a call by double-clicking
the item in the matched list.

• In Scroll unit, you can set the amount of

scrolling when tapping the arrows ( / ).

.

Smart dialing options

Using Phone Features 41

3.5 In-call Options

To put a call on hold

Your device notifies you when you have another incoming call, and gives you the choice
of rejecting or accepting the call. If you are already on a call and accept the new call, you
can choose to switch between the two callers, or set up a conference call between all three
parties.

1. Tap Answer to take the second call, and put the first one on hold.

2. To end the second call and return to the first call, tap End or press END on the device.

To switch between two calls

• Tap Swap.

To set up a conference call

1. Either put a call on hold, and dial a second number; or, accept a second incoming call

when you already have one in progress.

2. Tap Conference.

Note Not all service providers support conference calling. Contact your service provider for details.

To turn on and off the Speakerphone

The built-in Speakerphone on your device allows you to talk hands-free or lets other people
listen to the conversation.

• During a call, tap Speaker On, or press and hold TALK until the speakerphone turns

on. The speakerphone icon (

• To turn off the speakerphone, tap Speaker Off, or press and hold TALK again until the

speakerphone turns off.

Warning! To avoid damage to your hearing, do not hold your device against your ear when the

Speakerphone is turned on.

) appears in the title bar.

42 Using Phone Features

To mute a call

You can turn off the microphone during a call, so that you can hear the caller but the caller
cannot hear you.

• During a call, tap Mute.

• When the microphone is turned off, the mute icon (

Unmute to turn on the microphone again.

3.6 Additional Dialing Information

Make an emergency call

• Enter the international emergency number for your locale, and tap Talk.

Tip Additional emergency numbers may be included in your SIM card. Contact your service provider

for details.

Make an international call

1. Tap and hold on the Phone keypad until the + sign appears. The + replaces the

international prefix of the country that you are calling.

2. Enter the full phone number you want to dial, and tap Talk. The full phone number

includes country code, area code (without the leading zero, if any) and phone number.

) appears on the screen. Tap

Chapter 4

Synchronizing Information and

Setting Up E-mail Security

4.1 Setting Up ActiveSync

4.2 Synchronizing Information

4.3 Synchronizing via Infrared and Bluetooth

4.4 Synchronizing Music, Video, and Pictures

4.5 Setting up E-mail Security

44 Synchronizing Information and Setting Up E-mail Security

4.1 Setting Up ActiveSync

ActiveSync synchronizes information on your device with information on your PC such

as Outlook content. ActiveSync can also synchronize over a wireless or cellular network
with Microsoft Exchange Server if your company or service provider is running Microsoft
Exchange Server with Exchange ActiveSync.

Specifically, you can use ActiveSync to:

• Synchronize information, such as Outlook E-mail, Contacts, Calendar, or Tasks

information on your device with your PC, as well as pictures, video, and music.

• Synchronize Outlook E-mail, Contacts, Calendar appointments, and Tasks on your

device directly with Exchange Server so that you can stay up to date even when your
PC is turned off.

• Copy files between your device and your PC.

• Select which types of information are synchronized and specify how much information

is synchronized. For example, you can choose how many weeks of past Calendar
appointments to synchronize.

• Add and remove programs on your device. For details, see Chapter 5, “Adding and

Removing Programs.”

To install and set up ActiveSync on the computer

1. Install ActiveSync on your PC, as described on the Getting Started CD.

2. After Setup completes, the

Synchronization Setup Wizard
automatically starts when you connect
your device to the PC. The wizard will
guide you to create a synchronization
relationship between your computer and
device. Click Next.

3. Do not select the Synchronize directly

with a server running Microsoft
Exchange Server check box if you will

synchronize your device with a computer.
Just click Next, then skip to step 8.

Synchronizing Information and Setting Up E-mail Security 45

4. If you will synchronize your device with Exchange Server, select the Synchronize

directly with a server running Microsoft Exchange Server check box, then click
Next.

5. On the Exchange server credentials screen, enter the Exchange server address, your

user name and password, and the domain name.

If you do not know what the Exchange server address and domain are, you can check

with your network administrator, or you can check them in your computer by doing the
following:

• In Outlook, click Tools > E-mail Accounts.

• Select View or change existing e-mail accounts.

• Double-click Microsoft Exchange Server.

• On the Exchange Server

Settings screen, you will
see the Exchange Server
name.

• To check the domain name, click Start > Settings > Control Panel, then double-

click System.

46 Synchronizing Information and Setting Up E-mail Security

• In the System Properties dialog box, click the Computer Name tab. You will then

see the domain name.

6. On your device, you also need to enter the Exchange server settings. For information

about this, see “To synchronize directly with Exchange Server.”

7. On the Synchronization Setup Wizard, click Next.

8. Select the information types to synchronize between your device and computer.

Information types on the PC

If you will synchronize your device with both your computer and Exchange Server, do

the following:

Synchronizing Information and Setting Up E-mail Security 47

• For the Contacts, Calendar, E-mail, and Tasks items, choose whether to

synchronize them with the computer or with the Exchange Server. These items
cannot be synchronized to both.

• Select the check boxes of the other information types if you want to synchronize

them with your computer.

Information types on the PC and Exchange Server

9. Click Next.

10. Click Finish.

When you finish the wizard, ActiveSync synchronizes your device automatically. Once
synchronization completes, you can disconnect your device from your PC.

48 Synchronizing Information and Setting Up E-mail Security

4.2 Synchronizing Information

When you connect your device to the PC using a USB or serial cable, an infrared
connection, or a Bluetooth connection, ActiveSync will immediately synchronize. While your
device is connected, ActiveSync synchronizes every time you make a change on either the
PC or your device.

To manually start and stop synchronization

1. Connect your device to the PC:

• To synchronize Outlook information and other local information on the PC, including

media files, connect your device to the PC using Bluetooth, infrared (IR) or a cable.

• If you are synchronizing directly with Exchange Server, you can use this connection

to the PC to "pass through" to the network, or you can synchronize without
connecting to the PC over a cellular network.

2. In ActiveSync, tap Sync. To end synchronization before it completes, tap Stop.

Synchronize Outlook information with the computer

If you have set up a synchronization relationship between your device and the PC,
synchronization keeps Outlook information up-to-date on both of them.

You can also set up your device to synchronize with more than one PC or with a combination
of one or more PCs and Exchange Server. When synchronizing with multiple computers,
the items that you synchronize will appear on all of the computers with which they are
synchronized. For example, if you have set up synchronization with two PCs (PC1 and PC2),
which have different items, and you synchronize Contacts and Calendar on your device with
both computers, the result is as follows:

Location New state

PC1

PC2

Pocket PC
Phone

All Outlook contacts and calendar appointments that were on PC2 are now also on
PC1.
All Outlook contacts and calendar appointments that were on PC1 are now also on
PC2.
All Outlook contacts and calendar appointments from both PC1 and PC2 are on your
device.

Note Outlook e-mail can be synchronized with only one computer.

Synchronizing Information and Setting Up E-mail Security 49

To change which information is synchronized

ActiveSync synchronizes a limited amount of information by default to save storage space on
your device. You can change the amount of information that is synchronized by performing
the following steps.

Note Before changing synchronization settings on your device, disconnect it from your PC.

1. In ActiveSync on your device, tap Menu > Options.

2. Do one or both of the following:

• Select the check box for any items you want to synchronize. If you cannot select

a check box, you might have to clear the check box for the same information type
elsewhere in the list.

• Clear the check box for any items you want to stop synchronizing.

• To stop synchronizing with one PC completely, tap the PC and tap Delete.

Notes • Outlook e-mail can be synchronized with only one computer.

• To change available synchronization settings, select the type of information and tap Settings.

50 Synchronizing Information and Setting Up E-mail Security

Synchronize Outlook information with Exchange Server

You can set up synchronization with Exchange Server on your device if it is available to
you through your company or wireless service provider. However, you should first ask your
administrator or check your computer for the following information and then carry on with
the steps: Exchange Server name, domain name, your user name, and password. (For
information about how to check the Exchange server name and domain on your PC, see “To
install and set up ActiveSync on the computer.”)

Note Before changing synchronization settings on your device, disconnect it from your PC.

To synchronize directly with Exchange Server

1. In ActiveSync on your device, tap

synchronization with Exchange Server, this will say

2. In Server address, enter the name of the server running Exchange Server, and tap

Next.

3. Enter your user name, password, and domain, and tap Next. To change the rules for

resolving synchronization conflicts, tap

4. Select the check boxes for the types of information items that you want to synchronize

with Exchange Server.

5. To change available synchronization settings, select the type of information, and tap

Settings.

6. Tap Finish.

Menu > Configure Server. If you have not yet set up

Advanced.

Schedule synchronization with Exchange Server

You can schedule information to be synchronized automatically between your device and the
Exchange Server, or schedule synchronization at regular time intervals. Choose between
these two methods, depending on your e-mail volume and which method you think is more
cost-effective.

To receive e-mails and synchronize other information instantly

The Direct Push technology (Push E-Mail feature) enables you to receive new e-mails on
your device as soon as they arrive in your Inbox on the Exchange Server. With this feature,
items such as contacts, calendar and tasks are also immediately updated onto your device
when these items have been changed or new entries have been added on the Exchange
Server. To make Direct Push work, you need to have a GPRS connection on your device.

Add Server Source.

Synchronizing Information and Setting Up E-mail Security 51

The Direct Push feature works for your device, if your private network such as your
corporate network is using Microsoft Exchange Server Service Pack 2 (SP2) with Exchange
ActiveSync, and after your first full synchronization with the Exchange Server.

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select As items arrive in the Peak times and Off-peak times boxes.

Note When the GPRS and Wi-Fi connections are turned on at the same time, the Direct Push feature

will always go through GPRS, for which you could be charged as per your network operator’s
service plan.

To schedule synchronization at regular time intervals

You can set how often to synchronize during Peak times (which usually refer to your working
hours) when e-mail volume is high, as well as Off-peak times when e-mail volume is low.

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select a shorter time interval in the Peak times box for you to be able to receive e-

mails more frequently.

3. Select a longer interval in the Off-peak times box.

Tip To set the days and hours that make up your peak and off-peak times, tap Adjust peak times to

fit your schedule.

52 Synchronizing Information and Setting Up E-mail Security

4.3 Synchronizing via Infrared and Bluetooth

You can connect your device to the PC to synchronize using the local wireless technologies,
such as infrared (IR) and Bluetooth. These technologies have almost similar but slightly
different requirements.

To synchronize with a computer via infrared

1. Follow the instructions in ActiveSync Help on the computer for setting up your

computer to receive infrared beams.

2. Line up the infrared (IR) ports of your device and your computer so that they are

unobstructed and within close range.

3. On your device, tap Start > Programs > ActiveSync.

4. Tap Menu > Connect via IR.

5. Tap Sync.

To synchronize with a computer via Bluetooth

1. Follow the instructions in ActiveSync Help on the computer for configuring Bluetooth on

your computer to support ActiveSync.

2. On your device, tap Start > Programs > ActiveSync.

3. Tap Menu > Connect via Bluetooth. Make sure the Bluetooth function of both your

device and the computer are turned on, and they are within close range.

4. If this is the first time you have connected to this computer via Bluetooth, you must

first complete the Bluetooth wizard on your device and set up a Bluetooth partnership
between your device and the computer. For more information about creating a
Bluetooth partnership, see Chapter 6.

Notes • To preserve battery power, turn off Bluetooth when not in use.

• To connect and synchronize your device with a computer via Bluetooth, your computer must

have a Bluetooth adapter or dongle.

Synchronizing Information and Setting Up E-mail Security 53

4.4 Synchronizing Music, Video, and Pictures

If you want to carry your music or other digital media with you along while you travel,
ActiveSync works with Windows Media Player to synchronize music, video, and pictures with
your device.

Other than selecting the Media information type in ActiveSync to be synchronized, all
media synchronization settings must be set in Windows Media Player. Before media can be
synchronized, you must do the following:

• Install Windows Media Player Version 10 on the PC.

• Connect your device to the PC with a USB cable. If your device is currently connected

using Bluetooth or infrared, you must end that connection before media can be
synchronized.

• Insert a storage card into your device (32MB or larger is recommended).

• Set up a sync partnership between the storage card and Windows Media Player.

Change Media synchronization settings

Once you select the Media information type in ActiveSync to be synchronized, any of
your favorite music, video, and picture files in Windows Media Player playlists can be
synchronized. All you have to do is set up synchronization in Windows Media Player for
those media files.

To set up a sync relationship with a storage card

1. On the computer, open

Windows Media Player.

2. Click the Sync tab.

3. Select the storage card.

4. Click Set up Sync.

5. Choose whether to

synchronize automatically or
manually.

For information about using Windows Media Player on your device, see Chapter 8.

54 Synchronizing Information and Setting Up E-mail Security

4.5 Setting up E-mail Security

Windows Mobile on your device protects your Outlook e-mails through Secure/Multipurpose
Internet Mail Extension (S/MIME), which allows you to digitally sign your messages as well
as encrypt them.

Using authorization keys and certificates, S/MIME allows you to digitally sign your e-mail
messages to prove your identity to the recipients. Authorization keys are also used when
encrypting messages to improve privacy and prevent undue tampering or hacking of your
messages. You can encrypt a message with or without a certificate. However, to read an
encrypted message, you need a valid certificate for decrypting e-mail messages.

Note S/MIME encryption and digital signatures for Windows Mobile-based devices are available only

with Exchange Server 2003 Service Pack 2 or a later version that supports S/MIME. If you aren’t
using one of these products, or have not yet synchronized, these options are unavailable.

Digitally sign and encrypt all messages

ActiveSync allows you to set up S/MIME e-mail encryption and signing. You will have to
obtain a valid certificate for signing or encrypting e-mail before you will be able to sign or
encrypt mail successfully.

1. Tap Start > Programs > ActiveSync.

2. Tap Menu > Options.

3. Select the E-mail information type, and tap Settings. On the E-mail Sync Options

screen, tap Advanced.

Synchronizing Information and Setting Up E-mail Security 55

4. Do one or both of the following:

• To sign all your outgoing e-mail messages so that recipients can be certain that the

messages were sent by you and have not been altered in any way, select the Sign
all outgoing e-mail messages check box.

• To encrypt all your outgoing e-mail messages so that the contents of your messages

are protected from being viewed by anyone other than the intended recipients,
select the Encrypt all outgoing e-mail messages check box.

5. Tap Choose Certificate to select a certificate for signing or encrypting outgoing e-mail

messages.

You can select certificates to sign or encrypt e-mail messages individually if you do

not choose to sign or encrypt all outgoing e-mail. For information about signing and
encrypting individual messages, see “Individually sign and encrypt a message” in
Chapter 7.

56 Synchronizing Information and Setting Up E-mail Security

Chapter 5

Managing Your Pocket PC Phone

5.1 Personalizing Your Pocket PC Phone

5.2 Adding and Removing Programs

5.3 Managing Memory

5.4 Backing Up Files

5.5 Protecting Your Pocket PC Phone

5.6 Resetting Your Pocket PC Phone

58 Managing Your Pocket PC Phone

5.1 Personalizing Your Pocket PC Phone

Customize the Today screen

The Today screen shows your upcoming appointments, active tasks, and information about
e-mail messages. You can customize the Today screen on your device.

To customize the Today screen

1. Tap Start > Settings > Personal tab > Today.

2. On the Appearance tab, select the desired theme for the background of the Today

screen.

3. On the Items tab, select the items you want to appear on the Today screen.

Tip To change the order of items displayed on the Today screen, tap the item, and tap Move Up or

Move Down.

To add a custom background image

You can use one of your own pictures as the background image on the Today screen. Be
aware that pictures can affect the readability of text on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Select the Use this picture as the background check box, and tap Browse to view a

list of your picture files.

3. Tap the file name of the picture you want to use.

4. Tap OK.

To set options for displaying appointments on the Today screen

If you have a large number of appointments, you may want to specify the kind of
appointments that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Calendar and tap Options.

4. Do any of the following:

• Select Next appointment to show only the next appointment in your schedule, or

Upcoming appointments to show multiple appointments.

• Clear the Display all day events check box if you do not want to display all-day

events.

Managing Your Pocket PC Phone 59

To set options for displaying tasks on the Today screen

If you have a large number of tasks, you may want to specify the kind of tasks that are
displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Tasks and tap Options.

4. Do any of the following:

• Under Display number of, select the type of tasks you want to appear on the Today

screen.

• In the Category list, select whether to display only tasks assigned to a specific

category or to display all tasks.

Customize the Start menu

You can choose which items appear in the Start menu.

1. Tap Start > Settings > Personal tab > Menus.

2. Select the check boxes of the items you want to appear in the Start menu. You can

select up to seven items.

Tip You can also create folders and shortcuts to appear on the Start menu. In ActiveSync on your

PC, click Explore. In the Mobile Device window, double-click My Windows Mobile-Based
Device > Windows > Start Menu, then create the folders and shortcuts that you want. You will
see the added items after you synchronize.

Why is the device name important?

The device name is used to identify the device in the following situations:

• Synchronizing with a PC

• Connecting to a network

• Restoring information from a backup

Note If you synchronize multiple devices with the same PC, each device must have a unique name.

To change the device name

1. Tap Start > Settings > System tab > About.

2. Tap the Device ID tab.

3. Enter a name.

60 Managing Your Pocket PC Phone

Note The device name must begin with a letter, consist of letters from A to Z, numbers from 0 to 9,

and cannot contain spaces. Use the underscore character to separate words.

Set Date / Time / Language / Regional Options

You can set up the correct date, time, language, and regional settings according to your use.

To set the time and date

1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.

2. Select the correct time zone and change the date or time.

Note During synchronization, the time on your device is updated with the time on your PC.

To set an alarm

1. Tap Start > Settings > System tab > Clock & Alarms > Alarms tab.

2. Tap <Description> and enter a name for the alarm.

3. Tap the day of the week for the alarm. You can select multiple days by tapping each

desired day.

4. Tap the time to open a clock and set the time for the alarm.

5. Tap the alarm icon ( ) to specify the type of alarm you want. You can choose a

flashing light, a single sound, a repeating sound, or vibration.

6. If you choose to play a sound, tap the list next to the Play sound check box and tap

the sound you want.

To set the time and date for a different location

If you visit or communicate with someone in a particular time zone often, you can select it as
your visiting time zone.

1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.

2. Tap Visiting.

3. Select the correct time zone and change the time or date.

To change language and regional settings

The style in which numbers, currency, dates, and times are displayed is specified in regional
settings.

1. Tap Start > Settings > System tab > Regional Settings.

2. On the Region tab, select your region and language.

Managing Your Pocket PC Phone 61

3. The region you select determines which options will be available on the other tabs.

4. To customize settings further, tap the appropriate tabs and select the desired options.

Personal and system settings

To reassign programs or shortcuts to program buttons

Your device may come with programs already assigned to hardware buttons. You can
customize these buttons to open the programs you use most, or to perform certain shortcuts
such as changing the screen orientation, opening the Today screen, or opening Input Panel.

1. Tap Start > Settings > Personal tab > Buttons.

2. A list of buttons and their current assignments are displayed on the Program Buttons

tab.

3. Tap the button you want to reassign. To help you identify the buttons, there are

numbers and icons representing the original function of the button.

4. In the Assign a program box, tap the program or shortcut you want to assign.

5. Tap OK.

To increase or decrease the size of text on the screen

1. Tap Start > Settings > System tab > Screen > Text Size tab.

2. Move the slider to increase or decrease the text size.

To choose how to be notified about events or actions

1. Tap Start > Settings > Personal tab > Sounds & Notifications.

2. On the Sounds tab, choose how you want to be notified by selecting the appropriate

check boxes.

3. On the Notifications tab, in Event, tap an event name and choose how you want to

be notified by selecting the appropriate check boxes. You can choose from several
options, such as a special sound, a message, or a flashing light.

Tip Turning off sounds and the flash light helps conserve battery power.

62 Managing Your Pocket PC Phone

To adjust the speed for scrolling

Pressing and holding NAVIGATION up or down (Up/Down control) scrolls through the items
in a list. Follow these steps to set the scrolling speed.

1. Tap Start > Settings > Personal tab > Buttons > Up/Down Control tab.

2. Do one of the following:

• Under Delay before first repeat, move the slider to shorten or lengthen the time

that elapses before scrolling begins.

• To change the time it takes to scroll from one item to the next, under Repeat rate,

move the slider to adjust the speed.

To find the operating system version number

• Tap Start > Settings > System tab > About.

The version of the operating system on your device is shown near the top of the About
screen.

To get detailed device information

• Tap Start > Settings > System tab > About.

The Version tab displays important device information, including the type of processor and
the amount of memory that is installed.

To make the battery last longer

• Tap in the title bar of the Today screen. On the Advanced tab of the Power settings

screen, you can specify when your device turns off to conserve battery power. For
optimum conservation, specify 3 minutes or less.

• Use the AC adapter to plug your device into external power whenever possible,

especially when using an MMC/SD card or when using a modem or other peripherals.

• Adjust the backlight settings.

To adjust the brightness of the backlight

1. Tap in the title bar of the Today screen.

2. On the Power settings screen, tap the Backlight link near the bottom of the screen.

3. On the Brightness tab, move the slider right to increase the brightness, or left to

decrease the brightness.

Managing Your Pocket PC Phone 63

To set the backlight to dim after a time delay

1. Tap in the title bar of the Today screen.

2. On the Power settings screen, tap the Backlight link near the bottom of the screen.

3. Tap the Battery power tab, or the External power tab.

4. Select the Turn off backlight if device is not used for check box, and specify the

time delay.

Phone settings

You can customize phone settings, such as the ring type and ring tone to be used for
incoming calls, and the keypad tone to be used when entering phone numbers. Open the
Phone program to customize these settings.

To change the ring tone

1. On the Phone screen, tap Menu > Options > Phone tab.

2. In the Ring tone list, tap the sound you want to use.

Tip To use custom *.wav, *.mid, *.mp3, or *.wma files as ring tones, use ActiveSync on your PC to

copy the files to the /Windows/Rings folder on your device. Next, select the sound from the Ring
tone list. For more information about copying files to your device, see ActiveSync Help on your
PC.

To change the ring type

You can change the way that you are notified of incoming calls. For example, you can
choose to be notified by a ring, a vibration, or a combination of both.

1. On the Phone screen, tap Menu > Options > Phone tab.

2. In the Ring type list, tap the desired option.

To change the keypad tone

You can change the tone you hear when entering a phone number on the keypad. If set
to Long tones, the tone is heard continuously for as long as the number on the keypad is
pressed. Use this setting if you are having trouble accomplishing tasks that rely on tones
from your phone such as accessing messages from an answering machine. If set to Short
tones, the tone is heard only for one or two seconds. If set to Off, no tone will be heard.

1. From the Phone keypad, tap Menu > Options > Phone tab.

2. In the Keypad list, tap the option you want.

64 Managing Your Pocket PC Phone

Phone services

Phone Services, such as Call Waiting, enable you to choose how to handle all incoming calls
on your device.

To choose the services

1. Tap Start > Settings > Personal tab > Phone > Services tab.

2. Select the service you want to use, then tap Get Settings.

Networks

You can view available mobile phone networks, determine the order in which your device
accesses another network if the current one is unavailable, and specify whether you want
to change networks manually or automatically. For more information about network settings,
see Help on your device.

To change phone network settings

1. Tap Start > Settings > Personal tab > Phone > Network tab.

2. By default, your device displays the current network as offered by your service

provider. You can customize to set your preferred network.

To set preferred networks

1. Tap Start > Settings > Phone > Network tab. By default, the Network selection field

is set to Automatic. However, you can set it to Manual to choose your own network at
any point of time.

2. Tap Set Networks.

3. Select the networks on the Phone: Preferred networks screen and sort them

according to your preference.

4. Tap OK.

Managing Your Pocket PC Phone 65

5.2 Adding and Removing Programs

Before you purchase additional programs for your device, you should note the model
name of your device, the version of Windows Mobile software running on it, and the type
of processor. This information will help you select a program that is compatible with your
device. For more information, see “To get detailed device information” and “To find the
operating system version number” in this chapter.

Programs available for purchase usually include a Setup program (commonly named "setup.
exe") that you must first install on your PC. You can then use ActiveSync to add programs to
your device, or add a program directly from the Internet.

To add programs

1. Download the program to your PC (or insert the CD or disk that contains the program

into your PC). You may see a single
versions of files for different device types and processors. Be sure to select a program
designed for your device and processor type.

2. Read any installation instructions or documentation that comes with the program. Many

programs provide special installation instructions.

3. Connect your device to the PC.

4. Double-click the *.exe file.

• If the executable file is an installation wizard, follow the instructions on the screen.

Once the program has been installed on your PC, the wizard will automatically
transfer the program to your device.

• If an installation wizard does not start, you will see an error message stating that the

program is valid but that it is designed for a different type of computer. You will need
to copy this program to your device. If you cannot find any installation instructions
for the program, use ActiveSync to copy the program file to the Program Files folder
on your device.

*.exe file, a *.zip file, a Setup.exe file, or several

66 Managing Your Pocket PC Phone

To remove programs

You can only remove programs that you installed. Programs that come with your device
cannot be removed.

1. Tap Start > Settings > System tab > Remove Programs.

2. In the Programs in storage memory list, select the program you want to remove, and

tap Remove.

3. Tap Yes. If another confirmation message appears, tap Yes again.

5.3 Managing Memory

You may need to stop a program if it becomes unstable or the program memory is low.

To see how much memory is available

• Tap Start > Settings > System tab > Memory.

• On the Main tab, the amount of memory allocated to file and data storage versus

program storage is displayed, as well as the amount of memory in use versus the
available memory.

To see available storage card memory

You can see how much memory is available on a storage card that is inserted in your device.

1. Tap Start > Settings > System tab > Memory.

2. Tap the Storage Card tab.

Tip If you have previously inserted more than one storage card, tap the list box and then the storage

card whose information you want to see.

To free up program memory

Try the following to free memory on your device:

• Close programs you are not currently using.

• Move e-mail attachments to a storage card.

• Move files to a storage card. Tap Start > Programs > File Explorer. Tap and hold the

file, and tap

• Delete unnecessary files. Tap Start > Programs > File Explorer. Tap and hold the file,

and tap Delete.

• Delete large files. To find your largest files, tap Start > Programs > Search. In the

Cut. Browse to the storage card folder and tap Menu > Edit > Paste.

Managing Your Pocket PC Phone 67

Type list, tap Larger than 64 KB, and tap Search.

•

In Internet Explorer Mobile, delete temporary Internet files and clear history information.
For more information, see “Internet Explorer Mobile” in Chapter 6.

• Remove programs you no longer use.

• Reset your device.

To close a program

In most cases, programs automatically close to free needed memory, however, you can
close programs manually, if you prefer.

1. Tap Start > Settings > System tab > Memory > Running Programs tab.

2. In the Running Programs list, tap the program you want to close, and tap Stop.

Tip In most programs, you can also use the keyboard shortcut CTRL+Q to close the program.

5.4 Backing Up Files

You can back up files to your PC using ActiveSync, or copy files to a storage card you insert
into your device. Your device has an expansion slot compatible with a range of secure digital
(SD) and multimedia (MMC) storage cards.

Using ActiveSync, you can copy or move information from the PC to your device and vice
versa. Copying a file results in separate versions of a file on your device and PC. Because
the files are not synchronized, changes made to one file will not affect the other.

Note If you want to automatically update information on both your device and PC, synchronize the

information instead. For more information about copying and synchronizing files, see ActiveSync
Help on your PC.

To copy files to a storage card

1. Push the storage card into the storage card slot until it clicks into place. The card is

secure when it does not protrude from the base.

2. Tap Start > Programs > File Explorer and navigate to the appropriate folder.

3. Tap and hold the file you want to copy, and tap Copy.

4. Tap the folder list (labeled My Documents by default) and tap Storage Card.

5. Tap Menu > Edit > Paste.

68 Managing Your Pocket PC Phone

To copy a file using ActiveSync

1. Connect your device to the PC.

2. In ActiveSync, click Explore, which opens the Mobile Device folder of your device.

3. In the Mobile Device folder, go to the file that you want to copy on your device or PC.

4. Do one of the following:

• To copy a file from your device to your PC, right-click the file and click Copy. Right-

click the desired folder on your PC, and click Paste.

• To copy a backup file back to your device, right-click the file, and click Copy. Right-

click the desired folder under Mobile Device, and click Paste.

To automatically save files on a storage card

In the Word Mobile, Excel Mobile, and Notes programs, you may find it helpful to save all
new documents, notes, and workbooks directly on a storage card.

1. From the program file list, tap Menu > Options.

2. With a storage card inserted in your device, in the Save to box, select the appropriate

storage card to automatically save new items on the storage card.

3. Tap OK.

Note In the file or note list, a storage card symbol is displayed next to the names of files saved on a

storage card.

Managing Your Pocket PC Phone 69

5.5 Protecting Your Pocket PC Phone

There are two kinds of protection that you can set for your device:

• You can protect your SIM card from unauthorized use by assigning a PIN (personal

identification number). Your first PIN will be given to you by your wireless service
provider; you can change the PIN later.

• Additionally, you can prevent unauthorized access to any part of the device by

using password protection. You can help keep your data more secure by requiring a
password every time the device is turned on. You create your own password when you
begin using your device.

To protect your SIM card with a PIN

1. On the Phone screen, tap Menu > Options > Phone tab.

2. Tap Require PIN when phone is used.

3. To change the PIN at any time, tap Change PIN.

Tip Emergency calls can be placed at any time, without requiring a PIN.

To protect your device with a password

1. Tap Start > Settings > Personal tab > Password.

2. Select the Prompt if device unused for check box, and in the box to the right,

select how long your device must be turned off before a password is required. In the
Password type box, select the type of password you would like to use. Enter the
password and, if necessary, confirm the password.

If your device is configured to connect to a network, use an alphanumeric password for

increased security for your device.

3. On the Hint tab, enter a phrase that will help you remember your password, but doesn’t

allow others to guess your password.
The hint will be displayed after the wrong password is entered four times.

4. Tap OK. The next time the device is turned on, you will be prompted to enter your

password.

Notes • Each time a wrong password is entered, the time your device takes to respond will get longer

• If you forget your password, you must follow the instructions in this user manual to clear the

and longer until the device appears to be not responding.

memory before you can access your device.

70 Managing Your Pocket PC Phone

To change your password

1. Tap Start > Settings > Personal tab > Password. You will be prompted to enter your

current password.

2. In the Password box, enter your new password.

3. On the Hint tab, enter a phrase that will help you remember your new password, but

doesn’t allow others to guess your password.
The hint will be displayed after the wrong password is entered four times.

4. Tap OK.

To display owner information on the ‘my info’ screen

Having your contact information displayed on the ‘my info’ screen on startup allows for easy
identification of the device in case it is lost.

1. Tap Start > Settings > Personal tab > Owner Information.

2. On the Options tab, select the Identification information check box.

3. If you want additional text displayed, tap the Notes tab and enter the text (for instance:

Reward if found).

4. On the Options tab, select the Notes check box.

5. Tap OK.

Tip To display owner information on the Today screen, tap Start > Settings > Personal tab > Today.

On the Items tab, select the Owner Info check box.

Managing Your Pocket PC Phone 71

5.6 Resetting Your Pocket PC Phone

Occasionally, you may need to reset your device. A normal (or soft) reset of your device
clears all active program memory and shuts down all active programs. This can be useful
when your device is running slower than normal, or a program is not performing properly.
A soft reset is also necessary after the installation of some programs. If a soft reset is
performed when programs are running, unsaved work will be lost.

You can also perform a hard reset (also known as a full reset). A hard reset should be
performed only if a normal reset does not solve a system problem. After a hard reset, the
device is restored to its default settings — the way it was when you first purchased it and
turned it on. Any programs you installed, data you entered, and settings you customized on
your device will be lost. Only Windows Mobile software and other pre-installed programs will
remain.

To perform a soft reset

• Use the stylus to lightly press and hold the RESET button on the bottom of your device.

Your device restarts and displays the Today screen.

RESET button

Warning! Always turn off your device before performing a soft reset.

72 Managing Your Pocket PC Phone

To perform a hard reset

Press and hold the CAMERA and COMM MANAGER buttons, and at the same time, use the
stylus to press the RESET button at the bottom of your device. Keep pressing the CAMERA
and COMM MANAGER buttons until the following hard reset message is displayed: “Press
Send to restore factory default or press other key to quit.“

CAMERA button

COMM MANAGER

button

Warning! Always turn off your device before performing a hard reset. Your device will be set back to

factory default settings. Please ensure any additional installed applications and/or user data
has been backed up before this is performed.

RESET button

Chapter 6

Getting Connected

6.1 Connecting to the Internet

6.2 Internet Explorer

6.3 Using Comm Manager

6.4 Using Bluetooth

6.5 Using Wi-Fi

6.6 Using Modem Link

6.7 Using Terminal Services Client

74 Getting Connected

6.1 Connecting to the Internet

Your device is equipped with powerful networking functions that enable you to connect to the
Internet through GPRS (General Packet Radio Service) or the mobile phone network.

Your device has two groups of connection settings:
My Work Network. The My ISP settings are used to connect to the Internet, while My Work
Network settings can be used to connect to any private, corporate network.

To set up a GPRS connection to the Internet

GPRS is a non-voice value-added service that allows information to be sent and received
across a mobile telephone network. You can use GPRS to connect to the Internet or to send
and receive MMS on your device. When you use GPRS, you will be billed per KB (Kilobyte)
when sending or receiving information.

If GPRS settings are not preset on your device, obtain the Access point name from your
wireless service provider. Also, check with your wireless service provider if a user name and
password are required.

1. Tap Start > Settings > Connections tab > Connections.

2. Under My ISP, tap Add a new modem connection.

3. On the Make New Connection screen, enter a name for the connection. In the Select a

modem list, select Cellular Line (GPRS).

4. Tap Next.

5. Enter the Access point name, then tap Next.

My ISP (Internet Service Provider) and

Getting Connected 75

6. Enter the user name and password, only if required.

7. Tap Finish.

Notes • To view help information for any screen, tap the help icon ( ).

• To modify your connection settings, tap Manage existing connections on the Connections

screen, and complete the connection wizard.

To set up a dial-up connection to your ISP

When you use your device to dial up to your ISP and connect to the Internet, you will be
billed by the number of minutes that you use.

To establish a dial-up connection on your device, you need the same settings that you
normally use when you dial up from your computer. This includes the ISP server phone
number, your user name and password.

1. Tap Start > Settings > Connections tab > Connections.

2. Under My ISP, tap Add a new modem connection.

3. On the Make New Connection screen, enter a name for the connection. In the Select a

modem list, select Cellular Line.

4. Tap Next.

5. Enter the ISP server phone number, then tap Next.

6. Enter your user name, password, and any other information required by your ISP.

7. Tap Finish.

To connect to a private network

1. Obtain the following information from your network administrator:

• Server phone number

• User name

• Password

• Domain (and other required settings, such as IP address)

2. Tap Start > Settings > Connections tab > Connections.

3. In My Work Network, follow the instructions for each type of connection.

4. Complete the connection wizard, then tap Finish.

Note To start browsing the Internet or private network, tap Start > Programs > Internet Explorer.

76 Getting Connected

To set up a network card

You can insert and use a network card on your device to connect directly to a LAN at your
home or workplace. Once connected, you can view the Internet or intranet, or download
e-mail on your device. Ensure you purchase and configure a network card that is compatible
with your device.

1. Insert the network card into your device.

2. The first time you insert the card, Network Settings will appear automatically so that

you can configure the network card. If it does not appear, or to change settings later,
tap Start > Settings > Connections tab > Network Cards.

3. To enter specific server information, tap the appropriate network adapter in the Tap

an adapter to modify settings list, and then tap Name Servers. Most networks use

DHCP dynamic IP addressing, so you should not have to change these settings unless
you have been instructed to do so.

4. If necessary, connect the network card to the network by using a network cable. For

information, see the documentation that came with your network card.

5. To start a connection, insert the network card, and begin using a desired program,

such as Internet Explorer Mobile to browse the Internet. Your device will connect
automatically.

Note If you use your network card with two networks, such as a private network at work and one at

home for the Internet, you will need to change the network to which the network card connects.

Start > Settings > Connections tab > Network Cards, then in the My network card

Tap
connects to list, select The Internet or Work, depending on which network to connect the
network card.

Getting Connected 77

6.2 Internet Explorer

Internet Explorer is a full-featured Internet browser, optimized for use on your device.

To start Internet Explorer

• Tap Start > Internet Explorer.

To set a Home page

1. In the address bar on top of the Internet Explorer screen, enter the desired Web page

address. Tap

2. Tap Menu > Tools > Options > General tab.

3. Do one of the following:

• To use the displayed page as the Home page, tap Use Current.

• To use the default Home page, tap Use Default.

Tip To go to your Home page, tap Menu > Home.

To transfer favorites from your PC

You can transfer the favorites you have stored on your PC to your device by synchronizing
the Internet Explorer favorites on your PC with your device.

1. In ActiveSync on your PC, on the Tools menu, click Options, and select Favorites.

2. In Internet Explorer on your PC, click Favorites > Add to Favorites and save or move

favorite links to the Mobile Favorites subfolder in the Favorites list.

3. Connect your device to your PC. If synchronization does not start automatically, click

Sync.

To add a favorite

1. In Internet Explorer Mobile, go to the page you want to add.

2. Tap and hold the page, and tap Add to Favorites.

3. Confirm or change the name, and select a folder for storing the favorite.

To delete a favorite or folder

1. In Internet Explorer Mobile, tap Menu > Favorites > Add/Delete tab.

2. Select the item you want to delete, and tap Delete.

to open the Web page.

78 Getting Connected

To change the size of text on Web pages

• In Internet Explorer Mobile, tap Menu > Zoom, and tap the size you want.

To change how Web pages fill the screen

1. In Internet Explorer Mobile, tap Menu > View.

2. Tap one of the following:

• One Column. Arranges the content into one column that is as wide as the screen.

This means that you will rarely have to scroll horizontally.

• Default. Maintains a layout similar to what you see on a desktop computer, but

it makes items smaller and arranges the content so that you can see most of it
without having to scroll horizontally.

• Desktop. Keeps the same layout and size as on a desktop computer, which will

require both horizontal and vertical scrolling.

To clear the History list

1. In Internet Explorer Mobile, tap Menu > Tools > Options > Memory tab.

2. Tap Clear History.

To save a picture from a Web page

1. In Internet Explorer Mobile, tap and hold the picture, and tap Save Image.

2. Do one of the following:

• To save the picture in My Pictures on your device, tap Yes.

• To save the picture in another location, such as a storage card, tap Save As.

To set up Internet security settings

Cookies are small files containing information about your identity and preferences so that a
page can tailor information to your needs. The page sends the file, and it is stored on your
device.

1. In Internet Explorer Mobile, tap Menu > Tools > Options > Security tab.

2. To prevent Internet Explorer Mobile from accepting any cookies, clear the Allow

cookies check box.

3. Select the check boxes for the other security options you want, and tap OK.

Getting Connected 79

To delete temporary Internet files

Some Web content is stored as you view it to speed up the display of pages you frequently
visit or have already seen. You may want to delete these files to free storage space.

1. In Internet Explorer Mobile, tap Menu > Tools > Options > Memory tab.

2. Tap Delete Files. All pages stored on your device, including offline favorites content,

will be deleted.

6.3 Using Comm Manager

To open Comm Manager

• Tap in the title bar of the screen you are currently in, then tap Comm Manager; or

• Tap Start > Programs > Comm Manager.

Comm Manager acts like a central switcher that lets you easily enable or disable device
features such as Wi-Fi, Bluetooth, ringer or vibration mode, and more. For more information
about the Comm Manager, refer to the Help on your device.

80 Getting Connected

6.4 Using Bluetooth

Bluetooth is a short-range wireless communications technology. Devices with Bluetooth
capabilities can exchange information over a distance of about 10 meters without requiring a
physical connection. You can even beam information to a device in a different room, as long
as it is within the Bluetooth signal coverage range.

Bluetooth can be used in the following ways:

• Beam information, such as files, appointments, tasks, and contact cards, between

devices that have Bluetooth capabilities.

• Synchronize information between your device and computer via Bluetooth.

• Use a Bluetooth-enabled headset (or other Bluetooth-enabled hands-free device such

as a car kit) with your device for hands-free phone conversations.

• Use a Bluetooth service. Once you connect to another device or computer using

Bluetooth, you can locate and use any of the services available on that device.

• Create a connection between your device and a Bluetooth phone to use the phone as

a modem.

Note Normally, you will need another phone as a modem only if your Pocket PC device has no

integrated phone capability.

Bluetooth modes

Bluetooth on your device operates in three different modes:

• On. Bluetooth is turned on. Your device can detect other Bluetooth-enabled devices,

but not vice versa.

• Off. Bluetooth is turned off. In this mode, you can neither send nor receive information

using Bluetooth. You might want to turn the radio off at times in order to conserve
battery power, or in situations where radio use is prohibited, such as onboard an
aircraft and in hospitals.

• Discoverable. Bluetooth is turned on, and all other Bluetooth-enabled devices within a

range of 10 meters can detect your device.

Note By default, Bluetooth is turned off. If you turn it on, then turn off your device, Bluetooth also turns

off. When you turn on your device again, Bluetooth automatically turns on.

Getting Connected 81

To turn Bluetooth on and make your device discoverable

1. On your device, tap Start > Settings > Connections tab > Bluetooth.

2. Select the Turn on Bluetooth and Make this device discoverable to other devices

check boxes.

3. Tap OK.

Bluetooth partnerships

A Bluetooth partnership is a relationship that you create between your device and another
Bluetooth-enabled device in order to exchange information in a secure manner. Creating a
partnership between two devices involves entering the same passkey on both devices.

Creating a partnership between two devices is a one-time process. Once a partnership
is created, the devices can recognize the partnership and exchange information without
entering a passkey again. Make sure the two devices are within a range of 10 meters from
one another, and Bluetooth is turned on and in discoverable mode.

To create a Bluetooth partnership

1. On your device, tap Start > Settings > Connections tab > Bluetooth.

2. On the Devices tab, tap New Partnership. Your device searches for other Bluetooth

devices and displays them in the box.

3. Tap the desired device name in the box.

4. Tap Next.

5. Specify a passkey to establish a secure connection. The passkey can be 1 up to 16

characters.

6. Tap Next.

7. Wait for the paired device to accept the partnership:

• If you are creating a Bluetooth partnership between your device and another

Bluetooth-enabled Pocket PC or phone, the receiving party needs to enter the same
passkey that you specified.

• If you are creating a Bluetooth partnership between your device and computer, a

balloon message will appear at the bottom-right of the computer screen, prompting
your computer to accept the partnership. Click the message then enter the passkey.

8. The name of the paired device is then displayed. You may edit and enter a new name

for that device.

82 Getting Connected

9. Select the check boxes of services that you want to use from the paired device.

10. Tap Finish.

To accept a Bluetooth partnership

1. Ensure that Bluetooth is turned on and in discoverable mode.

2. Tap Yes when prompted to establish a partnership with the other device.

3. Enter a passkey (the same passkey that is entered on the device requesting the

partnership) to establish a secure connection. The passkey must be between 1 and 16
characters.

4. Tap Next.

5. Tap Finish. You can now exchange information with the other device.

To rename a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. On the shortcut menu, tap Edit.

4. Enter a new name for the partnership.

5. Tap Save.

To delete a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. Tap Delete from the shortcut menu.

Getting Connected 83

Connect a Bluetooth hands-free headset

For hands-free phone conversations, you can use a Bluetooth hands-free headset such as a
car kit with your device.

Just like when connecting to any Bluetooth device, you also need to enter a passkey when
connecting to a Bluetooth hands-free headset. The passkey is fixed and cannot be changed
on a Bluetooth headset. Before you connect it with your device, check for the proper passkey
in the manufacturer’s documentation.

To connect a Bluetooth hands-free headset

1. Make sure that both your device and the Bluetooth headset are turned on and within

close range, and that the headset is discoverable. Refer to the manufacturer’s
documentation to find out how to set the headset in discoverable mode.

2. Tap Start > Settings > Connections tab.

3. Tap Bluetooth > Devices tab > New Partnership. Your device searches for other

Bluetooth-enabled devices and displays them in the list.

4. Tap the name of the Bluetooth headset, then tap Next.

5. Enter the passkey of the Bluetooth headset, then tap Next.

84 Getting Connected

6. Select the check box for the Hands Free service, then tap Finish.

Getting Connected 85

Beam information using Bluetooth

You can beam information, such as contacts, calendar items, and tasks, as well as files from
your device to your computer or to another Bluetooth-enabled device.

Note If your computer does not have built-in Bluetooth capabilities, you need to connect and use a

Bluetooth adapter or dongle on your computer.

To beam information from your device to a computer

1. Turn on Bluetooth on your device, and make your device discoverable. For information

about this, see “To turn Bluetooth on and make your device discoverable”.

2. Next, you need to set Bluetooth on your computer to discoverable mode, create a

Bluetooth partnership, then enable your computer to receive Bluetooth beams.

If your computer has Windows XP SP2 and your computer’s built-in or external

Bluetooth adapter is supported by Windows XP SP2, do the following steps:

• On your computer, open Bluetooth Devices from the Control Panel then click the

Options tab.

• Select the Turn discovery on and the Allow Bluetooth devices to connect to

this computer options.

• Create a Bluetooth partnership between your device and computer. For information

about creating a partnership, see “Bluetooth partnerships”.

• In the Options tab of Bluetooth Devices, select Show the Bluetooth icon in the

notification area

• To enable your computer to receive Bluetooth beams, right-click the Bluetooth icon

at the bottom-right of your computer screen. A menu then opens. Click

File.

Whereas if the Bluetooth adapter on your computer was installed using a third-party

provided driver, do the following steps:

• Open the Bluetooth software that came with the Bluetooth adapter. This software

varies by manufacturer, but in most cases, you will find a Bluetooth Configuration
utility which you can open from the Control Panel.

• Click the Accessibility tab in the Bluetooth Configuration dialog box, then select

Let other Bluetooth devices to discover this computer.

• Create a Bluetooth partnership between your device and computer. For information

about creating a partnership, see “Bluetooth partnerships”.

.

Receive a

86 Getting Connected

• Refer to the Bluetooth adapter’s documentation for instructions on how to enable

your computer to receive Bluetooth beams.

3. Now you’re ready to beam. On your device, tap and hold an item to beam. The item

can be an appointment in your calendar, a task, a contact card, or a file.

4. Tap Beam [type of item].

5. Tap the device name to which you want to send the beam.

6. If you beamed a calendar, task, or contact item to your computer and it is not

automatically added to Outlook, click File > Import and Export to import it to Microsoft
Outlook on your computer.

To beam information to a Bluetooth-enabled device such as another Pocket PC, create a
Bluetooth partnership then do steps 3 to 5 in the above procedure.

Notes • If the computer or device you want to beam to cannot be detected by your device, make sure

• The default folder on your computer where beamed items are stored may be

that it is turned on, discoverable, and within close range (10 meters) of your device.

C:\Documents and Settings\your_username\My Documents.

If your computer’s Bluetooth adapter was installed using a third-party provided driver, the
folder location where it stores beamed items will be indicated in the Information Exchange
tab of the Bluetooth Configuration utility.

Use another Bluetooth phone as a modem

You can use another phone that has Bluetooth as a modem for your device to browse the
Internet or to transfer other information.

To do this, create a Bluetooth modem connection on your device and then send information
to the phone by using Bluetooth. The phone relays the information over the mobile phone
network and then sends back to your device any information that you had requested over the
connection.

Once you create a modem connection to the Bluetooth phone, you can reuse it whenever
you want to use the phone as a modem. Make sure that Bluetooth is turned on and
discoverable on both your device and the phone, and that the two are within close range.

Note Normally, you will need another phone as a modem only if your Pocket PC device has no

integrated phone capability.

Getting Connected 87

To configure and use a Bluetooth phone as a modem for your device

1. On your device, tap Start > Settings > Connections tab > Connections.

2. Tap Add a new modem connection.

3. Enter a name for the connection.

4. In the Select a modem list, tap Bluetooth.

5. Tap Next.

6. If the phone appears in the My Connections list, skip to step 11.

7. If the phone does not appear in the My Connections list, tap New Partnership, and

follow the remaining steps.

8. Select the phone from the list and tap Next.

9. Enter a passkey and tap Next.

10. Enter the same passkey on the phone and tap Finish.

11. In the My Connections list on your device, select the phone and tap Next.

12. Enter the phone number to dial for this connection and tap Next.

13. Enter the required logon information for this connection and tap Finish.

6.5 Using Wi-Fi

Wi-Fi provides wireless Internet access over distances of up to 100 meters. To use Wi-Fi
on your device, you need access to a wireless access point of your service provider. When
you are in public places such as in a coffee shop or restaurant, you will need access to their
public wireless access points (also referred to as “hotspots”).

Note The availability and range of your device’s Wi-Fi signal depends on the number, infrastructure,

and other objects through which the signal passes.

To connect to a Wi-Fi network

1. Open the Comm Manager.

2. Tap the Wi-Fi button to turn on/off the wireless function. The Wi-Fi icon indicates the

wireless status.

: Wi-Fi is turned on.

: Wi-Fi is turned off.

88 Getting Connected

3. After Wi-Fi has been turned on, your device then scans for available wireless networks

in your area. The network names of the detected wireless networks will be displayed on
a pop-up message window. Tap the desired wireless LAN, then tap OK.

4. On the next pop-up message window, tap The Internet if the wireless LAN connects

your device to the Internet. Otherwise, tap Work if the wireless LAN connects your
device to a private network.

5. If the wireless LAN is secured by a network key, enter this key, then tap Connect.

Next time you use your device to detect wireless networks, you won’t see the pop-up

message windows again, and you will not be prompted to enter the network key of a
wireless LAN that you have previously connected to (unless you perform a hard reset
which will erase custom settings on your device).

Getting Connected 89

Note Wi-Fi networks are self-discoverable, meaning that no additional steps are required for your

device to connect to a Wi-Fi network. It may be necessary to provide a username and password
for certain closed wireless networks, however.

To save battery power while connected to a Wi-Fi network

1. Tap Start > Settings > Connections tab > Wireless LAN to open the Wireless LAN

Settings screen.

2. On the Power Mode tab of the Wireless LAN Settings screen, move the Power Save

Mode slider to a position that optimizes performance with the least power consumption.

For example, move the slider to the left (Best Performance) to have the optimal WLAN

performance; move to the right (Best Battery) to obtain the maximum battery usage.

To check the Wireless LAN status

You can check the current wireless connection status from the following three screens of
your device:

• Title bar. When you enable Wi-Fi on your device, the Wi-Fi ON icon ( ) will appear

on the title bar.

After Wi-Fi is turned on, your device scans for available wireless networks and the

wireless signal icon ( ) appears on the title bar. The arrows in this icon will move
back and forth while your device is scanning for a wireless LAN signal. Once your
device successfully connects to a wireless LAN, the arrows stop moving.

• Wireless LAN screen - Main tab. Here, it shows the name of the wireless network

that your device is currently connected to. The configuration and signal quality of the
wireless network are also shown.

90 Getting Connected

• Configure Wireless Networks screen. Tap Start > Settings > Connections tab >

Network Cards > Wireless tab. This screen displays the wireless networks currently

available.

• To connect to a wireless network in the list, hold and tap on the desired network,

then tap Connect.

• Tap a wireless network in the list to view or change its connection settings.

• You can also add new wireless networks, if available, by tapping Add New.

Getting Connected 91

6.6 Using Modem Link

Modem Link allows you to use your device as an infrared or USB modem for another

device, such as your notebook computer.

Notes • Before activating Modem Link, make sure your device has a GPRS SIM card installed, and

• When you activate Modem Link, ActiveSync will be disabled automatically.

To set up your device as an infrared or USB modem

you have set up a GPRS modem connection on your device. For information about setting up
a GPRS connection, see "To set up a GPRS connection to the Internet". Also make sure you
have connected your device to a computer (via infrared or USB).

1. On your device, tap Start > Programs > Modem Link.

2. In the Connection list, select how your device is connected to the computer: IrCOMM

if via infrared, or USB if through USB cable connection.

3. To use your device as a GPRS modem, select the GPRS Access point name.

If <none> is shown under Access point name, you must set up a GPRS connection first

on your device. See “To set up a GPRS connection to the Internet” in this chapter.

4. Point your device at the infrared port of your notebook, or plug in the USB cable

adapter between your device and the notebook.

5. Tap Activate.

6. The next thing to do is to add your device as an infrared modem onto your notebook.

Follow the steps in “To add your device as an infrared modem to the notebook.”

92 Getting Connected

To add your device as an infrared modem to your notebook

1. After you tap Activate on the Modem Link screen of your device, the Found New

Hardware dialog box will then appear on Windows on your notebook and will show that
your device has been detected as an infrared modem. In this dialog box, make sure
that Install the software automatically (Recommended) is selected then click Next.

2. Wait for Windows to finish installing the infrared modem, then click Finish.

3. You can now connect your computer to the Internet. Follow the steps in “To dial up and

connect to the Internet.”

To add your device as a USB modem to your computer

1. After you tap Activate on the Modem Link screen of your device, your computer will

automatically detect that your device has been connected. The Found New Hardware
dialog box will then appear on your computer.

2. In the Found New Hardware dialog box, select Install from a list or specific location

(Advanced) and click Next.

3. Select Search for the best drivers in these locations.

4. Insert the Getting Started Disc into your CD drive. Select the Include this location in

the search check box. Click Browse and choose the CD drive and root folder where

the modem driver is located, then click Next.

Getting Connected 93

5. Wait for the installation to complete, then click Finish.

6. On your computer, click Start > Settings > Control Panel.

7. Double-click Phone and Modem Options.

8. Click the Modems tab. Select the new modem from the Modem list, then click OK.

9. You can now connect your computer to the Internet. Follow the steps in “To dial up and

connect to the Internet.”

To dial up and connect to the Internet

Once the computer recognizes your device as a modem, you can now use the computer to
dial up and connect to the Internet.

1. On your computer, click Start > Settings > Control Panel.

2. Double-click Network Connections.

3. Click File > New Connection.

4. In the New Connection Wizard, click Next.

94 Getting Connected

5. Click Connect to the Internet then click Next.

6. Select Set up my connection manually then click Next.

7. Select Connect using a dial-up modem then click Next.

8. Select the modem that you previously installed, then click Next.

Selecting the infrared modem

Selecting the USB modem

9. Enter a descriptive name for this connection, then click Next.

10. If you are connecting to the Internet via GPRS, enter the telephone number as *99#.

Otherwise, enter your ISP‘s dial-up phone number, then click

11. Under Internet Account Information, you may not need to enter a user name and

password when using GPRS. Just click Next to proceed.

12. Click Finish to exit the wizard.

13. The Connect dialog box then opens. Click Dial to dial up and connect to the Internet.

Next.

Getting Connected 95

Next time you want to dial up again from your computer, click Start > Settings >

Control Panel, double-click Network Connections, then double-click the modem

connection.

96 Getting Connected

Note To dial up to the Internet, you can also use the dialer program, USBModem_Dialer.exe, that is

included in the Getting Started Disc. You will find it in the \OEM\APPS\Drivers\GSM USB Modem
directory of the CD.

To end the modem session

• On the Modem Link screen, tap Deactivate.

Note Failure to deactivate the modem link when you are finished using it might result in problems with

using ActiveSync in the same session.

6.7 Using Terminal Services Client

The Terminal Services Client allows you to log on to a PC running Terminal Services or
Remote Desktop, and use all the resources available on that PC. For example, instead of
running Word Mobile on your device, you can run the PC version of Word and access the
.doc files available on that PC.

To connect to a Terminal Server

1. On your device, tap Start > Programs > Terminal Services Client.

2. Enter the server name.

3. You can also select a server name in Recent servers if you have recently connected

to a server.

4. Select the Limit size of server desktop to fit on this screen check box if you want to

use programs that have been specifically sized for use with your device.

5. Tap Connect.

To navigate within Terminal Services Client

When connected to a remote server, you may notice that the screen is displaying more than
one horizontal and vertical scroll bar. Use these scroll bars to either scroll the contents on
the PC, or to scroll the PC display through the Terminal Services Client window.

To make sure you are scrolling the PC display through Terminal Services Client, use the
five directional buttons at the bottom of the Terminal Services Client window. To better fit
information on the screen, select the Limit size of server desktop to fit on this screen
check box. For best results, the programs on your desktop PC should be maximized.

Getting Connected 97

To disconnect without ending a session

1. From the Terminal Services Client screen on your device, tap Start > Shutdown.

2. Tap Disconnect.

Notes • Do not use the Start menu on your device.

• If a network administrator has configured Terminal Services Client on your device to

reconnect to disconnected sessions, and you previously disconnected from a Terminal Server
without ending the session, the Terminal Services Client reconnects to that session.

To disconnect after ending a session

1. From the Terminal Services Client screen on your device, tap Start > Shutdown.

2. Tap Log Off.

98 Getting Connected

Chapter 7

Exchanging Messages

and Using Outlook

7.1 E-mail and Text Messages

7.2 MMS Messages

7.3 Pocket MSN Messenger

7.4 Calendar

7.5 Contacts

7.6 Tasks

7.7 Notes

100 Exchanging Messages and Using Outlook

7.1 E-mail and Text Messages

Messaging is where all of your e-mail accounts and your text message account are located.

You can send and receive Outlook e-mail, Internet e-mail through an Internet service
provider (ISP), and text messages. You can also access e-mail from work using a VPN
connection. For more information about e-mail and text messages, see Help on the device.

Set up Outlook e-mail

When starting ActiveSync on your computer for the first time, the Synchronization
Setup Wizard prompts you to set up a synchronization relationship. This allows you to
synchronize Outlook e-mail and other information between your device and your computer
or the Exchange Server. If you have already set up synchronization through the wizard,
then your device is ready to send and receive Outlook e-mail. For information about the
Synchronization Setup Wizard, see “To install and set up ActiveSync on the computer” in
Chapter 4.

If you have not set up a synchronization relationship yet, do the following to set up your
device to synchronize Outlook e-mail:

1. To synchronize remotely, you need to set up and connect to an over-the-air connection

(GPRS or ISP dial-up). For more details, see the procedures in “Connecting to the
Internet” in Chapter 6.

2. Disconnect your device from your computer or LAN. (If you have an over-the-air

connection, there is no need to disconnect).

3. Tap Start > Programs > ActiveSync.

4. If you want to synchronize e-mails directly with the Exchange Server on a private

network such as your corporate network, follow the steps in “Synchronize Outlook
information with Exchange Server” in Chapter 4.

5. Choose which information types to synchronize. Make sure E-mail is selected. For

details, follow the steps in “To change which information is synchronized” in Chapter 4.

Everytime you want to manually send or receive Outlook e-mail on your device, just connect
your device to your computer, LAN, or over-the-air connection, then tap
ActiveSync screen or tap Menu > Send/Receive in Outlook on your device.

For details about scheduling automatic synchronization or setting a synchronization time with
the Exchange Server, see “Schedule synchronization with Exchange Server” in Chapter 4.

Sync on the